HomeMy WebLinkAbout2026-27 CVAG MOU - Homeless Prevention Services (Housing First Program)MEMORANDUM
DATE: June 30, 2026
TO: Jon McMillen, City Manager
FROM: Laurie McGinley, Management Specialist
Cv �Cv
CALIFORNIA -
RE: Coachella Valley Association of Governments FY 2026-27 MOU - Homeless Prevention and Assistance Program
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on HA - June 16, 2026 Business 1
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must anal
Bid RFP RFQ 3 written informal bids
Sole Source ❑✓ Select Source Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: 243-0000-60532
0✓ Agreement term: Start Date 07/01 /2026
❑✓ Amount of Agreement, Amendment, Change Order, etc.
End Date
$129,000
06/30/2027
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica (CJPIA Member) Date: 6/30/2026
NOTE:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LA QUINTA
AND
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
FOR FUNDING CV HOUSING FIRST AND ADDRESSING HOMELESSNESS
This Memorandum of Understanding (the "Memorandum" or "MOU") is made by and
between the CITY OF LA QUINTA ("City") and the COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS ("CVAG"), with respect to the following:
WHEREAS, the City is interested in funding the provision of food, emergency
shelter, and outreach to those in need and, in that regard would like to support the CVAG
homelessness program; and
WHEREAS, the City is supporting CVAG's CV Housing First program as a regional
solution for homeless individuals; and
WHEREAS, CVAG agrees to use the City funding for the CV Housing First
program to provide case management and outreach services to chronically homeless
individuals in the Coachella Valley for Fiscal Year 2026/2027, as more particularly set
forth in this MOU.
NOW, THEREFORE, the City and CVAG agree to the following:
1.0 TERM OF MEMORANDUM.
The term of this Memorandum shall commence on July 1, 2026, and expire on June 30,
2027.
2.0 OBLIGATIONS OF THE PARTIES.
2.1 CVAG shall provide the services set forth in Exhibit A attached hereto and
incorporated herein by this reference ("Scope of Services"). CVAG shall deliver quarterly
reports to the City detailing the CV Housing First program metrics as set forth in Exhibit
B attached hereto and incorporated by this reference ("Quarterly Reports"). CVAG shall
comply with any and all federal, state, and local laws and regulations applicable to CVAG,
the Scope of Services, and the use of the City Funds (as defined in Section 2.2 below)
and the use of any other public moneys.
2.2 The City shall provide financial support for the fiscal year 2026-27 (Fiscal Year (FY)
2025-26) with payment in an amount that shall not exceed One Hundred Twenty -Nine
Thousand Dollars ($129,000) (the "City Funds"), made to CVAG as provided in this MOU.
2.3 The City Funds shall be paid to CVAG, provided CVAG complies with its obligations
under this Memorandum and provided that the Memorandum is not earlier terminated as
provided for herein. The City shall disburse the City Funds no later than ninety (90) days
after the beginning of the fiscal year for FY2026-27. All funds shall be used by CVAG for
the Scope of Services and for no other purpose, and CVAG shall deposit the City Funds
in an account that can track the use of said funds throughout FY 2026-27.
2.4 CVAG shall be deemed to have failed to provide CV Housing First services if any
of the following occurs:
a) Failure to assist with outreach activities within the City of La Quinta;
b) Failure to submit complete and accurate quarterly reports at the end of each quarter
and/or the regional report to CVAG's Homelessness Committee;
c) Failure to maintain adequate staffing levels per CVAG's standards, necessary to deliver
the services outlined in Exhibit A;
d) Diversion of City Funds for purposes other than those specified in this Memorandum;
or
e) Substantial non-compliance with program guidelines and best practices in homeless
services provision as promulgated by the State of California or Riverside County and
implemented by the program as authorized by the CVAG Executive and Homelessness
Committees, of which the City is a member (the "Compliance Requirements" ).
