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Home My WebLink AboutNBIL(537) E76 Approval Letter (CON AC)“Provide a safe and reliable transportation network that serves all people and respects the environment” DISTRICT 8 DIVISION OF PLANNING, LOCAL ASSISTANCE 464 W. 4TH STREET, 6TH FLOOR, MS 760 SAN BERNARDINO, CA 92401 PHONE (909) 806-3944 TTY 711 https://dot.ca.gov/programs/local-assistance January 5, 2022 Bryan McKinney Public Works Director/City Engineer City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 BR-NBIL(537) Dune Palms Road Over Coachella Valley Stormwater Channel LWC #00L0070 City of La Quinta Dear Bryan McKinney: We have reviewed and processed your authorization request for the above-referenced project through Caltrans Division of Local Assistance (HQ DLA) and the Federal Highway Administration (FHWA). You are hereby authorized to begin the Construction (CON) phase of your project. Attached is a copy of the authorizing document (E-76) for your records. The Project End Date (PED) has been established by your agency, concurred by HQ DLA and approved by FHWA. Any costs incurred after this date will not be eligible for federal reimbursement. Your agency is expected to monitor the progress of its projects and if the need arises, revise the PED to accurately reflect the amount of time needed to complete the project or phase of the project. If the PED is revised after the authorized PED has past, any costs incurred between the expiration of the authorized PED and the revised PED are ineligible for reimbursement. Revisions to the PED require Caltrans concurrence and FHWA approval. Please note that FHWA requires Form FHWA-1273 be physically inserted, unmodified and in its entirety, into the executed contract, i.e., the document that contains the signatures of the contracting agency and the contractor, as well as into all subcontracts, except for purchase orders, rental agreements and other agreements for supplies or services. It is also strongly recommended that Form FHWA-1273 still be included in bid documents in order to inform prospective bidders of the required contract provisions. If you plan to utilize private/outside consultant services, please be reminded of the Consultant Selection and Audit Process as outlined in Chapter 10 of our Local Assistance Procedures Manual (LAPM). Additionally, please visit the Consultant Selection and Procurement page for additional guidance. Prior to contract award, or after contract award but no later than the first invoice, the local agency must submit a completed Exhibit 10-C for all new or amended federal funded A&E consultant contracts using the Exhibit 10-C Database (only Chrome or Firefox compatible). If there are any changes requiring an amendment to the contract after submittal of Exhibit 10- C, the local agency must submit an updated Exhibit 10-C and all contract amendments to Mr. Bryan McKinney 1/5/2022 Page 2 “Provide a safe and reliable transportation network that serves all people and respects the environment” Exhibit 10-C Database. Prospective bidders should be reminded of the Disadvantage Business Enterprise (DBE) requirements contained in Chapter 9 of the Local Assistance Procedures Manual (LAPM). Please refer to Local Assistance Procedures Manual (LAPM), Chapter 15, for proper Advertising and Award procedures. The City shall follow its normal procedure in awarding the contract to the lowest responsible bidder and assuring us that all federal requirements have been met, including an approved Quality Assurance Program. Please notify this office in writing of the date of the bid opening. After the bid opening and award, please send us the following items: • A complete award package as outlined in Chapter 15, section 15.7. • One copy of plans and specifications, as advertised. • Provide the Letter of Notice to Proceed (NTP) to the awarded contractor. Please be reminded of the invoice processing requirements and reimbursement process in Chapter 5 of the LAPM. Invoices for reimbursement cannot be submitted until after funds are encumbered via an executed Program Supplemental Agreement (PSA) and/or an executed Finance Letter. Additionally, per the Master Agreement, an invoice must be submitted at least every six months to avoid being classified as inactive. If you have any questions, please contact me or Matthew Sapp at (909) 963-9029. Sincerely, Alberto Vergel De Dios, PE District Local Assistance Engineer (DLAE) Division of Planning, Local Assistance (909) 806-3944 Attachment: Amendment Modification Summary—(E-76) Sequence No. 3 c: Jillian Guizado, Riverside County Transportation Commission (RCTC) Jenny Chan, Riverside County Transportation Commission (RCTC) Chad Yang, Caltrans Division of Local Assistance (HQ DLA)