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Home My WebLink About2026-29 Merchants Building Maintenance LLC Amendment 1 - Janitorial ServicesMEMORANDUM DATE: June 24, 2026 TO: Jon McMillen, City Manager FROM: Carley Escarrega, Administrative Technician Cv �Cv CALIFORNIA - RE: Merchants - Amendment 1 - Janitorial Services Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑✓ Approved by City Council on June 6, 2023 C8 City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must anal Bid ❑✓ RFP RFQ 3 written informal bids F1Sole Source Select Source Cooperative Procurement Requesting department shall check and attach the items below as appropriate. ❑✓ Agreement payment will be charged to Account No.: Various Accounts 0 Agreement term: Start Date July 1, 2026 FVIAmount of Agreement, Amendment, Change Order, etc. End Date June 30, 2029 $ 73,210; $1,537,626 total REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica (MyCOI) Date: 6/25/2026 NOTE: W] Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. 766173 Expires: Requisition for a Purchase Order has been prepared (Agreements over $5,000) AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH MERCHANT'S BUILDING MAINTENANCE This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services ("Agreement") is made and entered into as of the 17th day of June 2026, ("Effective Date") by and between the City of La Quinta ("City"), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and Merchant's Building Maintenance, a California Limited Liability Corporation, with a place of business at 1995 W Holt Ave, Pomona, CA 91768 ("Contracting Party"). RECITALS WHEREAS, on or about June 6, 2023, the City and Contracting Party entered into an Agreement to provide Janitorial Services, for a total not to exceed amount of $1,537,626.78. The term of the Agreement expires on June 30, 2026 ("Initial Term"); and WHEREAS, in accordance with Section 1.7 Additional Services of the Agreement, the City and Contracting Party mutually agree to amend Section 3.2 Schedule of Performance and related Exhibit C of the Agreement, specifically line Item 7a, to include additional restroom cleaning services at the Fritz Burns Park as detailed in Exhibit C attached to this Amendment No. 1 and incorporated herein by this reference; and WHEREAS, in accordance with Section 2.3 Compensation for Additional Services, the City and Contracting Party mutually agree the above mentioned additional services shall be provided at a not to exceed amount of $73,210.32 as detailed in Exhibit C, which is within the allowed 5% or less of the Contract Sum of $1,537,626.78 per Section 2.1 Contract Sum of the Agreement; and WHEREAS, pursuant to Section 3.4 Term, the City and Contract Party mutually agree to extend the term of the agreement for one (1) three (3) year term from July 1, 2026 through June 30, 2029 ("Extended Term"). NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 3.2 Schedule of Performance is amended to read as follows: 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performance diligently and within the time period established in "Exhibit C" of the Agreement and amended "Exhibit C" of related Amendment No. 1 (the Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 2. "Exhibit C" — Schedule of Performance is amended to include the additional services as listed in "Exhibit C," attached hereto and incorporated herein by this reference. 3. Section 3.4 Term is amended to read as follows: 3.4 Term. Unless earlier terminated in accordance with provisions of Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2023, and terminate on June 30, 2026 ("Initial Term"). This Amendment No. 1 shall extend the Term from July 1, 2026, through June 30, 2029 ("Extended Term"). In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA MERCHANT'S BUILDING a California municipal corporation MAINTENANCE, LLC ` SIGNED IN COUNTERPART JOjU,L4cMILLEN, City Manager C-ity of La Quinta, California Dated:12.02-4ee. ATTEST: kA MONIKA RADEVA, tity 1 rk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California ALICIA VELAZQUEZ, Branch Manager Dated: Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 2. "Exhibit C" — Schedule of Performance is amended to include the additional services as listed in "Exhibit C," attached hereto and incorporated herein by this reference. 3. Section 3.4 Term is amended to read as follows: 3.4 Term. Unless earlier terminated in accordance with provisions of Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2023, and terminate on June 30, 2026 ("Initial Term"). This Amendment No. 1 shall extend the Term from July 1, 2026, through June 30, 2029 ("Extended Term"). In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation SIGNED IN COUNTERPART JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: SIGNED IN COUNTERPART MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: SIGNED IN COUNTERPART WILLIAM H. IHRKE, City Attomey City of La Quinta, Califomia MERCHANT'S BUILDING MAINTENANCE, LLC ROGIE MEZA, Operations Manager Dated: G" f 9 -Loz 6 Exhibit C Schedule of Performance ITEM LOCATIONS TIMES TOTAL PER SQUARE NUMBER OF NO. PER PER YEAR FEET RESTROOMS WEEK MONTH IN DOLLARS Fritz Burns Park Restrooms 78060 Frances Hack Lane X12= SHARED — 5 7a Mon -Sun after 10 p.m. 7 $2,580.47 500 TOILETS — 5 Lock Restrooms after cleaning $30,965.64 URINALS — 1