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2016 03 01 CCTWif ' City Council agendas and staff reports are now available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MARCH 1, 2016 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY MANAGER RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA CITY COUNCIL AGENDA 1 MARCH 1, 2016 At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit -your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES OF FEBRUARY 16, 2016 2. APPROVE COMMUNITY WORKSHOP SPECIAL MEETING MINUTES OF JANUARY 16, 2016 3. AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY PROGRAMS AND 21 WELLNESS SUPERVISOR TO ATTEND CALIFORNIA PARKS AND RECREATION SOCIETY "LEVEL UP" CONFERENCE AND EXPO ON MARCH 8-11, 2016, IN LONG BEACH, CALIFORNIA 4. APPROVE DEMAND REGISTERS DATED FEBRUARY12 AND 19, 2016 23 5. ACCEPT PAVEMENT MANAGEMENT PLAN, WASHINGTON STREET 39 IMPROVEMENTS FROM CALLE TAMPICO TO AVENUE 52 6. ADOPT RESOLUTION APPROVING FINAL PARCEL MAP FOR THE 43 ESTATES AT GRIFFIN LAKE PROJECT (PARCEL MAP NO. 36745) [RESOLUTION 2016-0051 7. APPROVE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND ADVERTISE THE MADISON STREET MEDIAN LANDSCAPE CONVERSION IMPROVEMENTS FOR BID 8. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROGERS, MALODY & SCOTT, LLP FOR TEMPORARY CONTRACT ACCOUNTING MANAGER SERVICES 9. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED DECEMBER 31, 2015 AND JANUARY 31, 2016 10. RECEIVE AND FILE THE SECOND QUARTER FISCAL YEAR 2015/16 TREASURY REPORTS FOR THE PERIOD OF OCTOBER 1, 2015 THROUGH DECEMBER 31, 2015 CITY COUNCIL AGENDA 2 MARCH 1, 2016 11. APPROVE TWO-YEAR EXTENSION FOR TENTATIVE TRACT MAP 2015- 0009 (TTM 35060) AND SITE DEVELOPMENT PERMIT 2015-0007 FOR THE CANYON RIDGE PROJECT LOCATED ON THE WEST SIDE OF WASHINGTON STREET, NORTH OF AVENUE 48 12. EXCUSE ABSENCE OF ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MEMBER RICHARD GRAY FROM MEETING OF MARCH 2, 2016 BUSINESS SESSION - NONE STUDY SESSION 1. UPDATE ON ENVIRONMENTAL ANALYSIS OF POTENTIAL ALTERNATIVES FOR A BARRIER TO BIGHORN SHEEP IN LA QUINTA 2. DISCUSS FOCUSED AREA DRAINAGE STUDY PUBLIC HEARINGS - NONE DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES A. LIBRARY AND MUSEUM QUARTERLY REPORT FOR OCTOBER THROUGH DECEMBER 2015 MAYOR'S AND COUNCIL MEMBER'S ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 11. SUNLINE TRANSIT AGENCY (Franklin) 12. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Franklin & Pena) CITY COUNCIL AGENDA 3 MARCH 1, 2016 13. CVAG PUBLIC SAFETY COMMITTEE (Osborne) 14. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. EAST VALLEY COALITION (Osborne) 17. ANIMAL CAMPUS COMMISSION (Pena) 18. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Pena) 19. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena) 20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 21. CVAG TRANSPORTATION COMMITTEE (Radi) 22. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Franklin & Radi) 23. INVESTMENT ADVISORY BOARD MEETING MINUTES DATED DECEMBER 9, 2015 24. CHAMBER OF COMMERCE UPDATE 25. PALM SPRINGS AIRPORT COMMISSION - ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on March 15, 2016 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on February 26, 2016. DATED: February 26, 2016 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. CITY COUNCIL AGENDA 4 MARCH 1, 2016 If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777- 7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 MARCH 1, 2016 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES TUESDAY, FEBRUARY 16, 2016 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans in the Study Session room at City Hall. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None CONFIRMATION OF AGENDA - Confirmed CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2). NUMBER OF POTENTIAL CASES: 1 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1). ALVERIZ ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161; BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1505200 COUNCIL RECESSED TO CLOSED SESSION AT 3:01 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:01 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTIONS) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in closed session that require reporting pursuant to Government Code section 54957.1 (Brown Act). Councilmember Radi led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Stephanie Stone -Stinson, La Quinta - Ms. Stone -Stinson, who resides on Avenida Bermudas, requested a reduction in the 40 miles per hour (mph) speed limit and installation of stop signs on Avenida Bermudas. She said traffic is speeding at 50-60 mph causing a dangerous situation for residents and their visitors. Ms. CITY COUNCIL MINUTES 1 FEBRUARY 16, 2016 7 Stone -Stinson said she has hired a videographer and will return to Council next month with the video and petition for speed limit reduction from residents along the street. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. DEPUTY CITY MANAGER EDIE HYLTON RETIREMENT PROCLAMATION Mayor Evans read Ms. Hylton's Proclamation. All Councilmembers expressed their thanks and gratitude for Ms. Hylton's service. Ms. Hylton spoke of her time with the City and her gratitude for the years with the City Manager, Council, Directors and staff. 2. PRINCIPAL PLANNER WALLY NESBIT RETIREMENT PROCLAMATION Mayor Evans read Mr. Nesbit's Proclamation. All Councilmembers recalled their years with Mr. Nesbit and thanked him for his fine work with developers over the decades. Mr. Nesbit expressed his gratitude to Council for their vision and leadership over the years. 3. COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) - RETURN ON INVESTMENT PRESENTATION BY DR. RICK AXELROD, BOARD CHAIRMAN Dr. Axelrod presented a power point detailing CVEP's current financial condition and along with Joseph Wallace, Executive Director, answered Council's questions. [Power Point attached to archived Minutes] Councilmembers discussed the improvement to CVEP's financial position; coordination with the East Valley Coalition; the status and future plans for the Workforce Excellence Program; recent businesses drawn to La Quinta as a result of CVEP efforts; the benefits of the Small Business Center to the East Valley; targeted businesses; infrastructure for manufacturing; Palm Springs campus investment; plans for attracting and mentoring new businesses; new website timing and cost, and; collaboration with the Convention and Visitors' Bureau. CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 2, 2016 2. APPROVE JOINT CITY COUNCIL AND PLANNING COMMISSION MINUTES OF JANUARY 12, 2016 3. APPROVE DEMAND REGISTERS DATED JANUARY 13, 15, 20, 22, 29 AND FEBRUARY 5, 2016 MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to approve the Consent Calendar as recommended. Motion passed unanimously. CITY COUNCIL MINUTES 2 FEBRUARY 16, 2016 BUSINESS SESSION 1. APPROVE PURCHASE OF ART PIECES FROM RICARDO BRECEDA FOR FUTURE ART IN PUBLIC PLACES PROJECTS Community Services Supervisor Calderon presented the staff report, which is on file in the City Clerk's Office. PUBLIC SPEAKER: Ricardo Breceda, Artist - Mr. Breceda gave a brief history of his art pieces, and stated that transportation of the sculptures from their current location(s) to the City Maintenance Yard is included in the price. MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to approve purchase of four art pieces from Ricardo Breceda for future art in public places projects. Motion passed unanimously. STUDY SESSION 1. ADVISORY COMMITTEE REPORT AND PRIORITIZED RECOMMENDATIONS Business Analysis Shove presented the staff report, which is on file in the City Clerk's Office. Advisory Committee Members Present: George Batavick, James Cathcart, Mark Johnson, Robert Leidner, Michele McDonough, Richard Mills, and Steven Rosen. Committee Member Leidner said the Committee was subdivided into three subcommittees that examined areas of the budget in depth: sales tax revenue; other revenue, and; expenditures. The subcommittees prioritized their recommendations using a 1 to 5 scale, with 5 requiring immediate attention. Mr. Leidner explained that each recommendation was evaluated based on timing, and impact on the community and residents. Committee Members Cathcart, Batavick, and Johnson presented the findings of the subcommittees as detailed in the Committee's final report (on file in the City Clerk's Office), explained their process and prioritization, and suggested options for Council to consider. Councilmembers and Committee Members discussed the Committee's recommendations; the role of a citizen sales tax audit or advisory committee; mass mailings regarding short-term vacation rental (STVR) regulations to Homeowners' Associations (HOA) before major events with a request that the HOA Boards disburse info to members; desirability and reasonableness of applying transient occupancy tax to entire hotel bills and entire STVR bills; golf course advisory committee as a means CITY COUNCIL MINUTES 3 FEBRUARY 16, 2016 9 for residents to make recommendations on course operations and clubhouse activities, and; posting a summary of the Committee's report on the City website. By consensus of Council, staff was directed to report back on (1) a sales tax ordinance for consideration on the November 2016 ballot, including establishing a related advisory committee, (2) options for amending the Municipal Code TOT and STVR chapters to apply charges based on the total bill amount, (3) other Advisory Committee report recommendations that can be accomplished "in-house" by staff or Council, and (4) options for resident involvement in golf operations such as an oversight, advisory, or ad hoc committee, or periodic focus groups, etc. Committee Members present offered to do any additional work necessary to move forward with securing La Quinta's financial future, perhaps as an independent citizen committee to promote a sales tax measure. 2. DEVELOPMENT WIND UP 2016 Design and Development Director Jonasson presented the staff report, which is on file in the City Clerk's Office. Customer Service Manager Zarco, Principal Engineer McKinney, and Planning Manager Perez presented the report on the progress of the new customer service center. Councilmembers discussed online access and security; educating developers and residents on availability and use of online permitting; streamlining business licensing; revenue enhancement opportunities; reasons for delays; software interface, and; inviting interested sister cities to a presentation and tour of La Quinta's customer service center and permitting technology. '1l1:14114:11_1:71Z1*=► .9M DEPARTMENT REPORTS All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmembers discussed their unanimous full support for the SilverRock project and the previously approved reconfiguration of the golf course by Palmer designers; the primary importance of the project's hotels over tournaments; the benefit to real estate sales of having the SilverRock golf course on national television, and; requested a monthly update report on the SilverRock project. Councilmember Radi requested that staff study improvement options for the City's entrance monuments on Highway 111 at the east and west City borders - a more elegant, non -water feature design is needed. CITY COUNCIL MINUTES 4 FEBRUARY 16, 2016 10 REPORTS AND INFORMATIONAL La Quinta's representative for 2016, Mayor Evans reported on her participation in the following organization's meeting: • CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE La Quinta's representative for 2016, Councilmember Osborne reported on his participation in the following organization's meeting: • EAST VALLEY COALITION ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Pena to adjourn at 7:30 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 5 FEBRUARY 16, 2016 11 12 CONSENT CALENDAR ITEM NO. 2 CITY COUNCIL MINUTES SATURDAY, JANUARY 16, 2016 A special meeting of the La Quinta City Council (Community Workshop) was called to order at 1:00 p.m. by Mayor Evans at the La Quinta Wellness Center, 78-450 Avenida La Fonda, La Quinta. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None RESIDENTS SIGNED IN: 40 STAFF PRESENT: 24 PLEDGE OF ALLEGIANCE - Led by Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Walt Sorenson, La Quinta - Mr. Sorenson explained the reasons for his, and his neighbors' opposition to the proposed commercial development at Washington Street and Avenue 50. STUDY SESSION 1. CITY COUNCIL WORKSHOP TO DISCUSS THE CITY'S VALUES, ITS 2015 ACCOMPLISHMENTS, AND 2016 INITIATIVES Mayor Evans welcomed residents, explained the purpose of the workshop and introduced Cynthia Henson, the facilitator. Ms. Henson conducted a quiz on City revenues and expenditures (Attachment 1). City Manager Spevacek provided a comprehensive history of the challenges and accomplishments of the Council and City staff over the past few years. Participants formed small groups and listed what has gone well and not well around the City. Results are compiled on Attachment 2. Ms. Henson led participants in an exercise to determine capital projects and priority spending for discretionary capital improvement funds called the "CIP Dollars & Priorities Game". The game instructions are explained on Attachment 3. CITY COUNCIL MINUTES 1 SPECIAL MEETING JANUARY 16, 2016 13 ADJOURNMENT There being no further business, a motion was made and seconded to adjourn at 4:13 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES SPECIAL MEETING JANUARY 16, 2016 14 ANSWER SHEET City Council Workshop Wellness Center January 16, 2016 ATTACHMENT 1 1) What are the revenues anticipated for 2015-16's operating budget? A. $20 million B. $55 million C. $38.6 million D. $42.5 million Answer: C. 38.6 million 2) How much of that revenue comes in the way of taxes? A. $24.7 million B. $28.6 million C. $38.6 million D. $41 million Answer: A. 24.7 million 3) What is the cost for police services? A. $7.9 million B. $13.9 million C. $10 million D. $12.5 million Answer: B. 13.9 million 4) As property owners, you pay property tax annually to the County of Riverside who then distributes it to multiple government agencies including the City of La Quinta - Of the amount you pay how much of those tax dollars go to the City to fund services?? A. 100% B. 50% C. 25% D. 7% Answer - D. 7% - That is 7 cents per dollar. 5) How much annually does the City spend on pavement maintenance to maintain its streets in their current condition? A. $100,000 B. $ 500,000 C. $1 million D. Not enough! Answer: C. 1 million 6) True or False - The City can use developer fees, Quimby fees, equipment replacement and Art in Public Places funds for operations? Answer - False. These funds are restricted for specific uses and cannot be used for city operations. 15 M. What went well? Ranking Opening of a lot of new businesses (theater, In N' Out, Aldi, Tower Gas) (3) 37 Finances - balanced budget (3) 29 Community Engagement (4) 29 Movie Theater (5) 28 Wellness Center (9) 28 Roadrunner at the roundabout (3) 16 Coachella Festivals (2) 12 Safety satisfaction 12 Parks & Amenities 12 Activities/ Events (2) 11 Increased TOT collect ion (3) 10 Planned auto dealer improvements 10 Taproom in Old Town 8 Jule's Market (3) 7 New roundabout imp (2) 7 Re -stripped roundabout Jefferson/52 (3) 7 Marketing (Gem/ Social media) 7 Restaurants 6 High use of Bear Creek Trail - well maintained 6 Business friendly ordinances (2) 5 52"d Street Landscape test program (2) 5 Qty Building/ Upgrades/ parking/ drainage 5 New signal & median imp. At Adams & Corporate Center 4 All 2015 accomplishments mentioned 4 Qty is clean 4 Response to floods/ emergency services 3 Staffing 3 Arts @Qty Hall 3 Retail 3 Advisory Committee startup 3 Most ever community confidence in local gov't, specifically city leadership (2) 3 Update animal ordinance 3 Commercial space becoming occupied 3 Old Town Block parties (2) 2 Hobby Lobby opening (2) 2 Village Master plan 2 Road improvements 2 GLstomer Service Center 2 LQ Cove roundabout (2) 1 Library paved parking and Old Town parking lot 1 La Quinta Brewery in Old Town 1 Landscape conversion (So LQ specifically) (2) 1 New parking 1 Police services study and review 1 Keep up quickly with graffiti Farmer's market New Arts & Education Center approval New Fire Station building Pedego bicycle in Old Town Washington/ Highway 111 widening project Info outreach Staff accessible (2) Library Completion (2) Proposed tune-up of development code, current, contemporary, Streamlined Slurry seal Public art Next Door updates Go Request Parks survey Number in () is the number of groups that mentioned the topic & Ranking is in order of priority 17 What did not go well? Ranking Closing of Ralph's Grocery store & no new store opening in its place (3) 28 Increased cost of public safety (3) 24 Vacant homes/ Businesses (Ralph's) (4) 18 Fritz Burns Pool not utilized enough (2) 17 Bicycle paths (Washington/ 6senhower) (3) 16 Some businesses not attracting people still (Jule's, Ralphs) 16 SilverRock hasn't broke ground (2) 14 Zoning 50th and Washington 12 Saxony is a concern (2) 11 North La Quinta landscaping (2) 10 Short term rental enforcement (2) 10 Jule's Market 9 Lack of traffic light synchronization 9 Flooding (2) 8 Unmet capital needs 8 Utility Poles 8 Closing of John Adams Elementary School 9Causes lowering of property value) 7 Retail tax base/ high standards 7 Auto Center 5 Need more parking at the Top of the Cove (Get cars off the street) 5 Poor communication about Library parking lot renovation and closing of library 5 Public safety Ed 4 Tree maintenance (Dates) Hidden Harvest - Find 4 Bear Creek Trail maintenance - Restroom 3 Code enforcement of Cove properties 3 Traffic congestion, east -west on Jefferson roundabout during festivals 3 Lack of light repair on south side of the Eisenhower roundabout. 3 More promotions of events/ activities 3 No Daycare at Wellness Center 3 Parks outside exercise equipment 3 Repaving of Washington & Calle Tampico 3 Wellness Center promotion 3 Attract LGBTcommunity 2 Qty Image (aty Hall) not desert landscaping 2 Pickle ball/ Bocce 2 Street Sweeping 2 Address perception that more police coverage is needed 1 Coachella Festival impact on residents 1 September storm drain issues 1 Drought conditions have forced LQ to not reseed parks I mprove perception of crime in Cove Landscaping Police traffic enforcement (Washington & HWY 111) Number in () is the number of groups that mentioned the topic Ranking is the order of priority City of La Quinta CIP Dollars & Priorities Game 1/16/2016 Your Challenge: Your table team has 30 minutes to spread the discretionary CIP $ on your map. Explanation / Instructions: • Map is four geographic regions within the City of La Quinta - same as used for Community Services Needs Survey. • Each region has a pie chart with the total anticipated cost by project category over the next ten years for Flood protection, Roadways, Bicycles/Pedestrian improvements, Parks/Facilities and Landscape Conversion. A location on each map is designated for reserves that maybe prudent for future unforeseen costs or revenue reductions. • The projects and funds are those that are unrestricted funds; in other words discretionary funds that you can spread out amongst the regions and the categories as your group sees fit. • You have o 10 million non -recurring dollars that can only be used all at once or in increments (the money goes away once spent) It's from Unallocated Reserves o 2 million annual dollars that are anticipated funds for the next 10 years that may be designated for projects. Once you have decided where you will spend your funds - Place the dollar amount from the specified zone pie piece and subtract from either the 2 million recurring section on the left or the 10 million non -recurring on the right. Divide the amount until you have zero dollars left. • You can also put money into the reserve section on the bottom right. • Select a spokesperson to present back your map to the entire. group and share your rationale. o Where will you spend your discretionary funds and why? o You- will have 3 minutes to present back We will have staff floating about that can answer your questions during the 30 minutes. Clarifying Questions? You have 30 minutes. 19 NEI CONSENT CALENDAR ITEM NO. 3 City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY PROGRAMS AND WELLNESS SUPERVISOR TO ATTEND CALIFORNIA PARKS AND RECREATION SOCIETY "LEVEL UP" CONFERENCE AND EXPO ON MARCH 8-11, 2016, IN LONG BEACH, CALIFORNIA RECOMMENDATION Authorize overnight travel for the Community Programs and Wellness Supervisor to attend the California Parks and Recreation Society "Level Up" Conference and Expo on March 8-11, 2016, in Long Beach, California. EXECUTIVE SUMMARY • One City initiative is to enhance staff knowledge through continuous learning. • This long-standing annual conference provides an opportunity to gain knowledge of laws, procedures and best practices. FISCAL IMPACT Estimated expenses are $1,600, which includes registration, travel, lodging, parking, and meals. Funds are available in the Community Resources Travel and Training budget. BACKGROUNWANALYSIS The annual California Parks and Recreation Society (CPRS) conference gathers parks and recreation professionals from all areas of the States of California, Arizona, Oregon, and Hawaii to network and share information on issues of common interest. Staff receives information on current federal and state policies, marketing strategies, recreation and event programming trends, and facility use and design trends. Staff last attended this event in 2013 in San Jose, California. ALTERNATIVES The Council could deny this travel request. However, this alternative is not recommended as staff would not be allowed to take advantage of this professional development opportunity which would benefit City service delivery. Prepared by: Tustin K Larson, Marketing & Events Supervisor Approved by: Chris Escobedo, Assistant to City Manager 21 0405, CONSENT CALENDAR ITEM NO. Oty of La Quinta CI TY COUNO L MEETI NG. March 1, 2016 '-i rM 0 NZIMKelV1 AGENDA TI TLE: APPROVE DEMAND REGI STERS DATED FEBRUARY 12 AND 19, 2016 RECOM M EDATI ON Approve demand registers dated February 12 and 19, 2016. EXECUTIVE SUMMARY- None. FI SCAL I M PACT Demand of Cash: -- City $ 2,433,392.29 -- Successor Agency of RDA $ 0.00 -- Housing Authority $ 1,725.00 -- Housing Authority Commission $ 0.00 $ 2,435,117.29 BACKGROU N D/ AN ALYSI S Between City Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers from February 6 through February 19, 2016. Warrants I ssued: 110010 - 1101201 $ 303,912.83 110121 - 1101951 $ 1,842,531.69 Voids} $ (149.98) Wire Transfers} $ 42,124.59 P/RCheck No. 37105 and Direct Deposit} $ 190,575.52 Payroll Tax Transfers} $ 56,122.64 $ 2,435,117.29 I n the amounts listed above, Checks No. 101591, 102593, 102688, 102965, and 103488 were escheated payments from FY13/14. The most significant expenditures on the demand registers listed above are as follows: Vendor: Account Name: Amount: Purpose: Burrtec Waste Waste Mgmt $1,560,212.20 Property Tax Hayward Tilton & Rolapp Earthquake/Flood $ 82,560.00 Earthquake Policy Feb'16 - Feb'17 23 Roadway Engineering Construction $ 76,531.81 Parks ADA I m provem ents Wire Transfers: Four wire transfers totaled$42,124.59. Of this amount, $34,104.44 was to CaIPERSfor retirement costs (see Attachment 2 for a full listing). ALTERNATI VE Council may approve, partially approve, or reject the demand registers. Prepared by: Sandra Mancilla, Account Technician Approved by: Iota Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers 24 ATTACHMENT 1 rl Demand Register _' !!5. ,. �. City of La Quints, ca Packet: APPKT00652 - SHM 2/12/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ACT FOR MS 110010 02/12/2016 GRANT FUNDING 101-3001-60510 1,000.00 ALTUM GROUP, THE 110011 02/12/2016 VILLAGE EIR 101-6002-60103 5,370.00 ALVAREZ, MARIA ISABEL 110012 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 402.33 AMSPROTECTME.COM 110013 02/12/2016 FIRE SYSTEM REPAIR 101-3008-60123 1,140.00 ANGELOS, JOHANNA 110014 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 70.00 B&H PHOTO -VIDEO 110015 02/12/2016 NIGHT VISION MONOCULAR 101-2001-60180 3,193.80 BODDEN, RENATE 110018 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 126.00 BOYS & GIRLS CLUB OF COAC 110019 02/12/2016 JOINT USE FACILITY AGREEM 101-3001-60135 10,000.00 CAGLE, BRITTNEY 110020 02/12/2016 INSTRUCTOR PAYMENT, 101-3002-60107 176.40 CALPERS LONG-TERM CARE 110021 02/12/2016 LONG TERM CARE 101-0000-20949 144.16 CANON FINANCIAL SERVICES 110022 02/12/2016 FEB-CONTRACT CHARGE 101-1007-60662 293.54 CANON FINANCIAL SERVICES 110022 02/12/2016 FEB-CONTRACT CHARGE 1014007-60662 1,572.94 CAPITAL ONE COMMERCIAL 110023 02/12/2016 DESERT YOUTH OLYMPICS 101-3003-60149 78.13 CASSEL, LLORA 110025 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 201.60 CHAUDHRY, ELIZABETH 110026 02/12/2016 REIMB-COFFEE 101-1007-60403 7.69 CLASSIC PARTY RENTALS 110027 02/12/2016 19TH HOLE BLOCK PARTY 101-3007-60461 5,045.78 CMAA 110028 02/12/2016 CMAA RISK MGMTTRAININ 101-7006-60320 255.00 COACHELLA VALLEY CONSER 110030 02/12/2016 JAN-MITIIGATION FEE 101-0000-20310 3,903.00 COACHELLA VALLEY CONSER 110030 02/12/2016 JAN-MITIIGATION FEE 101-0000-43631 -39.03 COACHELLA VALLEY WATER 110031 02/12/2016 WATER -OLD FS#32 101-3008-61200 96.28 COACHELLA VALLEY WATER 110031 02/12/2016 FS#32-WATER FP 101-2002-61200 10.15 COACHELLA VALLEY WATER 110031 02/12/2016 FS#32 BLDG 101-2002-61200 57.87 COACHELLA VALLEY WATER 110031 02/12/2016 FS#32 LANDSCAPE WATER 101-2002-61200 50.10 COACHELLA VALLEY WATER 110031 02/12/2016 WATER-FB PARK POOL 101-3005-61204 132.95 CONSERVE LANDCARE 110032 02/12/2016 CAMPUS IRRIG REPAIR 101-3005-60424 430.00 CONSERVE LANDCARE 110032 02/12/2016 LQ PARK IRRIG REPAIR 101-3005-60554 355.00 DATA TICKET, INC. 110033 02/12/2016 DEC-ADMIN CITATION SVC 101-6004-31190 236.00 DATA TICKET, INC. 110033 02/12/2016 DEC-ADMIN CITATION SVC 101-6004-31190 460.60 DBS SOUND AND LIGHTING 110034 02/12/2016 19TH HOLE BLOCK PARTY 101-3007-60461 8,694.00 DEPARTMENT OF ANIMAL SE 110035 02/12/2016 DEC -SHELTER SERVICES 101-6004-51070 5,658.41 DEPARTMENT OF JUSTICE 110036 02/12/2016 BLOOD ALCOHOL 101-2001-36310 140.00 DEPARTMENT OF JUSTICE 110036 02/12/2016 BLOOD ALCOHOL 101-2001-36310 70.00 DESERT ARC 110037 02/12/2016 GRANT FUNDING 101-3001-60510 4,300.00 DESERT SANDS UNIFIED SCH 110038 02/12/2016 SCHOOL OFFICER 10/15/15- 101-2001-60168 12,400.42 DUNE, CLARE 110039 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 9.80 ESGIL CORPORATION 110040 02/12/2016 DEC-BLDG PLAN CHECK 101-6003-60118 5,482.41 FAHNESTOCK, LORI 110041 02/12/2016 REFUND 101-0000-42200 65.00 FRANCHISE TAX BOARD 110042 02/12/2016 GARNISHMENT 101-0000-20985 225.72 FRANCHISE TAX BOARD 110043 02/12/2016 GARNISHMENT 101-0000-20985 125.00 GALILEE CENTER 110045 02/12/2016 GRANT FUNDING 101-3001-60510 2,500.00 GAS COMPANY, THE 110046 02/12/2016 WELLNESS CTR 12/21-1/25 101-3002-61100 406.04 HENSON CONSULTING GROU 110048 02/12/2016 JAN-CONSULTATION 101-1002-60101 8,400.00 ITE 110052 02/12/2016 TRFF ENG HANDBOOK 101-7006-53040 117.00 JOHNSTON, ALEXANDER 110053 02/12/2016 REIMB MEMBERSHIP DUES 101-2002-60351 40.00 JONASSON, TIM 110054 02/12/2016 REIMB-APWA LUNCHEON 101-7001-60320 25.00 KLEIN, SANDRA 110056 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 336.00 LA QUINTA ARTS FOUNDATI 110058 02/12/2016 ANDY NELSON EVENT 101-3007-60461 600.00 LA QUINTA HIGH SCHOOL 110060 02/12/2016 GRANT FUNDING 101-3001-60510 2,500.00 LA QUINTA HIGH SCHOOL CU 110061 02/12/2016 CLINTON DAY OF ACTION 101-3007-60461 1,650.00 LA QUINTA HIGH SCHOOL GI 110062 02/12/2016 GRANT FUNDING 101-3001-60510 2,500.00 LASARZIG, BRENDA 110064 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 399.00 MCKINNEY, BRYAN 110065 02/12/2016 REIMB-APWA LUNCHEON 101-7002-60320 25.00 MEEDS, WAYNE 110066 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 320.00 2/24/2016 12:30:40 PM Page 1 of 7 25 Demand Register Packet: APPKT00652 - SHM 2/12/16 Vendor Name Payment Number Payment pate Description (Payable) Account Number Amount MIMI'S CAFE 110067 02/12/2016 SENIOR LUNCHEON 101-3002-60420 603.55 MOLLINDO, RICK 110068 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 315.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 101-7001-60104 1,015.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 101-7006-60104 2,740.00 NEURO VITALITY CENTER 110070 02/12/2016 GRANT FUNDING 101-3001-60510 1,000.00 NEWMAN, KEN 110072 02/12/2016 REFUND OVERPAYMENT 101-0000-42300 25.00 OFFICE TEAM 110074 02/12/2016 TEMP STAFFING WKEND 1/1 101-6001-60125 349.20 PALM SPRINGS AIR MUSEUM 110075 02/12/2016 GRANT FUNDING 101-3001-60510 5,000.00 PSOMAS INC 110076 02/12/2016 DEC -INSPECTION SERVICES 101-7006-60104 18,872.00 QUILTING FOR GOOD TIMES 110077 02/12/2016 GRANT FUNDING 101-3001-60510 2,000.00 RASA/ERIC NELSON 110079 02/12/2016 FTM2016-0001 101-7002-60183 2,197.00 RASA/ERIC NELSON 110079 02/12/2016 FPM 2015-0009 101-7002-60183 450.00 RASA/ERIC NELSON 110079 02/12/2016 FPM 2015-0010 101-7002-60183 400.00 RASA/ERIC NELSON 110079 02/12/2016 LLA 2015-0012 101-7002-60183 380.00 RASA/ERIC NELSON 110079 02/12/2016 PM 2016-0001 101-7002-60183 285.00 RBI TRAFFIC 110080 02/12/2016 DESIGN-WASH/FRED WARIN 101-7001-60104 650.00 RED HOT BALLROOM INC 110081 02/12/2016 GRANT FUNDING 101-3001-60510 1,500.00 RESORT PARKING SERVICES 110082 02/12/2016 19TH HOLE BLOCK PARTY 101-3007-60461 522.50 RIVERSIDE COUNTY SHERIFF' 110083 02/12/2016 GARNISHMENT 101-0000-20985 128.35 RIVERSIDE DEPARTMENT OF 110084 02/12/2016 GARNISHMENT 101-0000-20985 200.00 ROADRUNNER POOLS INC 110085 02/12/2016 REFUND OVERPAYMENT 101-0000-42300 400.00 ROJAS, MIGUEL ANGEL 110086 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 2,061.33 RUDE, SHARON 110087 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 220.50 RUTH ERFORD-M I LWARD, NE 110088 02/12/2016 REFUND 101-0000-42200 65.00 SALCEDO, KATHLEEN 110089 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 256.20 SHARK POOLS INC 110090 02/12/2016 FB POOL -CHLORIDE TABLETS 101-3001-60184 407.90 SHEPPARD, LISA 110091 02/12/2016 REIMB CPR/AED/FIRST AID C 101-3002-60320 90.00 SHIRY, TERESA 110092 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 632.80 STUDIOCARPRARO.COM 110096 02/12/2016. ARTS FESTIVAL GRAPHIC DES 101-3007-60461 56.25 STUDIOCARPRARO.COM 110096 02/12/2016 STVR QUICK START GUIDE 101-3007-60461 168.75 TERRA NOVA PLANNING & R 110099 02/12/2016 DEC -PLANNING CONSULTAN 101-6002-60103 9,335.58 TRAFFEX ENGINEERS INC 110101 02/12/2016 JAN-TRAFFIC ENGINEERS 101-7006-60144 17,715.00 TRUE, ARTHUR ALLEN 110102 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 170.80 TURN OF THE CENTURY PEST 110103 02/12/2016 REFUND OVERPAYMENT 101-0000-42300 101.00 ULRICH, MARGARET 110104 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 318.50 UNITED WAY OF THE DESERT 110105 02/12/2016 CONTRIBUTION 101-0000-20981 40.00 URENA, CESAR 110106 02/12/2016 REFUND OVERPAYMENT 101-0000-42300 43.00 URIBE, LUIS 110107 02/12/2016 REIMB BANK FEES 101-1006-60102 114.00 US DEPARTMENT OF EDUCAT 110108 02/12/2016 GARNISHMENT 101-0000-20985 192.52 VACATION RENTAL COMPLIA 110109 02/12/2016 JAN-STVR 101-6001-60103 3,720.00 VALLEY PLUMBING 110110 02/12/2016 RESTROOM DRAIN 101-3008-60691 108.00 VALLEY PLUMBING 110110 02/12/2016 SPORTS CMPLX WATER LINE 101-3005-60555 98.00 VALLEY PLUMBING 110110 02/12/2016 FB POOL-RESTROOM 101-3008-60691 52.81 VALLEY PLUMBING 110110 02/12/2016 FB DRAIN 101-3008-60691 98.00 VALLEY PLUMBING 110110 02/12/2016 FB POOL-MEN'S RR 101-3008-60691 109.61 VAZQUEZ, LOURDES 110111 02/12/2016 REFUND 101-0000-42214 3.50 VEGA, MARIA DE LOURDES 110112 02/12/2016 INSTRUCTOR PAYMENT 101-3003-60107 134.40 VERIZON WIRELESS 110115 02/12/2016 WIRELESS PHONES 12/14-1/ 101-1007-61301 1,645.89 VIELHARBER, KAREN 110116 02/12/2016 INSTRUCTOR PAYMENT 101-3002-60107 892.50 WELLS FARGO BUSINESS CAR 110117 02/12/2016 TRAVEL&TRAINING-BLONDE 101-1006-60320 419.40 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-1002-60320 230.70 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-1004-60320 72.10 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-1004-60351 375.00 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-1004-60450 399.95 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-1004-60450 432.50 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-2002-60670 3,260.75 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-3007-60461 811.22 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-6001-60450 170.00 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 101-7002-60320 3,410.55 2/24/2016 12:30:40 PM Page 2 of 7 26 Demand Register Packet: APPKT00652 - SHM 2/12/16 Vendor Name Payment Number Payrrtent Date Descriptior% (Payable) Account Number, Amount WIMMER, ED 110120 02/12/2016 REIMB-APWA LUNCHEON 2/ 101-7006-60320 25.00 Fund 101- GENERAL FUND Total: 179,250.70 Fund: 201- GAS TAX FUND HD SUPPLY CONSTRUCTION 110047 02/12/2016 STRIPING/LEGENDS 201-7003-60433 1,238.77 IMPERIAL IRRIGATION DIST 110050 02/12/2016 ELECTRICITY SERVICE 201-7003-61101 895.08 SPARKLETTS 110093 02/12/2016 DRINKING WATER 201-7003-60400 195.92 SUPERIOR PAVEMENT MARKI 110097 02/12/2016 EISENHOWER/SINALOA ROU 201-7003-60141• 4,667.00 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 201-7003-60320 300.00 Fund 201- GAS TAX FUND Total: 7,296.77 Fund: 202 - LIBRARY FUND COACHELLA VALLEY WATER 110031 02/12/2016 WATER -LIBRARY 202-3004-61200 40.30 COACHELLA VALLEY WATER 110031 02/12/2016 WATER -LIBRARY 202-3004-61200 144.23 Fund 202 - LIBRARY FUND Total: 184.53 Fund: 215 - LIGHTING & LANDSCAPING FU IMPERIAL IRRIGATION DIST 110050 02/12/2016 ELECTRICITY SERVICE 215-7004-61117 195.57 IMPERIAL IRRIGATION DIST 110050 02/12/2016 ELECTRICITY SERVICE 215-7004-61116 6,695.51 IMPERIAL IRRIGATION DIST 110050 02/12/2016 ELECTRICITY SERVICE 215-7004-61117 2,701.58 KIRKPATRICK LANDSCAPING 110055 02/12/2016 AVE48 LNDSCP PROJECT 215-7004-60189 2,320.00 KRIBBS, BRUCE 110057 02/12/2016 ADA SIDEWALK REPAIR 215-7004-60431 1,025.00 LASALLE LIGHTING SERVICES 110063 02/12/2016 ELECTRICAL SVC 215-7004-60104 6,930.00 VERIZON CALIFORNIA 110114 02/12/2016 PHONE SVC 1/7-2/6 215-7004-60189 100.74 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 215-7004-60320 199.00 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 JUL'14-SEP'14 L&LADMIN 215-7004-60102 3,369.64 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 JAN'15-MAR'15 L&LADMIN 215-7004-60102 3,541.92 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 APR'15-JUN'15L&LADMIN 215-7004-60102 3,364.50 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 JAN'16-MAR'16 L&L ADMIN 215-7004-60102 3,916.78 Fund 215 - LIGHTING & LANDSCAPING FU Total: 34,360.24 Fund: 218 - CV VIOLENT CRIME TASK FOR IMPERIAL IRRIGATION -GANG 110051 02/12/2016 ELECTRICITY SVC 12/1-29/15 218-0000-61101 269.38 NEXTEL GANG TASK FORCE 110073 02/12/2016 CELL PHONES 12/12-1/11 218-0000-61300 38.31 SPARKLETTS GANG TASK FOR 110094 02/12/2016 DRINKING WATER 218-0000-61200 34.00 STAPLES GANG TASK FORCE 110095 02/12/2016 OFFICE SUPPLIES 218-0000-60400 335.29 TAPP, MICHAEL 110098 02/12/2016 OFFICE SUPPLIES 218-0000-60400 107.76 VERIZON CA - GANG TASK FO 110113 02/12/2016 CLETS LINE 1/13-2/12 218-0000-61300 309.30 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,094.04 Fund: 224 - TUMF COACHELLA VALLEY ASSOC O 110029 02/12/2016 JAN-TUMF FEE 224-0000-20320 12,862.08 Fund 224 - TUMF Total: 12,862.08 Fund: 270 - ART IN PUBLIC PLACES FUND BETTER BUILDING COMPANY 110017 02/12/2016 BEAR CRK-CLEAN&WAX 270-0000-43550 240.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 240.00 Fund: 401- CAPITAL IMPROVEMENT PROGR BAKER, MICHAEL INTERNATI 110016 02/12/2016 FOCUSED DRAINAGE STUDY 401-0000-60103 17,167.64 CARMEL MOUNTAIN CABINE 110024 02/12/2016 REFINISH COUNTERTOPS 401-0000-60185 2,000.00 CARMEL MOUNTAIN CABINE 110024 02/12/2016 UPHOLSTERED CHAIRS 401-0000-60188 2,300.00 HERMANN DESIGN GROUP 1 110049 02/12/2016 DESIGN-FB PARK PKWY & ME 401-0000-60185 4,854.33 HERMANN DESIGN GROUP 1 110049 02/12/2016 DESIGN-FB PARK PKWY & ME 401-0000-60185 3,500.00 HERMANN DESIGN GROUP 1 110049 02/12/2016 DESIGN-FB PARK PKWY & ME 401-0000-60185 857.50 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 401-0000-60103 6,742.05 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 870.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 3,190.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 401-0000-60103 290.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 401-0000-60103 2,837.46 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 1,212.71 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 2,352.50 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 1,650.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 401-0000-60103 1,535.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 387.50 2/24/2016 12:30:40 PM Page 3 of 7 27 Demand Register Packet: APPKT00652 - SHM 2/12/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 401-0000-60103 1,265.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONALSVC 401-0000-60103 580.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 2,627.50 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 32.50 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60103 2,030.00 NAI CONSULTING INC 110069 02/12/2016 JAN-PROFESSIONAL SVC 401-0000-60185 1,160.00 NEW CONSTRUCTION SOLUT 110071 02/12/2016 FINAL RETENTION 2014-01 401-0000-60188 2,462.50 PSOMAS INC 110076 02/12/2016 DEC -INSPECTION SERVICES 401-0000-60108 392.00 PSOMAS INC 110076 02/12/2016 DEC -INSPECTION SERVICES 401-0000-60108 784.00 PSOMAS INC 110076 02/12/2016 DEC -INSPECTION SERVICES 401-0000-60108 112.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 63,192.19 Fund: 501- EQUIPMENT REPLACEMENT FU ELMAN 110044 02/12/2016 JAN-FUEL 501-0000-60674 855.43 RAN AUTO DETAIL 110078 02/12/2016 CAR WASH 1/23/15 501-0000-43430 517.00 Fund 501- EQUIPMENT REPLACEMENT Total: 1,372.43 Fund: 502 - INFORMATION TECHNOLOGY TIME WARNER CABLE 110100 02/12/2016 FEB-CITY HALL CABLE 502-0000-60108 97.36 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 502-0000-56220 25.91 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 502-0000-60104 39.00 WELLS FARGO BUSINESS CAR 110118 02/12/2016 VISA CARD PAYMENT 502-0000-80100 _ 1,003.13 Fund 502 - INFORMATION TECHNOLOGY Total: 1,165.40 Fund: 601- SILVER ROCK RESORT LA QUINTA FARMS LLC 110059 02/12/2016 TAMARISK REMOVAL 601-0000-60214 2,000.00 VALLEY PLUMBING 110110 02/12/2016 SRR BAR DRAIN 601-0000-60556 162.00 Fund 601- SILVER ROCK RESORT Total: 2,162.00 Fund: 735 - 97-1 AGENCY REDEMPTION FUND WILLDAN FINANCIAL SERVIC 110119 02/12/2016 AD97-1ADMIN 735-0000-23410 200.80 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 AD97-1 ADMIN 735-0000-23410 75.00 WILLDAN FINANCIALSERVIC 110119 02/12/2016 AD97-1 ADMIN 735-0000-23410 151.33 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 AD97-1 ADMIN 735-0000-23410 152.66 WILLDAN FINANCIAL SERVIC 110119 02/12/2016 AD97-1 ADMIN 735-0000-23410 152.66 Fund 735 - 97-1 AGENCY REDEMPTION FUND Total: 732.45 Grand Total: 303,912.83 2/24/2016 12:30:40 PM Page 4 of 7 28 Demand Register Packet: APPKT00652 - SHM 2/12/16 Fund Summary Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FU 218 - CV VIOLENT CRIME TASK FOR 224 - TUMF 270-ART IN PUBLIC PLACES FUND 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 601 - SILVER ROCK RESORT 735 - 97-1 AGENCY REDEMPTION FUND Account Number 101-0000-20310 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-42200 101-0000-42214 101-0000-42300 101-0000-43631 101-1002-60101 101-1002-60320 101-1004-60320 101-1004-60351 101-1004-60450 101-1006-60102 101-1006-60320 101-1007-60403 101-1007-60662 101-1007-61301 101-2001-36310 101-2001-60168 101-2001-60180 101-2002-60351 101-2002-60670 101-2002-61200 101-3001-60135 101-3001-60184 101-3001-60510 101-3002-60107 101-3002-60320 101-3002-60420 101-3002-61100 101-3003-60107 101-3003-60149 101-3005-60424 101-3005-60554 101-3005-60555 101-3005-61204 101-3007-60461 101-3008-60123 101-3008-60691 101-3008-61200 101-6001-60103 101-6001-60125 Grand Total: Account Summary Account Name MSHCP Mitigation Fee LT Care Insurance Pay United Way Deductions Garnishments Payable Leisure Enrichment Senior Center Leisure En Cash Over/Short CVMSHCP Admin Fee Contract Services - Admi Travel & Training Travel & Training Membership Dues Advertising Administration Travel & Training Coffee Copiers Mobile/Cell Phones Blood/Alcohol Testing School Officer Justice Assistance Grant Membership Dues Fire Station Utilities - Water Boys & Girls Club Fritz Burns Park Contingency Instructors Travel &Training Operating Supplies Utilities - Gas Instructors Special Events Materials - Irrigation & L LQ Park Building Sports Complex Building Utilities - Water -Fritz Bu Economic Development/ Security & Alarm Repair & Maintenance Utilities - Water Professional Temporary Agency Servi Expense Amount 179,250.70 7,296.77 184.53 34,360.24 1,094.04 12,862.08 240.00 63,192.19 1,372.43 1,165.40 2,162.00 732.45 303,912.83 Expense Amount 3,903.00 144.16 40.00 871.59 130.00 3.50 569.00 -39.03 8,400.00 230.70 72.10 375.00 832.45 114.00 419.40 7.69 1,866.48 1,645.89 210.00 12,400.42 3,193.80 40.00 3,260.75 118.12 10,000.00 407.90 22,300.00 3,121.23 90.00 603.55 406.04 3,921.93 78.13 430.00 355.00 98.00 132.95 17,548.50 1,140.00 368.42 96.28 3,720.00 349.20 2/24/2016 12:30:40 PM Page 5 of 7 29 Demand Register Packet: APPKT00652 - SHIM 2/12/16 Account Summary Account Number Account Name Expense Amount 101-6001-60450 Advertising 170.00 101-6002-60103 Professional 14,705.58 101-6003-60118 Plan Check 5,482.41 101-6004-31190 Admin Citation Services 696.60 101-6004-51070 Animal Shelter 5,658.41 101-7001-60104 Consultants 1,665.00 101-7001-60320 Travel & Training 25.00 101-7002-60183 Map/Plan Checking 3,712.00 101-7002-60320 Travel & Training 3,435.55 101-7006-53040 Subscrip & Publications 117.00 101-7006-60104 Consultants 21,612.00 101-7006-60144 Contract Traffic Engineer 17,715.00 101-7006-60320 Travel &Training 280.00 201-7003-60141 Street Striping 4,667.00 201-7003-60320 Travel & Training 300.00 201-7003-60400 Office Supplies 195.92 201-7003-60433 Paint/Legends 1,238.77 201-7003-61101 Utilities - Electricity 895.08 202-3004-61200 Water - Inside 184.53 215-7004-60102 Administration 14,192.84 215-7004-60104 Consultants 6,930.00 215-7004-60189 Technical 2,420.74 215-7004-60320 Travel & Training 199.00 215-7004-60431 Materials 1,025.00 21S-7004-61116 Utilities - Electric - Signal 6,695.51 215-7004-61117 Utilities - Electric - Medi 2,897.15 218-0000-60400 Office Supplies 443.05 218-0000-61101 Electricity 269.38 218-0000-61200 Utilities - Water 34.00 218-0000-61300 Utilities - Telephone 347.61 224-0000-20320 TUMF Payable to CVAG 12,862.08 270-0000-43550 APP 240.00 401-0000-60103 Professional 44,769.86 401-0000-60108 Technical 1,288.00 401-0000-60185 Design 12,371.83 401-0000-60188 Construction 4,762.50 501-0000-43430 Car Washes 517.00 501-0000-60674 Fuel & Oil 855.43 502-0000-56220 Computers 25.91 502-0000-60104 Consultants 39.00 502-0000-60108 Technical 97.36 502-0000-80100 Machinery & Equipment 1,003.13 601-0000-60214 Tamarisk Removal Pump 2,000.00 601-0000-60556 SilverRock Buildings 162.00 735-0000-23410 AD Administrative fees 732.45 Grand Total: 303,912.83 Project Account Summary Project Account Key Expense Amount **None** 240,720.64 060706P 1,212:71 091002 D 1,160.00 091004P . 