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Home My WebLink About2021 Convergint Technologies (3) Change Order 2 Project 2020-03 PSCS TO: Jon McMillen, City Manager FROM: Carley Escarrega, Management Assistant Via: Tony Ulloa, Public Works Deputy Director DATE: August 16, 2021 RE: Contract Change Order No. 2 Citywide Public Safety Camera System Project No. 2020-03 Attached for your signatures is one (1) original Contract Change Order No. 2 between Convergint Technologies, Inc. and the City of La Quinta for the project referenced above. This Contract Change Order allows for: repair of fiber conduit at City Hall to Wellness Center; install of SM fiber from existing communication pull box to new enclosure on streetlight at 4 locations; furnishing, installing, programming, and commissioning materials; and install breaker in cabinet and run wire at 7 locations. Please sign and return the original to the City Clerk for final distribution. The following Budget Summary is provided: Project Budget $ 1,372,296 Original Contract Amount ($ 1,211,296) Contract Change Order No. 1 ($ 70,710) Contract Change Order No. 2 ($ 30,582) Balance Remaining $ 59,708 As indicated, adequate funding is available. REQUESTING DEPARTMENT TO CHECK THE ITEMS BELOW AS APPROPRIATE: _X_ Contract payments will be charged to the construction account number: 401-0000-60188-202003-CT Authority to execute this agreement is based upon: ___ City Manager’s signature authority provided under Resolution No. 2018-014 for budgeted expenditures of $50,000 or less. _X_ City Council approval on August 3, 2021 Sheet 1 of 2 CONTRACT: Citywide Public Safety Camera System PROJECT #: 2020-03 CONTRACTOR: Convergint Technologies 1667 N. Batavia St Orange, CA 92867 CONTRACT CHANGE ORDER NO. 2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for repair of fiber conduit at City Hall to Wellness Center Total $1,483.46 This Contract Change Order allows for install of SM fiber from existing communication pullbox to new enclosure on streetlight at 4 locations Total $16,323.47 This Contract Change Order allows for furnishing, installing, programming, and commissioning materials Total $8,738.00 This Contract Change Order allows for install breaker in cabinet and run wire at 7 locations Total $4,036.83 By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to contract time. The contract completion date shall be: 07/02/2021 Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree , if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: Date: Original Contract Amount $1,211,295.79 Change Order No. 1 $ 70,710.00 Add This Change Order No. 2 $ 30,581.76 Revised Contract Total $1,312,587.55 Tony 8lloa 'igitally signed by Tony 8lloa 'ate: 2021.08.16 15:00:55 -0 00 08162021 Chris Escobedo, Acting City Manager 08/17/2021 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 2 TO CONTRACT WITH CONVERGINT TECHNOLOGIES AND ACCEPT CITYWIDE PUBLIC SAFETY CAMERA SYSTEM PROJECT NO. 2020-03 RECOMMENDATION Approve Change Order No. 2 in an amount not to exceed $37,036; accept the Citywide Public Safety Camera System Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $65,952, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY x The Citywide Public Safety Camera System project included placement of 105 new cameras at the following locations (Attachment 1): 9 All signalized and Major Roundabout Intersections: 58 9 Fritz Burns Park: 4 9 La Quinta Park: 6 9 City Hall: 13 9 Wellness Center: 6 9 Library: 5 9 La Quinta Museum and Lumber Yard: 8 9 Sports Complex: 4 9 Eisenhower Drive and Calle Sinaloa: 1 x Change Order No. 2 (Attachment 2) includes time and material for needed work to complete the fiber network to camera locations and to provide adequate radio coverage at the Museum. x The work is complete and Council acceptance will close the contract and allow final payment, and maintenance period will continue, ending on July 2, 2024. FISCAL IMPACT The following is the financial accounting for Project No. 2020-03: CONSENT CALENDAR ITEM NO. 49 Original Contract Amount $1,211,296 Change Order No. 1 $ 70,710 Change Order No. 2 $ 37,036 Final Contract Amount $1,319,042 Project Budget $1,372,296 Final Contract Amount ($1,319,042) Design & Professional Costs ($ 34,895) Inspection, Survey, Plans, & Other Construction Costs ($ 10,197) Anticipated Funds Remaining* $ 8,162 *All costs to date have been accounted for and no further costs are anticipated. There are adequate funds to close this project; the final retention amount of $65,952 will be paid from account number 401-0000-20600. BACKGROUND/ANALYSIS On February 16, 2021, Council awarded a $1,211,296 contract to Convergint Technologies. On March 16, 2021, a Notice to Proceed was issued with a 60-working day completion time starting on March 22, 2021 and ending on June 14, 2021. The project was deemed substantially complete on July 2, 2021. No liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 allowed for additional circuits and strand fiber at various locations; also extending the contract completion date to July 2, 2021. Contract Change Order No. 2 will be in an amount not to exceed $37,036 for time and material work done during the project. This work was needed to complete the fiber network to the camera locations at the Village roundabouts and to complete the radio coverage from the Museum. Staff is waiting on the contractor’s sub to submit final invoices for the work. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 2. Change Order No. 2 50 332040910542141141535361832295217305428271913326768313725241212533823474849505111424645341644224339AVENIDA BERMUDASCALLE TECATEAVENIDA MONTEZUMACALLE SINALOACALLE TAMPICOJEFFERSON STREETJEFFERSON STREETAVENUE 54MADISON STREETAIRPORT BOULEVARDEISENHOWER DRIVEAVENUE 52PARK AVENUEWASHINGTON STREETAVENUE 48AVENUE 49WASHINGTON STREETAVENUE 47BLACKHAWK WAYADAMS STREETMILES AVENUEFRED WARING DRIVEHIGHWAY 111AVENUE 50DUNE PALMS ROADSILVERROCK WAY DESERT CLUB DRIVE555657P1P2F1-3F4F5NOTE: IMAGES NOTDRAWN TO SCALEEXISTING INTERSECTIONPROPOSED CAMERA LOCATIONAT INTERSECTIONPARK/FACILITYTOTAL CAMERAS:BASE BID - 80ADDITIVE ALTERNATE - 25OVERALL - 105$77$&+0(17$77$&+0(1751 0RQLND5DGHYD )URP%U\DQ0F.LQQH\ 6HQW7KXUVGD\$XJXVW30 7R$OO(PSOR\HHV 6XEMHFW7LPH2II /ǁŝůůďĞŽƵƚŽĨƚŚĞŽĨĨŝĐĞĨƌŽŵƵŐƵƐƚϵƚŚƚŚƌŽƵŐŚƵŐƵƐƚϮϳƚŚ͘/ŶŵǇĂďƐĞŶĐĞ͕dŽŶǇhůůŽĂǁŝůůďĞĂĐƚŝŶŐWƵďůŝĐtŽƌŬƐ ŝƌĞĐƚŽƌ͘WůĞĂƐĞĚŝƌĞĐƚǇŽƵƌŝŶƋƵŝƌĞƐƚŽdŽŶǇǁŚŝůĞ/ĂŵŐŽŶĞ͘ dŚĂŶŬǇŽƵ͕ Bryan McKinney, P.E. .*!$' (')$')-##' )-$*#) !!"%$Ń*#) "!" ##-!&*#)$+ (),,,!&*#)$+ PLEASE NOTE: City Hall is now open on a limited basis by advanced appointment only. Issues or questions for Public Works can be submitted through GoRequest. I will be working remotely until further notice, but will be conducting business during regular business hours and will be available via phone and email. Thank you for your understanding. For additional updates visit: www.laquintaca.gov/COVID19