If CVAG fails to comply with any Compliance Requirements, the City may (i) withhold an
installment disbursement of the City Funds that has not yet been disbursed, (ii) demand
a return to the City of any portion or all of the City Funds that were not used in compliance
with this Memorandum or any of the Compliance Requirements, and/or (iii) seek any other
rights or remedies available at law or in equity
3.0 INDEMNITY AND RELEASE.
CVAG hereby agrees to indemnify, defend, and hold harmless the City and its officers,
employees, agents and independent contractors (collectively, "Indemnitees") from and
against any and all of claims, causes of action, obligations, losses, liabilities, judgments,
or damages, including reasonable attorneys' fees and costs of litigation (collectively
"Claims") arising out of and/or in any way relating to CVAG's activities in the performance
of this Memorandum, or to CVAG's acts and/or omissions in providing or administering
the same, excepting only those claims, actions, obligations, losses, liabilities, judgments,
or damages arising out of the sole negligence, active negligence or willful misconduct of
the City.
4.0 CVAG INSURANCE OBLIGATIONS.
Without limiting the indemnification provisions provided herein, CVAG, at its sole
expense, shall obtain and keep in force during the term of this Memorandum and any
extensions thereof, a policy or policies of general liability insurance covering all injuries
to persons and damage to property occurring in, upon or about the CVAG facility(ies)
resulting from any actions or omissions of CVAG or any use of the CVAG facility(ies), or
the CVAG's invitees in accordance with the terms of this Memorandum. At the City's
request, CVAG shall submit certificates of insurance and any applicable endorsements
evidencing that the foregoing policy or policies are in effect.
5.0 ADDITIONAL PROVISIONS.
5.1 In all cases, the language in all parts of this Memorandum shall be construed
according to its fair meaning and not strictly for or against either party, if being agreed that
the parties or their agents have all participated in the preparation of this Memorandum.
5.2 This Memorandum contains the entire agreement of the Parties and supersedes
any prior oral or written statements or agreements between the Parties regarding the
operation of CVAG's CV Housing First Program.
5.3 No termination of this Memorandum shall release either party from any liability or
obligation hereunder resulting from any acts, omissions or events happening prior to the
termination of this Memorandum.
5.4 In the event either party brings any suit or other proceeding with respect to the
subject matter or enforcement of this Memorandum, the prevailing party (as determined
by California law) shall, in addition to such other relief as may be awarded, be entitled to
recover reasonable attorneys' fees, expenses and costs of suit or investigation as actually
incurred (including, without limitation, reasonable attorneys' fees, expenses, and costs
incurred in establishing the right to indemnification).
[signatures on next page]
IN WITNESS WHEREOF, Coachella Valley Association of Governments and the CITY OF
LA QUINTA have executed this Memorandum as evidenced by the signatures contained
below:
CITY
OF LA QUINTA
By: o.-
-lame: Jon McMillen
Title: Executive Director
Date: 2.o2c'
ATTEST
By: —10
Name: Monika Radeva
Title: Authority Secretary
Date: in I l g l a-0 a�
APPROVED AS TO FORM
Name: William H. Ihrke
Title: City Attorney
Date: -2-vice /D -202-
�
COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
SIGNED IN COUNTERPART
By:
Name: Tom Kirk
Title: Executive Director
Date:
ATTEST
SIGNED IN COUNTERPART
By:
Name: Allen McMillen
Title: CVAG Contracts Analyst
Date:
IN WITNESS WHEREOF, Coachella Valley Association of Governments and the CITY OF
LA QUINTA have executed this Memorandum as evidenced by the signatures contained
below:
CITY
OF LA QUINTA
By: SIGNED IN COUNTERPART
Name: Jon McMillen
Title: Executive Director
Date:
ATTEST
By: SIGNED IN COUNTERPART
Name: Monika Radeva
Title: Authority Secretary
Date:
APPROVED AS TO FORM
By: SIGNED IN COUNTERPART
Name: William H. Ihrke
Title: City Attorney
Date:
COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
By:
Name: Tom Kirk
Title: Executive Director
Date: June 22, 2026
ATTEST
Name: Allen McMillen
Title: CVAG Contracts Analyst
Date: June 22, 2026
EXHIBIT A
Scope of Services
Provide services to unhoused individuals and families in the Coachella Valley, and more
specifically in the CITY OF LA QUINTA who are literally homeless by providing
outreach, connections to housing solutions (including crisis stabilization housing and/or
permanent solutions), rapid resolution assistance for one-time emergency needs such
as move -in costs, or other supportive services and resources such as food distribution,
legal services or clinics, and linkages to housing services.