2,352.50 111205P 2,837.46 121307P 1,650.00 131402P 2,030.00 141501CT 2,462.50 141501T 784.00 2/24/2016 12:30:40 PM Page 6 of 7 30 Demand Register Packet: APPKT00652 - SHM 2/12/16 Project Account Key 141502T 141504P 141512P 141513CT 141513T 151601P 151602P 151603P 151604P 151605P 151606P 151609P 151610P 151613D 151613P 999903D Project Account Summary Expense Amount 112.00 17,167.64 32.50 2,300.00 392.00 580.00 1,535.00 1,265.00 6,742.05 3,190.00 387.50 290.00 870.00 9,211.83 2,627.50 2,000.00 Grand Total: 303,912.83 2/24/2016 12:30:40 PM 31 Page 7 of 7 X. �' tfi Demand Register ` ..' City of La quinta, CA Packet: APPKT00657 - SHM 2/19/16 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND 12MILESOUT.COM 110121 02/19/2016 JAN-COUNCIL MTG VID 101-3008-60108 800.00 ADAMS, LESLEE 110122 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 4.00 AMERIPRIDE SERVICES INC 110126 02/19/2016 JANITORIAL EOW 2/4/16 101-3002-60115 151.58 BOGUCKI, LUKASZ 110128 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 15.00 BURRTEC WASTE & RECYCLI 110130 02/19/2016 PROPERTY TAX 101-0000-20307 1,560,212.20 CALIFORNIA CHAMBER OF C 110131 02/19/2016 COMPLIANCE POSTER 101-1004-60352 13.14 CITY CLERK ASSOCIATION OF 110133 02/19/2016 MEMBERSHIP DUES 101-1005-60351 130.00 CITY CLERK ASSOCIATION OF 110133 02/19/2016 MEMBERSHIP-RADEVA/THO 101-1005-60351 110.00 CLASSIC PARTY RENTALS 110134 02/19/2016 19TH HOLE BLOCK PARTY 101-3007-60461 390.60 CLASSIC PARTY RENTALS 110134 02/19/2016 STATE OF THE CITY EVENT 101-3007-60461 1,000.00 COACHELLA VALLEY WATER 110135 02/19/2016 WATER SERVICE 101-3005-61201 2,661.37 COACHELLA VALLEY WATER 110135 02/19/2016 WATER SERVICE 101-3005-61202 4,144.60 COACHELLA VALLEY WATER 110135 02/19/2016 WATER SERVICE 101-3005-61207 167.06 COACHELLA VALLEY WATER 110135 02/19/2016 WATER SERVICE 101-3005-61209 4,490.76 COACHELLA VALLEY WATER 110135 02/19/2016 WATER SERVICE 101-7006-60146 329.87 DAIOHS FIRST CHOICE SERVI 110136 02/19/2016 COFFEE 101-1007-60403 145.17 DAIOHS FIRST CHOICE SERVI 110136 02/19/2016 COFFEE 101-1007-60403 163.09 DESERT SUN PUBLISHING CO 110140 02/19/2016 ADS 11/2/15-11/26/15 101-1006-60450 364.00 DESERT SUN PUBLISHING CO 110140 02/19/2016 ADS 11/2/15-11/26/15 101-1006-60450 364.00 DESERT SUN PUBLISHING CO 110140 02/19/2016 ADS 11/2/15-11/26/15 101-6001-60450 346.00 DESERT SUN PUBLISHING CO 110140 02/19/2016 ADS 11/2/15-11/26/15 101-6001-60450 294.00 DESERT SUN PUBLISHING CO 110140 02/19/2016 ADS 11/2/15-11/26/15 101-6001-60450 462.00 ECS IMAGING INC 110143 02/19/2016 SCANNER WARRANTY 101-7002-80100 1,395.00 EMPLOYMENT DEVELOPMEN 110144 02/19/2016 SUI PYMT Q/E 12/31/15 101-1004-50244 450.00 EXPRESS M EDALS.COM 110145 02/19/2016 DESERT YOUTH OLYMPICS 101-3003-60149 192.78 GAS COMPANY, THE 110146 02/19/2016 FS#93 GAS 12/30-2/1 101-2002-61100 188.31 GAS COMPANY, THE 110146 02/19/2016 FS#32 GAS 12/21-1/25 101-2002-61100 149.27 GLASS BLOCK INSTALLATION 110148 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 33.00 HALEY, SUSAN M 110150 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 118.50 HAYWARD TILTON & ROLAPP 110151 02/19/2016 EARTHQUAKE POLICY 2/7/16 101-0000-20954 10,732.80 HAYWARD TILTON & ROLAPP 110151 02/19/2016 EARTHQUAKE POLICY 2/7/16 101-1007-60447 42,931.20 HAYWARD TILTON & ROLAPP 110151 02/19/2016 EARTHQUAKE POLICY 2/7/16 101-2002-60447 9,411.84 HYLTON, EDIE 110153 02/19/2016 FITNESS CTR REIMB 101-1004-60104 40.00 JOHNSON, AMY ELIZABETH 110156 02/19/2016 REFUND CITATIONS LQP2202 101-0000-42706 150.00 LOCK SHOP INC, THE 110160 02/19/2016 LQ PARK KEYS 101-3005-60554 21.55 LOCK SHOP INC, THE 110160 02/19/2016 CITY HALL KEYS 101-3008-60665 16.91 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 101-3002-60691 35.91 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 101-3002-60691 8.26 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 101-3005-60554 10.24 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 101-3008-60691 10.24 MCI NTYRE POOLS & SPAS 110162 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 4.00 MEDRANO, EFRAIN 110163 02/19/2016 WEED ABATEMENT 101-6004-60120 199.00 OFFICE TEAM 110164 02/19/2016 TEMP STAFFING WKEND 1/2 101-7002-60125 375.39 PASUHUK,JOCEANY 110166 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 10.00 RALPHS CUSTOMER CHARGE 110171 02/19/2016 CERT TEAM MEETING 101-2002-60406 19.96 RASA/ERIC NELSON 110172 02/19/2016 FPM2015-0007 101-7002-60183 337.00 RASA/ERIC NELSON 110172 02/19/2016 LLA 2015-0005 101-7002-60183 380.00 RASA/ERIC NELSON 110172 02/19/2016 FTM 2014-1004 101-7002-60183 380.00 ROYAL GYM SERVICES 110174 02/19/2016 FEB-GYM MAINT 101-3002-60420 315.00 SAUNDERS, DON &JAIME 110176 02/19/2016 REFUND OVERPAYMENT 101-0000-42300 21.60 SCENTAIR TECHNOLOGIES IN 110177 02/19/2016 OPERATING SUPPLIES 101-3002-60420 192.25 SHRED -IT USA - SAN BERNAD 110178 02/19/2016 FEB-RECYCLING 101-2001-60109 17.95 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-0000-20304 34.00 2/24/2016 12:34:27 PM Page 1 of 5 32 Demand Register Packet: APPKT00657 - SHIM 2/19/16 Vendor Name Payment,Number Payment Date. Description (Payable) Account Number Amount SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-1002-60420 25.00 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-3003-60149 7.00 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-3003-60420 3.00 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-3007-60461 125.00 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-3008-60420 5.00 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 101-6001-60400 20.00 TOP OF THE LINE SIGNS 110184 02/19/2016 MOTORCYCLE DECALS 101-2001-60175 189.00 TYCO SIMPLEXGRINNELL 110186 02/19/2016 SIMPLEX PANELCONVERSIO 101-3008-60123 527.00 VALLEY ANIMAL MEDICAL CE 110188 02/19/2016 EUTHANASIA 101-6004-33253 48.05 VERIZON WIRELESS 110191 02/19/2016 WIRELESS LQPD 12/26-1/25 101-1007-61301 1,106.77 WALTERS WHOLESALE ELECT 110194 02/19/2016 CITY HALL PARKING STRUCT 101-3008-60691 2,268.00 Fund 101- GENERAL FUND Total: 1,649,264.22 Fund: 201- GAS TAX FUND ALSCO INC 110125 02/19/2016 UNIFORM RENTAL 201-7003-60690 89.37 ALSCO INC 110125 02/19/2016 UNIFORM RENTAL 201-7003-60690 88.05 DESERT SEWER SUPPLY INC 110139 02/19/2016 STORM DRAIN MATERIAL 201-7003-60672 48.60 G RAI NG E R 110149 02/19/2016 MATERIAL 201-7003-60431 138.68 INLAND POWER EQUIPMENT 110155 02/19/2016 SMALLTOOLS 201-7003-60432 436.97 KRIBBS, BRUCE 110158 02/19/2016 SIDEWALK REPAIR 201-7003-60431 450.00 KRIBBS, BRUCE 110158 02/19/2016 STORM DRAIN PUMP 201-7003-60672 1,575.00 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 201-7003-60431 96.31 PROPER SOLUTIONS INC 110170 02/19/2016 TEMP STAFFING WKEND 1.2 201-7003-60125 323.38 SAM'S FENCE COMPANY 110175 02/19/2016 FENCE MATERIAL 201-7003-60431 284.00 TOPS'N BARRICADES INC 110185 02/19/2016 SIGN/POST 201-7003-60429 518.51 TOPS'N BARRICADES INC 110185 02/19/2016 SIGN 201-7003-60429 32.81 TOPS'N BARRICADES INC 110185 02/19/2016 SIGN/POST 201-7003-60429 83.38 UNDERGROUND SERVICE AL 110187 02/19/2016 DIG ALERT 28 201-7003-60431 42.00 Fund 201- GAS TAX FUND Total: 4,207.06 Fund: 202 - LIBRARY FUND HAYWARD TILTON & ROLAPP 110151 02/19/2016 EARTHQUAKE POLICY 2/7/16 202-3004-60447 14,860.80 HAYWARD TILTON & ROLAPP 110151 02/19/2016 EARTHQUAKE POLICY 2/7/16 202-3006-60447 4,623.36 LOCK SHOP INC, THE 110160 02/19/2016 LIBRARY KEY 202-3004-60665 3.46 Fund 202 - LIBRARY FUND Total: 19,487.62 Fund: 215 - LIGHTING & LANDSCAPING FU COACHELLA VALLEY WATER 110135 02/19/2016 LANDSCAPE WATER 215-7004-61211 68.93 DESERT ELECTRIC SUPPLY 110138 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 38.67 DESERT ELECTRIC SUPPLY 110138 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 130.31 DESERT ELECTRIC SUPPLY 110138 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 91.15 DESERT ELECTRIC SUPPLY 110138 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 54.86 KIRKPATRICK LANDSCAPING 110157 02/19/2016 TREE REMOVAL/REPLACEME 215-7004-60420 2,450.00 KIRKPATRICK LANDSCAPING 110157 02/19/2016 TREE REMOVAL/REPLACEME 215-7004-60420 1,200.00 KIRKPATRICK LANDSCAPING 110157 02/19/2016 LANDSCAPE SVC 215-7004-60189 24,332.00 KRIBBS, BRUCE 110158 02/19/2016 FOUNTAIN REPAIRS 215-7004-60189 1,150.00 LANDMARK GOLF MANAGE 110159 02/19/2016 JAN-LANDSCAPE 215-7004-60143 5,278.00 VERIZON CALIFORNIA 110190 02/19/2016 TRFF SIGNAL 1/24-2/24 215-7004-61116 43.74 VINTAGE ASSOCIATES 110192 02/19/2016 PLANTS 215-7004-60420 40.93 VINTAGE ASSOCIATES 110192 02/19/2016 PLANT REPLACEMENT 215-7004-60420 102.33 WALTERS WHOLESALE ELECT 110194 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 43.20 WALTERS WHOLESALE ELECT 110194 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 12.01 WALTERS WHOLESALE ELECT 110194 02/19/2016 ELECTRICAL MATERIAL 215-7004-60431 11.35 Fund 215 - LIGHTING & LANDSCAPING FU Total: 35,047.48 Fund: 218 - CV VIOLENT CRIME TASK FOR ADVANCED IMAGING SOLUTI 110123 02/19/2016 SERVICE/SUPPLIES 1/23-2/22 218-0000-60665 54.36 AREVALOS CAMPOS, ROSAU 110127 02/19/2016 JAN-JANITORIAL 218-0000-60115 200.00 BURRTEC WASTE & RECYCLI 110129 02/19/2016 FEB-TRASH SVC 218-0000-61501 85.61 IMPERIAL IRRIGATION -GANG 110154 02/19/2016 ELECTRICITY SVC 12/30-1/27 218-0000-61101 233.98 TAPP, MICHAEL 110183 02/19/2016 REIMB-MICROWAVE 218-0000-60400 63.72 VERIZON CA - GANG TASK FO 110189 02/19/2016 PHONE SVC 1/22-2/21 218-0000-61300 402.58 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,040.25 2/24/2016 12:34:27 PM Page 2 of 5 33 Demand Register Packet: APPKT00657 - SHM 2/19/16 Vendor Name Payment Number Payment pate Description (Payable) Account Number Amount Fund: 241- HOUSING AUTHORITY PA1 ALLEGIANT PROPERTY WATC 110124 02/19/2016 LOT CLEAN UP HA-PA1 241-9101-60103 1,300.00 STUDIOCARPRARO.COM 110182 02/19/2016 PA1 HOUISING ANN'L RPT 241-9101-60103 425.00 Fund 241- HOUSING AUTHORITY PA3 Total: 1,725.00 Fund: 401- CAPITAL IMPROVEMENT PROGR DDL TRAFFIC INC. 110137 02/19/2016 NAME SIGN BRACKETS 401-0000-60188 818.80 DESERT SUN PUBLISHING CO 110140 02/19/2016 ADS 11/2/15-11/26/15 401-0000-60185 1,986.00 ECONOLITE CONTROL PROD 110142 02/19/2016 MMU REPAIRS 401-0000-60188 626.00 GDI COMMUNICATIONS INC 110147 02/19/2016 RADIO PARTS 401-0000-60188 90.85 HERMANN DESIGN GROUP 1 110152 02/19/2016 DESIGN 2015-13 401-0000-60185 630.00 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 401-0000-60188 66.55 LOWE'S HOME IMPROVEME 110161 02/19/2016 LOWES 1/5-19/16 401-0000-60188 82.62 PLANIT REPROGRAPHICS SYS 110168 02/19/2016 CIVIC CTR 2015-05 & 2015-1 401-0000-60188 3.50 PLANIT REPROGRAPHICS SYS 110168 02/19/2016 CIVIC CTR 2015-05 & 2015-1 401-0000-60188 1.50 ROADWAY ENGINEERING & C 110173 02/19/2016 PARKS ADA IMPRVMNTS 201 401-0000-60188 76,531.81 SAM'S FENCE COMPANY 110175 02/19/2016 YMCA FENCE 401-0000-60188 29,995.00 VOLZ DESIGN, DAVID 110193 02/19/2016 DESIGN-MADISON 401-0000-60185 11,364.77 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 122,197.40 Fund: 501- EQUIPMENT REPLACEMENT CARQUEST 110132 02/19/2016 TK#47 BATTERY 501-0000-60675 87.54 PARKHOUSE TIRE INC 110165 02/19/2016 310 BACKHOE/TIRES 501-0000-60676 1,541.39 SOUTHERN CALIFORNIA GAS 110180 02/19/2016 JAN-FUEL SWEEPER 501-0000-60678 285.12 STONES, CAM AUTOMOTIVE 110181 02/19/2016 TK#54 DIAGNOSES/SERVICE 501-0000-60676 325.71 Fund 501- EQUIPMENT REPLACEMENT Total: 2,239.76 Fund: 502 - INFORMATION TECHNOLOGY DLT SOLUTIONS LLC 110141 02/19/2016 AUTOCAD IT 1/18/16-1/17/ 502-0000-60421 2,335.90 PCMG INC 110167 02/19/2016 SYMANTIC RENEWAL 502-0000-60421 4,710.00 PLUG & PAY TECHNOLOGIES 1 110169 02/19/2016 JAN-CREDIT CARD FEES 502-0000-60420 20.00 SILVERROCK RESORT 110179 02/19/2016 JAN-SALES TAX 502-0000-56220 7.00 Fund 502 - INFORMATION TECHNOLOGY Total: 7,072.90 Fund: 735 - 97-1 AGENCY REDEMPTION FUND WILLDAN FINANCIAL SERVIC 110195 02/19/2016 AD97-1 DIST INFO SHEET 735-0000-23410 250.00 Fund 735 - 97-1 AGENCY REDEMPTION FUND Total: 250.00 Grand Total: 1,842,531.69 2/24/2016 12:34:27 PM Page 3 of 5 34 Demand Register Packet: APPKT00657 - SHM 2/19/16 Fund Summary Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FU 218 - CV VIOLENT CRIME TASK FOR 241- HOUSING AUTHORITY PA1 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 735 - 97-1 AGENCY REDEMPTION FUND Account Number 101-0000-20304 101-0000-20307 101-0000-20954 101-0000-42300 101-0000-42706 101-1002-60420 101-1004-50244 101-1004-60104 101-1004-60352 101-1005-60351 101-1006-60450 101-1007-60403 101-1007-60447 101-1007-61301 101-2001-60109 101-2001-60175 101-2002-60406 101-2002-60447 101-2002-61100 101-3002-60115 101-3002-60420 101-3002-60691 101-3003-60149 101-3003-60420 101-3005-60554 101-3005-61201 101-3005-61202 101-3005-61207 101-3005-61209 101-3007-60461 101-3008-60108 101-3008-60123 101-3008-60420 101-3008-60665 101-3008-60691 101-6001-60400 101-6001-60450 101-6004-33253 101-6004-60120 101-7002-60125 101-7002-60183 101-7002-80100 101-7006-60146 201-7003-60125 201-7003-60429 Grand Total: Account Summary Account Name Sales Taxes Payable Due to Waste Managem Accounts Receivable Cash Over/Short Parking Violations Operating Supplies State Unemployment Ins Consultants Subscriptions & Publicati Membership Dues Advertising Coffee Earthquake/Flood Insura Mobile/Cell Phones LQ Police Volunteers Special Enforcement Fun Disaster Prep Supplies Earthquake/Flood Utilities - Gas Janitorial Operating Supplies Repair & Maintenance Special Events Operating Supplies LQ Park Building Utilities - Water -Montic Utilities - Water - Civic C Utilities - Water -Pioneer Utilities - Water -Commu Economic Development/ Technical Security & Alarm Operating Supplies Maint.-Other Equipment Repair & Maintenance Office Supplies Advertising Veterinary Service Lot Cleaning Temporary Agency Servi Map/Plan Checking Machinery & Equipment PM 10 SilverRock Temporary Agency Servi Signs Expense Amount 1,649,264.22 4,207.06 19,487.62 35,047.48 1,040.25 1,725.00 122,197.40 2,239.76 7,072.90 250.00 1,842,532.69 Expense Amount 34.00 1,560,212.20 10,732.80 206.10 150.00 25.00 450.00 40.00 13.14 240.00 728.00 308.26 42,931.20 1,106.77 17.95 189.00 19.96 9,411.84 337.58 151.58 507.25 44.17 199.78 3.00 31.79 2,661.37 4,144.60 167.06 4,490.76 1,515.60 800.00 527.00 5.00 16.91 2,278.24 20.00 1,102.00 48.05 199.00 375.39 1,097.00 1,395.00 329.87 323.38 634.70 2/24/2016 12:34:27 PM Page 4 of 5 35 Demand Register Packet: APPKT00657 - SHM 2/19/16 Account Summary Account Number Account Name 201-7003-60431 Materials 201-7003-60432 Small Tools/Equipment 201-7003-60672 Storm Drains 201-7003-60690 Uniforms 202-3004-60447 Earthquake/Flood 202-3004-60665 Maint-Other Equipment 202-3006-60447 Earthquake/Flood 215-7004-60143 SilverRock Way Landsca 215-7004-60189 Technical 215-7004-60420 Operating Supplies 215-7004-60431 Materials 215-7004-61116 Utilities - Electric - Signal 215-7004-61211 Utilities - Water - Media 218-0000-60115 Janitorial 218-0000-60400 Office Supplies 218-0000-60665 Maint.-Other Equipment 218-0000-61101 Electricity 218-0000-61300 Utilities -Telephone 218-0000-61501 Refuse Collection 241-9101-60103 Professional 401-0000-60185 Design 401-0000-60188 Construction 501-0000-60675 Parts & Maintenance Su 501-0000-60676 Vehicle Repair & Mainte 501-0000-60678 Street Sweeper 502-0000-56220 Computers 502-0000-60420 Operating Supplies 502-0000-60421 Supplies - Software 735-0000-23410 AD Administrative fees Grand Total: Project Account Key **None** 131402CT 131402D 131407CT 141501CT 151604D 151605CT 151613D 151614CT Project Account Summary Grand Total: Expense Amount 1,010.99 436.97 1,623.60 177.42 14,860.80 3.46 4,623.36 5,278.00 25,482.00 3,793.26 381.55 43.74 68.93 200.00 63.72 54.36 233.98 402.58 85.61 1,725.00 13,980.77 108,216.63 87.54 1,867.10 285.12 7.00 20.00 7,045.90 250.00 1,842,531.69 Expense Amount 1,720,334.29 76,531.81 1,986.00 1,684.82 29,995.00 11,364.77 1.50 630.00 3.50 1,842,531.69 2/24/2016 12:34:27 PM at Page 5 of 5 ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 02/06/16 - 02/19/16 02/12/16 WIRE TRANSFER - PERS 02/12/16 WIRE TRANSFER - ICMA 02/12/16 WIRE TRANSFER - LQCEA 02/17/16 WIRE TRANSFER - TASC $ 34,104.44 $6,866.50 $399.50 $754.15 TOTAL WIRE TRANSFER OUT $42,124.59 37 38 CONSENT CALENDAR ITEM NO, City of La Quinto CITY COUNCIL MEETING® March 1, 2016 STAFF REPORT AGENDA TITLE: ACCEPT PAVEMENT MANAGEMENT PLAN, WASHINGTON STREET IMPROVEMENTS FROM CALLE TAMPICO TO AVENUE 52 RECOMMENDATION Accept the Washington Street Improvements from Calle Tampico to Avenue 52 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $23,341, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY • This project is part of the City's Pavement Management Plan and entailed removing and replacing paving and striping, as well as non- ADA compliant curb ramps and sidewalk. • Staff has accepted these improvements; Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting: Original Contract Amount $ 491,520 Contract Change Order No. 1 (credit) $ (24,702) Final Contract Amount $ 466,818 Project Budget $ 648,983 Final Contract Amount ($ 466,818) Design, Professional, and Personnel Costs ($ 54,384) Inspection, Plans, and Other Misc. Construction Costs ($ 29,270) CVWD Manhole Adjustment Reimbursement $ 5,400 Anticipated Funds Remaining* $ 103,911 x All costs to date have been accounted for and no turther costs are anticipated Adequate funding exists to close out this project. The remaining funds will be reserved for future pavement improvement projects. 39 BACKGROUND/ANALYSIS On September 15, 2015, Council awarded a $491,520 contract to Granite Construction Company to construct Project No. 2012-07B (Attachment 1). On October 19, 2015, a Notice to Proceed was issued; work commended on October 22, 2015 and ended on December 7, 2015. The project was deemed substantially complete on November 20, 2015. Per project specifications, no liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued to remove and replace damaged traffic signal pull boxes, to relocate a pedestrian pushbutton post, to fund a traffic control coordination back charge, and to adjust material quantities (less material was used). ALTERNATIVES Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend an alternative to the recommended action. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Vicinity Map M ATTACHMENT 1 111 Q 111 a � � q AVENUE 48 O h 2 q AVENUE 50 �w CALLS TAMPICO 0 TE AVENUE 52 W ti W VICINITY MAP N.T.S. 41 WIA CONSENT CALENDAR ITEM NO. City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION APPROVING FINAL PARCEL MAP FOR THE ESTATES AT GRIFFIN LAKE PROJECT (PARCEL MAP NO. 36745) RECOMMENDATION Adopt a resolution approving Final Parcel Map No. 36745 for the Estates at Griffin Lake. EXECUTIVE SUMMARY Griffin Ranch Investors GP, LLC., the developer of the Estates at Griffin Lake residential project has requested Final Parcel Map approval. • This Final Parcel Map subdivides the property into two parcels, separating the Mery Griffin Estate from the remaining residential use acreage. • All conditions for Tentative Parcel Map 36745 have been completed. FISCAL IMPACT - None. BACKGROUND/ANALYSIS The Estates at Griffin Lake is a proposed residential development located on the south side of Avenue 54, one -quarter mile east of Madison Street (Attachment 1). The Final Parcel Map subdivides the property into two parcels to facilitate separate ownership of the Mery Griffin Estate and the remaining residential use acreage. Securities for the on - and off -site improvements for the future residential project will be required when the final tract map is proposed by the developer. The Planning Commission approved Tentative Parcel Map No. 36745 on April 14, 2015. The developer has met all requirements of the Tentative Parcel Map and now requests City Council's approval of the Final Parcel Map (Attachment 2). ALTERNATIVEF This is a ministerial action that is required after a developer satisfactorily completes all conditions of approval. Therefore, staff does not recommend an alternate action. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. Vicinity Map 2. Parcel Map 36745 43 44 RESOLUTION NO. 2016 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FINAL PARCEL MAP 36745 WHEREAS, the Planning Commission approved Tentative Parcel Map 36745 on April 14, 2015, subjects to conditions of approval; and WHEREAS, the developer has completed all of the conditions of approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the City Council does hereby grant approval of Final Parcel Map 36745, as referenced in the title of this Resolution, for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1st day of March 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 45 ATTACHMENT 1 w U. PARCEL MAP NO. 36745 z AENUC 53 VENUE 54 Ld SITE AIRPORT ELD VICINITY MAP NOT TO SCALE 47 i, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36745 BEING A SUBDIVISION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M. ANMSA CONSULTING, INC. AUGUST - 2015 OWNER'S STATEMENT WE HEREBY STATE THAT WE ARE THE OWNERS OF THE LAND INCLUDED WITHIN THE SUBDIVISION SHOWN HEREON; THAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS A CLEAR TITLE TO SAID LAND; THAT WE HEREBY CONSENT TO THE MAKING AND RECORDING OF THIS SUBDIVISION MAP AS SHOWN WITHIN THE DISTINCTIVE BORDER LINE. THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT FOR PUBLIC PURPOSES: THE PUBLIC STREET RIGHT OF WAY OVER LOT "A" AS SHOWN WITHIN THIS MAP, THE DEDICATION IS FOR STREET, PEDESTRIAN SIDEWALK AND PUBLIC UTILITY PURPOSES. GRIFFIN RANCH INVESTORS, LP, A DELAWARE LIMITED PARTNERSHIP BY. GRIFFIN RANCH INVESTORS GP LLC, ITS GENERAL PARTNER BY: MARK MAJER, ITS MANAGFJ2 NOTARY'S ACKNOWLEDGMENT SEE SHEET 2 SIGNATURE OMISSIONS SEE SHEET 2 TY CLERK'S STATEMENT I, SUSAN MAYSELS, CITY CLERK AND EX—OFFICIO CLERK OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, HEREBY STATE THAT SAID CITY COUNCIL AT ITS REGULAR MEETING HELD ON THE DAY OF . 20 , APPROVED THE WITHIN MAP OF PARCEL MAP NO. 36745, AND ACCEPTS. ON BEHALF OF THE PUBLIC, LOT "A" (AVENUE 54) FOR STREET, PEDESTRIAN SIDEWALK AND PUBLIC UTILITY PURPOSES, AS DEDICATED AND SHOWN WITHIN THIS MAP. DATED: BY: SUSAN MAYSELS CITY CLERK AND EX—OFFICIO CLERK OF THE CITY COUNCIL OF THE CITY OF LA QUINTA. SURVEYOR'S STATEMENT THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF GRIFFIN RANCH INVESTORS, LP, A DELAWARE LIMITED PARTNERSHIP, IN DECEMBER OF 2014. I HEREBY STATE THAT ALL MONUMENTS ARE OF THE CHARACTER AND. OCCUPY THE POSITIONS INDICATED, OR WILL BE IN ACCORDANCE WITH THE TERMS OF THE MONUMENT AGREEMENT FOR THE MAP; AND THAT SAID MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. THE SURVEY IS TRUE AND COMPLETE AS SHOWN. I HEREBY STATE THAT THIS MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. DATED: /Z /6 /� CH --A;'• y� RLES R. HARRIS P.L.S. 4989 ,S� CwiaEs R. wms EXP. 12/31/17 No. 4959 P 9)�OF C CITY ENGINEER'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN MAP OF PARCEL MAP NO. 36745 CONSISTING OF 3 SHEETS; THAT THE SUBDIVISION SHOWN THEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES HAVE BEEN COMPLIED WITH. DATED_ TIMOTHY R. JONASSON, P.E. R.C.E. 45843 PUBLIC WORKS DIRECTOR/ EXP. 12/31/16 CITY ENGINEER CITY SURVEYOR'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN MAP OF PARCEL MAP NO. 36745, CONSISTING OF 3 SHEETS AND I AM SATISFIED THAT SAID MAP IS TECHNICALLY CORRECT RELATIVE TO THE PARCEL MAP BOUNDARY. DATED: 2 !Z !(o LAND 1 ERIC A. NELSON P.L.S. 5563 U ACTING CITY SURVEYOR EXP. 9/30/17 _ - N. 5563 J] PF ATTACHMENT 2 SHEET 1 OF 3 SHEETS RECORDER'S STATEMENT FILED THIS DAY OF 20 _ AT IN BOOK OF MAPS AT PAGES AT THE REQUEST OF THE CITY CLERK OF THE CITY OF LA QUINTA. NO FEE PETER ALDANA, ASSESSOR —COUNTY CLERK —RECORDER BY: DEPUTY SUBDIVISION GUARANTEE BY: FIRST AMERICAN TITLE COMPANY TAX COLLECTOR'S CERTIFICATE I HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE, AS OF THIS DATE, THERE ARE NO LIENS AGAINST THE PROPERTY SHOWN ON THE. WITHIN MAP FOR UNPAID STATE, COUNTY, MUNICIPAL, OR LOCAL TAXES, OR SPECIAL ASSESSMENTS COLLECTED AS TAXES,EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOW ALIEN BUT NOT YET PAYABLE, WHICH ARE ESTIMATED TO BE E DATED: 20 DON KENT COUNTY TAX COLLECTOR BY: DEPUTY TAX BOND CERTIFICATE I HEREBY CERTIFY THAT A BOND IN THE SUM OF S HAS BEEN EXECUTED AND FILED WITH THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA, CONDITIONED UPON THE PAYMENT OF ALL TAXES, STATE, COUNTY, MUNICIPAL, OR LOCAL, AND ALL SPECIAL ASSESSMENTS COLLECTED AS TAXES, WHICH AT THE TIME OF FILING OF THIS MAP WITH THE COUNTY RECORDER ARE A LIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE AND SAID BOND HAS BEEN DULY APPROVED BY SAID BOARD OF SUPERVISORS. DATED: ,20 CASH TAX BOND KECIA HARPER—IHEM DON KENT CLERK OF THE BOARD OF SUPERVISORS COUNTY TAX COLLECTOR BY: DEPUTY BY: DEPUTY J.N. 2168 49 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36745 BEING A SUBDIVISION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M. NOTARY'S ACKNOWLEDGMENT A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIF(V? O�hRNIA_ ^ _ Vc ) COUNTY OFO L) )SS ONE , BEFORE MEAAJNE_jjNjyP- A NOTARY PUBLIC, PERSONALLY APPEARED Artk HAITIsp U1 C ig TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON )WHOSE ARE SUBSCRIBED TO THE WI NINSTRUMENT AND ACKNOWLEDGED TO M. THAT Y EXECUTED THE SAME IN HIS AUTHORIZE CAPACITY464, AND THAT BY lN2 SIGNATUE( ON THE TRUMENT THE PERSON(, OR THE ENTITY UPON BEHALF OF WHICH THE PERSON() ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. MY COMMISSION EXPIRES 1. MY PRINCIPAL PLACE OF BUSINESS WITNESS MY HAND AND OFFI IAL SEAL. �v�� IS 3 oe COUNTY. IT- NN�Y1,�PU�BLIC I �,.FOjR SAID NTT1 NOTARY COMMISSION NO. so o ( P NT NAME �7 1N Ili RI MSA CONSULTING, INC. AUGUST - 2015 SIGNATURE OMISSIONS PURSUANT TO SECTION 66436 OF THE SUBDIVISION MAP ACT, THE SIGNATURE(S) OF THE FOLLOWING OWNER(S) OF EASEMENTS AND/OR OTHER INTERESTS HAVE BEEN OMITTED, AS THEIR INTERESTS CANNOT RIPEN INTO FEE. THE UNITED STATES OF AMERICA, HOLDER OF RIGHTS FOR PIPE LINE AND INCIDENTAL PURPOSES, PER CONTRACT AND GRANT OF EASEMENT REC. 04/11/49. IN BOOK 1067, PAGE 26, AS INSTRUMENT NO. 1232, O.R. IMPERIAL IRRIGATION DISTRICT, HOLDER OF RIGHTS FOR INGRESS AND EGRESS, OPERATION OF EQUIPMENT, MAINTENANCE AND INCIDENTAL PURPOSES, PER INSTRUMENT REC, 06/04/56, IN BOOK. 1921, PAGE 351, O.R. GOLDEN STATE VENTURES, A DELAWARE CORPORATION, HOLDER OF RIGHTS FOR 49% OF ALL OIL, GAS AND MINERAL RIGHTS, PER DEED REC. 12/28/73, AS INSTRUMENT NO. 167188, O.R. J. ANTHONY MORAN AND VIRGINIA MORAN, HOLDER OF RIGHTS FOR 49% OF ALL OIL, GAS AND MINERAL RIGHTS, PER DEED REC. 12/18/75, AS INSTRUMENT NO. 157642, O.R. EASEMENT NOTES QEASEMENTS, 10.00 FEET IN WIDTH, FOR A WATER PIPE LINE AND INCIDENTAL PURPOSES, IN FAVOR OF 1 UNITED STATES OF AMERICA, PER CONTRACT AND GRANT OF EASEMENT REC. 04/11/49, IN BOOK 1067, PAGE 26, AS INSTRUMENT NO. 1232, O.R. ACENTERLINE OF AN EASEMENT, WIDTH UNSPECIFIED, FOR POLE LINES, CONDUITS AND INCIDENTAL PURPOSES, IN FAVOR OF IMPERIAL IRRIGATION DISTRICT, PER INST. REC. 06/04/1955, IN BOOK 1921, PAGE 381, O.R. A3 AN EASEMENT, 30.00 FEET IN WIDTH, FOR PUBLIC HIGHWAY, IN FAVOR OF THE PUBLIC, PER INST. NO. 32692, REC. 04/17/59, O.R. ZLTHE TERMS AND PROVISIONS CONTAINED IN THE DOCUMENT ENTITLED RIGHT OF WAY AGREEMENT, EXECUTED BY AND BETWEEN THE MERV GRIFFIN LIVING TRUST, U/D/T DATED O6/20/86,. (AS AMENDED) AND THE CITY OF LA 0UINTA, A MUNICIPAL CORPORATION, REC. 01/20/05, AS INST. NO. 2005-0055025, O.R. '6q'Y' SHEET 2 OF 3 SHEETS 54 AVENUE 58 VICINITY MAP N.T.S. J.N. 2168 50 PER MB 399/3-20 9 10 18 �5 NW C SEC, 15 75 0) IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 36745 BEING A SUBDIVISION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M. MSA CONSULTING, INC. AUGUST - 2015 WLY R/W AVENUE 54 PER MB A 388/57-79 30' - (N 89'46'52' E 131 ].]2') AVENUE54 LOT 'A' 1.634 AC. 10' n — ---- a n L-_._------------------ ---- I J------ ------_.- N 99'46'S2' E 131 ].68' � n �� DETAIL 'A' NOT TO SCALE M.B. 38815 7— 79 2 CO 10 CNN AVENUE 54 PER MB 399/3-20 10 -_ (N 89'46_45_E 2635.37') �_ 15 14 �-v[ COR. LU SEC. 15 r 20 N W 0 Ir 9 rn i 00 00 N O - -- M N r O CL 1 18 Z 01 7 U E —_--. 15 6 � N 89'49'26" E 131 fi.79' _ TRACT MAPoNO.1 32879 39 _._i_ M.B. 39913-20 — --- -- ---- T^� 38 xn N 1/ BASIS OF BEARINGS AN'LY R/W VENUE 54 sea 1 _ _-_-_--_-- -- I'46'S2 EE 2635:44'j ♦VFNIIP F6 _,A�301 JZ r SEE DETAIL 'A' AT TOP PARCEL 2 �0 6.500 AC. N 89'46'52" E 46,75' N 00•13'0e^ w 117.79' e=88.07'47" �R=137.00' L=210.73' PARCEL 1 31.660 AC. — ,— ,— ..= SURVEYOR'S NOTES SHEET 3 OF 3 SHEETS THE BASIS OF BEARINGS FOR THIS MAP IS THE NORTHERLY LINE OF THE NORTHWEST QUARTER (1/4) OF SECTION 15' TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M., AS SHOWN ON TRACT MAP NO. 32879, ON FILE IN BOOK 399, AT PAGE 3-20, OF MAPS. TAKEN AS: N 89'46'52" E INDICATES FOUND MONUMENT AS NOTED INDICATES FOUND 1" I.P. "R.O.E. 26401", FLUSH, PER M.B. 399/3-20 UNLESS NOTED OTHERWISE O INDICATES SET 1" LP. "P.LS. 4989", FLUSH, UNLESS NOTED OTHERWISE (-) INDICATES RECORD AND MEASURED DATA PER M.B. 399/3-20 UNLESS NOTED OTHERWISE INDICATES CENTERLINE R/W INDICATES RIGHT-OF-WAY TOTAL GROSS AREA = 39.794 ACRES NUMBERED PARCELS 2 LOTS LETTERED PUBLIC STREET LOTS - 1 LOTS NOTE: A DOCUMENT PROVIDING RECIPROCAL ACCESS TO AVENUE 54 FOR THE BENEFIT OF THE OWNERS OF PARCELS 1 AND 2 HAS BEEN RECORDED 10/29/2015 AS DOCUMENT NO. 2015 - 0476599, O.R. MONUMENT NOTES �j PD. 1" I.P. W/TAG, STAMPED "R.C,E. 13095", FLUSH, PER M.B. 235/40-41 AND M.B. 399/3-20, ACCEPTED AS THE NW COR. OF SEC. 15 ❑2 THE 1" I.P. OPEN, ON, OX, ACCEPTED AS THE N. 1/4 COR. OF SEC. 15, PER M.B. 235/40-41 AND M.B. 399/3-20 WAS DESTROYED BY STREET CONSTRUCTION. SET COPPERWELD FLUSH, STAMPED "PLS 4989" PER MB 399/3-20 DISTANCES �3 FD. 2X2 W/TAG, STAMPED RIV. CO. SURV., ON. 0.2% PER P.M.B. 194/52-53 AND M.B. 399/3-20, ACCEPTED AS THE NE COR. SEC, 15 J.N. 2168 51 52 City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT CONSENT CALENDAR ITEM NO. AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND ADVERTISE THE MADISON STREET MEDIAN LANDSCAPE CONVERSION IMPROVEMENTS FOR BID RECOMMENDATION Approve the plans, specifications, and engineer's estimate, and authorize staff to advertise the Madison Street Median Landscape Conversion Improvements. EXECUTIVE SUMMARY • This 2015/16 Capital Improvement Project (CIP) is in response to the severe drought and water reduction mandates; over 60,000 square feet of turf in the medians on Madison Street from Airport Boulevard to Avenue 54 (Attachment 1) to the City's Desert Efficient palette. • The Desert Efficient palette features multi -colored crushed rock, decomposed granite, boulders, and minimal use of drought tolerant plantings and trees as accents in the decorative hardscape areas. FISCAL IMPACT Council included this project in the 2015/16 CIP and assigned General Funds in the amount of $1,300,000. Coachella Valley Water District (CVWD) has tentatively approved $60,400 in turf removal rebates. The following is the anticipated budget: Approved Project Budget Anticipated CVWD Rebate Professional: $100,750 Design: $130,000 Inspection/Testing/Survey: $126,750 Construction: $747,500 $60,400 City Administration: $65,000 Contingency: $130,000 Total Budget: $1,300,000 $601400 53 The engineer's estimate is $787,000; this estimate (prepared in February 2016) is based on actual design plan sheets and incorporates higher landscape bid prices evidenced by the last two landscape projects. The Construction cost identified above is the amount listed in the CIP construction budget (adopted in June 2015 and was not based on actual design plan sheets). Due to the anticipated $60,400 rebate from CVWD and the $130,000 contingency, staff does not recommend an adjustment to the project budget. BACKGROUND/ANALYSIS The existing medians are landscaped with turf and mature trees. State water use reduction mandates do not allow for the irrigation of turf medians. This project will remove the turf and selected trees, and replace them with the Desert Efficient palette. The following is the proposed project schedule: City Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (75 Working Days) Accept Improvements ALTERNATIVES March 1, 2016 March 2, 2016 to March 31, 2016 April 19, 2016 April 20 to May 11, 2016 May/August 2016 September 2016 The City may elect to not remove the turf and selected trees, and instead leave this median in its current condition. Since this median is no longer irrigated, the turf has died and the trees are stressed; some of these trees may die due to the lack of irrigation and would be removed when they become a hazard. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Vicinity Map 54 ATTACHMENT 1 ill C O co CU W, PROJECT SITE Avenue 54 4-4 Airport Blvd Vicinity Map NOT TO SCALE :. ill 0 z 10 55 M. CONSENT CALENDAR ITEM NO. 8 City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE° APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH ROGERS, ANDERSON, MALODY & SCOTT, LLP FOR TEMPORARY CONTRACT ACCOUNTING MANAGER SERVICES RECOMMENDATION Approve Amendment No. 3 to Professional Services Agreement with Rogers, Anderson, Malody & Scott for temporary contract Accounting Manager services. EXECUTIVE SUMMARY In November 2014 the City's Accounting Manager retired after ten years of service. This resulted in a need for the services of a contract certified public accounting (CPA) firm. The City entered into an agreement with Rogers, Anderson, Malody & Scott (RAMS) in November of 2014 for temporary contract accounting services until the recruitment for a new Accounting Manager could be completed. • In May of 2015 the City appointed a new Accounting Manager but unfortunately the position became vacant eight months later, which resulted in the need to contract temporary Accounting Manager services. FISCAL IMPACI The cost to increase the existing contract by 400 hours is $28,000. This would bring the contract total through June 30, 2016 to $67,500. The $28,000 cost will be funded through budget savings from the vacant Accounting Manager position. BACKGROUND/ANALYSIS After the retirement of the City's Accounting Manager in 2014, the City contracted with RAMS for temporary Accounting Manager services. The Accounting Manager position became vacant during the City's audit process and the Finance Department required immediate temporary assistance with a firm experienced with governmental accounting and audits. RAMS has numerous audit and accounting services clients throughout Riverside and San Bernardino Counties, and was able to step immediately into the role and assist with completing the audit. In May of 2015 the City promoted a Business Analyst to the Accounting Manager and RAMS assisted with the employee's transition. However, in January 2016, the employee elected to leave the City and pursue other endeavors. RAMS again was able immediately 57 assist with accounting functions. RAMS' guidance and services were critical to the City receiving a favorable audit opinion with no findings. The City is currently recruiting for a new Accounting Manager with the goal of filling the position in April 2016. However, until the position is filled the Finance Department requires the continued services of RAMS. The proposed contract amendment will provide the City the necessary accounting services needed through June 2016. ALTERNATIVES The Council could choose to not approve this amendment however this alternative is not recommended as the impact to the City's financial management during the upcoming budget process and audit might be negatively impacted. Prepared by: Rita Conrad, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. Amendment No. 3 to Professional Services Agreement with RAMS 9, ATTACH M ENT 1 AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH ROGERS, ANDERSON, MALODY & SCOTT, LLP This Amendment No. 3 to Professional Services Agreement with ROGERS, ANDERSON, MALODY& SCOTT, LLP ("Amendment No. 3") is made and entered into as of the 24th day of November, 2015 ("Effective Date") by and between the CITY OF LA QUINTA ("Oty"), a California municipal corporation and Rogers, Anderson, Malody & Scott, LLP ("Consultant"). RECI TALS WHEREAS, on or about November 17, 2014, the Oty and Consultant entered into a Professional Services Agreement to provide Temporary Accounting Manager services for the City. WHEREAS, on or about July 1, 2015 the Oty and Consultant entered into an Amendment Services Agreement No. 1 to provide Temporary Accounting Manager services for the City. The term of the Agreement expires on June 30, 2016; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, the Oty is utilizing Consultant for fulfilling the duties of the Account Manager on a Temporary basis; NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AM EN DM ENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 2.1 is amended to read as follows: Section 2.1 - Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "A" (the Schedule of Compensation") in a total amount of not to exceed Sixty Seven Thousand Five Hundred ($67,500.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sim, or such other methods as may be specified in the Schedule of Compensation. Compensation may 59 include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." In all other respects, the Original Agreement and Amendment No. 1 shall remain in effect. I N WITNESS WHEREOF, the Oty and Consultant have executed this Amendment No. 2 to the Professional Services Agreement on the respective dates set forth below. CITYOF LAQUI NTAa California municipal corporation Dated: Frank J. Spevacek, City Manager ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William H. I hrke, Oty Attorney CONSULTANT: By: Name: Title: . X Exhibit A Scope of Services Attached hereto. 61 EXH I BI T A ROGERS, ANDERSON, MALODY & SCOT'T, LLP CER-TIFIED PUBLIC ACCOUNTANTS, SINCE 1948 735 E. Carnegie Dr. Suite 100 San Bernardino, CA 92408 909 889 0871 T February 1, 2016 909 889 5361 F ramscpa.nct PARTNERS City of La Quinta Brencla L. Odle, CPA, MST Attention: Rita Conrad Terry P Shea, CPA 78-495 Calle Tampico Kirk A. Franks, CPA La Quinta, CA 92253 Scott W. Manno, CPA, CGMA Leena Shanbhag, CPA, MST, CGMA Jay H. Zercher, CPA (Partner Enler itus) Phillip H. Waller, CPA (Partner Emeritus) We are pleased to provide this quote for professional accounting services DIRECTORS in support of the City's Finance Department. This would be Amendment Bradferd A. Welebir. CPA, MBA No. 3 to our Contract and would add an additional 400 hours for the period of July 1, 2015 to June 30, 2016. MANAGERS / STAFF Jenny Liu, CPA, MST Soong-Hyea Lee, CPA, MBA We will provide accounting support for the City's Finance Department. Charles De Simoni, CPA Laurie Marscher will serve as the City's Accounting Manager through June Nathan Statham, CPA. MBA 30, 2016, The estimated time would be approximately 20 hours per week. Brigitta Bartha, CPA Gardenya Duran, CPA Juan Romero, CPA Our estimated additional hours and fees to complete these services would Ivan Gonzales. CPA, MSA be as follows: Brianna Pascoe, CPA Daniel Hernandez, CPA, MBA Ryan Smith, CPA Staff Rate Amount _ _Hours Laurie Marscher 400 $70 T$28,000 We are committed to providing the services as discussed above and this proposal is a firm and irrevocable offer for 30 days. Terry Shea, will be the engagement Partner and he is authorized to make representations for our firm. Should you have any questions please feel free to give Terry a call at (909) 889-0871. Yours truly, MEMBERS ROGERS, ANDERSON, MALODY & SCOTT, LLP American Institute of C:ertlDed Public Accountants POPS The AICPA Alliance A y_. -- jol CPA Firms Terry , CPA Governmental Audit Quulay Center Callfol Ilia Society of Certified Public Acccuntants STABILITY. ACCURACY TRUST, 62 Exhibit B With the exception of compensation for Additional Services, provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Sixty Seven Thousand Five Hundred ($67,500.00) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultants Schedule of Compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Agreement. 63 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement no later than June 30, 2016 in accordance with the attached Project Schedule, attached hereto and incorporated herein by this reference. 64 Exhibit D Special Requirements None. Rev.2-5-14 65 CONSENT CALENDAR ITEM NO. 9 City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE• RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED DECEMBER 31, 2015, AND JANUARY 31, 2016 RECOMMENDATION Receive and file revenue and expenditure reports date December 31, 2015, and January 31, 2016. EXECUTIVE SUMMARY • Revenue and expenditure reports are submitted monthly for City Council review. The reports summarize the City'syea r-to-date (YTD) revenues and expenditures for December 2015 (Attachment 1) and January 2016 (Attachment 2). FISCAL IMPACT - None. BACKGROUND/ANALYSIS Revenues Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budget -represents the revenue budget the Council adopted in June 2015 for Fiscal Year (FY) 2015/16. Current Total Budget - includes original adopted revenue budget, plus carryovers, from the prior FY and Council -approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). Period Activity - represents actual revenues received in the reporting month. Fiscal Activity - presents actual revenues collected YTD. For example, the December report shows revenues collected in December in the Period Activity column, but revenues collected from the beginning of the FY through the end of the reporting month for 2015/16 are presented in the Fiscal Activity column. 67 Variance Favorable/(Unfavorable) - represents the difference between YTD collections and the budgeted amount. Percent Used - represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year, which results in peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. December Revenues Just under $5 million in General Fund revenue was collected in December bringing the total YTD collections to 25.3 percent ($9.7 million). Total collections for all funds were $8.7 million, bringing total collections to 19.9 percent ($18.5 million). The bulk of General Fund payments consisted of: • $1.9 million in property tax • $513,563 in sales tax • $1.2 million in property tax related to fire services The larger non -General Fund payment received in December consisted of: • $342,534 SilverRock revenue • $252,835 Surface Transportation Grant reimbursements $267,973 County revenue related to Library and Museum operations January Revenues $4.1 million in General Fund revenue was collected in January bringing the total YTD collections to 35.9 percent ($13.8 million). Total collections for all funds were $14.1 million, bringing total collections to 35 percent ($32.6 million). The bulk of General Fund payments consisted of: • $1.2 million Redevelopment Property Tax Trust Fund (RPTTF) residual distribution • $1.5 million in property tax • $465,257 Transient Occupancy Tax (TOT) The largest non -General Fund payments received in January consisted of: • $1.5 million RPTTF distribution for ROPS payments • $1.5 million Surface Transportation Grant reimbursements • $117,000 Measure A sales tax distribution .. Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget - represents the expenditure budget adopted by Council in June 2015 for FY 2015/16. Current Total Budget - includes the original adopted expenditure budget plus any carryovers from the prior FY, and any Council approved budget amendments. The bulk of the carryovers are related to CIP matters. Each year total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). Period Activity - represents actual expenditures made in the reporting month. Fiscal Activity - presents actual expenditures made YTD. For example, the December report shows expenditures made in the Period Activity column (December), but expenditures made during the fiscal year from July through the end of the reporting period are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) - represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used - represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large debt service payments or CIP expenditures can cause swings. December Expenditures General Fund expenditures in December total $7.7 million bringing the total YTD expenditures to 32.1 percent. Of the $7.7 million, $844,578 is related to monthly personnel costs (salaries, benefits, etc.). In addition to personnel costs, the other larger General Fund expenditures in December were: • $2.2 million for contract police services (July 1 to October 14, 2015) • $1.2 million for contract fire services (July 1 to December 31, 2015) • $79,375 for quarterly sales tax sharing agreement costs Total expenditures for all funds in December werejust under $11 million. The larger non General Fund expenditures were: • $329,900 for pavement management costs • $309,754 for SilverRock contract golf management costs • $196,650 for costs related to Monroe Street rehabilitation Mee January Expenditures General Fund expenditures in January total $963,567 bringing the total YTD expenditures to 34.3 percent. Of this amount, $548,237 is related to monthly personnel costs (salaries, benefits, etc.). In addition to personnel costs, the other larger General Fund expenditures in January were: • $24,936 to Altum Group for the Village • $20,160 to PSOMAS for contract inspections • $15,990 to Palm Springs Pump for Campus pump repairs Total expenditures for all funds equaled $1.8 million. The larger non -General Fund expenditures were: $304,263 to LandMark for contract golf management at SilverRock • $46,787 to New Construction Solutions for ADA improvements • $34,752 to Granite Construction for Adams Street Signal retention Summary All funds are generally on target or under budget with regard to expenditures. Revenue collections appear low due to timing issues discussed in the revenue section above. The timing imbalance of revenues receipts versus expenditures is funded from the City's cash flow reserve. Prepared by: Rita Conrad, Finance Director Approved by: Frank J. Spevacek, City Manager Attachments: 1. Revenue and Expenditure Reports for December 2015 2. Revenue and Expenditure Reports for January 2016 70 ATTACH M ENT 1 City of La Quinta December, 2015 Revenue and Expenditure Reports 71 72 REVENUE SUMMARY REPORT ALL FUNDS ' sr City of La Quinta, CA DECEMBER 2015 For Fiscal: 2015-2016 Period Ending: 12/31/2015 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 38611700.00 38,421,300.00 4,966,697.26 9,726,620.57 -28,694,679.43 25.32 % 201- GAS TAX FUND 1438700.00 1,438,700.00 137,367.55 445,971.58 -992,728.42 31.00 % 202 - LIBRARY FUND 2206000.00 2,206,000.00 275,613.07 277,982.64 -1,928,017.36 12.60 % 210- FEDERAL ASSISTANCE FUND 145000.00 145,000.00 0.00 0.00 -145,000.00 0.00 % 212 - SLESF (COPS) FUND 100100.00 100,100.00 16,959.39 64,984.40 -35,115.60 64.92 % 213-JAG FUND 12000.00 12,000.00 0.00 5,000.00 -7,000.00 41.67 % 215 - LIGHTING & LANDSCAPING FU 1452800.00 1,452,800.00 0.00 14,467.44 -1,438,332.56 1.00 % 218 - CV VIOLENT CRIME TASK FOR 0.00 23,086.00 340.98 18,022.35 -5,063.65 78.07 % 219 - ASSET FORFEITURE 0.00 0.00 18.60 24.41 24.41 0.00 % 220-QUIMBYFUND 87000.00 87,000.00 11,468.81 30,835.19 -56,164.81 35.44% 221- AB 939 2500.00 2,500.00 1,500.61 1,964.79 -535.21 78.59 % 223 - MEASURE A 749500.00 749,500.00 63,949.83 243,776.53 -505,723.47 32.53 % 224 - TU M F 0.00 0.00 28.86 141.45 141.45 0.00 % 225 - INFRASTRUCTURE FUND 0.00 0.00 47.48 62.33 62.33 0.00 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 0.00 3,896.48 15,628.45 15,628.45 0.00 % 235 - SO COAST AIR QUALITY FUND 45300.00 45,300.00 12,695.53 25,486.69 -19,813.31 56.26 % 241- HOUSING AUTHORITY PA1 245900.00 245,900.00 4,367.15 103,455.77 -142,444.23 42.07 % 242 - HOUSING AUTHORITY PA2 620300.00 620,300.00 0.00 264,495.58 -355,804.42 42.64 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 126.52 771.78 771.78 0.00 % 250-TRANSPORTATION DIF FUND 657700.00 657,700.00 15,743.28 324,642.16 -333,057.84 49.36 % 251- PARKS & REC DIF FUND 350000.00 350,000.00 6,144.00 131,072.00 -218,928.00 37.45 % 252 - CIVIC CENTER DIF FUND 200000.00 200,000.00 2,826.00 68,828.05 -131,171.95 34.41 % 253 - LIBRARY DEVELOPMENT DIF 65000.00 65,000.00 1,032.00 22,016.00 -42,984.00 33.87 % 254-COMMUNITY CENTER DIF 39700.00 39,700.00 579.56 8,511.69 -31,188.31 21.44 % 255 -STREET FACILITY DIF FUND 35000.00 35,000.00 1,228.69 15,388.88 -19,611.12 43.97 % 256 - PARK FACILITY DIF FUND 7000.00 7,000.00 120.95 2,560.78 -4,439.22 36.58 % 257 - FIRE PROTECTION DIF 80000.00 80,000.00 1,299.00 31,650.36 -48,349.64 39.56 % 270-ART IN PUBLIC PLACES FUND 98500.00 98,500.00 5,283.62 24,586.86 -73,913.14 24.96 % 275 - LQ PUBLIC SAFETY OFFICER 2100.00 2,100.00 68.24 91.04 -2,008.96 4.34 % 299- INTEREST ALLOCATION FUND 0.00 0.00 -70,636.94 0.00 0.00 0.00% 310 - LQ FIN AUTHORITY DEBT SVC 671000.00 671,000.00 0.00 621,740.08 -49,259.92 92.66 % 401- CAPITAL IMPROVEMENT PROGR 14697718.00 39,008,234.17 2,789,619.53 3,782,766.47 -35,225,467.70 9.70 % 501- EQUIPMENT REPLACEMENT 533000.00 533,000.00 5,184.43 251,814.14 -281,185.86 47.24 % 502 - INFORMATION TECHNOLOGY 758400.00 758,400.00 1,355.05 219,585.70 -538,814.30 28.95 % 503 - PARK EQUIP & FACILITY FND 548300.00 548,300.00 4,721.66 234,294.27 -314,005.73 42.73 % 504- INSURANCE FUND 608000.00 608,000.00 67,475.01 404,850.06 -203,149.94 66.59 % 601- SILVER ROCK RESORT 3942500.00 3,942,500.00 342,534.11 1,116,300.97 -2,826,199.03 28.31 % 602-SILVERROCKGOLF RESERVE 68500.00 68,500.00 713.68 998.68 -67,501.32 1.46% Report Total: 69,079,218.00 93,222,420.17 8,670,369.99 18,501,390.14 -74,721,030.03 19.85 % 73 EXPENDITURE SUMMARY REPORT ALL FUNDS ' sr City of La Quinta, CA DECEMBER 2015 For Fiscal: 2015-2016 Period Ending: 12/31/2015 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 42065500.00 44,057,890.27 7,689,350.39 14,161,219.32 29,896,670.95 32.14 % 201- GAS TAX FUND 1286200.00 1,323,100.00 104,089.56 614,375.72 708,724.28 46.43 % 202 - LIBRARY FUND 1761400.00 2,697,659.37 1,133,391.94 1,322,273.84 1,375,385.53 49.02 % 210- FEDERAL ASSISTANCE FUND 0.00 422,706.00 0.00 0.00 422,706.00 0.00 % 215 - LIGHTING & LANDSCAPING FU 1452800.00 1,452,800.00 147,360.42 544,750.87 908,049.13 37.50 % 218 - CV VIOLENT CRIME TASK FOR 55650.00 46,634.00 4,319.81 16,438.05 30,195.95 35.25 % 220-QUIMBYFUND 3620000.00 4,408,248.14 90,777.00 98,759.50 4,309,488.64 2.24% 221- AB 939 61500.00 61,500.00 8,039.50 14,699.50 46,800.50 23.90 % 223 - MEASURE A 1105500.00 1,228,640.55 337,490.24 452,924.35 775,716.20 36.86 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 0.00 0.00 5,583,488.13 -5,583,488.13 0.00 % 237 - SUCCESSOR AGCY PA 1 ADMIN 0.00 0.00 11,454.00 32,708.00 -32,708.00 0.00 % 241- HOUSING AUTHORITY PA1 384000.00 384,000.00 19,170.00 187,088.85 196,911.15 48.72 % 242 - HOUSING AUTHORITY PA2 621000.00 621,000.00 225.00 214,735.07 406,264.93 34.58 % 248 - SA 2004 LO/MOD BOND FUND 0.00 27,996,401.00 380.00 10,940.00 27,985,461.00 0.04 % 250-TRANSPORTATION DIF FUND 1731400.00 3,111,776.26 870.00 522,813.46 2,588,962.80 16.80 % 252 - CIVIC CENTER DIF FUND 0.00 0.00 16,609.98 31,961.28 -31,961.28 0.00 % 253 - LIBRARY DEVELOPMENT DIF 0.00 0.00 3,868.19 7,466.27 -7,466.27 0.00 % 255 - STREET FACILITY DIF FUND 0.00 0.00 4,470.12 8,618.50 -8,618.50 0.00 % 256 - PARK FACILITY DIF FUND 0.00 0.00 880.69 2,562.30 -2,562.30 0.00 % 257 - FIRE PROTECTION DIF 0.00 0.00 1,453.14 2,841.26 -2,841.26 0.00 % 270-ART IN PUBLIC PLACES FUND 129000.00 329,000.00 225.50 43,462.00 285,538.00 13.21 % 310 - LQ FIN AUTHORITY DEBT SVC 678076.00 678,076.00 1,683.00 623,421.75 54,654.25 91.94 % 401- CAPITAL IMPROVEMENT PROGR 190400.00 37,740,801.10 921,846.87 3,823,426.78 33,917,374.32 10.13 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 5,733,021.40 0.00 0.00 5,733,021.40 0.00 % 501- EQUIPMENT REPLACEMENT 705700.00 898,065.00 62,438.86 473,710.79 424,354.21 52.75 % 502 - INFORMATION TECHNOLOGY 637600.00 753,600.00 75,168.11 331,004.45 422,595.55 43.92 % 503 - PARK EQUIP & FACILITY FND 704500.00 704,500.00 13,320.00 40,129.61 664,370.39 5.70 % 504- INSURANCE FUND 608000.00 817,000.00 0.00 600,431.00 216,569.00 73.49 % 601- SILVER ROCK RESORT 4375100.00 4,375,100.00 328,733.51 2,025,704.50 2,349,395.50 46.30 % Report Total: 62,173,326.00 139,841,519.09 30,977,615.83 31,791,955.15 108,049,563.94 22.73 % 74 ATTACHMENT 2 City of La Quinta January, 2016 Revenue and Expenditure Reports 75 W. REVENUE SUMMARY REPORT ALL FUNDS city of La Quinta, CA JANUARY 2016 For Fiscal: 2015-2016 Period Ending: 01/31/2016 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 38611700.00 38,421,300.00 4,064,475.95 13,791,096.52 -24,630,203.48 35.89 % 201- GAS TAX FUND 1438700.00 1,438,700.00 0.00 445,971.58 -992,728.42 31.00 % 202 - LIBRARY FUND 2206000.00 2,206,000.00 0.00 277,982.64 -1,928,017.36 12.60 % 210- FEDERAL ASSISTANCE FUND 145000.00 145,000.00 0.00 0.00 -145,000.00 0.00% 212 - SLESF (COPS) FUND 100100.00 100,100.00 8,333.33 73,317.73 -26,782.27 73.24 % 213-JAG FUND 12000.00 12,000.00 0.00 5,000.00 -7,000.00 41.67 % 215 - LIGHTING & LANDSCAPING FU 1452800.00 1,452,800.00 494,994.14 509,461.58 -943,338.42 35.07 % 218 - CV VIOLENT CRIME TASK FOR 0.00 23,086.00 0.00 18,022.35 -5,063.65 78.07 % 219 - ASSET FORFEITURE 0.00 0.00 0.00 24.41 24.41 0.00 % 220-QUIMBYFUND 87000.00 87,000.00 0.00 30,835.19 -56,164.81 35.44% 221- AB 939 2500.00 2,500.00 0.00 1,964.79 -535.21 78.59 % 223 - MEASURE A 749500.00 749,500.00 117,004.57 360,781.10 -388,718.90 48.14 % 224 - TU M F 0.00 0.00 0.00 141.45 141.45 0.00 % 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 62.33 62.33 0.00 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 0.00 7,460,046.23 7,475,674.68 7,475,674.68 0.00 % 235 - SO COAST AIR QUALITY FUND 45300.00 45,300.00 0.00 25,486.69 -19,813.31 56.26 % 237 - SUCCESSOR AGCY PA 1 ADMIN 0.00 0.00 221,122.00 221,122.00 221,122.00 0.00 % 241- HOUSING AUTHORITY PA1 245900.00 245,900.00 70,958.89 174,414.66 -71,485.34 70.93 % 242 - HOUSING AUTHORITY PA2 620300.00 620,300.00 105,448.92 369,944.50 -250,355.50 59.64 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 130.74 902.52 902.52 0.00 % 250-TRANSPORTATION DIF FUND 657700.00 657,700.00 19,894.00 344,536.16 -313,163.84 52.39 % 251- PARKS & REC DIF FUND 350000.00 350,000.00 14,336.00 145,408.00 -204,592.00 41.55 % 252 - CIVIC CENTER DIF FUND 200000.00 200,000.00 6,594.00 75,422.05 -124,577.95 37.71 % 253 - LIBRARY DEVELOPMENT DIF 65000.00 65,000.00 2,408.00 24,424.00 -40,576.00 37.58 % 254- COMMUNITY CENTER DIF 39700.00 39,700.00 903.00 9,414.69 -30,285.31 23.71 % 255 - STREET FACILITY DIF FUND 35000.00 35,000.00 812.00 16,200.88 -18,799.12 46.29 % 256 - PARK FACILITY DIF FUND 7000.00 7,000.00 280.00 2,840.78 -4,159.22 40.58 % 257 - FIRE PROTECTION DIF 80000.00 80,000.00 3,031.00 34,681.36 -45,318.64 43.35 % 270-ART IN PUBLIC PLACES FUND 98500.00 98,500.00 4,549.02 29,135.88 -69,364.12 29.58 % 275 - LQ PUBLIC SAFETY OFFICER 2100.00 2,100.00 0.00 91.04 -2,008.96 4.34 % 299- INTEREST ALLOCATION FUND 0.00 0.00 33,333.35 33,333.35 33,333.35 0.00 % 310 - LQ FIN AUTHORITY DEBT SVC 671000.00 671,000.00 0.00 621,740.08 -49,259.92 92.66 % 401-CAPITAL IMPROVEMENT PROGR 14697718.00 39,008,234.17 1,037,008.46 4,819,774.93 -34,188,459.24 12.36 % 501- EQUIPMENT REPLACEMENT 533000.00 533,000.00 0.00 251,814.14 -281,185.86 47.24 % 502 - INFORMATION TECHNOLOGY 758400.00 758,400.00 0.00 219,585.70 -538,814.30 28.95 % 503 - PARK EQUIP & FACILITY FND 548300.00 548,300.00 0.00 234,294.27 -314,005.73 42.73 % 504- INSURANCE FUND 608000.00 608,000.00 67,475.01 472,325.07 -135,674.93 77.69 % 601- SILVER ROCK RESORT 3942500.00 3,942,500.00 401,252.32 1,517,553.29 -2,424,946.71 38.49 % 602 - SILVERROCK GOLF RESERVE 68500.00 68,500.00 0.00 998.68 -67,501.32 1.46 % Report Total: 69,079,218.00 93,222,420.17 14,134,390.93 32,635,781.07 -60,586,639.10 35.01 % 77 EXPENDITURE SUMMARY REPORT ALL FUNDS city of La Quinta, CA JANUARY 2016 For Fiscal: 2015-2016 Period Ending: 01/31/2016 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 42065500.00 44,057,890.27 963,567.21 15,124,786.53 28,933,103.74 34.33 % 201- GAS TAX FUND 1286200.00 1,323,100.00 82,180.52 696,556.24 626,543.76 52.65 % 202 - LIBRARY FUND 1761400.00 2,697,659.37 58,899.44 1,381,173.28 1,316,486.09 51.20 % 210- FEDERAL ASSISTANCE FUND 0.00 422,706.00 0.00 0.00 422,706.00 0.00% 215 - LIGHTING & LANDSCAPING FU 1452800.00 1,452,800.00 118,038.30 662,789.17 790,010.83 45.62 % 218 - CV VIOLENT CRIME TASK FOR 55650.00 46,634.00 2,287.73 18,725.78 27,908.22 40.15 % 220-QUIMBYFUND 3620000.00 4,408,248.14 0.00 98,759.50 4,309,488.64 2.24% 221- AB 939 61500.00 61,500.00 351.65 15,051.15 46,448.85 24.47 % 223 - MEASURE A 1105500.00 1,228,640.55 0.00 452,924.35 775,716.20 36.86 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 0.00 0.00 5,583,488.13 -5,583,488.13 0.00 % 237 - SUCCESSOR AGCY PA 1 ADMIN 0.00 0.00 3,000.00 35,708.00 -35,708.00 0.00 % 241- HOUSING AUTHORITY PA1 384000.00 384,000.00 77,334.67 264,423.52 119,576.48 68.86 % 242 - HOUSING AUTHORITY PA2 621000.00 621,000.00 84,340.70 299,075.77 321,924.23 48.16 % 248 - SA 2004 LO/MOD BOND FUND 0.00 27,996,401.00 6,658.00 17,598.00 27,978,803.00 0.06 % 250-TRANSPORTATION DIF FUND 1731400.00 3,111,776.26 0.00 522,813.46 2,588,962.80 16.80 % 252 - CIVIC CENTER DIF FUND 0.00 0.00 0.00 31,961.28 -31,961.28 0.00 % 253 - LIBRARY DEVELOPMENT DIF 0.00 0.00 0.00 7,466.27 -7,466.27 0.00 % 255 - STREET FACILITY DIF FUND 0.00 0.00 0.00 8,618.50 -8,618.50 0.00 % 256 - PARK FACILITY DIF FUND 0.00 0.00 0.00 2,562.30 -2,562.30 0.00 % 257 - FIRE PROTECTION DIF 0.00 0.00 0.00 2,841.26 -2,841.26 0.00 % 270-ART IN PUBLIC PLACES FUND 129000.00 329,000.00 1,240.00 44,702.00 284,298.00 13.59 % 310 - LQ FIN AUTHORITY DEBT SVC 678076.00 678,076.00 750.00 624,171.75 53,904.25 92.05 % 401- CAPITAL IMPROVEMENT PROGR 190400.00 37,740,801.10 360,034.36 4,183,461.14 33,557,339.96 11.08 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 5,733,021.40 0.00 0.00 5,733,021.40 0.00 % 501- EQUIPMENT REPLACEMENT 705700.00 898,065.00 7,855.55 481,566.34 416,498.66 53.62 % 502 - INFORMATION TECHNOLOGY 637600.00 753,600.00 17,460.33 348,464.78 405,135.22 46.24 % 503 - PARK EQUIP & FACILITY FND 704500.00 704,500.00 0.00 40,129.61 664,370.39 5.70 % 504- INSURANCE FUND 608000.00 817,000.00 0.00 600,431.00 216,569.00 73.49 % 601- SILVER ROCK RESORT 4375100.00 4,375,100.00 400,025.22 2,425,729.72 1,949,370.28 55.44 % Report Total: 62,173,326.00 139,841,519.09 2,184,023.68 33,975,978.83 305,865,540.26 24.30 % 78 CONSENT CALENDAR ITEM NO. Oty of La Quinta CI TY COUNO L MEETI NG. March 1, 2016 ,-i rM 0 NZIMKelV1 AGEN DA TI TILE RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2015/16 TREASURY REPORTS FOR THE PER OD OF OCTOBER 1, 2015 THROUGH DECEMBER 31, 2015 RECOM MEN DATI ON Receive and file the Second Quarter Fiscal Year 2015/16 Treasury Reportsfor the period of October 1, 2015 through December 31, 2015 EXECUTIVE SUMMARY The Treasurer's Reports (Attachments 1, 2, and 3), submitted quarterly to the Investment Advisory Board and City Council for review, summarize all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. There issufficient investment liquidityand anticipated revenues available to meet estimated expenditures. FI SCAL I MPACT - None. BACKGROUND/ ANAILYSI S Treasurer's Commentary on Second Quarter 2015/16 For the Second Quarter period of 2015/16 (October 1, 2015 through December 31, 2015) the City's total portfolio increased by $295,071, from $109.5 million to $109.8 million. During months of October and November of each year, receipts are typically lower than disbursements. Larger revenues, such as property tax, are received in December. Larger Receipts by Month: October $338,100 Sales Tax $175,921 Property Tax $70,672 Gas Tax Novem ber $450,900 Sales Tax $141,971 Cable Franchise Fees $389,421 SilverRock revenues 79 Decem ber $5,000,000 Coral Mountain DDA Cost Savings $1,888,019 Property Tax $513,562 Sales Tax $343,249 S lverRock revenues Larger Disbursements (not including monthly payroll costs): October 319,583 to LandMark for contract golf management at Silverpock $225,500 to Superior Pavement Markings for Ave. 52/Jefferson roundabout $275,911 to Golden Valley Construction for the Library remodel $316,213 to Coachella Valley Association of Governments (Aug. TUMFfees) Novem ber $578,651 to American Asphalt South for slurry seal $460,644 to LandMark for contract golf management at SlverRock $46,787 to New Construction Solutions for ADA improvements $40,488 to PSOMASfor contract engineering services Decem ber $306,157 to LandMark Golf Management for monthly contract management services at S lverRock $3,648,644 to the Riverside County Sheriff's Department for contract law enforcement services from 7/1/15 to 10/14/15 $196,650 to Matich Corp. for Monroe St. rehabilitation Investment Activity October $621,739 million held by bond trustee for debt service in mutual funds was disbursed for debt service payments Bank fees were $1,113 and the sweep account earned $13 in interest income Average investment maturity was 458 days as compared to 470 days in September Novem ber $1 million was transferred from LAIF to the City's checking to cover operating expenses Bank fees were $937 and the sweep account earned $13 in interest income Average investment maturity in Novem ber was448 days as com pared to 458 days in October % Decem ber $4 million was transferred to LAIF from the City's checking and then $1 million was transferred back for operating expenditures Bank fees were $907 in December and the sweep account earned $7 in interest income Average investment maturity in Decem ber was419 days as com pared to 448 days in November Portfolio Performance October - Overall portfolio performance in October of .62 percent was the same as September. I n October of last year the portfolio yielded .36 percent. November - Overall portfolio performance in November was similar to October. In November of last year the portfolio yielded .37 percent. December - Overall portfolio performance in December of .61 percent was similar to November's yield of .62 percent. In December of last year the portfolio yielded .37 percent. Other Notes The "Permissible Deposits and Investments" report show the City to be over the allowable percentage of funds to be invested in mutual funds. However, these funds are bond proceeds with the fiscal agent and are subject to the bond indentures, not the City's investment policy. Additionally, Successor Agency(SA)fundscannot beinvested in long- term investments. Therefore, SA funds are only invested in LAI F. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposits, GSEsecurities, U.S. Treasurer and LAI Fas needed. ALTERNATIVES- None. Prepared by: Rta Conrad, Finance Director Approved by: Frank J. Spevacek, City Manager Attachments: 1. Treasurer's Report October 31, 2015 2. Treasurer's Report dated November 30, 2015 3. Treasurer's Report dated December 31, 2015 EMI I-M ATTACHMENT 1 TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 2015 DATE: December 17, 2015 Attached is the Treasurer's Report for the month ending October 31, 2015. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Balance 09/30/15 Purchased Notes Sold/Matured Ending change LAIF 15,351,810 $ 24,715 $ 15,376,525 24,715 Interest bearing active bank deposit Certificates of Deposit 10,933,151 10,933,151 0 US Treasuries 19916,150 19,916,150 0 US Gov't Sponsored Enterprises 28:022,920 28,022,920 0 Commercial Paper - Corporate Notes - - Mutual Funds 31,896.605 157 (621,739) 31,275,023 621,582 Subtotal $ 106,120,636 $ 24.872 $ 621,739 $ 105,523,769 $ 596,867 Cash $ 3,401,315 1 & 2 $ 2,170,337 37 $ 1,230,978 $ 2,170,3 Total $ 109,521,951 j $ 24,872 IS 2,792,076 $ 106,754,747 1 $ 2,767,21 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Rita Conrad I]ate Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 78-495 Calle Tampico I La Quinta I California 92253 j 760.777.7000 1 www.La-Quinta.org 83 ECONOMY AT A GLANCE Riverside -San Bernardino -Ontario, CA Back July Aug Sept Oct Nov Dec Data Series Data 2015 2015 2015 2015 2015 2015 Labor Farce Data Civilian Labor Force L13 1,942.8 1,930.7 1,952.8 1,956.7 211,961.6 Employment l� .1 1,811.5 1,813.8 1,829.2 1,839.8 LP1 1,844.9 Unemployment � U[�MhJK1,949.5 .4 131.3 116.9 123.6 118.9 21116.7Unemployment Rate I2A .1 6.8 6.1 6.3 6.1 LP1 5.9 Nonfann Wane and Salary Emnloymen# Total Nonfarm M W 11,318.4 1,324.2 1,328.2 1,349.4 1,365.4 LP1 1,372.3 12-nmanth % change de 1 4.2 3.5 2.8 3.3 3.3 M 3.6 Mining and Lagging W .d 1.2 1.2 1.2 1.2 1.1 LPl 1.1 12-month % change ,Af 1 -7.7 -7.7 -7.7 -7.7 -15.4 0 -8.3 Construction LD LWJ 1 83.9 84.5 84.9 88.1 85.2 LP184.8 12-month % change M 1 5.8 4.2 5.2 12.7 8.4 Lpi 11.9 Manufacturing M 12anonth % change Trade, Transportation, and Utilities L3J 12-month % change Information M W 1 94.9 94.1 95.5 95.7 95.5 LP195.4 W 1 5.1 4.1 5.6 4.8 5.1 IP15.0 LWJ 1 323.1 324.4 324.7 328.4 340.9 t-P1 344.7 JWJ 4.1 2.9 2.3 1.7 2.9 212.7 -JTF 11.2 11.2 11.1 11.1 11.1 LP1 11.1 12-month %change 1TF 0.0 0.9 0.g o.9 0A Lai -0.9 Financial Activities lD E 44.5 44.2 44.4 45.3 45.3 f P144.7 12-month % change WT 4.0 3.3 3.7 7.1 4.9 iL 3.5 Professional and Business Services 0 E 150.4 150.4 150.0 152.0 152.4 LP1151.9 12-month °ln change .ice 10.4 9.3 6.1 5.8 5.5 fL 4.7 Education and Health Services M ! 196.7 196.1 196.8 199.1 197.8 LP1 197.7 12-ninth % change 2.2 1.0 0.4 1.4 0.8 LPI 0.6 Leisure and Hospitality ID 149.8 149.5 147.7 149.2 15.3.4 fP1 156.8 12-month % change 5.1 5.1 3.9 3.5 4.4 Lai. 4.6 Other Services M 43.6 43.5 43.4 42.6 43.3 LP143.9 12-month % changeITT-0.2 -0.2 -0.5 -1.4 0.2 fi 2.8 Government Ill E 219.1 225.1 228.5 236.7 239.4 LP1240.2 12-month % change JTF 1.8 2.2 1.6 2.0 2.3 iL 3.4 Consumer Price Index: Las Angeles-Riversid"range County, CA CP11-U, All items lam LWJ 247.066 246.328 245.431 245.812 245.711 245.357 CPI-U, All items, 12, month % change L41 1.4 1.1 0.7 1.0 1.6 2.0 CPI-W, All item, M -JTF 239.889 238.755 237.324 237.472 237.190 236.787 CPI-W, All items, 12-month % change M 1.2 1.0 0.4 0.7 1.4 1.9 Footnotes (1) Number of personsr in thousands, not seasonally adjusted. (2 In percentr not seasonally adjusted. f 31 Number of jabs, in thousand5r not seasonally adjusted. See About the data. All Urban Consumers,. base: 1982-84=100, not seasonally adjusted. Urban Wage Earners and Clerical Worker5r base: 1982-84=1+74r not seasonally adjusted. Preliminary Data extracted an: February 04, 2016 Source: i I.S. RurQarr of I ahor Stati-;tir, 84 CITY OF LA QUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS October 31. 2015 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Type of Investments Checking/Savings and other time accounts Certificate of Deposits U.S. Treasury Bills Strips, Notes and Bonds. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage obligation CMO or structured note which contains embedded rate op lions): Government National Mortgage Association (GNMA) Federal Farm Credit (FFCB) Federal Home Loan Bank Notes & Bonds (FHLB) Federal National Mortgage Association (FNMA) Federal Home Loan Mortgage Corporation FHLMC Prime Commercial Paper Medium Term Corporate Notes - TLGP Local Agency Investment Fund (LAIF) Local Agency Bonds/CA Local Agency Bond Obligations Professionally Managed Account Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum All Funds Actual % All Funds Over Under 85.00% 1.25% -83.75 % 60.00% 11.30%-48.70% 100.00 % 20.59 % -79.41 % 30.00 % 18.64 % -11.36 % 30,000,000 25,000,000 20,000,000 20, 000, 000 18,000,000 10, 000, 000 (30,000,000) (25,000,000) (2,000,000) 10, 000, 000 95,000,000 $ 28 000 000 67,000,000) 15.00% 0.00% -15.00% 5,000,000 5,000,000 (5,000,000) 5,000,000 20.00 % -20.00 % 10,000,000 10,000,000 10,000,000 10,000,000 30.00 % 15.89 % -14.11 % 10.00 % 0.00% -10.00 % 10.00 % 0.00 % -10.00 % 20.00% 32.33% 12.33 Investment Agreements for bond proceeds and/or reserve funds. N/A 0.00 % N/A Total 100.00% Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments Annualized Earnings of All Investments 0.937% 0.020% 0.620% Surplus Maximum Surplus % Surplus Over Under Restrictions Maximum Maturity Credit Quality Exce lions 85.00 % 1.08 % -83.92 % <=$250,000 per institution 3 years FDIC Insured None 60.00 % 11.33 % -48.67 % <=$250 000per institution 5 years FDIC Insured None 100.00 % 20.62 % -79.38 % Except no more than $8 million may be invested over 2 ears 10 years None 30.00% 18.67% -11.33% Restricted to per -issuer limits below: 3 years None 30,000,000 25,000,000 20,000,000 20,000,000 18,000,000 10,000,000 (30,000,000) (25,000,000) (2,000,000) 10,000,000 $30.0 million $25.0 million $20.0 million $20.0 million 95,000,000 $28 000 000 $ 67,000,000 $95.0 million 15.00 % 0.00 % -15.00 % 15 % 90 da s Standard & Poors/Mood 's None A-1, P-1 10.00 % 0.00 % -10.00 % $10,000,000 per Issuer 3 years at least Standard & Peers 'AA" None 30.00 % 15.92 % -14.08 % $50,000,000 per account Utilize DVP 3 years Unrated None 10.00 % 0.00 % -10.00 % $30,000,000 per account 10 years 10.00 % 0.00 % -10.00 % 3 years 20 % 32.38 % 12,38 % Maintain $1 per share par value. Utilize DVP 60 days AAA by two of three rating agencies or assets of $500 million and investor SEC licensed > 5 yrs None N/A 0.00 % N/A None 100.00 % 85 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority October 31 2015 CI Cash &Investments Bank Accounts Name - Availabili Sur lus T e Interest Rate Book Value Unrealized Gain Loss Fair Value Bank Wells Fargo - Demand Yes Checking 0.00% $ 169,724 N/A $ 169,724 $ 1,062,521 Petty Cash- Demand No N/A N/A 1,700 N/A 1,700 1,700 First Empire Securities Yes Savings Acct CD Interest Earnings N/A 17,592 N/A 17,5132 17,592 Washington St. Apts. - Demand Yes Operating N/A 103,282 N/A 103,282 107,466 Washington St. Apts. - Demand Yes Taxes & Insurance Acct 0.00 % 13,303 N/A 13,303 13,303 Washington St. Apt". - Demand Yes Security Deposit 0.05 % 27,768 N/A 27,768 27,768 Washington St. Apts.- Demand Yes Savings 0,05% 201,009 N/A 201,009 201,009 Washington St. Apts. - Demand Yes Money Market 0.25 % 30,768 N/A 30,768 30,768 Washington St. Apts.-Demand Yes Replacement Reserve CD 0.10% 611,858 N/A 611,858 611,858 Washington St. Apts. Petty Cash - Demand Yes N/A 0.00 % 200 N/A 200 200 Wells Far o/Housin - Demand Yes Checking0.00 % 53,774 N/A 53,774 92,789 Total -Bank Accounts $ 1,230,978 $ 1,230,978 $ 2,166,974 U. S. Government Sponsored Enterprises Custodian -Availabili Surplus Issuer/TypeCe Discount/ Rate Fair Value at OS/30/15 Wert ar addtuon Unrealized Gain Loss Fair Value Accrued Interest Days to MaturityDate Settlement First Call Date Maturity Date Original Days to MaturityMaturitySource Yield to Market Value Bank of New York - Demand Yes FNMA 0.750% $13,165,492 $ (6,308) $ 13,159,184 12,866 500 06/17/13 03/14/14 03/14/17 1366 0.750% Bank of New York Bank of New York - Demand Yes FNMA 0.750% 4,869,428 (2,332) 4,867,096 4,759 500 05/30/13 03/14/14 03/14/17 1394 0.750% Bank of New York First Empire Securities- Demand Yes FHLMC 1.400% 4,998,000 16,450 5,014,450 7,583 1,238 06/22/15 03/22/16 03/22/19 1369 1.400% First Empire Securites First EmpireSecurities - Demand Yes FHLMC 1.750% 49 '920 95a 5,044,950 29,653 1,703 06/29/15 06/29/17 06/29/20 1827 1.750% First Empire Securites Total - U.S. Government Securities $ 28:092 $ 62,54,760 $ 28,085,680 $ 54,861 U. S. Treasury Notes Custodian - Availabili Sur lus Issuer/T a Discount/ Rate Fair Value at 0a/30/15 -t ar`dU Unrealized Gain Loss Fair Value Accrued Interest Days to MaturityDate Settlement First Call Date Maturity Date Original Days to MaturityMaturitySource Yield to Market Value First Empire Securities - Demand Yes T-Note 1.431% $Ce 4,896,650 $ 33,450 $ 4,924,100 $ 20,902 1,491 06/03/15 N/A 11/30/19 1641 1.431% First Empire Securities First Empire Securties- Demand Yes T-Note 0.362% 5,008,000 (5,550) 5,002,450 2,117 335 07/31/15 N/A 09/30/16 427 0.362% First Empire Securities First Empire Securities- Demand Yes T-Note 0.487% 5,001,000 (3,100) 4,997,900 6,250 458 07/31/15 N/A 01/31/17 550 0.487% First Empire Securities First Em ire Securities -Demand Yes T-Note 0.279% 5,016,500 7950 5,008,550 9,171 258 07/31/15 N/A 07/15/16 350 0.279% First Empire Securities Total - U.S. Treasury$ 19,916,150 $ 16,850 $ 19,933,000 $ 38,440 Certicates of Deposit Custodian-Availabili Surplus IssuerlT a Yield Fri ce 0/15 dluon Unrealized Gain Loss Fair Value Accrued Interest Days to Maturit Settlement Date First Call Date Maturity Date Original Days to Matu' Yield to Matu' Market Value Source G.E. Cap Bank CTF Dep Prgrm Yes G.E. Capital Bank CD 1.100%92 199 239:191 1,005 775 12/14/12 N/A 12/14/17 1826 1.100% G.E. Capital Bank Goldman Sachs Yes Goldman Sachs CD 1.500%230 172 239,402 1,013 780 12/14/12 N/A 12/19/17 1831 1.150% Goldman Sachs Ally Bank Yes Ally Bank CD 0.900%845 1242,832 (624) 240,221 793 51 12/14/12 N/A 12/21/15 1102 0.900% Ally Bank Discover Bank Yes Discover Bank CD 0.650%382 (140) 240,242 368 100 02/06/13 N/A 02/08/16 1097 0.650% Discover Bank First National Bank Yes First National Bank CD 0.500%168 (19) 240,149 59 104 02/13/13 N/A 02/12/16 1094 0.500% First National Bank Amex Centurion Yes Amex Centurion Bank CD 1.000%94 (399) 242,395 1,024 1,012 08/08/13 N/A 08/08/18 1826 1.900% Amex Centurion Bank CitiBank Yes Citibank CD 1.000% ,832 (401) 242,431 974 1,018 08/14/13 N/A 08/14/18 1826 1.900% CitiBank CD Webster Bank Yes Webster Bank CD 1.800% 241,445 (252) 241,193 95 1,270 04/23/14 N/A 04/23/19 1826 1.800% Webster Bank BMW Bank Yes BMW Bank CD 1.900% 241,426 (252) 241,174 75 1,272 04/25/14 N/A 04/25/19 1826 1.900% BMW Bank Medallion Bank Yes Medallion Bank CD 1.350% 240,739 (1,281) 239,458 53 907 04/25/14 N/A 04/25/18 1461 1.350% Medallion Bank Barclays Bank Yes Barclays Bank CD 1.900% 241390 (248) 241,142 25 1,276 04/29/14 N/A 04/29/19 1826 1.900% Barclays Bank Third Savings Bank & Loan Yes Third Savings Bank & Loan CD 1.250% 240:583 (979) 239,604 16 910 04/29/14 N/A 04/2811.8 1460 1.250% Third Savings Bank & Loan Berkshire Bank Yes Berkshire Bank CD 1.350% 240,641 (171) 240,470 9 912 04/30/14 N/A 04/30/18 1461 1.350% Berkshire Bank Crescent Bank Yes Crescent Bank CD 1.300% 240,773 (1,651) 239,122 9 912 04/30/14 N/A 04/30/18 1461 1.300% Crescent Bank Cornerstone Commercial Bank Yes Cornerstone Commercial Bank CD 1.350% 240,641 (1,227) 239,414 9 912 04/30/14 N/A 04/30/18 1461 1.350% Cornerstone Commercial Bank First Merchants Bank Yes First Merchants Bank CD 1.500% 241,289 (240) 241,049 10 912 04/30/14 N/A 04/30/18 1461 1.500% First Merchants Bank Ephrata Bank Yes Ephrata Bank CD 1.650% 241,478 (256) 241,222 11 912 04/30/14 N/A 04/30/18 1461 1.650% Ephrata Bank Parkway Bank & Trust Yes Parkway Bank & Trust CD 0.450% 240,230 106 240,336 476 205 05/23/14 N/A 05/23/16 731 0.450% Parkway Bank & Trust Customers Bank Yes Customers Bank CD 1.000% 240,732 (94) 240,638 1,026 577 05/28/14 N/A 05/30/17 1098 1.000% Customers Bank Traverse City Yes Traverse City CD 1.100% 240,557 (31) 240,526 - 761 05/30/14 N/A 11/30/17 1280 1.100% Traverse City Merrick Bank Yes Merrick Bank CD 1.350% 240,648 (171) 240,477 195 921 05/09/14 N/A 05/09/18 1461 1.350% Merrick Bank Regal Bank Yes Regal Bank CD 1.400% 240,799 (189) 240,610 138 989 05/16/14 N/A 07/16/18 1522 1.400% Regal Bank Svnchrony G.E. Cap Retail Bank CD (Draper) Yes Svnchronv G.E. Capital Retail Bank 2.000% 241,274 (235) 241,039 2,380 1,279 05/02/14 N/A 05/02/19 1826 2.000% only G.E. Cap Retail Bank CD (C First Business Bank Yes First Business Bank CD 1.750% 241,210 (190) 241,020 1,887 1,297 05/20/14 N/A 05/20/19 1826 1.750% First Business Bank Gulf Coast Bank Yes Gulf Coast Bank CD 1.750% 241,305 (199) 241,106 138 1,297 05/19/14 N/A 05/20/19 1827 1.750% Gulf Coast Bank Peapack -Goldstone Bank Yes Peapack -Goldstone Bank CD 1.800% 241,231 (175) 241,056 36 1,305 05/28/14 N/A 05/28/19 1826 1.800% Peapack -Goldstone Bank Washington Trust Yes Washington Trust CD 0.650% 240667 (12) 240,655 616 436 06/09/14 N/A 01/09/17 945 0.650% Washington Trust TCF National Bank Yes TCF National Bank 0.700% 247:640 90 247,730 713 583 06/03/15 N/A 06/05/17 733 0.700% TCF National Bank Towne Bank Yes Towne Bank 0.900% 247,638 82 247,720 862 590 06/12/15 N/A 06/12/17 731 0.900% Towne Bank 1st National-Mayfed Yes 1st National-Mayfied 1.000% 247,167 173 247,340 136 772 06/11/15 N/A 12/11/17 914 1.000% 1st National-Maylied Independent Bank Yes Independent Bank 0.900% 246,983 201 247,184 116 804 06/12/15 N/A 01/12/18 945 0.900% Independent Bank Embassy National Yes Embassy National 1.000% 246,661 139 246,800 95 867 06/17/15 N/A 03/16/18 1003 1.000% Embassy National Carolina Alliance Yes Carolina Alliance 1.000% 246,698 129 246,827 82 870 06/19/15 N/A 03/19/18 1004 1.000% Carolina Alliance South Atlantic Yes South Atlantic 1.000% 246,584 (1,076) 245,508 149 886 06/09/15 N/A 04/04/18 1030 1.000% South Atlantic Compass Bank Yes Compass Bank 1.350% 246,289 89 246,378 1,358 948 06/05/15 N/A 06/05/18 1096 1.350% Compass Bank MB Financial Bank Yes MB Financial Bank 1.100% 246,348 82 246,430 194 948 06/05/15. N/A 06/05/18 1096 1.100% MB Financial Bank Mfr Trade & Trust Yes Mfr Trade & Trust 1.200% 246,234 (99) 246,135 1,166 954 06/10/15 N/A 06/11/18 1097 1.200% Mfr Trade & Trust Morton Community Yes Morton Community 1.250% 246,001 65 246,066 161 1,138 06/12/15 N/A 12/12/18 1279 1.250% Morton Community Farmers & March Yes Farmers & March 1.250% 246,001 50 246,051 221 1,193 06/05/15 N/A 02/05/19 1341 1.250% Fanners & March Solomon State Yes Salomon State 1.400% 245,825 119 245,944 257 1,312 06/04/15 N/A 06/04/19 1461 1.400% Solomon State Connect One Yes Connect One 1.500% 245817 122 245,939 265 1,313 06/05/15 N/A 06/05/19 1461 1.500% Connect One Riverwood Yes Rivenvood 1.400% 245:565 270 245,835 247 1,405 06/05/15 N/A 09/05/19 1553 1.400% Riverwood EverBank Yes EverBank 1.700% 244,798 1,034 245,832 1,710 1,679 06/05/15 N/A 06/05/20 1827 1.700% EverBank Capital One Yes Capital One 1.900% 241,790 1,034 242,824 1,824 1,684 06/10/15 N/A 06/10/20 1827 1.900% Capital One Bank MidWest Yes Bank Mid West 1.850% 244,8'1 1,059 245,870 213 1,886 06/12/15 N/A 06/12/20 1827 1.650% Bank MidWest Total -Certificates of Deposit Average CD Yield 2. 128% $ 10,933,151 $ (5,396) $ 10,927,755 $ 22,209 Local Agency Investment Fund Name - Availabili( Surplus Type Interest Rate Book Value Unrealizable Gain/(Loss Fair Value Accrued Interest Days to Maturity I Actual Management Fees Charged Statutory Mgmt Fees Allowed LAIF - City - Demand Yes State Pool 0.32 % $ 15,376,525 $ 1 $ 15,376,525 1 $ N/A 1 2.61 %- Q/E 09/30/15 5.00% Total - State Pool $ 15,376,525 $ -1 $ 15,376,525 1 $ aper) Total City Investments $ 74:248,746 $ 74,214 S 74,322,960 $ 115,510 86 Total City Cash & Investments $ 75479,724 $ 74,214 S 75,553,939 $ 115,510 City of La Ouinta Summary of Holdings City, Redevelopment Agency and Financing Authority October 31, 2015 Fiscal Agent Investments Portfolio- Money Mrkt Mutual Funds Trustee - Availabilit Surplus Money Market Mutual Fund Interest Rate Book Value Unrealizable Gain/Lass Market Value Accrued Interest Days to Maturity Management Fees Civic Center U.S.Bank - Project Yes 1st American 0.020% $ - $ - $ - N/A 1 .40 % of Average Daily Civic Center U.S.Bank - Debt Svc Yes 1st American 0.020% N/A 1 1994 SA U.S. Bank -Debt Svc Yes 1st American 0.020% - - - N/A 1 1998 SA U.S. Bank -PA 2 Debt Svc Yes 1st American 0.020% N/A 1 1998 SA U.S. Bank -PA 1Debt Svc Yes 1st American 0.020% - - - N/A 1 1996 FA Series Bond Yes 1st American 0.020% 1 1 N/A 1 2001 SA U.S. Bank -Debt Service Yes 1st American 0.020% - - - N/A 1 2004 Fin Auth Revenue Bonds Yes 1st American 0.020% - N/A 1 2004 Fin Auth Housing Project Yes 1st American 0.020% - - - N/A 1 2002 SA U.S. Bank -CIP Yes 1st American 0.020% N/A 1 2002 SA U.S. Bank - Debt Svc Yes 1st American 0.020% - - - N/A 1 2011 PA 2 Tax Allocation Bond Yes 1st American 0.020% 2,420,287 2,420,287 N/A 1 2011 PA 2 Tax Allocation Bond Yes 1st American 0.020% 43 - 43 N/A 1 2011 Financing Authority Debt Service Yes 1st American 0.020% 82 - 82 N/A 1 2011 PA 2 Tax Allocation Bond Yes 1st American 0.020% 600,006 - 600,006 N/A 1 2011 Financing Authority Reserve Yes 1st American 0.020% 2,694,408 2,694,408 N/A 1 2011 PA 2 Taxable Revenue Bond Yes 1st American 0.020% 25,560,175 - 25,560,175 N/A 1 2011 SA 1 Debt Service Fund Yes 1st American 0.020% - N/A 1 2011 SA 2 Bond Proceeds Yes 1st American 0.020% - - - N/A 1 2013 Series A Refunding Bonds Yes 1st American 0.020% 6 6 N/A 1 2013 Series B Refunding Bonds Yes 1st American 0.020% 2 - 2 N/A 1 2014 Tax Allocation Refunding Bonds Yes tat American 0.020% 13 13 N/A 1 Subtotal - Mutual Fund 31,275,023 $ 31,275,023 $ Total Fiscal Agent Investments Grand Total Average Maturity $ 31,275,023 $ - $ 31,275,023 $ $ 106,754,747 $ 74,214 $ 106,828,962 $ 115,510 458 Days 0.24% 87 City of La Quinta Summary of Investment Activities City, Successor Agency and Financing Authority October 31, 2015 Investments Purchased Name Type Principal Date Yield to Maturity LAIF-CITY Reinvested Interest Income -Quarterly 24,715 US Bank Mutual Fund Interest 157 Total Investments Purchased 24,872 Investments Sold/Matured Name Type Principal Date Yield to Maturity US Bank Mutual Fund Debt Service (621,739) Total Investments Sold/Matured (621,739) Checking & Savings -Net Change I Is (2,170,337) Investment Change Prior Month Ending Balance $ 109,521,951 Plus : Investments Purchased 24,872 Less: Investments Sold (621,739) Checking & Savings - Net Change (2,170,337) Month Ending Balance 106,754,747 :: City d La Ouinta Distribution of Cash & Invesbnents & Balances October 31, 2015 Distribution of Cash & Investme da City Totals General Fund 46,550,728 Gas Tax 26,183 Duimby Fund 5,671,417 AB 939 740,790 Infrastructure Fund 23,354 Developer Impact fees 3,772,159 Art in Public Places 663, 115 Special Revenue 1,464,585 Interest Fund 33,987 Capital Prelect Fund (1,329,082) Equipment Replacemsnt Fund 2,554,850 Information Technology Fund 667,748 Park Equipment & Facility 2.307,344 Landscape & Lighfing Fund (346,412) Silt' ur !,Resort (1,453,426) Trust & Agency Funds 2Sit.. Insurance Fund Su lemen[al Pension Plan (600,431) 138978 Subtotal $ 61.387,747 Successor Agency Totals Project Area 1 Prd,-t Area 2 $ 6,578,843 $ 5,410,988 Capital Improvement Funds $ 11,989,831 Debt Se .Funds 8,662,599 1,164,536 $ 7,827,135 Successor Agency Low & Moderate Income Funds (11,510807) 32 127 246 17,605 1 433 O6] $ (11,493,202) $ 33,560,313 Subtotal $ 33.857,881 $ 8,026.196 $ 41.884,077 Rousing Authority Low & Moderate Income Funds $ 2.180231 $ 1 302 690 $ 3 482 921 Subtotal 1E 2.180,231 1E 1,302,690 E 3,482,921 Financing Authority Project Funds Debt Service Fund, 2 2 Subtotal E 2 Total $ 108754747 Cmh Balances T a Jul 15 Au uet 5 mbar October November December 'nI May June Cash & Investin- 12.827,791 1,629.972 3.401,315 1,230.978 0 State Pool 33,951,810 17,751,810 15,351,810 15,376,525 0 Interest bearing active bank deposit 0 0 0 0 0 U.S. Treasury Bill,Ndtes 19,916,150 19,916150 19,916,150 19,916, 150 0 U.S. Government Sponsored Enterprises. 28,022,920 28;022,920 28,022,920 28,022,920 0 Prime Commercial Paper 1 0 0 0 0 Corporate Notes 0 0 0 0 0 Certificates d Deposit Mutual Funds 10,'33,151 31274730 10,933,151 43458172 10,933,151 31898605 10,933,151 31275023 0 0 Total $ 136,926,552 121 712,175 109,521951 106 754 747 T July 14 Au uet saptarnia, October November December Aril Ma June Cash & Investments 7. 48,056 2,012.131 3.135,406 1,490,701 2,497,575 4,025.819 4,787,495 10,975,972 4,945,233. Stale Pod 49,040,985 35,540,985 32,540,984 29,567,293 27,367,293 27,367,293 28,905.531 48,905,531 48,923,919 Interest bearing active bank deposit 0 0 0 0 0 0 0 0 0 U.S. Treasury BillwNutes 0 0 0 0 0 0 0 0 4,890,650 U.S. Government Sponsored Enterprises 37,959,046 37,960,372 37,961,656 37.902,983 37,964.267 37.965,593 37,970,729 17'972,055 28,022,920 Prime Commercial Paper 0 0 1 0 0 0 0 0 0 Corporate Nudes 0 0 0 0 It 0 0 0 0 C.nb_tee d Deposit Mutual Funds 6,480= 31302066 6,480,000 42911657 6,480,000 31879618 6.480,000 31273469 6,480,000 31273629 6,480,000 31273784 6,480,000 31274260 6.480,000 31274415 10,933,151 31274574 Total 131,930,153 124 905,145 111 997 664 O6 774 446 105 582 76,t $107,112,4119 109 418 015 $115.607.973 9 128 990447 T July 13 Au - S Member Odal- November December Aril Ma June Cash & Investments 437,484 648,459 697,949 1,684,060 565,369 1,931.555 1,334,084 3,630,962 8.993,908 State Pool 34,424.537 18,824,537 17,624,537 15,993,075 17,993,075 18,793,075 31,820,932 33,020,932 49,020,932 Interest baering.dive bank deposit 39,962,564 31:1504 39,966,844 0 0 0 0 0 0 U.S. Treasury BillalNotes 40, 194,271 40196:750 40,199,152 40,200,516 40,199.481 30,200,805 0 0 0 U.S. Government Sponsored Enterprises 42,943,426 42,944,752 42,946.036 42,941,363 39,948;647 39,949,973 39.955.109 39,956,435 37,957.719 Prime Commercial Paper 1 0 0 0 1 0 0 0 0 Corporate Nudes 0 0 0 0 0 0 0 0 0 Cerificatas d Deposit Mutual Funds 1,440,000 3 215 116 1.680,000 15 fill 311 1,680,000 3 436 046 10,933,151 2 848 265 1,680,000 2 559 799 1,680,000 12 559 821 4,080,000 33 847 806 6.240,000 33 847 974 6,480,000 33 870 761 Total 162,617,398 159 930 313 146 550 564 114 604 430 102 948 371 105115 229 111 037 931 116 696 303 S 136.323.300 T July 12 Audud bar October November December A nI Ma June Cash&Invert-rds (524,179) 787,300 347,529 (1,030,761) 10,968,854 (487,400) 42,116 708,238 72,776 State Pod 37,144,005 17,7fi9,005 26,519;005 29,646,825 26,246,825 37,946,825 391501,132 35,801.132 36.801,132 Interest bearing active bank deposit 39,975,735 39,941,367 39,955,737 39,972.429 39,987,007 39,898,494 39,938,373 39,947,649 39,955,556 U.S. Treasury BillaiNdes 72981,334 70,986,318 70986;311 70992,223 61,031,070 61,033,380 40992,801 40,992,192 40,191,189 U.S. Government Sponsored Enterprises 8,999,015 8.999,709 0 0 0 0 23,000.000 28,000,000 42,942,099 Prime Commercial Paper 11,998,605 4,999,025 4,999,721 0 0 0 0 0 0 Corporate Notas 0 0 0 0 0 0 0 0 0 Certificates d Dep.ft Mutual Funds 724,DDD 16025086 411,000 15464837 480,OD0 2540266 480,000 2497187 480.000 2 533903 1,200,000 2462175 1,680,D00 2409320 1,680,000 2412269 1,440,000 3215081 Total 187,323,201 159427 56 145,828,569 142 557 903 141 237 659 142 053 4]4 147.561742 742 149 539 480 164 618433 T Jul 11 A, ust S ember October November December A dl May June Cash & In-nnanis 281,578 %976,528 249,718 13,795,085 -1,090.198 979,796 254,700 2,980,840 155,407 State Pod 21,378,745 17,978,745 17,278,145 15,200,984 26,650,984 39,150,985 35,510,862 39,910,862 38,010,862 Interest bearing active bank deposit 10,001,051 15,007, 114 39,514.615 39,527,820 39,546,824 39,563,950 39,928,765 39,944,:41 39.959,602 U.S. Treasury BillaiN- 58,942,159 58,947,722 72,949,195 60,955,235 60,962,430 43.967,696 73,368,195 72,968698 72,974,913 U.S. Government Sponsored Enterprises 19,994,459 11.111,311 14,995,325 14,996,09E 14,996,842 14:997:6123 8,996,95E 8,997,650 8,998,321 Prime Commercial Paper 19,992,111 4:117,433 0 0 0 6,999,427 9,998,388 9,996,342 11,997,202 Corporate Notes 7d'o..3,3 10,024,531 1,011:71 5,008,776 6,002.025 0 0 0 0 Carifi.tas d Deposit Mutual Funds 724,DD0 45 287175 724:000 45258832 5 258 832 724,000 16,767,608 724,000 16 16130247 724.000 16130 247 724,000 16,132,56P 724.000 3,397,985 724,000 3,763,623 724.000 16 088 41 D Total 186 636428 182 912 279 167,495,018 1W,338,243 162 923154 $162Z16.036 S172.179S51 $179.286.962 S 189.208317 99 City of La Quinta Comparative Rates of Interest October 31. 2015 City of La Quints Year Month Annualized Earnin s Average Maturity (days) Treasury Bills/Note Three Month Non -Financial LAIF Ra 0.53% Pooled Cash Fiscal Agent Overall Three Month Six Month One Year Two Year FY10/11 July2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% Aug2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27% 0.38% 0.24% 0.50% Oct2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov2010 0.53% 0.15% 0.49% 84 0.18% 0.21% 0.28% 0.50% 0.23% 0.45% Dec2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46% Jan2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51% Mar2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY11/12 July2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% Aug2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 0.38% Oct2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov2011 0.52% 0.03% 0.37% 94 0.03% 0.07% 0.10% 0.25% 0.14% 0.40% Dec2011 0.48% 0.03% 0.35% 86 0.02% 0.06% 0.11% 0.13% 0.14% 0.39% Jan2012 0.45% 0.03% 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39% Feb2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21% 0.25% 0.21% 0.36% FY12/13 July2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% Aug 2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept2012 0.43% 0.09% 0.33% 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35% Oct2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25% June2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY13/14 July2013 0.28% 0.07% 0.21% 336 0.03% 0.07% 0.12% 0.25% 0.11% 0.27% Aug2013 0.28% 0.06% 0.21% 303 0.03% 0.06% 0.07% 0.14% 0.09% 0.27% Sept2013 0.30% 0.07% 0.23% 321 0.01% 0.04% 0.01% 0.25% 0.08% 0.26% Oct2013 0.48% 0.06% 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11% 0.27% Nov2013 0.49% 0.06% 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26% Dec2013 0.49% 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26% Jan 2014 0.44% 0.05% 0.32% 381 0.04% 0.06% 0.13% 0.38% 0.09% 0.24% Feb 2014 0.44% 0.03% 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24% Mar 2014 0.44% 0.02% 0.30% 352 0.05% 0.07% 0.12% 0.38% 0.10% 0.24% Apr 2014 0.47% 0.02% 0.33% 368 0.02% 0.05% 0.11% 0.45% 0.10% 0.23% May 2014 0.49% 0.02% 0.35% 373 0.04% 0.06% 0.10% 0.39% 0.10% 0.23% June 2014 0.44% 0.02% 0.33% 310 0.04% 0.07% 0.11% 0.50% 0.10% 0.23% FY 14/15 July 2014 0.45% 0.02% 0.34% 305 0.03% 0.06% 0.11% 0.50% 0.10% 0.24% Aug 2014 0.49% 0.02% 0.36% 313 0.03% 0.05% 0.11% 0.50% 0.11% 0.26% Sept2014 0.50% 0.02% 0.36% 325 0.02% 0.04% 0.12% 0.50% 0.10% 0.25% Oct 2014 0.51% 0.02% 0.36% 323 0.02% 0.06% 0.10% 0.38% 0.10% 0.26% Nov 2014 0.52% 0.02% 0.37% 317 0.03% 0.08% 0.14% 0.50% 0.10% 0.26% Dec 2014 0.52% 0.02% 0.37% 304 0.02% 0.07% 0.18% 0.50% 0.13% 0.27% Jan 2015 0.49% 0.02% 0.36% 268 0.02% 0.07% 0.21% 0.50% 0.12% 0.26% Feb 2015 0.51% 0.02% 0.36% 269 0.02% 0.08% 0.21% 0.50% 0.12% 0.27% Mar 2015 0.52% 0.02% 0.37% 261 0.04% 0.14% 0.27% 0.50% 0.11% 0.28% Apr 2015 0.52% 0.02% 0.37% 248 0.02% 0.07% 0.25% 0.50% 0.10% 0.28% May 2015 0.50% 0.02% 0.35% 388 0.01% 0.07% 0.26% 0.63% 0.12% 0.29% June 2015 0.70% 0.02% 0.53% 378 0.02% 0.09% 0.30% 0.63% 0.14% 0.30% FY15/16 July 2015 0.79% 0.02% 0.57% 417 0.08% 0.17% 0.34% 0.63% 0.13% 0.32% Aug 2015 0.91 % 0.02% 0.60% 467 0.10% 0.28% 0.42% 0.63% 0.18% 0.33% Sept 2015 0.94 % 0.02% 0.62 % 470 0.02% 0.11% 0.45% 0.63% 0.22% 0.34% •t City of La Quinta Chart of Interest Rates May 2015 through October 2015 1.00% 0.90% 0.80% 0.70% 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 0.00% May'15 Jun'15 JuN 5 Aug'15 Sep'15 Oct'15 Months — 0- — Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments . Annualized Earnings of All Investments St. Month Treasury Bill Rate Two Year Treasury Note Rate 91 92 ATTACHMENT 2 TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for November 30, 2015 DATE: January 12, 2016 Attached is the Treasurer's Report for the month ending November 30, 2015. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Balance 10/31/15 Purchased Notes Sold/Matured Ending Chafe _ LAIF 15,376,525 $ (1,000,000) $ 14,376,525 (1,000,000) Interest bearing active bank deposit - Certificates of Deposit 10,933,151 10,933,151 0 US Treasuries 19916,150 19,916,150 0 US Gov't Sponsored Enterprises 28:022,920 28,022,920 0 Commercial Paper - - Corporate Notes - - - Mutual Funds 31,275,023 160 31.275,183 160 Subtotal $ 105,523,769 1 $ 160 1 1 $ 1,000,000 $ 104,523,929 $ 999.840 Cash $ 1,230,978 1 & 2 $ 1,162,284 1 $ 2,393,262 $ 1,162,284 Total $ 106,754.747 1 $ 160 1 1 $ 162,2841 $ 106,917,191 $ 162,444 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated, revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Rita Conrad Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 78-495 Calle Tampico I La Quinta I California 92253 1 760.777.7000 1 www.La-Quinta.org 93 CITY OF LA QUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS November 30, 2015 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Type of Investments Checking/Savings and other time accounts Certificate of Deposits U.S. Treasury Bills Strips, Notes and Bonds. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage obligation CMO or structured note which contains embedded rate op lions): Government National Mortgage Association (GNMA) Federal Farm Credit (FFCB) Federal Home Loan Bank Notes & Bonds (FHLB) Federal National Mortgage Association (FNMA) Federal Home Loan Mortgage Corporation FHLMC Prime Commercial Paper Medium Term Corporate Notes - TLGP Local Agency Investment Fund (LAIF) Local Agency Bonds/CA Local Agency Bond Obligations Professionally Managed Account Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum All Funds Actual % All Funds Over Under 85.00% 2.41 % -82.59 % 60.00% 11.28%-48.72% 100.00 % 20.56 % -79.44% 30.00 % 18.62 % -11.38 % 30,000,000 25,000,000 20,000,000 20, 000, 000 18,000,000 10, 000, 000 (30,000,000) (25,000,000) (2,000,000) 10, 000, 000 95,000,000 $ 28 000 000 67,000,000) 15.00% 0.00% -15.00% 5,000,000 5,000,000 (5,000,000) 5,000,000 20.00 % -20.00 % 10,000,000 10,000,000 10,000,000 10,000,000 30.00 % 14.84 % -15.16 % 10.00 % 0.00% -10.00 % 10.00 % 0.00 % -10.00 % 20.00% 32.28% 12.28 % Investment Agreements for bond proceeds and/or reserve funds. N/A 0.00 % N/A Total 100.00% Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments Annualized Earnings of All Investments 0.947% 0.020% 0.623% Surplus Maximum Surplus % Surplus Over Under Restrictions Maximum Maturity Credit Quality Exce lions 85.00 % 1.10 % -83.90 % <=$250,000 per institution 3 years FDIC Insured None 60.00% 11.45%-48.55% <=$250 000per institution 5 years FDIC Insured None 100.00 % 20.84 % -79.16 % Except no more than $8 million may be invested over 2 ears 10 years None 30.00% 18.87% -11.13% Restricted to per -issuer limits below: 3 years None 30,000,000 25,000,000 20,000,000 20,000,000 18,000,000 10,000,000 (30,000,000) (25,000,000) (2,000,000) 10,000,000 $30.0 million $25.0 million $20.0 million $20.0 million 95,000,000 $28 000 000 $ 67,000,000 $95.0 million 15.00 % 0.00 % -15.00% 15 % 90 da s Standard & Poors/Mood 's None A-1, P-1 10.00 % 0.00 % -10.00 % $10,000,000 per Issuer 3 years at least Standard & Peers 'AA" None 30.00 % 15.04 % -14.96 % $50,000,000 per account Utilize DVP 3 years Unrated None 10.00 % 0.00 % -10.00 % $30,000,000 per account 10 years 10.00 % 0.00 % -10.00 % 3 years 20 % 32.72% 12.72% Maintain $1 per share par value. Utilize DVP 60 days AAA by two of three rating agencies or assets of $500 million and investor SEC licensed > 5 yrs None N/A 0.00 % N/A None 100.00 % 94 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority November 30, 2015 I City Cash & Investments I Bank Accounts Name - Availability Surplus Type Interest Rate Book Value Unrealized Gain Loss Fair Value Bank Wells Fargo - Demand Yes Checking 0.00% $ 1,283,733 N/A $ 1,283,733 $ 1,062,521 Petty Cash- Demand No N/A N/A 1,700 N/A 1,700 1,700 First Empire Securities Yes Savings Acct CD Interest Earnings N/A 54,639 N/A 54,639 17,592 Washington St. Apts. - Demand Yes Operating N/A 77,753 N/A 77,753 107,466 Washington St. Apts. - Demand Yes Taxes & Insurance Acct 0.00% 15,403 N/A 15,403 13,303 Washington St. Apts. - Demand Yes Security Deposit 0.05 % 28,170 WA 28,170 27,768 Washington St. Apts. - Demand Yes Savings 0.05 % 201,018 N/A 201,018 201,009 Washington St. Apts. - Demand Yes Money Market 0.25 % 30,774 IN 30,774 30,768 Washington St. Apts. - Demand Yes Replacement Reserve CD 0.10 % 646,098 N/A 646,098 611,858 Washington St. Apts. Petty Cash - Demand Yes N/A 0.00% 200 N/A 200 200 Wells Faro/Housin -Demand Yes Checking 0.00% 53,774 N/A 53,774 92,789 Total -Bank Accounts $ 2,393,262 1 $ 2,393,262 1 $ 2,166,974 U. S. Government Sponsored Enterprises Custodian - Availabilft Sur lus IssuerR a Discount/ Rate F, Vama ai 0sr30n5 Unrealized Gain Loss Fair Value Accrued Interest Days to Maturit Settlement Date First Call Dale Maturity Date Original Days to Matu' YieIto Ma Market Value Source Bank of New York -Demand Yes FNMA 0.750% $w $ (40,077) $ 13,125,415 21,079 470 06/17/13 03/14/14 03/14/17 1366 0.7 Bank of New York Bankof New York- Demand Yes FNMA 0.750% (14,823) 4,854,605 7,798 470 05/30/13 03/14/14 03/14/17 1364 0.7 Bank of New York FirstEmpire Securities -Demand Yes FHLMC 1.400% Z82,920 10,900 5,008,900 13,222 1,208 06/22/15 03/22/i6 03/22/19 1369 1.4 First Empire Securites First Em ireSeurities-Demand Yes FHLMC 1.750% 42450 5 032,450 36 701 1673 06/29/15 06/29/17 06/29/20 1827 1.7 First Em ire Securites Total - U.S. Government Securities $ $ 1,550 $ 28,021,370 $ 78,798 U. S. Treasury Notes Custodian-Availabilii Sur lus IssuerR a Discount/ Rate FeirVdue et 05130I15 ­nt ..rataiaon Unrealized Gain loss Fair Value Accrued Interest Days to Maturity Settlement Data First Call Date Maturity Date Original Days to Maturity Yield to Matud Market Value Source First Empire Securities -Demand Yes T-Note 1.431% $4'890,650 $ 12,500 $ 4,903,150 $ 1,461 06/03/15 N/A ii/30/19 1641 1.431% First Empire Securities First Empire Securities- Demand Yes T-Note 0.362% 5,008,000 (13,650) 4,994,350 4,166 305 07/31/15 N/A 09/30/16 427 0.362% First Empire Securities First Empire Securities -Demand Yes T-Note 0.487% 5.001,000 (16,800) 4,984,200 8,288 428 07/31/15 N/A 01/31/17 550 0.487% First Empire Securities First Em ire Securities- Demand Yes T-Note 0.279% 5,016,500 13,750 5,002,750 11,719 228 07/31/15 NIA 07/15/16 350 0.279% First Empire Securities Total -U.S. Treasury $ 19,916,150 $ 31,700 $ 19,884,450 $ 24,173 Cortical- of Deposit Custodian-Availabilit Surplus IssuerR a Yield Price Fan Vdua m oe131115 cram aar-itivn Unrealized Gain Loss Fair Value Accrued Interest Days to Maturit Settlement Date First Call Date Maturity Date Original Days to Maturity Yield to Matud Market Value Source G.E. Cap Bank CTF Dep Prgrm Yes G.E. Capital Bank CD 1.100% 238,992 434 239,426 1,222 745 12114/12 N/A 12/14/17 1826 1.100% G.E. Capital Bank Goldman Sachs Yes Goldman Sachs CD 1.500% 239,230 400 239,630 1,240 750 12/14/12 N/A 12/19/17 1831 1.150% Goldman Sachs Ally Bank Yes Ally Bank CD 0.900% 240,845 (761) 240,084 971 21 12/14/12 N/A 12/21/15 1102 0.900% Ally Bank Discover Bank Yes Discover Bank CD 0.650% 240,382 (192) 240,190 496 70 02/06/13 N/A 02108/16 1097 0.650% Discover Bank First National Bank Yes First National Bank CD 0.500 % 240,168 (41) 240,127 56 74 02/13/13 N/A 02/12/16 1094 0.500% First National Bank Amex Centurion Yes Amex Centurion Bank CD 1.000% 242,794 (255) 242,539 1,399 982 08/08/13 N/A 08/08/18 1826 1.900% Amex Centurion Bank CitiBank Yes Citibank CD 1.000% 242,832 (254) 242,578 1,349 988 08/14/13 N/A 08/14/18 1826 1.900% CitiBank CD Webster Bank Yes Webster Bank CD 1.800% 241,445 (12) 241,433 450 1,240 04/23/14 N/A 04/23l19 1626 1.800% Webster Bank BMW Bank Yes BMW Bank CD 1.900% 241,426 (12) 241,414 450 1,242 04/25/14 N/A 04/25/19 1826 1.900% BMW Bank Medallion Bank Yes Medallion Bank CD 1.350% 240,739 (1,025) 239,714 44 877 04/25/14 N/A 04/25/18 1461 1.350% Medallion Bank Barclays Bank Yes Barclays Bank CD 1.900% 241,390 (5) 241,385 400 1,246 04/29114 N/A 04/29/19 1826 1.900% Barclays Bank Third Savings Bank & Loan Yes Third Savings Bank & Loan CD 1.250% 240,583 (749) 239,834 263 880 04/29114 N/A 04/28/l8 1460 1.250% Third Savings Bank & Loan Berkshire Bank Yes Berkshire Bank CD 1.350 % 240,641 55 240,696 882 04/30/14 N/A 04/30/16 1461 1.350 % Berkshire Bank Crescent Bank Yes Crescent Bank CD 1..300 % 240,773 (1,383) 239,390 882 04/30/14 N/A 04/30/18 1461 1.300 % Crescent Bank Cornerstone Commercial Bank Yes Cornerstone Commercial Bank CD 1.350% 240,641 (967) 239,674 882 04/30/14 N/A 04/30/18 1461 1.350% Cornerstone Commercial Bank First Merchants Bank Yes First Merchants Bank CD 1.500% 241,289 (36) 241,253 306 882 04/30/14 N/A 04/30/18 1461 1.500% First Merchants Bank Ephrata Bank Yes Ephrata Bank CD 1.650% 241,478 (14) 241,464 336 882 04/30/14 N/A 04/30/18 1461 1.650% Ephrata Bank Parkway Bank & Trust Yes Parkway Bank & Trust CD 0.450% 240,230 80 240,310 21 175 05/23/14 WA 05/23/16 731 0.450% Parkway Bank & Trust Customers Bank Yes Customers Bank CD 1.000% 240,732 53 240,785 13 547 05/28114 N/A 05/30/17 1098 1.000% Customers Bank Traverse City Yes Traverse City CD 1.100% 240,557 149 240,706 731 05/10114 N/A 11/30/17 1280 1.100% Traverse City Merrick Bank Yes Merrick Bank CD 1.350% 240,648 43 240,691 186 891 05/09/14 IN 05/09/18 1461 1.350% Merrick Bank Regal Bank Yes Regal Bank CD 1.400% 240,799 3 240,802 129 959 05/16/14 N/A 07/16/18 1522 1.400 % Regal Bank Synchrony G.E. Cap Retail Bank CD (Draper) Yes Svnchrony G.E. Capital Retail Bank 2.000% 241,274 5 241,279 355 1,249 05/02/14 N/A 05/02/19 1826 2.000% ronv G.E. Cap Retail Bank CD (C First Business Bank Yes First Business Bank CD 1.750% 241,210 16 241,226 115 1,267 05/20/14 N/A 05/20/19 1826 1.750% First Business Bank Gulf Coast Bank Yes Gulf Coast Bank CD 1.750% 241,305 8 241,313 127 1,267 05/19/14 N/A 05/20/19 1827 1.750% Gulf Coast Bank Peapack -Goldstone Bank Yes Peapack -Goldstone Bank CD 1.800% 241,231 17 241,248 24 1,275 05/28/14 N/A 05/28/19 1826 1.800% Peapack -Goldstone Bank Washington Trust Yes Washington Trust CD 0.650% 240,667 77 240,744 744 406 06/09/14 N/A 01/09/17 945 0.650% Washington Trust TCF NaBonal Bank Yes TCF National Bank 0.700% 247,640 293 247,933 856 553 06/03/15 N/A 06/05/17 733 0.700% TCF National Bank Towne Bank Yes Towne Bank 0.900% 247,638 288 247,926 1,046 560 06/12/15 N/A O6112/17 731 0.900% Towne Bank 1 st National-Mayried Yes 1st National-Mayfied 1.000% 247,167 409 247,576 129 742 06/11/15 N/A 12/1 1/1 7 914 1.000% 1st National-Mayfied Independent Bank Yes Independent Bank 0.900% 246,983 452 247,435 110 774 06/12/15 N/A 01/12/18 945 0.900% Independent Bank Embassy National Yes Embassy National 1.000% 246,661 416 247,077 88 837 06/17/15 N/A 03/16/18 1003 1.000% Embassy National Carolina Alliance Yes Carolina Alliance 1.000% 246,698 407 247,105 75 840 06/19/15 N/A 03/19/18 1004 1.000% Carolina Alliance South Atlantic Yes South Atlantic 1.000% 246,584 (752) 245,832 143 856 06/09/15 WA 04/04/18 1030 1.000% South Atlantic Compass Bank Yes Compass Bank 1.350% 246,289 345 246,634 1,633 918 06/05/15 N/A 06I05/18 1096 1.350% Compass Bank MB Financial Bank Yes MB Financial Bank 1.100% 246,348 338 246,686 187 918 06/05/15 N/A 06/05/18 1096 1.100% MB Financial Bank Mir Trade & Trust Yes Mfr Trade & Trust 1.200% 246,234 166 246,400 1,410 924 06/10/15 N/A O6111/18 1097 1.200% Mfr Trade & Trust Morton Community Yes Morton Community 1.250% 246,001 362 246,363 153 1,108 06/12/15 N/A 12/12/18 1279 1.250% Morton Community Farmers & Mere h Yes Farmers & March 1.250% 246,001 360 246;361 212 1, 163 06/05/15 N/A 02/05/19 1341 1.250% Farmers & March Solomon State Yes Solomon State 1.400% 245,825 377 246:202 247 1,282 06/04/15 N/A O6/04/19 1461 1.400% Solomon State Connect One Yes Conned One 1.500% 245,817 382 246,199 255 1,283 06/05/15 N/A 06/06/19 1461 1.500% Connect One Riverwood Yes Rivenvood 1.400% 245,565 545 246,110 238 1,375 06/O6/16 WA 09/05/19 1553 1.400% Riverwood EverBank Yes EverBank 1.700% 244,798 1,297 246,095 2,056 1,649 06/05/15 N/A 06I05/20 1827 1.700% EverBank Capital One Yes Capital One 1.900% 241,790 1,297 243,087 2,206 1,654 06/10/15 N/A O6I10/20 1827 1.900% Capital One Bank MidWest Yes Bank MidWest 1.650% 244,811 1,324 246:135 202 1,656 06/12/15 N/A 06/12/20 1827 1.650% Bank MidWest Total -Certificates of Deposit Average CD Yield 2.128% $ 10,933,151 $ 3,940 $ 10,937,091 $ 21,942 Local Agency Investment Fund Name - AvailabilitySurplus Type Interest Rate Book Value Unrealizable Gain/ Loss Fair Value I Accrued Interest Days to MaturityFees Actual Management Charged Statutory Mg Fees Allowed LAIF- City -Demand Yes State Pool 0.32% $ 14,376,525 $ - $ 14,376,525 $ N/A 2.61%-CIE 09/30/15 5.00% Total - State Pool I I I $ 14,376,525 $ - $ 14,376,525 1 $ Total City Investments $ 73,248,746 $ (29,310) $ 73,219,436 $ 124,913 95 Total City Cash & Investments $ 75,642,008 $ (29,310) $ 75,612,699 $ 124,913 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority November 30, 2015 Fiscal Agent Investments Portfolio - Money Mrkt Mutual Funds Trustee - Availability Surplus Money Market Mutual Fund Interest Rate Book Value Unrealizable Gain/(Loss) Market Value Accrued Interest Days to Maturity Management Fees Civic Center U.S.Bank - Project Yes 1 st American 0.020% $ - $ - $ - N/A 1 .40 % of Average Daily Civic Center U.S.Bank - Debt Svc Yes 1 st American 0,020 % - - - N/A 1 1994 SA U.S. Bank -Debt Svc Yes 1 st American 0,020 % - - - N/A 1 1998 SA U.S. Bank -PA 2 Debt Svc Yes 1st American 0.020% - - - N/A 1 1998 SA U.S. Bank -PA 1 Debt Svc Yes 1 st American 0.020% - - - N/A 1 1996 FA Series Bond Yes 1st American 0.020% 1 - 1 N/A 1 2001 SA U.S. Bank -Debt Service Yes 1 st American 0.020% - - - N/A 1 2004 Fin Auth Revenue Bonds Yes 1st American 0.020% - - - N/A 1 2004 Fin Auth Housing Project Yes 1 st American 0.020% - - N/A 1 2002 SA U.S. Bank - CIP Yes 1st American 0.020% - - - N/A 1 2002 SA U.S. Bank - Debt Svc Yes 1 st American 0.020% - - - N/A 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 2,420,287 - 2,420,287 N/A 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 55 - 55 N/A 1 2011 Financing Authority Debt Service Yes 1st American 0.020% 82 - 82 N/A 1 2011 PA 2 Tax Allocation Bond Yes 1st American 0.020% 600,009 - 600,009 N/A 1 2011 Financing Authority Reserve Yes 1st American 0.020% 2,694,422 - 2,694,422 N/A 1 2011 PA 2 Taxable Revenue Bond Yes 1st American 0.020% 25,560,306 - 25,560,306 N/A 1 2011 SA 1 Debt Service Fund Yes 1st American 0.020% - - - N/A 1 2011 SA Bond Proceeds Yes 1st American 0.020% - - - N/A 1 2013 Series A Refunding Bonds Yes 1st American 0.020% 6 - 6 N/A 1 2013 Series B Refunding Bonds Yes 1st American 0.020% 2 - 2 N/A 1 2014 Tax Allocation Refunding Bonds Yes 1stAmerican 0.020 % 13 13 N/A 1 Subtotal - Mutual Fund i i 31,275,193 $ 31,275,183 $ - Total Fiscal Agent Investments Grand Total Average Maturity $ 31,275,183 $ - $ 31,275,183 $ $ 106,917,191 1 $ (29,310)1 $ 106,887,882 $ 124,913 448 Days I 9 City of La Quinta Summary of Investment Activities City, Successor Agency and Financing Authority November 30, 2015 Investments Purchased Name Type Principal Date Yield to Maturity US Bank Mutual Fund Interest 160 Total Investments Purchased 160 Investments Sold/Matured Name Type Principal Date Yield to Maturity LAIF-CITY (1,000,000) Total Investments Sold/Matured (1,000,000) Checking & Savings -Net Change I Is 1,162,284 Investment Change Prior Month Ending Balance $ 106,754,747 Plus : Investments Purchased 160 Less: Investments Sold (1,000,000) Checking & Savings - Net Change 1,162,284 Month Ending Balance 106,917,191 97 City d La Ouinta Distribution of Cash & Invesbnents & Balances November 30,2015 Distribution of Cash & Investments City Totals General Fund 46,%8,718 Gas Tax i18,911 Quimby Fund 5,6]7,417 AB 939 740,790 Infraeirud , Fund 23,354 Developer Impact fees 3,792,841 Art in Public Places 658,877 Special Revenue 1,44B,228 Interest Fund 70,637 Capital Protect Fund (1,467,579) Equipment Replacement Fund 2,579,026 Information Technology Fund 703,541 Park Equipment & Facility 2,336,516 Landscape & Lighfing Fund (396,374) Silt' ur !,Resort (1,532,964) Trust & Agency Funds 250,707 Insurance Fund Su Iememal Pension Plan (600431) 138978 Subtotal $ 61.565,191 Successor Agency Totals Project Area Prd,-t Area 2 $ 6,5]8,043 $ 4,897,653 Capital Improvement Funtl, $ 11,476,496 DeIH Se .Funds 3,085 261 $ 3,346 Successor Agency Low & Moderate Income Funds 4,826,011 25 562 099 8 664 $ 4,826,819 $ 25 562 783 Subtotal b 36,8]0,838 E 4,898,586 E 41,869.424 Rousing Authority Low & Moderate Income Funds $ 2.168783 $ 1 313 ]91 $ 3 482 5]4 Subtotal 1E 2.168,783 1E 1,313,19t E 3,482,5]4 Financing Authority Project Funds Debt S-a Fund, 2 2 Subtotal $ 2 Total $ f08917191 Cmh Balances T a Jul 15 Au ust 5 mbar October November. December 'riI May June Cash & Investrn- 12.827,791 1,629.972 3.401,315 1,230.978 2,393,262 0 State Pool 33,951,810 17,751,810 15,351,810 15,376,525 14,376,525 0 Interest bearing active bank deposit 0 0 0 0 0 0 U.S. Treasury Bill,Ndtes 19,916,150 19,916,150 11,116.1. 19,916, 15. 19916,150 0 U.S. Government Sponsored Enterprises. 28,022,920 28;022,920 28,022,920 28,022,920 28,022,920 0 Prime Commercial Paper 1 0 0 0 U 0 Corporate Notes 0 0 0 0 0 0 Certificates d Deposit Mutual Funds t0,'33,151 Sl 730 10,933,151 43458172 10,933,151 31898605 10,933,151 31275023 10,933,151 31275183 0 0 Total $ 136,926,552 121 712175 109 521 951 106 754 ]47 106 917 191 T July 14 Au ust 5 mbar October November December April May June Cash & Investments 7.148,056 2,012.131 3.135,406 1,490,701 2,497,575 4,025.819 4,787,495 10,975,972 4,965,233. Stale Pod 49,040,985 35,540,985 32,540,984 29,567,293 27,367,293 27136TT293 28,905.531 48,905,531 48,923,919 Interest bearing active bank deposit 0 0 0 0 0 0 0 0 0 U.S. Treasury BillwNutes 0 0 0 0 0 0 0 0 4,890,650 U.S. Government Sponsored Enterprises 37,959,046 37,960,372 37,961,656 37.902,983 37,964.267 37.965,593 37,970,729 17'972,055 28,022,920 Prime Commercial Paper 0 0 1 0 0 0 0 0 0 Corporate Nudes 0 0 0 0 It 0 0 0 0 C.nb_tea d Deposit Mutual Funds 6,4800D0 31302066 6,480,000 42911657 6,480,000 31879618 6.480,000 31273469 6,480,000 31273629 6,480,000 31273784 6,480,000 31274260 6.480,000 31274415 10,933,151 31274574 Total 131,930,153 124M5,145 111,997,664 O6 774 446 165 582 ]64 107112 489 109 418 015 $115.607.973 9 128 990447 T July 13 Au - S Member Odal- November December A riI May June Cash & Investments 437,484 648,459 697,949 1,684,060 565,369 1,931.555 1,334,084 3,630,962 8.993,908 State Pool 34,424.537 18,824,537 17,624,537 15,993,075 17,993,075 18,793,075 31,820,932 33,020,932 49,020,932 Interest baering.dive bank deposit 39,962,564 39,984,504 39,966,844 0 0 0 0 0 0 U.S. Treasury BillalNotes 40,194,2]1 40, 196:750 40,199,152 40,200,516 40,199.481 30,200,805 0 0 0 U.S. Government Sponsored Enterprises 42,963,426 42,944,752 42,946.036 42,947,363 39,948;647 39,969,973 39.955.109 39,956,435 37,957.719 Prime Commercial Paper 1 0 0 0 1 0 0 0 0 Corporate Nudes 0 0 0 0 0 0 0 0 0 Cerificatas d Deposit Mutual Funds 1,440,000 3 215 11. 1.680,000 15 6]f 311 1,680,000 3 436 046 10,933,151 2 848 265 1,680,000 2,559.799 1,680,000 12,559.821 4,080,000 33.847.806 6.240,000 33.847.974 6,480,000 33 870 741 Total 162,617,398 159 930 313 146 550 564 $ 114 604 430 102.946.371 $105J15.229 $111.037.931 $116.696.3G3 S 136.323.300 T Jul 12 Audud bar October November December A ni Ma June Cash & Invest-rds 1524,579) 787,300 347,529 (1,030,7611 10,968,854 (487.400) 42,116 708,238 72,776 State Pod 37,144,005 17,]fi9,005 26,519,005 29,646,825 26,246,825 37,946,825 39.101:132 35,801,132 36,B01,132 Interest bearing active bank deposit 39,975,735 39,941,367 39,955,737 39,972.429 39,987,007 39,898,494 39,938,113 39,947,649 39,955,55' U.S. Treasury BillalNdas 72981,334 70,986,318 70986,311 70,992,223 61,031,070 61,033,380 4u 2,801 40,992,192 40,191:71, U.S. Government Sponsored Enterprises 8,999,015 8.999,709 0 0 0 0 23,000.000 28,000,000 42,942,099 Prime Commercial Paper 11,998,605 4,999,025 4,999,]21 0 0 0 0 0 0 Corporate Notas 0 0 0 0 0 0 0 0 0 Certificates d Dep.ft Mutual Funds 724,D00 16025086 410,000 15464837 480,000 2540266 480,000 2497187 480.000 2503903 1,200,000 2462175 1,680,DOD 2409320 1,680,000 2412269 1,440,000 3215081 Total 187 323 201 $159,427,561 $ 145,828,569 142,557.N3 141,237,659 $142,053,474 $147,563742 $149,539,480 9 164 618433 11E Jul 11 A, ust S ember October November December Aril May June Cash & In-nnanis 281.578 9,975,528 249,716 13,795,085 -1,090,198 911:711 254,700 2,980,840 455.407 State Pool 21,378,745 17:978,745 17,278,745 15,200,984 26,650,984 39,150,985 35,510,862 39,910,862 38,010,862 Interest bearing alive bank deposit 10,001,051 15,007,116 39,514,fi15 39,527,820 39,546,824 39,563,950 39,928,765 39,944,847 39.959,602 U.S. Treasury BillsMdes 58,942,159 58,94],722 72,949,195 60,955,235 60,962,430 43,967,696 73,368,195 72,968,698 72,974,913 U.S. Government Sponsored Enterprises 19,996,459 19,997,3]i 74,995,325 16,996,09s 74,996,842 14,99],613 8,996,956 8,99],650 8.998,321 Prime Commercial Paper 19,992,008 4,997,433 0 0 0 6,999,427 9,998,388 9,996,342 11,997,202 Corporate Notes 10,036,373 10,024,131 1,011:71 5,008,776 6,002.025 0 0 0 0 Carifi.tes d Deposit Mutual Fundss 724,DD0 45 287175 724,000 45,258,832 724,Go 16,767,608 724,000 16,130,247 724.000 16130 247 724,000 16,132,569 724.000 3,397,985 724,000 3,763,623 724.000 16 088 41 D Total 186 636428 $IU.912.279 167 495 018 1N.338.243 162 923154 $162Z16.036 S172.179S51 $179.286.962 S 189.208317 99 City of La Quinta Comparative Rates of Interest November 30, 2015 City of La Quints Year Month Annualized Earnin s Average Maturity (days) Treasury Bills/Note Three Month Non -Financial LAIF Ra 0.53% Pooled Cash Fiscal Agent Overall Three Month Six Month One Year Two Year FY10/11 July2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% Aug2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27% 0.38% 0.24% 0.50% Oct2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov2010 0.53% 0.15% 0.49% 84 0.18% 0,21% 0,28% 0.50% 0.23% 0.45% Dec2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46% Jan2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51% Mar2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY11/12 July2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0,15% 0.20% 0.14% 0.38% Aug2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 0.38% Oct2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov2011 0.52% 0.03% 0.37% 94 0.03% 0.07% 0.10% 0.25% 0.14% 0.40% Dec2011 0.48% 0.03% 0.35% 86 0.02% 0.06% 0.11% 0.13% 0.14% 0.39% Jan2012 0.45% 0.03% 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39% Feb2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0,25% 0.17% 0.39% Mar2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0,19% 0.25% 0.18% 0.38% Apr2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21% 0.25% 0.21% 0.36% FY12/13 July2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% Aug 2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept2012 0.43% 0.09% 0.33% 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35% Oct2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0,25% 0.19% 0.34% Nov2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0,18% 0.25% 0.20% 0.32% Dec2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25% June2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY13/14 July2013 0.28% 0.07% 0.21% 336 0.03% 0.07% 0,12% 0.25% 0.11% 0.27% Aug2013 0.28% 0.06% 0.21% 303 0.03% 0.06% 0.07% 0.14% 0.09% 0.27% Sept2013 0.30% 0.07% 0.23% 321 0.01% 0.04% 0.01% 0.25% 0.08% 0.26% Oct2013 0.48% 0.06% 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11% 0.27% Nov2013 0.49% 0.06% 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26% Dec2013 0.49% 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26% Jan 2014 0.44% 0.05% 0.32% 381 0.04% 0.06% 0.13% 0.38% 0.09% 0.24% Feb 2014 0.44% 0.03% 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24% Mar 2014 0.44% 0.02% 0.30% 352 0.05% 0.07% 0,12% 0.38% 0.10% 0.24% Apr 2014 0.47% 0.02% 0.33% 368 0.02% 0.05% 0.11% 0.45% 0.10% 0.23% May 2014 0.49% 0.02% 0.35% 373 0.04% 0.06% 0.10% 0.39% 0.10% 0.23% June 2014 0.44% 0.02% 0.33% 310 0.04% 0.07% 0.11% 0.50% 0.10% 0.23% FY 14/15 July 2014 0.45% 0.02% 0.34% 305 0.03% 0.06% 0.11% 0.50% 0.10% 0.24% Aug 2014 0.49% 0.02% 0.36% 313 0.03% 0.05% 0.11% 0.50% 0.11% 0.26% Sept2014 0.50% 0.02% 0.36% 325 0.02% 0.04% 0.12% 0.50% 0.10% 0.25% Oct 2014 0.51% 0.02% 0.36% 323 0.02% 0.06% 0.10% 0.38% 0.10% 0.26% Nov 2014 0.52% 0.02% 0.37% 317 0.03% 0.08% 0.14% 0.50% 0.10% 0.26% Dec 2014 0.52% 0.02% 0.37% 304 0.02% 0.07% 0.18% 0.50% 0.13% 0.27% Jan 2015 0.49% 0.02% 0.36% 268 0.02% 0.07% 0.21% 0.50% 0.12% 0.26% Feb 2015 0.51% 0.02% 0.36% 269 0.02% 0.08% 0.21% 0.50% 0.12% 0.27% Mar 2015 0.52% 0.02% 0.37% 261 0.04% 0.14% 0.27% 0.50% 0.11% 0.28% Apr 2015 0.52% 0.02% 0.37% 248 0.02% 0.07% 0.25% 0.50% 0.10% 0.28% May 2015 0.50% 0.02% 0.35% 388 0.01% 0.07% 0.26% 0.63% 0.12% 0.29% June 2015 0.70% 0.02% 0.53% 378 0.02% 0.09% 0.30% 0.63% 0.14% 0.30% FY15/16 July 2015 0.79% 0.02% 0.57% 417 0.08% 0.17% 0.34% 0.63% 0.13% 0.32% Aug 2015 0.91 % 0.02% 0.60% 467 0.10% 0.28% 0.42% 0.63% 0.18% 0.33% Sept 2015 0.94 % 0.02% 0.62 % 470 0.02% 0.11% 0.45% 0.63% 0.22% 0.34% Oct 2015 0.94 % 0.02% 0.62 % 458 0.11% 0.29% 0.21% 0.63% 0.18% 0.36% Nov 2015 0.95% 0.02% 0.62 % 448 0.22% 0.42 % 0.51% 0.88 % 0.20% 0.37% •e City of La Quinta Chart of Interest Rates June 2015 through November 2015 1.00% 0.90% 0.80% 0.70% 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 0.00% Jun'15 Jul'15 Aug'15 Sep'15 Oct'15 Nov'15 Months — 0- — Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments . Annualized Earnings of All Investments St. Month Treasury Bill Rate Two Year Treasury Note Rate 100 ATTACHMENT 3 r TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 31, 2015 DATE: January 22, 2016 Attached is the Treasurer's Report for the month ending December 31, 2015. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Balance 11/30/15 Purchased Notes I Sold/Matured Ending Chan e LAIF 14,376,525 $ 4,000,000 $ (1,000,000) $ 17,376,525 3,000,000 Interest bearing active bank deposit - - Certificates of Deposit 10,933,151 10,933,151 0' US Treasuries 19,916,150 19.916,1.50 0 US Gov't Sponsored Enterprises 28,022,920 28,022,920 0 Commercial Paper - _ Corporate Notes - - Mutual Funds 31,275,183 155 31,275,338 155 Subtotal $ 104,523,929 1 $ 4.000.155 i 1,000.000 $ 107,524,084 IS 3,000,155 Cash $ 2,393,262 1 & 2 $ 100,324 $ 2,292,938 1 $ 100.324) Total $ 106.917.191 1 $ 4.000.155 1 1 $ 1,100,324 $ 109,817,022 1 $ 2,899,831 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta,• I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Rita Cofnrad Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 78-495 Calle Tampico I La Quinta I California 92253 1 760.777.7000 1 www.La-Quinta.org 101 CITY OF LA QUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS December 31, 2015 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Type of Investments Checking/Savings and other time accounts Certificate of Deposits U.S. Treasury Bills Strips, Notes and Bonds. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage obligation CMO or structured note which contains embedded rate op lions): Government National Mortgage Association (GNMA) Federal Farm Credit (FFCB) Federal Home Loan Bank Notes & Bonds (FHLB) Federal National Mortgage Association (FNMA) Federal Home Loan Mortgage Corporation FHLMC Prime Commercial Paper Medium Term Corporate Notes - TLGP Local Agency Investment Fund (LAIF) Local Agency Bonds/CA Local Agency Bond Obligations Professionally Managed Account Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum All Funds Actual % All Funds Over Under 85.00% 2.30%-82.70% 60.00% 10.95%-49.05% 100.00 % 19.95 % -80.05% 30.00 % 18.07 % -11.93 % 30,000,000 25,000,000 20,000,000 20, 000, 000 18,000,000 10, 000, 000 (30,000,000) (25,000,000) (2,000,000) 10, 000, 000 95,000,000 $ 28 000 000 67,000,000) 15.00% 0.00% -15.00% 5,000,000 5,000,000 (5,000,000) 5,000,000 20.00 % -20.00 % 10,000,000 10,000,000 10,000,000 10,000,000 30.00 % 17.41 % -12.59 % 10.00 % 0.00% -10.00 % 10.00 % 0.00 % -10.00 % 20.00 % 31.33% 11.33 % Investment Agreements for bond proceeds and/or reserve funds. N/A 0.00 % N/A Total 100.00% Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments Annualized Earnings of All Investments 0.917% 0.020% 0.613% Surplus Maximum Surplus % Surplus Over Under Restrictions Maximum Maturity Credit Quality Exce lions 85.00 % 1.07 % -83.93 % <=$250,000 per institution 3 years FDIC Insured None 60.00 % 11.10 % -48.90 % <=$250 000per institution 5 years FDIC Insured None 100.00 % 20.20 % -79.80 % Except no more than $8 million may be invested over 2 ears 10 years None 30.00% 18.29% -11.71% Restricted to per -issuer limits below: 3 years None 30,000,000 25,000,000 20,000,000 20,000,000 18,000,000 10,000,000 (30,000,000) (25,000,000) (2,000,000) 10,000,000 $30.0 million $25.0 million $20.0 million $20.0 million 95,000,000 $28 000 000 $ 67,000,000 $95.0 million 15.00 % 0.00 % -15.00 % 15 % 90 da s Standard & Poors/Mood 's None A-1, P-1 10.00 % 0.00 % -10.00 % $10,000,000 per Issuer 3 years at least Standard & Peers 'AA" None 30.00 % 17.62 % -12.38 % $50,000,000 per account Utilize DVP 3 years Unrated None 10.00 % 0.00 % -10.00 % $30,000,000 per account 10 years 10.00 % 0.00 % -10.00 % 3 years 20 % 31.72% 11.72% Maintain $1 per share par value. Utilize DVP 60 days AAA by two of three rating agencies or assets of $500 million and investor SEC licensed > 5 yrs None N/A 0.00 % N/A None 100.00 % 102 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority December 31, 2015 I City Cash & Investments I Bank Accounts Name - Availability Surplus Type Interest Rate Book Value Unrealized Gain Loss Fair Value Bank Wells Fargo - Demand Yes Checking 0.00% $ 1,238,048 N/A $ 1,238,048 $ 2,146,862 Petty Cash- Demand No N/A N/A 1,700 N/A 1,700 1,700 First Empire Securities Yes Savings Acet CD Interest Earnings N/A - N/A Washington St. Apts. - Demand Yes Operating N/A 77,753 N/A 77,753 107,466 Washington St. Apts. - Demand Yes Taxes & Insurance Acct 0.00% 15,403 N/A 15,403 13,303 Washington St. Apts. - Demand Yes Security Deposit 0.05% 28,170 WA 28,170 27,768 Washington St. Apts. - Demand Yes Savings 0.05% 201,018 N/A 201,018 201,009 Washington St. Apts. - Demand Yes Money Market 0.25% 30,774 IN 30,774 30,768 Washington St. Apts. - Demand Yes Replacement Reserve CD 0.10% 646,098 N/A 646,098 611,858 Washington St. Apts. Petty Cash - Demand Yes N/A 0.00% 200 N/A 200 200 Wells Far o/Housin - Demand Yes Checking 0.00% 53,774 N/A 53,774 92,789 Total -Bank Accounts $ 2,292,938 1 $ 2,292,938 1 $ 3,233,723 U. S. Government Sponsored Enterprises Custodian - Availabil8 Surplus IssuerR a Discount/ Rate Fen vane at ssraons nt aar amnion Unrealized Gain Loss Fair Value Accrued Interest Days to MaturityData Settlement First Call Dale MaturityI DateMaturity Yield to Maturity Market Value Source Bank of New York - Demand Yes FNMA 0.750% $w 13,165,492 $ (58,999) $ 13, 106,493 29,291 439 06/17/13 03/14/14 03/14/170.750% Bank of New York Bankof New York- Demand Yes FNMA 0.750% 4,869,428 (21,821) 4,647,607 10,634 439 05/30/13 03/14/14 03/14/170.750% Bank of New York FirstEmpire Securities- Demand Yes FHLMC 1.400% 4,998,000 7,600 5,005,600 19,250 1,177 06/22/15 ::: 03/22/16 03/22/191.400% First Empire Securites First Em ire Securities -Demand Yes FHLMC 1.750% 4990 000 32 300 5,022,300 486 1642 06/29/15 06/29/17 06/29/201.750% First Em ire Securites Total - U.S. Government Securities $ 28,022,920 $ 40,920 $ 27,982,000 $ 59,861 U. S. Treasury Notes Custodian-Availabilii Sur lus IssuerR a Discount/ Rate FeirVdue et 051.M tear ataiaon Unrealized Gain Loss Fair Value Accrued Interest Days to MaturityData Settlement First Call Date Maturity Date Original Days to Maturity Yield to Maturity Market Value Source First Empire Securities -Demand Yes T-Note 1.431% $� 4,890,650 $ (3,750) $ 4,886,900 $ 4,235 1,430 06/03/15 N/A ii/30/19 1641 1.431% First Empire Securities First Empire Securities - Demand Yes T-Note 0.362% 5,008,000 (16,000) 4,992:000 6,284 274 07/31/15 N/A 09/30/16 427 0.362% First Empire Securities First Empire Securities- Demand Yes T-Note 0.487% 5,001,000 (19,350) 4,981,650 10,394 397 07/31/15 N/A 01/31/17 550 0.487% First Empire Securities First Em ire Securities- Demand Yes T-Note 0.279% 5,016,500 16,100 5,000,400 14,351 197 07/31/15 N/A 07/15/16 350 0.279% First Empire Securities Total- U.S. Treasury$ 19,916,150 $ 55,200 $ 19,860,950 $ 35,264 Cortical- of Deposit Custodian-Availabilit Sur lus IssuerR a Yield Price Fak V4 m nel3o/15 cram aar-itiva Unrealized Gain Loss Fair Value Accrued interest Days to Maturit Settlement Date First Call Date Maturity Date Original Days to Maturity Yield to Maturity Market Value Source G.E. Cap Bank CTF Dep Prgrm Yes G.E. Capital Bank CD 1.100% 238,992 (694) 238,298 123 714 12/14/12 N/A 12/14/17 1826 1.100 % G.E. Capital Bank Goldman Sachs Yes Goldman Sachs CD 1.500 % 239,230 (752) 238,478 91 719 12/14/12 N/A 12/19/17 1831 1.150% Goldman Sachs Ally Bank Yes Ally Bank CD 0.900% 240,645 (2,583) 238,262 78 (10) 12I14112 N/A 12/21/15 1102 0.900% Ally Bank Discover Bank Yes Discover Bank CD 0.650% 240,382 (351) 240,031 628 39 02/06/13 N/A 02/08/16 1097 0.650% Discover Bank First National Bank Yes First National Bank CD 0.500 % 240,168 (170) 239,998 59 43 02/13/13 N/A 02/12/16 1094 0.500% First National Bank Amex Centurion Yes Amex Centurion Bank CD 1.000% 242,794 (1,654) 241,140 1,787 951 08/08/13 N/A 08/08/18 1826 1.900% Amex Centurion Bank CitiBank Yes Citibank CD 1.000% 242,832 (1,666) 241,166 1,737 957 08/14/13 N/A 08/14/18 1826 1.900% CitiBank CD Webster Bank Yes Webster Bank CD 1.800% 241,445 (1,471) 239,974 817 1,209 04/23/14 N/A 04/23/19 1826 1.800% Webster Bank BMW Bank Yes BMW Bank CD 1.900% 241,426 (1,464) 239,962 837 1,211 04/25/14 N/A 04/25/19 1826 1.900% BMW Bank Medallion Bank Yes Medallion Bank CD 1.350% 240,739 (2,237) 238,502 53 846 04/25/14 N/A 04/25/18 1461 1.350% Medallion Bank Barclays Bank Yes Barclays Bank CD 1.900% 241,390 (1,452) 239,938 787 1,215 04/29/14 N/A 04/29/19 1826 1.900% Barclays Bank Third Savings Bank & Loan Yes Third Savings Bank & Loan CD 1.250% 240,583 (1,953) 238,630 518 849 04/29/14 N/A 04/28/18 1460 1.250% Third Savings Bank & Loan Berkshire Bank Yes Berkshire Bank CD 1.350% 240,641 (1,198) 239,443 9 851 04/30/14 N/A 04/30/18 1461 1.350% Berkshire Bank Crescent Bank Yes Crescent Bank CD 1..300% 240,773 (2,580) 238,193 9 851 04/30/14 N/A 04/30/18 1461 1.300% Crescent Bank Cornerstone Commercial Bank Yes Cornerstone Commercial Bank CD 1.350% 240,641 (2,177) 238,464 9 851 04/30/14 N/A 04/30/18 1461 1.350% Cornerstone Commercial Bank First Merchants Bank Yes First Merchants Bank CD 1.500% 241,289 (1,503) 239,786 611 851 04/30/14 N/A 04/30/18 1461 1.500% First Merchants Bank Ephrata Bank Yes Ephrata Bank CD 1.650% 241,478 (1,471) 240,007 673 851 04/30/14 N/A 04/30/18 1461 1.650% Ephrata Bank Parkway Bank & Trust Yes Parkway Bank & Trust CD 0.450% 240,230 (213) 240,017 112 144 05/23/14 WA 05/23/16 731 0.450% Parkway Bank & Trust Customers Bank Yes Customers Bank CD 1.000% 240,732 (823) 239,909 217 516 05/28/14 N/A 05/30/17 1098 1.000% Customers Bank Traverse City Yes Traverse City CD 1.100% 240,557 (1,006) 239,551 700 05/30/14 N/A 11/30/17 1280 1.100% Traverse City Merrick Bank Yes Merrick Bank CD 1.350% 240,648 (1,210) 239,438 195 860 05/09/14 N/A 05/09/18 1461 1.350% Merrick Bank Regal Bank Yes Regal Bank CD 1.400% 240,799 (1,313) 239,486 138 928 05/16/14 N/A 07/16/18 1522 1.400% Regal Bank Synchrony G.E. Cap Retail Bank CD (Draper) Yes Synchrony G.E. Capital Retail Bank 2.000% 241,274 (1,432) 239,842 763 1,218 05/02/14 N/A 05/02/19 1826 2.000% ronv G.E. Cap Retail Bank CD (D First Business Bank Yes First Business Bank CD 1.750% 241,210 (1,409) 239,801 472 1,236 05/20/14 N/A 05/20/19 1826 1.750% First Business Bank Gulf Coast Bank Yes Gulf Coast Bank CD 1.750% 241,305 (1,425) 239,880 138 1,236 05/19/14 N/A 05/20/19 1827 1.750% Gulf Coast Bank Peapack -Goldstone Bank Yes Peapack -Goldstone Bank CD 1.800% 241,231 (1,401) 239,830 36 1,244 05/28/14 N/A 05/28/19 1826 1.800% Peapack -Goldstone Bank Washington Trust Yes Washington Trust CD 0.650% 240,667 (585) 240,082 94 375 06/09/14 N/A 01/09/17 945 0.650% Washington Trust TCF Natonal Bank Yes TCF National Bank 0.700% 247,640 (568) 247,072 133 522 06/03/15 N/A 06/05/17 733 0.700% TCF National Bank Towne Bank Yes Towne Bank 0.900% 247,638 (583) 247,055 116 529 06/12/15 N/A 06/12/17 731 0.900% Towne Bank 1 st National-Mayfied Yes 1st National-Mayfied 1.000% 247,167 (762) 246,405 136 711 06/11/15 N/A 12/11/17 914 1.000% 1st National-Mayfied Independent Bank Yes Independent Bank 0.900% 246,983 (776) 246,207 116 743 06/12/15 N/A 01/12/18 945 0.900% Independent Bank Embassy National Yes Embassy National 1.000% 246,661 (809) 245,852 95 806 06/17/15 N/A 03/16/18 1003 1.000% Embassy National Carolina Alliance Yes Carolina Alliance 1.000% 246,698 (823) 245,875 82 809 06/19/15 N/A 03/19/18 1004 1.000% Carolina Alliance South Atlantic Yes South Atlantic 1.000% 246,584 (1,927) 244,657 149 825 06/09/15 WA 04/04/18 1030 1.000% South Atlantic Compass Bank Yes Compass Bank 1.350% 246,289 (861) 245,428 238 887 06/05/15 N/A 06/05/18 1096 1.350% Compass Bank MB Financial Bank Yes MB Financial Bank 1.100% 246,348 (880) 245,468 194 887 06/05/15 N/A 06/05/18 1096 1.100% MB Financial Bank Mir Trade &Trust Yes Mfr Trade &Trust 1.200% 246,234 (1,044) 245,190 171 893 06/10/15 N/A 06/11/18 1097 1.200% Mfr Trade &Trust Morton Community Yes Morton Community 1.250% 246,001 (1,116) 244,885 161 1,077 06/12/15 N/A 12/12/18 1279 1.250% Morton Community Farmers & Mere h Yes Farmers & March 1.250% 246,001 (1,123) 244,878 221 1,132 06/05/15 N/A 02/05/19 1341 1.250% Farmers & March Solomon State Yes Solomon State 1.400% 245,825 (1,002) 244,823 257 1,251 06/04/15 N/A 06/04/19 1461 1.400% Solomon State Connect One Yes Conned One 1.500% 245,817 (996) 244,821 265 1,252 06/05/15 N/A 06/06/19 1461 1.500% Connect One Riverwood Yes Rivenvood 1.400% 245,565 (938) 244627 247 1,344 06/06/16 WA 09/05/19 1553 1.400% Riverwood EverBank Yes EverBank 1.70(' 244,798 (297) 244:501 300 1,618 06/05/15 N/A 06/05/20 1827 1.700% EverBank Capital One Yes Capital One 1.900% 241,790 (269) 241,521 268 1,623 06/10/15 N/A 06/10/20 1827 1.900% Capital One Bank MidWest Yes Bank MldWest 1.650% 244,811 278 244,533 213 1,625 06/12/15 N/A 06/12/20 1827 1.650% Bank MidWest Total - Certificates of Deposit Average CD Yie/d 2. 128% $ 10,933,151 $ (51,245) $ 10,881,t $ 14,353 Local Agency Investment Fund Name - AvailabilitySurplus Type Interest Rate Book Value Unrealizable Gaird Loss Fair Value I Accrued Interest Days to Maturity Actual Management Fees Charged Statutory Mg Fees Allowed LAIF- City -Demand Yes State Pool 0.32% $ 17,376,525 $ - $ 17,376,525 $ N/A 2.31%-CIE 12/31/15 5.00% Total - State Pool $ 17,376,525 $ - $ 17,376,525 $ Total City Investments $ 76,248,746 $ (147,365) $ 76,101,381 $ 109,478 103 Total City Cash & Investments $ 78,541,646 $ (147,365) $ 78,394,320 1 $ 109,478 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority December 31, 2015 Fiscal Agent Investments Portfolio - Money Mrkt Mutual Funds Trustee - Availability Surplus Money Market Mutual Fund Interest Rate Book Value Unrealizable Gain/(Loss) Market Value Accrued Interest Days to Maturity Management Fees Civic Center U.S.Bank - Project Yes 1 st American 0.020% $ - $ - $ - N/A 1 .40 % of Average Daily Civic Center U.S.Bank - Debt Svc Yes 1 st American 0,020 % - - - N/A 1 1994 SA U.S. Bank -Debt Svc Yes 1 st American 0,020 % - - - N/A 1 1998 SA U.S. Bank -PA 2 Debt Svc Yes 1st American 0.020% - - - N/A 1 1998 SA U.S. Bank -PA 1 Debt Svc Yes 1 st American 0.020% - - - N/A 1 1996 FA Series Bond Yes 1st American 0.020% 1 - 1 N/A 1 2001 SA U.S. Bank -Debt Service Yes 1st American 0.020% - - - N/A 1 2004 Fin Auth Revenue Bonds Yes 1st American 0.020% - - - N/A 1 2004 Fin Auth Housing Project Yes 1 st American 0.020% - - - N/A 1 2002 SA U.S. Bank - CIP Yes 1st American 0.020% - - - N/A 1 2002 SA U.S. Bank - Debt Svc Yes 1 st American 0.020% - - - N/A 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 2,420,287 - 2,420,287 N/A 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 67 - 67 N/A 1 2011 Financing Authority Debt Service Yes 1st American 0.020% 82 - 82 N/A 1 2011 PA 2 Tax Allocation Bond Yes 1st American 0.020% 600,012 - 600,012 N/A 1 2011 Financing Authority Reserve Yes 1st American 0.020% 2,694,435 - 2,694,435 N/A 1 2011 PA 2 Taxable Revenue Bond Yes 1st American 0.020% 25,560,433 - 25,560,433 N/A 1 2011 SA 1 Debt Service Fund Yes 1st American 0.020% - - - N/A 1 2011 SA Bond Proceeds Yes 1st American 0.020% - - - N/A 1 2013 Series A Refunding Bonds Yes 1st American 0.020% 6 - 6 N/A 1 2013 Series B Refunding Bonds Yes 1st American 0.020% 2 - 2 N/A 1 2014Lax AllocationRefunding Bonds Yes 1stAmerican 0.020% 13 13 N/A 1 Subtotal - Mutual Fund 31,275,338 $ 31,275,338 $ - Total Fiscal Agent Investments Grand Total Average Maturity $ 31,275,338 $ - $ 31,275,338 $ $ 109,817,022 1 $ (147,365)1 $ 109,669,658 $ 109,478 419 Days I-0.47 104 City of La Quinta Summary of Investment Activities City, Successor Agency and Financing Authority December 31, 2015 Investments Purchased Name Type Principal Date Yield to Maturity LAIF-CITY 4,000,000 US Bank Mutual Fund Interest 155 Total Investments Purchased 4,000,155 Investments Sold/Matured Name Type Principal Date Yield to Maturity LAIF-CITY (1,000,000) Total Investments Sold/Matured 1 (1,000,000) Checking & Savings -Net Change 1$ (100,324) Investment Change Prior Month Ending Balance $ 106,917,191 Plus : Investments Purchased 4,000,155 Less: Investments Sold (1,000,000) Checking & Savings - Net Change 100,324 Month Ending Balance 109,817,022 105 City d La Win. Distribution of Cash & I-tments & Balances December 31, 2015 Distribution of Cash & Investments City Totals General Fund 43,477.005 Gas Tax 204,689 Quimby Fund 5,592,109 AB 939 794,251 InfraM,dure Fund 23,401 Developer Impact fees 3,799,537 Art in Public Places 663,935 Special Revenue 1,200,830 Interest Fund Capital Protect Fund 171,181 Equipment Replacement Fund 2,521,772 Information Technology Fund 629,]28 Park Equipment & Facility 2.32],918 Landscape & Lighting Fund (544,318) Silt' nut, Resort (1,504.510) Trust & Agency Funds 250,7]8 Insurance Fund Su lememal Pension Plan (195,581) 139261 Subtotal $ 59,491,986 Successor Agency Totals Project Area Prd,-t Area 2 $ 6,578,043 $ 4,897:26173 Capital Improvement Funtls $ 11,476,116 DXS-i. Funds 3,085 $3,346Successor Agency & Moderate Income Funds 4,822,953 25 562 225 8 64 $ 4,822961Low $ 25 562889Subtotal b 36,96],106 E 4,89806 $ 41,865,312 Housing Authority Low & Moderate Income Funds $ 2.147.839 $ 6 313,566 $ 8 461 405 Subtotal E 2,t4],839 E 6,313,566 E 8,461.405 Finanginq Authority Project Funds Debt S-a Fund, 7681 (1.681) Subtotal $ (116811 Total $ 109&17022 Caah Balances T a Jul 15 Au ust 5 mbar October November December udl May June Cash & Investin- 12.827,791 1,629.972 3.401,315 1,230.978 2,393,262 2,292.938 0 State Pool 33,951,810 17,751,810 15,351,810 15,376,525 14,376,525 17,376,525 0 Interest bearing active bank deposit 0 0 0 0 0 0 0 U.S. Treasury BillslNdes 19,916,150 19,916,150 %116,150 1%SIS,150 19,916,150 19,916,150 0 U.S. Government Sponsored Enterprises. 28,022,920 28;022,920 28,022,920 28,022,920 28,022,920 28,022,920 0 Prime Commercial Paper 1 0 0 0 U 0 0 Corporate Notes 0 0 0 0 0 0 0 Certificates df Deposit Mutual Funds 10,933,151 Sl 14730 10,933,151 43458172 10,933,151 31898605 10,933,151 31275023 10,933,151 31275183 10,933,151 31275338 0 0 Total $ 136,926,552 121 712175 109,521951 108 754 747 106,917J91 $ 109 817022 T July 14 Au ust S mbar October November December April May June Cash & Investments 7. 48,056 2,012.131 3.135,406 1.490,701 2,497,575 4,025.819 4,787,495 10,975,972 4,945,233. Stake Pool 49,040,985 35,540,985 32,540,984 29,567,293 27,367,293 27,367,293 28,905.531 48,905,531 48,923,919 Interest bearing active bank deposit 0 0 0 0 0 0 0 0 0 U.S. Treasury Bills dtas 0 0 0 0 0 0 0 0 4,890,650 U.S. Government Sponsored Enterprises 37,959,0d6 37,960,372 37,961,656 37.902,983 37,964.267 37.965,593 37,970,729 17'972,055 28,022,920 Prime Commercial Paper 0 0 1 0 0 0 0 0 0 C.-Notes 0 0 0 0 0 0 0 0 0 CenRcatee d Deposit Mutual Funds 6,480= 31302066 6,480,000 42911657 6,480,000 31879618 6.480,000 31273469 6,480,000 31273629 6,480,000 31273784 6,480,000 31274260 6.480,000 31274415 10,933,151 31274574 Total 131,930,153 124 905 145 111,997,664 O6 774 446 105,582,764 107112 489 109 418 015 $115.607.973 9 128 990447 T July 13 Au - S Pternl- Odal- November December A riI Ma June Cash & 1-unents 437,484 648,459 697,949 1,684,060 565,369 1,931.555 1,334,084 3,630,962 8.993,908 State Pool 34,424.537 18,824,537 17,624,537 15,993,075 17,993,075 18,793,075 31,820,932 33,020,932 49,020,932 Inman baedng active bank deposit and. 39,962,564 31:1504 39,966,844 0 0 0 0 0 0 U.S. Treasury 40, 194,271 40196:750 40,199,152 40,200,516 40,199.481 30,200,8005 0 0 0 U.S. Government Sponsored Enterprises 42,943,426 42,944,752 42,946.036 42,947,363 39,948;647 39,949,973 39.955.109 39,956,435 37,957.719 Prime Commercial Paper 1 0 0 0 1 0 0 0 0 Corporate NO. 0 0 0 0 0 0 0 0 0 CertRcatas df Deposit Mutual Funds 1,440,000 3 215 116 1.680,000 15 671 311 1,680,000 3 436 046 10,933,151 2 848 265 1,680,000 2 559 799 1,680,000 12 559 821 4,080,000 33 84] 806 6.240,000 33 847 974 6,480,000 33W0.741 Total 162,617,398 159 930 313 146 550 564 114 604 430 102 948 3]i 105115 229 111 037 931 116 696 303 S 136.323.300 T July 12 Audusl bar October November December A nl Ma June Cash&Investmn es (524,179) 787,300 347,529 (1,030,761) 10,968,854 (487,400) 42,116 ]08,238 72,776 State Pod 37,144,005 1],769,005 26,519,005 29,646,825 26,246,B25 37,946,825 391501,132 35,801.132 36.801,132 Interest bearing active bank deposit 39,975,735 39,941,367 39,955,737 39,972.429 39,987,007 39,898,494 39,938,373 39,947,649 39,955,556 U.S. Treasury BillsMdes 72981,334 70,986,318 70986,311 70,992,223 61,031,070 61,033,380 40992,801 40,992,192 40,191,789 U.S. Government Sponsored Enterprises 8,999,015 8.999,709 0 0 0 0 23,000.000 28,000,000 42,942,099 Prime Commercial Paper 11,998,605 4,999,025 4,999,721 0 0 0 0 0 0 Corporate Notes 0 0 0 0 0 0 0 0 0 Certificates of Dep.ft Mutual Funds 724,DD0 16025086 411,000 15464837 480,0D0 2540266 480,000 2497187 480.000 2 533903 1,200,000 2462175 1,680,D00 2409320 1,680,000 2412269 1,440,000 3215081 Total 187,323,201 159427 Sfi 145,828,569 142 55] 903 141 237 659 142 053 4]4 147.561742 ]42 149 539 480 164 618433 T Jul 11 Audi- S ember Ocober November December A dl May June Cash & In-unnanis 281,5]8 %975,528 249,718 13,795,085 -1,090.198 979,796 254,700 2,980,840 455,407 State Pool 21,3]8,745 1],9]8,745 17,2]8,745 15,200,984 26,650,984 39,150,985 35,510,862 39,910,862 38,010,862 Interest beadng ante bank deposit 10,001,051 15,007, 114 39,514.615 39,527,820 39,546,824 39,563,950 39,928,765 39,944,847 39.959,602 U.S. Treasury BillaiN- 58,942,159 58,947,722 72,949,195 60,955,235 60,962.430 43.967,696 73,368,195 72,968,698 72,974,913 U.S. Government Sponsored Enterprses 19,994:41 19,997,3]1 14,985,325 14,996,09E 14,996.842 14,9917 13 8,996,95E 8,997,650 8.998,321 Prime Commercial Paper 19,9:2,888 4,997,433 0 0 0 6,999,42] 9,998,388 9,996,342 11,99],202 CorWate Notes 10,034,373 10,024,131 1,011:71 5,008,776 6,002.025 0 0 0 0 Carif-tes d Deposit Mutual Funds 724,DDD 45287 175 724,000 45 258 832 724,Go 16 767 608 724,000 16 130 247 724.000 16130 247 724,000 16,132,569 724.000 3,397,985 724,000 3,763,623 724.000 16,088,410 Total 186 636428 182 912 279 167 495 018 166 338 243 162 923154 $162Z16.036 S172.179S51 $179.286.962 S 189.208317 106 City of La Quinta Comparative Rates of Interest December 31, 2015 City of La Quints Year Month Annualized Earnin s Average Maturity (days) Treasury Bills/Note Three Month Non -Financial LAIF Ra 0.53% Pooled Cash Fiscal Agent Overall Three Month Six Month One Year Two Year FY10/11 July2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% Aug2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27% 0.38% 0.24% 0.50% Oct2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov2010 0.53% 0.15% 0.49% 84 0.18% 0,21% 0,28% 0.50% 0.23% 0.45% Dec2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46% Jan2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51% Mar2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY11/12 July2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0,15% 0.20% 0.14% 0.38% Aug2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 0.38% Oct2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov2011 0.52% 0.03% 0.37% 94 0.03% 0.07% 0.10% 0.25% 0.14% 0.40% Dec2011 0.48% 0.03% 0.35% 86 0.02% 0.06% 0.11% 0.13% 0.14% 0.39% Jan2012 0.45% 0.03% 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39% Feb2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0,25% 0.17% 0.39% Mar2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0,19% 0.25% 0.18% 0.38% Apr2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21% 0.25% 0.21% 0.36% FY12/13 July2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% Aug 2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept2012 0.43% 0.09% 0.33% 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35% Oct2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0,25% 0.19% 0.34% Nov2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0,18% 0.25% 0.20% 0.32% Dec2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25% June2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY13/14 July2013 0.28% 0.07% 0.21% 336 0.03% 0.07% 0,12% 0.25% 0.11% 0.27% Aug2013 0.28% 0.06% 0.21% 303 0.03% 0.06% 0.07% 0.14% 0.09% 0.27% Sept2013 0.30% 0.07% 0.23% 321 0.01% 0.04% 0.01% 0.25% 0.08% 0.26% Oct2013 0.48% 0.06% 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11% 0.27% Nov2013 0.49% 0.06% 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26% Dec2013 0.49% 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26% Jan 2014 0.44% 0.05% 0.32% 381 0.04% 0.06% 0.13% 0.38% 0.09% 0.24% Feb 2014 0.44% 0.03% 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24% Mar 2014 0.44% 0.02% 0.30% 352 0.05% 0.07% 0,12% 0.38% 0.10% 0.24% Apr 2014 0.47% 0.02% 0.33% 368 0.02% 0.05% 0.11% 0.45% 0.10% 0.23% May 2014 0.49% 0.02% 0.35% 373 0.04% 0.06% 0.10% 0.39% 0.10% 0.23% June 2014 0.44% 0.02% 0.33% 310 0.04% 0.07% 0.11% 0.50% 0.10% 0.23% FY 14/15 July 2014 0.45% 0.02% 0.34% 305 0.03% 0.06% 0.11% 0.50% 0.10% 0.24% Aug 2014 0.49% 0.02% 0.36% 313 0.03% 0.05% 0.11% 0.50% 0.11% 0.26% Sept2014 0.51% 0.02% 0.36% 325 0.02% 0.04% 0.12% 0.50% 0.10% 0.25% Oct 2014 0.50% 0.02% 0.36% 323 0.02% 0.06% 0.10% 0.38% 0.10% 0.26% Nov 2014 0.52% 0.02% 0.37% 317 0.03% 0.08% 0.14% 0.50% 0.10% 0.26% Dec 2014 0.52% 0.02% 0.37% 304 0.02% 0.07% 0.18% 0.50% 0.13% 0.27% Jan 2015 0.49% 0.02% 0.36% 268 0.02% 0.07% 0.21% 0.50% 0.12% 0.26% Feb 2015 0.51% 0.02% 0.36% 269 0.02% 0.08% 0.21% 0.50% 0.12% 0.27% Mar 2015 0.52% 0.02% 0.37% 261 0.04% 0.14% 0.27% 0.50% 0.11% 0.28% Apr 2015 0.52% 0.02% 0.37% 248 0.02% 0.07% 0.25% 0.50% 0.10% 0.28% May 2015 0.50% 0.02% 0.35% 388 0.01% 0.07% 0.26% 0.63% 0.12% 0.29% June 2015 0.70% 0.02% 0.53% 378 0.02% 0.09% 0.30% 0.63% 0.14% 0.30% FY15/16 July 2015 0.79% 0.02% 0.57% 417 0.08% 0.17% 0.34% 0.63% 0.13% 0.32% Aug 2015 0.91 % 0.02% 0.60% 467 0.10% 0.28% 0.42% 0.63% 0.18% 0.33% Sept 2015 0.94 % 0.02% 0.62 % 470 0.02% 0.11% 0.45% 0.63% 0.22% 0.34% Oct 2015 0.94 % 0.02% 0.62 % 458 0.11% 0.29% 0.21% 0.63% 0.18% 0.36% Nov 2015 0.95% 0.02% 0.62% 448 0.22% 0.42% 0.51% 0.88% 0.20% 0.37% Dec 2015 0.92% 0.02% 0.61% 419 0.22% 0.51% 0.69% 0.88% 0.36% 0.40% 107 City of La Quinta Chart of Interest Rates July 2015 through December 2015 1.00% 0.90% 0.80% 0.70% 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 0.00% Mill Aug'15 Sep'15 Oct'15 NoV15 Dec'15 Months — 0- — Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments ■ Annualized Earnings of All Investments St. Month Treasury Bill Rate Two Year Treasury Note Rate 108 CONSENT CALENDAR ITEM NO. 11 City of La Quinta CITY COUNCIL MEETING: MARCH 1, 2016 STAFF REPORT AGENDA TITLE: APPROVE TWO-YEAR EXTENSION FOR TENTATIVE TRACT MAP 2015-0009 (TTM 35060) AND SITE DEVELOPMENT PERMIT 2015-0007 FOR THE CANYON RIDGE PROJECT LOCATED ON THE WEST SIDE OF WASHINGTON STREET, NORTH OF AVENUE 48 71410]zIzIQ1IIZU!]Z Approve a two-year time extension for both Tentative Tract Map 2015-0009 (TTM 35060) and Site Development Permit 2015-0007 (approved SDP 2013-937) for the Canyon Ridge project located on the west side of Washington Street, north of Avenue 48, with amended conditions of approval. EXECUTIVE SUMMARY • The City Council approved the Site Development Permit (SDP) on July 15, 2014. • The Tentative Tract Map (TTM) was approved in 2006, and remained active due to automatic extensions granted by the State. The applicant continues to pursue tract improvement plans to develop this project. • Additional time is needed to complete the improvement plans before development can proceed. FISCAL IMPACI - None. BACKGROUND/ANALYSIS The project site, located on the west side of Washington Street, north of Avenue 48 (Attachment 1), has been planned for a number of different projects over the years. In 2006, the Council approved a Specific Plan (SP), SDP and TTM. The original development company filed for bankruptcy and the project was dormant for a number of years; the SDP subsequently lapsed. In 2013, a new development company (the applicant) submitted a SP Amendment and SDP, which maintained the original site layout and amenities but changed architectural styles to reflect their product types. The Council approved the SP Amendment and SDP 2013-937 in July of 2014. The SP does not have a "sunset" date and remains in force. The SDP has a two-year term and must be extended to remain active. The TTM has been automatically extended since 2006 because of State mandated time extensions. The mandated time extensions have ended and local, City -permitted time extensions are required. 