2016 05 17 CCCALL TO ORDER
44da
City Council agendas and staff reports
are now available on the City's
web page: www.la-quinta.org
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, MAY 17, 2016
3:00 P.M. CLOSED SESSION 4:00 P.M. OPEN SESSION
ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. LABOR NEGOTIATIONS CONFERENCE WITH LABOR NEGOTIATOR, CHRIS
ESCOBEDO, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY
EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54957.6 MEET AND CONFER PROCESS
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(d)(1) ALVERIZ ET AL. V. CITY OF LA
QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161;
BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR
COURT CASE NO. PSC 1505200
CITY COUNCIL AGENDA 1 MAY 17, 2016
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT:
SILVERROCK RESORT (APNS 770-200-026; 776-150-021; 776-150-023; 770-
060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-
062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTY: SILVERROCK DEVELOPMENT COMPANY, LLC.
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR ACQUISITION
AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAG E
1. APPROVE MINUTES OF MAY 3, 2016
2. APPROVE MINUTES OF APRIL 19, 2016
3. ADOPT ORDINANCE NO. 540 IMPLEMENTING A ONE PERCENT
TRANSACTIONS (SALES) AND USE TAX, SUBJECT TO VOTER
APPROVAL
4. ADOPT ORDINANCE NO. 541 AMENDING CHAPTER 11.44 OF THE LA
QUINTA MUNICIPAL CODE TO ENABLE PEACE OFFICERS TO
ADMINISTRATIVELY CITE AND EJECT ONE-TIME AND REPEAT
OFFENDERS FROM PUBLIC PARKS AND RECREATIONAL AREAS
CITY COUNCIL AGENDA 2 MAY 17, 2016
5. APPROVE DEMAND REGISTERS DATED APRIL 28, 29 AND MAY 6,
2016
6. ACCEPT OFF-SITE IMPROVEMENTS ASSOCIATED WITH PARCEL MAP
NO. 36883, WASHINGTON PARK COMMERCIAL DEVELOPMENT,
NORTHWEST CORNER OF WASHINGTON AND AVENUE 47
7. APPROVE QUITCLAIM DEED OF EASEMENT FOR INGRESS AND
EGRESS OF SERVICE AND EMERGENCY VEHICLES ON LOT 1 OF TRACT
MAP NO. 28335-R AND ACCEPT GRANT OF EASEMENT AND
AGREEMENT FOR A SEPARATE EASEMENT FOR THE SAME PURPOSE
ON THE SAME PROPERTY ON LOMA VISTA FROM CASE AND LISA
SWENSON
STUDY SESSION - Part 1
1. PRESENTATION OF PLANS AND DESIGN FOR SILVERROCK RESORT BY
SILVERROCK DEVELOPMENT COMPANY
BUSINESS SESSION
1. APPROVE THIRD ROUND COMMUNITY SERVICES GRANT REQUESTS 83
PAGE
81
2. APPROVE REDUCTION OF REGULAR CITY COUNCIL MEETINGS TO ONE 87
PER MONTH DURING AUGUST AND SEPTEMBER 2016 BY CANCELLING
REGULAR MEETINGS OF AUGUST 16 AND SEPTEMBER 6, 2016
3. ADOPT REVISED RESOLUTIONS RELATED TO CALLING AN ELECTION 89
FOR A MEASURE/ORDINANCE ASKING THE CITY'S QUALIFIED
ELECTORS TO APPROVE A ONE PERCENT TRANSACTIONS (SALES) AND
USE TAX [RESOLUTIONS 2016-015, 2016-016 and 2016-017]
4. RECEIVE AND FILE DRAFT IMPARTIAL ANALYSIS BY CITY ATTORNEY
FOR ONE -PERCENT TRANSACTIONS (SALES) AND USE TAX MEASURE
5. APPROVE SILVERROCK RESORT 2016/17 ANNUAL PLAN WHICH
INCLUDES THE PURCHASE OF NEW MAINTENANCE EQUIPMENT FROM
THE SILVERROCK CAPITAL RESERVES
6. APPROVE IMPLEMENTATION AGREEMENT AND ASSOCIATED OPTION
AGREEMENT FOR SILVERROCK RESORT
CITY COUNCIL AGENDA 3 MAY 17, 2016
STUDY SESSION - Part 2 PAGE
2. FISCAL YEAR 2016/17 PROPOSED BUDGET
PUBLIC HEARINGS - 5:00 P.M.
For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with
the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear in
support or opposition to the approval of a project(s). If you challenge a project(s) in court, you
may be limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City at, or prior to the public hearing.
1. ADOPT RESOLUTION APPROVING FISCAL YEAR 2016/17 THROUGH
2020/21 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION 2016-018]
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY - ABILITY TO APPLY EXISTING TRANSIENT 377
OCCUPANCY TAX (TOT) RATES TO RESORT FEES
3. CITY CLERK
A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 379
B. BALLOT MEASURE CHECKLIST 383
4. COMMUNITY RESOURCES
A. PROACTIVE CODE COMPLIANCE EFFORTS AND UPDATE ON 387
ANIMAL CONTROL
B. POLICE SERVICES STUDY 2016 391
C. COMMUNITY PROGRAMS & WELLNESS REPORT - APRIL 2016 395
D. LIBRARY/MUSEUM QUARTERLY REPORT 401
5. DESIGN AND DEVELOPMENT
A. DEPARTMENT REPORT - APRIL 2016 411
B. 2016 INDIO FESTIVALS FINAL ENVIRONMENTAL IMPACT 415
REPORT
6. FACILITIES - DEPARTMENT REPORT - APRIL 2016 439
MAYOR'S AND COUNCIL MEMBER'S ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
CITY COUNCIL AGENDA 4 MAY 17, 2016
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
11. SUNLINE TRANSIT AGENCY (Franklin)
12. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Franklin and Pena)
13. CVAG PUBLIC SAFETY COMMITTEE (Osborne)
14. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne and Franklin)
15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne)
16. EAST VALLEY COALITION (Osborne)
17. ANIMAL CAMPUS COMMISSION (Pena)
18. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Pena)
19. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena)
20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi)
21. CVAG TRANSPORTATION COMMITTEE (Radi)
22. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Franklin and Radi)
23. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION - APRIL 2016 451
24. COMMUNITY SERVIC ES COMMISSION MINUTES - APRIL 16, 2016 453
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on June 7, 2016 commencing
with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council
Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City's
website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La
Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 13, 2016.
DATED: May 13, 2016
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA 5 MAY 17, 2016
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must
be supplied to the City Clerk for distribution. It is requested that this take place prior to
the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 6 MAY 17, 2016
CITY COUNCIL
MINUTES
TUESDAY, MAY 3, 2016
CONSENT CALENDAR ITEM NO. 1
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None
CONFIRMATION OF AGENDA
City Manager Spevacek requested that Business Session Item No. 1 be moved down on
the agenda to Business Item No. 3. Council concurred.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT:
SILVERROCK RESORT (APNS 770-200-026; 776-150-021; 776-150-023; 770-
060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-
062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTY: SILVERROCK DEVELOPMENT COMPANY, LLC.
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR ACQUISITION
AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTIES LOCATED IN
PROXIMITY TO CALLE TAMPICO AND AVENIDA LA FONDA, WEST OF THE LA
QUINTA PUBLIC LIBRARY AND WELLNESS CENTER (APNS: 770-123-011, 770-
123-012 AND 770-124-010)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTIES: CITY OF LA QUINTA AND MARVIN INVESTMENTS,
INC.
UNDER CONSIDERATION: PRICE AND TERMS OF PAYMENT
COUNCILMEMBER PENA RECUSED HIMSELF FROM THE DISCUSSION ON CLOSED
SESSION ITEM NO. 1 DUE TO A POSSIBLE CONFLICT OF INTEREST RESULTING FROM
THE PROXIMITY OF HIS PROPERTY TO THIS PROJECT. HE WAS ABSENT FOR THE
DISCUSSION ON THIS ITEM.
CITY COUNCIL MINUTES 1 MAY 3, 2016
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED
INTO CLOSED SESSION AT 3:02 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
MEETING AT 4:01 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in closed session that require
reporting pursuant to Government Code section 54957.1 (Brown Act).
COUNCILMEMBER OSBORNE LED THE AUDIENCE IN THE PLEDGE OF ALLEGIANCE.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: Lynda and Mark Farnen, La Quinta — Ms. Farnen said she and her
husband were part time residents from Michigan who wish to participate in finding
solutions for the best use of the property at Washington Street and Avenue 50.
PUBLIC SPEAKER: Kate Sorenson, La Quinta — Ms. Sorenson thanked Council for
listening to her concerns regarding the development at Washington Street and
Avenue 50, and for the short-term rental flyers sent out which are very helpful.
PUBLIC SPEAKER: Lynne Daniels, La Quinta — Ms. Daniels said she would like to get
involved in city matters. She spoke about her willingness and desire to abide by City
regulations for renting her property.
PUBLIC SPEAKER: Walt Sorenson, La Quinta — Mr. Sorenson urged the Council not to
cut the fire department budget if a shortfall exists but to look into establishing a
"combination" fire department whereby volunteers supplement professional
firefighters.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PROCLAMATION FOR MAY AS MENTAL HEALTH MONTH
Mayor Evans presented the proclamation to Sandy Neja, Board Member,
Riverside County Desert Board of Behavioral Health, in recognition of Mental
Health Month.
2. COACHELLA VALLEY WATER DISTRICT (CVWD) PROPOSED DOMESTIC RATE
INCREASE
Jim Barrett, General Manager of CVWD presented the basis and details for the
proposed domestic rate increase.
CITY COUNCIL MINUTES 2 MAY 3, 2016
8
Councilmembers questioned Mr. Barrett on previous increase authorizations; rise in
non -potable water rates; location of the proposed chromium -6 treatment plant on
CVWD land adjacent to the Norman golf course; location of CVWD's community
meeting scheduled for May 19; Environmental Impact Report (EIR) timeline; purpose
of the chromium -6 plant; consolidating the City's 157 meters in order to continue to
provide services at parks and sport fields while cutting water use more severely
elsewhere; the size and design of the plant; the possibility of swapping the property for
a less intrusive location, and; the timeline for CVWD to comply with health and safety
laws.
PUBLIC SPEAKER: Deborah Brill, La Quinta — Ms. Brill said she lives on the Norman golf
course and is President of the homeowners' association (HOA). She explained that
CVWD's water rate increase comes in the middle of the year after HOA budgets and
fees have been set resulting in a projected deficit of approximately $91,000.
Regarding the chromium -6 facility, Ms. Brill spoke against the proposed size and
location. She stated that the HOA was willing to consider a land swap with CVWD but
was unable to get a response to her request to meet with CVWD Board Members.
PUBLIC SPEAKER: Penni Sturgill, La Quinta — Ms. Sturgill spoke against the proposed
chromium -6 plant location and size, as well as CVWD's resistance to discuss the
matter.
PUBLIC SPEAKER: Dan Sturgill, La Quinta — Mr. Sturgill spoke against the proposed
chromium -6 plant location and size and his desire to discuss a land swap with CVWD
to insure the facility is correctly located since it will be in place for generations.
By a consensus of the Council, City staff was directed to examine the project EIR and
provide comments to CVWD, over the Mayor's signature, on behalf of La Quinta
residents.
CONSENT CALENDAR
1. EXCUSE ABSENCE OF PLANNING COMMISSIONER WRIGHT FROM APRIL 26,
2016 MEETING
2. RATIFY THE SUBMISSION OF THE GRANT APPLICATION FOR CALIFORNIA
DEPARTMENT OF TRANSPORTATION SYSTEMIC SAFETY ANALYSIS REPORT
PROGRAM FUNDING FOR FISCAL YEAR 2016/17
3. AWARD CONTRACT TO EAGLELIFT, INC. FOR CONSTRUCTION OF EISENHOWER
DRIVE PAVEMENT STABILIZATION IMPROVEMENT PROJECT
4. ADOPT RESOLUTIONS TO 1) APPROVE PRELIMINARY ENGINEER'S REPORT FOR
FISCAL 2016/17 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1,
CITY COUNCIL MINUTES 3 MAY 3, 2016
9
AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE
AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTIONS 2016-011 AND 2016-012]
5. APPROVE DEMAND REGISTERS DATED APRIL 15 AND 22, 2016
MOTION - A motion was made and seconded by Councilmembers Franklin/Osborne to
approve the Consent Calendar as recommended, with Item No. 4 adopting Resolutions
Nos. 2016-011 and 2016-012 respectively. Motion passed unanimously.
BUSINESS SESSION [reordered during meeting]
1. ADOPT RESOLUTIONS (A) CALLING AND GIVING NOTICE OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 8, 2016 AND (B)
REQUESTING THE COUNTY CONSOLIDATE THE NOVEMBER 8, 2016 MUNICIPAL
ELECTION WITH THE STATEWIDE GENERAL ELECTION [RESOLUTIONS 2016-013 & 2016-014]
City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office.
MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to
adopt Resolution 2016-013 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA
CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016 FOR THE ELECTION OF
CERTAIN OFFICERS
Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to
adopt Resolution 2016-014 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE,
CALIFORNIA CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2016 WITH THE STATEWIDE GENERAL ELECTION TO BE
HELD ON THAT DATE PURSUANT TO §10403 OF THE ELECTIONS CODE
Motion passed unanimously.
2. INTRODUCE FOR FIRST READING AN ORDINANCE IMPLEMENTING A ONE
PERCENT TRANSACTIONS (SALES) AND USE TAX, SUBJECT TO VOTER APPROVAL,
AND ADOPT RESOLUTIONS RELATED TO CALLING AN ELECTION FOR A MEASURE
ASKING THE CITY'S QUALIFIED ELECTORS TO APPROVE A ONE PERCENT
TRANSACTIONS (SALES) AND USE TAX [ORDINANCE 540 & RESOLUTIONS 2016-015, 016 & 017]
City Manager Spevacek and City Attorney Ihrke presented the staff report, which is on
file in the City Clerk's Office.
CITY COUNCIL MINUTES 4 MAY 3, 2016
10
Councilmembers discussed sales tax rates in other Coachella Valley cities; possibility
that Palm Desert and Indio will put a tax increase measure on the November ballot;
establishing the process for citizen oversight; warding against State taking of City tax
revenue to cure State budget shortfalls; ranking of La Quinta employee salaries and
compensation at no. 8 of the 9 Valley cities based on the State Controller's data (with
only Desert Hot Springs lower); City's cost cutting measures to date; percentage of
sales taxes paid by non-residents; upholding the La Quinta "brand", identity as a
destination and its property values; contributing to what is held as dear and sacred;
availability of all financial records on the City website for all residents to examine; the
2% cap on Transactions and Use Tax that the City and other agencies can enact in the
jurisdiction — with 1/2% of that applied by Riverside County for transportation projects;
La Quinta's long-standing fiscal responsibility and its survival after the State emptied
City coffers by enacting all manner of cuts and remedies to keep on track; Council's
gratitude to members of the Advisory Committee for their independent review of the
City's financial condition, and; the need to now educate La Quinta voters.
PUBLIC SPEAKER: Bob Leidner, La Quinta — Mr. Leidner, Chairperson of the Advisory
Committee thanked Council for forming the Committee without any preconceived
notion of the outcome. He said that after months of research, it became apparent to
Committee members that long term solutions were needed because for example the
capital improvement budget was grossly underfunded, the Fire and Sheriff's budget
increases were unsustainable, and budget cuts made during previous years had City
operation at bare bones. Mr. Leidner said that as part of its final recommendations,
the Committee voted 14-0 to recommend that the Council place a 1% Transactions
and Use Tax on the 2016 ballot in order to keep La Quinta the amazing place loved by
its residents.
PUBLIC SPEAKER: Jeff Smith, La Quinta — Mr. Smith spoke in favor of placing a 1%
sales tax on the ballot. He said that La Quinta has a level of service and a quality of
life that no one wants to see decreased.
PUBLIC SPEAKER: Diane Barrett, La Quinta — Ms. Barrett thanked the Council for their
support of residents on the Washington Street and Avenue 50 project. She stated that
she supports putting the sales tax on the November ballot, and will be an advocate
and ambassador for the tax.
PUBLIC SPEAKER: Michael Harrington, Rancho Mirage — Mr. Harrington said that the
City should first revitalize and fill empty businesses rather than just propose a tax. He
said the City of Coachella was successful in adopting a 1% general tax intended to
meet the rising cost of police services, but because those funds go into their General
Fund, it can be spent on anything. Mr. Harrington predicted that there will be pressure
to spend the additional revenue on parks or more interesting items than police
services, and the Council should explain why police service costs are rising so
dramatically.
CITY COUNCIL MINUTES 5 MAY 3, 2016
11
Councilmember Radi explained that the Council has had ongoing communication with
residents regarding all aspects of the City budget including police costs and stated
that residents should be given a say and an opportunity to adopt the sales tax before
police services are cut.
PUBLIC STATEMENT: Walt Sorenson, La Quinta — Mr. Sorenson provided the following
statement, which was read into the record by Mayor Evans:
"This action is required to insure the City of La Quinta's long term fiscal stability."
PUBLIC STATEMENT: Sandy Davis, La Quinta — Ms. Davis provided the following
statement, which was read into the record by Mayor Evans:
"This action is required to insure the City of La Quinta's long term fiscal stability."
PUBLIC SPEAKER: Kay Wolff, La Quinta — Ms. Wolff urged the Council to place the sales
tax measure on the ballot and let voters decide. She said La Quinta has changed since
the City's incorporation; no one involved then anticipated the extent of growth. Ms.
Wolff provided a historic perspective on City operations. She said that La Quinta now
has a brand that residents and snow birds are proud of, and that does not come
cheap.
PUBLIC SPEAKER: George Bushala, La Quinta — Mr. Bushala asked if the transactions
and use tax being considered was like the transfer tax when real estate is sold.
City Attorney Ihrke replied, no.
Councilmember Osborne explained that the Council reviews the Sheriff's police service
costs and the rationale for increases every single year.
Councilmember Radi noted that the City engaged a firm last year to complete a full
study of police services as well as a community survey on the subject. The effort
required a tremendous amount of collaboration among staff, the Council, Sheriff's
Department and the community. Mr. Radi explained that as a result, budget and
service adjustments were made to extrapolate efficiencies, but there is only so much
that can be cut.
Councilmember Franklin stated that the City also has employees who are dedicated to
monitoring the police contract and expenses and they work with the police on
efficiencies on a daily basis.
Councilmember Pena expanded on Councilmembers' statements by adding that the
police contract is only one of the costs the Council examines. All costs are rising
including fire services, waste hauling, parks, and employees so the Council considers
everything in determining means for ongoing operation. Mr. Pena agreed with
Speaker Ms. Wolff in that the success of the City was not anticipated at incorporation.
He said the City's success is due to its citizen participating in City affairs and wanting
to make it the "Gem of the Desert" and wanting to maintain that status. He stated he
CITY COUNCIL MINUTES 6 MAY 3, 2016
12
supports putting the tax question before residents and hopes citizens support it too.
Lastly, Mr. Pena suggested minor revisions to the ballot question wording in each of
the three resolutions.
Mayor Evans explained that it's important to recognize that the City can only add a tax
increase proposal to a statewide election ballot; it cannot call a special election as was
possible in the past. The November ballot will have everything on one ballot including
all presidential, state, county and city candidates and measures with multiple state
tax increase proposals. She said that this creates a challenge for La Quinta to educate
voters to differentiate between local verses state tax increases to overcome the
impulse to vote "no" down the ballot on all tax measures. The Mayor stated that
residents will have to decide what the La Quinta "brand" is worth to them. Although
she voted "no" on a sales tax increase in 2014 because she did not feel the City's fiscal
picture was fully understood, she explained that further study and the Advisory
Committee's 10 -year projections indicate that if the sales tax increase is not adopted,
the Council will have to start cutting services, programs and projects, which may
include cutting police patrols or closing fire stations, which is not acceptable. The
Mayor commended the residents who come forward in support of the tax measure
and stated that she intends to support the measure because it's necessary to protect
the financial health of the City well beyond her time as Mayor.
Councilmember Radi pointed out that even Governor Reagan found it necessary to
raise taxes when he entered office and that sometimes it comes down to what an
elected official must do to fulfill his/her fiduciary responsibility to those they represent.
MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to
take up Ordinance No. 540 by title and number only and waive further reading.
Motion passed unanimously.
City Clerk Maysels read the following title of Ordinance No. 540 in to the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
IMPOSING A TRANSACTIONS AND USE TAX TO BE ADMINISTERED BY THE STATE
BOARD OF EQUALIZATION
MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to
introduce at first reading, Ordinance No. 540. Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmember Pena/Radi to adopt
RESOLUTION 2016-015 with the ballot question in Section 1 amended to read:
"Shall an ordinance providing revenue, which cannot be taken by the State, to be used locally for
police protection; projects such as parks, streets, landscaping and flood control; programs to
attract businesses and create jobs; support youth/senior services, including sports and
recreation programs; and preserve quality of life, be enacted, setting a one percent (1%)
transactions (sales) and use tax, subject to citizen oversight, with all funds dedicated to general
City services and projects?"
CITY COUNCIL MINUTES 7 MAY 3, 2016
13
and with the typographical error in Section 2 corrected. The title of Resolution 2016-
015 being:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF LA
QUINTA A MEASURE/ORDINANCE APPROVING AND IMPLEMENTING A ONE
PERCENT (1%) TRANSACTIONS AND USE TAX, AT THE GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016.
Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to adopt
RESOLUTION 2016-016 with the ballot question in the second "whereas" paragraph
revised to be identical to the ballot question amended and adopted in Resolution
2015-015. The title of Resolution 2016-016 being:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS AND PROVIDING FOR THE
FILING OF REBUTTAL ARGUMENTS REGARDING A CITY MEASURE/ORDINANCE FOR
A ONE PERCENT (1%) TRANSACTIONS AND USE TAX, AT THE GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, AND DIRECTING THE
CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS
Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to adopt
RESOLUTION 2016-017 with the ballot question in Section 1 revised to be identical to
the ballot question amended and adopted in Resolution 2015-015. The title of
Resolution 2016-017 being:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE,
CALIFORNIA CONSOLIDATE WITH THE GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 8, 2016, AND THE STATEWIDE GENERAL ELECTION
TO BE HELD ON THAT DATE, A MEASURE/ORDINANCE TO BE SUBMITTED TO THE
QUALIFIED ELECTORS OF THE CITY OF LA QUINTA APPROVING AND
IMPLEMENTING A ONE PERCENT (1%) TRANSACTIONS AND USE TAX
Motion passed unanimously.
City Attorney Ihrke explained that City funds may only be used to educate and inform
voters on the ramifications of the measure passing or failing; City Officials are also
permitted to use City funds to inform the public of the Council's support or opposition
to a measure. City funds may not be used for advocacy or promotion for or against a
measure.
In response to Councilmember Radi, City Attorney Ihrke said that there was no limit
on the use of private funds to support or oppose a measure.
3. APPROVE SOLID WASTE HANDLING SERVICES FRANCHISE AGREEMENT WITH
BURRTEC WASTE AND RECYCLING SERVICES, LLC.
CITY COUNCIL MINUTES 8 MAY 3, 2016
14
Business Analyst Shove presented the staff report, which is on file in the City Clerk's
Office.
Councilmembers discussed means to inform residents of the street sweeping schedule
so they remember to move cars out of the sweeper's path; the new rates for recycling;
retaining ownership of one street sweeper for special circumstances; zero net increase
to transfer street sweeping to Burrtec, and; 90%+ resident satisfaction with Burrtec
services.
MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to
approve the solid waste handling services franchise agreement with Burrtec Waste
and Recycling Services, LLC as recommended. Motion passed unanimously.
4. WAIVE FEES FOR MADE FOR NOTHING FILMS, LLC
Facilities Director Howlett presented the staff report, which is on file in the City Clerk's
Office.
PUBLIC SPEAKER — APPLICANT: Leanna Bonamichi — Ms. Bonamichi said the film will be
a benefit to La Quinta through free, positive public relations and press for the City. She
said the film is about a local event, will be filmed in various Coachella Valley locations
and shown at the 2017 Palm Springs Film Festival, which is a fund raising event.
Councilmembers discussed criteria for waiving fees for a commercial film; the
marketing value of using La Quinta as a location; exchanging the waiver of fees for
acknowledgement in the film credits, and; the need to develop a program for
promoting La Quinta as a location to film companies.
MOTION — A motion was made and seconded by Councilmembers Franklin/Radi to
waive fees for Made for Nothing Films, LLC contingent upon the City receiving
recognition in the film credits. Motion passed unanimously.
5. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER 11.44
OF THE LA QUINTA MUNICIPAL CODE TO ENABLE PEACE OFFICERS TO
ADMINISTRATIVELY CITE AND EJECT ONE-TIME AND REPEAT OFFENDERS FROM
PUBLIC PARK AND RECREATIONAL AREAS [ORDINANCE 541]
Public Safety Manager Martha Mendez presented the staff report, which is on file in the
City Clerk's office.
Councilmembers discussed applying violators' ban to all parks versus a single park
where the offense occurred; coordinating with Desert Recreation District regarding
parks and recreation areas they operate within the City; the logistics of implementing
the ban; including in the Police Department reports, details of incidents governed by
CITY COUNCIL MINUTES 9 MAY 3, 2016
15
this ordinance; the need for Officers to use discretion so that children under age 18
are not banned from a park(s) because s/he made a silly or stupid mistake; the role of
parents when incidents occur; need to ensure parks are enjoyable for the 99% of users
who respect the rules and other users; possibility of incrementally increasing the
consequences after reviewing impact of this ban, and; means to inform park users and
residents living around parks of this new ordinance.
MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to take
up Ordinance No. 541 by title and number only and waive further reading. Motion
passed unanimously.
City Clerk Maysels read the following title of Ordinance No. 541 in to the record:
AN ORDINANCE AMENDING SECTION 11.44.020 OF THE LA QUINTA
MUNICIPAL CODE RELATING TO EJECTING AND EXPELLING REPEAT
VIOLATORS FROM PARKS AND RECREATION AREAS
MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to
introduce at first reading, Ordinance No. 541. Motion passed unanimously.
STUDY SESSION - None
PUBLIC HEARING
1. APPEAL TO THE CITY COUNCIL OF DECISION OF PLANNING COMMISSION
WHICH SUSTAINED DECISION OF DESIGN AND DEVELOPMENT DEPARTMENT
DIRECTOR APPROVING TENTATIVE PARCEL MAP 2015-0009 AND MINOR
ADJUSTMENT 2016-0001, FOR THE SUBDIVISION OF A 19,943 SQUARE FOOT
LOT INTO TWO LOTS AT THE SOUTHEAST CORNER OF CALLE QUITO AND
AVENIDA LA JARITA
Planning Manager Perez presented the staff report, which is on file in the City Clerk's
office.
Councilmembers discussed the merits of the appeal; the procedural process for
denying portions of an appeal while granting other portions, and; the cost of appeals
to applicants, appellants and the City.
PUBLIC SPEAKER: APPELLANT — George Buchala, La Quinta — Mr. Buchala stated that
he owned the house and the vacant lot across the street from the project property.
He presented a power point detailing his objections to the project.
PUBLIC SPEAKER: APPLICANT — Rick Morris, La Quinta — Mr. Morris explained his
project plans for two houses on the lots.
CITY COUNCIL MINUTES 10 MAY 3, 2016
16
Mayor Evans declared the PUBLIC HEARING OPEN at 8:21 p.m.
PUBLIC SPEAKERS: None
Mayor Evans declared the PUBLC HEARING CLOSED at 8:21 p.m.
MOTION — A motion was made and seconded by Councilmembers Osborne/Franklin to
grant Appeal 2016-0003 and refer back the to the Design and Development Director
the applications for Tentative Parcel Map 2015-0009 and Minor Adjustment 2016-
0001, which subdivide a 19,943 square -foot lot into two lots, with instructions to (a)
address minimum lot frontage requirements, (b) to submit an archaeology report, and
(c) to re -notice the public hearing for the Director's consideration of the applications
and include all three CEQA exemptions (Classes 3, 15, and 32 and any others that may
apply) in the revised notice. Motion passed unanimously.
DEPARTMENT REPORTS
All reports are on file in the City Clerk's Office.
Business Analyst Shove gave an update on the auto dealers' requests.
MAYOR'S AND COUNCIL MEMBER'S ITEMS
Mayor Evans said she will be giving opening comments at the Southern California
Association of Governments Annual Regional Conference and General Assembly this
week on May 5 and 6.
REPORTS AND INFORMATIONAL
La Quinta's representative for 2016, Mayor Evans reported on her participation in the
following organizations meeting:
• CVAG EXECUTIVE COMMITTEE
La Quinta's representative for 2016, Councilmember Osborne reported on his
participation in the following organizations meeting:
• IID ENERGY CONSUMERS' ADVISORY COMMITTEE
• EAST VALLEY COALITION
La Quinta's representative for 2016, Councilmember Pena reported on his
participation in the following organization meeting:
• CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE
La Quinta's representative for 2016, Councilmember Radi reported on his participation
in the following organization meeting:
• GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
CITY COUNCIL MINUTES 11 MAY 3, 2016
17
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Franklin to adjourn at 8:40 p.m. Motion passed unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 12 MAY 3, 2016
18
CITY COUNCIL
MINUTES
TUESDAY, APRIL 19, 2016
CONSENT CALENDAR ITEM NO. 2
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None
CONFIRMATION OF AGENDA
1. Councilmember Osborne requested that Consent Calendar Item No. 7 be pulled
and moved to the Business Section for separate discussion and vote.
2. Councilmember Franklin requested that Consent Calendar Item No. 3 be pulled for
a separate vote.
Council concurred.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE
SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO,
DIRECTOR OF COMMUNITY RESOURCES; AND EMPLOYEE ORGANIZATION: LA
QUINTA CITY EMPLOYEES ASSOCIATION
COUNCIL RECESSED THE OPEN SESSION OF THE MEETING AND MOVED INTO
CLOSED SESSION AT 3:08 P.M.
MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL
MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in Closed Session that require
reporting pursuant to Government Code section 54957.1 (Brown Act).
Councilmember Radi led the audience in the pledge of allegiance.
CITY COUNCIL MINUTES 1 APRIL 19, 2016
19
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKERS: The following residents spoke against the proposed commercial
project at Washington Street and Avenue 50:
• Walt Sorenson, La Quinta
• Kate Sorenson, La Quinta
• Ellen Burn, La Quinta
• Rex McLennan, La Quinta
• Dennis Lubas, La Quinta
• Frances Palmer, La Quinta
• Diane Barrett, La Quinta
• Nance McKendrick, La Quinta
PUBLIC SPEAKER: Randy Duncan, Landmark Golf Management, LLC - Mr. Duncan
introduced their new Silverrock golf course superintendent, Scott Werline.
PUBLIC SPEAKERS: The following residents spoke against the nuisance caused by the
"party house" at 46485 Cameo Palms Avenue (Dupont Estate):
• Sally Weitzel, La Quinta
• Melissa Labayog, La Quinta
• Lawrence Labayog, La Quinta
PUBLIC SPEAKER: The following owners of the house at 46485 Cameo Palms Avenue
(Dupont Estate) rebutted the complaints raised by previous speakers:
• Lynne Daniels, La Quinta
• Rob Daniels, La Quinta
Mayor Evans requested that staff work with the owners on future events.
PUBLIC SPEAKER: The following residents spoke against the installation of Chromium
6 water processing plants adjacent to the PGA West golf course and requested Council
support homeowners in getting the facility relocated:
• Penni Sturgill, La Quinta
• Deborah Brill, La Quinta
Mayor Evans suggested they attend an upcoming informational meeting on this
subject with Coachella Valley Water District staff.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PROCLAMATION RECOGNIZING APRIL AS DMV/DONATE LIFE MONTH
2. INTRODUCTION OF NEW BATTALION CHIEF, DAVE LACLAIR
3. PROCLAMATION RECOGNIZING MAINTENANCE FOREMAN STEVE KOCHELL'S
RETIREMENT
CITY COUNCIL MINUTES 2 APRIL 19, 2016
20
PUBLIC HEARING
1. DENY APPEAL OF A PLANNING COMMISSION DECISION WHICH APPROVED
ENVIRONMENTAL ASSESSMENT 2013-630 AND CONDITIONAL USE PERMIT
2013-152, FOR THE CONSTRUCTION OF A SINGLE FAMILY HOME ON A 3.16
ACRE LOT AT 77210 LOMA VISTA, WITHIN THE ENCLAVE MOUNTAIN ESTATES
Nicole Criste, Planning Consultant for the City presented the staff report, which is on
file in the City Clerk's Office.
Councilmembers discussed the use of story poles; the borders of the property;
landscaping materials, sizes and placement; status of the hydrology study; fire
equipment accessibility; driveway material; earth removal and retaining wall; length of
driveway; height of house and house pad; planned lowering of house pad by four feet;
history of lot ownership and availability for sale; drainage improvements and existing
pipes; responsibility for maintenance of existing flood control channel and; the Specific
Plan applicable to the site.
PUBLIC SPEAKER - APPELLANT: Joseph McVeigh, La Quinta - Mr. McVeigh, speaking for
himself and seven other adjacent neighbors spoke against the project.
PUBLIC SPEAKER - APPLICANT: Mr. Swenson, La Quinta - Mr. Swenson, owner of the
property under appeal explained the efforts made over a three-year design period to
accommodate the homeowners association.
PUBLIC SPEAKER - APPLICANT'S CONSULTANTS: - John Vuksic, Architect of Prest Vuksic
Architects explained the purpose of design and material choices. Doug Franklin, Civil
Engineer of Altum Group explained the property's hydrology.
Mayor Evans declared the PUBLIC HEARING OPEN at 6:30 p.m.
PUBLIC SPEAKER: Patrick Pratt, representing Mr. and Mrs. Erkhardt (residing at 48705
Via Sierra) - Mr. Pratt stated that the Erkhardts have opposed this project from the
start due to privacy concerns.
PUBLIC SPEAKERS: The following neighbors to this property spoke in favor of the
project and provided a letter supporting the project signed by six additional neighbors:
• Victory Grund, La Quinta
• David Boger, La Quinta
• Marilyn Johnson, La Quinta
• Jon Harnish, La Quinta
PUBLIC SPEAKER - APPELLANT: Joseph McVeigh, La Quinta - Mr. McViegh spoke
against the project, countered the arguments in favor, and stated that the project is
inconsistent with the General Plan.
CITY COUNCIL MINUTES 3 APRIL 19, 2016
21
Mayor Evans declared the PUBLIC HEARING CLOSED at 7:01 p.m.
Councilmembers commented on hillside conservation; the Specific Plan; Mr. Swenson's
accommodations to the homeowners' association, and; the genus of trees selected as
screening.
MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to
deny the appeal of the Planning Commission's decision which approved the
Environmental Assessment 2013-630 and Conditional Use Permit 2013-152, for the
construction of a single family home on a 3.16 acre lot at 77210 Loma Vista. Motion
passed unanimously.
CONSENT CALENDAR
1. APPROVE MINUTES OF APRIL 5, 2016
2. ADOPT ORDINANCE NOS. 535, 536, 537, 538 AND 539 TO STREAMLINE THE
DEVELOPMENT REVIEW PROCESS AMENDING SEVERAL CHAPTERS OF
MUNICIPAL CODE TITLES 2, 7, 8, 9, AND 13 [ORDINANCE NOS. 535, 536, 537,
538 AND 539]
3. pulled by Councilmember Franklin due to possible conflict of interest »> AWARD
CONTRACT TO URBAN HABITAT ENVIRONMENTAL LANDSCAPES FOR
CONSTRUCTION OF MADISON STREET MEDIAN LANDSCAPE CONVERSION
IMPROVEMENTS
4. AUTHORIZE OVERNIGHT TRAVEL FOR ACCOUNT TECHNICIAN AND
MANAGEMENT ASSISTANT TO ATTEND INTRODUCTION TO GOVERNMENTAL
ACCOUNTING TRAINING ON JUNE 15, 2016, IN NEWPORT BEACH,
CALIFORNIA
5. AUTHORIZE OVERNIGHT TRAVEL FOR BUSINESS ANALYST TO ATTEND
CALIFORNIA RESOURCE RECOVERY ASSOCIATION CONFERENCE ON AUGUST
8-10, 2016, IN SACRAMENTO, CALIFORNIA
6. AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS CONSTRUCTION
MANAGER AND PUBLIC WORKS INSPECTOR TO ATTEND THE RESIDENT
ENGINEERS ACADEMY, MAY 9-12, 2016, IN SAN DIEGO, CALIFORNIA
7. pulled by Councilmember Osborne and moved to Business Session Item No. 2 for
separate discussion and vote »> APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH DAVID VOLZ DESIGN TO PROVIDE PROFESSIONAL
ENGINEERING SERVICES FOR MILES AVENUE MEDIAN LANDSCAPE
IMPROVEMENTS PROJECT
CITY COUNCIL MINUTES 4 APRIL 19, 2016
22
8. ACCEPT JEFFERSON STREET ROUNDABOUT ART PIECE PEDESTAL PROJECT
9. APPROVE BID DOCUMENTS AND SPECIFICATIONS, AND ADVERTISE THE
CITYWIDE LIGHTING MAINTENANCE SERVICE FOR LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1
10. APPROVE BID DOCUMENTS AND SPECIFICATIONS, AND ADVERTISE THE
CITYWIDE LANDSCAPE MAINTENANCE SERVICE FOR THE LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1
11. APPROVE CONTRACT CHANGE ORDER NO. 1 FOR PARK LANDSCAPE
MAINTENANCE SERVICES WITH CONSERVE LANDCARE
12. ADOPT RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATIONS FOR
CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY
PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS [RESOLUTION 2016-010]
13. APPROVE DEMAND REGISTERS DATED APRIL 1 AND 8, 2016
COUNCILMEMBER FRANKLIN STATED THAT DUE TO THE PROXIMITY OF HER
PROPERTY TO THE PROJECT IN CONSENT CALENDAR ITEM NO. 3, SHE WILL NOT
PARTICIPATE IN THE VOTE.
MAYOR EVANS CALLED FOR A SHORT RECESS
MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 7:30 P.M.
MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to
approve Consent Calendar Item Nos. 1-2, 4-6 and 8-13 as recommended, with Item
No. 12 adopting Resolution No. 2016-010.
Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Radi/Pena to
approve Consent Calendar Item No. 3 as recommended.
Motion passed: 4-0-1 abstain (Franklin).
BUSINESS SESSION
1. APPROVE PILLARS OF THE COMMUNITY NOMINATIONS
Management Assistant Jaime Torres presented the staff report, which is on fire in the
City Clerk's Office.
The Council directed staff to re-examine the nomination criteria which was
established in 2001 and return with recommended updates if warranted.
CITY COUNCIL MINUTES 5 APRIL 19, 2016
23
MOTION - A motion was made and seconded by Councilmembers Franklin/Pena to
approve the Pillars of the Community nominations as recommended. Motion passed
unanimously.
2. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH DAVID VOLZ
DESIGN TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR MILES
AVENUE MEDIAN LANDSCAPE IMPROVEMENTS PROJECT
[formally Consent Calendar Item No. 7]
Design and Development Director Jonasson presented the staff report, which is on file
in the City Clerk's Office.
Councilmembers discussed the need for this project; the bond funding source for the
project; adding area to the Assessment District, and; the project's previous inclusion in
the Capital Improvement budget.
Councilmember Pena suggested that staff provided before -and -after photos of the
project going forward.
Councilmember Osborne requested traffic incident reports for the area, which Director
Jonasson agreed to provide.
MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to
approve a professional services agreement with David Volz Design to provide
professional engineering services for Miles Avenue median landscape improvements
project.
Motion passed: ayes 4, noes 1 (Osborne)
STUDY SESSION [items reordered during meeting]
3. DISCUSS WASTE SERVICES FRANCHISE AGREEMENT WITH BURRTEC WASTE
AND RECYCLING SERVICES, LLC.
Business Analyst Shove presented the staff report, which is on file in the City Clerk's
Office.
Councilmembers discussed the provisions of the draft agreement; organic refuse;
street sweeping frequency; level of carbon footprint under option 1, and; use of CNG
equipment; tire, oil and electronic recycling.
It was the consensus of the Council to set a bi-weekly street sweeping schedule with
City workers using the City's sweeper as back up if needed.
CITY COUNCIL MINUTES 6 APRIL 19, 2016
24
1. INTRODUCTION TO 2016/17 BUDGET
City Manager Spevacek, Finance Director Conrad, and Business Analyst Shove
presented the staff report, which is on file in the City Clerk's Office.
Councilmembers discussed the volume of permits issued annually; the anticipation
that the customer service center will eventually lower costs; low level of cost recovery
on Planning fees; the benefit of incremental increases in fees as opposed to jumps of
100-300%; revenue split between City and Wellness Center Instructors; eliminating
some programs if cost recovery makes them prohibitively costly; means to inspire
commercial landlords to be proactive in seeking tenants; importance of GEM to
residents based on the survey; possible savings due to Chamber of Commerce merge;
funding for community grants, and; the need to keep city employee salaries at market
rate.
Mayor Evans summarized the Councils initial thoughts on budget levels by saying the
Council was not ready to increase senior lunch fee, Wellness Center class fees, or
youth program fees, but may consider incremental increases to resident golf fees,
Planning fees, and Public Works development fees. Lastly she said there may be some
savings in the marketing budget.
The Council asked staff to provide a comparison of area cities development fee, and to
report on process to include resort fees and other hotel fees in the total amount to
which transient occupancy taxes are applied.
City Manager Spevacek provided background on the City's efforts over the years to
reopen negotiations with the County regarding the City's allocation of property tax
revenue. He explained that in the summer of 20141, he and former Mayor Don Adolph
met with Supervisor Benoit and staff from the County Executive's Office (CEO) to
discuss reopening negotiations regarding the property tax sharing agreement, which
was put in place when the City incorporated in 1982. That negotiated amount was a
result of Proposition 13 and all the statutes in effect at the time. The CEO's Office
informed them unequivocally that the County would not renegotiate and furthermore,
elsewhere in the County, they were rescinding tax sharing agreements and for future
annexations of County areas, the County will be sharing zero property tax revenue
with cities. So although there's been a lot of discussion and suggestions to
renegotiate, it's been tried. The option now is to attempt to get a bill before the state
legislature that is La Quinta specific to change how the property tax revenue is
allocated. This would prompt not only Riverside County but every county in the state
to lobby against such a bill.
1 Following the meeting, the City Manager provided the City Clerk with a correction to the timeframe
from summer 2014 to autumn 2013.
CITY COUNCIL MINUTES 7 APRIL 19, 2016
25
Councilmember Radi noted that the City has no leverage and without any leverage the
County has no incentive to renegotiate.
Mayor Evans noted that, as an example, when the City annexed Trilogy, the deal
resulted in zero percent of the property tax from that area to help the City pay for
providing police, fire and other City services.
Councilmember Franklin suggested that residents need to periodically be reminded of
the property tax situation, and asked the City Manager to consider explaining it in a
GEM article.
2. DISCUSS PROJECTS TO INCLUDE IN 2016/17 THROUGH 2020/21 CAPITAL
IMPROVEMENT PROGRAM
Principal Engineer Wimmer presented the staff report, which is on file in the City
Clerk's Office.
Councilmembers discussed traffic issues at Fred Waring and Washington streets;
condition of Palm Royale wall and Fairway Villas right-of-way; the priority of northern
La Quinta landscaping and the X -park project, and; determining the appropriate level
of flood protection.
4. DISCUSS ECONOMIC DEVELOPMENT STRATEGIES
Business Analyst Shove presented the staff report, which is on file in the City Clerk's
Office.
Councilmembers discussed the minimal incentive options available and the part a
municipality should play in providing incentives; promoting the La Quinta brand;
importance of visibility and communication; simplifying the business start-up process;
measuring success of strategies; focusing on high -paying job creators; utilizing
pinpoint marketing rather than mass marketing; spurring economic investment with
development of city -owned properties; expanding on existing resources; tapping into
Career Builders and Goldenvoice connections; efforts of the East Valley Coalition;
lowering the expected rate of return (ROI) from 12% to 7%; understanding which
consumers provide current sales tax revenue in order to cater to them when targeting
new businesses; including the effect of the Silverrock hotels into the plan; exploring
public-private partnerships; aligning development with local university programs;
utilizing the resources of the local visitors bureau, and; possibility of creating an
economic development citizen advisory committee, adding the task to an existing
board/commission, or holding a community workshop on the subject.
Business Analyst Shove said that the Council's comments will be discussed and refined
by the economic development subcommittee.
CITY COUNCIL MINUTES 8 APRIL 19, 2016
26
DEPARTMENT REPORTS
All reports are on file in the City Clerk's Office.
City Manager Spevacek reported on bond refinancing plans and provided an update on
the Silverrock development project.
City Clerk Maysels reported that a special Council meeting has been scheduled for
June 8, 2016 at 6:00 p.m. for board/commission applicant interviews and
appointments. She said residents' applications received by May 30 will be included.
MAYOR'S AND COUNCIL MEMBER'S ITEMS - None
REPORTS AND INFORMATIONAL
La Quinta's representative for 2016, Councilmember Franklin reported on her
participation in the following organization meeting:
• SUNLINE TRANSIT AGENCY (ribbon cutting for new solar project)
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Franklin/Radi to adjourn at 10:13 p.m. Motion passed unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 9 APRIL 19, 2016
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28
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 540 IMPLEMENTING A ONE PERCENT
TRANSACTIONS (SALES) AND USE TAX, SUBJECT TO VOTER APPROVAL
RECOMMENDATION
Adopt Ordinance No. 540 on second reading.
EXECUTIVE SUMMARY
• At the May 3, 2016 Council meeting, Council approved a motion to take up and
introduce Ordinance No. 540 on first reading.
• If adopted at second reading (2/3 majority vote or 4 out of 5 councilmembers),
Ordinance No. 540 will approve and implement a 1% transactions (sales) and use
tax subject to majority approval by the City's qualified electors voting on the
ordinance at the November 8, 2016 General Municipal Election.
• If the voters approve the 1% sales tax increase, the City Council must adopt a
resolution establishing a process to ensure that revenue received from the 1%
sales tax increase is subject to oversight and annual review by a citizen's
committee.
FISCAL IMPACT
The Riverside County Registrar of Voters has provided a cost estimate of $11,000 to
$22,000 to include a consolidated measure, which will be included in the 2016/17 budget
if approved. The final cost will be set when the number of participating jurisdictions, the
number of registered voters receiving pamphlets, the number of measures added to the
pamphlet, and postage, paper, fuel, vendor and staff costs are determined.
The Advisory Committee's (Committee) Final Report projects a City -based 1% sales tax
increase would add $6 million annually to City General Fund revenues. Actual fiscal
impact may vary depending upon the volume of sales subject to the proposed tax and
general economic conditions.
29
BACKGROUND/ANALYSIS
In June 2015, the City Council appointed 14 resident volunteers to the Committee to
evaluate the City's current and long term financial position. The City Council sought
review and feedback from the Committee because residents long have enjoyed a safe
environment and high quality of life, but recent fiscal decisions beyond the City's control,
such as the State's dissolution of redevelopment agencies and the projected sharp
increase in police services costs, put the City in a "serious financial quandary," as
described by the Committee's January 2016 Final Report.
After reviewing the City's 2015/16 adopted budget, Comprehensive Annual Financial
Report (CAFR), and other critical documents, the Committee determined the City would
have a $50 million deficit under the current 10 -year planning period projection covering
Fiscal Years 2017-2026.
Several recommendations to address this deficit were offered by the Committee, ranging
from revenue enhancements to expenditure reductions. While the Committee noted the
City "has done a commendable job dealing with these financial issues," one of the
"urgent" recommendations from the Committee, to be implemented immediately, is a
City -based 1% sales tax increase that is projected to increase annual City revenues by $6
million.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend an
alternative.
Prepared by:
Approved by:
Pam Nieto, Deputy City Clerk
Susan Maysels, City Clerk
30
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING. May 17, 2016
STAFF REPORT
AGENDA TITLE ADOPT ORDINANCE NO. 541 AMENDING CHAPTER 11.44 OF THE LA
QUINTA MUNICIPAL CODE TO ENABLE PEACE OFFICERS TO ADMINISTRATIVELY CITE AND
EJECT ONE-TIME AND REPEAT OFFENDERS FROM PUBLIC PARKS AND RECREATIONAL
AREAS
RECOMMENDATION
Adopt Ordinance No. 541 on second reading.
EXECUTIVE SUMMARY
• At the May 3, 2016 Council meeting, Council approved a motion to take up and
introduce Ordinance No. 541 on first reading, which amends Chapter 11.44 of the
La Quinta Municipal Code relating to ensuring the safety of La Quinta's public parks
and recreational areas.
• This ordinance will enable peace officers to administratively cite and eject one-
time and repeat offenders from public parks and recreational areas.
• By law, a second reading of an ordinance must occur, followed by a vote to adopt
and a 30 -day posting period before an ordinance may take effect. If adopted on
May 17, 2016, this ordinance will take effect on June 16, 2016.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
If adopted, Ordinance 541 will empower City staff to expel offenders. It will also allow
peace officers to issue expulsion notices in lieu of arresting or citing one-time and repeat
offenders. An expulsion notice so issued constitutes an administrative citation pursuant
to the La Quinta Municipal Code, and may include a $50 administrative fine for an initial
violation and a $100 administrative fine for each subsequent violation.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend an
alternative.
Prepared by:
Approved by:
Pam Nieto, Deputy City Clerk
Susan Maysels, City Clerk
31
32
Qty of La Quinta
CONSENT CALENDAR 1 TEM NO.
aTYOOUNOILMEETING: May 17,2016
STAFF REPORT
AGENDA TI TLE: APPROVE DEMAND REGI SI ERS DATED APRI L 28, 29 AND MAY 6, 2016
RECOM MI EOATI ON
Approve demand registers dated April 28, 29 and May 6, 2016.
EXECUTI VE SUMMARY - None.
FISCALIMPACT
Demand of Cash:
Oty $ 1,699,426.96
Successor Agency of RDA $ 1,755.00
Housing Authority $ 4,200.00
Housing Authority Commission $ 125.00
$ 1,705,506.96
BACKGROUND/ ANALYSI S
Between Oty Council meetings, routine bills and payroll must be paid. Attachment 1
details the weekly demand registers from April 28 through May 06, 2016.
Warrants Issued:
110915 - 110954} $ 43,871.26
110955} $ 207.87
110956-111042} $ 1,130,274.76
Voids} $ (10,858.88)
Wire Transfers} $ 321,476.19
P/RCheck No. 37111 and Direct Deposit} $ 175,057.36
Payroll Tax Transfers} $ 45,478.40
$ 1,705,506.96
I n the amounts listed above, seven checks were voided. Check Nos. 109012 and 109804
were lost by the vendors and payment was re -issued. Check No. 110800 was voided due
to cancellation of garnishment. Check No. 110710 was voided due to attendance
cancellation by Madam Mayor to the Sheriff's special event. Check No. 110366 was
voided due to employee rescheduling training for December 2016. Finally, Check Nos.
110768 and 110769 were cancelled due to hotel not accepting checks as a form of
payment. Hotel bill was settled to employee's credit card.
33
The most significant expenditures on the demand registers listed above are as follows:
Vendor:
Riverside Co. Sheriff
Riverside Co. Flood
Imperial Irrigation District
Account Name: Amount:
Purpose:
Various $ 949,192.17 Police Services
02/04/16 - 03/02/16
Professional Svc. $ 22,177.10 FY2015/16 Whitewater
Regulation Prgm. Cost
Various $ 22,844.86 Electricity Service
Wire Transfers: Seven wire transfers totaled $321,476.19. Of thisamount, $152,857.73
was to Landmark for golf course management; $92,671.52 to CaIPERS for health
insurance premiums and $69,272.79 to CaIPERSfor retirement costs (see Attachment 2
for a full listing).
ALTERNATI VES
Council may approve, partially approve, or reject the demand registers.
Prepared by:
Approved by:
Derrick Arm endariz, Account Technician
Rita Conrad, Finance Director
Attachments: 1. Demand Registers
2. Wire Transfers
34
Vendor Name
City of La Quinta, CA
Payment Number
ATTACHMENT 1
Demand Register
Packet: APPKT00722 - SL 4/28/16
Payment Date Description (Payable) Account Number Amount
Fund: 101- GENERAL FUND
COSTCO 110955 04/28/2016 CITY PICNIC -COOKIES 101-3003-60149
Fund 101- GENERAL FUND Total:
207.87
207.87
Grand Total: 207.87
5/10/2016 3:59:39 PM
35
Page 1 of 2
Demand Register
Fund
101 -GENERAL FUND
Fund Summary
Grand Total:
Expense Amount
207.87
207.87
Account Summary
Account Number Account Name Expense Amount
101-3003-60149 Special Events 207.87
Grand Total: 207.87
Project Account Key
**None**
5/10/2016 3:59:39 PM
Project Account Summary
Grand Total:
Expense Amount
207.87
207.87
Packet: APPKT00722 - SL 4/28/16
Page 2 of 2
36
Vendor Name
City of La Quinta, CA
Fund: 101- GENERAL FUND
ACCOUNTEMPS
CALIFORNIA ASSOC OF CODE
CALIFORNIA ASSOC OF CODE
CALIFORNIA ASSOC OF CODE
CALIFORNIA ASSOC OF CODE
CALIFORNIA ASSOC OF CODE
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CIGNA HEALTH CARE
CONSERVE LANDCARE
CONSERVE LANDCARE
CONSERVE LANDCARE
COUNTY OF RIVERSIDE DEPA
DATA TICKET, INC.
DATA TICKET, INC.
DESERT C A M
DESERT ELECTRIC SUPPLY
DESERT SUN, THE
EISENHOWER OCCUPATIONA
EISENHOWER OCCUPATIONA
GAS COMPANY, THE
LOCK SHOP INC, THE
LOCK SHOP INC, THE
MCDOWELL AWARDS
NI GOVERNMENT SERVICES I
NORTH COAST MEDICAL INC
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
PAINTED COVE HOA
RASA/ERIC NELSON
RASA/ERIC NELSON
RASA/ERIC NELSON
SHRED -IT USA - SAN BERNAD
SMITH GREG
SOUTH COAST AIR QUALITY
SOUTH COAST AIR QUALITY
STANDARD INSURANCE COM
STANDARD INSURANCE COM
STANDARD INSURANCE COM
TYCO INTEGRATED SECURITY
TYCO INTEGRATED SECURITY
WALMART COMMUNITY
WALTERS WHOLESALE ELECT
WATERLOGIC USA FINANCE I
WELLNESS WORKS
Fund: 201- GAS TAX FUND
IMPERIAL IRRIGATION DIST
PATTON DOOR & GATE
TOPS'N BARRICADES INC
Payment Number
Payment Date
110915 04/29/2016
110917 04/29/2016
110917 04/29/2016
110917 04/29/2016
110917 04/29/2016
110917 04/29/2016
110918 04/29/2016
110918 04/29/2016
110919 04/29/2016
110920 04/29/2016
110920 04/29/2016
110920 04/29/2016
110921 04/29/2016
110922 04/29/2016
110922 04/29/2016
110923 04/29/2016
110924 04/29/2016
110925 04/29/2016
110926 04/29/2016
110926 04/29/2016
110927 04/29/2016
110930 04/29/2016
110930 04/29/2016
110931 04/29/2016
110933 04/29/2016
110934 04/29/2016
110935 04/29/2016
110935 04/29/2016
110935 04/29/2016
110935 04/29/2016
110935 04/29/2016
110936 04/29/2016
110939 04/29/2016
110939 04/29/2016
110939 04/29/2016
110941 04/29/2016
110942 04/29/2016
110943 04/29/2016
110943 04/29/2016
110945 04/29/2016
110945 04/29/2016
110945 04/29/2016
110949 04/29/2016
110949 04/29/2016
110951 04/29/2016
110952 04/29/2016
110953 04/29/2016
110954 04/29/2016
110928 04/29/2016
110937 04/29/2016
110948 04/29/2016
Demand Register
Packet: APPKT00719 - DA 4/29/16
Description (Payable)
TEMP STAFFING - W.E 4/15/1
MEMBERSHIP- RODARTE
MEMBERSHIP- MEREDITH
MEMBERSHIP- MORENO
MEMBERSHIP- ESCATEL
MEMBERSHIP- CAMPBELL
FRAMES FOR COUNCIL
HIKING SUPPLIES
MAY- DENTAL INSURANCE
CITY HALL IRRIG UPGRADE
C.0 CAMPUS IRRIG REPAIRS
C.0 CAMPUS IRRIG REPAIRS
FB PARK POOL PERMITS
FEB- CITATION SVC
FEB- CITATION SVC
COUNCIL MTG 4/05/16
P.P ELECTRICAL BALLAST
MAY -SUBSCRIPTION
PRE-EMPLOYMENT SCREENI
PRE-EMPLOYMENT SCREENI
FS#93 GAS 3/2-3/31
FS#70 AND CODE
FS#70 AND CODE
W.0 AWARDS
FEB- SATELLITE PHONES
OPERATING SUPPLIES
BUSINESS CARDS
BUSINESS CARDS
PRINTING SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
DEPOSIT REFUND
ROW 2016-0001
LLA 2015-0005
C.O.0 2016-000P
MAR- RECYCLING
REFUND CITATION
W.0 GENERATOR MAINT.
W.0 GENERATOR MAINT
MAY- LIFE INS/STD/LTD INS
MAY- LIFE INS/STD/LTD INS
MAY-ADD'L LIFE INSURANCE
FS#93 - OCT'15-DEC'15 ALAR
FS#93 ALARM INSTALL
DISC GOLF GIFT CARDS
FS ELECTRICAL MATERIAL
WATER COOLER
MAR- EMP ASSIST PGRM
ELECTRICITY SERVICE
YARD GATE REPAIR
SIGN MATERIAL
Account Number
Amount
101-1004-60125 491.40
101-6004-60351 85.00
101-6004-60351 85.00
101-6004-60351 85.00
101-6004-60351 85.00
101-6004-60351 85.00
101-1002-60420 215.89
101-3003-60420 40.77
101-0000-20943 7,213.69
101-3005-60113 1,825.00
101-3005-60113 2,120.00
101-3005-60113 1,885.00
101-3001-60184 770.00
101-6004-31190 412.00
101-6004-31190 630.85
101-3008-60108 70.00
101-3005-60554 120.38
101-3002-60352 68.04
101-1004-60104 345.00
101-1004-60321 165.00
101-2002-61100 69.71
101-2002-60670 10.00
101-6004-60425 10.00
101-3002-60420 417.96
101-2002-61304 154.75
101-3002-60420 262.18
101-6004-60410 423.81
101-3001-60400 242.18
101-1006-60410 121.09
101-1005-60400 15.54
101-1005-60400 43.15
101-0000-22830 100.00
101-7002-60183 380.00
101-7002-60183 190.00
101-7002-60183 285.00
101-2001-60109 17.95
101-0000-42706 330.00
101-3002-60691 346.54
101-3002-60691 121.44
101-0000-20947 524.40
101-0000-20955 3,953.73
101-0000-20948 287.97
101-2002-60123 165.33
101-2002-60123 1,365.03
101-3003-60420 60.00
101-2002-60670 75.38
101-1007-60405 226.82
101-1004-60104 255.50
Fund 101- GENERAL FUND Total: 27,253.48
201-7003-61101
201-7003-60431
201-7003-60429
814.91
650.00
156.60
5/10/2016 10:35:22 AM Page 1 of 4
37
Demand Register
Vendor Name
TOPS'N BARRICADES INC 110948
• Payment Number
Fund: 202 - LIBRARY FUND
TYCO INTEGRATED SECURITY 110949
Fund: 215 - LIGHTING & LANDSCAPING FUND
DESERT ELECTRIC SUPPLY
DESERT ELECTRIC SUPPLY
DESERT ELECTRIC SUPPLY
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
LANDMARK GOLF MANAGE
WALTERS WHOLESALE ELECT
110924
110924
110924
110928
110928
110929
110952
Fund: 218 - CV VIOLENT CRIME TASK FOR
AREVALOS CAMPOS, ROSAU
NEXTEL GANG TASK FORCE
SPARKLETTS GANG TASK FOR
TAPP, MICHAEL
VERIZON CA - GANG TASK FO
110916
110932
110944
110946
110950
Fund: 501- EQUIPMENT REPLACEMENT
RAN AUTO DETAIL 110938
SAM'S CYCLE SERVICE 110940
SAM'S CYCLE SERVICE 110940
Fund: 502 - INFORMATION TECHNOLOGY
TIME WARNER CABLE 110947
TIME WARNER CABLE 110947
Payment Date
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
04/29/2016
Packet: APPKT00719 - DA 4/29/16
Description (Payable) Account Number
SIGNS 201-7003-60429
Fund 201- GAS TAX FUND Total:
NOV'15-JAN'16 LIBRARY 202-3006-60123
Fund 202 - LIBRARY FUND Total:
ELECTRICAL MATERIAL
ELECTRICAL MATERIAL
ELECTRICAL MATERIAL
ELECTRICITY SERVICE
ELECTRICITY SERVICE
FEB'16-MAR'16 - SRR LANDS
215-7004-60431
215-7004-60431
215-7004-60431
215-7004-61116
215-7004-61117
215-7004-60143
ELECTRICAL MATERIAL 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:
MAR- SERVICE CHARGE
CELL SERVICE 3/12-4/11
MAR- WATER
PETTY CASH POSTAGE
PHONE SVC 3/22-4/21
218-0000-60115
218-0000-61300
218-0000-61200
218-0000-60420
218-0000-61300
Fund 218 - CV VIOLENT CRIME TASK FOR Total:
CAR WASH 4/16/16 501-0000-43430
06 HONDA REPAIR 501-0000-60679
06 HONDA REPAIR M4000 501-0000-60679
Fund 501- EQUIPMENT REPLACEMENT Total:
CITY HALL FIBER 4/10-5/09 502-0000-61400
WELLNESS CTR CABLE 4/15-5 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:
Amount
182.95
1,804.46
129.00
129.00
29.74
54.08
30.24
3,284.10
1,216.98
5,528.00
33.20
10,176.34
200.00
38.27
34.00
67.86
402.68
742.81
672.00
941.69
471.96
2,085.65
1,560.00
119.52
1,679.52
Grand Total: 43,871.26
5/10/2016 10:35:22 AM Page 2 of 4
38
Demand Register Packet: APPKT00719 - DA 4/29/16
Fund Summary
Fund Expense Amount
101- GENERAL FUND 27,253.48
201- GAS TAX FUND 1,804.46
202 - LIBRARY FUND 129.00
215 - LIGHTING & LANDSCAPING FUND 10,176.34
218 - CV VIOLENT CRIME TASK FOR 742.81
501- EQUIPMENT REPLACEMENT 2,085.65
502 - INFORMATION TECHNOLOGY 1,679.52
Grand Total: 43,871.26
Account Summary
Account Number Account Name Expense Amount
101-0000-20943 Dental Insurance Pay 7,213.69
101-0000-20947 Life Insurance Pay 524.40
101-0000-20948 Add'I Life Insurance Pay 287.97
101-0000-20955 Disability Insurance Pay 3,953.73
101-0000-22830 Miscellaneous Deposits 100.00
101-0000-42706 Parking Violations 330.00
101-1002-60420 Operating Supplies 215.89
101-1004-60104 Consultants 600.50
101-1004-60125 Temporary Agency Servi 491.40
101-1004-60321 Training & Education 165.00
101-1005-60400 Office Supplies 58.69
101-1006-60410 Printing 121.09
101-1007-60405 Miscellaneous Supplies 226.82
101-2001-60109 LQ Police Volunteers 17.95
101-2002-60123 Security & Alarm 1,530.36
101-2002-60670 Fire Station 85.38
101-2002-61100 Utilities - Gas 69.71
101-2002-61304 Mobile/Cell Phones 154.75
101-3001-60184 Fritz Burns Park 770.00
101-3001-60400 Office Supplies 242.18
101-3002-60352 Subscriptions & Publicati 68.04
101-3002-60420 Operating Supplies 680.14
101-3002-60691 Repair & Maintenance 467.98
101-3003-60420 Operating Supplies 100.77
101-3005-60113 Landscape Improvement 5,830.00
101-3005-60554 LQ Park Building 120.38
101-3008-60108 Technical 70.00
101-6004-31190 Admin Citation Services 1,042.85
101-6004-60351 Membership Dues 425.00
101-6004-60410 Printing 423.81
101-6004-60425 Supplies - Field 10.00
101-7002-60183 Map/Plan Checking 855.00
201-7003-60429 Signs 339.55
201-7003-60431 Materials 650.00
201-7003-61101 Utilities - Electricity 814.91
202-3006-60123 Security & Alarm 129.00
215-7004-60143 SilverRock Way Landsca 5,528.00
215-7004-60431 Materials 147.26
215-7004-61116 Utilities - Electric - Signal 3,284.10
215-7004-61117 Utilities - Electric - Medi 1,216.98
218-0000-60115 Janitorial 200.00
218-0000-60420 Operating Expenses 67.86
218-0000-61200 Utilities - Water 34.00
218-0000-61300 Utilities - Telephone 440.95
501-0000-43430 Car Washes 672.00
501-0000-60679 Motorcycle Repair & Ma 1,413.65
502-0000-61400 Utilities - Cable 1,679.52
5/10/2016 10:35:22 AM Page 3 of 4
39
Demand Register
Account Number
502-0000-61400
Project Account Key
**None**
Account Summary
Account Name
Utilities - Cable
Grand Total:
Project Account Summary
Grand Total:
Expense Amount
43,871.26
Expense Amount
43,871.26
43,871.26
Packet: APPKT00719 - DA 4/29/16
5/10/2016 10:35:22 AM
40
Page 4 of 4
Vendor Name
City of La Quinta, CA
Fund: 101- GENERAL FUND
4IMPRINT
54185 AVENIDA MADERO LL
ACCOUNTEMPS
ALVAREZ, MARIA ISABEL
AMERICAN FORENSIC NURSE
AMERIPRIDE SERVICES INC
BAUER, FARA
BEST WESTERN PLUS
BEST WESTERN PLUS
BIO-TOX LABORATORIES
BLONDELL, KRYSTENA
CALPERS LONG-TERM CARE
CANON FINANCIAL SERVICES
CANON FINANCIAL SERVICES
CAPITAL ONE COMMERCIAL
CAPITAL ONE COMMERCIAL
CASC ENGINEERING & CONS
CDW GOVERNMENT INC
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
COACHELLA VALLEY WATER
CONSERVE LANDCARE
CROTEAU, LAURA MARIE
CSC
DAIOHS FIRST CHOICE SERVI
DAIOHS FIRST CHOICE SERVI
DAIOHS FIRST CHOICE SERVI
DEPARTMENT OF JUSTICE
DESERT C A M
DESERT SANDS UNIFIED SCH
DIGICERT INC
FRANCHISE TAX BOARD
FREDERICK, CHRISTOPHER
GAS COMPANY, THE
GAS COMPANY, THE
GONSALVES, JOE A & SON
GOODMAN LARRY
HEDRICK FIRE PROTECTION
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
INDIO FLORIST
KLEIN, SANDRA
LA QUINTA CHAMBER OF CO
LAND CARE MATERIALS
Payment Number
110956
110957
110958
110960
110961
110962
110965
110967
110967
110968
110969
110971
110972
110972
110973
110973
110974
110975
110976
110976
110976
110976
110976
110976
110976
110976
110978
110979
110980
110981
110981
110981
110982
110983
110985
110986
110987
110988
110989
110989
110990
110991
110992
110993
110993
110993
110993
110993
110993
110994
110997
110998
110999
Payment Date
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
Demand Register
Packet: APPKT00728 - SL 5/6/16
Description (Payable)
PROMOTIONAL ITEMS
REFUND OVERPAYMENT
TEMP- STAFFING WKEND 4/2
INSTRUCTOR PAYMENT
BLOOD ALCOHOL
JANITORIAL W.0 4/14-4/28
INSTRUCTOR PAYMENT
CAL TRANS ACADEMY AYON
CAL TRANS ACADEMY SAUVE
BLOOD ALCOHOL TESTING
FITNESS REIMB
LONG TERM CARE
MAY- CONTRACT CHARGE
MAY- CONTRACT CHARGE
CITY PICNIC SUPPLIES
CITY PICNIC SUPPLIES
DEC- INSPECTION
PRINTERS
WATER SERVICE
WATER SERVICE
WATER SERVICE
WATER SERVICE
WATER SERVICE
WATER SERVICE
WATER SERVICE
WATER SERVICE
CC CAMPUS MAINT LQAF
INSTRUCTOR PAYMENT
REFUND OVERPAYMENT
COFFEE SUPPLIES
COFFEE SUPPLIES
COFFEE SUPPLIES
BLOOD ALCOHOL TESTING
COUNCIL MEETING 4/19/16
SCHOOL OFFICER 1/7/16-2/3
ELECTRONIC SIG KEY
GARNISHMENT
REIMB- PARTS DUI CHECKPOI
CITY HALL 3/24-4/22
WELLNESS CTR 3/24-4/22
MAY- LEGISLATIVE SVC
REFUND OVERPAYMENT
REFUND OVERPAYMENT
ELECTRICITY 3/19-4/18
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
MEMORIAL DAY WREATH
INSTRUCTOR PAYMENT
MAY- GEM AD
SANDBAGS
Account Number
101-3007-60461
101-0000-42300
101-1004-60125
101-3002-60107
101-2001-36310
101-3002-60115
101-3002-60107
101-7001-60320
101-7001-60320
101-2001-36310
101-1004-60104
101-0000-20949
101-1007-60662
101-1007-60662
101-1001-60320
101-3003-60149
101-7002-60103
101-2001-60175
101-2002-61200
101-3002-61200
101-3005-61203
101-3005-61204
101-3005-61205
101-3005-61206
101-3008-61200
101-7006-43132
101-3005-60113
101-3002-60107
101-0000-42300
101-1007-60403
101-1007-60403
101-1007-60403
101-2001-36310
101-3008-60108
101-2001-60168
101-7001-60420
101-0000-20985
101-2001-60175
101-3008-61100
101-3002-61100
101-1002-60101
101-0000-41400
101-0000-42300
101-3002-61101
101-2002-61101
101-3005-61103
101-3005-61105
101-3005-61106
101-3008-61101
101-1001-60320
101-3003-60107
101-3007-60461
101-2002-60406
Amount
2,498.27
3.20
327.60
42.70
120.00
133.06
14.00
654.52
654.52
744.00
40.00
144.16
293.54
1,572.94
18.19
30.57
1,325.00
3,834.33
94.06
190.85
42.52
606.44
30.20
82.86
113.42
30.36
1,794.00
3.50
46.00
91.08
158.58
209.41
175.00
236.25
16,393.67
379.00
125.00
69.73
174.30
64.71
3,500.00
910.00
5.67
1,963.95
314.66
2,647.46
942.95
2,820.07
6,120.72
27.00
70.00
2,250.00
412.20
5/10/2016 10:30:16 AM Page 1 of 7
41
Demand Register Packet: APPKT00728 - SL 5/6/16
Vendor Name
LARSON, TUSTIN
LEAGUE OF CALIFORNIA CITI
LEAGUE OF CALIFORNIA CITI
LEAGUE OF CALIFORNIA CITI
LEVINE, DAN
MATRIX CONSULTING GROU
MISSION LINEN SUPPLY
MORENO, ANTHONY
MUSCO CORPORATION
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
PATRICIA A REYNAN INC
POWERS AWARDS INC
RIVERSIDE COUNTY FLOOD C
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF
RIVERSIDE COUNTY SHERIFF'
RIVERSIDE DEPARTMENT OF
ROJAS, MIGUELANGEL
SALCEDO, KATHLEEN
SAUDERS, DON &JAIME
SHIRY, TERESA
SILVERROCK RESORT
SILVERROCK RESORT
SILVERROCK RESORT
SILVERROCK RESORT
SILVERROCK RESORT
SILVERROCK RESORT
SILVERROCK RESORT
SNYDER, JANICE
SOUTH COAST AIR QUALITY
ST SAUVER, LEONARD
STAPLES ADVANTAGE
STAPLES ADVANTAGE
STAPLES ADVANTAGE
STAPLES ADVANTAGE
STAPLES ADVANTAGE
STAPLES ADVANTAGE
STRICKLAND, KENNY INC.
STRICKLAND, KENNY INC.
STRICKLAND, KENNY INC.
STRICKLAND, KENNY INC.
STRICKLAND, KENNY INC.
STRICKLAND, KENNY INC.
SULLIVAN, CHARLES L
TOP OF THE LINE SIGNS
TRAFFEX ENGINEERS INC
TRUE, ARTHUR ALLEN
Payment Number
111000
111002
111003
111003
111004
111006
111007
111008
111009
111010
111010
111010
111013
111014
111015
111016
111017
111017
111017
111017
111017
111017
111017
111017
111017
111017
111017
111017
111018
111019
111020
111021
111023
111024
111025
111025
111025
111025
111025
111025
111025
111026
111027
111028
111029
111029
111029
111029
111029
111029
111031
111031
111031
111031
111031
111031
111032
111034
111035
111036
Payment Date
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
Description (Payable)
REIMB- MOVIE SUPPLIES
LCC RIVERSIDE 5/9/16
LOCC DINNER 5/9/16
LOCC DINNER 5/9/16
INSTRUCTOR PAYMENT
POLICE SVC STUDY
WORK SHIRTS JORGE
REIMB TRAVEL AND MEAL
LQ PARK BALLAST REPAIR
ENVELOPES
OFFICE SUPPLIES
OFFICE SUPPLIES
REFUND OVERPAYMENT
NAME BADGE AMBRIZ
FY15/16 WHITEWATER REG P
ANN'L RPT PICTURES 2/4-3/2
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
POLICE SVC 2/04/16-3/02/16
GARNISHMENT
GARNISHMENT
INSTRUCTOR PAYMENT
INSTRUCTOR PAYMENT
REFUND OVERPAYMENT
INSTRUCTOR PAYMENT
1ST QTR SALES TAX
1ST QTR SALES TAX
1ST QTR SALES TAX
1ST QTR SALES TAX
1ST QTR SALES TAX
1ST QTR SALES TAX
1ST QTR SALES TAX
INSTRUCTOR PAYMENT
JULY15-JUNE16 WC GENERA
REIMB TRAVEL EXP
RETURN CREDIT
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
GENERATOR FUEL -EOC
GENERATOR FUEL WC
FS #32 GENERATOR FUEL -EO
GENERATOR FUEL OLD CC
FS #93 GENERATOR FUEL- E
FS #70 GENERATOR FUEL -EO
INSTRUCTOR PAYMENT
LQ PARK SIGNS
APR- CONTRACT SERVICES
INSTRUCTOR PAYMENT
Account Number
101-3003-60149
101-1005-60320
101-1001-60320
101-1002-60320
101-3003-60107
101-2001-60175
101-3008-60690
101-6004-60320
101-3005-60423
101-1007-60402
101-1007-60402
101-1006-60400
101-0000-42300
101-3005-60420
101-7002-60103
101-2001-60175
101-2001-60161
101-2001-60162
101-2001-60163
101-2001-60164
101-2001-60166
101-2001-60167
101-2001-60169
101-2001-60170
101-2001-60171
101-2001-60172
101-2001-60178
101-2001-60179
101-0000-20985
101-0000-20985
101-3003-60107
101-3002-60107
101-0000-42300
101-3003-60107
101-0000-20304
101-1002-60420
101-2001-60175
101-3001-60134
101-3001-60400
101-3003-60149
101-3007-60461
101-3002-60107
101-3002-60691
101-7001-60320
101-1006-60400
101-1006-60400
101-1004-60400
101-1007-60401
101-1006-60400
101-2001-60175
101-2002-98140
101-2002-98140
101-2002-98140
101-2002-98140
101-2002-98140
101-2002-98140
101-3002-60107
101-3005-60554
101-7006-60144
101-3003-60107
Amount
53.88
40.00
40.00
120.00
63.00
4,350.00
103.31
55.33
1,740.72
118.48
430.81
64.14
25.00
16.53
22,177.10
240.64
539,218.28
20,535.25
149,910.00
45,782.91
10,784.90
11,132.80
76,177.20
31,254.40
14,506.80
33,384.21
11,596.41
4,909.01
411.56
200.00
189.70
38.50
13.50
42.00
63.00
3.00
19.00
27.00
1.00
137.00
19.00
448.00
122.53
230.69
-61.01
13.60
27.53
233.06
90.09
52.47
353.30
84.01
484.71
62.48
45.24
45.24
245.00
775.68
19,323.75
35.00
5/10/2016 10:30:16 AM Page 2 of 7
42
Demand Register
Vendor Name
UNITED WAY OF THE DESERT
UTOPHIAN LVH INC
VIELHARBER, KAREN
VISION SERVICE PLAN - (CA)
WIMMER, ED
Fund: 201- GAS TAX FUND
ALSCO INC
ALSCO INC
ATCO MANUFACTURING CO
JERNIGAN'S, INC
JERNIGAN'S, INC ,
STATE CONTROLLER'S OFFICE
Fund: 202 - LIBRARY FUND
GAS COMPANY, THE
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
LUXE WATER SOLUTIONS LLC
PACIFIC WEST AIR CONDITIO
Payment Number
111037
111038
111039
111040
111042
110959
110959
110964
110995
110995
111030
110989
110993
110993
111005
111011
Fund: 215 - LIGHTING & LANDSCAPING FUND
ATCO MANUFACTURING CO
COACHELLA VALLEY WATER
DESERT ELECTRIC SUPPLY
DESERT ELECTRIC SUPPLY
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
IMPERIAL IRRIGATION DIST
LASALLE LIGHTING SERVICES
WILLDAN FINANCIALSERVIC
110964
110976
110984
110984
110993
110993
110993
110993
111001
111041
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
WILLDAN FINANCIALSERVIC 111041
Fund: 241- HOUSING AUTHORITY
CAHA, BECKY 110970
Fund: 401- CAPITAL IMPROVEMENT PROGRAMS
BENGAL ENGINEERING INC 110966
BENGAL ENGINEERING INC 110966
JTB SUPPLY CO., INC. 110996
Fund: 501- EQUIPMENT REPLACEMENT
COACHELLA, CITY OF 110977
PARKHOUSE TIRE INC
SAM'S CYCLE SERVICE
SAM'S CYCLE SERVICE
111012
111022
111022
Fund: 502 - INFORMATION TECHNOLOGY
APPLE FINANCIAL SERVICES 110963
TIME WARNER CABLE 111033
Payment Date
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
05/06/2016
Description (Payable)
CONTRIBUTION
REFUND OVERPAYMENT
INSTRUCTOR PAYMENT
MAY- VISION INSURANCE
REIMB TRAVEL EXP
UNIFORM RENTAL
UNIFORM RENTAL
MATERIALS
SAFETY GEAR
SAFETY GEAR
14/15 ANN'L STREET RPT
Packet: APPKT00728 - SL 5/6/16
Account Number
101-0000-20981
101-0000-42300
101-3002-60107
101-0000-20945
101-1006-60320
Fund 101- GENERAL FUND Total:
201-7003-60690
201-7003-60690
201-7003-60431
201-7003-60427
201-7003-60427
201-7003-60104
Fund 201- GAS TAX FUND Total:
LIBRARY GAS 3/24-4/22
ELECTRICITY SERVICE
ELECTRICITY SERVICE
APR- MUSEUM WATER COOL
HVAC SERVICE CALL
MATERIALS
WATER SERVICE
ELECTRICAL MATERIAL
ELECTRICAL MATERIAL
ELECTRICITY SVC
ELECTRICITY SVC
ELECTRICITY
ELECTRICITY
ELECTRICAL SVC
APR'16-JUN'16 L&L ADMIN
202-3004-61100
202-3004-61101
202-3006-61101
202-3006-61200
202-3004-60667
Fund 202 - LIBRARY FUND Total:
215-7004-60431
215-7004-61211
215-7004-60431
215-7004-60431
215-7004-61117
215-7004-61116
215-7004-61116
215-7004-61117
215-7004-60104
215-7004-60102
Fund 215 - LIGHTING & LANDSCAPING FUND Total:
FY 14/15 BOND DISCLOSURE 237-9001-60104
Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:
APR- PA1 HA CONSULTANT 5 241-9101-60103
Fund 241- HOUSING AUTHORITY Total:
DESIGN 3/05/16-3/31-16 401-0000-60185
DESIGN THRU 3/31/16 401-0000-60185
HARDWARE LQ CTR DR. 401-0000-60188
Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total:
MOTORCYCLE PURCH-HOND 501-0000-71030
TK#64 SWEEPER TIRES 501-0000-60678
05 HONDA REPAIR #0132 501-0000-60679
06 HONDA MAINT 501-0000-60679
Fund 501- EQUIPMENT REPLACEMENT Total:
APR- IPAD LEASE #20 502-0000-80100
CABLE 4/20-5/19 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:
Amount
30.00
25.00
35.00
1,441.72
127.84
1,059,812.52
88.05
88.05
490.00
172.79
362.83
1,888.81
3,090.53
16.24
2,461.05
905.29
37.80
357.00
3,777.38
170.35
10,403.88
189.83
125.39
43.76
124.31
3,140.34
1,360.30
6,930.00
3,913.33
26,401.49
1,755.00
1,755.00
4,200.00
4,200.00
830.00
18,556.58
153.36
19,539.94
9,328.00
687.67
889.37
189.25
11,094.29
429.70
8.83
438.53
5/10/2016 10:30:16 AM Page 3 of 7
43
Demand Register
Vendor Name
Payment Number
Packet: APPKT00728 - SL 5/6/16
Payment Date Description (Payable) Account Number Amount
Fund: 735 - 97-1 AGENCY REDEMPTION FUND
WILLDAN FINANCIALSERVIC 111041 05/06/2016 AD97-1 ADMIN 735-0000-23410
165.08
Fund 735 - 97-1 AGENCY REDEMPTION FUND Total: 165.08
Grand Total: 1,130,274.76
5/10/2016 10:30:16 AM Page 4 of 7
44
Demand Register Packet: APPKT00728 - SL 5/6/16
' Fund Summary
Fund
101 -GENERAL FUND
201 - GAS TAX FUND
202 - LIBRARY FUND
215 - LIGHTING & LANDSCAPING FUND
237 - SUCCESSOR AGCY PA 1 ADMIN
241- HOUSING AUTHORITY
401- CAPITAL IMPROVEMENT PROGRAMS
501- EQUIPMENT REPLACEMENT
502 - INFORMATION TECHNOLOGY
735 - 97-1 AGENCY REDEMPTION FUND
Account Number
101-0000-20304
101-0000-20945
101-0000-20949
101-0000-20981
101-0000-20985
101-0000-41400
101-0000-42300
101-1001-60320
101-1002-60101
101-1002-60320
101-1002-60420
101-1004-60104
101-1004-60125
101-1004-60400
101-1005-60320
101-1006-60320
101-1006-60400
101-1007-60401
101-1007-60402
101-1007-60403
101-1007-60662
101-2001-36310
101-2001-60161
101-2001-60162
101-2001-60163
101-2001-60164
101-2001-60166
101-2001-60167
101-2001-60168
101-2001-60169
101-2001-60170
101-2001-60171
101-2001-60172
101-2001-60175
101-2001-60178
101-2001-60179
101-2002-60406
101-2002-61101
101-2002-61200
101-2002-98140
101-3001-60134
101-3001-60400
101-3002-60107
101-3002-60115
101-3002-60691
Grand Total:
Account Summary
Account Name
Sales Taxes Payable
Vision Insurance Pay
LT Care Insurance Pay
United Way Deductions
Garnishments Payable
Transient Occupancy Tax
Cash Over/Short
Travel & Training
Contract Services - Admi
Travel & Training
Operating Supplies
Consultants
Temporary Agency Servi
Office Supplies
Travel & Training
Travel & Training
Office Supplies
Operating Supplies
Forms
Citywide Meeting/Conf
Copiers
Blood/Alcohol Testing
Sheriff - Patrol
Patrol Deputy Overtime
Target Team
Community Services Offi
Gang Task Force
Narcotics Task Force
School Officer
Motor Officer
Dedicated Sargeant
Dedicated Lieutenant
Sheriff- Mileage
Special Enforcement Fun
COPS Robbery Preventio
COPS Burglary/Theft Pre
Disaster Prep Supplies
Utilities - Electricity
Utilities - Water
Facility & Fleet Mainten
Promotional
Office Supplies
Instructors
Janitorial
Repair & Maintenance
Expense Amount
1,059,812.52
3,090.53
3,777.38
26,401.49
1,755.00
4,200.00
19,539.94
11,094.29
438.53
165.08
1,130,274.76
Expense Amount
63.00
1,441.72
144.16
30.00
736.56
910.00
118.37
85.19
3,500.00
120.00
3.00
40.00
327.60
27.53
40.00
127.84
106.82
233.06
549.29
459.07
1,866.48
1,039.00
539,218.28
20,535.25
149,910.00
45,782.91
10,784.90
11,132.80
16,393.67
76,177.20
31, 254.40
14,506.80
33,384.21
8,566.17
11,596.41
4,909.01
412.20
314.66
94.06
1,074.98
27.00
1.00
826.70
133.06
122.53
5/10/2016 10:30:16 AM Page 5 of 7
45
Demand Register Packet: APPKT00728 - SL 5/6/16
Account Number
101-3002-61100
101-3002-61101
101-3002-61200
101-3003-60107
101-3003-60149
101-3005-60113
101-3005-60420
101-3005-60423
101-3005-60554
101-3005-61103
101-3005-61105
101-3005-61106
101-3005-61203
101-3005-61204
101-3005-61205
101-3005-61206
101-3007-60461
101-3008-60108
101-3008-60690
101-3008-61100
101-3008-61101
101-3008-61200
101-6004-60320
101-7001-60320
101-7001-60420
101-7002-60103
101-7006-43132
101-7006-60144
201-7003-60104
201-7003-60427
201-7003-60431
201-7003-60690
202-3004-60667
202-3004-61100
202-3004-61101
202-3006-61101
202-3006-61200
215-7004-60102
215-7004-60104
215-7004-60431
215-7004-61116
215-7004-61117
215-7004-61211
237-9001-60104
241-9101-60103
401-0000-60185
401-0000-60188
501-0000-60678
501-0000-60679
501-0000-71030
502-0000-61400
502-0000-80100
735-0000-23410
Account Summary
Account Name
Utilities - Gas
Utilities - Electricity
Water- Inside
Instructors
Special Events
Landscape Improvement
Operating Supplies
Supplies -Graffiti
LQ Park Building
Utilities - Electric - Civic
Utilities - Electric - Fritz
Utilities - Electric - Sport
Utilities - Water -Eisenho
Utilities - Water -Fritz Bu
Utilities - Water -Velasco
Utilities - Water -Desert
Marketing &Tourism Pr
Technical
Uniforms
Utilities - Gas
Utilities - Electricity
Utilities - Water
Travel & Training
Travel & Training
Operating Supplies
Professional Services
Vacant Land Dust Contro
Contract Traffic Engineer
Consultants
Safety Gear
Materials
Uniforms
HVAC
Utilities - Gas
Utilities - Electricity
Utilities - Electricity
Water - Inside
Administration
Consultants
Materials
Utilities - Electric - Signal
Utilities - Electric - Medi
Utilities- Water- Media
Consultants
Professional Services
Design
Construction
Street Sweeper
Motorcycle Repair & Ma
Vehicles
Utilities - Cable
Machinery & Equipment
AD Administrative fees
Grand Total:
Project Account Summary
Project Account Key
**None**
Expense Amount
64.71
1,963.95
190.85
399.70
221.45
1,794.00
16.53
1,740.72
775.68
2,647.46
942.95
2,820.07
42.52
606.44
30.20
82.86
4,767.27
236.25
103.31
174.30
6,120.72
113.42
55.33
1,539.73
379.00
23,502.10
30.36
19,323.75
1,888.81
535.62
490.00
176.10
357.00
16.24
2,461.05
905.29
37.80
3,913.33
6,930.00
485.57
3,264.65
1,404.06
10,403.88
1,755.00
4,200.00
19,386.58
153.36
687.67
1,078.62
9,328.00
8.83
429.70
165.08
1,130,274.76
Expense Amount
1,110,734.82
5/10/2016 10:30:16 AM Page 6 of 7
46
Demand Register
Project Account Summary
Project Account Key Expense Amount
091004D 830.00
111205D 18,556.58
131407CT 153.36
Grand Total: 1,130,274.76
5/10/2016 10:30:16 AM
Packet: APPKT00728 - SL 5/6/16
47
Page 7 of 7
City of La Quinta, CA
Canceled Payables
Vendor Set: 01- Vendor Set 01
Bank: APBNK -APBNK
Vendor Number
00653
Payment Type
Check
Vendor Name
COACHELLA, CITY OF
Payment Number
109012
Payable Number:
HONDA4-28-14R-R
Vendor Number
01290
Payment Type
Check
Payment Reversal Register
APPKT0071 7 - SL 4/27/16
Original Payment Date Reversal Date Cancel Date
11/13/2015 04/27/2016 11/13/2015
Payable Date Due Date
04/28/2015 11/13/2015
Description
MOTORCYCLE PURCH-HONDA ST13008A6
Vendor Name
RIVERSIDE COUNTY SHERIFF'S DEPT -GARNISHMENTS
Payment Number
110800
Payable Number:
0000685-R
Vendor Number
07816
Payment Type
Check
Vendor Name
SHERIFF'S SPECIAL EVENTS
Payment Number
110710
Payable Number:
3152016-R
Vendor Number
08137
Payment Type
Check
Vendor Name
LAND CARE MATERIALS
Payment Number
109804
Payable Number:
46964-R
Vendor Number
08197
Payment Type
Check
Description
GARNISHMENT
Description
SHERIFF'S DEPT AWARD CEREMONY
Description
SANDBAGS
Vendor Name
AMERICAN TRAFFIC SAFETY SERVICES ASSOC
Payment Number
110366
Payable Number:
3112016-R
Vendor Number
08244
Payment Type
Check
Vendor Name
HILTON GARDEN INN
Payment Number
110768
Payable Number:
3244970830-R
Payment Type Payment Number
Check 110769
Payable Number:
3244970830LS-R
Description
TRFF REG 43917/43918
Description
LODGING 1 NIGHT RES-UBALDO
Description
LODGING 2 NIGHTS RES -LEONARD
Original Payment Date Reversal Date Cancel Date
04/15/2016 04/27/2016 03/25/2016
Payable Date Due Date
03/25/2016 03/25/2016
Original Payment Date Reversal Date Cancel Date
04/08/2016 04/27/2016 04/08/2016
Payable Date Due Date
03/15/2016 04/08/2016
Original Payment Date Reversal Date Cancel Date
01/22/2016 04/27/2016 01/22/2016
Payable Date Due Date
12/03/2015 01/22/2016
Original Payment Date Reversal Date
03/11/2016 04/27/2016
Payable Date
03/11/2016
Total Vendor Amount
-9,328.00
Payment Amount
-9,328.00
Payable Amount
9,328.00
Total Vendor Amount
-45.52
Payment Amount
-45.52
Payable Amount
45.52
Total Vendor Amount
-25.00
Payment Amount
-25.00
Payable Amount
25.00
Total Vendor Amount
-412.20
Payment Amount
-412.20
Payable Amount
412.20
Total Vendor Amount
-740.00
Cancel Date Payment Amount
03/11/2016 -740.00
Due Date Payable Amount
03/11/2016 740.00
Original Payment Date Reversal Date Cancel Date
04/15/2016 04/27/2016 04/15/2016
Payable Date Due Date
03/31/2016 04/15/2016
Original Payment Date Reversal Date Cancel Date
04/15/2016 04/27/2016 04/15/2016
Payable Date Due Date
03/31/2016 04/15/2016
Total Vendor Amount
-308.16
Payment Amount
-102.72
Payable Amount
102.72
Payment Amount
-205.44
Payable Amount
205.44
5/10/2016 10:40:27 AM Page 1 of 2
48
Payment Reversal Register
Packet: APPKT00717 - SL 4/27/16
Bank Code Summary
Bank Code Canceled Payables Payables Left To Pay Again Total
APBNK -10,858.88 0.00 -10,858.88
Report Total: -10,858.88 0.00 -10,858.88
5/10/2016 10:40:27 AM
49
Page 2 of 2
50
ATTACHMENT 2
CITY OF LA QUINTA
BANK TRANSACTIONS 04/23/16 - 05/06/16
04/25/16 WIRE TRANSFER - PERS $34,665.11
04/26/16 WIRE TRANSFER - TASC $754.15
05/03/16 WIRE TRANSFER - HEALTH PREMIUM $92,671.52
05/03/16 WIRE TRANSFER - LANDMARK $152,857.73
05/06/16 WIRE TRANSFER - PERS $34,607.68
05/06/16 WIRE TRANSFER - ICMA $5,529.00
05/03/16 WIRE TRANSFER - LQCEA $391.00
TOTAL WIRE TRANSFER OUT $321,476.19
51
52
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING May 17, 2016
STAFF REPORT
AGENDA TITLE. ACCEPT OFF-SITE IMPROVEMENTS ASSOCIATED WITH PARCEL MAP NO.
36883, WASHINGTON PARK COMMERCIAL DEVELOPMENT
RECOMMENDATION
Accept the off-site improvements associated with Parcel Map No. 36883, Washington Park
Commercial Development; authorize staff to release the performance security upon
receiving the warranty security; and direct staff to release the labor and materials security
90 days after City Council acceptance of the improvements.
EXECUTIVE SUMMARY
• Washington Park Commercial Development is located at the northeast corner of
Washington Street and Avenue 47 (Attachment 1).
• LQ Land Company and BR 2, LLC (Developer) has completed all obligations of the
Off-site Subdivision Improvement Agreement and has requested release of the
performance and labor and materials securities.
• Staff has verified satisfactory completion of these improvements and recommends
acceptance of the off-site improvements.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
The Developer of Washington Park Commercial Development has completed all off-site
improvements required by the conditions of approval for Parcel Map No. 36883. The off-
site improvements include constructing a northbound right -turn lane extension on
Washington Street and an all -way stop controlled intersection at Avenue 47 and Caleo Bay
Drive. Staff has inspected the improvements and has verified that they meet City approved
plans and standards.
ALTERNATIVES
Acceptance of these improvements is a ministerial action necessary for the release of the
off-site improvement securities. Since the improvements have been inspected and found
to meet City standards, staff does not recommend an alternative action.
Prepared by: Bryan McKinney, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachment: 1. Vicinity Map
53
54
ATTACHMENT 1
PARCEL MAP NO. 36883 WASHINGTON PARK
HWY. irr
TO is oU� n &
PALM DESERT -4,041
PRO✓ECT
SITE
d
ce
cao
w
AVENUE 47
7-"' Z
AVENUE 48
VICINITY MAP
NOT TO SCALE
56
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE: APPROVE QUITCLAIM DEED OF EASEMENT FOR INGRESS AND EGRESS OF
SERVICE AND EMERGENCY VEHICLES ON LOT 1 OF TRACT MAP NO. 28335-R AND ACCEPT
GRANT OF EASEMENT AND AGREEMENT FOR A SEPARATE EASEMENT FOR THE SAME PURPOSE
ON THE SAME PROPERTY FROM CASE AND LISA SWENSON
RECOMMENDATION
Approve the quitclaim deed of an easement for ingress and egress of service and
emergency vehicles on Lot 1 of Tract Map No. 28335-R on Loma Vista within the Enclave
Mountain Estates and accept grant of easement and agreement for a separate easement
for the same purpose on the same property from Case and Lisa Swenson; and authorize the
City Engineer to execute same.
EXECUTIVE SUMMARY
• Lot 1 of Tract Map No. 28335-R, owned by Case and Lisa Swenson, is located on Loma
Vista within the Enclave Mountain Estates (Attachment 1). The existing ingress/egress
easement was dedicated to the City in 1993. The access driveway and house pad
were previously graded, but no construction occurred.
• The owners propose building of a single-family home further north and at a lower pad
height. This new easement will provide access to the adjusted home site.
FISCAL IMPACT, None.
BACKGROUND/ANALYSIS
The Planning Commission approved an Environmental Assessment and Conditional Use
Permit for this project on March 8, 2016; the City Council affirmed this approval on April 19,
2016. The quitclaim deed (Attachment 2) would vacate the existing easement for
ingress/egress of service and emergency vehicles; a new easement for the same purpose
will be granted by the grant of easement and agreement (Attachment 3) from the owners
to the City to access the new home site.
ALTERNATIVES
Since this easement is necessary for emergency vehicles and other services to access the
site, staff does not recommend an alternative.
Prepared by: Bryan McKinney, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. Vicinity Map
2. Quitclaim Deed
3. Grant of Easement and Agreement
57
58
ATTACHMENT 1
LOT 1 OF TRACT MAP NO. 28335-R
PROJECT
c"
COM
1J
AVENIDA FERNANDO
DRIVE
EISENHOWER
w
WASHINGTON
AVENUE 50
VICINITY MAP
NOT TO SCALE
60
RECORDING REQUESTED BY
AND RETURN TO:
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Clerk
APN: 658-200-004 (Space Above For Recorder's Use)
Exempt recording fee pursuant to Govt. Code § 6103.
