CC Resolution 1992-002^!@ El
RESOLUTION NO. 92-2
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, PRESCRIBING THE
PROCEDURES, RULES AND REGULATIONS GOVERNING
THE SOLICITATION, SELECTION AND AWARD OF
PROPOSALS OR BIDS FOR THE FURNISHING OF
PERSONAL SERVICES OR PROFESSIONAL OR
CONSULTING SERVICES OR FOR OTHER CONTRACTUAL
SERVICES PURSUANT TO THE LA QUINTA MUNICIPAL
CODE, SECTION 3.12.280
WHEREAS, the City Council of the City of La Quinta,
California, adopted Section 3.l22*0 of the La Quinta Municipal
Code in 1982; and
WHEREAS, Section 3.12.230 of the La Quinta Municipal Code
provides that the City Council shall prescribe by resolution
those procedures, rules and regulations governing the
solicitation, selection and award of proposals or bids for the
furnishing of personal services, professional or consulting
services, or other contractual services; and
WHEREAS, the adoption of procedures, rules and regulations
governing the solicitation, selection and award of proposals or
bids for the furnishing of service contracts would be in the
best interests of the City of La Quinta; and
WHEREAS, the City Council now desires to prescribe such
procedures, rules and regulations governing the solicitation,
selection and award of proposals or bids for the furnishing of
service contracts.
NOW, THEREFORE, the City Council of the City of La Quinta,
California, does resolve as follows:
Section 1: To the extent that any prior Resolution has
been adopted by the City Council of the City of La Quinta,
California, pursuant to Section 3.12.280 of the La Quinta
Municipal Code, this Resolution supersedes the prior Resolution.
Section 2: The procedures, rules and regulations herein
prescribed shall have as one purpose the obtaining of
contractual services of the highest quality by a cost-effective
method.
Section 3: The procedures outlined herein are for the
negotiation and award of contracts for services including, but
no limited to, the selection for professional services of
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private architectural, engineering, environmental, land
surveying or construction project management firms shall be on
the basis of demonstrated competence and on the professional
qualifications necessary for the satisfactory performance of
the service required regardless of the expenditure required.
The procedure for contracts requiring the expenditure of
$200,000 or more is as follows:
a) *r*ain a General Register of Firms. The City
shall maintain a 1*yi3ter of firms qualified to perform work in
those areas in which the City normally solicits work. The City
shall annually publish a notice inviting firms to submit their
qualifications and inviting those already on the list to update
their qualifications. These notices shall be published in a
newspaper of general circulation at least twice.
b) Issue a Reauest for Ouplifications. When the
need for services for a specific project, Requests for
Qualifications RFQ'*) shall provide a general description of
the project and request that the firm submit specific
qualifying experience information. In general, a firm is not
required to submit a detailed scope of work at this time.
c) * A selection committee,
to be composed of the City Manager and the applicable
department head Selection Committee"), should review the
firms* responses to the RFQ and establish a short list" of the
most qualified firms for evaluation. This short list shall
include, whenever possible, at least three firms.
d) Interview or Request Pro*osals. In most
instances, the fii*s appearing on the short list are
interviewed by City Council or, at the City Council*s
determination, the Selection Committee at this time. A request
for proposal RFP") shall be sent to the firms appearing on
the short list prior to conducting interviews. The RFP should
solicit specific information regarding the firm*s proposed
team, understanding of the project, approach, scope of work and
other relevant data.
e) Rate Firms * Following the
interviews, the City Council or, as appropriate, the Selection
Committee shall rate the top three firms in order of
qualifications.
f) Enter Negotiations with the Firm Most Highly
Rated. The Selection Committee shall request that the firm
most highly rated submit a detailed scope of work, time
schedule and anticipated fee for use in contract negotiations.
g) Break Off Unsuccessful Negotiations and Begin
Neaotiations wj** Second Most Oualified Firm. If an agreement
cannot be reached with the most qualified firm, negotiations
shall be terminated. Negotiations shall then begin with the
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second most qualified fir*. This process shall be repeated
until negotiations are successfully concluded.
Section 4: Those service contracts which require the
expenditure of at least $50,000 but not more than $200,000
shall be awarded pursuant to the procedure outlined in
Section 3 with the following modifications:
a) Bv*ass the Request for qualifications. Firms
will not be required to submit requests for qualifications
RFQ'*) when it is determined that services are needed for a
specific project.
b) Establish a Modified Short List. The selection
committee shall establish a short list of most qualified firms
after examining the register of firms qualified to perform work
in a particular area. The short list shall include, whenever
possible1 at least three qualified firms.
SectionS: Service contracts that require the
expenditure of less than $50,000 shall be awarded pursuant to
the procedure which follows:
a) Maintain a General Register of Firms. The City
shall maintain a register of firms qualified to form work in
those areas in which the City normally solicits work. The City
shall annually publish a notice inviting firms to submit their
qualifications and inviting those already on the list to update
their qualifications. These notices shall be published in a
newspaper of general circulation at least twice.
b) * City Manager is authorized
to negotiate contract with most qualified firm from the
register and shall bring the negotiated contract to the City
Council for their approval.
PASSED, APPROVED and ADOPTED this 7th day of
January 1992.
AYES: Council Members Bohnenberqer, Franklin, Rushworth
Sniff & Mayor Pena
NOES: None
ABSENT: None
ABSTAIN: None
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