109 The project encompasses 28 acres and is comprised of 74 single-family homes (Attachment 2). One style, Haciendas (Attachment 3), would be located on larger lots (about 10,000 square feet in size) along the perimeter. A second style, Bungalows (Attachment 4), would be "clustered" in the center lots (about 6,300 square feet in size). Bungalow lots are accessed by common driveways and are connected by "shared gardens," which provide pedestrian access to the units (Attachment 2). The applicant continues to pursue improvement plans including plans to signalize the Washington Street and Lake La Quinta Drive intersection, and to allow access for the Saint Francis of Assisi Church parking lot. Preparing these plans has required more time than originally anticipated, and the applicant has requested a time extension. Because the requested SDP extension is for a two-year period, and in order to keep both approvals tracking together, staff recommends a two-year extension for the TTM as well. Staff has modified the conditions of approval for both the SDP and the TTM to incorporate changes in City, regional or State standards. The applicant has reviewed the amended conditions and concurs with these changes (Attachments 5 and 6). The Municipal Code allows for time extensions for both SDP and TTM. If no changes are required, the Code does not require a public hearing. As such, this item has been placed on the Consent Calendar. ALTERNATIVES The Council can approve the time extensions and modify the conditions of approval to address specific Council member concerns, deny the time extension, or table the extension and provide staff with direction. Prepared by: Nicole Sauviat Criste, Consulting Planner Approved by: Tim Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. Project Location Map 2. Site Plan 3. Representative of Haciendas style 4. Representative of Bungalows style 5. TTM Amended Conditions of Approval 6. SDP Amended Conditions of Approval 110 112 Canyon Ridge - Tract No. 35060 SITE DEVELOPMENT PERMIT 2013-937 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA Yt6 TO 55 50 49 44 43` 38 37 32 31 26 62.1 62.7 LOT N _ 66.4 66.9 67.6 54 62.6 51 63.0 48 63.7 45 fi4.265.2 42 39 65.E 3.6. 6&.3' 33 30 O 27 67.9 53 52 47 46 41 40 35 3'4 29 28 61.9 .. 62.2 63.0 :63:4 .64.5 64.8 65.6. &51.9 66.7 87.1 7 1{ I 1 I AVENUE 48 r'. � 11 `s1 \ �f� E I 1 1 P{ - '' I I* I ATTACHMENT 2 LAND USE SUMMARY LOT NO LAND USE ACREAGE PER 1 - 25 SINGLE-FAMILY DETACHED 6.21 AC 21 91% RESIDENTIAL (HACIENDA) 26 - 74 SINGLE-FAMILY DETACHED 8.57 AC 3025% RESIDENTIAL (BUNGALOW) 'A' - 'B' PUBLIC STREET (WASHINGTON) 039 AC 1 06% 'C' - 'G' LOCAL PRIVATE STREETS 5 10 AC 18.32% 'H' - 'I' RETENTION BASINS 3.94 AC 13.92% 'U' - 'M' OPEN SPACE 2 97 AC 10.40% 'N' RECREATION SITE 0.47 AC 1.66% P. WASHINGTON ST. OPEN SPACE 068 AC 2.40% SUBTOTAL 28 RESIDENTIAL LOT SUMMARY LOTS 1-25 MINIMUM LOT SIZE: 86'x 120' MNMUM LOT AREA: 10.320 SF MAXIMUMLOT AREA: 12,896 SF AVERAGE LOT AREA: 10,815 SF LOTS 26-74 MINIMUM LOT SIZE: 60'x103' MNMUM LOT AREA: 6,180 SF MAXIMUM LOT AREA: 8,476 SF AVERAGE LOT AREA: 7,616 SF DENSITY 74 UNITS/28.33 ACRES = 2.61 UNITS PER ACRE NfrRTH 0 40 80 160 320 DEVELOPER: West Coast Housing Partners, LLC 3027 Townsgate Road, Suite 250 Westlake Village, CA 92672 PH: (805) 409-0220 FAX: (805) 370-1822 CONTACT: R W (WHITT)HOLLIS JR Vicc P-idmi d Land Aupsimn PREPARED BY: . U R 5 F a, wolN E.Im ou.n, a a9T P ,m,eo-nw�wsso�wlre.� PLANNERS ENGINEERS SURVEYORS MDS CONSULTING 418fi5 BOARDWAIHSUITE 218PALM DESERT, CA 922112/3/2014Ev` C STANIEY C. RSE, flCE 20596 DATE '- LAKE LA OUINTA DR. SITE PLAN SITE DEVELOPMENT PERMIT 2013-93 7 Canyon Ridge - Tract No. 35060 CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA FEBRUARY 3, 2014 85300\SITE OEV PERMII\SOP-C2 C� 3 m z N SDP 2013-937 SHEET 2 u •� a� C. r kw Qo lip _ II I GYi Fd �X kAr rare IU'+:.. k.�y� ^ "k, �F+ L "]w�•4 � � 1 u •_ :Y � � r. `.- —ter - � ,�• `i&ol\, 1 47 (} I 6Li 'AY.' W 4� (i �` "I—' 1..�I�i yi V 4 L :'L" , r��1�4.� GIk+r4`�— 4i:t •.. �. +' mot. a "_ WASHINGTON STREET m A LD 00 ! 'y �lv o i ` gk✓ 0 dLC Uj y Qj M, 1- 1. ti . I ti -'Ir.t I � yl•.r I�� 1 ��' �. u y pp �is q•�t� a�� Ci` 4 �`'C V l c�IjLC �" L� " s we 9y, rI x,3rA rm � l ,� .1• LIT is -- Ak N Landscapelachhctum Urban Design } Planning 2 HAM Resbrallon O a 0 l0DAwlda Mlramor Son Clemente U C.19—lo 92672 Phom 949.366.6624 (� Fmr949.366.6626 U C2000ABOMME.COM J L` N CL C4 C U 3�3 Date Revhion sryf� s ALIw Sheet T&:9116 MASTER Lu LANDSCAPE PLAN p Job No.: WCHloo Scale' ?m a D1Pwn: z Team: Clicked: 3 Sheet Namber: $ L-0 Z 3 Pldredby:blee Mar.21,2014 11A9AM V:\WCH100-La Quinra\TCWYS'(Sne Plan)\L-00-WCH100-SP.dwg ATTACHMENT 3 FRONT LA QUINTA FRONT SPANISH TERRITORIAL SCALE: 1/4"= 1'-0" WEST COAST HOUSING 3027 Townsgate Rd, Suite 250 Westlake Village, CA 91361 805.409.0220 PLAN 4 HACIENDA FRONT ELEVATIONS CANYON RIDGE LA QUINTA, CA a A No. C27a36 Exp. 3-31-15 { m SHEET No. Bassenian I Lagoni z ARCNITECTUAE" PLANNING• INTERIORS _1 Orchard Dme, S-be 100 Nexpml Beat, CA USA 92660 A.60W. «19195579100 kc.19a95630598 CDPrV 2011 Besse hapn Aid.We 01.31.14 731.13171 115 ATTACHMENT 4 FRONT LA QUINTA tea_. FRONT SPANISH TERRITORIAL 0 2 4 8 SCALE: 1/4"= 1'-0" WEST COAST HOUSING 3027 Townsgate Rd, Suite 250 Westlake Village, CA 91361 805.409.0220 PLAN I BUNGALOW FRONT ELEVATIONS CANYON RIDGE LA QUINTA, CA a *. No. C27B36 3 Exp. 3-31-15 `ti r m SHEET No. Bassenian I Lagoni z AACHITECTUBE • PLANNI" * 11THIM 2031 Ward Drive, Suite 100 NMMBeecN, fit USA 9W W.N9095539100 fev+19495530519 • rove nWm mn CopyrgN2311&wmaMagoriArd*c• •�1 01.31.14 731.13171 116 ATTACHMENT 5 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 1 of 27 (-,FNFRAI 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-auinta.ora. 3. This tentative tract map shall expire two years after City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 9.200.080 (Permit expiration and time extensions). 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan(WQMP) Exemption Form - Whitewater River Region, Improvement Permit) • La Quinta Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) 117 CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 • State Water Resources Control Board • SunLine Transit Agency • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 5. Coverage under the State of California Construction General Permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI") and Waste Discharger Identification (WDID) number to the City prior to the issuance of a grading or building permit. 6. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. R7-201 3-0011 and the State Water Resources Control Board's Order No. 2012-0006-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one 0 ) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permittee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP") to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). Page 2 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20pf)8)009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. F. The owner shall execute and record an agreement that provides for the perpetual maintenance and operation of all post -construction BMPs as required. 6. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 7. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS Page 3 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20pf)�P009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Said conferred rights shall also include grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to remove graffiti and to paint over to best match existing. The applicant shall establish the aforementioned requirements in the CC&R's for the development or other agreements as approved by the City Engineer. 7. The applicant shall offer for dedication on the Final Map all public street rights -of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street (Augmented Major Arterial, 132' ROW) — The standard 66 feet from the centerline of Washington Street for a total 132-foot ultimate developed right of way except an additional variable right of way dedication for a deceleration/right turn only lane at the proposed Primary Entry intersection measured 74 feet west of the centerline of Washington Street and length per Engineering Bulletin # 06-13. The required right of way shall be for a length of 248 feet plus a storage length and a transition taper dedication of an additional 150 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 9. The applicant shall retain for private use on the Final Map all private street rights -of - way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street rights -of -way to be retained for private use required for this development include: A. PRIVATE STREETS 1) In accordance with the City of La Quinta Municipal Code, except at the primary and secondary entry, residential streets shall have 36-foot Page 4 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20P260009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 travel width measured at gutter flow line to gutter flow line. The travel width may be reduced to 32 feet with parking restricted to one side, and 28 feet if on -street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. 2) The reduced street widths proposed at the pedestrian paseos along the north -south streets and at intersections shall be approved by the City Engineer. The applicant is required to demonstrate that the proposed street width reductions with proposed parking provides for safe passage of vehicles particularly at T-intersections and as approved by the City Engineer. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. C. KNUCKLE 1) The knuckle shall conform to the shape shown on the tentative tract map except for minor revision as may be required by the City Engineer. Curve radii for curbs at all street intersections shall not be less than 25 feet and similar to the lay out shown on the rough grading plan. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1 " equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement Page 5 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20PL10009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 12. When the City Engineer determines that access rights to the proposed street rights - of -way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights -of -way, the applicant shall grant the necessary rights -of -way within 60 days of a written request by the City. 13. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 14. The applicant shall create, at a minimum, perimeter landscaping setbacks along all public rights -of -way as follows: A. Washington Street (Augmented Major Arterial) - 20-foot from the R/W-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 15. At locations where the onsite finished grade adjacent to the landscaped setback lot has an elevation differential with respect to the arterial street top of curb exceeding 11 feet, the applicant shall comply with, and accommodate, the maximum slope gradients in the parkway/setback area and meandering sidewalk requirements by either: 1) increasing the landscape setback size as needed, or 2) installing retaining walls between the sidewalk and the back of the landscaped area as needed. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 17. Direct vehicular access to Washington Street from lots with frontage along Washington Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. Page 6 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20p_120009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 18. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. In particular, the applicant shall obtain any temporary construction easement and permanent access easements for improvements at the proposed access drive on Washington Street across Lake La Quinta Drive and proposed drainage improvements from Saint Francis of Assisi Catholic Church to the north. 19. In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, Tentative Tract Map 35060 shall be redesigned to provide a secondary temporary emergency access and egress as approved by the Riverside County Fire Department to remain in effect until permanent access to the shared access drive at the Washington Street and Lake La Quinta intersection is permitted. The applicant shall design, enter into an agreement with the City of La Quinta and post securities for any improvements required for the permanent access and to restore the temporary emergency access to remain in effect for 5 years after recordation of the final map. Approval of Tentative Tract Map 35060 shall indemnify the City of La Quinta of any responsibility and cost to acquire the permanent access. Additionally, ingress and egress at the Primary Entry shall be provided for a 45-foot minimum design turning radius moving van as approved by the Community Development Department and the Public Works Department. 20. Prior to recording Tract, applicant shall acquire access route across property located within the subject tract. The access route shall conform to the geometric lay -out shown on Tentative Tract Map No. 35060. 21. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 22. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 23. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the Page 7 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20pL93)009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 lip at the flowline shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 24. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 1) Washington Street (Augmented Major Arterial; 132' R/W): No additional widening is required on the west side of the street along all frontage adjacent to the Tentative Map boundary, except at locations where additional street width is needed to accommodate: a) A deceleration/right turn only lane at Washington Street Primary Entry. The west curb face shall be located fifty six feet (56') west of the centerline and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 06-13. As a minimum, the required deceleration lane shall be for a length of 248 feet plus calculated storage length and a transition taper of an additional 150 feet to accommodate improvements. Other required improvements in the Washington Street right-of-way and/or adjacent landscape setback area include: b) Remove Existing Bus turnout (if required by Sunline Transit and approved by the Community Development and Public Works Department) — The applicant may be required to reconstruct the curb and gutter and remove the bus turnout pavement at the existing bus stop turn out north of Avenue 47 if SunLine Transit determines that the bus stop is not required and the City concurs with that decision. The curb face shall be 48 feet from the center line of Washington Street to match the existing curb face. c) Reconstruct the curb and gutter at the northerly entry after the signal is operational at the proposed shared access drive on Washington Street and Lake La Quinta Drive intersection. Said reconstruction shall include removal of curb, gutter, pavement and all other improvements. Page 8 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20PM009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 d) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. e) The existing 8-foot wide meandering Washington Street sidewalk shall be widened at a minimum of two locations to a minimum width of 12 feet in order to accommodate golf cart turnouts. Location and design of said turnouts shall be reviewed and approved by the City Engineer and Community Development Director. f) Reconstruction of the existing 18 - foot wide raised landscaped median along the entire boundary of the Tentative Tract Map plus variable width as needed to accommodate a left turn deceleration lane for the northbound traffic and ancillary median improvements to provide for full movements concurrent with the proposed signalized intersection at Lake La Quinta Drive and Washington Street. g) Establish a benchmark in the Washington Street right of way and file a record of the benchmark with the County of Riverside. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 2) The applicant shall install the traffic signal at the proposed shared access drive at the Washington Street/Lake La Quinta Drive intersection. The applicant is subject to a maximum of 75 % reimbursement from available funds in the City's Development Impact Fee Program for the cost to design and construct the traffic signal. The applicant shall enter into a DIF Reimbursement Agreement with the City of La Quinta concurrent with the Subdivision Improvement Agreement for the Final Map for the amount specified in the DIF Program in effect at the time the traffic signal is accepted by the City Council. Associated with the traffic signal installation, the applicant shall install all necessary traffic signal equipment and appurtenances to interconnect the proposed traffic signal with the existing traffic signals at the Washington Street/Avenue 48 and Washington Street/Avenue 47 intersections. The traffic signal shall be designed for an eight phase operation as split phasing is undesirable. Page 9 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20p25)009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 Per condition 19, in the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, the applicant shall design and post securities for the construction of the traffic signal at the proposed shared access drive at the Washington Street/Lake La Quinta Drive intersection as well as the removal/restoration of the emergency ingress/egress access including but not limited to regrading the retention basin, construction of perimeter walls, and restoring curb and gutter on Washington Street. This obligation will remain in effect for 5 years after recordation of the final map unless otherwise approved by the City Engineer. 3) Cul-de-sac improvements that prevent southbound movement on the frontage road in front of St Francis Church shall be completed prior to the energization of the traffic signal at Washington Street at Lake La Quinta Drive, unless otherwise approved by the City Engineer. Improvement plans for these cul-de-sac improvements shall be approved by the City Engineer. B. PRIVATE STREETS (ON -SITE) 1) Construct 36-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line where the residential streets are single loaded. 2) Construct 32-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted to one side and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. 3) Construct a 28-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. The reduced street widths proposed at the pedestrian paseos along the north -south streets and at intersections shall be approved by the City Engineer. The applicant is required to demonstrate that the proposed street width reductions with proposed parking provides for safe passage of vehicles particularly at T- intersections and as approved by the City Engineer. Page 10 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20PM009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 4) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. 5) In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, Tentative Tract Map 35060 shall be redesigned to provide a secondary temporary emergency access and egress as approved by the Riverside County Fire Department to remain in effect until permanent access to the shared access drive at the Washington Street and Lake La Quinta intersection is permitted. C. PRIVATE STREETS (OFF -SITE) 1) Construct the shared access drive at the west leg of the Washington Street and Lake La Quinta Drive intersection to be a 68-foot wide travel width as shown on the rough grading plan and as conditioned herewith. The applicant's design professional shall redesign the proposed street improvements to accommodate dual left turn lanes, one through lane and one right turn lane and to align with the existing configuration of Lake La Quinta Drive on the east side of Washington Street in an effort to provide for an eight phase signalized intersection as approved by the City Engineer. 2) Construct the Secondary Entry connection from the development to the proposed shared access drive mentioned above. The design shall be for ingress and egress for residents and emergency vehicle access as approved by the City Engineer. 3) In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, the applicant shall design and post sufficient securities for Items 1), 2) above and to remove/restore the emergency ingress/egress access including but not limited to regrading the retention basin, constructing perimeter walls, and restoring curb and gutter on Washington Street. This obligation will remain in effect for 5 years after recordation of the final map unless otherwise approved by the City Engineer. D. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. Page 11 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20[ILSP009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 E. KNUCKLE 1) Construct the knuckle to conform to the lay -out shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. 25. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from the 24-hour manned guard to the street; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around (minimum radius to be 24 feet) out onto the main street from the gated entry. Pursuant to said condition, there shall be a minimum of twenty feet width provided at the turn -around opening provided. The entry and exit shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. The 24-hour manned Primary Entry Gate design shall be designed for 45-foot truck turning radius and maneuvering to provide access for large moving vans to gain access to the development as rejection of said vehicles may result in trucks backing out of the Primary Entry on to Washington Street as approved by the City Engineer and the Riverside County Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 26. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Shared Access Drive Major Arterial 3.0" a.c./4.5" c.a.b. 4.0" a.c /5.0" c.a.b. 5.5" a.c./6.5" c.a.b. or the approved equivalents of alternate materials. 27. The applicant shall submit current mix designs (less than two years old at the time of Page 12 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20p_18)009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 28. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Washington Street): Right turn movements in and out are permitted. Left turn movements in and out are prohibited. B. Secondary Entry (Proposed Shared Access Drive): Ingress and Egress shall be provided for Residents and Emergency Vehicles. C. Proposed Shared Access Drive (Washington Street across Lake La Quinta Drive): Right turn movements in and out are permitted. Left turn movements in and out are prohibited, until signalized. 31. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 32. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. FINAL MAPS 33. Prior to the City's approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map. The Final Map shall be of a 1 " = 40' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 34. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. Page 13 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20p'�5�P009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 35. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan 1 " = 40' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. D. Off -Site Street Improvement/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical E. Interim Off -Site Street Improvement Plans 1 " = 40' Horizontal, 1 " = 4' Vertical F. Off -Site Signing & Striping Plan 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. G. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical H. Traffic Signal Plan 1 " = 20' Horizontal NOTE: D through H to be submitted concurrently. The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building Official in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be Page 14 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20P160009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. I. On -Site Residential Precise Grading Plan 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and which notes the most current California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. The accessibility requirements pertain to any public accessible facilities to include model homes and recreational amenities provided for the development and not to single family residences excluding model homes. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official and the City Engineer. 36. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Online Engineering Library at the City website (www.la-quinta.org). Navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 37. The applicant shall furnish a complete set of all approved improvement plans on a Page 15 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20PIP10009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 storage media acceptable to the City Engineer (currently mylars). 38. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 39. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 40. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 41. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on - site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the Page 16 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20V3DO09 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 42. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements including the traffic signal at the Washington Street and Lake La Quinta Drive/proposed shared access drive intersection in the first phase of construction or by the 20% Building Permit (15t" home) unless conditioned otherwise in these Conditions of Approval. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 43. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. Page 17 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20PIP30009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. GRADING 44. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 45. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 46. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. E. WQMP prepared by a qualified professional registered in the State of California. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. Page 18 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20p34D009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 47. As the area to the west has an open space covenant attached to any land action, the applicant shall be required to have an independent grading monitor/inspector on site during its grading operation to verify non disturbance of any "Open Space". The "Open Space" area shall be identified through physical means and verification of the grading monitor/inspector prior to approval of the grading permit issuance. All grading activity shall be conducted on site and shall not impact the open space property to the west. 48. Associated with the "Open Space" covenant for land to the west, this unique site requires retaining wall construction along the westerly property line. The wall heights and design shall be approved by the Community Development Department along with the any other approvals required by the City for construction and design of the retaining wall. Erosion Control and Drainage Systems necessary to restrict off site flow and control erosion will be subject to City Engineer approval. Consistent with the existing "Open Space" covenant, encroachment on to the adjacent land to the west, including temporary construction access, is prohibited. 49. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 50. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1 . All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1 .5") in the first eighteen inches (18") behind the curb. 51. The applicant shall minimize the differences in elevation between the adjoining Page 19 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20pIS)009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 properties to the north and south and the lots within this development. Applicant shall have the ability to lower pad elevations for lots 1 -11 up to 3 feet and raise pad elevations for lots 25-28, 73 and 74 up to 3 feet. Pad elevations for remaining lots shall only be adjusted as necessary to provide for an orderly transition between lots, streets, and paseos. Where compliance within the above stated limits is impractical, the City Engineer may approve alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. In the event that off -site grading is proposed, the applicant must submit a letter of permission from the adjacent property owner. 52. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. nRAINArF 53. Stormwater handling shall conform with the approved hydrology and drainage report for Tract Map No. 35060. Nuisance water shall be disposed of in an approved manner. 54. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 — Underground Retention Basin Design Requirements, unless otherwise approved by the City Engineer. More specifically, stormwater falling on the site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. The tributary drainage area shall extend to the centerline of adjacent public streets and shall also accept upstream tributary flows for this regional sag location on Washington Street. Stormwater handling for Washington Street may require additional drainage facilities to be constructed. 55. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report Page 20 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20PW009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements unless otherwise approved by the City Engineer. 56. In design of retention facilities, the percolation rate will be considered to be zero, unless otherwise approved by the City Engineer. 57. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 58. The applicant shall relocate the maintenance access ramp for the southerly retention basin with access off of Washington Street (Lot 1) to Street "E" within the development. The maintenance access ramp design shall be as approved by the City Engineer. 59. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-016 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems, unless otherwise approved by the City Engineer. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin, unless otherwise approved by the City Engineer. 60. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B) (7), LQMC unless otherwise approved by the City Engineer. 61. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 62. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 63. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. Pursuant to the aforementioned, the applicant shall construct off -site drainage improvements and gain construction. Page 21 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20V3P009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 64. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-201 3-0011 and the State Water Resources Control Board's Order No. 2012- 0006-DWQ. A. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-001 1. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-201 3-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. UTILITIES 65. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 66. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 67. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. Page 22 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20pIP8)009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 68. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. ,ceyk64 Ir Z�I i7T 69. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 70. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 71. The applicant shall provide and maintain landscaping in the required setbacks, retention basins, common lots and park areas. 72. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 73. Final landscaping and irrigation plans (and precise grading plans relevant to landscape areas) shall be prepared by a licensed landscape professional and shall be reviewed by the ALRC and approved by the Community Development Director prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Community Development Department for final landscape plan review. Said plans shall include all landscaping associated with this project, including perimeter landscaping, and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of the final plans to the Community Development Page 23 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20pJ�P009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 Department. 74. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Community Development Director and the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 75. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 51h Edition or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right- of-way. PUBLIC SERVICES 76. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. MAINTENANCE 77. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 78. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 79. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 80. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 81. The developer shall pay school mitigation fees based on their requirements. Fees shall be paid prior to building permit issuance by the City. 82. Tentative Tract 35060 shall provide for parks through payment of an in -lieu fee, as Page 24 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20P460009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 specified in Chapter 13.48, LQMC. The in -lieu fee shall be based on the fair market value of the land within the subdivision. Land value information shall be provided to the Community Development Director, via land sale information, a current fair market value of land appraisal, or other information on land value within the subdivision. The Community Development Director may consider any subdivider -provided or other land value information source for use in calculation of the parkland fee. FIRE MARSHALL 83. For residential areas, approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1000 GPM for a 2-hour duration at 20 PSI. Fire hydrants are also required every 660 feet on the outside of the perimeter walls. 88. Blue dot retro-reflectors shall be placed in the street 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 89. Any turn or turn -around requires a minimum 38-foot outside turning radius. 90. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor as measured by outside path of travel. 91. The minimum dimension for access roads and gates is 18 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height, and a turn through the center divider not to exceed every 100 feet. 92. Any gate providing access from a public roadway to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 93. Gates shall be automatic, minimum 18 feet in width and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 94. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Page 25 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20P410009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 Department for approval. 95. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. MISCELLANEOUS 96. All applicable conditions/provisions of Specific Plan 2006-081 shall be in force and effect for TTM 35060. 97. The Tentative Tract Map shall be amended to include access easements between lots 47 through 52, 35 through 40, 29 through 34, 69 to 72, 65 to 68, and 58 to 61, to accommodate the pedestrian "paseos" described in the Specific Plans. The paseo easement shall be a minimum of 11 feet in width, and shall be maintained by the homeowner's association. 98. All perimeter wall designs including height, color, material, design shall be reviewed by the Architecture and Landscape Review Committee and the Planning Commission. 99. Proposed street names, with a minimum of two alternative names per street, shall be submitted to the Community Development Department for approval. The street names shall be approved prior to recordation of the final map. 100. All mitigation measures contained in Environmental Assessment 2006-579 shall be met. 101. In addition to the mitigation measure requirement for an archaeological monitor contained in Environmental Assessment 2006-579, the applicant shall coordinate with the Agua Caliente Band of Cahuilla Indians to ensure that an approved cultural monitor is present during any grubbing, earth moving or excavating activity on the undeveloped portions of the subject property. If human remains are encountered during grading and other construction excavation, work in the immediate vicinity shall cease and the County Coroner shall be contacted pursuant to State Health and Safety Code § 7050.5. If significant Native American cultural resources are discovered which call for a Treatment Plan, the developer or his archaeologist shall contact the Agua Caliente Band of Cahuilla Indians ("Tribe"). If requested by the Tribe, the developer or the project archaeologist shall, in good faith, consult on the discovery and its disposition (e.g. avoidance, preservation, return of Page 26 of 27 S:\Agenda STAFF REPORTS ONLY\03.01.2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20P4 D009 (TTM 35060).doc CITY COUNCIL RESOLUTION CONDITIONS OF APPROVAL - TENTATIVE TRACT 35060 - LAING LUXURY HOMES FEBRUARY 6, 2007 artifacts to tribe, etc.►. 102. Prior to final map approval, the developer shall submit to the Community Development Department for review, a copy of the proposed Covenants, Conditions, and Restrictions (CC&R's) for the project. If Community Development Director determines City Attorney review is necessary, a deposit will be required for reimbursement of City Attorney review fees. 103. Minor lot configuration modifications required to comply with these conditions and Fire Marshal requirements shall be reviewed and approved by the Community Development Department and Public Works Department. 104. Approval of production home designs and landscaping requires approval of a Site Development permit application by the Planning Commission. 105. The Community Development Director shall cause to be filed with the County Clerk a "Notice of Determination" pursuant to CEQA Guideline § 15075(a) once reviewed and approved by the City Council. The appropriate filing fee shall be paid by the developer within 24 hours of City Council approval of the tentative tract map. 106. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 107. A permit from the Community Development Department is required for any temporary or permanent tract signs. Uplighted tract identification signs are allowed subject to the provisions of Chapter 9.160 of the Zoning Ordinance. 108. The Community Development and Public Works Directors may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes shall be conveyed to the City Council when the map is presented for recordation consideration. Page 27 of 27 S:\Agenda STAFF REPORTS ONLY\03.01 .2016 FINAL WORD DOCUMENTS\C 11 - (6) Attachment 5 UPDATED COA -TTM 20P43)009 (TTM 35060).doc ATTACHMENT 6 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 1 of 13 C;FNFRAI The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Site Development Permit 2013-937 shall comply with all applicable conditions and/or mitigation measures for the following related approval: Tentative Tract Map 35060 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall adjudicate the conflict by determining the precedence. 3. The Site Development Permit shall expire on July 15, 2016 and shall become null and void in accordance with La Quinta Municipal Code Section 9.200.080, unless a building permit has been issued. A time extension may be requested per LQMC Section 9.200.080. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan(WQMP) Exemption Form - Whitewater River Region, Improvement Permit) • La Quinta Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District (DSUSD) • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) 144 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 2 of 13 • State Water Resources Control Board • SunLine Transit Agency (SunLine) • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When these requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 5. Coverage under the State of California Construction General Permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI") and Waste Discharger Identification (WDID) number to the City prior to the issuance of a grading or building permit. 6. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board - Colorado River Basin Region Board Order No. R7-201 3-0011 and the State Water Resources Control Board's Order No. 2012-0006-DWQ. 1 . For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP") to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. 2. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. 3. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 145 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 3 of 13 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City Council. F. The owner shall execute and record an agreement that provides for the perpetual maintenance and operation of all post -construction BMPs as required. 7. Permits issued under this approval shall be subject to the provisions of the Development Impact Fee and Transportation Uniform Mitigation Fee programs in effect at the time of issuance of building permit(s). 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. 9. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 10. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 146 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 4 of 13 1 1 . Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. STREET AND TRAFFIC IMPROVEMENTS 12. Cul-de-sac improvements that prevent southbound movement on the frontage road in front of St Francis Church shall be completed prior to the energization of the traffic signal at Washington Street at Lake La Quinta Drive, unless otherwise approved by the City Engineer. Improvement plans for these cul-de-sac improvements shall be approved by the City Engineer. 13. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 14. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial 3.0" a.c./4.5" c.a.b. 4.0" a.c./5.0" c.a.b. 4.0" a.c./6.0" c.a.b. 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. 15. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 16. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 147 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 5 of 13 17. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 18. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 19. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan 1 " = 40' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. D. Off -Site Street Improvement/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical E. Off -Site Signing & Striping Plan 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. F. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical G. Street Improvement Plan to Cul-De-Sac St. Francis Church Frontage Road 1 " = 40' Horizontal, 1 " = 4' Vertical 148 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 6 of 13 H. Traffic Signal Plan 1 " = 20' Horizontal NOTE: D through H to be submitted concurrently. (Separate Storm Drain Plans if applicable) The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. On -Site Residential Precise Grading Plan (submitted to Building and Safety Department) 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2013 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Public Works Department in conjunction with the Site Development Plan when it is submitted for plan checking. 20. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website (www.la- 149 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 7 of 13 quinta.org►. Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 21. The applicant shall furnish a complete set of all approved improvement plans on a storage media acceptable to the City Engineer (currently mylars). 22. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. GRADING 23. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 24. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 25. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a civil engineer registered in the State of California, B. A preliminary geotechnical ("soils") report prepared by an engineer registered in the State of California, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater Discharge Permit and Storm Management and Discharge Controls). E. WQMP prepared by a qualified professional registered in the State of California. 150 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 8 of 13 All grading shall conform with the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by soils engineer, or engineering geologist registered in the State of California. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. Additionally, the applicant shall replenish said security if expended by the City of La Quinta to comply with the Plan as required by the City Engineer. 26. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 27. Building pad elevations of perimeter lots shall not differ by more that one foot higher from the building pads in adjacent developments. 28. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 30. Stormwater handling shall conform with the approved hydrology and drainage report for Tract Map No. 35060. Nuisance water shall be disposed of in an approved manner. 31. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design 151 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 9 of 13 Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 32. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 - Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 33. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 34. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 35. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 - Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 36. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 37. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 38. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 39. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 40. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board - Colorado River Basin (CRWQCB-CRB) Region Board Order 152 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 10 of 13 No. 137-2013-001 1 and the State Water Resources Control Board's Order No. 2012- 0006-DWQ. A. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board - Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-001 1. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. 137-2013-001 1 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. I1TII ITIFS 41. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 42. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 43. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. Interim improvements shall be designed and constructed as approved by the City Engineer as well as the appropriate utility provider. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 44. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. 153 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 11 of 13 The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. Additionally, grease traps and the maintenance thereof shall be located as to not conflict with access aisles/entrances. CONSTRUCTION 45. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 46. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans) 47. Landscape and irrigation plans shall be signed and stamped by a licensed landscape architect. 48. All new landscape areas shall have landscaping and permanent irrigation improvements in compliance with the City's Water Efficient Landscape regulations contained in LQMC Section 8.13 (Water Efficient Landscape). 49. Front yard landscaping for each dwelling shall consist of, at minimum, 36" box trees (i.e., a minimum 2.5 inch caliper measured three feet up from grade level after planting), 5-gallon shrubs, and groundcover. Double lodge poles (two-inch diameter) shall be used to brace and stake trees. 50. The applicant shall submit the final landscape plans for review, processing and approval to the Community Development Department, in accordance with the Final Landscape Plan application process as a minor final landscape plan. Community Development Director approval of the final landscape plans is required prior to issuance of the first building permit unless the Community Development Director determines extenuating circumstances exist which justify an alternative processing schedule. NOTE: Plans are not approved for construction until signed by the appropriate City official, including the Community Development Director and/or City Engineer. Prior to final approval of the installation of landscaping, the Landscape Architect of record shall provide the Community Development Department a letter stating he/she 154 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 12 of 13 has personally inspected the installation and that it conforms with the final landscaping plans as approved by the City. If staff determines during final landscaping inspection that adjustments are required in order to meet the intent of the Planning Commission's approval, the Community Development Director shall review and approve any such revisions to the landscape plan. MAINTENANCE 51. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 52. The applicant shall make provisions for the continuous and perpetual maintenance of perimeter landscaping up to the curb, access drives, sidewalks, and stormwater BMPs. FEES AND DEPOSITS 53. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. MISCELLANEOUS 54. The retaining system along the west border of the property shall be redesigned and subject to approval by the City Engineer and Community Development Director. Said retaining system shall incorporate a tiered design so as each individual tiered section of the wall shall not exceed eight (8) vertical feet. Each resulting tier shall be stepped back a minimum of six (6) horizontal feet from the preceding tier. The resulting step -back area(s) shall not exceed a maximum slope of 3:1 and shall be landscaped with a variety of cascading vines and large shrubs in order to soften the overall mass of the walls. 55. The central recreational space shall include, at a minimum, a children's play amenity, benches, and a dog park component, including a water source and pet clean-up facilities. 56. Prior to approval of Final Map 35060, the applicant shall provide the City with a fully executed agreement between West Coast Housing Partners and Saint Francis of Assisi Catholic Church, demonstrating that the parties have agreed to the timing, responsibilities and construction of an access driveway from the west end of the Church's southern parking lot onto the secondary access along the northern property 155 AMENDED CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0007 (SDP 2013-937) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 13 of 13 line of the Canyon Ridge project. 57. All doors leading from the garage into the side yards shall swing outwards. 156 CONSENT CALENDAR ITEM NO. City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE; EXCUSE ABSENCE OF ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MEMBER RICHARD GRAY FROM MEETING ON MARCH 2, 2016 RECOMMENDATION Approve a request from Board Member Gray to be excused from the Architectural and Landscaping Review Board meeting of March 2, 2016. EXECUTIVE SUMMARY • Board Member Gray requested to be excused from the March 2, 2016, Architectural and Landscaping Review Board meeting due to a personal matter. He has had no other absences during this fiscal year and staff recommends the absence be excused by Council. FISCAL IMPACT No meeting attendance compensation is paid to absent members. BACKGROUND/ANALYSIS The Municipal Code states: "If any member of a board, commission or committee absents him/herself from two consecutive regular meetings, or absents him/herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above -stated limitations on absences." ALTERNATIVES Council may deny the request, which would result in the absence being counted toward the Board Member's limitation on absences as noted above. Prepared by: Teresa Thompson, Deputy City Clerk Approved by: Susan Maysels, City Clerk 157 158 STUDY SESSION ITEM NO. City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE- UPDATE ON ENVIROMENTAL ANALYSIS OF POTENTIAL ALTERNATIVES FOR A BARRIER TO BIGHORN SHEEP IN LA QUINTA RECOMMENDATION Review and discuss a status report submitted to Federal and State Wildlife agencies regarding constructing a barrier to prevent Peninsular Bighorn Sheep access onto certain La Quinta properties. EXECUTIVE SUMMARY In March 2014, the Coachella Valley Conservation Commission (CVCC) and the City received a joint letter from the U.S. Fish and Wildlife Service and the California Department of Fish and Wildlife (Agencies) providing written notice that Peninsular Bighorn Sheep, an endangered and protected species, are coming onto several La Quinta golf courses. The CVCC developed a schedule for the environmental analysis and public outreach, which anticipates a final California Environmental Quality Act (CEQA)/ National Environmental Policy Act (NEPA) document in summer 2016 (Attachment 2). Additional GPS collars were placed on bighorn sheep in the La Quinta area in fall 2015, which will provide ongoing data on their movements and habitat use. A public scoping meeting to gather input is planned for Thursday, March 10, 2016, at 7:00 p.m. at City Hall. FISCAL IMPACT The estimated cost from CVCC to install chain link fence for the 8.3 miles of fence outlined in the plan ranges from $2.4 to $3.3 million ($54.76 to $75.30 per linear foot). CVCC budgeted $1 million in 2014/15 for fence construction. City staff solicited a fence contractor to provide an estimate for City code compliant fencing (chain link is not permitted) at SilverRock (not including the Coachella Valley Water District's (CVWD) section). The 1.2-mile SilverRock fence estimate is $679,250 ($107.20 per linear foot), which includes administration, design, inspection, and contingency costs. BACKGROUND/ANALYSIS The Agencies provided formal written notice to CVCC and the City that Peninsular Bighorn Sheep are coming onto the SilverRock, PGA West, and the Quarry golf courses. 159 Along with the Big Horn Institute, the Agencies indicate wildland-urban interface of the sheep make them subject to risk of injury, death from drowning in the canal, vehicle strikes, intestinal parasites from ingesting turf and grasses and other potential urban -related hazards. As a result, they have mandated that an access barrier be established. Such a barrier has historically resulted in an eight -foot high fence, as seen in Rancho Mirage. The CVCC prepared a status report in response to the notification received. The status report provides a map that delineates the proposed barrier location, a summary of each section of the barrier in relation to golf and other developments, a preliminary estimate of the fence costs, provisions for the CEQA analysis, and a draft plan with a preliminary timeline. The 8.3 miles of proposed barrier would be constructed along the properties of The Quarry, Lake Cahuilla, PGA West, SilverRock, and The Tradition. Coordination with Federal and CVWD lands will also be needed. These communities would be required to provide funding as well as easement in order to construct the barrier on their property. The material being specified is non -chain link, eight -foot high panels (except for CVWD's section) with the openings not to exceed two inches by six inches. This specification is similar to the design used in Rancho Mirage. Chain link fence meets barrier requirements for the Bighorn Sheep, but does not comply with the City's Municipal Code. CVWD installed an eight -foot high chain link fence when they relocated the canal; they used a chain link fence because they are exempt from City codes and their budget could not accommodate the higher cost of non -chain link alternatives (staff did consult with them regarding material options). As part of the mitigation requirements for SilverRock property development, the City must construct a fence if the sheep come onto the property. The CVCC and City staffs are continuing to seek alternatives to a fence that would prove effective and manage the costs. Alternatives being analyzed include vegetation barriers, gates at canal bridges, artificial water sources, and others resulting from public input and consultant recommendations. ALTERNATIVES This is an informational report from the CVCC; therefore, staff has no alternatives. Prepared by: Gil Villalpando, Management Assistant Approved by: Frank Spevacek, City Manager Attachment: 1. Updated Bighorn Sheet Report from CVCC 160 ATTACHMENT 1 Presentation to La Quinta City Council by Katie Barrows Coachella Valley Conservation Commission-.;.;+� March 1, 2016 ('`vc-r_ Update on Environmental Analysis of Potential Alternatives for a Barrier to Bighorn Sheep in La Quinta The Coachella Valley Conservation Commission, implementing agency for the Coachella Valley Multiple Species Habitat Conservation Plan, is conducting an Environmental Analysis of Alternatives to Prevent Peninsular Bighorn Sheep from Accessing Artificial Sources of Food and Water in Urban Areas in the City of La Quinta. This report is to provide you with a brief update on the status of this project. The CVCC has developed a schedule for the environmental analysis and public outreach which anticipates a final CEQA/NEPA document in summer 2016. The analysis will evaluate the impacts of a proposed fence and alternatives to a fence or other barrier. The analysis will also address sheep activities at the urban interface, and the implications of the drought relative to any proposed barrier. The CVCC is the lead agency for the California Environmental Quality Act (CEQA) analysis and the federal Bureau of Reclamation will serve as the lead agency for the National Environmental Policy Act (NEPA) analysis. The Bureau of Reclamation controls the Coachella Canal and a fence or other barrier along the canal will require a license agreement with the Bureau. In September 2015, the CVCC approved a contract with Terra Nova Planning and Research, Inc. to complete the environmental documents; we appreciate the assistance of Deputy City Manager Edie Hylton in the consultant selection process. In December, CVCC staff and the Terra Nova team including a bighorn sheep biologist, surveyed most of the potential route along the toe of the slope at the "urban -wild land" interface. A cultural resource survey is in progress by archeological consultants from the Terra Nova team. CVCC staff and Terra Nova are coordinating on an ongoing basis with City staff and the Wildlife Agencies about the environmental analysis. CVCC staff has been reaching out to affected communities along the toe of the slope in La Quinta that are potentially affected by the project, including the Quarry, Lake Cahuilla County Park, PGA West, SilverRock, and the Tradition. We are meeting with their representatives to listen to their concerns, answer questions, and discuss options for this project. We are also planning a public meeting as part of the CEQA process where anyone who is interested can attend, ask questions and provide input on issues to be addressed in the environmental analysis. A notice of preparation will be released in February to inform the public of this environmental review process. A public scoping meeting to gather input and comments from the public is planned for Thursday, March 10, 2016 at 7 pm at La Quinta City Hall. An FAQ of frequently asked questions and other outreach materials will be available at the public meeting. In January, the CVCC held a study session regarding the status of the bighorn sheep populations and this project. Representatives of the California Dept. of Fish and Wildlife and U.S. Fish and Wildlife Service provided an update on the status of the Peninsular bighorn sheep. Dr. John Wehausen, a well known sheep biologist provided an overview of some of the concerns about having bighorn sheep become habituated to feeding on golf courses and in urban areas. Additional GPS collars were placed on bighorn sheep in the La Quinta area in fall 2015 which will provide ongoing data on their movements and habitat use. Contact: Katie Barrows, Director of Environmental Resources (kbarrows(a_cvag.org) 161 162 City of La Quinta CITY COUNCIL MEETING: March 1, 2016 STAFF REPORT AGENDA TITLE: DISCUSS FOCUSED AREA DRAINAGE STUDY RECOMMENDATION 40m�I*M161►BaICUBDOW Provide direction regarding the Focused Area Drainage Study prepared by Michael Baker International. EXECUTIVE SUMMARY • The Focused Area Drainage Study (Study) identifies the scope and approximate cost of drainage system improvements that augment the City's existing flood control and drainage systems, and increases capacity to accommodate a 500-year storm event. • The 500-year event standard (0.2 percent chance of occurring in a year) was used because the extreme flood event in September 2014 met or exceeded this level. • The Study area covers three sub -areas of the City: "North Drainage Area" (an area around Eisenhower Drive and La Quinta Resort); "South Drainage Area" (the Lower Cove); and "Lake La Quinta Area" (Lake La Quinta development/south of Highway 111). • The Study shows the City's and surrounding area's flood control systems functioned consistently with industry -accepted standards and requirements, which generally use a 100-year storm event standard (or 1 percent chance of occurring in a year). The Study also shows that the public streets and storm drain system met applicable standards during a simulated 100-year storm event. FISCAL IMPACT The cost to construct the near 500-year storm event improvements range from $10.6 million to $17.4 million, as follows: • North Drainage Area - $4.2 million to $11 million • South Drainage Area - $5.4 million • Lake La Quinta Area - $1.0 million. The design and construction costs could be programed into the 2016/17 Capital Improvement Program (CIP). 163 BACKGROUND/ANALYSIS The Study focused on a geographical area generally bounded by Avenue 47 to the north, Washington Street to the east, Eisenhower Drive to the west and Calle Tampico to the south. This area was selected because it experienced the greatest flood activity. Sub- areas were further identified due to their specific characteristics: "North Drainage Area" (an area around Eisenhower Drive and La Quinta Resort); "South Drainage Area" (the Lower Cove); and "Lake La Quinta Area" (Lake La Quinta development/south of Highway 111). Advanced computer models were used to perform hydrology and hydraulic simulations for each sub -area. The 500-year storm computer models were also correlated with photographs and eyewitness descriptions of the extreme flooding that occurred during the September 2014 storm event. This was done by reasonably modifying model parameters until model flood depths matched flood depths identified by the photographs and eyewitness accounts. The benefit of using the advanced model is that it provides a more accurate evaluation of the impacts that proposed facilities would have on adjacent drainage patterns and flood risk. These computer model simulations provided the following results: • The public streets and storm drain system met the applicable standards during the simulated 100-year storm events. Some private streets did exhibit localized flooding during the 100-year events. • 500-year 1-hour analysis produced flood results consistent with the September 2014 storm event, which provided validation of the modeling methods and results. • A 500-year storm event exceeded the capacity of the existing regional and local drainage systems at various locations within the City. This event provided guidance for selecting proposed improvements that would exceed the generally accepted and minimal legal threshold of accommodating a 100-year storm event. Using the results of the analysis, proposed improvements were identified to exceed the City's 100-year standard storm event level of protection in the Study area. Recommendations were developed for each of the three sub -areas: North Drainage Area (3 options) • Install new storm drain lines under Eisenhower Drive • Establish a new detention/retention basin along Eisenhower Drive • Establish a new retention basin or basins at La Quinta Golf Estates South Drainage Area • Expand the existing storm drain system under Calle Tampico, west of Washington Street • Expand the existing storm drain systems under Avenue 50 and Washington Street 164 Lake La Quinta Area Install a new storm drain line from St. Francis of Assisi Church into the lake at the Lake La Quinta development Install new storm drain line along Washington Street from Avenue 50 into the lake at the Lake La Quinta development Representatives from Michael Baker International will present the Study (Attachment 1) and will be available to answer questions. Prepared by: Edward J. Wimmer, P.E., Principal Civil Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Focused Area Drainage Study 165 ATTACH M ENT 1 CITY OF LA QUINTA FOCUSED AREA DRAINAGE STUDY Riverside County, California Prepared for City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Prepared by INTERNATI0NAL 14725 Alton Parkway Irvine, CA 92618 Contact Persons John McCarthy, RCE 47583 Zachary Snyder, EIT Tom Ryan, RCE 61701 (Dudek) February 2016 JN 146281 167 This page intentionally left blank. February 2016 City ofLa Quinta Focus Area Drainage Studv Michael Baker International 168 City ofLaUuinm Focused Area Drainage Study ���U m�Contents ~ *� *� n���n���n ~��������� I Jntroduotion---------------------------------------------'l-1 i| Introduction and Project Overview ............................................................................................ |-\ 12 Project Site Description and Location ....................................................................................... |-2 1.3 Study Goals and Objectives ....................................................................................................... |-2 2 Project Approach and Design Criteria ................................................................................................. -5 2] Background ------------------------------------------'2-5 2.2 Design � Criteria ........................................................................................................................... 2-7 22] Focused Drainage Area Study Criteria for Alternative Selection ............................. 2-8 23 Data Research -----------------------------------------2-0 24 Tochn�a|Software Z) � � --------2-9 3 Hydrology ----------------------------------------------3-|| 3] Methodology -----------------------------------------.3-|| 32 Precipitation -----------------------------------------'3-|2 3.3 Land Use .................................................................................................................................. 3-|2 34 Soil Types ................................................................................................................................ 3'|2 3.5 Watershed Descriptions ........................................................................................................... ]-|2 4 pkx/d Routing� 4-19 4] Methodology -----------------------------------------.4-|9 411 Topography ------------------------------------.4-|A 4.1.2 Vertical Datum ........................................................................................................ 4-2O 4.1.3 i-]Modd Development -----------------------------'4-2O 4]4 `m"u"Value ............................................................................................... 4-2O 4.1.5 Grid Size --------------------------------------4-2O 4l6 � Time Step -----------------------------.4-2\ 4.2 � � Conditions ................................................................................................................. 4-2\ 4.2.1 Downstream Water Surface Control Elevations ...................................................... 4-21 422 Existing� Condition Results ...................................................................................... 4-22 4.3 Proposed Conditions ................................................................................................................ 4-29 44 Cost Estimates ......................................................................................................................... 4-29 5 Drainage Area Results ....................................................................................................................... 5-3O 5] North Drainage� Area ............................................................................................................... 5-30 5l1 Proposed AJteoudbeo-------------------------------. 5-30 5.1.2 Cost Estimates ......................................................................................................... 5-3l 52 South Drainage� Area ............................................................................................................... 5-37 52] Proposed Improvements ------------------------------5-37 522 Cost Estimate ........................................................................................................... 5-37 5.3 Lake lu[k/bnto Drainage Area ................................................................................................ 5-42 5.3] Proposed Improvements ------------------------------5-42 Fcbnm,y2Ol6 1 Michael Bakc,louroad City of La Quinta Focused Area Drainage Study Figures Figure 1-1: September 8, 2014 flooding along Eisenhower Drive looking north to Avenue 50. .............. 1-1 Figure 1-2: Regional Vicinity Map............................................................................................................1-3 Figure 1-3: Project Location Map..............................................................................................................1-4 Figure 2-1: Cumulative Peak Rainfall Plot................................................................................................2-6 Figure 3-1: Hydrograph — Direct Rainfall Areas.....................................................................................3-15 Figure3-2: Land Use Map.......................................................................................................................3-16 Figure 3-3: Model Boundary Map...........................................................................................................3-17 Figure 3-4: Offsite Hydrograph Watershed Map.....................................................................................3-18 Figure 4-1: Graphic Representation of 1D/2D Surface/Subsurface Model.............................................4-19 Figure 4-2: Eisenhower Drive and Avenue 50 Comparison....................................................................4-25 Figure 4-3: Eisenhower Bend Comparison..............................................................................................4-26 Figure 4-4: Calle Tampico Comparison...................................................................................................4-27 Figure 4-5: Washington Street at Lake La Quinta Drive......................................................................... 4-28 Figure 5-1: North Alternative No. 1 Proposed Facilities......................................................................... 5-34 Figure 5-2: North Alternative No. 2 Proposed Facilities......................................................................... 5-35 Figure 5-3: North Alternative No. 3 Proposed Alternative......................................................................5-36 Figure 5-4a: South Alternative No. 1 Proposed Alternative.................................................................... 5-39 Figure 5-4b: South Alternative No. 1 Proposed Alternative....................................................................5-40 Figure 5-4c: South Alternative No. 1 Proposed Alternative.................................................................... 5-41 Figure 5-5: Lake La Quinta Alternative No. 1 Proposed Alternative...................................................... 5-43 Tables Table 2-1: Peak Rainfall Precipitation at Bear Creek during September 2014 storm event . ..................... 2-5 Table 3-1: NOAA Atlas 14 Precipitation Frequency Data at La Quinta Golf Estates.............................3-14 Table 5-1: North Drainage Area — Alternative 1 Cost Estimate.............................................................. 5-31 Table 5-2: North Drainage Area — Alternative 2 Cost Estimate.............................................................. 5-32 Table 5-3: North Drainage Area — Alternative 3 Cost Estimate.............................................................. 5-33 Table 5-4: South Drainage Area — Alternative 1 Cost Estimate.............................................................. 5-38 Table 5-5: Lake La Quinta Drainage Area — Alternative 1 Cost Estimate .............................................. 5-42 Exhibits Existing Condition Exhibit No. 1: North Area — 1 % Annual Chance 6-Hour Storm Event Exhibit No. 2: North Area — 0.2% Annual Chance Storm Event, 1-hour duration Exhibit No. 3: South Area — 1% Annual Chance 6 Hour Storm Event Exhibit No. 4: South Area — 0.2% Annual Chance Storm Event, 1-hour duration Exhibit No. 5: Lake La Quinta Area — 1 % Annual Chance 6-Hour Storm Event Exhibit No. 6: Lake La Quinta Area — 0.2% Annual Chance Storm Event, 1-hour duration Proposed Condition Exhibit No. 7 North Area Alternative 1 — 0.2% Annual Chance Exhibit No. 8 North Area Alternative 2 — 0.2% Annual Chance February 2016 ii Michael Baker City ofLa Quinta Focused Area Drainage Study Exhibit No. 9 Exhibit No. 10 Exhibit No. 11 North Area Alternative 3 — 0.2% Annual Chance South Area Alternative 1 — 0.2% Annual Chance Lake La Quinta Area Alternative 1 — 0.2% Annual Chance February 2016 iii Michael Baker City ofLa Quinta Focused Area Drainage Study This page intentionally left blank. February 2016 iv Michael Baker City of La Quinta Focused Area Drainage Study Executive Summary The purpose of this study is to assess whether the City of La Quinta (City) should consider and potentially spend limited public resources to augment the City's flood control and drainage systems to a level that exceeds all generally accepted minimum standards for flood control and that goes beyond the minimum legal requirements as directed by Riverside County and the City, as well as federal and state standards, in order to provide the City's residents an elevated level of flood control. The City experienced extreme storm events in two consecutive years that resulted in localized flooding and significant flood damage in parts of the City. The storm event on September 8, 2014 dropped almost 3 inches of rain in a one -hour period and was in excess of a 500-year storm event (meaning the probability of its occurrence is 0.2% in any given year). The "0.2-percent" storm event is an estimate of the long-term average recurrence interval. It is not an indication that an event of this size would happen once every 500-years. Rather, it is a representation that a major event (500-year) has a 0.2-percent chance of occurring in any given year. Consequently, it is possible, yet extremely unlikely, to have multiple extreme events over a short period of time. For example, the City of La Quinta experienced a similar extreme rainfall event just one year earlier on August 25, 2013 where over two inches of rainfall fell in a short duration, corresponding to an approximately 200-year event. While the City's and surrounding area's flood control facilities functioned consistently with industry -accepted design standards and requirements, which generally use a 100-year storm event (meaning the probability of an occurrence is 1 % in any given year), these recent extreme storm events caused flooding and damage to certain parts of the City. This study includes a detailed drainage analysis for a focused area of the City that was hit the hardest by the recent extreme storm events. The study evaluated the existing flood risk, and identifies potential drainage improvements to reduce future flood damage and increase public safety beyond generally accepted legal requirements for handling a 100-year storm event. The focused area for the detailed drainage study is generally bounded by Avenue 48 to the north, Washington Street to the east, Eisenhower Drive to the west, and Calle Tampico to the south. Five (5) specific locations were initially identified by the City for this study area. This study focused on the following areas: ■ Calle Tampico/Avenida Bermudas ■ Eisenhower Drive/Avenue 50 ■ Washington Street/Avenue 50 ■ Eisenhower Drive between Coachella Drive and Vista Laguna ■ Washington Street/Lake La Quinta Drive XP Software's XPSWMM 2-dimensional computer program was used to model the complex hydrology and hydraulic simulations of the study area. XPSWMM allows flows to be modelled within storm drains and on the surface using a 3D digital terrain model. The results of these February 2016 v Michael Baker City of La Quinta Focused Area Drainage Study advanced models were presented graphically to show the flooded depths throughout the study area. These advanced models provide a better understanding of how the existing storm drain system operates and how to improve it. Three (3) models were prepared for the study area: 1. North Drainage Area 2. South Drainage Area 3. Lake La Quinta Drainage Area For each area, the capacity of the existing street sections and storm drains were evaluated for the 100-year storm events with varying durations and the 500-year 1-hour storm event. It was important to evaluate the storm drain system in the 500-year storm event in order to correlate the flood routing model results with photographs and eyewitness descriptions of the extreme flooding that occurred during the September 2014 storm event. This correlation process was conducted by comparing flood depths in the model results to flood depths seen in the photographs and eyewitness accounts, and reasonably modifying model parameters until the flood depths in the model correlated to the depths seen in the photographs. Once the model was correlated to real flood events, the benefits of improvements to the drainage system for these extreme storm events were evaluated. This type of analysis and recommendations are beyond generally accepted and currently applicable standards to accommodate a 100-year storm event. The results of the analysis provided the following information: ■ The public streets and storm drain system met the applicable standards during the simulated 100-year storm events. Some private streets did exhibit localized flooding during the 100-year events. ■ 500-year 1-hour analysis produced flood results consistent with the September 2014 storm event, which provided validation of the modeling methods and results. ■ A 500-year storm event exceeded the capacity of the existing regional and local drainage systems at various locations within the City. This event provided guidance for selecting proposed improvements that would exceed the generally accepted and minimal legal threshold of accommodating a 100-year storm event Using the results of the analysis, proposed improvements were identified to exceed the City's 100-year standard storm event level of protection in the study area. Recommendations were developed for each of the three model areas. Atlas maps detailing the alternatives are shown in Figures 5-1 to 5-5. North Drainage Area Three alternatives were developed for the North Drainage Area. The alternatives include: Alternative 1 ■ Estimated Cost: $11 million ■ Provides the highest level of additional improvements (500-year) at the largest cost ■ New storm drain lines in Eisenhower Drive ■ 1 new detention basin along Eisenhower Drive ■ 2 new retention basins in the La Quinta Golf Estates February 2016 vi Michael Baker City of La Quinta Focused Area Drainage Study Alternative 2 ■ Estimated Cost: $4.2 million ■ Lowest price alternative, provides near 500-year level of additional improvements ■ New storm drain lines in Eisenhower Drive ■ New retention basin on driving range in La Quinta Golf Estates Alternative 3 ■ Estimated Cost: $6.5 million ■ Similar to Alternative 2, with an additional 1 acre retention basin along Eisenhower ■ Reduces flooding depths at the existing low point on Eisenhower Drive south of Avenue 50 compared to Alternative 2 South Drainage Area One alternative was developed for this area to improve the system to near 500-year storm event levels. The alternative includes: ■ Estimated Cost: $5.4 million ■ Expands existing storm drain system along Calle Tampico west of Washington Street ■ Expands existing storm drain line within Avenue 50 and Washington Street Lake La Quinta Area One alternative was developed in the Lake La Quinta area to improve the system to a 500-year storm event level of protection: ■ Estimated Cost: $1.0 million ■ Construct new storm drain line from St. Francis of Assisi Catholic Church into the lake within Lake La Quinta ■ Construct new storm drain line along Washington Street from Avenue 50 into the lake within Lake La Quinta For each of the areas studied, alternatives were identified that could significantly reduce their flood hazard for storm events that exceed a 100-year storm event. The benefit of using the advanced model to complete the study is that it provided a more accurate evaluation of the impacts these proposed facilities would have on adjacent drainage patterns and flood risk. The alternatives, and associated costs listed above, include cooperation with other stakeholders, such as Coachella Valley Water District, La Quinta Resort, home owners associations, and private land owners. February 2016 vii Michael Baker City of La Quinta Focused Area Drainage Study This page intentionally left blank. February 2016 viii Michael Baker City of La Quinta Focused Area Drainage Study 1 Introduction 1.1 Introduction and Project Overview The City of La Quinta (City) recently experienced two extreme storm events that have resulted in localized flooding and significant flood damage in parts of the City. The most recent event occurred on September 8, 2014, and produced rainfall depths of almost 3 inches in one -hour over parts of the City. This corresponds to a storm event in excess of a 500-year return frequency. A similar, short -duration high intensity storm in August of 2013 (>200-year return frequency) produced flooding and storm damage in the City. Located in the Coachella Valley of Riverside County, the City is subject to both winter and summer storm events. The summer thunderstorms can produce severely intense localized precipitation in a short period of time, producing flash - floods that have historically impacted the Coachella Valley. Figure 1-1: September 8, 2014 extreme -event flooding along Eisenhower Drive looking north to Avenue 50. The purpose of this study was to prepare a detailed drainage analysis for a focused area of the City that was hit the hardest by the recent extreme storm events. The study evaluated the flood risk associated with an extreme storm event, and identifies potential drainage improvements to reduce future flood damage and increase public safety if or when extreme storm events occur. February 2016 1-1 Michael Baker International 177 City of La Quinta Focused Area Drainage Study 1.2 Project Site Description and Location The focused area for the detailed drainage study is bounded by Avenue 48 to the north, Washington Street to the east, Eisenhower Drive to the west, and Calle Tampico to the south. Five (5) locations were initially identified by the City for this study area. Due to the relatively flat topographic relief of the urbanized area, it was recommended that all areas be analyzed together, to better understand how extreme flood events would bifurcate, or spill over to neighboring watershed areas. The five areas are listed below: ■ Calle Tampico/Avenida Bermudas; ■ Eisenhower Drive/Avenue 50; ■ Washington Street/Avenue 50; ■ Eisenhower Drive between Coachella Drive and Vista Laguna; and ■ Washington Street/Lake La Quinta Drive. Although this study will highlight these 5 areas, it will also identify other major flood issues and solutions within the overall focused study area. Figures 1-2 and 1-3 show the Regional Vicinity Map and Project Location Map for the City and the focused study area. 1.3 Study Goals and Objectives The overall goal of the study is to develop a detailed technical evaluation of the flood risk hazard in the focused drainage area when extreme storm events may occur and provide specific recommendations for storm drain facilities to reduce the risk during such extreme storm events. The technical analysis will include an inventory of existing storm drain systems, updated regional and local hydrology, and detailed flood routing analyses. Together, the in-depth understanding of the watershed and project site conditions will guide the development of appropriate, long-term solutions for improved flood protection in the focused drainage area that are above and beyond legal requirements and City and County standards. The detailed objectives of the report include the following: 1. Research, collect, and review previous studies and storm drain improvement plans completed in the watershed. 2. Establish the hydrologic design criteria, methodology and requirements to be used for the hydrologic and hydraulic studies and for the determination of the appropriate level of flood protection. 3. Prepare design hydrology to be used for the flood routing analysis. 4. Complete a flood routing analysis to determine flooding patterns and maximum flood depths in the study area. 5. Correlate the results of the flood routing analysis to known flooding from the September 8, 2014 storm event. 6. Evaluate existing system capacities and develop conceptual drainage solutions for identified flood hazard areas that exceed legally required and generally applied standards. 7. Prepare preliminary construction cost estimates for the recommended drainage improvements. 8. Prepare a detailed report to document the studies and support the recommended improvements. The technical studies have been completed in conformance with City, Coachella Valley Water District, and Riverside County standards. 