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1999 09 21 CC Minutesing -> 10\ LA QUINTA CITY COUNCIL MINUTES SEPTEMBER21, 1999 Regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT None CLOSED SESSION 1. Conference with City's real property negotiator, Mark Weiss, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located at the southeast corner of Avenida Montezuma and Avenida Mendoza. Property Owner/Negotiator: La Quinta Historical Society. 2. Public Employee Appointment, City Clerk, pursuant to Government Code Section 54957. Council recessed to Redevelopment Agency and to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. Council reconvened with no decision being made in Closed Session which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). PUBLIC COMMENT None CONFIRMATION OF AGENDA Confirmed APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Adolph to approve the City Council Minutes of September 7, 1999, as submitted. Motion carried unanimously. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 2 September 21, 1 999 ANNOUNCEMENTS None PRESENTATIONS None WRITTEN CORRESPONDENCE 1. LETTER FROM SIMON MOTORS, INC. REQUESTING WAIVER OF CITY PERMIT FEES TO HOST ITS 25TH ANNIVERSARY CELEBRATION. After a brief discussion, Council concurred on agendizing this matter for October 5, 1999. 2. LETTER FROM RIVERSIDE COUNTY TRANSPORTATION COMMISSION RCTC) REGARDING THE DEVELOPMENT OF A REGIONAL AIRPORT PLAN. Council Member Henderson understood that Palm Springs has revised a resolution prepared by CVAG and that, although they support the development of a regional airport plan, they're concerned about the possibility of losing commuter service to Palm Springs if LAX isn't allowed to expand. She felt it makes sense to support a regional airport plan, but suggested getting additional information before taking a position on the LAX expansion. Council Member Sniff suggested getting CVAG's position on this issue. Robert TVler, 44-215 Villeta Drive, the City's Palm Springs International Airport Commission representative, advised that they've discussed this issue, and urged the Council to delay any action until more information is known. Council concurred on getting more information on this matter. 3. LETTER FROM COACHELLA VALLEY RECREATION AND PARK DISTRICT REGARDING THE THIRD ANNUAL OKTOBERFEST. Received and filed. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\ City Council Minutes 3 September21, 1999 4. LETTER FROM THE PALM SPRINGS CHAPTER OF THE RETIRED OFFICERS ASSOCIATION REQUESTING A CONTRIBUTION FOR THE PURCHASE OF MERITORIOUS STARS. Mr. Genovese, City Manager, advised that this matter is agendized for October 5, 1999. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED SEPTEMBER 21, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED JULY 31, 1999, FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. 3. APPROVAL OF BANKING SERVICES REQUEST FOR PROPOSALS RFP). 4. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28912, RANCHO LA QUINTA, TD DESERT DEVELOPMENT. 5. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29136, KSL LAND CORPORATION. RESOLUTION NO.125) 6. ACCEPTANCE OF PROJECT NO.99-01, AVENUE 50 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS. 7. AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH IMPACT SCIENCES, INC. TO PREPARE AN EIR FOR A GENERAL PLAN AMENDMENT AND ZONE CHANGE FOR A DEVELOPMENT ON 43 ACRES, THE POINTE" AT POINT HAPPY, LOCATED ON THE WEST SIDE OF WASHINGTON STREET BETWEEN HIGHWAY 111 AND SINGING PALMS. 8. ADOPTION OF A RESOLUTION OF THE CITY OF LA QUINTA DECLARING ITS INTENT TO VACATE A PORTION OF THE SERVICE AND EMERGENCY VEHICLE EASEMENT ON VISTA VENTURE STREET VACATION CASE NO.99-039. RESOLUTION NO.99-126). MOTION It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and with Item Nos. 5 and 8 being approved by RESOLUTION NOS. 99-125 and 99-126 respectively. Motion carried unanimously. MINUTE ORDER NO.99-132. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 4 September 21, 1999 BUSINESS SESSION 1. CONSIDERATION OF COMMUNITY SERVICES GRANT APPLICATION BY EXPLORER POST NO.503. Ms. Horvitz, Community Services Director, advised that Explorer Post #503 has submitted a Community Services Grant application for $22,000, and that the group's leader, Deputy John Doyle, would like to make a presentation. Deputy John Doyle, 82-695 Dr. Carreon Boulevard, lndio, of Riverside County Sheriff's Department, advised that Explorer Post #503 began nine months ago, and that most of their events have taken place in La Quinta. They've been asked to help with the Mainstreet Marketplace events, and will be involved with the upcoming Oktoberfest. He proceeded to explain how the program benefits the explorers and the community, and advised that the program is funded solely by grants. In response to Mayor Pena, Deputy Doyle advised that it's a volunteer program, and not funded by the County. Other Posts in the County have received grants