CC Resolution 1991-113"@ I
RESOLUTION 91-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, ADOPTING THE POLICIES
AND FEE SCHEDULE FOR THE USE OF FACILITIES OF
CITY PARKS AND RECREATION AREAS AND RESCINDING
RESOLUTION 91-41.
WHEREAS, the City Council of the City of La Quinta recognizes the benefit to
the community that is provided by efficient and effective scheduling and maintenance
of City Parks and Recreation Areas; and
WHEREAS, the City Council desires to regulate use fees and policies governing
City Parks and Recreation Areas and to empower City staff to monitor scheduling and
use of facilities, ensuring maintenance and use policies are enforced;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
Section 1: The attached policies governing the use of
facilities of City Parks and Recreation Areas are hereby
adopted and shall be in full force and effect on and after
December17, 1991.
Section 2: The attached fee schedule for reservation luse
of facilities of City Parks and Recreation Areas is hereby
adopted and shall be in full force and effect on and after
P December17, 1991.
PASSED, APPROVED AND ADOPTED this 17th day of December, 1991, by the
following vote:
AYES: Council Members Bohnenberger, Franklin, Rushworth, Sniff
and Mayor Pena
NOES: None
ABSENT: None
ABSTAIN: None
City of La Quinta, California
APPROVED AS TO FORM:
DAWN HONEYWELL, City Attorney
City of La Quinta, California
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CITY OF LA QUINTA, CALIFORNIA
PARKS AND RECREATION RULE AND REGULATION NO.91-2
Pursuant to the authority vested in me, as City Manager, by Section 11.44.050
of the La Quinta Municipal Code, I hereby promulgate the following rules and
regulations, effective immediately:
The rules and regulations herein have been developed to assure that Parks and
Recreation facilities are used in a responsible manner and that the publlc9s investment
in these facilities is adequately safeguarded. It is the intent of the Parks and
Recreation Division to operate these facilities so that, to the extent possible, the
recreational needs of the citizens of the La Quinta community are met. All use and
conduct shall be in accordance with Chapters 11.08 and 11.44 of the La Quinta Municipal
Code, herein attached as Exhibit A and B, respectively.
A. APPLICATION FOR USE OF FACILITY
1. Application for use of facilities shall be made in writing on the form
provided by the City of La Quinta, or a City designated organization, at
least five 5) working days prior to use and submitted to the Parks and
Recreation Manager. This requirement may be waived in exceptional cases
by the authorization of the Parks and Recreation Manager.
2. Applications will not be accepted more than six 6) months in advance of
use, except for contiguous multi-day rentals.
3. All applications for use of facility whatsoever are subject to approval of the
Parks and Recreation Manager, and he/she shall have the right to deny
service to any applicant. Said denial may be appealed to the Assistant City
Manager.
B. PRIVATE PARTIES
The following will apply to use of City facilities for private parties such as
wedding receptions, coming-of-age parties, birthday parties, baptismal parties,
anniversary parties, etc.:
1. Private parties are limited to a maximum of four hours in duration.
2. Persons signing applications for a private party must be a resident of the
City of La Quinta and one of the principal parties in the event, i.e.,
parent, guardian, bride, groom, eto.
C. PRIORITY OF USE
1. The City of La Quinta has first priority for all uses. La Quinta residents
have second priority. All others are to follow in the priority of use.
2. City of La Quinta residents shall have priority of use In the event two
applications are submitted on the same day.
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Parks and Recreation Rule and Regulation No. 91-2
D. REASONS FOR DENYING APPLICATION
The Parks and Recreation Manager may deny an applicant the privilege of
using a facility, even if it is otherwise available, for the following reasons:
1. Applicant's violation of the conditions of use permit current or prior
permit).
2. Applicant's violation of the rules and regulations of the Parks and
Recreation Division relating to the facility.
3. Failure to cooperate with City staff.
4. Previous incidents wherein use of facility resulted in damage to or misuse
of City equipment.
5. The occurrence of any of the above described Incidents Ibehavior at other
facilities not owned by the City of La *uinta, but at a program either co-
sponsored or sponsored by the City of La *uinta.
6. The use proposed is not consistent with the recreational, civic, assembly
or other purposes for which the particular facility has been approved.
E. RENTAL RATE CLASSIFICATIONS
Rental rates of City Parks and Recreation facilities are classified as Class
I-IV. Definitions to determine the rate schedule applicable to a specific person
or group is contained within the Comprehensive Fee Schedule, attached herein
as Exhibit C.
F. SECURITYICLEAN-UP DEPOSIT
The Security/Clean-Up Deposit is to be submitted with the application.
Note: Applications for use will not be accepted without the Security/Clean-Up
Deposit.
The deposit will be refunded within five 5) working days after the event,
except under the following conditions:
1. If any damage to facility while premises are under responsibility of user,
cost of repairs as determined by the Parks and Recreation Manager will be
retained by the City and deducted from the deposit. If cost of damages
exceeds amount available from deposit, user shall remit balance of cost to
City upon receipt of invoice.
2. Users not performing clean-up as described In Paragraph K, herein to the
satisfaction of the Parks and Recreation Manager shall have an amount
deducted from the security deposit and retained by the City.
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G. SPECIAL SERVICES
The Parks and Recreation Manager may impose additional fees for special
services at selected facilities. Fees for rental attendants, special equipment
needs and trash services will be assessed as appropriate. Charges to rental
group shall be made at supplier 5 cost. For lighting on balifield and sound
system use, see 1Use Fee Structure" Exhibit C).
