Loading...
HomeMy WebLinkAbout2026 Indian Wells - Cooperative Agmt - Washington St BPMP Project 2023-33MEMORANDUM DATE: June 15, 2026 TO: Jon McMillen, City Manager FROM: Carley Escarrega, Administrative Technician Cv �Cv CALIFORNIA - RE: Cooperative agreement with City of Indian Wells for project no. 2023-33, BPMP Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑✓ Approved by City Council on June 2, 2026 C7 City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must apply): Bid RFP RFQ 3 written informal bids F1Sole Source Select Source ❑✓ Cooperative Procurement Requesting department shall check and attach the items below as appropriate. ❑✓ Agreement payment will be charged to Account No.: 401-0000-60185-202333-D Agreement term: Start Date End Date Amount of Agreement, Amendment, Change Order, etc.: $ 137,1 12 REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! Insurance certificates as required by the Agreement for Risk Manager approval Approved by: NSA Date: NOTE: Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. Expires: Requisition for a Purchase Order has been prepared (Agreements over $5,000) COOPERATIVE AGREEMENT FOR DESIGN AND REPAIR OF THE WASHINGTON STREET BRIDGE BRIDGE PREVENTATIVE MAINTENANCE PROGRAM (BPMP) This COOPERATIVE AGREEMENT FOR DESIGN AND REPAIR OF THE WASHINGTON STREET BRIDGE (hereinafter "Agreement") is entered into this 2nd day of June , 2026 between the City of La Quinta, a municipal corporation and charter city, referred to herein as "La Quinta," and the City of Indian Wells, a municipal corporation and charter city, referred to herein as "Indian Wells". La Quinta and Indian Wells are collectively referred to in this Agreement as "Contracting Parties" or "Parties." 1.0 SCOPE OF AGREEMENT 1.1 Scope. In compliance with all terms and conditions of this Agreement, Contracting Parties hereby agree to engineer, construct, and finance the preventative maintenance improvements for the Washington Street Bridge ("Project") as part of the Bridge Preventative Maintenance Program (BPMP), as depicted in Exhibit "A" attached hereto and incorporated herein by reference. La Quinta, as lead agency, has retained Dokken Engineering as the designer for the project. The total cost for the Project is specified in the Project Estimate in Exhibit "B" attached hereto and incorporated herein by reference (total cost for the Project is referred to herein as the "Project Cost" and each estimated item, collectively, are referred to herein as the "Construction Project Costs" and individually as a "Construction Project Cost"). The construction of the Project will be publicly bid to construction contractors and subcontractors (collectively referred to herein as "Contractors"), and thus subject to all California laws governing publicly bid projects. Contracting Parties hereby agree that La Quinta will be responsible for contract administration and completion of all Project design, bidding, and construction components. Indian Wells shall reimburse La Quinta its share of the Project Cost as defined in Exhibit "B", in accordance with the terms of this Agreement. 1.2 Compliance with Law. The Project contemplated herein shall be paid for and designed and constructed in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of La Quinta, Indian Wells, and any Federal, State, or other local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance. Contracting Parties shall require all Contractors to comply with applicable Federal, State, and local wage and hour laws for the Project. 1.4 Licenses, Permits, Fees and Assessments. Contracting Parties shall require Contractors to obtain such licenses, permits, and approvals as may be required by law for the performance of the Project, and Contractors shall be responsible to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Project. 1.5 Familiarity with Project. Any Contractor shall warrant that they (a) have thoroughly investigated and considered the Project to be performed, (b) have investigated the site where the Project is to be constructed and fully acquainted with the conditions there existing, (c) have carefully considered how the Project should be completed, and (d) fully understand the facilities, difficulties, and restrictions attending completion of the Project. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Parties shall fund and construct the Project as depicted in Exhibit "A" herein and the Project Cost in Exhibit "B" herein. If any additional work is required in addition to the work specified in Exhibit "B" ("Additional Work"), Contracting Parties shall not authorize any Contractor to perform such Additional Work until receiving prior written authorization from both Contracting Parties. All contract change orders which individually or cumulatively exceed 15% of the bid price as described in Exhibit "B" for the relevant contract bid items (i.e., specific Construction Project Cost) shall be submitted by La Quinta to Indian Wells for review and approval prior to authorization by La Quinta to Contractor. 1.7 Responsibility for Operations and Maintenance Following Protect Completion. Upon completion of the Project, the Contracting Parties shall assume repair and maintenance responsibilities as set forth in the existing maintenance agreement. 