QUITCLAIM DEED
THE UNDERSIGNED GRANTOR(S) DECLARE(S)
DOCUMENTARY TRANSFER TAX IS $ 0 CITY TAX IS $ 0
computed on full value of property conveyed, or
-omputed on full value less value of liens or encumbrances remaining at time of sale,
Unincorporated area: X City of La Quinta
For a valuable consideration, receipt of which is hereby acknowledged,
City of La Quinta. a California municipal corporation and charter city
do(es) hereby remise, release, and quitclaim(s) to
Case Swenson and Lisa Swenson. Trustees of the Case Swenson Family Trust dated January 18,
2011 as to an undivided 1/3 interest and Case B. Swenson and Lisa M. Swenson, Trustees of the
Swenson 2012 Children's Trust FBO: Sloane Swenson dated December 21, 2012 as to an
undivided 1/3 interest and Case B. Swenson and Lisa M. Swenson. Trustees of the Swenson
2012 Children's Trust FBO: Roark Swenson dated December 21, 2012 as to an undivided 1/3
interest
the following easement for ingress and egress of service and emergency vehicles on the real
property in the City of La Quinta, County of Riverside, California described in Exhibit A and
depicted in Exhibit B.
CITY OF LA QUINTA, a California municipal corporation and charter city
FRANK J. SPEVACEK, City Manager
City of La Quinta, California
61
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document, to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document
State of California
County of Riverside
On , 20 before me, , Notary Public,
personally appeared who proved to me on the
basis of satisfactory evidence to be the person whose name is subscribed to the within
instrument, and acknowledged to me that he executed the same in his authorized capacity, and
that by his signature on the instrument the person, or the entity upon behalf of which the person
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (seal)
62
EXHIBIT "A"
VACATION OF EASEMENT
PARCEL "A":
ALL OF LOT "A," AN EASEMENT 26.00 FEET IN WIDTH, AS SHOWN ON LOT
1, TRACT NO. 28335-R, REVERSION TO ACREAGE, IN THE CITY OF LA
QUINTA, FILED IN MAP BOOK 259, PAGES 42 AND 43, RECORDS OF
RIVERSIDE COUNTY, CALIFORNIA.
EXCEPT THAT PORTION DESCRIBED AS FOLLOWS;
BEGINNING AT THE MOST WESTERLY CORNER OF SAID LOT 1, SAID
CORNER BEING ON THE NORTHERLY RIGHT-OF-WAY OF THE LOMA VISTA
CUL-DE-SAC WITH RADIUS OF 45.50 FEET, A RADIAL BEARING TO SAID
POINT BEING NORTH 17°59'42" WEST PER SAID TRACT NO. 28335-R;
THENCE ALONG THE NORTHWESTERLY LINE OF SAID LOT 1 ALSO BEING
THE NORTHWESTERLY LINE OF SAID LOT "A", NORTH 41°14'26" EAST, A
DISTANCE OF 91.10 FEET;
THENCE LEAVING SAID NORTHWESTERLY LINE, SOUTH 48°45'34" EAST, A
DISTANCE OF 26.00 FEET TO THE SOUTHEASTERLY LINE OF SAID LOT "A";
THENCE ALONG THE SOUTHEASTERLY LINE OF SAID LOT "A", SOUTH
41°14'26" WEST 70.80 FEET TO THE NORTHERLY RIGHT-OF-WAY OF LOMA
VISTA AND THE BEGINNING OF A NON -TANGENT CURVE, CONCAVE
SOUTHERLY AND HAVING A RADIUS OF 45.50 FEET WITH RADIAL BEARING
OF NORTH 24°30'41" EAST;
THENCE WESTERLY ALONG SAID NORTHERLY RIGHT- OF -WAY AND THE
ARC OF SAID CURVE A DISTANCE OF 33.76 FEET THROUGH A CENTRAL
ANGLE OF 42°30'23" TO THE POINT OF BEGINNING;
VACATED PORTION OF PARCEL "A" SHOWN HEREON CONTAINS 7,966
SQUARE FEET, MORE OR LESS AS SHOWN ON THE ATTACHED EXHIBIT "B",
BY THIS REFERENCE BEING MADE A PART HEREOF.
Pre are under the supervisi n of;
Michael A. Spurkosky, P.L.
Expires 12/31/15
THE ALTUM GROUP
73-710 Fred Waring Drive, Suite 219
Palm Desert, CA 92260
(760) 346-4750
Date: 41Z0/16
Page 1 of 1
C:':::.882/47:6217$
_,yv P. sNG ` 0\
No. 8273 0
* EXP 1Z 31
OF CAt.IFC
63
UNE DATA
NO.
LENGTH
BEARING
L1
91.10'
N41'14'26"E
L2
26.00'
S48'45'34"E
L3
70.80'
S41'14'26"W
CURV DATA
NO.
DELTA
RADIUS
LENGTH
C1
4730'23"
45.50'
33.76'
SCALE: 1 "=80'
PREPARED UNDER THE
SUPERVISION OF:
ACCESS _UTILITY
AND FLOD CONTROL
EASEMENTS TO REMAIN
P.O.B. FOR
EXCEPTIO
2/ 414
EXHIBIT "B"
EASEMENT VACATION
LOT 1
TRACT NO. 28335-R
M B259/42-43
SHEET 1 OF 1
TRACT MAP NO. 25237
MB 228/95-99
MICHAEL A. SPURKOS , P.L.S. 82
41ZoJ:
AT
TRACT MAP NO. 25237
MB 228/95-99
/ 0 LLAND
S
m- No.8273
* EXRIZ3II,5
0,4
OF CALIF
0
66
• Engineering . Planning
• Survey • Environmental
The Altum Group
73-710 Fred Waring Drive, Suite 219, Palm Desert, CA 92260
t. 760.346.4750 TheAltumGroup.com f. 760.340.0089
64
RECORDING REQUESTED BY
AND RETURN TO:
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Clerk
APN: 658-200-004 (Space Above For Recorder's Use)
Exempt recording fee pursuant to Govt. Code § 6103.
GRANT OF EASEMENT AND AGREEMENT
THIS GRANT OF EASEMENT AND AGREEMENT (hereinafter referred to as the
"Agreement") is made this day of , 20 , by Case
Swenson and Lisa Swenson, Trustees of the Case Swenson Family Trust dated January 18, 2011
as to an undivided 1/3 interest and Case B. Swenson and Lisa M. Swenson, Trustees of the
Swenson 2012 Children's Trust FBO: Sloane Swenson dated December 21, 2012 as to an
undivided 1/3 interest and Case B. Swenson and Lisa M. Swenson, Trustees of the Swenson
2012 Children's Trust FBO: Roark Swenson dated December 21, 2012 as to an undivided 1/3
interest (hereinafter referred to as the "Grantor").
RECITALS
A. Grantor is the legal owner of a fee interest in certain real property located in the
County of Riverside, State of California, which property is identified by Riverside County
Assessor Parcel Number(s) 658-200-004 and more particularly described in Exhibit C attached
hereto and incorporated herein by reference (hereinafter referred to as the "Property").
B. Grantor desires to grant to the City of La Quinta, a California municipal
corporation and charter city (the "City"), a nonexclusive, perpetual and irrevocable easement in,
on, under and across a portion of the Property described in Exhibit A and depicted in Exhibit B
(both of which are incorporated herein by this reference) for ingress and egress of service and
emergency vehicles and ancillary uses.
AGREEMENT
NOW, THEREFORE, Grantor and City agree as follows:
1. GRANT: DESCRIPTION OF EASEMENT AREA. Grantor grants the City an
easement for the purposes listed below on that portion of the Property described on Exhibit A
and depicted in Exhibit B (the "Easement Area").
2. PURPOSE. The easement is for a nonexclusive, perpetual and irrevocable
easement in, on, under and across the Easement Area for ingress and egress of service and
emergency vehicles and ancillary uses.
2156/015610-0002
824642,02 a09/23/10 rev a09/23/10
65
3. DECLARATION OF RESTRICTIONS. Grantor shall retain all normal rights
and incidents of ownership of the underlying fee interest in the Property not inconsistent with
this Agreement. Grantor must relocate any utilities or other encumbrances located within the
Easement Area at Grantor's sole cost and expense if requested by City for use of the Easement
Area. Grantor shall be responsible for any hazardous materials or contaminants located in the
Easement Area prior to the date of this Agreement.
4. DURATION; SUCCESSORS AND ASSIGNS; RUNS WITH THE LAND. This
Agreement shall be binding upon the owner and the heirs, assigns or successors in interest to the
Property described above in perpetuity and shall not expire. This Agreement and terms,
conditions and restrictions shall run with the land and be binding on the heirs, assigns and
successors of the Grantor in the manner provided for herein.
5. TAXES AND ASSESSMENTS. This Agreement, easement and restrictions shall
be deemed to constitute a servitude upon and burden to the Property within the meaning of
Section 3712(d) of the California Revenue and Taxation Code, or successor statute, which
survives a sale of tax -deeded property.
6. COUNTERPARTS. This Agreement may be executed in one or more
counterparts, which, taken together, shall constitute one complete and enforceable agreement.
[Signatures Contained On Following Page]
2156/015610-0002
824642 02 a09/23/10 rev a09/23/10
66
Executed this day of , 20_, at La Quinta, California.
2156/015610-0002
824642.02 a09/23/10 rev a09/23/10
-3-
67
"Grantor" "City"
Case Swenson and Lisa Swenson, Trustees of CITY OF LA QUINTA, a California municipal
the Case Swenson Family Trust dated January corporation and charter city
18, 2011 as to an undivided 1/3 interest and
Case B. Swenson and Lisa M. Swenson, BY: -
Trustees of the Swenson 2012 Children's Trust FRANK J. SPEVACEK, City Manager
FBO: Sloane Swenson dated December 21, City of La Quinta, California
2012 as to an undivided 1/3 interest and Case
B. Swenson and Lisa M. Swenson, Trustees of
the Swenson 2012 Children's Trust FBO:
Roark Swenson dated December 21, 2012 as to
an undivided 1/3 interest.
CASE SWENSON-FAIREST
Case V'enson, trustee
Lisa Swenson, trustee
SWENSON 2012 CHILDREN'S IRUS1T
FBO: SLOANE SW SON -----
Case w nson, trustee
Lisa Swenson, trustee
SWENSON 2012 CHIL
FBO: ROARK SWEN
wen on, trustee
Lisa Swenson, trustee
2156/015610-0002
824642.02 a09/23/10 rev a09/23/10
-4-
68
2156/015610-0002
824642.02 a09/23/10 rev a09/23/10
-5-
Attest:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
APPROVED AS TO FORM
RUTAN & TUCKER, LLP
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
69
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document, to which this certificate is attached, and not the
truth fulness, accuracy, or validity of that document
STATE OF CALIFORNIA )
)
COUNTY OF RIVERSIDE )
On before me, , a
notary public, personally appeared , personally
known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)
on the instrument, the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
Witness my hand and official seal.
Signature
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document, to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document
STATE OF CALIFORNIA )
) ss.
COUNTY OF )
On , before me, , a
notary public, personally appeared personally
known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)
on the instrument, the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
Witness my hand and official seal.
Signature
2156/015610-0002
824642.02 a09/23/10 rev a09/23/10
-6-
70
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Santa Clara
On ! / �` /2016 before me, Cameron Schwab, Notary Public
(insert name and title of the officer)
personally appeared t vtsor‘, A t J1 (Zs
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) Ware
subscribed to the within instrument and acknowledged to me that be/Vre/they executed the same in
Vs/Pe/their authorized capacity(ies), and that by fes/lir/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
CAMERON SCHWAS
Commission/2111242
Notary PubI c - California
r / rill Via I
Sada Cora Cooly
,4
71
EXHIBIT A
(Legal Description of Easement Area Attached)
2156/015610-0002
824642 02 a09/23/10 rev a09/23/10
72
EXHIBIT "A"
ACCESS EASEMENT
PARCEL "A":
A PORTION OF LOT 1, TRACT NO. 28335-R, REVERSION TO ACREAGE, IN THE
CITY OF LA QUINTA, FILED IN MAP BOOK 259, PAGES 42 AND 43, RECORDS
OF RIVERSIDE COUNTY, CALIFORNIA, MORE PARTICULARLY DESCRIBED
AS FOLLOWS;
COMMENCING AT THE MOST WESTERLY CORNER OF SAID LOT 1, SAID
CORNER BEING ON THE NORTHERLY RIGHT-OF-WAY OF THE LOMA VISTA
CUL-DE-SAC WITH A RADIUS OF 45.50 FEET, A RADIAL BEARING TO SAID
POINT BEING NORTH 17°59'42" WEST;
THENCE CONTINUING ALONG THE SAID NORTHERLY RIGHT —OF -WAY IN A
EASTERLY DIRECTION ALONG ARC OF THE LOMA VISTA CUL-DE-SAC,
CONCAVE SOUTHERLY, ALSO BEING THE BOUNDARY OF SAID LOT 1,
THROUGH A CENTRAL ANGLE OF 16°44'50" A DISTANCE OF 13.30 FEET TO A
POINT, A RADIAL BEARING TO SAID POINT BEING NORTH 01°14'52" WEST;
THENCE LEAVING SAID NORTHERLY RIGHT-OF-WAY, NORTH 41°14'26"
EAST, A DISTANCE OF 80.82 FEET TO THE POINT OF BEGINNING;
THENCE CONTINUING NORTH 41°14'26" EAST, A DISTANCE OF 67.57 FEET
TO THE BEGINNING OF A CURVE CONCAVE SOUTHERLY WITH A RADIUS
OF 41.50 FEET;
THENCE NORTHEASTERLY, EASTERLY AND SOUTHEASTERLY ALONG THE
ARC OF SAID CURVE A DISTANCE OF 57.88 FEET THROUGH A CENTRAL
ANGLE OF 79°54'49" TO THE BEGINNING OF A REVERSE CURVE CONCAVE
NORTHEASTERLY AND HAVING A RADIUS OF 139.50 FEET;
THENCE SOUTHEASTERLY AND EASTERLY ALONG THE ARC OF SAID
CURVE A DISTANCE OF 74.28 FEET THROUGH A CENTRAL ANGLE OF
30°30'37" TO THE BEGINNING OF A REVERSE CURVE CONCAVE SOUTHERLY
AND HAVING A RADIUS OF 224.50 FEET;
THENCE EASTERLY AND SOUTHEASTERLY ALONG THE ARC OF SAID
CURVE A DISTANCE OF 18.51 FEET THROUGH A CENTRAL ANGLE OF
04°43'30" TO THE BEGINNING OF A REVERSE CURVE CONCAVE
NORTHWESTERLY AND HAVING A RADIUS OF 18.00 FEET;
Page 1 of 3
73
EXHIBIT "A"
ACCESS EASEMENT
THENCE EASTERLY AND NORTHEASTERLY ALONG THE ARC OF SAID
CURVE A DISTANCE OF 29.52 FEET THROUGH A CENTRAL ANGLE OF
93°57'25";
THENCE NORTH 01°24'43" EAST, A DISTANCE OF 13.43 FEET;
THENCE SOUTH 88°35'17" EAST, A DISTANCE OF 20.00 FEET;
THENCE SOUTH 01°24'43" WEST, A DISTANCE OF 20.00 FEET;
THENCE SOUTH 43°35'17" EAST, A DISTANCE OF 14.14 FEET;
THENCE SOUTH 88°35'17" EAST, A DISTANCE OF 15.00 FEET;
THENCE SOUTH 01°24'43" WEST, A DISTANCE OF 20.00 FEET;
THENCE NORTH 88°35'17" WEST, A DISTANCE OF 49.22 FEET TO THE
BEGINNING OF A CURVE CONCAVE NORTHERLY HAVING A RADIUS OF
200.00 FEET;
THENCE WESTERLY AND NORTHWESTERLY ALONG THE ARC OF SAID
CURVE A DISTANCE OF 15.03 FEET THROUGH A CENTRAL ANGLE OF
04°18'18" TO THE BEGINNING OF A REVERSE CURVE CONCAVE
NORTHEASTERLY AND HAVING A RADIUS OF 206.50 FEET;
THENCE NORTHWESTERLY AND WESTERLY ALONG THE ARC OF SAID
CURVE A DISTANCE OF 18.28 FEET THROUGH A CENTRAL ANGLE OF
05°04'23" TO THE BEGINNING OF A REVERSE CURVE CONCAVE
NORTHEASTERLY AND HAVING A RADIUS OF 157.50 FEET;
THENCE WESTERLY AND NORTHWESTERLY ALONG THE ARC OF SAID
CURVE A DISTANCE OF 83.87 FEET THROUGH A CENTRAL ANGLE OF
30°30'37" TO THE BEGINNING OF A REVERSE CURVE CONCAVE
SOUTHEASTERLY AND HAVING A RADIUS OF 23.50 FEET;
THENCE NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY ALONG
THE ARC OF SAID CURVE A DISTANCE OF 32.78 FEET THROUGH A CENTRAL
ANGLE OF 79°54'49";
Page 2 of 3
EXHIBIT "A"
ACCESS EASEMENT
THENCE SOUTH 41°14'26" WEST, A DISTANCE OF 67.57 FEET;
THENCE NORTH 48°45'34" WEST, A DISTANCE OF 18.00 FEET TO THE POINT
OF BEGINNING;
DESCRIBED PARCEL CONTAINS 5,761 SQUARE FEET, MORE OR LESS AS
SHOWN ON THE ATTACHED EXHIBIT "B", BY THIS REFERENCE BEING
MADE A PART HEREOF.
Prepared under th supervision of:
Michael A. �purkosky, P.L.S. #8273
Expires 12/31/15 —�
THE ALTUM GROUP
73-710 Fred Waring Drive, Suite 219
Palm Desert, CA 92260
(760) 346-4750
Date: 4 2.0
15
Page 3 of 3
75
EXHIBIT B
(Depiction of Easement Area Attached)
2156/015610-0002
824642,02 a09/23/10 rev a09/23/10
76
UNE DATA
NO.
LENGTH
BEARING
L1
80.82'
N41'14'26"E
1.2
67.57'
N41'14'26"E
L3
13.43'
N01'24'43"E
L4
20.00'
S88'35'17'1
L5
20.00'
S01'24'43"W
L6
14.14'
S43'35'17"E
L7
15.00' _
S88'35'17"E
L8
20.00'
S01'24'43"W
L9
49.22'
N88'35'17"W
L10
67.57'
S41' 14'26"W
L11
18.00'
N48'45'34"W
APN
658-130-006
P.O.B.
EXHIBIT "B"
ACCESS EASEMENT
4,e/
LOT UNE C
C9
LOT 1 OF TRACT NO. 28335-R
PER x/42-43
MI of L3
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C8 f 5,761 SQ. FT.
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L4
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L11
L10
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PREPARED UNDER THE
SUPERVISION OF:
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UNE
TRACT MAP NO. 25237
MB 228/95-99
APN
658-200-011
21
MICHAEL A. SPURKOSKY, P.L.S. 8273
4t'2Q/i5
DATE
CURV DATA
NO.
DELTA
RADIUS
LENGTH
C1
16'44'50"
45.50'
13.30'
C2
79'54'49"
41.50'
57.88'
C3
30'30'37"
139.50'
74.28'
C4
0443'30"
224.50'
18.51'
C5
93'57'25"
18.00'
29.52
C6
0418'18"
200.00'
15.03'
C7
05'04'23"
206.50'
18.28'
C8
30'30'37"
157.50'
83.87'
C9
79'54'49"
23.50'
32.78'
BB
SHEET 1 OF 1
L8
SCALE: 1"=40'
• Engineering • Planning
• Survey • Environmental
The Altum Group
73-710 Fred Waring Drive, Suite 219, Palm Desert, CA 92260
t. 760.346.4750 TheAltumGroup.com f. 760.340.0089
EXHIBIT C
(Legal Description of Property Attached)
Lot 1 of Tract No. 28335-R, in the City of La Quinta, County of Riverside, State of California, as
shown by map recorded in Book 259, Pages 42 and 43 of Maps, in the Office of the County
Recorder of said county.
2156/015610-0002-
824642.02 a09/23/10 rev a09/23/10
78
EXHIBIT D
(Certificate of Acceptance)
2156/015610-0002
824642.02 a09/23/10 rev a09/23/10
79
CERTIFICATE OF ACCEPTANCE
THIS IS TO CERTIFY that the interest in real property conveyed by a Grant of Easement
and Agreement dated , 20 , from
a , to the CITY OF LA QUINTA, a California municipal corporation and
charter city organized and existing under the California Constitution ("City"), is hereby accepted
by the City by the signature of the undersigned agent on behalf of the City pursuant to the
authority conferred upon him or her by Resolution No. , adopted by the City Council on
and that the City, as Grantee, by and through its said duly authorized agent,
hereby consents to recordation thereof.
Date: , 20
CITY OF LA QUNITA, a California municipal
corporation and charter city
By:
FRANK J. SPEVACEK, City Manager
City of La Quinta , California
I HEREBY ATTEST to the authenticity of the foregoing signature and to the adoption of said
Resolution of his general authority to so act and certify that said authority as not been revoked by
a subsequent Resolution or order of the City.
DATED:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
2156/015610-0002
824642.02 a09/23/10 rev a09/23/10
80
STUDY SESSION ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE PRESENTATION OF PLANS AND DESIGN FOR SILVERROCK RESORT BY
SILVERROCK DEVELOPMENT COMPANY
RECOMMENDATION
Review and comment on plans and designs as presented by Silverrock Development
Company.
FISCAL IMPAC. - None
BACKGROUND/ANALYSIS
In November 2014, the City entered into a Purchase, Sale and Development Agreement
(Agreement) with Silverrock Development Company (SDC) to construct a luxury hotel and
spa, a conference center, a lifestyle hotel, luxury and lifestyle branded residential, resort
and mixed use villages, and a permanent golf clubhouse. During the past year SDC has
restructured their team, started engineering and mapping activities, refined site plans
and prepared construction documents for the golf course realignment as required for
locating the luxury hotel and spa. On March 15, 2016 SDC received Council approval of
their master site design enabling planning areas and infrastructure to be accurately
engineered and precisely defined.
In preparation for SDC's site development permit application for planning areas 2, 3, and
4 respectively known as the luxury hotel and spa, luxury branded residential, and
conference center, SDC, in collaboration with their design team, has prepared a
presentation to preview the architectural and landscape design of these areas. These
designs will define the pallet and set the tone for the entire Silverrock Resort project.
Robert Green of SDC along with architect Kevin Heinly, Principal and Managing Director,
Gensler San Diego will present these materials at the May 17 meeting. They were still
refining and completing these materials by the agenda publishing deadline, which is why
these materials do not accompany this report.
Prepared by: Jon McMillen, Consultant City Economist
Approved by: Frank J. Spevacek, City Manager
81
82
BUSINESS SESSION:
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE APPROVE THIRD ROUND COMMUNITY SERVICES GRANT REQUEST
RECOMMENDATION
Approve funding for Desert Cancer Foundation for $1,000.
EXECUTIVE SUMMARY
• Community Services Grants (CSG) and Economic Development/Marketing funding
requests are considered by Council three times per fiscal year.
• Grant applications are initially reviewed by a designated Ad -Hoc Review
Committee (Committee), which recommends grant applicants for Council
consideration.
• The funding request and grant listed in this report comprise the third round of
submitted grants for 2015/16.
FISCAL IMPACT
The total 2015/16 grant budget is $80,000. There is $30,950 available in the contingency
account. The Committee recommends funding $1,000 to the Desert Cancer Foundation.
BACKGROUND/ANALYSIS
Desert Cancer Foundation, founded in 1994, serves residents in the Coachella Valley and
surrounding communities who need assistance in obtaining screening, diagnosis and
treatment for cancer and allied diseases. It provides financial assistance to clients who
meet the organization's financial guidelines, which helps to pay for recurring medial costs
(insurance premium, copays, deductibles, prescriptions and Medi -Cal share of cost).
Desert Cancer Foundation submitted a grant application request for $2,500. The funding
would be used to assist La Quinta residents who are in the midst of cancer care with
medical bills. The foundation helped five La Quinta residents in 2015 and continues to
provide assistance for them.
Per Grant Guidelines (Attachment 1), CSG may only be awarded to 501(c)3 non-profit
organizations that benefit La Quinta residents. Grant requests are limited to $5,000 per
request and consecutive fiscal year funding is not allowed, with the exception of requests
for City facility rental fees. Grant applications and attachments are available for review in
the Community Resources Department.
83
The Committee, comprised of Mayor Pro Tem Pena and Council Member Franklin
completed by the initial review.
Staff recommends approval of the Committee's recommendation of $1,000.
ALTERNATIVES
Approve funding per Grant Guidelines for any or all grant applications received.
Prepared by: Christina Calderon, Community Programs & Wellness Supervisor
Approved by: Chris Escobedo, Director of Community Resources
Attachments: 1. City of La Quinta Grant Guidelines
84
ATTACHMENT 1
CITY OF LA QUINTA GRANT GUIDELINES
The City of La Quinta offers the Grant Program for Community Services Support and
Economic Development/Marketing and Sponsorships.
Community Services Grants go to recognized nonprofit organizations that benefit the
residents of La Quinta. Priority for funding is granted to organizations that directly
benefit La Quinta residents, second consideration is given to organizations that
indirectly affect the quality of life for the residents of La Quinta.
Economic Development Grants go to organizations that will help strengthen the
business community of La Quinta. Marketing and Sponsorship Grants go to
organizations that would benefit the City of La Quinta in a marketing capacity.
Individuals are not eligible for funding through the City of La Quinta Grant Program.
Organizations that receive Community Development Block Grants from the City of La
Quinta during the same fiscal year are not eligible for funding through the Community
Services Grant program.
Organizations that have been funded are ineligible for funding for the next fiscal year.
Requests are limited to an amount not to exceed $5,000. A second tier is available for
Economic Development/Marketing requests above $5,000 (submission of a detailed
marketing/media plan is required in connection with these requests).
La Quinta service organizations may request funds to be applied directly to rental fees
for City facilities for consecutive years without the $5,000 funding limit.
Completed grant applications will be initially reviewed by a designated Grant Review
Committee who will then recommend consideration of approved grants to City
Council. For Economic Development/Marketing requests above $5,000, an in depth
review will be conducted by the La Quinta Marketing Committee.
Applications are due three weeks before the scheduled City Council meeting.
Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the
status of their request.
Typed applications are preferred. Incomplete applications will be returned to the
applicant.
Organizations requesting "seed" money are required to obtain matching funds from
other sources in the same fiscal year before Community Service Grant funds will be
released.
For more information on the City of La Quinta Grant program, please contact the
Community Services Department at (760) 777-7090.
85
86
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
BUSINESS ITEM NO.
AGENDA TITLE. APPROVE REDUCTION OF REGULAR CITY COUNCIL MEETINGS TO ONE PER
MONTH DURING AUGUST AND SEPTEMBER 2016 BY CANCELLING REGULAR MEETINGS OF
AUGUST 16 AND SEPTEMBER 6, 2016
RECOMMEDATION
Approve reducing the regular City Council meetings to one per month during August and
September 2016 by cancelling the regular meetings of August 16 and September 6, 2016.
EXECUTIVE SUMMARY
• Council traditionally modifies its meeting schedule during summer months if there
are no known time -sensitive matters requiring Council action.
• Advance notice of cancelled meetings allows Councilmembers, staff and the public
to properly plan for deadlines and workflow.
FISCAL IMPACT
There would be a cost savings consisting of the time and materials associated with
production and delivery of two agenda packets.
BACKGROUND/ANALYSIS
The recommended summer meeting schedule is as follows:
• July 5 regular meeting
• July 19 regular meeting
• August 2 regular meeting
• August 16 CANCELLED
• September 6 CANCELLED
• September 20 regular meeting
Should a pressing situation or matter require Council direction or action before the next
regular meeting, a special meeting will be called.
ALTERNATIVES
Council may select alternate dates for cancelled meetings, cancel only one meeting, cancel
more than two meetings, or cancel no meetings.
Prepared by: Monika Radeva, Deputy City Clerk
Approved by: Susan Maysels, City Clerk
87
88
BUSINESS SESSION ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE: ADOPT REVISED RESOLUTIONS RELATED TO CALLING AN ELECTION FOR A
MEASURE/ORDINANCE ASKING THE CITY'S QUALIFIED ELECTORS TO APPROVE A ONE
PERCENT TRANSACTIONS (SALES) AND USE TAX
RECOMMENDATION
Adopt revised Resolutions Nos. 2016-015, 2016-016, and 2016-017, related to calling an
election for a measure/ordinance asking the City's qualified electors to approve a one
percent (1%) transactions (sales) and use tax.
EXECUTIVE SUMMARY
On May 3, 2016, Council adopted resolutions ordering the submission to the City's
qualified electors a measure/ordinance approving and implementing a 1%
transactions (sales) and use tax at the General Municipal Elections on November 8,
2016.
The Council recommended changes to the ballot question, which have been
incorporated into the attached three resolutions.
Staff made additional changes to the ballot question to include the estimated
amount to be raised annually and the duration of the tax.
The revised resolutions are presented to Council for consideration before
submission to Riverside County for the November 8, 2016 ballot.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
At the May 3, 2016 meeting, the Council discussed the 1% transactions (sales) and use
tax measure/ordinance to be submitted to the City's qualified electors at the General
Municipal Elections on November 8, 2016. The Council recommended changes to the
ballot question language, which were read into the record.
Subsequently, staff further consulted with election officials who advised that while still a
grey area, the ballot language should mirror new State law requirements for voter -
initiated measures, specifically (a) the estimated amount of money to be raised annually
and (b) the rate and duration of the tax. These revisions are designed to increase
transparency. One of the City's guiding principals is transparency; thus staff elected to
89
revise the language of the May 3, 2016 resolutions to include these provisions and submit
new resolutions for Council consideration.
No revisions to the sales tax ordinance are required, but revisions to the three resolutions
containing the ballot question require Council approval. The narrative below presents
both the ballot language the Council approved on May 3rd and the recommended
additions; the recommended additions are the bold text words.
Shall an ordinance providing revenue, which the State cannot be taken by -the
State, to be used locally for police protection; projects such as parks, streets,
landscaping and flood control; programs to attract attracting businesses; a-1214
create jobs; support youth/senior services, including sports/recreation an -d
recreational programs; and preserve preserving property values and quality of life,
be enacted by setting a permanent one percent (1%) transactions (sales) and use
tax, subject to citizen oversight, raising six million dollars annually (estimated),
with all funds dedicated to general City services, programs and projects, be
adopted?
ALTERNATIVES
Council may make additional revisions to the ballot question.
Prepared by: Susan Maysels, City Clerk
Approved by: Frank J. Spevacek, City Manager
90
RESOLUTION NO. 2016 — 015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, ORDERING THE SUBMISSION TO
THE QUALIFIED ELECTORS OF THE CITY OF LA QUINTA A
MEASURE/ORDINANCE APPROVING AND IMPLEMENTING
A ONE PERCENT (1%) TRANSACTIONS AND USE TAX, AT
THE GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2016, AS CALLED BY RESOLUTION
NO. 2016 — 013
WHEREAS, pursuant to the provisions of the laws of the State of California and
the City of La Quinta, a General Municipal Election has been called to be held on
Tuesday, November 8, 2016, pursuant to Resolution No. 2016-013, adopted on May 3,
2016; and
WHEREAS, the City Council also desires to submit to the voters of the City of La
Quinta at that General Municipal Election a measure/ordinance relating to a one
percent (1%) transactions (sales) and use tax.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta,
as follows:
SECTION 1. The City Council, pursuant to Article XIIIC of the Constitution of the State
of California, and Section 400 of the Charter of the City of La Quinta, and its right and
authority, does order to be submitted to the voters at the General Municipal Election
the following measure and question to be known as "The La Quinta Transactions and
Use Tax Ordinance", a measure to maintain La Quinta's quality of life, safety, and vital
City services:
Shall an ordinance providing revenue,
which the State cannot take, used
locally for police protection; projects
such as parks, streets, landscaping and
flood control; programs attracting
businesses; youth/senior services,
including sports/recreation programs;
preserving property values and quality
of life, by setting a permanent 1%
transactions (sales) and use tax,
subject to citizen oversight, raising six
million dollars annually (estimated),
with all funds dedicated to general City
services, programs and projects, be
adopted?
YES
NO
SECTION 2. The complete text of the ordinance to be submitted to the voters is
attached hereto as Exhibit A, which is hereby approved by the City Council. The title of
91
Resolution No. 2016-015
Calling (1%) Transactions and Use Tax Measure at General Municipal Election - November 8, 2016
Adopted: May 17, 2016
Page 2 of 2
the ordinance shall be known as and may be cited as, "The La Quinta Transactions and
Use Tax Ordinance."
SECTION 3. The measure submitted to the voters pursuant to Section 1 of this
resolution shall require adoption by a majority of people voting on the measure.
SECTION 4. In all particulars not recited in this Resolution, the election shall be held
and conducted as provided by law for holding municipal elections.
SECTION 5. Notice of the time and place holding the election is given and the City Clerk
is authorized, instructed and directed to give further or additional notice of the
election, in time, form and manner as required by law.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution and submit
such to the Registrar of Voters for the County of Riverside.
PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of
the City of La Quinta held this 17th day of May, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
ATTEST:
SUSAN MAYSELS, City Clerk
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
92
EXHIBIT A
to RESOLUTION 2016-015
ORDINANCE NO. 540
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, IMPOSING A TRANSACTIONS AND
USE TAX TO BE ADMINISTERED BY THE STATE BOARD OF
EQUALIZATION
THE PEOPLE OF THE CITY OF LA QUINTA, CALIFORNIA, HEREBY ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 3.27 is hereby added to Title 3 of the La Quinta Municipal Code to
read:
Sections:
TRANSACTIONS AND USE TAX
3.27.010 Title and Applicable Territory
3.27.020 Operative Date
3.27.030 Purpose
3.27.040 Contract with State
3.27.050 Transactions Tax Rate
3.27.060 Place of Sale
3.27.070 Use Tax Rate
3.27.080 Adoption of Provisions of State Law
3.27.090 Limitations on Adoption of State Law and Collection of Use
Taxes
3.27.100 Permit Not Required
3.27.110 Exemptions and Exclusions
3.27.120 Amendments
3.27.130 Enjoining Collection Forbidden
3.27.010 Title and Applicable Territory.
This Ordinance shall be known as the La Quinta Transactions and Use Tax Ordinance.
The City of La Quinta hereinafter shall be called "City." This Ordinance shall be
applicable in the incorporated territory of the City.
3.27.020 Operative Date.
"Operative Date" means the first day of the first calendar quarter commencing more
than 110 days after the adoption of this Ordinance, the date of such adoption being as
set forth below.
3.27.030 Purpose.
This Ordinance is adopted to achieve the following, among other purposes, and directs
that the provisions hereof be interpreted in order to accomplish those purposes:
A. To impose a retail transactions and use tax in accordance with the
provisions of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue
93
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 2 of 9
and Taxation Code and Section 7285.9 of Part 1.7 of Division 2 of the Revenue and
Taxation Code, which authorizes the City to adopt this tax ordinance which shall be
operative if a majority of the electors voting on the measure vote to approve the
imposition of the tax at an election called for that purpose.
B. To adopt a retail transactions and use tax ordinance that incorporates
provisions identical to those of the Sales and Use Tax Law of the State of California
insofar as those provisions are not inconsistent with the requirements and limitations
contained in Part 1.6 of Division 2 of the Revenue and Taxation Code.
C. To adopt a retail transactions and use tax ordinance that imposes a tax and
provides a measure therefore that can be administered and collected by the State
Board of Equalization in a manner that adapts itself as fully as practicable to, and
requires the least possible deviation from, the existing statutory and administrative
procedures followed by the State Board of Equalization in administering and collecting
the California State Sales and Use Taxes.
D. To adopt a retail transactions and use tax ordinance that can be
administered in a manner that will be, to the greatest degree possible, consistent with
the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, minimize the
cost of collecting the transactions and use taxes, and at the same time, minimize the
burden of record keeping upon persons subject to taxation under the provisions of this
Ordinance.
3.27.040 Contract with State.
Prior to the operative date, the City shall contract with the State Board of Equalization
to perform all functions incident to the administration and operation of this
transactions and use tax ordinance; provided, that if the City shall not have contracted
with the State Board of Equalization prior to the operative date, it shall nevertheless so
contract and in such a case the operative date shall be the first day of the first
calendar quarter following the execution of such a contract.
3.27.050 Transactions Tax Rate.
For the privilege of selling tangible personal property at retail, a transactions and use
tax is hereby imposed upon all retailers in the incorporated territory of the City at the
rate of One Percent (1%) of the gross receipts of any retailer from the sale of all
tangible personal property sold at retail in said territory on and after the operative
date of this Ordinance.
3.27.060 Place of Sale.
For the purposes of this Ordinance, all retail sales are consummated at the place of
business of the retailer unless the tangible personal property sold is delivered by the
retailer or his agent to an out-of-state destination or to a common carrier for delivery
to an out-of-state destination. The gross receipts from such sales shall include
94
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 3 of 9
delivery charges, when such charges are subject to the state sales and use tax,
regardless of the place to which delivery is made. In the event a retailer has no
permanent place of business in the State or has more than one place of business, the
place or places at which the retail sales are consummated shall be determined under
rules and regulations to be prescribed and adopted by the State Board of Equalization.
3.27.070 Use Tax Rate.
An excise tax is hereby imposed on the storage, use or other consumption in the City
of tangible personal property purchased from any retailer on and after the operative
date of this Ordinance for storage, use or other consumption in said territory at the
rate of One Percent (1%) of the sales price of the property. The sales price shall
include delivery charges when such charges are subject to state sales or use tax
regardless of the place to which delivery is made.
3.27.080 Adoption of Provisions of State Law.
Except as otherwise provided in this Ordinance and except insofar as they are
inconsistent with the provisions of Part 1.6 of Division 2 of the Revenue and Taxation
Code, all of the provisions of Part 1 (commencing with Section 6001) of Division 2 of
the Revenue and Taxation Code are hereby adopted and made a part of this
Ordinance as though fully set forth herein.
3.27.090 Limitations on Adoption of State Law and Collection of Use Taxes.
In adopting the provisions of Part 1 of Division 2 of the Revenue and Taxation Code:
A. Wherever the State of California is named or referred to as the taxing
agency, the name of this City shall be substituted therefor. However, the substitution
shall not be made when:
1. The word "State" is used as a part of the title of the State Controller,
State Treasurer, State Board of Control, State Board of Equalization, State Treasury, or
the Constitution of the State of California;
2. The result of that substitution would require action to be taken by or
against this City or any agency, officer, or employee thereof rather than by or against
the State Board of Equalization, in performing the functions incident to the
administration or operation of this Ordinance.
3. In those sections, including, but not necessarily limited to sections
referring to the exterior boundaries of the State of California, where the result of the
substitution would be to:
a. Provide an exemption from this transactions and use tax with
respect to certain sales, storage, use or other consumption of tangible personal
property which would not otherwise be exempt from this transactions and use tax
while such sales, storage, use or other consumption remain subject to sales and use
tax by the State under the provisions of Part 1 of Division 2 of the Revenue and
Taxation Code, or;
95
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 4 of 9
b. Impose this transactions and use tax with respect to certain sales,
storage, use or other consumption of tangible personal property which would not be
subject to sales and use tax by the state under the said provision of that code.
4. In Sections 6701, 6702 (except in the last sentence thereof), 6711, 6715,
6737, 6797 or 6828 of the Revenue and Taxation Code.
B. The word "City" shall be substituted for the word "State" in the phrase
"retailer engaged in business in this State" in Section 6203 and in the definition of that
phrase in Section 6203.
3.27.100 Permit Not Required.
If a seller's permit has been issued to a retailer under Section 6067 of the Revenue
and Taxation Code, an additional transactor's permit shall not be required by this
Ordinance.
3.27.110 Exemptions and Exclusions.
A. There shall be excluded from the measure of the transactions and use tax
the amount of any sales or use tax imposed by the State of California or by any city,
city and county, or county pursuant to the Bradley -Burns Uniform Local Sales and Use
Tax Law or the amount of any state -administered transactions or use tax.
B. There are exempted from the computation of the amount of transactions
tax the gross receipts from:
1. Sales of tangible personal property, other than fuel or petroleum
products, to operators of aircraft to be used or consumed principally outside the
county in which the sale is made and directly and exclusively in the use of such
aircraft as common carriers of persons or property under the authority of the laws of
this State, the United States, or any foreign government.
2. Sales of property to be used outside the City which is shipped to a point
outside the City, pursuant to the contract of sale, by delivery to such point by the
retailer or his/her agent, or by delivery by the retailer to a carrier for shipment to a
consignee at such point. For the purposes of this paragraph, delivery to a point
outside the City shall be satisfied:
a. With respect to vehicles (other than commercial vehicles) subject
to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of
the Vehicle Code, aircraft licensed in compliance with Section 21411 of the Public
Utilities Code, and undocumented vessels registered under Division 3.5 (commencing
with Section 9840) of the Vehicle Code by registration to an out -of -City address and by
a declaration under penalty of perjury, signed by the buyer, stating that such address
is, in fact, his/her principal place of residence; and
b. With respect to commercial vehicles, by registration to a place of
business out -of -City and declaration under penalty of perjury, signed by the buyer,
that the vehicle will be operated from that address.
96
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 5 of 9
3. The sale of tangible personal property if the seller is obligated to furnish
the property for a fixed price pursuant to a contract entered into prior to the operative
date of this Ordinance.
4. A lease of tangible personal property which is a continuing sale of such
property, for any period of time for which the lessor is obligated to lease the property
for an amount fixed by the lease prior to the operative date of this Ordinance.
5. For the purposes of subparagraphs (3) and (4) of this section, the sale or
lease of tangible personal property shall be deemed not to be obligated pursuant to a
contract or lease for any period of time for which any party to the contract or lease
has the unconditional right to terminate the contract or lease upon notice, whether or
not such right is exercised.
C. There are exempted from the use tax imposed by this Ordinance, the
storage, use or other consumption in this City of tangible personal property:
1. The gross receipts from the sale of which have been subject to a
transactions tax under any state -administered transactions and use tax ordinance.
2. Other than fuel or petroleum products purchased by operators of aircraft
and used or consumed by such operators directly and exclusively in the use of such
aircraft as common carriers of persons or property for hire or compensation under a
certificate of public convenience and necessity issued pursuant to the laws of this
State, the United States, or any foreign government. This exemption is in addition to
the exemptions provided in Sections 6366 and 6366.1 of the Revenue and Taxation
Code of the State of California.
3. If the purchaser is obligated to purchase the property for a fixed price
pursuant to a contract entered into prior to the operative date of this Ordinance.
4. If the possession of, or the exercise of any right or power over, the
tangible personal property arises under a lease which is a continuing purchase of such
property for any period of time for which the lessee is obligated to lease the property
for an amount fixed by a lease prior to the operative date of this Ordinance.
5. For the purposes of subparagraphs (3) and (4) of this section, storage,
use, or other consumption, or possession of, or exercise of any right or power over,
tangible personal property shall be deemed not to be obligated pursuant to a contract
or lease for any period of time for which any party to the contract or lease has the
unconditional right to terminate the contract or lease upon notice, whether or not
such right is exercised.
6. Except as provided in subparagraph (7), a retailer engaged in business in
the City shall not be required to collect use tax from the purchaser of tangible
personal property, unless the retailer ships or delivers the property into the City or
participates within the City in making the sale of the property, including, but not
limited to, soliciting or receiving the order, either directly or indirectly, at a place of
business of the retailer in the City or through any representative, agent, canvasser,
solicitor, subsidiary, or person in the City under the authority of the retailer.
7. "A retailer engaged in business in the City" shall also include any retailer
of any of the following: vehicles subject to registration pursuant to Chapter 1
97
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 6 of 9
(commencing with Section 4000) of Division 3 of the Vehicle Code, aircraft licensed in
compliance with Section 21411 of the Public Utilities Code, or undocumented vessels
registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code.
That retailer shall be required to collect use tax from any purchaser who registers or
licenses the vehicle, vessel, or aircraft at an address in the City.
D. Any person subject to use tax under this Ordinance may credit against that
tax any transactions tax or reimbursement for transactions tax paid to a district
imposing, or retailer liable for a transactions tax pursuant to Part 1.6 of Division 2 of
the Revenue and Taxation Code with respect to the sale to the person of the property
the storage, use or other consumption of which is subject to the use tax.
3.27.120 Amendments.
All amendments subsequent to the effective date of this Ordinance to Part 1 of Division
2 of the Revenue and Taxation Code relating to sales and use taxes and which are not
inconsistent with Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code,
and all amendments to Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation
Code, shall automatically become a part of this Ordinance, provided however, that no
such amendment shall operate so as to affect the rate, duration or receipt of revenues
by the City for the transactions and use tax imposed by this Ordinance.
3.27.130 Enjoining Collection Forbidden.
No injunction or writ of mandate or other legal or equitable process shall issue in any
suit, action or proceeding in any court against the State or the City, or against any
officer of the State or the City, to prevent or enjoin the collection under this Ordinance,
or Part 1.6 of Division 2 of the Revenue and Taxation Code, of any tax or any amount
of tax required to be collected.
SECTION 2. CITIZEN OVERSIGHT. After this Ordinance becomes effective, the City
Council for the City of La Quinta, at an open and public regular or special meeting,
shall adopt a resolution that establishes a process to ensure that the revenue received
by the one percent (1%) transactions and use tax imposed under this Ordinance will
be subject to annual review by an independent citizen oversight committee, and will
remain used for the provision of services, programs and capital projects in the City of
La Quinta.
SECTION 3. SEVERABILITY. If any provision of this Ordinance or the application
thereof to any person or circumstance is held invalid, the remainder of this Ordinance
and the application of such provision to other persons or circumstances shall not be
affected thereby.
SECTION 4. EFFECTIVE DATE. This Ordinance shall become effective only upon
adoption by a majority of the people voting on the measure to adopt this Ordinance at
the general municipal election on November 8, 2016. This Ordinance shall be
98
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 7 of 9
considered as adopted upon the date that the vote on this Ordinance is declared by
the City Council for the City of La Quinta, and shall go into effect 10 days after that
date.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City
Council held this day of May, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
99
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 8 of 9
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the
foregoing to be a full, true, and correct copy of Ordinance No. 540 which was
introduced at a regular meeting on the 3rd day of May, 2016, and was adopted at a
regular meeting held on the day of May, 2016, not being less than 5 days after the
date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the
City of La Quinta as specified in the Rules of Procedure adopted by City Council
Resolution No. 2014-013.
SUSAN MAYSELS, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that
the foregoing ordinance was posted on , pursuant to Council
Resolution.
SUSAN MAYSELS, City Clerk
City of La Quinta, California
100
Exhibit A to Council Resolution 2016-015
Ordinance No. 540
Add Chapter 3.27 to Title 3 - Revenue and Finance Imposing 1% Transactions and Use Tax
Adopted:
Page 9 of 9
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that
Ordinance No. 540, is a full, true, and correct copy, and was adopted by a majority
vote of the people of the City of La Quinta, California, who voted on the measure for
the adoption of said ordinance, at the Regular Municipal Election held the 8th day of
November, 2016, as appears by the official returns of said election, and the Statement
of Votes Cast as declared by the City Council of the City of La Quinta, Resolution No.
2016-, adopted on , 2016.
Attest:
SUSAN MAYSELS, CITY CLERK
101
102
RESOLUTION NO. 2016 — 016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, SETTING PRIORITIES FOR FILING
WRITTEN ARGUMENTS AND PROVIDING FOR THE FILING
OF REBUTTAL ARGUMENTS REGARDING A CITY
MEASURE/ORDINANCE FOR A ONE PERCENT (1%)
TRANSACTIONS AND USE TAX, AT THE GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 8, 2016, AND DIRECTING THE CITY ATTORNEY
TO PREPARE AN IMPARTIAL ANALYSIS
WHEREAS, pursuant to the provisions of the laws of the State of California and
the City of La Quinta, a General Municipal Election has been called to be held on
Tuesday, November 8, 2016, pursuant to Resolution No. 2016-013, adopted on May 3,
2016; and
WHEREAS, the City Council also desires to submit to the voters of the City of La
Quinta at that General Municipal Election a measure/ordinance relating to a one
percent (1%) transactions (sales) and use tax, with the following measure and
question (the "measure") to be known as "The La Quinta Transactions and Use Tax
Ordinance", a measure to maintain La Quinta's quality of life, safety, and vital City
services:
Shall an ordinance providing revenue,
which the State cannot take, used
locally for police protection; projects
such as parks, streets, landscaping and
flood control; programs attracting
businesses; youth/senior services,
including sports/recreation programs;
preserving property values and quality
of life, by setting a permanent 1%
transactions (sales) and use tax, subject
to citizen oversight, raising six million
dollars annually (estimated), with all
funds dedicated to general City services,
programs and projects, be adopted?
YES
NO
WHEREAS, Article 4, Chapter 3, Division 9 of the California Elections Code
provides for the filing of written arguments and rebuttal arguments for City measures
submitted at municipal elections.
103
Resolution No. 2016-016
Transactions and Use Tax Ordinance - Arguments/Rebuttals
Adopted: May 17, 2016
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta,
as follows:
SECTION 1, The City Council authorizes the City Council collectively, or any member or
members of the City Council authorized by the full Council, or any individual voter who
is eligible to vote on the measure, or bona fide association of citizens, or any
combination of voters and associations, to file a written argument in Favor OR Against
the measure, accompanied by the printed name(s) and signature(s) of the person(s)
submitting it, or if submitted on behalf of an organization, the name of the
organization, and the printed name and signature of at least one of its principal
officers, in accordance with Article 4, Chapter 3, Division 9 of the California Elections
Code, and to change or withdraw the argument until and including the date fixed by
the City Clerk, after which no arguments for or against the measure may be submitted
to the City Clerk. No argument shall exceed 300 words in length, and no more than
five signatures shall appear on any argument.
SECTION 2. Pursuant to Section 9285 of the California Elections Code, when the City
Clerk has selected the arguments for and against the measure, which will be printed
and distributed to the voters, the City Clerk shall send copies of the argument in favor
of the measure to the authors of the argument against, and copies of the argument
against to the authors in favor. The authors may prepare and submit rebuttal
arguments not exceeding 250 words. The rebuttal arguments shall be filed with the
City Clerk, accompanied by the printed names) and signature(s) of the person(s)
submitting it, or if submitted on behalf of an organization, the name of the
organization, and the printed name and signature of at least one of its principal
officers, not more than 10 days after the final date for filing direct arguments. On the
ballot, each rebuttal argument shall immediately follow the direct argument which it
seeks to rebut, and no more than five signatures shall appear on any rebuttal
argument.
SECTION 3. Any written argument or rebuttal argument filed with the City Clerk shall
be accompanied by the Statement of the Author Form required by Section 9600 of the
California Elections Code. The City Clerk shall provide such form upon request.
SECTION 4. If more than one argument for or more than one argument against the
measure is submitted to the City Clerk within the time prescribed, the City Clerk shall
select one of the arguments in favor and one of the arguments against the measure
for printing and distribution to the voters in accordance with the priority set forth in
Section 9287 of the California Elections Code.
SECTION 5. The City Council directs the City Clerk to transmit a copy of the measure to
the City Attorney. The City Attorney shall prepare an impartial analysis of the measure,
not to exceed 500 words, showing the effect of the measure on the existing law and
104
Resolution No. 2016-016
Transactions and Use Tax Ordinance - Arguments/Rebuttals
Adopted: May 17, 2016
Page 3 of 3
the operation of the measure. The impartial analysis shall be filed by the date set by
the City Clerk for the filing of primary arguments.
SECTION 6. The City Clerk shall print, or cause to be printed, in the Official Sample
Ballot, the entire text of the arguments for or against the measure, and the rebuttal
arguments, in uniform type, style and spacing.
PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of
the City of La Quinta held this 17th day of May, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta
(AGENCY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta
105
106
RESOLUTION NO. 2016 — 017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, REQUESTING THAT THE BOARD OF
SUPERVISORS OF THE COUNTY OF RIVERSIDE,
CALIFORNIA CONSOLIDATE WITH THE GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 8, 2016, AND THE STATEWIDE GENERAL
ELECTION TO BE HELD ON THAT DATE, A
MEASURE/ORDINANCE TO BE SUBMITTED TO THE
QUALIFIED ELECTORS OF THE CITY OF LA QUINTA
APPROVING AND IMPLEMENTING A ONE PERCENT (1%)
TRANSACTIONS AND USE TAX
WHEREAS, pursuant to the provisions of the laws of the State of California and
the City of La Quinta, a General Municipal Election has been called to be held on
Tuesday, November 8, 2016, pursuant to Resolution No. 2016-013, adopted on May 3,
2016; and
WHEREAS, the City Council also desires to submit to the voters of the City of La
Quinta at that General Municipal Election a measure/ordinance relating to a one
percent (1%) transactions (sales) and use tax; and
WHEREAS, pursuant to Resolution No. 2016-014, adopted by the City Council on
May 3, 2016, the City of La Quinta has requested that the General Municipal Election
be consolidated with the statewide General Election to be held on the same date and
that within the City of La Quinta, the precincts, polling places and election officers of
the two elections, and that the election department of the County of Riverside canvass
the returns of the General Municipal Election and that election be held in all respects
as if there were only one election; and
WHEREAS, it is desirable that, in addition to the consolidation of the General
Municipal Election with the statewide General Election for purposes set forth in
Resolution No. 2016-014, that a measure/ordinance to be submitted to the qualified
electors of the City of La Quinta for approving and implementing a one percent (1%)
transactions and use tax similarly be consolidated with that same election.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. That pursuant to the requirements of §10403 of the Elections Code, the
Board of Supervisors of the County of Riverside is hereby requested, in addition to the
consolidation request set forth in Resolution No. 2016-014, to consent and agree to
the consolidation of a General Municipal Election with the Statewide General Election
107
Resolution No. 2016-017
Consolidation of (1%) Transactions and Use Tax Measure at General Municipal Election with County of Riverside - November 8, 2016
Adopted: May 17, 2016
Page 2 of 3
on Tuesday, November 8, 2016, for the purpose of submitting to the qualified electors
of the City of La Quinta a measure/ordinance approving and implementing a one
percent (1%) transactions and use tax to be known as "The La Quinta Transactions
and Use Tax Ordinance", a measure to maintain La Quinta's quality of life, safety, and
vital City services. The exact form of the measure and question to be submitted to the
voters at the General Municipal Election is the following:
Shall an ordinance providing revenue,
which the State cannot take, used
locally for police protection; projects
such as parks, streets, landscaping and
flood control; programs attracting
businesses; youth/senior services,
including sports/recreation programs;
preserving property values and quality
of life, by setting a permanent 1%
transactions (sales) and use tax, subject
to citizen oversight, raising six million
dollars annually (estimated), with all
funds dedicated to general City services,
programs and projects, be adopted?
YES
NO
SECTION 2. That the county election department is authorized to canvass the returns
of the General Municipal Election. The election shall be held in all respects as if there
were only one election, and only one form of ballot shall be used.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the
county elections department to take any and all steps necessary for the holding of the
consolidated election.
SECTION 4. That the City of La Quinta recognizes that additional costs will be
incurred by the County by reason of this consolidation and agrees to reimburse the
County for any costs.
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this
resolution with the Board of Supervisors and the county election department of the
County of Riverside.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this
resolution and enter it into the permanent record of resolutions.
PASSED, APPROVED and ADOPTED this 17th day of May, 2016 by the following
108
Resolution No. 2016-017
Consolidation of (1%) Transactions and Use Tax Measure at General Municipal Election with County of Riverside - November 8, 2016
Adopted: May 17, 2016
Page 3 of 3
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
109
110
BUSINESS ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE DRAFT IMPARTIAL ANALYSIS BY CITY ATTORNEY FOR
ONE -PERCENT TRANSACTIONS (SALES) AND USE TAX MEASURE
RECOMMENDATION
Receive and file the draft impartial analysis prepared by the City Attorney for the 1%
transactions (sales) and use tax measure.
EXECUTIVE SUMMARY
Council will be adopting resolutions to submit to the City's qualified electors a
measure/ordinance approving and implementing a 1% transactions (sales) and use
tax at the General Municipal Election on November 8, 2016.
One Resolution sets priorities for filing written arguments and rebuttal arguments,
and directs the City Attorney to prepare an impartial analysis, regarding the
transactions and use tax measure/ordinance.
The city attorney's analysis of a ballot measure must be impartial and as such may
not be amended by the City Council. For informational purposes, however, the draft
impartial analysis is provided (Attachment 1).
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
Under State law, a city may impose or increase a transactions and use tax for general
purposes if an ordinance is approved by two-thirds majority vote of a city council and a
simple majority vote of the city's qualified electors.
The City Council will be adopting three ballot measure resolutions to: 1) order the ballot
measure submitted to the City's voters, 2) set priorities for submitting supporting
arguments and rebuttals, and require the City Attorney to prepare an impartial analysis,
and 3) request the County to consolidate the ballot measure with other ballot items for the
November 8, 2016, General Municipal Elections.
If directed to prepare an impartial analysis by a city council, a city attorney must show the
effect of the proposed measure on existing law and the operation of the measure in 500
words or less. The analysis will be printed preceding the arguments for and against the
measure in the ballot pamphlet.
111
The City Attorney has prepared the draft impartial analysis, which will be submitted to the
Riverside County Registrar of Voters in accordance with State law. While the City Attorney
does not anticipate substantive revisions to the draft impartial analysis, there may need to
be modifications to the impartial analysis prior to the deadline for its submittal to the
County Registrar. As Council must remain neutral, the inclusion of the impartial analysis is
for informational purposes only.
ALTERNATIVES
As this is a receive -and -file item, staff does not recommend any alternatives.
Prepared by: William H. Ihrke, City Attorney
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Draft Impartial Analysis by City Attorney for 1% Transactions
(Sales) and Use Tax Ballot Measure
112
ATTACHMENT 1
DRAFT IMPARTIAL ANALYSIS BY CITY ATTORNEY
MEASURE
City of La Quinta
Ballot Measure Approving a City -Based One Percent (1%) Transactions (Sales) and Use
Tax To Provide Funding for General City Services, Programs and Projects
The City Council of the City of La Quinta has placed a One Percent (1%) Transactions (Sales)
and Use Tax measure (Measure) on the November 8, 2016 ballot to ask the City's voters to
approve an ordinance that would enact a City -based one percent (1%) sales tax (officially
called a "transactions and use" tax). If approved, the tax would add one cent to the price of
an item that costs one dollar. Sales taxes are levied on the sale or use of tangible personal
property sold at retail. Retailers collect the tax at the time of sale and remit the funds to the
State Board of Equalization, which distributes the tax.
The current tax on retail sales in La Quinta is 8% of a purchase price. The City, however,
receives only 1% of this 8%. The remainder goes to the State (6.25%) and Riverside County
and Riverside County Transportation Commission (collectively, 0.75%). This Measure, if
approved by the City's voters, would authorize an additional City -based 1% sales tax, which
would increase the total sales tax rate on retail sales in La Quinta from 8% to 9%.
All revenue generated by this Measure would be protected from being diverted away from
the City and its services, programs and projects pursuant to Article XIII, Section 24(b) of the
California Constitution, which provides, "The [State] Legislature may not reallocate, transfer,
borrow, appropriate, restrict the use of, or otherwise use the proceeds of any tax imposed or
levied by a local government solely for the local government's purposes." A January 2016
final report from a 14 -member volunteer advisory committee estimated six million dollars
annually could be raised if the Measure is approved, but actual amounts raised may vary.
All revenue generated by this Measure would go to the City's general fund and would be
available for expenditure for any and all services, programs and projects funded by the City,
including police protection; projects such as parks, streets, landscaping and flood control;
programs attracting businesses; youth/senior services, including sports/recreation programs;
and preserving property values and quality of life. Because this Measure does not limit the
use of tax revenue, under State law it is considered a "general tax," not a "special tax" that
restricts funds to a specific purpose. The permanent 1% sales tax proposed under this
Measure would be subject to annual review by an independent citizen oversight committee.
A "Yes" vote is in favor of adopting the City -based 1% sales tax under this Measure. A "No"
vote is against adopting the City -based 1% sales tax under this Measure. If a simple majority
of voters vote "Yes," then this Measure will be approved and the ordinance authorizing the
City -based 1% sales tax will be adopted.
Dated: , 2016
William H. Ihrke, City Attorney
The above statement is an impartial analysis of the Measure. If you desire a copy of the
ordinance or Measure, please call the election official's office at (760) 777-7123 and a copy
will be mailed at no cost to you.
113
114
BUSINESS SESSION ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE. APPROVE SILVERROCK RESORT 2016/17 ANNUAL PLAN WHICH INCLUDES
THE PURCHASE OF NEW MAINTENANCE EQUIPMENT FROM THE SILVERROCK CAPITAL
RESERVES
RECOMMENDATION
Approve the SilverRock Resort 2016/17 Annual Plan and equipment purchase as
submitted by Landmark Golf Management LLC.
EXECUTIVE SUMMARY
• Landmark Golf Management LLC (Landmark) manages the SilverRock Resort golf
course and provides an annual plan, which is presented to City Council for review,
recommendations, and approval.
• The SilverRock 2016/17 Annual Plan (Plan) (Attachment 1) reflects the projected
number of rounds, revenues and operations costs.
• Landmark is recommending the purchase of long-term use maintenance
equipment from available funds in the SilverRock Capital Reserves.
• In June 2016, the back nine holes are scheduled to close in order to
re -construct specific areas of the course for the future hotel development. The
projected loss of revenue during re -construction is included in the Plan.
FISCAL IMPAC w
The projected amount for operating expenses is $3,677,085, and projected revenue is
$3,448,861. Additionally, there are City expenditures for contract oversight and for
property outside of the golf management agreement. These expenditures will be
presented to City Council during the budget approval in June 2016.
Currently, the SilverRock Capital Reserves has a balance of $350,587. Landmark is
recommending the purchase of long-term use maintenance equipment (10+ years) for
$159,779 from Capital Reserves, and the remaining short-term use maintenance
equipment (up to 5 years) to be leased for an additional $30,000 annually as an
operations expense.
The food and beverage service at SilverRock is managed under a separate license
agreement between Landmark and the City and is not included in the Plan.
115
BACKGROUND/ANALYSIS
In July 2012 the City entered into a new Golf Course Management Agreement with
Landmark. The Agreement requires an annual plan for golf course operations. The Plan
not only provides projected annual revenues and expenses for the fiscal year, but also
details department costs, staffing and service levels. The 2016 Plan forecasts a revenue
reduction of $228,224 due to closing the back nine holes; the hotel developer (SilverRock
Development Company) will be realigning these holes to accommodate the luxury hotel.
The assumptions in the attached Plan include:
• 42,157 rounds of play; the average projected revenue is $81.08 per round, based
on the total revenue (less food and beverage) divided by the total rounds. The
average green fee is $70.46. The difference between revenue per round and the
average green fee is the additional revenue generated from merchandise sales,
range revenue, and lesson revenue. Food and beverage revenue is not included;
• Additional $22,000 for increased Coachella Valley Water District canal water rates;
• A two percent capital reserve of $59,405 set aside for future golf course equipment
and improvements (per the Management Agreement), and additional
maintenance equipment lease payments of $30,000 annually; and
• An increase of the management fee from $96,000 to $103,836 (per the
Management Agreement).
The proposed advertising budget is $231,177. The marketing budget is listed on page 16,
and the marketing narrative is located on pages 20 and 21. SilverRock is being promoted
as a premier golf destination in the Coachella Valley via the internet, newspapers,
magazines, directories, television, and radio. A new addition to the marketing budget is
FootGolf. This summer, Landmark would like to promote a Footgolf course on the front
nine to test its success and functionality. Depending upon interest, this activity may be
continued in the late afternoons during the season (such as the "Walk the Rock"
program). This would be another revenue source and does not interfere with traditional
golf play.
ALTERNATIVES
Approve the annual plan with modifications
Prepared by: Steve Howlett, Facilities Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. SilverRock Resort - Arnold Palmer Classic Golf Course - 2016/17
Annual Plan
116
SI LVERROCK®
RESORT
SilverRock Resort -Arnold Palmer Classic Course
2016-2017 ANNUAL PLAN
Prepared For:
City of La Quinta
SilverRock Resort
Prepared By:
Landmark Golf Management
Submitted:
May 10, 2016
117
SILVERROCK RESORT
Annual Plan
Fiscal Year 2016-2017
Table of Contents
Part I -Project Overview
Project Fact Sheet 1
Mission Statement 2
Philosophy Statement 3
Organizational Chart 4
Key Employee Staffing 5
Part II -Assumptions
2016-2016 Assumptions 6, 7, 8
Part III -Operational Financial Projections
2016-2017 Consolidated Income Statement 9
Part IV -Department Detail
Golf Rounds and Revenue 10
Golf Shop / Merchandise 11
Carts, Bagroom & Range 12
Course Services 13
Golf Course Maintenance 14, 15
General & Administrative 16
Marketing 17
Clubhouse 18
Miscellaneous 19
Part V -Food and Beverage
Department Detail 20
Part VI -Other
Marketing Narrative Plan 21, 22
2016-2017 Golf Rates 23
Attachment 1 (Course Maintenance Equip) 24
118
5 SILVERROCK°
RESORT
ESORT E S O R T
PROJECT FACT SHEET
COURSE NAME SilverRock Resort -Arnold Palmer Classic Course
ADDRESS 79-179 Ahmanson Lane, La Quinta, Ca. 92253
TELEPHONE 1-888-600-7272
1-760-777-8884
WEBSITE
MANAGEMENT
WWW. SI LVERROCK.ORG
Randy Duncan, PGA, Director of Golf / General Manager
Scott Werline, Golf Course Superintendent
COURSE YARDAGE SILVER 7,578 PAR 72
GOLD 7,146 PAR 72
BLUE 6,658 PAR 72
WHITE 5,984 PAR 72
GREEN 5,320 PAR 72
RED 4,884 PAR 72
GRASS TYPES
GREENS: TIF DWARF
FAIRWAY / TEES: TIF SPORT / 419
ROUGHS: TIF SPORT / 419
OWNER CITY OF LA QUINTA
MANAGED BY LANDMARK GOLF MANAGEMENT, LLC
74-947 HIGHWAY 111, SUITE 200
INDIAN WELLS, CA 92210
PHONE: (760) 776-6688
DATE COURSE OPENED February 14, 2005
119
SILVERROCK RESORT
Annual Plan
Fiscal Year 2016-2017
Mission Statement
"TO BE THE BEST"
"TO HAVE THE BEST GOLF FACILITIES"
"TO HAVE THE BEST GOLF COURSE CONDITIONS"
"TO PROVIDE THE BEST SERVICE"
SilverRock Resort is dedicated to providing the finest public golf
experience. All Staff Members of the facility play an important role
in our Mission. Staff is supported through training and resources to
ensure success. SilverRock Resort aspires to represent ownership and
management with the highest standard of service in the Golf/Resort
Industry and produce superior golf course conditions to meet and
exceed the goals.
Goals and Objectives: To support our Mission Statement and to
achieve the projected Annual Plan; SilverRock Resort will pursue the
following goals and objectives:
• To hire and train staff members that will provide a high standard
of guest services and maintain the highest level of course
conditions
• To maintain and pursue an aggressive Marketing Plan that
benefits/acknowledges the La Quinta Residents, local residents,
avid tourist golfers and golfing public
• To have each Department operate within their annual budget
allowing SilverRock Resort to reach the net operating goals
120
SILVERROCK RESORT
Annual Plan
Fiscal Year 2016-2017
PHILOSOPHY STATEMENT
After eleven and a half years of operations, an Annual Plan
accommodated the operational start-up through and including
grow -in, final construction of the Arnold Palmer Classic Course, a
notable Grand Opening Celebration and four successful years as
one of the home courses of the Bob Hope Classic. As the 2016-2017
Annual Plan is implemented, focus will continue to be on
broadening the awareness, marketability and noteworthiness of
SilverRock Resort's Arnold Palmer Classic Course, golf facilities and
amenities.
The philosophy that Landmark Golf Management perpetuates at
SilverRock Resort is: an operation that allows management to utilize
golf industry best -practices in accommodating market-driven
demands as market shifts may occur. Each golf course facility has
its own personality and characteristics; therefore, each golf
operation is unique to some degree and should be managed with
personality and characteristics taken into consideration. Golf
operators that adjust procedures to short and long term market and
industry fluctuations are better suited to maximize opportunities.
In this upcoming twelve months of operations, Landmark Golf
Management will put forth every effort to best position SilverRock
Resort as a place to frequent in the eyes and minds of the influential
decision makers in the world of golf.
BRAND PROMISE
Discover the mystique of SilverRock Resort, the crown
jewel of La Quinta and its golf legacy. Rich in both
history and legend, the majestic Santa Rosa Mountains
frame an unwavering commitment to an exceptional
experience at SilverRock Resort.
Our Promise: Exceptional in All, For All, Always.
121
2016-2017 Annual Plan
City of La Quinta
City Council & Staff
City Manager
Facilities Department
Director
Landmark Golf Management
Management Team
SilverRock Resort Golf Club
General Mgr. / Director of Golf
Golf Shop
Head Golf Professional
Golf Course Maintenance
Superintendent
Asst. Golf Professionals
Golf Shop Buyer
Sales Associates
Guest / Outs'de Service
Outside Services Manager
Carts/Bag Room
Rangers
J
Accounting
Controller / Human Resources
Asst. Superintendent
Mechanic(s)
Irrigation Technician
Spray Technician
Greenskeeper(s)
Administrative Asst.
Food & Beverage
F&B Manager
Admin. Asst.
To Controller & GM
Marketing & Sales
Tournament Sales Manager
Restaurant
122
Key Employee Staffing
2016-2017 ANNUAL PLAN
RUN DATE: 27-Apr-Ifi
PREPARED BY: Landmark Golf Management
DEPARTMENT SUMMARY
JUL.
AUG.
SEP.
OCT.
NOV.
DEC.
JAN. J FEB. 1 MAR. 1 APR.
MAY
JUN.
GOLF OPERATION OUTSIDE SERVICES
OUTSIDE SERVICES MANAGER (FULL TIME)
OUTSIDE SERVICES SUPERVISORS (FULL-TIME)
DRIVING RANGE (PART-TIME)
CART/BAGNALET/BAG DROP (FULL-TIME)
CART/BAGNALET/BAG DROP (PART-TIME)
SHUTTLE DRIVER (PART-TIME)
GOLF SHOP
HEAD GOLF PROFESSIONAL (FULL TIME)
1ST ASSISTANT PROFESSIONAL (FULL TIME)
MERCHANDISER (FULL TIME)
ASSISTANT PROFESSIONAL (FULL TIME)
SALES CLERKS (FULL TIME)
SALES CLERKS (PART TIME)
4
1
1
1
4
0
0
4
0
0
4
2
4
2
2
1
1
1
4
2
2
1
1
2
4
2
2
1
1
2
4
2
2
1
1
2
4
2
2
1
1
2
4
2
2
4
0
4
7 7 7 9 11 11 12 12 12 12 8 8
2
1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2 2
1 1 2 2 2 2 2 2 2 2 2
1 1 1 1 1 1 1 0
6 6 6 8 8 8 8 8 8 8 8 7
COURSE SERVICES
STARTERS (PART TIME) 3 3 3 3 3 3 3 3 3 3 3 3
RANGER/MARSHALS (PART TIME) 0 0 0 0 2 4 4 4 4 4 0 0
3 3 3 3 5 7 7 7 7 7 3 3
GOLF COURSE MAINTENANCE
SUPERINTENDENT (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
ASST SUPERINTENDENT (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
FOREMAN/SPRAY TECHNICIAN (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
HEAD MECHANIC / FACILITY MANAGER (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
ASST MECHANIC (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
HEAD IRRIGATOR (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
ASST IRRIGATOR (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
GREENKEEPERS (FULL TIME) 17 17 17 17 17 17 17 17 17 17 17 17
ADMINISTRATIVE ASSISTANT (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
TOTAL TURF & ADMIN STAFF 25 25 25 25 25 25 25 25 25 25 25 25
LANDSCAPE MAINTENANCE
FOREMAN (FULL TIME)1 1 1 1 1 1 1 1 1 1 1 1
IRRIGATOR (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
LANDSCAPERS (FULL TIME) 6 6 6 6 6 6 6 6 6 6 6 6
TOTAL LANDSCAPE CREW 8
TOTAL COURSE MAINTENANCE STAFF 33
8 8 8 8 8 8 8 8 8 8 8
33 33 33 33 33 33 33 33 33 33 33
FOOD & BEVERAGE
F& B MANAGER/SUPERVISOR (FULL TIME) 1 1 1 1 1 1 11 1
CHEF (FULL TIME) 1 1 1 1 1 1 1 1 1 1
COOK (FULL TIME) 1 1 1 1 1 1 1 1 1 1
PREP COOK (FULL TIME) 1 1 1 1 1 1 1 1 1 1
LEAD SERVER (FULL-TIME) 1 1 1 1 1 1 1 1 1 1
F & B WAIT/BEVERAGE CART/HALF(FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1
F & B WAIT/BEVERAGE CART/HALF(PART TIME) 2 2 2 3 3 3 3 3 3 3 3 2
BUSER / DISHWASHER (PART TIME) 1 1 1 1 1 1 1 1 1 1
9 9 9 10 10
10 10 10 10 10 10 9
G&A
DIRECTOR OF GOLF/GM (FULL TIME) 1 1
CLUB CONTROLLER (FULL TIME) 1 1
ADMINISTRATIVE ASSISTANT (FULL TIME) 1 1 1
MARKETING/TOURNAMENT
TOURNAMENT SALES / GROUP COORDINATOR (FULL TIME)
3
3 3 3 3 3 3 3 3 3 3
TOTAL EMPLOYEES 62 62 62 67 71 73 74 74 74 74 66 64
123
SILVERROCK RESORT
2016-2017 ANNUAL PLAN
2016-2017 Assumptions
Revenue
Back 9 Modifications
Beginning June 1,- 2016, it is assumed that the back 9 at SilverRock Resort will be closed
through October 2016 so that work can be carried out in preparation of the future hotel that
will be positioned on what is the current 18th hole. This work includes; adding a par 3 and
modifying four holes including the repositioning of three greens. The back 9 closure will have
a negative impact on revenues as only the front 9 will remain open during this period of time.
Green Fees:
A green fee includes golf cart and warm-up range balls. A combination of the various green
fee rates and green fee mix of Regular, Twilight, and Resident play is anticipated to yield an
average rate of $70.46 per round on an annualized basis. The green fee rates for the 2016-2017
fiscal year are projected to remain consistent with last year. Green fees will continue to be
based on dynamic pricing and course utilization levels will dictate green fee rates.
It is assumed in this Annual Plan that Resident's Guests will continue to be offered a discount as
accompanied guests of La Quinta Resident card holders. The Resident Guest rate represents
a 30% discount on the prevailing posted rates and follows similar booking procedures as
extended to a La Quinta Resident card holder; booking three (3) days in advance.
It is also assumed the overseeding dates will be October 10 through November 8, 2016.
Annually overseeding reduces revenues during these dates which is taken into consideration in
these projections with the course being closed these dates. It is also projected that
aerification will occur in August 2016 and June of 2017 which reduces revenue for 3-5 days
with each of these two (2) aerification cycles.
Greens Fee Mix: Through proper marketing, yield management, and limited advanced
Resident bookings the projected mix of green fees is: 30% Resident, 25% Public, 10% Public
Twilight, & 35% Other (tournaments, wholesalers, juniors, resident guests, replays and discounts).
Miscellaneous and Other Revenue: Based on $4.41 per round. This consists of golf club rentals,
golf club repairs, handicap fees, driving range fees, rider fees, 15 % of golf lessons and
Independent Contractor's Fees (Teaching Professionals).
Driving range fee will be increased on July 1, 2016 from $10 per hour to $15 per hour for non-
residents. This would increase driving range revenue approximately $10,000 per year.
Golf Shop Merchandise: Based on retail sales of $6.22 per round.
SILVERROCK RESORT
2016-2017 ANNUAL PLAN
Resident Card Fees: Annual Revenues of $165,300 are based on selling 1,102 La Quinta
Resident Cards for the 2016-2017 Fiscal Year. This is consistent with prior year fees.
Cost of Goods Sold
Merchandise 55
Food & Beverage 33
Expenses
Golf Carts, Bag Room, and Driving Range: Includes outside service, valet, bag room, and
driving range staff plus supplies and operating expense for this department. Last years
mandated minimum wage increase has already been factored into this annual plan labor
costs.
Golf Shop: Includes golf professionals, merchandising sales staff, receiving staff and golf shop
operational expenses. There are no projected employee compensation increases for this
department in the 2016-2017 Annual Plan. Employee reimbursement to eligible golf staff
members (Director of Golf, Head Golf Professional and Assistant Golf Professionals) has been
budgeted and use not to exceed an annual total of $3,690 for PGA of America training,
education and travel expenses as approved by the Director of Golf / General Manager
throughout the 2016-2017 fiscal year.
Course Services: Includes course service staff consisting of course rangers/starters and related
department supplies and materials.
Golf Course Maintenance: Includes compensation and payroll related costs for Golf Course
Superintendent, grounds maintenance staff, supplies, and materials. Overseeding dates are
projected to be October 10 through November 8, 2016, which results in projected higher labor
cost and supply costs during the annual overseeding process. There are areas on the golf
course that will not be over -seeded in an attempt to reduce costs and conserve water. Golf
Course Superintendent Education, training and travel expense are included in the 2016-2017
Annual Plan. In addition, Front Entry Landscape Maintenance will continue to be accounted
for in this department's operating budget.
Golf Course Maintenance Equipment: Beginning November 2016, several pieces of equipment
that are between 5-10 years of age will need to be replaced. A list of this equipment to be
replaced can be found on page #24. The new lease will be incorporated into the lease
expense portion of the Annual Plan.
Water & Electrical: The 2016-2017 Annual Plan includes water and electrical costs to irrigate
the golf course and properly maintain the lake system. This is accounted for in the Golf Course
Maintenance budget.
125
SILVERROCK RESORT
2016-2017 ANNUAL PLAN
The CVWD Board accepted and passed Option B moving the East Valley Canal rate from $47.15 now to
effective July 1, 2016 $68.64 an acre foot. This represents a 46% increase in canal water costs.
Annual Electric costs of $141,191 covers 100 percent of the electric costs including; front entry
water falls, golf course pump station, north village lake water falls & circulation pumps, cart
storage area and clubhouse. Water expenses will increase to $70,047 (increase of $22,000 from
prior year). These expenses will continue to be budgeted in the 2016-2017 Annual Plan as
water and electrical costs.
Food & Beverage: Includes food & beverage staff and expenses for the temporary clubhouse.
There is a separate Agreement for the Food & Beverage Department including the Liquor
License arrangement between the City and Landmark Golf Management. There are no
projected employee compensation increases for this department in the 2016-2017 Annual
Plan.
Marketing: Includes marketing, public relations, advertising, web page, collateral and
tournament sales, etc. Refer to pages 21, 22, 23 for the marketing plan narrative.
Clubhouse: Includes clubhouse expenses, maintenance/cleaning staff, landscape
maintenance, parking lot and entry drive clean up. Roving patrol expenses used to secure
the entire property of SilverRock remains included in this department's operating budget.
Management Fee: The monthly Management Fee of $8,653 per the Golf Course Management
Agreement is budgeted for the 2016-2017 fiscal year. This is a 4% increase over the prior year's
budget per the Golf Course Management Agreement.
Insurance: Per requirements of the Golf Course Management Agreement in the Annual Plan is
the cost for comprehensive golf club insurance policy, general liability, property, equipment
and business interruption etc.
G&A: Expenses include GM, Controller & Administrative Assistant Salaries, Professional Fees,
Payroll Processing Fees, Equipment Expenses, Equipment Rental and Resident Card Expenses.
Personal Property Lease Tax: Exempt, except personal property taxes on equipment
purchases or leases which are included in this Annual Plan.
Golf Carts Lease: Golf carts are being leased for the Golf Club. The budgeted amount of
$10,500 per month is not expected to increase from the prior year. The current lease expires in
the fall of 2016 and new golf carts will be leased for a three (3) year lease agreement per the
Golf Course Management Agreement. Monthly lease payments are assumed to remain the
same.
GPS Lease: Monthly golf cart GPS rental/lease expense of $4,700 per month will remain
unchanged from the prior year.
2016-2017 ANNUAL PLAN
SilverRock Resort
CONSOLIDATED INCOME STATEMENT
FOR FISCAL YEAR - JULY 2016 - JUNE 2017
RUN DATE
PREPARED BY: Landmark Calf Management
MAO AM
DEPARTMENT
2016-2017
BUDGET
JUL.
AUG.
SEP.
OCT.
NOV.
DEC.
JAN.
FEB.
MAR.
APR.
MAY
JUN.
ROUNDS
ROUNDS
42,157
1,007
1,200
1,400
500
4,650
4,100
5,000
5,500
6,000
5,400
4,950
2,450
TOTAL ROUNDS
42,157
1,007
1,200
1,400
500
4,650
4,100
5,000
5,500
6,000
5,400
4,950
2,450
REVENUE
GREEN FEES
2,970,236
26,648
31,755
38,535
13,763
334,335
288,794
388,875
496,306
554,175
370,987
285,924
140,140
MISC. REV/RANGE/CARTS/RENTALS 185,967
2,459
1,960
2,340
1,900
23,403
18,825
31,950
31,650
33,500
18,440
14,395
5,145
GOLF SHOP MERCHANDISE
262,014
3,424
3,900
6,440
2,500
30,225
25,625
31,250
38,500
42,000
33,750
29,700
14,700
RESIDENT CARD FEES
165,300
500
500
500
7,500
25,000
22,800
22,000
24,000
15,625
15,625
15,625
15,625
FOOD & BEVERAGE CONCESSIONS
12,000
500
500
500
1,500
1,500
1,500
1,500
1,500
1,500
500
500
500
TOTAL REVENUE
3,595,517
33,531
38,615
48,315
27,163
414,463
357,544
475,575
591,956
646,800
439,302
346,144
176,110
COST OF SALES
PRO SHOP
146,649
1,916
2,183
3,604
1,399
16,917
14,342
17,491
21,548
23,507
18,890
16,623
8,228
TOTAL COST OF SALES
146,649
1,916
2,183
3,604
1,399
16,917
14,342
17,491
21,548
23,507
18,890
16,623
8,228
GROSS PROFIT
3,448,868
31,615
36,432
44,711
25,763
397,546
343,201
458,084
570,408
623,293
420,412
329,521
167,882
OPERATING EXPENSES
GOLF CARTS\BAGS\RANGE
237,433
11,752
13,869
12,736
13,429
28,101
22,267
23,826
30,776
23,451
22,951
18,276
16,001
GOLF SHOP
200,772
12,827
12,827
12,452
11,555
18,595
18,595
20,035
18,520
18,520
17,813
21,499
17,536
COURSE SERVICES
72,397
3,283
3,283
3,968
2,802
6,369
8,981
9,754
9,704
9,704
8,145
3,203
3,203
GOLF COURSE MAINTENANCE
1,691,933
114,031
123,481
138,096
280,814
166,337
130,600
135,403
125,527
118,373
122,423
117,123
119,725
WATER & ELECTRIC COST
249,838
23,415
22,810
22,747
18,240
15,369
16,775
17,713
17,148
17,252
21,664
25,736
30,969
GENERAL & ADMINISTRATIVE
328,711
24,741
25,598
25,191
25,823
30,536
30,511
27,511
27,911
27,461
27,461
28,211
27,761
MARKETING
231,177
7,539
7,539
14,691
20,966
31,999
27,049
25,901
24,581
24,549
22,799
13,031
10,531
CLUBHOUSE
136,332
10,636
10,636
10,636
11,736
12,936
10,636
12,736
10,636
13,436
10,636
10,636
11,036
MANAGEMENT FEE
103,836
8,653
8,653
8,653
8,653
8,653
8,653
8,653
8,653
8,653
8,653
8,653
8,653
CAPITAL RESERVES
59,405
533
635
771
275
6,687
5,776
7,778
9,926
11,084
7,420
5,718
2,803
INSURANCE
32,400
2,700
2,700
2,700
2,700
2,700
2,700
2,700
2,700
2,700
2,700
2,700
2,700
PERSONAL PROPERTY LEASE TAXES
11,800
5,200
0
4,000
2,600
0
0
0
0
0
0
0
0
LEASES
321,050
22,550
22,550
22,550
23,000
28,800
28,800
28,800
28,800
28,800
28,800
28,800
28,800
TOTAL OPERATING EXPENSES
3,677,085
247,860
254,580
279,190
422,593
357,081
311,342
320,809
314,882
303,982
301,464
283,586
279,717
NET INCOME
(228,217)
(216,245)
(218,148)
(234,480)
(396,829)
40,465
31,860
137,275
255,526
319,311
118,948
45,936
(111,835)
NET INCOME %
-6.3%
-644.9%
-564.9%
-485.3%
-1460.9%
9.8%
8.9%
28.9%
43.2%
49.4%
27.1%
13.3%
-63.5%
Average Green Fee
$70.46
$26.46
$26.46
$27.53
$27.53
$71.90
$70.44
$77.78
$90.24
$92.36
$68.70
$57.76
$57.20
Average $ Misc. Income per Rd
$4.41
$2.44
$1.63
$1.67
$3.80
$5.03
$4.59
$6.39
$5.75
$5.58
$3.41
$2.91
$2.10
Average $ Merchandise per Rd
$6.22
$3.40
$3.25
$4.60
$5.00
$6.50
$6.25
$6.25
$7.00
$7.00
$6.25
$6.00
$6.00
Total Average Revenue per Round
$81.08
$33.30
$32.18
$34.51
$54.33
$89.13
$87.21
$95.12
$107.63
$107.80
$81.35
$69.93
$71.88
127
2016-2017 ANNUAL PLAN
Golf Rounds
Resident Rnds (Weekday) 5,691
Resident Rnds (Weekend) 6,956
Sub -Total Resident Rnds 12,647
% of Total 0.30
Public Rnds (Weekday) 4,743
Public Rnds (Weekend) 5,797
Sub -Total Public Rnds 10,539
% of Total 0.25
Public Twi (Weekday) 1,897
Public Twi (Weekend) 2,319
Sub -Total Twilight Rnds 4,216
%ofTotal 0.10
Other (Weekday) 6,640
Other (Weekend) 8,115
Tournaments 2,951
Wholesales 2,951
Resldent Guest 1,475
Stand By Golf 1,475
Discounts 3,689
PGA 738
Junior 738
Replay 738
Sub -Total Other 14,755
% of Total 0.35
Total Rounds 42,157
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 12:19 PM
PREPARED BY: Landmark Golf Management
Total 1 JUL. I AUG. I SEP. OCT. NOV. I DEC. I JAN. I FEB. I MAR. I APR. I MAY
JUN.
Green Fees
Resident Rnds (Weekday) $
Resident Rnds (Weekend) $
Public Rnds (Weekday) $
Public Rnds (Weekend) $
Public Twi (Weekday) $
Public Twi (Weekend) $
Other (Weekday) $
Other (Weekend) $
Golf Revenue
Resident Rnds (Weekday) 267,290 $
Resident Rnds (Weekend) 335,598 $
Public Rnds (Weekday) 432,751 $
Public Rnds (Weekend) 548,958 $
Public Twi (Weekday) 133,468 $
Public Twi (Weekend) 173,300 $
Other (Weekday) 472,937 $
Other (Weekend) 605,934 $
Total Revenue 2,970,236 $
Avg. Rate $
136
166
302
162
198
360
189
231
420
68
83
150
628
767
1395
554
677
1230
675
825
1500
743
908
1650
810
990
1800
729
891
1620
668
817
1485
331
404
735
113 135 158 56 523 461 563 619 675 608 557 276
138 165 193 69 639 564 688 756 825 743 681 337
252 300 350 125 1163 1025 1250 1375 1500 1350 1238 613
45 54 63 23 209 185 225 248 270 243 223 110
55 66 77 28 256 226 275 303 330 297 272 135
101 120 140 50 465 410 500 550 600 540 495 245
159 189 221 79 732 646 788 866 945 851 780 386
194 231 270 96 895 789 963 1059 1155 1040 953 472
70 84 98 35 326 287 350 385 420 378 347 172
70 84 98 35 326 287 350 385 420 378 347 172
35 42 49 18 163 144 175 193 210 189 173 86
35 42 49 18 163 144 175 193 210 189 173 86
88 105 123 44 407 359 438 481 525 473 433 214
18 21 25 9 81 72 88 96 105 95 87 43
18 21 25 9 81 72 88 96 105 95 87 43
18 21 25 9 81 72 88 96 105 95 87 43
352 420 490 175 1628 1435 1750 1925 2100 1890 1733 858
1007 1200 1400 500 4650 4100 5000 5500 6000 5400 4950 2450
25.00 $ 25.00 $ 25.00 $ 25.00 $ 45.00 $ 45.00 $ 55.00 $ 55.00 $ 55.00 $
25.00 $ 25.00 $ 25.00 $ 25.00 $ 45.00 $ 45.00 $ 55.00 $ 55.00 $ 55.00 $
25.00 $ 25.00 $ 25.00 $ 25.00 $ 85.00 $ 90.00 $ 100.00 $ 130.00 $ 135.00 $
25.00 $ 25.00 $ 25.00 $ 25.00 $ 95.00 $ 90.00 $ 100.00 $ 130.00 $ 145.00 $
30.00 $ 30.00 $ 30.00 $ 30.00 $ 75.00 $ 75.00 $ 80.00 $ 85.00 $ 80.00 $
30.00 $ 30.00 $ 35.00 $ 35.00 $ 80.00 $ 70.00 $ 85.00 $ 90.00 $ 85.00 $
25.00 $ 25.00 $ 30.00 $ 30.00 $ 80.00 $ 75.00 $ 80.00 $ 90.00 $ 90.00 $
30.00 $ 30.00 $ 30.00 $ 30.00 $ 80.00 $ 80.00 $ 80.00 $ 95.00 $ 95.00 $
3,399 $ 4,050 $ 4,725 $ 1,688 $ 28,249
4,154 $ 4,950 $ 5,775 $ 2,063 $ 34,526
2,832 $ 3,375 $ 3,938 $ 1,406 $ 44,466
3,462 $ 4,125 $ 4,813 $ 1,719 $ 60,741
1,359 $ 1,620 $ 1,890 $ 675 $ 15,694
1,662 $ 1,980 $ 2,695 $ 963 $ 20,460
3,965 $ 4,725 $ 6,615 $ 2,363 $ 58,590
5,815 $ 6,930 $ 8,085 $ 2,888 $ 71,610
26,648 $ 31,755 $ 38,535 $ 13,763 $ 334,335
70.46 I $ 26.46 $ 26.46 $
27.53 $ 27.53 $
Mise Revenue
Club Rental 21,079 $ 504 $ 600 $ 700 $
Driving Range Balls 111,483 $ 755 $ 1,140 $ 1,400 $
Rider Fees 7,306 $ 101 $ 120 $ 140 $
Handicap Fees 2,500 $ - $ - $ - $
Independent Instructor Fees 37,000 $ - $ - $ - $
Ball Retreival 4,000 $ 1,000 $ - $
GPS Advertising Income 2,600 $ 100 $ 100 $ 100 $
Total 185,967 $ 2,459 $ 1,960 $ 2,340 $
45.00 $
55.00 $
90.00 $
95.00 $
80.00 $
83.00 $
61.50 $
65.00 $
45.00 $ 45.00
45.00 $ 45.00
65.00 $ 60.00
65.00 $ 65.00
55.00 $ 55.00
65.00 $ 65.00
60.00 $ 60.00
65.00 $ 65.00
$ 24,908 $ 37,125 $ 40,838 $ 44,550 $ 32,805 $ 30,071 $ 14,884
$ 30,443 $ 45,375 $ 49,913 $ 54,450 $ 49,005 $ 36,754 $ 18,191
$ 41,513 $ 56,250 $ 80,438 $ 91,125 $ 54,675 $ 36,197 $ 16,538
$ 50,738 $ 68,750 $ 98,313 $ 119,625 $ 70,538 $ 44,241 $ 21,897
$ 13,838 $ 18,000 $ 21,038 $ 21,600 $ 19,440 $ 12,251 $ 6,064
$ 15,785 $ 23,375 $ 27,225 $ 28,050 $ 24,651 $ 17,696 $ 8,759
$ 48,431 $ 63,000 $ 77,963 $ 85,050 $ 52,306 $ 46,778 $ 23,153
$ 63,140 $ 77,000 $ 100,581 $ 109,725 $ 67,568 $ 61,937 $ 30,656
$ 288,794 $ 388,875 $ 496,306 $ 554,175 $ 370,987 $ 285,924 $ 140,140
71.90 $
70.44 $ 77.78 $
90.24 $ 92.36 $ 68.70 $ 57.76 $ 57.20
250 $ 2,325 $ 2,050 $ 2,500 $ 2,750 $ 3,000 $ 2,700 $ 2,475 $ 1,225
500 $ 15,113 $ 10,250 $ 20,000 $ 20,625 $ 22,500 $ 8,100 $ 7,425 $ 3,675
50 $ 465 $ 1,025 $ 1,250 $ 1,375 $ 1,500 $ 540 $ 495 $ 245
- $ - $ - $ 1,700 $ 400 $ 400 $ - $ - $ -
- $ 5,000 $ 5,000 $ 5,000 $ 6,000 $ 6,000 $ 6,000 $ 4,000 $ -
1,000 $ 1,000 $ 1,000 $ - $ -
100 $ 500 $ 500 $ 500 $ 500 $ 100 $ 100 $ - $ -
1,900 $ 23,403 $ 18,825 $ 31,950 $ 31,650 $ 33,500 $ 18,440 $ 14,395 $ 5,145
128
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
GOLF SHOP - 61
TOTAL 1 JUL. 1 AUG. 1 SEP. 1 OCT. 1 NOV. 1 DEC. 1 JAN. 1 FEB. 1 MAR. 1 APR. 1 MAY 1 JUN.
GOLF SHOP MERCHANDISE SALES
TOTAL # OF ROUNDS
AVERAGE REVENUE / ROUND
TOTAL MERCHANDISE SALES
MERCHANDISE REVENUE
Soft Goods Sales
Hard Goods Sales
42,157
$6.22
$262,014
1,007
$3.40
3,424
1,200 1,400
$3.25 $4.60
3,900 6,440
500 4,650 4,100 5,000 5,500 6,000 5,400 4,950 2,450
$5.00 $6.50 $6.25 $6.25 $7.00 $7.00 $6.25 $6.00 $6.00
2,500 30,225 25,625 31,250 38,500 42,000 33,750 29,700 14,700
170,309 2,225 2,535 4,186 1,625 19,646 16,656 20,313 25,025 27,300 21,938 19,305 9,555
91,705 1,198 1,365 2,254 875 10,579 8,969 10,938 13,475 14,700 11,813 10,395 5,145
TOTAL MERCHANDISE REVENUE 262,014 3,424 3,900 6,440 2,500 30,225 25,625 31,250 38,500 42,000 33,750 29,700 14,700
COST OF SALES 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97%
COS - Merchandise (58%) 151,968 1,986 2,262 3,735 1,450 17,531 14,863 18,125 22,330 24,360 19,575 17,226 8,526
Purchase Disc Taken - (5%) (7,598) (99) (113) (187) (73) (877) (743) (906) (1,117) (1,218) (979) (861) (426)
Freight - Merchandise 2,280 30 34 56 22 263 223 272 335 365 294 258 128
TOTAL COST OF SALES 146,649 1,916 2,183 3,604 1,399 16,917 14,342 17,491 21,548 23,507 18,890 16,623 8,228
GROSS PROFIT 115,365 1,507 1,717 2,836 1,101 13,308 11,283 13,759 16,952 18,493 14,860 13,077 6,472
SALARIES AND BENEFITS
Salaries and Wages 132,179 8,503 8,503 8,184 6,814 12,758 12,758 12,758 12,758 12,758 12,158 12,303 11,923
Payroll Taxes 18,505 1,190 1,190 1,146 954 1,786 1,786 1,786 1,786 1,786 1,702 1,722 1,669
Workers' Compensation 4,957 319 319 307 256 478 478 478 478 478 456 461 447
Health Insurance/Benefits 26,257 1,705 1,705 1,705 2,046 2,387 2,387 2,387 2,387 2,387 2,387 2,387 2,387
TOTAL SALARIES AND BENEFITS
SUPPLIES AND MATERIALS
181,897 11,717 11,717 11,342 10,070 17,410 17,410 17,410 17,410 17,410 16,703 16,874 16,426
OTHER EXPENSES
Office Supplies 3,000 250 250 250 250 250 250 250 250 250 250 250 250
Dues and Subscriptions 2,300 0 0 0 0 0 0 0 0 0 0 2,300
Freight / Delivery 75 0 0 0 25 25 25 0 0 0 0 0 0
Travel 90 0 0 0 0 0 0 15 15 15 15 15 15
Uniforms 2,400 100 100 100 100 300 200 500 200 200 200 200 200
Telephone 1,320 110 110 110 110 110 110 110 110 110 110 110 110
Seminars/Training 3,690 150 150 150 500 0 100 1,250 35 35 35 1,250 35
Miscellaneous 6,000 500 500 500 500 500 500 500 500 500 500 500 500
TOTAL OTHER EXPENSES 18,875 1,110 1,110 1,110 1,485 1,185 1,185 2,625 1,110 1,110 1,110 4,625 1,110
TOTAL EXPENSES 200,772 12,827 12,827 12,452 11,555 18,595 18,595 20,035 18,520 18,520 17,813 21,499 17,536
TOTAL GOLF SHOP MERCHANDISE INCOME (LOSS) (85,408) (11,319) (11,110) (9,616) (10,454) (5,287) (7,312) (6,275) (1,568) (27) (2,953) (8,422) (11,064)
Seminars/Training - Reimbursement for eligible golf shop employees (Director of Golf, Head Professional & 3 Assistant Golf Professionals) for PGA Training, Education and Travel Expenses.
