HomeMy WebLinkAbout2026-27 Ocean Springs Tech. - Amend 1 - Fritz Burns Pool & LQ Park Splash Pad Maint Project 2024-24MEMORANDUM
DATE: June 18, 2026
TO: Jon McMillen, City Manager
FROM: Dianne Hansen, M&O Superintendent
Cv �Cv
CALIFORNIA -
RE: Ocean Springs Tech - Pool & Water Feature Maintenance, PIN 2024-24, Amendment #1
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on June 16, 2026 C15
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP ❑✓ RFQ 3 written informal bids
F1Sole Source Select Source Cooperative Procurement
Requesting department shall check and attach the items below as appropriate.
0 Agreement payment will be charged to Account No.: 101-3005-60184; 101-3005-60554
0 Agreement term: Start Date July 1, 2026 End Date June 30, 2027
FVIAmount of Agreement, Amendment, Change Order, etc.: $ 199,042
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica (MyCOI) Date: 6/22/26
NOTE:
F7
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. LIC-0003608 Expires: 04/30/2027
Requisition for a Purchase Order has been prepared (Agreements over $5,000) ---------- —
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH OCEAN SPRINGS TECH, INC. PROJECT NO. 2024-24
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 1 st day of July, 2026, ("Effective Date")
by and between the City of La Quinta ("City"), a California Municipal Corporation and
Charter City organized under the Constitution and laws of the State of California with its
principal place of business at 78495 Calle Tampico, La Quinta, California, 92253, and
Ocean Springs Tech, Inc. with a place of business at 65145 Two Bunch Palms Trail,
Desert Hot Springs, California 92240 ("Contracting Party").
RECITALS
WHEREAS, on or about July 1, 2025, the City and Contracting Party entered into
an Agreement to provide Pool and Water Feature Maintenance Services, Project No.
2024-24, for a total not to exceed amount of $1,248,348 for the life of the Agreement,
encompassing the Initial and any One Year Extension(s). The term of the Agreement
expired on June 30, 2026 ("Initial Term"); and
WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1
Scope of Services and related Exhibit A of the Agreement to include additional services
related to maintenance of the new pool equipment and new water feature in the children's
pool at Fritz Burns Park; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1
Contract Sum and related Exhibit B of the Agreement to increase the annual
compensation by $29,282 per fiscal year, from $169,764 to $199,042, which is comprised
of of — (a) the initial annual cost proposal of $169,764, (b) an annual increase of $28,020
for additional maintenance services at Fritz Burns Park as detailed above, and (c) a 3%
negotiated annual compensation increase of $1,262 for the La Quinta Park water feature
for fiscal year 2026/27, for a total not to exceed Contract Sum of $1,434,016 from
$1,248,348, which includes approximately a 5% contingency, or $70,000, for the life of
the agreement; and
WHEREAS, pursuant to Section 3.4 Term, the City and Contracting Party mutually
agree to extend the term of the Agreement for one additional year, from July 1, 2026,
through June 30, 2027 ("One -Year Extension").
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 1.1 Scope of Services is amended to read as follows:
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Contracting Party shall provide those services related to Pool and Water
Feature Maintenance, Project No. 2024-24, as specified in the "Scope of Services"
attached hereto as revised "Exhibit A" and incorporated herein by this reference (the
"Services"). Contracting Party represents and warrants that Contracting Party is a
provider of first-class work and/or services and Contracting Party is experienced in
performing the Services contemplated herein and, in light of such status and experience,
Contracting Party covenants that it shall follow industry standards in performing the
Services required hereunder, and that all materials, if any, will be of good quality, fit for
the purpose intended. For purposes of this Agreement, the phrase "industry standards"
shall mean those standards of practice recognized by one or more first-class performing
similar services under similar circumstances.
2. "Exhibit A" — Scope of Services is amended to include the additional services
related to the Fritz Burns Pool and water feature as amended in Exhibit A, attached
to this Amendment No. 1, and incorporated herein by this reference.
3. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Contracting Party shall be compensated in accordance with revised "Exhibit B" (the
"Schedule of Compensation") attached hereto, in a total amount not to exceed One -
Million, Four -Hundred and Thirty -Four Thousand, and Sixteen Dollars ($1,434,016), for
the life of the Agreement, encompassing the Initial and any Extended Terms (the
"Contract Sum"), except as provided in Section 1.7.
4. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B,"
attached hereto and incorporated herein by this reference.
5. Section 3.4 Term is amended to read as follows:
Section 3.4 Term. Unless earlier terminated in accordance with the provisions in
Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2025,
and terminate on June 30, 2027 ("Initial Term"). This Agreement is being extended via
this Amendment No. 1 for one additional year, from July 1, 2026, to June 30, 2027
("Extended Term"). This Agreement may be extended for no more than five (5) additional
1-year terms (each, a "One -Year Extension") upon mutual agreement by both parties and
executed in writing. The Initial term and any One -Year Extension(s) are collectively
referred to as the "Term" of this Agreement.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
JON- c ILLEN, City Manager
f,--tity of La Quinta, California
Dated:
ATTEST:
�j
MONIKA RADE A, Ci lerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
OCEAN SPRINGS TECH., INC
SIGNED IN COUNTERPART
Armando Rodriguez
President
Dated:
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
_SIGNED IN COUNTERPART
JON McMlt_I.MEN, City Manager
City of La Ouinta, California
Dated:
ATTEST:
SIGNED IN COUNTERPART_
MONIKA RADEVA, City Clerk
City of La Ouinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Ovinta, California
A 71r o Rodric� e
President
264
Exhibit A
Scope of Services
Maintenance services for the pool and water feature located at Fritz Burns and La Quinta Park.
POOL & WATER FEATURE MAINTENANCE: Fritz Burns Park, 78080 Frances Hack Lane.:
OSTI will disinfect and clean 1 Lap Pool, Water feature, Seven days per week. In addition, all
equipment will be inspected on each scheduled visit to ensure it is in proper working condition.
Service personnel will be expected to complete, as part of maintenance, the following
procedures during EACH service visit and provide our own equipment:
➢ Servicing a total of 1 Lap Pool, 1 Water feature, 7 times per week.
➢ Backwash Pool(s) as necessary.
➢ Cleaning filter pump baskets as necessary.
➢ Maintain the Water feature clear of leaves, branches, algae or any slippery buildup.
➢ Skim leaves and other foreign objects from surface and bottom of the Pool & Water
feature.
➢ Scrub waterline tile with soap and brush to remove oils, dirt and scum at a minimum
of once per week and/or whenever necessary to prevent build-up of oils, dirt or scum
from the Pool(s) & Spa(s).
➢ Maintain water chemistry by using a test kit to ensure compliance with health and
water quality standards established by the Riverside County Health Department.
➢ The Chemical reading for the Pool includes: Free Chlorine & PH (each visit)
Combined Chlorine, Alkalinity, Calcium, Conditioner and Phosphate levels. The
Chemical reading for the fountains includes: Chlorine and Acid levels.
➢ Monitor for proper water levels.
➢ Maintain and complete an electronic chemical log on each visit and send to
customers via email. Customers will need to print and file to be in compliance with
Health Department Regulations.
➢ Maintain mechanical room clean of debris and free of unsafe issues.
➢ Report any visible safety issues and/or any other equipment problem such as:
loose handrails, bad flow meters, water leaks, failing timers etc.
➢ Service calls received after regular working hours Monday -Friday (5:OOam-2:OOpm)
and the technician has left the premises will be attended to ASAP. A separate
amount of $195.00 per call will apply for any after-hours service call made after
2:OOpm on the Weekends or non -service days.
1.1 CHEMICALS
(i) Ocean Springs will utilize the following chemicals as part of the maintenance service:
MAINTENANCE
• Tile Cleaner (blue soap) to remove body oil
• Scale Off (red soap) for light calcium deposits
• Tile 300 (brown soap) for heavy calcium deposits
SANITIZER
• Liquid Chlorine
• Acid (Hydrochloric)
• Thrichlor Tabs
ENHANCERS
• Conditioner (Isocyanuric acid) - Slows down chlorine burn off from sunlight.
