HomeMy WebLinkAbout2026-27 CVRM - Homeless Prevention ServicesMEMORANDUM
DATE: June 22, 2026
TO: Jon McMillen, City Manager
FROM: Laurie McGinley, Management Specialist
Cv �Cv
CALIFORNIA -
RE: Coachella Valley Rescue Mission FY 2026-27 MOU - Homeless Prevention and Assistance Program
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on HA - June 16, 2026 Business 1
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must anal
Bid RFP RFQ 3 written informal bids
Sole Source ❑✓ Select Source Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: 243-0000-60532
0✓ Agreement term: Start Date 07/01 /2026
❑✓ Amount of Agreement, Amendment, Change Order, etc.
End Date
$129,000
06/30/2027
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica (MyCOI) Date: 062/24/2026
NOTE:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
FY 2026/2027 MEMORANDUM OF UNDERSTANDING
BETWEEN
LA QUINTA HOUSING AUTHORITY AND
COACHELLA VALLEY RESCUE MISSION
This Memorandum of Understanding (the "Memorandum") is made by and between the
LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic ("Authority"), and the
COACHELLA VALLEY RESCUE MISSION ("CVRM"), as of July 1, 2026, with respect to the
following:
RECITALS
WHEREAS, the Authority and City are interested in providing food and shelter to those in
need and, in that regard would like to support the Coachella Valley Rescue Mission;
WHEREAS, the CVRM agrees to use the Authority funding for homeless prevention
measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal
year;
NOW, THEREFORE, the Authority and CVRM agree to the following:
1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30,
2027.
2.0 OBLIGATIONS OF THE PARTIES.
2.1 CVRM will provide food and shelter services through their program(s) located at 47-470 Van
Buren Street, Indio, CA 92201. CVRM shall provide the services set forth in Exhibit A attached
hereto and incorporated herein by this reference ("Scope of Services"). CVRM shall deliver to
the Authority periodic reports and compliance metrics as set forth in Exhibit B attached hereto
and incorporated by this reference ("Compliance Reports"). CVRM shall comply with all federal,
state, and local laws and regulations applicable to CVRM, the Scope of Services, and the use
of the Authority Financial Support Funds (as defined in Section 2.2 below) and the use of any
other public moneys (collectively, the "Compliance Requirements").
2.2 The Authority will provide financial support in a total amount of One Hundred Twenty -Nine
Thousand Dollars ($129,000) ("Authority Financial Support Funds") to CVRM. Provided CVRM
complies with its obligations under this Memorandum, the Authority shall disburse the Authority
Financial Support Funds no later than 10 days after the execution of this Memorandum. CVRM
agrees to provide the Authority with four (4) financial quarter Compliance Reports of that fiscal
year with reporting periods as follows: Q1 (July 1 — September 30), Q2 (October 1 — December
31) Q3 (January 1 — March 31) and Q4 (April 1 — June 30). All Authority Financial Support Funds
shall be used by CVRM for the Scope of Services and for no other purpose. If CVRM fails to
timely deliver a Compliance Report, the Authority may withhold an installment disbursement of
the Authority Financial Support Funds that has not yet been disbursed. If CVRM fails to comply
with any Compliance Requirements, the Authority may (i) withhold an installment disbursement
that has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority
Financial Support Funds that were not used in compliance with this Memorandum or any other
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Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in
equity.
3.0 INDEMNITY AND RELEASE. CVRM hereby agrees to indemnify, defend, and hold
harmless the Authority and its officers, employees, agents and independent contractors
(collectively, "Indemnitees") from and against any and all of claims, causes of action, obligations,
losses, liabilities, judgments, or damages, including reasonable attorneys' fees and costs of
litigation (collectively "Claims") arising out of and/or in any way relating to CVRM's activities in
the performance of this Memorandum, or to CVRM's acts and/or omissions in providing or
administering the same, excepting only those claims, actions, obligations, losses, liabilities,
judgments, or damages arising out of the sole negligence, active negligence or willful misconduct
of the Authority.
