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1999 10 05 CC Minutesing -> 10\ LA QUINTA CITY COUNCIL MINUTES OCTOBER 5, 1999 Regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT None CLOSED SESSION 1. Conference with City?s real property negotiator, Thomas Genovese, regarding acquisition negotiations for Jefferson Street, Avenue 54 to Highway 111, associated with Capital Improvement Project No.99-05, Phase 1 Jefferson Street Improvements, pursuant to Government Code Section 54956.8 Parcels and negotiators are listed in Exhibit A to the Agenda. Council recessed to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. PUBLIC COMMENT Michelle Craft, 53-1 95 Avenida Ramirez, spoke regarding the Cove Oasis/Lake Cahuilla Trail Head improvements, and stated that she didn't feel that the restrooms are needed, and that any surplus of funds should be used to clean up the broken glass and graffiti in the area. CONFIRMATION OF AGENDA Confirmed APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of September21, 1999, as submitted. Motion carried unanimously. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 2 October 5, 1 999 ANNOUNCEMENTS None PRESENTATIONS Mayor Pena presented a plaque to Judy Vossler in appreciation for her service on the Historic Preservation Commission and the Cultural Arts Gommission. * * * ** ** * ** * * Mayor Pena presented a proclamation to Rosita Shamis, representing the Cultural Arts Commission, declaring October National Arts and Humanities Month." * * ** ** Mayor Pena presented a proclamation to Ban Maddock, representing Shelter From the Storm, declaring October National Domestic Violence Awareness Month." WRITTEN CORRESPONDENCE 1. LETTER FROM ROBERT ATKINS RESIGNING FROM THE RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE. Council concurred on directing staff to prepare a letter of appreciation and plaque for Mr. Atkins for his service on the Committee, and to begin the recruitment process. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 5, 1999. 2. APPROVAL OF A TRI-PARTY AGREEMENT FOR MAINTENANCE OF TRAFFIC SIGNAL AND SAFETY LIGHTING BETWEEN RIVERSIDE COUNTY, THE CITY OF PALM DESERT, AND THE CITY OF LA QUINTA. 3. APPROVAL TO AWARD A PROFESSIONAL SERVICES CONTRACT TO THE FIRM OF DAVID EVANS AND ASSOCIATES TO PROVIDE DESIGN SERVICES FOR THE COVE OASISILAKE CAHUILLA TRAIL HEAD PROJECT.- BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 3 October 5, 1999 4. APPROVAL TO AWARD A PROFESSIONAL SERVICES CONTRACT TO THE FIRM OF TRI STATE LAND SURVEYORS AND CIVIL ENGINEERS TO PROVIDE CONSTRUCTION CONTROL STAKING FOR PHASE 1 JEFFERSON STREET IMPROVEMENTS, AVENUE 54 TO HIGHWAY 111, PROJECT NO.99-05. 5. APPROVAL TO AWARD A PROFESSIONAL SERVICES CONTRACT TO THE FIRM OF SOUTHLAND GEOTECHNICAL, INC. TO PROVIDE MATERIALS TESTING SERVICES FOFi PHASE 1 JEFFERSON STREET IMPROVEMENTS, AVENUE 54 TO HIGHWAY 111, PROJECT NO.99-05. 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29122, MSG ENTERPRISES, INC. RESOLUTION NO.99-130) 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29349-2, KSL LAND CORPORATION. RESOLUTION NO.99-131) 8. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29349-1, KSL LAND CORPORATION. RESOLUTION NO.99-132) 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29348-2, KSL LAND CORPORATION. RESOLUTION NO.99-133) 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29348-1, KSL LAND CORPORATION. RESOLUTION NO.99-134) 11. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29347, KSL LAND CORPORATION. RESOLUTION NO.99-135) 12. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 27519, CENTURY HOMES. RESOLUTION NO.99-136) 13. AUTHORIZATION TO REDUCE SCOPE OF WORK AND RELEASE SECURITY ASSOCIATED WITH TRACT 29136, KSL LAND CORPORATION. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 4 October 5, 1 999 14. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR TO ATTEND THE NRPA LEADERSHIP DEVELOPMENT INSTITUTE, DECEMBER 5-8, 1999, IN RENO, NEVADA. 15. APPROVAL OF AN ART PURCHASE AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION FOR THE BEAR CREEK TRAIL ART PIECE. 16. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM KSL TO THE CITY OF LA QUINTA. RESOLUTION NO.99-137) MOTION It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and with Item Nos. 6, 7, 8, 9, 10, 11, 1 2, and 1 6 being approved by RESOLUTION NOS. 99-130 through 99-137 respectively. Council Member Adolph noted that the staff reports for Item Nos. 8-12 KSL tract maps) provide no direction for the tunnel, but that staff has assured him that it can be handled at the staff level. Motion carried unanimously. MINUTE ORDER NO.99-138. BUSINESS SESSION 1. CONSIDERATION OF REQUEST(S) TO RECOGNIZE CONGRESSIONAL MEDAL OF HONOR RECIPIENTS. Mr. Wilson, Management Analyst, advised that on September 7, 1 999, the Council received a request to recognize La Quinta resident and Congressional Medal of Honor recipient, Colonel Mitchell Paige, for his military service to his country. Subsequent to that meeting, a letter was received from the Retired Officers Association requesting funds to offset the cost of purchasing stars for the Palm Springs Walk of Stars and to pay for a ceremony honoring five Coachella Valley Congressional Medal of Honor recipients. He advised that staff is looking for direction regarding options for honoring Colonel Paige and the other recipients. William H. Longenecker, 81-634 Shadow Avenue, lndio, encouraged Council to commemorate Colonel Paige?s service through some type of physical memorial in the City for people to see. He noted that the Congressional Medal of Honor Society National Conference will be held in Riverside on October 30, and that the Walk of Stars presentation in Palm Springs will be on November 10. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 5 October 5, 1 999 Council Member Sniff supported honoring our heros, but felt that it should be done in La Quinta, and recommended having a memorial area on the Civic Center Campus for Colonel Paige, as well as other heros. Mayor Pena agreed, and recommended using APP funds to commission a bust of Colonel Paige, and to locate it on the Civic Center Campus in an area set aside for other war veterans as well. Council Member Sniff suggested that those who have contributed in a major and significant way to the City's history be included as well. Council Member Henderson felt the timing is appropriate given the improvements planned for the Civic Center Campus, and felt the bust idea is great Council Member Perkins agreed. Mayor Pena suggested that staff research the costs for a bust for Colonel Paige. MOTION It was moved by Council Members SniffiHenderson to incorporate a plaque or other recognition in honor of Congressional Medal of Honor recipient, Colonel Mitchell Paige, into the Civic Center Campus design, with th? provision that others may be suitably honored in the future. Motion carried unanimously. MINUTE ORDER NO.99-139. 