CC Resolution 1998-001^#Q RESOLUTION NO.98-i
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF LA QUINTA AND THE COUNTY OF RIVERSIDE
REGARDING THE PROVISION OF LIBRARY SERVICES FOR
THE CITY OF LA QUINTA.
WHEREAS, the City of La Quinta, hereinafter referred to as City", and the
County of Riverside, hereinafter referred to as County", have agreed upon the
provision of enhanced library services for the City of La Quinta; and
WHEREAS, the City and County have negotiated a Memorandum of
Understanding outlining parameters for the provision of library services for the City
covering the period beginning February 1* 1 998 and ending June 30, 1 999;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS
FOLLOWS:
SECTION 1. The City does hereby approve and ratify the Memorandum of
Understanding between the City and the County, attached hereto and
executed on January 20, 1 998, and incorporated herein as Exhibit A".
PASSED, APPROVED and ADOPTED by the City Council of the City of
La Quinta, California this 20th day of January, 1 998, by the following vote:
AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena
NOES: None
ABSENT: None
ABSTAIN: None
City of La Quinta, California
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^#QResolution No.98-i
Page 2
ATTEST:
UNDRA L. JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAWN C. EL City Attorney
City of La Quinta, California
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^#Q M i I **flIVI*i* I I
LIBRARY MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding MOU") is made and entered into by the City of La
Quinta City") and the county of Riverside County").
WHEREAS, the City originally filed a Resolution with the County Board of
Supervisors on November 3,1997 signifying its intent to withdraw from the County Library
System; and,
WHEREAS, the County has offered to enhance existing library services as an
alternative to the City exercising its right to Withdraw in the current fiscal year; and,
WHEREAS, the City and County desire to enhance the delivery of library services
for the City, and have reached an agreement that they wish to set forth in writing in the
form of this MOU.
The City and the County therefore agree as follows:
SECTION 1: TERM
This MOU shall take effect on February 1, 1998 and shall remain in e ect t roug
and including June 30,1999. The City and County agree that there is no commitment,
guarantee, or requirement for the City to extend this MOU. The City may, at its option,
request an extension of this MOU as it exists or with modified terms. The City and County
shall negotiate in good faith to extend the agreement. Unless agreed to by the City, any
extension to this MOU would use the then existing service levels, building size, etc. as the
floor of acceptable standards for future library service. The city fully reserves its rights to
withdraw from the County Library System pursuant to AB 927 and other laws and
regulations, effective with the expiration of this MOU or subsequent extensions.
SECTION 2: HOURSIDAYS OF OPERATION
During the term of this MOU, the La Quinta Branch Library shall be open: a
minimum of six 6) days per week including 2 evenings and Sunday; and be open a
minimum of 40 hours per week. Specific hours will be set by Riverside County with review
and recommendations by the City. If it is determined that the hours need to be changed
to facilitate the City residents' needs, the City may request a reorganization of the hours.
Such reorganization shall not be unreasonably denied by the County; every effort will be
made to implement such changes within thirty 30) days written request by the City. The
increased hoursidays of operation shall become effective by no later than thirty 30) days
after City and County approvals of this MOU.
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^#Q SECTION 3: COUNTY ONE TIME COSTS
The County shall budget and spend 6ne time costs of approximately $378,500
generally distributed as follows:
Build-out of new space $187,500
Relocation expenses $ 8,000
Furnishings, Fixtures, & Equipment $150,000
Materials $ 15,000
Communications $18.000
Total $378,500
In the event the one time move costs are less than the $378,500, the remaining
balance shall be used to enhance the collection, furniture, and equipment needs of the La
Quinta Branch Library. The City shall have the opportunity to participate in the acquisition
determinations as set forth in Section 8. All expenditures shall be made during the term
of this MOU. All items purchased for the La Quinta Branch Library shall be the property
of the La Quinta Branch Library and be housed at the La Quinta Branch Library. These
items shall not be permanently transferred or moved from the La Quinta Branch Library
without the express written consent of the City.
SECTION 4: COLLECTION
The County agrees to spend a minimum of $5,000 for collection materials during
fiscal year 1997-1998. As specified in Section 3, the County will spend a minimum of
$15,000 for new materials for a one time enhancement of the collection in conjunction with
the move to the larger facility. In addition, increases in annual collection expenditures are
to be consistent with other large branches and the collection shall be increased in size and
scope to make it consistent with other large branches. The City shall have the opportunity
to participate in the acquisition determinations. All collection materials shall be purchased
specifically for the La Quinta Branch Library and housed at the La Quinta Branch Library.