4.0 CVRM INSURANCE OBLIGATIONS. Without limiting the indemnification provisions
provided herein, CVRM, at its sole expense, shall obtain and keep in force during the term of
this Memorandum and any extensions thereof, a policy or policies of general liability insurance
covering all injuries to persons and damage to property occurring in, upon or about the CVRM
facility(ies) resulting from any actions or omissions of CVRM or any use of the CVRM facility(ies),
or the CVRM's invitees in accordance with the terms of this Memorandum. The policy or policies
evidencing such insurance shall name the Authority and its officials, officers, employees, and
agents, as additional insureds, shall provide that same may not be cancelled or amended without
thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit
coverage of bodily injury and property damage in the amount of not less than Two Million Dollars
($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do
business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the
date of this Memorandum, and upon renewal of such policies, CVRM shall submit to the Authority
certificates of insurance and any applicable endorsements evidencing that the foregoing policy
or policies are in effect. The coverage contemplated in this paragraph will be primary and the
Authority's coverage will not contribute. CVRM shall provide workers' compensation insurance
in accordance with California law.
5.0 ADDITIONAL PROVISIONS.
5.1 In all cases, the language in all parts of this Memorandum shall be construed according
to its fair meaning and not strictly for or against either party, if being agreed that the parties or
their agents have all participated in the preparation of this Memorandum.
5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior
oral or written statements or agreements between the Parties regarding the operation of the
CVRM.
5.3 No termination of this Memorandum shall release either party from any liability or
obligation hereunder resulting from any acts, omissions or events happening prior to the
termination of this Memorandum.
5.4 In the event either party brings any suit or other proceeding with respect to the subject
matter or enforcement of this Memorandum, the prevailing party (as determined by California
law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable
attorneys' fees, expenses and costs of suit or investigation as actually incurred (including,
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without limitation, reasonable attorneys' fees, expenses, and costs incurred in establishing the
right to indemnification).
6.0 HOMELESS OUTREACH. The Authority shall utilize the CVRM shelter and staff to
provide emergency homeless services and prevention services to Coachella Valley individuals
and families, and more specifically in the City of La Quinta, who are at risk of homelessness by
providing face-to-face or telephone outreach, shelter (emergency and / or permanent),
employment services, case management with referrals so as to help individuals stay in their
current home or locate other permanent housing. CVRM will also provide food distribution,
public meals, referrals to onsite non -emergency medical and behavioral health counseling as
well as education. CVRM will address emergencies and engage individuals as well as families.
CVRM will work with City of La Quinta Law Enforcement & Code Enforcement, as well as the
Riverside County Sheriff's Department, to support and maximize the effectiveness of emergency
services. CVRM will accept drop-offs from these agencies provided that CVRM approves drop-
offs in advance.
The following personnel are authorized to provide approvals for client drop-offs:
1) Outreach Manager - Erik Weber 760-347-3512, Ext. 263
760-702-6522 (Cell)
2) Overnight Shelter - David Douglas 760- 347-3512, Ext. 26'
Authority shall initiate contact with Erik Weber or Devid Douglas. CVRM will not accept any
individual with a criminal record of violence, sexual offense, or arson. Clients must be able to
self -toilet and self -feed to receive services at the CVRM shelter facility.
[signatures on next page]
Page 3 of 7
IN WITNESS WHEREOF, Coachella Valley Rescue Mission and La Quinta Housing Authority,
have executed this Memorandum as evidenced by the signatures contained below:
LA QUINTA HOUSING AUTHORITY COACHELLA VALLEY RESCUE
_ MISSION
By:
JON MC LE/N, Executive Director
Dated:�� `O i 2Z Z.
ATTEST:
By:
MONIKA RADEVA, Authority Secretary
APPROVED AS TO FORM AND CONTENT:
By:
WILLIAM H. IHRKE, Authority Counsel
SIGNED IN COUNTERPART
By:
Name:
Title:
Address:
City, State, Zip:
Email:
Dated:
Page 4of7
IN WITNESS WHEREOF, Coachella Valley Rescue Mission and La Quinta Housing Authority,
have executed this Memorandum as evidenced by the signatures contained below:
LA QUINTA HOUSING AUTHORITY
SIGNED IN COUNTERPART
JON MCMILLEN, Executive Director
Dated:
ATTEST
M
SIGNED IN COUNTERPART
MONIKA RADEVA, Authority Secretary
/_1��:Z���I��7,1,�ril7il;7u : ► � ��Iti�����lri
By: SIGNED IN COUNTERPART
WILLIAM H. IHRKE, Authority Counsel
COACHELLA VALLEY RESCUE
MISSIO
B- v 1,
Y
Namelhia tiA- �ml M' t o
Title: EKe C(Ah Vt,' N--,0_6�0K
Address: t47- U�b VAvi f)(A(d/,j, cA.
