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Home My WebLink About2026 St. Francis Electric - Amendment 1 - Signal & Crosswalks Project 2024-18MEMORANDUM DATE: July 23, 2026 TO: Jon McMillen - City Manager FROM: Lucy Luna - Administrative Assistant Temp ,Ca QaG &a CALIFORNIA RE: St Francis Electric - Signal & Crosswalk Improvements Project No. 2024-18 Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑✓ Approved by City Council on June 16 , 2026 C9 ❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must apply): Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids Sole Source ❑✓ Select Source ❑ Cooperative Procurement Requesting department shall check and attach the items below as appropriate. Agreement payment will be charged to Account No.: 401-0000-60188-202418-CT Agreement term: Start Date June 16, 2026 End Date December 31, 2026 Amount of Agreement, Amendment, Change Order, etc.: $ 95,143.00 REMINDER: Signing authorities listed above are applicable on the a_g_pre_pate Agreement amount, not individual Amendments or Change Orders! ❑✓ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica (MyCOI) Date: 7/24/26 ❑ Bonds (ori_ginals) as required by the Agreement (Performance, Payment, etc.) ❑ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) NOTE. Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) ❑✓ Business License No. 768224 Expires: September 30, 2026 ❑✓ Requisition for a Purchase Order has been prepared (Agreements over $5,000)----------- AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH ST. FRANCIS ELECTRIC This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services ("Agreement") is made and entered into as of the 16t" day of June, 2026, ("Effective Date") by and between the City of La Quinta ("City"), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and St. Francis Electric, with a place of business at 2100 Iowa Ave, Riverside, CA 92507 ("Contracting Party"). RECITALS WHEREAS, on or about June 3, 2025, the City and Contracting Party entered into an Agreement to provide those services related to construction services for the Signal and Crosswalks Improvement Project No. 2024-18, for a total not to exceed amount of $610,000. The term of the Agreement expires on December 31, 2026 ("Initial Term"); and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum and related Exhibit B of the Agreement to increase the total not to exceed compensation amount from $610,000 to $705,143 to allow for the additional materials procurement and installation on Dune Palms Road at X-Park crosswalk. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 2.1 Contract Sum is amended to read as follows: 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with the following revised "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Seven Hundred Five Thousand One Hundred Forty -Three Dollars ($705,143), for the life of the Agreement, encompassing the Initial and any Extended Terms (the "Contract Sum"), except as provided in Section 1.7. 2. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B," attached hereto and incorporated herein by this reference. In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation SIGNED IN COUNTERPART JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: SIGNED IN COUNTERPART MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: SIGNED IN COUNTERPART WILLIAM H. IHRKE, City Attorney City of La Quinta, California ST. FRANCIS ELECTRIC G:4 Smith, President Dated: IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA ST. FRANCIS ELECTRIC a California municipal corporation J190- cMILLEN, City Manager City of La Quinta, California Dated: ATTEST: MONIKA RADEVA, City C erk City of La Quinta, California APPROVED AS TO FORM: SIGNED IN COUNTERPART Guy Smith, President Dated: �,ah W' 4—� — WILLIAM H. IHRKE, City Attorney City of La Quinta, California Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is Seven Hundred Five Thousand One Hundred Forty -Three Dollars ($705,143) ("Contract Sum"). The Contract Sum shall be paid to Contracting Party in conformance with Section 2.2 of the Agreement. City of La Quints CONSENT CALENDAR ITEM NO. 9 CITY COUNCIL MEETIN( June 16, 2026 STAFF REPORT AGENDA TITLE: APPROPRIATE ADDITIONAL FUNDING FOR THE SIGNAL AND CROSSWALK IMPROVEMENTS PROJECT NO. 2024-18, AND APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH ST. FRANCIS ELECTRIC RECOMMENDATION Appropriate additional funding of $100,000 for the Signal and Crosswalk Improvements Project No. 2024-18; approve Amendment No. 1 to Agreement for Contract Services with St. Francis Electric for this project; and authorize the City Manager to execute the amendment. EXECU i IVE SUMMARY • On June 3, 2025, Council approved a General Fund budget appropriation of $700,000 for the Signal and Crosswalk Improvements Project No. 2024-18 (Project) and utilizing the City's on -call traffic maintenance contractor, St. Francis Electric (St. Francis) in an amount not to exceed $610,000 for the Project. • On July 1, 2025, Council approved an Agreement for Contract Services (Agreement) for the Project in the amount of $610,000. • St. Francis has completed procurement and installation of the crosswalks and signal modifications at Avenue 52 and Avenida Bermudas and at Dune Palms Road and Highway 111. • If approved, proposed Amendment No. 1 to the Agreement (Attachment 1) will increase the contract amount by $95,143, from $610,000 to $705,143, to allow the completion of the crosswalk and signal modification on Dune Palms Road at the La Quinta X-Park. FISCAL IMPACT On June 3, 2025, Council approved a Project budget of $700,000. Staff requests an additional funding appropriation of $100,000 for a revised Project budget of $800,000. The additional appropriation will be funded through available Capital Improvement Program (CIP) project savings. 227 Below are the originally approved and proposed Project budgets: Original Project Budget Proposed Project Budget Design/Professional: $ 75,000 $ 75,000 Inspection/Testing/Survey: $ 15,000 $ 15,000 Construction: $ 550,000 $ 650,000 Contingency: $ 60,000 $ 60,000 Total Budget: $ 700,000 $ 800,000 BACKGROUND/ANALYSIS The City has contracted with St. Francis for on -call traffic signal repair services since 2019. Under the Agreement, St. Francis is also able to subcontract for related services, such as the installation of traffic signal poles and associated concrete work. On June 3, 2025, Council approved appropriating General Fund budget of $700,000 for the Project. On July 1, 2025, Council approved an Agreement with St. Francis for a not to exceed amount of $610,000 to complete the Project. St. Francis has completed the first two locations of this Project — (1) Dune Palms Road and Highway 111, and (2) Avenue 52 and Avenida Bermudas. The proposed Amendment No. 1 will allow completion of the crosswalk and signal improvements on Dune Palms Road at the X-Park, which is the final location of this Project. Staff seeks Council approval to: (1) Appropriate additional funding of $100,000 to the project budget for a total amount not to exceed $800,000 for the pole procurement and installation on Dune Palms Road at X-Park crosswalk, and all related future task orders for the project. (2) Approve proposed Amendment No. 1 with St. Francis for the Project increasing the contract amount by $95,143, from $610,000 to not to exceed amount of $705,143 under the Agreement. ALTERNATIVES — Staff does not recommend an alternative. Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, PE, City Engineer/Public Works Director Attachment: 1. Amendment No. 1 to Agreement with St. Francis Electric 228