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1998 06 16 CC Minutes^"8 LA QUINTA CITY COUNCIL MINUTES JUNE16, 1998 Regular meeting of the La Quinta City Council was called to order at the hour of 3:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT Rosita Shamis, 78-955 Del Monte Court, member of the Art in Public Places Commission, thanked the Council for making it possible for her to attend the Americans for the Arts 1998 Annual Convention in Denver, Colorado, and spoke briefly about how she felt her attendance would benefit the City. * *** ** Bill Ware, 73-891 Messon Street, Palm Desert, presented an art design proposal of a metal, rock grouping with a waterfall for the City's landmark signs. Council Member Henderson felt the design was very similar to Palm Desert's entryway signs. Council Member Sniff suggested it be referred to staff for evaluation and comment. CONFIRMATION OF AGENDA Ms. Honeywell, City Attorney, recommended that Public Hearing Item No.3 Zoning Code Amendments) be continued to July 21 due to a communication threatening litigation that was received just prior to the meeting, advising that she needed some time to review the Federal cases and statutes cited in the letter. APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Adolph to approve the City Council Minutes of June 2, 1 998, as submitted. Motion carried unanimously. ANNOUNCEMENTS None BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 2 June 16, 1998 PRESENTATIONS None WRITTEN CORRESPONDENCE 1. LETTER FROM SUPERVISOR WILSON REGARDING PARTICIPATION IN THE 1999 RIVERSIDE COUNTY FAIR AND National DATE FESTIVAL. Noted and filed. 2. LETTER FROM LA QUINTA ON STAGE REQUESTING FINANCIAL ASSISTANCE. Noted and filed. 3. LETTER FROM LA QUINTA HISTORICAL SOCIETY REQUESTING FINANCIAL ASSISTANCE. Noted and filed. BUSINESS SESSION 1. CONSIDERATION OF AMENDMENT TO TITLE 13 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE REGARDING SUBDIVISION REGULATIONS. Mr. Speer, Senior Engineer, advised that staff is recommending two revisions to the City's Subdivision Ordinance in response to the development community's request for the map approval process to be expedited. The proposed revisions will allow developers to secure engineering of their improvement plans and obtain bank financing after approval of their final map. In addition, the revisions will allow the maps to be agendized prior to staff receiving all of the required documents and enable Council to conditionally" approve the maps, leaving staff with the responsibility of confirming completion of all essential items prior to the maps being designated as approved and recorded. Council Member Sniff asked if a conditional approval would be sufficient certainty for financing and how subsequent changes would affect it. Ms. Honeywell, City Attorney, advised that it would be up to the bank to determine if the conditional approval is sufficient for financing. In regard to BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 3 June 16, 1998 changes, she advised that they would not be allowed and that the developer would have to meet the conditions before the map could be recorded. Mr. Speer did not belive that financing could be obtained based on a conditional approval, but by allowing the improvement plans after approval of the map, the map approval process will move forward approximately three months. In response to Council Member Adolph, Mr. Speer advised that map approval does not give approval to start construction. However, it will allow the land to be subdivided and made recordable for transfer to other parties. He further noted that surety bonds will be required to ensure that there is sufficient funding to complete the work. MOTION It was moved by Council Members Sniff/Henderson to take up Ordinance No.320 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO.320 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 13 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO SUBDIVISIONS: AMENDING SECTION 13.20.110 Approval of final maps and parcel maps), SECTION 13.24.040 Improvement plans), AND SECTION 13.28.040 Amount of improvement security). It was moved by Council Members Sniff/Henderson to introduce Ordinance No. *20 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 2. CONTINUED CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES COMMISSION TO DISTRIBUTE A REQUEST FOR PROPOSALS FOR THE DESIGN AND CONSTRUCTION OF LANDSCAPING FOR THE ART PIECE AT THE NORTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET IN AN AMOUNT NOT TO EXCEED $30,000. Ms. di Iorio, Planning Manager, advised that on May 21, 1 998, Council directed staff to obtain cost estimates for removing the wall and sidewalk in the area BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 4 June 16, 1 998 surrounding the art piece at Highway 111 and Washington Street and installing a new sidewalk as well as grass, irrigation, and trees. The cost estimate for the landscaping is $16,000 and is based on past median landscaping costs per square foot. The cost estimate for removing the wall and sidewalk and constructing a new sidewalk is $1 1,000, for a total of $27,000. She advised that staff is requesting approval to distribute an RFP for design and construction of the project in an amount not to exceed $30,000. Council Member Henderson raised a question regarding the square footage of the area, and Council concurred on continuing this item until later in the meeting to give staff some time to determine the square footage. 3. CONSIDERATION OF COUNCIL APPOINTMENT TO SERVE ON REVIEW COMMITTEE FOR AB939 CONSULTANT SELECTION. Ms. di Iorio, Planning Manager, advised that staff is requesting the appointment of two Council Members to serve on the Consultant Selection Committee for AB939 services. The committee is scheduled to meet on June 26. Mayor Pena and Council Members Henderson, Perkins, and Sniff volunteered to serve on the committee. MOTION It was moved by Council Members Sniff/Henderson to appoint Mayor Pena and Council Member Perkins to serve on the Consultant Selection Committee for AB939 services. Motion carried unanimously. MINUTE ORDER NO.98-92. 4. CONSIDERATION OF REQUEST FROM ERIN JAY REGARDING FINANCIAL ASSISTANCE. Mr. Weiss, Assistant City Manager, advised that Ms. Jay has been selected to participate in the Junior Statesman Summer School program at Yale University and is requesting financial assistance to pay the tuition cost of $2,575, plus the cost of airfare. She has raised $1 110 to date, leaving a balance of $1 465 for tuition, plus the cost of airfare. He advised that the staff report contains information on the status and restrictions of available funding sources. In response to Mayor Pena, Erin Jay, 53-959 Avenida Vallejo, advised that, so far, she has received $100 in response to her KMIR-TV appearance and has received no response from the Desert Sun advertisement. Overall, she has raised $600 since the last Council meeting. She is considering taking a bus or BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 5 June16, 1998 train because airfare costs are up in the thousands. She has received $200 toward airfare and personal need expenses, but that is not enough to pay for airfare. Council Member Sniff wished to help her. He felt it is a worthwhile program and that there are sufficient funds available. He suggested giving her $500 from the Special Projects Contingency Account, which she would be expected to return if she is unable to attend. Mayor Pena noted that, even with $500, she would still be $*1 500 short on her tuition, plus the cost of airfare. In response to Mayor Pena Ms. Jay advised that she must leave by June 28 if she flies and much earlier if she travels by bus or train. Council Member Henderson felt it is unfortunate that, after having arrived at such a wonderful opportunity, Ms. Jay has to face such an expense. However, she felt it would be inappropriate for the City to provide her with financial assistance because the Council has turned away other individual requests based on their policy of not funding individual requests. She did not wish to see that door opened. Council Member Perkins felt it is an excellent request, but he agreed that it would open the door to similar requests. He sympathized with her and wished Council could help but did not feel that it would be an appropriate appropriation. Council Member Adolph advised that he might be able to help her if United Airlines would allow the use of someone else's senior pass, but she stated that they will only allow the use of someone else's frequent-flyer miles. She advised that this is the first year her family has been unable to pay for her summer educational programs. Mayor Pena noted that time is her biggest obstacle and that, even with $500, she would still be a long way from her goal. Ms. Jay advised that she would be attending the School Board meeting this evening to ask them for help and some of her family members have offered to give some assistance. Council Member Sniff reiterated his support for giving her $500, to be returned if she is unable to go. