HomeMy WebLinkAboutTYLI_Scope_of_Work_La Quinta Dune Palms_Exhibit ACONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
DUNE PALMS ROAD BRIDGE PROJECT
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SCOPE OF WORK PROGRAM
GENERAL DESCRIPTION OF REQUIRED SERVICES
TASK 1.0 PROJECT MANAGEMENT
TYLI Resident Engineer (RE) shall organize and develop a Project Development Team (PDT). Members of the PDT shall include TYLI
Construction Management RE, Design Project Manager, TYLI Inspectors as required, Sub-Consultants as required and members of
the City of La Quinta (City).
TASK 1.1 MONTHLY PDT MEETINGS
TYLI shall organize and conduct Monthly Progress Meetings to discuss progress of construction project, issues to be resolved and
action items to be addressed.
Deliverables: TYLI RE shall contact all members of the PDT to coordinate the scheduled meeting date. A Meeting Notice, Agenda,
and Meeting Minutes shall be prepared for the meeting.
TASK 1.2 MONTHLY PROGRESS REPORTS
TYLI shall prepare progress reports to record the progress of the construction project and as supporting data for invoices presented
monthly to the City. The Progress Report shall include accomplished tasks for the month, anticipated progress for the next month,
pending issues, a list of Contract Change Orders (CCO), a list of Notice of Potential Claims (NOPC) (if any), and schedule completion
target dates.
TASK 1.3 QUALITY CONTROL
TYLI shall have a quality control plan in effect during the entire course of construction.
Deliverables: TYLI shall hand deliver progress reports with the monthly invoices and deliver Progress Reports to the City at monthly
PDT meetings.
TASK 1.3.1 QUALITY CONTROL PLAN
TYLI shall develop a plan establishing a process to ensure calculations performed for construction are independently checked. TYLI
shall conduct periodic audits of the contract files to ensure all documentation is filed appropriately.
TASK 1.3.2 SUBCONSULTANT QUALITY CONTROL
TYLI shall review engineering Sub-Consultant report submittals to ensure appropriate background information, study methodology,
interpretation of data, format and content are completed in accordance with the Local Assistance Procedures Manual (LAPM),
Caltrans Construction Manual, Caltrans Bridge Records and Procedures Manuals, and City requirements.
TASK 2.0 PRE-CONSTRUCTION SERVICES
TASK 2.1 CONSTRUCTABILITY REVIEW
TYLI RE shall perform a constructability review of the contract plans, specifications, and estimate (PS&E) according to Caltrans
Constructability Review Process. TYLI shall perform an independent check of the quantities. TYLI shall review Specifications for
compatibility with plans and estimate. TYLI shall validate estimate for realistic prices, errors and/or omissions. TYLI shall review plans
specifically checking staging, utility conflicts, adequate access for construction, whether construction details are complete and
buildable, among other items.
Deliverables: TYLI shall provide a checklist identifying compliance, errors and/or omissions in the PS&E, with correction
recommendations. Plans shall be returned to original designer with mark-ups and comments. Specifications will be flagged where
appropriate with explanations of omission, errors, and suggested corrections.
TASK 2.2 PRE-BID PACKAGE REVIEW
TYLI shall perform a review of Contract Bid Package. TYLI shall verify that the PS&E package complies with all applicable federal and
State regulations and procedures as outlined in the Caltrans LAPM.
Deliverables: TYLI shall provide a checklist identifying compliance, errors and/or omissions in the bid package, with correction
recommendations.
TASK 2.3 PRE-BID MEETING
TYLI shall schedule and conduct a pre-bid meeting. TYLI shall assist agency with advertising a pre-bid meeting in applicable
newspapers and trade magazines.
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Exhibit A
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
DUNE PALMS ROAD BRIDGE PROJECT
FEDERAL PROJECT No. - BRKLS-5433(014) | CITY PROJECT No. - 2011-05
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Deliverable: A Meeting Notice, Agenda, and Sign-In Sheet shall be prepared for pre-bid meeting. TYLI shall provide meeting
minutes to agency within two days of meeting. Action items will be assigned to appropriate personnel with a timeline for
completion of tasks. TYLI shall assist agency in preparing addendum to contract PS&E, if necessary.
TASK 2.4 BID-OPENING MEETING
TYLI shall schedule and conduct a bid-opening meeting per Chapter 15.5 of the Caltrans LAPM. TYLI shall assist the City with
advertising a bid-opening meeting in applicable newspapers and trade magazines. TYLI will assist the City with retaining the
appropriate documents for the successful low bidder.
Deliverable: A Meeting Notice, Agenda, and Sign-In Sheet shall be prepared for bid-opening meeting. Completed Local Agency Bid
Opening Checklist per LAPM Chapter 15.
TASK 2.5 BID ANALYSIS
TYLI shall review and analyze contractor’s bids in accordance with Chapter 15.6 of the LAPM. TYLI shall review the unit bid prices in
each bid for reasonable conformance with the engineer’s estimate and compare with each other bid received. TYLI shall evaluate
bids for responsiveness and completeness, and assure compliance with DBE program, per the LAPM.