2.0 PAYMENT OF COSTS 2.1 Contract Sum. For the Project contemplated by this Agreement, Contracting Parties shall pay a combined total price that is the Project Cost, as described in Exhibit "B." The Construction Project Costs set forth in Exhibit "B" are preliminary estimates and may be adjusted based on actual construction costs. Should actual Construction Project Costs exceed the estimated amount in Exhibit "B", La Quinta shall submit an amendment to Indian Wells for Indian Well's review and approval, which shall not be unreasonably withheld or delayed. Following approval of such amendment, each Contracting Party shall be responsible for fifty percent (50%) of the local share of the additional Construction Project Cost(s), unless otherwise mutually agreed in writing by the Contracting Parties. La Quinta shall be responsible for the initial payment of the Construction Project Costs. Indian Wells shall deposit Fifteen Thousand Dollars ($15,000) upon execution of this Agreement, and Indian Wells shall pay the remainder of its share of the Construction Project Costs upon invoice from La Quinta, or as otherwise agreed in writing by the Contracting Parties. Indian Wells' obligation to pay the remainder of its share of the Construction Project Costs until the total Project Cost is paid off. As set forth above in this Agreement, any Additional Services required shall be approved in advance and paid for based on the Contracting Party's jurisdictional requirement, or as mutually agreed upon in writing, after obtaining written authorization for such Additional Services from both Contracting Parties. 3.0 COORDINATION OF WORK 3.1 Representative of Contracting Party. The following principals of each Contracting Party (the "Representatives") are hereby designated as being the representatives of each Contracting Party authorized to act in its behalf with respect to this Agreement and the Project covered by this Agreement, and to make all decisions in connection therewith: a. Bryan McKinney, P.E., City of La Quinta E-mail: bmckinney@la-quinta.org b. Dina Purvis, City of Indian Wells E-mail: dpurvis@indianwells.com The foregoing Representatives shall be responsible during the term of this Agreement for directing all activities of their respective Contracting Party. For purposes of this Agreement, the foregoing Representatives may not be changed without the approval of all Contracting Parties, which approval shall not be unreasonably withheld or denied. 3.2 Contracting Party Responsibilities. In furtherance of this Agreement, and as the lead agency for the Project, La Quinta hereby agrees to complete the following: (1) To prepare an environmental document and to obtain necessary environmental clearances in accordance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). (2) To prepare Plans, Specifications and Estimates ("PS&E") for the Project. PS&E shall be prepared in accordance with the standards and practices of La Quinta and Indian Wells based on respective jurisdictional boundaries and all applicable laws and regulations therein (or as otherwise mutually agreed upon by the respective Contracting Party). Upon completion of the draft PS&E, La Quinta shall deliver written notice thereof to Indian Wells requesting whether Indian Wells would like to review the draft PS&E prior to finalization. If Indian Wells requests to review the draft PS&E, Indian Wells shall review to confirm the PS&E conforms with its jurisdictions' applicable laws and regulations therein, within thirty (30) days of receipt of the draft PS&E. If Indian Wells does not respond to La Quinta within said 30-day period, Indian Wells shall be deemed to have confirmed the draft PS&E conforms to its jurisdictions' applicable laws and regulations therein. If Indian Wells identifies any inconsistencies in the draft PS&E with its jurisdictions' applicable laws and regulations therein, Indian Wells shall deliver, within said 30- day period, to La Quinta specific instructions and details relating to the corrections necessary or proper to the draft PS&E to have the final PS&E conform its jurisdictions' applicable laws and regulations. La Quinta shall integrate any corrections from Indian Wells prior to issuance of the final PS&E, unless the La Quinta City Engineer finds and determines, in their reasonable discretion, that the correction is in direct conflict and irreconcilable with La Quinta's obligations under this Agreement as lead agency with oversight of the Project. (3) To prepare final design documents and drawings for the Project by or under the direction of a civil engineer registered and licensed in the State of California. Such specifications, plans and reports shall bear the professional seal, certificate and signature of the professional engineer responsible for their preparation. (4) To apply for a no fee encroachment permit for work within Indian Wells street rights -of -way, in accordance with Indian Wells standard permit procedures; provided, however, that Indian Wells agrees to cooperate in the issuance of any other required permits necessary for the Project. (5) To obtain temporary encroachment permits from the Coachella Valley Water District ("CVWD"). (6) To obtain temporary construction permits from property owners, as needed. (7) To identify and locate all utility facilities within the project area as part of the project design responsibility. If any existing public and/or private utility facilities conflict with the proposed improvements, La Quinta shall make all necessary arrangements with the owners of each facility for their protection, relocation, or removal as appropriate. All utility facilities shall be identified on the project plans and specifications, and conflicting utilities shall be denoted. La Quinta shall require the utility owner and/or its contractors performing the relocation work to obtain the appropriate encroachment permit for the Jurisdiction in which work is to occur. La Quinta and Indian Wells shall coordinate and cooperate in the effort to establish prior rights related to utility encroachment within each Jurisdiction's right-of-way. In the case that any utility companies are determined to have prior rights, the cost of relocating utilities shall be borne by the jurisdiction of the respective Contracting Party in which the conflicting utility is located. (8) To advertise for