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1999 07 06 CC Minutesd_\ LA QUINTA CITY COUNCIL MINUTES JULY 6, 999 Regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT None CLOSED SESSION 1. Conference with legal counsel pursuant to Government Code Section 54956.9(a) KSLIJ. M. Peters, Case No.002597; KSLIC. V. Unified School District, Case No.798236; CVWD vs. City of La Quinta, Case No. 1NC010827; City of La Quinta vs. Art Fernandez, Case No. TCO1 1000; Hanover vs. City of La Quinta, Case No.085167; People of the State of California vs. Steven Rummonds, Case No. 1NM71412 and pursuant to Government Code Section 54956.9(c) two potential litigation matters. 2. Conference with legal counsel pursuant to Government Code Section 54956.9(c) one potential litigation case. 3. Evaluation of Council-appointed position, City Manager, pursuant to Government Code Section 54956.6. Council recessed to Redevelopment Agency and to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. PUBLIC COMMENT Daniel Cohen, 2000 S. Lagarto Way, Palm Springs, stated that he owns commercial property next to the liquor store in The Village, and understood that he would be assessed for the future curb and sewer improvements. He also understood that the State has an infrastructure loan program for cities to borrow from for that purpose, and wondered why the property owners have to pay when there are funds available for that purpose. He also questioned why the Council and City Manager hadn?t responded to his letter dated May 8, 1 999. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 2 July 6, 1 999 Audrey Ostrowsky, P.O. Box 351, stated that she gave Council a copy of Mr. Cohen's letter two weeks ago. She also questioned why the City hasn't sought State and Federal funding for these improvements. CONFIRMATION OF AGENDA Mayor Pena asked that Consent Calendar Item No.14 be moved to Business Session Item No. 6, and that Study Session Item No. 1 be discussed concurrently with Business Session Item No.4. APPROVAL OF MINUTES MOTION It was moved by Council Members Adolph/Henderson to approve the City Council Minutes of June 1 5, 1 999, as submitted. Motion carried unanimously. ANNOUNCEMENTS None PRESENTATIONS None WRITTEN CORRESPONDENCE None CONSENT CALENDAR Rick Griffin, Pastor of the New Life Community Church, spoke regarding Item No.7, and thanked the Council for allowing the Church to rent the Senior Center facility for their church services. He also expressed appreciation for staff's assistance, and stated that the Chur?'? wants to be a help to the community. He asked the Council to approve their equest to rent the facility for another year, and in response to Mayor Pena, advised that their current average attendance is 35. 1. APPROVAL OF DEMAND REGISTER DATED JULY 6.1999. 2. DENIAL OF CLAIM FOR DAMAGES FILED BY P. J. SHERIDAN, DATE OF LOSS, APRIL 27, 1999. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 3 July 6, 1 999 3. ADOPTION OF RESOLUTION APPROVING THE URBAN AND COMMUNITY FORESTRY GRANT PROGRAM FUNDED BY ANNUAL STATE APPROPRIATIONS FROM THE CALIFORNIA FOREST RESOURCE IMPROVEMENT FUND THROUGH THE TREES FOR THE MILLENNIUM INITIATIVE FOR THE FOLLOWING PROJECT: *`CITYWIDE TREE PLANTING," TREE PLANTING IN VARIOUS AREAS. RESOLUTION NO.99-83) 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR AND ASSISTANT CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES COMMUNITY SERVICES CONFERENCE AND ECONOMIC DEVELOPMENT CONFERENCE, AUGUST 4-6, 1999, IN MONTEREY, CALIFORNIA. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PLANNING MANAGER TO ATTEND THE CALIFORNIA CHAPTER AMERICAN PLANNING ASSOCIATION CONFERENCE IN BAKERSFIELD, CALIFORNIA, OCTOBER 16-17, 1999. 6. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR MAYOR PENA, MAYOR PRO TEM HENDERSON, AND THE CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES EXECUTIVE FORUM IN MONTEREY, CALIFORNIA, JULY 28-30, 1999. 7. APPROVAL OF ONGOING RENTAL USE OF THE SENIOR CENTER BY NEW LIFE COMMUNITY CHURCH. 8. APPROVAL OF JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH THE BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY, LA QUINTA UNIT. 9. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 23995-7, CENTURY CROWELL COMMUNITIES. RESOLUTION NO.99-84) 10. ADOPTION OF RESOLUTION RANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IM;'?ROVEMENT AGREEMENT FOR TRACT 25389-4, DESERT FAIRWAYS, RJT HOMES. RESOLUTION NO.99-85) 11. AUTHORIZATION FOR THE MAYOR TO SIGN THE RIVERSIDE COUNTY COOPERATION AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS CDBG) FOR FISCAL YEARS 2000-2003. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 4 July 6, 1 999 12. APPROVAL TO NEGOTIATE WITH THE FIRM OF A.C.T., G.l.S, INC. TO CONDUCT A NEEDS ASSESSMENT FOR A GEOGRAPHIC INFORMATION SYSTEM. 