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1999 05 18 CC Minutesing -> 10Y LA QUINTA CITY COUNCIL MINUTES MAY 18, 1999 Regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT None CLOSED SESSION 1. Evaluation of Council-appointed position City Attorney pursuant to Government Code Section 54956.6. Council recessed to Redevelopment Agency and to Closed Session to and until the hourof3:OOp.m. 3:00 P.M. PUBLIC COMMENT Robert Tyler, 44-215 Villeta brive, commented on the Internet access that is now available at the library, and recommended that the Council demand that all pornographic web sites be blocked from access on those computers. CONFIRMATION OF AGENDA Council Member Adolph asked to add a Mayor and Council Members Item regarding the Zoning Ordinance. Mayor Pena asked that Consent Calendar Item No.10 be pulled for separate action. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 2 May 18, 1999 APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Adolph to approve the City Council Minutes of May 4, 1 999, as submitted. Motion carried unanimously. ANNOUNCEMENTS None PRESENTATIONS None WRITTEN CORRESPONDENCE 3. LETTER FROM LA QUINTA ARTS ASSOCIATION REGARDING THE USE OF A PORTION OF THE CHAMBER OF COMMERCE BUILDING AT 51-351 AVENIDA BERMUDAS. Elaine Reynolds, 49-294 Avenida Vista Bonita, stated that the sublease would provide their group of 70 artists from Palm Springs to lndio an opportunity to showcase their artwork, noting that only three or four are able to participate in the La Quinta Arts Festival. Council Member Sniff believed the following issues should be looked at by staff: parking; securing of liability insurance; and how the property would be secured with sculptures outside. He also suggested that it be subject to an annual review and approval. In response to Council Member Adolph, Doug Yavanian, 78-371 Highway 111, President of La Quinta Chamber of Commerce, advised that their Board has approved the sublease subject to Council's approval. They have some of the same concerns, but feel they can be worked out. Council Member Henderson pointed out that earlier this year the Council was supportive of the Salton Sea Authority sharing that office space, and she wished to see this referred to staff for continued discussion of the various issues with parking being her biggest concern. Mayor Pena supported it, and agreed with referring it to staff. Mr. Yavanian stated that he's been told that the post office is looking at a secondary site in the northern part of the City, which could help alleviate some of the parking problem. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 3 May 18, 1999 Mayor Pena suggested staff contact the postal service to find out the status of a new post office in the City. Council concurred on directing staff to meet with representatives of the Chamber of Commerce and the La Quinta Arts Association to discuss the various issues involved. 1. LETTER FROM THE BUILDING INDUSTRY ASSOCIATION REQUESTING A LUNCHEON MEETING. Council concurred on discussing this under the City Clerk's Department Report see Page 13). 2. LETTER FROM LA QUINTA ON STAGE REQUESTING FUNDING. Council concurred on referring this to staff to obtain additional information. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED MAY 18, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED MARCH 31, 1999, FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. 3. ADOPTION OF RESOLUTION ACCEPTING THE DONATION OF COMPUTERS TO THE LA QUINTA SENIOR CENTER BY THE FRIENDS OF THE LA QUINTA SENIOR CENTER. RESOLUTION NO.99-57) 4. APPROVAL OF AN APPROPRIATION FOR BUILDING AND SAFETY PLAN CHECK CONTRACT SERVICES. 5. AUTHORIZATION OF EXPENDITURE OF ART IN PUBLIC PLACES FUNDS FOR SUMMER/PUBLIC ART BROCHURE. 6. APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR PROJECT 98-15, VARIOUS CITYWIDE SIGNAL IMPROVEMENTS. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 4 May18, 1999 7. AUTHORIZATION FOR THE CITY MANAGER TO SIGN A CONTRACT FOR ENVIRONMENTAL SERVICES TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR A REQUEST OF A SPECIFIC PLAN AND SITE DEVELOPMENT PERMIT FOR A MAXIMUM 1,000-UNIT RESIDENTIAL DEVELOPMENT WITH THREE GOLF COURSES BOUNDED BY JEFFERSON STREET ON THE WEST, MONROE STREET ON THE EAST, AVENUE 54 ON THE SOUTH, AND AVENUE 50 ON THE NORTH. APPLICANT: LA QUINTA LAND PARTNERS. 8. AUTHORIZATION TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH CVWD FOR IMPROVEMENTS ASSOCIATED WITH CAPITAL IMPROVEMENT PROJECT 98-09, WASHINGTON STREET BRIDGE WIDENING. 9. ACCEPTANCE OF PROJECT 98-08, PLAZA LA QUINTA/HIGHWAY 111 TRAFFIC SIGNAL IMPROVEMENTS. 10. AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE VARIOUS PURCHASE ORDERS FOR THE DEVELOPMENT OF PROJECT 98-16, FRITZ BURNS PARK RETROFIT/BEAR CREEK BIKE PATH REST STOPS. See separate action below.) 11. APPROVAL TO AWARD A CONTRACT FOR CONSTRUCTION OF PROJECT 99-01, AVENUE 50 MEDIAN LANDSCAPE IMPROVEMENTS. MOTION It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and amended with the exception of Item No. 10 and with Item No. 3 being approved by RESOLUTION NO.99-57. Motion carried unanimously. MINUTE ORDER NO.99-55. Item No.10: MOTION It was moved by Council Members Sniff/Adolph to approve Consent Calendar Item No.10 Project 98-1 6, Fritz Burns Park Retrofit/Bear Creek Bike Path Rest Stops). Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO.99-56. BUSINESS SESSION 1. CONSIDERATION OF ADOPTION OF RESOLUTION ACCEPTING, FOR THE PURPOSE OF REVIEW, THE FCC FORM 394 SUBMITTED BY MEDIA ONE, INC., RELATING TO A FRANCHISE TRANSFER FOR CABLE TELEVISION SERVICES AND PRESCRIBING CERTAIN PROCEDURES RELATING THERETO. Mr. Wilson, Management Analyst, advised that on March 2, 1 999, the City received official notification from Time Warner Cable that it has entered into an BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 5 May 18, 1999 Asset Exchange Agreement with Media One and as a result, is asking for a franchise transfer. The City must take action on the transfer request within 1 20 days, and may request additional information within 30 days. The City's special legal counsel, Mr. William Marticorena, has requested additional information from Time Warner Cable, but feels that their response has been inadequate to fully analyze the transfer request. The proposed resolution accepts the FCC Form 394 for review purposes only, and gives staff authority to continue seeking the requested information, and grants the City Manager the authority to deny the transfer subject to specific non-performance criteria as outlined in the resolution. In response to Council Member Sniff, William Marticorena, 611 Anton Boulevard, Suite 1400, Costa Mesa, special counsel with Rutan and Tucker, advised that the resolution is procedural only and makes no statement, positive or negative, in regard to the transfer. He felt the City's position would be best served by allowing the City Manager to deal with the transfer administratively. Council Member Henderson didn?t see a problem with adopting the resolution. Bob Rubery, 41-725 Cook Street, Palm Desert, General Manager of Media One, and Jim Fellhauer, President of Time Warner Cable, San Diego Division, advised that they were available to answer questions. In response to Council Member Adolph, Mr. Fellhauer advised that over a period of time as new services are added the rates will increase, but there will be no rate increases related to the franchise transfer. Robert Tyler, 44-215 Villeta Drive, commented on the number of cable franchise transfers in the City since 1991 and the continual increase in rates, and pointed out that each transfer has resulted in changes to programming and channel assignments. He urged Council to impose some conditions on the transfer that would require Time Warner to retain all current Media One channel assignments and programming, and impose a reasonable rate cap, with future increases subject to City review and approval. RESOLUTION NO.99-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING, FOR THE PURPOSE OF REVIEW, THE FCC FORM 394 SUBMITTED BY MEDIA ONE, INC., RELATING TO A FRANCHISE TRANSFER FOR CABLE TELEVISION SERVICES AND PRESCRIBING CERTAIN PROCEDURES RELATING THERETO. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-58 as submitted. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 6 May 18, 1999 In response to Council Member Adolph, Mr. Marticorena advised that, although, the resolution will allow the City Manager to make interim decisions, a final decision to approve or deny the transfer request will come back to the City Council. In response to Mayor Pena, Mr. Marticorena advised that the City?s latitude in the transfer request is broader than what the cable industry might generally assert. The City is entitled to look at the legal, financial, and technical qualifications of the buyer, as well as the differences between the buyer?s and seller?s social contracts, which affects rates and service levels. Since Media One and Time Warner operate under different social contracts, the differences will be looked at to see how those differences can be reconciled. Motion carried unanimously. 2. CONSIDERATION OF PRELIMINARY ENGlNEER?S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO.89-i, FISCAL YEAR 199912000. Mr. Vogt, Public Works Director, advised that the proposed resolutions are necessary steps to levy the annual assessments for the Landscape & Lighting Assessment District LLD), which has a total estimated revenue for FY 1 999/2000 of $764,244. He then reviewed some of the history of the LLD, and advised that the number of equivalent dwelling units EDU) have decreased this year from 22,376 to 21 467 due to underdeveloped residential land being designated as Rural/Estate Residential. He advised that the total estimated budget for the LLD is $1,041,586, of which $5,310 is for the North La Quinta sub-zones which are funded through the General Fund. The following projects, totaling $277,342, have been added this year and will be funded from the General Fund due to the restrictions of Proposition 218: Washington Street medians from Highway 111 to Avenue 48 and from Avenue 50 to Avenue 52; Avenue 50 median from Washington Street to Eisenhower Drive; Miles Avenue median from Washington Street to 1 000 feet east of Washington Street; Washington Street median from the Whitewater Channel to the north City limit; Avenue 48 median from Dune Palms Road to Jefferson Street; and the Eisenhower Drive median from Avenue 50 to Coachella Drive. Staff recommended that the resolutions be adopted, approving the Engineer's Report and declaring the City?s intent to levy annual assessments, as well as giving notice of a public meeting on June 1 and a public hearing on June 15. Council Member Adolph asked if the EDU's include homes under construction, to which Mr. Vogt responded no. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 7 May 18, 1 999 Mayor Pena asked how many EDU's are currently under construction, and Mr. Vogt advised that he didn't know, but would get that information and provide it to Council, adding that the current assessment includes only what is currently developed. Council Member Henderson suggested increases" be eliminated from the second paragraph in the Notice of Public Meeting and Hearing since there are no increases. Council concurred. RESOLUTION NO.99-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 1999/2000 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1. It was moved by Council Members Sniff/Perkins to adopt Resolution No.99-59 as submitted. Motion carried unanimously. RESOLUTION NO.99-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE, AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-60 as amended deleting increases" from the Notice of Public Meeting and Hearing). Motion carried unanimously. 3. CONSIDERATION OF AWARD OF CONTRACT TO CONSTRUCT PROJECT 98-05, CITY ENTRANCE MONUMENTS. Mr. Vogt, Public Works Director, advised that on July 7, 1 998, Council directed staff to erect two full-scale sign mockups to determine the desired size of the entrance monuments, and on August 1 8, directed staff to design the two BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 8 May 18, 1999 entrance monuments approximately 9 feet high and 29 feet long. The plans and specifications were approved on September 1 5, and staff was authorized to advertise and receive bids. He advised that throughout the process, staff has been working with Caltrans to obtain an encroachment permit. On April 6, 1 999, Council rejected the one bid that had been received in the amount of $426,000. The project was re-advertised with add alternates, which resulted in three bids being received, and with Jacobsson Engineering Construction, Inc. being the apparent low bidder. He then reviewed the following three options for awarding the bid: Option #1 for monuments without a water feature and lighting requiring an appropriation of $244,052; Option #2 includes the water feature and lighting requiring an appropriation of $293,113; and Option #3 also includes relocating the electrical and signal controller cabinets at the Home Depot site requiring an appropriation of $381 496. He noted that the electrical and signal controller cabinets could be bid separately at a later date if Council wishes. He further advised that the funding for all three options could come from the Arts in Public Places Account, the General Fund Reserve Account, a General Fund loan to the RDA, or any combination thereof. Council Member Henderson noted that this project has been discussed since 1990. In response to Council Member Adolph, Mr. Freeland, Senior Engineer, advised that Jacobsson Engineering is a general contractor. Council Member Adolph questioned why the plans weren't submitted directly to a sign fabricator and given to the general contractor to install, noting that the general contractor will subcontract the sign out and take a big mark up on it. Mr. Vogt advised that a number of local sign fabricators were asked to bid on the signs or to work something out with general contractors where they could supply the signs to them. Three responded by coming in to review the plans, but they did not submit a bid. Council Member Perkins was appalled at the cost, but felt it's time to move forward. He didn't feel that the City is likely to get a better price, and supported Option #3 in the amount of $381,496. Council Member Henderson advised that she was also appalled at the cost, but supported Option #2 in the amount of $293,113, and addressing the electrical cabinets in the future. Council Member Perkins felt it would end up costing more if it's not done with this contract. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 9 May18, 1999 In response to Council Member Henderson, Mr. Freeland confirmed that that portion could be bid separately, and suggested the possibility of adding it to the Phase 2 Jefferson Street improvements, which is 6-1 2 months away from construction. In response to Council Member Adolph, Mr. Freeland advised that the contract calls for the entrance monuments to be completed within 90 days, but construction can't begin until Caltrans issues an encroachment permit. Mr. Genovese, City Manager? advised that there are no funding mechanisms in place for Phase 2 Jefferson Street improvements, and that a timeline of 6-12 months is very optimistic. In response to Council Member Henderson, Mr. Vogt confirmed that the electrical and signal control cabinets could be bid with the Phase 1 Jefferson Street improvements, but would have to be done outside of the CVAG contract. Council Member Sniff felt the entrance monuments will be both artistic and informative, and that they will give the City boundary definition. He supported Option #2 with the funding coming from the Art in Public Places Account, with the understanding that the electrical cabinets would be added to the Jefferson Street improvements. Mayor Pena commented on the escalation of costs since this project began in 1 990, and found it hard to spend this kind of money on entry signs. Council Member Sniff noted that the Council has enhanced, enlarged, and improved the quality and visual effect of these signs significantly over what was discussed in 1 990, which is a major contributor to the increased cost. Mayor Pena felt the current economy has also affected the cost increase because it's hard to find someone to do the work right now. MOTION It was moved by Council Members Sniff/Henderson to authorize an appropriation of $293,113 of supplemental funding from the Arts in Public Places Account, and award a contract to construct improvements within Project 98-05, City Entrance Monuments, to Jacobsson Engineering Construction, Inc. in the amount of $257, 1 00 to complete the City entrance monuments, including the add alternates of installation of the water feature and installation of landscape lighting, with the other two add alternates traffic signal relocation and electrical transformer relocation) being dealt with as the Jefferson Street improvements move forward and awarded once the entrance monuments are in place. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 10 May 18, 1999 Council Member Adolph asked what effect this would have on any proposed APP projects. Council Member Henderson advised that there are no APP projects pending at this time. Council Member Sniff noted that it would leave a balance in the APP Fund of almost $200,000, and that funds continue to be added to the account. Council Member Perkins advised that it's difficult for him to support the motion because he feels it's a mistake to not do the entire project at this time and to have a portion of it come back at a later date at a greater expense. Council Member Adolph felt that Council Member Perkins has a good point, and asked how relocating the cabinets at a later date might affect the entrance monuments. Mr. Freeland advised that the cabinets will not be moved behind the entrance monuments. The signal controller cabinet will be moved westward toward the bus shelter, and the electrical cabinet will be moved north along Jefferson Street. Motion carried with Mayor Pena voting NO. MINUTE ORDER NO.99-57. 4. CONSIDERATION OF AN AMENDMENT TO CHAPTER 2.29 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE REGARDING THE ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE. There were no changes to the staff report as submitted to the City Council by the Community Development Department and on file in the City Clerk's Department. MOTION It was moved by Council Members Sniff/Adolph to take up Ordinance No.331 by title and number only and to waive further reading. Motion carried unanimously. ORDINANCE NO.331 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.29, PLANNING COMMISSION, OF THE LA QUINTA MUNICIPAL CODE REGARDING THE ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 11 May18, 1999 It was moved by Council Members Sniff/Henderson to introduce Ordinance No. 331 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 5. CONSIDERATION OF AN APPLICATION FOR SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM GRANT FUNDS. There were no changes to the staff report as submitted to the City Council by the City Manager's Office and on file in the City Clerk's Office. In response to Council Member Adolph, Mr. Wilson, Management Analyst, advised that the funds are typically awarded in September, and need to be spent within a year. Mr. Vogt, Public Works Director, advised that the bike path will be installed toward the end of the project, and that the City can file for an extension on spending the funds. In response to Council Member Perkins, Mr. Vogt advised that the grant provides for the bike path striping, but does not change the width of the street. MOTION It was moved by Council Members Sniff/Adolph to approve the Application for SB 821 Bicycle and Pedestrian Program Grant Funds for a bicycle lane on Jefferson Street. Motion carried unanimously. MINUTE ORDER NO.99-58. 6. SECOND READING OF ORDINANCES ORDINANCE NO.330 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REVISING TITLE 8 ENTITLED BUILDING AND CONSTRUCTION," REPEALING EXISTING BUILDING AND CONSTRUCTION, AND ADOPTING, BY REFERENCE, THE UNIFORM ADMINISTRATIVE CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE CALIFORNIA BUILDING CODE, 1998 EDITION, VOLUMES 1, 2, AND 3 INCLUDING CERTAIN SPECIFIED APPENDICES, PUBLISHED BY THE BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 12 May 18, 1999 CALIFORNIA BUILDING STANDARDS COMMISSION; THE CALIFORNIA ELECTRIC CODE, 1998 EDITION, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE CALIFORNIA PLUMBING CODE, 1998 EDITION, INCLUDING ALL APPENDICES AND THE INSTALLATION STANDARDS, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE CALIFORNIA MECHANICAL CODE, 1998 EDITION, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE UNIFORM SWIMMING POOL, SPA, AND HOT TUB CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS; THE UNIFORM SIGN CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE CALIFORNIA FIRE CODE, 1998 EDITION, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE UNIFORM HOUSING CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; AND THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS. It was moved by Council Members Sniff/Adolph to adopt Ordinance No.330 on second reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None STUDY SESSION None REPORTS AND INFORMATIONAL ITEMS CVAG Energy & Environment Committee Council Member Sniff reported that the committee has been looking at the Red Imported Fire Ant infestation in the valley. Although La Quinta doesn?t have any, some of the cities in the valley, such as Rancho Mirage, are seriously infested, and CVAG is going to coordinate an effort to identify locations of the ants and hopefully deal with them effectively. Council Member Perkins advised that the Coachella Valley Mosquito Abatement and Vector Control District is working on this with the County, and has a lot of good information. ** * * * * * * * * * All other reports were noted and filed. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10Y City Council Minutes 13 May18, 1999 DEPARTMENT REPORTS C. BIA LUNCHEON AND LA QUINTA VOLUNTEER FIREMEN'S DINNER. Council concurred on scheduling the BIA luncheon for June 24 at the PGA West Resort Clubhouse, and the La Quinta Volunteer Firemen's Dinner for June 1 7 at The La Quinta Cliffhouse. G-1. REVENUE AND EXPENDITURES REPORT DATED MARCH 31, 1999, FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. MOTION It was moved by Council Members Sniff/Adolph to receive and file the Revenue & Expenditures Report dated March 31, 1999, for the City of La Quinta. Motion carried unanimously. MINUTE ORDER NO.99-59. MOTION It was moved by Council Members Sniff/Henderson to receive and file the Revenue & Expenditures Report dated March 31, 1999, for the La Quinta Financing AuthoritV. Motion carried unanimously. MINUTE ORDER NO.99-60. I. POLICE CHIEF. Council Member Henderson reported on a news story she recently heard about the manufacturing of guns that are bright pink in color and look like toy guns, which she understood have to be colored. I-i. MONTHLY POLICE REPORT. Council complimented Captain Singerton on the new format of the Monthly Police Report. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF CHARTER CITY STATUS. Council Member Perkins stated that a lot of effort went into convincing the residents to vote for Charter City status, and he wondered if more things couldn't be done to take advantage of that status, and suggested the possibility of calling someone in who has had experience with Charter cities. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 14 May 18, 1999 Mr. Genovese, City Manager, advised that Charter City status has helped substantially with the bidding process, and that staff is continuing to explore all the opportunities. He added that staff could contact other charter cities to see what they've done. Mayor Pena suggested adding a section to the staff reports for Charter City Implications." 2. DISCUSSION OF Y2K COMMITTEE. Council Member Perkins advised that he and Mayor Pena will be meeting this week with Jim Cathcart and Dr. DeBoer, who have both been studying the maximum potential problems of Y2K. He suggested scheduling a special study session with some of the key players in the community, such as the Sheriff's Department and utility companies, along with Dr. DeBoer and Mr. Cathcart to discuss the what ifs" of the Y2K situation. Council concurred. 3. DISCUSSION REGARDING STAFFING OF RECREATION CLASS. Council Member Perkins questioned why the City is staffing a basketball program that has very low attendance. Mr. Genovese, City Manager, advised that it's a trial program to find out how often the space would be used if made available. There's also been some question regarding the one-dollar fee. He suggested a department report outlining some possible modifications before dropping the program. Council Member Henderson pointed out that there may be increased use after school is out, and also noted that high school students are reluctant to go to the Boys & Girls Club because they associate it with younger students. 4. DISCUSSION REGARDING THE ZONING ORDINANCE. Council Member Adolph wished to take a look at the Zoning Ordinance in regard to using the word temporary,' and whether or not some time limits should be defined. He referred to the sales office that was at Albertson's for a long time, as well as temporary chain link fences that have been up for 1 5 years. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 15 May18, 1999 Council Member Perkins suggested using Iimited." Council Member Sniff suggested that a definite time frame be established for each individual item. Mayor Pena agreed with using limited. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to Closed Session as delineated on Page 1 to and until 7:00 p.m. 7:00 P.M. Council reconvened with no decision being made in Closed Session which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). PUBLIC COMMENT None PRESENTATIONS None PUBLIC HEARINGS 1. CERTIFICATION OF ENVIRONMENTAL ASSESSMENT 98-369 AND APPROVAL OF TENTATIVE TRACT MAP 28982, SITE DEVELOPMENT PERMIT 98-631, AND TRACT 24230 AMENDMENT NO.1 A REQUEST TO SUBDIVIDE 10.17 ACRES FOR DEVELOPMENT OF 160 AIRSPACE CONDOMINIUMS AND ELIMINATION OF A REQUIREMENT TO PROVIDE AFFORDABLE HOUSING UNITS WITHIN THE DEVELOPMENT LOCATED ON THE SOUTHWEST CORNER OF AVENUE 47 AND ADAMS STREET. APPLICANT: MAINIERO, SMITH AND ASSOCIATES, INC. FOR A. G. SPANOS CORPORATION. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that the property is currently designated as High-Density Residential, and that the developer is proposing to build 160 multi-family units on 10.17 acres. The Planning Commission has recommended approval of the project subject to findings and BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 16 May 18, 1999 conditions. Based on a public meeting held with Rancho La Quinta and Lake La Quinta homeowners on May 1 2, 1 999, wherein alternative plans were presented, an agreement to continue these applications is included in the staff report for Councils consideration. Jay Roberts, 47-790 Via Jardin, President of the Lake La Quinta Homeowners Association, thanked the City Council and staff for their efforts in working to resolve this matter. He felt the city has demonstrated its commitment to both the residents and the developer. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. MOTION It was moved by Council Members Sniff/Henderson to adopt the Agreement to Continue Applications to allow for continuation of certification of a Mitigated Negative Declaration EA 98-369), and approval of Tentative Tract Map 28982, Site Development Permit 98-631, and Tract 24230 Amendment No. 1) to July 20, 1999, and authorize the Mayor to sign said Agreement. Motion carried unanimously. MINUTE ORDER NO.99-61. 2. SITE DEVELOPMENT PERMIT 97-603 AMENDMENT NO.2 TO AMEND THE BUILDING ELEVATIONS, LANDSCAPING PLANS, AND DEVELOPMENT PLANS FOR TWO OF THREE AUTO SALES FACILITIES ON THE SOUTH SIDE OF HIGHWAY 111, BETWEEN ADAMS STREET AND DUNE PALMS ROAD. APPLICANT: STAMKO DEVELOPMENT COMPANY, MAZDA SUPERSTORE, AND INDIO CHRYSLER CENTER. Mayor Pena abstained as he has consistently done in the past and left the dais. The Mayor Pro Tem declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that the proposed amendment deals with two of the three auto dealers currently proposed for construction on Highway 111. The request is to modify building elevations along the north side of the Mazda and Chrysler buildings by relocating their loading areas to the west elevations, and to modify the landscape areas in front of where the loading docks used to be, as well as the east, south, and west perimeters of the buildings The Planning Commission has recommended approval subject to findings and conditions. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 17 May18, 1999 In response to Council Member Adolph, Mr. Herman advised that all of the trees are being put back on the Mazda site except for those that are no longer needed to screen the loading dock that was moved. Council Member Adolph advised that he has a problem eliminating trees from the plan, noting that during the original approval, he agreed to back off on some of the design criteria in order to soften the building area with trees. Mr. Herman advised that the EIR mitigation states that the landscaping between Highway 111, south of the 50-foot parkway, and the building are to be landscaped to address the building elevation and loading dock. With the loading dock moved, trees will be planted to comply with the original design. Council Member Adolph wished to see the location of the trees shown on the plan, and advised that he couldn't support the redesign unless trees are placed in the planter area to soften the building area. In response to Council Member Adolph, Mr. Herman advised that the utilities will not be visible on the roof of the Mazda building, and that the lighting on the Chrysler site will not conflict with the Dark Sky Ordinance. Council Member Adolph wished to see some of the metal light fixtures removed from the Chrysler building, and the lighting placed under the building eaves. He was also concerned that the conditions of approval call for a box size instead of a specific trunk size and height for the trees. Christine Clarke, 2205 North Poinsettia Avenue, Manhattan Beach, General Partner of Stamko Development, spoke regarding the removal of the loading docks from Highway 111 and the related trees. All of the trees along Highway 111 are in place, and the proposed changes have not affected the environmental for this project. She thanked the auto dealers, Council, and staff for helping to make the auto mall a reality. Dave Stark, 83-191 Highway 111, owner of MazdalSubarulKlA Superstore, advised that the changes are primarily due to the requirements of the manufacturers. There being no one else wishing to speak, the Mayor Pro Tem declared the PUBLIC HEARING CLOSED. Council Member Sniff believed it's a minor modification, and thanked Ms. Clarke for her dogged determination in making this project happen, and thanked the auto dealers for coming to La Quinta. He also thanked the City staff, especially BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 18 May18, 1999 Mr. Weiss and Mr. Herman, and the City Council for dealing with this project for such a long time. He supported staff?s recommendations, which he felt are appropriate and adequate. Council Member Perkins advised that he didn't have a problem with the modifications. He congratulated the auto dealers, and stated that he's looking forward to them opening up their businesses in La Quinta. Mayor Pro Tem Henderson echoed the Council's remarks, and felt it has come down to everyone involved showing true grit. RESOLUTION NO.99-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR TWO AUTOMOBILE DEALERSHIPS SITE DEVELOPMENT PERMIT NO. 97-603 AMENDMENT NO.2 INDIO CHRYSLER CENTER, MAZDA SUBARU KIA SUPERSTORE, AND STAMKO DEVELOPMENT COMPANY). It was moved by Council Members Sniff/Perkins to adopt Resolution No.99-61 as submitted. Motion carried with Mayor Pena ABSENT. Council concurred on taking up Public Hearing Item No.6 at this time. 6. SPECIFIC PLAN 83-001 AMENDMENT NO.5 AND SITE DEVELOPMENT PERMIT 99-642- TO ALLOW A TEN-FOOT, FRONT-YARD SETBACK WHERE 20 FEET IS REQUIRED AND TO INCREASE THE UNIT COUNT; AND APPROVAL OF DEVELOPMENT PLANS FOR THREE NEW PROTOTYPE RESIDENTIAL PLANS RANGING IN SIZE FROM 1,802 TO 2,418 SQUARE FEET, SOUTH OF AVENUE 50, WEST OF WASHINGTON STREET ALONG CALLE NORTE, EAST OF AVENIDA LAS VERDES, AND SOUTHWEST AND SOUTHEAST OF AVENIDA LOS VERDES, WITHIN DUNA LA QUINTA. APPLICANT: CENTURY- CROWELL COMMUNITIES. The Mayor declared the PUBLIC HEARING OPEN. Mayor Pena noted that staff has recommended that this item be continued. MOTION It was moved by Council Members Sniff/Adolph to continue the Public Hearing for Specific Plan 83-001 Amendment No. 5 and Site Development Permit 99-642 to June 15, 1999. Motion carried unanimously. MINUTE ORDER NO.99-62. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10Y BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 20 May 18, 1999 Barbara Barba, no address given), hoped the project would have a park-like atmosphere. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. Council Member Sniff stated that he liked the project, and hoped it would move forward with deliberate speed. Mr. Herman asked that the additional information distributed to Council prior to the hearing regarding the environmental assessment be incorporated by reference in any approval of the environmental assessment. Council Member Adolph stated that he felt the conceptual plan looks good in regard to landscaping and setbacks. RESOLUTION NO.99-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT 98-060, ZONE CHANGE 98-089, TENTATIVE TRACT MAP 29053, SPECIFIC PLAN 98-034, AND PARCEL MAP 29052 ENVIRONMENTAL ASSESSMENT 98-375- LUNDIN DEVELOPMENT COMPANY). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-62 as amended additional environmental information distributed by staff). Motion carried unanimously. RESOLUTION NO.99-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SPECIFIC PLAN 98-034 DEVELOPMENT PRINCIPLES AND GUIDELINES FOR A 111,000 SQUARE FOOT SHOPPING CENTER LUNDIN DEVELOPMENT COMPANY). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 99-63 as submitted. Motion carried unanimously. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 21 May18, 1999 RESOLUTION NO.99-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING PARCEL MAP 29052 TO ALLOW SEVEN LOTS ON 12.5 NET ACRES PLUS A REMAINDER LOT LUNDIN DEVELOPMENT COMPANY). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-64 as submitted. Motion carried unanimously. 4. TENTATIVE TRACT 29136- A REQUEST TO SUBDIVIDE 286.6 ACRES INTO LOTS FOR FUTURE RESIDENTIAL, GOLF COURSE, PRIVATE STREETS, COMMON AREAS, AND RELATED USES LOCATED ON THE NORTH SIDE OF AIRPORT BOULEVARD BETWEEN MADISON STREET AND MONROE STREET. APPLICANT: KSL LAND CORPORATION. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that this is a request to subdivide property within Specific Plan 90-01 5 into 1 5 residential lots, 5 golf course lots, and other common lots. No development of residences will occur as a result of this subdivision. When further subdivision occurs, a maximum of 365 single-family residential lots will be created. The Planning Commission has recommended approval of the tract map subject to findings and conditions. In response to Council Member Adolph, Mr. Herman advised that the storm drainage is designed for runoff to drain into the golf course lakes. Mr. Vogt, Public Works Director, advised that the project is required to retain a 1 00-year storm on site. Chris Berg, 79-799 Avenue 52, of MDS Consulting, advised that they are in agreement with all of the conditions. In response to Council Member Adolph, Mr. Berg advised that the guard gate and homeowner association issues haven't been decided yet. Cynthia Zamorez, 55-920 PGA Boulevard, of KSL Land Corporation, advised that they are currently proposing to put this tract in the PGA West Fairways Homeowners Association No.3. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 22 May 18, 1999 There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. RESOLUTION NO.99-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 29136 TO SUBDIVIDE 286.6 ACRES INTO LOTS FOR FUTURE RESIDENTIAL, GOLF COURSE, PRIVATE STREETS, COMMON AREAS, AND RELATED USES KSL LAND CORPORATION). It was moved by Council Members Henderson/Sniff to adopt Resolution No. 99-65 as submitted. Motion carried unanimously. 5. ENVIRONMENTAL ASSESSMENT 99-378: 1) TO CONSIDER A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR JEFFERSON STREET IMPROVEMENTS FROM AVENUE 54 TO INDIO BOULEVARD; 2) APPROVE AMENDMENT NO.2 TO CVAG REIMBURSEMENT AGREEMENT AND MEMORANDUM OF UNDERSTANDING FOR FINAL DESIGN AND CONSTRUCTION OF JEFFERSON STREET FROM AVENUE 54 TO STATE ROUTE 111; 3) APPROVE AMENDMENT NO.1 TO ROBERT BEIN, WILLIAM FROST, AND ASSOCIATES IN THE AMOUNT OF $665,178 TO PREPARE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE; AND 4) APPROVE PS&E AND AUTHORIZE STAFF TO ADVERTISE AND RECEIVE BIDS. APPLICANTS: CITY OF LA QUINTA, CITY OF INDIO, COUNTY OF RIVERSIDE, AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS. The Mayor declared the PUBLIC HEARING OPEN. Mr. Vogt, Public Works Director, advised that the first part of the application is for the environmental assessment for the improvements to Jefferson Street from lndio Boulevard to Avenue 54. The second part is Amendment No.2 of the CVAG Reimbursement Agreement and Memorandum of Understanding for the final design and construction of Jefferson Street from Highway 11 1 to Avenue 54 Phase 1). The third part is Amendment No.1 to the contract with Robert Bein, William Frost & Associates RBF) to complete the final design and prepare the plans, specifications, and engineer?s estimate for the Phase 1 improvements. The last part is for approval of the plans, specifications, and estimates, and authorization for staff to advertise and receive bids. Mr. Freeland, Senior Engineer, advised that the Phase 1 improvements consists of the following: six lanes with raised medians; traffic signals at all major BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 23 May 18, 1999 intersections; a traffic circle roundabout) at Avenue 52; reconstruction of the bridge at the All American Canal; and widening of the bridge at the La Quinta Evacuation Channel. Phase 2 improvements from Highway 111 to lndio Boulevard) consists of: six lanes with raised medians, except for the area from Fiesta Drive to Westward Ho, which will be four lanes; traffic signals at all major intersections; and a raised all-weather crossing at the Whitewater River Channel. Kevin Thomas, 74-41 0 Highway 111, Palm Desert, Environmental Services Manager of Robert Bein, William Frost & Associates, presented a brief summary of the process and environmental issues and mitigation measures traffic, air quality, noise, and cultural resources) as delineated in the staff report. He advised of two corrections/additions to the environmental assessment as follows: 1) an additional environmental issue has been identified at the Cole property where the take of a small unit is required for right-of-way the environmental assessment will be amended to reflect that acquisition, and the City will implement typical mitigation measures, including compensation for land acquisition and in-kind replacement for the structure; and 2) median" will be inserted before the word landscaping in Mitigation Measure No.1 5. In response to Council Member Sniff, Mr. Thomas advised that the residents along Jefferson Street in the Westward Ho area currently have to back out of their driveways onto Jefferson Street, whereas the improvements will provide a second lane of traffic, as well as a turning apron for each driveway. Council Member Sniff was concerned about the lack of uniformity of access to the homes. Mr. Vogt advised that the consultant will be meeting with the individual property owners to discuss the impacts of each one. The mitigation measures will be based on the needs of each property owner. He added that the City is not taking any property in the Westward Ho area, as all of the roadway in that area is existing right-of-way Council Member Sniff asked about the environmental hazard of rubberized asphalt, to which Mr. Thomas stated that he understood the new material is much better. He also noted that it's not required to achieve the City noise standards. In response to Council Member Sniff, Mr. Freeland advised that the raised crossing will be similar to the one on Cook Street. As for the Cole property, he advised that they will be compensated fairly based on the appraisal. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 24 May 18, 1999 Mr. Vogt advised that it will all be considered in the appraisal and negotiation process. Council Member Henderson felt uniformity would be difficult in the treatment of the driveways along Jefferson Street in the Westward Ho area because each house is treated differently. Council Member Adolph felt the key is that staff is willing to work with the individual homeowners to satisfy their individual requirements. In response to Mayor Pena, Mr. Vogt advised that each jurisdiction will be responsible for the design within their individual jurisdictions even though this is a joint project. In response to Council Member Adolph, Mr. Freeland advised that the Rincon development will have full turning movement in and out of the development. In response to Council Member Perkins, Mr. Vogt advised that staff will look into locating the utility boxes farther back than five feet. Council Member Perkins asked why the lanes change from six to four then back to six in the Westward Ho area. Rob Ross, 74-410 Highway 111, Palm Desert, Vice President and Office Manager of Robert Bein, William Frost & Associates, explained that homes would have to be purchased on both sides of the street in that area to build six lanes, and that traffic projections show four lanes to be sufficient until approximately 2025. Mr. Vogt advised that there?s sufficient room for six lanes south of Highway 111, but because the Westward Ho area is very constricted it will be four lanes. The area north of Westward Ho is being planned as a six-lane facility, but discussions with CVAG are ongoing to try to cement that into place. Mr. Ross pointed out that Jefferson Street was on the Measure A Ballot, and was specifically identified to be built to its ultimate width. In response to Council Member Perkins, Mr. Ross explained how the funding is divided between the three jurisdictions. Council Member Perkins expressed some concerns about putting in traffic controls for in-and-out movements that are ignored by the public, and didn?t want to see that happen on Jefferson Street. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10Y City Council Minutes 25 May 18, 1999 Mr. Vogt advised that they?re working on the plans with the consultant to provide full turns according to the City?s specifications for the General Plan. Mr. Freeland then reviewed the fiscal impacts and funding contributions for the Phase 1 improvements, advising that the total construction costs are estimated at $15,061,660, with La Quinta's share being $8,364,000. The City is requesting $33,259 for administration costs. Funding contributions for Phase 1 are as follows: CVAGIMeasure A Funds 75%), $11,296,245; La Quinta 16.4%), $2,472,146; and lndio 8.6%), $1,293,269. An approval of CVAG Amendment No.2 will allow local jurisdictions to receive reimbursement from CVAG of $11 296,245, which is adjustable, based on the actual bid received, and approval of Amendment No.1 to the RBF contract will provide for the final engineering services, not to exceed $665,178. The tentative schedule for the project calls for the bid to be awarded on June 1 5, 1 999, and for a construction period of October 1 999 to August 2000. Mr. Vogt advised that due to time constraints, the final landscape median design will be bid separately at a later date or handled with a change order. An add alternate will also be added to the bid for the relocation of the signal controller and lID electrical cabinets at Home Depot. In response to Council Member Perkins, Mr. Ross advised that Jefferson Street will need to be widened an additional 6-7 feet on the east side of the Jefferson Street/Highway 111 intersection. Council Member Sniff was concerned about how that might impact the property owners. In response to Council Member Adolph, Mr. Vogt advised that those projects which were previously conditioned to widen Jefferson Street, except for the Catellus project which should already be constructed, will be conditioned to reimburse the City for their portion once they come on line, and that is reflected in the estimated costs. In response to Mayor Pena, Mr. Vogt advised that the administration costs will come back to La auinta as the lead agency. In response to Council Member Sniff, Mr. Vogt advised that the General Fund will be used to fund the maintenance costs for the landscaped medians until the Landscape & Lighting Assessment District catches up with the number of units. Those costs will be calculated and provided to Council when the project is brought back to award the bid or a change order is requested. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 26 May18, 1999 Council Member Sniff questioned how the maintenance costs will be funded given the multiple jurisdictions involved. Mr. Genovese, City Manager believed it's important to get the funding in place for the street improvements because those costs are being shared by all the entities involved The landscaping issue can be handled separately at a later date, and if lndio is unable to participate in the maintenance costs, then Council can determine whether or not to move forward with the landscaping. Mr. Vogt noted that CVAG will not be participating in the costs of the landscaped medians. Mayor Pena felt a City representative should attend the lndio City Council meeting since La Quinta is the lead agency. Joyce Sivley, 79-775 Westward Ho Drive, complimented Mr. Vogt on the meeting held at the La Quinta High School. Robert CuIp, 46-200 Jefferson Street, questioned why parking on Jefferson Street has been allowed if they weren't supposed to park there, and asked what they are supposed to do about parking. He suggested the City buy one side of the street and re-route so it can be done properly. Pat Peterson, 46-41 5 Jefferson Street, felt the City is trying to do their best for the residents, but was concerned about the effect this would have on the value of her property. She suggested the City take a look at buying one side of the street and putting up a retaining wall. Tim Barlett, representing Jay Baden, who owns property at Jefferson Street and Avenue 52, felt some issues haven't been addressed, such as the lack of water and sewer improvements on Jefferson Street. He hated to see the street torn up again within the next few years. He also questioned the plans for a roundabout at that intersection. Council Member Henderson noted that the roundabout concept has been discussed by the Council in the past, and has had a favorable review. Mayor Pena and Council Member Sniff agreed, but didn't recall any discussion about having one at this particular intersection, and asked how we got to this point. Mr. Vogt advised that the concept has been discussed with the Council. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 27 May 18, 1999 Council Member Perkins advised that he didn't like roundabouts, and would vote against them anywhere in the City. Mayor Pena stated that he's not totally opposed to them, but doesn't support one at this location. Mr. Genovese suggested that perhaps an alternative design could be prepared in time to bid the project, which would give Council an opportunity to discuss it further and then have the option of selecting a regular signalized intersection or a roundabout. Mr. Freeland advised that due to some other issues, an addendum is already planned and this could be included as an add alternate. Mr. Bartlett commented on the safety hazards of roundabouts as it relates to bicycle and vehicular traffic, as well as the damage it would cause to the value of adjacent property. Council Member Adolph stated that he has driven roundabouts in France, and feels they are a great way to move traffic once you get used to them. He preferred seeing one at Madison Street at the entrance into the golf community. Kathy Cole, 80-041 Avenue 50, stated that she has lived at that corner for 21 years, and that she only heard about this 1 0 days ago when she was called by the appraiser. The small dwelling on her property referred to by staff is a home where a family of four have lived for eight years. The money that they stand to gain from their property loss doesn't mean anything to them because this is their home, and they feel that 35-42 feet is a major impact on their life. She noted that they would lose the golf course that they've put on their property. She asked to be added to the mailing list, and if there's any chance that the street could be curved toward the west away from her property. Mr. Ross advised that possibilities always exist until the street is built, but noted that the street alignment was established years ago. In response to Council Member Adolph, Mr. Ross advised that the widening will require taking an additional 35 feet from the current right-of-way. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. Mayor Pena felt the situations with the Cole property and the Westward Ho area are of significant concern, and that the decisions made in regard to those BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 28 May 18, 1999 properties are very difficult to make. The project needs to be looked at as a whole, but he felt there are some things to consider, including the roundabout at Avenue 52 and the time crunch that exists in order to get the funding. Council Member Sniff agreed, and felt the Council has been placed in a very awkward position of fly or die. The major issues that he?s concerned about are the variation in the street width, which he felt is poor planning, and working out an adequate plan for the homes in the Westward Ho area. He also couldn't fathom how the roundabout became a reality without any input from the Council. He wasn't sure if this goes forward how the City is going to satisfy the width of the street and a somewhat inadequate bridge crossing, as well as the severe impact to the Westward Ho residents living along Jefferson Street. He also questioned why this was brought before Council with no time to make adjustments, and wasn't sure he could support it. Council Member Henderson agreed with the concerns, but felt the Council was aware that the project was coming and that the time factor for available funding existed. She noted that it was discussed under the CIP, and that the situation in Westward Ho has been a problem for a long time. There have been some public meetings, and individual meetings will be held with the homeowners involved, which may or may not result in making each one happy. She asked if the 42-foot figure relating to the Cole property was accurate, to which Mr. Ross responded yes. In response to Council Member Perkins, Mr. Ross advised that the existing right- of-way is 22 feet. Council Member Henderson noted that widening of Jefferson Street has been discussed for a long time, and felt the residents should have been somewhat aware of it. Regarding the discussion about the possibility of reducing the scope of the project to four lanes, Mayor Pena didn't know if four lanes for the entire length is feasible. Mr. Genovese advised that the environmental assessment deals with the entire project from lndio Boulevard to Avenue 54, and that the design currently under consideration is only for the area from Highway 111 to Avenue 54. If the environmental assessment is approved, and the design is significantly different or altered, then the environmental assessment will come back to Council because the area north of Highway 111 is not ready to move forward. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 29 May 18, 1999 In response to Mayor Pena, Ms. Honeywell, City Attorney, advised that if the environmental assessment is based on a certain number of lanes in order to carry traffic at a certain level of efficiency, and the street width is contracted down, then Council may have to revisit the environmental along with the changes. Mr. Genovese noted that the current time deadlines deal only with the area from Highway 111 to Avenue 54. The environmental contemplates the Phase 2 improvements from Highway 111 to Indlo Boulevard, but that section is not yet designed, nor has a funding source been identified. Council Member Henderson asked if there's any legal problem with Measure A funding if there is less than six lanes. Nick Nickerson, Project Manager with Nickerson, Diercks, & Associates, advised that there are no Measure A legal problems in building less than six lanes because Measure A doesn't identify Jefferson Street as a six-lane facility, but rather that it be improved from Indio Boulevard from Avenue 54. It's a must- build project that the voters approved for spending of Measure A funding. In order for the project to get into Measure A funding, it was modeled by the Coachella Valley Area Transportation Study prepared in 1 984. It was based on the General Plans of the City and the County, and on traffic circulation needs. As long as the General Plan continues to designate commercial property on a six-lane planned facility and projects such as Catellus and Lucky's are built, it?s going to create traffic and cause more impacts. There is an environmental concern because the traffic study calls for certain improvements to run traffic efficiently. As for the time constraint, he advised that they had a short time frame to put the project together for the SLTPP grant. In response to Council Member Sniff, Ms. Honeywell confirmed that approval of the environmental does not commit the City to a design, but added that the environmental would have to be brought back if the design is later altered. Mr. Vogt advised that a conventional intersection for Avenue 52 can be put in the plans for the bid process, with a roundabout as an add alternate. At the June 1 meeting, experts can be brought in to discuss the roundabout issue, and on June 1 5 the Council can decide which way to go when they award the bid. Council Member Sniff suggested moving forward with the environmental, and with the roundabout at Avenue 52 being an add alternate. He understood that the Cole property would be dealt with through an appraisal and payment for the loss of her property. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 30 May18, 1999 Council Member Perkins stated that he felt this project is more difficult than the Washington Street project, and didn't want to change it since it's going before lndio's City Council tomorrow night. However, he had a problem with the lanes changing from six to four then back to six in the Phase 2 portion of the project. Council Member Adolph believed Jefferson Street is going to have to be improved because of growth, and felt the City needs to do whatever it can to protect the lifestyles of the residents that will be impacted by these improvements. RESOLUTION NO.99-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 99-378 CITY OF LA QUINTA, CITY OF INDIO, AND COUNTY OF RIVERSIDE). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-66 as submitted. Motion carried unanimously. MOTION It was moved by Council Members Sniff/Henderson to approve Amendment No.2 in concept and authorize the City Manager to execute the amendment to the CVAG Reimbursement Agreement and Memorandum of Understanding MOU) for Project Final Design and Construction of Jefferson Street from Avenue 54 to State Route 111 when it becomes available from CVAG to the City of La Quinta, City of Indio, and County of Riverside, subject to approval by the City Attorney. Motion carried unanimously. MINUTE ORDER NO.99-63. MOTION It was moved by Council Members Sniff/Adolph to approve Amendment No.1 to Robert Bein, William Frost, and Associates in the amount of $665,178 to prepare Plans, Specifications, and Engineer's Estimate PS&E) for Project 99-05, Jefferson Street Improvements, Avenue 54 to State Route 111. Motion carried unanimously. MINUTE ORDER NO.99-64. MOTION It was moved by Council Members Sniff/Henderson to approve the PS&E's and authorize staff to advertise and receive bids for Project 99-05, Jefferson Street Improvements, Avenue 54 to State Route 111, with Avenue 52 and Jefferson Street being a signalized intersection with an option for a roundabout, and with an add alternate for relocation of the traffic signal controller cabinet and lID electrical cabinet at the northwest corner of Jefferson Street and Highway 111. Motion carried unanimously. MINUTE ORDER NO. 99-65. BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02 ing -> 10YCity Council Minutes 31 May18, 1999 Mayor Pena announced that Closed Session Item No.1 would be continued to June 1, 1999. There being no further business, it was moved by Council Members Sniff/Adolph to adjourn. Motion carried unanimously. Re e tfully submitted, AUNDRA L?LA, CiW Clerk City of La Quinta, California BIB] 06-14-1999-U01 08:36:18AM-U01 ADMIN-U01 CCMIN-U02 05-U02 18-U02 1999-U02