• Mineral Care (blue & purple stuff) — sequestrian agent
• Clarifier (coagulates particles for more efficient removal by filter)
• Dissolve (sweat remover) — (enzyme needed for removal of body oils.)
• Phosphate Remover (eliminates phosphate from fertilizers, rainwater,
soaps, decaying vegetation and other pollutants.)
BALANCERS
• Calcium Chloride (Raise Calcium)
• Soda Ash (Sodium Carbonate)
• Chlorine Neutralizer (Sodium Thiosulphate Crystals)
• Alkalinity Up (Sodium Bicarbonate)
ALGAECIDE
• Any other type of algae not listed above (black)
• Algae Control (For most common algae such as, green,
yellow, brown, etc.) NOTE: With the exception that body of water is
emptied, drained or repaired.
HEATERS
Any heater repairs or maintenance will be discussed with the client. If the
client wishes OSTI to make the repair, the charge will be $195.00 per hour
& per man, plus parts. Upon direction from the client, repairs may be made
immediately. If a major component is involved, a down payment will be
needed before any heater repairs or complete heater replacements are
made.
Any other necessary repairs not mentioned above (i.e. plaster, tile, piping,
electrical equipment, etc.) will be discussed with the client. If the client
wishes OSTI to make the repair, the charge will be $195.00 per hour & per
man, plus parts. Upon direction from the client, repairs will be made
immediately. If a major component is involved, a down payment will be
needed before any repairs or replacements are made.
EXHIBIT A — CHEMICALS — All chemicals will be covered under the service
contract. Chemicals are to be used as needed for the 2 bodies of water
• Cal Hypo Shock Treatment (will be done monthly)
Total per month: $950.00
1.1.1. EXHIBIT B - PREVENTATIVE MAINTENANCES
CALCIUM REMOVAL
• This maintenance will be scheduled to be done weekly or as needed. This includes
cleaning all the water outlets of the water toys to remove and prevent calcium
buildup. Bio Dex Soap included
Total per Month $750.00
1.1.2. SPRAY NOZEL MAINTENANCE
• Cleaning / maintenance of all the spray nozzles and diaphragm will be scheduled
to be done weekly or as needed, solenoids will be maintenance as needed to
maintain proper water pressure, flow, spray height to each water toy. Bio Dex 300
Soap Included. Does not include replacement of the Solenoids.
Total per month $225.00
1.1.3. SAND MEDIA REPLACEMENT
• Sand media replacement labor is included in this contract. All sand media filters will
have the sand media replaced once per year. Exhibit covers labor and material.
Sand filters are backwashed as needed.
- Lap Pool (4) TR140 Sand Filters
- Water feature (2) TR140 Sand Filters
Total per month: $1,020.00
1.1.4. DECK CLEANING
• The Pool & Water feature deck will be washed down 2 times per month.
Total per month: $1,200.00
1.1.5. BACKWASH PISTON LUBRICATION MAINTENANCE
• Lubrication of the backwash valves is scheduled to be done every 6 months.
Replacement of the piston O-rings is included.
Total per month: $126.00
1.1.6. IPS CONTROLLER MAINTENANCE
• IPS Controller maintenance/replacement of the squeeze tubes and Cleaning is
scheduled to be completed Five times a year. Cleaning the sensor tips regularly is
important to ensure accurate readings. Replacement of the PH/ORP Hoses will be
done every 12 Months.
• Parts included are
- Valves/ Squees Tubes
- Compression Fitting
- Hoses (up to 30 feet)
Total per month: $140.00
1.1.7. IPS MONITORING
• IPS Monitoring charge will be $145.00 a month per computer and per body of water.
• Review the alarm alerts and Re -calibrate accordingly.
• Fix any communication/connectivity issues with units itself
• This does not include internet issues or Replacement of any damaged parts.
Total per month: $145.00
(i) HEATER MAINTENANCE —(For the Industrial Heaters on the Property)
• Serviced One time per year.