13. APPROVAL OF A SETTLEMENT AND RELEASE AGREEMENT WITH THE COUNTY OF RIVERSIDE SHERIFF'S DEPARTMENT ASSOCIATED WITH THE AUTOMATED CRIMINAL IDENTIFICATION AND INFORMATION SYSTEM ACIIS). 14. SEE BUSINESS SESSION ITEM NO.6. 15. APPROVAL OF CONTRACT RENEWAL WITH THE FIRM OF TRI-LAKE CONSULTANTS TO PROVIDE CAPITAL IMPROVEMENT PROJECT FIELD INSPECTION SERVICES. 16. APPROVAL OF CONTRACT RENEWAL WITH THE FIRM OF NICKERSON, DIERCKS, AND ASSOCIATES TO PROVIDE CONTRACT MANAGEMENT AND ADMINISTRATIVE SUPPORT SERVICES FOR CAPITAL IMPROVEMENT PROJECTS AND PRIVATE DEVELOPMENT PROJECTS. 17. ACCEPTANCE 9F PROJECT 98-14, PARC LA QUINTA UTILITY UNDERGROUNDING AND AUTHORIZATION TO FILE A NOTICE OF COMPLETION. 18. ADOPTION OF RESOLUTION APPROVING STREET NAME CHANGE 99-011 TO CHANGE COLUMBINE TO SPANISH BAY, LOCATED NORTHWEST OF MEADOWBROOK AND NORTHEAST OF PGA WEST BOULEVARD AND HAZELTINE, WITHIN PGA WEST. APPLICANT: CITY OF LA QUINTA. RESOLUTION NO.99-86) MOTION It was moved by Council Members Sniff/Adolph to approve the Consent Calendar as recommended and amended and with Item Nos. 3, 9, 10, and 1 8 being approved by RESOLUTION NOS. 99-83 through 99-86 respectively. In response to Council Member Henderson, Mr. Weiss, Assistant City Manager, confirmed that the GIS system Item No.1 2) could eventually be used to assist with the EDUs in the Lighting & Landscape Assessment District by providing additional mapping capacity. It could also be used to produce a City street map. Mayor Pena was somewhat concerned about using the same firm to conduct the implementation strategy that is selected for the Needs Assessment. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 5 July 6, 1999 Mr. Weiss advised that there are a limited number of firms and software packages in this field of work. The software package that staff has been looking at is utilized primarily throughout the valley. He advised that the system is generally designed to be compatible with the City's PC-based system, but some hardware upgrades may be necessary to take advantage of Internet access. Motion carried unanimously. MINUTE ORDER NO. 99-89. BUSINESS SESSION 1. CONSIDERATION OF CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA CHAMBER OF COMMERCE FOR FISCAL YEAR 1999/2000. Ms. Coyle, Management Analyst, advised that the proposed contract with the La Quinta Chamber of Commerce for Fiscal Year 1 999/2000 is for $1 55,000, which is 9% less than the amount they received in 1998/1999. She advised that approval of the agreement will include approval of the one-year lease extension for the Chamber of Commerce office on Avenida Bermudas, and that sufficient funding has been allocated for the Chamber's request. Pat Cross, 78-570 Saguaro, of the La Quinta Chamber of Commerce, advised that their programs are in place, and that they're ready to go. Council Member Adolph asked if the Chamber is planning to replace the positions previously held by Doug Yavanian and Karen Levish as soon as possible. Ms. Cross advised that they're looking at several alternatives, including an interim director, and will have them in place very quickly. They're confident that the Chamber will continue as it has in the past. Council Member Henderson stated that she supports the contract and r.-oposed programs that Council has previously discussed, but noted that C-uncil just approved two contracts that have a clause that is similar to the Chamber's contract 4.0 and 4.1 Coordination of Work and Representative of Contractor). She recommended approving the contract with a condition that the second payment to the Chamber be contingent upon the Chamber returning with the information requested in that section, and suggested giving them up to three months to complete the information. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 6 July 6, 1999 Ms. Cross advised that the Vice Chair positions are held by herself, Marguerite Olson, and Ian Helmstadter, and that they expect to fill the Senior Vice Chair soon. Audrey Ostrowsky, P.O. Box 351, felt it's imperative that the Chamber of Commerce have a list of the downtown property owners. Council Member Sniff stated that he's always been a strong supporter of the Chamber, but was somewhat disappointed about the number of personnel changes taking place at the Chamber without any real notification to the Council, even though they've had several opportunities to do so. He didn't feel that the state of transition that the Chamber is in would be fully defined for sometime, and wasn't sure that they've firmly decided on which way they're going. Therefore, he basically supported Council Member Henderson's recommendation, and wished to see the contract approved contingent upon a report and review in September. Mayor Pena noted that the contract also has a 30-day notice under the termination clause. Council Member Perkins advised that he, too, was