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 6 June 1 6, 1 998 MOTION It was moved by Council Members Sniff/Adolph to provide Erin Jay with funding in the amount of $500 from the Special Projects Contingency Account for the purpose of attending the Junior Statesman Program, with the funds to not be accepted if she is unable to attend the event. Council Member Sniff urged the Council to support the motion, noting that Ms. Jay has demonstrated persistence and ability and has made every effort to raise the funds. Council Member Henderson advised that it is hard for her to say no to the request, but she felt it would be inappropriate, noting that there are many children in the community that could be just as deserving and in need to participate in a similar activity and the City cannot fund them all. Motion failed with Mayor Pena and Council Members Henderson/Perkins voting NO. MINUTE ORDER NO.98-93. 5. CONSIDERATION OF POLICIES RELATING TO CERTAIN COMMISSIONS, BOARDS, AND COMMITTEES. Mr. Genovese, City Manager, advised that, if Council wishes, they may establish meeting times for the commissions prior to making appointments. The current policy allows the commissions to determine their own meeting times. He advised that staff is suggesting an orientation meeting be held with each commission once they have been seated. The orientation meeting could include a presentation by the City Attorney on the Brown Act and conflict of interests, or laws, and staff could give an overview of the responsibilities and duties of the commissioners/board members. Staff would also review the Commission Handbook. MOTION It was moved by Council Members Sniff/Adolph to establish operational policies for certain boards and commissions and direct staff to conduct an orientation meeting for commission and board members. Mr. Genovese advised that, if Council wishes to set dates for the different commissions, it would be helpful to do so prior to the June 23 interviews. Council Member Henderson felt the applicants should know when the commissions will be meeting as well as the date of the orientation meeting. She further felt that the Council should consider requiring attendance at the orientation, noting that a significant number of commissioners have failed to BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 7 June16, 1998 attend in the past. If it is required, she suggested two different orientation meetings be held to accommodate the commissioners. Mayor Pena suggested one in the afternoon and one in the evening. Council Member Sniff preferred setting 7:00 p.m. as the meeting time for the two new commissions and the Planning Commission. Mayor Pena agreed. Council Member Henderson felt all of the commissions should meet in the evening since they are supposed to represent the community and be available for community attendance. She advised that she would support 5:30, 6:00, or 7:00 p.m. After a brief discussion, Council concurred on establishing 7:00 p.m. as the meeting time for all of the commissions and on requiring attendance at the orientation, which will be held in early July, with commission meeting dates being worked out between the commissions and staff. Staff advised that applicants will be notified of these requirements prior to the interview process. Council Member Adolph noted that some of the applicants have applied for more than one commission and can only serve on one. In response to Council Member Adolph, Mrs. Juhola, City Clerk, confirmed that all of the commissioners must reside in La*Quinta, except for the professional positions on the Historic Preservation Commission and residency is preferred but not required dn the Investment Advisory Board. Motion carried unanimously. MINUTE ORDER NO.98-94. 6. CONSIDERATION OF AMENDMENT TO THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS CVAG) JOINT POWERS AGREEMENT TO ALLOW THE CITY OF BLYTHE TO BECOME A MEMBER. There were no changes to the staff report as submitted to the City Council by the City Manager's Department and on file in the City Clerk's Department. MOTION It was moved by Council Members Sniff/Henderson to approve the proposed addendum to the Joint Powers Agreement of the Coachella Valley Association of Governments CVAG) and the restated and amended JPA, and authorize the Mayor to execute the same. Motion carried unanimously. MINUTE ORDER NO.98-95. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 8 June 16, 1998 7. CONSIDERATION OF CONSTRUCTION OF CERTAIN IMPROVEMENTS AND FORMATION OF ASSESSMENT DISTRICT 97-1 I-A QUINTA NORTE) AND THE PRELIMINARY ADOPTION, CONFIRMATION, AND APPROVAL OF THE ENGINEER'S REPORT WITH THE APPOINTMENT OF THE TIME AND PLACE FOR HEARING PROTESTS TO IMPROVEMENTS IN PROPOSED ASSESSMENT DISTRICT 97-1. Mr. Falconer, Finance Director, advised that the applicant/developer, Century Crowell, is requesting that the City move forward with proposed Assessment District 97-1 for the La Quinta Norte project. The City will issue tax-exempt bond financing on the developer's behalf to stimulate development, and instead of the developer paying the costs up front for the public improvements, which will benefit the City, the homeowners will be assessed a monthly fee through their property tax. The developer has complied with the formation policies and has met the standards set forth in the policies. He advised that this is the time for the City to declare its intention to move forward with the project and approve the engineer's report, as well as set a time and place for a hearing to receive protests from the public on the formation of the Assessment District. The City's bond counsel, Bill Marticorena, as well as the assessment engineer were both present to answer questions. In response to Council Member Perkins, Mr. Falconer advised that the City has one other district on Jefferson Street, but it has never been brought forward and no bonds have been issued. Mayor Pena asked about changing the public meeting date, noting that three of the Council Members may be attending a conference out of town on July 21, the date proposed in the resolution. Council Member Henderson noted that other public hearings are scheduled for that date as well. Bill Marticorena, bond counsel with Rutan and Tucker, advised that there is no specific requirement for the date of the public meeting. The only requirement is for the public hearing, which is scheduled for September 1 5, to be held a minimum of 45 days from the adoption of the proposed resolution of intent. Mr. Genovese, City Manager, asked if the public meeting could be moved to July 7, to which Mr. Marticorena responded yes. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 9 June 1 6, 1 998 RESOLUTION NO.98-el A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE CONSTRUCTION OF CERTAIN IMPROVEMENTS AND TO FORM ASSESSMENT DISTRICT 97-1 LA QUINTA NORTE). It was moved by Council Members Sniff/Henderson to adopt Resolution No.98-61 as submitted. Motion carried unanimously. RESOLUTION NO.98-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PRELIMINARILY ADOPTING, CONFIRMING, AND APPROVING THE ENGINEER'S REPORT AND APPOINTING THE TIME AND PLACE FOR HEARING PROTESTS TO IMPROVEMENTS IN PROPOSED ASSESSMENT DISTRICT 97-1 LA QUINTA NORTE). It was moved by Council Members Sniff/Adolph to adopt Resolution No.98-62 as modified changing the date of the public meeting to July 7, 1998). Motion carried unanimously. 8. CONSIDERATION OF RESOLUTION AMENDING AND APPROVING THE INVESTMENT POLICY FOR FISCAL YEAR 1998199. Mr. Falconer, Finance Director, advised that the Investment Advisory Board lAB) has completed$ its review and update of the City's Investment Policy and has voted on a 5*1-1 vote to forward the policy to the Council for approval. In response to Council Member Henderson, Mr. Falconer advised that the changes related to certificates of deposit were made to reflect current practice. Council Member Henderson noted that, over the last year, the lAB has continued to discuss the LAIF issue and the possibilities of continuing to decrease the percentage of allowable investments in LAIF. They have some strong differences of opinion on this issue and continue to have some concern about reducing that percentage, but she felt they had reached mutual ground. She further noted that staff has spent a great deal of time and effort to keep the investment amount well below the 35% limit and was comfortable that the lAB will pay attention to the political atmosphere in Sacramento and how it might affect LAIF. As long as the lAB stays involved and concerned about LAIF, she will support 35%. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 10 June16, 1998 Mayor Pena advised that he, too, was comfortable with 35% and felt the Council*s intent has been to give the lAB and staff some latitude regarding the percentage. Council Member Perkins agreed with 35% but did not want to see it go any higher. Mr. Falconer advised that any exception to that amount would be reported to the Board. Council Member Henderson complimented staff and the lAB on the Investment Policy. In response to Council Member Adolph, Mr. Falconer advised that the previous custodian, Wells Fargo Bank, was sold to the new custodian, Bank of New York. RESOLUTION NO.98-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING THE AMENDED INVESTMENT POLICY FOR FISCAL YEAR 1998/99. It was moved by Council Members Sniff/Henderson to adopt Resolution No.98-63 as submitted. Motion carried unanimously. Council concurred on taking up Business Session Item No.2 at this time. 2. CONTINUED CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES COMMISSION TO DISTRIBUTE A REQUEST FOR PROPOSALS FOR THE DESIGN AND CONSTRUCTION OF LANDSCAPING FOR THE ART PIECE AT THE NORTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET IN AN AMOUNT NOT TO EXCEED $30,000. Ms. di Iorio, Planning Manager, advised that the unknown square footage amount questioned by Council Member Henderson earlier in the meeting is the raised planter area behind the art piece. The measurements were taken from the inside of the wall but should have included the two walls and the raised planter. Mr. Genovese, City Manager, advised that a specific square footage is not listed in the RFP, which will also require each proposal to conduct a field review to ensure continuity in the proposals. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 11 June16, 1998 Council Member Perkins advised that he would not support spending $30,000 to landscape the area, nor would he support moving ahead until the exact square footage is known. Council Member Sniff wished to see the project move forward, but agreed that $30,000 is a significant amount, even with the demolition. He suggested continuing the item until more accurate figures are known. MOtION It was moved by Council Members Sniff/Perkins to continue the matter of the landscaping related to the art piece at Highway 111 and Washington Street to July 7, 1 998. Council Member Adolph felt the landscaping should be compatible and blend in with the surrounding landscape. He could not see doing something drastically different and wished to see what is being proposed. In response to Council Member Henderson, Ms. di Iorio confirmed that Council's direction to staff was to keep it simple and just plant grass. Motion carried unanimously. MINUTE ORDER NO.98-96. 9. CONSIDERATION OF FISCAL YEAR 1998199 PRELIMINARY BUDGET. Mr. Genovese, City Manager, advised that the format of the Fiscal Year 1 998/99 Preliminary Budget is similar to a format implemented in previous years. The first document includes the preliminary budget and overall scope of the entire budget, and the second document contains the supporting detail. There is a projected increase of $800,000 in General Fund revenues in this year's budget, but the revenues may be affected by the State's legislation on Motor Vehicle In-Lieu Fees. Staff will keep the Council updated on that legislation and provide a solution should the legislation be passed. He advised that new items in the budget are outlined in a memorandum distributed to Council. The proposed balanced budget for this year contains a surplus of approximately $1 29,000 but does not include any cost-of-living increase nor any increases for the Chamber of Commerce contract, grants, contingency fund, or other funding agencies. In addition, the budget does not include the County's request for an additional $5,000 for the Riverside County Fair and Date Festival $5,000 is already in the budget) nor Indio's request for $5,000 for a fireworks show. Staff is recommending that Council review the preliminary budget for any further possible reductions with a proposed adoption date of July 7. Staff is currently completing the Five-Year Resource Allocation Plan, which provides an*overalI view of revenues and expenditures for the next BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 12 June 1 6, 1 998 five years. He further noted that the budget includes one additional shift for police services. Mr. Falconer, Finance Director, gave a brief overview of the budget process and. format, advising that, once Council has reviewed the preliminary budget for needed adjustments, staff will make the adjustments and submit the final budget for adoption on July 7. He reviewed various charts,*which included staffing levels, community profile, budget summary by fund, and General Fund Revenue. He pointed out that 63% of the City's revenue comes from taxes and confirmed for Council Member Henderson that property taxes have increased $150,000 to $200,000 over last year's amount. He also reviewed pie charts for General Fund operating expenses and expenditures by component, including the Redevelopment Agency and La Quinta Financing Authority. He also referred to the Capital Improvement Program budget of $1 2 million and proposed staffing levels. Council Member Henderson suggested eliminating the word supplies" from the Supplies, Services, and Programs" category. Mr. Falconer then reviewed charts for department functions, schedule of expenditures, and General Fund reimbursements by fund, advising that the General Fund will be reimbursed approximately $3.354 million for services provided to other funds. He concluded with a brief summary of the capital improvement portion of the budget, advising that property owner approval is required before moving forward with the proposed assessment district for improvements to the Village area. Council Member Adolph stated that he is pleased with the continued conservative approach to*the budget. Council Member Henderson was also pleased, but suggested the possibility of using a consultant to assess the City's computer needs before embarking on such an aggressive computer purchase plan. Mayor Pena felt it is a good budget and that he understood the need for new computers, noting that it is a continually changing technology. Council Member Sniff complimented staff on the budget and suggested starting Council's review with the Chamber of Commerce request. Chamber of Commerce Council Member