Deliverable: The TYLI shall make recommendations to agency on acceptance of contractor’s bids.
TASK 2.6 AWARD PACKAGE
TYLI shall complete the Award Package for the contract after award of the contract and prior to submitting the first invoice, in
accordance with Chapter 15.7 of the LAPM.
Deliverable: Award package to include the following:
• Local Agency Contract Award Checklist • Finance Letter
• Detail Estimate • RE’s Construction Contract Administration Checklist
• City of La Quinta’s Bidder
DBE Commitment
TASK 2.7 PROJECT WALK-THROUGH
TYLI shall schedule and administer a project walk-through with TYLI team members, City personnel, and design engineers.
Deliverable: TYLI shall contact each member, take notes during walk and deliver minutes to participants within two days after
walk-through.
TASK 2.8 PROJECT KICK-OFF MEETING
TYLI shall schedule and administer a project kick-off meeting with TYLI team members, City, and design engineers. The meeting
intent will be to obtain issues and concerns that City personnel would like addressed at the pre-construction meeting.
Deliverable: TYLI shall contact each member, take meeting notes, and deliver minutes to participants within two days after walk-
through.
TASK 2.9 PRE-CONSTRUCTION MEETING
TYLI shall schedule and conduct a pre-construction meeting with approved contractor. TYLI shall contact additional City personnel,
members of the contractor’s team, local authorities (police, fire, etc.), Caltrans Local Assistance, design engineer, personnel from
CVWD, Verizon, IID, and Time Warner. Topics will include items such as agency expectations, labor compliance, Equal Employment
Opportunity (EEO) compliance, safety, environmental permits, SWPPP, materials testing and compliance, Contractor submittals,
encroachment permits, quality control and quality assurance expectations, and payment process.
Deliverable: A Meeting Notice, Agenda, and Sign-In Sheet shall be prepared for pre-construction meeting. (The meeting agenda
will be provided to City personnel five days prior to meeting to secure concurrence on topics to be covered.) Action items will be
assigned to appropriate personnel with a timeline for completion of tasks. TYLI shall provide meeting minutes to attendees within
two days of meeting.
TASK 2.10 PRE-CONSTRUCTION PHOTO DOCUMENTATION
TYLI shall conduct pre-construction photo and video documentation of the existing conditions on the project site.
Deliverable: TYLI shall provide the agency with compact disks and videos containing pre-construction documentation. Copies of
disks and videos will be made and inserted into the project files on site.
TASK 2.11 REVIEW PROJECT PERMIT REQUIREMENTS
TYLI RE, Assistant RE, and other sub-consultants shall review the project permit requirements, paying particular attention to the
potential impact to Contractor plan and schedule.
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Deliverable: TYLI shall summarize salient points about each permit and discuss any issues with the City. Time will be allowed at
the preconstruction meeting to discuss project permits.
TASK 3.0 CONSTRUCTION SERVICES
TASK 3.1 PERFORM CONSTRUCTION MANAGEMENT, INSPECTION, AND ADMINISTRATION
TYLI will perform all construction management, inspection, and administration in accordance with all requirements listed in the RFP
for Construction Management Services for the Dune Palms Road Bridge Project. Management and inspection will be performed
in accordance with the Plans and Specifications, Caltrans Standards, Standard Specifications for Public Works Construction, and City
requirements as necessary for the project to assure contract compliance and Federal reimbursement as outlined in the LAPM and
the Caltrans Construction Manual. A brief description of some of the major aspects of this work: Deliverable: Deliverables for each
item below will vary depending on nature of task. A copy of all deliverable items as a result of task identified below shall be kept in
the contract files on site at the Contractor provided field office.
TASK 3.1.1 CONTRACT DOCUMENTS, PLANS, SPECIFICATIONS, AND PERMITS
TYLI’s RE and Inspector(s) will have a complete understanding of all contract documents and their applicability to the specific items
of work.
TASK 3.1.2 DOCUMENT CONTROL FILING
TYLI’s RE and OE shall set up and maintain the contract filing system in accordance with the Caltrans Construction Manual and LAPM.
Files include, but not be limited to, all contracts, plans and specifications and applicable addenda, all correspondence, pre-
construction checklists, submittals, CCOs, diaries, monthly progress payments, certificates of compliance, survey requests, all EEO
compliance paperwork, RFI documents, permit inspections, and materials testing diaries and spreadsheets.
TASK 3.1.3 COMPILATION OF RECORDS (BOUND WORKBOOKS)
TYLI’s Inspector shall maintain a set of bound documents to track record of quantities constructed, daily and weekly reports,
photographs and other items as necessary.
TASK 3.1.4 BASELINE SCHEDULE
TYLI’s RE and Inspector will review the baseline CPM schedule submitted by the Contractor and work closely with the Contractor
until it is acceptable. TYLI’s RE and Inspector will review monthly Baseline Schedule updates and verify accuracy. TYLI’s RE work with
Contractor to maintain the project schedule to show current conditions and suggest revisions as necessary. TYLI’s RE will also review
Contractor’s weekly updates, to be submitted on the last working day of the week, and provide comments and/or concerns.