City, State, Zip: -Ad 1-0 & 9, a av I
Emaill� irtid �9.VUv►l,-I
Dated:
Page 4 of 7
Scope of Services
Provide homeless prevention assistance to those on the east side of the Coachella Valley,
and more specifically in the City of La Quinta, who are at risk of homelessness by providing face-
to-face or telephone outreach, shelter (emergency and/or permanent), employment services,
emergency rental and utility service assistance, or other supportive services and resources to
help individuals stay in their current home such as food distribution, free childcare, health clinics,
and education.
CVRM agrees to allow the City of La Quinta and the Riverside County Sheriff's Department to
initiate contact with CVRM when City staff or Sheriff's Department personnel encounter an
individual experiencing homelessness who is in need of, and willing to accept, assistance. Upon
such contact, CVRM will make reasonable efforts to engage with the referred individual and
provide appropriate services or referrals in accordance with CVRM program guidelines and
capacity.
* Emergency rental assistance is to be issued for no more than one month's actual rent in the
rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental
assistance the household must have a verifiable three day pay or quit notice and landlords must
be contacted to ensure that they will accept payment to bring the household to a state of good
standing. To receive utility assistance households must have a verifiable shutoff notice for cost
for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and
utility assistance can only be received once per MOU term, per household. Recipients of
emergency aid must demonstrate financial ability to sustain household finances after aid has
been received by presenting pay stubs, bank records or other supporting documents. All
assistance payments are to be made out to verified landlords and utility companies only.
**Please note priority is to be given to verified La Quinta residents for both types of emergency
services.
Page 5 of 7
EXHIBIT B
City of La Quinta Reporting Metrics Eastern Valley Services Only
(East of Cook Street)
Provide homeless outreach via face to
face and/or phone:
Number of completed interactions.
Number of Referrals/Resources
provided (Provide narrative of what
type of Resources used
Provide homeless prevention
assistance to those who are at risk of
homelessness through, emergency
rental and utility assistance, or other
directly provided resources to stay in
current home such as Food
Distribution, Free Child Care, Health
Clinic, Education, etc. resulting in
successful diversion.
Provide type of Resources used:
Emergency rental and utility
assistance:
Rental — Households served
Expenditures
Rental — La Quinta Households
Expenditures
Utility — Households served
Expenditure
Utility — La Quinta Households served
Expenditures
Sheltering:
How many Individuals who were safely
sheltered
Units of face-to-face case management
Number of clients assessed by case
manager.
Number of individuals placed into
housing.
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Provide Rapid Rehousing or similar
type placement.
Number placed.
Housing Stability/ Three month follow
up after financial support ends.
Provide Employment Services:
Description of direct Employment
Services offered
(Submit narrative of what direct
services are provided)
Number of Individuals served
Units of Service
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BUSINESS SESSION ITEM NO. 1
City of La Quinta
HOUSING AUTHORITY SPECIAL MEETING June 16, 2026
STAFF REPORT
AGENDA TITLE: APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA
HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION
PROGRAMS FOR FISCAL YEAR 2026/27
RECOMMENDATION
Approve funding to provide $129,000 in assistance in fiscal year 2026/27 to each local
homeless service provider and homeless prevention partner — Coachella Valley Rescue
Mission, Martha's Village and Kitchen, and Coachella Valley Association of Governments;
and authorize the Executive Director to execute the Memorandum of Understanding.
EXECUTIVE SUMMARY
• Since fiscal year (FY) 2016/17, the annual budget of the Housing Authority
(Authority) has incorporated funding to assist local homeless service providers and
homeless prevention partners as these services positively impact the City and the
greater Coachella Valley community.
• In FY 2025/26 the Authority allocated $125,000 to each of the three local homeless
service providers and homeless prevention partners — Coachella Valley Rescue
Mission (CVRM), Martha's Village and Kitchen (MVK), and Coachella Valley
Association of Governments (CVAG).
• Staff recommends increasing the annual funding allocation for each provider from
$125,000 to $129,000 for FY 2026/27.
• On June 10, 2026, the Housing Commission recommended Authority approval to
increase funding to $129,000 for each provider.
