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1998 06 23 CC Minutes^"8 LA QUINTA CITY COUNCIL MINUTES SPECIAL MEETING JUNE23, 1998 Special meeting of the La Quinta City Council was called to order at the hour of 1:30 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT None CONFIRMATION OF AGENDA Council Member Henderson advised that she felt Mayor and Council Members* Item No.2 could be handled under Business Session Item No.1. WRITTEN CORRESPONDENCE None BUSINESS SESSION 1. INTERVIEWS AND APPOINTMENTS TO THE FOLLOWING COMMISSIONSIBOARDSICOMMITTEES: ARCHITECTURAL AND LANDSCAPE REVIEW COMMITTEE; COMMUNITY SERVICES COMMISSION; CULTURAL ARTS COMMISSION; HISTORIC PRESERVATION COMMISSION; INVESTMENT ADVISORY BOARD; AND PLANNING COMMISSION. Council Member Sniff noted that Council Member Henderson wished to address the meeting times for commissions and suggested that it be dealt with prior to the interviews so that the applicants will be aware of the mandated meeting schedule. Council Member Henderson asked the Council to reconsider their June 1 6 decision for all commissions to meet at 7:00 p.m. and to consider allowing the Investment Advisory Board and Historic Preservation Commission continue to hold their meetings at 5:30 p.m. and 3:30 p.m. respectively, noting that both require professionals, some of whom live out of town. BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8City Council Minutes 2 June23, 1998 After a brief discussion, Council concurred on allowing the Investment Advisory Board to continue meeting at 5:30 p.m and the Historic Preservation Commission at 3:30 p.m. Mr. Genovese, City Manager, asked the Council what time they wished for the Architectural and Landscape Review Committee to meet. Council Member Henderson felt that, since that committee is also made up of professionals, they should have the option of meeting in the afternoon. Council Member Sniff pointed out that they will only meet when the Community Development Director deems it necessary to do so, and he could schedule the meetings at an appropriate time. Council concurred and proceeded with the interview process. ARCHITECTURAL AND LANDSCAPE REVIEW COMMITTEE: three seats available) At this time the following applicants for the Architectural and Landscape Review Committee gave a brief presentation on their qualifications and background: Bill Bobbitt Dennis Cunningham Stewart Woodard withdrew his application) MOTION It was moved by Council Members Sniff/Henderson to appoint Bill Bobbitt and Dennis Cunningham to two-year terms on the Architectural and Landscape Review Committee effective July 1, 1 998. Motion carried unanimously. MINUTE ORDER NO.98-103. COMMUNITY SERVICES COMMISSION: seven seats available) At this time the following applicants for the Community Services Commission gave a brief presentation on their qualifications and background: Gilbert Lopez Victoria St. Johns Kathy Pedersen-Nadler Kay Wolff Joan Rebich Olga Betancourt and Mike Davis were not present) BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8 City Council Minutes 3 June23, 1998 Mayor Pena suggested letting the commission determine which of the commissioners will serve the one-year and two-year terms. Council Member Sniff preferred that the Council set the appointed terms. MOTION It was moved by Council Members Sniff/Henderson to appoint Mike Davis, Joan Rebich, Victoria St. Johns, and Kathy Pedersen-Nadler to two-year terms, and Olga Betancourt, Gilbert Lopez, and Kay Wolff to one-year terms on the Community Services Commission effective July 1, 1 998. Council Member Perkins advised that he would not support the motion because he felt the commission should decide the terms. Motion carried with Council Member Perkins voting NO. MINUTE ORDER NO. 98-104. CULTURAL ARTS COMMISSION: seven seats available) At this time the following applicants for the Cultural Arts Commission gave a brief presentation on their qualifications and background: Susan Benay Kathryn Hull Charrie Chappie Rosita Shamis Joan Clark Judy Vossler John Detlie Patrick Welch Elaine Reynolds was not present) Voting Ballot No. 1: Council Member Adolph voted for Susan Benay, Charrie Chappie, Kathryn Hull, Elaine Reynolds, Rosita Shamis, Judy Vossler, and Patrick Welch Council Member Henderson voted for Susan Benay, Charrie Chappie, Kathryn