1. Cycle down the boiler and insulate water and gas to the boiler system.
2. Perform a tube bundle scrub on the boiler to remove the built-up dirt and soot on the
tube bundle.
3. Perform a burner tray cleaning to remove the built-up dirt and soot in the burner
cabinet.
4. Replace the igniters for the boiler.
5. Replace the flame sensors for the boiler.
6. Re -pressurize the boiler system and check for any leaks.
7. Check for Scaling. Clean out deposits over 1/16" in thickness.
8. Check Fault Codes
9. Fire heater and give visual inspection to flame.
10. Cycle on the boiler and check for proper operation.
11. Reset codes.
12. Each heater requires 3 days for full -service completion.
13. The system does not need to be turned off during maintenance.
Parts Not Included: Bypass, Thermoregulators, Burners, Refectory kits, Pilots, Ignitors &
flange gaskets.
Total per month - No Parts Included: $950.00
1.1.8. EXHIBIT C — POOL COVER INSTALLATION & REMOVAL
• The Lap Pool cover will be removed and replaced during the colder months of
the year Monday - Saturday Cover Removal
Total per month: $648.00
1.1.9. EXHIBIT D — CHLOR-KING UV SYSTEM MAINTENANCE
• The UV Maintenance will be done every 12 months or as needed depending on the
usage.
• We will check and make sure all operating components are at manufacturer
specifications.
- Wipe Down the UV chamber
- Clean Sleeves and Sensor Window
- Inspect Electrical Components
- Inspect Chamber anode
- Order Replacement Lamps & Replace Laps
- Order Replacement Sleeves (48 Months) & Replace
- Confirm AC AMP Draw
- Calibrate
Total per month: $83.00 (not including any parts)
REPAIRS
Any other necessary repairs not mentioned above (i.e. plaster, tile, piping,
electrical equipment, etc.) will be discussed with the client. If the client wishes OSTI
to make the repair, the charge will be $195.00 per hour & per man, plus parts. Upon
direction from the client, repairs will be made immediately. If a major component is
involved, a down payment will be needed before any repairs or replacements are
made.
(i) NOTE: Any major repairs/ parts/ whole goods not mentioned in this
contract are additional. An estimate will be sent for approval before any work is done. Any
special trade such as Electricians, mechanics, engineers, etc. are not included in this
contract.
WATER FEATURE MAINTENANCE: La Quinta Park, 79120 Black Hawk Way
• Disinfect and clean the Water feature
• Equipment inspection to be done on each scheduled visit
• Clear the Water feature of any trash, leaves, branches, algae, or any other slippery build up, and
other debris that may be unsafe surrounding the water feature.
• Maintain water chemistry by using a test kit to ensure compliance with health and water quality
standards established by the County of Riverside Health Department.
• Chemical readings for the Water feature include Free Chlorine & PH (each visit), combined
chlorine, Alkalinity, Calcium, Conditioner, and Phosphate levels.
• Monitor the water tank/autofill daily for proper water levels.
• Water toy spray nozzles to be free of dirt and debris, cleaned as often as needed (minimum twice
per week) for proper water flow.
• Clean/maintain solenoids, diaphragms weekly/as needed to maintain proper water
pressure/flow/spray height to each water toy.
• Weekly maintenance of calcium removal on water spray toys and nozzles.
• Maintain and complete the chemical log sheet on each scheduled visit.
• Maintain equipment room clean of debris and free of unsafe issues.
• Report any safety and/or issues other than equipment problems such as: loose nozzles, broken
drain covers, bad flow meters, water leaks, failing timers, etc.
• Maintenance to be performed early mornings, prior to opening of the water feature.
• Sand filters to be cleaned/sand replaced semi-annually, March and October.
PERFORMANCE STANDARDS
The pool and water feature shall be maintained in "first-class condition", defined as water with the
following characteristics:
a) Absence of objectionable odor and water discoloration.
b) Absence of inappropriate debris and trash.
Maintain proper chemical levels, spray water is to be clean and clear, debris removal from surface is
a priority when servicing water features.