EXHIBIT B
CV Housing First Metrics and Reporting Requirements
CVAG will also provide a quarterly report, modeled after the one attached, that provides
an overview of services provided across the Coachella Valley.
• Number of unduplicated CV 200 clients from the City who moved into crisis
stabilization housing
• Number of permanent housing resolutions for CV 200 clients from the City
• Number of contacts made with CV 200 clients in the City
• Number of total outreach scheduled outings in the City
Number of clients located within the City's boundaries that were moved into crisis
stabilizing housing, but were unsuccessful
CVAG MOU
Final Audit Report
FY 26-27 - FINAL
Created: 2026-06-22
By: Allen McMillen (amcmillen@cvag.org)
Status: Signed
Transaction ID: CBJCHBCAABAAogv_w_mGyoNH6_TEwLyFTnSLIQucgNsD
"CVAG MOU FY 26-27 - FINAL" History
Document created by Allen McMillen (amcmillen@cvag.org)
2026-06-22 - 11:36:06 PM GMT- IP address: 76.53.51.98
Document emailed to Tom Kirk (tkirk@cvag.org) for signature
2026-06-22 - 11:37:18 PM GMT
Email sent to Imcginley@laquinta.ca.gov bounced and could not be delivered
2026-06-22 - 11:37:21 PM GMT
Email viewed by Tom Kirk (tkirk@cvag.org)
2026-06-23 - 2:12:12 AM GMT- IP address: 146.75.146.1
2026-06-23
Document e-signed by Tom Kirk (tkirk@cvag.org)
Signature Date: 2026-06-23 - 2:12:31 AM GMT - Time Source: server- IP address: 107.77.227.84 - Signature Appearance Selected:
MOBILE —IMAGE
Document emailed to Allen McMillen (amcmillen@cvag.org) for signature
2026-06-23 - 2:12:33 AM GMT
Email viewed by Allen McMillen (amcmillen@cvag.org)
2026-06-23 - 2:52:03 PM GMT- IP address: 76.53.51.98
Document e-signed by Allen McMillen (amcmillen@cvag.org)
Signature Date: 2026-06-23 - 2:52:31 PM GMT - Time Source: server- IP address: 76.53.51.98 - Signature Appearance Selected: IMAGE
Agreement completed.
2026-06-23 - 2:52:31 PM GMT
0 Adobe Acrobat Sign
BUSINESS SESSION ITEM NO. 1
City of La Quinta
HOUSING AUTHORITY SPECIAL MEETING June 16, 2026
STAFF REPORT
AGENDA TITLE: APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA
HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION
PROGRAMS FOR FISCAL YEAR 2026/27
RECOMMENDATION
Approve funding to provide $129,000 in assistance in fiscal year 2026/27 to each local
homeless service provider and homeless prevention partner — Coachella Valley Rescue
Mission, Martha's Village and Kitchen, and Coachella Valley Association of Governments;
and authorize the Executive Director to execute the Memorandum of Understanding.
EXECUTIVE SUMMARY
• Since fiscal year (FY) 2016/17, the annual budget of the Housing Authority
(Authority) has incorporated funding to assist local homeless service providers and
homeless prevention partners as these services positively impact the City and the
greater Coachella Valley community.
• In FY 2025/26 the Authority allocated $125,000 to each of the three local homeless
service providers and homeless prevention partners — Coachella Valley Rescue
Mission (CVRM), Martha's Village and Kitchen (MVK), and Coachella Valley
Association of Governments (CVAG).
• Staff recommends increasing the annual funding allocation for each provider from
$125,000 to $129,000 for FY 2026/27.
• On June 10, 2026, the Housing Commission recommended Authority approval to
increase funding to $129,000 for each provider.
1q PACT
If approved, the annual funding allocation for local homeless service providers and
homeless prevention partners would increase by $4,000 per partner, from $125,000 to
$129,000, for a total annual allocation of $387,000 in FY 2026/27. Sufficient funding is
included in the proposed FY 2026/27 Low -Mod Housing Authority Budget within account
number 243-0000-60532 to support the increased allocation. The total funding remains
below the maximum annual expenditure of $500,000 authorized pursuant to Health and
Safety Code Section 34176.1(a)(2).