Office Supplies are made up of: Golf Cart Rental Agreements,
Golf Club Rental Agreements, Gift Certificates & Merchandise Bags
Uniforms- Each Full -Time Emp receives (1) shirt per month
129
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
CARTS, BAGROOM & RANGE - 641
TOTAL JUL. 1 AUG. f SEP. 1 OCT. 1 NOV. 1 DEC. 1 JAN. 1 FEB. 1 MAR. 1 APR. 1 MAY 1 JUN.
SALARIES AND BENEFITS
Salaries and Wages
Payroll Taxes
Workers' Compensation
Health Insurance/Benefits
TOTAL SALARIES AND BENEFITS
139,434 6,885 5,738 8,033 6,069 10,980 15,030 16,350 16,350
17,360 857 714 1,000 756 1,367 1,871 2,036 2,036
5,229 258 215 301 228 412 564 613 613
8,184 682 682 682 682 682 682 682 682
16,350 16,350 10,950 10,350
2,036 2,036 1,363 1,289
613 613 411 388
682 682 682 682
170,206 8,682 7,349 10,016 7,734 13,441 18,147 19,681 19,681 19,681 19,681 13,406 12,709
SUPPLIES AND MATERIALS
Range Expendable Supplies 6,750 600 600 150 150 1,800 150 1,000 1,000 150 150 500 500
Towel Replacement 2,182 120 120 120 120 185 195 250 250 250 250 250 72
Bottled Water 11,000 50 3,500 50 50 50 50 50 7,000 50 50 50 50
Cart Supplies 1,850 0 0 0 500 500 500 75 75 50 50 50 50
Range Balls 9,000 0 0 0 0 9,000 0 0 0 0 0 0 0
TOTAL SUPPLIES AND MATERIALS
REPAIRS AND MAINTENANCE
Equipment Repair - Golf
TOTAL REPAIRS AND MAINTENANCE
30,782 770 4,220 320 820 11,535 895 1,375 8,325 500 500 850 672
3,600 300 300 300 300 300 300 300 300 300 300 300 300
3,600 300 300 300 300 300 300 300 300 300 300 300 300
OTHER EXPENSES
Expendable Supplies 525 25 25 25 50 50 50 50 50 50 50 50 50
Printing / Stationary 420 0 0 0 0 0 0 70 70 70 70 70 70
Cart Maintenance & Repairs 6,450 500 500 500 950 500 500 500 500 500 500 500 500
Freight/Delivery 450 75 75 75 75 75 75 0 0 0 0 0 0
Uniforms 5,200 0 0 0 2,000 500 500 0 0 500 0 1,500 200
Fuel (Shuttles & Range Picker) 3,000 0 0 100 100 300 400 450 450 450 450 200 100
Laundry and Linen 9,600 800 800 800 800 800 800 800 800 800 800 800 800
Miscellaneous 7,200 600 600 600 600 600 600 600 600 600 600 600 600
TOTAL OTHER EXPENSES
TOTAL EXPENSES
32,845 2,000 2,000 2,100 4,575 2,825 2,925 2,470 2,470 2,970 2,470 3,720 2,320
237,433 11,752 13,869 12,736 13,429 28,101 22,267 23,826 30,776 23,451 22,951 18,276 16,001
Expendable Supplies are made up of: - Scorecards, Tees, Pencils, Trash Bags,
Cups & First Aid Supplies.
Uniforms- Each employee receives 4 shirts, 1 hat per season
130
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
COURSE SERVICES - 643
TOTAL 1 JUL.
AUG. 1 SEP. 1 OCT.
NOV.
DEC.
JAN.
FEB.
MAR.
APR. MAY 1 JUN.
SALARIES AND BENEFITS
Salaries and Wages
Payroll Taxes
Workers' Compensation
58,108
8,135
2,179
2,639 2,639
369 369
99 99
3,179 1,530 5,175 7,245 8,050 8,050
445 214 725 1,014 1,127 1,127
119 57 194 272 302 302
8,050
1,127
302
6,450 2,550
903 357
242 96
2,550
357
96
TOTAL SALARIES AND BENEFITS 68,422
SUPPLIES AND MATERIALS
Expendable Supplies
3,108 3,108 3,743 1,802 6,094 8,531 9,479 9,479 9,479 7,595 3,003 3,003
1,050 50 50 100 100 100 100 100 100 100 100 75 75
TOTAL SUPPLIES AND MATERIALS 1,050 50 50 100 100 100 100 100 100 100 100 75 75
OTHER EXPENSES
Uniforms 2,125 75 75 75 800 75 250 75 75 75 400 75 75
Safety Equipment 600 50 50 50 50 50 50 50 50 50 50 50 50
Miscellaneous 200 0 0 0 50 50 50 50 0 0 0 0 0
TOTAL OTHER EXPENSES 2,926 125 125 125 900 175 350 176 125 125 450 125 125
TOTAL COURSE SERVICES EXPENSES 72,397 3,283 3,283 3,968 2,802 6,369 8,981 9,754 9,704 9,704 8,145 3,203 3,203
Expendable Supplies are made up of: Clipboards, Paper (starter sheets, ranger sheets), Towels, Trash Bags
Uniforms- Each employee receives 4 shirts, 1 hat per season
131
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
MAINTENANCE DEPARTMENT - 63
TOTAL 1 JUL. 1 AUG. 1 SEP. 1 OCT. 1 NOV. 1 DEC. I JAN. 1 FEB. I MAR. 1 APR. 1 MAY 1 JUN.
SALARIES AND BENEFITS
Salaries and Wages
Overtime Hourly Wages
Payroll Taxes
Workers' Compensation
Health Insurance/Benefits
TOTAL SALARIES AND BENEFITS
SUPPLIES AND MATERIALS
Fertilizer
Flowers/Plants
Gas & Oils
Golf Course Accessories
Chemicals & Pesticides
Herbicide
POA Control
Sand/Mulch/Bunker
Seed
Small Tools
Sod
Topdressing
TOTAL SUPPLIES AND MATERIALS
637,494 44,337 44,337 44,337 55,056 55,056 58,167 60,903 55,056 55,061 55,061 55,061 55,061
15,945 0 0 0 10,526 0 0 2,550 0 0 0 0 2,869
91,481 6,207 6,207 6,207 9,181 7,708 8,143 8,883 7,708 7,709 7,709 7,709 8,110
24,308 1,663 1,663 1,663 2,328 2,065 2,181 2,348 2,065 2,065 2,065 2,065 2,137
107,880 8,990 8,990 8,990 8,990 8,990 8,990 8,990 8,990 8,990 8,990 8,990 8,990
877,108 61,198 61,198 61,198 86,081 73,819 77,481 83,674 73,819 73,825 73,825 73,825 77,167
112,500 9,000 16,000 11,000 17,500 7,500 9,000 9,000 12,500 6,000 5,000 5,000 5,000
3,050 0 0 1,000 250 0 750 750 100 100 100
52,970 4,800 4,800 4,900 8,000 5,100 4,000 3,600 3,820 3,850 3,900 3,100 3,100
13,000 200 200 500 10,000 200 1,200 200 100 100 100 100 100
34,600 3,000 2,500 3,500 4,600 6,900 2,200 2,500 3,000 1,500 2,000 900 2,000
17,000 0 0 7,000 0 5,000 5,000 0 0 0 0 0
7,000 0 0 0 0 3,500 0 3,500 0 0 0 0 0
13,460 390 390 5,000 2,000 4,000 800 380 100 100 100 100 100
125,900 350 350 250 102,000 20,500 350 350 350 350 350 350 350
5,000 100 100 2,000 2,000 100 100 100 100 100 100 100 100
10,450 1,000 2,500 2,000 250 3,250 250 500 0 0 0 500 200
10,600 0 2,500 0 2,500 3,000 0 0 0 0 0 1,300 1,300
405,530 18,840 29,340 37,150 149,100 59,050 23,650 20,880 20,070 12,100 11,650 11,450 12,250
REPAIRS AND MAINTENANCE
Buildings & Bridges 5,550 1,250 750 550 500 500 500 250 250 250 250 250 250
Equipment 36,500 2,000 2,500 2,000 11,000 4,000 2,000 2,500 2,500 1,500 2,000 2,500 2,000
Irrigation System 19,050 4,400 3,500 1,500 2,000 900 550 1,200 1,000 1,000 1,000 1,000 1,000
Pumps 10,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 500 0
Lake Maint Contract 31,200 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600
Trees 12,050 0 0 5,500 550 0 0 0 0 2,000 4,000 0 0
TOTAL REPAIRS AND MAINTENANCE 114,850 11,250 10,350 13,150 17,650 9,000 6,650 7,550 7,350 8,350 10,850 6,850 5,850
132
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
MAINTENANCE DEPARTMENT - 63
TOTAL
JUL. 1 AUG. 1 SEP. 1 OCT. 1 NOV. 1 DEC. I JAN. 1 FEB. I MAR. 1 APR. 1 MAY
JUN.
OTHER EXPENSES
Contract Services Soil/Tissue Tests 4,000 0 0 2,000
Dues and Subscriptions 540 0 0 0
Employee Education 1,550 50 50 50
Equipment Rental 3,400 200 150 150
Auto Expense 6,000 500 500 500
Licenses and Permits 4,180 100 100 80
Miscellaneous 1,200 100 100 100
Supplies 4,350 750 750 750
Propane/Natural Gas 180 15 15 15
Safety Equipment & Training 3,850 200 100 750
Telephone/DSL 10,200 850 850 850
Waste/Trash Removal 6,288 524 524 524
Uniforms & Linen/Towels 11,040 920 920 920
0
0
50
1,000
500
0
100
500
15
800
850
524
920
0
0
50
600
500
0
100
500
15
500
850
524
920
0
0
50
200
500
0
100
500
15
400
850
524
920
0
0
50
200
500
0
100
100
15
400
850
524
920
0
240
1,000
200
500
0
100
100
15
200
850
524
920
0
0
50
200
500
1,000
100
100
15
200
850
524
920
0
200
50
200
500
2,900
100
100
15
100
850
524
920
2,000
0
50
200
500
0
100
100
15
100
850
524
920
0
100
50
100
500
0
100
100
15
100
850
524
920
TOTAL OTHER EXPENSES 56,778 4,209 4,059 6,689 5,259 4,559 4,059 3,659 4,649 4,459 6,459 5,359 3,359
TOTAL MAINTENANCE EXP. (EXCL Landscaping)
LANDSCAPE
1,454,266 95,497 104,947 118,187 258,090 146,428 111,840 115,763 105,888 98,734 102,784 97,484 98,626
4,500
Wages 160,320 12,880 12,880 12,880 12,880 12,880 12,880 13,840 13,840 13,840 13,840 13,840 13,840
Overtime Hourly Wages 6,351 0 0 966 3,381 966 0 0 0 0 0 0 1,038
Payroll Taxes 23,334 1,803 1,803 1,938 2,277 1,938 1,803 1,938 1,938 1,938 1,938 1,938 2,083
Workers' Compensation 6,171 483 483 507 568 507 483 519 519 519 519 519 545
Health Insurance/Benefits 32,736 2,728 2,728 2,728 2,728 2,728 2,728 2,728 2,728 2,728 2,728 2,728 2,728
Landscape Wages & Benefits 228,912 17,894 17,894 19,019 21,834 19,019 17,894 19,025 19,025 19,025 19,025 19,025 20,234
Small Tools 1,025 100 100 100 100 100 75 75 75 75 75 75 75
Repairs & Maintenance - Drip Irrigation 4,250 250 250 500 500 500 500 250 250 250 250 250 500
Uniforms 3,480 290 290 290 290 290 290 290 290 290 290 290 290
TOTAL LANDSCAPE MAINTENANCE 237,667 18,534 18,534 19,909 22,724 19,909 18,759 19,640 19,640 19,640 19,640 19,640 21,099
COURSE & LANDSCAPE MAINTENANCE TOTAL 1,691,933 114,031 123,481 138,096 280,814 166,337 130,600 135,403 125,527 118,373 122,423 117,123 119,725
(EXCL UTILITIES)
WATER & ELECTRICITY COSTS
Water Cost 70,047 10,150 8,990 8,932 6,090 4,719 7,685 2,697 2,132 2,247 2,247 4,719 9,439
Maint. Shop / So Village Lakes 35,600 3,200 2,300 2,300 2,300 2,500 2,000 5,000 3,000 3,000 4,000 3,000 3,000
Main Meter (FE, PH, CB, CH, NV Lakes) 143,100 10,000 11,500 11,500 9,200 8,000 7,000 10,000 12,000 12,000 15,400 18,000 18,500
Well 1,091 65 20 15 650 150 90 16 16 5 17 17 30
TOTAL WATER AND ELECTRIC COST 249,838 23,415 22,810 22,747 18,240 15,369 16,775 17,713 17,148 17,252 21,664 25,736 30,969
TOTAL COURSE MAINTENANCE EXPENSES 1,941,771 137,446 146,291 160,843 299,054 181,706 147,375 153,116 142,675 135,625 144,087 142,859 150,694
133
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
G & A DEPARTMENT - 67
TOTAL I JUL. I AUG. 1 SEP. I OCT. [ NOV. I DEC. I JAN. I FEB. I MAR. APR. 1 MAY I JUN.
SALARIES AND BENEFITS
Salaries and Wages
Payroll Taxes
Workers' Compensation
Health Insurance/Benefits
TOTAL SALARIES AND BENEFITS
205,796 15,850 16,450 15,850 16,450 17,650 17,650 17,650 17,650 17,650 17,650 17,650 17,650
28,812 2,219 2,303 2,219 2,303 2,471 2,471 2,471 2,471 2,471 2,471 2,471 2,471
7,717 594 617 594 617 662 662 662 662 662 662 662 662
17,856 1,488 1,488 1,488 1,488 1,488 1,488 1,488 1,488 1,488 1,488 1,488 1,488
260,181 20,151 20,858 20,151 20,858 22,271 22,271 22,271 22,271 22,271 22,271 22,271 22,271
REPAIRS AND MAINTENANCE
Equipment Repair 1,900 0 100 100 100 900 100 100 100 100 100 100 100
TOTAL REPAIRS AND MAINTENANCE 1,900 0 100 100 100 900 100 100 100 100 100 100 100
OTHER EXPENSES
Office Supplies 1,800 150 150 150 150 150 150 150 150 150 150 150 150
Printing / Stationary 3,300 100 100 100 100 100 400 400 400 400 400 400 400
Postage 900 75 75 75 75 75 75 75 75 75 75 75 75
Recruiting / Relocation 1,400 0 0 200 200 200 200 200 200 200 0 0 0
Dues and Subscriptions 1,700 50 0 200 50 50 200 100 400 50 50 500 50
Freight / Delivery 600 50 50 50 50 50 50 50 50 50 50 50 50
Travel 1,100 0 100 0 0 0 0 0 100 0 200 500 200
Promotion 1,200 100 100 100 100 100 100 100 100 100 100 100 100
Auto Expense 6,000 500 500 500 500 500 500 500 500 500 500 500 500
Equipment Rental (Copier/Storage) 6,600 550 550 550 550 550 550 550 550 550 550 550 550
Uniforms 1,050 75 75 75 150 150 75 75 75 75 75 75 75
Professional Fees (I.T. & Safety Fees) 10,200 850 850 850 850 850 850 850 850 850 850 850 850
Seminars / Training 2,400 200 200 200 200 200 200 200 200 200 200 200 200
Payroll Processing 14,400 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Computer Supplies (POS Support Fees) 6,300 500 500 500 500 500 500 500 500 500 500 500 800
Bank & ADP Fees 1,080 90 90 90 90 90 90 90 90 90 90 90 90
Miscellaneous 6,600 100 100 100 100 2,600 3,000 100 100 100 100 100 100
TOTAL OTHER EXPENSES 66,630 4,590 4,640 4,940 4,865 7,365 8,140 5,140 5,540 5,090 5,090 5,840 5,390
TOTAL G & A EXPENSES
328,711 24,741 25,598 25,191 25,823 30,536 30,511 27,511 27,911 27,461 27,461 28,211 27,761
Uniforms- Benefit to be shared between GM & Controller
Entertainment & Promotion - GM promoting property for potential clients
134
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
MARKETING 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
MARKETING DEPARTMENT - 66
TOTAL I JUL. I AUG. I SEP. I OCT. I NOV. I DEC. JAN. I FEB. I MAR. I APR. I MAY I JUN.
SALARIES AND BENEFITS
Salaries and Wages
Payroll Taxes
Workers' Compensation
Health Insurance/Benefits
TOTAL SALARIES AND BENEFITS
30,096 2,508 2,508 2,508 2,508 2,508 2,508
4,213 351 351 351 351 351 351
1,129 94 94 94 94 94 94
4,092 341 341 341 341 341 341
2,508 2,508
351 351
94 94
341 341
2,508 2,508 2,508 2,508
351 351 351 351
94 94 94 94
341 341 341 341
39,530 3,294 3,294 3,294 3,294 3,294 3,294 3,294 3,294 3,294 3,294 3,294 3,294
OTHER EXPENSES
Office Supplies 1,200 100 100 100 100 100 100 100 100 100 100 100 100
Printing / Stationary 4,425 0 0 200 3,000 200 200 200 125 125 125 125 125
Postage 600 50 50 50 50 50 50 50 50 50 50 50 50
Contract Services Web Page 1,800 150 150 150 150 150 150 150 150 150 150 150 150
Dues and Subscriptions 735 0 0 0 0 0 0 35 400 300 0 0 0
Uniforms 600 0 0 0 300 50 50 50 50 50 50 0 0
Telephone 1,200 100 100 100 100 100 100 100 100 100 100 100 100
Civic, Community and Trade Show 2,250 75 75 75 75 750 750 75 75 75 75 75 75
Public Relations 2,000 0 0 0 0 500 500 500 500 0 0 0 0
Promotions / Meals 300 25 25 25 25 25 25 25 25 25 25 25 25
Promotion - (Media, Vendor Days, etc) 700 0 0 0 50 50 50 300 50 50 50 50 50
Advertising (Ad Purchases) 169,987 3,745 3,745 10,697 13,322 25,680 21,730 20,472 19,112 19,680 18,230 8,012 5,562
Collateral Material - (Yrd Bks, Rack Cds, Statn, Brochures) 5,500 0 0 0 500 1,000 0 500 500 500 500 1,000 1,000
Miscellaneous 350 0 0 0 0 50 50 50 50 50 50 50
TOTAL OTHER EXPENSES
TOTAL MARKETING EXPENSES
191,647 4,245 4,245 11,397 17,672 28,705 23,755 22,607 21,287 21,255 19,505 9,737 7,237
231,177 7,539 7,539 14,691 20,966 31,999 27,049 25,901 24,581 24,549 22,799 13,031 10,531
Promotion/Meals - Off property events (Chamber Mixers, Rotaries and
entertaining potential clients)
Promotion/MediaNendor Days - Radio/TV Onsite Broadcasting.
Vendor Days - Show casing property in exchange for positive publicity
135
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
MARKETING 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
TEM PORARY CLUBHOUSE - 800 TOTAL
JUL. I AUG.
SEP.
OCT.
NOV.
DEC.
JAN.
FEB.
MAR.
APR.
MAY
JUN.
SUPPLIES AND MATERIALS
Expendable Supplies
Laundry Supplies
TOTAL SUPPLIES AND MATERIALS
2,400 200 200
2,400 200 200
200 200 200 200 200 200 200 200 200 200
200 200 200 200 200 200 200 200 200 200
4,800 400 400
400 400 400 400 400 400 400 400 400 400
REPAIRS AND MAINTENANCE
Building Structures 3,600 300 300 300 300 300 300 300 300 300 300 300 300
Restaurant Repairs 4,800 400 400 400 400 400 400 400 400 400 400 400 400
Equipment Repair 4,800 400 400 400 400 400 400 400 400 400 400 400 400
TOTAL REPAIRS AND MAINTENANCE 13,200 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100
OTHER EXPENSES
Contract Services Cleaning 22,500 1,825 1,825 1,825 2,425 1,825 1,825 1,825 1,825 1,825 1,825 1,825 1,825
Telephone 13,800 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150
Cable -Roadrunner 4,080 340 340 340 340 340 340 340 340 340 340 340 340
Water 3,852 321 321 321 321 321 321 321 321 321 321 321 321
Safety Equipment 1,200 100 100 100 100 100 100 100 100 100 100 100 100
Natural Gas 3,600 300 300 300 300 300 300 300 300 300 300 300 300
Flowers and Decorations 1,900 0 0 0 500 0 0 500 0 500 0 0 400
Building Security (Roving Patrol) 60,400 4,900 4,900 4,900 4,900 4,900 4,900 6,500 4,900 4,900 4,900 4,900 4,900
Miscellaneous 7,000 200 200 200 200 2,500 200 200 200 2,500 200 200 200
TOTAL OTHER EXPENSES 118,332 9,136 9,136 9,136 10,236 11,436 9,136 11,236 9,136 11,936 9,136 9,136 9,536
TOTAL CLUBHOUSE EXPENSES 136,332 10,636 10,636 10,636 11,736 12,936 10,636 12,736 10,636 13,436 10,636 10,636 11,036
Expendable Supplies made up of: Locksmith, Trashbags, Lightbulbs, Mats,
Items related to Maintenance of Clubhouse
136
2016-2017 ANNUAL PLAN
SilverRock Resort
Projections - July 2016 to June 2017
RUN DATE: 10 -May -16 10:40 AM
PREPARED BY: Landmark Golf Management
MISC. DEPARTMENT - 980 & 990
TOTAL
JUL. AUG. I SEP. [ OCT. [ NOV. I DEC. I JAN.
FEB. I MAR.
APR. I MAY
JUN.
MISC OTHER EXPENSES
Management Fee - Fixed
FF&E Reserve (2.0%)
General Liability Insurance
Personal Property Taxes
103,836 8,653 8,653 8,653 8,653 8,653 8,653 8,653 8,653 8,653 8,653 8,653 8,653
59,405 533 635 771 275 6,687 5,776 7,778 9,926 11,084 7,420 5,718 2,803
32,400 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700
11,800 5,200 0 4,000 2,600 0 0 0 0 0 0 0 0
207,441 17,086 11,988 16,124 14,228 18,040 17,129 19,131 21,279 22,437 18,773 17,071 14,156
LEASE EXPENSES
Golf Cart Leases 121,050 10,050 10,050 10,050 10,500 10,050 10,050 10,050 10,050 10,050 10,050 10,050 10,050
Trailer Leases 7,200 600 600 600 600 600 600 600 600 600 600 600 600
Golf Course Maintenance Lease 116,200 6,050 6,050 6,050 6,050 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500
GPS Lease (Up -Link) 56,400 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700
Equipment Rental Other 20,200 1,150 1,150 1,150 1,150 1,950 1,950 1,950 1,950 1,950 1,950 1,950 1,950
321,050 22,550 22,550 22,550 23,000 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800
137
2014-2015 Annual Budget
201-2015 Annual Budget
RUN DATE: 27 -Apr -16 11:41 AM
PREPARED BY: Landmark Golf Management
FOOD & BEVERAGE DEPT - 62
SALARIES AND BENEFITS
TOTAL I JUL. I AUG. I SEP. I OCT. I NOV. I DEC. I JAN. I FEB. I MAR. I APR. I MAY I JUN.
Salaries and Wages 195,756 15,139 15,139 16,372
Payroll Taxes 22,414 1,733 1,733 1,875
Workers' Compensation 8,065 624 624 675
Health Insurance 38,396 2,979 2,979 2,979
TOTAL SALARIES AND BENEFITS 264,631
SUPPLIES AND MATERIALS
Expendable Supplies 4,000 300 300 300 300
Bar Utensils 1,250 150 100 100 100
Menus, Napkins and Placemats 3,825 175 175 175 500
TOTAL SUPPLIES AND MATERIALS
REPAIRS AND MAINTENANCE
Equipment Repair 3,000 250 250 250 250 250 250 250 250 250 250 250 250
TOTAL REPAIRS AND MAINTENANCE 3,000 250 250 250 250 250 250 250 250 250 250 250 250
OTHER EXPENSES
Office Supplies 1,500 100 100 100 250 250 100 100 100 100 100 100 100
Phone 840 70 70 70 70 70 70 70 70 70 70 70 70
Equipment Rental 1,294 109 109 109 95 109 109 109 109 109 109 109 109
Non -Capital Equipment 600 50 50 50 50 50 50 50 50 50 50 50 50
Uniforms 3,400 150 150 150 1,000 150 500 150 150 150 550 150 150
Laundry and Linen 5,975 525 525 525 200 525 525 525 525 525 525 525 525
Lease Payment 12,000 500 500 500 1,500 1,500 1,500 1,500 1,500 1,500 500 500 500
Bank Fees 6,060 505 505 505 505 505 505 505 505 505 505 505 505
Seminars / Training 275 25 25 25 25 0 25 25 25 25 25 25 25
Cleaning Supplies 3,596 250 250 250 250 250 250 346 350 350 350 350 350
Licenses and Permits 1,800 0 900 0 0 0 0 900 0 0 0 0
Miscellaneous 1,315 215 100 100 100 100 100 100 100 100 100 100 100
TOTAL OTHER EXPENSES 38,655 2,499 3,284 2,384 4,045 3,509 3,734 4,380 3,484 3,484 2,884 2,484 2,484
•11
8,475 16,099
970 1,843
349 663
3,310 3,310
16,289 18,915 17,786 18,915 17,926 17,448 17,253
1,865 2,166 2,036 2,166 2,052 1,998 1,975
671 779 733 779 739 719 711
3,310 3,310 3,310 3,310 3,310 3,310 2,979
200 400 400 400 400 400 300 300
100 100 100 100 100 100 100 100
250 250 550 350 350 350 350 350
9,075 625 575
575 900 550 750 050 850 850 850 750 750
TOTAL EXPENSES
TOTAL FOOD & BEVERAGE PROFIT (Loss)
315,361 23,849 24,584 25,109 18,300 26,225 26,869 30,850 28,449 29,754 28,011 26,959 26,402
(0) (13,836) (16,043) (/,438) (15,565) 12,953 81/ 1,95/ 13,635 22,19/ 11,505 1,905 (12,148)
Supplies Expendable is made up of: Smallwares, Papergoods, First-aid
Uniforms- Each employee receives 4 shirts, 1 hat per season
138
SilverRock Resort
2016-2017 Marketing Plan Narrative
OBJECTIVE: Continue to expand brand awareness for SilverRock Resort, promote the Arnold
Palmer Classic Course as a premier golf course in the Coachella Valley and increase golf and
golf -related revenues.
The 2016-2017 Marketing Plan is built around an annual Marketing Budget of $231,177. The
Marketing Plan includes: print advertising, TV & radio, digital marketing, social media, collateral
materials, civic and community networking, public relations, golf/consumer trade shows, Internet
websites and e-mail marketing.
PRINT ADVERTISING
Print advertising is targeted for Coachella Valley Residents and tourist/resort golfers in local,
regional and Southern California golf and travel publications. Print advertising consists of local
newspaper, golf and travel magazines and regional directories. All print advertising now
includes a digital component that is included in each buy.
Newspaper advertising is placed in The Desert Sun with primary emphasis on "digital ads"
appearing on the Desert Sun website, mobile and App. Special promotions are designed, as
needed by season, and placed in various digital arenas.
Magazines consist of local and regional magazines such as Palm Springs Life, Golf News
Magazine, Desert Golf & Tennis, Southland Golf Magazine, Alaska Airlines, Golfing Palm Springs,
and Desert Golfing Digest. These ads vary from full page to quarter page ads and are full color.
TV & RADIO
Television commercials (30 seconds) are placed on all three (3) local network affiliates (CBS2,
KESQ3-ABC, KMIR6-NBC) and Time Warner cable stations. Local radio is used for 30 -second spots
and specific promotions.
IN ROOM MEDIA
In conjunction with the Travelers Channel, currently the SilverRock commercial is showcasing in
18 local hotels representing over 3,500 hotel rooms throughout the Coachella Valley.
The Travelers Channel operates in each hotel, and becomes the hotels local in room concierge.
The Travelers Channel primary goal is to visually promote the local area, points of interest, history,
services, restaurants, shopping, and to help visitors enjoy their stay.
DIGITAL MARKETING
SilverRock will continue to partner with JNS Media and Madden Media with digital marketing.
The marketing plan includes website display banners through the geo target channels like ESPN
LA, GolfChannel.com, PGA.com, SCGA.com, and anyone searching keywords such as Golf,
Best Golf Courses, Tee Times in Greater Palm Springs/La Quinta producing 10 million impressions.
Included in the 2016-2017 Marketing Plan is an ongoing partnership to continue a strong
presence in the digital marketing sector.
SOCIAL MEDIA, APPS, & MOBILE WEBSITES
Social media has proven to be a very successful, powerful and cost effective method of
promoting SilverRock. There will be a continued effort and focus on social media including
enhancing SilverRock's Facebook "fan base" which has generated over 20,000 likes and has
139
been very effective way of communicating SilverRock's news and information. Increased
presence will continue this year on Facebook, Twitter, Yelp, Greenskeeper.org and YouTube.
These methods of advertising and promotion are truly cost effective as they have minimal costs
or no cost at all associated for these marketing avenues.
On Average, 60% of all tee times are now booked online; a continued emphasis on the mobile
website booking interface that allows visitors to navigate SilverRock's website more efficiently
and effectively will again be a priority for 2016-2017. This past year, SilverRock's website was
redesigned to a responsive website which allows any user with a PC, tablet or mobile phone to
navigate the SilverRock website.
SilverRock's free App available on both Droid and iPhones will continue to be promoted and
updated.
COLLATERAL MATERIALS
Rack cards, scorecards, and information packets presenting SilverRock Resort are used as
marketing tools for SilverRock Resort. Printed material will be produced, as needed, to promote
SilverRock Resort as a former Home Course of the Bob Hope Classic 2008-2011.
CIVIC AND COMMUNITY NETWORKING AND TRADESHOWS
SilverRock Resort is positioned as a community -friendly golf facility and is committed to
developing strong relationships with community organizations such as the La Quinta Chamber of
Commerce and various local service organizations.
At various venues locally and around Southern California, trade shows and expos are held that
provide an opportunity to promote SilverRock Resort. These trade shows and expos are focused
on tourism, golf and golf equipment/apparel, recreation, weddings and other related industries
and businesses. SilverRock will continue to participate in these trade shows.
TOURNAMENTS & GROUP OUTINGS
A continued concentrated effort to attract corporate and group outings will be positioned
through various networking opportunities. Tournament business represents a large portion of
outside play and is an important component of SilverRock's success.
JUNIOR GOLF
SilverRock will continue to support local Junior Golf by offering various Summer Junior Camps,
Junior Rates and being a host course for the La Quinta High School Boys and Girls Golf Teams.
SilverRock will also continue to participate in SCGA's Youth on Course program which will
provide juniors in Southern California another avenue to get access to golf courses at affordable
green fees.
FOOTGOLF
This summer, a Footgolf course will be set up on the front 9 at SilverRock to test its success and
functionality at SilverRock. Depending upon the success and interests levels, the course may be
used during the season later in the afternoons (such as the "Walk the Rock" program). This
would be another revenue source and would not interfere with golfers.
FootGolf is a combination of the popular sports of soccer and golf. The game is played with a
regulation #5 soccer ball at a golf course facility on shortened holes with 21 -inch diameter cups.
The rules largely correspond to the rules of golf. FootGolf as a game is played throughout the
world in many different forms, but as a sport, it is regulated by the Federation for International
FootGolf (FIFG). The American FootGolf League (AFGL) is the exclusive member of the FIFG and
governing body for the sport of FootGolf in the United States. The AFGL is organizing tournaments
throughout the country working with golf courses to bring FootGolf to their clubs as another
avenue for revenue and to further develop the game of golf.
140
SilverRock Resort -Arnold Palmer Classic Course
GOLF RATES 2016-2017
Reservation Type
(Book 90 Days)
Public
9 -Holes
Public Twi
Replay (Booked After Rnd)
(Book 3 Days
La Quinta Resident
La Quinta Resident 9 -Hole
La Quinta Resident Guest
(Book 90 Days)
Wholesale
Wholesale Twilight
(Book 1 Day)
PGA PAID
Junior Rate (Before 2:00 p.m.)
Junior Rate (After 2:00 p.m.)
(Book 1 Day)
(Book Up to 1 Year)
Groups (13+)
Back 9 Closed 19 Holes Only
2016
2016
July 1 -Sept. 11
July 1 -Sept. 11
Mon-Thurs
Fri -Sun
$ 35.00
$ 35.00
$ 30.00
$ 30.00
$ 30.00
$ 30.00
$ 25.00
$ 25.00
$
25.00
$
25.00
$
20.00
$
20.00
$
25.00
$
25.00
$
40.00
$
40.00
$
25.00
$
25.00
$
25.00
$
25.00
$
25.00
$
25.00
$
10.00
$
10.00
Overseeding October 10 -November 7, 2016
Back 9 Closed /9 Holes Only
2016
2016
Sept. 12 -Oct. 9
Sept 12 -Oct. 9
Mon-Thurs
Fri -Sun
$ 55.00
$ 55.00
$ 40.00
$ 40.00
$ 40.00
$ 40.00
$ 25.00
$ 25.00
$
30.00
$
30.00
$
25.00
$
25.00
$
35.00
$
35.00
$
40.00
$
40.00
$
25.00
$
25.00
$
25.00
$
25.00
$
25.00
$
25.00
$
15.00
$
15.00
4/27/2016
Public golf rates are dynamically priced and may flucuate depending upon course utilization.
2016
2016
Nov. 8 -Dec. 25
Nov. 8 -Dec. 25
Mon-Thurs
Fri -Sun
$ 130.00
$ 130.00
nla
nla
$ 85.00
$ 85.00
50.00
50.00
$
105.00
45.00
$
$
45.00
$
n/a
$
15.00
n/a
15.00
$
$ 35.00
91.00
$
91.00
$
105.00
$
105.00
$
70.00
$
70.00
$
35.00
$
35.00
$
25.00
$
25.00
$
15.00
$
15.00
2017
2017
Dec. 26 -Apr. 30
Dec. 26 -Apr. 30
Mon-Thurs
Fri -Sun
$ 170.00
$ 170.00
nla
n/a
$ 100.00
$ 100.00
50.00
50.00
$
140.00
55.00
$
$
55.00
$
n/a
$
15.00
n/a
15.00
$
$ 35.00
119.00
$
119.00
r-
140.00
$
140.00
$
80.00
$
80.00
$
35.00
$
35.00
$
25.00
$
25.00
$
15.00
$
15.00
2017
2017
May 1 -June 30
May 1 -June 30
Mon-Thurs
Fri -Sun
$ 90.00
$ 110.00
n/a
nla
$ 70.00
$ 80.00
$ 35.00
$ 35.00
$ 45.00
$
75.00
45.00
n/a
55.00
n/a
$
$ 63.00
$
77.00
$ 65.00
$
75.00
$ 45.00
$
55.00
$ 25.00
$
25.00
$ 25.00
$
25.00
$ 15.00
$
15.00
Stand By Golf Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookie
Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates
* Juniors are 17 and under
* All rates to include green fee, golf cart, limited amount of range balls prior to round, except golf cart for Juniors
* Non golfers -ride alongs-must abide by dress code, riders permitted based upon availability at a rate of $25 per rider.
* City Employees -Prevailing Resident Rates
OTHER FEES
Range Not Playing Rate/Fee
1 Hour (Non -Residents) $ 15.00
1 Hour (Residents) $ 12.00
All Day Range Fee $ 25.00
Rental Clubs $ 45.00
Handicap Membership $ 45.00
Golf Lessons
1 Hour $ 90.00
1/2 Hour $ 60.00
141
•
QTY
4
YEAR
2009
l.urreni
MANUFACTURER
John Deere
maim equipment
DESCRIPTION
Diesel Triplex - MOW TEES/APPROACHES
DELIVERED
12/4/2009
Hours
2500-3200
Proposed
YR Replace
2016
New Maint
Replacement
JD 2500BD (4)
Equipment
Quantity
4
to be Leased
Unit Price
$ 30,612.95
or Purchased
Total Price
$ 122,451.80
Trade -In
$ 4,000.00
1
2009
John Deere
GAS TRIPLEX - COLLARS/GREENS SUMMER
12/4/2009
2016
JD 2500BG (1)
0
$ 24,551.81
$ -
13
2009
John Deere
GATOR - TRANSPORTATION
11/17/2009
2200-3500
2016
TX Turf Gator (13)
7
$ 7,965.87
$ 55,761.09
$ 32,500.00
1
2009
John Deere
PROGATOR DIESEL - DUMP
12/8/2009
2500
2016
TX Turf Gator (1)
1
$ 22,230.00
$ 22,230.00
$ 3,500.00
1
2009
John Deere
PRO GATOR DIESEL
12/8/2009
2500
2016
JD 2030A (1)
2
$ 21,165.75
$ 42,331.50
$ 3,500.00
2
2009
John Deere
Sand Bunker Rake
11/17/2009
3000+
2016
JD 1200A (2)
2
$ 10,312.48
$ 20,624.96
$ 2,000.00
1
2009
John Deere
Electric Turf Gator - SUP. TRANS
12/4/2009
2900
2016
JD TE GATOR (1)
1
$ 10,628.21
$ 10,628.21
$ 1,000.00
1
2009
John Deere
Electric Turf Gator - ASSIST. SUP. TRANS
12/4/2009
2300
2016
JD TE GATOR (1)
1
$ 10,628.21
$ 10,628.21
$ 1,000.00
4
2009
John Deere
TEE MOWERS
10/26/2009
2016
JD 260 SL (4)
0
$ 6,938.75
$ -
FMV
4
2009
John Deere
WALK GREENS MOWER
10/26/2009
n/a
2016
JD 220 SL (4)
4
$ 6,484.80
$ 25,939.20
FMV
8
2009
John Deere
TRAILER STOCK
10/26/2009
2016
JD 2213 (3)
4
$ 1,580.15
$ 6,320.60
$ 2,000.00
1
2004
Buffalo
Turbine Blower
11/1/2004
n/a
2016
TurfcoToprent
2
$ 7,295.00
$ 14,590.00
FMV
1
2005
TURFCO
MOUNTED TOPDRESSER
6/16/2005
2016
JD TD100 (1)
0
$ 6,300.00
$ -
FMV
1
2004
Wiedenmann
Deep Tine Aerator
11/1/2004
2016
Wiedenmann XP6
1
$ 25,890.00
$ 25,890.00
FMV
1
N/A
TRU-TURF
ROLLER
9/24/2007
2016
RS4811-E (1)
0
$ 11,500.00
$ -
1
2009
John Deere
PROGATOR GAS SPRAYER FAIRWAYS
12/4/2009
3000+
2016
JD HD200 (1)
1
$ 31,897.50
$ 31,897.50
$ 3,500.00
1
2007
John Deere
PG 225 SPRAYER GREENS
9/24/2007
3000+
2016
JD HD300 (1)
1
$ 37,429.17
$ 37,429.17
$ 3,500.00
2
2004
John Deere
PRO GATOR
11/1/2004
2000+
2016
JD 2030A D (2)
0
$ 21,165.75
$ -
48
31
$ 426,722.24 $ 56,500.00
TOTAL EQUIPMENT
$ 426,722.24
Total Equipment to be PURCHASED in 2016
$ 159,778.17
Total Equipment to be LEASED in 2016
$ 266,944.07
Minus Trade-in Value
NET AMOUNT TO BE LEASED IN 2016
MONTHLY LEASE PAYMENT (60 MONTHS)
$ 56,500.00
$ 210,444.07 (5 year FMV lease)
$ 22,230.00
$ 42,331.50
$ 25,890.00
$ 31,897.50
$ 37,429.17
$ 159,778.17
142
BUSINESS SESSION ITEM NO. 6
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE: APPROVE IMPLEMENTATION AGREEMENT AND ASSOCIATED OPTION
AGREEMENT FOR SILVERROCK RESORT
RECOMMENDATION
Staff recommends that the City Council:
• Approve Implementation Agreement and Phase 1A Option Agreement for
Silverrock Resort
• Authorize the City Manager to (i) make minor revisions and additions as necessary
that do not substantively change the business terms, and execute the agreements,
and (ii) implement the agreements and other documents necessary.
EXECUTIVE SUMMARY
• SilverRock Development Company (SDC)'s development program locates a 140 -
room luxury hotel and spa on the Arnold Palmer Signature Golf Course; in order to
accommodate the hotel/spa, existing golf holes must be realigned.
• On January 19, 2016, Council approved the Golf Course Realignment Plan for the
Palmer Course at SilverRock Resort.
• Per the Schedule of Performance contained in the Purchase, Sale and Development
Agreement (PSDA), SDC must perform golf course realignment work during the off-
season (May through November) minimizing lost revenues to the City.
• SDC desires to accelerate the construction schedule for the golf course
realignment work, starting this June versus waiting an additional year.
• SDC and Arnold Palmer Design Company (APDC) have completed improvement
plans for the construction of the golf course realignment and SDC has retained
contractors to construct these improvements.
FISCAL IMPAC1
This project will reduce golf income because the back nine must be closed. However, this
work was contemplated when the PSDA was approved in order to facilitate hotel
development.
143
BACKGROUND/ANALYSIS
In November 2014, the City entered into a PSDA with SDC to construct a luxury hotel and
spa, a conference center, a lifestyle hotel, luxury and lifestyle branded residential, resort
and mixed use villages, and a permanent golf clubhouse. On January 19, 2016 when
presenting refined site and golf realignment plans, SDC expressed interest in starting the
golf realignment in the summer of 2016 to expedite development of the luxury hotel, spa
and conference center. The Schedule of Performance contained in the PSDA provides SDC
an outside completion date of November 2017 for course realignment. Per the PSDA, SDC
is required to perform realignment work during the off-season (May through November)
to minimize revenue loses. In addition, the PSDA schedules the realignment work to
commence after the City has transferred Phase 1 land parcels (all project areas less
lifestyle hotel and lifestyle branded residential) to SDC, currently slated for January 2017.
In order to accelerate the schedule, the Implementation Agreement was crafted that: (1)
permits SDC to accelerate the golf course realignment, and (2) creates Phase 1A property
comprised of the luxury hotel and spa, luxury branded residential, and conference/shared
services facility sites (PA2, PA3, and PA4). These sites, collectively known as Phase 1A,
would be transferred to SDC upon completion of the golf course realignment work as
security for the improvements and to facilitate rapid mobilization for development.
DEAL POINTS FOR IMPLEMENTATION AGREEMENT
• City permits SDC to accelerate golf course realignment work, to avoid any
unnecessary delay.
• City and SDC open escrow for SDC's funding of the golf realignment work and the
ultimate transfer of Phase 1A property to SDC upon completion of realignment
work.
• City to approve realignment construction schedule and cost.
• SDC to complete realignment work and have all 18 holes operational and available
for play by November 2016.
• SDC to be responsible for lost revenues the City incurs in the event construction is
not completed on schedule, subject to delays caused by City, force majeure and
unforeseen site conditions.
• Option Agreement allowing City to repurchase Phase 1A property if SDC defaults.
Purchase price would be 100% of the actual hard costs by SDC to construct the golf
realignment.
IMPLEMENTATION AGREEMENT PROCESS
The PSDA provides the City Manager the authority to negotiate and enter into
implementing agreements provided that the business terms are not materially or
substantially changed. The aforementioned terms do represent a significant change,
thus, the Council must approve the implementation and associated option agreement.
144
Approving this Agreement will allow SDC to accelerate the golf realignment work and
mobilize construction during the first week of June. Upon completion of the golf
realignment work, the Phase 1A land will transfer to SDC so they may rapidly move
forward with the luxury hotel development.
ALTERNATIVES:
The Council may elect to not approve the Implementation Agreement thereby not
allowing SDC to construct the golf course realignment this year.
Prepared by: Jon McMillen, City Economist
Approved by: Frank Spevacek, City Manager
Attachment: 1. Implementation and Phase 1A Option Agreement
145
146
ATTACHMENT 1
IMPLEMENTATION AGREEMENT FOR PURCHASE,
SALE, AND DEVELOPMENT AGREEMENT
THIS IMPLEMENTATION AGREEMENT FOR PURCHASE, SALE, AND
DEVELOPMENT AGREEMENT ("Implementation Agreement") is made and entered
into as of May , 2016 ("Implementation Agreement Effective Date"), by and
between the CITY OF LA QUINTA, a California municipal corporation and charter city
(the "City"), and SILVERROCK DEVELOPMENT COMPANY, LLC, a Delaware limited
liability company ("Developer").
RECITALS:
A. City and Developer entered into that certain Purchase, Sale, and
Development Agreement dated November 19, 2014 (the "Original PSDA"), pursuant to
which City agreed to sell to Developer that certain real property located at the southwest
intersection of Jefferson Street and Avenue 52, in the City of La Quinta, California (the
"Property"), and Developer agreed to purchase the Property from City and to thereafter
construct, complete, and operate thereon a commercial project containing a luxury
resort hotel and spa and associated branded luxury residential units, a lifestyle hotel
and associated lifestyle branded residential units, a conference and shared service
facility, a permanent clubhouse for the SilverRock Resort's Arnold Palmer Classic
Course, a mixed use village, a resort residential village, and associated amenities, all as
further described therein. Unless otherwise specifically defined herein, all terms used
herein shall have the meanings ascribed to such terms in the Original PSDA.
B. City and Developer entered into that certain Amendment No. 1 to
Purchase, Sale, and Development Agreement dated October 29, 2015 ("Amendment
No. 1"), to, among other things, update the Site Map and various timeframes within the
Original PSDA, including certain timeframes within the Schedule of Performance. The
Original PSDA, as modified by Amendment No. 1, is hereinafter referred to as the
"PSDA."
C. The PSDA requires that the Golf Course Realignment occur during the
Summer or late Spring, when play at the Golf Course is at a minimum. Developer
desires to accelerate the Golf Course Realignment, to avoid any unnecessary delay of
the Project.
D. To finance and provide security for the Golf Course Realignment,
Developer must acquire fee title to certain portions of the Phase 1 Property prior to the
satisfaction of all of City's Conditions Precedent to the Closing and Developer's
Conditions Precedent to the Closing for the Phase 1 Escrow.
E. City has agreed to permit Developer to accelerate the Golf Course
Realignment pursuant to the terms and conditions set forth herein.
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AGREEMENT:
NOW, THEREFORE, in consideration of the foregoing Recitals, which are
incorporated herein by this reference, and for other valuable consideration, the receipt
and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows:
1. Phase 1A; Phase 1A Property. There is hereby established a new Phase,
referred to herein as "Phase 1A." The portion of the Property included in Phase 1A (the
"Phase 1A Property") shall be the Planning Areas identified on the Site Map as "PA 2,"
"PA 3," and "PA 4."
2. Commencement of Golf Course Realignment. Developer may commence the
Golf Course Realignment on satisfaction of the following requirements:
2.1 City Approval of Plans and Permits. Developer shall have obtained
approval from City, acting in its governmental capacity, of Developer's plans for the Golf
Course Realignment, and Developer shall have obtained all permits and approvals
required by City and any other governmental entity with jurisdiction over the Golf Course
and/or Golf Course Realignment, to enter upon the Golf Course and perform the Golf
Course Realignment, including, without limitation, an entry permit. With respect to City
approval of plans and issuance of permits, City agrees to review and respond to any
submittals by Developer pursuant to this Implementation Agreement within three (3)
Business Days after receipt thereof.
2.2 Opening of Phase 1A Escrow; Deposit and Disbursement of Golf Course
Realignment Funds. City and Developer shall have opened an escrow with Escrow
Agent for City's conveyance of the Phase 1A Property to Developer (the "Phase 1A
Escrow") and Developer shall have deposited into the Phase IA Escrow
($ ) (the "Golf Course Realignment Funds"), and
City, Developer, and Escrow Agent shall have entered into a disbursement agreement
(the "Golf Course Realignment Funds Disbursement Agreement") that provides for
Escrow Agent to release portions of the Golf Course Realignment Funds to contractors
performing portions of the Golf Course Realignment work upon (i) Developer's submittal
to City and City's approval of invoices, conditional lien releases, and any other
supporting documentation reasonably required by City that evidences Developer's
completion of the work and the cost thereof, and (ii) City's determination that (i) the Golf
Course Realignment work for which disbursement is requested has been satisfactorily
performed, and (ii) the cost for such Golf Course Realignment work does not exceed the
amount for such Golf Course Realignment work as set forth in the budget attached
hereto and incorporated herein as Exhibit "A" (the "Golf Course Realignment
Budget"); provided, however, that if funds remain in the "contingency" line of the Golf
Course Realignment Budget, such funds, or such funds as may be necessary to cover
the cost of the portion of the Golf Course Realignment work for which a disbursement is
requested, may be reallocated to such costs. The Golf Course Realignment Funds
Disbursement Agreement shall further provide that all Golf Course Realignment Funds
remaining in the Phase 1A Escrow shall be released to Developer upon (a) Developer's
satisfactory completion of the Golf Course Realignment, as evidenced by City
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acceptance of the same, and (b) the lapse of any time period during which a lien could
be filed by a contractor performing any portion of the Golf Course Realignment. Within
five (5) calendar days after the opening of the Phase 1A Escrow, City and Developer
shall execute, three (3) grant deeds substantially in the form of the Grant Deed, one (1)
of which shall include the legal description for the Planning Area identified on the Site
Map as "PA 3" (the "PA 3 Grant Deed"), and the other two (2) of which shall not include
a legal description (the "PA 2/PA 4 Grant Deeds," and collectively with the PA 3 Grant
Deed, the "Holding Grant Deeds").
2.3 Construction Contract for Golf Course Realignment. Developer shall have
submitted to City for approval and City shall have approved Developer's construction
contract(s) for the Golf Course Realignment.
2.4 No Developer Default. Developer shall not be in default of any of its
obligations under the terms of the PSDA and all representations and warranties of
Developer contained in the PSDA shall be true and correct in all material respects.
3. Performance of and Completion of Golf Course Realignment.
3.1 Performance of Golf Course Realignment. Developer shall perform the
Golf Course Realignment in accordance with all applicable requirements of the PSDA,
and in accordance with the schedule attached hereto and incorporated herein as Exhibit
"B" (the "Golf Course Realignment Schedule").
3.2 Completion of Golf Course Realignment. Developer shall complete the
Golf Course Realignment by the time set forth in the Golf Course Realignment
Schedule.
3.3 Developer's Failure to Timely Complete Golf Course Realignment. If
Developer fails to complete the Golf Course Realignment by the time set forth in the
Golf Course Realignment Schedule, Developer shall be required to reimburse City for
all revenue City would have received had the Golf Course Realignment been timely
completed. In determining such amount, City shall utilize City's golf play records from
the same time period in 2015, with the amount adjusted to reflect the average increase
in play during that same time period over the last three (3) years, and further adjusted to
take into account any price adjustments that have occurred since the same time period
in 2015.
4. Disposition of Phase 1A Property. Developer agrees to purchase the Phase 1A
Property from City, and City agrees to sell the Phase 1A Property to Developer, in
accordance with and subject to all of the terms, covenants, and conditions of this
Implementation Agreement. The Purchase Price for each Planning Area to be
conveyed to Developer in Phase 1A is One Dollar ($1.00).
4.1 Costs of Phase 1A Escrow. Developer shall pay all of the costs of the
Phase 1A Escrow, including, without limitation, (i) all costs and charges attributable to
the "Phase 1A Title Policy" (as that term is defined below), (ii) the documentary transfer
taxes, if any, due with respect to the conveyance of the Phase 1A Property, and (iii) all
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other fees, charges, and costs which arise from the Phase 1A Escrow. Due to City's
status as a public entity, the Parties do not anticipate that any recording fees will be
charged in connection with the Phase 1A Escrow. Notwithstanding the foregoing,
however, to the extent recording fees are charged or imposed, Developer shall pay all
of such fees. As used herein, the term "Phase IA Title Policy" shall mean and refer to
an ALTA (or CLTA, as elected by Developer in its sole discretion) owner's or lender's
policy of title insurance, together with such endorsements as are requested by
Developer, issued by the Title Company insuring that the title to the Phase 1A Property
is vested in Developer in the Condition of Property Title approved by Developer
pursuant to Section 203 of the PSDA. Developer shall pay all costs and charges for the
Phase 1A Title Policy, and the costs for preparation of a current survey of the Phase 1A
Property, if requested by Developer. The Title Company shall provide City with a copy
of the Phase 1A Title Policy.
4.2 Payment of Purchase Price. On or before 5:00 p.m. on the Business Day
preceding the "Phase 1A Closing Date" (as that term is defined in Section 4.5 below) (or
such earlier time as required by Escrow Agent), Developer shall deposit with Escrow
Agent such funds as may be required to meet the closing costs as hereinafter provided.
4.3 Escrow Instructions. This Implementation Agreement constitutes the joint
escrow instructions of Developer and City for the Phase 1A Escrow, and the Escrow
Agent to whom instructions are delivered is hereby empowered to act under this
Implementation Agreement. All funds received in the Phase 1A Escrow shall be
deposited with other escrow funds in a general escrow account(s) and may be
transferred to any other such escrow trust account in any State or National Bank doing
business in the State of California. All disbursements shall be made by check from such
account.
If in the opinion of either Party or Escrow Agent it is necessary or convenient in
order to accomplish the Phase 1A Closing, such Party may require that the Parties sign
supplemental escrow instructions; provided that if there is any inconsistency between
this Implementation Agreement and the supplemental escrow instructions, then the
provisions of this Implementation Agreement shall control. The Parties agree to execute
such other and further documents as may be reasonably necessary, helpful or
appropriate to effectuate the provisions of this Implementation Agreement. Escrow
Agent is instructed to release City's and Developer's escrow closing statements to the
respective Parties.
4.4 Authority of Escrow Agent. At the "Phase 1A Closing" (as that term is
defined in Section 4.5 below), Escrow Agent is authorized to, and shall:
(a) Pay and charge Developer for the costs for the Phase 1A Title
Policy, including all endorsements required by Developer.
(b) Pay and charge Developer for all escrow fees, charges, and costs
payable under Section 4.1 of this Implementation Agreement.
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(c) At the Phase 1A Closing, disburse funds and record (i) a grant
deed substantially in the form of the Grant Deed that includes all of the Phase 1A
Property (the "Phase 1A Grant Deed"), (ii) an option agreement substantially in
the form of the option agreement attached hereto and incorporated herein as
Exhibit "C" (the "Phase 1A Option Agreement"), and (iii) a covenant agreement
substantially in the form of the TOT Covenant Agreement that includes the
Planning Area identified on the Site Map as "PA 2" (the "Phase 1A TOT
Covenant Agreement").
(d) Do such other actions as necessary, including obtaining the Phase
1A Title Policy, to fulfill its obligations under this Implementation Agreement.
(e) Within the discretion of Escrow Agent, direct City and Developer to
execute and deliver any instrument, affidavit and statement, and to perform any
act reasonably necessary to comply with the provisions of the Foreign
Investment in Real Property Transactions Act ("FIRPTA") and any similar state
act and regulation promulgated thereunder. City agrees to execute a Certificate
of Non -Foreign Status by individual transferor and/or a Certification of
Compliance with Real Estate Reporting Requirement of the 1986 Tax Reform Act
as may be required by Escrow Agent, on the form to be supplied by Escrow
Agent.
(f) Prepare and file with all appropriate governmental or taxing
authorities a uniform settlement statement, closing statement, tax withholding
forms including an IRS 1099-S form, and be responsible for withholding taxes, if
any such forms are provided for or required by law.
(g) Deliver the recorded Phase 1A Option Agreement and Phase 1A
TOT Covenant Agreement to City, and deliver copies of the aforementioned
recorded documents together with the recorded Phase 1A Grant Deed to
Developer.
4.5 Phase 1A Closing. The "Phase 1A Closing" (as that term is defined
below) shall occur within thirty (30) days after the Parties' satisfaction of all of "City's
Conditions Precedent to the Phase 1A Closing" and all of "Developer's Conditions
Precedent to the Phase 1A Closing" as set forth in Section 5 below, but in no event shall
the Phase 1A Closing occur later than December 30, 2016 (the "Outside Date for
Phase 1A Closing"). Subject to the provisions in this Section 4.5, the Phase 1A
Closing shall occur at a time reasonably agreed on by the Parties. The "Phase 1A
Closing" shall mean the time and day the Phase 1A Grant Deed is recorded in the
Official Records. The "Phase 1A Closing Date" shall mean the day on which the
Phase 1A Closing occurs.
4.6 Termination. If the Phase 1A Escrow is not in condition to close by the
Outside Date for Phase 1A Closing, then on or before the Outside Date for Phase 1A
Closing either Party which is not then in default of any of its obligations under this
Implementation Agreement may, in writing, provide the other Party with a written notice
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(any such notice, an "Escrow Extension Request") requesting that the Phase 1A
Escrow be extended for ten (10) calendar days to allow the Parties to satisfy any of
City's Conditions Precedent to the Phase 1A Closing or Developer's Condition's
Precedent to the Phase 1A Closing that remain unsatisfied. If neither Party timely
transmits an Escrow Extension Request, or a Party timely transmits an Escrow
Extension Request but at the expiration of the ten (10) day extension period Escrow is
still not in condition to close, then either Party which is not then in default of any of its
obligations under this Implementation Agreement may, in writing, demand the return of
money, documents, or property and terminate the Phase 1A Escrow. If either Party
makes such a written demand for return of money, documents or property, the Phase
1A Escrow shall not terminate until ten (10) Business Days after Escrow Agent shall
have delivered copies of such demand to the other Party at the respective addresses
shown in the PSDA. If any objections are raised within said ten (10) Business Day
period, Escrow Agent is authorized to hold all monies, papers and documents until
instructed by a court of competent jurisdiction or by mutual written instructions of the
Parties. Termination of the Phase 1A Escrow shall be without prejudice as to whatever
legal rights either Party may have against the other arising from this Implementation
Agreement and/or the PSDA. If no demands are made, Escrow Agent shall proceed
with the Phase 1A Closing as soon as possible.
4.7 Closing Procedure. Escrow Agent shall close the Phase 1A Escrow as
follows:
(a) (i) Record, in the following order, the Phase 1A Grant Deed, Phase
1A Option Agreement, and Phase 1A TOT Covenant Agreement, and (ii) deliver
conformed copies of each of the documents listed in clause (i) above, showing
recording information to City and Developer;
(b) Provide for the delivery of (i) the original recorded Phase 1A Option
Agreement and Phase 1A TOT Covenant Agreement to City, together with a
copy of the Phase 1A Grant Deed, and (ii) the original recorded Phase 1A Grant
Deed to Developer, together with copies of the Phase 1A Option Agreement and
Phase 1A TOT Covenant Agreement to Developer;
(c) Deliver the Phase 1A Title Policy and Phase 1A Grant Deed to
Developer,
(d) File any informational reports required by Internal Revenue Code
Section 6045(e), as amended and any other applicable requirements; and
(e) Deliver the FIRPTA Certificate, if any, to Developer; and
(f) Forward to both Developer and City a separate accounting of all
funds received and disbursed for each Party and copies of all executed and
recorded or filed documents deposited into the Phase 1A Escrow, with such
recording and filing date and information endorsed thereon.
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In the event at as of the Phase 1A Closing the conditions in Section 7.6
below occur because one (1) or more of the parcels comprising the Phase 1A
Property does not constitute a legal parcel, then Escrow Agent is hereby
instructed to utilize and record one or more of the Holding Deeds (provided that
for each of the deeds comprising the "PA 2/PA 4 Grant Deeds" a legal
description has been attached), as necessary to accomplish the purpose and
intent of Section 7.6.
5. Conditions of Phase 1A Closing. The Phase 1A Closing is conditioned upon the
satisfaction of the following terms and conditions within the times designated below:
5.1 City's Conditions of Phase 1A Closing. City's obligation to proceed with
the Phase 1A Closing is subject to the fulfillment, or waiver by City, of each and all of
the conditions precedent (a) through (i), inclusive, described below ("City's Conditions
Precedent to the Phase 1A Closing"), which are solely for the benefit of City, and
which shall be fulfilled or waived by the time periods provided for herein:
(a) No Default. As of the close of the Phase 1A Escrow, neither
Developer nor any entity that has assumed Developer's obligations hereunder
with respect to the development and/or operation of one or more Project
Components shall be in default of any of its obligations under the terms of this
Implementation Agreement and/or the PSDA, and all representations and
warranties of Developer contained herein and in the PSDA shall be true and
correct in all material respects.
(b) Execution of Documents. Developer shall have executed and
delivered into the Phase 1A Escrow the Phase 1A Grant Deed, Phase 1A Option
Agreement, and Phase 1A TOT Covenant Agreement, and any other documents
required hereunder.
(c) Payment of Funds. Prior to the Phase 1A Closing, Developer shall
have paid all of its required costs thereof into the Phase 1A Escrow in
accordance with Section 4.1 hereof.
(d) Insurance. Developer shall have provided proof of insurance as
required by Section 304 of the PSDA and City shall have approved of the same,
provided such approval shall not be unreasonably withheld, conditioned or
delayed.
(e) Environmental. Developer shall have approved the environmental
condition of the Property and shall not have elected to terminate the PSDA with
respect to the Property pursuant to Section 207.2 of the PSDA.
(f) Hotel Management Agreement Letter of Intent. Developer shall
have submitted to City and City shall have approved, an executed Hotel
Management Agreement Letter of Intent from a Hotel Operator for the Luxury
Hotel.
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(g) Dust Control Program. Developer shall have submitted to City and
City shall have approved a Dust Control Program for the Phase 1A Property,
which approval shall not be unreasonably withheld, conditioned or delayed.
(h) Preliminary Budget. Developer shall have submitted to City and
City shall have approved, in its reasonable discretion, a preliminary Budget.
(i) Notice of Intent. Developer shall have filed a Notice of Intent and/or
any other documentation required by SWRCB that notifies the SWRCB that
Developer is the legally responsible party for complying with the GC Permit with
respect to the Phase 1A Property.
(j) Golf Course Realignment. Developer shall have completed the
Golf Course Realignment, as evidenced by City's acceptance of the same.
5.2 Developer's Conditions of Closing. Developer's obligation to proceed with
the purchase of the Phase 1A Property is subject to the fulfillment, or waiver by
Developer, of each and all of the conditions precedent (a) through (f), inclusive,
described below ("Developer's Conditions Precedent to the Phase 1A Closing"),
which are solely for the benefit of Developer, and which shall be fulfilled or waived by
the time periods provided for herein:
(a) No Default. As of the Phase 1A Closing Date, City shall not be in
default of any of its obligations under the terms of this Implementation Agreement
and/or the PSDA, and all representations and warranties of City contained herein
shall be true and correct in all material respects.
(b) Execution of Documents. City shall have executed and delivered
into the Phase 1A Escrow, the Phase 1A Grant Deed, Phase 1A Option
Agreement, and Phase 1A TOT Covenant Agreement, and any other documents
required hereunder.
(c) Review and Approval of Title. Developer shall have reviewed and
approved the condition of the title to the Property, as provided in Section 203 of
the PSDA.
(d) Title Policy. The Title Company shall be irrevocably committed to
issue to Developer, upon receipt of payment of Title Company's regularly
scheduled premium, the Phase 1A Title Policy at the Phase 1A Closing, in
accordance with Section 4.1 hereof.
(e) Environmental. Developer shall have approved the environmental
condition of the Property and shall not have elected to terminate the PSDA with
respect to the Property pursuant to Section 207.2 of the PSDA.
(f) Preliminary Budget. City shall have approved an updated
Preliminary Budget.
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(g) Hotel Management Agreement Letter of Intent. City shall have
approved a Hotel Management Agreement Letter of Intent executed by a Hotel
Operator for the Luxury Hotel.
(h) Legal Parcels. Each of the parcels comprising the Phase 1A
Property shall constitute a legal parcel.
6. City Access Rights to Phase 1A Property. Developer acknowledges that the cart
barn and a portion of the public parking lot servicing the Golf Course (the "Phase 1A
Property Golf Course Amenities") are located on the Phase 1A Property. Until such
time as (i) Developer and City relocate the Phase 1A Property Golf Course Amenities to
a location mutually acceptable to City and Developer, each in their sole and absolute
discretion, or (ii) Developer completes construction of the Permanent Golf Clubhouse
pursuant to the terms of the PSDA, City and members of the general public shall have
the right of ingress and egress onto the Phase 1A Property for purposes of accessing
the Golf Course Amenities.
7. Effect of Implementation Agreement.
7.1 PSDA in Full Force and Effect. Except as otherwise expressly provided in
this Implementation Agreement, and subject to the terms of this Section 7, all of the
terms and conditions of the PSDA shall remain in full force and effect.
7.2 Termination Prior to Phase 1A Closing. Section 503 of the PSDA shall be
automatically modified to provide that (i) all references therein to the "Phase 1 Escrow"
shall refer to the "Phase 1A Escrow," (ii) the reference therein to the "Developer's
Conditions Precedent to the Closing for the Phase 1 Escrow" shall refer to the
"Developer's Conditions Precedent to the Phase 1A Closing" set forth in Section 5.2
above, and (iii) the reference therein to the "City's Conditions Precedent to the Closing
for the Phase 1 Escrow" shall refer to the "City's Conditions Precedent to the Phase 1A
Closing" set forth in Section 5.1 above.
7.3 Effect of Phase 1A Closing. Upon the Phase 1A Closing, the PSDA shall
be automatically modified to provide that all provisions in the PSDA regarding the Phase
1 Escrow, including the actual closing of the Phase 1 Escrow, shall no longer include
the Phase 1A Property; provided, however, that all other provisions in the PSDA that
relate to the Phase 1 Property and Phase 1 Closing including, without limitation, Section
207.3, Section 207.4, and Section 207.5, shall continue to be read and interpreted to
include the Phase 1A Property.
7.4 Termination Prior to Phase 1 Closing.
(a) Termination by Developer. In the event that, after the close of the
Phase 1A Escrow but prior to the Phase 1 Closing (a) one or more of
Developer's Conditions Precedent to the Closing for the Phase 1 Escrow is not
fulfilled on or before the time set forth in the Schedule of Performance and such
failure is not caused by Developer, or (b) any default of City under the PSDA
prior to the Phase 1 Closing is not cured within the time set forth in Section 501
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of the PSDA, after written demand by Developer, then the PSDA with respect to
the Phase 1 Escrow and Phase 2 Escrow may, at the option of Developer, be
terminated by written Notice thereof to City. From the date of the written Notice of
termination of the PSDA by Developer to City, the PSDA shall be deemed
terminated with respect to the Phase 1 Escrow and Phase 2 Escrow and there
shall be no further rights or obligations between the Parties with respect to the
Phase 1 Escrow Property and Phase 2 Property by virtue of or with respect to the
PSDA, except for Developer's limited right to recover from City its out-of-pocket
costs pursuant and subject to Section 502 of the PSDA.
(b) Termination by City. In the event that, after the close of the Phase
1A Escrow but prior to the close of the Phase 1 Escrow (a) Developer (or any
successor in interest) assigns the PSDA or any rights therein or in any portion of
the Property or a Project Component in violation of the PSDA, or assigns the
Development Agreement or any rights therein; or (b) one or more of City's
Conditions Precedent to the Closing for the Phase 1 Escrow is not fulfilled on or
before the Outside Date for Phase 1 Closing (as it may be extended) and such
failure is not caused by City; or (c) Developer is otherwise in default of the PSDA
and fails to cure such default within the time set forth in Section 501 thereof, after
written demand by City; or (d) Developer is the subject of a bankruptcy
proceeding, whether voluntarily or involuntarily commenced, then the PSDA with
respect to the Phase 1 Escrow and Phase 2 Escrow shall, at the option of City,
be terminated by City by written Notice thereof to Developer. From the date of
the written Notice of termination of the PSDA by City to Developer, the PSDA
with respect to the Phase 1 Escrow and Phase 2 Escrow shall be deemed
terminated and there shall be no further rights or obligations between the Parties
with respect to the Phase 1 Property and Phase 2 Property by virtue of or with
respect to the PSDA, except for City's right to recover from Developer damages
pursuant to Section 502 thereof, and except further that City shall have any and
all rights available to City as set forth in Section 505 and Section 506 thereof.
7.5 Termination of Phase 1A Option Agreement; Form of Option Agreement
for Phase 1 Closing. Pursuant to the terms of the Phase 1A Option Agreement, the
Phase 1A Option Agreement shall be terminated upon the Phase 1 Closing. The option
agreement to be recorded against the Phase 1 Property (including the Phase 1A
Property) at the Phase 1 Closing shall be substantially in the form of the Option
Agreement, but modified to reflect the earlier transfer of the Phase 1A Property
pursuant to this Implementation Agreement.
7.6 Status of Phase 1A Property. City and Developer shall cooperate in good
faith to satisfy the Developer's Conditions Precedent to the Phase 1A Closing in Section
5.2(h) that each parcel comprising the Phase 1A Property constitute a legal parcel. If at
the time scheduled for the Phase 1A Closing one or more of the parcels comprising the
Phase 1A Property does not constitute a legal parcel, this Implementation Agreement
shall be automatically revised to create a Phase 1B and, if necessary, a Phase 1C, and
all provisions herein applicable to Phase 1A and the Phase 1A Escrow shall be similarly
applicable to Phase 1B and (if applicable) Phase 1C; provided, however, that at either
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Party's written request to the other Party, the Party's shall prepare an implementation
agreement with terms similar to the applicable terms of this Implementation Agreement.
7.7 Commencement of Site Work. In the event that prior to the Phase 1
Closing Developer desires to commence any work on the Phase 1A Property, including,
without limitation, grading activities and/or commencement of Master Site Infrastructure
Improvements, Developer and City shall prepare an implementation agreement that
addresses any additional conditions and/or requirements of City that would have been
applicable to the commencement of such work in the absence of this Implementation
Agreement, including, without limitation, satisfaction of any of City's Conditions
Precedent to the Closing that were not required pursuant to this Implementation
Agreement to be satisfied in connection with the Phase 1A Closing.
7.8 Interpretation. The PSDA and this Implementation Agreement shall be
read and interpreted in a comprehensive, integrated manner, and in a manner that best
implements the provisions of this Implementation Agreement. In the event the terms of
this Implementation Agreement result in ambiguity, the Parties will meet and confer to
attempt to resolve the ambiguity, each in their reasonable discretion.
8. Enforced Delay; Extension of Times of Performance. In addition to specific
provisions of this Implementation Agreement, performance by either City of Developer
hereunder shall not be deemed to be in default, and all performance and other dates
specified in this Implementation Agreement shall be extended, where delays or defaults
are due to causes beyond the control or without the fault of the party claiming an
extension of time to perform, which may include the following (each, a "Force
Majeure"): war; insurrection; acts of terrorism; strikes; lockouts; riots; floods;
earthquakes; fires; casualties; acts of God; acts of the public enemy; epidemics;
quarantine restrictions; freight embargoes; lack of transportation; governmental
restrictions or priority; litigation; unusually severe weather; inability to secure necessary
labor, materials or tools; delays of any contractor, subcontractor or supplier; acts or
omissions of the other party; or acts or failures to act of any public or governmental
agency or entity (other than the acts or failures to act of City which shall not excuse
performance by City). Notwithstanding anything to the contrary in this Implementation
Agreement, an extension of time for any such cause shall only be for the period of the
enforced delay and shall commence to run from the time of the commencement of the
cause, if notice by the party claiming such extension is sent to the other party within
thirty (30) days of the commencement of the cause. Times of performance under this
Implementation Agreement may also be extended in writing by the mutual agreement of
City and Developer. Notwithstanding any provision of this Agreement to the contrary,
Developer is not entitled pursuant to this Section 8 to an extension of time to perform
because of past, present or future difficulty in obtaining suitable construction or
permanent financing to commence or complete the Project or any Project Component or
because of economic or market conditions. To the extent that City has an obligation to
act within a certain time period under this Implementation Agreement including, without
limitation in connection with City's review and approval of submittals received from
Developer, and City fails to respond appropriately to Developer within such time period,
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then any deadline for Developer's performance impacted by such delay by City shall be
extended by one day for each and every day that City's response is delayed.
9. Attorney's Fees. In the event of any action between City and Developer seeking
enforcement of any of the terms and conditions to this Implementation Agreement, the
prevailing party in such action shall be awarded, in addition to damages, injunctive or
other relief, its reasonable costs and expenses, including without limitation its expert
witness fees and reasonable attorney's fees.
10. Interpretation. This Implementation Agreement shall be construed according to
its fair meaning, as if prepared by both parties hereto, and in.
11. Governing Law. This Implementation Agreement shall be governed by the
internal laws of the State of California and any question arising hereunder shall be
construed or determined according to such law. The Superior Court of the State of
California in and for the County of Riverside, or such other appropriate court in such
county, shall have exclusive jurisdiction of any litigation between the parties concerning
this Implementation Agreement. Service of process on City shall be made in
accordance with California law. Service of process on Developer shall be made in any
manner permitted by California law and shall be effective whether served inside or
outside California.
12. Time is of Essence. Time is of the essence of this Implementation Agreement
and of each and every term and provision hereof.
13. Waiver. A waiver of a provision hereof, or modification of any provision herein
contained, shall be effective only if said waiver or modification is in writing, and signed
by both City and Developer. No waiver of any breach or default by any party hereto
shall be considered to be a waiver of any breach or default unless expressly provided
herein or in the waiver.
14. Counterparts. This Implementation Agreement may be executed in counterparts,
each of which, when this Implementation Agreement has been signed by all of the
parties hereto, shall be deemed an original, and such counterparts shall constitute one
and the same instrument.
15. Representations. The person(s) executing this Implementation Agreement on
behalf of each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver this
Implementation Agreement on behalf of said party, (iii) by so executing this
Implementation Agreement such party is formally bound to the provisions of this
Implementation Agreement, and (iv) the entering into this Implementation Agreement
does not violate any provision of any other agreement to which such party is bound.
16. City Approvals and Actions. City shall maintain authority of this Implementation
Agreement and the authority to implement this Implementation Agreement through the
City Manager. The City Manager shall have the authority to make approvals, issue
interpretations, waive provisions, negotiate and enter into amendments to this
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Implementation Agreement and/or negotiate and enter into implementing agreements or
documents on behalf of City so long as such actions do not materially or substantially
change the business terms of this Implementation Agreement or the uses or
development permitted on the Property, or materially or substantially add to the costs
incurred or to be incurred by City as specified herein. Such approvals, interpretations,
waivers, amendments, and/or implementing agreements or documents may include
extensions of time to perform as specified in the Golf Course Realignment Schedule.
All other material and/or substantial interpretations, waivers, or amendments shall
require the consideration, action and written consent of the City Council. Wherever the
approval of the City is required under this Implementation Agreement, other than
approvals required of the City acting in its governmental capacity, such approval shall
not be unreasonably withheld, conditioned or delayed, unless expressly stated to the
contrary in this Implementation Agreement.
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[End of Implementation Agreement — Signature page follows]
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IN WITNESS WHEREOF, City and Developer have executed this
Implementation Agreement as of the date set forth above.
"DEVELOPER"
SILVERROCK DEVELOPMENT COMPANY,
LLC, a Delaware limited liability company
By: RGC La Quinta II, LLC,
a Delaware limited liability company
Its: Co -Manager
By: The Robert Green Company,
a California corporation
Its: Manager
Date: May , 2016 By:
Name: Robert S. Green, Jr.
Its: President and Chief
Executive Officer
By: RGC La Quinta, LLC,
a Delaware limited liability company
Its: Co -Manager
By: The Robert Green Company,
a California corporation
Its: Manager
Date: May , 2016 By:
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Name: Robert S. Green, Jr.
Its: President and Chief
Executive Officer
[Signatures continued on next page]
160
"CITY"
CITY OF LA QUINTA, a California municipal
corporation and charter city
Date: May , 2016 By:
Frank J. Spevacek
Its: City Manager
ATTEST:
Susan Maysels, City_Clerk
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
By:
William H. Ihrke, City Attorney
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EXHIBIT "A"
GOLF COURSE REALIGNMENT BUDGET
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EXHIBIT "B"
GOLF COURSE REALIGNMENT SCHEDULE
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EXHIBIT "C"
PHASE 1A OPTION AGREEMENT
[See following document]
1
164
FREE RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Manager
Space Above This Line for Recorder's Use
(Exempt from Recording Fee per Gov't Code § 6103 and 27383)
PHASE 1A OPTION AGREEMENT
THIS PHASE 1A OPTION AGREEMENT ("Phase 1A Option Agreement") is
made this day of , 2016 (the "Phase 1A Option Agreement Effective
Date"), by and between SILVERROCK DEVELOPMENT COMPANY, LLC, a Delaware
limited liability company ("Developer"), and the CITY OF LA QUINTA, a California
municipal corporation and charter city ("City"). City and Developer are hereinafter
sometimes referred to individually as a "Party" and collectively as the "Parties."
RECITALS
A. Developer has entered into a Purchase, Sale, and Development
Agreement dated November 19, 2014 (the "PSDA"), pursuant to which City agreed to
convey to Developer approximately one hundred forty-five (145) acres of real property
located at the southwest intersection of Avenue 52 and Jefferson Street in the City of La
Quinta, County of Riverside, State of California (the "PSDA Property"), in two (2)
phases, referred to in the PSDA as "Phase 1" or the "Phase 1 Property" and "Phase 2"
or the "Phase 2 Property." The PSDA Property is legally described in Exhibit "A", which
is attached hereto and incorporated herein by this reference. Unless otherwise
expressly defined in this Phase 1A Option Agreement, capitalized terms used in this
Phase 1A Option Agreement shall have the meanings ascribed thereto in the PSDA.
B. Pursuant to the PSDA, Developer has agreed to construct on the PSDA
Property a commercial development that consists of a luxury resort hotel and spa and
associated branded luxury residential units, a lifestyle hotel and associated lifestyle
branded residential units, a permanent clubhouse for the SilverRock Resort's Arnold
Palmer Classic Course, a mixed use village, a resort residential village, and associated
amenities (collectively, the "Project").
C. The PSDA requires that in connection with City's conveyance of the
Phase 1 Property and Phase 2 Property to Developer, Developer is required to grant to
City (i) an option to repurchase the Phase 1 Property or Phase 2 Property (as
applicable), or certain portions thereof, from Developer on the occurrence of certain
events.
D. Phase 1 of the Project includes the Golf Course Realignment. The PSDA
requires the Golf Course Realignment to be completed during Summer or late Spring,
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when play at the Golf Course is at a minimum. Pursuant to that certain Implementation
Agreement entered into between City and Developer on or about May , 2016 (the
"Implementation Agreement"), City agreed (i) to permit Developer to perform the Golf
Course Realignment work prior to the Phase 1 Closing, and (ii) upon Developer's
completion of the Golf Course Realignment, to convey to Developer as security for
Developer's financing for the Golf Course Realignment the portions of Phase 1
commonly referred to as "PA 2" (Luxury Hotel site), "PA 3" (Luxury Branded Residential
Development site), and "PA 4" (Conference and Shared Service Facility site)
(collectively, the "Phase 1A Property"), all prior to the time Developer satisfies all of
City's Conditions Precedent to the Closing for Phase 1.
E. The Implementation Agreement requires that in connection with City's
conveyance of the Phase 1A Property to Developer, Developer is required to enter into
this Phase 1A Option Agreement for purposes of granting to City (i) an option to
repurchase the Phase 1A Property from Developer if Developer (a) fails to satisfy all of
City's Conditions Precedent to the Closing for Phase 1 and acquire the balance of the
Phase 1 Property (e.g., the Phase 1 Property less the Phase 1A Property (the
"Remaining Phase 1 Property")) by the Outside Date for Phase 1 Closing, or (b)
transfers the Phase 1A Property, or any portion thereof, in violation of the terms of the
PSDA; and (ii) a right of first offer to purchase the Phase 1A Property, or any portion
thereof, if (I) City's option under (i)(a) or (i)(b) above has been triggered, (II) City did not
timely exercise the applicable option, (III) the default which gave rise to City's option has
not been cured, and (IV) Developer has determined to sell or otherwise transfer the
Phase 1A Property.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, and incorporating the above Recitals
and all of the terms and conditions contained in the Implementation Agreement and
PSDA, Developer hereby grants to City the following repurchase options:
1. Option I - Failure to Satisfy City's Conditions Precedent to the Closing for
Phase 1 and Acquire Remaining Phase 1 Property
Developer hereby grants to City an exclusive option to repurchase all, but not
less than all, of the Phase 1A Property ("Option I"), if Developer fails to satisfy all of
City's Conditions Precedent to the Closing for Phase 1 and acquire the Remaining
Phase 1 Property by the Outside Date for Phase 1 Closing.
In the event of Developer's failure to satisfy all of City's Conditions Precedent to
the Closing for Phase 1 and acquire the Remaining Phase 1 Property by the Outside
Date for Phase 1 Closing, and such failure is not cured within the cure period provided
for under Sections 4(b) and 4(c) below, then City shall be entitled to exercise, but is not
obligated to exercise, the foregoing option for a period of sixty (60) days following the
expiration of such cure period (the "Option I Period").
(a) Exercise of Option
City shall exercise Option I by giving written notice to Developer ("City's Notice
of Option 1 Exercise"), in accordance with Section 5 of this Phase 1A Option
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Agreement, prior to the expiration of the Option I Period. Failure of City to exercise
Option I shall constitute a waiver of City's right to exercise Option I, but shall not
constitute a waiver by City of Developer's breach of its obligation to satisfy all of City's
Conditions Precedent to the Closing for Phase 1 and acquire the Remaining Phase 1
Property by the Outside Date for Phase 1 Closing or of any remedies City may have
under the terms of the PSDA or under any other agreement for Developer's failure to
satisfy all of City's Conditions Precedent to the Closing for Phase 1 and acquire the
Remaining Phase 1 Property by the Outside Date for Phase 1 Closing.
(b) Repurchase Price - Option I
City's repurchase price for the Phase 1A Property ("Option I Repurchase
Price"), shall be the sum of (i) one hundred percent (100%) of "Developer's Golf Course
Realignment Construction Costs," and (ii) the cost of any Plans City elects to purchase
pursuant to Section 4(i) below with respect to (a) the Master Site Infrastructure
Improvements, and/or (b) any Project Components comprising the Project.
For purposes of this Phase 1A Option Agreement, the term "Developer's Golf
Course Realignment Construction Costs" shall mean the construction costs actually
incurred by Developer for construction of the Golf Course Realignment, as determined
by an independent audit (the "Golf Course Realignment Cost Audit"), performed by
[insert before the Phase 1A Closing the name of a third
party, independent auditor who shall be selected by City and be a partner at a nationally
recognized firm of accountants with experience in auditing large-scale, mixed use
construction projects (the "Auditor"), which costs shall consist only of: (I) the amount(s)
paid by Developer to the contractor or contractors performing the construction, (II)
reasonable inspection, supervision, and testing costs paid by Developer to independent
third party engineers, architects, or consultants in conjunction with said construction,
and (III) any amounts paid by Developer to material suppliers and equipment suppliers
in connection with the construction (but, subject to the immediately preceding
paragraph, not including any so-called "soft costs" incurred in the planning,
environmental review, or design of the Golf Course Realignment, or any costs, fees,
charges, or profits allocated to Developer's own internal administrative, payroll, or
overhead expenses or to any person or entity affiliated with Developer). Developer
shall promptly provide City and the Auditor with all records and documentation
necessary for the Auditor to perform the Golf Course Realignment Cost Audit.
2. Option II - Transfer of the Phase 1A Property, or Portion Thereof, Prior to
Transfer of Remaining Phase 1 Property to Developer
Developer hereby grants to City an exclusive option ("Option II") to repurchase
all, but not less than all, of the Phase 1A Property if, prior to the time (i) Developer
satisfies all of City's Conditions Precedent to the Closing for Phase 1, (ii) City transfers
the Remaining Phase 1 Property to Developer, and (iii) this Phase 1A Option
Agreement is terminated, Developer transfers or suffers an involuntary transfer of the
Phase 1A Property or any portion thereof in violation of the terms of the PSDA.
In the event of Developer's transfer of the Phase 1A Property or any portion
thereof in violation of the PSDA (an "Unauthorized Transfer"), City shall be entitled to
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exercise, but is not obligated to exercise, the foregoing option for sixty (60) days
following the later of (a) the date of the Unauthorized Transfer that gives rise to City's
option under this Section 2, or (b) City's discovery of the Unauthorized Transfer that
gives rise to Option 11 ("Option II Period").
(a) Exercise of Option
City shall exercise Option II by giving written notice to Developer ("City's Notice
of Option IV Exercise"), in accordance with Section 5 of this Phase 1A Option
Agreement, prior to the expiration of the Option II Period. Failure of City to exercise
Option II shall constitute a waiver by City of City's right to exercise Option 11 only with
respect to the specific Unauthorized Transfer that gave rise to Option 11, but shall not
constitute a waiver by City of Developer's breach of the transfer provisions in the PSDA
or pursuant to this Phase 1A Option Agreement, or of any remedies City may have
under the terms of the PSDA or under any other agreement for Developer's transfer or
sufferance of an involuntary transfer of the Phase 1A Property or any portion thereof.
(b) Repurchase Price - Option 11
City's repurchase price for the Phase 1A Property ("Option II Repurchase
Price") shall be the sum of (i) one hundred percent (100%) of Developer's Golf Course
Realignment Construction Costs, and (ii) the cost of any Plans City elects to purchase
pursuant to Section 4(i) below with respect to (a) the Master Site Infrastructure
Improvements, and/or (b) any Project Components comprising the Project.
3. City's Right of First Offer
Developer hereby grants to City a right of first offer ("City's Right of First Offer")
to purchase all, but not less than all, of the Phase 1A Property, in accordance with the
terms and conditions in this Section 3, in the event that (i) City has had the right to
exercise Option I or Option 11 and has failed to exercise or has elected not to exercise
Option I or Option 11 (as applicable) in accordance with the terms of this Phase 1A
Option Agreement and Developer's default that gave rise to Option I or Option II (as
applicable) has not been cured, and (ii) Developer has determined to sell or otherwise
transfer the Phase 1A Property or portion thereof.
(a) Developer's Notice to City; City's Election
In the event that the circumstances described in clauses (i) and (ii) of the
immediately preceding paragraph exist, then prior to entering into any transaction with a
third party concerning the sale of any of the Phase 1A Property, Developer shall provide
City with written notice of Developer's intent to sell such Phase 1A Property, and
Developer's proposed sale price for the same ("Developer's Sale Notice"). City shall
have sixty (60) days after receiving Developer's Sale Notice to notify Developer, in
writing, of City's election to exercise City's Right of First Offer to acquire the Phase 1A
Property, at the lesser of (1) the price noted in Developer's Sale Notice, or (2) the sum
of one hundred percent (100%) of Developer's Golf Course Realignment Construction
Costs ("City's Election to Exercise"), regardless of whether Developer's proposed sale
or transfer included all of the Phase 1A Property.
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(b) City's Failure to Exercise
City's failure to deliver to Developer City's Election to Exercise within such sixty
(60) day period shall be deemed City's election not to exercise City's Right of First Offer
and, except as provided below, City's Right of First Offer with respect to the Phase 1A
Property shall then terminate and City shall have no further right of first offer with
respect to the Phase 1A Property. If City elects not to exercise (or is deemed to have
elected not to exercise) City's Right of First Offer then Developer may sell the Phase 1A
Property or portion thereof to a third party purchaser; provided, however, that in the
event Developer determines to sell the Phase 1A Property or portion thereof at a price
that is less than the price set forth in Developer's Sale Notice (determined on a
proportional basis if the portion of the Phase 1A Property differs from the prior
Developer's Sale Notice), Developer shall provide City with a written notice of
Developer's intent to sell the Phase 1A Property or portion thereof, with Developer's
new proposed sale price for the same ("Developer's Second Sale Notice"), and City's
Right of First Offer shall again apply with respect to the Phase 1A Property, in
accordance with the process outlined in subparagraph (a) above and this subparagraph
(b).
(c) Transfer Restrictions of PSDA
Notwithstanding the foregoing, nothing herein is intended to or shall have the
effect of waiving the transfer restrictions set forth in the PSDA, and any proposed sale
or transfer by Developer shall be effected in accordance with the same.
4. Additional Terms Applicable to the Repurchase Options
The following additional terms shall apply to Option I, Option 11, and City's Right
of First Offer:
(a) Successors and Assigns. Option 1, Option 11, and City's Right of
First Offer created hereby shall be irrevocable by Developer and shall be binding upon
the successors and assigns of Developer and on the Phase 1A Property.
(b) Developer's Right to Cure Certain Defaults. Notwithstanding
anything in this Phase 1A Option Agreement to the contrary, City shall not be entitled to
exercise Option 1 until City has provided a written notice to Developer regarding
Developer's failure to satisfy all of City's Conditions Precedent to the Closing for Phase
1 and acquire the Remaining Phase 1 Property (the "Option Triggering Event"), and
Developer has not, within sixty (60) days after receipt of such notice, cured, corrected,
or remedied such Option Triggering Event or, if Developer cannot reasonably cure,
correct or remedy such Option Triggering Event within sixty (60) days, commenced to
cure, correct or remedy such Option Triggering Event within said sixty (60) day period,
and diligently prosecute the same to completion.
(c) Notice of Default to Mortgagee or Deed of Trust Holders; Right to
Cure. With respect to any mortgage or deed of trust granted by Developer, whenever
City may deliver any notice or demand to Developer with respect to an Option
Triggering Event, City shall at the same time deliver a copy of such notice or demand to
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each holder of record of any mortgage or deed of trust which has previously requested
such notice in writing. Each such holder shall (insofar as the rights granted by City are
concerned) have the right, at its option, within sixty (60) days after the receipt of the
notice, to cure or remedy or commence to cure or remedy and thereafter to pursue with
due diligence the cure or remedy of any such default and to add the cost thereof to the
mortgage debt and the lien of its mortgage. It is understood that a holder shall be
deemed to have satisfied the sixty (60) day time limit set forth above for commencing to
cure or remedy a Developer default which requires title and/or possession of the Phase
1A Property (or portion thereof) if and to the extent any such holder has within such
sixty (60) day period commenced proceedings to obtain title and/or possession and
thereafter the holder diligently pursues such proceedings to completion and cures or
remedies the default.
(d) No City Obligation. Notwithstanding any covenant, term, or
provision in this Section 4 to the contrary, City shall not be obligated to exercise Option
1, Option 11, or City's Right of First Offer.
(e) Termination of Phase 1A Option Agreement. City agrees to
execute a termination of this Phase 1A Option Agreement at such time as (i) Developer
has satisfied all of City's Conditions Precedent to Phase 1 Closing, (ii) Developer has
acquired fee title to the Remaining Phase 1 Property, and (iii) City and Developer have
executed and recorded against the Phase 1 Property (including the Phase 1A Property)
an option agreement substantially in the form of the option agreement attached to the
PSDA as Attachment No. 7, but modified to reflect the earlier transfer of the Phase 1A
Property pursuant to the Implementation Agreement.
(f) City's and City's Assignee's Investigation of Phase 1A Property.
i) City shall have a period of forty-five (45) days, commencing
on the date of an event that triggers City's ability to exercise any of Option 1, Option 11,
or City's Right of First Offer, to enter upon the Phase 1A Property to conduct any tests,
inspections, investigations, or studies of the condition of the Phase 1A Property (the
"Phase 1A Option Agreement Tests and Investigations"). Developer shall permit
City access to the Phase 1A Property for such purposes. City's obligation to close
"Escrow" (as that term is defined in Section 7(g) below) shall be subject to City's
approval of any environmental and other site testing conducted by City in City's
discretion. City shall indemnify, defend, and hold harmless Developer and its officers,
directors, shareholders, employees, agents, and representatives from and against all
claims, liabilities, or damages, and including expert witness fees and reasonable
attorney's fees and costs, arising out of any such testing, inspection, or investigatory
activity on the Phase 1A Property.
ii) In the event City assigns its rights under this Phase 1A
Option Agreement, City's assignee shall have the right to enter upon the Phase 1A
Property during the period commencing on the date of City's assignment of this Phase
1A Option Agreement to said assignee and ending on the "Closing Date" (as that term is
defined in Section 4(g) below) to conduct any Phase 1A Option Agreement Tests and
Investigations elected by the assignee. Developer shall permit City's assignee access
to the Phase 1A Property for such purposes, provided that, prior to any entry upon the
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Phase 1A Property by such assignee or its employees, agents, representatives or
consultants, City shall cause such assignee to provide Developer with evidence that it
has a liability insurance policy that names Developer as an additional insured, which
policy shall have limits of coverage and be on terms reasonably acceptable to
Developer. City's obligation to close "Escrow" (as defined in Section 4(g) below) shall
be subject to City's assignee's approval of any environmental and other site testing
conducted by said assignee in said assignee's discretion. City shall cause said
assignee to indemnify, defend, and hold harmless Developer and its officers, directors,
shareholders, employees, agents, and representatives from and against all claims,
liabilities, or damages, and including expert witness fees and reasonable attorney's fees
and costs, arising out of any such testing, inspection, or investigatory activity on the
Phase 1A Property.
(g) Escrow Provisions.
i) Within five (5) business days after City has exercised Option
I, Option II, or City's Right of First Offer (as applicable), or as soon thereafter as
reasonably practicable, an escrow shall be opened ("Escrow") with an escrow company
selected by City ("Escrow Holder") for the reconveyance to City of the Phase 1A
Property. Escrow shall be deemed opened on the date that a fully executed copy of this
Phase 1A Option Agreement and a notice of exercise of option prepared by City are
delivered to Escrow Holder ("Opening of Escrow"). Escrow Holder shall notify
Developer and City in writing of the date of the Opening of Escrow promptly following
the opening of the Escrow.
ii) Escrow shall close on or before the date that is six (6)
months after occurrence of the event giving rise to City's exercise of Option I, Option II,
or City's Right of First Offer ("Close of Escrow" or "Closing Date"). The terms "Close
of Escrow" and "Closing Date" shall mean the date the grant deed conveying fee title to
City ("City Grant Deed") is recorded in the Official Records. Possession of the Phase
1A Property shall be delivered to City at the Close of Escrow.
iii) This Phase 1A Option Agreement, together with any
standard instructions of Escrow Holder, shall constitute the joint escrow instructions of
Developer and City to Escrow Holder as well as an agreement between Developer and
City. In the event of any conflict between the provisions of this Phase 1A Option
Agreement and Escrow Holder's standard instructions, this Phase 1A Option Agreement
shall prevail.
iv) The Escrow shall be subject to City's approval of a then -
current preliminary title report. Any monetary lien(s) or encumbrance(s) shown on such
preliminary title report that is (are) created concurrent with or after the close of escrow
that conveyed the Phase 1A Property from City to Developer shall be removed by
Developer at its sole expense prior to the Close of Escrow pursuant to this Section 7(g)
unless such exception(s) is (are) accepted by City in its sole discretion; provided,
however, that City shall accept the following exceptions to title: (i) current taxes not yet
delinquent, (ii) matters affecting title existing on the date of recordation of the grant deed
to the Phase 1A Property (substantially in the form of Attachment No. 4 to the PSDA),
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and (iii) matters shown as printed exceptions in the standard form ALTA policy of title
insurance.
v) On or before 1:00 p.m. on the last business day preceding
the scheduled Closing Date, City shall deposit in Escrow (i) the applicable of the Option
I Repurchase Price, the Option II Repurchase Price, the price noted in Developer's Sale
Notice or Developer's Second Sale Notice (as applicable) (the "Right of First Offer
Repurchase Price"); (ii) one-half (1/2) of the escrow fees; (iii) the portion of the title
insurance premium attributable to any extra or extended coverages, or any additional
charge resulting from City's request that the amount of insurance be higher than the
applicable of the Option I Repurchase Price, the Option II Repurchase Price, or the
Right of First Offer Repurchase Price; and (iv) any and all additional instruments or
other documents required from City (executed and acknowledged if appropriate) as may
be necessary in order to effect the transfer of the Phase 1A Property to City. On or
before 1:00 p.m. on the last business day preceding the scheduled Closing Date,
Developer shall deposit in Escrow (i) the City Grant Deed, executed and acknowledged;
(ii) one-half (1/2) of the escrow fees; and (iii) any and all additional instruments or other
documents required from Developer (executed and acknowledged if appropriate) as
may be necessary in order to effect the transfer of the Phase 1A Property to City.
Developer shall also be required to pay for documentary tax stamps and recording fees,
if any, and for an ALTA standard form owner's policy of title insurance in the amount of
the Option I Repurchase Price, the Option II Repurchase Price, or the Right of First
Offer Repurchase Price (as applicable), showing title vested in City free and clear of all
liens and encumbrances except those permitted by subparagraph iv) above (the "Title
Policy"). City's receipt of the Title Policy shall be a condition to the Close of Escrow.
Any other costs and expenses shall be allocated between the Parties in the manner
customary for a commercial property conveyance in Riverside County.
vi) If, on or before the Closing Date, Escrow Holder has
received all of the documents and funds listed in subparagraph (v) above, and Escrow
Holder is in a position to cause the Title Policy to be issued to City, and provided City
has approved of the condition of the Phase 1A Property, Escrow Holder shall close the
Escrow by taking the following actions: (a) recording the City Grant Deed in the Official
Records, and delivering the recorded City Grant Deed to City; (b) causing the Title
Policy to be issued to City; and (c) delivering the applicable of the Option I Repurchase
Price, the Option II Repurchase Price, or the Right of First Offer Repurchase Price to
Developer.