and award the construction contract for the Project pursuant to applicable statutes, regulations, and laws. (9) To furnish a representative to perform the function of construction manager during construction of the Project. (10) To furnish qualified support personnel to perform any required construction survey, construction testing, and construction inspection to assure that the construction is performed in accordance with the approved construction documents. (11) To administer any public works work directives and subsequent contract change orders for the design of the Project. (12) To retain or cause to be retained records and accounts relating to the design and construction of the Project, for audit by Indian Wells, for a period of three (3) years from the date of final payment to Dokken Engineering and future consultants and contractors. (13) Upon completion of the Project, to furnish Indian Wells a complete set of full-sized reproducible "Drawing of Record" plans as a digital PDF as requested by Indian Wells. (14) Within sixty (60) days of completion of the Project, provide a final accounting of the Project and invoice (or refund) Indian Wells for the Contracting Agencies' portion of the Project Cost. (15) All improvements shall be designed to be constructed within existing public rights of way within the respective Contracting Parties' jurisdictional boundaries. Indian Wells hereby agrees to issue, at no cost to La Quinta unless reimbursable by outside funding sources, upon application by La Quinta or any employee, agent, or contractor of La Quinta, the necessary encroachment permits for required work within Indian Wells' street right- of-way associated with the Project. In the construction phase of the Project, La Quinta will provide or contract for a representative to perform the function of "Resident Engineer," and Indian Wells hereby reserves the right to provide a representative to assist the Resident Engineer. Representatives from Indian Wells may consult with La Quinta's Resident Engineer; however, La Quinta's Resident Engineer's decision shall be considered final. 3.3 Independent Contractor. The Parties hereby acknowledge that neither Contracting Parties nor any employees of Contracting Parties shall have any control over the manner, mode, or means by which a Contractor and a Contractor's agents and employees perform the services contemplated in the Project Cost for the Project, except as otherwise set forth herein. La Qunita shall ensure that all contracts with the contractors for the Project shall state that: (1) the Contracting Parties shall not be liable for compensation or indemnification to any Contractor for injury or sickness arising out of performing the Services for the Project hereunder. (2) Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, any Contractor and any of its employees, agents, and subcontractors providing services for the Project shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by Contracting Parties, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of Contracting Parties and entitlement to any contribution to be paid by Contracting Party for employer contributions and/or employee contributions for PERS benefits. 4.0 INDEMNIFICATION. 4.1 Indemnification by La Quinta. La Quinta agrees to indemnify, defend and hold harmless Indian Wells, and its respective officials, officers, agents and employees from and against liability, expenses (including reasonable attorneys' fees), losses, suits and actions, and for damages relating to suits and actions (including bodily injury, death, personal injury, or property damage) arising from La Quinta's performance or failure to perform under this Agreement, except to the extent such liability, expenses, losses, and damages are caused by the negligence or willful misconduct of Indian Wells, in its respective comparative amounts as established by a court of competent jurisdiction or otherwise stipulated by the Contracting Parties. 4.2 Indemnification by Indian Wells. Indian Wells agrees to indemnify, defend and hold harmless La Quinta, and its respective officials, officers, agents and employees from and against liability, expenses (including reasonable attorneys' fees), losses, suits and actions, and for damages relating to suits and actions (including bodily injury, death, personal injury, or property damage) arising from Indian Wells' performance or failure to perform under this Agreement, except to the extent such liability, expenses, losses, and damages are caused by the negligence or willful misconduct of La Quinta, in its respective comparative amounts as established by a court of competent jurisdiction or otherwise stipulated by the Contracting Parties. 4. 3 Indemnification from Contractor. Contracting Parties shall require each and every Contractor performing work for the Project to indemnify, defend (with counsel of the respective Contracting Party's choosing), and hold harmless, to the maximum extent allowable by law, the Contracting Parties for that work performed on the Project by the Contractor. 5.0 RECORDS AND REPORTS. 5.1 Records. Contracting Parties shall keep such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the Project ("Books and Records") for three (3) years following completion of the Project. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contracting Parties shall have full and free access to such Books and Records of any other Contracting Party at all times during normal business hours, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. 