disappointed that the Chamber hadn't notified the Council about the personnel changes. He agreed that they're going through a transition period, but supported the contract, and was confident that they will accomplish their programs to the City's satisfaction. Ms. Cross advised that they were also surprised at the changes, and only found out shortly before the Council because Mr. Yavanian wanted to keep it quiet until he could announce it to the Board of Directors. Council Member Henderson wished to see the 1099 tax form included in all of the requests for funding, and felt perhaps the easiest way would be to add it as a clause in the contract. Council concurred. MOTION It was moved by Council Members Sniff/Henderson to approve the first quarter of the La Quinta Chamber of Commerce contract for Fiscal Year 1 999/2000, with approval of the balance of the contract being contingent upon a report finalizing the information required from the Chamber of Commerce and a review by the Council in September, and with language added to require the 1 099 tax form. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 7 July 6, 1999 Council Member Adolph asked if the Chamber has any problem with providing the 1099 tax form, to which Ms. Cross responded no. He continued by stating that he's totally supportive of the Chamber. Motion carried unanimously. MINUTE ORDER NO.99-90. Council Member Perkins stated that he's pleased to be able to approve the Chamber's contract without the problems that existed a few years ago. 2. CONSIDERATION OF MARKETING PLAN AND CONTRACT SERVICES AGREEMENT WITH KINER/GOODSELL ADVERTISING FOR FISCAL YEAR 1999/2000. Ms. Coyle, Management Analyst, advised that the primary programs included in the proposed Marketing Plan prepared by KinerlGoodsell Advertising are community events, business attraction, Dine La Quinta, and Live La Quinta. Sufficient funding is included in the preliminary budget for the recommended programs, and the funding has been allocated to economic development, redevelopment, and AB939, of which $6,500 has been allocated to recycling stickers or promotional items for Gamby the Quail to give to children. She advised that the AB939 budget contains $10,000 for recycling promotion, but a funding request in the amount of $10,000 was received from SCRAP Gallery after the staff report was prepared. The amount the City has given to SCRAP Gallery for the past few years is $2,500 per year. Mayor Pena felt it would be wise to add some additional funding for mailers, either for Kiner/Goodsell or the City, to inform people about all of the street construction that's going to be happening this year. Council Member Perkins wished to make sure that the City, KinerlGoodsell, and the Chamber are all working together and not duplicating efforts. Council Member Adolph noted that the La Quinta Arts Foundation has their own marke,ng director, and felt it's important for the consultants to coordinate their efforts on the arts festival with them. He suggested expanding the Holiday in the Village" to at least two weeks, and suggested using Gamby at the Chamber of Commerce's 5K Run and the Mayor's Cup Challenge. Mayor Pena suggested using Gamby at the Christmas parade in Coachella as well. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 8 July 6,1999 Council Member Henderson noted that both the Chamber and Kiner/Goodsell are proposing to update collateral materials in their brochures, and she wished to see more coordination between them, perhaps using the same outside cover. She then asked about the development of several tasks listed in last year?s contract. Lee Goodsell, 73-101 Highway 111, Suite 4, Palm Desert, Creative Director for Kiner/Goodsell Advertising, Inc., advised that in regard to the testimonial partners, they've opted to use professional actors to represent the businesses to avoid favoring one business over another. Scott Kiner, 73-101 Highway 111, Suite 4, Palm Desert, of Kiner/Goodsell Advertising, Inc., explained that it becomes a gift of public funds if one business is promoted without promoting all of the others, and he added that it's difficult to identify a business in the City that?s not in a competitive industry. In regard to the survey, the results have been roughly compiled and discussed with staff, but he didn?t feel that it was large enough to depend on too heavily for marketing purposes. Council Member Henderson asked if anything received from that survey is reflected in their marketing plan for this year. Ms. Goodsell advised that some of the suggestions regarding specific businesses were used to lend more weight to the Sedway Report, by providing specifics in terms of categories that people are looking for. Council Member Henderson felt they should come up with a better way to get information, noting that the surveys done by the