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Home My WebLink About2026 Pye Barker (former AMS) - Fire & Security Alarm System Monitoring Amend 1MEMORANDUM DATE: June 30, 2026 TO: Jon McMillen, City Manager FROM: Carley Escarrega, Administrative Technician Cv �Cv CALIFORNIA - RE: Fire Protection Service Corp dba Pye Barker Amendment 1 Fire and Alarm Monitoring services Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑ Approved by City Council on City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. ❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. ❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must anal ❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids ❑ Sole Source ❑✓ Select Source ❑ Cooperative Procurement Requesting department shall check and attach the items below as appropriate: ❑ Agreement payment will be charged to Account No.: 0 Agreement term: Start Date July 1, 2024 FVIAmount of Agreement, Amendment, Change Order, etc. End Date $13,223 June 30, 2026 REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica (MyCOI) Date: 06/30/2026 ❑ NOTE: Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. Expires: Requisition for a Purchase Order has been prepared (Agreements over $5,000) AMENDMENT NO. 1 TO SHORT -FORM SERVICES AGREEMENT WITH FIRE PROTECTION SERVICE CORP DBA PYE BARKER This Amendment No. 1 ("Amendment 1") to Short -Form Services Agreement ("Agreement") is made and entered into as of the 30th day of June, 2026, ("Effective Date") by and between the City of La Quinta ("City"), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and Fire Protection Service Corp dba Pye Barker, a California Limited Liability Corporation with its principal place of business at 75130 Saint Charles Place, Palm Desert, CA, 92211 ("Vendor"). RECITALS WHEREAS, on or about July 1, 2024, the City and Vendor entered into an Agreement to provide fire and alarm system services, for a total of $12,036 per fiscal year, for a not to exceed amount of $24,072. The term of the Agreement expires on June 30, 2026 ("Term"); and WHEREAS, the City and Vendor mutually agree to amend Section 3 Scope and Schedule of Services and related Exhibit B of the Agreement to include additional monitoring and alarm services for fiscal year 2025/26, as detailed in Exhibit B attached to this Amendment No. 1 and incorporated herein by this reference; and WHEREAS, the City and Vendor mutually agree to amend Section 5 Compensation and related Exhibit C of the Agreement to increase the total compensation for fiscal year 2025/26 of $12,036 to $13,223, for the additional services listed above, for a total not to exceed amount of $25,259, as detailed in Exhibit C attached to this Amendment No. 1 and incorporated herein by this reference. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: Section 3 Scope and Schedule of Services is amended to read as follows: 3. Scope and Schedule of Services. Vendor shall provide to City the additional services pursuant to the date(s) and schedule(s) described in accordance with the schedule set forth in the attached Exhibit "B." 2. "Exhibit B" — Scope and Schedule of Services is amended as listed in "Exhibit B," attached hereto and incorporated herein by this reference. 3. Section 5 Compensation is amended to read as follows: 5. Compensation. For the services rendered pursuant to this Agreement, Vendor shall be compensated in accordance with the following revised "Exhibit C" (the "Compensation") in a total amount not to exceed Twelve Thousand Thirty -Six Dollars ($12,036) for fiscal year 2024/25, and Thirteen Thousand Two Hundred Twenty -Three Dollars ($13,223), for fiscal year 2025/26, for a total not to exceed amount of Twenty Five Thousand Two Hundred Fifty Nine Dollars ($25,259) for the Term of the Agreement. 