Hull, Elaine Reynolds, Rosita Shamis, Judy Vossler, and Patrick Welch Council Member Perkins voted for Susan Benay, Charrie Chappie, John Detlie, Kathryn Hull, Rosita Shamis, Judy Vossler, and Patrick Welch BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8City Council Minutes 4 June23, 1998 Council Member Sniff voted for Susan Benay, Charrie Chappie, Kathryn Hull, Elaine Reynolds, Rosita Shamis, Judy Vossler, and Patrick Welch Mayor Pena voted for Susan Benay, Charrie Chappie, Kathryn Hull, Elaine Reynolds, Rosita Shamis, Judy Vossler, and Patrick Welch MOTION It was moved by Council Members Sniff/Henderson to appoint Susan Benay, Kathryn Hull, Rosita Shamis, and Judy Vossler to two-year terms, and Charrie Chappie, Elaine Reynolds, and Patrick Welch to one-year terms on the Cultural Arts Commission effective July 1, 1998. Motion carried unanimously. MINUTE ORDER NO.98-105. HISTORIC PRESERVATION COMMISSION: two professional seats and one non-professional seat available) The following applicants were considered for the vacancies on the Historic Preservation Commission: Jim DeMersman Robert Wright Judy Vossler application was withdrawn due to her appointment to the Cultural Arts Commission) MOTION It was moved by Council Members Henderson/Sniff to appoint Jim DeMersman and Robert Wright to serve full, three-year terms professional seats) on the Historic Preservation Commission effective July 1, 1998. Motion carried unanimously. MINUTE ORDER NO.98-106. INVESTMENT ADVISORY BOARD: three seats available) At this time the following applicants for the Investment Advisory Board gave a brief presentation on their qualifications and background: Stephen Hastings Cyrille Mahfoud Donald Moulin Diana Brown, Elaine Lanterman, and Gary St. Angelo were not present) Ms. Honeywell, City Attorney, advised of a potential conflict of interest with Gary St. Angelo because of the City's contract with his employer. BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8City Council Minutes 5 June 23, 1 998 Voting Ballot No. 1: Council Member Adolph voted for Diana Brown and Donald Moulin Council Member Henderson voted for Diana Brown and Donald Moulin Council Member Perkins voted for Diana Brown and Donald Moulin Council Member Sniff voted for Diana Brown and Cyrille Mahfoud Mayor Pena voted for Diana Brown and Donald Moulin MOTION It was moved by Council Members Sniff/Perkins to appoint Diana Brown and Donald Moulin to three-year terms on the Investment Advisory Board effective July 1, 1 998. Motion carried unanimously. MINUTE ORDER NO.98- 107. See Page 6 for action on an additional appointment.) PLANNING COMMISSION: five seats available) At this time the Council proceeded to interview the following applicants for the Planning Commission, with each applicant giving a brief presentation on their qualifications and background: Jacques Abels Steve Robbins Richard Butler William Rushworth Wayne Gardner Robert Tyler Tom Kirk James Wheaton Dick Lutz Stewart Woodard Lucia Moran Kenneth Balch was not present) Ballot No. 1: Council Member Adolph voted for Richard Butler, Wayne Gardner, Tom Kirk, Dick Lutz, and Stewart Woodard Council Member Henderson voted for Jacques Abels, Richard Butler, Tom Kirk, Steve Robbins, and Robert Tyler Council Member Perkins voted for Jacques Abels, Richard Butler, Tom Kirk, Steve Robbins, and Robert Tyler BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8City Council Minutes 6 June 23, 1 998 Council Member Sniff voted for Jacques Abels, Tom Kirk, Lucia Moran, Steve Robbins, and Robert Tyler Mayor Pena voted for Jacques Abels, Tom Kirk, Lucia Moran, Steve Robbins, and Robert Tyler MOTION It was moved by Council Members Sniff/Henderson to appoint Jacques Abels, Tom Kirk, and Robert Tyler to two-year terms, and Steve Robbins and Richard Butler to one-year terms on the Planning Commission effective July 1, 1998. Motion carried unanimously. MINUTE ORDER NO.98- 108. INVESTMENT ADVISORY BOARD: one seat available) YQtjiig Ballot No. 1: Council Member Adolph voted for Stephen Hastings Council Member Henderson voted for Elaine Lanterman Council Member Perkins voted for Stephen Hastings Council Member Sniff voted for Cyrille Mahfoud Mayor Pena voted for Cyrille Mahfoud Voting Ballot No. 2: Council Member Adolph voted for Stephen Hastings Council Member Henderson voted