(h) City's Right to Acquire the Phase 1A Property. Notwithstanding
anything herein to the contrary, upon City's exercise of Option I, Option II, or City's
Right of First Offer, Developer's commencement to cure the default that led to City's
exercise shall not affect City's right to close the Escrow and acquire the Phase 1A
Property.
(i) City's Right to Purchase Plans. At the time City exercises any of
Option I, Option II, or City's Right of First Offer, City shall also have the right, which City
may exercise in its sole and absolute discretion, to purchase from Developer for the
actual cost Developer incurred in preparing the same, any of the plans, blueprints,
drawings, sketches, specifications, tentative or final subdivision maps, landscape plans,
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utilities plans, soils reports, noise studies, environmental assessment reports, grading
plans and any other materials (collectively, the "Plans") relating to (i) all of the Master
Site Infrastructure Improvements designated pursuant to the PSDA to be constructed on
the Property, and/or (b) all or any of the Project Components designated pursuant to the
PSDA to be constructed on the Property, together with copies of all of the Plans, as
have been prepared for the development of the Property to date of City's exercise of
Option I, Option 11, or City's Right of First Offer (as applicable). Notwithstanding the
foregoing, however, Developer does not covenant to convey to City the copyright or
other ownership rights of third parties. City's acquisition or use of the Plans or any of
them shall be without any representation or warranty by Developer as to the accuracy or
completeness of any such Plans, and City shall assume all risks in the use of the Plans.
(j) City's Repurchase Price Reflects Reasonable Approximation of
Damages. City and Developer agree that City has the right to either proceed with its
remedies under the PSDA or to exercise Option I or Option 11. Notwithstanding anything
to the contrary herein or in the PSDA, in the event City exercises either of Option I or
Option II (as applicable) to acquire the Phase 1A Property, City shall be deemed to
have elected to waive the remedies to which it would otherwise be entitled under the
PSDA. City and Developer agree that City will incur damages by reason of the default
that gave rise to City's ability to exercise Option I or Option II (as applicable), which
damages shall be impractical and extremely difficult, if not impossible, to ascertain. City
and Developer, in a reasonable effort to ascertain what City's damages would be in the
event of such default by Developer, have agreed that considering all of the
circumstances existing on the date of this Phase 1A Option Agreement, including the
relationship of the sum to the range of harm to City that reasonably could be
anticipated, including without limitation the potential loss of tax revenue to the City of La
Quinta, and the anticipation that proof of actual damages would be costly or
inconvenient, the exercise by City of Option I or Option 11 (as applicable), and the
payment by City of the Option I Repurchase Price or the Option II Repurchase Price (as
applicable) and the conveyance of the Phase 1A Property by Developer to City, is fair
and reasonable. City and Developer agree that the Option I Repurchase Price or
Option II Repurchase Price (as applicable) reflect a reasonable estimate of City's
damages under the provisions of Section 1671 of the California Code of Civil Procedure
and shall operate as liquidated damages to City if City exercises Option I or Option II
(as applicable). If City does not exercise Option I or Option II, then City shall retain and
may exercise all of its rights and remedies as set forth in any other agreement,
including, but not limited to, the PSDA.
5. Notices, Demands and Communications Between the Parties
Formal notices, demands, and communications between City and Developer
shall be given either by (i) personal service, (ii) delivery by reputable document delivery
service such as Federal Express that provides a receipt showing date and time of
delivery, or (iii) mailing in the United States mail, certified mail, postage prepaid, return
receipt requested, addressed to:
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To City:
With a copy to:
To Developer:
With a copy to:
City of La Quinta
78-495 Calle Tampico
La Quinta, California 92253
Attn: City Manager
Rutan & Tucker, LLP
611 Anton Boulevard., Suite 1400
Costa Mesa, California 92626
Attn: William H. Ihrke, Esq.
SilverRock Development Company, LLC
c/o The Robert Greene Company
3551 Fortuna Ranch Road
Encinitas, California 92024
Attn: Robert Green
Clinton L. Bain, Attorney at Law
3990 Old Town Avenue, Suite B-101
San Diego, California 92110
Attn: Clinton Blain, Esq.
Notices personally delivered or delivered by document delivery service shall be
deemed effective upon receipt. Notices mailed in the manner provided above shall be
deemed effective on the second business day following deposit in the United States
mail. Such written notices, demands, and communications shall be sent in the same
manner to such other addresses as either Party may from time to time designate by
mail.
6. Applicable Law and Forum; Attorney's Fees
The Superior Court of the State of California in the County of Riverside shall
have the exclusive jurisdiction of any litigation between the Parties arising out of this
Phase 1A Option Agreement. This Phase 1A Option Agreement shall be governed by,
and construed under, the internal laws of the State of California, without regard to
conflict of law principles. In addition to any other rights or remedies and subject to the
restrictions otherwise set forth in this Phase 1A Option Agreement, including without
limitation in this Section 6, either Party may take legal action, in law or in equity, to cure,
correct, or remedy any default, to recover damages for any default, to compel specific
performance of this Phase 1A Option Agreement, to obtain declaratory or injunctive
relief, or to obtain any other remedy consistent with the purposes of this Phase 1A
Option Agreement. City shall also have the right to pursue damages for Developer's
defaults but in no event shall Developer be entitled to recover damages of any kind from
City, including damages for economic loss, lost profits, or any other economic or
consequential damages of any kind. The rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or
remedies for the same default or any other default by the other Party. Service of
process on City shall be made in the manner required by law for service on a public
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entity. Service of process on Developer shall be made in any manner permitted by law
and shall be effective whether served within or outside of California.
If either Party to this Phase 1A Option Agreement is required to initiate or defend,
or is made a party to, any action or proceeding in any way connected with this Phase
1A Option Agreement, the Party prevailing in the final judgment in such action or
proceeding, in addition to any other relief which may be granted, shall be entitled to
reasonable attorney's fees. Attorney's fees shall include reasonable costs for
investigating such action, conducting discovery, retaining expert witnesses, and all other
necessary costs the court allows which are incurred in such litigation.
7. City Right to Assign
In the event City has the right to exercise any of Option I, Option II, or City's
Right of First Offer, City shall have the right to assign its rights hereunder upon
providing prior written notice to Developer pursuant to Section 5 of this Phase 1A Option
Agreement, and thereafter entering into an assignment and assumption agreement with
such assignee.
8. City Approvals and Actions City shall maintain authority of this Phase 1A
Option Agreement and the authority to implement this Phase 1A Option Agreement
through the City Manager. The City Manager shall have the authority to make
approvals, issue interpretations, waive provisions, negotiate and enter into amendments
to this Phase 1A Option Agreement and/or negotiate and enter into implementing
agreements or documents on behalf of City so long as such actions do not materially or
substantially change the business terms of this Phase 1A Option Agreement, or
materially or substantially add to the costs incurred or to be incurred by City as specified
herein. Such approvals, interpretations, waivers, amendments, and/or implementing
agreements or documents may include extensions of time to perform. All other material
and/or substantial interpretations, waivers, or amendments shall require the
consideration, action and written consent of the City Council.
9. Nonliability of City Officials and Employees
No officer, official, employee, agent, or representative of City shall be personally
liable to Developer or any successor in interest, in the event of any default or breach by
City, or for any amount which may become due to Developer or its successor, or for
breach of any obligation of the terms of this Phase 1A Option Agreement.
10. Nondiscrimination
Developer covenants for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against any person
on account of race, color, creed, religion, sex, marital status, national origin, or ancestry
with respect to this Phase 1A Option Agreement or use of the Phase 1A Property.
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11. Interpretation
The terms of this Phase 1A Option Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against either
Party by reason of the authorship of this Phase 1A Option Agreement or any other rule
of construction which might otherwise apply. The Section headings are for purposes of
convenience only, and shall not be construed to limit or extend the meaning of this
Phase 1A Option Agreement.
12. Entire Agreement
This Phase 1A Option Agreement integrates all of the terms and conditions
mentioned herein, or incidental hereto, and, with the exception of the PSDA and
Implementation Agreement, supersedes all negotiations or previous agreements
between the Parties with respect to all or any part of the subject matter hereof.
All waivers of the provisions of this Phase 1A Option Agreement must be in
writing and signed by the appropriate authorities of the Party to be charged, and all
amendments and modifications hereto must be in writing and signed by the appropriate
authorities of City and Developer.
13. Counterparts
This Phase 1A Option Agreement may be executed in counterparts, each of
which, after all the Parties hereto have signed this Phase 1A Option Agreement, shall
be deemed to be an original, and such counterparts shall constitute one and the same
instrument.
14. Severability
In the event any section or portion of this Phase 1A Option Agreement shall be
held, found, or determined to be unenforceable or invalid for any reason whatsoever,
the remaining provisions shall remain in effect, and the Parties hereto shall take further
actions as may be reasonably necessary and available to them to effectuate the intent
of the Parties as to all provisions set forth in this Phase 1A Option Agreement.
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IN WITNESS WHEREOF, the Parties have executed this Phase 1A Option
Agreement as of the date first above written.
Date: , 2016
Date:
"DEVELOPER"
SILVERROCK DEVELOPMENT COMPANY,
LLC, a Delaware limited liability company
By: RGC La Quinta II LLC,
a Delaware limited liability company
Its: Co -Manager
By: The Robert Green Company,
a California corporation
Its: Manager
By:
Name: Robert S. Green, Jr.
Its: President and Chief Executive Officer
By: RGC La Quinta, LLC,
a Delaware limited liability company
Its: Co -Manager
By: The Robert Green Company,
a California corporation
Its: Manager
, 2016 By:
Name: Robert S. Green, Jr.
Its: President and Chief Executive Officer
Date: , 2016
ATTEST:
Susan Maysels, City Clerk
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
William H. Ihrke, City Attorney
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"CITY"
CITY OF LA QUINTA a California municipal
corporation and charter city
By:
Its: City Manager
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A Notary Public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
State of California
County of Riverside
On , before me,
(insert name and title of the officer)
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California
that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
A Notary Public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
State of California
County of Riverside
On , before me,
(insert name and title of the officer)
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California
that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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882/015610-0065
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EXHIBIT "A"
LEGAL DESCRIPTION OF THE PHASE 1A PROPERTY
[To be inserted]
EXHIBIT "A"
180
STUDY SESSI ON I TEM NO. 2
Qty of La Quinta
G TY COUNOI L MEETING: MAY 17, 2016
STAFF REPORT
AGENDA TI TL_F FI SCAL YEAR 2 016/ 17 PROPOSED BUDGET
RECOM M EN DATI ON
As this is a study session item, no action is recommended.
EXECUTI VE SUMMARY
The budget document has been revamped to utilize the City's new financial
software system. This combined with the City's recent reorganization has
changed the way data is compared and presented.
All departments were directed to maintain flat budgets when preparing their
2016/17 budgets.
Revenues are approximately 1.21 percent higher and operating expenditures
are approximately 6.4 percent higher, when compared to the 2015/16 Mid -Year
Budget report.
The most significant expenditure increases are: $955,800 for police contract
costs; $322,600 for contract fire costs; $285,900 to support SilverRock
operations during the back nine closure; $168,500 for personnel cost
adjustments; and $158,800 to offset a decrease in gas tax revenue.
Expenditures are expected to exceed revenues by $327,000. Staff will present
options to address this shortfall during the June 7, 2016 budget study session.
FI SCAL I M PACT
The proposed General Fund budget projects a deficit of $327,000 with projected
General Fund revenues and transfers -in of $40,408,600 and proposed operational
expenditures and transfers -out of $40,735,600. This results in an operating budget
deficit of $327,000, a reduction from the $500,000 - $700,000 deficit projected in April
2016. Upon further analysis, staff reduced the revenue loss due to the SilverRock back
nine closure (to accommodate hotel development activities) and projects additional
citywide landscape maintenance cost savings (due to turf conversion). Further, staff
projects that the sales tax rebate agreement with Costco will expire in November
2016.
181
BACKGROLI N D/ AN ALYSI 5
The Budget Document
In 2013/14 the Qty began an extensive conversion to a new financial management
software, Tyler Technologies. The system is currently used for all accounting,
accounts payable, accounts receivable, payroll and human resources. This year, the
system's budget module was used to produce the 2016/17 proposed budget
document. The new budget format, combined with the extensive changes related to
the recently approved Oty reorganization, has resulted in major changes in both
presentation and the historical comparison of budget data.
The primary goal of the May 17 Budget study session is to provide an overview and
then allow time between the May 17 and the June 7 Council meetings to meet one-
on-one with Council Members and other interested parties to address detail that may
not be easily conveyed in a study session format. Each department section of the
budget contains extensive notes to explain many of these changes.
2016/17 Proposed Budget
The proposed budget provides funding to maintain high service levels while ensuring a
sound financial structure. It contains financial information for all Oty funds, which
includes the General Fund, Special Revenue Funds, Capital Funds, and Enterprise
Funds. Each of these funds serves a specific purpose or governmental accounting
requirement, with the General Fund funding public safety and daily operations. As
such, staff's budget focus is on the General Fund. In developing their budget
proposals, Departments were directed to sustain current service levels while
maintaining or reducing costs wherever possible. As a result, there are no new
programs included in the proposed budget.
Proposed General Fund expenditures (including transfers -out from the General Fund to
support operations primarily funded by restricted revenues) total $40,735,600 and
projected revenues (including transfers -in) total $40,408,600 leaving a deficit of
$327,000. Compared to 2015/16 mid -year estimates, revenues and transfers -in are
projected to be approximately 1.2 percent higher ($484,100). Expenditures and
transfers -out, when compared to the 2015/16 mid -year report (not including
carryovers or use of reserves for additional a P projects), are 6.4 percent higher.
2016/17 Revenues
Although 2016/17 revenues are projected to be approximately 1.2 percent higher
($484,100) than 2015/16 mid -year estimates, once the increase in Fire Service Tax is
factored out (tied to corresponding expenditure increases) revenue growth is flat at .4
percent.
182
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Major revenue sources are discussed in their respective sections below:
Sales Tax - compared to the 2015/16 mid -year estimate, sales tax revenue is
projected to decrease by 1.2 percent ($104,000). In early May, after the mid -year
report was completed, our sales tax consultant revised the 2015/16 sales tax estimate
downward by $178,000; compared to this revised estimate, 2016/17 sales tax growth
is flat.
The primary reason for the reduction in 2015/16 sales tax estimate is related to the
wind down of the "Triple Flip." The "Triple Flip," refers to actions the State took in
2013/14 to balance its budget. At that time, the State issued bonds to balance its
budget and used .25 percent of the 1 percent sales tax cities received to secure the
bonds. The State backfilled this .25 percent to cities with property tax from the
Education Revenue Augmentation Fund based on a complicated formula. Now the
State has retired the bonds, the Triple Flip is ceasing, but resulted in a one time "true -
up" from the State in 2015/16.
Property Tax - property tax (both regular and the "no/low" allocation) is estimated to
increase by 2 percent ($124,000) to $6.5 million. Wide variances continue in
Redevelopment Property Tax Trust Fund (RPTTF) residual distributions. Finance staff
has met with the County Auditor/Controller's Office, and based on information culled
from that meeting, the RPTTF distribution for 2016/17 is projected to be $709,000
higher than 2015/16 estimates. The major factors that influence this distribution are
the City's annual Recognized Obligation Payment Schedule (BOPS) and the County's
BOPS. Once the County and Qty both have completed last and final BOPS, estimating
this distribution will become more consistent. As more information becomes available
staff will update the City Manager and Council.
183
Transient Occupancy Tax (TOT) - hotel TOT revenue, at $5.3 million, is projected to be
flat compared to 2015/16 estimates. Staff reached out to the hotels in the city when
developing this estimate. It appears that changes in the U.S./Canadian exchange rate
may have had a cooling effect on tourism. Short term vacation rental TOT, however, is
projected to increase by $126,900 (10 percent) to $1.4 million as compliance efforts
grow.
Fire Tax Credit - revenue budgeted in Fre Tax Fund property tax distributions is
estimated to be 5.2 percent higher ($322,600) than current year amounts. However,
this increase directly corresponds to an equal amount of increase in Fire and
Emergency Operations expenditures; therefore, there is no net gain/loss to the
General Fund.
Charges for Services, and Licenses and Permits - combined these categories are
expected to increase by 13 percent ($284,700) primarily due to fees and permits
related to SiIverRock development (there are also corresponding expenditure
increases). Otherwise, this category remains relatively unchanged from current
2015/16 estimates. It is important to remember that many of these revenues are
dependent on timing of large projects; if a large project comes forward (or is delayed)
these numbers will vary.
Other Revenues - in 2015/16 the city received a one-time insurance reimbursement
(related to flood damage) of $525,000 and a one-time TOT mitigation payment of
$335,000 that will not occur in 2016/17 or beyond.
Wellness Center - compared to 2015/16 mid -year estimates, Wellness Center
revenues (memberships and facility rentals) have increased by 15 percent ($15,000).
The Wellness Center budget reflects a small increase in part-time staff hours to
accommodate the increased traffic at the center.
2016/17 Expenditures
In developing their expenditure budgets Departments utilized a "status quo"
approach, using the 2015/16 budget as a base for the development of their 2016/17
budgets. Total General Fund expenditures are expected to increase by $2.3 million
(6.4 percent) compared to 2015/16 levels. Proposed operational expenditures and
transfers out are $40,735,600. After the April 19 budget study session a reduction in
the impact of the SilverRock golf course closure of the back nine, wind -down of the
Costco sales -tax sharing agreement, as well as savings in landscape costs, reduced
the anticipated deficit from the range of $500,000 - $700,000 projected in April to
$327,000.
The budget reflects the cost of doing business at current service levels. The most
significant changes are discussed in their respective sections below:
Police - costs are increasing by 6.9 percent in total compared to the 2015/16 Adopted
Budget. This is primarily due to a 5.5 percent increase in most of the labor costs within
the Riverside County Sheriff's contract. The Community Resources Department and
Qty Manager continue to work closely with the Sheriff's Department to reign in
184
expenditures without changing service levels; they will provide cost reduction
recommendations on June 7.
Fire - similar to public safety, increased labor costs are expected to drive Fre costs in
total upward by 5.2 percent. These costs are covered by property tax designated for
fire services so there is also a corresponding increase in fire revenues. However, in
2016/17, revenue will slightly exceed costs.
Street Maintenance - although street maintenance is primarily funded by Gas Tax
revenue, the General Fund still contributes to this operation. In 2015/16 the General
Fund contribution was $321,700, but this contribution has increased by 49 percent
($158,800) to $480,500 due to reductions in Gas Tax revenue.
Staffing Transitions/Contingency - the guiding principles staff and Council have
developed when addressing staffing are:
■ Reward Performance
■ Work within the Class and Compensation Structure
■ Manage PERS increases
■ Ensure job rates reflect market rates
$168,900 has been budgeted as a contingency for continued execution of these
principles.
Sales Tax Sharing Agreements - in November of 2006 the Qty entered into a sales
tax sharing agreement with Costco that will expire in November of 2016. Savings of
$200,000 will occur in 2016/17 and then $400,000 annually thereafter.
Park Landscaping Costs - in 2015/16 the Facilities Department went through a
Request for Proposal (RFP) process for contract landscaping services. This process has
resulted in savings of approximately $41,600 annually. Savings of approximately
$90,000 are also anticipated in landscape activities funded through the Citywide
Lighting and Landscape Fund.
Design and Development - contract costs overall are budgeted $246,200 higher than
the current year. Of this, $144,000 is related to work for S IverRock development that
will be reimbursed to the Qty through corresponding fees from the developer. The
Building Division will be obtaining RFPs for contract building services and expects
increases of approximately $45,000. Planning has increased contract planning
services by $55,000. $150,000 included in the 2015/16 budget for the Village
Environmental Impact Review (El R) was a one-time cost that is not included in the
2016/17 proposed budget.
PERS - each year CaLPERS provides both a rate to apply to our payroll to pay "current
normal" PERS costs and a flat dollar amount to pay toward our unfunded liability. The
rate increase of .398 percent equates to approximately $20,000. The flat payment
toward the City's unfunded liability increased by $64,800 to $471,500. In 2012 the
Qty instituted two new lower formulas of PERS retirement benefits. Through attrition
as new employees have been hired almost 42 percent of employees are now on the
185
lower benefit tiers resulting in on-going savings to the Qty.
Employee Healthcare Contribution - based on the approved MOU with La Quinta Qty
Employees Association (LQCEA) last January the Oty agreed to contribute an
additional $53 per month per employee toward employee healthcare premium costs
equating to approximately $50,000.
Internal Service Charges - Information Technology Charges to the General Fund have
increased by approximately $99,700. In 2015/16 the Qty did not fund IT replacement
(based on depreciation) as new systems had just been put into place. However, to
keep the City's IT hardware, software, and infrastructure, current contributions to this
fund will be resumed in 2016/17.
aty Clerk - the Riverside County Registrar of Voters has notified the Qty that
November election costs will be approximately $50,000.
Water - although Coachella Valley Water District (CVWD) is proposing rate increases,
at this time it is estimated that savings from recent turf conversion projects will offset
this increase resulting in no net increase for domestic water costs.
Transfer to SilverRock -Closure of the SilverRock golf course back nine will result in an
operating loss of approximately $401,300, which is $285,900 higher than the amount
budgeted to subsidize operations in 2015/16. An operating loss of $300,000 from the
closure is estimated to impact the current fiscal year; a budget amendment request
will be brought to the Council as year-end numbers for 2015/16 are evaluated.
Other Expenses:
Workers Comp premium increase
Approved Oty Attorney contract increase
Wellness Center operations
Ergonomic chairs/furniture
Increased Animal Control hearings/shelter costs
$36,900
$36,000
$19,800
$18,000
$17,900
General Fund Capital Improvement Program (a P) Contributions
The Oty, to date, has maintained a level of General Fund support for CI P projects of
approximately $1.5 million. The proposed 2016/17 contribution maintains this level
with the following proposed expenditures:
$1,000,000 - Citywide pavement management program
$ 75,000 - Citywide sidewalk improvements
$ 477,000 - Civic Center Campus irrigation conversion
$1,552,000 - Total
Successor Agency (Former Redevelopment Agency (RDA)) Loan Payment to City -
the State Department of Finance has approved RPTTF distributions to the Qty of
approximately $1.8 million annually for loan balances owed to the Qty from tl,
former RDA (now Successor Agency). It is proposed that $750,000 of this repayment
fund the North La Quinta Parkway turf conversion project.
General Fund Reserves
Assuming that $750,000 of the $1.8 million loan repayment is used to fund North La
Quinta Parkway Improvements, General Fund reserves at June 30, 2017 are estimated
as follows:
GENERAL FUND RESERVE CATEGORI ES
NON -SPENDABLE
$46,742,600
DESI GNATED FORSPEQ FI C USE (OPEB)
$1,523,400
EMERGENCY RESERVES 40%
$15,673,400
CASH FLOW CONN NGENCY 10%
$3,918,400
AVAI LABLE FOR APPROPRI All ON
$13,537,000
TOTAL ESTI MATED RESERVES
$81,394,800
Deficit Reduction Options
At the May 3 Council meeting, based on recommendations from the Ad -Hoc Finance
Advisory Committee (Committee), the Council approved placing a sales tax measure
on the November ballot, which could yield $6 million in new tax revenue to the Qty
annually. This increase would position the Qty to deal with growing public safety
costs and unfunded capital improvement needs in the future. However, the current
$327,000 immediate deficit needs to be addressed. The Executive Team has crafted
options that the Council should discuss to address the anticipated deficit and will
bring forward details of these options at the June 7th Council meeting. These options
are based upon the principles that guide budget preparation, recommendations
presented in the Committee's Final Report findings, and past practices.
Guiding Principles
The principles that guide the Oty through past and current budget development are:
Recurring revenue for recurring costs
One-time revenue for one-time costs
Use RDA loan payment for CI P investment
Maintain the current cash-flow and emergency reserve amounts
Operating Budget Deficit Reduction Options
o Service cuts. Since 2012 staff positions have been reduced by 25 percent and
the Oty has instituted numerous measures to reduce personnel costs including:
reduced retirement formulas and implementation of a performance based
compensation system. Authorized positions have been reduced from 104 to 78.
Further, per the California State Controller, the average 2015 salary and
benefits paid to La Quinta Qty employees is the second lowest of the Coachella
187
Valley cities. The Oty could endeavor to reduce salaries and benefits, but this
would impact the City's ability to retain staff and recruit new staff.
o Reduce police service hours and other police services. Since law enforcement is
the largest budget expenditure, the Oty could further reduce patrol hours,
special motorcycle traffic enforcement, and special enforcement teams.
Service hours were reduced in 2015/16 with minimal impact to service delivery.
Staff is analyzing police operations efficiencies and will be offering
recommendations as part of the 2016/17 budget discussions. Reducing service
hours, as was done last fiscal year, by 10 hours per day could generate a
$500,000 savings.
o Reduce marketing, civic and promotional programs. The Oty directly and
indirectly markets the community and stages community events to attract
patrons.
o Full cost recovery of development related fees. Development related fees
include those charged by Building and Safety, Planning, and Public Works. Full
cost recovery and elimination of subsidized permits could yield an additional
$489,000 annually. The charges include a variety of permits, but the fee
increase for some of the high volume permits would be as follows - sign
permits: $200.00 to $689.00; PM 10 dust control permits: $525.00 to $1,565.00
o Economic Development. The Oty scaled back its economic development
investment when redevelopment was eliminated. It does have remaining land
assets for which it is pursuing development including SilverRock, the Village
properties and a commercial property on Highway 111. For SilverRock, the Oty
concluded a development agreement in 2015 and development will be
underway this year. The Oty will be investing in this development through a
combination of infrastructure, a TOT rebate, and land cost reduction. The Oty
continues to market the other properties and could consider reducing land
values to stimulate interest.
ALTERNATI VES
The Oty Council may wish to request further information regarding specific items and
then provide direction regarding the next steps in the overall budget process, which
could include a second study session prior to budget adoption.
Prepared by: Rita Conrad, Finance Director
Approved by: Frank J. Spevacek, Oty Manager
Attachment: 1. Fiscal Year 2016/17 Proposed Budget
188
ATTACHMENT 1
•
r,
GEM of the DESERT -
City of La Quinta
Proposed Budget
City Council
Linda Evans
Kristy Franklin
Council Member
John Pena
Mayor Pro -Tem
City Staff
Lee Osborne
Council Member
Robert Radi
Council Member
Frank Spevacek, City Manager
William Ihrke, City Attorney
Rita Conrad, Finance Director
Susan Maysels, City Clerk
Tim Jonasson, Design & Development Director
Chris Escobedo, Community Resources Director
Steve Howlett, Facilities Director
Fiscal Year 2016/17
— GEM of tete DESERT
COUNCIL & STAFF
190
444W
CITY OF LA QUINTA
FY 2016/17 BUDGET
TABLE OF CONTENTS
INTRODUCTION
Transmittal
Budget Summary/Charts 1
Revenues 33
GENERAL FUND
City Attorney 46
City Manager 47
City Council 51
City Clerk 53
Community Resources 57
Human Resources 60
Police 63
Fire 65
Community Resources Administration 67
Wellness Center Operations 70
Recreation Programs and Special Events 73
Marketing and Community Relations 76
Code Compliance/Animal Control 79
Facilities 82
Parks Maintenance 88
Public Buildings 92
Design & Development 96
Design & Development Administration 99
Planning 102
Building 105
The Hub 108
Public Works Development Services 111
Engineering Services 114
Fiscal Services 117
Finance 119
Central Services 122
191
444W
LIBRARY FUND
Library Fund 124
Library 125
Museum 126
GAS TAX/STREETS FUNDS
Gas Tax Fund -Streets 127
LIGHTING & LANDSCAPING FUND
Lighting & Landscaping District 130
INTERNAL SERVICE FUNDS
Equipment Replacement Fund 133
Information Technology Fund 134
Park Equipment & Facility Fund 137
Insurance Fund 139
HOUSING AUTHORITY
Housing Authority Funds 142
FINANCING AUTHORITY
Financing Authority 146
SILVERROCK
SilverRock 147
192
444W
OTHER FUNDS
Other Funds 150
Federal Assistance Fund 151
Coachella Valley Violent Crime Task Force 152
AB 939 153
South Coast Air Quality Fund 154
Art in Public Places Fund 155
CAPITAL IMPROVEMENT PROJECTS
Fiscal Year 2016/17 156
SUPPLEMENTAL INFORMATION
Supplemental Information 157
193
STUDY SESSI ON I TEM NO. 2
Qty of La Quinta
G TY COUNOI L MEETING: MAY 17, 2016
STAFF REPORT
AGENDA TI TL_F FI SCAL YEAR 2 016/ 17 PROPOSED BUDGET
RECOM M EN DATI ON
As this is a study session item, no action is recommended.
EXECUTI VE SUMMARY
The budget document has been revamped to utilize the City's new financial
software system. This combined with the City's recent reorganization has
changed the way data is compared and presented.
All departments were directed to maintain flat budgets when preparing their
2016/17 budgets.
Revenues are approximately 1.21 percent higher and operating expenditures
are approximately 6.4 percent higher, when compared to the 2015/16 Mid -Year
Budget report.
The most significant expenditure increases are: $955,800 for police contract
costs; $322,600 for contract fire costs; $285,900 to support SilverRock
operations during the back nine closure; $168,500 for personnel cost
adjustments; and $158,800 to offset a decrease in gas tax revenue.
Expenditures are expected to exceed revenues by $327,000. Staff will present
options to address this shortfall during the June 7, 2016 budget study session.
FI SCAL I M PACT
The proposed General Fund budget projects a deficit of $327,000 with projected
General Fund revenues and transfers -in of $40,408,600 and proposed operational
expenditures and transfers -out of $40,735,600. This results in an operating budget
deficit of $327,000, a reduction from the $500,000 - $700,000 deficit projected in April
2016. Upon further analysis, staff reduced the revenue loss due to the SilverRock back
nine closure (to accommodate hotel development activities) and projects additional
citywide landscape maintenance cost savings (due to turf conversion). Further, staff
projects that the sales tax rebate agreement with Costco will expire in November
2016.
194
BACKGROUND/ ANALYSI S
The Budget Document
In 2013/14 the Oty began an extensive conversion to a new financial management
software, Tyler Technologies. The system is currently used for all accounting,
accounts payable, accounts receivable, payroll and human resources. This year, the
system's budget module was used to produce the 2016/17 proposed budget
document. The new budget format, combined with the extensive changes related to
the recently approved Oty reorganization, has resulted in major changes in both
presentation and the historical comparison of budget data.
The primary goal of the May 17 Budget study session is to provide an overview and
then allow time between the May 17 and the June 7 Council meetings to meet one-
on-one with Council Members and other interested parties to address detail that may
not be easily conveyed in a study session format. Each department section of the
budget contains extensive notes to explain many of these changes.
2016/17 Proposed Budget
The proposed budget provides funding to maintain high service levels while ensuring a
sound financial structure. It contains financial information for all Oty funds, which
includes the General Fund, Special Revenue Funds, Capital Funds, and Enterprise
Funds. Each of these funds serves a specific purpose or governmental accounting
requirement, with the General Fund funding public safety and daily operations. As
such, staff's budget focus is on the General Fund. In developing their budget
proposals, Departments were directed to sustain current service levels while
maintaining or reducing costs wherever possible. As a result, there are no new
programs included in the proposed budget.
Proposed General Fund expenditures (including transfers -out from the General Fund to
support operations primarily funded by restricted revenues) total $40,735,600 and
projected revenues (including transfers -in) total $40,408,600 leaving a deficit of
$327,000. Compared to 2015/16 mid -year estimates, revenues and transfers -in are
projected to be approximately 1.2 percent higher ($484,100). Expenditures and
transfers -out, when compared to the 2015/16 mid -year report (not including
carryovers or use of reserves for additional a P projects), are 6.4 percent higher.
2016/17 Revenues
Although 2016/17 revenues are projected to be approximately 1.2 percent higher
($484,100) than 2015/16 mid -year estimates, once the increase in Fire Service Tax is
factored out (tied to corresponding expenditure increases) revenue growth is flat at .4
percent.
195
Revenue Corrrparisen by Year
45gp6AXXI
S417,4n8,47ff)
1,3g ,B92.249 533.734.100
413000000 536,794.412 - $WOMon,
35040Q00 $33,511A
53a, N3,313
300000010
2500D000
15000000
orxramo
rkoeN Actual Orator Lepal 4rylner Freatsed Proposed
de.r9.h mimeo* Ftersvok s7ei.eaur BaedeK bud{ter !orator
rr 1111] rr 13/11 rr smile rr 14./Ill FY 1 eflc re lsf]a rr1 eflr
• Revenues RPTTF Pass Thru (ore-tIrne)
Major revenue sources are discussed in their respective sections below:
Sales Tax - compared to the 2015/16 mid -year estimate, sales tax revenue is
projected to decrease by 1.2 percent ($104,000). In early May, after the mid -year
report was completed, our sales tax consultant revised the 2015/16 sales tax estimate
downward by $178,000; compared to this revised estimate, 2016/17 sales tax growth
is flat.
The primary reason for the reduction in 2015/16 sales tax estimate is related to the
wind down of the "Triple Flip." The "Triple Flip," refers to actions the State took in
2013/14 to balance its budget. At that time, the State issued bonds to balance its
budget and used .25 percent of the 1 percent sales tax cities received to secure the
bonds. The State backfilled this .25 percent to cities with property tax from the
Education Revenue Augmentation Fund based on a complicated formula. Now the
State has retired the bonds, the Triple Flip is ceasing, but resulted in a one time "true -
up" from the State in 2015/16.
Property Tax - property tax (both regular and the "no/low" allocation) is estimated to
increase by 2 percent ($124,000) to $6.5 million. Wide variances continue in
Redevelopment Property Tax Trust Fund (RPTTF) residual distributions. Finance staff
has met with the County Auditor/Controller's Office, and based on information culled
from that meeting, the RPTTF distribution for 2016/17 is projected to be $709,000
higher than 2015/16 estimates. The major factors that influence this distribution are
the City's annual Recognized Obligation Payment Schedule (BOPS) and the County's
BOPS. Once the County and Qty both have completed last and final BOPS, estimating
this distribution will become more consistent. As more information becomes available
196
staff will update the Oty Manager and Council.
Transient Occupancy Tax (TOT) - hotel TOT revenue, at $5.3 million, is projected to be
flat compared to 2015/16 estimates. Staff reached out to the hotels in the city when
developing this estimate. It appears that changes in the U.S./Canadian exchange rate
may have had a cooling effect on tourism. Short term vacation rental TOT, however, is
projected to increase by $126,900 (10 percent) to $1.4 million as compliance efforts
grow.
Fire Tax Credit - revenue budgeted in Fre Tax Fund property tax distributions is
estimated to be 5.2 percent higher ($322,600) than current year amounts. However,
this increase directly corresponds to an equal amount of increase in Fire and
Emergency Operations expenditures; therefore, there is no net gain/loss to the
General Fund.
Charges for Services, and Licenses and Permits - combined these categories are
expected to increase by 13 percent ($284,700) primarily due to fees and permits
related to SilverRock development (there are also corresponding expenditure
increases). Otherwise, this category remains relatively unchanged from current
2015/16 estimates. It is important to remember that many of these revenues are
dependent on timing of large projects; if a large project comes forward (or is delayed)
these numbers will vary.
Other Revenues - in 2015/16 the city received a one-time insurance reimbursement
(related to flood damage) of $525,000 and a one-time TOT mitigation payment of
$335,000 that will not occur in 2016/17 or beyond.
Wellness Center - compared to 2015/16 mid -year estimates, Wellness Center
revenues (memberships and facility rentals) have increased by 15 percent ($15,000).
The Wellness Center budget reflects a small increase in part-time staff hours to
accommodate the increased traffic at the center.
2016/17 Expenditures
In developing their expenditure budgets Departments utilized a "status quo"
approach, using the 2015/16 budget as a base for the development of their 2016/17
budgets. Total General Fund expenditures are expected to increase by $2.3 million
(6.4 percent) compared to 2015/16 levels. Proposed operational expenditures and
transfers out are $40,735,600. After the April 19 budget study session a reduction in
the impact of the SilverRock golf course closure of the back nine, wind -down of the
Costco sales -tax sharing agreement, as well as savings in landscape costs, reduced
the anticipated deficit from the range of $500,000 - $700,000 projected in April to
$327,000.
The budget reflects the cost of doing business at current service levels. The most
significant changes are discussed in their respective sections below:
Police - costs are increasing by 6.9 percent in total compared to the 2015/16 Adopted
Iv
197
Budget. This is primarily due to a 5.5 percent increase in most of the labor costs within
the Riverside County Sheriff's contract. The Community Resources Department and
Qty Manager continue to work closely with the Sheriff's Department to reign in
expenditures without changing service levels; they will provide cost reduction
recommendations on June 7.
Fire - similar to public safety, increased labor costs are expected to drive Fire costs in
total upward by 5.2 percent. These costs are covered by property tax designated for
fire services so there is also a corresponding increase in fire revenues. However, in
2016/17, revenue will slightly exceed costs.
Street Maintenance - although street maintenance is primarily funded by Gas Tax
revenue, the General Fund still contributes to this operation. In 2015/16 the General
Fund contribution was $321,700, but this contribution has increased by 49 percent
($158,800) to $480,500 due to reductions in Gas Tax revenue.
Staffing Transitions/Contingency - the guiding principles staff and Council have
developed when addressing staffing are:
• Reward Performance
• Work within the Class and Compensation Structure
• Manage PERS increases
• Ensure job rates reflect market rates
$168,900 has been budgeted as a contingency for continued execution of these
principles.
Sales Tax Sharing Agreements - in November of 2006 the Qty entered into a sales
tax sharing agreement with Costco that will expire in November of 2016. Savings of
$200,000 will occur in 2016/17 and then $400,000 annually thereafter.
Park Landscaping Costs - in 2015/16 the Facilities Department went through a
Request for Proposal (RFP) process for contract landscaping services. This process has
resulted in savings of approximately $41,600 annually. Savings of approximately
$90,000 are also anticipated in landscape activities funded through the Citywide
Lighting and Landscape Fund.
Design and Development - contract costs overall are budgeted $246,200 higher than
the current year. Of this, $144,000 is related to work for SilverRock development that
will be reimbursed to the City through corresponding fees from the developer. The
Building Division will be obtaining RFPs for contract building services and expects
increases of approximately $45,000. Planning has increased contract planning
services by $55,000. $150,000 included in the 2015/16 budget for the Village
Environmental Impact Review (El R) was a one-time cost that is not included in the
2016/17 proposed budget.
PERS - each year CaLPERS provides both a rate to apply to our payroll to pay "current
V
198
normal" PERS costs and a flat dollar amount to pay toward our unfunded liability. The
rate increase of .398 percent equates to approximately $20,000. The flat payment
toward the City's unfunded liability increased by $64,800 to $471,500. In 2012 the
Qty instituted two new lower formulas of PERS retirement benefits. Through attrition
as new employees have been hired almost 42 percent of employees are now on the
lower benefit tiers resulting in on-going savings to the Qty.
Employee Healthcare Contribution - based on the approved MOU with La Quinta City
Employees Association (LQCEA) last January the Qty agreed to contribute an
additional $53 per month per employee toward employee healthcare premium costs
equating to approximately $50,000.
Internal Service Charges - Information Technology Charges to the General Fund have
increased by approximately $99,700. In 2015/16 the Oty did not fund IT replacement
(based on depreciation) as new systems had just been put into place. However, to
keep the City's IT hardware, software, and infrastructure, current contributions to this
fund will be resumed in 2016/17.
City Clerk - the Riverside County Registrar of Voters has notified the Qty that
November election costs will be approximately $50,000.
Water - although Coachella Valley Water District (CVWD) is proposing rate increases,
at this time it is estimated that savings from recent turf conversion projects will offset
this increase resulting in no net increase for domestic water costs.
Transfer to SilverRock -Closure of the SilverRock golf course back nine will result in an
operating loss of approximately $401,300, which is $285,900 higher than the amount
budgeted to subsidize operations in 2015/16. An operating loss of $300,000 from the
closure is estimated to impact the current fiscal year; a budget amendment request
will be brought to the Council as year-end numbers for 2015/16 are evaluated.
Other Expenses:
Workers Comp premium increase
Approved Qty Attorney contract increase
Wellness Center operations
Ergonomic chairs/furniture
Increased Animal Control hearings/shelter costs
$36,900
$36,000
$19,800
$18,000
$17,900
General Fund Capital Improvement Program (CI P) Contributions
The Qty, to date, has maintained a level of General Fund support for a P projects of
approximately $1.5 million. The proposed 2016/17 contribution maintains this level
with the following proposed expenditures:
$1,000,000 - Citywide pavement management program
VI
199
$ 75,000 - Citywide sidewalk improvements
$ 477,000 - Civic Center Campus irrigation conversion
$1,552,000 - Total
Successor Agency (Former Redevelopment Agency (RDA)) Loan Payment to aty -
the State Department of Finance has approved RPTTF distributions to the Qty of
approximately $1.8 million annually for loan balances owed to the City from the
former RDA (now Successor Agency). It is proposed that $750,000 of this repayment
fund the North La Quinta Parkway turf conversion project.
General Fund Reserves
Assuming that $750,000 of the $1.8 million loan repayment is used to fund North La
Quinta Parkway Improvements, General Fund reserves at June 30, 2017 are estimated
as follows:
GENERAL FUND RESERVE CATEGORI ES
NON -SPENDABLE
$46,742,600
DESI GNATED FORSPEa FI C USE (OPEB)
$1,523,400
EMERGENCY RESERVES 40%
$15,673,400
CASH FLOW 00N11 NGENCY 10%
$3,918,400
AVAI LABLE FORAPPROPRIA11 ON
$13,537,000
TOTAL ESTI MATED RESERVES
$81,394,800
Deficit Reduction Options
At the May 3 Council meeting, based on recommendations from the Ad -Hoc Finance
Advisory Committee (Committee), the Council approved placing a sales tax measure
on the November ballot, which could yield $6 million in new tax revenue to the Oty
annually. This increase would position the City to deal with growing public safety
costs and unfunded capital improvement needs in the future. However, the current
$327,000 immediate deficit needs to be addressed. The Executive Team has crafted
options that the Council should discuss to address the anticipated deficit and will
bring forward details of these options at the June 7th Council meeting. These options
are based upon the principles that guide budget preparation, recommendations
presented in the Committee's Final Report findings, and past practices.
Guiding Principles
The principles that guide the City through past and current budget development are:
Recurring revenue for recurring costs
One-time revenue for one-time costs
Use RDA loan payment for 0 P investment
Maintain the current cash-flow and emergency reserve amounts
VII
200
Operating Budget Deficit Reduction Options
o Service cuts. Since 2012 staff positions have been reduced by 25 percent and
the Qty has instituted numerous measures to reduce personnel costs including:
reduced retirement formulas and implementation of a performance based
compensation system. Authorized positions have been reduced from 104 to 78.
Further, per the California State Controller, the average 2015 salary and
benefits paid to La Quinta Qty employees is the second lowest of the Coachella
Valley cities. The Qty could endeavor to reduce salaries and benefits, but this
would impact the City's ability to retain staff and recruit new staff.
o Reduce police service hours and other police services. Since law enforcement is
the largest budget expenditure, the Qty could further reduce patrol hours,
special motorcycle traffic enforcement, and special enforcement teams.
Service hours were reduced in 2015/16 with minimal impact to service delivery.
Staff is analyzing police operations efficiencies and will be offering
recommendations as part of the 2016/17 budget discussions. Reducing service
hours, as was done last fiscal year, by 10 hours per day could generate a
$500,000 savings.
o Reduce marketing, civic and promotional programs. The Oty directly and
indirectly markets the community and stages community events to attract
patrons.
o Full cost recovery of development related fees. Development related fees
include those charged by Building and Safety, Planning, and Public Works. Full
cost recovery and elimination of subsidized permits could yield an additional
$489,000 annually. The charges include a variety of permits, but the fee
increase for some of the high volume permits would be as follows - sign
permits: $200.00 to $689.00; PM 10 dust control permits: $525.00 to $1,565.00
o Economic Development. The Qty scaled back its economic development
investment when redevelopment was eliminated. It does have remaining land
assets for which it is pursuing development including SilverRock, the Village
properties and a commercial property on Highway 111. For SIverRock, the Qty
concluded a development agreement in 2015 and development will be
underway this year. The City will be investing in this development through a
combination of infrastructure, a TOT rebate, and land cost reduction. The Oty
continues to market the other properties and could consider reducing land
values to stimulate interest.
ALTERNATI VES
The City Council may wish to request further information regarding specific items and
then provide direction regarding the next steps in the overall budget process, which
could include a second study session prior to budget adoption.
Prepared by:
Approved by:
Rita Conrad, Finance Director
Frank J. Spevacek, Oty Manager
VIII
201
CITY OF LA QUINTA
GENERAL FUND
REVENUE AND EXPENSE SUMMARY
2016/17 PROPOSED BUDGET
2016/17
Proposed Budget
GENERAL FUND OVERVIEW
ESTIMATED REVENUE SUMMARY
Tax Revenues
Licenses & Permits
Intergovernmental
Charges for Services
Fines, Forfeitures & Abatements
Use of Money & Property
Miscellaneous
Transfers In
ESTIMATED EXPENSE SUMMARY
Salaries and Benefits
Contract Services
Maintenance & Operations
Utilities
Capital Expenses
Internal Service Charges
Transfers Out
26,241,600.00
1,272,400.00
10,572,200.00
1,270,400.00
212,400.00
516,600.00
132,600.00
190,400.00
40,408,600.00
8,112, 200.00
25,013,400.00
2,290,800.00
416,300.00
32,500.00
1,946,100.00
2,924,300.00
40,735,600.00
BUDGET SHORTFALL 327,000.00
Schedule 1
3
204
Revenue and Expense Summary
$44,000,000
$42,000,000
$40,000,000
$38,000,000
$36,000,000
$34,000,000
Actual
FY 14/15
Original FY
15/16
Revised FY
15/16
Proposed
FY 16/17
■ Estimated Revenue
$38,892,249
$38,611,700
$39,734,100
$40,408,600
■ Estimated Expense
$37,722,142
$38,431,500
$44,088,190
$40,735,600
FY15/16 Expense does not include additional CIP projects from General Fund Reserves.
3
204
CITY OF LA QUINTA
GENERAL FUND
HISTORICAL EXPENSE SUMMARY
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Original vs 16/17
Actual Expense Original Budget Revised Budget Proposed Budget
Salaries and Benefits
Contract Services
Maintenance & Operations
Utilities
Capital Expenses
Internal Service Charges
Credits
Transfers Out
GENERAL FUND EXPENSES
7,914,035.29
24,555,546.90
3,119,848.88
838,503.72
402,548.66
1,754,513.79
(4,251,670.33)
3,388,815.41
7,648,400.00
23,340,200.00
2, 648, 700.00
504, 200.00
142,000.00
1,663,400.00
0.00
6,118, 600.00
7, 690, 300.00
23,545,000.00
2, 686, 600.00
504,200.00
152,700.00
1,663,400.00
0.00
7,845,990.27
8,112, 200.00
25,013,400.00
2,290,800.00
416, 300.00
32,500.00
1,946,100.00
0.00
2,924,300.00
463,800.00
1,673,200.00
(357,900.00)
(87,900.00)
(109, 500.00)
282,700.00
0.00
(3,194,300.00)
37,722,142.32
42,065,500.00 44,088,190.27 *
40,735,600.00 (1,329,900.00)
* Revised 2015/16 budget includes approved carryovers from 2014/15.
Schedule 1A
2016/17 Proposed Contract Services Summary
25.35%
59.39%
■ Police
■ Engineering Services
■ City Attorney
■ Code Compliance
■ Fire
■ Parks Maintenance
■ Building
■ Public Works Development Services
1 City Manager
' Finance
1 Public Buildings
Planning
Human Resources
'The Hub
Less than 1%
Marketing & Community Relations
■ Design & Development Admin
1 City Clerk
1 Wellness Center Operations
1 Community Resources Admin
4
205
CITY OF LA QUINTA
GENERAL FUND
EXPENSE SUMMARY BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Original vs 16/17
Actual Expense Original Budget Revised Budget Proposed Budget
1001 - City Council 277,492.56 283,300.00 283,300.00 288,300.00 5,000.00
Salaries and Benefits 263,226.44 260,100.00 260,100.00 265,000.00 4,900.00
Maintenance & Operations 14,098.42 23,200.00 23,200.00 23,300.00 100.00
Utilities 167.70 0.00 0.00 0.00 0.00
1002 - City Manager 1,003,783.83 1,101,500.00 1,068,700.00 820,000.00 (281,500.00)
Salaries and Benefits 745,205.20 824,400.00 703,300.00 471,000.00 (353,400.00)
Contract Services 131,544.71 140,000.00 228,300.00 227,500.00 87,500.00
Maintenance & Operations 69,654.10 90,100.00 90,100.00 90,100.00 0.00
Internal Service Charges 57,379.82 47,000.00 47,000.00 31,400.00 (15,600.00)
1003 - City Attorney 378,308.02 380,000.00 416,000.00 416,000.00 36,000.00
Contract Services 378,308.02 380,000.00 416,000.00 416,000.00 36,000.00
1004 - Human Resources 348,150.13 330,600.00 347,800.00 421,300.00 90,700.00
Salaries and Benefits 291,470.84 236,100.00 253,300.00 275,400.00 39,300.00
Contract Services 13,402.66 26,000.00 26,000.00 76,000.00 50,000.00
Maintenance & Operations 20,323.50 52,800.00 52,800.00 51,100.00 (1,700.00)
Internal Service Charges 22,953.13 15,700.00 15,700.00 18,800.00 3,100.00
1005 - City Clerk 503,666.48 523,100.00 542,000.00 543,000.00 19,900.00
Salaries and Benefits 383,386.16 432,600.00 442,800.00 394,800.00 (37,800.00)
Contract Services 64,907.76 40,200.00 48,900.00 105,100.00 64,900.00
Maintenance & Operations 7,472.41 12,000.00 12,000.00 12,600.00 600.00
Internal Service Charges 47,900.15 38,300.00 38,300.00 30,500.00 (7,800.00)
1006 - Finance 1,076,879.82 935,500.00 984,300.00 1,094,500.00 159,000.00
Salaries and Benefits 858,949.57 711,400.00 756,800.00 804,600.00 93,200.00
Contract Services 135,565.66 140,000.00 145,000.00 127,700.00 (12,300.00)
Maintenance & Operations 9,671.68 20,200.00 18,600.00 15,300.00 (4,900.00)
Internal Service Charges 80,326.95 63,900.00 63,900.00 146,900.00 83,000.00
Credits (7,634.04) 0.00 0.00 0.00 0.00
1007 - Central Services 883,355.20 1,157,400.00 1,070,300.00 949,100.00 (208,300.00)
Salaries and Benefits 0.00 188,500.00 101,400.00 308,500.00 120,000.00
Contract Services 4,733.01 0.00 0.00 0.00 0.00
Maintenance & Operations 499,113.79 553,600.00 553,600.00 308,600.00 (245,000.00)
Utilities 60,957.19 70,000.00 70,000.00 0.00 (70,000.00)
Capital Expenses 229,859.58 0.00 0.00 0.00 0.00
Internal Service Charges 88,691.63 345,300.00 345,300.00 332,000.00 (13,300.00)
2001 - Police 14,080,981.68 13,939,600.00 13,950,300.00 14,895,400.00 955,800.00
Contract Services 14,034,263.50 13,895,600.00 13,895,600.00 14,856,300.00 960,700.00
Maintenance & Operations 3,473.17 2,500.00 2,500.00 2,500.00 0.00
Utilities 1,752.92 6,500.00 6,500.00 6,500.00 0.00
Capital Expenses 881.52 0.00 10,700.00 0.00 0.00
Internal Service Charges 40,610.57 35,000.00 35,000.00 30,100.00 (4,900.00)
2002 - Fire 5,103,896.09 6,208,700.00 6,208,700.00 6,531,300.00 322,600.00
Contract Services 4,996,931.46 6,008,500.00 6,008,500.00 6,340,900.00 332,400.00
Maintenance & Operations 54,160.86 82,900.00 82,900.00 69,100.00 (13,800.00)
Utilities 33,562.60 53,500.00 53,500.00 54,800.00 1,300.00
Capital Expenses 6,509.00 14,500.00 14,500.00 14,500.00 0.00
Internal Service Charges 12,732.17 49,300.00 49,300.00 52,000.00 2,700.00
3001 - Community Resources Administration 993,970.73 906,100.00 936,600.00 862,200.00 (43,900.00)
Salaries and Benefits 450,878.62 397,200.00 408,400.00 464,400.00 67,200.00
Contract Services 54,566.26 62,000.00 62,000.00 60,000.00 (2,000.00)
Maintenance & Operations 312,385.35 282,800.00 302,100.00 262,800.00 (20,000.00)
Capital Expenses 130,192.69 127,500.00 127,500.00 0.00 (127,500.00)
Internal Service Charges 51,120.11 36,600.00 36,600.00 75,000.00 38,400.00
Credits (5,172.30) 0.00 0.00 0.00 0.00
3002 - Wellness Center Operations 345,214.42 460,700.00 468,600.00 612,600.00 151,900.00
Salaries and Benefits 200,439.07 296,900.00 304,800.00 440,400.00 143,500.00
Schedule 2
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206
CITY OF LA QUINTA
GENERAL FUND
EXPENSE SUMMARY BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Original vs 16/17
Actual Expense Original Budget Revised Budget Proposed Budget
Contract Services 53,882.32
Maintenance & Operations 31,100.59
Utilities 18,648.03
Internal Service Charges 43,190.19
Credits (2,045.78)
67, 500.00
34,100.00
29,500.00
32,700.00
0.00
67, 500.00
34,100.00
29,500.00
32,700.00
0.00
87, 300.00
44,900.00
0.00
40,000.00
0.00
19,800.00
10,800.00
(29,500.00)
7,300.00
0.00
3003 - Recreation Programs & Special Events 200,789.22
225,300.00 233,200.00
134,200.00 (91,100.00)
Salaries and Benefits 136,556.38
Contract Services 34,946.25
Maintenance & Operations 17,807.03
Internal Service Charges 11,479.56
154,900.00
30,000.00
31,000.00
9,400.00
162,800.00
30,000.00
31,000.00
9,400.00
62,000.00
0.00
39,200.00
33,000.00
(92,900.00)
(30,000.00)
8,200.00
23,600.00
3004 - Library 0.00
0.00 0.00 0.00 0.00
Contract Services 942,491.74
Maintenance & Operations 443,096.02
Utilities 47,840.85
Capital Expenses 8,387.56
Internal Service Charges 13,332.50
Credits (1,455,148.67)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3005 - Parks Maintenance 1,523,083.48
1, 487, 200.00 1,595,100.00
1,694,900.00 207,700.00
Salaries and Benefits 117,448.02
Contract Services 519,498.38
Maintenance & Operations 126,393.07
Utilities 234,003.89
Internal Service Charges 527,637.17
Credits (1,897.05)
119, 300.00
471, 600.00
100, 500.00
238,700.00
557,100.00
0.00
207,200.00
491, 600.00
100, 500.00
238,700.00
557,100.00
0.00
353,000.00
441,400.00
101,500.00
235,100.00
563,900.00
0.00
233,700.00
(30,200.00)
1,000.00
(3,600.00)
6,800.00
0.00
3006 - Museum 0.00
0.00 0.00 0.00 0.00
Contract Services 197,007.40
Maintenance & Operations 47,150.99
Utilities 17,588.49
Capital Expenses 2,642.21
Internal Service Charges 4,195.57
Credits (268,584.66)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3007 - Marketing & Community Relations 607,471.79
663,500.00 723,000.00
828,100.00 164, 600.00
Salaries and Benefits 48,669.83
Contract Services 215,600.21
Maintenance & Operations 337,464.97
Internal Service Charges 5,736.78
50,700.00
194,500.00
413, 600.00
4,700.00
91, 300.00
194, 500.00
432,500.00
4,700.00
198,700.00
212,500.00
400,400.00
16,500.00
148,000.00
18,000.00
(13,200.00)
11,800.00
3008 - Public Buildings 913,206.38
1,158, 200.00 1,190, 400.00
1,409,500.00 251,300.00
Salaries and Benefits 189,204.22
Contract Services 71,589.95
Maintenance & Operations 723,441.46
Utilities 98,951.35
Capital Expenses 0.00
Internal Service Charges 31,419.40
Credits (201,400.00)
210, 500.00
74,400.00
733,800.00
106,000.00
0.00
33,500.00
0.00
242,700.00
74,400.00
733,800.00
106,000.00
0.00
33,500.00
0.00
337,700.00
108, 600.00
773,800.00
119,900.00
18,000.00
51,500.00
0.00
127,200.00
34,200.00
40,000.00
13,900.00
18,000.00
18,000.00
0.00
6001 - Design & Development Administration 995,443.81
1, 450, 500.00 1, 407, 700.00
1,057,600.00 (392,900.00)
Salaries and Benefits 859,736.03
Contract Services 65,870.29
Maintenance & Operations 30,130.46
Internal Service Charges 44,149.69
Credits (4,442.66)
1,261,500.00
41, 500.00
37,500.00
110,000.00
0.00
1,218,700.00
41, 500.00
37,500.00
110,000.00
0.00
840,900.00
113, 200.00
18,900.00
84, 600.00
0.00
(420,600.00)
71,700.00
(18,600.00)
(25,400.00)
0.00
6002 - Planning 378,415.07
501,800.00 517,800.00
566,300.00 64,500.00
Salaries and Benefits 345,407.91
Contract Services 60,084.31
Maintenance & Operations 9,347.42
Schedule 2
280,500.00
185,000.00
13,900.00
6
280,500.00
201,000.00
13,900.00
399,600.00
90,000.00
24,200.00
119,100.00
(95,000.00)
10, 300.00
207
CITY OF LA QUINTA
GENERAL FUND
EXPENSE SUMMARY BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Original vs 16/17
Actual Expense Original Budget Revised Budget Proposed Budget
Internal Service Charges 51,109.43
Credits (87,534.00)
22,400.00 22,400.00
0.00 0.00
52, 500.00 30,100.00
0.00 0.00
6003 - Building 668,163.56
610,600.00 610,600.00
905,000.00 294,400.00
Salaries and Benefits 261,131.45
Contract Services 369,614.69
Maintenance & Operations 2,990.73
Internal Service Charges 34,426.69
278,300.00
296,000.00
3,600.00
32,700.00
278,300.00
296,000.00
3,600.00
32,700.00
439,800.00
391,000.00
11, 600.00
62, 600.00
161,500.00
95,000.00
8,000.00
29,900.00
6004 - Code Compliance/Animal Control 764,964.82
965,900.00 974,300.00
1,001,500.00 35,600.00
Salaries and Benefits 491,493.81
Contract Services 30,921.11
Maintenance & Operations 103,793.41
Internal Service Charges 138,756.49
570,300.00
154,000.00
133,100.00
108,500.00
578,700.00
154,000.00
133,100.00
108,500.00
588,600.00
290,000.00
15,000.00
107,900.00
18,300.00
136,000.00
(118,100.00)
(600.00)
6005 - Emergency Services 86,281.33
0.00 0.00
0.00 0.00
Salaries and Benefits 13,704.07
Contract Services 15,784.76
Maintenance & Operations 9,979.04
Utilities 14,047.42
Capital Expenses 4,026.89
Internal Service Charges 28,739.15
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6006 - The Hub 0.00
0.00 0.00 672,200.00 672,200.00
Salaries and Benefits 0.00
Contract Services 0.00
Maintenance & Operations 0.00
Internal Service Charges 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
534,500.00
48,200.00
10,100.00
79,400.00
534,500.00
48,200.00
10,100.00
79,400.00
7001 - Public Works Administration 470,426.89
474,400.00 482,000.00
0.00 (474,400.00)
Salaries and Benefits 354,238.98
Contract Services 123,253.83
Maintenance & Operations 7,970.58
Internal Service Charges 22,953.13
Credits (37,989.63)
356,900.00
88,000.00
12,200.00
17, 300.00
0.00
364,500.00
88,000.00
12,200.00
17,300.00
0.00
0.00
0.00
0.00
0.00
0.00
(356,900.00)
(88,000.00)
(12,200.00)
(17,300.00)
0.00
7002 - Public Works Development Services 586,423.00
682,100.00 683,900.00
617,100.00 (65,000.00)
Salaries and Benefits 388,401.89
Contract Services 147,985.57
Maintenance & Operations 4,052.47
Capital Expenses 2,210.94
Internal Service Charges 43,772.13
417, 700.00
230,500.00
5,700.00
0.00
28,200.00
428,100.00
220,600.00
7,000.00
0.00
28,200.00
312,900.00
255,000.00
6,200.00
0.00
43,000.00
(104,800.00)
24,500.00
500.00
0.00
14,800.00
7003 - Streets 499,943.81
0.00 0.00
0.00 0.00
Salaries and Benefits 872,459.24
Contract Services 348,415.38
Maintenance & Operations 109,172.94
Utilities 12,638.76
Capital Expenses 17,838.27
Internal Service Charges 256,281.22
Credits (1,116,862.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7004 - Lighting & Landscaping 356,640.22
0.00 0.00
0.00 0.00
Salaries and Benefits 80,407.18
Contract Services 802,908.90
Maintenance & Operations 117,926.39
Utilities 298,344.52
Internal Service Charges 17,053.23
Credits (960,000.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7006 - Engineering Services 1,286,374.57
1,500,900.00 1,547,600.00
1,491,200.00 (9,700.00)
Salaries and Benefits 561,620.38
Contract Services 741,468.77
Schedule 2
600,600.00 606,600.00 620,400.00 19,800.00
814,900.00 855,600.00
7
766,700.00 (48,200.00)
208
CITY OF LA QUINTA
GENERAL FUND
EXPENSE SUMMARY BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Original vs 16/17
Actual Expense Original Budget Revised Budget Proposed Budget
Maintenance & Operations
Internal Service Charges
Credits
GENERAL FUND EXPENSES
7,678.03
78,566.93
(102,959.54)
9,600.00
75,800.00
0.00
9,600.00
75,800.00
0.00
9,600.00
94, 500.00
0.00
0.00
18, 700.00
0.00
34,333,326.91
35,946,900.00 36,242,200.00
37,811, 300.00 1,864,400.00
General Fund Expense totals on Schedule 2 do not include transfers out.
Schedule 2
8
209
CITY OF LA QUINTA
CITY-WIDE
TRANSFERS IN AND OUT SUMMARY
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expenses Original Budget Revised Budget Proposed Budget
101-0000-49500 Transfers In
101-1007-99900 Transfers Out
201-0000-49500 Transfers In
201-0000-99900 Transfers Out
202-0000-99900 Transfers Out
210-0000-99900 Transfers Out
212-0000-49500 Transfers In
212-0000-99900 Transfers Out
215-0000-49500 Transfers In
220-0000-99900 Transfers Out
223-0000-99900 Transfers Out
231-0000-49500 Transfers In
248-9002-99900 Transfers Out
250-0000-99900 Transfers Out
255-0000-49500 Transfers In
256-0000-99900 Transfers Out
270-0000-99900 Transfers Out
275-0000-49500 Transfers In
401-0000-49500 Transfers In
401-0000-99900 Transfers Out
405-9001-99900 Transfers Out
501-0000-99900 Transfers Out
503-0000-99900 Transfers Out
601-0000-49500 Transfers In
601-0000-99900 Transfers Out
602-0000-49500 Transfers In
Schedule 7
-52,096.61
2,912,162.06
0.00
688,310.00
93,779.65
0.00
2,305.10
49,791.51
0.00
2,560,021.09
345,633.51
-3,022,128.88
4,661.25
-97,559.35
-9,621.95
9,621.95
0.00
0.00
-8,442,713.99
0.00
4,956,534.66
1,300.00
0.00
0.00
0.00
0.00
-190,400.00 0.00 -190,400.00
6,118,600.00 7,845,990.27 2,924,300.00
-321,700.00 -321,700.00 -480,500.00
0.00 0.00 0.00
76,500.00 977,259.37 0.00
0.00 422,706.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
-493,500.00 -493,500.00 -488,500.00
3,620,000.00 4,408,248.14 437,300.00
1,105,500.00 1,228,640.55 651,000.00
0.00 0.00 0.00
0.00 0.00 0.00
1,731,400.00 3,111,776.26 675,900.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 200,000.00 0.00
-2,000.00 -2,000.00 -2,000.00
-11,895,900.00 -17,565,885.59 -3,366,200.00
190,400.00 0.00 190,400.00
0.00 0.00 0.00
100,000.00 227,365.00 50,000.00
76,500.00 76,500.00 0.00
-115,400.00 -115,400.00 -401,300.00
67,000.00 67,000.00 59,400.00
-67,000.00 -67,000.00 -59,400.00
0.00 0.00 0.00 0.00
9
210
CITY OF LA QUINTA
CITY-WIDE
TRANSFERS IN AND OUT DETAILS
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expenses Original Budget Revised Budget Proposed Budget
101 -GENERAL FUND
101-0000-49500 Transfers In
101-1007-99900 Transfers Out
101- GENERAL FUND Totals:
201- GAS TAX FUND
201-0000-49500 Transfers In
201-0000-99900 Transfers Out
(52,096.61)
2,912,162.06
(190,400.00)
6,118, 600.00
0.00
7,845,990.27
(190,400.00)
2,924,300.00
2,860,065.45 5,928,200.00
7,845,990.27 2,733,900.00
0.00
688,310.00
(321,700.00)
0.00
(321,700.00)
0.00
(480,500.00)
0.00
201- GAS TAX FUND Totals: 688,310.00 (321,700.00) (321,700.00) (480,500.00)
202 - LIBRARY FUND
202-0000-99900 Transfers Out 93,779.65 76,500.00 977,259.37 0.00
202 - LIBRARY FUND Totals: 93,779.65 76,500.00 977,259.37 0.00
210 - FEDERAL ASSISTANCE FUND
210-0000-99900 Transfers Out
210 - FEDERAL ASSISTANCE FUND Totals:
212 - SLESF (COPS) FUND
212-0000-49500 Transfers In
212-0000-99900 Transfers Out
212 - SLESF (COPS) FUND Totals:
0.00 0.00
422,706.00 0.00
0.00 0.00
422,706.00 0.00
2,305.10 0.00
49,791.51 0.00
0.00 0.00
0.00 0.00
52,096.61 0.00
0.00 0.00
215 - LIGHTING & LANDSCAPING FUND
215-0000-49500 Transfers In 0.00 (493,500.00) (493,500.00) (488,500.00)
215 - LIGHTING & LANDSCAPING FUND Totals: 0.00 (493,500.00) (493,500.00) (488,500.00)
220 - QUIMBY FUND
220-0000-99900 Transfers Out
220 - QUIMBY FUND Totals:
223 - MEASURE A
223-0000-99900 Transfers Out
223 - MEASURE A Totals:
231- SUCCESSOR AGCY PA 1 RORF
231-0000-49500 Transfers In
231 - SUCCESSOR AGCY PA 1 RORF Totals:
248 - SA 2004 LO/MOD BOND FUND
248-9002-99900 Transfers Out
248 - SA 2004 LO/MOD BOND FUND Totals:
250 - TRANSPORTATION DIF FUND
250-0000-99900 Transfers Out
250 - TRANSPORTATION DIF FUND Totals:
255 - STREET FACILITY DIF FUND
255-0000-49500 Transfers In
255 - STREET FACILITY DIF FUND Totals:
256 - PARK FACILITY DIF FUND
256-0000-99900 Transfers Out
256 - PARK FACILITY DIF FUND Totals:
270 - ART IN PUBLIC PLACES FUND
270-0000-99900 Transfers Out
270 - ART IN PUBLIC PLACES FUND Totals:
Schedule 7A
2,560,021.09 3,620,000.00
4,408,248.14 437,300.00
2,560,021.09 3,620,000.00
4,408,248.14 437,300.00
345,633.51 1,105, 500.00
1,228,640.55 651,000.00
345, 633.51 1,105, 500.00
1,228,640.55 651,000.00
(3,022,128.88)
0.00 0.00 0.00
(3,022,128.88)
0.00 0.00 0.00
4,661.25 0.00
0.00 0.00
4,661.25 0.00
0.00 0.00
(97,559.35) 1,731,400.00
3,111,776.26 675,900.00
(97,559.35) 1,731,400.00
3,111,776.26 675,900.00
(9,621.95) 0.00
0.00 0.00
(9,621.95) 0.00
0.00 0.00
9,621.95 0.00
0.00 0.00
9,621.95 0.00
0.00 0.00
0.00 0.00
200,000.00 0.00
0.00 0.00
200,000.00 0.00
10
211
CITY OF LA QUINTA
CITY-WIDE
TRANSFERS IN AND OUT DETAILS
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expenses Original Budget Revised Budget Proposed Budget
275 - LQ PUBLIC SAFETY OFFICER
275-0000-49500 Transfers In
275 - LQ PUBLIC SAFETY OFFICER Totals:
401- CAPITAL IMPROVEMENT PROGRAMS
401-0000-49500 Transfers In
401-0000-99900 Transfers Out
401 - CAPITAL IMPROVEMENT PROGRAMS Totals:
405 - SA PA 1 CAPITAL IMPRV FUND
405-9001-99900 Transfers Out
405 - SA PA 1 CAPITAL IMPRV FUND Totals:
501 - EQUIPMENT REPLACEMENT
501-0000-99900 Transfers Out
501- EQUIPMENT REPLACEMENT Totals:
503 - PARK EQUIP & FACILITY FND
503-0000-99900 Transfers Out
503 - PARK EQUIP & FACILITY FND Totals:
0.00 (2,000.00)
(2,000.00) (2,000.00)
0.00 (2,000.00)
(2,000.00) (2,000.00)
(8,442,713.99)
0.00
(11,895,900.00)
190,400.00
(17,565,885.59)
0.00
(3,366,200.00)
190,400.00
(8,442,713.99) (11,705,500.00)
(17,565,885.59) (3,175,800.00)
4,956,534.66
0.00 0.00 0.00
4,956,534.66
0.00 0.00 0.00
1,300.00 100,000.00
227,365.00 50,000.00
1,300.00 100,000.00
227,365.00 50,000.00
0.00 76,500.00
76, 500.00 0.00
0.00 76,500.00
76,500.00 0.00
601- SILVER ROCK RESORT
601-0000-49500 Transfers In 0.00 (115,400.00) (115,400.00) (401,300.00)
601-0000-99900 Transfers Out 0.00 67,000.00 67,000.00 59,400.00
601- SILVER ROCK RESORT Totals: 0.00 (48,400.00) (48,400.00) (341,900.00)
602 - SILVERROCK GOLF RESERVE
602-0000-49500 Transfers In
602 - SILVERROCK GOLF RESERVE Totals:
Schedule 7A
0.00 (67,000.00)
(67,000.00) (59,400.00)
0.00 (67,000.00)
(67,000.00) (59,400.00)
0.00 0.00
0.00 0.00
11
212
CITY OF LA QUINTA
CITY-WIDE
TRANSFERS IN AND OUT DETAILS AND NOTES
Revenue
Fund: 101 - GENERAL FUND
101-0000-49500 Transfers In 190,400.00
Capital Improvement Fund - Salary & Benefits CIP
2016/17 PROPOSED BUDGET
Amount
-190,400.00
Total Fund: 101- GENERAL FUND: 190,400.00
Fund: 201 - GAS TAX FUND
201-0000-49500 Transfers In 480,500.00
General Fund - Supplement Street Maint. Operations
Amount
-480,500.00
Total Fund: 201 - GAS TAX FUND : 480,500.00
Fund: 215 - LIGHTING & LANDSCAPING FUND
215-0000-49500 Transfers In 488,500.00
General Fund - Supplement Maint. Operations
Amount
-488,500.00
Total Fund: 215 - LIGHTING & LANDSCAPING FUND: 488,500.00
Fund: 275 - LQ PUBLIC SAFETY OFFICER
275-0000-49500 Transfers In 2,000.00
Amount
General Fund - Deceased LQ Officers -2,000.00
Total Fund: 275 - LQ PUBLIC SAFETY OFFICER: 2,000.00
Fund: 401- CAPITAL IMPROVEMENT PROGRAMS
401-0000-49500 Transfers In 3,366,200.00
Equipment Replacement Fund
General Fund - Citywide Pavement Rehabilitation
General Fund - Civic Center Campus Irrigation
General Fund - Sidewalk Improvements
Measure A Fund
Quimby Fund
Transportation Fund
Amount
-50,000.00
-1,000,000.00
-477,000.00
-75,000.00
-651,000.00
-437,300.00
-675,900.00
Total Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS: 3,366,200.00
Fund: 601- SILVERROCK RESORT
601-0000-49500 Transfers In 401,300.00
General Fund - Support SilverRock Operations
Amount
-401,300.00
Total Fund: 601 - SILVERROCK RESORT: 401,300.00
Fund: 602 - SILVERROCK GOLF RESERVE
602-0000-49500 Transfers In 59,400.00
SilverRock Resort Fund
Amount
-59,400.00
Total Fund: 602 - SILVERROCK GOLF RESERVE: 59,400.00
213
12
CITY OF LA QUINTA
Expense
Fund: 101 - GENERAL FUND
101-1007-99900
Fund: 220 - QUIMBY FUND
220-0000-99900
CITY-WIDE
TRANSFERS IN AND OUT DETAILS AND NOTES
Transfers Out 2,924,300.00
CIP Fund - Citywide Pavement Project Fund
CIP Fund - Civic Center Campus Irrigation
CIP Fund - Sidewalk Improvements
Gas Tax Fund - Supplement Street Maint. Operations
Law Enforcement Fund - Deceased LQ Officers
LLD Fund - Supplement Maint. Operations
SilverRock Resort
2016/17 PROPOSED BUDGET
Amount
1,000,000.00
477,000.00
75,000.00
480,500.00
2,000.00
488,500.00
401,300.00
Total Fund: 101- GENERAL FUND: 2,924,300.00
Transfers Out 437,300.00
Construction in Progress Fund
Amount
437,300.00
Total Fund: 220 - QUIMBY FUND: 437,300.00
Fund: 223 - MEASURE A
223-0000-99900 Transfers Out 651,000.00
Construction in Progress Fund
Amount
651,000.00
Total Fund: 223 - MEASURE A: 651,000.00
Fund: 250 - TRANSPORTATION DIF FUND
250-0000-99900 Transfers Out
Construction in Progress Fund
675,900.00
Amount
675,900.00
Total Fund: 250 - TRANSPORTATION DIF FUND: 675,900.00
Fund: 401- CAPITAL IMPROVEMENT PROGRAMS
401-0000-99900 Transfers Out 190,400.00
General Fund - Salary & Benefits for CIP Projects
Amount
190,400.00
Total Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS: 190,400.00
Fund: 501- EQUIPMENT REPLACEMENT
501-0000-99900 Transfers Out 50,000.00
Capital Improvement Fund
Amount
50,000.00
Total Fund: 501- EQUIPMENT REPLACEMENT: 50,000.00
Fund: 601- SILVERROCK RESORT
601-0000-99900 Transfers Out 59,400.00
SilverRock Golf Reserve
Amount
59,400.00
Total Fund: 601 - SILVERROCK RESORT: 59,400.00
214
13
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL SUMMARY
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
101 - GENERAL FUND 7,914,035.29 7,648,400.00 7,690,300.00 8,092,200.00
1001 - City Council 263,226.44 260,100.00 260,100.00 265,000.00
1002 - City Manager 745,205.20 824,400.00 703,300.00 471,000.00
1004 - Human Resources 291,470.84 236,100.00 253,300.00 275,400.00
1005 - City Clerk 383,386.16 432,600.00 442,800.00 394,800.00
1006 - Finance 858,949.57 711,400.00 756,800.00 804,600.00
1007 - Central Services 0.00 188,500.00 101,400.00 288,500.00
3001 - Community Resources Administration 450,878.62 397,200.00 408,400.00 464,400.00
3002 - Wellness Center Operations 200,439.07 296,900.00 304,800.00 440,400.00
3003 - Recreation Programs & Special Events 136,556.38 154,900.00 162,800.00 62,000.00
3005 - Parks Maintenance 117,448.02 119,300.00 207,200.00 353,000.00
3007 - Marketing & Community Relations 48,669.83 50,700.00 91,300.00 198,700.00
3008 - Public Buildings 189,204.22 210,500.00 242,700.00 337,700.00
6001 - Design & Development Administration 859,736.03 1,261,500.00 1,218,700.00 840,900.00
6002 - Planning 345,407.91 280,500.00 280,500.00 399,600.00
6003 - Building 261,131.45 278,300.00 278,300.00 439,800.00
6004 - Code Compliance/Animal Control 491,493.81 570,300.00 578,700.00 588,600.00
6005 - Emergency Services 13,704.07 0.00 0.00 0.00
6006 - The Hub 0.00 0.00 0.00 534,500.00
7001 - Public Works Administration 354,238.98 356,900.00 364,500.00 0.00
7002 - Public Works Development Services 388,401.89 417,700.00 428,100.00 312,900.00
7003 - Streets 872,459.24 0.00 0.00 0.00
7004 - Lighting & Landscaping 80,407.18 0.00 0.00 0.00
7006 - Engineering Services 561,620.38 600,600.00 606,600.00 620,400.00
201- GAS TAX FUND 6,045.80 849,400.00 849,400.00 933,700.00
7003 - Streets 6,045.80 849,400.00 849,400.00 933,700.00
215 - LIGHTING & LANDSCAPING FUND 596.55 79,100.00 79,100.00 159,500.00
7004 - Lighting & Landscaping 596.55 79,100.00 79,100.00 159,500.00
241 - HOUSING AUTHORITY 1,506.14 87,800.00 87,800.00 51,200.00
9101 - Housing Authority 1,506.14 87,800.00 87,800.00 51,200.00
242 - HOUSING AUTHORITY PA2 875.00 1,500.00 1,500.00 0.00
9201 - Housing Authority PA2 875.00 1,500.00 1,500.00 0.00
502 - INFORMATION TECHNOLOGY 138,321.75 0.00 0.00 0.00
0000 - Undesignated 138,321.75 0.00 0.00 0.00
504 - INSURANCE FUND 0.00 0.00 0.00 50,600.00
1005 - City Clerk 0.00 0.00 0.00 50,600.00
601 - SILVER ROCK RESORT 50,629.00 50,600.00 50,600.00 47,000.00
0000 - Undesignated 50,629.00 50,600.00 50,600.00 47,000.00
760 - SUPPLEMENTAL PENSION PLAN 12,832.86 0.00 0.00 0.00
0000 - Undesignated 12,832.86 0.00 0.00 0.00
SALARY & BENEFITS TOTAL 8,124,842.39 8,716,800.00 8,758,700.00 9,334,200.00
Schedule 3
18
219
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
101 -GENERAL FUND
1001- City Council
101-1001-50108
101-1001-50150
101-1001-50200
101-1001-50210
101-1001-50221
101-1001-50222
101-1001-50223
101-1001-50224
101-1001-50225
101-1001-50230
101-1001-50240
1002 - City Manager
101-1002-50101
101-1002-50150
101-1002-50200
101-1002-50210
101-1002-50221
101-1002-50222
101-1002-50223
101-1002-50224
101-1002-50225
101-1002-50230
101-1002-50240
Salaries - Council Members
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
1001- City Council Totals:
Permanent Full Time
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
1002 - City Manager Totals:
1004 - Human Resources
101-1004-50101
101-1004-50109
101-1004-50150
101-1004-50200
101-1004-50210
101-1004-50221
101-1004-50222
101-1004-50223
101-1004-50224
101-1004-50225
101-1004-50230
101-1004-50240
101-1004-50243
101-1004-50244
1005 - City Clerk
101-1005-50101
101-1005-50102
101-1005-50110
101-1005-50150
101-1005-50200
101-1005-50210
101-1005-50221
101-1005-50222
101-1005-50223
101-1005-50224
101-1005-50225
101-1005-50230
101-1005-50240
1006 - Finance
101-1006-50101
Schedule 4
Permanent Full Time
Vacation & Sick Leave Buy Back
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
Employer Share/Retired Medica
State Unemployment Insurance
1004 - Human Resources Totals:
Permanent Full Time
Salaries - Part Time
Commissions & Boards
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
1005 - City Clerk Totals:
Permanent Full Time
145,978.75
0.00
21,701.89
0.00
72,939.34
810.07
5,299.00
845.14
0.00
13,530.96
2,121.29
144,000.00
2,400.00
23,500.00
0.00
78, 700.00
0.00
0.00
0.00
0.00
9,400.00
2,100.00
144,000.00
2,400.00
23,500.00
0.00
78, 700.00
0.00
0.00
0.00
0.00
9,400.00
2,100.00
144,000.00
2,400.00
28,000.00
200.00
82,200.00
0.00
0.00
0.00
1,600.00
4,500.00
2,100.00
263,226.44
260,100.00
260,100.00
265,000.00
554,601.47
0.00
70,398.21
0.00
82,723.41
1,419.59
6,293.47
503.28
4,951.06
16,236.96
8,077.75
658,300.00
500.00
65,900.00
0.00
78, 700.00
0.00
0.00
0.00
4,300.00
9,400.00
7,300.00
537,200.00
500.00
65,900.00
0.00
78, 700.00
0.00
0.00
0.00
4,300.00
9,400.00
7,300.00
339,200.00
1,000.00
63,100.00
100.00
49,400.00
0.00
0.00
0.00
2,600.00
10,600.00
5,000.00
745,205.20
824,400.00
703,300.00
471,000.00
114,676.78
97,103.44
0.00
18,450.87
0.00
15,039.23
179.47
1,474.74
71.20
1,230.51
2,706.00
1,891.60
16,412.00
22,235.00
150,600.00
0.00
500.00
28,100.00
0.00
25,200.00
0.00
0.00
0.00
1,500.00
3,000.00
2,200.00
0.00
25,000.00
167,800.00
0.00
500.00
28,100.00
0.00
25,200.00
0.00
0.00
0.00
1,500.00
3,000.00
2,200.00
0.00
25,000.00
183,100.00
0.00
500.00
23,600.00
100.00
32,900.00
0.00
0.00
0.00
1,800.00
5,700.00
2,700.00
0.00
25,000.00
291,470.84
236,100.00
253,300.00
275,400.00
280,094.85
0.00
0.00
0.00
37,482.66
0.00
42,649.05
677.72
4,270.53
377.88
2,950.31
10,824.00
4,059.16
304,000.00
0.00
900.00
1,000.00
48, 600.00
0.00
63,000.00
0.00
0.00
0.00
3,200.00
7,500.00
4,400.00
314,200.00
0.00
900.00
1,000.00
48, 600.00
0.00
63,000.00
0.00
0.00
0.00
3,200.00
7,500.00
4,400.00
252,400.00
25,700.00
0.00
800.00
51,100.00
100.00
49,400.00
0.00
0.00
0.00
2,500.00
8,700.00
4,100.00
383,386.16
432,600.00 442,800.00
394,800.00
640,385.14
493,100.00 538,500.00
19
566,200.00
220
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
101-1006-50110
101-1006-50150
101-1006-50200
101-1006-50210
101-1006-50215
101-1006-50221
101-1006-50222
101-1006-50223
101-1006-50224
101-1006-50225
101-1006-50230
101-1006-50240
101-1006-50241
Commissions & Boards
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Other Fringe Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
Social Security -FICA
1006 - Finance Totals:
1007 - Central Services
101-1007-50109
101-1007-50115
3001- Community
101-3001-50101
101-3001-50110
101-3001-50150
101-3001-50200
101-3001-50210
101-3001-50215
101-3001-50221
101-3001-50222
101-3001-50223
101-3001-50224
101-3001-50225
101-3001-50230
101-3001-50240
Vacation & Sick Leave Buy Back
Contingency for Stafffing
1007 - Central Services Totals:
Resources Administration
Permanent Full Time
Commissions & Boards
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Other Fringe Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
101-3001-50241 Social Security -FICA
3,150.00
0.00
73,166.19
0.00
6,025.00
89,938.17
1,009.51
7,536.21
608.71
5,792.16
21,648.08
9,495.10
195.30
4,500.00
1,000.00
68,900.00
0.00
6,500.00
110, 200.00
0.00
0.00
0.00
5,700.00
13,100.00
8,400.00
0.00
4,500.00
1,000.00
68,900.00
0.00
6,500.00
110, 200.00
0.00
0.00
0.00
5,700.00
13,100.00
8,400.00
0.00
4,500.00
500.00
80, 600.00
200.00
6,000.00
115,100.00
0.00
0.00
0.00
5,500.00
17, 700.00
8,300.00
0.00
858,949.57
711,400.00
756,800.00
804,600.00
0.00
0.00
120,000.00
68,500.00
101,400.00
0.00
120,000.00
168, 500.00
0.00
188,500.00
101,400.00
288,500.00
324,997.24
1,470.00
0.00
50,593.66
0.00
3,975.00
48,117.68
681.56
3,309.08
350.56
2,930.32
9,471.00
4,891.38
91.14
277,300.00
4,500.00
1,200.00
51,800.00
0.00
4,900.00
45, 700.00
0.00
0.00
0.00
2,400.00
5,400.00
4,000.00
0.00
288,500.00
4,500.00
1,200.00
51,800.00
0.00
4,900.00
45, 700.00
0.00
0.00
0.00
2,400.00
5,400.00
4,000.00
0.00
344, 600.00
3,600.00
800.00
30,400.00
100.00
0.00
65,800.00
0.00
0.00
0.00
3,300.00
10,800.00
5,000.00
0.00