3. "Exhibit U — Compensation is amended as listed in "Exhibit C," attached hereto and incorporated herein by this reference. In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA FIRE PROTECTION SERVICE CORP a California municipal corporation DBA PYE BARKER J?ity cMILLEN, City Manager of La Quinta, California Dated: ZLOZIP ATTEST: MONIKA RADE A, Clerk al o City of La Quinta, Crnia APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California SIGNED IN COUNTERPART PAUL TALLEY, General Manager Dated: IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation SIGNED IN COUNTERPART JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: SIGNED IN COUNTERPART MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: SIGNED IN COUNTERPART WILLIAM H. IHRKE, City Attorney City of La Quinta, California FIRE PROTECTION SERVICE CORP DBA PYE BARKER PAUL TALLE , General Manager Dated: 6/30/2026 Exhibit B Scope and Schedule of Services SCOPE OF WORK Vendor will provide the following services, during Normal service hours, which are Monday -Friday, 8:30am to 4:00pm (excluding federal recognized holidays). After hours, weekends, and holidays will be billed at $165.00 per hour. • 24-hour monitoring of the security alarm systems and fire alarm systems listed in Exhibit C, attached hereto. • Any necessary reprogramming, communication transmitter replacements, battery replacements and testing of security alarm systems and fire systems. • Annual fire inspections and any necessary ongoing maintenance to the systems. Telephone lines and power are to be provided at designated locations. Any customer misuse, vandalism, natural disasters, or new equipment installations are not covered under this agreement. All other labor and materials for replacements and repairs are fully covered under this agreement. Vendor shall install and monitor an additional wireless communicator device at the La Quinta Fire Station #32 as listed below for fiscal year 2025/26: Billing O Monthly 71 Ouanerly O Senii-An-ally ❑ Annually DESCRIPTION FREQUENCY MON I HLY AM I EXT PRIC= Fire Monitoring $40.00 $40,00 Starlink $40.00 $40.00 Fire Alarm Inspection Annual $27.50 $330,00 Exhibit C Compensation for Services Pursuant to this Amendment No. 1 to the Short -Form Services Agreement, Vendor shall install and monitor an additional wireless communicator device at the La Quinta Fire Station #32 as noted in Exhibit B of this Amendment, for fiscal year 2025/26 for compensation of One Thousand One Hundred and Ninety Seven Dollars ($1,197). All compensation rates listed below are guaranteed by the vendor for the life of the agreement. INVESTMENT WC3771 Pr Servkes: Monthly Code Oamrrion WON Mw+ravY Ma�:Hy. SSS 00 /Mewl eSGGO 00 Servkn: MontMy Coe. Oourv"A RMON M0.ftW C Wom My. SSSAO / A nwl -%W 00 Services: MOntMy Code Ornpbe RMON Monro.r t VOMt y SSS 00 / Mewl -%W 00 Servkes: MontMy Code Gerrrletiee WON MonR Wv MoMnNe SSS cc / A —WI -%W 00 Servkes: Monthly Code oee[neooe RYDV Mor�wrY 4an My SSSAC / A-nwl •566000 Servkes: Monthly code e+sF S- qn RYOv MonRwrt- Womll#p SSS a / A• wl -SW 00 Services: Monthly Code Deanotbo R YO`I MoeWWW-VoMMy SSSAO/Are l-%W 00 M Services: MontHy Code DewipliOR RMOr MoMoftiii- VorrtNr• S"XIC / A-" -%" 00 Sertllcm. Momltly dM 09mv OR WON Mor'nWVW MontNr• SSA.CC / Ar." •SMA 00 Services: Monthly Code DRraptba Rvor� t t D. r,•e Moe.ar„Y Rtordhy� SAs 00 / Arvi.a eS1.o�o 00 Services: Monthly Code Dlsrop0at 4VOrlt' U. r., Mueor,t lui,^thv-SSS 00/ Arv,_i, •S1.02000 Services: Monthly, :Nr Dftu~ U.I,Mouthy-SAS 00/An+_a •$2.07000 Services: Monthly Cone Dear pt+on u.l-S'_.. --r Mr th,•SAS 00/Ann" •$1.02000 Services: Monthly Code DaKromm 11MOr611 V. rue MorrorrV- MouthySAS 00/Arv.a -SLO 000 SwOom. Moll" IV Goal? owavem RR/O/rutr la -thy SAS 00 / Anft• -S1A20 00 System Investment Total Equipment $0.00 Total proposal A--t. f vludr: •.r, Deposit Due to Advance $0.00 Balance Due Upon Completion $0.00 Recurring Services Total Mortlily $1,003.00 Recurring Services Total Annually 512,016.00