through the Fraternal Order of Police, but those grants are only available every two to three years. In the meantime, the explorers are doing what they can, such as car wash events, to raise money. Council Member Henderson asked if the City funded them last year, to which Deputy Doyle responded no. In response to Council Member Sniff, Deputy Doyle advised that they requested funding from Coachella, but were told that it wasn't within their budget. They intend to seek private funding as well as other grants, but have been busy trying to stabilize the Post. They currently have 26 members. In response to Council Member Henderson, Deputy Doyle advised that three of their members are La Quinta residents, and several others attend La Quinta High School. In response to Council Member Adolph, Deputy Doyle advised that lndio has its own Post. The program is strictly volunteer, both for the explorers and the officers that work with them. Council Member Perkins advised that he's very supportive of the program, and noted that many of the participants go on to become police officers. He wasn't sure about funding the whole amount, but supported a substantial amount. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 5 September21, 1999 In response to Council Member Sniff, Deputy Doyle advised that the minimum and maximum ages are 14 and 21 respectively, and that the program gives the participants an opportunity to learn about law enforcement. Council Member Sniff suggested giving them $10,000, and encouraging them to seek private funding to get a more broad-based support. Mayor Pena advised that he supports the program, but wished to see the Council's policy on grants brought back for discussion. He liked the idea of matching grants like the Council did with the La Quinta High School Foundation. He suggested the group contact the Work Force Development Board for help. Council Member Henderson noted that she has previously asked for the grant policy to be discussed. She supported the program, but felt there's a larger scope of things to look at. She also encouraged the Post to contact the Community Services District in Thermal for assistance. She supported a funding amount of $5,000 with an additional $5,000 in matching funds. Council Member Perkins agreed that a policy is needed, but wasn?t sure this is the time to set one. MOTION It was moved by Council Members Perkins/Sniff to approve the Community Services Grant request by Explorer Post #503 for $10,000. Council Member Sniff suggested changing the amount to $6,000 now with an additional $6,000 in matching funds, noting that that would help the group in trying to raise additional funds from the community. Council Member Perkins agreed. Motion was withdrawn. MOTION It was moved by Council Members Perkins/Sniff to approve the Community Services Grant request by Explorer Post #503 for $6,000 now with an additional $6,000 in matching funds from the Special Projects Contingency Account). Mayor Pena advised that he would support the motion, but wished to make sure that the policy is brought back for discussion. Motion carried unanimously. MINUTE ORDER NO.99-133. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 6 September21, 1999 2. CONSIDERATION OF COMMUNITY SERVICES GRANT APPLICATION FROM THE COMMUNITY BLOOD BANK CENTER, INC. Ms. Horvitz, Community Services Director, advised that the Community Blood Bank Center has submitted a Community Services Grant application for $5,000. Council Member Henderson asked if they received funding from the City last year. Mayor Pena stated no, and added that he was inclined to pass on this due to their $3 million budget. Council Member Henderson didn't have a problem helping them with some of the capital improvement needs on their list, and suggested that the City provide funding to purchase two calibration weights at $358 each. Council Member Sniff suggested that the City purchase three. Mayor Pena concurred. MOTION It was moved by Council Members Henderson/Adolph to approve the Community Services Grant request by the Community Blood Bank Center, Inc. for up to $1,000 to purchase three precision calibration weights from the Special Projects Contingency Account). Motion carried unanimously. MINUTE ORDER NO.99-134. 3. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING AN APPLICATION FOR A HABITAT CONSERVATION FUND PROGRAM GRANT TO DEVELOP A TRAILHEAD AT THE COVE OASIS. Mr. Wilson, Management Analyst, advised that the proposed grant application is for grant funds for trail-related projects through the Habitat Conservation Fund Program, and would be used for the Cove Oasis Trailhead located at the south end of the Cove. The project includes three shade structures, picnic tables and benches, restrooms, water fountain, water feature, emergency phone call box, and informational panels. It's one of two grant applications to be considered for the trailhead, and this particular grant focuses on access to wildlife and requires a 50% match in funds. In response to Council Member Adolph, Mr. Wilson advised that the bids that were received for design services ranged from $47,000 to $1 50,000. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\ City Council Minutes 7 September21, 1999 In response to Mayor Pena, Mr. Wilson confirmed that if the City doesn't receive the grant funds and there's insufficient funds in the budget to complete the project, it will be brought back to Council for further direction. RESOLUTION NO.99-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM FISCAL YEAR 1999/2000 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFORNIA WILDLIFE PROTECTION ACT OF 1990 FOR THE DEVELOPMENT OF THE COVE OASIS TRAILHEAD. It was moved by Council Members Sniff/Adolph to adopt Resolution No.99-i 27 as submitted. Motion carried unanimously. 4. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING AN APPLICATION FOR A RECREATIONAL TRAILS PROGRAM GRANT TO DEVELOP A TRAILHEAD AT THE COVE OASIS. There were no changes to the staff report as submitted to the City Council by the City Manager's Office and on file in the City Clerk's Office. RESOLUTION NO.99-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN APPLICATION FOR A RECREATIONAL TRAILS PROGRAM GRANT TO DEVELOP A TRAILHEAD AT THE COVE OASIS. It was moved by Council Members Henderson/Sniff to adopt Resolution No. 99-128 as submitted. Motion carried unanimously. 5. CONSIDERATION OF RELOCATION OF ART PIECE ON THE BEAR CREEK TRAIL. Ms. Horvitz, Community Services Director, advised that on July 20, 1999, Council approved the design and location of the Bear Creek Trail art piece. Subsequent to that approval, staff met with the artist and La Quinta Art Foundation representatives at the site and determined that the approved art piece, which is much smaller than the originally-proposed design, would be better located closer to the beginning of the trail. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 8 September 21, 1 999 In response to Council Member Adolph, Ms. Horvitz advised that she has discussed this with some of the petitioners who voiced concern about development of that area, and that they are in support of the art project. They were also notified by mail that this item was on the agenda. MOTION It was moved by Council Members Sniff/Henderson to authorize the relocation of the art piece on Bear Creek Trail to the corner of Calle Tecate and Avenida Madero, approximately 20 feet from the road in the area at the start of the trail. Motion carried unanimously. MINUTE ORDER NO.99-135. 6. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING A STREET CLOSURE PERMIT FOR THE MAINSTREET MARKETPLACE EVENTS PLANNED IN 1999 AND 2000 ON CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS, PURSUANT TO CONDITIONS FOR TEMPORARY USE PERMIT. APPLICANT: LA QUINTA CHAMBER OF COMMERCE. There were no changes to the staff report as submitted to the City Council by the Public Works Department and on file in the City CIerk?s Department. RESOLUTION NO.99-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS ON SIX FRIDAYS FROM 5:00 PM. TO 11:00 P.M. ON OCTOBER 1, 1999, NOVEMBER 5, 1999, DECEMBER 3, 1999, FEBRUARY 4, 2000, MARCH 3, 2000, AND MARCH 31, 2000, FOR THE MAINSTREET MARKETPLACE EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT 99-209. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-1 29 as submitted. Motion carried unanimously. 7. SECOND READING OF ORDINANCE NO.335 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.04 CITY COUNCIL COMPENSATION AND REIMBURSEMENT) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\ City Council Minutes 9 September21, 1999 It was moved by Council Members Sniff/Henderson to adopt Ordinance No.335 as amended on second reading. Motion carried by the following vote: AYES: Council Members Henderson, Perkins, Sniff, Mayor Pena NOES: Council Member Adolph ABSENT: None ABSTAIN: None STUDY SESSION None REPORTS AND INFORMATIONAL ITEMS CVAG Energy & Environmental Resources Committee Council Member Sniff reported that CVAG is organizing a committee to review the grass scalping/chemical-spraying issue. When they discussed this issue at their last meeting, there was some sense that the conclusions regarding chemical spraying were reached on something less than total research. He advised that they also discussed the fire ant issue, and that La Quinta was determined to be free of fire ants at the last inspection. Chamber of Commerce Workshop/Information Exchange Committee Council Member Sniff advised that the next meeting will be held on September 24 at 9:00 a.m. C. V. Mountains Conservancy Council Member Sniff referred to an article in the Desert Sun regarding the Conservancy's new powers, and stated that he felt the Conservancy would have more power as time goes by. He advised that the National Monument designation issue has been tabled for now because of Palm Springs' failure to indicate support at this time. In response to Council Member Henderson, Council Member Sniff advised that he felt any additional power sought by the Conservancy would require the cities support. C. V. Mosquito and Vector Control District Council Member Perkins reported that the brochure on Africanized bees is available in City Hall and the Senior Center. * ** * * * * * * * * All other reports were noted and filed. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 10 September 21,1999 DEPARTMENT REPORTS E. JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION. Mr. Herman, Community Development Director, requested that a joint meeting of the City Council and Planning Commission be scheduled to review the General Plan Land Use Map Alternative. Council concurred on scheduling a joint meeting for October 26 at 5:30 p.m. F-2. REPORT ON DE MARTINO ART PIECE. Council Member Sniff didn't feel that the report addressed his questions. He wished to find out what the City?s latitude is regarding the incomplete status of the art piece, which he didn't consider completed. He understood that the gem would be illuminated. Council Member Perkins felt that the lighting needs to be enhanced, and that the gem should be illuminated. Council Member Sniff stated that he was told by the artist several months ago that the gem would be elevated and have colored lights on it, and he wished to find out what the City can do legally to get the art piece completed. Council Member Perkins asked if the landscaping is complete, to which Mr. Herman, Community Development Director, responded yes. Council Member Henderson felt that there's two separate issues what the original contract called for the artist to deliver, and what the artist is promising beyond that to people over the phone. She was told by the artist that he wasn't finished, and that he wanted to apply a coloring process to the metal once the landscaping is done. She noted that the Cultural Arts Commission has also spoke to him, and felt perhaps that there's too many people contacting him and too many statements being made. She also noted that the Lucite is cracked, and asked if the City is responsible for maintenance of the art piece. Mr. Herman wasn't sure about the maintenance, but advised that the art piece as it currently exists, is what was approved in the original contract. Any changes that the artist has proposed at his own expense, such as putting in colored lights or a larger gem, are not part of the original contract. There's also nothing in writing regarding his proposed changes. He understood that the Commission plans to meet with the artist. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\ City Council Minutes 11 September 21 1999 Ms. Horvitz, Community Services Director, advised that the purpose of that meeting is to view the Civic Center Campus art piece. She added that the artist has told the Commission that he plans to polish the mountains and shine the gem. Mayor Pena felt it would be more appropriate for the artist to appear before the Commission or Council, rather than discussing the issue over the phone. In response to Council Member Sniff, Mr. Herman advised that the gem is secured, and that it's installed according to what was proposed in the artist's drawing. He noted that there is a reflective panel to illuminate the gem, but that the bulb is burned out. Council concurred on having staff bring back a report on this matter. G-1. REVENUE AND EXPENDITURES REPORT DATED JULY 31, 1999, FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. MOTION It was moved by Council Members Sniff/Henderson to receive and file the Revenue & Expenditures Report dated July 31, 1999, for the City of La Quinta. Motion carried unanimously. MINUTE ORDER NO.99-136. MOTION It was moved by Council Members Sniff/Adolph to receive and file the Revenue & Expenditures Report dated July 31, 1999, for the La Quinta Financing Authority. Motion carried unanimously. MINUTE ORDER NO. 99-137. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING THE MAYOR AND DEPARTMENT DIRECTORS MEETING WITH THE PUBLIC. Mayor Pefla wished to do something on a trial basis wherein the Mayor and Department Directors would be available at a table in City Hall once a month during the lunch hour for the purpose of addressing issues and/or questions * from the public. He advised that the Mayor in Mexicali has been doing it for some time on a weekly basis, and that it seems to be working well. Council concurred on trying it on a trial basis. BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02 ing -> 10\City Council Minutes 12 September21, 1999 Council recessed to Redevelopment Agency meeting. Council reconvened. PUBLIC HEARINGS None There being no further business, it was moved by Council Members SnifflAdoiph to adjourn. Motion carried unanimously. Respectfully submitted, Q-i:A:rk PHYLLIS MANLEY, Deputy Ci City of La Quinta, California BIB] 10-05-1999-U01 08:43:53AM-U01 ADMIN-U01 CCMIN-U02 09-U02 21-U02 1999-U02