3001 - Community Resources Administration Totals: 450,878.62
3002 - Wellness Center Operations
101-3002-50101 Permanent Full Time
101-3002-50102 Salaries - Part Time
101-3002-50150 Other Compensation
101-3002-50200 PERS-City Portion
PERS-Survivor Benefits
101-3002-50210
101-3002-50221
101-3002-50222
101-3002-50223
101-3002-50224
101-3002-50225
101-3002-50230
101-3002-50240
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
101-3002-50241 Social Security -FICA
397,200.00
408,400.00
464,400.00
120,674.85
22,254.51
0.00
18,493.93
0.00
22,294.60
445.60
1,968.43
137.36
1,256.46
9,471.00
2,062.54
1,379.79
165,400.00
42,000.00
1,000.00
25,400.00
0.00
47, 200.00
0.00
0.00
0.00
1,800.00
8,500.00
3,000.00
2,600.00
173, 300.00
42,000.00
1,000.00
25,400.00
0.00
47, 200.00
0.00
0.00
0.00
1,800.00
8,500.00
3,000.00
2,600.00
219,000.00
98,000.00
1,500.00
35,700.00
100.00
65,800.00
0.00
0.00
0.00
2,400.00
7,200.00
10, 700.00
0.00
3002 - Wellness Center Operations Totals: 200,439.07 296,900.00 304,800.00
Schedule 4
440,400.00
20
221
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3003 - Recreation Programs & Special Events
101-3003-50101
101-3003-50102
101-3003-50150
101-3003-50200
101-3003-50221
101-3003-50222
101-3003-50223
101-3003-50224
101-3003-50225
101-3003-50230
101-3003-50240
101-3003-50241
Permanent Full Time
Salaries - Part Time
Other Compensation
PERS-City Portion
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
Social Security -FICA
55,315.57
44,018.03
0.00
8,464.47
9,767.05
280.02
1,066.38
88.41
838.79
12,177.96
1,810.46
2,729.24
60, 600.00
51,800.00
500.00
11, 300.00
15, 700.00
0.00
0.00
0.00
700.00
9,400.00
1,700.00
3,200.00
68, 500.00
51,800.00
500.00
11, 300.00
15, 700.00
0.00
0.00
0.00
700.00
9,400.00
1,700.00
3,200.00
0.00
53,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,900.00
4,100.00
0.00
3003 - Recreation Programs & Special Events Totals: 136,556.38
3005 - Parks Maintenance
101-3005-50101
101-3005-50106
101-3005-50107
101-3005-50150
101-3005-50200
101-3005-50210
101-3005-50221
101-3005-50222
101-3005-50223
101-3005-50224
101-3005-50225
101-3005-50230
101-3005-50240
3007 - Marketing
101-3007-50101
101-3007-50150
101-3007-50200
101-3007-50210
101-3007-50221
101-3007-50222
101-3007-50223
101-3007-50224
101-3007-50225
101-3007-50230
101-3007-50240
Permanent Full Time
Standby
Standby Overtime
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
154,900.00
162,800.00
62,000.00
84,596.74
0.00
0.00
0.00
12,504.33
0.00
13,931.84
208.78
1,382.45
66.72
842.29
2,652.00
1,262.87
80, 300.00
2,300.00
2,500.00
0.00
14,900.00
0.00
15,400.00
0.00
0.00
0.00
900.00
1,800.00
1,200.00
168, 200.00
2,300.00
2,500.00
0.00
14,900.00
0.00
15,400.00
0.00
0.00
0.00
900.00
1,800.00
1,200.00
232,300.00
2,600.00
3,000.00
500.00
42,300.00
100.00
58,900.00
0.00
0.00
0.00
2,600.00
7,300.00
3,400.00
3005 - Parks Maintenance Totals: 117,448.02
& Community Relations
Permanent Full Time
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
119,300.00
207,200.00
353,000.00
33,620.00
0.00
5,118.38
0.00
8,200.00
18.87
146.52
7.24
83.18
1,353.00
122.64
34,400.00
200.00
6,400.00
0.00
7,900.00
0.00
0.00
0.00
400.00
900.00
500.00
75,000.00
200.00
6,400.00
0.00
7,900.00
0.00
0.00
0.00
400.00
900.00
500.00
141,000.00
300.00
16, 300.00
100.00
32,900.00
0.00
0.00
0.00
1,600.00
4,400.00
2,100.00
3007 - Marketing & Community Relations Totals: 48,669.83
3008 - Public Buildings
101-3008-50101
101-3008-50106
101-3008-50107
101-3008-50150
101-3008-50200
101-3008-50210
101-3008-50221
101-3008-50222
101-3008-50223
101-3008-50224
101-3008-50225
101-3008-50230
101-3008-50240
Schedule 4
Permanent Full Time
Standby
Standby Overtime
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental lnsurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
3008 - Public Buildings Totals:
50,700.00
91,300.00
198,700.00
140,578.53
0.00
0.00
0.00
17,719.96
0.00
19,115.42
249.18
1,554.11
159.98
1,459.39
6,332.04
2,035.61
141, 600.00
2,600.00
0.00
500.00
21,100.00
0.00
36,800.00
0.00
0.00
0.00
1,500.00
4,400.00
2,000.00
173,800.00
2,600.00
0.00
500.00
21,100.00
0.00
36,800.00
0.00
0.00
0.00
1,500.00
4,400.00
2,000.00
229,400.00
2,600.00
3,000.00
0.00
30,400.00
100.00
59,100.00
0.00
0.00
0.00
2,500.00
7,200.00
3,400.00
189,204.22
210,500.00 242,700.00
337,700.00
21
222
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
6001- Design & Development Administration
101-6001-50101 Permanent Full Time
101-6001-50102 Salaries - Part Time
101-6001-50110 Commissions & Boards
101-6001-50150 Other Compensation
101-6001-50200 PERS-City Portion
101-6001-50210 PERS-Survivor Benefits
101-6001-50221 Medical Insurance
101-6001-50222 Vision Insurance
101-6001-50223 Dental Insurance
101-6001-50224 Life Insurance
101-6001-50225 Long Term Disability
101-6001-50230 Workers Comp Insurance
101-6001-50240 Social Security -Medicare
101-6001-50241 Social Security -FICA
101-6001-50250 Vehicle Reimbursement
628,158.92
0.00
8,012.50
0.00
85,163.02
0.00
87,305.43
1,673.28
8,151.17
600.47
5,551.88
23,949.00
9,259.06
1,911.30
0.00
868,100.00
25,700.00
19, 200.00
1,000.00
127,100.00
0.00
173, 200.00
0.00
0.00
0.00
8,200.00
21, 600.00
13,800.00
0.00
3,600.00
825,300.00
25,700.00
19, 200.00
1,000.00
127,100.00
0.00
173, 200.00
0.00
0.00
0.00
8,200.00
21, 600.00
13,800.00
0.00
3,600.00
567,800.00
0.00
11,400.00
0.00
103, 300.00
200.00
123,300.00
0.00
0.00
0.00
5,200.00
17,800.00
8,300.00
0.00
3,600.00
001- Design & Development Administration Totals: 859,736.03
6002 - Planning
101-6002-50101
101-6002-50150
101-6002-50200
101-6002-50210
101-6002-50221
101-6002-50222
101-6002-50223
101-6002-50224
101-6002-50225
101-6002-50230
101-6002-50240
6003 - Building
101-6003-50101
101-6003-50150
101-6003-50200
101-6003-50210
101-6003-50221
101-6003-50222
101-6003-50223
101-6003-50224
101-6003-50225
101-6003-50230
101-6003-50240
101-6003-50250
Permanent Full Time
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
6002 - Planning Totals:
Permanent Full Time
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
Vehicle Reimbursement
6003 - Building Totals:
6004 - Code Compliance/Animal Control
101-6004-50101 Permanent Full Time
101-6004-50105 Salaries - Overtime
101-6004-50200 PERS-City Portion
101-6004-50210 PERS-Survivor Benefits
101-6004-50221 Medical Insurance
101-6004-50222 Vision Insurance
101-6004-50223 Dental Insurance
101-6004-50224 Life Insurance
101-6004-50225 Long Term Disability
101-6004-50230 Workers Comp Insurance
101-6004-50240 Social Security -Medicare
6004 - Code Compliance/Animal Control Totals:
Schedule 4
1,261,500.00
1,218,700.00
840,900.00
258,808.29
0.00
34,504.28
0.00
35,719.82
621.52
2,498.81
205.47
2,730.27
8,118.00
2,201.45
204,300.00
0.00
36,000.00
0.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
2,800.00
204,300.00
0.00
36,000.00
0.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
2,800.00
297,000.00
500.00
35,800.00
100.00
49,400.00
0.00
0.00
0.00
3,100.00
9,300.00
4,400.00
345,407.91
280,500.00
280,500.00
399,600.00
185,008.40
0.00
23,723.93
0.00
36,606.74
458.34
2,180.63
174.98
1,947.11
8,118.00
2,673.40
239.92
195,500.00
1,000.00
22,100.00
0.00
47, 200.00
0.00
0.00
0.00
2,100.00
5,600.00
2,800.00
2,000.00
195,500.00
1,000.00
22,100.00
0.00
47, 200.00
0.00
0.00
0.00
2,100.00
5,600.00
2,800.00
2,000.00
306,000.00
2,000.00
48,500.00
100.00
65,800.00
0.00
0.00
0.00
3,300.00
9,600.00
4,500.00
0.00
261,131.45
278,300.00
278,300.00
439,800.00
345,939.93
0.00
52,496.98
0.00
64,757.54
945.19
4,820.43
343.40
3,567.00
13,530.96
5,092.38
409, 200.00
0.00
64, 300.00
0.00
78, 700.00
0.00
0.00
0.00
3,700.00
9,400.00
5,000.00
417, 600.00
0.00
64, 300.00
0.00
78, 700.00
0.00
0.00
0.00
3,700.00
9,400.00
5,000.00
384,100.00
4,000.00
79,800.00
200.00
98, 700.00
0.00
0.00
0.00
4,200.00
12,000.00
5,600.00
491,493.81
570,300.00 578,700.00
588,600.00
22
223
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6005 - Emergency Services
101-6005-50101 Permanent Full Time
101-6005-50200 PERS-City Portion
101-6005-50221 Medical Insurance
101-6005-50222
101-6005-50223
101-6005-50224
101-6005-50225
101-6005-50230
101-6005-50240
6006 - The Hub
101-6006-50101
101-6006-50200
101-6006-50210
101-6006-50221
101-6006-50225
101-6006-50230
101-6006-50240
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
6005 - Emergency Services Totals:
Permanent Full Time
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
6006 - The Hub Totals:
7001- Public Works Administration
101-7001-50101 Permanent Full Time
101-7001-50150 Other Compensation
101-7001-50200 PERS-City Portion
101-7001-50221 Medical lnsurance
101-7001-50222 Vision Insurance
101-7001-50223 Dental Insurance
101-7001-50224 Life Insurance
101-7001-50225 Long Term Disability
101-7001-50230 Workers Comp Insurance
101-7001-50240 Social Security -Medicare
101-7001-50250 Vehicle Reimbursement
7001- Public Works Administration Totals:
7002 - Public Works Development Services
101-7002-50101 Permanent Full Time
101-7002-50150 Other Compensation
101-7002-50200
101-7002-50210
101-7002-50221
101-7002-50222
101-7002-50223
101-7002-50224
101-7002-50225
101-7002-50230
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
101-7002-50240 Social Security -Medicare
101-7002-50250 Vehicle Reimbursement
7002 - Public Works Development Services Totals:
7003 - Streets
101-7003-50101
101-7003-50200
101-7003-50221
101-7003-50222
101-7003-50223
101-7003-50224
101-7003-50225
101-7003-50230
101-7003-50240
Schedule 4
Permanent Full Time
PERS-City Portion
Medical Insurance
Vision Insurance
Dental lnsurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
7003 - Streets Totals:
9,268.32
1,409.78
2,128.10
39.81
212.08
10.24
95.48
405.96
134.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13,704.07 0.00 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
360,500.00
62,800.00
200.00
90,500.00
3,900.00
11, 300.00
5,300.00
0.00 0.00
0.00 534,500.00
268,608.92
0.00
41,829.10
28,544.62
497.57
2,852.00
240.52
2,193.19
5,412.00
4,061.06
0.00
262,700.00
500.00
48,900.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
3,800.00
3,600.00
270,300.00
500.00
48,900.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
3,800.00
3,600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
354,238.98 356,900.00
364,500.00 0.00
288,933.56
0.00
44,774.28
0.00
35,664.12
766.61
3,087.52
206.04
2,667.17
8,118.00
4,184.59
0.00
305, 300.00
500.00
50,200.00
0.00
47,200.00
0.00
0.00
0.00
2,600.00
5,600.00
3,900.00
2,400.00
315,700.00
500.00
50,200.00
0.00
47,200.00
0.00
0.00
0.00
2,600.00
5,600.00
3,900.00
2,400.00
216,400.00
500.00
48,600.00
100.00
32,900.00
0.00
0.00
0.00
2,000.00
6,800.00
3,200.00
2,400.00
388,401.89 417,700.00
428,100.00 312,900.00
607,792.77
82,193.01
129,738.77
2,578.83
10,990.84
653.88
5,914.73
25,979.04
6,617.37
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
872,459.24
0.00 0.00 0.00
23
224
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
7004 - Lighting & Landscaping
101-7004-50101 Permanent Full Time
101-7004-50200 PERS-City Portion
101-7004-50221 Medical Insurance
101-7004-50222 Vision Insurance
101-7004-50223 Dental Insurance
101-7004-50224 Life Insurance
101-7004-50225 Long Term Disability
101-7004-50230 Workers Comp Insurance
101-7004-50240 Social Security -Medicare
7004 - Lighting & Landscaping Totals:
7006 - Engineering Services
101-7006-50101
101-7006-50105
101-7006-50106
101-7006-50107
101-7006-50150
101-7006-50200
101-7006-50210
101-7006-50221
101-7006-50222
101-7006-50223
101-7006-50224
101-7006-50225
101-7006-50230
101-7006-50240
101-7006-50250
56,719.82
8,248.16
10,623.86
238.69
1,060.36
50.92
567.16
2,030.04
868.17
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
80,407.18
0.00
0.00
0.00
Permanent Full Time 415,034.45
Salaries - Overtime (445.68)
Standby 0.00
Standby Overtime 0.00
Other Compensation 0.00
PERS-City Portion 56,239.25
PERS-Survivor Benefits 0.00
Medical Insurance 60,352.95
Vision Insurance 875.74
Dental Insurance 5,899.63
Life Insurance 311.48
Long Term Disability 3,748.56
Workers Comp Insurance 13,530.96
Social Security -Medicare 6,073.04
Vehicle Reimbursement 0.00
416, 700.00
0.00
9,600.00
900.00
1,400.00
71, 500.00
0.00
78, 700.00
0.00
0.00
0.00
4,000.00
9,400.00
6,000.00
2,400.00
422,700.00
0.00
9,600.00
900.00
1,400.00
71, 500.00
0.00
78, 700.00
0.00
0.00
0.00
4,000.00
9,400.00
6,000.00
2,400.00
416,900.00
0.00
14, 300.00
3,800.00
1,500.00
75,900.00
200.00
82,200.00
0.00
0.00
0.00
4,000.00
13,100.00
6,100.00
2,400.00
7006 - Engineering Services Totals: 561,620.38
201- GAS TAX FUND
7003 - Streets
201-7003-50101
201-7003-50106
201-7003-50107
201-7003-50200
201-7003-50210
201-7003-50221
201-7003-50222
201-7003-50223
201-7003-50224
201-7003-50225
201-7003-50230
201-7003-50240
600,600.00
606,600.00
620,400.00
101 - GENERAL FUND Totals: 7,914,035.29
Permanent Full Time
Standby
Standby Overtime
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
7003 - Streets Totals:
201- GAS TAX FUND Totals:
215 - LIGHTING & LANDSCAPING FUND
7004 - Lighting & Landscaping
215-7004-50101 Permanent Full Time
215-7004-50106 Standby
215-7004-50107 Standby Overtime
215-7004-50200 PERS-City Portion
215-7004-50210 PERS-Survivor Benefits
215-7004-50221 Medical Insurance
215-7004-50222 Vision Insurance
215-7004-50223 Dental Insurance
215-7004-50224 Life Insurance
215-7004-50225 Long Term Disability
215-7004-50230 Workers Comp Insurance
Schedule 4
7,648,400.00
7,690,300.00
8,092,200.00
4,375.66
0.00
0.00
398.87
0.00
1,058.00
21.55
93.63
5.47
45.75
0.00
46.87
553,100.00
10,100.00
5,300.00
97,800.00
0.00
151,100.00
0.00
0.00
0.00
6,000.00
18,000.00
8,000.00
553,100.00
10,100.00
5,300.00
97,800.00
0.00
151,100.00
0.00
0.00
0.00
6,000.00
18,000.00
8,000.00
589,900.00
16, 200.00
15,400.00
116, 700.00
300.00
161,700.00
0.00
0.00
0.00
6,400.00
18, 500.00
8,600.00
6,045.80
849,400.00
849,400.00
933,700.00
6,045.80
849,400.00
849,400.00
933,700.00
448.09
0.00
0.00
39.23
0.00
86.93
1.98
9.03
0.42
4.37
0.00
24
53,900.00
400.00
200.00
10,000.00
0.00
11,800.00
0.00
0.00
0.00
600.00
1,400.00
53,900.00
400.00
200.00
10,000.00
0.00
11,800.00
0.00
0.00
0.00
600.00
1,400.00
107,900.00
2,200.00
2,800.00
11,500.00
100.00
28,800.00
0.00
0.00
0.00
1,200.00
3,400.00
225
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
215-7004-50240 Social Security -Medicare
7004 - Lighting & Landscaping Totals:
215 - LIGHTING & LANDSCAPING FUND Totals:
241- HOUSING AUTHORITY
9101- Housing Authority
241-9101-50101
241-9101-50110
241-9101-50150
241-9101-50200
241-9101-50210
241-9101-50221
241-9101-50222
241-9101-50223
241-9101-50224
241-9101-50225
241-9101-50230
241-9101-50240
Permanent Full Time
Commissions & Boards
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
9101 - Housing Authority Totals:
241 - HOUSING AUTHORITY Totals:
242 - HOUSING AUTHORITY PA2
9201 - Housing Authority PA2
242-9201-50101 Permanent Full Time
9201 - Housing Authority PA2 Totals:
242 - HOUSING AUTHORITY PA2 Totals:
502 - INFORMATION TECHNOLOGY
0000 - Undesignated
502-0000-50101 Permanent Full Time
502-0000-50200
502-0000-50221
502-0000-50222
502-0000-50223
502-0000-50224
502-0000-50225
502-0000-50230
502-0000-50240
PERS-City Portion
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
6.50
800.00
800.00
1,600.00
596.55
79,100.00
79,100.00
159,500.00
596.55
79,100.00
79,100.00
159,500.00
1,334.64
0.00
0.00
28.67
0.00
115.92
2.66
12.05
0.57
4.97
0.00
6.66
64, 200.00
500.00
0.00
3,900.00
0.00
15, 700.00
0.00
0.00
0.00
700.00
1,900.00
900.00
64, 200.00
500.00
0.00
3,900.00
0.00
15, 700.00
0.00
0.00
0.00
700.00
1,900.00
900.00
37,400.00
0.00
300.00
2,900.00
100.00
8,300.00
0.00
0.00
0.00
400.00
1,200.00
600.00
1,506.14
87,800.00
87,800.00
51,200.00
1,506.14
87,800.00
87,800.00
51,200.00
875.00
1,500.00
1,500.00
0.00
875.00
1,500.00
1,500.00
0.00
875.00
1,500.00
1,500.00
0.00
105,218.35
12,489.45
13,799.56
169.69
1,353.72
65.26
812.53
2,706.00
1,707.19
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0000 - Undesignated Totals: 138,321.75
0.00
0.00
0.00
502 - INFORMATION TECHNOLOGY Totals: 138,321.75
504 - INSURANCE FUND
1005 - City Clerk
504-1005-50101
504-1005-50200
504-1005-50210
504-1005-50221
504-1005-50225
504-1005-50230
504-1005-50240
Permanent Full Time
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
1005 - City Clerk Totals:
504 - INSURANCE FUND Totals:
601 - SILVER ROCK RESORT
0000 - Undesignated
601-0000-50101
601-0000-50200
601-0000-50210
Schedule 4
Permanent Full Time
PERS-City Portion
PERS-Survivor Benefits
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
32,900.00
7,400.00
100.00
8,300.00
400.00
1,000.00
500.00
0.00
0.00
0.00
50,600.00
0.00
0.00
0.00
50,600.00
37,936.62
5,733.24
0.00
25
37,000.00
6,900.00
0.00
37,000.00
6,900.00
0.00
33,300.00
7,500.00
100.00
226
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
CITY-WIDE PAYROLL DETAILS
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
601-0000-50221
601-0000-50223
601-0000-50224
601-0000-50225
601-0000-50230
601-0000-50240
Medical Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
0000 - Undesignated Totals:
4,656.85
455.38
21.96
381.84
893.04
550.07
5,200.00
0.00
0.00
400.00
600.00
500.00
5,200.00
0.00
0.00
400.00
600.00
500.00
4,200.00
0.00
0.00
400.00
1,000.00
500.00
50,629.00 50,600.00
50,600.00 47,000.00
601- SILVER ROCK RESORT Totals: 50,629.00 50,600.00 50,600.00 47,000.00
760 - SUPPLEMENTAL PENSION PLAN
0000 - Undesignated
760-0000-50199 Fiscal Reductions - All Departmi
0000 - Undesignated Totals:
12,832.86 0.00 0.00 0.00
12,832.86 0.00 0.00 0.00
760 - SUPPLEMENTAL PENSION PLAN Totals: 12,832.86
SALARY & BENEFITS TOTAL
Schedule 4
0.00 0.00 0.00
8,124,842.39 8,716,800.00
8,758,700.00 9,334,200.00
26
227
CITY OF LA QUINTA
GENERAL FUND
CONTRACT SERVICES SUMMARY
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Original vs 16/17
Actual Expenses Original Budget Revised Budget Proposed Budget
1002 - City Manager
1003 - City Attorney
1004 - Human Resources
1005 - City Clerk
1006 - Finance
1007 - Central Services
2001- Police
2002 - Fire
3001 - Community Resources Administratic
3002 - Wellness Center Operations
3003 - Recreation Programs & Special Even
3004 - Library
3005 - Parks Maintenance
3006 - Museum
3007 - Marketing & Community Relations
3008 - Public Buildings
6001- Design & Development Administrati
6002 - Planning
6003 - Building
6004 - Code Compliance/Animal Control
6005 - Emergency Services
6006 - The Hub
7001- Public Works Administration
7002 - Public Works Development Services
7003 - Streets
7004 - Lighting & Landscaping
7006 - Engineering Services
CONTRACT SERVICES TOTAL
Schedule 5
131,544.71
140,000.00 228,300.00
227,500.00 87,500.00
378,308.02
380,000.00 416,000.00
416,000.00 36,000.00
13,402.66
26,000.00 26,000.00
76,000.00 50,000.00
64,907.76
40,200.00 48,900.00
105,100.00 64,900.00
135,565.66
140, 000.00 145, 000.00
127,700.00 (12,300.00)
4,733.01
0.00 0.00
0.00 0.00
14,034,263.50
13, 895, 600.00 13, 895, 600.00
14,856,300.00 960,700.00
4,996,931.46
6,008,500.00 6,008,500.00
6,340,900.00 332,400.00
54,566.26 62,000.00 62,000.00 60,000.00 (2,000.00)
53,882.32
67,500.00 67,500.00 87,300.00 19,800.00
34,946.25
30,000.00 30,000.00
0.00 (30,000.00)
942,491.74
0.00 0.00
0.00 0.00
519,498.38
471,600.00 491,600.00
441,400.00 (30,200.00)
197,007.40
0.00 0.00
0.00 0.00
215,600.21
194, 500.00 194, 500.00
212,500.00 18,000.00
71,589.95
74,400.00 74,400.00
108,600.00 34,200.00
65,870.29
41,500.00 41,500.00
113,200.00 71,700.00
60,084.31
185,000.00 201,000.00
90,000.00 (95,000.00)
369,614.69
296,000.00 296,000.00
391,000.00 95,000.00
30,921.11
154, 000.00 154,000.00
290,000.00 136,000.00
15,784.76
0.00 0.00
0.00 0.00
0.00 0.00 0.00
48, 200.00 48, 200.00
123,253.83
88,000.00 88,000.00
0.00 (88,000.00)
147,985.57
230,500.00 220,600.00
255,000.00 24,500.00
348,415.38
0.00 0.00
0.00 0.00
802,908.90
0.00 0.00
0.00 0.00
741,468.77
814,900.00 855,600.00
766,700.00
(48,200.00)
24,555,546.90
23,340,200.00 23,545,000.00
25,013,400.00
1,673,200.00
2016/17 Proposed Contract Services Summary
25.35%
59.39%
• Police
IN Engineering Services
• City Attorney
• Code Compliance
• Fire
1 Parks Maintenance
• Building
• Public Works Development Services
1 City Manager
• Finance
1 Public Buildings
• Planning
▪ Human Resources
•The Hub
Less than 1%
• Marketing & Community Relations
• Design & Development Admin
1 City Clerk
1 Wellness Center Operations
1 Community Resources Admin
27
228
CITY OF LA QUINTA
GENERAL FUND
CONTRACT SERVICES DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17 PROPOSED BUDGET
2016/17
Proposed Budget
1002 - City Manager
Contract Services
101-1002-60101
101-1002-60103
101-1002-60125
1003 - City Attorney
Contract Services
101-1003-60153
101-1003-60154
Contract Services - Administrati
Contract Services
Temporary Agency Services
60 - Contract Services Totals:
124,829.16
0.00
6,715.55
131,544.71
140,000.00
0.00
0.00
140,000.00
228,300.00
0.00
0.00
228,300.00
90,000.00
137,500.00
0.00
227,500.00
1002 - City Manager Totals: 131,544.71
Attorney
Attorney/Litigation
60 - Contract Services Totals:
140,000.00
228,300.00
227,500.00
307,949.24
70,358.78
378,308.02
330,000.00
50,000.00
380,000.00
366,000.00
50,000.00
416,000.00
366,000.00
50,000.00
416,000.00
1003 - City Attorney Totals: 378,308.02
1004 - Human Resources
Contract Services
101-1004-60103 Professional Services
101-1004-60104 Consultants
60 - Contract Services Totals:
1005 - City Clerk
Contract Services
101-1005-60103
101-1005-60125
1006 - Finance
Contract Services
101-1006-60102
101-1006-60103
101-1006-60104
101-1006-60106
380,000.00
416,000.00
416,000.00
4,807.50
8,595.16
13,402.66
4,000.00
22,000.00
26,000.00
4,000.00
22,000.00
26,000.00
54,000.00
22,000.00
76,000.00
1004 - Human Resources Totals: 13,402.66
Professional Services
Temporary Agency Services
60 - Contract Services Totals:
1005 - City Clerk Totals:
Administration
Professional Services
Consultants
Auditors
60 - Contract Services Totals:
1007 - Central Services
Contract Services
101-1007-60213
2001- Police
Contract Services
101-2001-36200
101-2001-36280
101-2001-36310
101-2001-60109
101-2001-60161
101-2001-60162
101-2001-60163
101-2001-60164
101-2001-60165
101-2001-60166
101-2001-60167
101-2001-60168
Schedule 6
26,000.00
26,000.00
76,000.00
62,368.08
2,539.68
64,907.76
40, 200.00
0.00
40, 200.00
48,900.00
0.00
48,900.00
105,100.00
0.00
105,100.00
64,907.76
40,200.00
48,900.00
105,100.00
42,292.61
3,327.21
42,118.84
47,827.00
135,565.66
31,000.00
55,000.00
5,000.00
49,000.00
140,000.00
31,000.00
60,000.00
5,000.00
49,000.00
145,000.00
31,000.00
42,700.00
5,000.00
49,000.00
127,700.00
1006 - Finance Totals: 135,565.66
Interest Expense
60 - Contract Services Totals:
1007 - Central Services Totals:
Motor Offcr/Grant Funded
Booking Fees
Blood/Alcohol Testing
LQ Police Volunteers
Sheriff - Patrol
Patrol Deputy Overtime
Target Team
Community Services Officer
Special Enforcement/Humana
Gang Task Force
Narcotics Task Force
School Officer
140,000.00
145,000.00
127,700.00
4,733.01
4,733.01
0.00
0.00
0.00
0.00
0.00
0.00
4,733.01
0.00
0.00
0.00
38,353.42 0.00 0.00
24, 271.74 19, 600.00 19, 600.00
19,857.00 21,400.00 21,400.00
7,793.85 10,000.00 10,000.00
8,011,659.79 8,139,400.00 8,139,400.00
264,703.54 222,800.00 222,800.00
1,711,814.14 1,797, 300.00 1,797, 300.00
571,636.22 574,500.00 574,500.00
73,502.95 0.00 0.00
145, 074.30 150, 300.00 150, 300.00
143, 891.44 150, 300.00 150, 300.00
194, 814.04 195, 900.00 195, 900.00
28
0.00
0.00
0.00
10,000.00
8,597,000.00
250,000.00
2,203,000.00
653,000.00
0.00
163, 600.00
163,600.00
0.00
229
CITY OF LA QUINTA
GENERAL FUND
CONTRACT SERVICES DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17 PROPOSED BUDGET
2016/17
Proposed Budget
101-2001-60169
101-2001-60170
101-2001-60171
101-2001-60172
101-2001-60173
101-2001-60174
101-2001-60175
101-2001-60176
101-2001-60177
101-2001-60178
101-2001-60179
101-2001-60180
101-2001-60193
2002 - Fire
Contract Services
101-2002-60103
101-2002-60107
101-2002-60110
101-2002-60112
101-2002-60116
101-2002-60123
101-2002-60139
101-2002-60140
101-2002-60525
Motor Officer
Dedicated Sargeant
Dedicated Lieutenant
Sheriff - Mileage
Booking Fees
Blood/Alcohol Testing
Special Enforcement Funds
Sheriff - Other
OTS Grant
COPS Robbery Prevention
COPS Burglary/Theft Preventior
Justice Assistance Grant
Sexual Assault Exam Fees
60 - Contract Services Totals:
1,021,693.20
397,468.07
229,581.10
458,909.15
0.00
0.00
218,939.94
405,345.92
2,689.72
15,122.15
64,762.82
7,978.00
4,401.00
14,034,263.50
1,080,600.00
430,600.00
258,700.00
407, 700.00
0.00
0.00
90,000.00
335,700.00
0.00
0.00
0.00
0.00
10,800.00
13,895,600.00
1,080,600.00
430,600.00
258,700.00
407, 700.00
0.00
0.00
90,000.00
335,700.00
0.00
0.00
0.00
0.00
10,800.00
13, 895, 600.00
1,202,000.00
444,000.00
263,000.00
430,000.00
24,000.00
21,400.00
90,000.00
335,700.00
0.00
0.00
0.00
0.00
6,000.00
14,856,300.00
2001 - Police Totals: 14,034,263.50
13,895,600.00
13,895,600.00
14,856,300.00
Professional Services 750.00
Instructors 0.00
Volunteers - Fire 541.79
Landscape Contract 0.00
Pest Control 2,055.60
Security & Alarm 5,218.17
Fire Service Costs 4,815,285.17
MOU - Indio Ladder Truck 173,080.73
Humana Classic 0.00
60 - Contract Services Totals: 4,996,931.46
5,000.00
1,500.00
1,000.00
14, 600.00
3,000.00
5,000.00
5,679,500.00
188,900.00
110,000.00
6,008,500.00
5,000.00
1,500.00
1,000.00
14,600.00
3,000.00
5,000.00
5,679,500.00
188,900.00
110,000.00
6,008,500.00
2,000.00
2,000.00
1,000.00
14, 600.00
3,000.00
5,300.00
6,000,000.00
203,000.00
110,000.00
6,340,900.00
2002 - Fire Totals: 4,996,931.46
3001- Community Resources Administration
Contract Services
101-3001-53040
101-3001-60135
101-3001-60137
Subscriptions & Publications
Boys & Girls Club
Community Special Events
60 - Contract Services Totals:
3001- Community Resources Administration Totals:
3002 - Wellness Center Operations
Contract Services
101-3002-60103 Professional Services
101-3002-60107 Instructors
101-3002-60108 Technical
101-3002-60115 Janitorial
101-3002-60116 Pest Control
101-3002-60123 Security & Alarm
101-3002-60125 Temporary Agency Services
60 - Contract Services Totals:
3002 - Wellness Center Operations Totals:
3003 - Recreation Programs & Special Events
Contract Services
101-3003-60107 Instructors
60 - Contract Services Totals:
6,008,500.00
6,008,500.00
6,340,900.00
0.00
46,065.00
8,501.26
54,566.26
2,000.00
60,000.00
0.00
62,000.00
2,000.00
60,000.00
0.00
62,000.00
0.00
60,000.00
0.00
60,000.00
54,566.26
62,000.00
62,000.00
60,000.00
0.00
19,977.55
2,500.00
17,365.94
891.00
5,811.31
7,336.52
53,882.32
4,300.00
21,000.00
3,000.00
32,000.00
1,200.00
6,000.00
0.00
67, 500.00
4,300.00
21,000.00
3,000.00
32,000.00
1,200.00
6,000.00
0.00
67, 500.00
4,300.00
80,000.00
3,000.00
0.00
0.00
0.00
0.00
87, 300.00
53,882.32
67,500.00
67,500.00
87,300.00
34,946.25
34,946.25
30,000.00
30,000.00
30,000.00
30,000.00
0.00
0.00
3003 - Recreation Programs & Special Events Totals: 34,946.25
Schedule 6
30,000.00 30,000.00
0.00
29
230
CITY OF LA QUINTA
GENERAL FUND
CONTRACT SERVICES DETAILS
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
3004 - Library
Contract Services
101-3004-60112 Landscape Contract 6,720.00 0.00 0.00 0.00
101-3004-60114 County of Riverside 902,116.57 0.00 0.00 0.00
101-3004-60115 Janitorial 30,795.84 0.00 0.00 0.00
101-3004-60116 Pest Control 810.26 0.00 0.00 0.00
101-3004-60123 Security & Alarm 2,049.07 0.00 0.00 0.00
60 - Contract Services Totals: 942,491.74 0.00 0.00 0.00
3004 - Library Totals: 942,491.74
0.00 0.00 0.00
3005 - Parks Maintenance
Contract Services
101-3005-60104 Consultants 21,735.10 25,000.00 45,000.00 25,000.00
101-3005-60108 Technical 463,058.19 399,900.00 399,900.00 358,300.00
101-3005-60113 Landscape Improvements 18,442.26 29,000.00 29,000.00 20,000.00
101-3005-60115 Janitorial 15,547.81 17,000.00 17,000.00 0.00
101-3005-60123 Security & Alarm 0.00 700.00 700.00 0.00
101-3005-60124 Security - Sports Complex 715.02 0.00 0.00 0.00
101-3005-60136 Lighting Service 0.00 0.00 0.00 1,000.00
101-3005-60184 Fritz Burns Park 0.00 0.00 0.00 35,000.00
101-3005-60351 Membership Dues 0.00 0.00 0.00 2,100.00
60 - Contract Services Totals: 519,498.38 471,600.00 491,600.00 441,400.00
3005 - Parks Maintenance Totals:
519,498.38 471,600.00
491,600.00 441,400.00
3006 - Museum
Contract Services
101-3006-60105 Museum Consultant 175,000.00
101-3006-60108 Technical 8,783.52
101-3006-60115 Janitorial 9,020.88
101-3006-60116 Pest Control 490.20
101-3006-60123 Security & Alarm 3,712.80
60 - Contract Services Totals: 197,007.40
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3006 - Museum Totals: 197,007.40
3007 - Marketing & Community Relations
Contract Services
101-3007-53040 Subscriptions & Publications
101-3007-60151 PSDRCVB
101-3007-60152 Jacqueline Cochran Regional Ail
60 - Contract Services Totals:
3007 - Marketing & Community Relations Totals:
0.00 0.00 0.00
50.00
203,050.21
12,500.00
215,600.21
0.00
182,000.00
12,500.00
194, 500.00
0.00
182,000.00
12,500.00
194,500.00
0.00
200,000.00
12,500.00
212,500.00
215, 600.21 194, 500.00
194,500.00 212,500.00
3008 - Public Buildings
Contract Services
101-3008-60108 Technical 28,206.78 28,000.00 28,000.00 28,000.00
101-3008-60115 Janitorial 34,578.00 36,700.00 36,700.00 70,500.00
101-3008-60116 Pest Control 1,311.00 1,500.00 1,500.00 4,700.00
101-3008-60123 Security & Alarm 7,494.17 8,200.00 8,200.00 5,400.00
60 - Contract Services Totals: 71,589.95 74,400.00 74,400.00 108,600.00
Schedule 6
3008 - Public Buildings Totals: 71,589.95 74,400.00 74,400.00 108,600.00
30
231
CITY OF LA QUINTA
GENERAL FUND
CONTRACT SERVICES DETAILS
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6001- Design & Development Administration
Contract Services
101-6001-53040 Subscriptions & Publications
101-6001-60102 Administration
101-6001-60103 Professional Services
101-6001-60104 Consultants
101-6001-60125 Temporary Agency Services
60 - Contract Services Totals:
6001- Design & Development Administration Totals:
6002 - Planning
Contract Services
101-6002-60103
6003 - Building
Contract Services
101-6003-53040
101-6003-60118
Professional Services
60 - Contract Services Totals:
6002 - Planning Totals:
Subscriptions & Publications
Plan Checks
60 - Contract Services Totals:
115.68
1,003.92
13,117.81
0.00
51,632.88
65,870.29
0.00
0.00
31, 500.00
0.00
10,000.00
41, 500.00
0.00
0.00
31,500.00
0.00
10,000.00
41, 500.00
0.00
0.00
48, 200.00
65,000.00
0.00
113,200.00
65,870.29 41,500.00
41,500.00 113,200.00
60,084.31 185,000.00
60,084.31 185,000.00
201,000.00 90,000.00
201,000.00 90,000.00
60,084.31 185,000.00
201,000.00 90,000.00
0.00
369,614.69
369,614.69
1,000.00
295,000.00
296,000.00
1,000.00
295,000.00
296,000.00
0.00
391,000.00
391,000.00
6003 - Building Totals: 369,614.69 296,000.00 296,000.00 391,000.00
6004 - Code Compliance/Animal Control
Contract Services
101-6004-31190 Admin Citation Services 27,455.53 20,000.00 20,000.00 0.00
101-6004-33253 Veterinary Service 973.58 2,000.00 2,000.00 0.00
101-6004-60108 Technical 1,117.00 7,500.00 7,500.00 1,000.00
101-6004-60111 Administrative Citation Service! 0.00 0.00 0.00 30,000.00
101-6004-60119 Vehicle Abatement 0.00 1,000.00 1,000.00 1,000.00
101-6004-60120 Lot Cleaning 1,375.00 3,500.00 3,500.00 5,500.00
101-6004-60189 Technical 0.00 120,000.00 120,000.00 0.00
101-6004-60194 Veterinary Service 0.00 0.00 0.00 500.00
101-6004-60197 Animal Shelter Contract Service 0.00 0.00 0.00 252,000.00
60 - Contract Services Totals: 30,921.11 154,000.00 154,000.00 290,000.00
6004 - Code Compliance/Animal Control Totals: 30,921.11 154,000.00 154,000.00 290,000.00
6005 - Emergency Services
Contract Services
101-6005-60107 Instructors 15,784.76 0.00 0.00 0.00
60 - Contract Services Totals: 15,784.76
0.00 0.00 0.00
6005 - Emergency Services Totals: 15,784.76
0.00 0.00 0.00
6006 - The Hub
Contract Services
101-6006-60104 Consultants 0.00 0.00 0.00 30,000.00
101-6006-60125 Temporary Agency Staff 0.00 0.00 0.00 18,200.00
60 - Contract Services Totals: 0.00 0.00 0.00 48,200.00
6006 - The Hub Totals:
Schedule 6
0.00 0.00 0.00 48,200.00
31
232
CITY OF LA QUINTA
GENERAL FUND
CONTRACT SERVICES DETAILS
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17 PROPOSED BUDGET
2016/17
Proposed Budget
7001- Public Works Administration
Contract Services
101-7001-53040 Subscriptions & Publications 0.00
101-7001-60104 Consultants 123,253.83
60 - Contract Services Totals: 123,253.83
500.00
87, 500.00
88,000.00
500.00
87, 500.00
88,000.00
0.00
0.00
0.00
7001 - Public Works Administration Totals: 123,253.83
88,000.00
88,000.00
0.00
7002 - Public Works Development Services
Contract Services
101-7002-53040 Subscriptions & Publications 57.82
101-7002-60103 Professional Services 49,236.60
101-7002-60104 Consultants 3,600.00
101-7002-60125 Temporary Agency Services 11,679.15
101-7002-60183 Map/Plan Checking 83,412.00
60 - Contract Services Totals: 147,985.57
500.00
70,000.00
10,000.00
0.00
150,000.00
230,500.00
500.00
70,000.00
10,000.00
0.00
140,100.00
220,600.00
0.00
60,000.00
5,000.00
0.00
190,000.00
255,000.00
7002 - Public Works Development Services Totals: 147,985.57
7003 - Streets
Contract Services
101-7003-60115
101-7003-60123
101-7003-60125
101-7003-60141
101-7003-60189
101-7003-60195
Janitorial
Security & Alarm
Temporary Agency Services
Street Striping
Technical
Natural Disaster - FEMA
60 - Contract Services Totals:
230,500.00
220,600.00
255,000.00
4,969.44
200.48
11,891.91
2,138.62
224.96
328,989.97
348,415.38
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7003 - Streets Totals: 348,415.38
7004 - Lighting & Landscaping
Contract Services
101-7004-60102 Administration
101-7004-60104 Consultants
101-7004-60123 Security & Alarm
101-7004-60143 SilverRock Way Landscape
101-7004-60189 Technical
60 - Contract Services Totals:
0.00
0.00
0.00
11,898.23
100,073.49
432.00
65,714.00
624,791.18
802,908.90
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7004 - Lighting & Landscaping Totals: 802,908.90
0.00
0.00
0.00
7006 - Engineering Services
Contract Services
101-7006-53040 Subscriptions & Publications 420.60
101-7006-60104 Consultants 282,328.13
101-7006-60125 Temporary Agency Services 0.00
101-7006-60128 Vacant Property Dust Control 0.00
101-7006-60144 Contract Traffic Engineer 169,713.50
101-7006-60145 Traffic Counts/Studies 0.00
101-7006-60146 PM 10 SilverRock 289,006.54
60 - Contract Services Totals: 741,468.77
300.00
258,000.00
18, 200.00
0.00
218,400.00
25,000.00
295,000.00
814,900.00
300.00
308,000.00
12,200.00
0.00
218,400.00
21, 700.00
295,000.00
855,600.00
0.00
248,000.00
0.00
300.00
218,400.00
5,000.00
295,000.00
766,700.00
7006 - Engineering Services Totals: 741,468.77
814,900.00
855,600.00
766,700.00
CONTRACT SERVICES TOTAL 24,555,546.90 23,340,200.00 23,545,000.00
Schedule 6
25,013,400.00
32
233
CITY OF LA QUINTA
GENERAL FUND
HISTORICAL REVENUE SUMMARY
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17 15/16 Revised vs 16/17
Actual Revenue Original Budget Revised Budget Proposed Budget
Tax Revenues 25,959,887.94 24,706,300.00 25,768,000.00 26,241,600.00 473,600.00
Licenses & Permits 1,356,977.80 1,181,300.00 1,183,400.00 1,272,400.00 89,000.00
Intergovernmental 9,774,045.84 10,358,100.00 10,336,700.00 10,572,200.00 235,500.00
Charges for Services 1,345,027.28 1,197,300.00 1,074,700.00 1,270,400.00 195,700.00
Fines, Forfeitures & Abatements 283,796.90 208,400.00 212,400.00 212,400.00 0.00
Use of Money & Property 604,052.48 650,300.00 510,300.00 516,600.00 6,300.00
Miscellaneous 206,802.52 119,600.00 648,600.00 132,600.00 (516,000.00)
Transfers In 352,658.10 190,400.00 0.00 190,400.00 190,400.00
Other Financing Sources 9,000.00 0.00 0.00 0.00 0.00
General Fund Revenue 39,892,248.86 38,611,700.00 39,734,100.00 40,408,600.00 674,500.00
45000000
40000000
35000000 $33,511,431
$32,163,343
30000000
25000000
20000000
15000000
10000000
5000000
0
Actual Actual Actual Actual Original Revised Proposed
Revenue Revenue Revenue Revenue Budget FY Budget FY Budget FY
FY 11/12 FY 12/13 FY 13/14 FY 14/15 15/16 15/16 16/17
Revenue Comparison by Year
Schedule 9
$40,408,600
$39,892,249 $39,734,100
$36,794,412 1 $38,611,700 ■
• Revenues RPTTF Pass Thru (One-time)
33
234
CITY OF LA QUINTA
GENERAL FUND
HISTORICAL REVENUE DETAILS
2014/15
Actual Revenue
2015/16 2015/16
Original Budget Revised Budget
2016/17 PROPOSED BUDGET
2016/17
Proposed Budget
101 -GENERAL FUND
0000 - Undesignated
310 - Tax Revenues
101-0000-40310
101-0000-40311
101-0000-40315
101-0000-41320
101-0000-41325
101-0000-41327
101-0000-41400
101-0000-41401
101-0000-41410
101-0000-41505
101-0000-41506
101-0000-41508
101-0000-41509
101-0000-41510
Property Tax Revenue
No -Low City Property Tax
RPTTF Pass Through
State Sales Tax
Sales Tax Reimbursement
Document Transfer Tax
Transient Occupancy Tax - Hotels
Transient Occupancy Tax - Short Terr
TOT -Mitigation Measures
Franchise Taxes - Burrtec
Burrtec AB 939 Fee
Southern California Gas
Cable Television
Video Fees
310 - Tax Revenues Totals:
320 - Licenses & Permits
101-0000-41415
101-0000-41600
101-0000-41610
101-0000-42400
101-0000-42401
101-0000-42402
101-0000-42403
101-0000-42404
101-0000-42405
101-0000-42406
101-0000-42408
101-0000-42409
101-0000-42410
101-0000-42414
101-0000-42430
101-0000-42431
101-0000-42433
101-0000-42434
101-0000-42435
101-0000-42436
101-0000-42439
101-0000-43632
TOT - STVR Registration Fee
Business Licenses
Film Permits
Building Permits
Plumbing Permits
Mechanical Permits
Electrical Permits
Miscellaneous Permits
Garage Sale Permits
Golf Cart Permits
Grading Permits
Animal Licenses
Driveway Permits
Massage Permits
Transportation Permits
Conditional Use Permits
Minor Use Permit
Sign Permit
Site Development Permit
Final Landscaping Plans
Temporary Use Permit
Public Works Permits
4,080,099.46
4,696,391.71
0.00
6,106,457.90
2,047,967.00
530,336.14
6,613,488.82
0.00
23,693.53
330,304.35
389,759.92
148,969.67
626,877.98
365,541.46
3,283,300.00
3,997,400.00
0.00
7,269,200.00
1,438,800.00
525,000.00
6,285,600.00
0.00
365,000.00
305,000.00
375,000.00
140,000.00
525,000.00
197,000.00
3,327,800.00
4,247,700.00
0.00
7,269,200.00
1,438,800.00
531,000.00
6,613,500.00
0.00
700,000.00
305,000.00
389,000.00
149,000.00
600,000.00
197,000.00
2,178, 500.00
4,332,700.00
1,900,000.00
8,604,000.00
0.00
531,000.00
5,345,100.00
1,395,300.00
365,000.00
644,000.00
0.00
149,000.00
600,000.00
197,000.00
25,959,887.94
24,706,300.00
25,768,000.00
26,241,600.00
18,953.35
306,086.59
1,100.00
168,739.98
87,593.00
97,692.89
77,830.19
183,690.58
12,350.00
160.00
4,502.32
20,270.00
28,612.00
2,875.00
2,660.00
1,033.50
3,820.00
19,895.40
36,523.00
19,342.00
9,060.00
254,188.00
15,000.00
306,000.00
1,000.00
175,000.00
75,000.00
88,000.00
65,000.00
152,000.00
12,000.00
200.00
5,000.00
0.00
3,200.00
2,500.00
1,800.00
6,000.00
3,600.00
17,000.00
57,000.00
12,000.00
9,000.00
175,000.00
19,000.00
307,000.00
1,000.00
120,000.00
75,000.00
88,000.00
65,000.00
152,000.00
12,000.00
10,000.00
5,000.00
0.00
13,000.00
2,500.00
2,300.00
24,000.00
3,600.00
30,000.00
57,000.00
12,000.00
10,000.00
175,000.00
22,500.00
307,000.00
1,000.00
138,000.00
86,300.00
101,200.00
74,800.00
152,000.00
12,000.00
10,000.00
5,800.00
0.00
6,000.00
100.00
2,000.00
16,100.00
2,800.00
15, 200.00
67,900.00
11,600.00
40,100.00
200,000.00
320 - Licenses & Permits Totals: 1,356,977.80
1,181,300.00
1,183,400.00
1,272,400.00
330 - Intergovernmental
101-0000-41700 Federal Government Revenue 0.00
101-0000-41710 State Government Revenue 0.00
101-0000-41800 Motor Vehicle In Lieu 3,486,367.39
101-0000-42500 Fire Service Credit 5,216,436.95
101-0000-43100 FEMA 14,598.00
101-0000-43633 CSA 152 Assessments 259,262.50
101-0000-43634 CVWD 11,200.00
101-0000-43650 Contributions from Other Agencies 786,181.00
10,000.00
20,000.00
3,537,600.00
6,208,700.00
5,000.00
260,000.00
16,800.00
300,000.00
10,000.00
20,000.00
3,537,600.00
6,208,700.00
5,000.00
238,600.00
16,800.00
300,000.00
0.00
0.00
3,635,500.00
6,531,300.00
0.00
238,600.00
16,800.00
150,000.00
330 - Intergovernmental Totals: 9,774,045.84
340 - Charges for Services
101-0000-34109 Miscellaneous Charges
101-0000-34272 Sr Ctr Excursions
101-0000-34343 Satutory Condo Subdivisio
101-0000-42200 Leisure Enrichment
101-0000-42202
101-0000-42208
101-0000-42210
101-0000-42211
Schedule 10
Gift Shop
Coffee/Cards-Senior Center
Youth Sports
Adult Sports
10,358,100.00
10,336,700.00
10,572,200.00
0.01
27.50
3,481.00
51,129.94
8,281.90
0.00
34,999.00
5,278.00
34
0.00
0.00
0.00
45,000.00
6,000.00
100.00
45, 500.00
5,000.00
0.00
0.00
0.00
45,000.00
6,000.00
100.00
45, 500.00
5,000.00
0.00
0.00
0.00
45,000.00
6,000.00
100.00
45, 500.00
5,000.00
235
CITY OF LA QUINTA
GENERAL FUND
HISTORICAL REVENUE DETAILS
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Revenue Original Budget Revised Budget Proposed Budget
101-0000-42212
101-0000-42214
101-0000-42215
101-0000-42216
101-0000-42217
101-0000-42218
101-0000-42300
101-0000-42301
101-0000-42303
101-0000-42411
101-0000-42412
101-0000-42413
101-0000-42415
101-0000-42417
101-0000-42440
101-0000-42441
101-0000-42443
101-0000-42445
101-0000-42446
101-0000-42447
101-0000-42448
101-0000-42450
101-0000-42451
101-0000-42453
101-0000-42600
101-0000-42610
101-0000-42615
101-0000-42810
101-0000-43631
Facility Rental
Senior Center Leisure Enrichment
Senior Center Facility Rent
Senior Center Special Events
Humana Healthy Events
Wellness Center Memberships
Cash Over/Short
Miscellaneous Revenue
NSF Charges
Village Use Permit
Minor Adjustment
Specific Plan Amendment
Tentative Tract Map
Modification by Applicant
Appeals - Planning Commission
Planning Compliance Review
Zone Change
Environmental Assessment
General Plan Amendment
Home Occupations
Parcel Map
Land Actions
Specific Plan
Zoning Letters
Plan Check Fees
SMIP Fees
CBSC Administrative Fees
Plan Check Fee
CVMSHCP Admin Fee
340 - Charges for Services Totals:
350 - Fines, Forfeitures & Abatements
101-0000-42700 Administrative Citations
101-0000-42701 Lot Abatement
101-0000-42702 Vehicle Abatement
101-0000-42703 Vehicle Impound Fee
101-0000-42705 Motor Vehicle Code Fines
101-0000-42706 Parking Violations
101-0000-42707 Misc Fines
101-0000-42708 Graffiti Removal
350 - Fines, Forfeitures & Abatements Totals:
360 - Use of Money & Property
101-0000-41900 Allocated Interest
101-0000-41915 Non -Allocated Interest
101-0000-42111 Rental Income
101-0000-42120 Lease Revenue
360 - Use of Money & Property Totals:
370 - Miscellaneous
101-0000-34103 Reimbursements
101-0000-34289 Crossroads Commission
101-0000-35110 AMR Compliance
101-0000-41507 Burrtec Admin Cost Reimbursement
101-0000-41925 AD Surplus
101-0000-41950 Trilogy Grant Funding
101-0000-42000 Insurance Recoveries
101-0000-42100 Advertising Co -Op Revenue
101-0000-42130 SB 1186 Revenue
101-0000-42140 Sales of Publications & Materials
101-0000-42204 Donations - Senior Center
370 - Miscellaneous Totals:
Schedule 10
51,246.50 62,000.00 62,000.00
30,635.29 25,000.00 30,000.00
0.00 34,100.00 34,100.00
12,543.00 0.00 0.00
17,875.52 0.00 0.00
59,535.00 50,000.00 50,000.00
82.79 100.00 100.00
100,584.44 25,000.00 25,000.00
420.00 200.00 200.00
5,656.00 6,000.00 0.00
4,262.50 3,000.00 2,000.00
0.00 6,200.00 0.00
21,332.75 16, 000.00 17, 000.00
5,812.60 2,000.00 2,500.00
1,595.00 0.00 0.00
572.00 0.00 0.00
3,088.00 2,900.00 16,000.00
7,659.00 7,300.00 8,000.00
0.00 0.00 6,200.00
5,425.00 5,000.00 5,000.00
25,887.00 10, 000.00 12, 000.00
0.00 11, 500.00 0.00
14,467.75 8,000.00 0.00
0.00 1,200.00 0.00
569,224.85 475,000.00 400,000.00
678.83 300.00 300.00
890.30 700.00 700.00
299,274.00 341,500.00 300,000.00
3,081.81 2,700.00 2,000.00
56,000.00
45,000.00
34,100.00
0.00
0.00
75,000.00
100.00
25,000.00
200.00
0.00
2,000.00
0.00
11, 300.00
3,800.00
3,200.00
3,200.00
18, 700.00
3,000.00
12,500.00
5,000.00
13,900.00
0.00
0.00
1,600.00
460,000.00
300.00
800.00
392,100.00
2,000.00
1,345,027.28 1,197, 300.00
1, 074, 700.00 1, 270, 400.00
20,066.45
2,922.59
16,165.86
71,840.00
121,785.61
39,393.70
4,953.69
6,669.00
18,000.00
2,000.00
15,000.00
50,000.00
83,900.00
30,000.00
3,000.00
6,500.00
18,000.00
2,000.00
15,000.00
50,000.00
83,900.00
30,000.00
7,000.00
6,500.00
18,000.00
2,000.00
15,000.00
50,000.00
83,900.00
30,000.00
7,000.00
6,500.00
283,796.90 208,400.00
212,400.00 212,400.00
210,829.76
136,053.94
150,500.00
106,668.78
350,000.00
62,000.00
140,400.00
97,900.00
210,000.00
62,000.00
140,400.00
97,900.00
210,000.00
62,000.00
146,700.00
97,900.00
604,052.48 650,300.00
510,300.00 516,600.00
40,000.00
300.00
15,529.68
78,145.55
0.00
48,400.00
13,863.74
5,700.00
3,675.00
38.55
1,150.00
0.00
0.00
8,000.00
95,000.00
1,000.00
0.00
6,000.00
9,000.00
0.00
400.00
200.00
0.00
0.00
8,000.00
95,000.00
1,000.00
0.00
535,000.00
9,000.00
0.00
400.00
200.00
0.00
0.00
8,000.00
102,000.00
1,000.00
0.00
10,000.00
9,000.00
2,000.00
400.00
200.00
206,802.52 119,600.00
648, 600.00 132, 600.00
35
236
CITY OF LA QUINTA
GENERAL FUND
HISTORICAL REVENUE DETAILS
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Revenue Original Budget Revised Budget Proposed Budget
380 - Transfers In
101-0000-49500 Transfers In
380 - Transfers In Totals:
390 - Other Financing Sources
101-0000-47000 Capital Lease Revenue
390 - Other Financing Sources Totals:
352, 658.10 190, 400.00
0.00 190,400.00
352,658.10 190,400.00
0.00 190,400.00
9,000.00 0.00
0.00 0.00
9,000.00 0.00
0.00 0.00
0000 - Undesignated Totals: 39,892,248.86 38,611,700.00 39,734,100.00 40,408,600.00
101- GENERAL FUND Totals: 39,892,248.86 38,611,700.00 39,734,100.00 40,408,600.00
9000000
8000000
7000000
6000000
5000000
4000000
3000000
2000000
1000000
0
11/12
Actual
Tax Revenue Comparison
f
12/13
Actual
13/14
Actual
14/15
Actual
15/16
Original
Budget
15/16
Revised
Budget
16/17
Preliminary
Property Tax No Low Property Tax Transient Occupancy Tax Sales Tax
Approximately 80% of tax revenue represented not Including RPTTF.
Schedule 10
36
237
CITY OF LA QUINTA
NON -GENERAL FUND
HISTORICAL REVENUE SUMMARY
2016/17 PROPOSED BUDGET
2013/14 2014/15 2015/16 2015/16 2016/17
Actual Revenue Actual Revenue Original Budget Revised Budget Proposed Budget
201 - GAS TAX FUND
202 - LIBRARY FUND
210 - FEDERAL ASSISTANCE FUND
212 - SLESF (COPS) FUND
213 -JAG FUND
214 - INDIAN GAMING
215 - LIGHTING & LANDSCAPING FUND
217 - DEVELOPMENT AGREEMENT
218 - CV VIOLENT CRIME TASK FORCE
220-QUIMBY FUND
221 - AB 939
223 - MEASURE A
225 - INFRASTRUCTURE FUND
235 - SO COAST AIR QUALITY FUND
241 - HOUSING AUTHORITY
242 - HOUSING AUTHORITY PA2
250 - TRANSPORTATION DIF FUND
251 - PARKS & REC DIF FUND
252 - CIVIC CENTER DIF FUND
253 - LIBRARY DEVELOPMENT DIF
254 - COMMUNITY CENTER DIF
255 - STREET FACILITY DIF FUND
256 - PARK FACILITY DIF FUND
257 - FIRE PROTECTION DIF
270 - ART IN PUBLIC PLACES FUND
275 - LQ PUBLIC SAFETY OFFICER
310 - LQ FIN AUTHORITY DEBT SVC
401 - CAPITAL IMPROVEMENT PROGRAMS
501 - EQUIPMENT REPLACEMENT
502 - INFORMATION TECHNOLOGY
503 - PARK EQUIP & FACILITY FND
504 - INSURANCE FUND
601 - SILVERROCK RESORT
602 - SILVERROCK GOLF RESERVE
NON -General Fund Revenue
Schedule 11
1,385,930.31
1,124,092.47 1,117,000.00
1,117,000.00 818,600.00
2,245,133.07
2,429,316.47 2,206,000.00
2,206,000.00 2,250,000.00
169,126.25
16,065.00 145,000.00
145, 000.00 125,800.00
108,495.75
109,098.07 100,100.00
100,100.00 100,100.00
9,001.75
7,978.00 12,000.00
12,000.00 9,000.00
38,026.99
18.29 0.00
0.00 0.00
951,181.05
940, 221.01 959, 300.00
959,300.00 958,900.00
43.54 84,910.99 0.00
0.00 0.00
52,120.57 43,098.61 0.00 23,086.00 22,600.00
941,393.60 67,941.44 87,000.00 87,000.00 87,000.00
2,477.51
4,277.62 2,500.00
2,500.00 52,500.00
633,507.17
722,150.51 749,500.00
749,500.00 752,500.00
71.79 131.58 0.00
0.00 0.00
47,396.51
48,828.95 45,300.00
45, 300.00 45, 300.00
380,926.54
379,346.43 245,900.00
245,900.00 889,600.00
630,911.78
627,244.98 620,300.00
620,300.00 0.00
950,799.39
1,410,186.08 657,700.00
657,700.00 669,000.00
585,784.00
610,919.17 350,000.00
350,000.00 350,000.00
224,260.39
290,145.46 200,000.00
200,000.00 200,000.00
98,333.00
103,949.40 65,000.00
65,000.00 65,000.00
39,763.92
39,430.02 39,700.00
39,700.00 35,600.00
38,918.70
57,550.75 35,000.00
35,000.00 35,000.00
11,502.35
11,903.65 7,000.00
7,000.00 7,000.00
104,615.42 131,989.92 80,000.00 80,000.00 80,000.00
99,189.87
115,356.65 98,500.00
98,500.00 98,500.00
92.18 181.26 100.00 100.00 100.00
671,351.49 673,047.65 671,000.00 671,000.00 678,100.00
4,364,529.88
3,731,603.98 2,801,818.00
21,442,348.58 3,211,100.00
571,322.79
617, 348.71 533, 000.00
533,000.00 456,100.00
493,832.41
655,471.15 758,400.00
758,400.00 854,800.00
507,426.01
513,915.35 548,300.00
548,300.00 534,700.00
0.00 0.00 608,000.00
608,000.00 648,300.00
4,159,470.78
4,477,021.48 3,827,100.00
3,827,100.00 3,633,500.00
1,565.44
2,041.70 1,500.00
1,500.00 2,000.00
20,518,502.20
20,046,782.80 17, 572,018.00
36, 235, 634.58 17, 670, 700.00
37
238
CITY OF LA QUINTA
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND NUMBER
2016/17 PROPOSED BUDGET
2013/14 2014/15 2015/16 2015/16 2016/17
Actual Revenue Actual Revenue Original Budget Revised Budget Proposed Budget
201- GAS TAX FUND
201-0000-41900
201-0000-41910
201-0000-42900
201-0000-42905
201-0000-42910
201-0000-42915
201-0000-42920
202 - LIBRARY FUND
202-0000-41720
202-0000-41900
202-0000-41910
Allocated Interest
GASB 31 Interest
Gas Tax - Section 2105
Gas Tax - Section 2106
Gas Tax - Section 2107
Gas Tax - Section 2107.5
Gas Tax - Section 2103
201 - GAS TAX FUND Totals:
County Government Rev
Allocated lnterest
GASB 31 Interest
202 - LIBRARY FUND Totals:
210 - FEDERAL ASSISTANCE FUND
210-0000-43105 CDBG
210 - FEDERAL ASSISTANCE FUND Totals:
212 - SLESF (COPS) FUND
212-0000-41900 Allocated Interest
212-0000-41910 GASB 31 Interest
212-0000-43115 SLESF (COPS) Grant
212 - SLESF (COPS) FUND Totals:
1,121.24
(17.60)
299,383.79
145,910.88
320,261.48
6,000.00
613,270.52
5,250.77
0.00
240,611.55
153,077.83
307,938.34
6,000.00
411, 213.98
200.00
0.00
213,400.00
170,800.00
262,200.00
6,000.00
464,400.00
200.00
0.00
213,400.00
170,800.00
262,200.00
6,000.00
464,400.00
1,000.00
0.00
247,900.00
125,800.00
344,300.00
6,000.00
93, 600.00
1,385,930.31
1,124,092.47 1,117,000.00
1,117,000.00 818,600.00
2,234,832.10
10,948.50
(647.53)
2,407,351.30
21,965.17
0.00
2,200,000.00
6,000.00
0.00
2,200,000.00
6,000.00
0.00
2,244,000.00
6,000.00
0.00
2,245,133.07
2,429,316.47 2,206,000.00
2,206,000.00 2,250,000.00
169,126.25
16,065.00 145,000.00
145, 000.00 125,800.00
169,126.25
16,065.00 145,000.00
145,000.00 125,800.00
183.08
(20.63)
108,333.30
562.97
0.00
108,535.10
100,000.00
0.00
100.00
100,000.00
0.00
100.00
100.00
0.00
100,000.00
108,495.75 109,098.07 100,100.00 100,100.00 100,100.00
213 - JAG FUND
213-0000-43120 Justice Assistance Grant 9,001.75 7,978.00 12,000.00 12,000.00 9,000.00
214 - INDIAN GAMING
214-0000-41900
214-0000-43110
213 - JAG FUND Totals: 9,001.75
Allocated lnterest
State Grants
214 - INDIAN GAMING Totals:
215 - LIGHTING & LANDSCAPING FUND
215-0000-43210 Lighting & Landscape As
215 - LIGHTING & LANDSCAPING FUND Totals:
217 - DEVELOPMENT AGREEMENT
217-0000-36600 Mitigation Measures
217-0000-41900 Allocated lnterest
217 - DEVELOPMENT AGREEMENT Totals:
218 - CV VIOLENT CRIME TASK FORCE
218-0000-41900 Allocated Interest
218-0000-41910 GASB 31 Interest
218-0000-43125 JABG
218-0000-43126 Member Contribution Ca
218-0000-43127 CLET Line Reimbursemer
218 - CV VIOLENT CRIME TASK FORCE Totals:
220 - QUIMBY FUND
220-0000-36520 Quimby fees
220-0000-41900 Allocated Interest
220-0000-41910 GASB 31 Interest
220-0000-43200 Quimby Fees
220 - QUIMBY FUND Totals:
221 - AB 939
221-0000-41506
221-0000-41900
221-0000-41910
Schedule 12
Burrtec AB 939 Fee
Allocated lnterest
GASB 31 Interest
221- AB 939 Totals:
7,978.00 12,000.00
12,000.00 9,000.00
0.24 18.29 0.00
38,026.75 0.00 0.00
0.00 0.00
0.00 0.00
38,026.99
18.29 0.00
0.00 0.00
951,181.05
940, 221.01 959, 300.00
959,300.00 958,900.00
951,181.05
940, 2 21.01 959, 300.00
959,300.00 958,900.00
0.00 84,848.93 0.00
43.54 62.06 0.00
0.00 0.00
0.00 0.00
43.54 84,910.99 0.00
0.00 0.00
557.19
(69.04)
31,684.82
16, 640.00
3,307.60
899.86
0.00
27,803.00
9,984.00
4,411.75
0.00
0.00
0.00
0.00
0.00
500.00
0.00
22,586.00
0.00
0.00
(500.00)
0.00
23,100.00
0.00
0.00
52,120.57 43,098.61 0.00 23,086.00 22,600.00
917,759.50
27,037.33
(3,403.23)
0.00
35,193.75
32,747.69
0.00
0.00
0.00
12,000.00
0.00
75,000.00
0.00
12,000.00
0.00
75,000.00
0.00
12,000.00
0.00
75,000.00
941,393.60
67,941.44 87,000.00
87,000.00 87,000.00
0.00
2,829.95
(352.44)
0.00
4,277.62
0.00
0.00
2,500.00
0.00
0.00
2,500.00
0.00
50,000.00
2,500.00
0.00
2,477.51
4,277.62 2,500.00
2,500.00 52,500.00
38
239
CITY OF LA QUINTA
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND NUMBER
2016/17 PROPOSED BUDGET
2013/14 2014/15 2015/16 2015/16 2016/17
Actual Revenue Actual Revenue Original Budget Revised Budget Proposed Budget
223 - MEASURE A
223-0000-41320
223-0000-41900
County Sales Tax
Allocated Interest
223 - MEASURE A Totals:
225 -INFRASTRUCTURE FUND
225-0000-41900 Allocated Interest
225-0000-41910 GASB 31 Interest
225 - INFRASTRUCTURE FUND Totals:
235 - SO COAST AIR QUALITY FUND
235-0000-41900 Allocated Interest
235-0000-41910 GASB 31 Interest
235-0000-43410 SCAQ Contribution
235 - SO COAST AIR QUALITY FUND Totals:
241- HOUSING AUTHORITY
241-0000-38010 Subsidy Reimbursement!
241-0000-38040 2nd Trust Deed RepaymE
241-0000-41900 Allocated Interest
241-0000-41915 Non -Allocated Interest
241-0000-42112 Rent Revenue/Tenant/W
241-0000-42302 Miscellaneous Revenue/
241-0000-43502 Rent Revenue/LQRP
241-9101-41910 GASB 31 Interest
241 - HOUSING AUTHORITY Totals:
242 - HOUSING AUTHORITY PA2
242-0000-41900
242-0000-41916
242-0000-42112
242-0000-42113
242-0000-42301
242-0000-42302
242-0000-43520
Allocated Interest
Non -Allocated Interest/V
Rent Revenue/Tenant/W
Rent Variances/WSA
Miscellaneous Revenue
Miscellaneous Revenue/
Federal Government Ass
632,843.18
718,582.94 749,500.00
663.99 3,567.57 0.00
749,500.00 752,500.00
0.00 0.00
633,507.17
722,150.51 749, 500.00
749,500.00 752,500.00
81.31 131.58 0.00
(9.52) 0.00 0.00
0.00 0.00
0.00 0.00
71.79 131.58 0.00 0.00 0.00
357.45
(37.62)
47,076.68
737.48
0.00
48,091.47
300.00
0.00
45,000.00
300.00
0.00
45,000.00
300.00
0.00
45,000.00
47,396.51
48,828.95 45,300.00
45,300.00 45,300.00
467.22
74,722.69
6,125.95
1,250.62
0.00
0.00
299,005.79
(645.73)
57.24
48,395.50
11,149.56
22,462.44
0.00
0.00
297,281.69
0.00
0.00
0.00
5,500.00
400.00
0.00
0.00
240,000.00
0.00
0.00
0.00
5,500.00
400.00
0.00
0.00
240,000.00
0.00
0.00
0.00
12,000.00
400.00
614,800.00
2,400.00
260,000.00
0.00
380,926.54 379,346.43 245,900.00 245,900.00 889,600.00
0.00
979.61
197,839.00
(3,665.00)
0.00
6,333.17
429,425.00
145.98
1,029.80
205,467.00
(2,994.50)
1.00
1,798.70
421,797.00
0.00
0.00
195,000.00
0.00
0.00
6,300.00
419,000.00
0.00
0.00
195,000.00
0.00
0.00
6,300.00
419,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
242 - HOUSING AUTHORITY PA2 Totals: 630,911.78
627,244.98 620,300.00
620,300.00 0.00
250 - TRANSPORTATION DIF FUND
250-0000-41900 Allocated Interest 4,326.27 15,585.55 7,700.00 7,700.00 19,000.00
250-0000-41910 GASB 31 Interest (794.74) 0.00 0.00 0.00 0.00
250-0000-43200 Developer Fees 947,267.86 1,394,600.53 650,000.00 650,000.00 650,000.00
250 - TRANSPORTATION DIF FUND Totals: 950,799.39 1,410,186.08 657,700.00 657,700.00 669,000.00
251 - PARKS & REC DIF FUND
251-0000-41900 Allocated Interest
251-0000-43200 Developer Fees
251- PARKS & REC DIF FUND Totals:
252 - CIVIC CENTER DIF FUND
252-0000-43200 Developer Fees
252 - CIVIC CENTER DIF FUND Totals:
253 - LIBRARY DEVELOPMENT DIF
253-0000-43200 Developer Fees
253 - LIBRARY DEVELOPMENT DIF Totals:
Schedule 12
0.00 65.17 0.00
610,854.00 350,000.00
585,784.00
0.00 0.00
350,000.00 350,000.00
585,784.00
610,919.17 350,000.00
350,000.00 350,000.00
224,260.39
290,145.46 200,000.00
200,000.00 200,000.00
224,260.39 290,145.46 200,000.00 200,000.00 200,000.00
98,333.00
103,949.40 65,000.00
65,000.00 65,000.00
98,333.00 103,949.40 65,000.00 65,000.00 65,000.00
39
240
CITY OF LA QUINTA
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND NUMBER
2016/17 PROPOSED BUDGET
2013/14 2014/15 2015/16 2015/16 2016/17
Actual Revenue Actual Revenue Original Budget Revised Budget Proposed Budget
254 - COMMUNITY CENTER DIF
254-0000-41900
254-0000-41910
254-0000-43200
Allocated Interest
GASB 31 Interest
Developer Fees
3,567.92
(499.00)
36,695.00
216.02
0.00
39,214.00
4,500.00
0.00
35,200.00
4,500.00
0.00
35,200.00
400.00
0.00
35,200.00
254 - COMMUNITY CENTER DIF Totals: 39,763.92
255 - STREET FACILITY DIF FUND
255-0000-43200 Developer Fees
255 - STREET FACILITY DIF FUND Totals:
256 - PARK FACILITY DIF FUND
256-0000-41900 Allocated Interest
256-0000-41910 GASB 31 Interest
256-0000-43200 Developer Fees
256 - PARK FACILITY DIF FUND Totals:
257 - FIRE PROTECTION DIF
257-0000-41900 Allocated Interest
257-0000-43200 Developer Fees
257 - FIRE PROTECTION DIF Totals:
270 - ART IN PUBLIC PLACES FUND
270-0000-39075 Donations
270-0000-41900 Allocated lnterest
270-0000-41910 GASB 31 Interest
270-0000-43201 APP Fees
270 - ART IN PUBLIC PLACES FUND Totals:
275 - LQ PUBLIC SAFETY OFFICER
275-0000-41900 Allocated Interest
275-0000-41910 GASB 31 Interest
275 - LQ PUBLIC SAFETY OFFICER Totals:
310 - LQ FIN AUTHORITY DEBT SVC
310-0000-36300 Rental Income
310-0000-41915 Non -Allocated Interest
310-0000-42111 Rental Income
310 - LQ FIN AUTHORITY DEBT SVC Totals:
401 - CAPITAL IMPROVEMENT PROGRAMS
401-0000-33715 City of Indio
401-0000-33721 County Government Rev
401-0000-39800 Contributions from Othe
401-0000-41712 Surface Transportation C
401-0000-41715 SLPP
401-0000-41721 CVAG
401-0000-41900 Allocated Interest
401-0000-43105 CDBG
401-0000-43133 Developer Agreement FL
401-0000-43650 Contributions from Othe
401 - CAPITAL IMPROVEMENT PROGRAMS Totals:
501- EQUIPMENT REPLACEMENT
501-0000-41900 Allocated Interest
501-0000-41910 GASB 31 Interest
501-0000-42000 Insurance Recoveries
501-0000-43636 FMP Equipment Charges
501 - EQUIPMENT REPLACEMENT Totals:
Schedule 12
39,430.02 39,700.00
39,700.00 35,600.00
38,918.70
57,550.75 35,000.00
35,000.00 35,000.00
38,918.70 57,550.75 35,000.00 35,000.00 35,000.00
0.77
(0.42)
11,502.00
5.65
0.00
11,898.00
0.00
0.00
7,000.00
0.00
0.00
7,000.00
0.00
0.00
7,000.00
11,502.35
11,903.65 7,000.00
7,000.00 7,000.00
0.07
104,615.35
(0.07)
131,989.99
0.00 0.00 0.00
80,000.00 80,000.00 80,000.00
104,615.42
131,989.92 80,000.00
80,000.00 80,000.00
3,000.00
2,402.21
(329.91)
94,117.57
0.00
3,921.26
0.00
111,435.39
0.00
3,500.00
0.00
95,000.00
0.00
3,500.00
0.00
95,000.00
0.00
3,500.00
0.00
95,000.00
99,189.87
115,356.65 98,500.00
98,500.00 98,500.00
104.22
(12.04)
181.26 100.00
0.00 0.00
100.00 100.00
0.00 0.00
92.18 181.26 100.00
100.00 100.00
671,349.79
1.70
0.00
673,046.01
1.64
0.00
671,000.00
0.00
0.00
671,000.00
0.00
0.00
0.00
0.00
678,100.00
671,351.49
673,047.65 671,000.00
671,000.00 678,100.00
0.00
0.00
838,972.00
2,165,158.22
294,402.66
1,065,997.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,244,345.49
0.00
513,692.61
265.28
0.00
16,850.00
1,956,450.60
137,500.00
220,000.00
416,000.00
0.00
0.00
1,575,000.00
0.00
0.00
453,318.00
0.00
0.00
220,000.00
416,000.00
16,474,682.39
0.00
3,079,394.39
0.00
0.00
1,252,271.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
105,800.00
0.00
3,105, 300.00
4,364,529.88
3,731,603.98 2,801,818.00
21,442,348.58 3,211,100.00
8,722.61
(989.82)
1,390.00
562,200.00
14,907.71
0.00
6,047.55
596,393.45
7,300.00
0.00
0.00
525,700.00
7,300.00
0.00
0.00
525,700.00
7,300.00
0.00
0.00
448,800.00
571,322.79
617,348.71 533,000.00
533,000.00 456,100.00
40
241
CITY OF LA QUINTA
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND NUMBER
2016/17 PROPOSED BUDGET
2013/14 2014/15 2015/16 2015/16 2016/17
Actual Revenue Actual Revenue Original Budget Revised Budget Proposed Budget
502 - INFORMATION TECHNOLOGY
502-0000-41900 Allocated Interest
502-0000-41910 GASB 31 Interest
502-0000-43610 Technology Support Chai
502-0000-45000 Sale of Other Assets
502 - INFORMATION TECHNOLOGY Totals:
503 - PARK EQUIP & FACILITY FND
503-0000-41900
503-0000-41910
503-0000-42207
503-0000-43620
Allocated Interest
GASB 31 Interest
Capital Contributions
Park Facility Charges
3,176.02
(530.47)
497,799.86
(6,613.00)
4,087.19
0.00
651,383.96
0.00
1,000.00
0.00
757,400.00
0.00
1,000.00
0.00
757,400.00
0.00
1,000.00
0.00
853,800.00
0.00
493,832.41
5,386.19
(460.18)
0.00
502,500.00
655,471.15 758,400.00
758,400.00 854,800.00
11,392.31
0.00
0.00
502,523.04
1,000.00
0.00
547,300.00
0.00
1,000.00
0.00
547,300.00
0.00
1,000.00
0.00
0.00
533,700.00
503 - PARK EQUIP & FACILITY FND Totals: 507,426.01 513,915.35 548,300.00 548,300.00 534,700.00
504 - INSURANCE FUND
504-0000-43637 Insurance Charges
504 - INSURANCE FUND Totals:
0.00 0.00 608,000.00
608,000.00 648,300.00
0.00 0.00 608,000.00
608,000.00 648,300.00
601- SILVERROCK RESORT
601-0000-42000 Insurance Recoveries 678,045.84 915,164.45 0.00 0.00 0.00
601-0000-44000 Green Fees 2,967,811.96 2,997,698.15 3,199,200.00 3,199,200.00 3,008,200.00
601-0000-44001 Range Fees 131,863.00 130,172.00 178,100.00 178,100.00 186,000.00
601-0000-44002 Merchandise 227,210.69 237,777.57 278,600.00 278,600.00 262,000.00
601-0000-44003 Food & Beverage 6,754.29 21,314.31 0.00 0.00 12,000.00
601-0000-44004 Resident Card 147,785.00 174,895.00 171,200.00 171,200.00 165,300.00
601 - SILVERROCK RESORT Totals: 4,159,470.78
602 - SILVERROCK GOLF RESERVE
602-0000-41900 Allocated lnterest
602-0000-41910 GASB 31 Interest
602 - SILVERROCK GOLF RESERVE Totals:
4,477,021.48 3,827,100.00
3,827,100.00 3,633,500.00
1,745.55
(180.11)
2,041.70 1,500.00
0.00 0.00
1,500.00 2,000.00
0.00 0.00
1,565.44
2,041.70 1,500.00
1,500.00 2,000.00
NON -GENERAL FUND REVENUE 20,518,502.20
Schedule 12
20,046, 782.80 17, 572,018.00
36, 235, 634.58 17, 670, 700.00
41
242
CITY OF LA QUINTA
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND TYPE
2016/17 PROPOSED BUDGET
2013/14 2014/15 2015/16 2015/16 2016/17
Actual Revenue Actual Revenue Original Budget Revised Budget Proposed Budget
201- GAS TAX FUND
201-0000-41900
201-0000-41910
201-0000-42900
201-0000-42905
201-0000-42910
201-0000-42915
201-0000-42920
202 - LIBRARY FUND
202-0000-41720
202-0000-41900
202-0000-41910
Allocated Interest
GASB 31 Interest
Gas Tax - Section 2105
Gas Tax - Section 2106
Gas Tax - Section 2107
Gas Tax - Section 2107.5
Gas Tax - Section 2103
201 - GAS TAX FUND Totals:
County Government Reve
Allocated Interest
GASB 31 Interest
202 - LIBRARY FUND Totals:
210 - FEDERAL ASSISTANCE FUND
210-0000-43105 CDBG
210 - FEDERAL ASSISTANCE FUND Totals:
212 - SLESF (COPS) FUND
212-0000-41900 Allocated Interest
212-0000-41910 GASB 31 Interest
212-0000-43115 SLESF (COPS) Grant
212 - SLESF (COPS) FUND Totals:
213 - JAG FUND
213-0000-43120
214 - INDIAN GAMING
214-0000-41900
214-0000-43110
SPECIAL REVENUE FUNDS
1,121.24
(17.60)
299,383.79
145,910.88
320,261.48
6,000.00
613,270.52
5,250.77
0.00
240,611.55
153,077.83
307,938.34
6,000.00
411, 213.98
200.00
0.00
213,400.00
170,800.00
262,200.00
6,000.00
464,400.00
200.00
0.00
213,400.00
170,800.00
262,200.00
6,000.00
464,400.00
1,000.00
0.00
247,900.00
125,800.00
344, 300.00
6,000.00
93,600.00
1,385,930.31
1,124,092.47 1,117,000.00
1,117,000.00 818,600.00
2,234,832.10
10,948.50
(647.53)
2,407,351.30
21,965.17
0.00
2,200,000.00
6,000.00
0.00
2,200,000.00
6,000.00
0.00
2,244,000.00
6,000.00
0.00
2,245,133.07
2,429,316.47 2,206,000.00
2,206,000.00 2,250,000.00
169,126.25
16,065.00 145,000.00
145, 000.00 125,800.00
169,126.25
16,065.00 145,000.00
145,000.00 125,800.00
183.08
(20.63)
108,333.30
562.97
0.00
108,535.10
100,000.00
0.00
100.00
100,000.00
0.00
100.00
100.00
0.00
100,000.00
108,495.75
109, 098.07 100,100.00
100,100.00 100,100.00
Justice Assistance Grant 9,001.75
7,978.00 12,000.00
12,000.00 9,000.00
213 - JAG FUND Totals: 9,001.75
Allocated Interest
State Grants
214 - INDIAN GAMING Totals:
215 - LIGHTING & LANDSCAPING FUND
215-0000-43210 Lighting & Landscape AssE
215 - LIGHTING & LANDSCAPING FUND Totals:
220 - QUIMBY FUND
220-0000-36520
220-0000-41900
220-0000-41910
220-0000-43200
221- AB 939
221-0000-41506
221-0000-41900
221-0000-41910
223 - MEASURE A
223-0000-41320
223-0000-41900
Schedule 13
Quimby fees
Allocated Interest
GASB 31 Interest
Quimby Fees
220 - QUIMBY FUND Totals:
Burrtec AB 939 Fee
Allocated Interest
GASB 31 Interest
221 - AB 939 Totals:
County Sales Tax
Allocated Interest
223 - MEASURE A Totals:
7,978.00 12,000.00
12,000.00 9,000.00
0.24 18.29 0.00
0.00 0.00
38,026.75
0.00 0.00
0.00 0.00
38,026.99
18.29 0.00
0.00 0.00
951,181.05
940, 221.01 959, 300.00
959,300.00 958,900.00
951,181.05
940, 221.01 959, 300.00
959,300.00 958,900.00
917,759.50
27,037.33
(3,403.23)
0.00
35,193.75
32,747.69
0.00
0.00
0.00
12,000.00
0.00
75,000.00
0.00
12,000.00
0.00
75,000.00
0.00
12,000.00
0.00
75,000.00
941,393.60
67,941.44 87,000.00
87,000.00 87,000.00
0.00
2,829.95
(352.44)
0.00
4,277.62
0.00
0.00
2,500.00
0.00
0.00
2,500.00
0.00
50,000.00
2,500.00
0.00
2,477.51
4,277.62 2,500.00
2,500.00 52,500.00
632,843.18
718,582.94 749,500.00
663.99 3,567.57 0.00
749,500.00 752,500.00
0.00 0.00
633,507.17
722,150.51 749, 500.00
749,500.00 752,500.00
42
243
CITY OF LA QUINTA
225 -INFRASTRUCTURE FUND
225-0000-41900 Allocated Interest
225-0000-41910 GASB 31 Interest
225 - INFRASTRUCTURE FUND Totals:
235 - SO COAST AIR QUALITY FUND
235-0000-41900 Allocated Interest
235-0000-41910 GASB 31 Interest
235-0000-43410 SCAQ Contribution
235 - SO COAST AIR QUALITY FUND Totals:
270 - ART IN PUBLIC PLACES FUND
270-0000-39075 Donations
270-0000-41900 Allocated Interest
270-0000-41910 GASB 31 Interest
270-0000-43201 APP Fees
270 - ART IN PUBLIC PLACES FUND Totals:
275 - LQ PUBLIC SAFETY OFFICER
275-0000-41900 Allocated Interest
275-0000-41910 GASB 31 Interest
275 - LQ PUBLIC SAFETY OFFICER Totals:
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND TYPE
81.31 131.58 0.00
(9.52) 0.00 0.00
2016/17 PROPOSED BUDGET
0.00 0.00
0.00 0.00
71.79 131.58 0.00 0.00 0.00
357.45
(37.62)
47,076.68
737.48
0.00
48,091.47
300.00
0.00
45,000.00
300.00
0.00
45,000.00
300.00
0.00
45,000.00
47,396.51
48,828.95 45,300.00
45,300.00 45,300.00
3,000.00
2,402.21
(329.91)
94,117.57
0.00
3,921.26
0.00
111,435.39
0.00
3,500.00
0.00
95,000.00
0.00
3,500.00
0.00
95,000.00
0.00
3,500.00
0.00
95,000.00
99,189.87
115,356.65 98,500.00
98,500.00 98,500.00
104.22
(12.04)
181.26 100.00
0.00 0.00
100.00 100.00
0.00 0.00
92.18 181.26 100.00
100.00 100.00
SPECIAL REVENUE TOTAL 6,631,023.80 5,585,657.32 5,522,300.00 5,522,300.00 5,298,300.00
217 - DEVELOPMENT AGREEMENT
217-0000-36600 Mitigation Measures
217-0000-41900 Allocated Interest
217 - DEVELOPMENT AGREEMENT Totals:
250 - TRANSPORTATION DIF FUND
250-0000-41900 Allocated Interest
250-0000-41910 GASB 31 Interest
250-0000-43200 Developer Fees
250 - TRANSPORTATION DIF FUND Totals:
251- PARKS & REC DIF FUND
251-0000-41900 Allocated Interest
251-0000-43200 Developer Fees
251 - PARKS & REC DIF FUND Totals:
252 - CIVIC CENTER DIF FUND
252-0000-43200 Developer Fees
252 - CIVIC CENTER DIF FUND Totals:
253 - LIBRARY DEVELOPMENT DIF
253-0000-43200 Developer Fees
253 - LIBRARY DEVELOPMENT DIF Totals:
254 - COMMUNITY CENTER DIF
254-0000-41900
254-0000-41910
254-0000-43200
Allocated Interest
GASB 31 Interest
Developer Fees
CAPITAL FUNDS
0.00 84,848.93 0.00
43.54 62.06 0.00
0.00 0.00
0.00 0.00
43.54 84,910.99 0.00
0.00 0.00
4,326.27
(794.74)
947,267.86
15,585.55
0.00
1,394,600.53
7,700.00
0.00
650,000.00
7,700.00
0.00
650,000.00
19,000.00
0.00
650,000.00
950,799.39
1,410,186.08 657,700.00
657,700.00 669,000.00
0.00 65.17 0.00
610,854.00 350,000.00
585,784.00
0.00 0.00
350,000.00 350,000.00
585,784.00 610,919.17 350,000.00 350,000.00 350,000.00
224,260.39 290,145.46 200,000.00 200,000.00 200,000.00
224,260.39
290,145.46 200,000.00
200,000.00 200,000.00
98,333.00
103,949.40 65,000.00
65,000.00 65,000.00
98,333.00
103,949.40 65,000.00
65,000.00 65,000.00
3,567.92
(499.00)
36,695.00
216.02
0.00
39,214.00
4,500.00
0.00
35,200.00
4,500.00
0.00
35,200.00
400.00
0.00
35,200.00
254 - COMMUNITY CENTER DIF Totals: 39,763.92
255 - STREET FACILITY DIF FUND
255-0000-43200 Developer Fees
255 - STREET FACILITY DIF FUND Totals:
Schedule 13
39,430.02 39,700.00
39,700.00 35,600.00
38,918.70
57,550.75 35,000.00
35,000.00 35,000.00
38,918.70 57,550.75 35,000.00 35,000.00 35,000.00
43
244
CITY OF LA QUINTA
256 - PARK FACILITY DIF FUND
256-0000-41900 Allocated Interest
256-0000-41910 GASB 31 Interest
256-0000-43200 Developer Fees
256 - PARK FACILITY DIF FUND Totals:
257 - FIRE PROTECTION DIF
257-0000-41900 Allocated Interest
257-0000-43200 Developer Fees
257 - FIRE PROTECTION DIF Totals:
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND TYPE
0.77
(0.42)
11,502.00
5.65
0.00
11,898.00
0.00
0.00
7,000.00
2016/17 PROPOSED BUDGET
0.00
0.00
7,000.00
0.00
0.00
7,000.00
11,502.35
11,903.65 7,000.00
7,000.00 7,000.00
0.07
104,615.35
(0.07)
131,989.99
0.00 0.00 0.00
80,000.00 80,000.00 80,000.00
104,615.42
131,989.92 80,000.00
80,000.00 80,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS
401-0000-33715 City of Indio 0.00 0.00
401-0000-33721 County Government Reve 0.00 0.00
401-0000-39800 Contributions from Other 838,972.00 0.00
401-0000-41712 Surface Transportation Gr 2,165,158.22 1,244,345.49
401-0000-41715 SLPP 294,402.66 0.00
401-0000-41721 CVAG 1,065,997.00 513,692.61
401-0000-41900 Allocated Interest 0.00 265.28
401-0000-43105 CDBG 0.00 0.00
401-0000-43133 Developer Agreement Fur 0.00 16,850.00
401-0000-43650 Contributions from Other 0.00 1,956,450.60
137,500.00
220,000.00
416,000.00
0.00
0.00
1,575,000.00
0.00
0.00
453,318.00
0.00
0.00
220,000.00
416,000.00
16,474,682.39
0.00
3,079,394.39
0.00
0.00
1,252,271.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
105,800.00
0.00
3,105, 300.00
401- CAPITAL IMPROVEMENT PROGRAMS Totals: 4,364,529.88 3,731,603.98
2,801,818.00
21,442,348.58 3,211,100.00
CAPITAL FUNDS TOTAL 6,418,550.59 6,472,589.42 4,236,218.00 22,876,748.58 4,652,700.00
501 - EQUIPMENT REPLACEMENT
501-0000-41900
501-0000-41910
501-0000-42000
501-0000-43636
Allocated Interest
GASB 31 Interest
Insurance Recoveries
FMP Equipment Charges
INTERNAL SERVICE FUNDS
8,722.61
(989.82)
1,390.00
562,200.00
14,907.71
0.00
6,047.55
596,393.45
7,300.00
0.00
0.00
525,700.00
7,300.00
0.00
0.00
525,700.00
7,300.00
0.00
0.00
448,800.00
501- EQUIPMENT REPLACEMENT Totals: 571,322.79
502 - INFORMATION TECHNOLOGY
502-0000-41900 Allocated Interest
502-0000-41910 GASB 31 Interest
502-0000-43610 Technology Support Char(
502-0000-45000 Sale of Other Assets
502 - INFORMATION TECHNOLOGY Totals:
503 - PARK EQUIP & FACILITY FND
503-0000-41900 Allocated Interest
503-0000-41910 GASB 31 Interest
503-0000-42207 Capital Contributions
503-0000-43620 Park Facility Charges
503 - PARK EQUIP & FACILITY FND Totals:
504 - INSURANCE FUND
504-0000-43637 Insurance Charges
504 - INSURANCE FUND Totals:
617, 348.71 533,000.00
533,000.00 456,100.00
3,176.02
(530.47)
497,799.86
(6,613.00)
4,087.19
0.00
651,383.96
0.00
1,000.00
0.00
757,400.00
0.00
1,000.00
0.00
757,400.00
0.00
1,000.00
0.00
853,800.00
0.00
493,832.41
655,471.15 758,400.00
758,400.00 854,800.00
5,386.19
(460.18)
0.00
502,500.00
11,392.31
0.00
0.00
502,523.04
1,000.00
0.00
547, 300.00
0.00
1,000.00
0.00
547, 300.00
0.00
1,000.00
0.00
0.00
533,700.00
507,426.01
513,915.35 548,300.00
548,300.00 534,700.00
0.00 0.00 608,000.00
608,000.00 648,300.00
0.00 0.00 608,000.00
608,000.00 648,300.00
INTERNAL SERVICE TOTAL 1,572,581.21 1,786,735.21 2,447,700.00 2,447,700.00 2,493,900.00
601 - SILVERROCK RESORT
601-0000-42000 Insurance Recoveries
601-0000-44000 Green Fees
601-0000-44001 Range Fees
601-0000-44002 Merchandise
601-0000-44003 Food & Beverage
601-0000-44004 Resident Card
601- SILVERROCK RESORT Totals:
Schedule 13
ENTERPRISE FUNDS
678,045.84
2,967,811.96
131,863.00
227,210.69
6,754.29
147,785.00
915,164.45
2,997,698.15
130,172.00
237,777.57
21,314.31
174,895.00
0.00
3,199, 200.00
178,100.00
278,600.00
0.00
171, 200.00
0.00
3,199,200.00
178,100.00
278,600.00
0.00
171, 200.00
0.00
3,008,200.00
186,000.00
262,000.00
12,000.00
165,300.00
4,159,470.78
4,477,021.48 3,827,100.00
3,827,100.00 3,633,500.00
44
245
CITY OF LA QUINTA
602 - SILVERROCK GOLF RESERVE
602-0000-41900 Allocated Interest
602-0000-41910 GASB 31 Interest
602 - SILVERROCK GOLF RESERVE Totals:
NON -GENERAL FUND
HISTORICAL REVENUE DETAILS BY FUND TYPE
1,745.55
(180.11)
2,041.70 1,500.00
0.00 0.00
2016/17 PROPOSED BUDGET
1,500.00 2,000.00
0.00 0.00
1,565.44
2,041.70 1,500.00
1,500.00 2,000.00
ENTERPRISE FUND TOTAL 4,161,036.22
241- HOUSING AUTHORITY
241-0000-38010 Subsidy Reimbursements
241-0000-38040 2nd Trust Deed Repaymer
241-0000-41900 Allocated Interest
241-0000-41915 Non -Allocated Interest
241-0000-42112 Rent Revenue/Tenant/WS
241-0000-42302 Miscellaneous Revenue/V
241-0000-43502 Rent Revenue/LQRP
241-9101-41910 GASB 31 Interest
241- HOUSING AUTHORITY Totals:
242 - HOUSING AUTHORITY PA2
242-0000-41900 Allocated Interest
242-0000-41916 Non -Allocated Interest/W
242-0000-42112 Rent Revenue/Tenant/WS.
242-0000-42113 Rent Variances/WSA
242-0000-42301 Miscellaneous Revenue
242-0000-42302 Miscellaneous Revenue/V
242-0000-43520 Federal Government Assir
242 - HOUSING AUTHORITY PA2 Totals:
4,479,063.18 3,828,600.00
3,828,600.00 3,635,500.00
LA QUINTA HOUSING AUTH.
467.22
74,722.69
6,125.95
1,250.62
0.00
0.00
299,005.79
(645.73)
57.24
48,395.50
11,149.56
22,462.44
0.00
0.00
297,281.69
0.00
0.00
0.00
5,500.00
400.00
0.00
0.00
240,000.00
0.00
0.00
0.00
5,500.00
400.00
0.00
0.00
240,000.00
0.00
0.00
0.00
12,000.00
400.00
614,800.00
2,400.00
260,000.00
0.00
380,926.54
379,346.43 245,900.00
245,900.00 889,600.00
0.00
979.61
197,839.00
(3,665.00)
0.00
6,333.17
429,425.00
145.98
1,029.80
205,467.00
(2,994.50)
1.00
1,798.70
421,797.00
0.00
0.00
195,000.00
0.00
0.00
6,300.00
419,000.00
0.00
0.00
195,000.00
0.00
0.00
6,300.00
419,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
630,911.78
627,244.98 620,300.00
620,300.00 0.00
LA QUINTA HOUSING TOTAL 1,011,838.32
310 - LQ FIN AUTHORITY DEBT SVC
310-0000-36300 Rental Income
310-0000-41915 Non -Allocated Interest
310-0000-42111 Rental Income
310 - LQ FIN AUTHORITY DEBT SVC Totals:
1, 006, 591.41 866, 200.00
866,200.00 889,600.00
FINANCING AUTHORITY FUND
671,349.79
1.70
0.00
673,046.01
1.64
0.00
671,000.00
0.00
0.00
671,000.00
0.00
0.00
0.00
0.00
678,100.00
671,351.49
673,047.65 671,000.00
671,000.00 678,100.00
FINANCING AUTHORITY TOTAL 671,351.49
218 - CV VIOLENT CRIME TASK FORCE
218-0000-41900 Allocated Interest
218-0000-41910 GASB 31 Interest
218-0000-43125 JABG
218-0000-43126 Member Contribution Car
218-0000-43127 CLET Line Reimbursement
218 - CV VIOLENT CRIME TASK FORCE Totals:
673,047.65 671,000.00 671,000.00 678,100.00
FIDUCIARY FUND
557.19
(69.04)
31,684.82
16,640.00
3,307.60
899.86
0.00
27,803.00
9,984.00
4,411.75
0.00
0.00
0.00
0.00
0.00
500.00
0.00
22,586.00
0.00
0.00
(500.00)
0.00
23,100.00
0.00
0.00
52,120.57
43,098.61 0.00
23,086.00 22,600.00
FUDUCIARY FUND TOTAL 52,120.57
Schedule 13
43,098.61 0.00
23,086.00 22,600.00
45
246
CITY OF LA QUINTA
GENERAL FUND
EXPENSES BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
1003 - City Attorney
Contract Services
101-1003-60153 Attorney
101-1003-60154 Attorney/Litigation
60 - Contract Services Totals:
1003 - City Attorney Totals:
Schedule 14A
307,949.24 330,000.00
70,358.78 50,000.00
366,000.00 366,000.00
50,000.00 50,000.00
378,308.02 380,000.00
416,000.00 416,000.00
378,308.02 380,000.00
416,000.00 416,000.00
46
247
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
Community
Resources
City Manager
City Manager
City Clerk Finance
Design &
Development
Facilities
The City Manager serves as the Chief Executive Officer of the City and is responsible for the overall
management of City operations. The City Manager leads the Business Unit comprised of both City and
Contract employees whom provide executive level staffing that manage the following:
Implementation of City Council policies and directions throughout the organization;
Provide executive level staff support to the City Council and throughout the organization;
Initiate and implement City-wide programs to enhance the efficiency and effectiveness of
operations; and
Contracts focused on maintaining robust local government service and reinvestment including:
franchise management (solid waste handling, cable, telecommunications, and natural gas),
environmental programs, grants management, economic development, and legislative.
Current Year Accomplishments
Negotiated various aspects of the master planned
SilverRock Resort expansion and initiated the first
phase of construction, golf course realignment.
Implemented an Economic Development Strategic
Plan that outlines the City's vision for long term
strategies to expand the City's economic base.
Successfully negotiate service agreement for solid
waste handling services.
Initiated audit and review of all City utility franchise
agreements.
Provided support for the Citizen Advisory Committee
through the completion of their mission.
Completed fee study that resulted in greater cost
recovery for development -related fees and charges.
Commenced a ramp up of legislative advocacy
including: AB -1095 Salton Sea: Restoration Project,
AB -2492 Community Revitalization, and CV Link.
47
Goals & Objectives for Upcoming Fiscal Year
Develop an informational platform for the
Citywide Sales Tax Measure.
Complete franchise audit and review agreement
for all utilities.
Launch community Wi-Fi infrastructure
throughout the Civic Center Campus.
Oversee completion of upgrade and replacement
of trash receptacles with multi -bin trash and
recycling containers throughout park and trail
systems citywide.
Support the Old Town Artisan Studio project
including the close of escrow and
commencement of construction.
Ensure phased construction continues for the
SilverRock Resort expansion project.
Complete Successor Agency requirements,
including refunding 2011 redevelopment agency
bonds and securing Department of Finance
approval for final ROPS.
248
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
1002 - City Manager
Salaries and Benefits
101-1002-50101 Permanent Full Time
101-1002-50150 Other Compensation
101-1002-50200 PERS-City Portion
101-1002-50210 PERS-Survivor Benefits
101-1002-50221 Medical Insurance
101-1002-50222 Vision Insurance
101-1002-50223 Dental Insurance
101-1002-50224 Life Insurance
101-1002-50225 Long Term Disability
101-1002-50230 Workers Comp Insurance
101-1002-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-1002-60101
101-1002-60103
101-1002-60125
Contract Services - Administrative
Contract Services
Temporary Agency Services
60 - Contract Services Totals:
Maintenance & Operations
101-1002-60320
101-1002-60330
101-1002-60351
101-1002-60352
101-1002-60400
101-1002-60410
101-1002-60420
Travel & Training
Mileage Reimbursement
Membership Dues
Subscriptions & Publications
Office Supplies
Printing
Operating Supplies
62 - Maintenance & Operations Totals:
Internal Service Charges
101-1002-98110
101-1002-98140
Schedule 14B
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
554,601.47
0.00
70,398.21
0.00
82,723.41
1,419.59
6,293.47
503.28
4,951.06
16,236.96
8,077.75
658,300.00
500.00
65,900.00
0.00
78, 700.00
0.00
0.00
0.00
4,300.00
9,400.00
7,300.00
537,200.00
500.00
65,900.00
0.00
78, 700.00
0.00
0.00
0.00
4,300.00
9,400.00
7,300.00
339,200.00
1,000.00
63,100.00
100.00
49,400.00
0.00
0.00
0.00
2,600.00
10,600.00
5,000.00
745,205.20
824,400.00
703,300.00
471,000.00
124,829.16
0.00
6,715.55
140,000.00
0.00
0.00
228,300.00
0.00
0.00
90,000.00
137,500.00
0.00
131,544.71
140,000.00
228,300.00
227,500.00
7,511.02
568.40
57,559.84
905.16
832.99
1,824.69
452.00
10,000.00
600.00
77,000.00
0.00
1,000.00
500.00
1,000.00
10,000.00
600.00
77,000.00
0.00
1,000.00
500.00
1,000.00
10,000.00
600.00
77,000.00
0.00
1,000.00
500.00
1,000.00
69,654.10
90,100.00
90,100.00
90,100.00
48,286.82
9,093.00
37,900.00
9,100.00
37,900.00
9,100.00
23,600.00
7,800.00
57,379.82
47,000.00
47,000.00
31,400.00
1002 - City Manager Totals: 1,003,783.83
1,101,500.00
1,068,700.00 820,000.00
48
249
CITY OF LA QUINTA
Department : 1002 - City Manager
101-1002-50101 Permanent Full Time
100% - City Manager
100% - Business Analyst
100% - Management Assistant
GENERAL FUND EXPENSES
DETAILS AND NOTES
339,200.00
Decrease in FY 2016/17 due to decreased staffing levels after reorganization,
from 7 to 3 full-time employees.
101-1002-60101
Contract Services - Administrative 90,000.00
Lobbying Services
City Economist - Economic Development
Decrease in FY 2016/17 due to reorganization, services reallocated to Human
Resoures division (101-1004).
101-1002-60103
101-1002-60320
101-1002-60351
Contract Services 137,500.00
Chamber of Commerce
East Valley Coalition
Travel & Training
Meeting Expenses
Miscellaneous Training
Membership Dues
International City/County Mgmt Association
League of CA Cities (LCC) - Riverside
California Cities/Counties Mgmt Foundation
Coachella Valley Association of Governments
International Council of Shopping Centers
National League of Cities
Southern CA Assoc of Governments
Local Agency Formation Committee
Semi -horn CA Water Committee
101-1002-60410
101-1002-60420
Printing
Operating Supplies
49
10,000.00
77,000.00
500.00
1,000.00
2016/17 PROPOSED BUDGET
250
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
1001- City Council
Salaries and Benefits
101-1001-50108
101-1001-50150
101-1001-50200
101-1001-50210
101-1001-50221
101-1001-50222
101-1001-50223
101-1001-50224
101-1001-50225
101-1001-50230
101-1001-50240
Salaries - Council Members
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
50 - Salaries and Benefits Totals:
Maintenance & Operations
101-1001-60320 Travel & Training
101-1001-60400 Office Supplies
101-1001-60410 Printing
101-1001-60420 Operating Supplies
62 - Maintenance & Operations Totals:
Utilities
101-1001-61301
Schedule 14C
Mobile/Cell Phones
66 - Utilities Totals:
1001- City Council Totals:
145,978.75
0.00
21,701.89
0.00
72,939.34
810.07
5,299.00
845.14
0.00
13,530.96
2,121.29
144,000.00
2,400.00
23,500.00
0.00
78, 700.00
0.00
0.00
0.00
0.00
9,400.00
2,100.00
144,000.00
2,400.00
23,500.00
0.00
78, 700.00
0.00
0.00
0.00
0.00
9,400.00
2,100.00
144,000.00
2,400.00
28,000.00
200.00
82,200.00
0.00
0.00
0.00
1,600.00
4,500.00
2,100.00
263,226.44 260,100.00
260,100.00 265,000.00
13,357.98
190.62
242.16
307.66
20,500.00
750.00
700.00
1,250.00
20,500.00
750.00
700.00
1,250.00
20,500.00
800.00
700.00
1,300.00
14,098.42 23,200.00
23,200.00 23,300.00
167.70 0.00 0.00 0.00
167.70 0.00 0.00 0.00
277,492.56 283,300.00
283,300.00 288,300.00
51
252
CITY OF LA QUINTA
Department : 1001- City Council
101-1001-60320 Travel & Training
GENERAL FUND EXPENSES
DETAILS AND NOTES
League Annual Conference
League - Legislative Action Days
Mayor's Cup
Council Meeting Expenses
Public Safelty Awards Ceremony
Miscellaneous Events as needed
101-1001-60410
101-1001-60420
Printing
Operating Supplies
52
20,500.00
700.00
1,300.00
2016/17 PROPOSED BUDGET
253
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
Election
Administration
Housing
Administration
City Clerk
Risk
Managment
City Clerk
Records
Management
General
Administration
The City Clerk's Office has five primary functions, all of which provide services and support to the City Council,
City departments, candidates, residents and the press through research and organizational assistance;
document control and dispersion such as all agenda packets, public record requests, contracts, deeds, claims
and subpoenas; and, compliance with State and Municipal law including the Ralph M. Brown Act, the Public
Records Act, and the Political Reform Act. The Clerk's Office is the agent for government transparency by
acting as the conduit between residents and their government through its dissemination of information.
Current Year Accomplishments
Streamlined Municipal Code Titles regarding finance
and business regulations, and modernized policies
for purchasing, claims, grants and surplus goods,
Assumed responsibility for risk management.
Assumed responsibility for housing administration.
Assumed responsibility for Council admin support.
Conducted a mentorship program and
individual/group training in records management,
research techniques and contract processing.
Managed the scanning project resulting in 2,000+
building plans and 45,000+ permits now available
electronically from every desktop.
53
Goals & Objectives for Upcoming Fiscal Year
Reduce redundancy in the remaining Municipal Code
Titles.
Update city insurance schedules for vehicles, fine art
and property.
Perform Election Official duties for the November
2016 general election.
Train Clerk staff in new risk management and
housing responsibilities, and conduct employee
training to ensure proficiency in city procedures and
processes.
Continue the long-term scanning project to move all
city permanent paper records into an accessible,
searchable electronic archive.
