CC Resolution 1991-041RESOLUTION 91-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, ADOPTING THE POLICIES
AND FEE SCHEDULE FOR THE USE OF FACILITIES OF
CITY PARKS AND RECREATION AREAS.
WHEREAS, the City Council of the City of La Quinta recognizes the benefit to
the community that is provided by efficient and effective scheduling and maintenance
of City Parks and Recreation Areas; and
WHEREAS, the City Council desires to regulate use fees and policies governing
City Parks and Recreation Areas and to empower City staff to monitor scheduling and
use of facilities, ensuring maintenance and use policies are enforced;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
Section 1: The attached policies governing the use of
facilities of City Parks and Recreation Areas are hereby
adopted and shall be in full force and effect on and after
June 4, 1991.
Section 2: The attached fee schedule for reservation/use
of facilities of City Parks and Recreation Areas is hereby
,.. adopted and shall be in full force and effect on and after
June 4, 1991.
PASSED, APPROVED AND ADOPTED this 4th day of June, 1991, by the
following vote:
AYES: Council Members Qohnenberger, Rushworth, Sniff & Mayor Pena
NOES: None
ABSENT: Council Member Franklin ^ ,, n
ABSTAIN: None / y ` /, t J
City of La Quinfa,
ATTEST:
APPROVED AS TO FORM:
4a", , doyl
DAWN HONEYWELL, City Attorney
City of La Quinta, California
CITY OF LA QUINTA, CALIFORNIA
PARKS AND RECREATION RULE AND REGULATION NO.
Pursuant to the authority vested in me, as City Manager, by Section 11.44.050
of the La Quinta Municipal Code, I hereby promulgate the following rules and
regulations, effective immediately:
The rules and regulations herein have been developed to assure that Parks and
Recreation facilities are used in a responsible manner and that the public's investment
in these facilities is adequately safeguarded. It is the intent of the Parks and
Recreation Division to operate these facilities so that, to the extent possible, the
recreational needs of the citizens of the La Quinta community are met. All use and
conduct shall be in accordance with Chapters 11.08 and 11.44 of the La Quints. Municipal
Code, herein attached as Exhibit A and B, respectively.
A. APPLICATION FOR USE OF FACILITY
1. Application for use of facilities shall be made in writing on the form
provided by the City of La Quinta/Family YMCA of the Desert at least
fifteen (15) working days prior to use and submitted to the Parks and
Recreation Manager provided that this requirement may be waived in
exceptional special cases by the City of La Quinta/Family YMCA of the
Desert.
2. Requested dates will be held tentatively for five (5) working days only,
pending receipt of written application. If written application is not
submitted within that time, request will automatically be canceled.
3. Generally, applications will not be accepted more than six (6) months in
advance of use, except for contiguous multi -day rentals.
4. Each standard or discount rate user will be limited to renting the facility
not more than twice each six months, except that if a facility is available
thirty (30) days or less from a requested date, the facility may be rented
without regard to the above limitation.
5. All applications for use of facility whatsoever are subject to approval of the
Parks and Recreation Manager, and he/she shall have the right to deny
service to any applicant. Said denial may be appealed to the Assistant City
Manager.
B. PRIVATE PARTIES
The following will apply to use of City facilities for private parties such as
wedding receptions, coming -of -age parties, birthday parties, baptismal parties,
anniversary parties, etc.:
Private parties are limited to a maximum of four hours in duration.
Persons signing applications for a private party must be a resident of the
City of La Quints and one of the principal parties in the event, i.e.,
parent, guardian, bride, groom, etc.
Parks and Recreation Rule and Regulation No.
C. PRIORITY OF USE
1. For uses other than by the City of La Quints, covered under separate
agreement, facilities shall be rented on a first -come, first -served basis.
2. Generally, City -sponsored programs will not be scheduled for Friday
through Sunday, thus making facilities available for rental.
D. REASONS FOR DENYING APPLICATION
The Parks and Recreation Division may deny an applicant the privilege of
using a facility, even if it is otherwise available, for the following reasons:
1. Applicant's violation of the conditions of use permit (current or prior
permit) .