2. CONSIDERATION TO REJECT BIDS FOR PROJECT NO.98-il, CALLE RONDO DRAINAGE CHANNEL IMPROVEMENTS. Mr. Vogt, Public Works Director, advised that the two bids received were higher than anticipated, therefore, staff has looked at redesigning the project with a steeper slope, which will allow the retaining wall to be constructed of masonry block instead of reinforced concrete, thus reducing the costs. He advised that staff is recommending that the bids be rejected, and that the project be rebid as part of the Citywide Median Island Landscape Improvements Project. In response to Council Member Adolph, Mr. Vogt advised that the redesign was done in-house, therefore, there's no additional design costs. He confirmed that the culvert will still be made of precast concrete, and that the changes are expected to bring the project within the budgeted amount. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 6 October 5, 1 999 MOTION It was moved by Council Members Sniff/Adolph to reject the two bids for Project No.98-11, Calle Rondo Channel Storm Drain, and authorize staff to re-advertize the project for bid as part of Project No.99-07, Fiscal Year 1 999?2000 Citywide Median Island Landscape Improvements. Motion carried unanimously. MINUTE ORDER NO.99-140. 3. CONSIDERATION OF A TRIANGULAR ADOPTION" PROGRAM. Ms. Horvitz, Community Services Director, advised that the Triangular Adoption Program calls for three participants the City, the School District, and the Navy and/or Marine Corps command. Should the City decide to participate, it would be responsible for recognizing the presence of the military and the dedication they provide to society. Walter Mcintyre, 44-975 San Helena Court, Indian Wells, of A Partner Development International Company, spoke regarding the benefits of the program, and how it's working between the City of Indian Wells, the Gerald Ford Elementary School, and the naval command on the USS Bonhomme Richard. He advised that it's a one-year program, and that they're not asking for any funds from the City. The travel costs for students visiting the military base are funded by sponsorships. He noted that the 29 Palms Marine Corp Base has voiced an interest in becoming a participant. In response to Council Member Henderson, Mr. Mcintyre advised that he started the program to provide local schools an opportunity to be adopted by a military command. The program starts by the city adopting a military command post to provide military recognition, and then the military command post adopts a school within that city's jurisdiction. He confirmed that 5th graders have been selected to participate in the program because that's when students begin studying American history. Since the program takes a few months to get started, the City could begin the program now or start it next September, noting that recognition of the military personnel and/or students doesn't have to be done quarterly. In response to Council Member Sniff, Mr. Mcintyre advised that the military personnel assist the teacher in the classroom, but their primary purpose is as role models and mentors. The hope is that it will eventually increase the students' SAT scores. He advised that the teachers involved with the program at Gerald Ford Elementary were overwhelmed by the opportunity the program provides in the classroom. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 7 October 5, 1 999 Council Member Sniff felt that with some modification, it's a good concept, but he questioned the value of having military personnel assist in classroom instruction. Council Member Adolph supported the program, and noted that his experience in similar docent programs has been to share his experiences with the students, rather than instructing. Council Member Perkins felt it's an excellent program, and supported the City getting involved with it. He noted that similar programs have been common in law enforcement for years. Mr. Mcintyre asked for a Council Member to be appointed as a contact should the City decide to participate in the program. Mayor Pena supported the program, and noted that it would provide publicity for the City. Council Member Henderson felt it's critically important for students to have an opportunity to participate with the various options that they have for their future, including the military, and she felt it would help broaden the perception of their future. She supported moving forward with it. Council Member Sniff suggested continuing it and putting it in the budget for next year, rather than doing it on a half-way basis now. Mayor Pena preferred moving forward with it now. Council concurred. MOTION It was moved by Council Members Sniff/Henderson to authorize the City's participation in the Triangular Adoption Program, to recognize one sailor/marine each quarter or more if appropriate), and to allocate funds from the Special Projects Contingency Account for an amount not to exceed $2,200. Motion carried unanimously. MINUTE ORDER NO.99-141. Council Member Henderson was selected as the contact person for the program, with Council Member Adolph as alternate. Council Member Sniff asked for a report back to Council on the implementation date. He also distributed some information on a new school grading structure that has been mandated by the State and accepted by the School District. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 8 October 5, 1 999 4. CONSIDERATION OF A RESOLUTION CALLING FOR A REGIONAL AIRPORT PLAN FOR SOUTHERN CALIFORNIA. Mr. Wilson, Management Analyst, advised that the Riverside County Transportation Commission RCTC) is asking the City to adopt a resolution opposing the proposed expansion of the Los Angeles International Airport LAX), and supporting a Regional Airport Plan for Southern California. RCTC is concerned about the impact of the expansion on tne County region served by the Southern California Association of Governments SCAG). CVAG, Rancho Mirage, Palm Desert, Indian Wells, Cathedral City, and Indio, as well as Western Riverside County of Governments WRCOG) have joined RCTC in opposing the expansion. Palm Springs has adopted a resolution supporting a Regional Airport Plan, but without the language opposing the LAX expansion because they are very dependent on LAX, and feel that any constraint on LAX could affect flight connections at the Palm Springs International Airport. According to Mr. Tracy Lincoln, of the Palm Springs International Airport, the airlines are also opposed to any restriction on LAX's expansion plans. SCAG, who is drafting an aviation plan for Southern California that should be released next spring, also feels that constraining LAX would harm the Palm Springs International Airport. RCTC feels that LAX has other alternatives available to them, such as using larger aircraft, and that if they're allowed to expand, a lot of Federal and State funding will go toward enhancing the transportation facilities in the surrounding area, instead of coming to San Bernardino and Riverside Counties. In response to Council Member Henderson, Mr. Wilson confirmed that SCAG has indicated that they will not take any action until the study is released. Council Member Henderson felt it's difficult on the Council to try to make a decision on an issue that is so emotional for the people in the LAX area. She supports a Regional Airport Plan, and noted that the Mayor of Los Angeles is doing a big push to expand the Palmdale Airport. Mayor Pena was concerned about sending mixed signals by the cities taking different actions, and suggested waiting until the SCAG study is released. Council Member Sniff questioned the validity of local cities adopting a resolution to constrain LAX, and felt it might be somewhat meddling. Council Member Adolph agreed, and didn't want to see any thing happen that would have a negative impact on airline travel between LAX and the valley airports. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 9 October 5, 1 999 Council Member Perkins felt it's a peculiar position for the cities to be expected to oppose the airport expansion when at the same time CVAG's Transportation Committee is pushing very hard to expand train transportation to the valley. He supported taking no action at this time. Robert Tyler, 44-215 Villeta Drive, City's representative on the Palm Springs International Airport Commission, advised that the Commission has endorsed the need for a Regional Airport Plan, but feels there's too many unknowns at this time to try to restrict the LAX expansion. He supported tabling the matter at this time. No action was taken. 5. CONSIDERATION OF A RECOMMENDATION OF THE HISTORIC PRESERVATION COMMISSION FOR THE ALLOCATION OF FUNDS IN AN AMOUNT NOT TO EXCEED $10,000 TO HIRE A CULTURAL RESOURCES CONSULTANT TO PREPARE GUIDELINES FOR THE CURATION OF ARCHAEOLOGICAL COLLECTIONS. Ms. di lorlo, Planning Manager, advised that the Historic Preservation Commission has requested that an appropriation of funds be mad? to hire a cultural resources consultant to prepare guidelines for a qualified curation program and archaeological collections. This request is due to the rapid rate of development in the City, and potential loss of archaeological resources. The purpose of the long-term plan is to enhance the cultural traditions, conduct scientific research, and to provide educational and heritage appreciation programs. Council Member Adolph supported the idea of being able to categorize and display the artifacts in the City, perhaps in an added section of the Historical Society Museum. Council Member Perkins concurred. Council Member Henderson understood that at least two of the local Indian tribes are proposing museums of their own, and that the artifacts belong to them. Ms. di lono advised that there are no specifics about when those museums will be in place, and that the repatriation laws cover religious and burial materials. All other materials can be placed in a repository for scientific research. She further advised that both complete and partial pots have been recovered, along BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 10 October 5, 1999 with pieces that can be put back together. Arrowheads have also been found. Artifacts cataloged through a curation program can be loaned or used for scientific research. In response to Mayor Pena? Ms. di lono advised that some non-Indian artifacts have been found in conjunction with homestead trash sites. Council Member Adolph was concerned that with all the development going on, the artifacts that are out there will be lost. Council Member Henderson noted that the Historical Society has several boxes of pottery shards. Ms. di lono advised that the curation program would also help to establish settlement patterns. Council Member Henderson didn't have a problem moving forward with the program. In response to Council Member Henderson, Ms. di lono advised that the State has provided guidelines for the City to use in preparing more specific guidelines to create a curation program. She also confirmed that the program would come back to Council for approval. Council Member Sniff felt there's very few artifacts left that haven't been covered up with development of some kind. In response to Council Member Sniff, Ms. di lono advised that the trash sites were from the homestead period around 1916. Council Member Sniff has mixed feelings about this, but is willing to support it if Council feels that it's a good idea. He felt it's important to have a secure and adequate location to store any artifacts that the City might be allowed to keep, and suggested the Historical Society Museum as an appropriate place. In response to Mayor Pena, Ms. di lono advised that the program recommendation is that the City be able to keep whatever the Indians don't want in regard to religious and burial materials. The Indians are consulted as part of the program. Mayor Pena has mixed emotions about having a consultant do a study on setting up a program that would have to be administered later on. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 11 October 5, 1 999 Council Member Henderson wished to know more about the Indians' intentions regarding museums. Council Member Sniff suggested continuing this item to find out what their intentions are. Ms. di lono advised that that was intended to be a part of the program. Mayor Pena felt that should be done first. Council concurred. MOTION It was moved by Council Members Sniff/Henderson to continue the matter of hiring a Cultural Resources Consultant for the curation of archaeological items to November 2, 1999. Motion carried unanimously. MINUTE ORDER NO.99-142. 6. CONSIDERATION OF A FUNDING REQUEST FROM SIMON MOTORS TO PROCESS THREE TEMPORARY USE PERMITS. Mr. Herman, Community Development Director, advised that Simon Motors has requested funding in the amount of $300 to pay for processing of three temporary use permits for the dealership's 25th Anniversary. Council Member Sniff didn't recall the City ever waiving fees for a private enterprise, and was somewhat uncomfortable setting a precedent now. He suggested providing a plaque in honor of their anniversary celebration, and felt it might be a legitimate course of action to take in the future for other businesses that have been in the City for 10 years and again at 25 years. Council Member Henderson agreed that granting the request wouldn't be proper, and supported providing a plaque. Council Member Perkins agreed. Council Member Adolph advised that he couldn't support the request, and questioned why General Motors would even ask the City for $300. He also questioned it being appropriate for Council Member Sniff to participate in this item because of campaign contributions he received from Simon Motors. Ms. Honeywell, City Attorney, advised that campaign contributions are not considered relevant in determining a conflict of interest. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 12 October 5, 1999 MOTION It was moved by Council Members Sniff/Henderson to fund and present a suitable plaque to Fred Simon/Simon Motors to honor the dealership's 25th anniversary in La Quinta in an amount not to exceed $300 from the Special Projects Contingency Fund. Motion carried unanimously. MINUTE ORDER NO.99-143. 