254
CITY OF LA QUINTA
GENERAL FUND EXPENSES BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
1005 - City Clerk
Salaries and Benefits
101-1005-50101 Permanent Full Time
101-1005-50102 Salaries - Part Time
101-1005-50110 Commissions & Boards
101-1005-50150 Other Compensation
101-1005-50200 PERS-City Portion
101-1005-50210 PERS-Survivor Benefits
101-1005-50221 Medical Insurance
101-1005-50222 Vision Insurance
101-1005-50223 Dental Insurance
101-1005-50224 Life Insurance
101-1005-50225 Long Term Disability
101-1005-50230 Workers Comp Insurance
101-1005-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-1005-60103
101-1005-60125
Professional Services
Temporary Agency Services
60 - Contract Services Totals:
Maintenance & Operations
101-1005-60320 Travel & Training
101-1005-60330 Mileage Reimbursement
101-1005-60351 Membership Dues
101-1005-60352 Subscriptions & Publications
101-1005-60400 Office Supplies
101-1005-60410 Printing
101-1005-60420 Operating Supplies
101-1005-60450 Advertising
62 - Maintenance & Operations Totals:
Internal Service Charges
101-1005-98110 Information Tech Charges
101-1005-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
1005 - City Clerk Totals:
Schedule 14D
280,094.85
0.00
0.00
0.00
37,482.66
0.00
42,649.05
677.72
4,270.53
377.88
2,950.31
10,824.00
4,059.16
304,000.00
0.00
900.00
1,000.00
48, 600.00
0.00
63,000.00
0.00
0.00
0.00
3,200.00
7,500.00
4,400.00
314, 200.00
0.00
900.00
1,000.00
48, 600.00
0.00
63,000.00
0.00
0.00
0.00
3,200.00
7,500.00
4,400.00
252,400.00
25,700.00
0.00
800.00
51,100.00
100.00
49,400.00
0.00
0.00
0.00
2,500.00
8,700.00
4,100.00
383,386.16 432,600.00
442,800.00 394,800.00
62,368.08 40,200.00
2,539.68 0.00
48,900.00 105,100.00
0.00 0.00
64,907.76 40,200.00
48,900.00 105,100.00
762.34
111.90
778.30
777.26
1,990.58
60.54
1,167.45
1,824.04
3,000.00
400.00
300.00
200.00
2,000.00
100.00
1,000.00
5,000.00
3,000.00
400.00
300.00
200.00
2,000.00
100.00
1,000.00
5,000.00
7,300.00
400.00
1,200.00
100.00
1,000.00
100.00
500.00
2,000.00
7,472.41 12,000.00
12,000.00 12,600.00
39,873.65 30,300.00
8,026.50 8,000.00
30,300.00 23,600.00
8,000.00 6,900.00
47,900.15 38,300.00
38,300.00 30,500.00
503,666.48 523,100.00
542,000.00 543,000.00
54
255
CITY OF LA QUINTA
Department : 1005 - City Clerk
101-1005-50101 Permanent Full Time
100% - City Clerk
100% - Deputy City Clerk
50% - Deputy City Clerk (2)
GENERAL FUND EXPENSES
DETAILS AND NOTES
252,400.00
Decrease in FY 2016/17 due to the reallocation of 50% of one Deputy's time to
the Housing Fund and 50% of another Deputy's time to the Insurance Fund.
101-1005-50102
Salaries - Part Time 25,700.00
100% - Permit Technician Part -Time
Increase in FY 2016/17 due to the transfer of a part-time employee from the
Design and Development division to the City Clerk's budget for the city-wide
scanning project.
101-1005-60103
Professional Services 105,100.00
Municipal Code Text and Online Updates
Empire Imaging Service & Support (LaserFiche)
Scanning Services
For The Record Tech Support (DSS Corp)
DigiCert Electronic Signatures
Riverside County Registrar of Voters
Increase in FY 2016/17 due to election expenses.
101-1005-60320
Travel & Training 7,300.00
League Admin Policy Committee (quarterly)
California City Clerks Assoc Annual Conference & Seminars
International Institute of Municpal Clerks Certifications and Training
Increase in FY 2016/17 due to Training and Cerficiations for New Deputy Clerks.
101-1005-60351
Membership Dues 1,200.00
California City Clerks Association (4 Employees)
National Notary Association, Erorrs and Omission Insurance (4)
National Notary Association - Radeva Commission
International Institute of Municpal Clerks Membership
Increase in FY 2016-17 due to cerficiations for new Deputy Clerks.
101-1005-60352 Subscriptions & Publications
101-1005-60410 Printing
101-1005-60420 Operating Supplies
101-1005-60450 Advertising
55
100.00
100.00
500.00
2,000.00
2016/17 PROPOSED BUDGET
256
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
Community Resources
Human Resources
Community Resources
Public Safety Community Resources
The Community Resources Department aligns public safety, quality of life services, and human resources
divisions to increase efforts on partnerships, community outreach, and service delivery. The divisions are
composed of several functions utilized to provide city services including: Public Safety (Police, Fire,
Code/Animal Compliance, and Emergency Services), Community Resources (quality of life services - recreation,
Wellness Center/Library/Museum, marketing, and information technology), and Human Resources (employee
cost management, organizational development, and compliance). The department is focused on the following
top priorities in enhancing the community: maintaining superior and efficient public safety, enriching
experiences through vibrant community programming, creating next generation events, collaboration with the
community, city wide imaging and marketing, and developing a high performing organization dedicated to
delivering first class services to residents, businesses, and tourists.
Current Year Accomplishments
Established and put the new department into
operation March 2016.
Held 61 events including Farmers Market outreach,
Guided Hikes and Nature Walks, and new gatherings
partnered with Career Builder 19th Hole Block Party,
and a Clinton Foundation "Day of Action."
Completed police services study and update to
continue to increase efficiency.
Increase Wellness Center memberships to 2500 and
growing.
Reorganized City workforce to expand skills including
recruitment of 11 new full time employees,
reclassification of 12 employees to more challenging
positions, and internal promotion of 9 employees for
continued skill growth.
Launched proactive code compliance efforts
Contracted out animal services to the County and
update City code on animals.
57
Goals & Objectives for Upcoming Fiscal Year
Expand the City's recently launched proactive code
compliance efforts.
Work with the Fire Department to balance services
and gain efficiencies.
Renegotiate police services agreement.
Roll out new emergency services platform and
training programs.
Refresh city's municipal and tourism websites.
Refresh La Quinta's brand.
Replace and upgrade the entire city information
technology infrastructure
Initiate cost recovery measures at the Wellness
center
Refine and enhance programming and Wellness
Center, Museum, and Library
Concentrate efforts on succession planning through
training and development of existing staff.
Refocused Human Resources policies and processes
to performance and efficiency in service delivery.
258
CITY OF LA QUINTA
COMMUNITY RESOURCES
SUMMARY OF EXPENSES BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
1004 - Human Resources 348,150.13 330,600.00 347,800.00 421,300.00
Salaries and Benefits 291,470.84 236,100.00 253,300.00 275,400.00
Contract Services 13,402.66 26,000.00 26,000.00 76,000.00
Maintenance & Operations 20,323.50 52,800.00 52,800.00 51,100.00
Internal Service Charges 22,953.13 15,700.00 15,700.00 18,800.00
2001 - Police 14,080,981.68 13,939,600.00 13,950,300.00 14,895,400.00
Contract Services 14,034,263.50 13,895,600.00 13,895,600.00 14,856,300.00
Maintenance & Operations 3,473.17 2,500.00 2,500.00 2,500.00
Utilities 1,752.92 6,500.00 6,500.00 6,500.00
Capital Expenses 881.52 0.00 10,700.00 0.00
Internal Service Charges 40,610.57 35,000.00 35,000.00 30,100.00
2002 - Fire 5,103,896.09 6,208,700.00 6,208,700.00 6,531,300.00
Contract Services 4,996,931.46 6,008,500.00 6,008,500.00 6,340,900.00
Maintenance & Operations 54,160.86 82,900.00 82,900.00 69,100.00
Utilities 33,562.60 53,500.00 53,500.00 54,800.00
Capital Expenses 6,509.00 14,500.00 14,500.00 14,500.00
Internal Service Charges 12,732.17 49,300.00 49,300.00 52,000.00
3001 - Community Resources Administration 993,970.73 906,100.00 936,600.00 862,200.00
Salaries and Benefits 450,878.62 397,200.00 408,400.00 464,400.00
Contract Services 54,566.26 62,000.00 62,000.00 60,000.00
Maintenance & Operations 312,385.35 282,800.00 302,100.00 262,800.00
Capital Expenses 130,192.69 127,500.00 127,500.00 0.00
Internal Service Charges 51,120.11 36,600.00 36,600.00 75,000.00
Credits (5,172.30) 0.00 0.00 0.00
3002 - Wellness Center Operations 345,214.42 460,700.00 468,600.00 612,600.00
Salaries and Benefits 200,439.07 296,900.00 304,800.00 440,400.00
Contract Services 53,882.32 67,500.00 67,500.00 87,300.00
Maintenance & Operations 31,100.59 34,100.00 34,100.00 44,900.00
Utilities 18,648.03 29,500.00 29,500.00 0.00
Internal Service Charges 43,190.19 32,700.00 32,700.00 40,000.00
Credits (2,045.78) 0.00 0.00 0.00
3003 - Recreation Programs & Special Events 200,789.22 225,300.00 233,200.00 134,200.00
Salaries and Benefits 136,556.38 154,900.00 162,800.00 62,000.00
Contract Services 34,946.25 30,000.00 30,000.00 0.00
Maintenance & Operations 17,807.03 31,000.00 31,000.00 39,200.00
Internal Service Charges 11,479.56 9,400.00 9,400.00 33,000.00
3007 - Marketing & Community Relations 607,471.79 663,500.00 723,000.00 828,100.00
Salaries and Benefits 48,669.83 50,700.00 91,300.00 198,700.00
Contract Services 215,600.21 194,500.00 194,500.00 212,500.00
Maintenance & Operations 337,464.97 413,600.00 432,500.00 400,400.00
Internal Service Charges 5,736.78 4,700.00 4,700.00 16,500.00
6004 - Code Compliance/Animal Control 764,964.82 965,900.00 974,300.00 1,001,500.00
Salaries and Benefits 491,493.81 570,300.00 578,700.00 588,600.00
Contract Services 30,921.11 154,000.00 154,000.00 290,000.00
Maintenance & Operations 103,793.41 133,100.00 133,100.00 15,000.00
Internal Service Charges 138,756.49 108,500.00 108,500.00 107,900.00
6005 - Emergency Services 86,281.33 0.00 0.00 0.00
Salaries and Benefits 13,704.07 0.00 0.00 0.00
Contract Services 15,784.76 0.00 0.00 0.00
Maintenance & Operations 9,979.04 0.00 0.00 0.00
Utilities 14,047.42 0.00 0.00 0.00
Capital Expenses 4,026.89 0.00 0.00 0.00
Internal Service Charges 28,739.15 0.00 0.00 0.00
COMMUNITY RESOURCES TOTAL 22,531,720.21 23,700,400.00 23,842,500.00 25,286,600.00
Schedule 14E
58
259
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6005 - Emergency Services
Salaries and Benefits
101-6005-50101 Permanent Full Time
101-6005-50200 PERS-City Portion
101-6005-50221 Medical Insurance
101-6005-50222 Vision Insurance
101-6005-50223 Dental Insurance
101-6005-50224 Life Insurance
101-6005-50225 Long Term Disability
101-6005-50230 Workers Comp Insurance
101-6005-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-6005-60107 Instructors
60 - Contract Services Totals:
9,268.32
1,409.78
2,128.10
39.81
212.08
10.24
95.48
405.96
134.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13,704.07 0.00 0.00 0.00
15,784.76 0.00 0.00 0.00
15,784.76 0.00 0.00 0.00
Maintenance & Operations
101-6005-60320 Travel & Training 565.03 0.00 0.00 0.00
101-6005-60351 Membership Dues 100.00 0.00 0.00 0.00
101-6005-60406 Disaster Prep Supplies 8,037.62 0.00 0.00 0.00
101-6005-60410 Printing 60.54 0.00 0.00 0.00
101-6005-60671 Repair & Maintenance - EOC 1,215.85 0.00 0.00 0.00
Utilities
101-6005-61300
101-6005-61304
Capital Expenses
101-6005-80101
62 - Maintenance & Operations Totals: 9,979.04 0.00 0.00 0.00
Utilities -Telephone
Mobile/Cell Phones
66 - Utilities Totals:
Machinery & Equipment
68 - Capital Expenses Totals:
Internal Service Charges
101-6005-98110 Information Tech Charges
101-6005-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
12,361.01
0.00
1,686.41 0.00
0.00 0.00
0.00 0.00
14,047.42 0.00 0.00 0.00
4,026.89 0.00
0.00 0.00
4,026.89 0.00
0.00 0.00
9,658.56 0.00
19,080.59
0.00
0.00 0.00
0.00 0.00
28,739.15
0.00 0.00 0.00
6005 - Emergency Services Totals: 86,281.33
0.00 0.00 0.00
NOTE: Emergency Services expenses are budgeted in the Fire division (101-2002).
Schedule 14F
59
260
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
1004 - Human Resources
Salaries and Benefits
101-1004-50101 Permanent Full Time
101-1004-50109 Vacation & Sick Leave Buy Back
101-1004-50150 Other Compensation
101-1004-50200 PERS-City Portion
101-1004-50210 PERS-Survivor Benefits
101-1004-50221 Medical Insurance
101-1004-50222 Vision Insurance
101-1004-50223 Dental Insurance
101-1004-50224 Life Insurance
101-1004-50225 Long Term Disability
101-1004-50230 Workers Comp Insurance
101-1004-50240 Social Security -Medicare
101-1004-50243 Employer Share/Retired Medical
101-1004-50244 State Unemployment Insurance
50 - Salaries and Benefits Totals:
Contract Services
101-1004-60103 Professional Services
101-1004-60104 Consultants
60 - Contract Services Totals:
Maintenance & Operations
101-1004-51701 Standzd. Recruitment Tests
101-1004-60320 Travel & Training
101-1004-60321 Training & Education
101-1004-60322 Training & Education/MOU
101-1004-60330 Mileage Reimbursement
101-1004-60340 Employee Recognition Awards
101-1004-60351 Membership Dues
101-1004-60352 Subscriptions & Publications
101-1004-60400 Office Supplies
101-1004-60410 Printing
101-1004-60420 Operating Supplies
101-1004-60450 Advertising
62 - Maintenance & Operations Totals:
Internal Service Charges
101-1004-98110
101-1004-98140
Schedule 14F
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
1004 - Human Resources Totals:
114,676.78
97,103.44
0.00
18,450.87
0.00
15,039.23
179.47
1,474.74
71.20
1,230.51
2,706.00
1,891.60
16,412.00
22,235.00
150,600.00
0.00
500.00
28,100.00
0.00
25,200.00
0.00
0.00
0.00
1,500.00
3,000.00
2,200.00
0.00
25,000.00
167,800.00
0.00
500.00
28,100.00
0.00
25,200.00
0.00
0.00
0.00
1,500.00
3,000.00
2,200.00
0.00
25,000.00
183,100.00
0.00
500.00
23,600.00
100.00
32,900.00
0.00
0.00
0.00
1,800.00
5,700.00
2,700.00
0.00
25,000.00
291,470.84 236,100.00
253,300.00 275,400.00
4,807.50 4,000.00
8,595.16 22,000.00
4,000.00 54,000.00
22,000.00 22,000.00
13,402.66 26,000.00
26,000.00 76,000.00
5,500.00
974.65
2,176.39
3,211.36
51.00
5,642.67
809.00
644.14
91.35
0.00
69.94
1,153.00
5,500.00
2,000.00
9,700.00
17, 200.00
300.00
7,000.00
600.00
400.00
1,500.00
1,600.00
1,000.00
6,000.00
5,500.00
2,000.00
9,700.00
17, 200.00
300.00
7,000.00
600.00
400.00
1,500.00
1,600.00
1,000.00
6,000.00
0.00
11,600.00
0.00
17, 200.00
200.00
7,000.00
4,900.00
300.00
1,300.00
1,600.00
1,000.00
6,000.00
20,323.50 52,800.00
52,800.00 51,100.00
19, 317.13 12,100.00
3,636.00 3,600.00
12,100.00 15,700.00
3,600.00 3,100.00
22,953.13 15,700.00
15,700.00 18,800.00
348,150.13 330,600.00
347,800.00 421,300.00
60
261
CITY OF LA QUINTA
Department : 1004 - Human Resources
101-1004-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Human Resources Coordinator
100% - Human Resources/Risk Manager
183,100.00
FY 2016/17 Increase due to the reallocation of employees in FY 2015/16 after
reorganization.
101-1004-60103
Professional Services 54,000.00
Professional Staff Development
FY 2016/17 Increase due to contracts being reallocated from City Manager's
division to Human Resources.
101-1004-60104
Consultants 22,000.00
Fitness Reimbursements
EAP - Wellness Works
IRC - Background checks
TASC - Admin fee
CaIPERS - Monthly Medical Prem -Admin fees
101-1004-60320
Travel & Training 11,600.00
Interview Panel Costs
DMV Class B Physicals
Meetings and Customer Service Training
Increase in FY 2016/17 due to combining Travel & Training budget with the
Training & Education budget.
101-1004-60340
101-1004-60351
Employee Recognition Awards
Membership Dues
7,000.00
4,900.00
Society of HR Management (SHRM)
Professionals in HR Association (PIHRA)
International Public Management Association for HR (IPMA-HR)
World at Work (WOW)
CV Employment Relations Consortium
101-1004-60352
Subscriptions & Publications 300.00
Labor Law Compliance Posters
101-1004-60410
Printing 1,600.00
Personnel Forms
On -Boarding for New Employees
Miscellaneous
101-1004-60420
101-1004-60450
Operating Supplies
Advertising
61
1,000.00
6,000.00
2016/17 PROPOSED BUDGET
262
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
2001- Police
Contract Services
101-2001-36200
101-2001-36280
101-2001-36310
101-2001-60109
101-2001-60161
101-2001-60162
101-2001-60163
101-2001-60164
101-2001-60165
101-2001-60166
101-2001-60167
101-2001-60168
101-2001-60169
101-2001-60170
101-2001-60171
101-2001-60172
101-2001-60173
101-2001-60174
101-2001-60175
101-2001-60176
101-2001-60177
101-2001-60178
101-2001-60179
101-2001-60180
101-2001-60193
Motor Offcr/Grant Funded
Booking Fees
Blood/Alcohol Testing
LQ Police Volunteers
Sheriff - Patrol
Patrol Deputy Overtime
Target Team
Community Services Officer
Special Enforcement/Humana
Gang Task Force
Narcotics Task Force
School Officer
Motor Officer
Dedicated Sargeant
Dedicated Lieutenant
Sheriff - Mileage
Booking Fees
Blood/Alcohol Testing
Special Enforcement Funds
Sheriff - Other
OTS Grant
COPS Robbery Prevention
COPS Burglary/Theft Prevention
Justice Assistance Grant
Sexual Assault Exam Fees
60 - Contract Services Totals:
Maintenance & Operations
101-2001-51401 LQ Police Volunteers
101-2001-60420 Operating Supplies
62 - Maintenance & Operations Totals:
Utilities
101-2001-61101
101-2001-61300
Utilities - Electricity
Utilities - Telephone
66 - Utilities Totals:
Capital Expenses
101-2001-71031 Vehicles
68 - Capital Expenses Totals:
Internal Service Charges
101-2001-98110
101-2001-98140
Schedule 14F
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
38,353.42
24,271.74
19,857.00
7,793.85
8,011,659.79
264,703.54
1,711,814.14
571,636.22
73,502.95
145,074.30
143,891.44
194,814.04
1,021,693.20
397,468.07
229,581.10
458,909.15
0.00
0.00
218,939.94
405,345.92
2,689.72
15,122.15
64,762.82
7,978.00
4,401.00
0.00
19, 600.00
21,400.00
10,000.00
8,139,400.00
222,800.00
1,797,300.00
574,500.00
0.00
150,300.00
150,300.00
195,900.00
1,080,600.00
430,600.00
258,700.00
407, 700.00
0.00
0.00
90,000.00
335,700.00
0.00
0.00
0.00
0.00
10,800.00
0.00
19, 600.00
21,400.00
10,000.00
8,139,400.00
222,800.00
1,797,300.00
574,500.00
0.00
150,300.00
150,300.00
195,900.00
1,080,600.00
430,600.00
258,700.00
407, 700.00
0.00
0.00
90,000.00
335,700.00
0.00
0.00
0.00
0.00
10,800.00
0.00
0.00
0.00
10,000.00
8,597,000.00
250,000.00
2,203,000.00
653,000.00
0.00
163,600.00
163, 600.00
0.00
1,202,000.00
444,000.00
263,000.00
430,000.00
24,000.00
21,400.00
90,000.00
335,700.00
0.00
0.00
0.00
0.00
6,000.00
14, 034, 263.50 13, 895, 600.00 13, 895, 600.00 14, 856, 300.00
162.18
3,310.99
0.00
2,500.00
0.00
2,500.00
0.00
2,500.00
3,473.17
2,500.00
2,500.00
2,500.00
61.83
1,691.09
0.00
6,500.00
0.00
6,500.00
0.00
6,500.00
1,752.92
6,500.00
6,500.00
6,500.00
881.52
0.00
10,700.00
0.00
881.52
0.00
10,700.00
0.00
1,620.49
38,990.08
0.00
35,000.00
0.00
35,000.00
0.00
30,100.00
40,610.57
35,000.00
35,000.00
30,100.00
2001 - Police Totals: 14,080,981.68
13,939,600.00
13,950, 300.00 14,895,400.00
63
264
CITY OF LA QUINTA
Department : 2001- Police
101-2001-60161
GENERAL FUND EXPENSES
DETAILS AND NOTES
Sheriff - Patrol 8,597,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60162 Patrol Deputy Overtime 250,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60163 Target Team 2,203,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60164 Community Services Officer 653,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60166 Gang Task Force 163,600.00
5.5% estimated increase in FY 2016/17.
101-2001-60167 Narcotics Task Force 163,600.00
5.5% estimated increase in FY 2016/17.
101-2001-60169 Motor Officer 1,202,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60170 Dedicated Sargeant 444,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60171 Dedicated Lieutenant 263,000.00
5.5% estimated increase in FY 2016/17.
101-2001-60172 Sheriff - Mileage 430,000.00
Incrased based on last two years of expenses.
101-2001-60173 Booking Fees 24,000.00
Increase based on last two years of expenses.
101-2001-60174
101-2001-60193
Blood/Alcohol Testing
Sexual Assault Exam Fees
Decrease based on last two years of expenses.
101-2001-60420
21,400.00
6,000.00
Operating Supplies 2,500.00
64
2016/17 PROPOSED BUDGET
265
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
2002 - Fire
Contract Service
101-2002-60103
101-2002-60107
101-2002-60110
101-2002-60112
101-2002-60116
101-2002-60123
101-2002-60139
101-2002-60140
101-2002-60525
Maintenance &
101-2002-60320
101-2002-60351
101-2002-60406
101-2002-60410
101-2002-60443
101-2002-60447
101-2002-60451
101-2002-60545
101-2002-60666
101-2002-60670
101-2002-60671
Utilities
101-2002-61100
101-2002-61101
101-2002-61200
101-2002-61300
101-2002-61304
s
Professional Services 750.00
Instructors 0.00
Volunteers - Fire 541.79
Landscape Contract 0.00
Pest Control 2,055.60
Security & Alarm 5,218.17
Fire Service Costs 4,815,285.17
MOU - Indio Ladder Truck 173,080.73
Humana Classic 0.00
5,000.00
1,500.00
1,000.00
14, 600.00
3,000.00
5,000.00
5,679,500.00
188,900.00
110,000.00
5,000.00
1,500.00
1,000.00
14, 600.00
3,000.00
5,000.00
5,679,500.00
188,900.00
110,000.00
2,000.00
2,000.00
1,000.00
14, 600.00
3,000.00
5,300.00
6,000,000.00
203,000.00
110,000.00
60 - Contract Services Totals: 4,996,931.46
Operations
Travel & Training
Membership Dues
Disaster Prep Supplies
Printing
Property
Earthquake/Flood
Pollution Insurance
Small Tools & Equipment
Fitness Equipment Maintenance
Fire Station
Repair & Maintenance - EOC
62 - Maintenance & Operations Totals:
Utilities - Gas
Utilities - Electricity
Utilities - Water
Utilities -Telephone
Mobile/Cell Phones
66 - Utilities Totals:
Capital Expenses
101-2002-80101 Machinery & Equipment
68 - Capital Expenses Totals:
Internal Service Charges
101-2002-91843
101-2002-91844
101-2002-98110
101-2002-98140
Schedule 14F
Property & Crime Insurance
Earthquake Insurance
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
6,008,500.00
6,008,500.00
6,340,900.00
0.00
0.00
0.00
0.00
2,378.02
10,941.26
1,520.76
0.00
5,000.00
34,320.82
0.00
6,000.00
300.00
7,000.00
500.00
2,600.00
11,400.00
0.00
2,500.00
0.00
42,600.00
10,000.00
6,000.00
300.00
7,000.00
500.00
2,600.00
11,400.00
0.00
2,500.00
0.00
42,600.00
10,000.00
6,000.00
300.00
7,200.00
500.00
0.00
0.00
0.00
2,500.00
0.00
42,600.00
10,000.00
54,160.86
82,900.00
82,900.00
69,100.00
1,697.26
18,534.44
13,330.90
0.00
0.00
2,000.00
22,000.00
12, 500.00
15,000.00
2,000.00
2,000.00
22,000.00
12,500.00
15,000.00
2,000.00
2,000.00
22,000.00
13,800.00
15,000.00
2,000.00
33,562.60
53,500.00
53,500.00
54,800.00
6,509.00
14, 500.00
14, 500.00
14, 500.00
6,509.00
14,500.00
14,500.00
14,500.00
0.00
0.00
0.00
12,732.17
2,900.00
11,400.00
9,500.00
25,500.00
2,900.00
11,400.00
9,500.00
25,500.00
2,900.00
11,400.00
15,700.00
22,000.00
12,732.17
49,300.00
49,300.00 52,000.00
2002 - Fire Totals: 5,103,896.09
6,208,700.00
6,208,700.00 6,531,300.00
65
266
CITY OF LA QUINTA GENERAL FUND EXPENSES
DETAILS AND NOTES
Department : 2002 - Fire
101-2002-60103 Professional Services 2,000.00
Fire Abatement
101-2002-60107 Instructors
101-2002-60116 Pest Control
101-2002-60139 Fire Service Costs
2,000.00
3,000.00
6,000,000.00
Captain
Medic Engineers
Engineers
Fire Fighter II - Medics
Fire Fighter II
Fire Safety Specialist
Overhead/Administration & Direct Operating Expenses
Medic Unit Operating Costs
Fires Fnaina Ranlaramant Chat -'e
101-2002-60320 Travel & Training
101-2002-60351 Membership Dues
101-2002-60410 Printing
66
6,000.00
300.00
500.00
2016/17 PROPOSED BUDGET
267
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3001- Community Resources Administration
Salaries and Benefits
101-3001-50101 Permanent Full Time
101-3001-50110 Commissions & Boards
101-3001-50150 Other Compensation
101-3001-50200 PERS-City Portion
101-3001-50210 PERS-Survivor Benefits
101-3001-50215 Other Fringe Benefits
101-3001-50221 Medical Insurance
101-3001-50222 Vision Insurance
101-3001-50223 Dental Insurance
101-3001-50224 Life Insurance
101-3001-50225 Long Term Disability
101-3001-50230 Workers Comp Insurance
101-3001-50240 Social Security -Medicare
101-3001-50241 Social Security -FICA
50 - Salaries and Benefits Totals:
Contract Services
101-3001-53040
101-3001-60135
101-3001-60137
Subscriptions & Publications
Boys & Girls Club
Community Special Events
60 - Contract Services Totals:
Maintenance & Operations
101-3001-60134
101-3001-60136
101-3001-60157
101-3001-60184
101-3001-60320
101-3001-60330
101-3001-60351
101-3001-60400
101-3001-60420
101-3001-60510
101-3001-60511
101-3001-60524
101-3001-60527
101-3001-60529
101-3001-60531
101-3001-60532
101-3001-60553
Capital Expenses
101-3001-80021
Promotional
Health Department
Rent Expense
Fritz Burns Park
Travel & Training
Mileage Reimbursement
Membership Dues
Office Supplies
Operating Supplies
Contingency
Contingency/LQ Arts Foundation
Humana Healthy Events
2-1-1 Hotline
LQ Historical Museum
Homeless Bus Passes
CV Rescue Mission
Tree Lighting Ceremony
62 - Maintenance & Operations Totals:
Special Projects
Internal Service Charges
101-3001-98110
101-3001-98140
Credits
101-3001-91110
101-3001-91120
324,997.24
1,470.00
0.00
50,593.66
0.00
3,975.00
48,117.68
681.56
3,309.08
350.56
2,930.32
9,471.00
4,891.38
91.14
277,300.00
4,500.00
1,200.00
51,800.00
0.00
4,900.00
45,700.00
0.00
0.00
0.00
2,400.00
5,400.00
4,000.00
0.00
288,500.00
4,500.00
1,200.00
51,800.00
0.00
4,900.00
45, 700.00
0.00
0.00
0.00
2,400.00
5,400.00
4,000.00
0.00
344, 600.00
3,600.00
800.00
30,400.00
100.00
0.00
65,800.00
0.00
0.00
0.00
3,300.00
10,800.00
5,000.00
0.00
450,878.62
397,200.00
408,400.00
464,400.00
0.00
46,065.00
8,501.26
2,000.00
60,000.00
0.00
2,000.00
60,000.00
0.00
0.00
60,000.00
0.00
54,566.26
62,000.00
62,000.00
60,000.00
6,307.60
425.00
3,220.00
30,635.83
1,951.63
42.96
1,564.00
3,092.79
695.50
40,045.00
103,130.00
15,274.62
1,500.92
0.00
2,500.00
100,000.00
1,999.50
12,000.00
900.00
9,800.00
31,000.00
3,000.00
500.00
2,300.00
3,000.00
1,500.00
60,000.00
103,100.00
0.00
2,100.00
1,100.00
2,500.00
50,000.00
0.00
8,000.00
900.00
13,100.00
31,000.00
3,000.00
500.00
2,300.00
3,000.00
1,500.00
80,000.00
103,100.00
0.00
2,100.00
1,100.00
2,500.00
50,000.00
0.00
0.00
0.00
9,800.00
0.00
7,500.00
0.00
2,400.00
3,000.00
800.00
80,000.00
103,100.00
0.00
2,100.00
1,100.00
3,000.00
50,000.00
0.00
312,385.35
282,800.00
302,100.00
262,800.00
130,192.69
127,500.00
127,500.00
0.00
68 - Capital Expenses Totals: 130,192.69
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Personnel
Service & Supply
70 - Credits Totals:
127,500.00
127,500.00
0.00
35,831.94
15,288.17
22,000.00
14, 600.00
22,000.00
14, 600.00
62,400.00
12, 600.00
51,120.11
36,600.00
36,600.00
75,000.00
(4,278.72)
(893.58)
0.00
0.00
0.00
0.00
0.00
0.00
(5,172.30)
0.00
0.00
0.00
3001- Community Resources Administration Totals: 993,970.73
Schedule 14F
906,100.00
936,600.00 862,200.00
67
268
CITY OF LA QUINTA
GENERAL FUND EXPENSES
DETAILS AND NOTES
Department : 3001- Community Resources Administration
101-3001-50101 Permanent Full Time
100% - Community Resources Director
100% - Public Safety Manager
100% - Administrative Technician
50% - Community Resources Manager
50% - Management Assistant
101-3001-60320
344,600.00
Travel & Training 7,500.00
CA Parks and Recreation Society
Content Marketing
Local and Regional Training
101-3001-60351 Membership Dues
CA Association of Parks & Recreation Commisson
California Parks & Recreation Association (CPRS)
National Parks & Recreation Association (NPRA)
101-3001-60420 Operating Supplies
68
2,400.00
2016/17 PROPOSED BUDGET
Amount
200.00
1,500.00
700.00
269
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3002 - Wellness Center Operations
Salaries and Benefits
101-3002-50101 Permanent Full Time
101-3002-50102 Salaries - Part Time
101-3002-50150 Other Compensation
101-3002-50200 PERS-City Portion
101-3002-50210 PERS-Survivor Benefits
101-3002-50221 Medical Insurance
101-3002-50222 Vision Insurance
101-3002-50223 Dental Insurance
101-3002-50224 Life Insurance
101-3002-50225 Long Term Disability
101-3002-50230 Workers Comp Insurance
101-3002-50240 Social Security -Medicare
101-3002-50241 Social Security -FICA
50 - Salaries and Benefits Totals:
Contract Services
101-3002-60103
101-3002-60107
101-3002-60108
101-3002-60115
101-3002-60116
101-3002-60123
101-3002-60125
Professional Services
Instructors
Technical
Janitorial
Pest Control
Security & Alarm
Temporary Agency Services
60 - Contract Services Totals:
Maintenance & Operations
101-3002-60330 Mileage Reimbursement
101-3002-60351 Membership Dues
101-3002-60352
101-3002-60400
101-3002-60410
101-3002-60420
101-3002-60432
101-3002-60667
101-3002-60691
101-3002-60692
Utilities
101-3002-61100
101-3002-61101
101-3002-61200
Subscriptions & Publications
Office Supplies
Printing
Operating Supplies
Small Tools/Equipment
HVAC
Repair & Maintenance
Maint.-Fire Extinguishers
62 - Maintenance & Operations Totals:
Utilities - Gas
Utilities - Electricity
Water - Inside
66 - Utilities Totals:
Internal Service Charges
101-3002-98110
101-3002-98140
Credits
101-3002-91110
101-3002-91120
Schedule 14F
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Personnel
Service & Supply
70 - Credits Totals:
120,674.85
22,254.51
0.00
18,493.93
0.00
22,294.60
445.60
1,968.43
137.36
1,256.46
9,471.00
2,062.54
1,379.79
165,400.00
42,000.00
1,000.00
25,400.00
0.00
47, 200.00
0.00
0.00
0.00
1,800.00
8,500.00
3,000.00
2,600.00
173, 300.00
42,000.00
1,000.00
25,400.00
0.00
47, 200.00
0.00
0.00
0.00
1,800.00
8,500.00
3,000.00
2,600.00
219,000.00
98,000.00
1,500.00
35,700.00
100.00
65,800.00
0.00
0.00
0.00
2,400.00
7,200.00
10, 700.00
0.00
200,439.07
296,900.00
304,800.00
440,400.00
0.00
19,977.55
2,500.00
17,365.94
891.00
5,811.31
7,336.52
4,300.00
21,000.00
3,000.00
32,000.00
1,200.00
6,000.00
0.00
4,300.00
21,000.00
3,000.00
32,000.00
1,200.00
6,000.00
0.00
4,300.00
80,000.00
3,000.00
0.00
0.00
0.00
0.00
53,882.32
67,500.00
67,500.00
87,300.00
0.00
868.03
129.45
1,704.20
121.09
15,726.70
2,335.08
816.29
8,571.65
828.10
200.00
1,100.00
500.00
2,000.00
300.00
18,000.00
5,600.00
3,000.00
3,000.00
400.00
200.00
1,100.00
500.00
2,000.00
300.00
18,000.00
5,600.00
3,000.00
3,000.00
400.00
0.00
7,400.00
500.00
2,000.00
0.00
34,000.00
1,000.00
0.00
0.00
0.00
31,100.59
34,100.00
34,100.00
44,900.00
805.86
15,483.71
2,358.46
1,500.00
24,000.00
4,000.00
1,500.00
24,000.00
4,000.00
0.00
0.00
0.00
18,648.03
29,500.00
29,500.00
0.00
28,969.69
14,220.50
22,700.00
10,000.00
22,700.00
10,000.00
31,400.00
8,600.00
43,190.19
32,700.00
32,700.00
40,000.00
(1,690.03)
(355.75)
0.00
0.00
0.00
0.00
0.00
0.00
(2,045.78)
0.00
0.00
0.00
3002 - Wellness Center Operations Totals: 345,214.42
460,700.00
468,600.00 612,600.00
70
271
CITY OF LA QUINTA
Department : 3002 - Wellness Center Operations
101-3002-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Community Programs & Wellness Supervisor
100% - Community Resources Coordinator (2)
100% - Office Assistant
101-3002-50102
219,000.00
Salaries - Part Time 98,000.00
Recreational Leader (12)
101-3002-60103
101-3002-60107
Professional Services
Instructors
Budget is for instructors at the Wellness Center.
4,300.00
80,000.00
Increase in FY 2016/17 due to budgeting for a full year of operations and
decrease in Recreation Programs & Special Events (101-3003).
101-3002-60108
101-3002-60351
Technical
Membership Dues
101-3002-60352
101-3002-60420
3,000.00
7,400.00
2016/17 PROPOSED BUDGET
Amount
Motion Picture Licensing Corp 500.00
National Council on Aging 100.00
TechnoGym Apps 6,800.00
Subscriptions & Publications 500.00
Amount
Desert Sun Newspaper 300.00
Wellness Publications 200.00
Operating Supplies 34,000.00
Amount
Fitness Center Supplies 16,000.00
General Supplies 2,000.00
Health Fair 2,000.00
Luncheons 14,000.00
71
272
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
3003 - Recreation Programs & Special Events
Salaries and Benefits
101-3003-50101 Permanent Full Time
101-3003-50102 Salaries - Part Time
101-3003-50150 Other Compensation
101-3003-50200 PERS-City Portion
101-3003-50221 Medical Insurance
101-3003-50222 Vision Insurance
101-3003-50223 Dental Insurance
101-3003-50224 Life Insurance
101-3003-50225 Long Term Disability
101-3003-50230 Workers Comp Insurance
101-3003-50240 Social Security -Medicare
101-3003-50241 Social Security -FICA
50 - Salaries and Benefits Totals:
55,315.57
44,018.03
0.00
8,464.47
9,767.05
280.02
1,066.38
88.41
838.79
12,177.96
1,810.46
2,729.24
60, 600.00
51,800.00
500.00
11, 300.00
15, 700.00
0.00
0.00
0.00
700.00
9,400.00
1,700.00
3,200.00
68, 500.00
51,800.00
500.00
11, 300.00
15, 700.00
0.00
0.00
0.00
700.00
9,400.00
1,700.00
3,200.00
0.00
53,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,900.00
4,100.00
0.00
136, 556.38 154,900.00
162,800.00 62,000.00
Contract Services
101-3003-60107 Instructors 34,946.25 30,000.00 30,000.00 0.00
Maintenance & Operations
101-3003-60122
101-3003-60149
101-3003-60157
101-3003-60420
60 - Contract Services Totals: 34,946.25 30,000.00 30,000.00 0.00
Credit Card Fees 3,544.37 2,000.00 2,000.00 5,200.00
Special Events 6,401.09 17,500.00 17,500.00 20,000.00
Rental Expense 0.00 0.00 0.00 2,500.00
Operating Supplies 7,861.57 11,500.00 11,500.00 11,500.00
62 - Maintenance & Operations Totals: 17,807.03 31,000.00 31,000.00 39,200.00
Internal Service Charges
101-3003-98110 Information Tech Charges
101-3003-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
3003 - Recreation Programs & Special Events Totals:
Schedule 14F
9,658.56 7,600.00
1,821.00 1,800.00
7,600.00 31,400.00
1,800.00 1,600.00
11,479.56 9,400.00
9,400.00 33,000.00
200,789.22 225,300.00
233, 200.00 134, 200.00
73
274
CITY OF LA QUINTA
GENERAL FUND EXPENSES
DETAILS AND NOTES
Department : 3003 - Recreation Programs & Special Events
101-3003-50102 Salaries - Part Time
Senior Recreational Leaders (3)
101-3003-60149
53,000.00
Special Events 20,000.00
Community Picnic
Egg Hunt
Golf Tour and Banquet
Outdoor Movies
Tree Lighting
Veteran's Day
YMCA Partner Events
101-3003-60420
Operating Supplies 11,500.00
Athletic Programs
Event Supplies and Equipment
Staff Supplies
74
2016/17 PROPOSED BUDGET
Amount
5,000.00
1,500.00
2,500.00
3,000.00
4,500.00
1,000.00
2,500.00
Amount
4,500.00
5,000.00
2,000.00
275
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3007 - Marketing & Community Relations
Salaries and Benefits
101-3007-50101 Permanent Full Time
101-3007-50150 Other Compensation
101-3007-50200 PERS-City Portion
101-3007-50210 PERS-Survivor Benefits
101-3007-50221 Medical Insurance
101-3007-50222 Vision Insurance
101-3007-50223 Dental Insurance
101-3007-50224 Life Insurance
101-3007-50225 Long Term Disability
101-3007-50230 Workers Comp Insurance
101-3007-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-3007-53040
101-3007-60151
101-3007-60152
33,620.00
0.00
5,118.38
0.00
8,200.00
18.87
146.52
7.24
83.18
1,353.00
122.64
34,400.00
200.00
6,400.00
0.00
7,900.00
0.00
0.00
0.00
400.00
900.00
500.00
75,000.00
200.00
6,400.00
0.00
7,900.00
0.00
0.00
0.00
400.00
900.00
500.00
141,000.00
300.00
16, 300.00
100.00
32,900.00
0.00
0.00
0.00
1,600.00
4,400.00
2,100.00
48,669.83
50,700.00
91,300.00
198,700.00
Subscriptions & Publications 50.00
PSDRCVB 203,050.21
Jacqueline Cochran Regional Airport 12,500.00
0.00
182,000.00
12,500.00
0.00
182,000.00
12, 500.00
0.00
200,000.00
12,500.00
60 - Contract Services Totals: 215,600.21
Maintenance & Operations
101-3007-60320 Travel & Training
101-3007-60351 Membership Dues
101-3007-60352
101-3007-60410
101-3007-60420
101-3007-60450
101-3007-60461
101-3007-60462
Subscriptions & Publications
Printing
Operating Supplies
Advertising
Marketing & Tourism Promotions
Media
62 - Maintenance & Operations Totals:
Internal Service Charges
101-3007-98110
101-3007-98140
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
194,500.00
194,500.00
212,500.00
2,376.96
10,000.00
0.00
19,810.54
77.59
5,333.45
290,116.43
9,750.00
2,000.00
300.00
700.00
0.00
100.00
5,500.00
395,000.00
10,000.00
2,000.00
300.00
700.00
0.00
100.00
5,500.00
413,900.00
10,000.00
0.00
10,300.00
0.00
0.00
100.00
18, 500.00
371,500.00
0.00
337,464.97
413,600.00
432,500.00
400,400.00
4,826.28
910.50
3,800.00
900.00
3,800.00
900.00
15, 700.00
800.00
5,736.78
4,700.00
4,700.00
16,500.00
3007 - Marketing & Community Relations Totals: 607,471.79
Schedule 14F
663,500.00
723,000.00 828,100.00
76
277
CITY OF LA QUINTA
Department : 3007 - Marketing & Community Relations
101-3007-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Marketing & Events Supervisor
50% - Community Resources Manager
50% - Management Assistant
141,000.00
FY 2016/17 Increase due to the reallocation of employees in FY 2015/16 after
reorganization.
101-3007-60351
Membership Dues 10,300.00
Other Professional Associations
Regional Economic Development Agency
Increase in FY 2016/17 due to transfer of budget from City Manager's office
(101-1002).
101-3007-60420
101-3007-60450
Operating Supplies
Advertising
101-3007-60461
100.00
18,500.00
2016/17 PROPOSED BUDGET
Amount
300.00
10,000.00
Amount
Date Festival 5,000.00
La Qunita High School Poster 500.00
Old Town Block Parties (4 times per year) 10,000.00
Restaurant Week 3,000.00
Marketing & Tourism Promotions 371,500.00
Amount
Graphic Design 10,000.00
La Quinta Gem Ads 38,000.00
Marketing Contracts 266,000.00
Music Licensing 2,000.00
Palm Springs Life Vision 3,500.00
Photography 11,000.00
Tourism Events/State of the City 30,000.00
Video/Commercials 11,000.00
Increase in FY 2016/17 due to movement of expenses from Media (60462) to
Marketing (60461).
77
278
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
6004 - Code Compliance/Animal Control
Salaries and Benefits
101-6004-50101 Permanent Full Time
101-6004-50105 Salaries - Overtime
101-6004-50200 PERS-City Portion
101-6004-50210 PERS-Survivor Benefits
101-6004-50221 Medical Insurance
101-6004-50222 Vision Insurance
101-6004-50223 Dental Insurance
101-6004-50224 Life Insurance
101-6004-50225 Long Term Disability
101-6004-50230 Workers Comp Insurance
101-6004-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-6004-31190
101-6004-33253
101-6004-60108
101-6004-60111
101-6004-60119
101-6004-60120
101-6004-60189
101-6004-60194
101-6004-60197
Admin Citation Services
Veterinary Service
Technical
Administrative Citation Services
Vehicle Abatement
Lot Cleaning
Technical
Veterinary Service
Animal Shelter Contract Service
60 - Contract Services Totals:
Maintenance & Operations
101-6004-51040
101-6004-51070
101-6004-60121
101-6004-60320
101-6004-60351
101-6004-60410
101-6004-60425
101-6004-60551
101-6004-60690
Rabies Booster/Health Center
Animal Shelter
Low -Income Housing Grants
Travel & Training
Membership Dues
Printing
Supplies - Field
Rabies Booster/County Health
Uniforms
62 - Maintenance & Operations Totals:
Internal Service Charges
101-6004-98110
101-6004-98140
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
345,939.93
0.00
52,496.98
0.00
64,757.54
945.19
4,820.43
343.40
3,567.00
13,530.96
5,092.38
409, 200.00
0.00
64, 300.00
0.00
78, 700.00
0.00
0.00
0.00
3,700.00
9,400.00
5,000.00
417, 600.00
0.00
64, 300.00
0.00
78, 700.00
0.00
0.00
0.00
3,700.00
9,400.00
5,000.00
384,100.00
4,000.00
79,800.00
200.00
98, 700.00
0.00
0.00
0.00
4,200.00
12,000.00
5,600.00
491,493.81
570,300.00
578,700.00
588,600.00
27,455.53
973.58
1,117.00
0.00
0.00
1,375.00
0.00
0.00
0.00
20,000.00
2,000.00
7,500.00
0.00
1,000.00
3,500.00
120,000.00
0.00
0.00
20,000.00
2,000.00
7,500.00
0.00
1,000.00
3,500.00
120,000.00
0.00
0.00
0.00
0.00
1,000.00
30,000.00
1,000.00
5,500.00
0.00
500.00
252,000.00
30,921.11
154,000.00
154,000.00
290,000.00
0.00
98,751.25
0.00
284.07
675.00
682.00
1,007.67
0.00
2,393.42
500.00
120,000.00
5,000.00
1,000.00
600.00
2,500.00
1,000.00
0.00
2,500.00
500.00
120,000.00
5,000.00
1,000.00
600.00
2,500.00
1,000.00
0.00
2,500.00
0.00
0.00
7,500.00
2,000.00
700.00
1,000.00
800.00
500.00
2,500.00
103,793.41
133,100.00
133,100.00
15,000.00
48,286.82
90,469.67
37,900.00
70, 600.00
37,900.00
70, 600.00
47,100.00
60,800.00
138,756.49
108,500.00
108,500.00
107,900.00
6004 - Code Compliance/Animal Control Totals: 764,964.82
Schedule 14F
965,900.00
974, 300.00 1, 001, 500.00
79
280
CITY OF LA QUINTA
Department : 6004 - Code Compliance/Animal Control
101-6004-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Animal Control/Code Compliance Supervisor
100% - Animal Control/Code Compliance Officer I (2)
100% - Animal Control/Code Compliance Officer (2)
100% - Office Assistant
101-6004-60108
384,100.00
Technical 1,000.00
Decrease in FY 2016/17 due to transferring $2,000 to Lot Cleaning (6004-
60120) and $4,000 to Standby Overtime (6004-50107).
101-6004-60111
Administrative Citation Services 30,000.00
FY 2016/17 increase due to increase in number of citations and hearings.
101-6004-60320
Travel & Training 2,000.00
For Code Officers to attend trainings
101-6004-60351
101-6004-60410
Membership Dues
Printing
80
700.00
1,000.00
2016/17 PROPOSED BUDGET
281
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
Facilities
Buildings Maintenance Street Maintenance
Facilities
Landscape & Lighting
District
Parks
The Facilities Department consists of the Parks, Public Works, Building and Golf divisions. The department
is responsible for the maintenance of 16 City buildings, 16 Parks, open space and trails, the storm drain
system, 128 miles of streets and landscape and SilverRock Resort. The department embraces safety,
courtesy, integrity and excellent customer service while providing support to other departments and
coordination of services to complete projects. Our objective is to not only maintain the facilities, streets,
and landscapes, but to also up -level these amenities for residents and visitors to our community.
Current Year Accomplishments
Created Parks and Building Divisions, each division
has a Superintendent, Foreman and a worker,
GoRequest reports created for Parks and Facility
Maintenance to measure performance and customer
service.
Completed the Police Counter.
Completed storm drain inspection and video of
storm drain system in the lower cove area.
Completed re -striping on Bermudas and the Seeley
round -a -bout.
Completed re -location of Road Runner on Ave 52 and
Jefferson round -a -bout.
Reduced all landscape water consumption by 25%.
Completed FY 2015/216 student outreach program.
82
Goals & Objectives for Upcoming Fiscal Year
Manage and record key process indicator metrics for
each division using GoRequest.
Develop and implement a life cycle program of
Citywide assets (ex: HVAC systems, sidewalks, park
equipment) to be utilized in each division.
Staff Development and cross training.
Install new recycle trash cans throughout all parks
and trails.
Complete Cove Oasis Trailhead entry project.
Prepare and implement a sign inventory with bare
codes, and update the retro -reflectivity of all
regulatory signs on the major collector streets.
Update the City's Storm Patrol Manual.
Coordinate the transition of the street sweeping
program with Burrtec Waste Management.
Continue the Public Works student outreach
program.
283
CITY OF LA QUINTA
FACILITIES
SUMMARY OF EXPENSES BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
3004 - Library 0.00 0.00 0.00 0.00
Contract Services 942,491.74 0.00 0.00 0.00
Maintenance & Operations 443,096.02 0.00 0.00 0.00
Utilities 47,840.85 0.00 0.00 0.00
Capital Expenses 8,387.56 0.00 0.00 0.00
Internal Service Charges 13,332.50 0.00 0.00 0.00
Credits (1,455,148.67) 0.00 0.00 0.00
3005 - Parks Maintenance 1,523,083.48 1,487,200.00 1,595,100.00 1,694,900.00
Salaries and Benefits 117,448.02 119,300.00 207,200.00 353,000.00
Contract Services 519,498.38 471,600.00 491,600.00 441,400.00
Maintenance & Operations 126,393.07 100,500.00 100,500.00 101,500.00
Utilities 234,003.89 238,700.00 238,700.00 235,100.00
Internal Service Charges 527,637.17 557,100.00 557,100.00 563,900.00
Credits (1,897.05) 0.00 0.00 0.00
3006 - Museum 0.00 0.00 0.00 0.00
Contract Services 197,007.40 0.00 0.00 0.00
Maintenance & Operations 47,150.99 0.00 0.00 0.00
Utilities 17,588.49 0.00 0.00 0.00
Capital Expenses 2,642.21 0.00 0.00 0.00
Internal Service Charges 4,195.57 0.00 0.00 0.00
Credits (268,584.66) 0.00 0.00 0.00
3008 - Public Buildings 913,206.38 1,158,200.00 1,190,400.00 1,409,500.00
Salaries and Benefits 189,204.22 210,500.00 242,700.00 337,700.00
Contract Services 71,589.95 74,400.00 74,400.00 108,600.00
Maintenance & Operations 723,441.46 733,800.00 733,800.00 773,800.00
Utilities 98,951.35 106,000.00 106,000.00 119,900.00
Capital Expenses 0.00 0.00 0.00 18,000.00
Internal Service Charges 31,419.40 33,500.00 33,500.00 51,500.00
Credits (201,400.00) 0.00 0.00 0.00
7003 - Streets 499,943.81 0.00 0.00 0.00
Salaries and Benefits 872,459.24 0.00 0.00 0.00
Contract Services 348,415.38 0.00 0.00 0.00
Maintenance & Operations 109,172.94 0.00 0.00 0.00
Utilities 12,638.76 0.00 0.00 0.00
Capital Expenses 17,838.27 0.00 0.00 0.00
Internal Service Charges 256,281.22 0.00 0.00 0.00
Credits (1,116,862.00) 0.00 0.00 0.00
7004 - Lighting & Landscaping 356,640.22 0.00 0.00 0.00
Salaries and Benefits 80,407.18 0.00 0.00 0.00
Contract Services 802,908.90 0.00 0.00 0.00
Maintenance & Operations 117,926.39 0.00 0.00 0.00
Utilities 298,344.52 0.00 0.00 0.00
Internal Service Charges 17,053.23 0.00 0.00 0.00
Credits (960,000.00) 0.00 0.00 0.00
FACILITIES TOTAL 3,292,873.89 2,645,400.00 2,785,500.00 3,104,400.00
Schedule 14G
83
284
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3004 - Library
Contract Services
101-3004-60112
101-3004-60114
101-3004-60115
101-3004-60116
101-3004-60123
Landscape Contract 6,720.00
County of Riverside 902,116.57
Janitorial 30,795.84
Pest Control 810.26
Security & Alarm 2,049.07
Maintenance & Operations
Operating Supplies
Supplies -Graffiti
Small Tools/Equipment
Liability/SIR
Property
Earthquake/Flood
Pollution Insurance
Facility Rentals
Fire Extinguisher Service
Maint.-Other Equipment
HVAC
Repair & Maintenance
62 - Maintenance & Operations Totals:
101-3004-60420
101-3004-60423
101-3004-60432
101-3004-60441
101-3004-60443
101-3004-60447
101-3004-60451
101-3004-60540
101-3004-60664
101-3004-60665
101-3004-60667
101-3004-60691
Utilities
101-3004-61100
101-3004-61101
101-3004-61200
Capital Expenses
101-3004-80100
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
60 - Contract Services Totals: 942,491.74
Utilities - Gas
Utilities - Electricity
Water - Inside
66 - Utilities Totals:
Machinery & Equipment
68 - Capital Expenses Totals:
Internal Service Charges
101-3004-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Credits
101-3004-91120
Schedule 14H
Service & Supply
0.00
0.00
0.00
211,250.57
850.00
111.83
58,477.00
3,085.71
17,275.68
2,401.20
137,100.00
288.95
2,651.63
6,855.58
2,747.87
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
443,096.02
0.00
0.00
0.00
720.95
45,077.03
2,042.87
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
47,840.85
0.00
0.00
0.00
8,387.56
0.00
0.00
0.00
8,387.56
0.00
0.00
0.00
13,332.50
0.00
0.00
0.00
13,332.50
0.00
0.00
0.00
(1,455,148.67)
0.00 0.00 0.00
70 - Credits Totals: (1,455,148.67)
3004 - Library Totals:
0.00 0.00 0.00
0.00 0.00 0.00 0.00
84
285
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
3006 - Museum
Contract Services
101-3006-60105 Museum Consultant 175,000.00
101-3006-60108 Technical 8,783.52
101-3006-60115 Janitorial 9,020.88
101-3006-60116 Pest Control 490.20
101-3006-60123 Security & Alarm 3,712.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
60 - Contract Services Totals: 197,007.40
0.00 0.00 0.00
Maintenance & Operations
101-3006-60122 Credit Card Fees 343.21
101-3006-60441 Liability/SIR 20,885.00
101-3006-60443 Property 1,101.97
101-3006-60447 Earthquake/Flood 5,374.66
101-3006-60451 Pollution Insurance 747.04
101-3006-60664 Fire Extinguisher Service 91.66
101-3006-60667 HVAC 3,159.47
101-3006-60682 Uninterrupted Power(UPS) 500.00
101-3006-60691 Repair & Maintenance 14,947.98
Utilities
101-3006-61101
101-3006-61200
101-3006-61300
Capital Expenses
101-3006-80100
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
62 - Maintenance & Operations Totals: 47,150.99
Utilities - Electricity
Water - Inside
Utilities -Telephone
66 - Utilities Totals:
Machinery & Equipment
Internal Service Charges
101-3006-98110
101-3006-98140
Credits
101-3006-91120
Schedule 14H
0.00 0.00 0.00
11,308.29
3,245.08
3,035.12
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
17,588.49 0.00 0.00 0.00
2,642.21 0.00
0.00 0.00
68 - Capital Expenses Totals: 2,642.21 0.00 0.00 0.00
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Service & Supply
861.07 0.00
3,334.50 0.00
0.00 0.00
0.00 0.00
4,195.57 0.00
0.00 0.00
(268,584.66) 0.00
0.00 0.00
70 - Credits Totals: (268,584.66) 0.00 0.00 0.00
3006 - Museum Totals:
0.00 0.00 0.00 0.00
85
286
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
7003 - Streets
Salaries and Benefits
101-7003-50101 Permanent Full Time
101-7003-50200 PERS-City Portion
101-7003-50221 Medical Insurance
101-7003-50222 Vision Insurance
101-7003-50223 Dental Insurance
101-7003-50224 Life Insurance
101-7003-50225 Long Term Disability
101-7003-50230 Workers Comp Insurance
101-7003-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-7003-60115
101-7003-60123
101-7003-60125
101-7003-60141
101-7003-60189
101-7003-60195
Janitorial
Security & Alarm
Temporary Agency Services
Street Striping
Technical
Natural Disaster - FEMA
60 - Contract Services Totals:
Maintenance & Operations
101-7003-56430
101-7003-56490
101-7003-60320
101-7003-60351
101-7003-60400
101-7003-60420
101-7003-60423
101-7003-60427
101-7003-60429
101-7003-60431
101-7003-60432
101-7003-60433
101-7003-60672
101-7003-60690
Utilities
101-7003-61101
101-7003-61200
Capital Expenses
101-7003-61701
Barricades
Asphalt
Travel & Training
Membership Dues
Office Supplies
Operating Supplies
Supplies -Graffiti
Safety Gear
Signs
Materials
Small Tools/Equipment
Paint/Legends
Storm Drains
Uniforms
62 - Maintenance & Operations Totals:
Utilities - Electricity
Utilities - Water
66 - Utilities Totals:
Equipment Rental
68 - Capital Expenses Totals:
Internal Service Charges
101-7003-98110
101-7003-98140
Credits
101-7003-91110
101-7003-91120
Schedule 14H
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
607,792.77
82,193.01
129,738.77
2,578.83
10,990.84
653.88
5,914.73
25,979.04
6,617.37
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
872,459.24
0.00
0.00
0.00
4,969.44
200.48
11,891.91
2,138.62
224.96
328,989.97
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
348,415.38
0.00
0.00
0.00
3,419.08
9,195.36
1,889.37
145.00
376.04
439.96
153.20
3,546.70
33,596.30
36,437.56
915.29
5,102.30
9,883.00
4,073.78
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
109,172.94
0.00
0.00
0.00
12,077.39
561.37
0.00
0.00
0.00
0.00
0.00
0.00
12,638.76
0.00
0.00
0.00
17,838.27
0.00
0.00
0.00
17,838.27
0.00
0.00
0.00
57,945.39
198,335.83
0.00
0.00
0.00
0.00
0.00
0.00
256,281.22
0.00
0.00
0.00
Personnel (771,494.00)
Service & Supply (345,368.00)
0.00
0.00
0.00
0.00
0.00
0.00
70 - Credits Totals: (1,116,862.00)
0.00
0.00
0.00
7003 - Streets Totals: 499,943.81
0.00
0.00
0.00
Fund in Fiscal Year 2015/16.
86
287
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
7004 - Lighting & Landscaping
Salaries and Benefits
101-7004-50101 Permanent Full Time
101-7004-50200 PERS-City Portion
101-7004-50221 Medical Insurance
101-7004-50222 Vision Insurance
101-7004-50223 Dental Insurance
101-7004-50224 Life Insurance
101-7004-50225 Long Term Disability
101-7004-50230 Workers Comp Insurance
101-7004-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-7004-60102
101-7004-60104
101-7004-60123
101-7004-60143
101-7004-60189
Administration
Consultants
Security & Alarm
SilverRock Way Landscape
Technical
60 - Contract Services Totals:
Maintenance & Operations
Travel & Training
Operating Supplies
Supplies -Graffiti
Safety Gear
Materials
Small Tools/Equipment
Palm Trees
U niforms
62 - Maintenance & Operations Totals:
101-7004-60320
101-7004-60420
101-7004-60423
101-7004-60427
101-7004-60431
101-7004-60432
101-7004-60673
101-7004-60690
Utilities
101-7004-61116
101-7004-61117
101-7004-61211
Utilities - Electric - Signals
Utilities - Electric - Medians
Utilities - Water - Medians
66 - Utilities Totals:
Internal Service Charges
101-7004-98110
101-7004-98140
Credits
101-7004-91110
101-7004-91120
Schedule 14H
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
56,719.82
8,248.16
10,623.86
238.69
1,060.36
50.92
567.16
2,030.04
868.17
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
80,407.18
0.00
0.00
0.00
11,898.23
100,073.49
432.00
65,714.00
624,791.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
802,908.90
0.00
0.00
0.00
1,786.88
19,292.23
7,565.02
567.53
70,199.03
73.87
17,375.00
1,066.83
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
117,926.39
0.00
0.00
0.00
88,474.82
40,792.11
169,077.59
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
298,344.52
0.00
0.00
0.00
9,658.56
7,394.67
0.00
0.00
0.00
0.00
0.00
0.00
17,053.23
0.00
0.00
0.00
Personnel (80,000.00)
Service & Supply (880,000.00)
0.00
0.00
0.00
0.00
0.00
0.00
70 - Credits Totals: (960,000.00)
0.00
0.00
0.00
7004 - Lighting & Landscaping Totals: 356,640.22
0.00 0.00 0.00
87
288
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3005 - Parks Maintenance
Salaries and Benefits
101-3005-50101 Permanent Full Time
101-3005-50106 Standby
101-3005-50107 Standby Overtime
101-3005-50150 Other Compensation
101-3005-50200 PERS-City Portion
101-3005-50210 PERS-Survivor Benefits
101-3005-50221 Medical Insurance
101-3005-50222 Vision Insurance
101-3005-50223 Dental Insurance
101-3005-50224 Life Insurance
101-3005-50225 Long Term Disability
101-3005-50230 Workers Comp Insurance
101-3005-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-3005-60104
101-3005-60108
101-3005-60113
101-3005-60115
101-3005-60123
101-3005-60124
101-3005-60136
101-3005-60184
101-3005-60351
Consultants
Technical
Landscape Improvements
Janitorial
Security & Alarm
Security - Sports Complex
Lighting Service
Fritz Burns Park
Membership Dues
60 - Contract Services Totals:
Maintenance & Operations
101-3005-60117
101-3005-60320
101-3005-60400
101-3005-60420
101-3005-60423
101-3005-60424
101-3005-60432
101-3005-60554
101-3005-60555
101-3005-60557
101-3005-60690
Utilities
101-3005-61102
101-3005-61103
101-3005-61104
101-3005-61105
101-3005-61106
101-3005-61108
101-3005-61109
101-3005-61110
101-3005-61111
101-3005-61113
101-3005-61114
101-3005-61201
101-3005-61202
101-3005-61203
101-3005-61204
101-3005-61205
101-3005-61206
101-3005-61207
101-3005-61208
101-3005-61209
Schedule 14H
Civic Center Lake Maintenance
Travel & Training
Office Supplies
Operating Supplies
Supplies -Graffiti
Materials - Irrigation & Light Repair
Small Tools/Equipment
LQ Park Building
Sports Complex Building
Tree Maintenance
Uniforms
62 - Maintenance & Operations Totals:
Utilities - Electric - Monticello Park
Utilities - Electric - Civic Center Park
Utilities - Electric - Pioneer Park
Utilities - Electric - Fritz Burns Park
Utilities - Electric - Sports Complex
Utilities - Electric - Colonel Paige
Utilities - Electric - Community Park
Utilities - Electric - Adams Park
Utilities - Electric - Velasco Park
Utilities - Electric - Eisenhower Park
Utilities - Electric - Desert Pride
Utilities - Water -Monticello Park
Utilities - Water - Civic Center Park
Utilities - Water -Eisenhower Park
Utilities - Water -Fritz Burns park
Utilities - Water -Velasco Park
Utilities - Water -Desert Pride
Utilities - Water -Pioneer Park
Utilities - Water -Seasons Park
Utilities - Water -Community Park
84,596.74
0.00
0.00
0.00
12,504.33
0.00
13,931.84
208.78
1,382.45
66.72
842.29
2,652.00
1,262.87
80, 300.00
2,300.00
2,500.00
0.00
14,900.00
0.00
15,400.00
0.00
0.00
0.00
900.00
1,800.00
1,200.00
168, 200.00
2,300.00
2,500.00
0.00
14,900.00
0.00
15,400.00
0.00
0.00
0.00
900.00
1,800.00
1,200.00
232,300.00
2,600.00
3,000.00
500.00
42,300.00
100.00
58,900.00
0.00
0.00
0.00
2,600.00
7,300.00
3,400.00
117,448.02
119,300.00
207,200.00
353,000.00
21,735.10
463,058.19
18,442.26
15,547.81
0.00
715.02
0.00
0.00
0.00
25,000.00
399,900.00
29,000.00
17,000.00
700.00
0.00
0.00
0.00
0.00
45,000.00
399,900.00
29,000.00
17,000.00
700.00
0.00
0.00
0.00
0.00
25,000.00
358,300.00
20,000.00
0.00
0.00
0.00
1,000.00
35,000.00
2,100.00
519,498.38
471,600.00
491,600.00
441,400.00
12,506.65
150.00
0.00
2,790.61
26,073.76
57,251.41
0.00
20,760.10
4,991.54
1,869.00
0.00
10,000.00
500.00
0.00
0.00
20,000.00
50,000.00
0.00
10,000.00
6,000.00
4,000.00
0.00
10,000.00
500.00
0.00
0.00
20,000.00
50,000.00
0.00
10,000.00
6,000.00
4,000.00
0.00
15,000.00
4,000.00
1,000.00
0.00
20,000.00
50,000.00
1,500.00
5,000.00
0.00
4,000.00
1,000.00
126,393.07
100,500.00
100,500.00
101,500.00
103.52 100.00 100.00
35,593.43 35,000.00 35,000.00
487.69 800.00 800.00
14,930.35 15, 000.00 15, 000.00
29,469.21 25,000.00 25,000.00
4,990.75 5,000.00 5,000.00
34,892.04 30,000.00 30,000.00
741.73 1,000.00 1,000.00
135.36 300.00 300.00
211.70 200.00 200.00
109.65 200.00 200.00
11,783.68 14, 000.00 14, 000.00
18,730.22 20,000.00 20,000.00
1,390.00 2,000.00 2,000.00
9,694.28 10, 000.00 10, 000.00
565.12 800.00 800.00
3,803.86 4,000.00 4,000.00
5,907.65 7,500.00 7,500.00
286.54 300.00 300.00
47,555.72 50,000.00 50,000.00
88
200.00
30,000.00
600.00
15,000.00
30,000.00
5,000.00
30,000.00
1,000.00
300.00
300.00
200.00
15,400.00
24,200.00
1,100.00
8,800.00
700.00
2,200.00
6,600.00
300.00
49, 500.00
289
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
101-3005-61210
101-3005-61303
Utilities - Water -Adams Park
Phone - Sports Complex
66 - Utilities Totals:
Internal Service Charges
101-3005-98110
101-3005-98130
101-3005-98140
Information Tech Charges
Park Equipment Maintenance
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Credits
101-3005-91110 Personnel
101-3005-91120 Service & Supply
70 - Credits Totals:
3005 - Parks Maintenance Totals:
Schedule 14H
11,858.34
763.05
17,000.00
500.00
17,000.00
500.00
13, 200.00
500.00
234,003.89
238,700.00
238,700.00
235,100.00
22,693.13
502,523.04
2,421.00
7,400.00
547, 300.00
2,400.00
7,400.00
547, 300.00
2,400.00
28,100.00
533,700.00
2,100.00
527,637.17
557,100.00
557,100.00
563,900.00
(1,569.31)
(327.74)
0.00
0.00
0.00
0.00
0.00
0.00
(1,897.05)
0.00
0.00
0.00
1,523,083.48
1,487,200.00
1,595,100.00 1,694,900.00
89
290
CITY OF LA QUINTA
Department : 3005 - Parks Maintenance
101-3005-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Parks Superintendent
100% - Parks Foreman
100%- Parks Worker 1
33% - Administrative Technician
25% - Facilities Director
101-3005-60104 Consultants
101-3005-60108 Technical
Adams Park
City Hall
Civic Center Campus
Colonel Mitchell Paige
Cove Oasis Trailhead
Desert Pride Park
Eisenhower Park
Fred Wolff Nature Preserve
Fritz Burns Park
La Fonda Park
La Quinta Park
Monticello Park
Pioneer Park
Saguaro Park
Sports Complex
Velasco Park
Wellness Center
101-3005-60320
232,300.00
25,000.00
358,300.00
Travel & Training 4,000.00
Playground Certifications
101-3005-60351
Membership Dues 2,100.00
CA Parks & Recreation Association (CPRS)
National Park & Recreation Assocation (NPRA)
SoCal Municipal Athletic Federation (SCMAF)
90
2016/17 PROPOSED BUDGET
Amount
30,720.00
29,700.00
30,420.00
8,880.00
7,140.00
20,100.00
9,120.00
12,960.00
51,300.00
15,420.00
50,160.00
16,140.00
22,740.00
9,240.00
22,020.00
6,700.00
15,540.00
Amount
1,200.00
700.00
200.00
291
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
3008 - Public Buildings
Salaries and Benefits
101-3008-50101 Permanent Full Time
101-3008-50106 Standby
101-3008-50107 Standby Overtime
101-3008-50150 Other Compensation
101-3008-50200 PERS-City Portion
101-3008-50210 PERS-Survivor Benefits
101-3008-50221 Medical Insurance
101-3008-50222 Vision Insurance
101-3008-50223 Dental Insurance
101-3008-50224 Life Insurance
101-3008-50225 Long Term Disability
101-3008-50230 Workers Comp Insurance
101-3008-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
140,578.53
0.00
0.00
0.00
17,719.96
0.00
19,115.42
249.18
1,554.11
159.98
1,459.39
6,332.04
2,035.61
141, 600.00
2,600.00
0.00
500.00
21,100.00
0.00
36,800.00
0.00
0.00
0.00
1,500.00
4,400.00
2,000.00
173,800.00
2,600.00
0.00
500.00
21,100.00
0.00
36,800.00
0.00
0.00
0.00
1,500.00
4,400.00
2,000.00
229,400.00
2,600.00
3,000.00
0.00
30,400.00
100.00
59,100.00
0.00
0.00
0.00
2,500.00
7,200.00
3,400.00
189,204.22 210,500.00
242,700.00 337,700.00
Contract Services
101-3008-60108 Technical 28,206.78 28,000.00 28,000.00 28,000.00
101-3008-60115 Janitorial 34,578.00 36,700.00 36,700.00 70,500.00
101-3008-60116 Pest Control 1,311.00 1,500.00 1,500.00 4,700.00
101-3008-60123 Security & Alarm 7,494.17 8,200.00 8,200.00 5,400.00
60 - Contract Services Totals: 71,589.95 74,400.00 74,400.00 108,600.00
Maintenance & Operations
101-3008-60320 Travel & Training
101-3008-60420 Operating Supplies
101-3008-60432 Small Tools/Equipment
101-3008-60664 Fire Extinguisher Service
101-3008-60665 Maint.-Other Equipment
101-3008-60667 HVAC
101-3008-60668 Fountains
101-3008-60682 Uninterrupted Power(UP5)
101-3008-60690 Uniforms
101-3008-60691 Repair & Maintenance
101-3008-61702 Facility Rent
62 - Maintenance & Operations Totals:
Utilities
101-3008-61100
101-3008-61101
101-3008-61200
Utilities - Gas
Utilities - Electricity
Utilities - Water
66 - Utilities Totals:
160.00
2,191.46
1,053.59
498.92
21,458.29
17,222.98
1,012.70
3,590.00
226.79
2,980.72
673,046.01
1,000.00
2,000.00
1,000.00
800.00
30,000.00
12,000.00
1,000.00
0.00
0.00
15,000.00
671,000.00
1,000.00
2,000.00
1,000.00
800.00
30,000.00
12,000.00
1,000.00
0.00
0.00
15,000.00
671,000.00
2,000.00
2,000.00
5,000.00
800.00
30,000.00
28,000.00
1,000.00
0.00
1,000.00
33,000.00
671,000.00
723,441.46 733,800.00
733,800.00 773,800.00
3,571.99
93,649.59
1,729.77
4,000.00
100,000.00
2,000.00
4,000.00
100,000.00
2,000.00
6,500.00
109,000.00
4,400.00
98,951.35 106,000.00 106,000.00 119,900.00
Capital Expenses
101-3008-71021 Furniture 0.00 0.00 0.00 18,000.00
68 - Capital Expenses Totals: 0.00 0.00 0.00 18,000.00
Internal Service Charges
101-3008-98110 Information Tech Charges
101-3008-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Credits
101-3008-91120
Schedule 14H
Service & Supply
2,894.57 6,400.00
28,524.83 27,100.00
6,400.00 28,200.00
27,100.00 23, 300.00
31,419.40 33,500.00
33,500.00 51,500.00
(201,400.00) 0.00 0.00 0.00
70 - Credits Totals: (201,400.00) 0.00 0.00 0.00
3008 - Public Buildings Totals:
913, 206.38 1,158, 200.00
1,190,400.00 1,409, 500.00
92
293
CITY OF LA QUINTA
Department : 3008 - Public Buildings
101-3008-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Facilities Maintenance Coordinator
100% - Facilities Worker I
100% - Building Superintendent
34% - Administrative Technician
25% - Facilities Director
229,400.00
Increase in FY 2016/17 due to the addition of a Building Superintendant positio
101-3008-60108 Technical
101-3008-60115 Janitorial
City Hall
Colonel Mitchell Paige Restroom
Fritz Burns Pool
La Quinta Park
Public Works Yard
Snack Bars
Sports Complex
Wellness Center
28,000.00
70,500.00
Increase in FY 2016/17 due to consolidation of other department janitorial
expenses into the Public Buildings division.
101-3008-60116
Pest Control 4,700.00
City Hall
Fritz Burns Pool
La Quinta Park
Public Works Office
Sports Complex
Wellness Center
Increase in FY 2016/17 due to consolidation of other department pest control
expenses into the Public Buildings division.
101-3008-60320 Travel & Training
101-3008-60420 Operating Supplies
101-3008-60667 HVAC
City Hall
Fire Station #32
Fritz Burns Pool
La Quinta Park
Public Works Office
Sports Complex
Wellness Center
2,000.00
2,000.00
28,000.00
Increase in FY 2016/17 due to replacement of an air conditioner at Fire Station
#32.
101-3008-60691
Repair & Maintenance 33,000.00
City Hall
Fire Station #32
93
2016/17 PROPOSED BUDGET
Amount
37,200.00
1,200.00
1,200.00
1,800.00
1,800.00
400.00
5,400.00
21,500.00
Amount
1,500.00
500.00
500.00
500.00
500.00
1,200.00
Amount
12,000.00
6,000.00
4,000.00
1,000.00
1,000.00
1,000.00
3,000.00
Amount
15,000.00
1,000.00
294
CITY OF LA QUINTA
GENERAL FUND EXPENSES
DETAILS AND NOTES
2016/17 PROPOSED BUDGET
Firtz Burns Pool 6,000.00
La Quinta Park 5,000.00
Public Works Office 1,000.00
Sports Complex 1,000.00
Wellness Center 3,000.00
YMCA 1,000.00
101-3008-71021
Furniture 18,000.00
Ergonomic chairs for City Hall.
94
295
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
Development
Services
Customer
Service Center
Design &
Development
Planning Building Engineering Traffic
Design and np""elopment
The new Design and Development Department consists of six divisions working together to inspire quality
development and capital projects in the City, and offer customers an exceptional experience at City Hall. The
Design and Development team includes: Administration, Building, Engineering Services, Planning, Public
Works Development Services, and The Hub (Customer Service Center). The department also manages the
City's Traffic Operations and Short-term Vacation Rental Program, and provides staff support to the Planning
Commission and Architecture and Landscaping Review Board.
Current Year Accomplishments
Created new dynamic department combining the
staff from Planning, Building, Engineering Services
(CIP), Development Services, Administration and The
Hub divisions.
Completed streamlining of development code,
implementation of Trakit permit software including
15 online permits to better serve residents and the
development community.
Developed metrics for tracking performance of The
Hub and presented results to the City Council and
DVBA during Development Wind Up 2016.
Completed numerous capital projects including
improvements to the Library, Washington Street and
Monroe Avenue road rehabilitation, Adams
Street/Corporate Center Drive Signal projects as well
as 108,000 square feet of turf conversion.
Completed permitting and inspection of the several
key private development projects including the
Century Theatres, In -and -Out restaurant, Aldi
Grocery and Watermark Villas.
96
Goals & Objectives for Upcoming Fiscal Year
Complete transition of the Customer Service Center
to The Hub including improved signage, customer
survey kiosk and special events.
Implement full electronic plan check, additional on-
line permits and paperless project processing for
private development projects.
Implement on-line Transient Occupancy Tax (TOT)
and Short Term Vacation Rental permit payment
process to better serve business community.
Develop goals and metrics for TOT and STVR
programs to improve service and transparency of
both programs to the public.
Complete turf conversion and drainage
improvements to help reduce the impacts of the
drought and recent floods.
Develop training and succession plan for the new
department to ensure staff development/future
leaders for the department.
297
CITY OF LA QUINTA
DESIGN & DEVELOPMENT
SUMMARY OF EXPENSES BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6001 - Design & Development Administration 995,443.81 1,450,500.00 1,407,700.00 1,057,600.00
Salaries and Benefits 859,736.03 1,261,500.00 1,218,700.00 840,900.00
Contract Services 65,870.29 41,500.00 41,500.00 113,200.00
Maintenance & Operations 30,130.46 37,500.00 37,500.00 18,900.00
Internal Service Charges 44,149.69 110,000.00 110,000.00 84,600.00
Credits (4,442.66) 0.00 0.00 0.00
6002 - Planning 378,415.07 501,800.00 517,800.00 566,300.00
Salaries and Benefits 345,407.91 280,500.00 280,500.00 399,600.00
Contract Services 60,084.31 185,000.00 201,000.00 90,000.00
Maintenance & Operations 9,347.42 13,900.00 13,900.00 24,200.00
Internal Service Charges 51,109.43 22,400.00 22,400.00 52,500.00
Credits (87,534.00) 0.00 0.00 0.00
6003 - Building 668,163.56 610,600.00 610,600.00 905,000.00
Salaries and Benefits 261,131.45 278,300.00 278,300.00 439,800.00
Contract Services 369,614.69 296,000.00 296,000.00 391,000.00
Maintenance & Operations 2,990.73 3,600.00 3,600.00 11,600.00
Internal Service Charges 34,426.69 32,700.00 32,700.00 62,600.00
6006 - The Hub 0.00 0.00 0.00 672,200.00
Salaries and Benefits 0.00 0.00 0.00 534,500.00
Contract Services 0.00 0.00 0.00 48,200.00
Maintenance & Operations 0.00 0.00 0.00 10,100.00
Internal Service Charges 0.00 0.00 0.00 79,400.00
7001 - Public Works Administration 470,426.89 474,400.00 482,000.00 0.00
Salaries and Benefits 354,238.98 356,900.00 364,500.00 0.00
Contract Services 123,253.83 88,000.00 88,000.00 0.00
Maintenance & Operations 7,970.58 12,200.00 12,200.00 0.00
Internal Service Charges 22,953.13 17,300.00 17,300.00 0.00
Credits (37,989.63) 0.00 0.00 0.00
7002 - Public Works Development Services 586,423.00 682,100.00 683,900.00 617,100.00
Salaries and Benefits 388,401.89 417,700.00 428,100.00 312,900.00
Contract Services 147,985.57 230,500.00 220,600.00 255,000.00
Maintenance & Operations 4,052.47 5,700.00 7,000.00 6,200.00
Capital Expenses 2,210.94 0.00 0.00 0.00
Internal Service Charges 43,772.13 28,200.00 28,200.00 43,000.00
7006 - Engineering Services 1,286,374.57 1,500,900.00 1,547,600.00 1,491,200.00
Salaries and Benefits 561,620.38 600,600.00 606,600.00 620,400.00
Contract Services 741,468.77 814,900.00 855,600.00 766,700.00
Maintenance & Operations 7,678.03 9,600.00 9,600.00 9,600.00
Internal Service Charges 78,566.93 75,800.00 75,800.00 94,500.00
Credits (102,959.54) 0.00 0.00 0.00
DESIGN/DEVELOPMENT TOTAL 4,385,246.90 5,220,300.00 5,249,600.00 5,309,400.00
Schedule 141
97
298
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
7001- Public Works Administration
Salaries and Benefits
101-7001-50101 Permanent Full Time
101-7001-50150 Other Compensation
101-7001-50200 PERS-City Portion
101-7001-50221 Medical Insurance
101-7001-50222 Vision Insurance
101-7001-50223 Dental Insurance
101-7001-50224 Life Insurance
101-7001-50225 Long Term Disability
101-7001-50230 Workers Comp Insurance
101-7001-50240 Social Security -Medicare
101-7001-50250 Vehicle Reimbursement
50 - Salaries and Benefits Totals:
Contract Services
101-7001-53040
101-7001-60104
Subscriptions & Publications
Consultants
60 - Contract Services Totals:
Maintenance & Operations
101-7001-60320 Travel & Training
101-7001-60351 Membership Dues
101-7001-60400 Office Supplies
101-7001-60410 Printing
101-7001-60420 Operating Supplies
62 - Maintenance & Operations Totals:
Internal Service Charges
101-7001-98110
101-7001-98140
Credits
101-7001-91110
101-7001-91120
Schedule 14J
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Personnel
Service & Supply
70 - Credits Totals:
268,608.92
0.00
41,829.10
28,544.62
497.57
2,852.00
240.52
2,193.19
5,412.00
4,061.06
0.00
262,700.00
500.00
48,900.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
3,800.00
3,600.00
270,300.00
500.00
48,900.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
3,800.00
3,600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
354,238.98
356,900.00
364,500.00
0.00
0.00
123,253.83
500.00
87,500.00
500.00
87, 500.00
0.00
0.00
123,253.83
88,000.00
88,000.00
0.00
1,838.24
365.00
2,695.81
585.20
2,486.33
3,700.00
1,000.00
5,000.00
0.00
2,500.00
3,700.00
1,000.00
5,000.00
0.00
2,500.00
0.00
0.00
0.00
0.00
0.00
7,970.58
12,200.00
12,200.00
0.00
19,317.13
3,636.00
13, 700.00
3,600.00
13, 700.00
3,600.00
0.00
0.00
22,953.13
17,300.00
17,300.00
0.00
(31,426.42)
(6,563.21)
0.00
0.00
0.00
0.00
0.00
0.00
(37,989.63)
0.00
0.00
0.00
7001 - Public Works Administration Totals: 470,426.89
474,400.00
482,000.00 0.00
98
299
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
6001- Design & Development Administration
Salaries and Benefits
101-6001-50101 Permanent Full Time
101-6001-50102 Salaries - Part Time
101-6001-50110 Commissions & Boards
101-6001-50150 Other Compensation
101-6001-50200 PERS-City Portion
101-6001-50210 PERS-Survivor Benefits
101-6001-50221 Medical Insurance
101-6001-50222 Vision lnsurance
101-6001-50223 Dental Insurance
101-6001-50224 Life Insurance
101-6001-50225 Long Term Disability
101-6001-50230 Workers Comp Insurance
101-6001-50240 Social Security -Medicare
101-6001-50241 Social Security -FICA
101-6001-50250 Vehicle Reimbursement
50 - Salaries and Benefits Totals:
Contract Services
101-6001-53040
101-6001-60102
101-6001-60103
101-6001-60104
101-6001-60125
Subscriptions & Publications
Administration
Professional Services
Consultants
Temporary Agency Services
60 - Contract Services Totals:
Maintenance & Operations
101-6001-60320 Travel & Training
101-6001-60330 Mileage Reimbursement
101-6001-60351
101-6001-60352
101-6001-60400
101-6001-60410
101-6001-60450
Membership Dues
Subscriptions & Publications
Office Supplies
Printing
Advertising
62 - Maintenance & Operations Totals:
Internal Service Charges
101-6001-98110
101-6001-98140
Credits
101-6001-91110
101-6001-91120
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Personnel
Service & Supply
70 - Credits Totals:
628,158.92
0.00
8,012.50
0.00
85,163.02
0.00
87,305.43
1,673.28
8,151.17
600.47
5,551.88
23,949.00
9,259.06
1,911.30
0.00
868,100.00
25,700.00
19, 200.00
1,000.00
127,100.00
0.00
173,200.00
0.00
0.00
0.00
8,200.00
21, 600.00
13,800.00
0.00
3,600.00
825,300.00
25,700.00
19, 200.00
1,000.00
127,100.00
0.00
173, 200.00
0.00
0.00
0.00
8,200.00
21, 600.00
13,800.00
0.00
3,600.00
567,800.00
0.00
11,400.00
0.00
103, 300.00
200.00
123,300.00
0.00
0.00
0.00
5,200.00
17,800.00
8,300.00
0.00
3,600.00
859,736.03
1,261,500.00
1,218,700.00
840,900.00
115.68
1,003.92
13,117.81
0.00
51,632.88
0.00
0.00
31, 500.00
0.00
10,000.00
0.00
0.00
31, 500.00
0.00
10,000.00
0.00
0.00
48, 200.00
65,000.00
0.00
65,870.29
41,500.00
41,500.00
113,200.00
2,734.49
0.00
1,355.00
0.00
12,564.83
2,062.98
11,413.16
8,500.00
100.00
1,900.00
0.00
12,000.00
1,500.00
13, 500.00
8,500.00
100.00
1,900.00
0.00
12,000.00
1,500.00
13, 500.00
6,300.00
100.00
1,000.00
500.00
10,000.00
1,000.00
0.00
30,130.46
37,500.00
37,500.00
18,900.00
28,969.69
15,180.00
94,800.00
15,200.00
94,800.00
15,200.00
81,500.00
3,100.00
44,149.69
110,000.00
110,000.00
84,600.00
(3,675.13)
(767.53)
0.00
0.00
0.00
0.00
0.00
0.00
(4,442.66)
0.00
0.00
0.00
6001- Design & Development Administration Totals: 995,443.81
Schedule 14J
1,450,500.00
1, 407, 700.00 1, 057, 600.00
99
300
CITY OF LA QUINTA
GENERAL FUND EXPENSES
DETAILS AND NOTES
Department : 6001- Design & Development Administration
101-6001-50101 Permanent Full Time
100% - Design & Development Director
100% - Management Analyst
100% - Executive Assistant
100% - Management Assistant
100% - Office Assistant (2)
100% - Management Specialist
50% - Vacation Rental/License Assistant
567,800.00
Increase in FY 2016/17 due to the addition of 2 positions from Public Works
Administration division 7001. Decrease due to 5.5 positions moved to the Hub
cnna
101-6001-60103
Professional Services 48,200.00
Short Term Vacation Rental Contract
Increase in FY 2016/17 due to increase in contract
101-6001-60104
Consultants 65,000.00
Development Impact Fee Update
Disadvantage Business Enterprise Program
Miscellaneous Special Projects
101-6001-60320 Travel & Training
BIA Meetings
Coachella Valley APWA Meetings
League of CA Cities PW Officers Institute
Miscellaneous Meetings
Staff Professional Development
101-6001-60351 Membership Dues
American Public Works Association
American Society of Civil Engineers
CA Infrastructure
101-6001-60352
101-6001-60410
Subscriptions & Publications
Printing
100
6,300.00
1,000.00
500.00
1,000.00
2016/17 PROPOSED BUDGET
Amount
10,000.00
5,000.00
50,000.00
Amount
200.00
300.00
1,500.00
2,800.00
1,500.00
Amount
400.00
220.00
380.00
301
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6002 - Planning
Salaries and Benefits
101-6002-50101 Permanent Full Time
101-6002-50150 Other Compensation
101-6002-50200 PERS-City Portion
101-6002-50210 PERS-Survivor Benefits
101-6002-50221 Medical Insurance
101-6002-50222 Vision Insurance
101-6002-50223 Dental Insurance
101-6002-50224 Life Insurance
101-6002-50225 Long Term Disability
101-6002-50230 Workers Comp Insurance
101-6002-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
101-6002-60103 Professional Services
60 - Contract Services Totals:
258,808.29
0.00
34,504.28
0.00
35,719.82
621.52
2,498.81
205.47
2,730.27
8,118.00
2,201.45
204,300.00
0.00
36,000.00
0.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
2,800.00
204,300.00
0.00
36,000.00
0.00
31,500.00
0.00
0.00
0.00
2,100.00
3,800.00
2,800.00
297,000.00
500.00
35,800.00
100.00
49,400.00
0.00
0.00
0.00
3,100.00
9,300.00
4,400.00
345, 407.91 280, 500.00
280,500.00 399,600.00
60,084.31 185,000.00
201,000.00 90,000.00
60,084.31 185,000.00
201,000.00 90,000.00
Maintenance & Operations
101-6002-60320 Travel & Training 6,639.54 10,000.00 10,000.00 10,000.00
101-6002-60351 Membership Dues 705.00 1,400.00 1,400.00 1,900.00
101-6002-60352 Subscriptions & Publications 95.00 500.00 500.00 300.00
101-6002-60400 Office Supplies 45.50 0.00 0.00 0.00
101-6002-60410 Printing 1,862.38 2,000.00 2,000.00 1,000.00
101-6002-60450 Advertising 0.00 0.00 0.00 11,000.00
62 - Maintenance & Operations Totals: 9,347.42 13,900.00 13,900.00 24,200.00
Internal Service Charges
101-6002-98110 Information Tech Charges
101-6002-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
38, 628.26 15,100.00
12,481.17 7,300.00
15,100.00 46, 200.00
7,300.00 6,300.00
51,109.43 22,400.00
22,400.00 52,500.00
Credits
101-6002-91110 Personnel (87,534.00) 0.00 0.00 0.00
70 - Credits Totals: (87,534.00)
6002 - Planning Totals:
Schedule 14J
0.00 0.00 0.00
378,415.07 501,800.00
517,800.00 566,300.00
102
303
CITY OF LA QUINTA
Department : 6002 - Planning
101-6002-50101 Permanent Full Time
100% - Planning Manager
100% - Principal Planner
100% - Associate Planner
GENERAL FUND EXPENSES
DETAILS AND NOTES
297,000.00
Increase in FY 2016/17 due to the addition of Planning Manager from Design &
Development Administration division 6001.
101-6002-60103
Professional Services 90,000.00
Professional Planning and Environmental Services
Decrease in FY 2016/17 due to completion of the Village Environmental Impact
Report during FY 2015/16.
101-6002-60320
Travel & Training 10,000.00
Agricultural Labor Relations Board
APA Conference - Planning Manager
APA Conference - Principal & Associate Planner
Planning Commissioners Academy - League of Cities
Principal & Associate Planner Training
101-6002-60351
Membership Dues 1,900.00
American Institute of Certified Planners
American Planning Association
APA Membership - Planning Manager
California Planning and Development Report
Urban Land Institute
FY 2016/17 Increase due to reclassified expenses from the Design and
Developmentt Administration budget division 6001.
101-6002-60352
Subscriptions & Publications 300.00
International Cost Engineering Council - CEQA Books
101-6002-60410 Printing
101-6002-60450 Advertising
Planning Hearing Notices
Outreach Workshops
1,000.00
11,000.00
Increase in FY 2016/17 due to budget being reallocated from Community
Resources Administration division 3001.
103
2016/17 PROPOSED BUDGET
Amount
1,500.00
650.00
1,300.00
5,550.00
1,000.00
Amount
180.00
850.00
450.00
200.00
220.00
304
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6003 - Building
Salaries and Benefits
101-6003-50101 Permanent Full Time
101-6003-50150 Other Compensation
101-6003-50200 PERS-City Portion
101-6003-50210 PERS-Survivor Benefits
101-6003-50221 Medical Insurance
101-6003-50222 Vision Insurance
101-6003-50223 Dental Insurance
101-6003-50224 Life Insurance
101-6003-50225 Long Term Disability
101-6003-50230 Workers Comp Insurance
101-6003-50240 Social Security -Medicare
101-6003-50250 Vehicle Reimbursement
50 - Salaries and Benefits Totals:
Contract Services
101-6003-53040 Subscriptions & Publications
101-6003-60118 Plan Checks
60 - Contract Services Totals:
Maintenance & Operations
101-6003-60320 Travel & Training
101-6003-60351 Membership Dues
101-6003-60352 Subscriptions & Publications
101-6003-60420 Operating Supplies
62 - Maintenance & Operations Totals:
Internal Service Charges
101-6003-98110 Information Tech Charges
101-6003-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
6003 - Building Totals:
Schedule 14J
185,008.40
0.00
23,723.93
0.00
36,606.74
458.34
2,180.63
174.98
1,947.11
8,118.00
2,673.40
239.92
195, 500.00
1,000.00
22,100.00
0.00
47, 200.00
0.00
0.00
0.00
2,100.00
5,600.00
2,800.00
2,000.00
195,500.00
1,000.00
22,100.00
0.00
47, 200.00
0.00
0.00
0.00
2,100.00
5,600.00
2,800.00
2,000.00
306,000.00
2,000.00
48, 500.00
100.00
65,800.00
0.00
0.00
0.00
3,300.00
9,600.00
4,500.00
0.00
261,131.45 278,300.00
278,300.00 439,800.00
0.00 1,000.00
369,614.69 295,000.00
1,000.00 0.00
295,000.00 391,000.00
369,614.69 296,000.00
296,000.00 391,000.00
1,964.99
0.00
0.00
1,025.74
2,000.00
600.00
0.00
1,000.00
2,000.00
600.00
0.00
1,000.00
2,000.00
700.00
7,400.00
1,500.00
2,990.73 3,600.00
3,600.00 11,600.00
28,969.69 22,700.00
5,457.00 10,000.00
22,700.00 54,000.00
10,000.00 8,600.00
34,426.69 32,700.00
32,700.00 62,600.00
668,163.56 610,600.00
610,600.00 905,000.00
105
306
CITY OF LA QUINTA
GENERAL FUND EXPENSES
DETAILS AND NOTES
Department : 6003 - Building
101-6003-50101 Permanent Full Time 306,000.00
100% - Building Inspector (2)
100% - Building Official
100% - Plans Examiner/Inspection Supervisor
Increase in FY 2016/17 due to the addition of Building Official postion from
Design and Development Administration division 6001.
101-6003-60118
Plan Checks 391,000.00
FY 2016/17 Increase due to new plan check rates for contract service and
SilverRock development.
101-6003-60320
101-6003-60351
Travel & Training
Membership Dues
2,000.00
700.00
FY 2016/17 Increase due to reclassification of expense from Design and
Development Administration.
101-6003-60352
Subscriptions & Publications 7,400.00
FY 2016/17 Increase due to cost of new books and manuals.
101-6003-60420
Operating Supplies 1,500.00
FY 2016/17 Increase due to purchase of new uniforms.
106
2016/17 PROPOSED BUDGET
307
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
6006 - The Hub
Salaries and Benefits
101-6006-50101 Permanent Full Time 0.00 0.00 0.00 360,500.00
101-6006-50200 PERS-City Portion 0.00 0.00 0.00 62,800.00
101-6006-50210 PERS-Survivor Benefits 0.00 0.00 0.00 200.00
101-6006-50221 Medical Insurance 0.00 0.00 0.00 90,500.00
101-6006-50225 Long Term Disability 0.00 0.00 0.00 3,900.00
101-6006-50230 Workers Comp Insurance 0.00 0.00 0.00 11,300.00
101-6006-50240 Social Security -Medicare 0.00 0.00 0.00 5,300.00
50 - Salaries and Benefits Totals: 0.00 0.00 0.00 534,500.00
Contract Services
101-6006-60104 Consultants
101-6006-60125 Temporary Agency Staff
60 - Contract Services Totals:
Maintenance & Operations
101-6006-60320
101-6006-60351
Travel & Training
Membership Dues
62 - Maintenance & Operations Totals:
Internal Service Charges
101-6006-98110
101-6006-98140
Schedule 14J
0.00 0.00
0.00 0.00
0.00 30,000.00
0.00 18, 200.00
0.00 0.00
0.00 48,200.00
0.00 0.00
0.00 0.00
0.00 9,600.00
0.00 500.00
0.00 0.00
0.00 10,100.00
Information Tech Charges 0.00 0.00 0.00 66,300.00
Facility & Fleet Maintenance 0.00 0.00 0.00 13,100.00
69 - Internal Service Charges Totals: 0.00 0.00 0.00 79,400.00
6006 - The Hub Totals:
0.00 0.00 0.00 672,200.00
108
309
CITY OF LA QUINTA
Department : 6006 - The Hub
101-6006-50101
GENERAL FUND EXPENSES
DETAILS AND NOTES
Permanent Full Time 360,500.00
101-6006 - The Hub is a new division in FY 2016/17.