Chamber and City haven?t been successful. In response to Council Member Henderson, Mr. Weiss advised that the City will be doing a mass mailing postcard in a matter of weeks to all of the restaurants that are active in Southern California. Ms. Goodsell advised that ey met with the Chamber prior to developing the collateral materials so as not to duplicate services or information. They?re also working in concert with the Chamber on various events such as the Mariachi Festival. The educational program through seminars with real estate agents on opportunities in the City has been pushed back in coordination with the Live La Quinta" program. Mr. Kiner advised that they've met with real estate developers in an effort to identify economic development opportunities for the City, but the Live BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\ City Council Minutes 9 July 6, 1 999 La Quinta" program was moved to this year's budget because of funding. A lot of the collateral materials were produced in the latter part of the fiscal year. Ms. Goodsell advised that a building/developer brochure is being posted on the City's web site, and that they're exploring the existence of builder/developer web sites to link to the City's web site. In regard to the brochure, she advised that the folder was designed as a modular backdrop to inserts that can be updated inexpensively. The Starting a Business in La Quinta" brochure is underway, and is more comprehensive than the Chamber's brochure because it includes organizations and phone numbers that are relevant to beginning a business. In response to Council Member Henderson, Mr. Kiner advised that they will add the Council to their mailing list for their press releases. Council Member Sniff felt there's a significant diffusion of effort, and preferred they concentrate on three or four things to do well. He referenced some of the tasks in the Marketing Plan which he felt were already being marketed by other organizations or somewhat an abduction of ideas from other cities, and stated that he had hoped they would be more creative and focused. He noted that some of the events are localized and fail to bring outsiders into the City. He felt the Dine La Quinta" program would lose its unique quality if done year-round, and wasn't convinced that the Holiday in The Village" will help The Village. In response to Council Member Sniff, Ms. Goodsell advised that the icons are similar to the obelisks, and can be used to signify certain events. They're proposing to change from using coupons for the Dine La Quinta" program to a card that can be used for retailers, as well as restaurants. Council Member Sniff wished to see a major effort in developing economic development infomercials or factoids to be shown on television. He wasn't sure that a parade float is worth spending the money for, and wished to see them rethink that idea. He asked about the platform for Gamby, to which Mr. Kiner responded that it's Gamby's agenda, which is t) Keep La Quinta Clean. Council Member Sniff concluded by stating that he felt the economic development booth and display would be worthwhile. Council Member Henderson agreed that community events are already supported by other organizations, and are not economic development, and wasn't sure how much the consultants should be involved. She asked who would be staffing the Holiday in The Village" event. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 10 July 6, 1999 Mr. Kiner advised that they would be staffing it, and would be getting sponsorships from the businesses to help underwrite the costs. They've already spoke to lID about underwriting a contest for the best decorated house, and are looking to get corporate sponsors to help underwrite all of these events. Council Member Henderson noted that the Chamber will be looking for sponsorships as well, and that there needs to be better coordination of efforts between them. Mr. Kiner advised that there is a coordination of effort in every step of the Marketing Plan. Council Member Henderson asked about the development of additional icons, and stated that she didn't feel anymore are needed. In regard to the Dine La Quinta" coupons, she noted that similar coupons are being distributed by someone else and questioned how many efforts can be made. She was surprised that the restaurants support a repeat of the program so soon, and agreed with Council Member Sniff that it shouldn't be a year-round program. Mr. Kiner advised that the intent was to brand La Quinta as the place to go and dine, and that other cities are reacting to that by launching their own restaurant campaigns. Mayor Pena advised that he's been told by a number of people that they didn't realize La Quinta had so many restaurants until this program started. Mr. Kiner advised that the component they'll be adding