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Project Locatic City of La Quinta Focused Area Drainage Study 2 Project Approach and Design Criteria 2.1 Background In the past two years, historically rare, extreme storm events have caused extensive localized flooding within the City. Most recently, the September 8, 2014 summer thunderstorm dropped 2.79-inches of rain in a 1-hour period as measured by the Bear Creek Basin precipitation gage. On August 25, 2013, Monsoonal Storm No dropped 2.25-inches of rain at the same precipitation gage. The Bear Creek Basin gage is located on the northwest side of the City in the Cove Area. The location of the gage is shown on Figure 1-3. The peak rainfall at the gage during the 2014 storm event is summarized in Table 2-1. The cumulative rainfall for the time period is also plotted in Figure 2-1. Table 2-1: Peak Rainfall Precipitation at Bear Creek during September 2014 storm event. Incremental Rainfall Cumulative Rainfall Time (inches) (inches) 6:20 0 0 6:25 0.16 0.16 6:30 0.35 0.51 6:35 0.39 0.9 6:40 0.36 1.26 6:45 0.47 1.73 6:50 6:55 7:00 0.24 0.19 1.97 2.16 0.28 2.44 7:05 0.12 2.56 7:10 0.08 2.64 7:15 0.11 2.75 7:20 0.04 2.79 7:25 0.08 2.87 7:30 0.08 2.95 7:35 0.00 2.95 February 2016 2-5 Michael Baker International City of La Quinta Focused Area Drainage Study Figure 2-1: Cumulative Peak Rainfall Plot September 8, 2014 Rainfall 3.5 — 3 • • i • 2.5 • • • c 2 • 42 1.5 c • 1 • 0.5 ` • • • 6:14 6:28 6:43 6:57 7:12 7:26 7:40 Time • Incremental Rainfall (inches) • Cumulative Rainfall (inches) Statistically, the September 2014 storm event corresponds to an approximate 0.2-percent annual chance event for a 1-hour period (See Table 3-1 for NOAA Atlas 14 Precipitation Frequency data). This is commonly referred to as a "500-year/1-hour" storm event, or an event that would have a 1 in 500 chance of being equaled or exceeded in a given year. The "0.2-percent" storm event is an estimate of the long-term average recurrence interval. It is not an indication that an event of this size would happen once every 500-years. For example, if we had 1,000 years of rain gage data, a statistical analysis would reveal a 1-percent annual chance (or 100-year) event. A high probability exists that within this 1,000 years of data that 10 events would equal or exceed the calculated 1-percent chance (100-year) event rainfall depth. These 10 events would not occur once every 100-years, but would vary sporadically. A more realistic way to look at the likelihood of these events to occur, is to view them as percent -chance within a given year. For example, on a given year, there is a one -percent chance of a "100-year" event to occur. The chances of multiple large storm events occurring over a few years is highly unlikely, but possible. Moreover, climate change could factor into the possibility of more frequent extreme storm events. The City's existing storm drain facilities reviewed in this study were based on rainfall data published in the National Oceanic and Atmospheric Administration's (NOAA) Atlas 2. This document provided localized precipitation frequency data for the entire country. The document was first published in 1973 and included statistical analyses using rain gage data collected through the late 1960's. Since the installation of the City's existing storm drain facilities, NOAA has updated precipitation frequency data and may continue to do so as advancements in technology and data collection change. This study includes a full hydrologic and hydraulic analysis of the focused drainage study area for the 1 % and 0.2% annual chance storm events. Evaluations of the existing flood hazard conditions were prepared to correlate flood depths to known flood elevations, based on February 2016 2-6 Michael Baker Internationgal City of La Quinta Focused Area Drainage Study photographs and watermarks. Once correlated, the models were used identify the most feasible solutions to improve drainage and reduce flood risk. To date, the detailed level of extreme flood study is unprecedented for any urban area in the Coachella Valley. 2.2 Design Criteria The primary goals of the study, and City's use of it, include identifying possible improvements that consider: 1) Life and safety 2) Emergency vehicle access 3) Property protection Since December 19, 2006, the City's hydrology and hydraulic criteria for the design of storm drain systems is defined in the City of La Quinta Engineering Bulletin #06-16, originally dated December 19, 2006 and revised October 28, 2015. Prior to December 19, 2006, criteria for design of storm drain systems refer to the Riverside County Flood Control and Water Conservation District's (RCFC) Hydrology Manual and Engineering Bulletins #06-15 and #06- 16 guidelines and flood protection standards. For purposes of new flood control improvements, hydrology is to be prepared in accordance with the RCFCD Hydrology Manual guidelines. The design of retention basins and flood protection is to be based on the 1-percent annual chance (100-year) storm event. An analysis should be prepared for the 1-, 3-, 6-, and 24-hour storm durations. The storm duration that produces the worst flooding scenario is to govern the minimum requirements for the design of a new flood control improvement. Likewise, rainfall data for new improvements should be from the latest version of the National Oceanic and Atmospheric Administration (NOAA) atlas for precipitation frequency estimates. For new improvements, NOAA Atlas 14, adopted in 2006, would apply. Public streets are to be designed to contain a 10-year storm event within the top of curb of the street section. The 100-year 24-hour event is to be contained within the City's right-of-way, with a minimum of one (1) foot of freeboard to the adjacent pad elevations. For retention basins, 1 foot of freeboard is to be provided above the 100-year maximum water surface elevation to the pad elevations. Additionally, La Quinta Municipal Code 8.11.030 references Federal Emergency Management Agency (FEMA) standards, which dictate that new structures have their lowest floor elevation at or above the 100-year base flood elevation. (See also La Quinta Municipal Code §§8.11.020(4) and (24); 8.11.050(A)(3)(a))The FEMA 100-year base flood has been a standard requirement since the enactment of the National Flood Insurance Act of 1968, the estimated rainfall used to generate the 100-year (1% annual chance) base flood has changed as additional rain gage information has become available. City law requires that all improvements to structures and land in areas of special flood hazards be designed to accommodate at least a 1-percent annual chance (100-year) event (La Quinta Municipal Code §§8.16.020(4)(24); 8.11.030(C); 8.11.050(A)(3)(a); 9.140.030). The special flood hazard areas are identified by documents issued by the Federal Emergency Management Agency (FEMA) as amended from time to time (La Quinta Municipal Code §8.11.030(B)). City law, however, recognizes that larger floods can and will occur and that other areas of the City not in areas of special flood hazards may experience flooding (La Quinta Municipal Code February 2016 2-7 Michael Baker International City of La Quinta Focused Area Drainage Study §8.11.030(F)). Furthermore, City law expressly provides that no liability is created for the City or Federal Insurance Administration of FEMA for any flood damage that may occur in reliance on City flood hazard requirements (La Quinta Municipal Code §8.11.030(F)). 2.2.1 Focused Drainage Area Study Criteria The hydrology prepared for this study included the 1-percent annual chance (i.e., 100-year) and 0.2-percent annual chance (i.e., 500-year) storm events. The 1% annual chance event represents the typical design standard for flood protection within the City. The study criteria used the 1% annual chance storm event to evaluate the level of flood protection, with the goal of identifying proposed improvements to maintain one dry lane in each direction within major street arterials for emergency vehicle access. One dry lane in each direction is a higher standard than what current City, County, and Federal standards require. In order to evaluate the effectiveness of the existing storm drain system under the criteria that applied at the time of its design, hydrology for the 1 % annual chance storm event was performed using NOAA Atlas 2 rainfall data published in 1973. The 0.2% annual chance storm event was evaluated for two reasons: to correlate the models to the September 8, 2014 storm event, and to evaluate opportunities to provide a higher level of flood protection in potentially flood prone areas. Industry standards and regulations do not require municipal drainage facilities to be designed to handle the 0.2% annual chance storm event. But due to the extensive flooding that occurred during the 2013 and 2014 storm events, the City requested this event be modeled to ensure the proposed facilities would reduce the potential flood risk for this larger storm event. A major benefit for modeling the 0.2% annual chance storm event was to correlate the existing condition models to the previous 2014 storm event. The thunderstorm that occurred in La Quinta on September 8, 2014, was similar to a 0.2% (1-hour) annual chance storm event, per the rain gage data recorded at the Bear Creek Basin. The 0.2% annual chance event was run for all of the flood routing models. The results of these models were used to compare flooded elevations as witnessed on September 8, 2014. Photographs were used to estimate approximate depths for major flooded areas. The results of these models were evaluated to verify the results of the models correlated to actual flooded locations and depths. 2.3 Data Research The data research and acquisition process included coordination with regional agencies, City staff and field review. The goal of the research was to identify available data, including previous drainage related studies, historical storm photos and articles, drainage related as -built plans, rain gage data, and information regarding previous flood issues. Items acquired included the following: ■ Storm Drain As-Builts ■ Street As-builts ■ Residential Development As-builts ■ Previous Drainage Studies (Regional and Focused Studies) ■ Historical Rain Gage Data ■ Historical Flood Photographs February 2016 2-8 Michael Baker International City of La Quinta Focused Area Drainage Study ■ Field Drainage Facility Investigations 2.4 Technical Software Description This study was performed using a state-of-the-art hydrologic and hydraulic approach as a result of the area's drainage characteristics. XP Software's XPSWMM model was used to model both the complex hydrology and hydraulic simulations. The XPSWMM software solves the full St. Venant Equations. In other words, the program solves the highest level of computations available for storm drain modeling. The model utilizes full rainstorm patterns, not just peak flows, to calculate expected runoff and storm drain capture and conveyance efficiencies. Surface flows are evaluated in two -dimensions (21)) based on a 3D surface or digital terrain model (DTM). Linking the surface to the subsurface storm drains, lakes or basins, and channels, produces a comprehensive and realistic analysis of the entire drainage system. February 2016 2-9 Michael Baker International 185 City of La Quinta Focused Area Drainage Study This page intentionally left blank. February 2016 2-10 Michael Baker Internationgal City of La Quinta Focused Area Drainage Study 3 Hydrology 3.1 Methodology The 1-percent annual chance event was evaluated for the 1-hour, 3-hour, and 6-hour durations to identify the most severe flooding potential under applicable City and County standards for the existing flood systems. The event duration that created the worst flooding in the model was used as the "governing" storm event for the area's proposed improvements. After coding the models with the proposed improvements, calculations were again performed to identify the impacts of these improvements on the study area. A major benefit to using XPSWMM is the identification of impacts to surrounding areas by way of bifurcation, or increasing flooding elsewhere as a result of improving a particular location. Each model area was divided into multiple subareas, delineated based on topographic and drainage patterns. Offsite areas, mainly hillside slopes, were evaluated using the Advanced Engineering Software's (AES) program to develop Unit Hydrographs for each of the design storm events. All urbanized areas within the focused study area were evaluated in XPSWMM using the Direct Rainfall Method (DRM). DRM is the process of adding rainfall directly to the two-dimensional surface, or digital terrain model. This method allows the surface's physical characteristics (i.e. topography, land use) to dictate the flow patterns, resulting in a more realistic rainfall -runoff modeling approach. Figure 3-1 shows the areas where Unit Hydrographs were developed and where DRM was used in the modeling. Loss rates for both the Unit Hydrograph method, and the DRM were calculated based on the Riverside County Hydrology Manual. Loss rates in XPSWMM can be incorporated in the rainfall or on the surface. To keep the two methods consistent, Loss rates were calculated and incorporated into the rainfall point precipitation depths based on Land Uses, Soil Type, and using Antecedent Moisture Condition 2 (AMC 2). For a given area, DRM will yield different peak flow values than the standard Unit Hydrograph method. This is a result of the response of the runoff on the 2D surface. Theoretically, the peak flows produced by the Unit Hydrograph are calculated based on time -of -concentration, which assumes all flows are concentrated and conveyed from one concentration point to the next, which has the tendency to reduce time of concentration. Reduced time of concentration yields higher peak flow rate estimates. In the absence of stream gage information, the DRM runoff volumes were calibrated to the Unit Hydrograph volumes for selected locations. When using DRM, some of the rainfall volume will be attenuated on the 2D surface. Small depressions or "pits" located in an area can result in a reduction in runoff volume, when compared to the runoff volumes produced in the Unit Hydrograph model for a given area. These depressions can be residential backyards, or small low points in the model. Often these depressions contain small area drains, too small to identify in a regional model. To match the assumptions of the Unit Hydrograph approach, these depressions have to be "filled" prior to running a storm scenario. Although several methods exist to "fill" these minor depressions in the surface model, additional rainfall was added to the surface to "fill" the depressions prior to running the actual storm event February 2016 3-11 Michael Baker Internationgal City of La Quinta Focused Area Drainage Study models. Several iterations were performed to identify the appropriate added rainfall amount that would not impact the results of the design storm events. A total of 0.25 inches of rainfall over an hour long duration was dropped over all residential and commercial sites within the model before allowing the surface to drain for an additional 23 hours. This method ensured that the 0.25 inches of rainfall filled the small depression areas, but did not interfere with the design storm. 3.2 Precipitation DRM was prepared using the Riverside County Hydrology rainfall pattern to develop hyetographs. The point precipitation data for the 1 % annual chance storm events were based on the NOAA Atlas 2 data for the La Quinta area. Precipitation data for the 0.2% annual chance storm event was based on the NOAA Atlas 14 data. The NOAA Atlas 14 data table is included as Table 3-1. For the purpose of this study, an Antecedent Moisture Condition value of 2 was used. 3.3 Land Use Land uses were categorized with the assistance of the City of La Quinta Official Zoning Map. Areas from the zoning map were assigned a land use value, as listed in the Riverside County Hydrology Manual. From the Hydrology Manual, Manning's roughness values and rainfall loss rates were assigned based on land use. Land use types are shown on Figure 3-2. 3.4 Soil Types The hydrologic soil type is required in order to determine soil infiltration rates according to the Riverside County Hydrology Manual. The Natural Resources Conservation Service's Web Soil Survey was referenced to determine the hydrologic soil type. The developed areas of the city near Calle Tampico and La Quinta Resort are predominantly composed of Type A soil, while the area within the La Quinta Golf Estates is composed of Type B soil. 3.5 Watershed Descriptions The study area was delineated into three models, based on flow patterns identified in a large initial course model. The areas were sub -divided to allow for more detailed resolution in the 2D surface calculations. A sensitivity analysis was performed to identify each model boundary and how the boundaries communicate with one another. Figure 3-3 shows the model boundaries for each of the three areas. Figure 3-4 illustrates the offsite hydrograph locations that were used in conjunction with the DRM areas to generate the hydrology for each of the models. The 3 models are identified as: ■ Lake La Quinta Model ■ North Model ■ South Model The Lake La Quinta model area extends from 48th Avenue north to approximately Highway 111. Most of the tributary drainage area to this model comes from the hillsides to the west and the residential and commercial areas to the north. The active model boundary extends just west of February 2016 3-12 Michael Baker International City of La Quinta Focused Area Drainage Study Caleo Bay Drive. This area drains into Lake La Quinta, and eventually out to the Whitewater River. No flows were found to travel south of 48th Avenue into the North Model. The North Model extends from 48th Avenue, south to the Evacuation Channel and from Washington Street west to the foothills. Where needed to better identify flooded areas, some of the hillside residential areas were included in the active area. Runoff tributary to the North Model comes primarily from the mountains and adjacent residential areas. The flows in this area are generally contained within the area of the North Model or drain to the Evacuation Channel. The South Model is bounded by the Evacuation Channel to the north and north east, Calle Sinaloa/Avenue 52 to the south, Calle Rondo to the east, and Bear Creek and the Oleander Basin to the west. This area consists of two watersheds, one that drains towards the Evacuation Channel, and one that drains east along Calle Tampico towards Calle Rondo and Avenue 52. The tributary drainage area to this model consists primarily of the urbanized areas within the model. The Cove Area is also tributary to this model, although most of it is serviced by storm drains that route flows to a CVWD maintained 60-inch reinforced concrete pipe. February 2016 3-13 Michael Baker International City ofLa Quinta Focused Area Drainage Study Table 3-1: NOAA Atlas 14 Precipitation Frequency Data at La Quinta Golf Estates PDS-based precipitation frequency estimates with 90% confidence intervals (in inches)' Average recurrence interval (years) Duration 1 2 5 10 25 50 100 200 500 1000 0.07 0.107 0.165 0.218 0.305 0.383 0.474 0.581 0.755 0.917 5-min (0.058-0.085) (0.089-0.130) (0.137-0.200) (0.180-0.268) (0.243-0.386) (0.298-0.496) (0.360-0.629) (0.430-0.795) (0.535-1.08) (0.627-1.36) 0.1 0.154 0.236 0.313 0.437 0.548 0.679 0.833 1.08 1.31 10-min (0.084-0.121) (0.128-0.186) (0.196-0.287) (0.258-0.384) (0.348-0.554) (0.428-0.710) (0.516-0.902) (0.616-1.14) (0.766-1.54) (0.899-1.94) 0.121 0.186 0.285 0.379 0.528 0.663 0.821 1.01 1.31 1.59 15-min (0.101-0.147) (0.155-0.225) (0.237-0.347) (0.312-0.464) (0.421-0.670) (0.517-0.859) (0.624-1.09) (0.745-1.38) (0.927-1.87) (1.09-2.35) 0.179 0.274 0.42 0.558 0.778 0.977 1.21 1.49 1.93 2.34 30-min (0.920-1.61) (0.149-0.216) (0.228-0.332) (0.350-0.511) (0.460-0.684) (0.620-0.987) (0.762-1.27) (1.10-2.03) (1.37-2.75) (1.60-3.46) 0.253 0.388 0.595 0.79 1.1 1.38 1.71 2.1 2.73 3.32 60-min (0.211-0.306) (0.323-0.470) (0.495-0.723) (0.651-0.968) (0.878-1.40) (1.08-1.79) (1.30-2.27) (1.55-2.88) (1.93-3.90) (2.27-4.90) 0.351 0.515 0.766 0.999 1.37 1.7 2.07 2.52 3.21 3.84 2-hr (1.58-2.75) (0.293-0.425) (0.429-0.624) (0.636-0.930) (0.823-1.22) (1.09-1.73) (1.32-2.20) (1.86-3.44) (2.27-4.58) (2.62-5.67) 0.418 0.606 0.889 1.15 1.57 1.93 2.35 2.84 3.6 4.28 3-hr (0.349-0.506) (0.505-0.734) (0.740-1.08) (0.951-1.41) (1.25-1.99) (1.51-2.50) (1.79-3.13) (2.10-3.88) (2.55-5.13) (2.92-6.32) 0.546 0.785 1.14 1.47 1.98 2.43 2.94 3.52 4.42 5.21 6-hr (2.23-3.90) (0.456-0.660) (0.654-0.951) (0.950-1.39) (1.21-1.80) (1.58-2.51) (1.89-3.15) (2.60-4.81) (3.13-6.30) (3.56-7.70) *The highlighted cell indicates the rainfall depth used in the 0.2% annual chance (500-year) 1-hour scenario January 2016 3-14 Michael Baker International r � A �tiz T rs x9P 6T 'fit F F T b * 3.aifJtq,4�^' M SY ,Pp E�. t ir4la F ♦ Orr, fiW i^%s ."men k� r R,ar* "C� s s: � r+�x'i ss- a� ;}•ti.7�x�r*; x :H f aie' y'ia�� ^4,:n� �. �"' � `� .. �: s �:, wed � ee�s •vim"' � � _rye's + `%'�lw A r3 :�ls6dre �u uc �,, ,, a � ' , y �SetEe+Ar r .�: ' ! ...� - I! ��gk �� �`•"�` � a"`a �`di r � 9 �•� �'� s'1 � '��p�'°'x =sue. L4 ��,mmti "ems r� Lake La Quinta ..�" a •• VJ e Z in'L );.. t ydH14P'f` :�'" s� ti �* EIS enhower Dr ? xw "c' I y �prr =` Avenue 50 a- Calle Tampico Sinaloa m m 1 N xaY LA 1 i QUINTA FOCUSED DRAINAGE STUM _ i0i feet Michael Baker APPROXIMATE 191. I I 1 1 P. M �v� l+ss � , 1- tea. P q- r Mill•�.liau n�1 re .a�.aca €gIyr �"W',�-.+a+ EWn E-Ree .xw P'P s sT�R9��'=.'�Sv �#' a''*3b c'� `sr•R MN �y+i�3tnU 4yi9; �N,ti<F+n1x. Y�e`e, 4 za'`� ,a xr � i L ( ( G•sP1v war� i1 e" �,_�i . 7`` a•a� IL Lake La Quinta rcbktltcidjk. 7 a I G I e,Nhovier Dr "' R ' �• - y n• � �• S� dL�. �tA' fibR�ne; s vw e Avenu�0 I x Yw r rt®as+i U Calle Tampico Sinaloa P I a rn i i gr �I Cg r h-d II pYg r.Bq, iIII 1LEGEND City Boundary Commercial MediumHigh Density Residential Density Residential Open Space Rock School low Y QUINTA FOCUSED DRAINAGE 1 Michael Baker Land Use Mai. -WM f . Em IN Lake La Quinta r"LO nhower Dr V I i 77 Uo nt ,.�&:S' Avenue50 EVACUATION CHANNEL co E o` D 3 c av N LU Sinaloa a 4R'- agaxeKB � -`tia �9���a�,��ei 71�1 t Calle Tamplcq j �\ ' ems`' •o ,.,.a , .� _. 1/m" W W APPROXIMATE model ec rMrM�" sisreiwraA� �nwxe.es a a >. � k �' � � s r aq '.3 x i'a' a* m s4�s*¢Ms Flt se r k e re r x .Fii ' .1 < r $ I to ,. ,.xwtix 2 t.,xsases,tiz n %r 1s%- $ A%.-r s+Ydww ax ♦ - x w � i ^�a� �'� s .e+,.�.�TMi, �. � t ��n a",�� � � s d .1VP '�",�°i .. '"IJ g � xx' - ��d��r #1 ' •* m A' �` Lpke �i �d. #2 #12 #4 WIN— #6adlitriYxi`�5�- #1''` a~ eahower Dr 9zAAIL i _ AN I Michael Baker 4� 4} i �tyaG li #10 � trad"h'o i =: oft Cou W i 4w Uttsite Hydrograph LOCH Offsite Hydrograph Wab LA QUINTA FOCUSED DRAIN '000feet nffsite Hvdrnnranh Watershei City of La Quinta Focused Area Drainage Study 4 Flood Routing Analyses 4.1 Methodology The study areas (North, South, and Lake La Quinta) were modeled using XP Software's XPSWMM, which is an improved version of the U.S. EPA's Storm Water Management Model (SWMM). As discussed previously, XPSWMM is a dynamic wave model that solves the full St. Venant Equations. Dynamic modeling allows the effects of storage and backwater in conduits and floodplains and the timing of the hydrographs to yield a true representation of the hydraulic conditions. XPSWMM can model the surface in 2-dimensions, while linking to the subsurface infrastructure, or storm drain system. The result is a comprehensive model that can communicate between the surface and subsurface facilities throughout the modeled design storm duration. Figure 4-1: Graphic Representation of 1D/2D Surface/Subsurface Model -,•------------ - _------------------- ------------ Due to the topographic and climatic characteristics of this region, this project study used an advanced surface model to identify flow quantity and direction as it moves through the urban area. Using these advanced modeling techniques, hydraulic analyses were completed for both existing and proposed conditions using a linked 2-dimensional surface model, and 1-dimensional subsurface model (1D/2D) in XPSWMM. The existing City storm drains were added to a 3- dimensional surface terrain model to understand the level of flooding and to help identify what potential improvements could be implemented when extreme flooding (0.2-percent annual chance event) occurs. 4.1.1 Topography The topographic data used in this study was acquired from the Federal Emergency Management Agency. The topography was flown over a period of 25 days in February 2011. January 2016 4-19 Michael Baker International 195 City of La Quinta Focused Area Drainage Study 4.1.2 Vertical Datum The study was performed using the North American Vertical Datum of 1988 (NAVD88). Many of the City as -built plans were based on NGVD29 and facility elevations had to be converted to NAVD88. The conversion used for this study was 2.24'. 4.1.3 1-D Model Development The existing storm drain systems were developed and modeled in XPSWMM as 1-dimensional (1D) elements. XPSWMM has the ability to create separate, yet linked, models: A surface model based on 2-dimentional topographic grid; and a subsurface model, based on a link -node 1- dimensional geometry. XPSWMM links and runs both models simultaneously. The geometry of the subsurface models were obtained from As -Built drawings and supplemented with field inspections. 4.1.4 Manning's "n" Value The Manning's value is a surface roughness coefficient used in hydraulic calculations. This value resembles the amount of resistance runoff will have as it flows through varying terrain. The Manning's value generally ranges between 0.01 to 0.20. The smaller the value, the smoother the surface. A varying manning's value was used to represent different land uses within each model. The manning's designations were as follows: 0.035 — Open Space 0.015 — Residential 0.013 - Commercial 5.000 — buildings/obstructions To represent buildings in the models, a much higher than typical value was used (5.0). This was done to demark the buildings as "no -flow" zones within the surface 2D model. Manning's values used in the subsurface, or 1D model, included the following: 0.013 — Reinforced Concrete Pipe 0.014 — Reinforced Concrete Boxes 4.1.5 Grid Size The grid cell resolution is an important consideration in two-dimensional modeling. Small grid cell sizes increase accuracy, but require additional computation times; while larger grid sizes compromise accuracy but decrease computation time. The determination of grid size requires a trade-off to ensure a workable model without compromising satisfactory accuracy. Multiple cell sizes can be specified within one model, allowing a larger grid size to be used in areas were high detail is not required and a smaller grid size to be used in primary areas of interest. Several scenarios were evaluated in this study and it was determined that for the South model, a 25-foot grid cell produced accurate models with reasonable simulation time and a 15- foot grid cell provided the detail required in sensitive urban areas with very flat grades. The Lake La Quinta Model required higher resolution, so a 15-foot grid cell was used for less sensitive areas, and 5-foot grid cells were used in the areas of interest. The north model utilized a 15-foot grid cell throughout the entire model. January 2016 4-20 Michael Baker International City of La Quinta Focused Area Drainage Study 4.1.6 Computational Time Step The computational time step is a critical variable in 2D modeling. At each time increment, the software computes a flow depth and velocity at each cell, as well as each cell boundary, and assigns flow direction accordingly, resulting in a new computation at the subsequent time step. Grid size is directly proportion to the computational time step. A time -step of 1 second was used for 15-foot grid cells, 2.5 seconds for 25-foot grid cells, and 0.35 seconds for 5-foot grid cells. 4.2 Existing Conditions The existing condition flood routing analyses were performed to identify existing street and surface conveyance and storm drain capacities and to acquire a benchmark for our proposed analyses. The 0.2% annual chance storm was used to correlate the hydrology and hydraulic model results to existing photos from the September 8, 2014 storm event. For a 1-hour duration, this storm event was approximately a 0.2 percent chance annual storm event. Once the existing condition 0.2% annual chance event model results were correlated to the storm photos, it provided a level of confidence that the rainfall -runoff relationship of the models was performing adequately. The 1% annual chance models were then calculated to develop a basis for the evaluation and development of potential drainage improvements. For the 1 % annual chance events, multiple durations were run to identify which duration produced the maximum flooded depths. The results of the analysis indicated that the 6-hour storm duration produced the worst case conditions for each of the models. 4.2.1 Downstream Water Surface Control Elevations Most of the areas drain into regional storm drains that make their way to the Evacuation Channel. The depth of flow estimated in the channel can greatly impact the hydraulic performances of the local facilities connecting to them. The Evacuation Channel is downstream of Bear Creek and the Oleander Basin. Both systems were included in all the models to accurately model their hydraulic impacts on the rest of the local systems. For the 1-hour duration, it was assumed that Bear Creek Basin was not releasing flows into Bear Creek, based on eyewitness observations during the September 2014 event. For the 3 and 6-hour storm events, the full Bear Creek basin outlet hydrograph was added to the hydrology at the top of Bear Creek. This hydrograph was derived from the as -built plans and supporting calculations. Based on discussions with CVWD, during the September 8th storm event, no release from the Bear Creek Basin was observed. For this reason, the shorter duration storm events did not include the basin outlet hydrograph, and all the flows in the Evacuation Channels were from the Oleander basin and the local drainage pipes. For the Lake La Quinta model, the downstream control was located in the lake itself. Based on the lake as -built plans, a water surface elevation was used for the hydraulic models. This elevation was 55.0 feet, converted (NAVD88). The North Model had two downstream water surface control elevations, 1) the lake at the La Quinta Golf Estates, and the Evacuation lake at the Haciendas. As -built plans for the La Quinta January 2016 4-21 Michael Baker International City of La Quinta Focused Area Drainage Study Golf Estates could not be obtained, so a water surface of 42.0 feet (NAVD88) was used based off of LiDAR data. The water surface elevation for the lake at the Haciendas was set at 37.2 feet (NAVD88) based off of as -built plans The South Model had two main downstream controls, the Evacuation Channel and the open channel on the south side of Avenue 52 east of Silverrock Way. For the Evacuation Channel, Mission Drive West within the Rancho La Quinta homeowner's association forms the downstream control, since it sits at approximately 6 feet above the invert of the Evacuation Channel. In order for flows to leave the model, water must pond up above the road and flow over into Rancho La Quinta. This creates a backwater effect within the channel. The storm drain line within Calle Tampico drains into the open channel near Silverrock Way. This was assumed to be an open outfall condition with no backwater effects. 4.2.2 Existing Condition Results The baseline existing condition models were developed and ran for the 0.2 percent annual chance event. The maximum water surface elevations for the event were plotted on an aerial of the focused study area. Four (4) flood event photographs were obtained from the City for different locations within the study area. The photographs that were chosen represent visual documentation at or near the peak flooding during the storm event. The 4 locations include: 1. Eisenhower Drive south of Avenue 50 2. Eisenhower Drive at Coachella Drive 3. Calle Tampico at Washington Street (City Hall) 1. Washington Street at Lake La Quinta Drive The peak flood depths on Eisenhower Drive south of Avenue 50 shows cars with water ponded to near the roof of a typical sedan vehicle. This is generally about 4-feet deep. The results of the flood modeling indicate maximum depths during the 0.2 percent annual chance event at approximately 4-feet deep. The Eisenhower Drive bend location at Coachella Drive shows flood depths of approximately 3-feet deep, which is consistent with the provided photograph. Along Calle Tampico at the City Hall, the storm photograph shows ponding to just below the front hood of a typical sedan. The flood model results at this location indicate anticipated flooding of about 2-feet, which is consistent with the observed conditions. The photograph along Washington Street near the Lake La Quinta Drive entrance indicated ponding depths that exceed the curb and gutter and the raised median area. The results of the flood routing analysis are consistent with the documented condition and include flooding over the raised median and maximum flood depths of up to 4-feet near the street right-of-way. A comparison of the observed flood and model results are illustrated on Figures 4-1 through 4-4 January 2016 4-22 Michael Baker International City of La Quinta Focused Area Drainage Study The full model results from the existing condition analyses are shown on the following exhibits: Exhibit No. 1: North Area — 1 % Annual Chance 6-Hour Storm Event Exhibit No. 2: North Area — 0.2% Annual Chance Storm Event, 1-hour duration Exhibit No. 3: South Area — 1 % Annual Chance 6 Hour Storm Event Exhibit No. 4: South Area — 0.2% Annual Chance Storm Event, 1-hour duration Exhibit No. 5: Lake La Quinta Area — 1% Annual Chance 6-Hour Storm Event Exhibit No. 6: Lake La Quinta Area — 0.2% Annual Chance Storm Event (1-hour duration) The exhibits illustrate the maximum flood depth over the duration of the storm event. Based on the results of the analysis, it was determined that the 6-hour duration provided the worst case flooding during the 1 % annual chance storm event. This scenario, however, shows the public storm drain system is operating in accordance with Engineering Bulletin #6-16, Municipal Code 8.11.030, and the Riverside County Hydrology Manual. Therefore, only the 0.2% annual chance/1-hour storm event was used to develop a set of drainage alternatives to reduce the flood hazard in the study area to provide a higher level of flood protection than the City's standard policy January 2016 4-23 Michael Baker International City of La Quinta Focused Area Drainage Study This page intentionally left blank. January 2016 4-24 Michael Baker Internati200 i a _ T y r w 4177 w LEGEND APhotograph Location �. tf ' ,�,-�.yi"' s •-�' �- O and Direction ?!'.• *►., �"� �, Existing Storm Drain , .Jir=- • _ ' -� ti - Water Depth (feet) - 0.5-1 1-2 �. n - y 2-3ILL ,_� . s 1y fie• �" 3-4 IJ 4-5 5-6 14. 7 ! ,�`„°' try -y— — y b i . l� � � A � 613, f •� 7-8 y. 1' A 8-9 - 9-10 t LA QUINTA FOCUSED DRAINAGE STUDY Q 75 150 30°feet Eisenhower & Avenue 50 0.2% Annual Chance Con'1 arison M1PPIOMATE N T E R N A T 1 0 N A L 12J03/15 JN 146281-21421 MAS Figure 4-2 � y j � a a � �At l a Pr ►+''" I ! �,. ,� LEGEND it _. A Photograph Location and Direction Existing Storm Drain Water Depth (feet) r- r 0.5-1 1-2 ..-.:..ia-� ..� ' 2-3 r 3-4 ry li a 1 '" 4-5 91 W. Ilk- y Il r. Y - ■• I � 56 <7 7-8 8-9 "1 9-10 a 75 150 300 feet LA QUINTA FOCUSED DRAINAGE STUDY CAR M.-Q Aa�x„„ Calle Tampico 0.2% Annual Chance Comparison N T E R N A T 1 0 N A L 12/03/15 Al 146281-21421 MAS Figure 4-3 A v r � " 4 �. dim - AL Y w d 1I LEGEND APhotograph Location WIPF _ s a �T �: 4. «'. ti and Direction r - * Existing Storm Drain 1F Water Depth (feet) IL 0.5-1 1-2 y z. _ 2-3 �00 3-4 4-5 5-6 6-7 7-8 * 1 8-9 Rai i 1 1 o �5 150 3ooteet LA QUINTA FOCUSED DRAINAGE STUDY Q I�A,� Eisenhower Bend 0.2% Annual chance Coin arison N T E R N A Ty1 0 N A L � 12/03/15 A 146281-21421 MAS Figure 4-4 Ab M 4 • 0 LEGEND Photograph Location and Direction Existing Storm Drain Water Depth (feet) 0.5-1 x 1-2 2-3 3-4 ' Ir r Af i � • .0,W&AM At ft \ e t !40 .:.,V%• �. f P !Lg4- 141 4-5 5-6 — 4F } E _ 6-7 tw F L - -� �— 7-8 a e 1 i 9_ - �. IL 7 8-9 wwr low 0 75 150 3fl4feet ' - LA QUINTA FOCUSED DRAINAGE STUDY Lake La Quanta 0.2% Annual Chance Com prison AFI ROXIMAT! I N T E It N AT 1 0 N A L 12/03115 JN 146261-21421 MAS _ /r Figure 4-5 City of La Quinta Focused Area Drainage Study 4.3 Proposed Conditions Using the design guidelines identified in Section 2.2.1, drainage improvement concepts were identified to alleviate flooding from an extreme 0.2% annual chance event. Preliminary alignments and sizes for conceptual improvement alternatives were estimated, and the concepts incorporated into the baseline exiting condition models. The models were re -run with the proposed improvements and the results were evaluated to determine the benefits of the conceptual alternative. Facility sizes and alignments were refined and re -run as necessary to optimize the flood hazard reduction associated with each alternative. The performance for each of the potential alternatives was tested for the 0.2% annual chance storm event. The results of the proposed condition analyses and a discussion of the conceptual alternatives identified for each sub -areas are discussed in Section 5. 4.4 Cost Estimates Cost estimates were created for each of the conceptual alternatives. The unit prices were developed in cooperation with the City and current market values. The calculated system costs estimates include costs for engineering, construction, SWPPP, surveying, construction management and contingencies. Any new storm drain construction within the City most likely will require utility relocation. This can be very costly especially considering the area is highly urbanized. The quantity and complexity of utility relocation is unknown and requires detailed site specific subsurface investigations. Pipe and box culvert costs are per linear foot and included costs for excavation, shoring, bedding, backfill, compaction, removal of excess material, and trench resurfacing. A unit price of $7 per inch of diameter was used for pipe sizes up to 36-inches in diameter. A unit price of $6 per inch of diameter was used for pipe sizes greater than 36-inches in diameter. Reinforced concrete box culvert facility costs were based on a unit price of concrete at $800 per cubic yard. Based on the individual size of the RCB, a volume of concrete was calculated in cubic yards per linear foot of culvert, and converted into a cost per foot. Due to the fact that construction will take place over a number of years, the total cost of drainage improvements will vary from the numbers provided in this study. It is recommended that any future implementation plans take into account future construction unit costs prior to creating a funding program for the proposed improvements. The Engineering Construction Cost Index is 10092 as of November 2015. January 2016 4-29 Michael Baker International205 City of La Quinta Focused Area Drainage Study 5 Drainage Area Results 5.1 North Drainage Area The north area generally extends from 48th Avenue southerly to the Evacuation Channel, and receives runoff from numerous hillslope areas north and west of the model area. The runoff from the hillslope areas is generally collected in local drainage systems constructed with the adjacent residential developments. Those developments include storm drain pipes and detention basin systems to convey and mitigate storm water runoff. Overflow from the developments is conveyed via surface flows to Eisenhower Drive. Runoff that is conveyed to Eisenhower Drive generally flows to the south towards an existing sump condition south of Avenue 50. The drainage systems in Eisenhower Drive and at the sump condition south of Avenue 50 meet city standards but improvements may be needed to convey the overflow during extreme storm events that is ultimately tributary to this area. 5.1.1 Proposed Alternatives The development of conceptual alternatives for this area focused on improving the drainage systems along Eisenhower Drive, and identifying opportunities for additional storm water detention basins to handle the 0.2-percent extreme storm water runoff volumes. Three (3) alternatives were identified for the north drainage area. The alternatives all include new storm drain systems in Eisenhower Drive, and the use of new or existing storm water detention areas. Alternative No. 1. This alternative includes a new storm drain culvert from Santa Ursula Street to south of Coachella Drive. A low height box culvert is proposed for this system due to the limited drainage facility slopes. A large storm water detention basin is proposed in the vacant parcel south of Coachella Drive and west of Eisenhower Drive. Outflow from the new basin would then be conveyed to an existing depression area on the La Quinta Country Club golf course driving range north of Avenue 50. A new storm drain system would also be included at the Avenue 50/Eisenhower Drive intersection to convey runoff to the proposed driving range detention basin. This alternative would provide the highest level of flood protection for the area, improving the area to a 0.2 percent annual chance level of protection for the majority of the study area. The proposed alternative is illustrated on Figure 5-1. Alternative No. 2. This alternative is similar to Alternative 1, except the new detention basin south of Coachella Drive is eliminated. The storm drain system in Eisenhower Drive would be extend south in Eisenhower Drive to proposed storage areas on the La Quinta Country Club golf course and driving range. This concept would provide 0.2 percent annual chance protection for most areas. Residual ponding at the sump condition on Eisenhower Drive south of Avenue 50 would remain during the 0.2 percent event, but there would still be adequate passage for emergency vehicles. The proposed alternative is illustrated on Figure 5-2. Alternative No. 3. Alternative 3 functions similar to Alternative 2, but with different storm drain alignments. Instead of extending the storm drain in Eisenhower Drive south of Coachella Drive, the system is routed through the existing residential development to the La Quinta Country Club storage areas. It also includes a small storm water detention basin in the vacant parcel south of Coachella Drive in an effort to eliminate ponding in the sump south of Avenue 50. The basin January 2016 5-30 Michael Baker International City of La Quinta Focused Area Drainage Study reduces the flooding at the sump location, but may still result in flooding depths from 1 to 2 feet during the 0.2 percent annual chance storm event. The proposed alternative is illustrated on Figure 5-3. 5.1.2 Cost Estimates Preliminary construction cost estimates were prepared for each of the alternatives. Alternative 1 provided the highest level of flood protection and had the highest cost. Alternative 2 was the lowest cost alternative. The detailed cost estimates are included in Table Nos. 5-1 through 5-3. Table 5-1: North Drainage Area — Alternative 1 Cost Estimate Item No. Item Description P PROJECT TOTAL Unit of Measure Estimated Quantities Unit Price Item Total 1 Install 2'Hx4'W RCB FT 2736 $231 $632,016 2 Install 2'Hx8'W RCB FT 800 $400 $320,000 3 Install 2'Hx7'W RCB FT 1361 $384 $522,624 4 Install 2'Hx2'W RCB FT 1470 $128 $188,160 5 1 Basin Land Acquisition SF 261360 $14 $3,659,040 6 Basin Excavation and Grading CY 37760 $5 $188,800 7 Manhole EA 10 $4,700 $47,000 8 Catch Basin EA 19 $5,000 $95,000 9 Prepare Storm Water Pollution Prevention Plan LS 1 $5,000 $5,000 10 Miscellaneous Items 10% LS 1 $565,800 $565,800 11 Mobilization/Bonding/Traffic Control 10% LS 1 1 $622,400 $622,400 SUBTOTAL (CONSTRUCTION) $6,845,840 12 Administration 5%o LS 1 $342,300 $342,300 13 Engineering 10% LS 1 $684,600 $684,600 14 Ins ection 9.75% LS 1 $667,500 $667,500 15 Professional (7.25%) LS 1 $496,400 $496,400 16 Relocate Utilities (2%) LS 1 $137,000 $137,000 SUBTOTAL ENGINEERING AND CONSTRUCTION ADMINISTRATION $2,327,800 SUBTOTAL COST $9,173,640 CONTINGENCY 20% $1,834,728 TOTAL PROJECT $11,008,000 January 2016 5-31 Michael Baker International City of La Quinta Focused Area Drainage Study Table 5-2: North Drainage Area — Alternative 2 Cost Estimate Item No. Item Description p PROJECT TOTAL Unit of Measure Estimated Quantities Unit Price It Total 1 Install 2'Hx4'W RCB FT 2221 $231 $513,051 2 Install 2'Hx8'W RCB FT 640 $400 $256,000 3 Install 2 2'Hx6'W RCB FT 1620 $604 $978,480 4 Install2'Hx2'W RCB FT 1026 $128 $131,328 5 Install 72" RCP FT 430 $432 $185,760 6 Manhole EA 2 $4,700 $9,400 7 Catch Basin EA 16 $5,000 $80,000 8 Junction Structure EA 6 $2,000 $12,000 9 Prepare Storm Water Pollution Prevention Plan LS 1 $5,000 $5,000 10 Miscellaneous Items 10% LS 1 $217,200 $217,200 11 Mobilization/Bonding/Traffic Control 10% LS 1 $238,900 $238,900 SUBTOTAL (CONSTRUCTION) $2,627,119 12 Administration 5% LS 1 $131,400 $131,400 13 Engineering 10% LS 1 $262,800 $262,800 14 Inspection 9.75% LS 1 $256,200 $256,200 15 Professional 7.25% LS 1 $190,500 $190,500 16 Relocate Utilities 2% LS 1 $52,600 $52,600 SUBTOTAL ENGINEERING AND CONSTRUCTION ADMINISTRATION $893,500 SUBTOTAL COST $3,520,619 CONTINGENCY 20% $704,124 TOTAL PROJECT $4,225,000 January 2016 5-32 Michael Baker InternationOal City of La Quinta Focused Area Drainage Study Table 5-3: North Drainage Area — Alternative 3 Cost Estimate Item No. Item Description p PROJECT TOTAL Unit of Measure Estimated Quantities Unit Price It Total 1 Install 2'Hx4'W RCB FT 2311 $231 $533,841 2 Install2'Hx8'W RCB FT 404 $400 $161,600 3 Install 2 2'Hx6'W RCB FT 2200 $604 $1,328,800 4 Install2'Hx2'W RCB FT 950 $128 $121,600 5 Install 18" RCP FT 280 $126 $35,280 6 Install 24" RCP FT 900 $168 $151,200 7 Install 36" RCP FT 230 $252 $57,960 8 Install 42" RCP FT 500 $252 $126,000 9 Basin Land Acquisition SF 43560 $14 $609,840 10 Basin Excavation and Grading CY 12906 $5 $64,530 11 Manhole EA 9 $4,700 $42,300 12 Catch Basin EA 20 $5,000 $100,000 13 Prepare Storm Water Pollution Prevention Plan LS 1 $5,000 $5,000 14 Miscellaneous Items 10% LS 1 $333,800 $333,800 15 Mobilization/Bonding/Traffic Control 10% LS 1 $367,200 $367,200 SUBTOTAL (CONSTRUCTION) $4,038,951 16 Administration 5%a LS 1 $202,000 $202,000 17 Engineering 10% LS 1 $403,900 $403,900 18 Inspection 9.75% LS 1 $393,800 $393,800 19 Professional 7.25% LS 1 $292,900 $292,900 20 Relocate Utilities 2% LS 1 $80,800 $80,800 SUBTOTAL (ENGINEERING AND CONSTRUCTION ADMINISTRATION) $1,373,400 SUBTOTAL COST $5,412,351 CONTINGENCY 20% $1,082,470 TOTAL PROJECT $6,495,000 January 2016 5-33 Michael Baker InternationOal e' • RCg d s, o • 2X4 �. � ,� 11 n tn ) Basin NA1-1 6 Acres 7 Feet Deep RCB • r�rcni�l al 1 cniaa iiul� • N X Line NA1-3 co ZI Line NA1-2 Los Amoies Dr Line NA1-4 • • 2'x4' RCB a z 3 3 Y KEY MAP Legend • Proposed Catch Basin Proposed Storm Drain Proposed Basin Existing Storm Drain Parcel Boundary City Border LA QUINTA FOCUSED DRAINAGE STUDY 0 150 300 600 INTERNATIONAL O Feet North Alternative 1 Proposed Facilities Source: Figure 5-1 I riYGllla/al I GIIIai11U1 Los Arboies Dr of a 3 KEY MAP m U x N 72" RCP Line NA2-2 • • 2'x4' RCB —�136nnower i;r A w- o y - 11 0 o -0 c �' ^ San Tim O !j c r o Q' Line NA2-1 Caue ' Legend Proposed Catch Basin Proposed Storm Drain Existing Storm Drain Parcel Boundary City Border 1116 LA QUINTA FOCUSED DRAINAGE STUDY 0 150 O 60Feet North Alternative 2 Proposed Facilities INTERNATIONAL Source Figure 5-2 Line NA3-3 2'x4' RC Basin NA3-1 1 Acre 8 Feet Deep Line NA3-2 .