Any and all replacement parts must be as per original plan specifications with no deviations.
1. Holidays
All Holidays are included in this contract.
2. Code Enforcement
Customer understands that OSTI will advise of any Environmental Health Department,
City Building and Safety Codes or Federal law requirements pertaining to the operation
of their pool or spas when possible. Fees, fines and hearings that are incurred due to
failure of the customer to comply with those requirements are strictly the responsibility
of the customer and not OSTI in any way. Customer understands certain situations
dictate that a pool or spa be closed due to "un-safe" or "un-healthy" conditions per the
guidelines of the County of Riverside Environmental Health Department. This includes
such items as a light fixture has come out of its niche; a handrail has come out of its
anchors, etc. In these cases, a decision must be made immediately by client or OSTI
if unable to contact the client to fix or close the pool or spa. Customer understands that
OSTI requests that there be only one point of contact person for any correspondence
of work to be done, work authorized and payment for service rendered. In this way, we
can provide efficient and better service to our customers.
3. Emergency Situations
Customer understands emergency situations such as feces in water require immediate
attention. A separate charge of $225.00 per pool will apply every time that occurs. Pool
and/or spa will require being shocked, vacuumed and to be closed as required by
Riverside Environmental Health Department depending on the incident and County
guidelines. Normally Pools, Spas and Fountains are vacuumed once each visit. There
will be an extra charge to vacuum the same bodies of water twice on the same day.
(This includes after windstorms or any inclement weather.)
4. Estimates
Customer understands that a written estimate or quote will be provided for draining
water to facilitate any type of work being done on the pool, spa or fountain. A written
estimate or quote will be provided for any pre -work or clean-up to facilitate another
contractor's work. This applies for any start-up procedures after any new plaster work
done by OSTI or any other contractor.
5. Confidentiality
Customer understands that to keep their confidential information safe, any payments,
checks, cash, Environmental Health Department Reports or Citations from City
Building and Safety sent to or from OSTI must be in a sealed envelope and kept
confidential during the couriering of that item to OSTI office.
6. Conflict of interest
Customer shall not show an OSTI contract to service technicians, competing
contractors or any other parties to make a point or beat OSTI prices. OSTI is under no
obligation to provide customer pricing/rates from their vendors unless otherwise
specified under a separate agreement signed by OSTI, once agreed to only will the
information be presented, and this information is not to be used to make a point, beat
OSTI prices or showed to any other parties. Coordinated and approved authorization
through OSTI must be obtained before allowing any contracts or pricing to be shown
to anyone. Customer shall not try to recruit or solicit any of OSTI's personnel.
7. Damages
Customer understands that vandalism or graffiti that occurs on the customer's property
from criminal parties is not OSTI's responsibility. The customer is responsible for all clean
up and any fall out monetarily, legal or otherwise incurred thereof. Customer understands
OSTI is not responsible for someone else's work, any failure of equipment or damage due
to their negligence from their work performed on the equipment or any part of the pool,
spa or fountain OSTIs maintenance responsibility. There are no exceptions.
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section
2.3 of this Agreement and Exhibit B-1 (see Section 1.7), the maximum total compensation
to be paid to Contracting Party under this Agreement is a total amount not to exceed One -
Million, Four -Hundred and Thirty -Four Thousand, and Sixteen Dollars ($1,434,016) (the
"Contract Sum"), for the life of the Agreement, encompassing the Initial Term and any
One -Year Extension. The Contract Sum shall be paid to Contracting Party in installment
payments made on a monthly basis and in an amount identified in Contracting Party's
schedules, below, for the work tasks performed and properly invoiced by Contracting
Party in conformance with Section 2.2 of this Agreement.
The Contract Sum shall be paid to Contracting Party, per fiscal year for the Initial
Term and any One -Year Extension, in the amounts that correspond to the estimated costs
per fiscal year set forth below, subject to pro -rated portion (based on the applicable fiscal
year) of the $70,000 contingency amount set forth below.