100% - Customer Service Manager
100%- Permit Operations Supervisor
100% - Permit Technician (3)
50% - Vacation Rental/License Assistant
101-6006-60104 Consultants
101-6006-60320 Travel & Training
CRW Administration Training
Permit Technician Training
SunGard Conference (TRAKiT)
101-6006-60351
30,000.00
9,600.00
Membership Dues 500.00
Building Permit Technician Certification Renewal
Other Membership Dues
SunGard Membership (TRAKiT)
109
2016/17 PROPOSED BUDGET
Amount
1,600.00
6,000.00
2,000.00
Amount
200.00
100.00
200.00
310
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
7002 - Public Works Development Services
Salaries and Benefits
101-7002-50101 Permanent Full Time
101-7002-50150 Other Compensation
101-7002-50200 PERS-City Portion
101-7002-50210 PERS-Survivor Benefits
101-7002-50221 Medical Insurance
101-7002-50222 Vision Insurance
101-7002-50223 Dental Insurance
101-7002-50224 Life Insurance
101-7002-50225 Long Term Disability
101-7002-50230 Workers Comp Insurance
101-7002-50240 Social Security -Medicare
101-7002-50250 Vehicle Reimbursement
50 - Salaries and Benefits Totals:
Contract Services
101-7002-53040
101-7002-60103
101-7002-60104
101-7002-60125
101-7002-60183
Subscriptions & Publications
Professional Services
Consultants
Temporary Agency Services
Map/Plan Checking
60 - Contract Services Totals:
Maintenance & Operations
101-7002-60320 Travel & Training
101-7002-60351 Membership Dues
101-7002-60352 Subscriptions & Publications
101-7002-60410 Printing
101-7002-60420 Operating Supplies
62 - Maintenance & Operations Totals:
Capital Expenses
101-7002-80100 Machinery & Equipment
68 - Capital Expenses Totals:
Internal Service Charges
101-7002-98110
101-7002-98140
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
288,933.56
0.00
44,774.28
0.00
35,664.12
766.61
3,087.52
206.04
2,667.17
8,118.00
4,184.59
0.00
305,300.00
500.00
50,200.00
0.00
47, 200.00
0.00
0.00
0.00
2,600.00
5,600.00
3,900.00
2,400.00
315, 700.00
500.00
50,200.00
0.00
47, 200.00
0.00
0.00
0.00
2,600.00
5,600.00
3,900.00
2,400.00
216,400.00
500.00
48, 600.00
100.00
32,900.00
0.00
0.00
0.00
2,000.00
6,800.00
3,200.00
2,400.00
388,401.89
417,700.00
428,100.00
312,900.00
57.82
49,236.60
3,600.00
11,679.15
83,412.00
500.00
70,000.00
10,000.00
0.00
150,000.00
500.00
70,000.00
10,000.00
0.00
140,100.00
0.00
60,000.00
5,000.00
0.00
190,000.00
147,985.57
230,500.00
220,600.00
255,000.00
3,469.22
365.00
0.00
0.00
218.25
4,000.00
700.00
0.00
500.00
500.00
5,300.00
700.00
0.00
500.00
500.00
4,000.00
700.00
500.00
500.00
500.00
4,052.47
5,700.00
7,000.00
6,200.00
2,210.94
0.00
0.00
0.00
2,210.94
0.00
0.00
0.00
19,317.13
24,455.00
22,700.00
5,500.00
22,700.00
5,500.00
38,300.00
4,700.00
43,772.13
28,200.00
28,200.00
43,000.00
7002 - Public Works Development Services Totals: 586,423.00
Schedule 14J
682,100.00
683,900.00 617,100.00
111
312
CITY OF LA QUINTA
Department : 7002 - Public Works Development Services
101-7002-50101 Permanent Full Time
101-7002-60103
101-7002-60104
101-7002-60183
100% - Principal Engineer
100% - Associate Engineer
GENERAL FUND EXPENSES
DETAILS AND NOTES
216,400.00
Decrease in FY 2016/17 due to Permit Technician position being reclassified.
Professional Services 60,000.00
National Pollution Discharge Elimination Systems
Consultants
Rockfall Review
5,000.00
Map/Plan Checking 190,000.00
Map/Plan Checking expense increased in FY 2016/17 due to increase in
contract service costs and SilverRock development.
101-7002-60320
Travel & Training 4,000.00
APWA Monthly Meeting
Desert Valley Builders Assoc. Meetings
Professional Engineer Review Course
Subdivision Map Act Training
Water Quality/Flood Seminars
101-7002-60351
Membership Dues 700.00
2016/17 PROPOSED BUDGET
Amount
60,000.00
Amount
5,000.00
Amount
200.00
240.00
3,000.00
300.00
260.00
Amount
American Public Works Association 380.00
Board of Civil Engineers License 250.00
Other 70.00
101-7002-60352 Subscriptions & Publications
101-7002-60410 Printing
101-7002-60420 Operating Supplies
112
500.00
500.00
500.00
313
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
7006 - Engineering Services
Salaries and Benefits
101-7006-50101 Permanent Full Time 415,034.45
101-7006-50105 Salaries - Overtime (445.68)
101-7006-50106 Standby 0.00
101-7006-50107 Standby Overtime 0.00
101-7006-50150 Other Compensation 0.00
101-7006-50200 PERS-City Portion 56,239.25
101-7006-50210 PERS-Survivor Benefits 0.00
101-7006-50221 Medical Insurance 60,352.95
101-7006-50222 Vision Insurance 875.74
101-7006-50223 Dental Insurance 5,899.63
101-7006-50224 Life Insurance 311.48
101-7006-50225 Long Term Disability 3,748.56
101-7006-50230 Workers Comp Insurance 13,530.96
101-7006-50240 Social Security -Medicare 6,073.04
101-7006-50250 Vehicle Reimbursement 0.00
Contract Services
101-7006-53040
101-7006-60104
101-7006-60125
101-7006-60128
101-7006-60144
101-7006-60145
101-7006-60146
416, 700.00
0.00
9,600.00
900.00
1,400.00
71,500.00
0.00
78,700.00
0.00
0.00
0.00
4,000.00
9,400.00
6,000.00
2,400.00
422,700.00
0.00
9,600.00
900.00
1,400.00
71, 500.00
0.00
78,700.00
0.00
0.00
0.00
4,000.00
9,400.00
6,000.00
2,400.00
416,900.00
0.00
14, 300.00
3,800.00
1,500.00
75,900.00
200.00
82,200.00
0.00
0.00
0.00
4,000.00
13,100.00
6,100.00
2,400.00
50 - Salaries and Benefits Totals: 561,620.38
600,600.00
606,600.00
620,400.00
Subscriptions & Publications 420.60
Consultants 282,328.13
Temporary Agency Services 0.00
Vacant Property Dust Control 0.00
Contract Traffic Engineer 169,713.50
Traffic Counts/Studies 0.00
PM 10 SilverRock 289,006.54
300.00
258,000.00
18, 200.00
0.00
218,400.00
25,000.00
295,000.00
300.00
308,000.00
12,200.00
0.00
218,400.00
21,700.00
295,000.00
0.00
248,000.00
0.00
300.00
218,400.00
5,000.00
295,000.00
60 - Contract Services Totals: 741,468.77
Maintenance & Operations
101-7006-43132 Vacant Land Dust Control
101-7006-60320 Travel & Training
101-7006-60330
101-7006-60351
101-7006-60352
101-7006-60420
101-7006-60421
101-7006-60427
Mileage Reimbursement
Membership Dues
Subscriptions & Publications
Operating Supplies
Supplies - Software
Safety Gear
62 - Maintenance & Operations Totals:
Internal Service Charges
101-7006-98110
101-7006-98140
Credits
101-7006-91110
101-7006-91120
Schedule 14J
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Personnel
Service & Supply
70 - Credits Totals:
814,900.00
855,600.00
766,700.00
206.81
4,162.35
286.88
1,039.28
0.00
129.72
0.00
1,852.99
0.00
5,800.00
500.00
900.00
0.00
0.00
1,500.00
900.00
0.00
5,800.00
500.00
900.00
0.00
0.00
1,500.00
900.00
0.00
6,000.00
500.00
900.00
300.00
0.00
1,000.00
900.00
7,678.03
9,600.00
9,600.00
9,600.00
38,628.26
39,938.67
37,900.00
37,900.00
37,900.00
37,900.00
61,900.00
32,600.00
78,566.93
75,800.00
75,800.00
94,500.00
(85,171.91)
(17,787.63)
0.00
0.00
0.00
0.00
0.00
0.00
(102,959.54)
0.00
0.00
0.00
7006 - Engineering Services Totals: 1,286,374.57
1,500,900.00
1, 547, 600.00 1, 491, 200.00
114
315
CITY OF LA QUINTA
Department : 7006 - Engineering Services
101-7006-50101 Permanent Full Time
GENERAL FUND EXPENSES
DETAILS AND NOTES
100% - Traffic Signal Maintenance Supervisor
100% - Construction Manager/Inspection Supervisor
100% - Public Works Inspector
100% - Traffic Signal Technician
100% - Principal Engineer
101-7006-60104
416,900.00
Consultants 248,000.00
Contract Inspections
Small Project Design Services
101-7006-60320 Travel & Training
Coachella Valley APWA Meetings
Geographic Info. Systems Training
International Signal Assoc Cert Training
National Pollutant Discharge Elimination System
Prevailing Wage/RE Training/Traffic Signal Control
101-7006-60351 Membership Dues
American Public Works Association
American Society of Civil Engineers
Institute of Transportation Engineers (ITE)
101-7006-60352
6,000.00
900.00
Subscriptions & Publications 300.00
115
2016/17 PROPOSED BUDGET
Amount
223,000.00
25,000.00
Amount
400.00
2,000.00
500.00
1,700.00
1,400.00
Amount
300.00
300.00
300.00
316
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
Budget/Purchasing
L
Finance
Finance
Accounting
Treasury/Debt
Management
The Finance Department is charged with safeguarding the City's assets and effectively managing its finances
through adherence to the highest ethical standards, internal controls, and meaningful financial reporting.
Finance includes the purchasing, treasury, budget and accounting functions. Purchasing controls the purchase
of all materials, supplies and oversight of the City procurement cards. Budget assists in the yearly preparation
of the City's operating budget and preparation of the City's annual budget document. Accounting maintains
the general ledger, accounts payable function, internal controls of the City and provides support for
preparation of the Comprehensive Annual Report (CAFR). Treasury oversees cash management, debt,
accounts receivable and collections.
Current Year Accomplishments
Implemented Project Accounting.
Continue to cross -train employees for succession
planning and provided increased training
opportunities for department staff.
Continue to maintain the Certificate of Achievement
for Excellence in Financial Reporting from
Government Finance Officers' Association.
Implemented the Budget Module and Budget
Reporting to prepare the FY 2016/17 budget.
117
Goals & Objectives for Upcoming Fiscal Ye.
Implement Purchasing module of financial system.
Issue a Request for Proposal for Auditing Services.
Continue to update the general ledger account
sequence format for enhanced reporting and
tracking of revenue and expenses.
Implement the Interest Allocation module of the
financial system.
Design and implement a budget at a glance brochure
for FY 2016/17.
318
CITY OF LA QUINTA
FISCAL SERVICES
SUMMARY OF EXPENSES BY DIVISION
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
1006 - Finance
Salaries and Benefits
Contract Services
Maintenance & Operations
Internal Service Charges
Credits
1007 - Central Services
Salaries and Benefits
Contract Services
Maintenance & Operations
Utilities
Capital Expenses
Internal Service Charges
FISCAL SERVICES TOTAL
Schedule 14K
1,076,879.82 935,500.00
984, 300.00 1, 094, 500.00
858,949.57
135,565.66
9,671.68
80,326.95
(7,634.04)
711,400.00
140,000.00
20,200.00
63,900.00
0.00
756,800.00
145,000.00
18, 600.00
63,900.00
0.00
804, 600.00
127,700.00
15, 300.00
146,900.00
0.00
883,355.20 1,157,400.00
1,070,300.00 949,100.00
0.00
4,733.01
499,113.79
60,957.19
229,859.58
88,691.63
188,500.00
0.00
553,600.00
70,000.00
0.00
345, 300.00
101,400.00
0.00
553,600.00
70,000.00
0.00
345, 300.00
308,500.00
0.00
308,600.00
0.00
0.00
332,000.00
1,960,235.02 2,092,900.00
2,054,600.00 2,043,600.00
118
319
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
1006 - Finance
Salaries and Benefits
101-1006-50101 Permanent Full Time
101-1006-50110 Commissions & Boards
101-1006-50150 Other Compensation
101-1006-50200 PERS-City Portion
101-1006-50210 PERS-Survivor Benefits
101-1006-50215 Other Fringe Benefits
101-1006-50221 Medical Insurance
101-1006-50222 Vision Insurance
101-1006-50223 Dental Insurance
101-1006-50224 Life Insurance
101-1006-50225 Long Term Disability
101-1006-50230 Workers Comp Insurance
101-1006-50240 Social Security -Medicare
101-1006-50241 Social Security -FICA
50 - Salaries and Benefits Totals:
Contract Services
101-1006-60102
101-1006-60103
101-1006-60104
101-1006-60106
Administration
Professional Services
Consultants
Auditors
60 - Contract Services Totals:
Maintenance & Operations
101-1006-60320 Travel & Training
101-1006-60351 Membership Dues
101-1006-60352
101-1006-60400
101-1006-60410
101-1006-60450
Subscriptions & Publications
Office Supplies
Printing
Advertising
62 - Maintenance & Operations Totals:
Internal Service Charges
101-1006-98110
101-1006-98140
Credits
101-1006-91110
101-1006-91120
Schedule 14L
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
Personnel
Service & Supply
70 - Credits Totals:
640,385.14
3,150.00
0.00
73,166.19
0.00
6,025.00
89,938.17
1,009.51
7,536.21
608.71
5,792.16
21, 648.08
9,495.10
195.30
493,100.00
4,500.00
1,000.00
68,900.00
0.00
6,500.00
110,200.00
0.00
0.00
0.00
5,700.00
13,100.00
8,400.00
0.00
538,500.00
4,500.00
1,000.00
68,900.00
0.00
6,500.00
110,200.00
0.00
0.00
0.00
5,700.00
13,100.00
8,400.00
0.00
566,200.00
4,500.00
500.00
80, 600.00
200.00
6,000.00
115,100.00
0.00
0.00
0.00
5,500.00
17, 700.00
8,300.00
0.00
858,949.57
711,400.00
756,800.00
804,600.00
42,292.61
3,327.21
42,118.84
47,827.00
31,000.00
55,000.00
5,000.00
49,000.00
31,000.00
60,000.00
5,000.00
49,000.00
31,000.00
42,700.00
5,000.00
49,000.00
135,565.66
140,000.00
145,000.00
127,700.00
655.53
735.00
1,190.00
4,277.57
2,813.58
0.00
11,200.00
700.00
1,000.00
4,500.00
1,800.00
1,000.00
9,600.00
700.00
1,000.00
4,500.00
1,800.00
1,000.00
6,300.00
700.00
1,000.00
4,500.00
1,800.00
1,000.00
9,671.68
20,200.00
18,600.00
15,300.00
67,597.95
12,729.00
51,200.00
12,700.00
51,200.00
12,700.00
136,000.00
10,900.00
80,326.95
63,900.00
63,900.00
146,900.00
(6,317.48)
(1,316.56)
0.00
0.00
0.00
0.00 0.00 0.00
(7,634.04)
0.00 0.00 0.00
1006 - Finance Totals: 1,076,879.82
935,500.00
984, 300.00 1, 094, 500.00
119
320
CITY OF LA QUINTA
GENERAL FUND EXPENSES
DETAILS AND NOTES
Department : 1006 - Finance
101-1006-50101 Permanent Full Time 566,200.00
100% - Finance Director
100% - Management Assistant
100% - Accounting Manager
100%- Financial Services Analyst
100% - Accountant
100% - Account Technicians (2)
Increase in FY 2016/17 due to the addition of an Accountant position.
101-1006-60103
Professional Services 42,700.00
CaIPERS GASB 68 Valuation
Long Range Financial Plan
Professional Accounting Support
101-1006-60104
Consultants 5,000.00
Budget to be used for:
HdL Sales Tax Reporting
101-1006-60320
Travel & Training 6,300.00
Annual GASB Update Training (3 staff)
CaIPERS Conference (1 staff)
CSMFO Conference or League of CA Cities Finance
LAFCO Training/Conference (Staff & IAB member)
Various half-day and 1 day classes: CSMFO, GFOA
101-1006-60351
Membership Dues 700.00
CA Municipal Finance Officers Assoc (CSMFO)
CA Municipal Treasurer Assoc (CMTA)
Government Finance Officers Assoc (GFOA)
101-1006-60352
101-1006-60410
Subscriptions & Publications
Printing
Accounts Payable & Payroll Checks
Budget and Financial Reports
101-1006-60450
1,000.00
1,800.00
Advertising 1,000.00
120
2016/17 PROPOSED BUDGET
Amount
2,700.00
25,000.00
15,000.00
Amount
500.00
300.00
2,000.00
1,500.00
2,000.00
321
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GENERAL FUND EXPENSES BY DIVISION
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
1007 - Central Services
Salaries and Benefits
101-1007-50109
101-1007-50115
101-1007-50243
Vacation & Sick Leave Buy Back
Contingency for Stafffing
Employer Contrib Retiree Med PERS
50 - Salaries and Benefits Totals:
Contract Services
101-1007-60213 Interest Expense
60 - Contract Services Totals:
Maintenance &
101-1007-60351
101-1007-60401
101-1007-60402
101-1007-60403
101-1007-60405
101-1007-60441
101-1007-60442
101-1007-60443
101-1007-60446
101-1007-60447
101-1007-60451
101-1007-60470
101-1007-60535
101-1007-60661
101-1007-60662
101-1007-60663
Utilities
101-1007-61300
101-1007-61301
Operations
Membership Dues
Operating Supplies
Forms
Citywide Conf Room Supplies
Miscellaneous Supplies
Liability/SIR
Estimated Claims
Property Insurance
Crime insurance
Earthquake/Flood Insurance
Pollution Insurance
Postage
Other Operating
Postage Machine
Copiers
Typewriters
62 - Maintenance & Operations Totals:
Capital Expenses
101-1007-71040
101-1007-74010
101-1007-90030
Utilities -Telephone
Mobile/Cell Phones
66 - Utilities Totals:
Capital Leases
Land Acquisition
Capital Expenses
68 - Capital Expenses Totals:
Internal Service Charges
101-1007-91842
101-1007-91843
101-1007-91844
101-1007-98110
101-1007-98140
Schedule 14L
Liability Insurance & Claims
Property & Crime Insurance
Earthquake Insurance
Information Tech Charges
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
0.00
0.00
0.00
120,000.00
68, 500.00
0.00
101,400.00
0.00
0.00
120,000.00
168, 500.00
20,000.00
0.00
188,500.00
101,400.00
308,500.00
4,733.01
0.00
0.00
0.00
4,733.01
0.00
0.00
0.00
110.00
644.18
10,704.37
3,809.83
2,924.53
338,329.00
7,500.00
17,858.89
3,366.00
49,907.52
6,936.80
21,661.52
8,748.55
7,091.28
18,942.50
578.82
100.00
200.00
10,000.00
6,500.00
3,400.00
0.00
0.00
0.00
0.00
0.00
0.00
32,000.00
450,000.00
5,800.00
45,000.00
600.00
100.00
200.00
10,000.00
6,500.00
3,400.00
0.00
0.00
0.00
0.00
0.00
0.00
32,000.00
450,000.00
5,800.00
45,000.00
600.00
100.00
200.00
10,000.00
9,900.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
30,000.00
250,000.00
7,800.00
0.00
600.00
499,113.79
553,600.00
553,600.00
308,600.00
23,467.09
37,490.10
30,000.00
40,000.00
30,000.00
40,000.00
0.00
0.00
60,957.19
70,000.00
70,000.00
0.00
13,559.55
207,300.03
9,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
229,859.58
0.00
0.00
0.00
0.00
0.00
0.00
66,191.19
22,500.44
256,600.00
21,900.00
52,000.00
0.00
14,800.00
256,600.00
21,900.00
52,000.00
0.00
14,800.00
245,400.00
21,900.00
52,000.00
0.00
12, 700.00
88,691.63
345,300.00
345,300.00
332,000.00
1007 - Central Services Totals: 883,355.20
1,157,400.00
1,070,300.00 949,100.00
122
323
CITY OF LA QUINTA
Department : 1007 - Central Services
GENERAL FUND EXPENSES
DETAILS AND NOTES
101-1007-60351
101-1007-60535
Membership Dues
Other Operating
100.00
250,000.00
Sales tax sharing agreements - Costco & Shovlin (Hobby Lobby. Decrease to
Costco agreement endint midyear 2016/17.
123
2016/17 PROPOSED BUDGET
324
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
LIBRARY FUND EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
202 - LIBRARY FUND
0000 - Undesignated
68 - Capital Expenses
202-0000-90020 Service & Supply
68 - Capital Expenses Totals:
Schedule 16
1,723,733.33
0.00 0.00 0.00
1,723,733.33
0.00 0.00 0.00
0000 - Undesignated Totals: 1,723,733.33 0.00 0.00 0.00
124
325
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
LIBRARY FUND EXPENSES
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3004 - Library
60 - Contract Services
202-3004-60112
202-3004-60114
202-3004-60115
202-3004-60116
202-3004-60123
Landscape Contract
County of Riverside
Janitorial
Pest Control
Security & Alarm
60 - Contract Services Totals:
62 - Maintenance & Operations
Operating Supplies
Supplies -Graffiti
Small Tools/Equipment
Liability/SIR
Property
Earthquake/Flood
Pollution Insurance
Facility Rentals
Fire Extinguisher Service
Maint-Other Equipment
HVAC
Repair & Maintenance
62 - Maintenance & Operations Totals:
202-3004-60420
202-3004-60423
202-3004-60432
202-3004-60441
202-3004-60443
202-3004-60447
202-3004-60451
202-3004-60540
202-3004-60664
202-3004-60665
202-3004-60667
202-3004-60691
66 - Utilities
202-3004-61100
202-3004-61101
202-3004-61200
Utilities - Gas
Utilities - Electricity
Water - Inside
66 - Utilities Totals:
68 - Capital Expenses
202-3004-71020
202-3004-80100
Furniture
Machinery & Equipment
68 - Capital Expenses Totals:
69 - Internal Service Charges
202-3004-91842
202-3004-91843
202-3004-91844
202-3004-98140
Schedule 16
Liability Insurance & Claims
Property & Crime Insurance
Earthquake Insurance
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
3004 - Library Totals:
0.00
0.00
0.00
0.00
0.00
6,200.00
900,400.00
32,000.00
1,500.00
5,000.00
6,200.00
900,400.00
32,000.00
1,500.00
5,000.00
18,900.00
900,400.00
22,800.00
1,500.00
1,700.00
0.00
945,100.00
945,100.00
945,300.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
100,000.00
5,000.00
200.00
40,900.00
3,400.00
18,000.00
5,200.00
137,100.00
500.00
1,000.00
4,000.00
5,000.00
100,000.00
5,000.00
200.00
40,900.00
3,400.00
18,000.00
5,200.00
137,100.00
500.00
1,000.00
4,000.00
5,000.00
100,000.00
5,000.00
200.00
40,900.00
3,400.00
18,000.00
5,200.00
137,100.00
500.00
1,000.00
5,000.00
5,000.00
0.00
320,300.00
320,300.00
321,300.00
0.00
0.00
0.00
4,500.00
45,000.00
2,000.00
4,500.00
45,000.00
2,000.00
3,500.00
45,000.00
2,200.00
0.00
51,500.00
51,500.00
50,700.00
0.00
0.00
0.00
10,000.00
0.00
45,500.00
29,000.00
10,000.00
0.00
10,000.00
45,500.00
39,000.00
0.00
0.00
0.00
0.00
44,400.00
3,800.00
18,000.00
13,300.00
44,400.00
3,800.00
18,000.00
13,300.00
42,400.00
3,800.00
18,000.00
11,500.00
0.00 79,500.00 79,500.00 75,700.00
0.00 1,406,400.00
1,441,900.00 1,432,000.00
125
326
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
LIBRARY FUND EXPENSES
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
3006 - Museum
60 - Contract Services
202-3006-60105 Museum Consultant
202-3006-60108 Technical
202-3006-60112 Landscape Contract
202-3006-60115 Janitorial
202-3006-60116 Pest Control
202-3006-60123 Security & Alarm
60 - Contract Services Totals:
62 - Maintenance & Operations
202-3006-60122
202-3006-60432
202-3006-60441
202-3006-60443
202-3006-60447
202-3006-60451
202-3006-60664
202-3006-60667
202-3006-60691
66 - Utilities
202-3006-61101
202-3006-61200
202-3006-61300
Credit Card Fees
Small Tools/Equipment
Liability/SIR
Property
Earthquake/Flood
Pollution Insurance
Fire Extinguisher Service
HVAC
Repair & Maintenance
62 - Maintenance & Operations Totals:
Utilities - Electricity
Water - Inside
Utilities -Telephone
66 - Utilities Totals:
68 - Capital Expenses
202-3006-80100 Machinery & Equipment
68 - Capital Expenses Totals:
69 - Internal Service Charges
202-3006-91842
202-3006-91843
202-3006-91844
202-3006-98140
Schedule 16
Liability Insurance & Claims
Property & Crime Insurance
Earthquake Insurance
Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
3006 - Museum Totals:
0.00
0.00
0.00
0.00
0.00
0.00
183, 300.00
5,000.00
0.00
10,000.00
1,000.00
4,000.00
183,300.00
5,000.00
0.00
10,000.00
1,000.00
4,000.00
183, 300.00
0.00
14,000.00
6,600.00
1,000.00
1,700.00
0.00
203,300.00
203,300.00
206,600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
300.00
200.00
14, 600.00
1,300.00
5,600.00
1,700.00
500.00
1,500.00
5,000.00
300.00
200.00
14, 600.00
1,300.00
5,600.00
1,700.00
500.00
1,500.00
5,000.00
300.00
200.00
14, 600.00
1,300.00
5,600.00
1,700.00
500.00
3,000.00
6,000.00
0.00
30,700.00
30,700.00
33,200.00
0.00
0.00
0.00
10,000.00
1,500.00
1,900.00
10,000.00
1,500.00
1,900.00
12,000.00
1,700.00
1,900.00
0.00
13,400.00
13,400.00
15,600.00
0.00
5,000.00
5,000.00
5,000.00
0.00
5,000.00
5,000.00
5,000.00
0.00
0.00
0.00
0.00
15,800.00
1,400.00
5,600.00
3,300.00
15,800.00
1,400.00
5,600.00
3,300.00
15, 200.00
1,400.00
5,600.00
2,800.00
0.00
26,100.00
26,100.00
25,000.00
0.00
278,500.00
278,500.00
285,400.00
202 - LIBRARY FUND Totals: 1,723,733.33
1,684,900.00
1, 720, 400.00 1, 717, 400.00
126
327
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GAS TAX FUND EXPENSES
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
201- GAS TAX FUND
0000 - Undesignated
70 - Credits
201-0000-91110
201-0000-91120
7003 - Streets
50 - Salaries
201-7003-50101
201-7003-50106
201-7003-50107
201-7003-50200
201-7003-50210
201-7003-50221
201-7003-50222
201-7003-50223
201-7003-50224
201-7003-50225
201-7003-50230
201-7003-50240
Personnel
Service & Supply
70 - Credits Totals:
771,494.00
345,368.00
0.00
0.00
0.00
0.00
0.00
0.00
1,116,862.00
0.00
0.00
0.00
0000 - Undesignated Totals: 1,116,862.00
and Benefits
Permanent Full Time
Standby
Standby Overtime
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
50 - Salaries and Benefits Totals:
60 - Contract Services
201-7003-60115 Janitorial
201-7003-60123 Security & Alarm
201-7003-60125 Temporary Agency Services
201-7003-60141 Street Striping
60 - Contract Services Totals:
62 - Maintenance & Operations
201-7003-56430
201-7003-56490
201-7003-60320
201-7003-60351
201-7003-60400
201-7003-60420
201-7003-60427
201-7003-60428
201-7003-60429
201-7003-60430
201-7003-60431
201-7003-60432
201-7003-60433
201-7003-60672
201-7003-60690
66 - Utilities
201-7003-61101
201-7003-61200
Barricades
Asphalt
Travel & Training
Membership Dues
Office Supplies
Operating Supplies
Safety Gear
Barricades
Signs
Asphalt
Materials
Small Tools/Equipment
Paint/Legends
Storm Drains
Uniforms
62 - Maintenance & Operations Totals:
Utilities - Electricity
Utilities - Water
66 - Utilities Totals:
68 - Capital Expenses
201-7003-61701
Schedule 17
Equipment Rental
68 - Capital Expenses Totals:
0.00
0.00
0.00
4,375.66
0.00
0.00
398.87
0.00
1,058.00
21.55
93.63
5.47
45.75
0.00
46.87
553,100.00
10,100.00
5,300.00
97,800.00
0.00
151,100.00
0.00
0.00
0.00
6,000.00
18,000.00
8,000.00
553,100.00
10,100.00
5,300.00
97,800.00
0.00
151,100.00
0.00
0.00
0.00
6,000.00
18,000.00
8,000.00
589,900.00
16, 200.00
15,400.00
116, 700.00
300.00
161, 700.00
0.00
0.00
0.00
6,400.00
18, 500.00
8,600.00
6,045.80
849,400.00
849,400.00
933,700.00
0.00
0.00
0.00
0.00
6,700.00
700.00
18, 200.00
30,000.00
6,700.00
700.00
18, 200.00
66,900.00
0.00
0.00
0.00
30,000.00
0.00
55,600.00
92,500.00
30,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,000.00
8,300.00
2,500.00
400.00
500.00
1,200.00
4,000.00
0.00
30,000.00
0.00
30,800.00
2,500.00
7,000.00
10,000.00
6,000.00
6,000.00
8,300.00
2,500.00
400.00
500.00
1,200.00
4,000.00
0.00
30,000.00
0.00
30,800.00
2,500.00
7,000.00
10,000.00
6,000.00
0.00
0.00
3,500.00
400.00
500.00
1,200.00
5,000.00
8,500.00
30,000.00
6,000.00
35,000.00
2,500.00
7,000.00
10,000.00
6,000.00
0.00
109,200.00
109,200.00
115,600.00
0.00
0.00
10,000.00
800.00
10,000.00
800.00
10,000.00
900.00
0.00
10,800.00
10,800.00
10,900.00
0.00 17,000.00 17,000.00 17,000.00
0.00 17,000.00 17,000.00 17,000.00
127
328
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GAS TAX FUND EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
69 - Internal Service Charges
201-7003-98110 Information Tech Charges
201-7003-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
7003 - Streets Totals:
201 - GAS TAX FUND Totals:
Schedule 17
0.00 57,100.00
0.00 187,100.00
57,100.00 30,900.00
187,100.00 161,100.00
0.00 244,200.00
244, 200.00 192,000.00
6,045.80 1, 286, 200.00
1,323,100.00 1,299,200.00
1,122,907.80 1,286,200.00
1,323,100.00 1,299,200.00
128
329
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
LIGHTING AND LANDSCAPE FUND EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
215 - LIGHTING & LANDSCAPING FUND
0000 - Undesignated
70 - Credits
215-0000-91110 Personnel
215-0000-91120 Service & Supply
70 - Credits Totals:
80,000.00 0.00 0.00 0.00
880,000.00 0.00 0.00 0.00
960,000.00
0.00 0.00 0.00
0000 - Undesignated Totals: 960,000.00
7004 - Lighting & Landscaping
50 - Salaries and Benefits
215-7004-50101 Permanent Full Time
215-7004-50106 Standby
215-7004-50107 Standby Overtime
215-7004-50200 PERS-City Portion
215-7004-50210 PERS-Survivor Benefits
215-7004-50221 Medical Insurance
215-7004-50222 Vision Insurance
215-7004-50223 Dental Insurance
215-7004-50224 Life lnsurance
215-7004-50225 Long Term Disability
215-7004-50230 Workers Comp Insurance
215-7004-50240 Social Security -Medicare
50 - Salaries and Benefits Totals:
0.00 0.00 0.00
448.09
0.00
0.00
39.23
0.00
86.93
1.98
9.03
0.42
4.37
0.00
6.50
53,900.00
400.00
200.00
10,000.00
0.00
11,800.00
0.00
0.00
0.00
600.00
1,400.00
800.00
53,900.00
400.00
200.00
10,000.00
0.00
11,800.00
0.00
0.00
0.00
600.00
1,400.00
800.00
107,900.00
2,200.00
2,800.00
11, 500.00
100.00
28,800.00
0.00
0.00
0.00
1,200.00
3,400.00
1,600.00
596.55 79,100.00
79,100.00 159,500.00
60 - Contract Services
215-7004-60102 Administration 0.00 18,000.00
215-7004-60104 Consultants 0.00 160,000.00
215-7004-60123 Security & Alarm 0.00 1,400.00
215-7004-60143 SilverRock Way Landscape 0.00 77,000.00
215-7004-60189 Technical 0.00 647,000.00
18,000.00
160,000.00
1,400.00
77,000.00
647,000.00
18,000.00
160,000.00
0.00
77,000.00
556,100.00
60 - Contract Services Totals: 0.00 903,400.00
62 - Maintenance & Operations
215-7004-60320 Travel & Training
215-7004-60420 Operating Supplies
215-7004-60423 Supplies -Graffiti
215-7004-60427 Safety Gear
215-7004-60431 Materials
215-7004-60432 Small Tools/Equipment
215-7004-60673 Palm Trees
215-7004-60690 Uniforms
62 - Maintenance & Operations Totals:
66 - Utilities
215-7004-61116 Utilities - Electric - Signals
215-7004-61117 Utilities - Electric - Medians
215-7004-61118 Utilities - Electric - SilverRock OTher
215-7004-61211 Utilities - Water - Medians
66 - Utilities Totals:
903,400.00 811,100.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,000.00
30,000.00
12,500.00
600.00
64,000.00
300.00
15,000.00
600.00
2,000.00
30,000.00
12,500.00
600.00
64,000.00
300.00
15,000.00
600.00
2,000.00
30,000.00
12,500.00
400.00
64,000.00
500.00
15,000.00
600.00
0.00 125,000.00
125,000.00 125,000.00
0.00
0.00
0.00
0.00
90,000.00
45,000.00
1,800.00
200,000.00
90,000.00
45,000.00
1,800.00
200,000.00
90,000.00
45,000.00
1,800.00
220,000.00
0.00 336,800.00
336,800.00 356,800.00
69 - Internal Service Charges
215-7004-98110 Information Tech Charges 0.00 7,100.00 7,100.00 13,800.00
215-7004-98140 Facility & Fleet Maintenance 0.00 1,400.00 1,400.00 1,200.00
69 - Internal Service Charges Totals: 0.00 8,500.00 8,500.00 15,000.00
7004 - Lighting & Landscaping Totals:
215 - LIGHTING & LANDSCAPING FUND Totals:
Schedule 18
596.55 1,452,800.00 1,452,800.00 1,467,400.00
960, 596.55 1,452,800.00
1,452,800.00 1,467,400.00
130
331
CITY OF LA QUINTA
INTERNAL SERVICE FUNDS
SUMMARY OF EXPENSES FUND
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
501 - EQUIPMENT REPLACEMENT 326,637.06 605,700.00 670,700.00 448,900.00
Contract Services 219.07 6,400.00 6,400.00 6,400.00
Maintenance & Operations 214,665.02 262,300.00 262,300.00 209,400.00
Capital Expenses 111,752.97 337,000.00 402,000.00 233,100.00
502 - INFORMATION TECHNOLOGY 701,043.88 637,600.00 753,600.00 853,800.00
Salaries and Benefits 138,321.75 0.00 0.00 0.00
Contract Services 342,215.94 385,400.00 479,400.00 539,000.00
Maintenance & Operations 53,615.88 45,200.00 45,200.00 51,800.00
Utilities 0.00 0.00 0.00 40,000.00
Capital Expenses 166,890.31 207,000.00 229,000.00 223,000.00
503 - PARK EQUIP & FACILITY FND 526,123.39 628,000.00 628,000.00 603,700.00
Maintenance & Operations 0.00 0.00 0.00 10,000.00
Capital Expenses 526,123.39 628,000.00 628,000.00 593,700.00
504 - INSURANCE FUND 0.00 608,000.00 817,000.00 649,200.00
Salaries and Benefits 0.00 0.00 0.00 50,600.00
Contract Services 0.00 0.00 0.00 1,700.00
Maintenance & Operations 0.00 0.00 0.00 200.00
Insurance 0.00 608,000.00 817,000.00 596,700.00
INTERNAL SERVICES TOTAL 1,553,804.33 2,479,300.00 2,869,300.00 2,555,600.00
Schedule 19
132
333
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
INTERNAL SERVICE FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
501- EQUIPMENT REPLACEMENT
0000 - Undesignated
60 - Contract Services
501-0000-60102 Administration
501-0000-60108 Technical
60 - Contract Services Totals:
62 - Maintenance & Operations
501-0000-43430
501-0000-60148
501-0000-60448
501-0000-60674
501-0000-60675
501-0000-60676
501-0000-60678
501-0000-60679
Car Washes
Car Washes
Vehicle Insurance
Fuel & Oil
Parts & Maintenance Supplies
Vehicle Repair & Maintenance
Street Sweeper
Motorcycle Repair & Maintenance
62 - Maintenance & Operations Totals:
68 - Capital Expenses
501-0000-71030 Vehicles
501-0000-71102 Sr Center Bldg Repl/Repair
501-0000-71103 Cvc Ctr Bldg Repl/Repair
501-0000-71111 Deprec Exp - Mach & Equip
501-0000-71112 Depreciation Expense - Buildings & Ir
501-0000-71113 Depreciation Expense - Vehicles
501-0000-71114 Depreciation Expense - Motorcycle
68 - Capital Expenses Totals:
0000 - Undesignated Totals:
501- EQUIPMENT REPLACEMENT Totals:
Schedule 19A
0.00 6,400.00
219.07 0.00
6,400.00 6,400.00
0.00 0.00
219.07 6,400.00
6,400.00 6,400.00
14,451.00
0.00
4,368.41
75,031.88
3,672.81
72,016.61
29,213.11
15,911.20
17,100.00
0.00
5,400.00
123,600.00
77, 200.00
0.00
19,000.00
20,000.00
17,100.00
0.00
5,400.00
123,600.00
77, 200.00
0.00
19,000.00
20,000.00
0.00
15,000.00
5,400.00
80,000.00
10,000.00
60,000.00
19,000.00
20,000.00
214,665.02 262,300.00
262,300.00 209,400.00
1,332.34
0.00
0.00
18, 602.01
36,011.04
55,807.58
0.00
80,000.00
6,000.00
126,100.00
20,100.00
36,000.00
65,700.00
3,100.00
145,000.00
6,000.00
126,100.00
20,100.00
36,000.00
65,700.00
3,100.00
0.00
0.00
157,500.00
18, 600.00
18,000.00
35,900.00
3,100.00
111,752.97 337,000.00 402,000.00 233,100.00
326,637.06 605,700.00
670,700.00 448,900.00
326,637.06 605,700.00
670,700.00 448,900.00
133
334
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
INTERNAL SERVICE FUNDS EXPENSES
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
502 - INFORMATION TECHNOLOGY
0000 - Undesignated
50 - Salaries and Benefits
502-0000-50101
502-0000-50200
502-0000-50221
502-0000-50222
502-0000-50223
502-0000-50224
502-0000-50225
502-0000-50230
502-0000-50240
Permanent Full Time
PERS-City Portion
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
50 - Salaries and Benefits Totals:
60 - Contract Services
502-0000-56220 Computers
502-0000-60104 Consultants
502-0000-60108
502-0000-60125
502-0000-60182
502-0000-60213
502-0000-60300
502-0000-60301
Technical
Temporary Agency Services
SW Networks
Interest Expense
Maintenance Agreements
Software Maintenance Agreements
105,218.35
12,489.45
13,799.56
169.69
1,353.72
65.26
812.53
2,706.00
1,707.19
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
138,321.75
0.00
0.00
0.00
5,291.68
24,317.50
134,186.51
897.13
3,705.00
2,838.94
31,043.92
139,935.26
29,300.00
143, 700.00
0.00
0.00
0.00
0.00
72,900.00
139,500.00
43, 300.00
143, 700.00
0.00
0.00
0.00
0.00
92,900.00
199, 500.00
0.00
171,000.00
70,000.00
0.00
0.00
0.00
50,000.00
248,000.00
60 - Contract Services Totals: 342,215.94
62 - Maintenance & Operations
Travel & Training
Operating Supplies
Supplies - Software
Copiers
62 - Maintenance & Operations Totals:
502-0000-60320
502-0000-60420
502-0000-60421
502-0000-60662
66 - Utilities
502-0000-61301
Cell/Mobile Phones
66 - Utilities Totals:
68 - Capital Expenses
502-0000-71110 Depreciation Expense
502-0000-71111 Deprec Exp - Mach & Equip
502-0000-71115 Depreciation Expense - Software
502-0000-80100 Machinery & Equipment
502-0000-80103 Computers
68 - Capital Expenses Totals:
Schedule 19A
385,400.00
479,400.00
539,000.00
0.00
2,126.14
51,489.74
0.00
9,500.00
0.00
35,700.00
0.00
9,500.00
0.00
35,700.00
0.00
0.00
1,000.00
0.00
50,800.00
53,615.88
45,200.00
45,200.00
51,800.00
0.00
0.00
0.00
40,000.00
0.00
0.00
0.00
40,000.00
14,000.02
60,863.73
61,776.14
30,250.42
0.00
0.00
56,800.00
50,200.00
100,000.00
0.00
0.00
56,800.00
50,200.00
122,000.00
0.00
113,000.00
0.00
0.00
50,000.00
60,000.00
166,890.31
207,000.00
229,000.00
223,000.00
0000 - Undesignated Totals: 701,043.88
637,600.00
753,600.00
853,800.00
502 - INFORMATION TECHNOLOGY Totals: 701,043.88
637,600.00
753,600.00 853,800.00
134
335
CITY OF LA QUINTA
Fund: 502 - INFORMATION TECHNOLOGY
502-0000-60104 Consultants
INTERNAL SERVICE FUNDS
EXPENSE DETAILS AND NOTES
171,000.00
Increase in FY 2016/17 due to contract covering a full year term. Contract for
FY 2015/16 was for a partial year.
502-0000-60108
Technical 70,000.00
Increase in FY 2016/17 due to $45,000 moved over from Central Services (101-
1007) for copiers; $30,000 moved from Central Services (101-1007) for
telephones; and, $40,000 moved over from Central Services (101-1007) for
mobile/cell charges.
502-0000-60420
Operating Supplies 1,000.00
135
2016/17 PROPOSED BUDGET
336
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
INTERNAL SERVICE FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
503 - PARK EQUIP & FACILITY FND
0000 - Undesignated
62 - Maintenance & Operations
503-0000-60680 Fritz Burns Pool
62 - Maintenance & Operations Totals:
0.00 0.00
0.00 10,000.00
0.00 0.00
0.00 10,000.00
68 - Capital Expenses
503-0000-71060 Parks 0.00 80,700.00 80,700.00 70,000.00
503-0000-71122 Depreciation Expense - Community 5 526,123.39 547,300.00 547,300.00 523,700.00
68 - Capital Expenses Totals: 526,123.39 628,000.00 628,000.00 593,700.00
0000 - Undesignated Totals: 526,123.39 628,000.00 628,000.00 603,700.00
503 - PARK EQUIP & FACILITY FND Totals:
Schedule 19A
526,123.39 628,000.00
628,000.00 603,700.00
137
338
CITY OF LA QUINTA
Fund: 503 - PARK EQUIP & FACILITY FND
503-0000-71060 Parks
Adams Park Lights
Campus Paint
Fritz Burns Park Lights
Irrigation Clocks
Sports Complex Electric
INTERNAL SERVICE FUNDS
EXPENSE DETAILS AND NOTES
138
70,000.00
2016/17 PROPOSED BUDGET
Amount
10,000.00
15,000.00
10,000.00
30,000.00
5,000.00
339
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
INTERNAL SERVICE FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
504 - INSURANCE FUND
1010 -Insurance
50 - Salaries and Benefits
504-1010-50101
504-1010-50200
504-1010-50210
504-1010-50221
504-1010-50225
504-1010-50230
504-1010-50240
Permanent Full Time 0.00 0.00 0.00 32,900.00
PERS-City Portion 0.00 0.00 0.00 7,400.00
PERS-Survivor Benefits 0.00 0.00 0.00 100.00
Medical Insurance 0.00 0.00 0.00 8,300.00
Long Term Disability 0.00 0.00 0.00 400.00
Workers Comp Insurance 0.00 0.00 0.00 1,000.00
Social Security -Medicare 0.00 0.00 0.00 500.00
50 - Salaries and Benefits Totals: 0.00 0.00 0.00 50,600.00
60 - Contract Services
504-1010-60320 Travel & Training
504-1010-60330 Mileage Reimbursement
504-1010-60351 Membership Dues
504-1010-60352 Subscriptions & Publications
60 - Contract Services Totals:
62 - Maintenance & Operations
504-1010-60400 Office Supplies
62 - Maintenance & Operations Totals:
63 - Insurance
504-1010-60441 Liability Insurance
504-1010-60442 Claims
504-1010-60443 Property Insurance
504-1010-60446 Crime Insurance
504-1010-60447 Earthquake lnsurance
504-1010-60452 Workers Comp Premium
63 - Insurance Totals:
1010 - Insurance Totals:
504 - INSURANCE FUND Totals:
Schedule 19A
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,200.00
200.00
200.00
100.00
0.00 0.00
0.00 1,700.00
0.00 0.00
0.00 200.00
0.00 0.00
0.00 200.00
0.00
0.00
0.00
0.00
0.00
0.00
291,800.00
25,000.00
31,700.00
3,600.00
100,000.00
155,900.00
291,800.00
25,000.00
31,700.00
3,600.00
100,000.00
364,900.00
226,500.00
25,000.00
47,600.00
3,600.00
100,000.00
194,000.00
0.00 608,000.00
817,000.00 596,700.00
0.00 608,000.00
817,000.00 649,200.00
0.00 608,000.00
817,000.00 649,200.00
139
340
CITY OF LA QUINTA
INTERNAL SERVICE FUNDS
EXPENSE DETAILS AND NOTES
Fund: 504 - INSURANCE FUND
504-1010-50101 Permanent Full Time
50% - Deputy City Clerk
504-1010-60320
504-1010-60351
504-1010-60352
Travel & Training
Membership Dues
Subscriptions & Publications
140
32,900.00
1,200.00
200.00
100.00
2016/17 PROPOSED BUDGET
341
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
PERSONNEL SCHEDULE BY DIVISION
INSURANCE FUND
FUND 504 DIVISION 1010
Personnel Schedule
Actual Adopted REORG Proposed
2014/15 2015/16 2015/16 2016/17
Deputy City Clerk
0 0 0.5 0.5
Total
0 0 0.5 0.5
141
342
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
HOUSING AUTHORITY FUND EXPENSES
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
241- HOUSING AUTHORITY
9101- Housing Authority
Salaries and Benefits
241-9101-50101
241-9101-50110
241-9101-50150
241-9101-50200
241-9101-50210
241-9101-50221
241-9101-50222
241-9101-50223
241-9101-50224
241-9101-50225
241-9101-50230
241-9101-50240
Permanent Full Time
Commissions & Boards
Other Compensation
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
241-9101-60103 Professional Services
241-9101-60106 Auditors
241-9101-60153 Attorney
60 - Contract Services Totals:
Maintenance & Operations
241-9101-60157
241-9101-60320
241-9101-60420
Debt Service
241-9101-61609
241-9101-61610
241-9101-61680
241-9101-61681
Rental Expenses/LQRP
Travel & Training
Operating Supplies
62 - Maintenance & Operations Totals:
Interest Expense - Provident
Interest Expense - USDA/WSA
Principal Payment - Provident
Principal Payment - USDA
67 - Debt Service Totals:
Internal Service Charges
241-9101-91844 Earthquake Insurance
69 - Internal Service Charges Totals:
Credits
241-9101-91110
Personnel
1,334.64
0.00
0.00
28.67
0.00
115.92
2.66
12.05
0.57
4.97
0.00
6.66
64, 200.00
500.00
0.00
3,900.00
0.00
15,700.00
0.00
0.00
0.00
700.00
1,900.00
900.00
64, 200.00
500.00
0.00
3,900.00
0.00
15,700.00
0.00
0.00
0.00
700.00
1,900.00
900.00
37,400.00
0.00
300.00
2,900.00
100.00
8,300.00
0.00
0.00
0.00
400.00
1,200.00
600.00
1,506.14
87,800.00
87,800.00
51,200.00
51,740.50
6,000.00
13,521.43
70,000.00
6,000.00
6,000.00
70,000.00
6,000.00
6,000.00
70,000.00
6,000.00
10,000.00
71,261.93
82,000.00
82,000.00
86,000.00
157,902.39
933.33
0.00
200,000.00
1,200.00
0.00
200,000.00
1,200.00
0.00
615,200.00
0.00
2,000.00
158,835.72
201,200.00
201,200.00
617,200.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
109,400.00
17,100.00
45,100.00
21,200.00
0.00
0.00
0.00
192,800.00
0.00
13,000.00
13,000.00
13,000.00
0.00
13,000.00
13,000.00
13,000.00
87,534.00
0.00
0.00
0.00
70 - Credits Totals: 87,534.00
0.00
0.00
0.00
9101 - Housing Authority Totals: 319,137.79
384,000.00
384,000.00
960,200.00
241- HOUSING AUTHORITY Totals: 319,137.79
384,000.00
384,000.00
960,200.00 *
* Fund 242 combined with Fund 241 in FY 2016/17.
Schedule 20
142
343
CITY OF LA QUINTA HOUSING AUTHORITY 2016/17 PROPOSED BUDGET
EXPENSE DETAILS AND NOTES
Department : 9101 - Housing Authority
241-9101-50101 Permanent Full Time
50% - Deputy City Clerk
City Council Member Stipends (5)
Housing Commissioner Stipends
241-9101-60103
37,400.00
Professional Services 70,000.00
Riverside County Recording Fees
Lot Cleaning and Beautification
Tenant Verifications
Government Reporting and Document Preparation
241-9101-60420
Operating Supplies 2,000.00
Tenant luncheon and mailings
143
344
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
HOUSING AUTHORITY FUND EXPENSES
2014/15
Actual Expense
2015/16 2015/16
Original Budget Revised Budget
2016/17
Proposed Budget
242 - HOUSING AUTHORITY PA2
9201- Housing Authority PA2
Salaries and Benefits
242-9201-50101 Permanent Full Time
50 - Salaries and Benefits Totals:
Maintenance & Operations
242-9201-60157 Rental Expenses/LQPR
62 - Maintenance & Operations Totals:
Debt Service
242-9201-61609
242-9201-61610
242-9201-61680
242-9201-61681
Interest Expense - Provident
Interest Expense - USDA/WSA
Principal Payment - Provident
Principal Payment - USDA
67 - Debt Service Totals:
875.00
1,500.00
1,500.00
0.00
875.00
1,500.00
1,500.00
0.00
342,971.79
420,000.00
420,000.00
0.00
342,971.79
420,000.00
420,000.00
0.00
116,063.55
20,958.35
38,410.89
17,411.89
115,000.00
20,500.00
42,500.00
21, 500.00
115,000.00
20,500.00
42,500.00
21, 500.00
0.00
0.00
0.00
0.00
192,844.68
199,500.00
199,500.00
0.00
9201- Housing Authority PA2 Totals: 536,691.47
621,000.00
621,000.00
0.00
242 - HOUSING AUTHORITY PA2 Totals: 536,691.47
621,000.00
621,000.00
0.00 *
* Fund 242 combined with Fund 241 in FY 2016/17.
Schedule 20
145
346
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
FINANCING AUTHORITY FUND EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
310 - LQ FIN AUTHORITY DEBT SVC
9501- 9501- Financing Authority
60 - Contract Services
310-9501-60102 Administration
310-9501-60181 Contract Services Fees
60 - Contract Services Totals:
68 - Capital Expenses
310-9501-82130
310-9501-83370
Schedule 21
1996 FA Bonds Principal
1996 FA Series Bonds Interest
68 - Capital Expenses Totals:
9501- 9501- Financing Authority Totals:
310 - LQ FIN AUTHORITY DEBT SVC Totals:
2,683.00 3,000.00
1,823.00 2,000.00
3,000.00 3,000.00
2,000.00 2,000.00
4,506.00 5,000.00
5,000.00 5,000.00
525,000.00 555,000.00
148,046.25 118,076.00
555,000.00 555,000.00
118,076.00 118,076.00
673,046.25 673,076.00
673,076.00 673,076.00
677,552.25 678,076.00
678,076.00 678,076.00
677,552.25 678,076.00
678,076.00 678,076.00
146
347
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
SILVERROCK RESORT FUND EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
601- SILVERROCK RESORT
0000 - Undesignated
Salaries and Benefits
601-0000-50101
601-0000-50200
601-0000-50210
601-0000-50221
601-0000-50223
601-0000-50224
601-0000-50225
601-0000-50230
601-0000-50240
Permanent Full Time
PERS-City Portion
PERS-Survivor Benefits
Medical Insurance
Dental Insurance
Life Insurance
Long Term Disability
Workers Comp Insurance
Social Security -Medicare
50 - Salaries and Benefits Totals:
Contract Services
601-0000-60200 Cart Barn/Range
601-0000-60201 Golf Shop
601-0000-60202 Course Services
601-0000-60203 Maintenance
601-0000-60204 Landscape
601-0000-60205 General & Administrative
601-0000-60206 Marketing
601-0000-60207 Temporary Club House
601-0000-60208 Management Fee
601-0000-60209 Insurance
601-0000-60210 Property Tax
601-0000-60211 Rental Payment
601-0000-60212 Pro Shop Product Cost
60 - Contract Services Totals:
Maintenance & Operations
601-0000-60214 Tamarisk Removal Pump Repair
601-0000-60320 Travel & Training
601-0000-60351 Membership Dues
601-0000-60455 Bank Fees
601-0000-60556 SilverRock Buildings
601-0000-60660 Repair & Maintenance
62 - Maintenance & Operations Totals:
Capital Expenses
601-0000-71122 Depreciation Expense - Community 5
601-0000-72011 Depreciation Expense
601-0000-83500 Advance lnterest Expense
68 - Capital Expenses Totals:
Internal Service Charges
601-0000-98110 Information Tech Charges
601-0000-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:
0000 - Undesignated Totals:
601 - SILVERROCK RESORT Totals:
Schedule 22
37,936.62
5,733.24
0.00
4,656.85
455.38
21.96
381.84
893.04
550.07
37,000.00
6,900.00
0.00
5,200.00
0.00
0.00
400.00
600.00
500.00
37,000.00
6,900.00
0.00
5,200.00
0.00
0.00
400.00
600.00
500.00
33,300.00
7,500.00
100.00
4,200.00
0.00
0.00
400.00
1,000.00
500.00
50,629.00 50,600.00
50,600.00 47,000.00
289,764.55
347,467.59
0.00
1,770,032.58
0.00
296,043.83
228,473.56
131,799.98
96,000.00
226,320.42
9,436.16
241,121.91
0.00
237,400.00
204,800.00
72,400.00
1,712,800.00
225,100.00
327,500.00
240, 200.00
136,300.00
99,800.00
26,400.00
11,800.00
271,100.00
155,900.00
237,400.00
204,800.00
72,400.00
1,712,800.00
225,100.00
327,500.00
240, 200.00
136,300.00
99,800.00
26,400.00
11,800.00
271,100.00
155,900.00
237,400.00
200,800.00
72,400.00
1,691,900.00
249,800.00
328,700.00
231,200.00
136,300.00
103,800.00
32,400.00
11,800.00
321,100.00
146, 600.00
3,636,460.58 3,721,500.00
3,721,500.00 3,764,200.00
179.69
805.00
510.00
87,926.41
5,726.94
915,164.45
25,000.00
1,500.00
6,600.00
45,000.00
5,000.00
0.00
25,000.00
1,500.00
6,600.00
45,000.00
5,000.00
0.00
25,000.00
1,500.00
6,600.00
45,000.00
5,000.00
22,000.00
1,010,312.49
83,100.00
83,100.00 105,100.00
338,841.11
0.00
13,134.01
0.00
430,600.00
18,600.00
0.00
430,600.00
18,600.00
0.00
265,400.00
18,600.00
351,975.12 449,200.00
449,200.00 284,000.00
3,382.00 3,100.00
600.00 600.00
3,100.00 2,000.00
600.00 500.00
3,982.00 3,700.00
3,700.00 2,500.00
5,053,359.19 4,308,100.00
4,308,100.00 4,202,800.00
5,053,359.19 4,308,100.00
4,308,100.00 4,202,800.00
147
348
CITY OF LA QUINTA
SILVERROCK RESORT
EXPENSE DETAILS AND NOTES
Fund: 601- SILVERROCK RESORT
601-0000-50101 Permanent Full Time
25% - Facilities Director
601-0000-60320
601-0000-60351
Travel & Training
Membership Dues
33,300.00
1,500.00
6,600.00
2016/17 PROPOSED BUDGET
Amount
California Water Board Permit Fee 6,000.00
Golf Course Superintendents Assoc of America 350.00
Other 50.00
So Cal Desert Golf Course Superintendents Assoc 200.00
349
148
CITY OF LA QUINTA
OTHER FUNDS
SUMMARY OF EXPENSES BY FUND
2016/17 PROPOSED BUDGET
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
210 - FEDERAL ASSISTANCE FUND 0.00 0.00 0.00 20,200.00
Contract Services 0.00 0.00 0.00 20,200.00
218 - CV VIOLENT CRIME TASK FORCE 46,974.85 55,650.00 46,634.00 46,700.00
Contract Services 7,777.22 7,550.00 2,550.00 2,600.00
Maintenance & Operations 29,274.95 31,000.00 29,000.00 29,000.00
Utilities 9,922.68 17,100.00 15,084.00 15,100.00
221 - AB 939 31,826.76 61,500.00 61,500.00 20,000.00
Contract Services 31,826.76 51,500.00 51,500.00 0.00
Maintenance & Operations 0.00 0.00 0.00 20,000.00
Utilities 0.00 10,000.00 10,000.00 0.00
235 - SO COAST AIR QUALITY FUND 28,854.88 0.00 0.00 30,000.00
Contract Services 28,854.88 0.00 0.00 30,000.00
270 - ART IN PUBLIC PLACES FUND 110,432.49 129,000.00 129,000.00 129,000.00
Other Expenses 11,324.99 19,000.00 19,000.00 2,000.00
Repair & Maintenance 0.00 0.00 0.00 17,000.00
Capital Expenses 99,107.50 110,000.00 110,000.00 110,000.00
OTHER FUNDS TOTAL 218,088.98 246,150.00 237,134.00 245,900.00
Schedule 23
150
351
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
OTHER FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
210 - FEDERAL ASSISTANCE FUND
0000 - Undesignated
60 - Contract Services
210-0000-60135 CDBG Public Service Grants
60 - Contract Services Totals:
0000 - Undesignated Totals:
210 - FEDERAL ASSISTANCE FUND Totals:
Schedule 23A
0.00 0.00
0.00 20,200.00
0.00 0.00
0.00 20,200.00
0.00 0.00
0.00 20,200.00
0.00 0.00
0.00 20,200.00
151
352
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
OTHER FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
218 - CV VIOLENT CRIME TASK FORCE
0000 - Undesignated
60 - Contract Services
218-0000-42181 Mail Box Service
218-0000-42190 CLET Line
218-0000-60115 Janitorial
218-0000-60123 Alarm Service
218-0000-60191 GPS Tracker
218-0000-61400 Utilities - Cable
60 - Contract Services Totals:
240.00
3,461.73
1,975.88
264.00
1,080.00
755.61
250.00
3,000.00
2,000.00
300.00
2,000.00
0.00
250.00
0.00
2,000.00
300.00
0.00
0.00
300.00
0.00
2,000.00
300.00
0.00
0.00
7,777.22 7,550.00
2,550.00 2,600.00
62 - Maintenance & Operations
218-0000-60320 Travel & Training 3,105.16 10,000.00 8,000.00 8,000.00
218-0000-60400 Office Supplies 6,537.27 7,000.00 7,000.00 7,000.00
218-0000-60420 Operating Expenses 7,330.51 8,000.00 8,000.00 8,000.00
218-0000-60665 Maint.-Other Equipment 9,707.74 5,000.00 4,000.00 4,000.00
218-0000-60690 Uniforms 2,594.27 1,000.00 2,000.00 2,000.00
62 - Maintenance & Operations Totals: 29,274.95 31,000.00 29,000.00 29,000.00
66 - Utilities
218-0000-61101 Electricity 3,387.53 7,000.00 7,000.00 7,000.00
218-0000-61200 Utilities - Water 452.00 500.00 384.00 400.00
218-0000-61300 Utilities -Telephone 5,055.83 8,400.00 6,500.00 6,500.00
218-0000-61501 Refuse Collection 1,027.32 1,200.00 1,200.00 1,200.00
66 - Utilities Totals: 9,922.68 17,100.00 15,084.00 15,100.00
0000 - Undesignated Totals: 46,974.85 55,650.00 46,634.00 46,700.00
218 - CV VIOLENT CRIME TASK FORCE Totals:
Schedule 23A
46,974.85 55,650.00
46,634.00 46,700.00
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CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
OTHER FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
221- AB 939
0000 - Undesignated
60 - Contract Services
221-0000-33220 AB 939 Recycling
221-0000-60104 Consultants
221-0000-60127 AB 939 Recycling
60 - Contract Services Totals:
0.00
30,525.74
1,301.02
2,000.00
30,000.00
19,500.00
2,000.00
30,000.00
19, 500.00
0.00
0.00
0.00
31,826.76 51,500.00
51,500.00 0.00
62 - Maintenance & Operations
221-0000-60420 Other Operating Expenses 0.00 0.00 0.00 20,000.00
66 - Utilities
221-0000-61510
Schedule 23A
62 - Maintenance & Operations Totals: 0.00 0.00 0.00 20,000.00
CVWD Landscape Rebate
66 - Utilities Totals:
0000 - Undesignated Totals:
221- AB 939 Totals:
0.00 10,000.00
10,000.00 0.00
0.00 10,000.00
10,000.00 0.00
31,826.76 61,500.00
61,500.00 20,000.00
31,826.76 61,500.00
61,500.00 20,000.00
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354
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
OTHER FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
235 - SO COAST AIR QUALITY FUND
0000 - Undesignated
60 - Contract Services
235-0000-60186 CVAG 28,854.88 0.00 0.00 30,000.00
60 - Contract Services Totals: 28,854.88 0.00 0.00 30,000.00
0000 - Undesignated Totals: 28,854.88 0.00 0.00 30,000.00
235 - SO COAST AIR QUALITY FUND Totals: 28,854.88 0.00 0.00 30,000.00
Schedule 23A
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355
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
OTHER FUNDS EXPENSES
2014/15 2015/16 2015/16 2016/17
Actual Expense Original Budget Revised Budget Proposed Budget
270 - ART IN PUBLIC PLACES FUND
0000 - Undesignated
64 - Other Expenses
270-0000-43550 APP Maintenance
270-0000-60482 Operating Supplies
64 - Other Expenses Totals:
8,744.23 15,000.00
2,580.76 4,000.00
15,000.00 0.00
4,000.00 2,000.00
11,324.99 19,000.00
19,000.00 2,000.00
65 - Repair & Maintenance
270-0000-60683 APP Maintenace 0.00 0.00 0.00 17,000.00
65 - Repair & Maintenance Totals: 0.00 0.00 0.00 17,000.00
68 - Capital Expenses
270-0000-74800 Art Purchases
68 - Capital Expenses Totals:
0000 - Undesignated Totals:
270 - ART IN PUBLIC PLACES FUND Totals:
Schedule 23A
99,107.50 110,000.00
110, 000.00 110, 000.00
99,107.50 110,000.00
110,000.00 110,000.00
110,432.49 129,000.00
129,000.00 129,000.00
110,432.49 129,000.00
129,000.00 129,000.00
155
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CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
A
The following is a list of commonly used financial terms:
ALLOCATE - To divide a lump -sum appropriation which is designated for expenditure by specific
organization units and/or for specific purposes, activities, or objects.
APPROPRIATION - An authorization made by the council which permits the City to incur
obligations and to make expenditures of resources.
ASSESSED VALUATION - A dollar value placed on real estate or other property by Riverside
County as a basis for levying property taxes.
ASSET - Anything having commercial or exchange value that is owned by a business, institution
or individual.
AUDIT - Conducted by an independent Certified Public Accounting (CPA) Firm, the primary
objective of an audit is to determine if the City's Financial Statements present the City's financial
position fairly and results of operations are in conformity with Generally Accepted Accounting
Principles (GAAP).
BALANCED BUDGET - A budget in which planned expenditures do not exceed projected funds
available.
BALANCE SHEET - A financial statement reporting the organization's assets, liabilities and equity
activities.
BUDGET - The document created by the staff and approved by the City Council which establishes
the broad policy guidance on the projection of revenues and the allocation toward various types of
expenditures.
BUDGET CALENDAR — This is a schedule of the dates which is followed in the preparation,
adoption, and administration of the budget.
BUDGET MESSAGE - Included in the opening section of the Financial Plan, the Message
provides the Council and the public with a general summary of the most important aspects of the
document, changes from the previous fiscal years, and the views and recommendations of the City
Manager.
CONSUMER PRICE INDEX (CPI) - A measure used to reflect the change in the price of goods
and services.
CONTINGENCY - An appropriation of funds to cover unforeseen events that occur during the
fiscal year such as flood emergencies, Federal mandates shortfalls in revenue, and similar
eventualities.
358
157
CITY OF LA QUINTA
2016/17 PROPOSED BUDGET
GLOSSARY OF BUDGET TERMS, CONTINUED
CONTINUING APPROPRIATION - Funds committed for a previous fiscal year expenditure
which were not spent in the year of appropriation, but are intended to be used in the
succeeding year.
CONTRACTUAL SERVICES - Services rendered to City activities by private firms,
individuals or other governmental agencies. Examples of these services include
engineering, law enforcement, and city attorney services.
DEPARTMENT - A major organizational unit of the City which has been assigned overall
management responsibility for an operation or a group of related operations within a
functional area.
DESIGNATED FUND BALANCE - A portion of unreserved fund balance designated by
City policy for specific future use.
ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or
service. To encumber funds means to set aside or commit funds for a future expenditure.
EXPENDITURE - The outflow of funds paid for goods or services obtained.
FEES FOR SERVICES - Charges paid to the City by users of a service to help support the
costs of providing that service.
FISCAL YEAR - The fiscal year is defined as the beginning and ending period for recording
financial transactions. The City has specified July 1 to June 30 as its fiscal year.
FIXED ASSETS — Fixed Assets are assets of a long-term nature such as land, buildings,
machinery, furniture, and other equipment. The City has defined such assets as those with
an expected life in excess of one year and an acquisition cost in excess of $5000.
FRANCHISE FEE - A franchise fee is charged for the privilege of using public right-of-way
and property within the City for public or private purposes. The City currently accesses
franchise fees on cable television, utilities, and trash collection contractors.
FUND - An accounting entity that records all financial transactions for specific activities or
government functions. The generic fund types used by the City are: General, Special
Revenue, Capital Project, Debt Service, Enterprise, and Internal Service Funds.
FUND BALANCE — Fund Balance is the excess of current assets over current liabilities,
and represents the cumulative effect of revenues and other financing sources over
expenditures and other financing uses.
359
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CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
GLOSSARY OF BUDGET TERMS, CONTINUED
GENERAL FUND - The General Fund is the primary operating fund of the City. All
revenues that are not allocated by law or contractual agreement to a specific fund are
accounted for in the General Fund. With the exception of subvention or grant revenues
restricted for specific uses, General Fund resources can be utilized for any legitimate
governmental purpose.
GOAL - A goal is a statement of broad, direction, purpose, or intent.
GRANT -Contributions of cash or other assets from another governmental agency to be
used or expended for a specified purpose, activity, or facility.
INFRASTRUCTURE - Fund contributions of cash or other assets from development
oriented applicants used for the City's basic system of its physical plant, (i.e., streets, water,
sewer, public buildings and parks).
INVESTMENT REVENUE — Investment Revenue that is received as interest from the
investment of funds not immediately required to meet cash disbursement obligations.
JOINT POWERS AUTHORITY (J.P.A.) - A joint venture that is comprised of two or more
governmental entities sharing the cost of providing a public service.
LIABILITY - A claim on the assets of an entity.
LINE -ITEM BUDGET - A budget that lists detailed expenditure categories (salary,
materials, telephone service, travel, etc.) separately, along with the amount budgeted for
each specified category. The City uses a program rather than line -item budget, although
detail line -item accounts are maintained and recorded for financial reporting and control
purposes.
MUNICIPAL - In its broadest sense, municipal is an adjective which denotes the state and
all subordinate units of government. In a more restricted sense, an adjective which
denotes a city or village as opposed to other local governments.
OPERATING BUDGET — This is the portion of the budget that pertains to daily operations
providing governmental services.
PERSONNEL SERVICES - Costs associated with providing the staff necessary to provide
the desired levels of services. Included in personnel services are both salary and benefit
costs.
POLICY - A direction that must be followed to advance toward a goal. The direction can be
a course of action or a guiding principal.
360
159
CITY OF LA QUINTA
2016/17 PROPOSED BUDGET
GLOSSARY OF BUDGET TERMS, CONTINUED
PROGRAM - A grouping of activities organized to accomplish basic goals and objectives.
PROGRAM BUDGET — This is a budget that focuses upon the goals and objectives of an
agency or jurisdiction.
PROPERTY TAX - A statutory limited tax levy which may be imposed for any purpose.
QUARTERLY BUDGET REPORT — This is a comprehensive report providing an update of
the City's financial position.
RESERVE - An Account used to indicate that a portion of a fund's balance is legally
restricted for a specific purpose and is, therefore, not available for general appropriation.
REVENUE - Funds that the government receives as income. It includes such items as tax
payments, fees from specific services, receipts from other governments, fines, forfeitures,
grants, shared revenues, and interest income.
RISK MANAGEMENT — This is an organized attempt to protect an organization's assets
against accidental loss in the most cost-effective manner.
SALES TAX - A tax on the purchase of goods and services.
SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray
part or all of the costs of a specific improvement or service deemed to primarily benefit
those parties. (Special Assessments are also known as benefit fees.)
SPECIAL REVENUE FUNDS - Funds used to account for the proceeds from specific
revenue sources (other than trusts or major capital projects) that are legally restricted to
expenditures for specific purposes.
SUPPLIES AND SERVICES - A general category used for clarifying expenditures for
various supplies and services which are normally used within a fiscal year.
TRUST AND AGENCY FUNDS - Also known as Fiduciary Fund Types, these funds are
used to account for assets held by the City in a trustee capacity or as an agent for private
individuals, organizations, or other governmental agencies.
USER FEES - The payment of a fee for direct receipt of a service by the party benefiting
from the service.
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160
CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
FUND TYPE - GENERAL FUND
DESCRIPTION OF FUNDS
GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures
of the City not legally restricted as to use. A broad range of municipal activities are provided
through this fund including City Manager, City Attorney, Finance, City Clerk, Community
Development, Public Safety, Public Works, and Community Services. Included within this fund are
library and museum funds from an agreement with the County of Riverside to provide library
services.
FUND TYPE - SPECIAL REVENUE
GASOLINE TAX FUND - To account for gasoline allocations by the State of California. These
revenues are restricted by the State to expenditures for street related purposes only.
LIBRARY FUND — This Fund accounts for the Revenues from property taxes generated for
Library Services. The expenditures are incurred in the General Fund and reimbursed by the
County of Riverside.
FEDERAL ASSISTANCE FUND - This Fund is used to account for Revenues from the
Community Development Block Grants received from the Federal Government and the
expenditures of those resources.
INDIAN GAMING FUND - This Fund is used to account for the activities of a motor officer received
under the provisions of an Indian Gaming Grant.
QUIMBY FUND - This Fund is used to account for the accumulation of Developer Fees received
under the provisions of the Quimby Act for Park Development and Improvements. Capital projects
to be funded from this source will be budgeted and expended in a separate Capital Projects Fund.
MEASURE A FUND — In 1988, Riverside County voters approved a half cent sales tax, known as
Measure A, to fund a variety of highway improvements, local street and road maintenance,
commuter assistance and specialized highway transit projects. This fund is used to collect this tax
and pursuant to the provision of Measure A, it is restricted for local street and road expenditures
only.
DEVELOPMENT AGREEMENT FUND — This fund is used to account for the proceeds of
development agreement revenues collected and the related expenditures in accordance with State
requirements.
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CITY OF LA QUINTA
2016/17 PROPOSED BUDGET
DESCRIPTION OF FUNDS - CONTINUED
FUND TYPE - SPECIAL REVENUE (continued)
SOUTH COAST AIR QUALITY - This Fund is used to account for contributions from the South
Coast Air Quality Management District. Use of such contributions is limited to reduction and
control of airborne pollutants.
COPS FUND - This fund is used to account for State of California funds used to fund law
enforcement activities of the Riverside County Sheriffs Department.
SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY REDEVELOPMENT
OBLIGATION RETIREMENT FUND, PA1 AND PA2 - This Fund is used to account for the
property tax increment received from the County of Riverside for the payment of enforceable
obligations of the Successor Agency.
POLICE & FIRE SURVIVORS - This fund is used to account for payments to survivors of
deceased police or fire personnel serving the City of La Quinta.
ART IN PUBLIC PLACES - This fund is used to account for developer contributions from Art in
Public Places projects within the City of La Quinta.
AB 939 FUND - This fund is used to account for franchise fees collected from the City Waste
hauler that are used in accordance with Assembly Bill 939.
SB 1266 FUND - This fund is used to account for transportation funds received from the State of
California for road improvements.
HOUSING AUTHORITY PA1 AND PA2 - These funds are used to account for the housing
activities of the Housing Authority which is to promote and provide quality affordable housing.
COACHELLA VALLEY VIOLENT CRIME GANG TASK FORCE — This Fund is used to account
for the revenues and expenditures of this valley -wide crime prevention program with funding
coming from the member agencies and grant revenue.
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CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
DESCRIPTION OF FUNDS - CONTINUED
FUND TYPE — DEBT SERVICE
FINANCING AUTHORITY, DEBT SERVICE - This Fund is used to account for the debt service
funds that will be used for the principal and interest payments of the Financing Authority
outstanding debt.
FUND TYPE - CAPITAL PROJECTS
INFRASTRUCTURE FEE FUND - This Fund is used to account for the accumulation of resources,
provided through developer fees for the acquisition, construction or improvement of the City's
infrastructure as defined in Resolution 87-39. Capital projects to be funded from this source will be
budgeted and expended in a separate Capital Projects Fund.
TRANSPORTATION, PARK & RECREATION, CIVIC CENTER, LIBRARY COMMUNITY
CENTER, STREET MAINTENANCE, LIBRARY, PARK MAINTENANCE AND FIRE FUNDS -
These funds are used to account for developer impact fees collected for the above mentioned
public improvements.
CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning,
Design and Construction of various Capital Projects throughout the City of La Quinta.
FUND TYPE - INTERNAL SERVICE FUND
EQUIPMENT REPLACEMENT - This account is used to account for the ultimate replacement of
City owned and operated vehicles and equipment.
INFORMATION TECHNOLOGY - This account is used to account for the ultimate replacement of
City owned and operated computer hardware, software and computer maintenance and
operations.
PARK MAINTENANCE EQUIPMENT & FACILITIES - This account is used to account for the
ultimate replacement of City owned and operated park equipment and facilities.
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CITY OF LA QUINTA 2016/17 PROPOSED BUDGET
DESCRIPTION OF FUNDS - CONTINUED
FUND TYPE — ENTERPRISE
SILVERROCK GOLF COURSE FUND - This account is used to account for the golf activities of
the SilverRock Golf course.
SILVERROCK GOLF COURSE RESERVE FUND - This account is used to account for golf
course reserves for future capital improvements of the SilverRock Golf course.
FUND TYPE — AGENCY
SUPPLEMENTAL PENSION SAVINGS PLAN — This account is a defined benefits plan through
the Public Agency Retirement System (PARS) for retirees who qualify under IRS 415(m). The
benefits depend solely on amounts contributed to the plan by the City, plus investment earnings.
Disbursements are made from the fund for retirement payments.
365
164
PUBLIC HEARING ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: May 17, 2016
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION APPROVING FISCAL YEAR 2016/17 THROUGH
2020/21 CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
Adopt a resolution approving the 2016/17 through 2020/21 Capital Improvement
Program.
EXECUTIVE SUMMARY
The Capital Improvement Program (CIP) is a five-year program that identifies the
scope, budget, and schedule for capital projects encompassing street, park facility,
and infrastructure projects.
The first year, titled "Capital Budget," is based on existing funds and projected
revenues. It is incorporated into the City's operating budget and funds are
appropriated for specific capital facilities, equipment and improvements. Projects
slated for subsequent years are approved on a planning basis and do not receive
expenditure authority until they are incorporated in the Capital Budget.
Those projects designated as "Additional Projects" do not have identified funding
sources. In the case of Development Impact Fee (DIF) funded projects, a long-term
collection period is required to accumulate funds before projects are implemented.
13 projects are identified for 2016/17 with an estimated cost of $7.3 million.
FISCAL IMPACT
This Capital Budget funds $7.3 million 2016/17 project expenditures as follows:
Source
Amount
Percent of Total
Grants
$ 3,210,934
43.8%
General Fund Operating
$ 1,552,000
21.2%
RDA Loan Repayment
$ 750,000
10.2%
DIF Transportation
$ 675,945
9.2%
Measure A
$ 651,000
8.9%
Quimby Funds
$ 437,250
6.0%
Equipment Replacement Funds
$ 50,000
0.7%
Total:
$7,327,129
100.0%
BACKGROUND/ANALYSIS
On April 19, 2016, staff received feedback from City Council on the proposed CIP. The
Civic Center Campus Lake/Irrigation Conversion Improvements Project was added to the
367
current year CIP with construction anticipated next fiscal year. Citywide Drainage
Improvement Projects were added starting in 2017/18. Also, staff is preparing a roughly
$5 million grant application for federal Active Transportation Program funds for five
roundabouts in the Village including Eisenhower Drive at Montezuma.
2016/17 CIP Summary by Category:
Transportation
o Madison Street (Avenue 50 to Avenue 52)
o Pavement Management Plan (slurry seal neighborhoods west of
Washington Street at Calle Tampico, plus Eisenhower Drive and Avenida
Bermudas and re -stripe major arterial roads)
o Eisenhower Drive at Montezuma Roundabout
o Miscellaneous Village ADA Sidewalk and Curb Ramp Improvements (Old
Town Artisans)
Parks and Facilities
o Fritz Burns Park — Tennis and Pickle Ball Court Conversion
Water Efficiency
o North La Quinta Parkway Turf Conversion
o Civic Center Campus Lake/Irrigation Conversion Improvements
Traffic Signal Improvements
o Interconnect Network Upgrade
o Intersection Improvements
Highlights of Proposed Next Four Fiscal Years (not funded)
Water Efficiency
o North La Quinta Turf Conversion ($750,000 per year) — continue to convert
the parkways to desert landscaping
o Civic Center Campus Lake/Irrigation Conversion Improvements —
construction funding
Transportation
o Fred Waring Drive Reconstruction
o Washington Street at Miles Avenue (Dual Left Turn Lanes)
o Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes)
o Highway 111 at Simon Drive (Dual Left Turn Lanes)
o Village Circulation Improvements
o Avenue 50 Bridge Spanning the Evacuation Channel
Parks and Facilities
o Convert La Quinta Park Skate Park to Basketball Courts — upon opening of
the La Quinta X Park, this space would be converted to basketball courts
o Fritz Burns Pool Improvements
Attachment 1 is the Final CIP Summary. The entire document is available in the Design
and Development Department. Pursuant to the Government Code, the City Council must
hold a public hearing on the CIP and consider its adoption by resolution at the public
368
hearing. Upon its adoption, the 2016/17 CIP will be incorporated into the City's 2016/17
Budget.
Attachment 2 is a letter from Toll Brothers requesting reimbursement from
Transportation Developer Impact Fees (DIF) under an existing DIF Reimbursement
Agreement; Toll Brothers improved Avenues 50 and 52 adjacent to the Mountain View
development. The available Transportation DIF funds are currently proposed to complete
the construction funding for the joint City of Indio/La Quinta Madison Street (Avenue 50
to Avenue 52) project.
ALTERNATIVES
After hearing public testimony, the City Council may direct staff to modify the Fiscal Year
2016/2017 through 2020/2021 CIP before final approval.
Prepared by: Ed Wimmer, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. Fiscal Year 2016/17 through 2020/21 Final CIP Summary
2. Letter from Toll Brothers dated May 11, 2016
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370
RESOLUTION NO. 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR
2016/2017 THROUGH 2020/2021 CAPITAL IMPROVEMENT
PROGRAM
WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta
("City") is required to review and approve a Capital Improvement Program ("CIP"); and
WHEREAS, the City is required to conduct a noticed public hearing for
consideration and approval of the CIP; and
WHEREAS, notice of the public hearing has been given pursuant to Government
Code Section 65090, specifically, the required notice was published on May 4, 2016 in
The Desert Sun; and
WHEREAS, the CIP is a five-year planning instrument used by the City to
identify capital improvement needs and to coordinate financing and timing of those
needs in a manner that maximizes the return to the public; and
WHEREAS, the CIP is a statement of the City's goals, objectives and priorities for
a five-year plan and the financial commitments required to accomplish those
objectives; and
WHEREAS, the Fiscal Year 2016/2017 through 2020/2021 Program proposes
approximately $41 million in improvement projects and $91.4 million of unfunded
additional improvement projects over the five-year period, commencing on July 1,
2016 and ending June 30, 2021; and
WHEREAS, the amount allocated for the CIP for first-year projects, called the
"Capital Budget," proposes $7.3 million in improvements, as shown in Exhibit A, which
is attached hereto and made a part of this Resolution; and
WHEREAS, it would be in the best interest of the public to completely fund all
improvements identified within the Capital Budget.
NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council, as follows:
SECTION 1. The above recitations are true and correct.
SECTION 2. The City Council hereby approves the Fiscal Year 2016/2017 through
2020/2021 Capital Improvement Program, approves the Capital Budget, and
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Resolution No. 2016 -
Capital Improvement Program
Adopted: May 17, 2016
Page 2
authorizes the inclusion of the Capital Budget into the Fiscal Year 2016/2017 operating
budget, which appropriates funds for specific facilities, equipment and improvements.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 17th day of May 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, CITY CLERK
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
WILLIAM IHRKE, City Attorney
City of La Quinta, California
372
Project # Project Description
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
REVENUE SUMMARY
General
Fund RDA Loan DIF
Operating Repayment Quimby Funds Transportation Measure A Other Revenue Other Revenue Source Total
2016/2017
199702 Sidewalks - Various Locations
199703 Handicap Ramps - Various Locations
200902 Madison Street (Avenue 50 to Avenue 52)
201207 Pavement Management Plan Street Improvements
201307 Citywide Traffic Signal Maintenance Improvements
201313 Citywide Preventative Maintenance Plan Improvements
201503 Eisenhower Drive at Montezuma Roundabout
201601 HSIP Intersection Improvements
201602 HSIP Traffic Signal Interconnect Network Upgrade
201603 North La Quinta Parkway Turf Conversion
201604 Fritz Burns Park - Tennis and Pickleball Court Conversion
201605 Miscellaneous Village ADA Sidewalk and Curb Ramp Improvements
201606 Civic Center Campus Lake/Irrigation Conversion Improvements
55,000
20,000
675,945
1,000,000
235,000
50,000 Equip Replacement Fund
289,900
126,100 1,134,300 Federal HSIP Grant
1,971,000 Federal HSIP Grant
750,000
437,250
105,634 CDBG Funding
477,000
55,000
20,000
675,945
1,000,000
235,000
50,000
289,900
1,260,400
1,971,000
750,000
437,250
105,634
477,000
FY 2016/2017 SUBTOTAL: 1,552,000
2017/2018
750,000 437,250
675,945 651,000
3,260,934 7,327,129
199702 Sidewalks - Various Locations 55,000
199703 Handicap Ramps - Various Locations 20,000
201207 Pavement Management Plan Street Improvements 1,000,000
201307 Citywide Traffic Signal Maintenance Improvements
201313 Citywide Preventative Maintenance Plan Improvements
201603 North La Quinta Parkway Turf Conversion
201606 Civic Center Campus Lake/Irrigation Conversion Improvements 198,270
201701 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes)
201702 New Traffic Signal (Caleo Bay at Avenue 47)
201703 La Quinta Skate Park Conversion to Basketball Courts
201704 Citywide Drainage Improvements 278,730
235,000
50,000 Equip Replacement Fund
750,000
600,000
430,000
263,000
55,000
20,000
1,000,000
235,000
50,000
750,000
198,270
600,000
430,000
263,000
278,730
FY 2017/2018 SUBTOTAL: 1,552,000 750,000 263,000 430,000 835,000 50,000 3,880,000
2018/2019
199702 Sidewalks - Various Locations 55,000
199703 Handicap Ramps - Various Locations 20,000
201207 Pavement Management Plan Street Improvements 1,000,000
201303 Fritz Burns Pool Improvements
201307 Citywide Traffic Signal Maintenance Improvements
201313 Citywide Preventative Maintenance Plan Improvements
201704 Citywide Drainage Improvements 477,000
201603 North La Quinta Parkway Turf Conversion
201801 New Traffic Signal (Washington Street @ Lake La Quinta Drive)
201802 Fred Waring Drive Reconstruction
201803 Avenue 50 Bridge Spanning the Evacuation Channel
55,000
20,000
1,000,000
1,321,000 1,321,000
235,000 235,000
50,000 Equip Replacement Fund 50,000
477,000
750,000 750,000
430,000 430,000
670,000 670,000
976,750 15,372,250 CVAG/Federal HBP 16,349,000
FY 2018/2019 SUBTOTAL: 1,552,000 750,000 1,321,000 1,406,750 905,000 15,422,250 21,357,000
2019/2020
199702 Sidewalks - Various Locations 55,000
199703 Handicap Ramps - Various Locations 20,000
201207 Pavement Management Plan Street Improvements 1,000,000
201307 Citywide Traffic Signal Maintenance Improvements
201313 Citywide Preventative Maintenance Plan Improvements
201603 North La Quinta Parkway Conversion
201704 Citywide Drainage Improvements 477,000
201901 Washington Street at Washington Park Left Turn Lane
201902 Village Circulation Improvements
235,000
50,000 Equip Replacement Fund
750,000
160,000
646,000
55,000
20,000
1,000,000
235,000
50,000
750,000
477,000
160,000
646,000
FY 2019/2020 SUBTOTAL: 1,552,000 750,000 0 0 1,041,000 50,000 3,393,000
2020/2021
199702 Sidewalks - Various Locations 55,000
199703 Handicap Ramps - Various Locations 20,000
201207 Pavement Management Plan Street Improvements 1,000,000
201307 Citywide Traffic Signal Maintenance Improvements
201313 Citywide Preventative Maintenance Plan Improvements
201603 North La Quinta Parkway Turf Conversion
201704 Citywide Drainage Improvements 477,000
202001 Two Lane Roundabout (Madison Street @ Avenue 54)
202002 New Traffic Signal (Dune Palms Road @ Corporate Center Drive)
202003 Highway 111/Simon Drive Dual Left Turn Lanes
202004 Washington Street at Miles Dual Left Turn Lanes
235,000
50,000 Equip Replacement Fund
750,000
846,000
430,000
650,000
382,500
382,500 City of Indian Wells
55,000
20,000
1,000,000
235,000
50,000
750,000
477,000
846,000
430,000
650,000
765,000
FY 2020/2021 SUBTOTAL: 1,552,000 750,000 0 846,000 1,697,500 432,500 5,278,000
TOTAL FISCAL YEARS 2016/17 THROUGH 2020/21: 7,760,000 3,750,000
2,021,250 3,358,695 5,129,500
19,215,684 41,235,129
373
374
moll `Brothers
America's Luxury Home Builder®
BEN GOLD DIRECT DIAL: (714) 347-1333
Regional Counsel FAX: (714) 835-9685
May 11,2016
Via FedEx and E-mail (tionasson(a,la-quinta.org)
Mr. Tim Jonasson
City of La Quinta
Public Works Director/City Engineer
P.O. Box 1504
78-495 Calle Tampico
La Quinta, CA 92253-1504
Re: February 6, 2008 Reimbursement Agreement between Toll
Brothers, Inc. and the City of La Quinta (the "Agreement")
Dear Mr. Jonasson:
I write to follow up on Terry Hodge's April 1, 2016 letter to you requesting that
the La Quinta City Council approve Toll Brothers, Inc.'s ("Toll") $274,657.89
reimbursement request at the May 17, 2016 City Council meeting. As background, on
February 6, 2008, Toll and the City of La Quinta (the "City") executed a Reimbursement
Agreement. Pursuant to the Agreement, the City agreed to reimburse Toll up to
$740,695.00 out of the Transportation Component of the Development Impact Fee to
construct certain improvements on Avenue 50 and Avenue 52 (the "Improvements").
Toll completed the Improvements in 2007 and 2008 during its construction of the
Mountain View Country Club project ("Mountain View").
Toll was cost-efficient in its construction of the Improvements. Toll completed
the Improvements at a cost of only $274,657.89, a 63% savings against the amount
budgeted by the City for the Improvements in the Agreement. Toll timely submitted all
supporting documents, including invoices, for its reimbursement request to City staff in
2007 and 2008.
The residents of La Quinta have obtained a substantial benefit from the
Improvements. Avenue 50 and Avenue 52 are a critical traffic source for La Quinta
residents, including those that live in the Mountain View community consisting of 376
homes and 50 condominiums.
New York Stock Exchange • Symbol TOL
Southern California Division
725 W. Town and Country Rd., Suite 200 • Orange, CA 92868 • (714) 347-1300 • Fax (714) 835-9685
375
tollbrothers. cam
In addition, Avenue 50 and Avenue 52 are main thoroughfares for the over
100,000 visitors travelling to nearby festivals including Coachella, Stagecoach and Desert
Trip. La Quinta residents and its visitors have enjoyed the improved roads for nearly a
decade.
Toll initially submitted its claim for reimbursement over 8 years ago. In light of
the significant benefit the City has enjoyed over the last 8 years, Toll's cost-efficient
construction efforts that substantially reduced the requested reimbursement amount, and
the long wait Toll has endured in obtaining reimbursement, Toll respectfully requests that
the City Council approve Toll's request for reimbursement at the upcoming City Council
meeting.
further.
Please contact me if you have any questions or if you would like to discuss
Very truly . rs,
Ben Gold
Regional Counsel
376
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: City Attorney's Office
Bill Ihrke
DATE: May 17, 2016
SUBJECT: ABILITY TO APPLY EXISTING TRANSIENT OCCUPANCY TAX (TOT)
RATES TO RESORT FEES
Per the Council's request, our office confirms that the application of existing TOT rates
may include resort fees charged to hotel guests by a hotel operator without the need
for voter approval if no new tax or increase in the current TOT rates would occur.
State law enables cities to tax guests (transients) staying 30 days or less in resorts,
hotels, motels, and similar lodgings. (Rev. & Tax Code §§ 7280 et seq.) Imposing or
increasing a TOT is subject to voter approval requirements. (Cal. Const., art. XIIIC, § 2.)
Some cities' TOT taxes are expressed as a flat rate per night, but most taxes, like La
Quinta's TOT tax, are expressed as a percentage of room rent. The City's TOT
ordinance currently imposes an 11% rate on group hotels and 10% rate on all other
hotels.1 The operative provisions of the City's tax provide, in pertinent part:
For the privilege of occupancy in any group hotel or hotel, each transient is subject
to, and shall pay a tax in the amount of eleven percent of the rent charged by the
operator or otherwise payable by the transient for group hotels and ten percent for
all other hotel occupancy. (La Quinta Municipal Code (LQMC) § 3.24.030 [emphasis
added].)
In La Quinta, "rent" is defined, in pertinent part, as:
[T]he amount of the consideration charged or chargeable to the tenant or person
entitled to occupancy, for the occupancy of space, valued in money whether
received in money, goods, labor or otherwise, including the full value of receipts,
cash, credits, property or services of any kind or nature, without any deductions
1 "Hotels" are any structure or portion thereof occupied or intended for occupancy by
transients. "Group hotels" are hotels that have: (1) 125 or more rooms, (2) Group
meeting space for 50 or more people, and (3) On-site sales efforts for group meetings.
(LQMC § 3.24.020.)
377
whatsoever. Rent may have been, or may be in part, payable or paid prior to or
following (in whole or in part) the occupancy to which it is attributable, and may
have been paid in whole or in part in advance on a long-term basis, such as in a
time-share project or similar arrangement. (LQMC § 3.24.020(E).)
The former Advisory Committee's January 2016 Final Report (Final Report)
recommended, among other revenue -related proposals, including resort fees when
applying the City's existing TOT tax rates. Our office understands "resort fees"
generally to mean separate fees or charges imposed by a hotel operator for items and
services that are part of the accommodations, such as extra linens, fixture use, and
maid services. According to the Final Report, some cities in the Coachella Valley
include resort fees when calculating the TOT tax, and other cities do not. However, as
long as the inclusion of resort fees does not impose a new tax or increase the existing
TOT rate, as proposed by the Final Report, the City may collect TOT at the existing
rates inclusive of resort fees, and the Council may amend the TOT ordinance without
the need for voter approval.
The City appears to have the authority to apply the existing TOT rates inclusive of
resort fees without need for amendment to the LQMC. To the extent a hotel operator
charges resort fees "for the occupancy of space," those resort fees are covered under
the current definition of "rent" and subject to being included within the calculation of
the TOT tax. (LQMC §§ 3.24.020(E), 3.24.030.)
According to the Final Report, however, La Quinta's current practice is to levy the TOT
rate on the room rate only, which is certainly consistent with the definition of "rent"
applying to "occupancy of space." If the Council amends the TOT ordinance - which it
has in the past to modify a definition without imposing a new tax or rate increase -
the amendment may clarify the existing law in that "rent" includes amounts for any
fees charged in connection with items or services, not otherwise taxed by the City,
which are provided as part of the occupancy and accommodations provided by the
operator to a guest. Based on a survey of other municipal codes, recent State
appellate cases reviewing TOT ordinances, and State Board of Equalization (BOE) laws,
such a clarification amendment would be consistent with language in other municipal
TOT ordinances and allowances under State law.
The City Attorney's Office is available for questions from Council, and the City Manager
plans to meet with the La Quinta Resort (currently the only property that charges
resort fee) to discuss this matter.
378
a TYCOUNaL
BOARDS, COM M I SSI ON
AND OUTS! DE AGENCY MEET! NGS
JUNE 2016 - AUGUST 2016
Date
JUNE
June 1
June 7
June 8
June 13
June 14
June 21
June 28
ARCHI TECTURAL AND LANDSCAPI NG REVI EW BOARD
a TY COU N CI L M EETI NG
a TY COU N a L - SPEa AL - BOARD/ COMM! SSI ON I NTERVI BNS
COMMUI NI TY SERVI CES COMMI SSI ON
PLANNI NG COMMI SSI ON
CI TY COU N a L M EETI NG
PLANNI NG COMMI SSI ON
Date
JULY
July 4
July 5
July 6
July 11
July 12
July 13
July 19
July 26
a TY HALL CLOSED - I NDEPENDENCE DAY
a TY COUNCI L MEETI NG
ARCHI TECTURAL AND LANDSCAPI NG REVI EW BOARD
COMMUNI TY SERVI CES COMM! SSI ON
PLANNING COMM! SSI ON
HOUSI NG COMMI SSI ON
a TYCOUNaLMEETING
PLANNING COMM! SSI ON
Date
AUGUST
August 2
August 3
August 8
August 9
August 10
August 16
August 23
a TY COU N a L M EETI NG
ARCHI TECTURAL AND LANDSCAPI NG REVI EW BOARD
COMMUNI TY SERV! CES COMMI SSI ON
PLANNI NG COMM! SSI ON
I NVESTMENT ADVI SORY BOARD
CI TY COUNa L MEET! NG
PLANNI NG COMMI SSI ON
379
OUTSI DE AGENCY
U PCOM I NG MEETI NG DATES
JUNE 2016
Day Time
U NDA EVAN S, MAYOR
9
9
17
27
11:00 a.m.
12:00 p.m.
8:00 a.m.
4:30 p.m.
No Meeting
Day Time
CVAG COACHELLA VALLEY CONSERVATI ON COMMI SSI ON
CVAG ENERGY AND ENVI RONMENTAL RESOURCES COMMI TTEE
GREATER PALM SPRI NGS CONVENTI ON AND VISI TORS BUREAU
CVAG EXECUTI VE COMMI TTEE / GENERAL ASSEMBLY
COACHELLA VALLEY WATER DI STRI CT POLI CY COMMI TTEE
KRI STY FRAN KU N, COU N CI LM EM BER
13 3:00 p.m.
No Meeting
27 11:00 a.m.
No Meeting
No Meeting
Day Time
COACHELLA VALLEY MOUNTAI NS CONSERVANCY
JACQUELI NE COCHRAN REGI ONAL Al RPORT AUTHORI TY
SUNLI NE TRANSI T AGENCY
COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE
DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE
LEE OSBORNE, COU N CI UVI EM BER
6 6:00 p.m.
8 4:00 p.m.
13 9:00 a.m.
16 8:00 a.m.
No Meeting
I I D ENERGY CONSUMERS ADVI SORY COMMI TTEE
ECONOMI C DEVELOPMENT SUB COMMI TTEE
CVAG PUBLI C SAFETY COMMI TTEE
EAST VALLEY COALI TI ON
DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE
Day Time
JOHN PENA, , COUNCI UVIEMBER
No Meeting
No Meeting
15 10:00 a.m.