TASK 3.1.4.1 COORDINATION WITH CV LINK PROJECT
TYLI will coordinate with the CV Link Project and segregate contractor’s costs and item payments in accordance with the
different funding sources.
TASK 3.1.5 DAILY INSPECTION
TYLI’s RE and Inspector shall perform daily inspection of all Contractors’ activities. TYLI will ensure compliance with contract
documents. TYLI’s RE and Inspector shall evaluate, approve, or reject the Contractor’s and Sub-Contractor’s work in accordance with
contract documents. TYLI will place the City’s interest as the top priority throughout construction duration.
TASK 3.1.6 DAILY DIARIES
TYLI’s RE and Inspector shall record all inspection observances on a daily diary form. This information will include but not be limited
to job stamp, date, weather, item of work performed, hours of work performed, measurement of items installed, workers names
and classifications, equipment numbers, subcontractor’s personnel, conversations, conflicts and resolutions, and non-compliance
(if necessary).
TASK 3.1.7 PROJECT PERMITS
TYLI’s RE, OE, and Inspector shall maintain a copy of all project permits in the construction trailer and in their daily workbook.
TASK 3.1.8 DOMESTIC WATER AND SANITARY SEWER IMPROVEMENTS
TYLI’s RE and Inspector shall coordinate with Coachella Valley Water District (CVWD) for relocation, removal, and protection of their
facilities. TYLI’s RE will ensure Contractor compliance with plans, specifications, and all requirements from CVWD. TYLI’s Inspector
will monitor and document all work associated with CVWD facilities.
TASK 3.1.9 PHOTO LOG
TYLI’s Inspector will make a photo log of the project. Photos will include all pre-existing conditions, work-in-progress, disputed work
and issues of contract non-compliance, SWPPP and PM10 violations, extra work, and completed work.
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TASK 3.1.10 WEEKLY DIARIES
TYLI’s RE shall create a weekly diary. Diary shall include general contractor’s activities on a daily basis, working day identification,
percent project complete, percent project remaining, conversations with Contractors’ Superintendent and Foremen, resolutions of
conflicts, and submittals received.
TASK 3.1.11 WEEKLY STATEMENT OF WORKING DAYS (WSWD)
TYLI’s RE shall create a WSWD spreadsheet and submit to Contractor on a weekly basis. WSWD form shall be in Caltrans format and
track working days, non-working days, holidays, inclement weather, working days in which no work was performed, time extensions,
percent time complete, and percent work complete.
TASK 3.1.12 COORDINATE WITH CITY ENGINEER AND OTHER CITY DEPARTMENTS
TYLI’s RE shall coordinate with the City Engineer and other applicable City personnel to discuss project progress, issues, and costs
prior to weekly progress meetings.
TASK 3.1.13 WEEKLY CONSTRUCTION PROGRESS MEETINGS
TYLI’s RE shall conduct weekly coordination meetings with the Contractor, City personnel, Design Engineer, Sub-Consultants, local
business owners, applicable utility representatives, and others as necessary. Topics shall include upcoming work, schedule, utility
coordination, issues of non-compliance, change orders, and tracking of submittals.
TASK 3.1.14 COORDINATION MEETINGS WITH PROPERTY OWNERS AND BUSINESSES
TYLI’s RE shall meet as needed with local businesses, residents, and property owners to discuss the project, explain the schedule,
and to address any concerns.
TASK 3.1.15 TRACKING CONSTRUCTION MATERIALS
TYLI’s RE and Inspector shall track Contractors’ materials by certificate of compliance or Caltrans source inspection release tags.
TYLI’s OE shall file all certifications appropriately.
TASK 3.1.16 TRAFFIC MANAGEMENT PLAN
TYLI’s RE and Inspector shall administer the implementation of the projects Traffic Management Plan (TMP). TYLI’s Inspector shall
review traffic control devices in day-time and at night-time to verify effectiveness. TMP will consider emergency response vehicles.
TASK 3.1.17 SUBMITTAL REVIEW
TYLI’s OE shall receive, stamp with date received, and track all Contractors’, subcontractors’, and independent party submittals. A
log will be set up identifying submittal name, responsible party, review party and whether date was met. Log will be used at weekly
progress meetings. TYLI’s RE shall coordinate directly with Design Engineer for review of submittals designated for designer. The
need for expeditious review of submittals will be stressed at the weekly progress meetings. Submittals shall include but are not
limited to:
• Contractor’s Injury and Illness Prevention
Plan (IIPP)
• Contractor’s equipment list
• SWPPP
• Mix Designs (Asphalt Concrete and
Portland Cement Concrete)
• Notice of Materials to be used
• Notice of Materials to be used
• Notice of Materials to be tested
• Falsework Design
• Shoring Design
• Shoring Design
• Pile Drilling Plan
• Decorative railing Shop Drawings
• Electrical Plan
• Traffic Management Plan
• Utility Coordination Plan
• Joint Assembly Shop Drawings
• Reinforcement Steel Placement Plan
TASK 3.1.18 LABOR COMPLIANCE/EQUAL EMPLOYMENT OPPORTUNITY (EEO)/
PREVAILING WAGE/DISADVANTAGED BUSINESS ENTERPRISE (DBE)
TYLI’s RE shall enforce the contract requirements as they pertain to Labor Compliance, EEO, Prevailing Wage, and DBE according to
the LAPM. This shall include Inspectors preparing daily diaries and recording workers names, classifications, work performed and
hours worked on each task. TYLI’s OE shall receive Contractors’, Subcontractors’, and equipment rental companies’ certified payrolls
on a weekly basis and ensuring that the applicable Davis-Bacon or State prevailing wage as referenced in special provisions is
adhered to; track work performed by DBE Subcontractors, hours of work performed and monthly progress payments that include
work by DBE Subcontractors; conducting spot check EEO interviews for each classification of worker; maintaining written evidence
of apprentices employed on the project; cross checking reports, interviews, payrolls, and wage rates in order to determine
Contractor and Subcontractor compliance.