9
BACKGROUND/ANALYSIS
The Authority annually allocates funding for local homeless service providers and
homeless prevention partners in the Coachella Valley.
To address the rising cost of housing in the current economic climate, the City proposes
increasing the funding allocation for each local homeless prevention partner from
$125,000 to $129,000 for FY 2026/27. This adjustment reflects the growing financial need
for housing assistance and ensures that key service providers, CVRM, MVK, and CVAG,
can continue delivering essential support to individuals and families at risk of
homelessness in La Quinta and the surrounding region. Each organization is required to
provide a quarterly report on the use of the funds, including the number of individuals
from La Quinta who were assisted and the services they utilized. A summary of these
reports highlighting key program metrics has been attached (Attachment 4).
The Authority is able to provide this assistance pursuant to California Health and Safety
Code's Community Development and Housing law, which states "...if the Housing
Successor (the Authority) has fulfilled all obligations pursuant to Sections 33413 and
33418, the Authority may expend up to $500,000 dollars per fiscal year for homeless
prevention and rapid rehousing services for individuals and families who are homeless or
would be homeless but for this assistance, including the provision of short-term or
medium -term rental assistance, contributions toward the construction of local or regional
homeless shelters, housing relocation and stabilization services including housing
search, mediation, or outreach to property owners, credit repair, security or utility
deposits, utility payments, rental assistance for a final month at a location, moving cost
assistance, and case management, or other appropriate activities for homelessness
prevention and rapid rehousing of persons who have become homeless."
A separate Memorandum of Understanding (MOU) is executed with each provider
individually, stipulating annual and quarterly reporting requirements (Attachments 1, 2,
and 3).
ALTERNATI\IPq
The Authority may elect not to support this funding request; however, since these
organizations have consistently provided support for the local community and rely on
these contributions, Staff does not recommend this alternative.
Prepared by: Laurie McGinley, Management Specialist
Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development
Attachments: 1. CVAG MOU
2. MVK MOU
3. CVRM MOU
4. FY 2025/26 Homeless Relief Providers Summary Report
10
ATTACHMENT 4 eca 0"&a
CALIFORNIA
FY 2025-26 Homeless Relief Provider Summary of Reporting
The La Quinta Housing Authority contracts with three homeless relief service providers
through annually renewed Memorandums of Understanding to coordinate homeless
outreach and supportive services for residents of La Quinta and the greater Coachella
Valley. The three providers are Coachella Valley Rescue Mission (CVRM), Coachella
Valley Association of Governments (CVAG), and Martha's Village & Kitchen (MVK). All
have demonstrated continued, consistent, and measurable progress as documented in their
quarterly progress reports and interactions with staff during community outreach:
• Improving Housing Placement Rate: MVK and CVRM delivered strong case
management results, with housing placement rates increasing each quarter throughout the
current fiscal year:
0 52% Q1 (July —September 2025)
0 66% Q2 (October —December 2025)
0 78% Q3 (January —March 2026)
• Over 200 Individuals Housed Year -to -Date: More than 200 individuals exiting MVK,
CVRM, and CVAG programs have successfully transitioned into stable housing during the
first three quarters.
• Over Quarter -Million Nutritious Meals Served: More than 250,000 meals were
served during the first three quarters, demonstrating sustained residential program
capacity and consistent operational performance.
• Homeless Prevention Expanding: All providers show sustained growth quarter -over -
quarter, with outreach and prevention services reaching over 5,000 participants by the end
of the third quarter this fiscal year.
• Strong Volunteer Engagement: In the second quarter, 776 community volunteers
contribute nearly 3,000 hours of service, demonstrating broad and sustained
community commitment in these programs.
• CVAG CV Housing First - Zero Program Failures in Quarter 1: No La Quinta CV 200
clients returned to unsheltered homelessness during quarter one, and one La Quinta
resident secured permanent housing through the regional program.
Report prepared by: Doug Kinley 3, Senior Management Analyst