this year is La Quinta is the place you go to live." In regard to parade floats, he advised that they will design, build, and drive them, as well as take care of the entry fees. He felt parade participation makes more of an impact than a full page ad in the newspaper. Council Member Henderson wished to have the Marketing Plan come back with more detail. Council Member Adolph advised that he didn't intend to dissect the plan because it's only an outline. He noted that John Gafney is using a copy of the video to recruit new teachers to the City. Council Member Perkins agreed that the plan is only an outline, and stated that he had confidence in Kiner/Goodsell's ability to carry it out. He liked the idea of going to a card instead of coupons, and his only concern with the entire plan was that they coordinate their activities with the Chamber and City staff. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 11 July 6, 1999 Council Member Sniff stated that he preferred giving the consultants parameters to work within, and suggested continuing this matter to July 20 to give the consultant an opportunity to digest the Council's comments and to define/refine their proposal a little further. Council Member Henderson felt that this is the time for Council to provide input on the Marketing Plan, and believed it's prudent on her part to communicate her thoughts and ideas on it before it's approved. She agreed with continuing this in order to get some additional details and further explanation on the proposed programs. Mayor Pena noted that the consultant has indicated that they will be staffing a lot of the programs, and he wasn't sure what details they're being asked to bring back. He liked the general direction of the plan, and anticipated that some of the programs will be brought back for approval as they come online. Council Member Sniff didn't feel that a total definition is required, but wished to see it better defined, and a narrowing of the number of items included, otherwise? he would not support it. Mr. Kiner advised that this is only a general description, and that they have the detail information available. Mr. Weiss understood that some of the Council Members might wish to see some of the efforts related to community events redirected to other programs, and asked in general terms where Council wished to see some of that redirection take place. Council Member Henderson wished to see a greater emphasis on the economic development campaign, or something else that sells her on the consultants being involved in these community events. She wished to see more detail on the economic development campaign. Council Member Sniff agreed. Mr. Genovese, City Manager, advised that staff will bring this back with better definition of the consultant's role in each of the events. Council Member Perkins strongly supported the holiday program, and felt it would be a big asset to the City. He didn't have any problem with the program as it's proposed. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 1 2 July 6, 1 999 Mayor Pena stated that he had expected to approve the program today, but would agree to a continuance if other Council Members wished to have more information. Mr. Kiner advised that lID has already indicated that they are interested in doing a holiday program with the City. Council Member Henderson noted that the Chamber is planning a Mainstreet Marketplace in December, and wished to see the consultant coordinate their plans with them. MOTION It was moved by Council Members Sniff/Henderson to continue the matter of the Contract Services Agreement with Kiner/Goodsell Advertising to July 20, with direction to the consultant to define and refine wherever it's appropriate. Motion carried unanimously. MINUTE Oi?DER NO.99-91. 3. CONSIDERATION OF APPROVAL OF THE INITIATION OF PROCEEDINGS AND THE ASSUMPTION OF JURISDICTION BY THE COACHELLA VALLEY WATER DISTRICT FOR THE ACQUISITION OF CERTAIN IMPROVEMENTS PURSUANT TO THE PROVISIQNS OF THE MUNICIPAL IMPROVEMENT ACT OF 1913. Mr. Vogt, Public Works Director, advised that CVWD has asked the City to support the formation of an assessment district to pay for water and sewer charges for Tract Nos. 23995-6, 23995-7, and 23995-8 in accordance with Streets and Highways Code Section 10104. In response to Council Member Henderson, Mr. Vogt confirmed that the assessment district is a vehicle whereby the future homeowners will pay for the water and sewer through the cost of their house. In response to Council Member Adolph, Mr. Vogt advised that this is not a normal process, but that it does occur. It will lower the price of the home, but the re?Jents will pay the assessment. Mr. Genovese, City Manager, advised that it will be CVWD?s responsibility to make the people aware, much like any other special district. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\ City Council Minutes 13 July 6, 1999 RESOLUTION NO.99-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE INITIATION OF PROCEEDINGS AND THE ASSUMPTION OF JURISDICTION BY THE COACHELLA VALLEY WATER DISTRICT FOR THE ACQUISITION OF CERTAIN IMPROVEMENTS PURSUANT TO THE PROVISIONS OF THE MUNICIPAL IMPROVEMENT ACT OF 1913. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-87 as submitted. Motion carried unanimously. Council concurred on discussing Study Session Item No. 1 Discussion Regarding Investment Advisory Board Membership) with Business Session Item No. 4 see Confirmation of Agenda). 4. CONSIDERATION OF INVESTMENT ADVISORY BOARD WORK PLAN FOR FISCAL YEAR 1999/2000. STUDY SESSION ITEM NO.1 DISCUSSION REGARDING INVESTMENT ADVISORY BOARD MEMBERSHIP. Mr. Falconer, Finance Director, advised that staff is recommending approval of the proposed Investment Advisory Board Work Plan for Fiscal Year 1 999/2000. Council Member Perkins stated that he had understood that the Board was going to be reduced from seven to five members, and felt that five members would work well. Mayor Pena noted that when Council met with the Board, it was decided that they were working well with seven members and should be left at that. He felt that having seven members provides a broad base in the community. Council Member Henderson tated that she has always felt that a Board can accomplish more with fewc,r members. However, the Council did agree when they met with the Board approximately six months ago, to leave it at seven members at their request, based on their input and the fact that their roles and duties are so specific that they're not actually creating things to do. She was open to changing it if Council wishes. Council Member Adolph advised that he has never supported reducing the memberships of the various commissions because he felt the City is better off BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 14 July 6, 1999 with more input from the community. He felt the Board works well together, and didn?t wish to see it changed. Council Member Sniff suggested leaving it as it is through the winter, and consider changing it next year when there are four vacancies. Council Member Perkins agreed that community involvement is important, but felt more members means more work for staff. He didn't have a problem waiting until next year and asked if the intent was to fill the current vacancy. Council Member Sniff felt it was appropriate to fill the current vacancy, noting that it would provide continuity when the four vacancies come up next year. Council Member Perkins concurred, but wished sometime in the future to receive staff's input as to the workload on staff in relation to a five-member commission versus a seven-member commission. In response to Mayor Pena, Mrs. Juhola, City Clerk, advised that the City has received about five applications for the current vacancy. MOTION It was moved by Council Members Sniff/Adolph to approve the Investment Advisory Board Fiscal Year 1 999/2000 Work Plan. Motion carried unanimously. MINUTE ORDER NO.99-92. 5. CONSIDERATION OF CONTRACT GRANT AGREEMENT AND COMMUNITY SERVICES GRANT PROCESS. Ms. Horvitz, Community Services Director, advised that staff is looking for direction in regard to the guidelines for various community groups to submit applications for funding from the Special Projects Contingency Account. Council Member Sniff wished to see the funding/grant requests divided into three categories: 1) contract services such a? the La Quinta Chamber of Commerce, La Quinta Arts Foundation, and potc.?tially the La Quinta Historical Society; 2) grants to other agencies such as CVRPD, Mountains Conservancy, and the schools; and 3) grants to other organizations such as Friends of the Library, Soap Box Derby, and Concerts Association. Beyond that, he wished to see an additional amount of at least $30,000 maintained in the Contingency Fund for Council's discretionary use. Council Member Adolph agreed, and wished to see that suggestion explored. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 1 5 July 6, 1 999 Mr. Genovese, City Manager, advised that per Council?s direction at the last Council meeting, funding for contract for services for the La Quinta Chamber of Commerce and the La Quinta Arts Foundation has been established. in addition, a separate line item has been established for the La Quinta Historical Society at $27,000, and a total of $20,200 for the following line items: C. V. Economic Partnership at $5,000, C. V. Mountains Conservancy at $5,000, C. V. Recreation & Park District at $5,200, and the Date Festival at $5,000; making a grand total of $47,200 without the contract for services. The current amount left in the Contingency Account is $62,369. Council Member Henderson suggested using the IRS