7. CONSIDERATION OF AN AMENDMENT TO CHAPTER 2.70, SECTIONS 2.70.020 BOARD MEETINGS) AND 2.70.030 BOARD FUNCTIONS), OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE INVESTMENT ADVISORY BOARD. Mr. Falconer, Finance Director, advised that the Investment Advisory Board has reviewed the proposed amendments, and has recommended adoption. MOTION It was moved by Council Members Sniff/Adolph to take up Ordinance No.336 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO.336 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTIONS 2.70.020 BOARD MEETINGS) AND 2.70.030 BOARD FUNCTIONS) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE INVESTMENT ADVISORY BOARD. It was moved by Council Members Sniff/Adolph to introduce Ordinance No.336 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None STUDY SESSION Council concurred on taking up Study Session Item No.2 at this time. 2. DISCUSSION OF REGULATIONS REGARDING BILLBOARDS. Mr. Herman, Community Development Director, advised that in May 1 984 the City adopted a 45-day urgency ordinance that restricted outdoor signage, and BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 13 October 5, 1999 continued it until May 1986. On September 1, 1987, the City adopted new permanent sign regulations which prohibited off-premise signs. The ordinance allowed existing signs to remain, but prohibited them from being modified or structurally altered. The current regulations were adopted on April 2, 1 996, and continued the same prohibition and limitations on maintenance and relocation of existing signs. Mayor Pena noted that Morris Communications Fairway Outdoor Advertising) has asked to make a presentation. Peter Scheurmier, One Riverside Avenue, Jacksonville, Florida, Vice President of Advertising for Morris Communications, reviewed the company's background and local business efforts through Fairway and Desert Outdoor Advertising, Sunrise Marketing bus shelter advertising), and Desert Radio Group. He also introduced several members of their company, and advised that they have seven or eight billboards in La Quinta, along with several advertising signs in bus shelters. PGA West and Rancho La Quinta are their largest commercial clients in the valley. They also support many community events in La Quinta, and are currently erecting two billboards outside of the City) that advertise the La Quinta Arts Foundation. He then played a CD advertising the La Quinta Arts Foundation. He advised that they wish to be a part of the City's growth, and believe that they provide a commercial benefit to the City. They're ot asking to construct additional billboards, but rather wish to improve the existing signs, and to use modern technology and landscaping to help mitigate the impact of billboards. He asked that they be allowed to work with staff to find a way to update, remodel, and relocate their current signs. They wish to develop a plan for an acceptable balance of benefits and burdens associated with outdoor advertising that properly serve the City's interest, support the business community, and to possibly propose changes to the current sign regulations to accommodate preserving a good business balance. In response to Council Member Sniff, Mr. Scheurmier confirmed that they are not asking for additional billboards, but rather to be allowed to relocate and/or remodel the existing ones, and to some degree, replace them. The existing billboards are not falling down, but they can make them look more attractive and modernistic. He confirmed that it would be appropriate to add replace" to their list of proposed changes. Mayor Pena asked if they could provide some before and after" photographs should they be allowed to update the signs. Mr. Scheurmier advised that they could, and stated that they wish to work with staff to find some acceptable things to present to Council. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 14 October 5, 1 999 In response to Council Member Sniff, Mr. Herman advised that the current regulations allow maintenance of the signs, but not structural alterations. That would require an update of the sign regulations. Mr. Scheurmier understood that State law allows the City to ignore its own ordinances if it's in the best interest of the City, specifically as it relates to billboards. They would like to have the ordinance brought forward for possible amendment, and to present their before and aftei photographs at the same time. Council Member Adolph advised that he doesn't support billboards or other major signs on buildings because he feels that they destroy the image that the City is trying to establish. He asked if they would be receptive to relocating their signs to areas where they would not be creating problems aesthetically. Mr. Scheurmier didn't see a problem with it as long as they can stay reasonably within the realm of their overall marketing area. Mayor Pena felt the other sign companies might take advantage of an updated ordinance and improve their billboards as well. He wished to have Morris Communications come back to staff with some preliminary design standards for Council to consider. Mr. Scheurmier confirmed that they would not come back with a request for additional billboards. In response to Council Member Henderson, Ms. Honeywell, City Attorney, advised that the existing billboards are legal non-conforming uses, and that as development occurs, it's up to the property owners to determine whether or not they wish to include the existing billboards in their development design. Council Member Henderson noted that most of the billboards along Highway 111 fall within the 50-foot setback area, and asked if the sign company would have to negotiate with the City or the developer. Ms. Honeywell advised that it's up to the developer whether or not they wish to include the billboard in their sign program, which has to be approved by the City. She advised that the purpose of the ordinance was to eventually eliminate billboards, and it was written as legally tight as possible to encourage the signs to disappear over time, and not to allow them to be updated. Council Member Henderson felt that while the City is waiting for development to occur, the sign companies would probably continue maintaining the existing BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 15 October 5, 1999 structures, and the City will have to continue living with aging, unattractive signs. Council Member Sniff felt that the request to update, relocate, remodel, and/or replace the existing billboards is reasonable, and that it would provide more attractive and modern structures. He suggested looking into the possibility of modifying the ordinance and asking Morris Communications to present the Council with some compuier-generated *`before and after" photographs. In response to Mayor Pena, Mr. Scheurmier advised that all but four of the billboards in the City are theirs. In response to Mayor Pena, Mr. Herman advised that there are 10-12 billboards total. Wells Marvin, 79-258 Cetrino Street, felt the billboards are a blight to the City, and believed they will eventually fall down if they?re not allowed to