Henderson advised that she was prepared to support the Chamber with a level of funding that would not be tied to any particular line BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 13 June16, 1998 item. She felt they should be given some leeway in deciding where they want to go with their program and felt it would be toward business retention, business growth, and economic development. At the end of the year, Council would be able to evaluate their success or failure. She was comfortable with supporting last year's funding amount of $162,200 but wished to reserve $20,000 of it to give the Chamber the option of coming back with a proposal as to how they want to continue with the street fair. An additional amount could also be considered at that time if needed. Council Member Sniff stated that he generally agreed with Council Member Henderson's suggestion, noting there is some uncertainty about when the street improvements in The Village will be done. However, he did wish to see their program brought back for review in case it needs some fine-tuning or modification and pointed out that it would undergo a subjective evaluation at the end of the fiscal year. He suggested they not take on more than they can accomplish and wished to be kept informed of their progress. He further suggested that the City come up with a button or badge for retail personnel to wear that says Thank You for Shopping La Quinta The Gem of the Desert." Council Member Henderson felt it's an excellent idea. Council Member Perkins agreed, noting that people are not always aware that they are shopping in La Quinta. He supported funding amount of $142,200 with no strings attached and was receptive to the Chamber coming back with a request for $20,000 to $30,000 more if needed. He wished to see them come up with something new. He felt the street fair is a tremendous block party but did not feel that it draws people to shop or start a business here. Council Member Adolph wished to move forward rather than maintaining the status quo. He noted that the Chamber is under new management" and felt that they have some really progressive ideas. They are in partnership with the City t6 promote the City, and he felt cutting back on their funding or remaining status quo is not the way to help them accomplish that. Mayor Pena advised that he was prepared to go through the contracts by line item but supported letting the Chamber chart their own destiny and report back to Council on a quarterly basis. He would even support funding of $150,000 at the onset to get them moving and come back with a proposal that will enhance what they are doing in the Village area. He felt that the Council will see some dramatic changes in a short period of time. Council Member Perkins felt the Council's intent is not to short-change the Chamber but rather to leave the door open for them to come back with more BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 14 June 16, 1998 information and a request for additional funds if needed. He stated that he may even support the Mayor's suggestion of starting with $150,000. Council Member Sniff suggested a funding amount of $150,000, with $20,000 held in reserve and allocated when appropriate. The street fair could remain an option, depending on the street work. He felt they should get back to Council by July 7 with a re-think on where they are going, keeping in mind that there will be a significant subjective evaluation of their performance next June. Council Member Henderson suggested their Board meet with City staff to decide how to proceed. She supported $150,000 but had a problem with asking the Chamber to come back on July 7 with an outline of their plan, which may take some time for them to work out. Council Member Sniff wished to have some sense of their direction by a reasonable date, possibly the first of August. Mark Moran, P. 0. Box 1 305, Vice-Chair of the La Quinta Chamber of Commerce Executive Board, thanked Council for its long-term support and for giving them an opportunity to direct their own course. He felt it was exciting to see the Chamber move in an economic-development-oriented direction in partnership with the City to bring in and keep retail businesses and boost the City's subvention funds. Doug Yavanian, 51-351 Avenida Bermudas, President of La Quinta Chamber of Commerce, felt the Council's suggestion would be a very workable way to go as long as the Chamber can come back with the Mainstreet Marketplace program, which he felt is a very important commodity and event to the City. They will provide quarterly reports and meet with staff to avoid duplication of efforts. They expect good results from their Shop Local, Shop La Quinta" Program. He advised that the majority of what they will bring back to Council is outlined in their contract proposal. Council Member Sniff hoped they would consider using Thank You for Shopping La Quinta" because it shows appreciation without putting down other cities. Mr. Yavanian agreed and advised that they would include it in their program. Council Member Adolph had a problem with asking the Chamber to come back. He felt it is very clear in their budget proposal where they are going. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 1 5 June 1 6, 1 998 Council Member Sniff advised that he is fully supportive of the Chamber. However, he felt this is a different concept that requires a prudent re- examination by the Chamber that could result in a modified program that should be presented to Council. They will not be micro-managed nor locked into a specific program. In response to Council Member Adolph, Mr. Yavanian advised that the information in their contract prQposal is the nucleus of what will be taken to their Board of Directors. The only major question area is the street fair. Council Member Perkins noted that the City is asking the Chamber to do something that it has never asked them to do before, and he preferred thcm coming back with whatever they feel is good and not just a proposal for the Mainstreet Marketplace. Council concurred on a funding amount of $1 50,000 for the Chamber of Commerce with an additional $20,000 held in reserve. La Quinta Arts Foundation Council Member Sniff stated that he is extremely supportive of the Arts Foundation and would support $50,000 for their arts festival and $15,000 for their new plein air painting event to be held in January 1999. He was somewhat ambivalent toward their $5,000 request for their Arts Under the Umbrella shows but would support $65,000, with a contingency for if and when their new site is acquired. Council Member Perkins supported the $65,000, but felt he might have a conflict of interest in regard to promotion of their new site given the close proximity to his residence. Ms. Honeywell, City Attorney, advised that there is no problem at this time, but if he feels their facility might have an effect on the value of his property, he should not participate on any portion of the contract that goes toward promotion of the site when it comes before the Council. Council Member Adolph agreed with supporting $65,000 and suggested the possibility of the City being involved with promoting the new facility through the City's marketing program. In response to Mayor Pena, Susan Francis, Executive Director of the La Quinta Arts Foundation, advised that their escrow should close within a matter of days. In response to Council Member Adolph, she advised that their Arts Under the BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 1 6 June 1 6, 1 998 Umbrellas shows have been successful events even without being marketed, but they feel they could enhance the event and add a sideline event that would further enhance their education programs. They would use the $5,000 strictly for marketing. Council Member Henderson supported $6*,000 but felt they should be allowed to make the decision on how those funds are disbursed. She also supported setting aside an additional $15,000 for them to request in the future to help with some of the hard costs of their building