5.2 Ownership of Documents. Upon the completion of the Project, all drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared for the Project (the "Documents and Materials") shall be the joint property of both Contracting Parties, as long as Indian Wells pays for its share of the Project Cost as provided in this Agreement. Subject to completion of the Project and full payment by Indian Wells of its share of the Project Cost, either Contracting Party shall be entitled to use or reuse such completed Documents and Materials for other projects and/or use uncompleted documents for any purpose. 6.0 ENFORCEMENT OF AGREEMENT. 6.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California, without regard to conflicts of law principles. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Parties covenant and agree to submit to the personal jurisdiction of such court in the event of such action. 6.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the other Contracting Party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice or as soon thereafter as practicably may be accomplished, provided that if the default is an immediate danger to the health, safety, or general welfare, the injured party may take such immediate action as deemed warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 6.3 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. Contracting Parties' consent or approval of any act by any other Contracting Party requiring consent or approval shall not be deemed to waive or render unnecessary consent to or approval of any subsequent act of a Contracting Party. Any waiver by any Contracting Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 6.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Contracting Parties are cumulative and the exercise by any party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by another party. 6.5 Legal Action. In addition to any other rights or remedies, any party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 6.6 Attorneys' Fees. If any Contracting Party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the Contacting Parties, as public agencies, agree that they shall have the obligation to pay for their own, respective attorneys' fees and other costs. 7.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 7.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of any Contracting Party shall be personally liable to any Contracting Party, or any successor in interest, in the event of any default or breach by any Contracting Party or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 7.2 Conflict of Interest. Contracting Parties covenant that neither Contracting Parties, nor any officer or principal thereof, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of Contracting Parties or which would in any way hinder Contracting Parties' performance of this Agreement. Contracting Parties agree to at all times avoid conflicts of interest or the appearance of any conflicts of interest in the performance of this Agreement. No officer or employee of any Contracting Party shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects that officer or employee's financial interest or the financial interest of any corporation, partnership or association in which that officer or employee is, directly or indirectly, interested, in violation of any local or State statute or regulation. 7.3 Covenant against Discrimination. Contracting Parties covenant that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification under Federal or State law, including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Parties shall take affirmative action to ensure employees and Contractor's employees and agents are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, or on account of any impermissible classification under Federal or State law. 8.0 MISCELLANEOUS PROVISIONS 8.1 Notice. Any notice, demand, request, consent, approval, or communication any Party desires or is required to give to any other Party shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Any Party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City of La Quinta: CITY OF LA QUINTA Attention: City Manager 78-495 Calle Tampico La Quinta, California 92253 To City of Indian Wells: CITY OF INDIAN WELLS Attention: Public Works Director 44-950 Eldorado Drive Indian Wells, CA 92210 8.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against any party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 8.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 8.4 Counterparts. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act (("CUETA") Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code. 8.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the Contracting Parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 8.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by both Contracting Parties. The Contracting Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 8.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives any Party of the basic benefit of their bargain or renders this Agreement meaningless. 8.8 No Third Party Beneficiaries. There are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 8.9 Authority. The persons executing this Agreement on behalf of each of the Contracting Parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California municipal corporation JON M EN, City Manager Dated: Z ATTEST: MONIKA RADEVA, Cit Clerk La Quinta, California APPROVED AS TO FORM: r� f WILLIAM IHRKE, City Attorney City of La Quinta, California CITY OF INDIAN WELLS, a California municipal corporation E-SIGNED by Christopher Freeland on 2026-06-12 17:39:00 PDT CHRISTOPHER FREELAND, City Manager Dated:June 12, 2026 ATTEST: E-SIGNED by Angelica Avila on 2026-06-12 17.44.43 PDT City Clerk City of Indian Wells, California APPROVED AS TO FORM: E-SIGNED by Todd Leishman on 2026-06-12 16.16.56 PDT City Attorney City of Indian Wells, California Exhibit A Project Description and Scope for the Washington Street Bridge Preventative Maintenance Bridge Number: 56CO266 The Project consists of preparing plans, specifications, and estimates (PS&E); bidding; and construction of preventative maintenance improvements for the Washington Street Bridge (Bridge No. 56CO266), located at the boundary between the City of La Quinta and the City of Indian Wells. The maintenance items to be addressed in the include deck spall repairs and deck sealing, joint seal replacement, abutment backwall repairs, slope protection improvements, bent cap repairs, and bearing pad replacements, as further described in the BPMP work list. BPMP work list Bridge Numb«r from Inspection Report Facility Carried Fea,...r� Intersected L _„_au ,n Sufficiency Rating SDIFO Status Work Description Deck Area (ft=) 1. Repair spalls on the bridge deck with rapid setting concrete and seal the bridge deck with high molecular weight methacrylate- I Replace the joint seals at both Abutments and Pier 4. 