for Cyrille Mahfoud Council Member Perkins voted for Stephen Hastings Council Member Sniff voted for Cyrille Mahfoud Mayor Pena voted for Cyrille Mahfoud MOTION It was moved by Council Members Sniff/Henderson to appoint Cyrille Mahfoud to a three-year term on the Investment Advisory Board effective July 1, 1998. Motion carried unanimously. MINUTE ORDER NO.98-109. CONSENT CALENDAR Council Member Perkins asked that Item Nos. 1 and 3 be pulled for separate action. BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8 City Council Minutes 7 June23, 1998 1. AWARD OF CONTRACT FOR CONSTRUCTION OF WASHINGTON STREET/MILES AVENUE IMPROVEMENTS PROJECT NO.98-07 TO THE LOWEST RESPONSIBLE BIDDER. See separate action below.) 2. ADOPTION OF RESOLUTION ADOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES. 3. APPROVAL OF CHANGE IN CLASSIFICATIONS FOR A$ASSISTANT CITY MANAGER, BUILDING AND SAFETY DIRECTOR, FINANCE DIRECTOR, AND CITY CLERK. See separate action below.) MOTION It was moved by Council Members Henderson/Sniff to approve the Consent Calendar as recommended and amended with Item No. 2 being approved by RESOLUTION NO.98-68. Motion carried unanimously. MINUTE ORDER NO.98-110. Item No. 1: MOTION It was moved by Council Members Perkins/Sniff to award a contract in the amount of $1,310,648.53 to Cooley Construction, Inc., for the construction of Miles Avenue and Washington Street Widening Improvements, Project No.98-07. Motion carried unanimously. MINUTE ORDER NO.98-ill. Item No. 3: MOTION It was moved by Council Members Perkins/Henderson to approve the change in attendant ranges for the following position classifications with the appropriate change in salary: Building and Safety Director, Range 76 to Range 78; City Clerk, Range 68 to Range 72; Finance Director, Range 76 to Range 77, and Assistant City Manager, Range 80 to Range 82. Motion carried unanimously. MINUTE ORDER NO.98-112. DEPARTMENT REPORTS 1. DISCUSSION REGARDING RESCHEDULING OF JULY21, 1998, CITY COUNCIL MEETING. Mrs. Juhola, City Clerk, advised that three of the Council Members will be attending the League of California Cities Executive Forum in Monterey on July 22, and she asked if Council wished to reschedule the July 21 Council meeting. BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8City Council Minutes 8 June 23, 1 998 Council concurred on rescheduling the meeting for Monday, July 20, 1 998. Council Member Sniff suggested that Council take another look at the Council Rules of Procedure in October or November to see how the time change is working. Council concurred. MAYOR AND COUNCIL MEMBERS* ITEMS 1. DISCUSSION REGARDING KIDSLINE PROGRAM. Council Member Adolph has received several calls from Kidsline Program volunteers that are upset about the program being eliminated from the budget, and he has asked staff to include some data on the program with the budget report for information only. Council Member Henderson felt that issue had *lready been discussed and agreed upon by Council. In response to Mayor Pena, Mr. Genovese, City Manager, advised that staff has no additional information for Council to review other than what has already been submitted. Council Member Sniff did not see any point in discussing the issue again and noted that the data submitted to Council is available to the public if the * volunteers wish to review it. After a brief discussion, Council concurred on the Mayor sending a letter to those voicing concern with some information on the number of youth programs supported by the* City. 2. DISCUSSION REGARDING MEETING TIME OF BOARDS AND COMMISSIONS. This item was discussed during Business Session Item No. 1. BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02 ^"8 City Council Minutes 9 June 23, 1 998 Council recessed to Closed Session. CLOSED SESSION 1. Conference with labor negotiators Tom Hartung and John Falconer, regarding negotiations with the La Quinta City Employees Association pursuant to Government Code Section 54957.6 Meet and Confer Process. Council reconvened with no decision being made which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). There being no further business, the meeting was adjourned. Re ectfully submitted, SAUNDRA L JUHOLA, City Clerk City of La Quinta, California BIB] 07-20-1998-U01 11:05:38AM-U01 ADMIN-U01 CCMIN-U02 06-U02 23-U02 1998-U02