1q PACT
If approved, the annual funding allocation for local homeless service providers and
homeless prevention partners would increase by $4,000 per partner, from $125,000 to
$129,000, for a total annual allocation of $387,000 in FY 2026/27. Sufficient funding is
included in the proposed FY 2026/27 Low -Mod Housing Authority Budget within account
number 243-0000-60532 to support the increased allocation. The total funding remains
below the maximum annual expenditure of $500,000 authorized pursuant to Health and
Safety Code Section 34176.1(a)(2).
9
BACKGROUND/ANALYSIS
The Authority annually allocates funding for local homeless service providers and
homeless prevention partners in the Coachella Valley.
To address the rising cost of housing in the current economic climate, the City proposes
increasing the funding allocation for each local homeless prevention partner from
$125,000 to $129,000 for FY 2026/27. This adjustment reflects the growing financial need
for housing assistance and ensures that key service providers, CVRM, MVK, and CVAG,
can continue delivering essential support to individuals and families at risk of
homelessness in La Quinta and the surrounding region. Each organization is required to
provide a quarterly report on the use of the funds, including the number of individuals
from La Quinta who were assisted and the services they utilized. A summary of these
reports highlighting key program metrics has been attached (Attachment 4).
The Authority is able to provide this assistance pursuant to California Health and Safety
Code's Community Development and Housing law, which states "...if the Housing
Successor (the Authority) has fulfilled all obligations pursuant to Sections 33413 and
33418, the Authority may expend up to $500,000 dollars per fiscal year for homeless
prevention and rapid rehousing services for individuals and families who are homeless or
would be homeless but for this assistance, including the provision of short-term or
medium -term rental assistance, contributions toward the construction of local or regional
homeless shelters, housing relocation and stabilization services including housing
search, mediation, or outreach to property owners, credit repair, security or utility
deposits, utility payments, rental assistance for a final month at a location, moving cost
assistance, and case management, or other appropriate activities for homelessness
prevention and rapid rehousing of persons who have become homeless."
A separate Memorandum of Understanding (MOU) is executed with each provider
individually, stipulating annual and quarterly reporting requirements (Attachments 1, 2,
and 3).
ALTERNATI\IPq
The Authority may elect not to support this funding request; however, since these
organizations have consistently provided support for the local community and rely on
these contributions, Staff does not recommend this alternative.
Prepared by: Laurie McGinley, Management Specialist
Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development
Attachments: 1. CVAG MOU
2. MVK MOU
3. CVRM MOU
4. FY 2025/26 Homeless Relief Providers Summary Report
10
ATTACHMENT 4 eca 0"&a
CALIFORNIA
FY 2025-26 Homeless Relief Provider Summary of Reporting
The La Quinta Housing Authority contracts with three homeless relief service providers
through annually renewed Memorandums of Understanding to coordinate homeless
outreach and supportive services for residents of La Quinta and the greater Coachella
Valley. The three providers are Coachella Valley Rescue Mission (CVRM), Coachella
Valley Association of Governments (CVAG), and Martha's Village & Kitchen (MVK). All
have demonstrated continued, consistent, and measurable progress as documented in their
quarterly progress reports and interactions with staff during community outreach:
• Improving Housing Placement Rate: MVK and CVRM delivered strong case
management results, with housing placement rates increasing each quarter throughout the
current fiscal year:
0 52% Q1 (July —September 2025)
0 66% Q2 (October —December 2025)
0 78% Q3 (January —March 2026)
• Over 200 Individuals Housed Year -to -Date: More than 200 individuals exiting MVK,
CVRM, and CVAG programs have successfully transitioned into stable housing during the
first three quarters.
• Over Quarter -Million Nutritious Meals Served: More than 250,000 meals were
served during the first three quarters, demonstrating sustained residential program
capacity and consistent operational performance.
• Homeless Prevention Expanding: All providers show sustained growth quarter -over -
quarter, with outreach and prevention services reaching over 5,000 participants by the end
of the third quarter this fiscal year.
• Strong Volunteer Engagement: In the second quarter, 776 community volunteers
contribute nearly 3,000 hours of service, demonstrating broad and sustained
community commitment in these programs.
• CVAG CV Housing First - Zero Program Failures in Quarter 1: No La Quinta CV 200
clients returned to unsheltered homelessness during quarter one, and one La Quinta
resident secured permanent housing through the regional program.
Report prepared by: Doug Kinley 3, Senior Management Analyst