be moved. He urged the Council to work toward getting all of the billboards removed, to tighten up the current ordinance, and to improve code enforcement of the current sign regulations. Robert Tyler, 44-21 5 Villeta Drive, agreed, and felt that the size of the signs should be restricted to no larger than what currently exists. Ed Scherer, 68-300 Perez Road, Cathedral City, of Fairway Outdoor Advertising, advised that their signs are 240 sq. ft. 10Y2 X 22Y2'). In response to Council Member Sniff, Mr. Scheurmier confirmed that currently they can maintain the signs forever just as they are by replacing one post or piece of wood at a time. Council Member Perkins wished to see what type of changes they propose for their signs before he will consider changing the ordinance. He felt with proper landscaping and design, it might be possible for them to come up with something that is more attractive. Mr. Scheurmier advised that their plan is to work with staff to create a series of standards that staff feels would be acceptable to present to Council as a logical step forward. Council concurred on directing staff to work with Morris Communications to find out what they can do to make the signs more attractive and less of a visual BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 16 October 5, 1999 blight, and to look at what would be required in a modified ordinance, as well as the legalities involved. 1. DISCUSSION REGARDING NEW DEVELOPMENT PAD ELEVATIONS. Mr. Speer, Senior Engineer, advised that the three-foot pad elevation differential, which has been used since early 1 990?s, was first used as a compromise solution at the Sonrisa development before the tract was acquired by the current developer. The three-foot pad elevation differential, when coupled with the single-story requirement, benefits the builder by providing flexibility to create sufficient slope gradient for sewer and storm water drainage. It benefits the existing resident by imposing a height restriction that avoids a dominating presence by the new structure with respect to the existing structure. The Municipal Code allows a 22-foot high structure when an existing one-story dwelling is within 50 feet of a common property line, and the minimum backyard setback is 20 feet for new lots and 10 feet for existing lots. He then reviewed some sight-line slope comparisons for buildings of varying heights with different roof designs and backyard setbacks. He then reviewed the cost comparisons for the alternatives, advising that increasing the backyard setback to 1 5 feet tends to be more cost-effective at approximately $2,400/lot, whereas the costs for reducing the pad elevations by exporting the oil offsite is approximately $9,050/lot, and relocating the soil elsewhere onsite is approximately $2,700/lot. One of the problems related to reducing the pad elevations is sewer service. CVWD requires gravity flow sewer systems whenever possible because sewer lift stations increase maintenance costs and increase risk of failure, which also increases exposure to claims and adverse publicity. Another relevant consideration is the fact that as developable land gets farther away from the mountain peaks, the mountain ridge line is closer to the horizon and the sight-line slope in many cases is less than 12%. Council Member Adolph noted that in some cases the three-foot pad elevation differential would allow seven to eight feet of fill on the adjacent property, which is against the natural flow of the ground. He felt the natural slope should be followed within reason, and didn?t wish to see what happened at Sonrisa happen again. He agreed that no one has the right to a view, but felt the problem is when developers go overboard with fill to raise their property. In response to Council Member Henderson, Mr. Speer advised that in the Sonrisa development the pads adjacent to the tract boundary were raised three feet, but nearly 90,000 yards of soil was exported offsite. The tract could have been designed differently, but the City didn?t require it. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 17 October 5, 1999 In response to Mayor Pena, Mr. Speer confirmed that for the most part, the three-foot pad elevation differential has worked. Council Member Sniff felt that when developers look at potential properties for development, they should be cognizant of the fact that they may have to move more soil than they want to move. He felt the natural topography should be accommodated whenever possible. Mr. Speer noted that developers have other alternatives, such as using single- loaded streets next to the tract boundary and turning the gables in a different direction. Council Member Adolph didn't wish to put restrictions on developers that will create a problem, but felt it's important for staff to look at the potential impact of a development when it's proposed and to try to restrict it at that point so the same situation doesn't happen again. Mayor Pena felt the developers should be informed of the alternative methods available to them and encouraged to do something that will work better. Mr. Vogt, Public Works Director, advised that in situations where they cannot get around the differential slopes because of sewer or drainage prob?ms, staff will keep an open eye toward the design to limit the impacts of the development as it relates to the view shed. Council recessed to and until 7:00 p.m. 7:00 P.M. PUBLIC COMMENT None PRESENTATIONS None BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 18 October 5, 1999 PUBLIC HEARINGS TENTATIVE TRACT MAP 29421 A REQUEST TO SUBDIVIDE 50.83 ACRES INTO FOUR COMMERCIAL LOTS, ONE GOLF CART PATH LOT, AND OTHER COMMON LOTS IN THE TOURIST COMMERCIAL ZONE LOCATED AT THE SOUTHERN TERMINUS OF PGA BOULEVARD IN PGA WEST. APPLICANT: KSL LAND CORPORATION. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that the applicant is requesting to create four residential lots within PGA West, with Lot 1 being the site of the future PGA West Resort Hotel. He advised that the extension of Spanish Bay to PGA Boulevard requires new parking facilities to be provided for the existing Resort Clubhouse. The Planning Commission has recommended approval subject to findings and conditions. Chris Berg, 79-799 Old Avenue 52, of MDS Consulting, advised that they are in agreement with all of the conditions. In response to Council Member Adolph, Mr. Berg stated that it's his understanding that the median landscaping will match the current landscaping, assuming that CVWD will approve it. Council Member Adolph wished to see the landscaping consistent, and asked if they could provide a copy of the asbuilt final plans to the PGA West Master Association. He also asked if there would be any reduction in the number of parking spaces in the parking lot. Mr. Berg advised that the approved plans would be the property of the City, and that copies would have to be obtained through the City. As for the number of parking spaces, they will equal what's currently existing. Council Member Adolph encouraged KSL to work with the Association, and to communicate with them on any future changes. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. In response to Council Member Adolph, Mr. Herman advised that the moving of the temporary buildings is underway, but not complete. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 1 9 October 5, 1 999 RESOLUTION NO.99-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FOUR TOURIST COMMERCIAL LOTS, A CART PATH LOT, AND OTHER COMMON LOT SUBDIVISION ON 50.83 ACRES LOCATED AT THE TERMINUS OF PGA BOULEVARD IN PGA WEST TENTATIVE TRACT MAP 29421 KSL LAND CORPORATION). It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99-138 as submitted. Motion carried unanimously. Council recessed to Redevelopment Agency meeting. Council reconvened. JOINT PUBLIC HEARINGS WITH THE LA QUINTA REDEVELOPMENT AGENCY 2. JOINT PUBLIC HEARING BY AND BETWEEN THE CITY COUNCIL AND THE LA QUINTA REDEVELOPMENT AGENCY TO CONSIDER A LEASE TRANSACTION BETWEEN THE AGENCY AND THE UNITED STATES POSTAL SERVICE FOR FOUR VACANT PARCELS OF LAND OWNED BY THE AGENCY LOCATED ON THE NORTH SIDE OF AVENIDA MONTEZUMA AND WEST OF AVENIDA BERMUDAS. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, advised that the Post Office is requesting a ground lease for four lots owned by the Agency located north of Avenida Montezuma and west of Avenida Bermudas. The Post Office is planning to build a new facility in the City within the next two years, but the existing facility is inadequate to conduct their current business, and the temporary facility will allow them to shift some of the current activity from the existing facility. The lease is for two years with an option for a one-year extension. The site will have three modular units and be paved and fenced. It will also be available for parking during the La Quinta Arts Foundation Arts Festival. He advised that the Postal Service is requesting that the requirement to remove the asphalt and replace it with grass and irrigation, should the Agency desire, be eliminated. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 20 October 5, 1999 Council Member Henderson asked if the Post Office has accepted the conditions of the lease, to which Mr. Herman responded no, adding that the two issues that need to be resolved are liability and the asphalt removal. Council Member Sniff asked about the requirement standards for the parking lot, and if there will be any sewer hook-ups. Mr. Herman advised that the parking lot will have t? meet City standards, and he wasn?t sure if there would be a sewer hook-up. Mr Speer, Senior Engineer, advised that the parking lot will have to be built to the same standards as other parking lots in the City, with three inches of asphalt on four inches of base. In response to Mayor Pena, Mr. Herman confirmed that the placement of the modulars and construction of the parking lot will come back to staff for review. In response to Council Member Adolph, Mr. Speer advised that under the current City Code, gravel parking lots are not allowed. He confirmed that the La Quinta Arts Foundation is planning to use gravel on their site, but are preparing a Specific Plan that allows them that latitude. Council Member Perkins questioned the Post Office's estimate of $100,000 for removal of the asphalt. Council Member Henderson felt it's mostly a problem of disposal. In response to Council Member Adolph, Mr. Herman advised that two driveways are proposed off of Avenida Bermudas and Avenida Navarro to allow the trucks to drive straight through. They will be designed to blend into the curbs and gutters when they are constructed. In response to Council Member Sniff, Mr. Vogt advised that the only impact to the planned developments in the Village area will be the curb cuts. In response to Council Member Sniff, Mr. Herman confirmed that under the proposed agreement, the Post Office is responsible for removing the modulars, fencing, landscaping, and asphalt if the Agency desires) at the end of the lease. Council Member Sniff felt the asphalt, if it remains, would be somewhat impacted by the removal of the fence and landscaping. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 21 October 5, 1999 Council Member Henderson noted that the City does not have a final design for the property, and may not even want a parking lot there in two years. Council Member Adolph suggested requiring 1 5 gallon plants every three feet, rather than having a requirement to cover the fence in time." Council Member Perkins advised that he's more prone to work with the Postal Service than any other Fec:eral agency, but questioned why they would expect the City to remove the asphalt after the City allows them to use the land. He might be willing to split it 50/50, but felt that the City is doing them a favor by leasing them the property for $1/year. He noted that in two or three years the City may not want a parking lot in that location, and that the modulars aren't going to be very attractive while the City is trying to do something with the downtown area. Council Member Sniff reiterated his concerns about damaging the soil and asphalt when the landscaping is removed, as well as the unknowns regarding a possible sewer hook-up. He noted that there's a lot of unanswered questions. Mayor Pena asked for a consensus regarding the asphalt removal. Council concurred on retaining the original language placing the responsibility for removal upon the Post Office, at the City's discretion). Mr. Herman asked about adding language regarding the size of the planting material. Council Member Adolph suggested five-foot high, 1 5 gallon bougainvillea plants to be planted at a minimum of five feet on center. Mr. Genovese, City Manager, advised that staff will check with a landscape architect to determine the appropriate size and include it in the language of the agreement. Staff will also include appropriate language for the site to be returned to its original form, which will cover any improvements they might install, including sewer hook-ups. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 22 October 5, 1999 RESOLUTION NO.99-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A TWO-YEAR LEASE AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND THE UNITED STATES POSTAL SERVICE FOR PROPERTY TO BE USED FOR THE SPECIFIC PURPOSE OF POSTAL SERVICE TO THE CITY. It was moved by Council Members Henderson/Adolph to adopt Resolution No. 99-1 39 as amended with language added regarding the size of plant materials and the restoration of the site). Motion carried unanimously. 