program but not for promotion of the site. Mayor Pena would support $65,000 but preferred reserving $15,000 of it in a contingency fund. Ms. Francis advised that they will be coming back with a request for the additional funds as soon as they close escrow because they plan to begin working the land immediately and want to draw attention to it in a big way. Council concurred on a funding amount of $65,000 for the La Quinta Arts Foundation to be used as they see fit. Council also concurred on establishing a contingency amount of $1 5,000 to be accessed if and when appropriate. Historical Society Council Member Sniff advised that he supported their request for $15,869 rounded off to $16,000. Council Member Henderson agreed and even supported rounding the amount off to $16,000, but she felt some vital documents were missing from their request that she still wished to see at a later date. She felt the Council should decide how to address that issue in the future and determine what is going to be required. She also wished to consider, sometime in the future, an additional $1 0,000 for the Historical Society to apply directly to the mortgage on the museum to help pay it down. Council Member Sniff suggested doing something additional on that site in the future to expand the museum and make it more functional. Council concurred on a funding amount of $16,000 for the Historical Society. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 17 June16, 1998 La Quinta On Stage*e Council Member Henderson supported their request for $15,000, noting that this is the third year of funding which she felt the Council had made somewhat of a commitment to do. In response to Mayor Pena Honey Atkins, President of La Quinta On Stage, Inc., advised that the pageant is scheduled to be held in May 1 999. Council Member Henderson wished to see some back-up documents for their organization, and Ms. Atkins agreed to provide them. Council concurre4on a funding amount of $15,000 for La Quinta On Stage, Inc. C. V. Community Concerts and La Quinta Open Air Museum Council concurred on providing no funding for these two organizations as no request for funding has been received. S*ecial Projects Contingency Account Council concurred on setting aside $25,000 in the Special Projects Contingency Fund for future distribution. AB939 Requests Mayor Pena advised that he would support some funding from the AB939 account for the Soap Box Derby and S.C.R.A.P. Council Member Henderson understood the Soap Box Derby was moving away from their recycling commitment. Robert Tyler recommended putting the Soap Box Derby back in the budget and * away from AB939. Mayor Pena suggested $2,500 be allocated to S.C.R.A.P. and the balance kept in reserve. Mr. Genovese advised that that money is already tied to part of an assessment process and could be utilized for other items throughout the year. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 18 June 1 6, 1 998 Council concurred on a funding amount of $2,500 for S.C.R.A.P., leaving the balance of $7,500 in reserve. They advised that the Soap Box Derby would need to come back to Council with a request. Additional Requests Council concurred on the Mountains Conservancy* becoming a part of the budget under economic development. Council Member Perkins wished to eliminate the following requests: The Ranch, Rose Parade, College of the Desert, and Bob Hope Desert Classic. He also wished to give some support to the Oktoberfest event and the Riverside County Sheriff's Underwater Search and Recovery Team. Mr. Genovese advised that there are funds available in the Sheriff's contract that are not earmarked for specific patrol service and could be used for the County's Underwater Search and Recovery Team's request. Council Member Perkins preferred moving it under the contingency account. After a brief discussion, Council concurred on moving the Riverside County * Sheriff's Underwater Search and Recovery Team under Special Projects Contingency Fund for later discussion. Council Member Sniff suggested an allocation of $1 000 for the McCallum Theatre, noting that they are looking for some broad-based community support. Council Member Perkins questioned funding the McCallum, noting that none of the cities help the La Quinta Arts Foundation. Mayor Pena supported a token amount, noting that they are trying to reach out into the community and provide some of the cultural opportunities that La Quinta supports. Council concurred on a funding amount of $1,000 for the McCallum Theatre. Mayor Pen a supported some amount of funding for the Bob Hope Desert Classic to help offset their policing costs. Council Member Perkins suggested getting a cost estimate from the Sheriff's Office first. Council concurred. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 19 June16, 1998 Council Member Henderson agreed with eliminating some of the requests as suggested by Council Member Perkins and supported giving some amount to the Oktoberfest event. In regard to the County's request for funding for the Date Festival, she noted that $5,000 is already in the budget, and as for lndio's request to help fund their fireworks display, she advised that she was not pleased with the manner in which they made their request. Council concurred on providing no funding for the lndio fireworks. Council Member Henderson noted that C. V. Economic Development Partnership is without a director and wished to see the $2,000 for dues set aside until they address the issue. Council concurred. A brief discussion ensued regarding the Police and Fire Survivor's Fund in which Council concurred on continuing to add $2,000 each year to the cumulative fund until it reaches an amount of $10,000. Council Salary Council Member Sniff suggested a monthly salary increase of $200 for both the Mayor and Council Members. Mayor Pena asked about including a reimbursement of $25 for use of personal cellular phones. Council Member Sniff agreed. Mayor Pena noted that Council Members attend other meetings besides City Council on a regularly basis at their own expense. Mr. Genovese suggested a reimbursement of up to $25 a month for use of personal cellular phones. Council concurred on a salary increase of $200 a month for the Mayor and Council Members and a reimbursement of up to $25 for use of personal cellular phones. Council Member Perkins advised that the City will be getting a refund from the CHP for the contribution made toward an infrared system for the CHP helicopter. There was a stipulation by the contributing cities that the helicopter had to remain in service in the Coachella Valley, but the CHP were unable to BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 20 June 1 6, 1 998 make that commitment and are refunding the money. However, they were impressed by the support from the cities for this project and have decided to purchase and install the equipment themselves. Council recessed to and until the hour of 7:00 p.m. 7:00P.M. PUBLIC COMMENT None PUBLIC HEARINGS 1. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 FISCAL YEAR 1998199. Mr. Speer, Senior Engineer, advised that on May 1 9, 1 998, Council adopted resolutions approving the Preliminary Engineer's Report, declaring intention to levy annual assessments and giving notice thereof, as well as setting dates for the public meeting and public hearing. The meetings and proposed changes were advertised in the Desert Sun in conformance to the 1 972 Lighting and Landscape Act. The Engineer's Report contains a description and cost of services, diagram of district boundaries, and an assessment schedule. The estimated cost revenue decreased from $825,943 to $796,586 due to the provisions of Proposition 218 and the updated parcel reconciliation. The proposed assessment of $35.6OIEDU will not be approved until the conclusion of the public hearing, which is provided to give property owners an opportunity to submit written and verbal testimony. Staff recommended that Council conduct the public hearing and adopt a resolution confirming the diagram and assessment for Landscape and Lighting Assessment District 89-1 The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. RESOLUTION NO.98-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 1998/99 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO.89-i. It was moved by Council Members Sniff/Henderson to adopt Resolution No.98-64 as submitted. Motion carried unanimously. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 21 June 16, 1998 2. TENTATIVE TRACT MAP 28776 REQUEST TO SUBDIVIDE 12.53 ACRES INTO 45 SINGLE-FAMILY AND OTHER COMMON LOTS WITHIN SPECIFIC PLAN 83-002 ON THE EAST SIDE OF SOUTHERN HILLS AND WEST OF LAUREL VALLEY ABUTTING THE JACK NICKLAUS TOURNAMENT GOLF COURSE IN PGA WEST. APPLICANT: KSL LAND CORPORATION. The Mayor declared the PUBLIC HEARING OPEN. Ms. di Iorio, Planning Manager, advised that KSL is requesting approval to subdivide 12.53 acres into 45 single-family and other common lots on the east side of Southern Hills and west of Laurel Valley, abutting the Jack Nicklaus Tournament Golf Course. The property is zoned residential and subject to the provisions of Specific Plan 83-002 Amendment No.3), and the lots range from 8,800 sq. ft. to 20,000 sq. ft. The project will have access to existing private streets within PGA West. On May 26, 1998, the Planning Commission voted to recommend approval of the development, subject to findings and conditions. Chris Bird, 1 7320 Redhill Avenue, Irvine, Civil Engineer with MDS Consulting, asked that the requirement for homeowners association approval be eliminated from Condition No.41. Mr. Speer advised that he understood the developer's point of view, but staff is uncomfortable issuing a construction permit on private property and feels it is best to have concurrence from the homeowners association. In response to Council Member Henderson, Ms. Honeywell, City Attorney, advised that, generally, the City does not like to require someone else's approval in a condition, but she understood staff's concern since this is an existing street. Since the work should be completed to City standards and the developer needs permission to do the work, she suggested that the developer be required to obtain approval from the homeowners association to do the work, leaving approval of the level of work up to the City Engineer. Mr. Bird questioned the need for them to get permission from the homeowners association since they have full access and development rights on the easements. They are proposing to do the work to City standards, even though they are not required to on private streets. In response to Council Member Adolph, Mr. Bird stated that they do not anticipate having a problem with the homeowners association, but are concerned about the project being delayed if someone does, and asks the homeowners association for a continuance. He noted that recently on one of their other projects, a similar condition was removed and replaced with a BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 22 June 16, 1998 requirement for them to notify the homeowners association of the intent to do the work. Council Member Adolph understood why staff and the homeowners association might be concerned, given the major litigation the homeowners association just went through on other street work and the fact that the City Engineer does not have authority to supervise work that is done on private streets. In response to Council Member Perkins, Mr. Bird advised that no specific criteria for approvals is spelled out in the easements, but this condition would require the work to be done to the City Engineer's satisfaction. Council Member Perkins had serious concerns about removing the homeowners association's rights of approval. He did not see anything in the developer's proposed condition that would protect the homeowners association, and sometimes things come up that the City Engineer may not have the time to address to protect the homeowners association. Mr. Bird questioned how they would go about getting the homeowners association's approval. Council Member Perkins suggested they meet with the Board of Directors for the homeowners association. He believed the homeowners association has a right to protection for their streets to be restored to the same condition that existed before the work began, and he felt the agreement should be between the homeowners association and the developer. Council Member Adolph felt the City is just trying to ensure that all parties are satisfied with the work once it is completed. He asked if someone other than KSL would be building the project, and Mr. Bird stated that it is his understanding that KSL would be selling the lots to a merchant builder. Council Member Henderson felt Council has basically taken a stand to not place a condition on a project that has been proposed by a homeowners association. Council Member Perkins felt the homeowners association is entitled to some type of arrangement with the City to protect them during the development stage because, if something goes wrong with the street later on, the homeowners association would be responsible for the repairs. He did not have a problem with the City Engineer being involved, but he did not want the homeowners association to be struck from the approval requirement. Council Member Adolph agreed. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 23 June 1 6, 1 998 Mike Walker, General Manager of PGA West Residential Association, believed it is necessary for them to have right of approval because they are responsible for maintaining the streets. He did not feel that this is anything new, noting that during the original development of the streets, the homeowners association worked with the City in the release of bonds held by the City once the streets were dedicated and accepted by both the City and the homeowners association. He advised that developers of custom homes are required to work with the homeowners association and are charged if there is any damage to the streets once their work is completed. He did not have a problem with the condition being revised to stipulate that the homeowners association could not t'unreasonably11 withhold approval. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. Ms. Honeywell advised that, as a general rule, the City does not like to insert homeowners associations as approving bodies in conditions to City standards that the City is applying. Normally, any responsibilities of the developer or other persons with respect to the homeowners association are controlled through the CC&Rs and/or any easement agreement they have entered into. It is a matter of policy because once it starts, it becomes an eroding process wherein the City is then enforcing the entire CC&R*s of a development. Although it is within the City*s ability to include this approval, it has not been the City's past policy to do so. The standard the City is looking at is set by City standards. Council Member Perkins believed homeowners associations are entitled to protection and should have the right to have their streets repaired or built to their satisfaction. In response to Council Member Sniff, Mr. Speer advised that it is possible that the homeowners association might require a greater standard than the City standard, which the existing streets currently meet. Generally speaking, if the streets are restored to City standards, they will be as they were before construction began. He felt the City standards are much better than they were a year ago and noted that structural stability is part of the issue in restoration, as well is aesthetics. He also noted a similarity with grading plans, wherein the developer is required to get permission from the property owner before being issued a permit if the project requires grading to be done on an adjacent parcel. Since the developer does have an easement, perhaps the homeowners association has lost its opportunity to adjust that agreement. Council Member Sniff felt it seems the developer has a right to perform if they have an easement. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 24 June 16, 1998 In response to Council Member Sniff, Mr. Speer advised that he is uncomfortable issuing a permit for work on someone else's property. Council Member Perkins noted that gated communities have certain architectural requirements and the City will not issue a building permit until the builder gets approval from the homeowners association. In response to Mayor Pena, Ms. Honeywell felt reasonable" approval is always assumed and would not add that much to the existing condition. Council Member Sniff believed the homeowners association would make an effort to work it out satisfactorily. RESOLUTION NO.98-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A 45 SINGLE-FAMILY AND OTHER COMMON LOT SUBDIVISION ON 12.53 ACRES LOCATED EAST OF SOUTHERN HILLS AND WEST OF LAUREL VALLEY IN PGA WEST TENTATIVE TRACT MAP 28776- KSL LAND CORPORATION). It was moved by Council Members Sniff/Henderson to adopt Resolution No.98-65 as submitted. Motion carried unanimously. 3. ZONING CODE AMENDMENTS 97-058 AND 98-061 TO CONSIDER MISCELLANEOUS AMENDMENTS TO TITLE 9 ZONING CODE) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE. Mayor Pena noted that the City.Attorney has requested this item be continued to July 21, 1 998 see Confirmation of Agenda), based on correspondence received earlier. After a brief discussion, Council concurred on continuing this item to July 7. MOTION It was moved by Council Members Sniff/Henderson to continue the matter of Zoning Code Amendments 97-058 and 98-061 to July 7, 1998. Motion carried unanimously. MINUTE ORDER NO.98-97. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 25 June 16, 1998 JOINT PUBLIC HEARING WITH THE LA QUINTA REDEVELOPMENT AGENCY 4. AFFORDABLE HOUSING AGREEMENT BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND CATELLUS*RESIDENTIAL GROUP FOR AN 86 SINGLE-FAMILY RESIDENTIAL-LOT SUBDIVISION AND 118 SENIOR APARTMENTS WITH RECREATIONAL AMENITIES ON APPROXIMATELY 40 ACRES LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 48. Mayor Pena noted that staff has requested this item be continued to July21, 1998. After a brief discussion, Council concurred on continuing this item to August 4. MOTION It was moved by Council Members Sniff/Adolph to continue the Affordable Housing Agreement related to Catellus Residential Group to August 4, 1 998. Motion carried unanimously. MINUTE ORDER NO.98-98. CONSENT CALENDAR Mayor Pena asked for Item No.9 to be pulled for separate action due to a conflict of interest. 1. APPROVAL OF DEMAND REGISTER DATED JUNE 16, 1998. 2. TRANSMITTAL OF TREASURER'S REPORT DATED APRIL 30, 1998. 3. APPROVAL OF OVERNIGHT TRAVEL FOR THE PLANNING MANAGER TO ATTEND THE 1998 CCAPA CONFERENCE IN COSTA MESA, SEPTEMBER 16-18, 1998. 4. APPROVAL OF OVERNIGHT TRAVEL FOR MAYOR PEIIIIA. COUNCIL MEMBER ADOLPH, COUNCIL MEMBER HENDERSON. AND THE CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES EXECUTIVE FORUM IN MONTEREY, JULY 22-24, 1998. 5. APPROVAL OF ONE-YEAR EXTENSION TO CONTRACT WITH LUNDEEN PACIFIC CORPORATION, LMC 1995196. 6. ADOPTION OF RESOLUTION ESTABLISHING A COMPENSATION POLICY FOR CITY BOARDS, COMMISSION, AND COMMITTEES. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 26 June 16, 1998 7. AWARD OF CONTRACT FOR CONSTRUCTION OF STATE ROUTE 111 MEDIAN ISLAND LANDSCAPE MODIFICATIONS, PROJECT 98-04, TO PINK, INC. 8. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 28650, LA QUINTA GOLF PROPERTIES, INC. 9. ACCEPTANCE OF FRITZ BURNS PARK PUBLIC POOL AND FACILITIES AND AUTHORIZE THE FILING OF A NOT1CE OF COMPLETION see separate action below). MOTION It was moved by Council Members Henderson/Adolph to approve the Consent Calendar as recommended and amended with Item Nos. 6 and 8 being approved by RESOLUTION NOS. 98-66 and 98-67 respectively. Motion carried unanimously. MINUTE ORDER NO.98-99. Item No.9 Mayor Pena abstained from participating on this item due to a conflict of interest and left the dais. MOTION It was moved by Council Members Sniff/Adolph to accept Fritz Burns Park Public Pool and Facilities as 100% complete, authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder, and authorize staff to release retention in the amount of $52,300.00 35 days after recordation of the Notice of Completion. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO.98-100. STUDY SESSION Council concurred on taking up Study Session Item No.2 at this time. 2. DISCUSSION REGARDING PILOT PROGRAM FOR OBELISKS AS CITY STREET IDENTIFICATION MARKERS. Mr. Speer, Senior Engineer, advised that discussions on this issue began in October 1 996, with Council directing staff on March 25, 1 997, to develop a pilot program using a consistent design without solar panels. On June 1 7, 1997, a pilot program was presented, proposing obelisks at every intersection in the City which would be made of either travertine, urbonite, or concrete material. There were no conclusions from that meeting. On May 5, 1998, a model urbonite obelisk was presented for consideration, and Council directed BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 27 June 1 6, 1 998 staff to develop a pilot program using urbonite, or equivalent material, for City street identification obelisks on major streets entering the City. Under the proposed pilot program, seven-foot high obelisks will be placed at each of the following major entrances to the City: southbound at Washington Street and the Whitewater Storm Channel; southwest quadrant at Fred Waring Drive and Jefferson Street; eastbound at Fred Waring Drive and Washington Street; eastbound at Miles Avenue and Washington Street; westbound at Miles Avenue and Jefferson Street; westbound at Avenue 48 and Jefferson Street; westbound at Avenue 50 and Madison Street; and westbound at Avenue 52 and Madison Street. These locations were selected because they are major accesses to the City and more heavily traveled, providing higher visibility and less chance for vandalism. Other potential locations are: southbound at Starlight Dunes and Adams Street; westbound at Avenue 53 and Monroe Street; westbound at Avenue 54 and Monroe Street; westbound at Airport Boulevard and Monroe Street; and westbound/northbound at Avenue 58 and Monroe Street. In reviewing a price quotation received by the City for seven-foot high obelisks, he advised that the initial eight would cost $1,309.08 each, for a total of $10,472.64, with each additional obelisk costing $638, for a grand total of $13,664.00 for 13 obelisks. He then reviewed the following alternatives for a pilot program using urbonite or an equivalent material to be informally bid) with reflective lettering and the City logo on each side and reading *`City of La Quinta" on the side facing the City entrance and street names on the other three sides: * 8 obelisks funded from CIP reserve $383,000 available) estimated cost, $10,473 * 8 obelisks funded from Art in Public Places APP) Fund estimated cost, $10,473 * 1 3 obelisks funded from CIP reserve $383,000 available) estimated cost, $13,664 * 1 3 obelisks funded from Art in Public Places Fund estimated cost, $10,473 In response to Council Member Perkins, Mr. Speer confirmed that the price break would still apply if the program is started with eight obelisks and five are added a few months later. The cost of the initial eight is higher because of some tooling that occurs with the first eight. Council Member Perkins wished to start with eight to get an idea of how they are going to look. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 28 June 16, 1998 Mayor Pena noted that there has been some discussion about using them in the parks for identification. Council Member Henderson suggested looking first at funding the cost of the initial tooling and molding cast) for the first obelisk at $5,375, noting that it could be considered a cost to the APP Fund to produce an artwork for the City. The cost thereafter would be $638.28 for each obelisk. Council could then determine how many they wish to start the program with. It could start with the eight recommended by staff and maybe two additional ones reading, *`Village at La Quinta,*' at the intersections of Calle Tampico and Washington Street and Avenue 52 and Washington Street. She noted that the price quote was for seven-foot obelisks. Council Member Perkins asked what size would be used in the parks. Mayor Pena and Council Members Henderson and Sniff felt seven-foot obelisks should be used in the parks. In response to Council Member Adolph, Mr. Speer advised that the obelisks would be placed in the rights-of-way, with the exact locations depending upon the physical factors involved with each intersection. Council Member Adolph felt Council was willing to spend the money for one to see how it looks so they can decide how to move forward from there. Council Member Sniff felt it would be more sensible and economical to start with 1 3 and suggested that they be placed in the first eight locations recommended by staff and in the Adams Park, Eisenhower Park, and Fritz Burns Park. He also supported placing one at Calle Tampico and Washington Street and Avenue 52 and Washington Street, as suggested by Council Member Henderson. He felt that would make the program meaningful and comprehensive enough to be noticed and generate some comments back to Council. He believed the APP Fund should be used whenever possible and that the obelisks would be unique and significantly artistic. Council concurred. Council Member Perkins suggested that some type of signage be placed on the pool building at Fritz Burns Park, possibly arched, brass lettering reading, *City of La Quinta Municipal Pool." Mayor Pena suggested a sign be placed on the Senior Center building as well. Mr. Genovese, City Manager, advised that staff would look into it. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 29 June 16, 1998 1. DISCUSSION OF COUNCIL'S RULES OF PROCEDURE. Mr. Weiss, Assistant City Manager, advised that on May 19, 1998, Council discussed the possibility of starting the Council meetings at 2:00 p.m. for the purpose of having closed session; He advised that, should Council wish to make that change, it will be necessary to amend the Council Rules of Procedure, which are contained in the staff report. Council Member Sniff felt it could be a problem, assuming that the meeting would start with the pledge of allegiance, roll call, and public comment, because public comment could consume much of the time and if there are attorneys present for the closed session, they may have to stay until late in the evening to finish the closed session items. He also felt that it is hard to pick back up on an item after having put it down and that the agenda schedule should stay as it is. In response to Mayor Pena, Ms. Honeywell, City Attorney, advised that, under the Brown Act, public comment must be allowed at the beginning of the meeting. A second public comment period could be allowed at 3:00 p.m., but it must be agendized at 2:00 p.m. as there could be someone present who might wish to comment on a closed session item. Mayor Pena noted that many times Council is making important closed session decisions at 9:00 p.m. or 10:00 p.m. in the evening when they are tired and by starting at 2:00 p.m., Council would also be able to get the attorneys in and out that are on a clock. Council Member Perkins felt that it is worth trying. Council Member Adolph did not care either way and was willing to try it, but he was also concerned that too much of the time could be taken up with public comment. Council Member Henderson felt that, since the community is used to Council meetings starting at 3:00 p.m., it would take some time for them to think in terms of 2:00 p.m., and they would probably continue to come at 3:00 p.m. to make their public comment, unless they specifically wish to comment on a closed session item. Council Member Sniff felt there is no assurance that closed session would be done by 3:00 p.m. and attorneys on the clock could have to wait for quite some time. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 30 June 16, 1998 Mayor Pena commented on the amount of correspondence he receives and whether or not they should be listed as written communication on the agenda. Council Member Perkins felt it should be listed if it is something that Council needs to take action on, but otherwise, it should just be copied to the rest of the Council. Council Member Henderson felt it is hard sometimes. to make that determination. Council concurred on changing the starting time to 2:00 p.m. on a trial basis and directed staff to agendize it for the next Council meeting. In response to Mayor Pena, Ms. Honeywell advised that it would take effect at the first meeting after adoption of the resolution. Mayor Pena noted that notifications would need to be sent to the media, Chamber of Commerce, etc. REPORTS AND INFORMATIONAL ITEMS All reports were noted and filed. DEPARTMENT REPORTS G-1. TRANSMITTAL OF THE REVENUE AND EXPENDITURES REPORT, DATED APRIL 30, 1998. MOTION It was moved by Council Members SniffiPerkins to receive and file the Revenue and Expenditures Report, dated April 30, 1 998. Motion carried unanimously. MINUTE ORDER NO.98-101. Council Member Henderson noted that new business licenses for new businesses in La Quinta are reported in the Building & Safety Department Report, and she questioned the listing for RDP Investments, Inc. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 31 June16, 1998 MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING SB1851 RELATIVE TO THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION. Mayor Pena asked if Council wished to support Senator Kelley's Senate Bill 1851 as requested by WRCOG. He supported the bill, noting that it increases the membership of the Riverside County Transportation Commission to include a representative from every city in Riverside County. Council concurred. 2. DISCUSSION REGARDING A THANK YOU FOR SHOPPING LA QUINTA" BUTTON FOR RETAIL USE. Council Member Sniff referred to his earlier comments under Business Session Item No.9 in regard to a 1'Thank You for Shopping La Quinta" button. He felt the Council was supportive of the idea and hoped it could be implemented through some type of cooperative effort between the Chamber of Commerce and the City. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to Financing Authority meeting. Council reconvened. MOTION: It was moved by Council Members Sniff/Henderson to add a second item of potential litigation to the closed session agenda due to a letter threatening litigation received from Davis and Company, as it came up after the agenda was posted. Motion carried unanimously. MINUTE ORDER NO.98-102. BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02 ^"8 City Council Minutes 32 June16, 1998 Council recessed to Closed Session. CLOSED SESSION Mayor Pena abstained from participating in Item No. 2-B due to a conflict of interest. 1. Conference with labor negotiators. Tom Hartung and John Falconer, regarding negotiations with the La Quinta City Employees' Association pursuant to Government Code Section 54957.6 Meet and Confer Process. 2. Conference with legal counsel pursuant to Government Code Section 54956.9(a) regarding existing litigation: A. Western Empire Industry V. City of La Quinta, Case No.302768 B. Traditions, Case No. 1NC00370 3. Conference with legal counsel pursuant to Government Code Section 54956.9(c) regarding potential litigation two cases). 4. Conference with labor negotiator pursuant to Government Code Section 54957.6(a) concerning the following unrepresented employee positions: Building & Safety Director, Community Development Director, Community Services Director, Finance Director, Public Works DirectoriCity Engineer, City Manager, Assistant City Manager, and City Clerk. Council reconvened with no decision being made which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). There being no further business, the meeting was adjourned. Res ctfully submitted, SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California BIB] 07-20-1998-U01 11:03:27AM-U01 ADMIN-U01 CCMIN-U02 06-U02 16-U02 1998-U02