Term
Estimated Cost
FY 2025-26
$169, 764
FY 2026-27
$199,042
FY 2027-28
$199,042
FY 2028-29
$199,042
FY 2029-30
$199,042
FY 2030-31
$199,042
FY 2031-32
$199,042
Contingency at approximately 5%
FYs 2026-27 — 2031-32 (compounded year -over -year)
$70,000
Grand Total:
$1,434,016
[continued on next page]
Contracting Party's rates for the Services, to be paid by the City for Services
actually performed by the Contracting Party for the applicable month, are set forth
below.
ITEM
DESCRIPTION
NO:
FRITZ BURNS PARK
MONTHLY PRICE
ANNUAL PRICE
78080 FRANCES HACK LANE
1
POOL — Service 7 Days per Week
$12,975
$155,700
(all months of the year
ITEM
NO:
DESCRIPTION
LA QUINTA PARK
79120 BLACK HAWK WAY
MONTHLY PRICE
ANNUAL PRICE
2
SPLASH PAD WATER FEATURE
$3,611.87
$43,342
Service 7 Days Per Week*
SPLASH PAD WATER FEATURE
3
Service 3 Days Per Week in the
$ 772.50
winter months
*Splash pad generally is to be serviced seven (7) days per week, but service may be
reduced to three (3) days per week, at a reduced monthly price, as needed with prior written
notice from the Contract Officer.
******************************
City of La Quints CONSENT CALENDAR ITEM NO. 15
CITY COUNCIL MEETING: June 16, 2026
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT
SERVICES WITH OCEAN SPRINGS TECH, INC FOR POOL AND WATER FEATURE
MAINTENANCE SERVICES, PROJECT NO. 2024-24; AND AUTHORIZE THE PUBLIC
WORKS DEPARTMENT TO UTILIZE THIS VENDOR AS SELECT SOURCE FOR ON -
CALL SERVICES
RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with Ocean Springs Tech,
Inc. for Pool and Water Feature Maintenance Services, Project No. 2024-24, and authorize
the City Manager to execute the amendment; and authorize the Public Works Department
to utilize this vendor as a select source for on -call services for up to $150,000, effective
fiscal year 2026/27 through 2031/32.
EXECUTIVE SUMMARY
• The City contracts pool maintenance services for Fritz Burns pool and the
La Quinta Park water feature.
• On June 3, 2025, following a Request for Qualifications (RFQ) competitive selection
process, Council approved an Agreement for Contract Services with Ocean Springs
Tech., (Ocean Springs) for a 7-year term for Pool and Water Feature Maintenance
services, effective fiscal year (FY) 2025/26 through FY 2031/32, to be executed as 1-
year terms based on satisfactory performance by the vendor.
• Recent renovations at Fritz Burns Park include new pool equipment and a new water
feature in the children's pool.
• Proposed Amendment No. 1 (Attachment 1) extends the agreement term through
June 30, 2027, adds services and related compensation for the new Fritz Burns Park
pool equipment and children's water feature, and provides a 3% increase for the La
Quinta Park water feature service costs.
• Staff requests authority of up to $150,000 to utilize Ocean Springs, as a select source
throughout the duration of the agreement, for additional pool and water feature
services not included in the agreement scope of work, on an on -call, as -needed basis.
FISCAL IMPAC i
Estimated cost for pool and water feature maintenance services 7-days per week, year-
round, are $199,042 per FY effective FY 2026/27 through the remainder of the
agreement, which is comprised of — (a) the initial cost proposal of $169,764, (b) an
annual increase of 259
$28,020 for additional maintenance services for the new Fritz Burns Park pool equipment
and water feature, and (c) a 3% negotiated annual compensation increase of $1,262 for
the La Quinta Park water feature for FY 2026/27. Revised costs for the remaining term of
the agreement are detailed in the table below, which also includes an approximately 5%
contingency, compounded year -over -year, to be used toward negotiating future annual
compensation increases driven by prevailing wage, and supplies and materials costs
escalation, not to exceed the lesser of 5% or the annual consumer Price Index (CPI) for
Riverside, San Bernardino, and Ontario.