3. JOINT PUBLIC HEARING BY AND BETWEEN THE CITY COUNCIL AND THE LA QUINTA REDEVELOPMENT AGENCY TO CONSIDER THE CONVEYANCE OF THREE WELL SITE PROPERTIES FROM THE REDEVELOPMENT AGENCY TO THE COACHELLA VALLEY WATER DISTRICT. The Mayor declared the PUBLIC HEARING OPEN. Mr. Speer, Senior Engineer, advised that this is a request to convey three well site properties to CVWD. He advised that in 1 989 and 1 992, CVWD conveyed two parcels to the City on the condition that the parcels be replaced with alternative parcels for use as well sites. The parcels received from CVWD were used to realign Washington Street north of Avenue 47, and to expand Fritz Burns Park. The third well site is an RDA obligation associated with the Miraflores affordable housing project. He reviewed the proposed well site locations as follows: well site #1 south side of Miles Avenue, approximately mile west of Adams Street; well site #2 northwest corner of the North Park site at Adams Street and Westward Ho Drive; and well site #3 north side of Avenue 48, % mile east of Adams Street. In response to Council Member Sniff, Mr. Speer advised that CVWD's standard well site size is 150' X 150', but well site #2 is an extra 20 feet wide in one direction. Mr. Speer advised that Catellus will construct a wall around well site #3, and that that well is already being dug. The landscaping on all three sites will occur as the City develops its adjacent property. In response to Mayor Pena, Mr. Speer confirmed that well site #3 is not on the Miraflores property. He advised that the site that would have worked well was BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 23 October 5, 1 999 too close to a well site in Rancho La Quinta. CVWD agreed to move the well site location so that Catellus wouldn't have to redesign the Miraflores tract, but in turn they've asked the City to make good on the old agreements to convey lots back to them. Mayor Pena asked if the trade was for like-size well sites. Mr. Speer advised that he wasn't sure, but believed the Fritz Burns Park parcel was smaller and the Washington Street parcel was larger. In response to Council Member Sniff, Mr. Speer advised that well site #3 will tie into CVWD's domestic water system and serve other subdivisions in the area. Council Member Perkins asked if there will be any additional costs to the City for these well sites, to which Mr. Speer responded no. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. RESOLUTION NO.99-140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND AUTHORIZING THE TRANSFER OF PROPERTY FROM THE LA QUINTA REDEVELOPMENT AGENCY TO THE COACHELLA VALLEY WATER DISTRICT AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. It was moved by Council Members Henderson/Sniff to adopt Resolution No. 99-140 as submitted. Motion carried unanimously. STUDY SESSION...................continued 3. DISCUSSION REGARDING THE COMMUNITY SERVICES GRANT PROCESS. Ms. Horvitz, Community Services Director, advised that various review processes have been utilized since the Community Services Grant Program began in 1 987, including review by the Community Services Commission, Screening Committee, Cultural Arts Commission, and most currently, the City Council. The current process has three funding categories: 1) contract services; 2) Boards, agencies, and governmental agencies; and 3) all other organizations. In addition, $8,000 has been set aside for La Quinta Schools. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 24 October 5, 1 999 The issues before the Council at this time are the application process and deadline, reviewing body, allocations, and the audit/reconciliation. Council Member Sniff felt that there is no perfeci system, and that the current process is working. He advised that he has a problem limiting organizations from receiving funding every year because some of them need it every year. He preferred dealing with the requests as they are received, and was opposed to turning the review process over to another body. Council Member Henderson advised that she has previously supported utilizing the Commissions to review the applications, but as advisory only. She felt the two major questions are whether or not to require matching funds, perhaps if the request is for $1,000 or more, and whether or not to limit funding to alternate years. She agreed that some organizations need funding every year, but felt perhaps if they couldn't get funding from the City each year that they would find it elsewhere. Council Member Perkins believed the requests should be looked at on a case-by- case basis. He preferred funding City-based organizations or those that have a direct effect in the City, such as the grant given recently to the Explorers. He supported leaving the process as-is. Council Member Adolph didn't have a problem taking the requests on a case-by- case basis, but stated that he believes charity begins at home, and that La Quinta taxpayers' money should be spent in La Quinta. First priority should be given to La Quinta-based organizations, second to organizations providing partial service to La Quinta, and third to other organizations that benefit the valley as a whole. He supported setting a deadline for applications because he felt it's more professional and it would free up staff from having to deal with it all year long. He was also in favor of establishing a realistic dollar amount for grants, and with continuing the school grants, and wasn't opposed to providing seed money for new organizations. Mayor Pena referred to criteria used by other cities, and suggested providing matching funds for startup organizations, but not providing funds to private individuals, nor organizations that receive CDBG funds in the same year. He liked the idea of organizations having to present potential for attaining and sustaining long-term private investments once City funding has been discontinued, and understood that under 501(c), non-profit organizations have to get 30% of their funds from the community, and can't get total funding from one source. He supported funding community-based organizations, but suggested a certain amount be set aside for valley-based organizations as well. He also supported setting an application deadline, but felt twice a year might be BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 25 October 5, 1 999 better, and suggested the possibility of setting a cap on the funding amounts. He agreed that some organizations need funding every year, and didn?t know how the City could get organizations to not rely on the City every year. He also suggested that Council consider adopting a policy wherein those organizations which have a Council Member sitting on the Board of Directors would not be eligible for City funding. Council Member Henderson felt that that Council M?mber could always abstain from participating on that particular funding request. Council Member Perkins stated that he could see it perhaps with larger organizations such as the Chamber, but not with small organizations. Mayor Pena suggested limiting it then to organizations with contract for services, such as the Chamber and La Quinta Arts Foundation. Council Member Sniff noted that the Council has tried setting a deadline for applications before, and it hasn?t worked. He preferred leaving the process as-is. Council Member Perkins was comfortable with the current process, but liked the idea of having a deadline twice a year. Council Member Henderson questioned what is meant by City-based" organizations, pointing out that substantial funding was recently given to the Explorers, which has only three La Quinta