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TASK 3.1.19 STORM WATER POLLUTION PREVENTION PLAN (SWPPP) COMPLIANCE
TYLI’s RE and Inspectors and Subconsultant Inspectors shall inspect the project site and monitor Contractor’s compliance with Best
Management Practices (BMP) in accordance with Caltrans Handbooks. TYLI’s RE shall monitor the weather forecast during the storm
season and ensure Contractor’s compliance for pre-storm, storm event, and post storm requirements. Proper handling and storage
of non-visible pollutants shall be enforced.
TASK 3.1.20 PM10 COMPLIANCE
TYLI’s RE and Inspectors, and Subconsultant Inspectors (holding Coachella Valley Fugitive Dust Certificates) shall inspect the project
site and monitor Contractor’s compliance with BMPs in accordance with the Coachella Valley State Implementation Plan. TYLI’s
Inspector shall verify that Contractor utilizes approved haul routes in accordance with the TMP and PM10 requirements.
TASK 3.1.21 REQUEST FOR INFORMATION (RFI)
TYLI’s RE shall receive, record, review, and respond to all Contractor’s RFIs. RE shall submit to third party for review if necessary.
Response times will be determined and adhered to.
TASK 3.1.22 CHANGE REQUESTS/CONTRACT CHANGE ORDERS/TRANSMITTAL LETTERS
TYLI’s RE shall receive, record, and review all Contractors’ Requests for Changes. All requests will be reviewed for merit and discussed
with City Management. If change is warranted, RE shall create CCO and Transmittal Letter according to Caltrans Contract Change
Order Manual. RE will receive agency approval prior to submittal to Contractor. TYLI’s RE and Inspector shall track all extra work on
separate daily diaries. Monthly progress payments shall reflect all CCO worked performed in the previous month.
TASK 3.1.23 COORDINATE MATERIALS TESTING AND INSPECTION/SURVEYING SERVICES
TYLI’s RE shall coordinate and monitor all materials testing services and construction surveying. Survey requests will be required by
the Contractor 48 hours prior to need for staking. Materials testing reports will be reviewed and initialed by the RE and maintained
in the project files.
TASK 3.1.24 COORDINATE AND MONITOR ALL INSPECTION ACTIVITIES
TYLI’s RE shall coordinate and monitor all inspection activities including TYLI Inspectors, specialty inspectors, permit inspectors and
necessary inspections from additional agencies involved in the project. TYLI’s RE shall track costs of inspection and provide updates
to the City on a monthly basis with monthly invoice.
TASK 3.1.25 IMPLEMENT PUBLIC OUTREACH PLAN IMPLEMENT PUBLIC OUTREACH PLAN
TYLI’s RE shall maintain an open door policy during the construction contract and shall meet with local residents, business owners
and other interested parties and address concerns. Public outreach will include all requirements in the RFP including the contractor
provided camera, website, post cards, signage and communication with stakeholders.
TASK 3.1.26 ENSURE COMPLIANCE TO SAFETY REGULATIONS, BUILDING CODES, CITY ORDINANCES
IMPLEMENT PUBLIC OUTREACH PLAN
TYLI’s RE and Inspector shall verify Contractor’s compliance to applicable Construction Safety Orders. Violations will be recorded
and Contractor shall be requested to correct unsafe condition. A safety diary shall be written for each violation and maintained in
the Construction Files. In appropriate situations, the project shall be shut down until Contractor corrects safety violation(s).
TASK 3.1.27 PREPARE MONTHLY PROGRESS ESTIMATES
TYLI’s RE and OE shall prepare Monthly Progress Estimates to summarize payment to the Contractor for work performed. TYLI’s RE
shall prepare supporting documents for each item of work to be paid. These documents shall include at a minimum, item to be paid,
amount of item to be paid, calculation of material placed, Certificates of Compliance or Release Tags, name of individual creating
document, name of individual verifying document, and date. A comprehensive Monthly Progress Estimate shall be submitted to the
City for review, approval, and processing. Monthly Progress Estimates shall include CCO Work.