2. Applicant's violation of the rules and regulations of the Parks and
Recreation Division relating to the facility.
3. Failure to cooperate with City staff.
4. Previous incidents wherein use of facility resulted in damage to or misuse
of City equipment.
5. The existence of any of the above conditions at other facilities not owned
by the City of La Quints.
6. The use proposed is not consistent with the recreational, civic, assembly
or other purposes for which the particular facility has been approved.
E. RENTAL RATE CLASSIFICATIONS
Rental rates of City Parks and Recreation facilities are classified as Class
I -IV. Definitions to determine the rate schedule applicable to a specific person
or group is contained within the Comprehensive Fee Schedule, attached herein
as Exhibit C.
F. APPLICATION DEPOSIT
An application deposit may accompany all applications for use of Parks and
Recreation facilities. This deposit will be applied to rental fees if the event is
held. It will be retained if event is canceled, and used to defray scheduling,
processing costs.
G. SECURITY/CLEAN-UP DEPOSIT
This deposit will be refunded within five (5) working days after the event,
except under the following conditions:
1. If any damage to facility while premises are under responsibility of user,
cost of repairs as determined by the Parks and Recreation Manager will be
retained by the City and deducted from the deposit. If cost of damages
-2-
Parks and Recreation Rule and Regulation No.
exceeds amount available from deposit, user shall remit balance of cost to
City upon receipt of invoice.
Users not performing clean-up as described in Paragraph K, herein to the
satisfaction of the Parks and Recreation Manager shall have an amount
deducted from the security deposit and retained by the City.
H. SPECIAL SERVICES
The Parks and Recreation Manager may impose additional fees for special
services at selected facilities. Fees may be for such costs as rental attendants,
electrician, trash services, etc. Charges to rental group shall be made at
supplier's cost.
LIABILITY
All persons to whom use permits are granted must agree in writing to hold
the City of La Quinta/Family YMCA harmless and indemnify City of La
Quinta/Family YMCA from any and all liability for injury to persons or property
occurring as the result of the activity sponsored by the permittee, and said
person shall be liable to the City of La Quinta/Family YMCA for any and all
damages to parks, equipment, and buildings owned or controlled by City which
result from the activity of the permittee or is caused by any participant in said
activity. 'A person exercising any of the privileges authorized by this policy does
so at his/her own risk without liability on the part of the City of La Quinta/Family
YMCA of The Desert for any injury to persons or property resulting therefrom.
d. PAYMENT OF FEES AND DEPOSITS
The application deposit shall be made at the time the written application for
use of the facility is submitted to the Parks and Recreation Manager.
No invoice or statement of fees due will be rendered. Applicant is
responsible for payment of fees in the following manner:
Fifty percent (50%) of all other fees and deposits (security deposit, rental
fee, fee for special services) for discount rentals, users shall be paid at
least fifteen (15) working days in advance of scheduled event; balance of
fees shall be remitted not later than seven (7) working days after the
event. If a group's financial ability to pay fee is of question to the Parks
and Recreation Manager, the Manager may require 100% of fees to be paid
in advance of approving the event.
All fees for standard rentals shall be paid in full at least fifteen (15)
working days in advance of scheduled event or at the time of filing of
application for use if such application is accepted at a later time. Failure
to pay fees on time shall result in cancellation of facility reservation.
K. USER CLEAN-UP RESPONSIBILITY
The rental user of the facility shall be responsible for the following clean-
up during and upon completion of the rental use:
-3-
Parks and Recreation Rule and Regulation No.
1. Deposit all bottles, cans, cups, cigarettes and paper in proper
receptacles.
2. Mop up any liquid spilled on floor.
3. Leave kitchen or concession stand in the same condition in which it was
found (wipe up spills and food dropped on stove and refrigerator, remove
any unused food, ate.)
4. Remove any decorations used (deposit in proper trash receptacle or remove
from premises).
L. EQUIPMENT FACILITIES, AND SERVICE
The City will provide the following basic items of equipment and furnish
services as follows:
1. Announcing System
2. Ballfield Lights
Any additional equipment or service needed must be provided by applicant
at his expense. All groups are responsible for setting -up and taking -down
chairs and tables and for clean-up of facility and the immediate area.