participants out of a total of 25. She believed that all of the organizations can provide a direct tie back to the City. Council Member Perkins supported funding organizations that are based in La Quinta or that have a direct effect on the City. Council Member Sniff felt it?s hard to set deadlines because some organizations might need the funding before the next deadline period. Council Member Henderson felt the organizations should be notified if a deadline is going to be set, and questioned how that might be accomplished since Council has previously agreed that they do not want to solicit grant requests. Council Member Perkins felt if any organizations have a problem waiting three or four months for funding, they are not designed properly. Mayor Pena suggested a deadline three times a year or quarterly. He also noted that the current application doesn't require organizations to provide checking BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 26 October 5, 1999 account information, therefore, the City doesn?t have any way of knowing where those funds are going and that they are safeguarded. Ms. Horvitz advised that that information can be incorporated into the application. Currently, the organizations have to submit a reconciliation report, and non-profit organizations have to provide a 990 Form. Council Member Henderson noted that some cities require special reporting if the funding received is over a certain amount. Mayor Pena suggested requiring dual signatures as well. Council Member Sniff advised that he was willing to deal with the applications on a quarterly basis. Council concurred on dealing with the applications on a quarterly basis. REPORT$ AND INFORMATIONAL ITEMS SunLine Transit Agency/SunLine Services Group Mayor Pena advised that SunLine is asking the cities to consider adopting a resolution on the Fair Competitive and Taxpayers Saving Act Initiative, which is an issue that involves Caltrans. He suggested that it might be put on the next agenda. CVAG Executive Committee Mayor Pena reported that CVAG is proposing that each city contribute $5,000 toward hiring a part-time census coordinator for the valley. Council Member Henderson asked about the status of the Community Census Count Committee that was supposed to be established. Mr. Genovese, City Manager, advised that the County has already done substantial work on that issue, and that that information will be passed on to the Community Services Commission. Ms. Horvitz, Community Services Director, advised that it will be discussed at the next Commission meeting. She further advised that the Los Angeles Bureau of the Census has indicated that they will send people to the City. * * ** * * * *** * All other reports were noted and filed. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 27 October 5, 1 999 DEPARTMENT REPORTS A-2. REPORT ON AUTO MALL GRAND OPENING PLANNING MEETING. Council Member Henderson felt that is was a good meeting, and stated that they'll probably meet one more time. Council Member Sniff advised that the Chamber is looking to move the Mainstreet Marketplace to the auto mall for one evening, and will be having a mixer. He further advised that the auto dealers will provide the funding for the event. F-i. DE MARTINO ART PIECE CONTRACT UPDATE. Council Member Sniff advised that he still hasn't received the information that he's looking for. He wished to know if there's anything in the contract that the City can do to get the art piece completed to make it visually attractive and acceptable. If not, he felt that the City should create a new contract agreement form to deal with future contracts. Ms. Honeywell, City Attorney, advised that the scope of the project and description of work consists of a diagram. There is no specific description about the lighting or other details in the contract, and the work has been accepted as completed under the contract. If the Council wishes to have something different than what was described, then a new contract is needed. She advised that maintenance of the art piece is the responsibility of the developer, not the artist, because it's on private property. Council Member Sniff asked if the developer could be contacted to see if something can be done to illuminate the gem with alternating colors. He felt that the gem needs to be replaced, anchored, and illuminated. Mayor Pena read Section 6.4(a) of the contract, and noted that the developer is responsible for maintaining the art piece as the City deems appropriate, Mr. Genovese, City Manager, advised that staff can ask the developer to change the light bulb, but noted that maintenance is not the same as altering the art piece. In response to Council Member Perkins, he advised that the City will own the art piece after 25 years from the date it was accepted. Council Member Henderson asked that the APP funding ordinance be agendized for the next meeting. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\City Council Minutes 28 October 5, 1 999 MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING ILLUMINATED AWNINGS. In response to Council Member Perkins, Mr. Herman, Community Development Director, advised that the City?s Dark Sky Ordinance prohibits illuminated awnings, and that the Beachside Restaurant is wanting to put up an awning where lighting already exists. Council Member Perkins noted that the awning would probably make it darker, but according to the City's ordinance, the awning is not allowed, and he felt the ordinance needs clarification. He understood that Beachside was given the go ahead, but would be required to shield the light if it shows. Council concurred on directing staff to bring the ordinance back for discussion. 2. DISCUSSION REGARDING CITY TRAFFIC SIGNS. Council Member Perkins commented on the need to repair, replace, and relocate some of the City's traffic signs, noting that the courts generally rule that a city should be able to see and repair traffic hazards within 24 hours or be held liable. Council Member Sniff noted that several reflective posts need repairing as well. 3. DISCUSSION REGARDING CODE ENFORCEMENT IN THE COVE. Council Member Perkins felt there's a need to increase code enforcement in the Cove. Mayor Pena agreed, and understood that the City was going to send out letters to property owners and let them know what needs to be done. Mr. Genovese, City Manager, understood that it is being done. The City Attorney announced that the City Council has concluded a closed session under Government Code Section 54956.8 and has unanimously authorized the City Manager to negotiate and execute the acquisition agreements for the Jefferson Street right-of-way, not to exceed the appraised value. BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02 ing -> 10\ City Council Minutes 29 October 5, 1 999 There being no further business, it was moved by Council Members Adolph/Sniff to adjourn. Motion carried unanimously. Respectfully submitted, PHYLLIS MANLEY, Deputy City Clerk City of La Quinta, California BIB] 10-18-1999-U01 01:57:40PM-U01 ADMIN-U01 CCMIN-U02 10-U02 05-U02 1999-U02