TASK 3.1.28 MONITOR CONSTRUCTION COSTS
TYLI’s RE shall track construction costs on a monthly basis. Excel spreadsheets shall be created to monitor payment on each item of
work. Spreadsheets shall be updated on a monthly basis. Contingency balance will be monitored and updated after each CCO or
after each Monthly Progress Estimate.
TASK 3.1.29 NOTICE OF POTENTIAL CLAIMS (NOPC)/CLAIMS RESOLUTION
TYLI’s RE shall review any Notice of Potential Claims submitted by the Contractor for merit and conformance to the requirements in
the Special Provisions. TYLI’s RE shall follow the guidelines and procedures established by the City and the Caltrans Construction
Manual in responding to, resolving, and fighting protests, potential claims, and claims. Proper documentation will be created to
establish a chain of events in the claims process.
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TASK 3.1.30 CREATE AND ENSURE COMPLIANCE TO PUNCHLISTS
TYLI’s RE and Inspector shall create punchlists throughout the construction process after each item of work is complete. Punchlists
shall include items that need to be corrected or amended. TYLI’s Inspector shall meet with Contractor’s personnel regularly to
monitor completion of punchlist items. Completion of punchlist items shall be a topic at the Weekly Construction Progress Meetings.
TASK 3.1.31 AS-BUILT PROJECT SCHEDULE
TYLI’s RE and Inspector shall maintain an as-built project schedule to assist in disputes and request for time due to impacts.
TASK 3.1.32 AS-BUILT DRAWINGS
TYLI’s Inspector shall maintain a copy of ‘red-mark’ plans in the trailer at all times to track changes to the contract plans, additions
and deletions through CCOs, utilities that were incorrectly located, and additional items that must be identified on the final as-built
drawings.
TASK 3.1.33 MAINTAIN TYLI TRAINING PROGRAM
TYLI RE shall maintain TYLI’s CM training program during the construction of the Dune Palms Road Bridge. This shall include
recertification of traffic control, confined space, fall protection, and trenching/shoring safety classes. Training shall also include
latest updates to LAPM and CPM scheduling software. TYLI shall invite the City of La Quinta and other interested agencies to training.
TASK 4.0 POST-CONSTRUCTION
TYLI will perform all construction management and administration necessary for closing out the project to assure contract
compliance and Federal reimbursement as outlined in Caltrans LAPM. The following is a brief description of some of the major
aspects of this work:
TASK 4.1 ITEM CLOSE-OUT
TYLI’s RE and Inspector shall close out and balance all contract items. Item overruns and underruns will be resolved with the
Contractor. CCOs to adjust item prices will be created if necessary.
Deliverable: TYLI’s RE shall submit a list of item overruns and underruns to the City. TYLI’s RE to submit a CCO for approval by the
City, as necessary, to adjust item prices.
TASK 4.2 CLAIMS REPORT
TYLI’s RE shall prepare a Claims Report for each claim that is outstanding and unresolved at the end of the construction project.
Claims Reports shall be in accordance with Section 2-70 “Protests, Potential Claims, and Claims,” of the Caltrans Construction
Manual.
Deliverable: TYLI’s RE shall submit a claims report for each claim for review by the City.
TASK 4.3 PROPOSED FINAL ESTIMATE
TYLI’s RE shall prepare the Proposed Final Estimate. This document shall be provided after resolution of construction claims.
Deliverable: TYLI’s RE shall submit a Proposed Final Estimate to the Contractor for acceptance. RE shall submit a Proposed Final
Estimate to the City.
TASK 4.4 PROJECT REIMBURSEMENT
TYLI RE and Project Manager shall prepare the State and Federal forms for the City to obtain reimbursement of funds in accordance
with Section 17 of the Caltrans LAPM.
Deliverable: TYLI’s Project Manager shall submit State and Federal forms for reimbursement to the City.
TASK 4.5 PROJECT REPORT
TYLI’s Project Manager shall create a Project Report that identifies the construction of the project, the final cost of construction
including construction management and administration, a list of all CCOs, a list of Construction Claims and the result of each after
resolution, and a photo documentary of construction.
Deliverable: TYLI Project Manager shall submit a Project Report to the City.
TASK 4.6 AS-BUILT DRAWINGS
TYLI DRE shall prepare the Proposed Final Estimate. This document will be provided after resolution of any construction claims.
Deliverable: TYLI Project Manager shall submit structure and roadway As-Built Drawings to the City.
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TASK 5.0 SURVEY SERVICES
TYLI’s Sub-consultant for survey services shall provide quality assurance surveying in accordance with the Caltrans Construction
Manual and the RFP for Construction Management Services for the Dune Palms Road Bridge Improvements Project to verify
Contractor’s control, layout of abutments, wingwalls, and piers, and to verify Contractor’s placement of elevation at top of
abutments and piers. TYLI’s Sub-consultant shall be utilized to verify RE’s placement of elevation for top deck. TYLI’s Sub-consultant
shall be utilized to assist RE in the construction of the bike trail, as needed.
Deliverable: Sub-consultant shall submit survey sheets to TYLI’s RE for review, approval, signature, and placement in the contract
files.