Term
Initial
Estimated
Cost
Revised
Estimated
Cost
FY 2025/26
$
169,764
$
169,764
FY 2026/27
$
169,764
$
199,042
FY 2027/28
$
169,764
$
199,042
FY 2028/29
$
169,764
$
199,042
FY 2029/30
$
169,764
$
199,042
FY 2030/31
$
169,764
$
199,042
FY 2031/32
$
169,764
$
199,042
Contingency at approximately 5%
FYs 2026/27 — 2031/32 (compounded year -over -year)
$
60,000
$
70,000
Grand Total:
$1,248,348
$1,434,016
Costs for each FY will be budgeted pursuant to the agreement and are allocated in the
following 2 accounts — Fritz Burns Pool (101-3005-60184) and LQ Park Water Feature
(101-3005-60554).
On -call services are not guaranteed work, however, utilizing the same contractor as a
select source for extra work would ensure continuity and consistency of services. Work
may generally include mold remediation, installation and replacement of pool equipment
including heaters, programming, ultraviolet systems, and any and all related pool
equipment and operational parts, and programming of timers, etc. Further, staff will
continue to seek quotes from other vendors, when applicable per the City's Purchasing
and Contracting Policy, to ensure quality of services and competitive pricing.
Council approved additional spending authority for Ocean Springs for FY 2024/25 for
additional pool and water feature maintenance services, beyond in the scope of the
agreement, on an on -call, as needed basis. Staff requests Council approval for additional
spending authority of up to $150,000 for on -call services effective FY 2026/27 through
FY 2031/32, which is the remaining term of the agreement, should it remain in effect, as
detailed in the table below. Any unused spending authority would remain available and
carryover each FY until expended or until the agreement expires, whichever occurs first.
Fiscal Year
On -Call Services
Approved
Spending Authority
Actual
Expenditures
FY 2025/26 (*as of 6/11/2026)
$150,000
$40,553*
FY 2026/27 through FY 2032/33
$150,000
1 -
260
Funds will be budgeted each FY for the remaining on -call spending authority pursuant to
Council's approval, and charged in increments as needed against the 2 accounts listed
above, based on the type of work being performed.
BACKGROUND/ANALYSIS
The City contracts pool maintenance services for Fritz Burns pool and the
La Quinta Park water feature.
On March 17, 2025, an RFQ was published for expanded pool and water feature
maintenance services. A mandatory pre -proposal meeting was held on April 19, 2025;
2 contractors attended; and 1 proposal was submitted by Ocean Springs who has the
experience and qualifications necessary to provide the required services.
On June 3, 2025, Council awarded a 7-year agreement to Ocean Springs for Pool and
Water Feature Maintenance, Project No. 2024-24, starting FY 2025/26 through FY
2031/32, to be executed as 1-year terms based on satisfactory performance by the vendor.
The City recently completed the Fritz Burns Park Improvements Project No. 2021-02, which
included new pool equipment and a water feature in the children's pool.
The proposed Amendment No. 1 would include additional maintenance services for the
new equipment at Fritz Burns Park for an annual cost of $28,020 starting FY 2026/27, and
a 3% contract increase of $1,262 for the water feature at La Quinta Park. The increase is
intended to cover the rising costs of gas prices, prevailing wages, sanitation products, and
chemicals.
Staff requests Council approval for additional spending authority of up to $150,000 to utilize
Ocean Springs as a select source for on -call services throughout the duration of the
contract, for additional services that are not included in the scope of the contracted pool
and water feature maintenance services, on an on -call as needed basis as detailed in the
fiscal impact section of this report. Ocean Springs is familiar with the existing equipment,
offers competitive pricing, and has provided the City with quality and timely services since
2020.
ALTERNATIVES
As the contract, related budget, and additional spending authority have been previously
approved by Council, staff does not recommend an alternative.
Prepared by: Dianne Hansen, Maintenance & Operations Superintendent
Approved by: Tony Ulloa, Deputy Director Public Works
Attachment: 1. Amendment No. 1 to Agreement for Contract Services with Ocean Springs
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