No one other than the City rental attendant or other City employee may
operate the lighting, heating, cooling and announcing systems unless otherwise
permitted.
No one other than the City rental attendant or other designated City
employee may open or close facility, unless otherwise permitted.
H. LIABILITY
All persons to whom use permits are granted must agree in writing to hold
the City of La Quinta harmless and indemnify City of La *uinta from any and all
liability for injury to persons or property occurring as the result of the activity
sponsored by the permittee, and said person shall be liable to the City of La
Quinta for any and all damages to parks, equipment, and buildings owned or
controlled by City which result from the activity of the permittee or is caused by
any partieipant in said activity.
A person exercising any of the privileges authorized by this policy does
so at his/her own risk without liability on the part of the City of La Quinta for
any injury to persons or property resulting therefrom.
I. PAYMENT OF FEES AND DEPOSITS
All fees and deposits are considered due at the time the application is
submitted.
J. USER CLEAN-UP RESPONSIBILITY
The rental user of the facility shall be responsible for the following clean-
up during and upon completion of the rental use:
1. Deposit all bottles, cans, cups, cigarettes and paper in proper
receptacles.
2. Mop up any liquid spilled on floor.
3. Leave kitchen or concession stand and all equipment therein in clean,
sanitary condition.
4. Remove any decorations used deposit in proper trash receptacle or remove
from premises).
5. All groups are responsible for setting-up and taking-down chairs and
tables, and for clean-up of facility and the immediate area.
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K. FOOD OR BEVERAGE
No food or beverage may be sold or served at any event without approval
of the Parks and Recreation Manager.
L. ENDING TIME OF ALL EVENTS
All events held in the City of La *uinta, at public parks and outdoor
facilities, must be completed by 10:00 p.m. Playfield lighting shall not be
available after 10:00 p.m.
M. CLEARANCES, LICENSES AND CERTIFICATES
User may be required, depending upon the nature of the event, to secure
any or all of the following clearances, licenses and/or certificates before the
application is approved:
1. Dance permit or business license clearance granted by the La
*uinta Business License Division).
2. Police clearance granted by the Riverside County Sheriff*s
Department).
3. Special daily beer or liquor license issued by the Alcoholic
Beverage Control Office in San Bernardino, California).
4. Certificate or proof of insurance.
N. DECORATIONS
No decorations of any kind are permitted unless approved by the Parks and
Recreation Manager. If permitted, the following requirements shall be met:
1. Decorations may not be fastened to light fixtures.
2. Only masking tape may be used. No scotch tape, thumb tacks, staples,
etc. will be permitted.
3. The restrictions set forth in #1 and #2 above also apply to banquet tables,
chairs, stage, etc.
4. Existing facility decorations may not be removed. User must decorate
around them.
5. No open flame devices will be permitted in the facilities.
6. Decorations belonging to user must be disposed of after the event and
before leaving the premises.
0. PUBLICITY
No publicity of any event held in Parks and Recreation facilities may be
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released until final approval of the application for facility use.
p. SMOKING
Smoking is not permitted in any government building.
q. SPORTS ORGANIZATIONS
The City may enter Into an agreement with any sports organization or user
to effectively provide and promote other recreation programs.
RONALD L. KIEDROWSKJ, CITY MANAGER
p&rregui.revIcj Revimed 10/09/91
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"@ EXHIBIT C
CITY OF LA QUINTA
PARKS AND FACILITIES
USE FEE SCHEDULE
The following fees and charges are assessed for reservation/use by groups or
individuals for the City's parks and facilities:
ITEM CLASS I CLASS II CLASS III CLASS IV
Fritz Burns Park Tennis Court N/C $ 5.00 hr $ 5.00 hr $ 10.00 hr
Eisenhower Mini-Park N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr
Sports Complex Baseball Diamond N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr
Sports Complex Soccer Field N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr
Sports Complex Snack Bar N/C $ 10.00 hr $ 15.00 hr $ 20.00 hr
Sports Complex Field Lights N/C $ 15.00 hr $ 15.00 hr $ 15.00 hr
Sports Complex Announcing SyBtem $ 5.00 flat $ 10.00 flat $ 15.00 flat $ 20.00 f'*
Sports Complex Diamond Preparation $ 24.00 hr $ 24.00 hr $ 24.00 hr $ 24.00 hr
1/2 hour minimum)
Sports Complex Bases $ 2.50 hr* $ 2.50 hr* $ 5.00 hr* $ 10.00 hr*
Softball/Baseball)
Sports Complex Restrooms N/C $ 10.00 $ 10.00 $ 10.00
Key Deposit)
Security/clean-Up Deposit $ 50.00 $ 50.00 $ 50.00 $ 50.00
Per Facility/All Facilities)
CLASSIFICATION OF GROUPS
Class I
1. La Quinta youth 18 and under), 50l(c)3 recreation organizations.
2. Desert Sands Unified School District.
Class II
1. La Quinta residents.
2. La Quinta non-profit organizations and community-based organizations.
Class III
1. La Quinta business and profit organizations.
Class IV
1. Non city residents, organizations, businesses.
*$150.00 Deposit
Charges/Deposits NOT applicable to:
1. YMCA Special events and activities Conducted per City/YMCA
Agreement dated February 12, 1991, expiring June 30, 1992.
2. City sponsored events and activities.
pirkfmm.SCh*c* r*v 12/Og/gi
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