TASK 6.0 MATERIAL INSPECTION AND TESTING
TYLI’s Sub-consultant for materials testing and inspection services shall provide quality assurance inspection and testing of materials
used in construction to verify Contractor’s compliance with applicable standards, in accordance with the Caltrans Construction
Manual and the RFP for Construction Management Services for the Dune Palms Road Bridge Improvements Project.
Deliverable: Sub-consultant shall submit test reports to TYLI’s RE for review, approval, signature, and placement in the contract
files. Non-complying test results shall be brought to the RE’s attention immediately. Sub-consultant shall create spreadsheets to
track testing frequencies, results, and retests (if necessary) to TYLI’s RE for review, approval, signature, and placement in the
contract files.
TASK 7.0 BIOLOGICAL MONITORING AND CULTURAL MONITORING SUPPORT
TYLI’s Sub-consultant for biological monitoring and cultural monitoring support shall provide in accordance with the Caltrans
Construction Manual and the RFP for Construction Management Services for the Dune Palms Road Bridge Improvements Project
and Attachment A to this scope.
Deliverable: Sub-consultant shall submit diaries to TYLI’s RE for review, approval, signature, and placement in the contract files.
Actions of non-compliance shall be brought to the RE’s attention immediately.
TASK 8.0 PUBLIC OUTREACH
TYLI, in coordination with our subconsultant, Connect and Company, will provide Public Outreach in accordance with the RFP for
Construction Management Services for the Dune Palms Road Bridge Improvements Project. Connect and Company will develop an
outreach plan, assist the City with collateral materials to be distributed, assist in creating a project webpage and connect to the
City’s website to provide multiple sources for the general public to gain access information about the Dune Palms Road Bridge
project and provide social media updates. In addition, TYLI, in coordination with Connect and Company and the City, will work with
the Contractor to position a Contractor-provided construction camera and connect (by Contractor) a real-time video stream to the
project webpage and the City’s website, to allow City officials and the public to observe construction of the bridge remotely.
Deliverable: TYLI and Connect and Company will develop an outreach plan, prepare collateral materials, create a project webpage
in accordance with the City’s review and approval. And provide social media updates. TYLI subconsultant will monitor the website
and update project information and construction photos. TYLI and Connect and Company, in accordance with the City, will work
with the Contractor to position a Contractor-provided construction camera that is compatible with the City’s website to allow real-
time video streaming of construction.
TASK 9.0 CIDH PILE ACCEPTANCE TESTS
(LISTED IN COST PROPOSAL AS ANOTHER DIRECT COST [ODC])
TYLI subconsultant, EarthSpectives, for CIDH pile acceptance tests will evaluate the homogeneity of the concrete within the piles
through gamma-gamma logging (GGL). Testing will be performed in accordance with project specifications and California Test
Method 233. Testing will include lowering of 4.6 feet and 1.25-inch diameter probe to the bottom of each inspection tube and
measuring the density of the concrete in close proximity of the inspection tubes at 0.1 feet intervals along the full length of the pile.
If anomalies are detected by GGL testing, additional investigation of the pile(s) can be obtained through cross-hole sonic logging
(CSL).
Deliverable: EarthSpectives will perform GGL testing and provide the results of each pile to TYLI’s RE. Upon receipt and review of
GGL information, TYLI RE will provide the information to the Structures Designer and Geotechnical Engineer of Record for review
and discussion. If CSL is required at pile(s), the results of CSL testing will also be provided to TYLI’s RE, and subsequently the
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Structures Designer and Geotechnical Engineer in order to determine the acceptance of each pile, or the need for a mitigation
plan to repair or replace specific piles.
TASK 10.0 ELECTRICAL INSPECTION
TYLI subconsultant, DESI, will provide inspection of electrical facilities relating to street lighting along the roadway and on the bridge
and within the bridge railing. Inspection will also include ADA compliance associated with curb ramps, pedestals and walkways. DESI
Inspector will coordinate with City’s electrical inspectors.
Deliverable: DESI will submit diaries to TYLI’s RE for review, approval, signature, and placement in the contract files. Actions of
non-compliance will be immediately brought to the RE’s attention.
TASK 11.0 SOURCE INSPECTION QUALITY MANAGEMENT
TYLI subconsultant, ZT Consulting Group, Inc. (ZTC), will create a Source Inspection Quality Management Plan (SIQMP), and provide
source inspection management of PTFE bearings (fabrication inspection and witnessing performance testing) and post-tensioning
stressing strands (sampling, testing, and releasing). The source inspection quality assurance program for this project shall meet the
requirements of the RFP for Construction Management Services for the Dune Palms Road Bridge Improvements Project, CFR Title
23, City QAP, and Caltrans LAPM.
Deliverable: TYLI subconsultant will create and implement a SIQMP, review Contractor’s Welding Quality Control Plan (WQCP),
facilitate pre-operation meetings relating to fabrication and provide inspection reports for Quality Assurance (QA) reviews of
fabrication of PTFE bearings and post-tensioning strands.