Collection materials purchased for the La Quinta Branch Library shall be the property of
the La Quinta Branch Library and be housed at the La Quinta Branch Library and shall not
be permanently transferred or moved from. the La Quinta Branch Library without the
express written consent of the City.
SECTION 5: NEW FACILITY
The County agrees to increase the square footage of the La Quinta Branch Library
to approximately 7,500 square feet at a mutually agreed upon location between the City
and the County. Every effort shall be made to ensure that the new facility will be open and
operational by no later than June 1,1998.
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^#Q SECTION 6: MARKETING & PARTNERSHIPS
* The County will work with its library services provider currently LSSI) and Follett
Corporation or similar companies) to utilize the La Quinta Branch Library as the primary
site for a plan to maximize access and circulation of materials through enhanced
displayishelving techniques.
The County will join with the City in efforts to seek cooperative ventures with local
schools and other community agencies and groups to enhance library service in La Quinta.
SECTION 7: ONGOING SUPPORT LEVELS
The County shall have an MLS Librarian serving full-time at the La Quinta Branch
Library by no later than May 1,1998. Minimum annual expenditures by County shall total
$217,480, generally distributed as follows:
Labor with fringes $168,480
Automation Services 8 terminals) $ 16,344
Courier Services $ 4,298
Shared Costs $ 18,531
Administrative Costs $ 4,827
Materials $ 5,000
In the event that the above listed costs are less than $217,480, the remaining balance
shall be used to enhance the collection, furnishings, and equipment needs at the La
Quinta Branch Library.
SECTION 8: CITY LIBRARY COMMITTEE
The City shall create a City Library Committee Committee*). The purpose of the
Committee shall be to review and make recommendations on library operations including
but* not limited to collection purchases, equipment purchases, hours of operation, building
location, and other library matters deemed appropriate for review by the Committee. The
meeting locations and times shall be as set by the Committee.
The County shall consult with the Committee, or its appointed representative on
library matters, including but not limited to, staffing, hours of operation, furnishings,
equipment and the library collection.
SECTION 9: CITY WITHDRAWAL FROM COUNTY LIBRARY SYSTEM; STATUS
OF LIBRARY COLLECTION, FURNISHINGS, FURNITURE, ETC.
If the City decides at a future date to withdraw from the County Library System, the
City shall be granted the ownership of the then existing collection, furniture, or furnishings
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^#Qor for any collection materials, furniture or furnishing purchased prior to or during the term
of this MOU for use at the La Quinta branch Library.
In negotiations, City and County have agreed that in recognition of the City of La
Quinta's contributions to the County Library System over the past years, City will be given
full credit for the value of the library collection and equipment and will be granted
ownership of the then existing collection without additional payment.
a. To ensure seamless access to the City's library collection by
Riverside County Library System patrons, City will strongly consider
options to link its automated collection management system with the
County's either by contracting with the County for operation of the
City's system, * by the City paying all costs to establish a fully
interactive link between the City*s automated system and the
County's; and
b. The City would endeavor to become a member of the Inland Library
System preserving their citizens' access to holdings in other public
libraries in the Inland area and vice versa).
SECTION 10: COMPLETE AGREEMENT
Notwithstanding the foregoing, it is intended that this agreementlMOu sets forth the
full and entire iinderstanding of the parties regarding the matters set forth herein.
Any agreement, alteration, understanding, variation, waiver, or modification of any
of the terms or provisions contained herein shall not be binding upon the parties hereto
unless made and executed in writing by all parties hereto, and if required, approved and
implemented by the La Quinta City Council and the County Board of Supervisors.
shall The waiver of any breach, term or condition of this agreementlMOu by either party
not constitute a precedent in the future enforcement of all its terms and provisions.
The MOU is hereby executed andlor ratified by and between the following
authorized representatives of the City and the County.
COUNTY OF RIVERSIDE CITY OFLAQUINTA
By_________________ By_________________
John Tavaglione John J. Pena
Chairperson, Board of Mayor
Supervisors
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^#Q ATTEST:
Gerald A. Maloney
Clerk of the Board
By__________________
Approved as to Form and Content
WILLIAM C. KATZENSTEIN
County Counsel
By_________
Deputy,*ounty Counsel
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