3. Remove top 4' of cracked abutment backwalls and place a polyester concrete expansion dam. 58CO288 Washington Street W hitewater River C.= A4i h+0 4te 1 ' ' _ = 4. Protect the existing eroded North Abutment front earthen slope with 51.757 a concrete slope paving and extending the toe of the slope protection to meet CVWD flood control standards. 5. Repair the spalled concrete on the bent cap at Pier 2_ 8. Replace the displaced bearing pads at Girders 1 through 6 on the Original Structure at Pier 4 and at the Southerly Abutment Exhibit B Project Cost Estimate Design (Current Approved Contract.) — Total Federal Share La Quinta Share — 50% Indian Wells Share — 50% $306,722 $245,377 $30,672 $30,672 Construction/CE/Cont. (Estimate. Actual cost will be available after successful bid. Each City will be responsible for 50% of the Local Share) — Total Estimate Federal Share Estimate La Quinta Share Estimate - 50% Indian Wells Share Estimate - 50% $1,050,000 $837,120 $106,440 $106,440 CONSENT CALENDAR ITEM NO. 7 City of La Quinta CITY COUNCIL MEETIN( June 2, 2026 STAFF REPORT AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH THE CITY OF INDIAN WELLS FOR DESIGN AND REPAIR OF THE WASHINGTON STREET BRIDGE, AS PART OF THE BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT NO. 2023-33 RECOMMENDATION Approve a Cooperative Agreement with the City of Indian Wells for the design and repair of the Washington Street Bridge (Bridge No. 56CO266), as part of the Bridge Preventative Maintenance Program, Project No. 2023-33; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY • The proposed project consists of the design and construction of preventative maintenance improvements to the Washington Street Bridge which is located along the jurisdictional boundary between the City of La Quinta and the City of Indian Wells (Bridge No. 56CO266) (Attachment 1). • The project will be delivered through the Caltrans Bridge Preventive Maintenance Program (BPMP) Project No. 2023-33 (Project) and includes preparation of plans, specifications, and estimates (PS&E), bidding, and construction. • Proposed improvements include deck spall repairs and deck sealing, joint seal replacement, abutment backwall repairs, slope protection improvements, bent cap repairs, and bearing pad replacements. • The Cooperative Agreement (Agreement) establishes each agency's roles and responsibilities related to project delivery, cost sharing, reimbursement, and ongoing maintenance obligations. • Project costs will be split evenly, with the City of La Quinta serving as the lead agency for project delivery, including environmental clearance, design, bidding, construction management, and project closeout. FISCAL IMPACT The Fiscal Year (FY) 2024/25 CIP includes $165,000 in the General Fund and the FY 2025/26 CIP includes $560,800 in Federal funds to complete the plans, specifications, and engineer's estimate. There are currently adequate funds available to proceed with 109 design. Staff will return to the Council for additional funding authorization, if necessary, upon completion of the final design and receipt of construction bids. Design Phase Construction /CE /Contin enc Estimate City of La Quinta share $ 30,672 $ 106,440 City of Indian Wells share $ 30,672 $ 106,440 Federal share $ 245,378 $ 837,120 Total Phase Budgets: $ 306,722 $ 1,050,000 Federal funds are anticipated to cover a majority of the total project costs, with the remaining local share split equally between the two agencies. BACKGROUND/ANALYSIS The proposed project will address identified maintenance needs in order to preserve the structural integrity of the bridge, extend its service life, and ensure continued public safety. Preventive maintenance improvements are intended to minimize long-term repair costs and reduce the likelihood of more extensive rehabilitation in the future. The City of Indian Wells will participate in project funding and coordination, including review of project design documents within its jurisdiction. Project costs will be shared between the agencies in accordance with the Agreement, with each City responsible for fifty (50) percent of the local share of costs. Contingent upon approval of the Agreement on June 2, 2026, staff will proceed with final design, environmental clearance, and subsequent construction bidding. The proposed project schedule is as follows: Council Considers Cooperative Agreement June 2, 2026 Execute Cooperative Agreement June 2026 Complete Final Design/Environmental/Permitting Spring 2028 Bidding/Construction Summer 28-Summer 29 Accept Improvements Spring 2029 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Cooperative Agreement 110 ATTACHMENT 1 2023-33 B PM P VICINITY MAP *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not RC I T necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. 0 1, 3,009 Feet REPORT PRINTED ON...5/21/2026 3:46:24 PM ©Riverside County GIS Legend City Boundaries City Areas World_Street_Map Notes