8
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3838 Camino Del Rio North, Suite 370 ● San Diego, CA 92108 ● Tel: (858) 279-4040 ● Fax: (858) 279-4043 ● www.ecorpconsulting.com
Cost Proposal
Task 1 Preconstruction and Construction: Project Support (general)
Description of Task: Provide as-needed support to the project construction team and respond to any RFI’s in
a responsive manner. Work cooperatively with the project team as-needed. Attend pre-construction kick-off
meeting with contractor and CM team. Attend coordination meetings with TY Lin prior to kick-off meeting.
Attend weekly construction meeting. Deliverables: None.
Assumptions: Up to 10 hours for onsite kickoff meeting and virtual kickoff meeting; 1 hour per month for
project coordination with TY Lin; coordination meetings will be in phone call video-conference format.
Task 2
Preconstruction: Education Program Description of Task: Complete recorded version of worker education program as specified in the project
permits. ECORP will provide an English language version. The program is to include wildlife species, habitat,
legal protections, description and ecology of invasive species currently on site, description and ecology of
invasive species that pose a threat to potentially invade the site, BMPs, etc. Provide pamphlets to be
distributed.
Deliverables: Recorded version of worker education program and pamphlet. Assumptions: One review cycle with TY Lin. English version only.
Task 3
Preconstruction: Burrowing Owl Surveys and Report Description of Task: BUOW surveys prior to construction within suitable habitat as specified in the ECR and
SAA in accordance with guidance for BUOW in WR-MSHCP area and State guidelines. 2 burrowing owl
surveys: 14-30 day and 24-hour prior to ground disturbance including staging of materials. Complete all notifications as specified in the permits and respond to agency emails regarding project information and
approvals of monitoring and surveying biologists for the project. Correspondence includes CDFW primarily
via email and letter attachments.
Deliverables: Notification Letters, resumes for biologists, communication records, survey results letter report.
Assumptions: No more than 2 people needed for each survey, each survey duration less than 1 day.
Task 4 Preconstruction: Nesting Bird Plan
Description of Task: Complete a Nesting Bird Plan for the project as specified in the project permits. ECORP
will coordinate with CDFW for approval of the Nesting Bird Plan prior to project initiation.
Deliverables: Nesting Bird Plan to CDFW.
Assumptions: Up to 14 hours for completion of the plan.
Task 5 Preconstruction and Construction: Nesting Bird Surveys, Report, No-work Nest Buffers and Associated
Compliance
Description of Task: Perform nesting bird surveys as prescribed in the project permits, and to ensure
compliance with MBTA and CDFW. Upon completion of the survey, the Lead biologist and monitors will
provide project support should active nests be found within the project area and buffer and no-work buffer
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3838 Camino Del Rio North, Suite 370 ● San Diego, CA 92108 ● Tel: (858) 279-4040 ● Fax: (858) 279-4043 ● www.ecorpconsulting.com
areas need to be established. This involves coordinating with the CM on practical measures needed for compliance with MBTA and regular compliance monitoring until the nest is no-longer occupied. In
circumstances where the project construction proceeds with site-specific avoidance measures in place for a
specific resource (likely an active nest), the lead biologist will coordinate with CDFW on nests status, buffer
size, outcome and any adjustments made as required by law and conditioned in the permits.
Deliverables: Compliance documentation, letter format.
Assumptions: No more than 2 nesting bird surveys will be required.
Task 6 Construction: Biological Monitoring
Description of Task: CDFW-approved monitors will monitor activities that result in clearing, grading, drilling
or other ground disturbing activities. For compliance with MBTA a monitor will be onsite to monitor all
existing nests, efficacy of buffers, document new nests etc. Monitoring will be performed for all activities with
potential to affect resources (water, wildlife, habitat etc.) in accordance with project permits or as agreed
upon in coordination with the wildlife agencies. Biological monitors will monitor activities within or near
waters to ensure compliance.
Deliverables: Routine monitoring logs (forms).
Assumptions: Budget assumes no active nests are found (based on our knowledge of the work area and
similar projects) and allows monthly routine site visits for the duration of the 475 working day project. Full time monitoring by one biological monitor for up to 10 hours of initial vegetation clearing and grubbing.
Task 7
Post-construction: Reporting and Agency Coordination Description of Task: Project completion report documenting project activities and measures implemented to
protect biological resources during construction as required by the Permits. Annual reporting, as needed.
Deliverables: Project completion report and annual reports, as needed.
Assumptions: 2 annual reports and 1 project completion report required.
Task 8 (Optional)
Preconstruction: Burrowing Owl Exclusion Plan and Agency Coordination Description of Task: Complete a Burrowing Owl Exclusion Plan for the project as specified in the project
permits. ECORP will coordinate with CDFW for approval of the Plan prior to project initiation.
Deliverables: Burrowing Owl Exclusion Plan to CDFW.
Assumptions: Up to 24 hours for completion of the plan.
Task 9 (Optional)
Preconstruction: Burrowing Owl Exclusion and Report Description of Task: ECORP will conduct passive relocation of burrowing owls, if found within the project
area or within a certain distance within the buffer of the project in accordance with project permits,
including excavation of burrows and submission of an associated letter report detailing passive relocation and exclusion. ECORP will coordinate with CDFW in regard to these efforts.
