HomeMy WebLinkAbout2021 Convergint Technologies (2) Change Order 1 Project 2020-03 PSCSTO: Jon McMillen, City Manager
FROM: Carley Escarrega, Management Assistant
Via: Bryan McKinney, P.E., Public Works Director/City Engineer
DATE: June 14, 2021
RE: Contract Change Order No. 1
Citywide Public Safety Camera System
Project No. 2020-03
Attached for your signatures is one (1) original Contract Change Order No. 1 between
Convergint Technologies, Inc. and the City of La Quinta for the project referenced
above.
This Contract Change Order allows for 12 strand fiber from City Hall to Library and
Wellness Center, new circuit at two locations, 12 strand fiber at Wellness Center
Kitchen, and cable and radio at Washington Street and Ave 50.
Please sign and return the original to the City Clerk for final distribution.
The following Budget Summary is provided:
Project Budget $ 1,372,296
Original Contract Amount $ 1,211,296
Contract Change Order No. 1 $ 70,710
Balance Remaining $ 1,282,006
As indicated, adequate funding is available.
REQUESTING DEPARTMENT TO CHECK THE ITEMS BELOW AS APPROPRIATE:
_X_ Contract payments will be charged to the construction account number: 401-0000-60188-202003-CT
Authority to execute this agreement is based upon:
___ City Manager’s signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less.
_X_ City Council approval on May 4, 2021
City of La Quinta
CITY COUNCIL MEETING: May 4, 2021
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH
CONVERGINT TECHNOLOGIES FOR THE CITYWIDE PUBLIC SAFETY CAMERA
SYSTEM PROJECT (PROJECT NO. 2020-03) FOR INSTALLATION OF 12 STRAND
FIBER, NEW CIRCUITS, CABLE AND RADIO
RECOMMENDATION
Approve Change Order No. 1 in the amount of $70,710 to Contract with
Convergint Technologies for the Citywide Public Safety Camera System Project
2020-03 for installation of 12 strand fiber, new circuits, cable and radio; and
authorize the City Manager to execute the change order.
EXECUTIVE SUMMARY
•On February 16, 2021, a contract was awarded to Convergint
Technologies (Contractor) for the construction of the Citywide Public
Safety Camera System (Project) at the locations identified in the Vicinity
Map (Attachment 1) and construction began in March 2021.
•Change Order No. 1 (Attachment 2) includes five (5) additional work
requests:
o Install one 12 strand fiber from City Hall to Library through existing
conduit ($12,858.00)
o Install one 12 strand fiber from City Hall to Wellness Center
through existing conduit ($20,588.00)
o Install new circuit at two locations requiring power for radio devices
($16,688.00)
o Install one 12 strand fiber at Wellness Center Kitchen ($8,288.00)
o Install cable and radio at Washington Street and Avenue 50
intersection ($12,288.00)
FISCAL IMPACT
There are sufficient funds in the project budget (Account No. 401-0000-60103,
Project No. 2020-03) for change order in the amount of $70,710:
Budget
Public Safety Fund $ 1,372,296
Total Budget: $ 1,372,296
CONSENT CALENDAR ITEM NO. 14
231
The following is a list of all change orders to date:
Total Contract
Original Contract Amount: $ 1,211,296
This Contract Change Order No. 1: $ 70,710
Revised Contract Amount: $ 1,282,006
BACKGROUND/ANALYSIS
At the January 15, 2019 meeting, the Council directed Staff to proceed with a
pilot program of the public safety camera system. At the June 18, 2019 Council
meeting Staff presented the findings of the pilot program. On December 3,
2019 Council directed Staff to retain Convergint Technologies to prepare design
exhibits and scope specifications. On February 16, 2021, a contract was
awarded to Convergint Technologies.
Proposed Change Order No. 1 is recommended for approval in the amount of
$70,710 for five (5) additional work requests. The working days will also be
increased five (5) days.
Apart from adding the radio to Washington Street and Av enue 50, the
additional work requests are required to replace damaged or stolen wiring.
During work, it was discovered that existing fiber at the Library and Wellness
Center was damaged and would not be able to support the came ras at the
Wellness Center, Library, Museum, and Lumber Yard. It was also discovered
that the power sources on the light poles at the La Quinta Park were unusable
because the power cable was stolen. The radio and cabling at Washington
Street and Avenue 50 are required to allow for camera installation at Avenue 50
and Park Avenue.
ALTERNATIVES
Council may elect to not approve the change order.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, Public Works Director/ City Engineer
Attachment: 1. Vicinity Map
2. Change Order No. 1
232
332040910542141141535361832295217305428271913326768313725241212533823474849505111424645341644224339AVENIDA BERMUDASCALLE TECATEAVENIDA MONTEZUMA CALLE SINALOACALLE TAMPICOJEFFERSON STREET JEFFERSON STREET
AVENUE 54MADISON STREET
AIRPORT BOULEVARDEISENHOWER DRIVEAVENUE 52PARK AVENUE WASHINGTON STREET AVENUE 48AVENUE 49WASHINGTON STREETAVENUE 47BLACKHAWK WAYADAMS STREET MILES AVENUEFRED WARING DRIVEHIGHWAY 111AVENUE 50DUNE PALMS ROADSILVERROCK WAYDESERT CLUB DRIVE
555657P1P2F1-3F4F5NOTE: IMAGES NOTDRAWN TO SCALEEXISTING INTERSECTIONPROPOSED CAMERA LOCATIONAT INTERSECTIONPARK/FACILITYTOTAL CAMERAS:BASE BID - 80ADDITIVE ALTERNATE - 25OVERALL - 105ATTACHMENT 1ATTACHMENT 1233