classification for governmental agencies to define the second category. Mr. Falconer advised that governmental agencies, such as cities and special districts, are classified under 501(a). Mayor Pena agreed with using the three categories and including C. V. Economic Partnership with the contingency group. Council Member Henderson agreed. Council Member Perkins wished to make sure that the funding is used for local benefit, and that the school amount is given to the schools to distribute. He was somewhat concerned about the restriction on repeat requests, noting that it would keep some organizations, such as the Sheriff's Dive Team, from being eligible each year. Council Member Sniff agreed, and noted that some of the organizations are ongoing and need annual support. He suggested changing the language to give preference to local organizations. Council Member Perkins wished to see a report come back to Council on the feasibility of purchasing the La Quinta Historical Society property and leasing it back to them. He felt that it's an important part of the City's hist.?ry, and would like to see it expanded, but the burden of a mortgage is hindeng them. Council Member Sniff agreed with checking it out and talking to the Historical Society about it, and felt there might be significant advantages to owning it. He felt that it's not going to have the drawing power that it should until it's enlarged. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 1 6 July 6, 1999 Council Member Adolph agreed, and felt it would be a tax advantage for the City, noting that the City's annual funding amount would pay for the building in four years. Council concurred on asking staff to look into it and report back to Council. After a brief discussion, Council concurred on the following: establishing three funding categories of 1) contract services, 2) 501(a) governmental agencies, and 3) other organizations; eliminating the repeat clause; Council reviewing the applications, but not advertising the program; allocating $2,000 for each of the four schools with the funds being distributed as requests are received until the funding are depleted; and 501(a) agencies do not have to file a form. Council Member Henderson wished to receive a department report on the school funding requests as they are distributed. MOTION It was moved by Council Members Sniff/Adolph to establish the three funding categories of 1) contract services, 2) various agencies and boards and governmental agencies, and 3) all other organizations, with the requests being brought back to Council for allocation and distribution of funds, and to allocate $8,000 to the schools. Motion carried unanimously. MINUTE ORDER NO. 99-93. 6. CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY'S EMERGENCY MEDICAL SERVICES AGENCY FOR JOINT MONITORING OF EMERGENCY AMBULANCE SERVICES. There were no changes to the staff report as submitted to the City Council by the Building & Safety Department and on file in the City Clerk's Department. Mayor Pena felt at some point in the future, the Council should discuss having a dedicated ambulance service for the City. Mr. Genovese, City Manager, advised that it's one of the Council's goals to look at during the upcoming fiscal year, and that the proposed Memorandum of Understanding is not intended to take the place of that analysis. MOTION It was moved by Council Members Sniff/Henderson to approve the Memorandum of Understanding with the County's Emergency Services Agency for joint monitoring of emergency ambulance services, and designate the Building & Safety Director to serve on the EMS Administrative Group. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 17 July 6, 1999 Council Member Adolph voiced some concern about the 1 0-minute response time, noting that people die within that time. Mayor Pena agreed. Motion carried unanimously. MINUTE ORDER NO.99-94. STUDY SESSION 1. DISCUSSION REGARDING INVESTMENT ADVISORY BOARD MEMBERSHIP. This item was discussed concurrently with Business Session Item No.4 see Page 13). REPORTS AND INFORMATIONAL ITEMS All reports were noted and filed. DEPARTMENT REPORTS D-1. UPDATE ON ANIMAL CONTROL. In response to Council Member Henderson, Mr. Hartung, Building & Safety Director, advised that first violations are usually issued a warning. Council Member Sniff felt that repeat violations should be more expensive. Mr. Hartung advised that most people comply after the first violation. Council Member Sniff felt there would be more incentive to comply if the first violation, was increased to $25. Council Member Perkins advised that first offenders in Laguna de Ia Paz receive a written notice, and after that the fines double starting at $50. Mr. Hartung noted that first violations cost over $1 50 by the time court costs and impound fees are paid. Council Member Perkins asked staff to bring back a report on the dog license fees, noting that Los Angeles charges $100 for unaltered dogs. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 1 8 July 6, 1 999 MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING Y2K. Council Member Perkins advised that he had some information on Y2K supplies that he would give to the City Manager to distribute to City employees, and asked about the City's fuel storage capacity for the emergency generator. Mr. Hartung, Building & Safety Director, advised that the current fuel capacity will allow the generator to run for approximately two days, but staff has made arrangements for a local oil company to drop off a 500-gallon portable tank every two days at both the City Hall and the Senior Center in the case of an emergency situation. Council Member Perkins questioned how the tanks would be delivered if there's no electricity to pump gas for the delivery trucks. He felt the City should have more storage capability even if a small storage unit has to be leased in order to be prepared to run for two weeks. Mayor Pena wished to know what kind of contingency plans for fuel the Sheriff's and Fire Departments have. In response to Council Member Sniff, Mr. Hartung advised that the City currently has two 500-gallon tanks one at City Hall and one at the Senior Center. Council Member Perkins wished to have the capability of running the generators a minimum of one week, not only for Y2K, but for other emergencies as well. Council concurred on directing staff to look into it. 2. DISCUSSION REGARDING r?UNClL PROTOCOL. Council Member Perkins wished to have the issue of Council protocol agendized for a future Council meeting, noting that some Council Members go through every item in a contract before other Council Members get a chance to speak. He felt each Council Member's comments should be limited to five minutes until the other Council Members have had an opportunity to speak. BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\City Council Minutes 19 July 6, 1999 3. DISCUSSION REGARDING COUNCIL MEMBER ADOLPH'S COMMENTS OF JUNE 29. Council Member Perkins spoke regarding Mayor and Council Members' Item No.2 of the June 29 City Council meeting, stating that he felt Council Member Adolph should have given his written comments to the Redevelopment Agency Chairman and the Mayor to read instead of the City Manager. He pointed out that Council Member Adolph's absence at the meeting was his own choice and not due to illness and, furthermore, that he knew June is when the Council reviews the budget and other related items. He stated that he didn't appreciate Council Member Adolph's criticism of the Council. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to Closed Session as delineated on Page 1 to and until 7:00 p.m. 7:00 P.M. PUBLIC COMMENT None PRESENTATIONS None PUBLIC HEARINGS 1. SETTING OF AND PLACEMENT OF RESIDENTIAL WASTE COLLECTION SERVICE FEES ON THE TAX ROLLS FOR RESIDENTIALLY-DEVELOPED PROPERTY AND SETTING OF COMMERCIAL AND ROLL-OFF WASTE COLLECTION AND SERVICE FEES. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that this is a proposal to place the residential waste collection fees on the tax rolls, and for the commercial and roll-off fees to be billed by Waste Management of the Desert. He advised that the Franchise Agreement with Waste Management allows them to receive 50% of the CPI, which this year is $0.07 per month or $0.84 per BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02 d_\ City Council Minutes 20 July 6, 1999 year per household. The proposed assessment and rates are the same as last year, and the rate increase has been absorbed in the internal allocation of funds. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. RESOLUTION NO.99-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING THE REPORT PRESCRIBING THE CHANGES FOR RESIDENTIAL PARCELS FOR CITY-FURNISHED REFUSE COLLECTION FOR 199912000 AND DIRECTING THAT SUCH CHARGES BE COLLECTED ON THE TAX ROLLS. It was moved by Council Members Sniff/Adolph to adopt Resolution No.99-88 as submitted. Motion carried unanimously. RESOLUTION NO.99-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING THE COMMERCIAL WASTE AND ROLL-OFF COLLECTION SERVICE FEES FOR FISCAL YEAR 1999/2000. It was moved by Council Members Sniff/Adolph to adopt Resolution No.99-89 as submitted. Motion carried unanimously. Council recessed to Redevelopment Agencv. Council reconvened and recessed to Closed Session as delineated on Page 1. Council reconvened with no decision being made which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). There being no further business, the meeting was adjourned. Re?pectfulIy submitted, I, AuNDRA L. JUHOLA, City Clerk City of La Quinta, California BIB] 07-20-1999-U01 09:34:56AM-U01 ADMIN-U01 CCMIN-U02 07-U02 06-U02 1999-U02