Deliverables: Results letter report to CDFW.
Assumptions: Budget allows for 2 biologists, a week of hotel stays for one biologist, and assumption that only
two burrows need be collapsed.
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3838 Camino Del Rio North, Suite 370 ● San Diego, CA 92108 ● Tel: (858) 279-4040 ● Fax: (858) 279-4043 ● www.ecorpconsulting.com
Task 10 (Optional)
Preconstruction: Botanical Reassessment Survey Description of Task: If there is a delay in project construction, ECORP will conduct a botanical reassessment
survey focused on California Native Plant Society (CNPS) list within the construction disturbance area within
a year prior to the initiation of the construction activities.
Deliverables: Survey results letter report.
Assumptions: Only if construction is delayed. Up to a full day survey required.
Task 11
Preconstruction: Cultural Resources Support
Description of Task: ECORP will facilitate or aid in facilitating the locating, placement, maintenance, and
takedown of Environmentally Sensitive Areas (ESAs) throughout the Project Area, in compliance with
measures CUL-1 through CUL-5. These measures consist of:
• illustrating and describing ESAs in the Plans, Specifications, and Estimates package;
• a pre-construction meeting with the Construction Supervisor and construction personnel that
discusses ESAs;
• a field review of ESA locations and arranging for monitoring of ESA fence installation at least three
weeks prior to start of construction;
• a review of ESA locations one week prior to start of construction; and
• The Project Archaeologist’s supervision of installation of orange plastic ESA fencing at least one
week prior to the start of construction.
Deliverables: None.
Task 12
Construction: Cultural Resources Support Description of Task: ECORP will provide a qualified archaeological monitor to monitor all ground-disturbing
activities within the ADI south of the Stormwater Channel. The archaeological monitor will conduct spot
checks with photo-documentation throughout duration of the construction phase of the Project to ensure
ESA integrity is maintained (CUL-6 and CUL-7). The monitor will be working under the supervision of the
Project RPA. Upon the completion of construction activities in the vicinity of an ESA, the Construction
supervisor will notify the Project Archaeologist, who will then oversee the removal of the ESA fencing by construction personnel. In the event that cultural materials are discovered during construction, all earth-
moving activity within and around the immediate discovery area will be diverted until a qualified
archaeologist can assess the nature and significance of the find (CUL-8 and CUL-9). The cost to prepare a treatment plan and to analyze, evaluate, treat, recover, curate, and document any inadvertently discovered
cultural resources will require a contract amendment. ECORP will attend weekly construction meetings as a subcontractor to receive and provide relevant information regarding progress of the Project and ground-disturbing activities.
Deliverables: Photodocumentation Assumptions:
• Budget assumes 30 days of cultural resources monitoring will be required at a daily rate. If project needs require a greater effort, a change order will be required, and ECORP will prepare a scope and
cost based on that level of effort necessary to accomplish additional tasks.
• Full-day rate is based on more than four (4) hours billed to the project for the day. On-site cancellations and hours billed less than four (4) hours to the project for the day will be billed at one-
half of the full-day rate.
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• For the purposes of this proposal, it is assumed that no unanticipated cultural resource discoveries will need to be recorded during the proposed construction. If cultural resources are located that
require additional work for evaluation or treatment, a change order will be required, and a separate
scope and cost will be prepared based on the level of effort required.
• This scope does not include evaluation of significance, excavation, mapping, Native American
consultation, paleontological surveys, authoring environmental document sections, other
requirements under state and federal law, hard copies of reports, Project meetings, or conference
calls; however, ECORP will gladly prepare a customized scope and cost estimate for additional tasks
upon request.
Task 13
Postconstruction: Cultural Resources Report
Description of Task: ECORP will submit a draft cultural resources monitoring report to the Client within 60
days following completion of the Project. The report will summarize all Project activities, including a
summary of all cultural resources tasks listed above. The report will also include photo documentation, all
survey results, and any avoidance and minimization measures implemented during Project activities. ECORP
will address one round of combined, non-conflicting comments on the draft cultural resources monitoring
report. ECORP will prepare a final cultural resources monitoring report and submit an electronic copy of the
final report to the client. For purposes of this proposal, this scope assumes no cultural resources will be
encountered during project activities. If cultural resources are encountered, a separate scope and cost will be
submitted for approval at that time for the archaeological monitoring report that addresses any discoveries, etc., and will have a different timeline. Deliverables: Cultural Resources Monitoring Report
Table 1 – Cost Breakdown
Activity Cost ($)
Task 1-5 – Preconstruction: Biological Resources Support 9,385.60
Task 6 – Construction: Biological Resources Support 18,556.94
Task 7 – Postconstruction: Reporting and Agency Coordination 5,850.83
Task 11 – Preconstruction: Cultural Resources Support 7,492.99
Task 12 – Construction: Cultural Resources Support 37,203.12
Task 13 – Postconstruction: Cultural Resources Report 6,310.50
Total Cost Estimate $84,799.98