-�vcniva Fernando Line NA3-4 L Q 1 Call,, E J,_ <. 0 � ' �tlan 3 KEY MAP a • Line NA3-1 C r c m w WL-ULI_J_ 8 _ - - a e Norte Legend Proposed Catch Basin Proposed Storm Drain Existing Storm Drain Proposed Basin Parcel Boundary a . . City Border LA QUINTA FOCUSED DRAINAGE STUDY 0 150 300 60Feet North Alternative 3 Proposed Facilities INTERNATIONAL Source Figure 5-3 City of La Quinta Focused Area Drainage Study 5.2 South Drainage Area The south drainage area included the area south of the Evacuation Channel to approximately the Calle Sinaloa/Avenue 52 intersection, and extended east to Calle Rondo. This area includes a large offsite drainage tributary, which includes the Bear Creek watershed and channel system. The Bear Creek watershed discharges to an existing channel and detention basin system along the west side of the Cove which drains to the Oleander Basin and eventually to the Evacuation Channel. The primary drainage in this study area is the existing storm drain system in Calle Tampico. The main drainage system starts in the Cove on Avenida Montezuma and proceeds east along Calle Tampico towards City Hall. The system turns south, west of City Hall to Avenida La Fonda, then east to Calle Rondo and the existing channel system along the east side of the roadway. The results of the flood routing analysis indicated flooding during large storm events (such as a 0.2% annual chance event) at the cul-de-sacs on the north side of the Cove, along Calle Tampico, and at the intersection of Washington Street and Avenue 50. Each of these areas is serviced by a storm drain system that would need improvements to accomodate the additional runoff from extreme storm events. 5.2.1 Proposed Improvements The proposed improvements focused on increasing the capacity of the Calle Tampico and Washington/Avenue 50 storm drain systems to convey runoff from the larger storm events. The proposed systems functioned to meet current City standards for the 1 percent annual chance event. The proposed improvements were designed to increase the level of flood protection along the major arterial streets and critical facilities. Various sections of the Calle Tampico storm drain are proposed to be upsized. The improvements will increase the system capacity at critical locations resulting in higher overall system efficiency. The proposed improvements will generally parallel the existing system, with a new system along Calle Tampico at Washington Street. A parallel system was proposed to utilize the existing system capacity and to minimize improvement costs. Improvements to the Avenue 50/Washington Street system also include a proposed parallel facility. The proposed facilities increase the main system capacity and include secondary overflow inlets at the existing catch basins to prevent flooding as a result of sediment blockage at the inlets. The alternative is illustrated on Figures 5-4a through c. 5.2.2 Cost Estimate A preliminary construction cost estimate was prepared for each element of the alternative. The detailed cost estimate is included in Table No. 5-4. January 2016 5-37 Michael Baker Internati213 City of La Quinta Focused Area Drainage Study Table 5-4: South Drainage Area — Alternative 1 Cost Estimate Item No. Item Description P PROJECT TOTAL Unit of Measure Estimated Quantities Unit Price Item Total 1 Install 36" RCP FT 250 $252 $63,000.00 2 Install 39" RCP FT 780 $234 $182,520.00 3 Install 54" RCP FT 212 $324 $68,688.00 4 Install 2'Hx6'W RCB FT 1700 $306 $520,200.00 5 Install 3'HX3'W RCB FT 741 $238 $176,358.00 6 Install 3'HX4'W RCB FT 687 $272 $186,864.00 7 Install 54" RCP FT 1662 $324 $538,488.00 8 Install2.5'Hx6'W RCB FT 714 $370 $264,180.00 9 Install 3'HX6'W RCB FT 684 $388 $265,392.00 10 Install 1'Hx2'W RCB FT 442 $133 $58,786.00 11 Install 1'Hx4'W RCB FT 421 $202 $85,042.00 12 Install 1'Hx5'W RCB FT 791 $236 $186,676.00 13 Remove 18" RCP FT 1917 $19 $36,231.30 14 Remove 12" RCP FT 421 $13 $5,304.60 15 Manhole EA 7 $4,700 $32,900.00 16 Catch Basin EA 18 $5,000 $90,000.00 17 Prepare Storm Water Pollution Prevention Plan LS 1 $5,000 $5,000.00 18 Miscellaneous Items 10% LS 1 $276,600 $276,600.00 19 Mobilization/Bonding/Traffic Control 10% LS 1 $304,300 $304,300.00 SUBTOTAL CONSTRUCTION $3,346,530 20 Administration 5% LS 1 $167,400 $167,400 21 Engineering 10% LS 1 $334,700 $334,700 22 Inspection 9.75% LS 1 $326,300 $326,300 23 Professional 7.25% LS 1 $242,700 $242,700 24 Relocate Utilities (2%) LS 1 $67,000 $67,000 SUBTOTAL ENGINEERING AND CONSTRUCTION ADMINISTRATION $1,138,100 SUBTOTAL COST $4,484,630 CONTINGENCY 20% $896,926 TOTAL PROJECT $5,382,000 January 2016 5-38 Michael Baker Internatio al i i Line SA1-1 (1) 54" RCP Existing (2) 54" RCP Proposed (1) 36" RCP Existing (2) 2'x6' RCB Existing (2) 36" RCP Proposed (3) 2'x6' RCB Proposed ll Tampico i t _ z S Line.SA1-2 Ile (1) 39" RCP Existing F _ (2) 39" RCP Proposed d° _ �� ¢ All" Avenida MOj� r Pr La Quinta Commu,", Avenida tlu Center &Park o Calle Estado ° y e Montezuma > o ° x J u o' V w - s Calle Hidalgo — i Calle Hidalgo - �a ¢ a Callr uarccl or z w rn ¢ L v E r Q s 3 3 Y KEY MAP Legend • Proposed Catch Basin Proposed Storm Drain Existing Storm Drain Parcel Boundary City Border LA QUINTA FOCUSED DRAINAGE STUDY INTERNATIONAL O ° 125 250 500eet South Alternative 1 Proposed Facilities Source: 215 Figure 5-4a a i \a,li��ni Pork CtooA View Way Avenida Ultimo pesert Fall Way Avenida Tufunga J r,hn A!lams �`�ter Cove Ct 61 err! ent sy p _ o u c� o c/ % a S prin •i ti r•.,e � o Line SA1-3 Avenida N.—inp d Blue Sky VY--+, 0 N a 2'x6' RCB 2.5'x6' RCB -- • • L�OQUI nta p Calle Tomplcu o � o Ida Buena Vcnfo y 0 C W O X O n O O LJJ a t j a Avenida la .l arlta Co Of� Line SA1-4 M Cl(2) Tx4' RCB Existing (1) 54" RCP Existing N °' (3) 3'x4' RCB Proposed M (2) 54" RCP. Proposed Nowiiiii- o E - c a p Avenida la Torre, 7.0 a y L e C" ,61e Cadiz Avenlda Nuaetra Avenida Nuestt-ra Avenue 52 Pven�e 52 Deacon Dr W _ - - � Deacon �r d 1 e u n 3 3 Y KEY MAP Legend • Proposed Catch Basin Proposed Storm Drain Existing Storm Drain Parcel Boundary City Border LA QUINTA FOCUSED DRAINAGE STUDY INTERNATIONAL O ° 125 250 500eet South Alternative 1 Proposed Facilities Source: Figure 5-4b 6 w1 • 6lelodia �- - �l i 1 a � N i^ 7 —. n I - Via Sonat 0 ° Sayebrush Ave F — i a o' El a — gotfla —-Dr m o Line SA1-5 / 12" RCP Existing 1'x4' RCB Proposed _ 18" RCP Existing 1'x5' RCB Proposed - - — _AY CJf Ve 5n - 7lvomta-30 _ - �- _ CAlle Norte - -- — d e e A e- I I I/ 18" RCP Existing �! 1'x2' RCB Proposed a 0 m r� 3 Avenida Ullimo - FTTFTJ —FT—[T a` E 3 KEY MAP Legend Proposed Catch Basin Proposed Storm Drain Existing Storm Drain Parcel Boundary a . . City Border 1116 LA QUINTA FOCUSED DRAINAGE STUDY 0 0 125 250 50Feet South Alternative 1 Proposed Facilities INTERNATIONAL Source Figure 5-4c City of La Quinta Focused Area Drainage Study 5.3 Lake La Quinta Drainage Area The Lake La Quinta study area focuses on the watershed tributary to the lake area north of 48th Avenue and west of Adams Street. The majority of the storm runoff to this area comes from the hillslope areas to the west of the drainage area. The drainage systems in this area predominately convey runoff directly to the lake or a few small storm water detention basins. The flood routing model results show some areas of ponding along Washington Street just north of 48th Avenue and near Lake La Quinta Drive. 5.3.1 Proposed Improvements The proposed improvements for this area focused on eliminating the flooded areas along Washington Street. A new storm drain is proposed at the Lake La Quinta Drive and Washington Avenue intersection to drain directly to the lake. A separate storm drain line is proposed along Washington Street north of 481" Avenue to convey the roadway drainage to an existing detention basin along the west side of the road. The proposed improvements are illustrated on Figure 5-5. 5.3.2 Cost Estimate A preliminary construction cost estimate was prepared for each element of the alternative. The detailed cost estimate is included in Table No. 5-5. Table 5-5: Lake La Quinta Drainage Area — Alternative 1 Cost Estimate Item No. Item Description P PROJECT TOTAL Unit of Measure Estimated Quantities Unit Price Item Total 1 Install 18" RCP FT 475 $126 $59,850 2 Install 2'Hx6'W RCB FT 452 $306 $138,312 3 Install 3'Hx6'W RCB FT 110 $388 $42,680 4 Catch Basin EA 5 $5,000 $25,000 5 Dry Well EA 5 $3,000 $15,000 6 BMP-CDS unit EA 1 $35,000 $35,000 7 Prepare Storm Water Pollution Prevention Plan LS 1 $10,000 $10,000 8 Miscellaneous Items 35% LS 1 $114,100 $114,100 9 Mobilization/Bond ing/Traffic Control 20% LS 1 $88,000 $88,000 SUBTOTAL (CONSTRUCTION) $527,942 10 Administration 5% LS 1 $26,400 $26,400 11 Engineering 20% LS 1 $105,600 $105,600 12 Inspection 9.75% LS 1 $51,500 $51,500 13 Professional 7.25% LS 1 $38,300 $38,300 14 Relocate Utilities 10% LS 1 $52,800 $52,800 SUBTOTAL ENGINEERING AND CONSTRUCTION ADMINISTRATION $274,600 SUBTOTAL COST $802,542 CONTINGENCY 20% $160,508 TOTAL PROJECT $963,000 January 2016 5-42 Michael Baker Internatio nail 2'x6' RCB 18" RCF Line LLC z w � Av gn.uD. 4i 3 3 KEY MAP v: E 43 _ -- Deacanao In - _ Deccan - ti Legend Proposed Catch Basin Proposed Storm Drain Existing Storm Drain Parcel Boundary City Border 16 LA QUINTA FOCUSED DRAINAGE STUDY 0 125 250 500 Feet Lake La Quinta Proposed Facilities ZIZI INTERNATIONAL Source Figure 5-5 City of La Quinta Focused Area Drainage Study This page intentionally left blank. January 2016 Michael Baker Internati2nal City of La Quinta Focused Area Drainage Study Exhibits January 2016 Michael Baker Internati2nal City of La Quinta Focused Area Drainage Study This page intentionally left blank. January 2016 Michael Baker Internati2nal LA QUINTA FOCUSED DRAINAGE STUDY 0 z5 SOFeB 100—YEAR (1 % ANNUAL CHANCE) 6—HOUR NORTH MODEL I Y TF II X AT I ON AL - �,A. 223 Exhibit 1 fir 02 Amrwxr.wwmnmL- L "14 -� I - - - N Off- VA' -041 Abaft &a dig$ will ill WA bk. %,J - -ZF i bus 0 raw r, -. .x +r c - �..+s- �!. `;36 ,. IL 11 sib --c;POW�Whs -r.�T _ �.` _i , .` ' e � . _ F ;�'�• �" �'�'�F . ����� ��,y � A� � �e a .a, ,+ " .. + y vir ALAL *r ; pleamk �� v I e y,� ,fie• r 4V J9Ak 4.1 % dW rPA ' O' i s tea"° + % 46 jo ISk 01 d94 -fir I&ILM &*IMF va OW At L NO PO ion �k �V,4pi IL w,- ALL& AALAL Ah A *Am. ®R Rr -00 e.j ld "45 ZL nL .A: , 7- r.;w it 4 LA QUINTA FOCUSED DRAINAGE STUDY O ' �� 40 100-YEAR (1 % ANNUAL CHANCE) 6-HOUR LAKE LA QUINTA MODEL Exhibit 5 RM LA QUINTA FOCUSED DRAINAGE STUDY O O ' 200 '°Feet 500-YEAR (0.2% ANNUAL CHANCE) 1-HOUR LAKE LA QUINTA MODEL - EXISTING CONDITION 228 Exhibit 6 LA QUINTA FOCUSED DRAINAGE STUDY ITT MI °®x, O ' S0 fee 500-YEAR (0.2% ANUAL CHANCE) 1-HOUR MODEL - North Alternative 1 Exhibit 7 LA QUINTA FOCUSED DRAINAGE STUDY 5 250 5°°ee 500-YEAR (0.2% ANNUAL CHANCE) 1-HOUR MODEL - North Alternative 2 I FLSR•Af IGM Lc 230 Exhibit to -q[ti '; �;'�► - kl� t •M � �, � r„ �"'r�t Ill" F t lY ---- _ as `� „ r `� • • qf gat I. ` �+� ' Y � � ,. ...' + ,' ,'• '; '� +.+sue ,.- . r , w411VI e I Y'If q 4 - x r n r } r S - r r rf r t , fir 7•upP " Ids on t a- • M Y _ y" - �1._ is t �•�� r, �5, / ��i` 1` { 0 r—� r _ ;- -�- { ,w. X T,.. l�.�t,t-1._.` �.�. ,*• - 014Th•Ave Legend ,Y a - ii.. } M • I. / -`w • a� _ _ ` Inflow Hydrograph -4p • P,.p—d Storm Dr— 7• % —, Y_ ExisLng Slorm Dr— •i x7� ,�� IF ® ♦ �"' _ Model Bountlary .1 1tr14, Water Depth (ft) y y , ¢ r as •t 6 ! l4T r I a +.. r• —".'. - 6-] s I Y e z , - LA QUINTA FOCUSED DRAINAGE STUDY 0 ° 250 So Fee 500-YEAR (0,2% ANNUAL CHANCE) 1-HOUR MODEL - North Alternative 3 �TEpNprlonpL ys 231 Exhibit rwtin WIF Aft "fie" �'� •�:� Sl �� � � !! � � ' !R � rfl Lift rAL ti. ` •r" X Out.,, y tk tr 4, 1' _ t ' iy 41 aw'ar I �r a O 0 100 200 400 Fees A _7w .�sb�AL w .: VAMI ?33 Exhibit 11 234 DEPARTMENT REPORT NO. 4-A La Quinta Public Library Quarterly Report October 2015 - December 2015 Circulation• The Library circulated 53,371 items in the Second Quarter of 2015 - 2016. This is an average of 77 items checked out every hour that the Library was open. The significant decrease can be attributed to the closing of the Library in September. 2010 2011 2012 2013 2014 2015 October 35,588 36,273 36,851 29,016 20,169 16,570 November 22,722 31,679 36,189 31,255 20,296 18,766 December 28,527 30,727 33,348 29,195 20,153 18,035 e-Books: Digitalized books have been made available for download from OverDrive through the Riverside County Library System website. In the Second Quarter 2014-2015, the number of e-books for the entire Riverside County Library System was 8,739. Door Count: This quarter 45,242 people visited the Library to check out materials, read newspapers and magazines, utilize Internet services, attend programs and purchase books from the Friends of the Library Book Store. 2010 2011 2012 2013 2014 2015 October 18,854 19,895 21,373 17,529 16,873 13,025 November 18,463 16,369 19,335 14,189 14,547 14,230 December 16,808 15,457 17,400 13,261 14,222 15,987 New Borrowers• New borrowers who acquire a free library card will have access to the Riverside County Library System's website, computers and books. Library card privileges are good for 3 years and can be renewed. The Library registered 552 new borrowers during the Second Quarter and has 34,213 active borrowers as of December 31, 2015. Public Computer Usage: Public computers are used by all ages and provide and important connection for tourist and short-term visitors to keep in touch with work, family, or to check travel arrangements. During this quarter, 4,304 computer sessions were logged on the Library's 28 public access computers. The Library has wireless access to the Internet (Wi-Fi) for patrons to use on their own digital device. For the 2nd Quarter, there were 898 patrons who accessed it. 235 Reference: There were 5,391 reference questions during the Second Quarter. Adult Reference, Children's Reference and Circulation staff record the amount of inquires per month. Reference questions can reflect user interest in the Library's programs, services, and materials. Library Catalog: The Riverside County Library System's catalog (PAC) was accessed by 10,993 La Quinta borrowers, who checked their account information, utilized databases and acquired other types of information. In addition 3,926 items were placed on hold to be picked up at a later date, and 30 patrons registered for a library card online. Weekly Programming; Book Babies, for ages 0 to 2 years old, and Preschool Storytime, for children 2 to 5 years old, was held 30 Tuesday and Thursday mornings during this Quarter. A total of 490 children listened to stories, did finger plays and stretchers. Adults are able to seek technological help from library staff during the One -on -One sessions. Adults get 1/2 hour of free one-on-one support for their electronic device. There were 18 sessions in the Second Quarter, with 16 adults attending. The Library collaborated with the Wellness Center and held two sessions (3 weeks each) of Pre -Beginning Computer Classes. These classes introduce the basics of computers. There were a total of 10 attendees. The Library also collaborated with the Colonel Mitchell Paige Middle School and presented crafts, no -bake items, pajama storytime, and tween electronics at the middle school location. There were 18 weekly nighttime programs with 26 people participating. Bi-Weekly Programs. For the 2"d Quarter, there were 4 Family Game Nights. During this program, 62 children and their parents and siblings, interacted with one another. They showed their skills by playing board games such as Chess, Chinese Checkers, Monopoly and Operation: Minion Edition. Every two weeks the tween book club meets. During this Quarter, the tween book club met 7 times, with 49 tweens attending Monthly Programs: Desert Regional Medical Center, in collaboration with the Library, hosted 3 programs at the Library on prostate cancer, behavior development in children and hip replacement. There were 111 attendees who came to hear various doctors give lectures on these popular topics. 236 The Pinterest Craft Club is intended for adults who will discuss and do a special craft found on the Pinterest website. December's attendance was 8. The teen and adult book clubs are held once a month in the Library. The teen book club met 5 times with 23 teens attending this quarter; and the adult book club had 3 meetings with 25 people attending. Bilingual Storytime with Ms. Minerva was held during the first week of each month. Children and their families listen to bilingual stories, sing songs and do crafts. For this Quarter, there were 3 story times with 39 people attending. Pajama Tales with Ms. Sarah was held 2 times this Quarter with 24 people attending. Children and their families listen to stories wearing pajamas. Tweens (children ages 9 to 12) had 3 Tween Makerspace programs during this Quarter: Trivia, painted bookends and an experimental collaboration with the teens. There were 29 tweens (and teens) total who attended. Family Fun Night meets once a month. Families listen to stories and do a special craft together. For this Quarter, there were 3 programs with 63 people participating. Teens had three monthly programs: Mango Club, Teen Think, and Teen Advisory Board. There were a total of 9 meetings with 34 teens participating. Other Programs: Harry Potter Month took place in November. Participants of all ages did activities and programs related to the Harry Potter books. Each activity earned points for their House. Over the course of the month, 192 people registered to participate in these activities. Only 1 Harry Potter movie was shown and 5 people attended it. Gingerbread Building Workshop was held in December. There were 2 sessions where 151 children and their families built gingerbread houses from pre -assembled kits. The 2s' Annual Pumpkin Day, held in October. Games, costume contest and snacks were provided for 380 attendees. Teens had 2 special programs, Cosplay 101 and Teen Readerthon. Six teens learned the basics of cosplay costuming for the upcoming ReaderCON event. For the Readerthon, there were 4 teens that got to read for 4 hours straight. Library staff also started a book club at the La Quinta Middle School. There were 4 tweens who went to the first meeting, with future meetings in the spring. 237 The Library's 101h Anniversary Celebration took place on December 16, 2015. La Quinta Mayor Linda Evans and a host of other City dignitaries as well as Buster the Balloon Man made an appearance. There were 130 people who joined in the celebration and had cake and pizza. ReaderCON was the biggest program of the Quarter with 420 people attending. In collaboration with the Palm Springs Comic -Con and the Friends of the La Quinta Library, it was an event much like the annual San Diego Comic -Con, with panels, booths, a carnival, badges, cosplay contest and vendors. Actor, Lincoln A. Castellanos, from Fear the Walking Dead, had his own panel with a Q & A after. The Library held its first Short Story Contest. Each entry had to be no more than 175 words. There participants from kindergarten through 12th grade. Adults were also able to participate. There were 61 entries and 5 winners. Volunteers: During this quarter, 95 volunteers donated 695 hours of their time. Volunteers shelved returned books, helped with programs, and performed a myriad of other tasks. Friends of the Library: The La Quinta Friends of the Library continue to offer support in all areas including volunteering during large programs. The Friends provided funds for all special programs and promotion incentives for Farmer's Market and other outreach activities. They also help by volunteering time - 188 hours - in the Book Sale room. Outreach: The Library's Reading Pals preschool book program reached a minimum of 40 preschool students each month. Three preschools - First School, Desert Sands Unified District State Preschool, the YMCA preschool and the State Run Preschool at James Adams Elementary School - participate, receiving a special red bag with 6 especially selected books that teachers can read to their class. Library staff participated in two festivals: The Fall Family Festival in the City of La Quinta and the Hike 4 Education at Lake Cahuilla. Each festival allowed the Library a booth where giveaways such as free books and flyers could be distributed. There were 300 and 70 respectively who visited the booths. There were 3 school visits for outreach to the College of the Desert and the La Quinta High School. Staff promoted programs and gave away incentives and promotions. Sixty people visited the booth at the College of the Desert and 20 students visited the table at the high school. Library staff participated in the Farmer's Market in Old Town La Quinta every 1st Sunday of the month, with a booth and free book giveaways. In addition to the booth, 238 library staff provides a storytime for children, of all ages. There were a total of 3 visits, with 149 people visiting the booth. In November library staff read to 32 children and their families. 239 La Quinta Library Expenditures July 1, 2015 - December 31, 2015 Library Contract Expenditures (LSSQ 711116 to 09130/15 1011/15 to 12131115 Total Year to Date Labor & Benefits 122,992.00 $ 146,532.00 $ 269,524.00 Materials, Net of Donations 0.00 $ - La Quinta Collection/Books Q.40 $ _ Utilities _ $ _ Automation & Courier 8,422.00 $ 7,975.00 $ 16,397.00 Other Direct Costs 3,213.00 $ 8,029.00 $ 11,242.00 Zone Administration 15,599.00 $ 19,308.00 $ 34,907.00 Shared Costs $ 11,992.00 $ 16,094.00 $ 28,086.00 Total Library Contract Expenditures $ 162,218.00 $ 197,938.00 $ 360,156.00 County Expenditures 711115 to 09130/15 1011/15 to 12/31/15 Total Year to Date Personnel 1,902.65 1,748.09 3,650.74 Insurance 18,608.93 1,922.08 20,531.01 Miscellaneous Expenses 25.86 76.81 102.67 Miscellaneous Maintenance Expenses - - Special Program Expenses 275.47 - 275.47 Accounting Costs 155A6 200.16 355.62 Travel and Conferences _ - Support Services _ _ 11 609.77 34,183 19 45,792.96 Total County Expenditures 32,578.14 38,130.33 70,708.47 TOTAL EXPENDITURES 194,796.14 236,068.33 430,864.47 S:\Library\FY15-16\Reports\La Quinta\FY2015-16 Report Libra 2nd Qtr Library 2/23/ 1 :55 AM La Quinta Museum Quarterly Report October -December 2015 Visitors 1734 people visited the museum this quarter, including 201 children. Exhibits/Openings "Iconic Light," "Poetry in Space," and "Lights, Lasers, Action!" closed on October 15, 2015. "Day of the Dead Shadow Box" was on view the month of October, 2015. "Wonders of Nature" opened on October 20, 2015 and ran December 15, 2015. This exhibit included three components: Seeds: Nature's Artful Engineers Pollinators: Keeping Company with Flowers Mushrooms and Mushrooms: Keys to the Kingdom Fungi There was a new passport, certificate and patch for the Junior Historians. The local history gallery continues to be very popular. Included in this gallery are the diorama of the Cahuilla Indians, Salton Sea history, exhibits on the La Quinta Cove Casitas as well as La Quinta Resort and the Desert Club. Programming First Friday Concerts are back at the Museum! October was Penny Unniversity and November featured local folk singer John Penn. Due to the city of La Quinta Christmas tree lighting, there was not a First Friday in December. In October, the Museum partnered with the La Quinta Arts Foundation and the La Quinta Historical Society to participate in American Craft Week. The Museum hosted several events including a talk on Cahuilla basket weaving and craft brew demonstration. As a member of the Desert Region of California Networks for Collaboration Project, there was a case study sponsored by the California Association of Museums. Participants spent the day at the Museum and were involved in studying accessibility of the La Quinta Museum and shared experiences and information during the day. The Museum welcomed three third grade classes from Adams Elementary this quarter. All students were given a tour of the Museum and granted Junior Naturalist status, certificates included. Photos of the visit were published in the Desert Sands Unified School District "Beacon." The La Quinta Museum and La Quinta Historical Society hosted the annual Artists Open Studio Event. There were 18 participating artists and over 225 people attending. There was an article in the Desert Sun with interviews of the artists. 241 The La Quinta Museum launched the inaugural lighting of the La Quinta Historical Society Casita in early December. Local television celebrity, Manny the Movie Guy was there with KMIR television cameraman. Los Palmeros Mariachi Band entertained and S.C.R.A.P. Gallery created take -away luminarias. Refreshments of churros and Mexican hot chocolate were served to almost 100 guests. In addition, the Museum "wreathed" guests throughout the month. When visitors came to the Museum, we would take their photograph and then email the picture to them for use in holiday cards or on social media. Special talks throughout the quarter included "Let's Talk Dates," Art Plantae, and "Native American Toolbox." Monthly programs continue to gain in popularity. The La Quinta Museum Coloring Club for Adults meets twice a month. The Coloring Club celebrated the holidays with a "Crazy Holiday Sweater" party. There were prizes, refreshments and lots of fun. The colorists will be holding an exhibit in January. The Brown Bag TED Talk, Senior Moments and S.C.R.A.P. Gallery Craft Night programs are also being held monthly. Preschool Story Time for children ages 3-5 was held the first Wednesday of each month. The three sessions were attended by a total of 128 children and their caretakers. Gift Shop Total gift shop sales this quarter were $1943.75. 242 La Quints Museum Expenditures July 1, 2016 - December 31, 2016 Museum Personnel Costs Salaries 711115 to 9/30/15 1011115 to 12131115 Total Year to date 61,055.00 20,363.00 81,418.00 Total Museum Personnel Cost 61,066.00 20,363.00 81,418.00 Museum Programming Costs Special Speaker Printing 1,875.00 3,809.00 661.00 778.00 2,536.00 4,587.00 Total Museum Programming Cost 5,684.00 1,439.00 7,123.00 Museum Other Costs Travel Supplies Gift Shop Supplies Miscellaneous 0.00 4,809.00 252.00 1,377.00 323.00 4,739.00 0.00 1,981.00 323.00 9,548.00 252.00 3,358.00 Total Museum Other Cost 6,438.00 7,043.00 13,481.00' TOTAL. EXPENDITURES $73,177.00 $28,845.00 $102,022.00 S:\Library\FY15-16\Reports\La Quinta\FY2015-16 Report 2/23,6k 8:48 AM 244 REPORTS/ I NFORMATI ONAL ITEM NO. 23 I NVESTM ENT ADVI SORY BOARD MI NUTES Wednesday, December 9, 2015 CALL TO ORDER A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:00 p.m. by Vice -Chairperson Mortenson. PRESENT: Board Members Park, Mortenson, Batavick and Donais (4:37 p.m. via telephone conference) ABSENT: None STAFF PRESENT: Finance Director Rta Conrad, and Management Assistant, Vianka Orrantia PUBLIC COMMENT - None CON FI RMATI ON OF AGENDA - Conf i rmed APPROVAL OF M I N UTES Approval of the Minutes of July 8, 2015 Motion - A motion was made by Board Members Park/Batavick to approve the Minutes of July 8, 2015. Motion passed unanimously. CONSENT CALENDAR ITEMS 1. Receive and File Treasurer's Report and Pooled Money Report for June 2015. 2. Receive and File the Transmittal of the First Quarter Fiscal Year 2015-2016 Treasury Report and Pooled Money Reports for July, August and September. Motion - A motion was made by Board Members Batavick/Park to receive and file the Treasurer's Report for June 30, 2015 and the First Quarter Fiscal Year 2015-2015 Treasury Report and the Pooled Money Reports for March 2015. I NVESTMENT ADVI SORY MINUTES December 9, 2015 245 BUST NESS SESSI ON — None CORRESPON DEN CE AND W RI TTEN M ATERI AL - None BOARD MEMBER ITEMS- None DIRECTOR'S I TEMS Ms. Conrad presented and reviewed, for informational purposes, a copy of the Year End Report 2014-2015. Ms. Conrad informed the Board of the upcoming joint meeting with City Council and all boards and commissions on February 24, 2016 at 5:30 p.m. at the La Quinta Library. Ms. Conrad proposed the Board meet in February to begin the review of the Investment Policy. In addition, she advised the Board of a few issues within the policy brought to her attention by the Auditors, which will be highlighted for review and correction at the next scheduled meeting. Ms. Conrad advised on the current vacancy within the Board and whether or not the vacancy was going to be filled. Ms. Conrad further advised that she will follow-up with the Board at the next scheduled meeting. ADJOU RN M ENT There being no further business, it was moved by Board Members Park/Batavick to adjourn this meeting at 4:37 p.m. Motion passed unanimously. Respectfully submitted, Vianka Orrantia, Management Assistant City of La Quinta, California I NVESTMENT ADVI SORY MINUTES 2 December 9, 2015 246 REPORTS / INFORMATIONAL ITEM NO. 24 7 7 O F 'CIe' - 1 I 1 E E 0 La Quinta Chamber of Commerce Contract for Services Quarterly Report March 2016 Presented by Katie Stice, IOM, ACE President, La Quinta Chamber of Commerce PagellCMEM P1 247 INTRODUCTION The La Quinta Chamber of Commerce is pleased to enjoy a partnership with the City of La Quinta whereby the Chamber provides specific services as part of a Contract for Services Agreement. The Chamber earns $127,500 per year for these services. The Chamber has been undergoing a period of transition with temporary professional leadership in place since August and then, permanent leadership since January 4th, 2016. Many challenges have been addressed and we are all looking forward to a productive future. This report is divided into four sections: President Introduction. President's 30 Day Report. Contract services provided. The Future of LQCoC and Greater Coachella valley Chamber Update. Hello! I am invested. As the new President of the La Quinta Chamber of Commerce, please allow me to introduce myself: My name is Katie Stice. I have nine years of local chamber of commerce experience, executive level, serving as Vice President at the Palm Desert Area Chamber of Commerce with a chamber veteran as my former CEO with 25+ years' experience in the industry. To say I have learned from the best is an understatement. I have had the pleasure of working with Susie Harvey also through the years, another chamber of commerce veteran with 30 years' experience. Projects that I managed include the Palm Desert Golf Cart Parade, Annual Installation & Awards Dinner, started the Profit Connection leads lunches which generated $900k in business, All Valley Business EXPO, Printed Directory, State of the City and Chamber Address and more. Before the chamber -life, I was Operational Director for eight years at the Children's Discovery Museum in Rancho Mirage. It was here that I also graduated from the inaugural Leadership Coachella Valley course. I graduated IOM, US Chamber of Commerce, in 2010 and have been asked to come back as a class advisor both last summer and this July. IOM stands for Institute of Organizational Management, and in the industry, we call it "Chamber College" since is it a four year complete program. In 2014, I also became an ACE Graduate, Western Association of Chamber Executives, which is a five year program. To be both an Accredited Chamber Executive and an IOM PageMbf[EM 0 248 graduate is rare. WACE started an Emerging Leaders Council which I served on for two years and will continue to after the merger. I assisted the Palm Desert Area Chamber of Commerce through two accreditations, earning the highest honor or Five -Star Accreditation both times: 2009 & 2014. This rating launched PDACC into the top 1% of chambers of commerce nationwide. My Member Retention Plan and Safety Plan and more have been featured on the US Chamber of Commerce website under Best Practices. Community contributions: Shelter from the Storm Auxiliary Board, Unforgettables Foundation's Desert Chapter Board, Family YMCA of the Desert and many more. I am currently more interested in serving in the way of projects than with a Board of Directors until my time becomes balanced again. Palm Springs Life recognized me as a part of the Top 40 Under 40 people in our area. Recently, in this new position, I was asked to speak with Eisenhower Medical Center's Family Medical Residency Program about living, working and playing the Coachella Valley, namely, in La Quinta. Over the two presentations, there were about 60 people total considering a move to our area in the health field. It was exciting! 30 Day Report When this report was due, I had been on the job for 30 days and it has been a GREAT 30 days where I hit the ground running. Here is an overview: Starting with the Taste of La Quinta, we had over 1,000 people enjoy the event at the amazing Old Town La Quinta. About 30 restaurant and wine providers promoted their respective large and small businesses while supporting the chamber of commerce efforts to hold a fantastic event for residents and visitors alike. It was a truly great day that made La Quinta Chamber Members and the City of la Quinta shine. In the debrief meetings, we addressed issues at hand. One of the best changes that was made already addressed was the date move to January. Restaurants are able to provide food and staff, whereas in March this is very difficult. The chamber weather came through at the last moment! The La Quinta State of the City luncheon was a sold out hit! Next year will only be bigger. Honorable Mayor Evans and the City Council did an extraordinary job in the playfully informative event. Very important to note: 24 New Members were inducted. Our current Membership is 508 and growing. We see about 25 per month. The loth Annual Hot Rod & Custom Car Show was another truly successful chamber day, where about 100 incredible vehicles of amazing variety shined in the desert sun. Hundreds of people from all over came out to shop and eat at the vendor areas or have a PageBIWIEM 0 249 cold beer on the warm day. We had truly great cross -over traffic from Art Under the Umbrellas as well. The crowds seemed to enjoy both events and liked the fact that they were so close together. People really made a day of it. As for my first car show, I was blown away by the enthusiasm. There is much room for growth here. In between, we had a joint Mixer at Pirch in Rancho Mirage along with Indio Chamber which was very well attended with over 130 local business professionals. For $5 a person, that is a lot of networking and contacts as well as great food and drinks. Two Lunch Mobs —with the most recent one at Arnold Palmer's seeing 50 people who came out to network an enjoy one of the best restaurants in the valley. While this event seems very popular, it is strictly a chamber membership benefit. LQCoC does not see proceeds from these but the restaurants do which makes them very happy. The Career Builder Challenge Kick Off Breakfast was good and will be upgraded next year to be more celebratory and upbeat. The information booth was a stunning success! Every piece of literature was taken by attendees including every single seat cushion provided by the City of La Quinta. Chamber Members also got a very special opportunity to hand out their literature. It is a win -win -win for everyone involved. Next year, we can capitalize on the visitors and get them into our restaurants and attractions with a printed guide and map of the area. We went through almost 9 boxes of maps. 10 Ribbon Cuttings also took place throughout the valley. That is considered a busy ribbon cutting month for any chamber of commerce. In addition to those special events in the Contract Services, we provide the following educational and/or networking opportunities for our members and the public: Bi-MGRthl-y Mayor's Luncheons twice a year (State of the City/Spring and Start -Up the Season/Fall) Regular Monthly Mixers East Valley Joint Mixers Flash Mob Lunches Ribbon Cutting Ceremonies, Ground Breakings, Grand Openings SCORE Workshops/Educational Workshops CONTRACT SERVICES PROVIDED We are contracted for the following: Business Retention/Promotion and Economic Development $25,000 The GEM (including 10 issues with City inserts) $89,000 The Visitor's Center $ 8,500 Annual Financial Review $ 5,000 Pagelglbf[SM 0 250 Business Retention/Promotion and Economic Development We are to develop a questionnaire to use when meeting businesses. Results are to be tracked and reported back to the City Council. This process has just begun. We are to utilize "New" business license list from the City, and visit 100% of the new retail and restaurant businesses with the City Limits. We are working with City Staff to streamline the lists so that our team understands exactly which are new businesses. The lists can be hard to read with codes and such and we wish to be clear. City staff has been very helpful. We are to utilize "Current" business license list for retail and restaurants, Chamber staff shall visit 50% of existing businesses, approximately 38 businesses quarterly. We are to hold semi-annual CEO forums, where we invite key individuals (general managers and property owners) from small and mid -sized companies. Each forum should include 5-8 executives from non -competing businesses. Track results. Report to City. We are to develop a Shop Local Campaign There was a special article in November GEM about Small Business Saturday. The Chamber plans similar articles in the coming months, as well as a FaceBook and Constant Contact campaign. We plan to target members and contacts throughout the buying season. The Best Happy Hour contest is another example of encouraging citizens to "shop local." We are to coordinate with SCORE for programs benefiting business. We are also working with Educational Edge on a social media series. Ken Alan of JFK Memorial Hospital also gave a workshop on free and easy ways to market business. We are to develop and implement events • The Hot Rod & Custom Car Show: Saturday, February 6, 2016. • The Best Happy Hour Contest will take place again this summer. • The 7th Annual Taste of La Quinta: Saturday, January 6, 2016 • CareerBuilder Kick -Off Breakfast: Monday, January 18, 2016. • Our annual golf event will be called a Golf Festival and will be along with Indio and Coachella Chambers of Commerce. Page[5C3bf[EM 0 251 Thin C PM We were delighted to learn that 79% of the responders of the recent resident survey learn of city programs through the GEM! It goes to show that the hard work to upgrade the image and professionalism of the publication is paying off. The GEM is our signature publication. It is important to keep both our residents and businesses informed about what is happening. New members love to have their businesses featured in the New Member Spotlight section. Members enjoy writing appropriate articles of general interest to the population. We have a few current challenges with the GEM ... some good ones. We are selling too many advertisements per issue, and now have a waiting list. We have too many articles per issue, and have a waiting list for articles as well. Many current advertisers are riding out long-term contracts at a lower rate, thereby reducing potential revenue. While we do make a small profit, not counting the contribution from the City Contract or the Sponsor fees generated, we need to bring all advertisers in line with the current rates in order to increase that profit. We are beginning to look at the feasibility of increasing distribution, on a regular basis, to Bermuda Dunes, Indian Wells, and the Washington corridor. Perhaps even further. We also increased the size from 40 pages to 44. The Visitor's Center At our Visitor's Center, located within City Hall, we provide information on local businesses, promotions, event information, and general information. We regularly field calls from residents, visitors, and businesses on what is happening locally, who to contact about something, restaurant recommendations, and more. Those visiting in person can take any of an array of printed materials including current issues of the GEM, The Public Record, Desert Entertainer, Desert Guide, Old Towne La Quinta newsletter, etc. We also distribute various maps, Desert Pages phone books, and maintain a kiosk for recycling old cell phones. The long awaited Kiosk should easily provide information on local businesses, promotions, event information, and links to community information. It should easily provide the ability register and pay for upcoming events as well as to join the Chamber on line. It features our new website as well as the City's "Play in La Quinta" site, and utilizes touch screen technology. The two issues being worked on are: location and where could it best be utilized and how to make it run most efficiently for the guest using it. We are still working out the kinks. Our new website has been up and running for a few months now. It is designed to be user friendly and works on multiple platforms - something our prior website could not Page[b[3bf[EM 0 252 do. There are links to lists of restaurants, lodging, golf, schools, real estate, as well as a list of Chamber members. Our sponsors are prominently featured. Annual Financial Review This is the third year, so a full audit is required. We have contracted with Lund & Gutry to prepare the YE 2015 audit. As soon as the report is complete, any major findings will be forwarded to the City as required by our contract. Greater Coachella Valley Chamber of Commerce Following the lead of many chambers across the country, and looking to serve our members in the best and most efficient way possible, the La Quinta Chamber is moving ahead with a Member vote, starting this week of February 15th, 2016 with the other east valley chambers to form the "Greater Coachella Valley Chamber of Commerce." This follows direction already set by the City, in partnering with the City of Coachella and the City of Indio to form the "East Valley Coalition for Economic Development." A campaign will take place so that our members can learn the many advantages there are to merging into a joint chamber, and the increased exposure and opportunities a larger chamber can bring to their business. A majority is required. A new, bigger, better chamber has the following advantages: 1. More clout in business friendly legislative advocacy, economic development activities and public relations (additional staff could be hired) 2. Ability to expand sales footprint regionally 3. More opportunities, in more venues, for members to participate 4. Mega mixers probably six to eight times per year, while still maintaining local mixers during intervening months 5. Regional new events could include annual legislative summit, marketing summits, east valley golf event, shop local campaigns, etc. 6. Maintenance and strengthening of local signature events (ie Taste of La Quinta, El Grito in Coachella, Southwest Arts Festival in Indio, etc.) 7. Local business districts would continue annual State of the City and similar events 8. Continued ability to maintain "brand" of local business districts we serve 9. Continued ability to serve individual cities with contracts for services for those cities (ie. The La Quinta business district would still publish the GEM and mail to all residents) 10. Member savings by onlyjoining one chamber instead of three 11. Member savings by only sponsoring one chamber instead of three 12. Better value for members PageM3bf[EM 0 253 13. Stronger financial position 14. Cost/efficiency savings by eliminating redundancy 15. Less staff stress by managing multiple golf tournaments, multiple legislative action committees, etc. 16. Increased ability to stay on top of new technologies as they emerge 17. Better positioned for the future 18. Long term opportunity for regional expansion for other local chambers that may need help CONCLUSION Future Projects under review include a summer and a fall event and publications which could give Members more exposure, drive revenue and guide visitors to prime destinations. We will be looking for City support and involvement in this/these publications as advertisers. We're excited about the future. We're excited about our continued partnership with the City of La Quinta, and we're excited about the new opportunities with a regional chamber of commerce. Page[E[MEM 0 254 REPORTS / INFORMATIONAL ITEM NO. 25 Report to La Quinta City Council Palm Springs International Airport Commission Meeting February 17, 2016 Finance: There are no surprises. Revenue is up $750.000 from last year, and we are running a surplus of $74,000 versus a deficit of $234.000 in 2015. Passenger Activity: Last year was our record year; 1,889,000 passengers. January has started of at 1% below last year, making it our 2nd best January on record. AESEAN Summit and Presidential Visit: This meeting required a huge amount of planning, and it was executed flawlessly. Some points of interest: • Arrivals from more than a dozen countries were scheduled to a time slot • We had only one Honor Guard to greet delegates • No delegate could be kept waiting • Security and ground transport needed to greet planes on arrival • The weight of each aircraft had to be considered in assigning taxi routes and parking; as each part of our ramp has different load bearing limits. The staff had meetings with the Secret Service and other law enforcement groups for several weeks prior to the conference. It was quite a task, and was well done. General: The staff is preparing a policy for UBER and other ride -sharing services for the Commission to consider. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Emaii:.bob@teat.us.com Phone: 760-899-4171 255 256