ANI MAL CAMPUS COMMI SSI ON
CHAMBER OF COMMERCE I NFORMATI ON EXCHANGE
CVAG VALLEY -WI DE HOMELESSNESS COMMI TTEE
Day Time
ROBERT RAD I , COU N CI UVI EM BER
6 9:00 a.m.
8 4:00 p.m.
8 9:30 a.m.
TBD
CVAG TRANSPORTATI ON COMMI TTEE
ECONOMI C DEVELOPMENT SUB COMMI TTEE
RI VERSI DE COUNTY TRANSPORTATI ON COMM! SSI ON (ROTC)
COAHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE
OUTSI DE AGENCY
U PCOM I NG MEET! NG DATES
JULY 2016
Day Time
U NDA EVAN S, MAYOR
No Meeting
No Meeting
No Meeting
No Meeting
No Meeting
CVAG COACHELLA VALLEY CONSERVATI ON COMMI SSI ON
CVAG ENERGY AND ENVI RONMENTAL RESOURCES COMMI TTEE
GREATER PALM SPRI NGS CONVENTI ON AND VISI TORS BUREAU
CVAG EXECUTI VE COMMI TTEE
COACHELLA VALLEY WATER DI STRI CT POLI CY COMMI TTEE
Day Time
KRI STY FRAN KU N, COU N CI LM EM BER
11
20
27
3:00 p.m.
3:00 p.m.
10:00 a.m.
TBD
No Meeting
TBD
COACHELLA VALLEY MOUNTAI NS CONSERVANCY
JACAQUELI NE COCHRAN REGI ONAL Al RPORT AUTHORI TY
SUNLI NE TRANSI T AGENCY
COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE
DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE
CHAMBER OF COMMERCE I NFORMAT! ON EXCHANGE
Day Time
LEE OSBORNE, COU N CI LM EM BER
11 6:00 p.m.
No Meeting
13 4:00 p.m.
TBD
No Meeting
Day Time
I I D ENERGY CONSUMERS ADVI SORY COMMI TTEE
CVAG SAFETY COMMI TTEE
ECONOMI C- DEVELOPM ENT SUB-COMMI TTEE
EAST VALLEY COALI TI ON
DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE
JOHN PEIVA, , COUNCI LMEMBER
14 9:30 a.m.
No Meeting
ANI MAL CAMPUS COMMI SSI ON
CVAG VALLEY -WI DE HOMELESSNESS COMMI TTEE
Day Time
ROBERT RAD I , COU N CI LMEMBER
No Meeting
13 9:30 a.m.
13 4:00 p.m.
TBD
CVAG TRANSPORTATI ON COMM! TTEE
R VERS! DE COUNTY TRANPORTATI ON COMM! SSI ON (ITC)
ECONOMI C -DEVELOPMENT SUB COMMI TTEE
COAHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE
381
OUTSI DE AGENCY
U PCOM I NG MEET! NG DATES
AUGUST 2016
Day Time
U NDA EVAN S, MAYOR
No Meeting
No Meeting
No Meeting
No Meeting
No Meeting
CVAG COACHELLA VALLEY CONSERVATI ON COMMI SSI ON
CVAG ENERGY AND ENVI RONMENTAL RESOURCES COMMI TTEE
GREATER PALM SPRI NGS CONVENTI ON AND VISI TORS BUREAU
CVAG EXECUTI VE COMMI TTEE
COACHELLA VALLEY WATER DI STRI CT POLI CY COMMI TTEE
KRI STY FRAN KU N, COU N CI LM EM BER
14 10:00 p.m.
No Meeting
No Meeting
TBD
No Meeting
TBD
COACHELLA VALLEY MOUNTAI NS CONSERVANCY
JACAQUELI NE COCHRAN REGI ONAL Al RPORT AUTHORI TY
SUNLI NE TRANSI T AGENCY
COACHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE
DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE
CHAMBER OF COMMERCE I NFORMAT! ON EXCHANGE
LEE OSBORN E, COU NCI LM EM BER
1 6:00 p.m.
No Meeting
10 4:00 p.m.
TBD
No Meeting
I I D ENERGY CONSUMERS ADVI SORY COMMI TTEE
CVAG SAFETY COMMI TTEE
EOONOMI C- DEVELOPM ENT SUB-OOMMI TTEE
EAST VALLEY COALI TI ON
DESERT SANDS UNI FI ED DI STRI CT COMMI TTEE
JOHN PEIVA, , COUNCI LMEMBER
No Meeting
No Meeting
ANI MAL CAMPUS COMMI SSI ON
CVAG VALLEY -WI DE HOMELESSNESS COMMI TTEE
ROBERT RAD I , COU N CI UVI EM BER
No Meeting
10 9:30 a.m.
10 4:00 p.m.
TBD
CVAG TRANSPORTATI ON COMM! TTEE
R VERS! DE COUNTY TRANPORTATI ON COMM! SSI ON (RCTCO
ECONOMI C -DEVELOPMENT SUB COMMI TTEE
COAHELLA VALLEY SCHOOL DI STRI CT COMMI TTEE
382
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Susan Maysels, City Clerk
DATE: May 17, 2016
SUBJECT: BALLOT MEASURE CHECKLIST
This report provides a summary of the key provisions and deadlines, contained
in the California Election Code, for submitting an ordinance for public vote;
complying with public notice laws; parameters for arguments and rebuttals;
assignment of measure ID letters; implementation timeline, and; restrictions on
the use of public funds. As indicated by the checkmarks below, it's expected
that La Quinta will complete the first four steps by the adjournment of the May
17, 2016 Council meeting.
1. V Draft of the tax ordinance is sent to the Board of Equalization for review
and approval.
2. V Council adopts resolutions calling for an election of officers and
requesting consolidation with county. [2016 Riverside County deadline = June 21]
3. J The Council may submit a proposition to the voters to enact a tax
ordinance if adopted at first and second reading by a two-thirds vote of the
Council. [2016 Deadline = August 12]
4. J Once a tax ordinance (Measure) is adopted, the Council may direct the
City Attorney to prepare an impartial analysis of 500 words or less showing
its effect on existing law and the operation of the measure. This analysis
shall precede arguments for/against on the ballot.
5. Local Elections Official (City Clerk) submits Measure to County after
adoption at second reading along with related resolutions and impartial
analysis. [2016 Deadline = August 12; last day to withdraw measure = August 17]
6. Local Elections Official publishes a synopsis of the Measure (maximum
75 words) and the Notice of Election for Offices at least once in the
newspaper between July 4 and July 18, 2016.
383
7._ If the Measure receives the majority of votes cast, the ordinance shall be
adopted upon the date that the vote is declared by the Council (December 6
or 20) and shall go into effect 10 days later. [on or before December 30, 2016]
Note: the county Registrar of Voters has 30 days to certify election result and transmit it
to the local Elections Official who then submits it to the Council. The Council shall then
declare the results of each person elected and each Measure voted on.
ARGUMENTS RE: CITY MEASURES
1. _ Primary arguments for a Measure placed on the ballot by a city council:
the Council, authorized councilmember(s) speaking for the Council,
individual voter, association of citizens, or any combination of voters and
associations may file a maximum 300 -word written argument for or against
the Measure with the Elections Official.
Note: no arguments may be accepted without author(s) names, max. 5 signers - EC 9283
2._ The deadline for filing primary arguments when an election is
consolidated with a county in a statewide election is determined by the
county based on the time necessary to prepare and print ballots and permit
the 10 -calendar -day public examination period.
Note: Riverside County has not yet published the calendar for the November 8, 2016
election but the deadline for primary arguments is expected to be mid-August.
3. Any voter may seek a writ of mandate or injunction requiring any or all of
the material to be amended or deleted.
4. Rebuttal arguments: Immediately upon receiving arguments for and/or
against any qualified Measure, the local Elections Official shall send a copy
to the author(s) of the opposing argument, if any.
5. Rebuttal arguments of maximum 250 words may be submitted to the
local Elections Official by author(s) of primary arguments for/against or
those author(s) may authorize, in writing, any other voter to submit a
rebuttal.
6. _ Rebuttal arguments must be filed with the local Elections Official within
10 days of the filing deadline for the primary arguments.
7. _ If more than one argument for or one argument against is submitted, the
local Elections Official shall select only one in favor and one against for
printing and distribution to voters based on criteria in EC 9287.
384
8. _ Arguments may be amended or withdrawn up to the 83rd day before
Election Day - see EC 9601-9605 for details. [2016 deadline = August 17]
MEASURE ID LETTERS
City Measures will be assigned letters by mutual agreement of the city and
county elections officials so as not to conflict or confuse voters.
IMPLEMENTATION
1. If successful at the polls, the ordinance goes into effect 10 days after the
City Council declares the election results. [on or before December 30, 2016]
2. State Board of Equalization will implement the new tax at the start of a
quarter and has up to 100 days from Registrar of Voters certification of
results to process it. [estimated implementation date = April 1, 2017]
USE OF PUBLIC FUNDS
The expenditure of public funds is prohibited to influence the voters, but may be
used to educate the voters of the impact of the Measure. The Council may draft
a resolution in support/opposition to the Measure at a regular meeting, but may
not urge voters to vote for/against the Measure.
385
386
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Anthony Moreno, Code Compliance/Animal Control Supervisor
Chris Escobedo, Director of Community Resources
DATE: May 17, 2016
SUBJECT: PROACTIVE CODE COMPLIANCE EFFORTS AND ANIMAL CONTROL UPDATE
Proactive Code Compliance Efforts
On January 19, 2016, Code Compliance staff (Staff) initiated the Proactive Code
Compliance efforts on 51-000 to 52-000 Avenida Navarro and Avenida Ramirez,
identified as Phase 1. To date, 90 cases have been initiated, of which 80 have been
closed. Staff is working with property owners and residents to resolve the remaining
10 cases.
As part of the proactive efforts, the La Quinta Cove area has been categorized into
four areas with a designated Code Compliance Officer for each area (Attachment 1).
The goal is to enhance the Officers' focus on their designated areas and to allow
residents to interact with the case expert.
On April 14, 2016, Phase 2 of the proactive efforts was initiated. Staff mailed 30 -day
advance notices to business owners advising of the upcoming Commercial Hwy 111
Code Survey. On May 17-18, 2016, Staff will start assessment of each property,
identify code violations, and issue notices.
Code Compliance's car abatement quarterly report indicated 87 inoperative,
unlicensed, stored vehicles were abated with cost recovery to the City in the amount
of $4,130.76.
During the recent Coachella Valley Music and Arts Festival and Stagecoach Festival,
Staff worked four evenings, for three weeks, from 6 p.m. to 2 a.m. addressing issues
related to noise, soliciting, house parties, parking, and other issues.
Animal Control Update
On February 15, Riverside County Department of Animal Services (RCDAS) began
handling all animal control services with Staff providing training and technical
assistance during the transition period. James Huffman is assigned as the City's full-
time Animal Control Officer and is actively patrolling our City.
387
In response to five bite incidents, Staff has had three mandatory Animal Hearings as a
result of the recently adopted Ordinance 530, which mandates hearings for dogs
declared dangerous and vicious as a result of a bite incident. Staff has classified three
dogs as dangerous and vicious recommending maintenance conditions for one, and
humane euthanasia for the other two. The Hearing Officer ruled to: 1) uphold the
maintenance conditions of the existing restraining order for one dog; 2) humanely
euthanize one dog; and 3) declare not dangerous and vicious one dog, as the victim
was trespassing.
The two other bite incidents included a dog from out of the area - a restraining order
was imposed in that jurisdiction where RCDAS will oversee the maintenance
conditions; and a victim who was the dog owner and did not confirm any considerable
injuries, thus, the case was closed. Staff is seeing increased expenses as a result of
the increased number of hearings.
Additionally, a Low Cost Vaccination Clinic was held at the La Quinta Civic Center on
April 2, 2016, and 52 dogs were vaccinated. During the previous clinic held in October
2015, 15 dogs were vaccinated. Staff increased marketing efforts by advertising at
the Desert Sun calendar, the Cove Neighborhood Association website, networking with
La Quinta's animal advocates, and with an E -blast from City's marketing staff.
RCDAS's services agreement with the City expires on June 30, 2016. It was originally
approved on March 16, 2016 and the Council requested it be evaluated prior to future
consideration. Residents' input show that RCDAS service has been satisfactory and
has met community needs. Resident's feedback will be included in Staffs upcoming
discussions with RCDAS. Staff evaluates service levels and quality on a daily basis,
reviews active and closed animal cases, ensures animal traps and related services are
provided to all on the list, and that vicious animal hearings and cases are judiciously
handled.
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390
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Martha Mendez, Public Safety Manager
Chris Escobedo, Director of Community Resources
DATE: Mary 17, 2016
SUBJECT: POLICE SERVICES STUDY - MATRIX STUDY 2016
In January 2016, staff had Matrix Consulting Group conduct a second annual review of
La Quinta police services based on 2015 data. The update, like the previous one,
evaluated police services, including calls for service, workload levels, response time,
and proactive time.
This study is multipurpose and it provides the following information:
It develops a multi-year trend of patrol workload to help determine an
appropriate level of community police services.
It calculates the amount of proactive time available at the newest staffing level
of 140 hours per day, compared to the proactive time available at 150 hours
per day.
It evaluates the number of community generated calls for service (CSF) in 2015
in comparison to 2014 and documents crime trends in the City.
The update takes into account police data from January 2015 to December 2015. The
previous study reviewed data for all of 2014, and below is a summary of their findings:
CFS decreased marginally from 17,945 in 2014 to 15,879 in 2015. Compared
with other communities, La Quinta requests police services less frequently.
The amount of time to handle a CFS in La Quinta slightly increased to an
average of 35.6 minutes compared to 34.6 minutes in 2014. Call handling time
includes travel and on -scene time.
Patrol services continues to provide a very good response time to calls,
averaging about 4.5 minutes travel time to emergency calls and an overall
response time (call processing and travel time) of just 5.1 minutes (for Priority
1A - Emergency Calls).
391
Patrol officers continue to have a high overall average level of "proactive" time
at 54.8% in 2015 (compared to 58% in 2014). Proactive time did decrease due
to the reduction of patrol hours conducted last year (patrol hours decreased
from 150 to 140 hours).
An important part of the Matrix study is the analysis of "committed" and "proactive"
time levels. Committed time is time spent responding to and handling CFS. Proactive
time is time available after handling calls, in which officers can self -initiate tasks, such
as traffic enforcement, targeted patrol, walking patrol, etc. According to Matrix,
determining the committed time (workload demand) and the available proactive time
is a key factor to calculate staffing level needed.
The chart below illustrates the data based on 2015 workload levels at 150, 140 and
130 daily patrol hours.
Committed vs. Proactive time
Year
Committed
Proactive
2014 (150 daily patrol hours)
42%
58%
2015 (six months at 150 and six months at
140 daily patrol hours)
45%
55%
Scenario A (2015 workload at 130 daily patrol hours)
2015
50.2%
49.8%
Scenario B (2015 workload plus a 2% increase, at 130 daily patrol hours)
2015
51.5%
48.5%
Compared to 2014, proactive time decreased to 55% from 58%. This is primarily due
to the reduction to 140 daily hours for the last six months of the year. Matrix
estimates that if the reduction to 140 hours was for 12 months, instead of the 6
months, proactive time would have only been reduced by 1% to 2% more for 2015.
Per Matrix, an "average targeted proactive" time of 45% is appropriate for La Quinta.
At 55% overall proactive time, police officers have above average time available to
conduct proactive activities such as preventive patrol, traffic enforcement,
neighborhood problems/quality of life issues and other "community oriented policing"
as determined by City of La Quinta.
Based on the 2015 study, City staff has confirmed that the reduction of patrol hours
from 150 to 140 hours per day had a minimal impact on police service levels. In fact,
Matrix states that at the current workload and proactive level a reduction from the
current 140 daily patrol hours to 130 daily hours is possible. At 130 daily patrol hours,
at the same 2015 workload, proactive time is estimated at 49.8%. If workload levels
increase by 2%, proactive time will decrease to 48.5%.
City staff is currently working with County of Riverside Sheriff's Department on the
police budget for 2016/17 as well as continued efficiencies in their operations. Staff
will be using this data to craft recommendations regarding patrol hours for Council
consideration as part of the overall budget discussions on June 7.
Attachment 1 presents the status of staff's progress towards implementing the
recommendations presented in the 2015 Matrix Police Services Study.
392
ATTACHMENT 1
Status of 2015 Matrix Recommendations
Recommendations
Status
Modify the contract to allow the Chief and Assistant Chief the discretion to allow
patrol staffing levels on a particular day to fall below the contracted level up to
15% (currently 23 patrol staff hours).
This option will be requested at the next contract negotiation in
2017.
Staff should work with the Riverside County Sheriff's Office (RCSO) and
management from gated communities to evaluate the options available to
facilitate quick entry of police officers into gated communities.
On December 1, 2015, City staff (Staff) and La Quinta Police
Department (LQPD) presented and the Council passed an ordinance
to require all gated communities to install the Knox System. Up to
date, 14 gated communities have installed the system, seven have
ordered the equipment, and seventeen more have committed to
order the gear. Police staff is contacting the remaining
communities to solicit their compliance.
The RCSO should quarterly or semi-annually provide the City with data showing
the number of calls for service responded to, response times, calls per beat,
officer -initiated activity and other activity of the LQPD.
LQPD provides Staff with a Daily Activity Report showing number of
calls received per day. LQPD also provides a quarterly and annual
report with more detailed information including calls per beat and
police -initiated activity.
Review the CAD workload data for a second year to determine the level of
patrol officer committed time and proactive time; continue annual reviews of
patrol workload.
The City requested and received the second annual Matrix study to
determine levels of proactive and committed time.
Annually review patrol staff workload for each 4 -hour time block to ensure that
a reasonable number of proactive hours are available throughout the day.
The second Matrix study included an overview of patrol staff
workload for every 4 -hour time block. Recommendations are being
evaluated as part of the budget request.
Adopt a 45% average proactive time level goal for patrol operations. A
workload analysis should be conducted annually to determine the actual
level of proactive time.
The City reduced police patrol hours from 150 to 140 in June 2015.
This change decreased proactive time from 58% to 55%. It is
estimated that if patrol hours are reduced from 140 to 130,
average proactive time will be closer to 45%.
Expand the regular duty hours of the Traffic Unit to provide coverage from 0600
-1900 or 2000 hours on weekdays.
This has been ongoing per staffing levels provided by LQPD to Staff
and Matrix.
Increase the productivity of the Motor Units to average 10 warnings/citations
per shift.
Motor Unit's current average is 11 warnings/citations per shift.
393
Status of 2015 Matrix Recommendations
Recommendations
Status
Modify the work schedule of Community Service Officers to only work during the
day and evening hours (0600 hours - 2200 hours) to provide additional alternative
call handling options and also address other police related community concerns.
This has been ongoing per staffing levels provided by LQPD to Staff
and Matrix.
Reduce the number of daily patrol officer hours from 150 daily to 140 hours
daily; this results in an annual savings - estimated at $581,965 in 2015/16.
Reduction to 140 daily patrol hours completed in June 2015.
Staff should work with the RCSO to establish a goal that 50% of the patrol
officers (currently 12 = 50%) and Community Service Officers (3 = 50%) will
always be assigned to the City whenever they are working a regular shift.
This has been ongoing per staffing levels provided by LQPD to Staff
and Matrix.
Staff should work with the RCSO to modify the contract to provide a field
Sergeant that is dedicated to the supervision of City field services.
This option will be requested at the next contract negotiation.
Adopt a process to enhance delivery of patrol services during the periods
when proactive time is available. The Asst. Chief, Patrol Lieutenant and
Sergeants should coordinate the development of plans that identify
specific tasks/projects that can be worked on or accomplished when
proactive time is available during a shift. Supervisors should actively
manage patrol officers' proactive time.
This has been an ongoing practice by LQPD since 2013/14.
Staff should work with the RCSO to reduce the number of Detectives funded by
the City to three Detectives which will result in a cost savings of approximately
$586,040 annually; this staffing level will provide sufficient staff to conduct
follow-up investigations for the City while providing a moderate caseload level for
Detectives that provides capacity to absorb future increases in workload.
This option will be requested at the next contract negotiation.
Additionally, Staff should work with the RCSO to revise the methodology of
allocating the cost of Investigation Units (the Lieutenant, Sergeants and
Detectives) to an appropriate cost sharing percentage for each of the three
entities.
This option will be requested at the next contract negotiation.
394
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Christina Calderon, Community Programs & Wellness Supervisor
Chris Escobedo, Director of Community Resources
DATE: May 17, 2016
SUBJECT: COMMUNITY RESOURCES REPORT - APRIL 2016
Upcoming events of the Community Resources Department for June 2016:
Daily Activities Social Bridge
Mah Jongg
Advance Ukulele
Chair Massage
Vitamin B-12 Injections
Events *Moonlight Movies, Civic Center Campus
June Luncheon
Fitness
Morning Workout
Mat Pilates
Sunset Yoga
PiYo (Pilates Yoga)
Zumba Morning
Reiki
Personal Training
Tai Chi Balance & Strength 1 & 2
Tai Chi Chuan AM
*Tai Chi Chuan @ Night, La Quinta High School
395
Leisure
Sports/Aquatics
La Quinta Glee 7-14yrs.
Ballroom Dance Beginning & Intermediate
Beginning Ballet 5-10yrs.
Dance, Play & Pretend 2.5-5yrs.
Friday Night Social Dance
Beginning & Second Level Guitar
Here & Now Discussion
AARP Safe Driver
Floral Perfect
Fara's Food
Quickbooks
Rojas Taekwondo
*Disc Golf Night Tournament, La Quinta Park
*Open Gym (Volleyball/Basketball), B&G Club
*Denotes classes/events held at other locations
396
Community Resources Department
Program Report for April 2016
2016
2015
2016
2015
2016
2015
2016
2015
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
La Quinta Glee
27
44
-17
4
4
Ballroom Dancing (Beg. & Int.)
37
20
17
8
4
Friday Night Dance
14
0
14
1
0
Dance, Play & Pretend & Beg. Ballet
12
0
12
12
0
Sunset Yoga
13
8
5
8
5
Taekwondo 4 - 8 (Beg.)
34
15
19
8
9
Taekwondo 4 - 8 (Inter.) & 9 -up
35
39
-4
8
9
Taekwondo 9yrs. - up
18
39
-21
8
9
Rojas Martial Arts 4- up
9
7
2
8
9
CMP Library Program
28
0
28
6
0
Totals
227
172
55
71
49
2016
2015
2016
2015
*Moonlight Movies cancelled clue to unfavorable weather conditions.
2016 2015
2016
2015
Participants
Participants
Variance
Meetings
Meetings
Special Events
City Picnic
1500
900
600
1
1
Totals
1500
900
600
1
1
*Moonlight Movies cancelled clue to unfavorable weather conditions.
2016 2015
2016
2015
Community Services Totals
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
351
305
46
8
9
Open Gym Volleyball
139
145
-6
8
9
Yoga with The Mayor
16
18
-2
1
1
Disc Golf Tourn., 1st Tee
15
20
-5
1
1
Guided Hike w/Philip Ferranti
8
8
0
1
1
Nature Hike: Lake Cahuilla
15
10
5
1
1
Nature Walk: Geology Rocks
13
0
13
1
0
Y Rookies Football
20
25
-5
5
4
Totals
577
531
46
26
26
Community Services Totals
2,304
1,603
701
98
76
397
Program
Community Resources Department
Attendance Report for April 2016
Summary Sheet
2016
2015
Variance
Sessions Per Month
2016 2015
Leisure Classes
227
172
55
71
49
Special Events
1,500
900
600
1
1
Sports
577
531
46
26
26
Wellness Center
321
238
83
116
86
Wellness Center (Free Services)
1006
411
595
100
58
Total
3,631
2,252
1,379
314
220
Wellness Center Fitness
Fitness Center
4,476
3,419
1,057
80
78
Total
4,476
3,419
1,057
80
78
Sports User Groups
La Quinta Park
AYSO
250
150
100
21
18
La Quinta Youth & Sports
100
75
25
16
18
Desert Boot Camp
50
50
0
10
7
Sports Complex
La Quinta Youth & Sports
450
450
0
22
22
Colonel Mitchell Paige
Friday Night Lights
550
575
-25
16
21
Facility/Park Rentals
Wellness Center
(Sunday Church)
300
300
0
4
(Private Party)
75
100
-25
1
1
Library
Classroom
510
500
10
13
10
Community Room
510
350
160
11
7
Museum
Meeting Room/ Courtyard
405
900
-495
12
15
Boys & Girls Club Gym
(Sunday Church)
400
400
0
4
Civic Center Campus
(Private Party)
110
50
60
2
1
CVM&VC 5K Event
300
0
300
1
0
Park Rentals
La Quinta Park
100
250
-150
2
5
Cove Oasis
150
0
150
1
0
Total
4,260
4,150
110
128
133
Total Programs
12,367
9,821
2,546
522
431
Volunteer Hours
Wellness Center
187
122
65
Total Volunteer Hours
187
122
65
398
Wellness Center Program Report for April 2016
399
Participation
Participation
Variance
M eetings
M eetings
Fitness Center
2016
2015
2016
2015
Fitness Member Visits
4258
3158
1100
26
26
Daily Fitness Drop -ins @ $5
110
106
4
26
26
Memberships Sold
106
155
-49
26
26
Smart Keys @ $10
2
0
2
2
0
Fitness Center Total
4476
3419
1057
80
78
Participation
Participation
Variance
Meetings
Meetings
2016
2015
2016
2015
Volunteers
Wellness Center
15
15
0
n/a
n/a
Hours
186.5
122
64.5
n/a
n/a
Participation
Participation
Variance
Meetings
Meetings
2016
2015
2016
2015
Wellness Activities/Social Services (Free)
Wellness Activities
1006
411
595
100
58
Wellness Activities/Services Total
1006
411
595
100
58
Participation
Participation
Variance
Meetings
Meetings
2016
2015
2016
2015
Wellness Classes/ Programs
Fitness
Flex & Flow Yogas & Zumba
70
21
49
32
12
Mat Pilates & Morning Workout
55
63
-8
26
26
Tai Chi Chuan & Arthritis; Chair & Yoga for Health
16
27
-11
24
21
Personal Training & Reiki
8
23
-15
24
19
Leisure
Fara's Food
7
0
7
1
0
April Luncheon (Volunteer Recognition)
48
0
48
1
0
Open Game Play
Bridge: Social
47
47
0
4
4
Mah Jongg
70
57
13
4
4
Wellness Classes/Programs Total
321
238
83
116
86
WELLNESS CENTER TOTAL
5803
4068
1735
296
222
399
Community Resources Department
Monthly Revenue Report for April 2016
Monthly Revenue - Facility Rentals
2016
2015
Variance
Library
$ 175.00
$ 1,100.00
$ (925.00)
Museum
$ -
$ 550.00
$ (550.00)
Wellness Center
$ 1,425.00
$ 225.00
$ 1,200.00
Parks
$ 2,080.00
$ 925.00
$ 1,155.00
Sports Fields
$ 1,000.00
$ 1,195.00
$ (195.00)
Monthly Facility Revenue
$ 4,680.00
$ 3,995.00
$ 685.00
Monthly Revenue
Wellness Center
$ 3,779.50
$ 3,207.00
$ 572.50
Fitness Memberships/ Daily Passes & WC Keys
$ 9,345.00
$ 8,405.00
$ 940.00
Community Services
$ 6,254.00
$ 5,912.00
$ 342.00
Total Revenue
$ 19,378.50
$ 17,524.00
$ 1,854.50
Revenue Year to Date
Facility Revenue
$ 44,636.00
$ 38,827.00
$ 5,809.00
Wellness Center
$ 48,645.37
$ 25,847.00
$ 22,798.37
Fitness Memberships & Daily Passes
$ 85,690.00
$ 54,165.00
$ 31,525.00
Community Services
$ 90,131.00
$ 52,850.00
$ 37,281.00
Total Revenue to Date
$ 269,102.37
171,689.00
$ 97,413.37
La Quinta Public Library Third Quarter Report
January - March 2016
Circulation:
The Library circulated 66,653 items in the Third Quarter of 2015 - 2016. This is an
average of 95 items checked out every hour that the Library was open. The numbers
have remained steady throughout the Quarter, with only a slight decrease from the
previous year.
e -Books:
Digitalized books have been made available for download from OverDrive through the
Riverside County Library System website. For Third Quarter 2014-2015 it was 9,820;
for the Third Quarter 2015-2016, it was 2,923. The decrease is due to lack of selection
and funding for more new materials.
Public Computer Usage:
Public computers are used by all ages and provide and important connection for
tourist and short-term visitors to keep in touch with work, family, or to check travel
arrangements. During this quarter, 5,078 computer sessions were logged on the
Library's 28 public access computers. This is a decrease from Third Quarter 2013-2014
(6,688 sessions), and can be attributed to policies regarding computer usage being in
place as well the increase of patrons using their own personal technological device.
Wi-Fi:
The total patron usage of the La Quinta Library's Wi-Fi (wireless internet) is 1,270 for
the Third Quarter. There are no statistics for Third Quarter 2014-2015.
Door Count:
This Quarter, 55,116 people visited the Library to check out materials, read
newspapers and magazines, utilize Internet services, attend programs and purchase
books from the Friends of the Library Book Store. This is a 3.7% increase from Third
Quarter 2014-2015.
2011
2012
2013
2014
2015
2016
January
36,586
37,055
37,930
32,129
22,558
22,130
February
35,618
36,383
31,328
29,417
21,297
21,805
March
39,785
40,138
33,451
25,198
23,892
22,718
e -Books:
Digitalized books have been made available for download from OverDrive through the
Riverside County Library System website. For Third Quarter 2014-2015 it was 9,820;
for the Third Quarter 2015-2016, it was 2,923. The decrease is due to lack of selection
and funding for more new materials.
Public Computer Usage:
Public computers are used by all ages and provide and important connection for
tourist and short-term visitors to keep in touch with work, family, or to check travel
arrangements. During this quarter, 5,078 computer sessions were logged on the
Library's 28 public access computers. This is a decrease from Third Quarter 2013-2014
(6,688 sessions), and can be attributed to policies regarding computer usage being in
place as well the increase of patrons using their own personal technological device.
Wi-Fi:
The total patron usage of the La Quinta Library's Wi-Fi (wireless internet) is 1,270 for
the Third Quarter. There are no statistics for Third Quarter 2014-2015.
Door Count:
This Quarter, 55,116 people visited the Library to check out materials, read
newspapers and magazines, utilize Internet services, attend programs and purchase
books from the Friends of the Library Book Store. This is a 3.7% increase from Third
Quarter 2014-2015.
New Borrowers:
The Library registered 612 new borrowers during the Third Quarter. There are 34,796
borrowers as of March 31, 2016. Of these, 3,068 borrowers used their card this
Quarter. A library card is good for three years and is purged after four if there are no
fees attached. A card with fees stays until the record is cleared.
401
2011
2012
2013
2014
2015
2016
January
20,182
19,022
22,071
17,233
17,146
17,560
February
18,559
17,846
20,142
16,576
17,813
18,540
March
23,565
24,396
21,364
20,057
18,102
18,016
New Borrowers:
The Library registered 612 new borrowers during the Third Quarter. There are 34,796
borrowers as of March 31, 2016. Of these, 3,068 borrowers used their card this
Quarter. A library card is good for three years and is purged after four if there are no
fees attached. A card with fees stays until the record is cleared.
401
Reference:
There were 6,419 reference questions during the Third Quarter. Adult Reference,
Children's Reference and Circulation staff record the amount of inquires per month.
Reference questions can reflect user interest in the Library's programs, services, and
materials. Circulation questions pertain to library cards and other registrant
information.
Weekly Programming:
"Preschool Storytime" for children 2 to 5 years old was held 22 times on Thursday
mornings. The Children's Librarian read and did crafts with young children and their
families. A total of 269 children and their parents attended.
"Book Babies Storytime Program" for parents with babies and toddlers were held 24
times on Tuesday mornings, and were attended by 310 participants. Children's
Librarian told stories and did lyrical stretchers with children 0 to 2 years old.
Adults sought technological help from library staff during the "One -on -One" sessions.
Adults received half an hour of free one-on-one support for their electronic device.
There were 26 sessions held, with 23 patrons participating.
During the Third Quarter, there were three pre -beginner computer class sessions for
adults who had no previous computer experience. Each session is held on three
consecutive Mondays, hosted in the computer lab at the Wellness Center. Eleven
people in total attended the three sessions.
Bi -weekly Programming:
"Family Game Night" was held two Fridays a month. Children and their parents
interacted with each other by playing board games like Chess and
"Sorry". There were six "Family Game Nights" with 20 participants.
The Tween Book Club, for children ages 9 to 12, features fun titles up for discussion.
Tweens in the book club meet biweekly, and for the Third Quarter 2015-2016, there
were four meetings with 31 tweens joining in the discussions.
Monthly Programs:
The Library offered five movie days this Quarter, featuring some well-known children's
movies: "Mary Poppins", "The Minions", "March of the Penguins", "Inside Out" and
"Hook". This program is sponsored by the Friends of the La Quinta Library and
features freshly popped popcorn. There were 33 people who attended the Library's
screenings.
"Bilingual Storytime with Ms. Minerva", a multicultural program for children and their
families, was held on the first Wednesday of each month. Children listen to bilingual
stories, sing songs and do crafts. For this Quarter, 47 participated.
"Pajama Storytime" offers stretchers, songs and stories for children 12 years old and
under. There were three story times with 40 people attending.
402
"Family Storytime" offers stories, special science projects and crafts for children and
their families. There were three story times with 69 people attending.
The "Pinterest Craft Club" for adults, for ages 18 years old and older, meets every
month to discuss crafts found on the Pinterest website. The club created yarn
wrapped bottles, magnets and how to get the best out of Pinterest. A total of two
people attended three meetings.
Teens, ages 13 to 17, have three monthly progressive programs to discuss special
interests and future programming: Mango Club, Teen Think, and Teen Advisory Board.
There were a total of nine meetings with 34 teens participating.
The "La Quinta Reads Book Club" meets to discuss their favorite read from the list of
choices given by the Library. For this Quarter, they held three meetings with 26 people
attending.
Teens have their own book club where they can get together and discuss the latest
young adult book. They had three meetings with 13 teens attending.
Special Programs and Events:
Victor Villasenor, author of "Burro Genius" and "The Thirteen Senses", gave a
presentation in January for adults. He discussed his upbringing and the inspiration for
his books. Afterward, he met with some of the attendees to discuss his adventures.
There were 150 people who attended.
The Library offers informative, medical lectures from local hospitals and their doctors.
This Quarter, the Eisenhower Medical Center continued its medical lecture series two
discussions: having a healthy heart and living a healthy lifestyle as a teen. Desert
Regional Medical Center also had two discussions: Cancer in family trees and how to
recover from a heart attack. The total attendance for all discussions was 28 people.
This Quarter featured our yearly "Dr. Seuss Birthday Celebration" on March 3rd, during
the Preschool Storytime. Storytellers, Sue Duran, Branch Manager, Minerva Ochoa,
Circulation Supervisor and Sarah O'Brien, Children's Librarian, read Dr. Seuss books to
the preschoolers. There were 40 children and parents who attended.
The reading program sponsored by In -N -Out entitled "Cover -to -Cover" began on
March 5, 2016. This yearly program offers a free hamburger or cheeseburger for any
child aged 4 to 12 who reads 5 books. They are able to repeat it twice more after for a
total of 3 free hamburger/cheeseburger certificates. In the Third Quarter, there were
120 who had signed up so far.
During the month of March, teens were invited to participate in the four week session,
"Writing on the Wall" program. Teens created their own story, which gave them the
ability and confidence of creating strong (or weak) characters. A total of eight teens
enjoyed making (and/or destroying) their own written works.
403
The Robotics Workshop returned for the Third Quarter. The fundamentals of coding
were discussed and teens were able to guide their robots over a floor map. A total of
16 teens participated by building and running their own robot.
There were eight all age programs that focus on families with older children, mainly
school aged through high school. These programs run often during the fiscal year. For
this Quarter, the library offered eight events: "Bubblewrap Appreciation Day", Chinese
New Year, "Charles Dickens: A Steampunk Celebration", "Everything Roses", and a
Smash Brothers video game tournament. There were a total of 185 attendees that
participated in all these programs.
Interactive Displays:
There were three interactive displays this Quarter. These displays require the public to
participate, usually by voting or submitting an opinion. In the Children's Area, there
was the "Why Do You Love The Library?" display, where anyone could put their reason
for loving the library on a heart. The heart was then displayed on a wall. There were
52 people who gave varied reasons for loving the library.
The second display was in the Teen Room. Teens posted their New Year's resolutions
and described what they wished for the New Year. A total of 15 teens gave their
resolutions on a poster in the Teen Room.
The third interactive display was the "Tournament of Books". Adults voted for their
favorite book from a bracket of 24 well known works, such as Game of Thrones and
The Nightingale. The winner, The Ocean at the End of the Lane, by Neil Gaiman was
voted for by 40 patrons and staff who interacted with the display both online and in
the Adult Area.
Volunteers:
During this quarter, 53 volunteers donated 347 hours of their time. Volunteers worked
in the book store, shelved returned books in the Library, helped with programs, and
performed a myriad of other tasks.
Friends of the Library:
The La Quinta Friends of the Library continue to offer support in all areas including
volunteering during large programs. The Friends provided funds for all special
programs and promotion incentives for Farmer's Market and other outreach activities.
Their major contribution is the Summer Reading Program every year. At least 300
participants every summer enjoy the incentives and performers in the library that the
Friends' funding provides. Children also enjoy the free books given in the summer to
encourage them to continue reading during the months before school is in session.
Friends also help by volunteering time and effort in the Book Sale room. There were
160 hours that the Friends donated to help out the Library this Quarter.
Outreach:
Library staff participates in the Farmer's Market in Old Town La Quinta every first
Sunday of the month with a booth and free book giveaways. There were a total of
three visits, with 181 attendees visiting the booth. In this Quarter, library staff held
404
one story time during the Farmer's Market, with 22 children and their families
attending.
The YMCA Children's Developmental Center invited the Library to participate in their
fundraiser in February. The booth, in which Library staff hosted a Bean Bag Toss
Game, had 65 people visit and take flyers.
The Library participated in the Week of the Young Child's "Dia de los Ninos" event at
the La Quinta Community Park in March. Library staff helped participants create
flower leis. A book basket raffle was held. The booth had 330 people stop by and take
a free magnet or flyers.
The City of La Quinta's "Annual Easter Egg Hunt" was held in March at the La Quinta
Park. The Library had a booth where participants did an egg toss. Library staff held a
coloring contest and gave away flashlight pens and comprehensive flyers. There were
300 people who stopped by the booth.
The Desert Youth Olympics was held at the Colonel Mitchell Paige Middle School.
Library staff hosted an Olympic Javelin throwing game using Nerf arrows and children
could win incentives. Parents were given La Quinta bags with flyers and other
incentives. 130 people stopped by the booth to both participate.
Networking:
The Library believes that being face to face with other community partners is essential
to being viable in the community. This Quarter, the Library participated in two
networking events: The La Quinta Chamber of Commerce Mixer at La Casuelas Quinta
and the Coachella Valley Community Trust Meeting.
School Visits:
"Reading Pals" is the Library's outreach to school not normally visited. There are 4
preschools who receive a special red bag emblazoned with the "Reading Pals" logo.
Inside were six specially selected books about the library and other community
partners, as well as Gamby, the stuff toy mascot of the program and prom6otional
materials for the Library. This program benefits at least 200 children.
Library staff visited the La Quinta Middle School three times during this Quarter to
host a tween book club. There were a total of eight participants.
405
La Quinta Library Expenditures
July 1, 2015 - March 31, 2016
Library Contract Expenditures (LSSI) 711115 to 091301/5 1011115 to 12/31/15 1/1/16 to 3131116 Total Year to Date
Labor & Benefits 122,992.00 $ 146,532.00 149,618.00 $ 419,142.00
Materials, Net of Donations 0.00 $
La Quinta CollectionlBooks 0.00 $
utilities $ -
Automation & Courier 8,422.00 $ 7,975.00 8,831.00 $ 25,228.00
Other Direct Costs 3,213.00 $ 8,029.00 5,385.00 $ 16,627.00
Zone Administration 15,599.00 $ 19,308.00 16,356.00 $ 51,263.00
Shared Costs $ 11,992.00 $ 16,094.00 11,415.00 $ 39,501.00
Total Library Contract Expenditures $ 162,218.00 $ 197,938.00 $ 191,605.00 $ 651,761.00
County Expenditures
711115 to 09/30/15 10/1/15 to 12/31/15 111116 to 3131116 Total Year to Date
Personnel 1,902.65 1,748.09 2,104.27 $ 5,755.01
Insurance 16,608.93 1,922.08 1,922.08 $ 22,453.09
Miscellaneous Expenses 25.86 76.81 14.74 $ 117.41
Miscellaneous Maintenance Expenses - - $ -
Special Program Expenses 275.47 - - $ 275.47
Accounting Costs 155.46 200.16 265.16 $ 620.78
Travel and Conferences - - $ -
Support Services 11,609.77 34,183.19 18,128.34 $ 63,921.30
Total County Expenditures 32,678.14 38,130.33 $ 22,434.59 $ 93,143,06
TOTAL EXPENDITURES $ 194,796.14 $ 236,068.33 $ 214,039.59 $ 644,904.06
S:\library\FY15-16\Reports\La Quinta\FY2015-16 Report
Library 3rd Quarter
5/3/20'1.60;013 AM
La Quinta Museum Quarterly Report
January -March 2016
Visitors
2246 people visited the museum this quarter, including 343 children.
Exhibits/Openings
By Design 2016 opened in January. The La Quinta Museum will take a yearlong
look at design influences in Fashion, Interior, Industrial and Landscape Design.
Each quarter will offer a "Junior Historian" component including a scavenger
hunt with certificate and badge. Featured this quarter was the Victorian Era
1850-1910.
The Museum offered a traveling Monet display that featured informational
panels and images.
The local history gallery continues to be very popular. Included in this gallery
are the diorama of the Cahuilla Indians, Salton Sea history, exhibits on the La
Quinta Cove Casitas as well as La Quinta Resort and the Desert Club.
Programming
Hotflash! and Rose Mallet were the First Friday entertainers providing twilight
concerts in the Museum courtyard. Due to the New Year's holiday, there was
not a First Friday in January.
The Museum and the La Quinta Historical Society showed the Salton Sea film
"Breaking Point" twice during the quarter. Due to the popularity of the film, the
Museum will show it throughout the summer.
There were two new monthly programs introduced, Little Plates - which is a
chef demonstration and tasting. The Club at Andalusia, Melange, and Kitchen -
Kitchen were featured. Also new was "Fiber Friday" which is an informal
gathering of knitters, needlepointers and fiber loving people.
Monthly programs continue to gain in popularity. The La Quinta Museum
Coloring Club for Adults meets twice a month. In January, the colorists were
featured in a Museum exhibit, where their art was hung in the Community
Room and a reception was held for friends and family.
The Brown Bag TED Talk, Senior Moments and S.C.R.A.P. Gallery Craft Night
programs are being held monthly.
Special talks throughout the quarter included "Pulses -the History of Beans and
Legumes", "HITS -Horses in the Sun" and "The Mission Inn: Why?" by County
Historian Steve Lech.
407
The Museum hosted a Steampunk Tea for Desert Homeschoolers. There was a
museum tour, craft and refreshments. There were over 30 students and
parents attending.
Preschool Story Time for children ages 3 to 5 was held the first Wednesday of
each month. The three sessions were attended by a total of 85 children and
their caretakers.
The La Quinta Museum has been very active on social media platforms
including Facebook, Twitter and Instagram. The Museum has participated in
many social media events including #colorourcollections and
#museumselfieday which was an international campaign.
Gift Shop
Total gift shop sales this quarter were $3297.65.
408
La Quinta Museum Expenditures
July 1, 2015 - March 31, 2016
Museum Personnel Costs
7/1115-9130115
1011115 to 12/31/15
1/1/16 to 3131/16
Total Year to Date
Salaries
18,590.00
20,363.00
23,711.00
62,664.00
Total Museum Personnel Cost
18,590.00
20,363.00
_
23,711.00
62,664.00
Museum Programming Costs
Special Speaker
1,875.00
661.00
1,725.00
4,261.00
Printing
3,809.00
778.00
101.00
4,688.00
Total Museum Programming Cost
5,684.00
1,439.00
1,826.00
8,949.00
Museum Other Costs
Travel
0.00
323.00
132.00
455.00
Supplies (including a mural)
4,809.00
4,739.00
5,058.00
14,606.00
Gift Shop Supplies
252.00
0.00
0.00
252.00
Miscellaneous
1,377.00
1,981.00
458.00
3,816.00
Total Museum Other Cost
6,438.00
7,043.00
5,648.00
_
19,129.00
TOTAL EXPENDITURES
$30,712.00
$28,845.00
$31,185.00
$90,742.00
S:\Library\FY15-16\Reports\La Quinta\FY2015-16 Report
5/3/06 10:68 AM
410
I) : C
J I) ' :I I P 1\) 1:
DEPA'
APRIL 2016 REPORT
ti
tar
The Design and Development Department represents one of six City departments, and
consists of six divisions: The Customer Service Center, Planning, Building, Public Works
Development Services, Engineering Services, and Administration.
CUSTOM
ER SERVIC
E CENTER
The Customer Service Center serves as a one-stop shop for La Quinta residents. It is the central
location for obtaining permits for planning, building, engineering, garage sales, and special
events. The Customer Center assists customers through the permitting process from initial questions
and pre -application meetings through inspections and final certificate of occupancy.
APRIL 2016 METRICS
Phone Calls Received
Total Customers Served
11
Project Applications
12
Projects Approved
Total Applied Permits
Total Issued Permits
and Licenses
Total eTRAKiT Permits
DESIGN AND DEVELOPMENT DEPARTMENT
11
411
Planning Division
The Planning Division works with residential and commercial property/business owners and
developers to ensure development in the City is constructed consistent with the City's goals
and policies.
Planning Highlights
• I -Development Code Tune Up - The Development Code Tune Up will streamline the Planning
Division's development review process and it goes into effect on Tuesday, May 17.
Administrative Permits
Includes sign applications, temporary
use permits, minor use permits, final
landscaping plans, etc.
Submitted Applications
Year
April
Year To Date
2016
9
31
2015
7
26
Entitlement Permits
Includes site development permits,
conditional use permits, subdivision
maps, etc.
Submitted Applications
Year
2016
2015
April
1
4
Year To Date
3
22
Building Division
The Building Division administers all building permit applications and plans for compliance
with requirements established in the entitlement process, La Quinta Municipal Code, and all
currently applicable California Building Standards Codes.
Building Per
April
April
eTRAKiT
Year To Date
Sub
2016
144
754
2015
232
0
751
Bu
ding Permsu
Year
April
April
eTRAKiT
Year To Date
2016
129
19
659
2015
188
0
670
t3tuilding Inspections
Year
April
Year To Date
2016
650
2,979
2015
855
3,140
DESIGN AND DEVELOPMENT DEPARTMENT
412
Public Works Development Services
The Development Services Division provides engineering assistance with a variety of permits.
Cut and Bore Permits
Driveway Permits
Year
2016
2015
Year
2016
2015
April
0
0
April
1
2
Year To Date
1
3
Year To Date
4
4
Excavation Permits
Year
2016
2015
April
0
1
Traffic Permits
Year
2016
2015
April
3
9
Year To Date
26
29
Rough Grading Permits
Transportation Permits
Year
2016
2015
Year
2016
2015
April
0
0
Year To Date
1
2
Year To Date
2
1
April
0
5
Year To Date
10
26
Engineering Services
The Engineering Services Division provides engineering design and construction oversight on
a variety of infrastructure projects that help keep La Quinta safe and beautiful.
+ P projects in Progress Hig
• ❑Eisenhower Drive Pavement Stabilization — entails asphalt stabilization between Avenida
Fernando and Coachella Drive (contract awarded May 3).
• ❑Miles Avenue Median Landscape Improvements — A Professional Services Agreement was ap-
proved on April 19 and the project is currently under design.
• ❑La Quinta Park Restroom — entails installation of a prefabricated restroom (contract awarded
March 16).
• ❑Madison Street Median Landscape Conversion — 60,000 SF of turf conversion to begin early June
• CTurf Conversion Projects — at Fritz Burns Park, Civic Center, and Fire Station 70 to be completed
end of May.
—sem
Traffic Division
• ❑ 43 requests for service were completed (in GORequest)
resulting in various maintenance work and equipment
check/repair:
0❑ Manual advance switches for festivals
0❑ Traffic monitoring on major streets for festivals
0❑ Preventative maintenance equipment checks
0❑ Left turn lights at various intersections
0❑ Signal timing issues
ILL
u
U
1-1
u_
u_
Q
ce
DESIGN AND DEVELOPMENT DEPARTMENT
413
414
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Gabriel Perez, Planning Manager
DATE: May 17, 2016
SUBJECT: 2016 INDIO FESTIVALS FINAL ENVIRONMENTAL IMPACT REPORT
On April 6, 2016, the City of Indio approved an amendment to the Major Music
Festival permit and Addendum to the Final Environmental Impact Report (FEIR)
for Indio Festival events held at the Empire and El Dorado Polo Grounds. A
permit and Environmental Impact Report for festival events was first approved
April 3, 2013 by the City of Indio. It allows Goldenvoice (Permittee) to host the
Coachella Music and Arts and Stagecoach Country Music Festivals annually
each spring and two additional music festival events to be held annually in the
fall at the festival site through 2030.
City staff submitted an initial comment letter to the City of Indio regarding the
proposed FEIR Addendum on March 24, 2016, and a final letter on April 6, 2016
concerning noise, traffic, and public service impacts to La Quinta residents with
the modified festival permit (Attachments 1 and 2).
The City of Indio City Council considered comments from the City of La Quinta
on April 6, 2016, and modified the permit with conditions as follows
(Attachment 3):
Public Services
• The Permittee shall reimburse the City of La Quinta for the cost of a traffic
signal technician to be available for up to eight hours on Monday during
each festival.
• The Permittee shall reimburse the City of La Quinta for up to 103 hours of
Code Compliance officer time incurred for the festivals each year or
additional reasonable amounts that may be incurred.
Noise
• Sound checks are permitted on or after 9:00 a.m. on Saturday and Sunday
during each festival. The original permit did not allow sound checks to occur
prior to 10:00 a.m.
415
• An additional noise monitoring station was added along Avenue 52 between
Madison and Monroe Streets. The previous noise monitoring plan included
monitoring stations at five locations surrounding the Festival site at Avenue
50 and Madison Street, Avenue 50 and Monroe Street, Avenue 52 and
Madison Street, Avenue 52 and Monroe Street, Avenue 51 and Monroe
Street. The new monitoring site will occur where the 65 dBA noise contour
from the Main Stage from major festival events is closest to the Rancho
Santana neighborhood.
• A condition was added to prohibit campgrounds within 150 feet of Avenue
52. The condition will assist in mitigating noise impacts from the modified
festival campground area that now extends southerly near the festival site
boundary at Avenue 52, directly across from the Madison Club
neighborhood.
Staff will be monitoring the impacts of the modified festival permit and
continue communication with City of Indio and Goldenvoice during the festival
operations meetings.
Attachments: 1. City of La Quinta Initial Letter for the Indio Festivals FEIR
Addendum dated March 24, 2016
2. City of La Quinta Final Letter for the Indio Festival FEIR
Addendum dated April 6, 2016
3. Indio Resolution Approving an amendment to the Major
Music Festival Permit
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March 24, 2016
ATTACH ENT 1
Tay/ ot coircu
City of Indio
Development Services Department
100 Civic Center Mall
Indio, CA 92201
Attn: Les Johnson, Development Services Director
SUBJECT: Music Festivals Plan, City of Indio —
Addendum to the Final Environmental Impact Report
Dear Mr. Johnson:
Thank you for the opportunity to comment on the proposed Music Festivals Plan
Addendum to the Final Environmental Impact Report (FEIR). City staff received
notice of the Addendum document on Monday, March 14, 2016 and based on
our review there will be a potential increase to the impacts experienced by the
City of La Quinta with regards to the Festival events. A subsequent letter to the
City of Indio will be submitted after a comprehensive review of the document
prior to final consideration of the Addendum to the FEIR by the Indio City
Council. The following are comments based upon our initial review:
• A Subsequent or Supplemental EIR should be prepared to analyze the
substantial changes to the project that increase the severity of the
previously identified significant impacts. The 2012 EIR for the Music
Festival Plans evaluated a maximum of 99,000 all-inclusive persons per
day for higher attendance events. There will be an increase in the
substantial impacts related to Traffic, Air Quality, Noise, and Public
Services with the proposed increase in attendance for the festival of up
to an additional 26,000 persons and 8,000 vehicles daily.
• Noise Impacts:
1. The existing Festival Permit does not allow sound checks to take
place before 10:00 a.m. on any day in conformance with the FEIR
mitigation measure FPF Noise -2. The proposed modification to the
permit would allow sound checks to take place as early as 8:00 a.m.
on Festival dates. This proposed change would create a significant
impact to the residents of the City of La Quinta at levels that exceed
78-495 Calle Tampico 1 La Quinta 1 California 92253 1 760.777.7000 1 www.La-Quinta.org
417
noise thresholds in the La Quinta Municipal Code between 8:00 a.m.
and 10:00 a.m. that were not evaluated in the Draft EIR and
Addendum to the DEIR. It is requested that the modified permit not
allow sounds checks earlier than 10:00 a.m. on any day.
2. The Noise analysis does not analyze the impacts to sensitive
receptors that include residential neighborhoods in the City of La
Quinta within the vicinity of the Festival location.
3. A new campground site for the Festival events is proposed adjacent
to Avenue 52 directly across from the Madison Club residential
neighborhood in the Modified Festival Site Plan in Figure 2.0-4. The
new site is likely to result in new noise impacts that have not been
properly evaluated in the Noise Study in the Addendum. There are
currently no campground locations for the Festival events along
Avenue 52. It is requested that the campground facilities be located
away from residential neighborhoods. The 2012 EIR identified that
sound levels generated by individual voices could be a source of
annoyance to surrounding residents and contribute to the significant
noise impact (DEIR page 7.3-3).
Traffic Impacts:
Page 1.0.4, Paragraph 3: This indicates that no new information of
substantial importance has been discovered that was not known .
The intersection of Jefferson Street and Avenue 52 were restriped to
a one -lane roundabout in November 2015. As a result, it has
become evident that during any kind of special event, the capacity
of the roundabout is exceeded on some approaches and long
queues develop. This is anticipated to occur during all peak inbound
and outbound traffic periods associated will all festival activities
and will require manual traffic control by the La Quinta Police
Department. This should be identified as a mitigation measure in
this Addendum.
During the Monday morning peak traffic period when traffic is
exiting the festival site and traveling north on Jefferson Street
toward the Interstate 10 freeway, the capacity of the Jefferson
Street corridor is completely overwhelmed and the roadway turns
into a parking lot. Based on experience, the only way to process this
level of traffic is to:
o Direct traffic exiting the festival to other corridors to the
east of the festival site.
o Implement a special timing plan between the hours of 7:30
a.m. and noon based on a cycle length of 180 to 200
418
seconds which would allow the synchronized signal system
along Jefferson Street between Vista Grande and Avenue
49 to provide sufficient capacity to prevent Jefferson Street
from becoming a parking lot. This will require blocking off
the northbound left turn lane at Jefferson and Vista Grande
during this time period as it is too short to store left -turning
vehicles when the turn phase is red. This comment also
applies to item 7 on Page 3.6-10 of this Addendum. This
comment applies to various sections of the Addendum
where reference is made to the problems created by
festival traffic exiting the parking areas on the Monday
following each event.
o Page 3.16-1: The second bullet commits the City of La
Quinta to potentially installing or agreeing to install
temporary traffic signal devices during events. The
Addendum needs to be more specific on what these
devices might be and who will pay for the design and
construction costs. There is also a concern that some
residents may oppose the removal of these temporary
devices once the festivals are over. This is consistent with
what has been experienced in other communities.
o Page 3.6-11: The table which begins on this page needs to
incorporate manual traffic control and potential temporary
cone placement on the approaches to the Jefferson Street
and Avenue 52 roundabout.
o Page 3.6-18: The Parking Capacity section indicates an
increase of 4,970 spaces for car camping and day parking.
It is questionable whether this increase will be sufficient
based on complaints received from La Quinta residents.
The residents have complained about festival attendees
parking on the sides of La Quinta roadways and in vacant
lots during the festival events.
o Page 3.6-26: The Traffic Management Plan needs to include
the roundabout at Jefferson Street and Avenue 52.
o Table 3.6-4: The Jefferson Street and Avenue 52
intersection level of services is reported at F under all
scenarios. The analysis points to the need for a full, two-
lane roundabout to handle future event related traffic and
for manual traffic control during festival events until such
time as the two-lane improvement has been constructed.
419
• Public Services Impacts:
1. The Vendor shall submit an application and receive an encroachment
permit from the City of La Quinta prior to placement of directional or
control signage upon city -maintained public roadways.
2. The Vendor shall use only sworn peace officers when directing traffic
upon City of La Quinta roadways or intersections without prior
approval from the City of La Quinta. Any civilian traffic control
company that may be deemed authorized by the City of La Quinta to
conduct traffic control upon public roadways shall present acceptable
proof of liability bond to the City of La Quinta.
3. The Vendor shall pay to the City of La Quinta all public safety costs, as
determined by the La Quinta Police Department, associated with
each date of their event.
4. The Vendor shall pay for a City of La Quinta traffic signal technician to
be available each date of the event.
5. The Vendor shall pay all costs for City of La Quinta Code Compliance
estimated to be a total of 103 officer hours for the festival events.
We appreciate your consideration of our comments for the proposed Music
Festivals Plan Addendum to the FEIR and we are interested to ensuring the
success of the music festival events with minimal impacts to the residents of
the City of La Quinta. Should you have any questions, please contact Gabriel
Perez, Planning Manager at 760-777-7062 or me at 760-777-7042.
Sincerely,
Cjrnothy
Design a
n, P.E.
evelopment Director/City Engineer
CC: La Quinta City Council
Dan Martinez, City of Indio
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April 6, 2016
ATTACH M ENT 2
Tait 4athtlz
City of Indio
Development Services Department
100 Civic Center Mall
Indio, CA 92201
Attn: Les Johnson, Development Services Director
SUBJECT: Final Comment Letter- Music Festivals Plan, City of Indio —
Addendum to the Final Environmental Impact Report- Final
Dear Mr. Johnson:
Thank you for the opportunity to comment on the proposed Music Festivals Plan
Addendum to the Final Environmental Impact Report (FEIR). City staff was able
to conduct a thorough review of the technical studies to the proposed
Addendum since our initial comment letter and review the response to
comments from the City of Indio. The following are comments based upon our
final review:
• LQ -1: It is still the position of the City of La Quinta that a Subsequent or
Supplemental EIR is the appropriate document to analyze the
substantial changes to the project that may increase the severity of the
previously identified significant impacts.
• Noise Impacts:
1. LQ -2 Sound Checks: The existing Festival Permit does not allow sound
checks to take place before 10:00 a.m. on any day in conformance with
the FEIR mitigation measure FPF Noise -2. The proposed modification to
the permit would allow sound checks to take place as early as 8:00 a.m.
on Festivals dates. This proposed change would create a significant
impact to the residents of the City of La Quinta at levels that exceed
noise thresholds in the La Quinta Municipal Code between 8:00 a.m. and
10:00 a.m. The La Quinta exterior noise limits are 55 dB(A) from 7:00
a.m. to 10:00 p.m. for noise consisting of music or speech. It is requested
that the modified permit not allow sounds checks earlier than 10:00 a.m.
78-495 Calle Tampico 1 La Quinta 1 California 92253 1 760.777.7000 1 www.La-Quinta.org
421
on any day. The noise monitoring locations on Avenue 52 are not
positioned near the edge of the 69 dB(A) noise contour and it will be
difficult for the Festival operators to adequately minimize noise impacts
to nearby residents through the Sound Management Plan.
2. LQ -4 Campground: A new campground site for the Festival events is
proposed adjacent to Avenue 52 directly across from the Madison Club
residential neighborhood in the Modified Festival Site in Figure 2.0-4. It is
still the City's position that the modified campground will result in new
noise impacts that have not been evaluated in the Noise Study in the
Addendum. There are currently no campground locations for the Festival
events along Avenue 52. It is requested that any new campground
areas be located away from City of La Quinta residential neighborhoods
to minimize noise impacts.
The City of Indio Response LQ -4 states that "the Festival Operator does
not allow entertainment, inclusive of amplified music, movies, or any
similar activities in those identified Camping Areas, to continue past 1:30
a.m." The Addendum does not evaluate the increased noise potential
from amplified music from vehicles or portable devices that can be used
in the modified camping area along Avenue 52 prior to 1:30 a.m. These
noise generators in close proximity to the Madison Club residential
neighborhood may increase noise levels that exceed thresholds.
Response LQ -4 further states that "the noise generated by people in this
camping area would not be louder than the noise generated in the
adjacent parking and festival support areas." The noise levels from the
vehicles in the adjacent parking areas will likely cease after the concert
event ends at 1:00 a.m. and festival attendees in vehicles proceed to
leave the venue. The attendees in the campground area will remain on-
site throughout the night and noise will be generated from individual
voices. The 2012 EIR identified that sound levels generated by individual
voices could be a source of annoyance to surrounding residents and
contribute to the significant noise impact (DEIR page 7.3-3).
Campground Noise Mitigation: The Addendum Appendix C -Technical
Noise Report (pg. 4) identifies a solid wall or berm to reduce noise levels
by 5 to 10 dB(A). In the instance that the campground location is
approved by the City of Indio, it is requested that a noise barrier be
installed along the perimeter of the campground that will assist in noise
mitigation. Noise barriers are available with a Sound Transmission Class
(STC) rating of 28 that include acoustic fencing, block, or panels that
should be evaluated and considered as a noise mitigation measure.
3. LQ -4A Noise Monitoring: Mitigation Measure Noise -1 requires noise
monitoring to be conducted at five locations surrounding the Festival site
(Monroe Street/Avenue 50, Monroe Street/Avenue 51, Monroe Street/Ave
52, Madison Street/Avenue 50 and Madison Street/Avenue 52) during the
422
Music Festivals. Four of the five noise monitoring locations (Madison/50,
Madison/Ave 52, Monroe/Avenue 51, and Monroe/Avenue 52) are
identified as outside of the 69 dB(A) noise level range generated by the
festival main stage, according to Figure 15 of the Noise Analysis of the
Draft EIR. The 69 dB(A)range noise contour is identified within close
proximity of the Rancho Santana residential neighborhood in the City of
La Quinta. The City of La Quinta recommends an amendment to the
noise monitoring plan to include a location along Avenue 52 between
Monroe Street and Madison Street near the limit of the 69 dB(A)noise
contour. This amendment would enable the noise monitoring plan to
assess the point of greatest impact at the Rancho Santana
neighborhood. The Sound Management Plan will be more effective with
the additional noise data in mitigating sound levels that impact Rancho
Santana and other surrounding neighborhoods.
■ Traffic Impacts:
LQ -5 Page 1.0.4, Paragraph 3: This indicates that no new information of
substantial importance has been discovered that was not known. The
intersection of Jefferson Street and Avenue 52 were restriped to a one -
lane roundabout in November 2015. As a result, it has become evident
that during any kind of special event, the capacity of the roundabout is
exceeded on some approaches and long queues develop. This is
anticipated to occur during all peak inbound and outbound traffic
periods associated will all festival activities and will require manual
traffic control by the La Quinta Police Department. This should be
identified as a mitigation measure in this Addendum.
Partially Addressed in City of Indio Response Letter. The City of La Quinta
will monitor the conditions and requests for cost reimbursement if
additional traffic control by the La Quints Police Department is required.
LQ -6: During the Monday morning peak traffic period when traffic is
exiting the festival site and traveling north on Jefferson Street toward
the Interstate 10 freeway, the capacity of the Jefferson Street corridor is
completely overwhelmed and the roadway turns into a parking lot.
Based on experience, the only way to process this level of traffic is to:
o Direct traffic exiting the festival to other corridors to the east of the
festival site.
Addressed in permit requirements.
o LQ -7: Deleted
o LQ -S: Page 3.16-1: The second bullet commits the City of La Quinta
to potentially installing or agreeing to install temporary traffic
signal devices during events. The Addendum needs to be more
specific on what these devices might be and who will pay for the
423
design and construction costs. There is also a concern that some
residents may oppose the removal of these temporary devices
once the festivals are over. This is consistent with what has been
experienced in other communities.
Addressed in City of Indio response letter as long as temporary
devices are limited to Traffic Signal Manual Control Devices.
o LQ -9 Page 3.6-11: The table which begins on this page needs to
incorporate manual traffic control and potential temporary cone
placement on the approaches to the Jefferson Street and Avenue
52 roundabout.
Addressed in City of Indio response letter.
o LQ -10 Page 3.6-18: The Parking Capacity section indicates an
increase of 4,970 spaces for car camping and day parking. It is
questionable whether this increase will be sufficient based on
complaints received from La Quinta residents. The residents have
complained about festival attendees parking on the sides of La
Quinta roadways and in vacant lots during the festival events.
Addressed in City of Indio response letter based on parking plan.
o LQ -11 Page 3.6-26: The Traffic Management Plan needs to include
the roundabout at Jefferson Street and Avenue 52.
Same as LQ -5
o LQ -12 Table 3.6-4: Deleted
• Public Services Impacts:
1. LQ -13: The Vendor shall submit an application and receive an
encroachment permit from the City of La Quinta prior to placement of
directional or control signage upon city -maintained public roadways.
Addressed in City of Indio response letter.
2. LQ -14: The Vendor shall use only sworn peace officers when directing
traffic upon City of La Quinta roadways or intersections without prior
approval from the City of La Quinta. Any civilian traffic control
company that may be deemed authorized by the City of La Quinta to
conduct traffic control upon public roadways shall present acceptable
proof of liability bond to the City of La Quinta.
Addressed in City of Indio response letter.
3. LQ -15: The Vendor shall pay to the City of La Quinta all public safety
costs, as determined by the La Quinta Police Department, associated
with each date of their event.
424
Addressed in City of Indio response letter with a condition modified to
clarify that these costs will be reimbursed each year based on the La
Quinta Police Department hourly cost for police officers for that year
4. LQ -16: The Vendor shall pay for a City of La Quinta traffic signal
technician to be available each date of the event.
Addressed in City of Indio response letter with a new condition of
approval to the Major Music Festival Event Permit requiring the
Festival Operator to reimburse the City of La Quint° for the cost of a
traffic signal technician to be available for up to 8 hours on Monday
following each event. This cost will be reimbursed each year based
on the City of La Quinta's hourly cost for a traffic signal technician for
that year.
5. LQ -17: The Vendor shall pay all costs for City of La Quinta Code
Compliance estimated to be a total of 103 officer hours for the
festival events. The request to mitigate costs for City of La Quinta
Code Compliance for a total of 103 hours during the Festival events is
an estimate.
Partially addressed in City of Indio response letter. The City of La
Quinta has estimated 103 officer hours for all code compliance costs
associated with each date of the events. The City of La Quinta
requests that if staff costs exceed 103 hours during the Festival.
events. that the costs will be mitigated by the vendor.
We appreciate your consideration of our comments for the proposed Music
Festivals Plan Addendum to the FEIR and the commitments by the City of Indio
and the festival operator to minimize impacts to the residents of the City of La
Quinta. Should you have any questions, please contact Gabriel Perez, Planning
Manager at 760-777-7062 or me at 760-777-7042.
Sincerely,
othy R. J r1ass r , P.E.
Design and Development Director/City Engineer
CC: La Quinta City Council
Dan Martinez, City of Indio
425
426
ATTACH M ENT 3
RESOLUTION NO. 9848
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIO, CALIFORNIA,
APPROVING AN AMENDMENT TO A MAJOR MUSIC FESTIVAL PERMIT
WHEREAS, on April 3, 2013, the City of Indio and Goldenvoice, LLC and Coachella
Music Festival, LLC ("Applicant") entered into a Development Agreement adopted pursuant
to Ordinance No. 1629 and recorded in the office of the Riverside County Recorder as
Instrument Number 2013-0370393 ("Development Agreement"); and
WHEREAS, pursuant to the provisions of the Major Music Festival Overlay Zone as
set forth in Indio Municipal Code Section 159.460 et. seq., the City approved the
Applicant's request for a Major Music Festival Permit as set forth in Resolution No. 9603
subject to the conditions of approval set forth therein ("Festival Permit"), and
WHEREAS, on January 11, 2016, the Applicant filed an application for amendments
to the Festival Permit and Development Agreement as well as to initiate a Zone Text
Amendment to increase the permitted maximum attendance capacity at Major Music
Festival Events; and
WHEREAS, specifically the application submitted proposes certain amendments to
the Festival Permit such as increasing the maximum permitted attendance capacity at
Major Music Festival Events from 99,000 to a maximum of 125,000 for Higher Attendance
Festivals and from 75,000 to a maximum of 85,000 for Lower Attendance Festivals as well
as seeks amendments to the conditions related to the number of parking spaces for
general admission and camping, revisions to the hours for sound checks and other related
changes on a modified Festival Site that would be increased in size to contain 642.8 acres
within the Overlay Zone. Collectively these applications shall be referred to herein as the
"Project Modifications;" and
WHEREAS, on April 3, 2013, the Final Environmental Impact Report, Sch. No.
2012081085 ("FEIR") for the Music Festivals Plan was certified by the City Council
pursuant to Resolution 9602; and
WHEREAS, the Project Modifications has been environmentally reviewed pursuant
to the provisions of the California Environmental Quality Act (Public Resources Code
Sections 21000, et seq. ("CEQA"), the State CEQA Guidelines (California Code of
Regulations, Title 14, Sections 15000, et seq.), and the City's Local CEQA Guidelines. On
April 3, 2013, the City Council, by the adoption of Resolution No. 6902 (a) made certain
CEQA findings and determinations, (b) certified the Final Environmental Impact Report,
Sch. No. 2012081085 ("FEIR"), (c) adopted a Statement of Overriding Considerations and
(d) adopted a Mitigation Monitoring and Reporting Program in establishing the Major Music
Festival Overlay Zone. Pursuant to CEQA Guidelines Section 15164, and based upon the
information contained in the certified FEIR, the City ordered the preparation of an
Addendum to analyze the potential impacts on the environment of the Project
Modifications. The City Council, by Resolution No. 9847 adopted on April 6, 2016, made
certain CEQA findings and determinations, and adopted the Addendum. Those
427
Resolutions are incorporated herein by reference, and made a part hereof as if fully set
forth herein. The documents and other material that constitute the record on which this
decision is based are located in the Development Services Department and are in the
custody of the Development Services Director; and
WHEREAS, on March 23, 2016, the Planning Commission of the City of Indio
conducted a duly advertised public hearing to consider the Applicant's request to amend
the Festival Permit and the Project Modifications. The Planning Commission received and
considered the staff report and all the information, evidence, and testimony presented in
connection with this project. Following the close of the public hearing, the Planning
Commission adopted Resolution No. 1759 recommending approval of this Amendment to
the Festival Permit; and
WHEREAS, Section 159.469 provides that the City Council may approve an
application for a Major Music Festival Permit if the applicant meets the requirements of
Section 159.460 et seq.; and
WHEREAS, the Applicant meets the requirements for a Major Music Festival Event,
as amended by Ordinance No. 1694, has a legal interest in the properties listed in the
application that are located within the Major Music Festival Overlay Zone and has a current
Development Agreement with the City as required by Section 159.465; and
WHEREAS, on April 6, 2016, the City Council of the City of Indio conducted a duly
noticed public hearing on the request to amend the Festival Permit. The City Council
received and considered the staff report and all the information, evidence,_and testimony
presented in connection with this application.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIO, CALIFORNIA,
DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
Section 1. The City Council hereby specifically finds that all of the facts set forth
in the recitals of this Resolution are true and correct, are incorporated into this Resolution
by this reference and constitute a material part of this Resolution.
Section 2. The amendment to the Major Music Festival Event Permit is hereby
approved subject to the new and amended conditions of approval set forth in Exhibit A
attached to this Resolution.
Section 3. Section 6 of Resolution 9603 shall be amended to read as follows:
"The Major Music Festival Event Permit authorized two categories of Major
Music Festival Events for the Festival Site: (1) "Higher Attendance Festivals"
that include a maximum daily attendance of 125,000 persons; and (2) "Lower
Attendance Festivals" that include a maximum daily attendance of 85,000
persons. Higher Attendance Festivals shall be permitted for two Major Music
Festival Events in spring and one Major Music Festival Events in fall. The
remaining two Major Music Festival Events shall be Lower Attendance
2
428
Festivals. For purposes of this Permit, "attendance" shall mean all event
personnel, Permittee's personnel, artists, complementary persons, vendors,
and patrons present at the Festival Site."
Section 3. Attachment 1 to Resolution 9603 shall be replaced in its entirety with
the Festival Site Plan attached to this resolution as Exhibit B.
Section 4. This Resolution and the amendments contained herein shall become
effective only at such time as Zone Text Amendment 16-1-65 (amending the definition of
Major Music Festival Event) and the Amendment to the Development Agreement 16-1-33
become effective.
Section 5. Except as otherwise amended herein by this Resolution, the Applicant
shall continue to comply with the terms of the Major Music Festival Event Permit as
approved by Resolution 9603 and the conditions of approval contained therein.
Section 6. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, and ADOPTED this 6th day of April, 2016 by the
following vote:
AYES: Strange, Wilson, Miller
NOES: None
RECUSE: Holmes, Ramos Watson
ATTEST:
CYNTHIA HERRANDEZ
CMC, CITY CLERK
ew-
GLENN MILL �, MAYOR
3
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EXHIBIT A
NEW AND AMENDED CONDITIONS OF APPROVAL
The following conditions set forth in Major Music Festival Permit approved on April 3, 2013
are hereby amended as follows:
7. Parking. For the Higher Attendance Festivals, the Festival Site shall
provide parking for up to 14,320 car camping vehicles and 1,010 tent camping
vehicles, along with 1,700 camping companion parking vehicles. The Festival Site
shall also provide parking for approximately 13,400 vehicles in the general
admission parking areas and parking for approximately 5,820 vehicles for staff and
artists in the support areas. For the Lower Attendance Festivals, the Festival Site
shall include parking for approximately 3,000 recreational camping vehicles, 424
tent camping vehicles, and 848 car camping vehicles, along with 1,700 camping
companion parking vehicles. The Festival Site shall also provide parking for
approximately 12,969 vehicles in the general admission parking areas and parking
for approximately 5,820 vehicles for staff and artists in the support areas. If the
proposed maximum attendance for a Major Music Festival Event is less than that
permitted for a Higher Attendance Festival or a Lower Attendance Festival, the
Community Development Director may administratively authorize reduced parking
requirements.
12. Art/Exhibits. The Permittees shall supply a list of art/exhibit_displays
and a complete description and set of plans, if applicable, of said displays to Indio
Police Department, City of Indio Building and Safety Division and Cal Fire no later
than sixty (60) days prior to each Major Music Festival Event. Permittee can begin
construction of said art/exhibit displays seven (7) days after submission of the
required information to City.
14. Noise Control. The following noise requirements shall apply to each
Major Music Festival Event:
a. The Permittees shall conduct noise monitoring during each Festival at
the intersections of Monroe Street/Avenue 50, Monroe Street/Avenue
51, Monroe Street/Avenue 52, Madison Street/Avenue 50, Madison
Street/Avenue 52 and along Avenue 52 between Madison Street and
Monroe Street. Noise monitoring shall be conducted with equipment
that reports live monitoring information remotely and has the
capability to make audio recordings. The maximum ten (10) minute
average period shall not exceed 85 dBA at any of the five (5) monitor
locations during the Festival.
b. If a decibel reading indicates that this threshold has been exceeded,
the City shall contact the Permittees' noise liaison as identified by the
Permittees to the City, and instruct him/her to lower the music or
4
430
sound until the maximum ten (10) minute average period falls to 85
dBA or Tess.
c. If any subsequent decibel reading, after the City's initial contact with
the Permittees' noise liaison, indicates that a continuing or recurring
decibel reading violation exists, the Permittees shall immediately,
upon receipt of the City notification of said continuing or recurring
violation, lower the sound or noise emanating from the Festival Site
as follows: (i) second violation — 80 dBA, (ii) third violation — 75 dBA,
(iii) fourth violation — 70 dBA, etc.
d. In the event that the City determines that a continuing decibel reading
violation exits, the City shall gather a new decibel reading every
fifteen (15) minutes until the termination of the violation in question.
In the event of a continuing decibel reading violation wherein the
permissible music/noise level is reduced to 50 dBA during the
maximum ten (10) minute average period, the Permittees shall be
deemed to have failed to control music/noise in good faith, and the
City shall have the absolute right to immediately terminate the Festival
producing the violation with no liability.
16. FPF AQ -2. The Permittees shall develop and implement a Shuttle
Plan providing for the transportation of a minimum of 28,000 people per day during
a Higher Attendance Festival as needed to meet the demand for this service, and a
minimum of 20,000 people per day during a Lower Attendance Festival as needed
to meet the demand for this service. Shuttle transportation shall be at the
Permittees' expense and shall be to and from hotels and off-site parking areas to
the Festival Site via mutually agreed locations and routes. The Shuttle Plan shall
identify the shuttle routes, operation schedules for shuttle service, and overall plan
capacity, to be provided during each Major Music Festival Event.
22. FPF Land Use -1. The Permittees shall provide the following plans to
the City's Special Events Office, the Indio Police Department and, as applicable, the
Indio Fire Department, for review and approval, which shall not be unreasonably
withheld, at least sixty (60) days prior to each Major Music Festival Event:
a. Private Security Plan f FPF Pol-11. Prior to the commencement of
each Future Festival, the Permittees shall prepare and submit a
Private Security Plan for review and approval by the City Police
Department describing all private security services to be provided and
paid for by the Permittees. The Private Security Plan shall identify the
number of uniformed State -licensed private security personnel to be
provided for residential neighborhoods adjacent or nearby to the
Festival Site in the cities of Indio and La Quinta and how these
resources will be deployed and supervised
b. Private Emergency Medical Services Plan [FPF Fire / EMS -21. The
Permittees shall develop and implement a Private Emergency Medical
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431
Services Plan, which shall describe the emergency medical services
to be provided by a private EMS company to be paid for by the
Permittees. The Private Emergency Medical Services Plan shall
identify the number of private emergency medical service personnel
to be provided to assist Fire Department EMS personnel at the
Festivals and the supplies and support services to be provided by the
Permittees, including, but not limited to, carts and radios and internet
service for use by the private EMS company communications unit.
c. Transportation Management Plan ("TMP"). The Permittees shall
develop and implement a TMP in coordination with the City's Police
Department providing for the general management of traffic and
pedestrian circulation, parking, and localized circulation issues that
may occur during the Festivals. The TMP shall be refined and
adjusted each year as necessary in response to actual traffic and
parking conditions related to the previous year's events. The TMP
shall address temporary road closures, ingress and egress routes,
taxi/parent drop-off and pick-up routes, parking supply, traffic signage,
temporary traffic control procedures and locations, pedestrian flow
and control, bicycle flow and control, and communication with
neighborhood residents regarding street access. The TMP shall also
include a Shuttle Plan that shall provide for the transportation of a
minimum of 28,000 people per day during a Higher Attendance
Festival, and a minimum of 20,000 people per day during a Lower
Attendance Festival. Shuttle transportation shall be at the Permittees'
sole expense and shall be between hotels and off-site parking areas
and the Festival Site via locations and routes mutually agreed upon by
the Permittees and the City.
d. Neighborhood Resident Communication Plan. The Permittees shall
develop and implement a Neighborhood Resident Plan, which shall
define the communication program for residential neighborhoods
located around the Festival Site. The Permittees shall provide
residents in these neighborhoods with a media plan in advance of
each event describing activities associated with the event. The
Permittees shall also hold meetings with residents of the
neighborhoods located around the site. Contact shall be made with
residents to distribute resident passes, information letters, and points
of contact for any problem that occurs during each Major Music
Festival Event affecting neighbors of the site.
e. Waste Management Plan. The Permittees shall develop and
implement the Waste Management Plan, which shall: (i) identify the
location of waste and recycling containers and policies for minimizing
waste and increasing recycling awareness; (ii) reflect the Permittee's
current sustainability practices; and (iii) comply with state and/or
county requirements including but not limited to the requirement to
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develop and implement a plan for solid waste reduction as required by
AB 2176
f. Camping Plan. The Permittees shall develop and implement the
Camping Plan, which shall identify the location and layout of all
camping areas used for car, tent or recreational vehicle camping,
primary access routes, check-in times and procedures, parking
procedures, activity schedules, and camping rules.
The Permittees shall include with their submission of these plans a clear Festival
Site Plan to the City for review and approval at least sixty (60) days prior to each Major
Music Festival reflecting the intended use of each distinct area within the Festival Site that
has been accepted by the City. The Permittees shall meet with City representatives not
less than thirty (30) days prior to each Major Music Festival Event to resolve any
disagreements as to the scope or nature of the submitted plans including the Festival Site
Plan.
25. FPF Police -3. The Permittees shall continue to reimburse the City of La
Quinta for the cost of four (4) police officers to provide additional service in residential
neighborhoods in La Quinta during the Future Festivals. This cost will be reimbursed
based on the City of La Quinta Police Department hourly cost for police officers for that
year.
27. FPF Noise -2. The Permittees shall not allow sound checks before 10:00
a.m. on any day before or during each Festival, except that sound checks may begin on or
after 9:00 a.m. on Saturday and Sunday during each Festival.
28. FPF Noise -3. The Permittees shall not allow entertainment (i.e., movies,
amplified music and skating rink or such similar activities) in the Camping Area to continue
after 1:30 a.m. during any Festival. No camping may be located within 150 feet of Avenue
52.
33. FPF Traffic -3. The taxi and pick-up/drop-off lot in Lot 13A shall be improved,
including enlarging the size of the lot, relocating access/egress driveways further away
from the intersection of Madison Street and Avenue 52, improving the design of the
access/egress driveways to minimize vehicular conflicts, and improving pedestrian
circulation facilities and control methods to minimize pedestrian -vehicle conflicts. Taxi
operations shall be relocated from the corner of Avenue 52 and Madison Street to the
Taxi/Uber/Lyft Lot on Monroe Street between Avenue 49 and Avenue 50.
The following conditions are hereby added to the conditions set forth in Major Music
Festival Permit approved on April 3, 2013 as follows:
25.5. FPF Police -4. The Permitees shall reimburse the City of La Quinta for up to
103 hours of Code Compliance officer time incurred for the Festivals each year or
additional reasonable amounts that may be incurred. These costs will be reimbursed each
year based on the City of La Quinta's hourly cost for Code Compliance officers for that
year.
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33.5. FPF Traffic -4. The Permittees shall reimburse the City of La Quinta for the
cost of a traffic signal technician to be available for up to eight (8) hours on Monday during
each Festival. This cost will be reimbursed each year based on the City of La Quinta's
hourly cost for a traffic signal technician for that year.
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434
EXHIBIT B
AMENDED FESTIVAL SITE PLAN
9
435
1
436
Lf{j1 NEW FESTIVAL AREAS
1
PERFORMANCE AREA
CAMPING AREAS
GENERAL ADMISSION
PARKING AREAS
SUPPORT AREAS INCLUDING
STAFF/ARTIST, CAMPING
AND PARKING AREAS
S SHUTTLE OPERATIONS
D/P DROPOFF/PICKUP
T/U/L TAXI / UBER / LYFT LOT
City of La Quinta
1 D/P
L _ _ __ '-,ti's-:_ __ _ - _ ---- —•
AVENUE 49
s
City of Indio
AVENUE 50'
AVENUE 511-`
CLINTON ST�
AVENUE 52
POLO RD
MONROE ST
0
0
City of La Quinta
County of
Riverside
SOURCE: Coachella Music Festival, LLC / Goldenvoice, LLC - 2016
FIGURE 2.0-4
Meridian
consu/rants
Modified Festival Site
028-004-15
437
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438
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Steve Howlett, Facilities Director
DATE: May 17, 2016
SUBJECT: FACILITIES DEPARTMENT REPORT - APRIL 2016
1. For the month of April, the total for all maintenance expenditures recorded in
GORequest for Public Works, Parks and Building maintenance was $81,691.
Public Works, Parks and Building Maintenance workers recorded nearly 1,743
task hours associated with this work. A detailed breakdown of tasks and
associated costs is presented in the pie charts as Attachment 1; Attachment 2
and Attachment 3.
2. Residents continue to submit customer satisfaction surveys through the
GORequest system. The department received seven surveys in the month of
April, with residents commenting on how staff handled reported issues.
Employees were rated on their response time, effectiveness, and courtesy. A
summary of responses is provided below and detailed surveys are provided as
Attachment 4.
100 percent of respondents rated Response Times as "Superior" or
"Good"
86 percent of respondents indicated their expectations were "Exceeded"
or "Met"
80 percent of respondents rated Employee Effectiveness as "Superior" or
"Good"
100 percent of respondents rated Employee Courtesy as "Superior" or
"Met".
Surveys also include positive feedback from residents such as: "I think the service is
incredible!"
Attachments: 1. Public Works Maintenance Expenditures by Task for April
2. Park Maintenance Expenditures by Task for April
3. Building Maintenance Expenditures by Task for April
4. Customer Satisfaction Survey Details for April
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440
ATTACHMENT 1
Public Works Maintenance Expenditures by Task for April 2016
Vandalism Repairs
Vehicle/Equipment
Maint/Services
$421.02$1,675.17
Street Sweeping $13,433.31
• Curb Painting $98.78
Total Maintenance Expenditures: $67,140
Debris/Lit
Removal/Right of Way'
Maint $7,801.33
• Flood Control $889.48
Graffiti Removal (Right -
of -Way) $6,658.11
Street Sign Repair/Maint
$5,130.06
1
• Curb Painting
• Debris/Litter Removal/Right of Way Maint
• Flood Control
• Graffiti Removal (Right -of -Way)
• Gutter/Median Sand Removal
• Inspection
• Irrigation/ Weeds/Shrub/Tree Trimming
• Landscape/Irrigation Contract Management
• Maint Yard /Building Maint
• Meeting
Gutter/Median Sand Removal
• Office (Phone, paper work, reports, Misc)
• Pavement Marking
• Pothole or Street Repair
• Rondo Channel Outlet/Vault Maint
Seminars/Training
• Sidewalk Repair/Concrete C&G
— Storm Drain Repair and Maint
Street Sign Repair/Maint
Street Sweeping
Vandalism Repairs
Vehicle/Equipment Maint/Services
$1,478.43
Inspection $6,213.28
Storm Drain Repair and Maint
$396.12
Sidewalk Repair/Concrete C&G
$2,303.62
Seminars/Training $1,177.58
Rondo Channel Outlet/Vault
Maint $370.02
Irrigation/
Weeds/Shrub/Tree
Trimming $7,492.67
Pothole or Street Repair J
$3,382.18
Pavement Marking $1,161.39
• Meeting $2,633.54
Office (Phone, paper work,
reports, Misc) $1,596.75
f
• Landscape/Irrigation Contract
Management $124.71
Maint Yard /Building Maint
$2,702.09
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442
ATTACHMENT 2
Park Maintenance Expenditures by Task for April 2016
Parks/Sign Maintenance
$54.22
■ Parks/Playground Equipment
Insp $332.56 _
Parks/Meeting $240.9!
4
■ Parks/Irrigation/Weeds/Tree
Trimming $137.36
Parks/ Waterfeatures
$429.76 • Parks/Contract Administration
$72.60
Parks/Seminars/Training
$515.71
Parks/Inspection Maint
$2,618.00
■ Parks/Special Events $216.88
Parks/Debris/Litter
Removal $1,030.20 0.
Parks Grafitti $2,390.24
■ Parks/Fencing/Wall Repairs
$366.89
■ Parks/ FB Pool Inspection
$96.80
■ Parks/Contract Administration
■ Parks/Debris/Litter Removal
■ Parks/Special Events
■ Parks/Fencing/Wall Repairs
■ Parks/ FB Pool Inspection
0 Parks Grafitti
■ Parks/Inspection Maint
■ Parks/Irrigation/Weeds/TreeTrimming
Parks/Meeting
■ Parks/Playground Equipment Insp
Parks/Seminars/Training
Parks/Sign Maintenance
Parks/ Waterfeatures
Total Maintenance Expenditures: $8,502
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444
Building Maintenance Expenditures by Task for April 2016
FS/ HVAC $163.61 FS/Janatorial
FS/Electrical $31.03
FM/Training/Classes $69.65 _
FM/Security/Fobs/Alarms
/DoorLocks $20.31
FM/Preventative Maint Tasks
$239.40
p
$40.62 FS/Misc/General Repairs FS/Preventative Maint Tasks• Facilities Maintenance
$73.65 $81.24
r $167.62
\ I ■ FM/Carpentry & Hardware
$159.61
■ FM/Contract Administration
$40.61
FM/Plumbing $654.86
FM/Personnel Requests
$524.99
FM/Paint $115.91
FM/Misc/General
Repairs $475.01
• FM/Light Bulbs $51.55
• FM/Janatorial $102.69
r
FM/Electrical $864.72
FM/ HVAC $2,171.49
• Facilities Maintenance
• FM/Carpentry & Hardware
• FM/Contract Administration
• FM/Electrical
• FM/ HVAC
• FM/Janatorial
• FM/Light Bulbs
• FM/Misc/General Repairs
FM/Paint
• FM/Personnel Requests
• FM/Plumbing
FM/Preventative Maint Tasks
FM/Security/Fobs/Alarms/DoorLocks
FM/Training/Classes
FS/Electrical
FS/ HVAC
FS/Janatorial
FS/Misc/General Repairs
FS/Preventative Maint Tasks
Total Maintenance Expenditures: $6,049
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ATTACHMENT 4
Customer Satisfaction Survey Details
04/01/2016 to 04/30/2016
Request: 19330
Survey Entered: 04-18-2016 Request Entered: 04/09/2016 Closed: 04/11/2016 Days Open: 2
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: Robert Ambriz Jr.
Customer: Steve Klempa
Description:
Park adjacent to Dog Park at Seeley Drive. Sprinkler heads missing. Water shooting into the air at several locations.
Have someone check between 8:30 and 8:45 AM.
Reason Closed:
Work done.
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
Superior
Superior
Superior
Met
Request: 19331
Survey Entered: 04-11-2016 Request Entered: 04/09/2016 Closed: 04/11/2016 Days Open: 2
Topic: Graffiti Removal (Right -of -Way) -1071
Employee: James Lindsey
Customer:
Description:
Someone has made a home for themselves on the trail and filled it with litter. Among the trash I saw were what
appeared to be prescribed medication bottles. It's located behind Flores De Montana and up the trail about 100
yards or so. Is there anything the city can do, or is it out of your jurisdiction?
Reason Closed:
removed graffiti, removed trash, removed rock wall. completed.
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
Comments:
Superior
Superior
Superior
Exceeded
I think the service is incredible!
Request: 19335
Survey Entered: 04-18-2016 Request Entered: 04/10/2016 Closed: 04/11/2016 Days Open: 1
Topic: Graffiti in Parks - 1030
Employee: James Lindsey
Customer: Wanda Bogin
Description:
Pink graffiti all along trail on walk & signs.
Reason Closed:
Completed
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
Superior
Superior
N/A
Met
447
Request: 19341
Survey Entered: 04-20-2016 Request Entered: 04/11/2016 Closed: 04/13/2016 Days Open: 2
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: Robert Ambriz Jr.
Customer: Peggy Lee
Description:
Not sure who this should go to But it's been going on for awhile could be a problem with mosquitos etc
Reason Closed:
Work done.
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
N/A
Good
N/A
Met
Request: 19371
Survey Entered: 04-21-2016 Request Entered: 04/12/2016 Closed: 04/14/2016 Days Open: 2
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: Robert Ambriz Jr.
Customer: Margaret Hoesterey
Description:
sprinklers on at 6:45 - 7 am. Overwater makes it impossible to walk on sidewalks across street from John Glenn.
Pedestrians (including students walking to school) must walk in street which is dangerous as parents are dropping
students off and they pull into the bike lane to drop off. Broken sprinklers and over watering causing erosion as well. Also,
retention ditch at corner is filled with debris: candy wrappers, chip bags, etc. The school needs to be a good neighbor and
help keep this area clean.
Reason Closed:
Work done.
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
Comments:
Below Average
Good
N/A
Below
The job was only partially completed. The sprinklers were on too long on Monday and students were trying to walk and
not get wet. Today again, the retention basin at Verbena and Miles had sprinklers running and had big puddles indicating
the sprinklers had been running for quite some time.
Request: 19462
Survey Entered: 04-25-2016 Request Entered: 04/15/2016 Closed: 04/18/2016 Days Open: 3
Topic: Graffiti Removal (Right -of -Way) -1071
Employee: James Lindsey
Customer: Kathleen Fitzpatrick
Description:
There is graffiti on the median in Monroe. Graffiti is located north of 53 rd street north of the Carmelo development gate.
Reason Closed:
completed
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
Superior
Good
Superior
Met
448
Request: 19539
Survey Entered: 04-27-2016 Request Entered: 04/20/2016 Closed: 04/20/2016 Days Open: 0
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: Robert Ambriz Jr.
Customer: Peggy Lee
Description:
Here's another leaking irrigation it looks like it's been doing this awhile as there is fungus mold forming
Reason Closed:
fixed broken irrigation pipe. Work done.
Employee Effectiveness:
Response Times:
Employee Courtesy:
Expectations Met:
N/A
Superior
N/A
Exceeded
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450
Reports/Informational Items:
Report to La Quinta City Council
Palm Springs International Airport Commission Meeting
April 20, 2016
Budget: Expenses were on track, but we finished the month with a $574k surplus.
Unrestricted cash stands at $4.5M, up $1 M in one month: reaching our year-end goal.
New Budget Process: The new budget was presented to the Palm Springs City
Council this week; 7 weeks earlier than last year.
Passenger Activity: March was the best March in history, up 2.4% from last year
(another record). We had over 300,000 passengers in the month.
Airlines: Jet Blue will be coming back next season. Air Canada will be adding service
to Vancouver.
Innovation Hub:
Four years ago, we part of the old school district complex to an Innovation Hub in
conjunction with CVEP. It has been very successful in nurturing young companies,
particularly those associated with clean technologies. It has recently been named: The
Wells Fargo Innovation Center.
Transportation Network Companies: The strong, recent activity levels of prearranged
transportation companies (such as Uber) has caused us to look at how we can regulate
and support these services by providing pickup and drop-off zones that don't interfere
with the airport traffic flow. We reviewed existing contracts at 8 other airports in the
nation, and, after discussion voted to:
"Recommend that City Council adopt an ordinance that allows for Transportation
Network Companies (TNCs) to drop off and pick up under an Operating Permit at Palm
Springs International Airport"
Once the approval is given to develop such a plan, the Commission will appoint a
Committee to work with the Staff to develop an agreement that incorporates best
practices from other airports.
Submitted:
Robert G. Teal, Commissioner
Palm Springs International Airport
Email: bob@teal.us.com
Phone: 760-899-4171
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COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, APRIL 11, 2016
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:29 p.m. by Vice Chair Blakeley.
ROLL CALL
PRESENT: Commissioners Blakeley, Chiapperini, Johnson, Simonds
ABSENT: Commission Chair Engel
PLEDGE OF ALLEGIANCE
Commissioner Chiapperini led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA - Confirmed as submitted.
PRESENTATIONS
1. OLD TOWN ARTISAN STUDIO (OTAS) UPDATE
Presented by Executive Director Baughman.
CONSENT CALENDAR
1. APPROVE MINUTES OF MARCH 14, 2016
Motion - A motion was made and seconded by Commissioners Johnson/Simonds to
approve the March 14, 2016 Community Services Commission Minutes as submitted.
Motion passed: ayes 4, noes 0, absent 1 (Engel).
BUSINESS SESSION
1. CONSIDERATION OF COLOR OPTIONS FOR PLAYGROUND EQUIPMENT ORDERED
FOR VELASCO, EISENHOWER AND SAGUARO
Presented by Supervisor Ambriz
Motion - A motion was made and seconded by Commissioners Johnson/Chiapperini to
approve the color option that includes color combination of Hunter Green &
Chocolate/Beige for new playground equipment at Velasco, Eisenhower and Saguaro
Parks. Motion passed: ayes 4, noes 0, absent 1 (Engel).
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2. PILLARS OF THE COMMUNITY NOMINATIONS
Presented by Management Assistant Torres.
Motion - A motion was made and seconded by Commissioners Johnson/Simonds to
nominate Michael Butler & Becky Kochell for the Pillars of the Community Award.
Motion passed: ayes 4, noes 0, absent 1 (Engel).
3. PARKS ART PIECE RECOMMENDATION FOR ALL VALLEY PUBLIC ARTS MEETING
Presented by Community Resources Manager Larson.
Motion - A motion was made and seconded by Commissioners Johnson/Simonds to
recommend "Desert Legacy" located at the Eisenhower/Avenue 52 roundabout for the
All Valley Public Arts Meeting. Motion passed: ayes 4, noes 0, absent 1 (Engel).
REPORTS AND INFORMATION ITEMS
1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
2. CALENDAR OF MONTHLY EVENTS
COMMISSIONER ITEMS:
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Chiapperini/Simonds to adjourn the meeting at 6:09 p.m. Motion passed: ayes 4, noes
0, absent 1 (Engel).
Respectfully submitted,
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California
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