M. FOOD OR BEVERAGE
No food or beverage may be sold or served at any event without permission
from the Parks and Recreation Manager.
N. ENDING TIME OF ALL EVENTS
All events held in the Parks and Recreation facilities must be completed by
10:00 P.M.
The playfield lighting shall not be available after 10:00 p.m. Coaches are
responsible for turning off lights at the Sports Complex.
O. CLEARANCES, LICENSES AND CERTIFICATES
User may be required, depending upon the nature of the event, to secure
any or all of the following clearances, licenses and/or certificates before the
application is approved:
1. Dance permit or business license clearance (granted by the La
Quinta Business License Division).
2. Police clearance (granted by the Riverside County Sheriff's
Department).
3. Special daily beer or liquor license (issued by the Alcoholic
Beverage Control Office in San Bernardino, California) .
4. Certificate or proof of insurance.
-4-
Parks and Recreation Rule and Regulation No.
Q
i
711
T
U
DECORATIONS
No decorations of any kind are permitted unless approved by the Parks and
Recreation Manager. If permitted, the following requirements shall be met:
1. Decorations may not be fastened to light fixtures.
2. Only masking tape may be used. No scotch tape, thumb tacks, staples,
etc. will be permitted.
3. The restrictions set forth in #1 and #2 above also apply to banquet tables,
chairs, stage, etc.
4. Existing facility decorations may not be removed. User must decorate
around them.
5. No open flame devices will be permitted in the facilities.
6. Decorations belonging to user must be disposed of after the event and
before leaving the premises.
LIGHTING HEATING, COOLING AND ANNOUNCING SYSTEM
No one other than the City rental attendant or other City employee may
operate the lighting, heating, cooling and announcing systems unless otherwise
permitted.
OPENING AND CLOSING OF FACILITY
No one other than the City rental attendant or other designated City
employee may open or close facility, unless otherwise permitted.
PUBLICITY
No publicity of any event held in Parks and Recreation facilities may be
released until final approval of the application for facility use.
SMOKING
Smoking is not permitted in any government building.
SPORTS ORGANIZATIONS
The City may enter into an agreement with any sports organization or user
to effectively provide and promote other recreation programs.
p9rrequ1/cj 06/04/91
RONALD L. KIEDROWSKI, CITY MANAGER
-5-
CITY OF LA QUINTA
PARKS AND FACILITIES
USE FEE SCHEDULE
The following fees and charges are assessed for reservation/use by groups or
individuals for the City's parks:
ITEM
CLASS
I
CLASS
II
CLASS III
CLASS IV
Baseball Diamond
N/C
$ 2.50
hr
$
5.00
hr
$
10.00
hr
Soccer Field
N/C
$ 2.50
hr
$
5.00
hr
$
10.00
hr
Snack Bar
N/C
$ 10.00
hr**
$
10.00
hr**
$
10.00
hr**
Diamond/Field Lights***
$
10.00
hr
$ 10.00
hr
$
10.00
hr
$
10.00
hr
Diamond Preparation***
$
24.00
hr
$ 24.00
hr
$
24.00
hr
$
24.00
hr
(1/2 hour minimum)
Bases***
$
2.50
hr*
$ 2.50
hr*
$
5.00
hr*
$
10.00
hr*
Restrooms (Rey Deposit)
N/C
$ 10.00
$
10.00
$
10.00
Application Deposit
$
50.00
$ 50.00
$
50.00
$
50.00
Security/Clean-Up Deposit
S
50.00
$ 50.00
$
50.00
$
50.00
CLASSIFICATION OF GROUPS
Class I
1. City sponsored events.
2. La Quinta recreation/youth serving organizations, school districts.
Class II
1. La Quinta residents.
2. La Quinta non-profit organizations.
Class III
1. La Quinta business and profit organizations.
Class IV
1. Non city residents, organizations, businesses.
*$150.00 Deposit
**$ 50.00 Deposit for snack bar
***$Charges not applicable to:
1. YMCA Special events.
2. City sponsored events.
Applications will not be accepted prior to 60 days in advance.