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1999 11 16 CC Minutesing -> 10_E LA QUINTA CITY COUNCIL MINUTES NOVEMBER 16, 1999 Regular meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PUBLIC COMMENT None CLOSED SESSION 1. Conference with City?s real property negotiator, Mark Weiss, concerning property located City-wide, and terms of Waste Management franchises relating thereto, pursuant to Government Code Section 54956.8. Property Owner/Negotiator: Frank Orlett, Waste Management of the Desert. This item was pulled from the agenda see Confirmation of Agenda.) 2. Conference with staff regarding a labor negotiation issue with the La Quinta City Employees Association pursuant to Government Code Section 54957.6. Council recessed to Redevelopment Agency and to Closed Session to and until the hour of 3:00 p.m. 3:00 P.M. Council reconvened with no decision being made in Closed Session which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). PUBLIC COMMENT Audrey Ostrowsky, P. 0. Box 351, presented three different petitions for street design/closure options around City parks, and questioned why the City has not sought Federal funding for street and sewer improvements in the Cove. She hoped the Council would reconsider making Avenida Montezuma a two-way street because that is what the developers want. * * * * ** ** *** * BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 2 November 1 6, 1 999 Gertrude Cheney, 54-255 Avenida Carranza, spoke regarding the need for wider handicapped parking stalls at the Senior Center, as well as covered handicapped parking. * * * * * * * * * * * * Robert Tyler, 44-21 5 Villeta Drive, noted that on Jefferson Street there are a number of temporary signs advertising dirt for sale' and questioned why it's being allowed. * ** ** * * * * * * * Carol Bishop, Principal of Truman Elementary School, and eight school teachers who participated in the McCallum Theatre Summer Institute Training, gave a brief presentation on the program, showing how City funding was utilized to help students learn. Rosita Shamis, of the Cultural Arts Commission, thanked the Council for supporting the program. Lois Giannopulos, Grant Administrator for the McCalIum Theatre Institute, expressed appreciation for the teachers who participated in the program, and hope that the City would consider supporting the program again next year. CONFIRMATION OF AGENDA City Manager Genovese asked that Closed Session Item No.1 be removed from the agenda. APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Adolph to approve the City Council Minutes of October 26, 1 999, as submitted. Motion carried unanimously. MOTION It was moved by Council Members Sniff/Henderson to approve the City Council Minutes of November 2, 1999, as submitted. Motion carried unanimously. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 3 November 1 6, 1 999 ANNOUNCEMENTS City Manager Genovese introduced June Greek as the new City Clerk, and welcomed her to the City staff. He also thanked Deputy City Clerks, Regenia Hensley and Phyllis Manley, for their support and efforts during the vacancy period. * ** * * ** Council Member Perkins noted that a Y2K Community Conference will be held Thursday evening at the La Quinta Senior Center. PRESENTATIONS Robert Brennan, President of the Millennium Bob Hope Chrysler Classic, asked that the City appropriate up to $50,000 to help defray some of the soil stabilization and security costs related to the tournament, and noted that the televised tournament will provide publicity for the City. Council concurred on directing staff to agendize the request for a future Council meeting. WRITTEN CORRESPONDENCE None CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 16, 1999. 2. TRANSMITTAL OF TREASURER?S REPORT DATED SEPTEMBER 30, 1999. FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. 3. APPROVAL OF A REQUEST BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD TO UTILIZE THE COUNCIL CHAMBERS ON JANUARY 12, MARCH 15, MAY 10, JUNE 14, SEPTEMBER 13, AND NOVEMBER 8, 2000, FROM 10:00 A.M. TO 2:00 P.M. 4. APPROVAL OF PLANS AND SPECIFICATIONS FOR SENIOR CENTER COVERED PARKING, PROJECT 99-13, AND AUTHORIZATION OF THE CITY MANAGER TO AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE BIDDER. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 4 November 1 6, 1 999 5. APPROVAL OF A PROFESSIONAL SERVICES CONTRACT TO VALI COOPER AND ASSOCIATES TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR PROJECT NO.99-05, JEFFERSON STREET IMPROVEMENTS, PHASE 1 AVENUE 54 TO HIGHWAY 111. 6. ADOPTION OF RESOLUTION ACCEPTING DONATIONS FROM VARIOUS ORGANIZATIONS AND INDIVIDUALS TO THE LA QUINTA SENIOR CENTER. RESOLUTION NO.99-151) 7. APPROVAL OF OVERNIGHT TRAVEL FOR CITY CLERK TO ATTEND THE LEAGUE OF CALIFORNIA CITIES NEW LAW AND ELECTION SEMINAR IN MONTEREY, CALIFORNIA, DECEMBER 8-10, 1999. 8. APPROVAL OF PROJECT SUBMITTALS FOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION RCTC) CALL FOR PROJECTS. 9. ADOPTION OF RESOLUTION OF THE CITY OF LA QUINTA DECLARING ITS INTENT TO VACATE PORTIONS OF AVENUE 55, RANCHO LA QUINTA ROAD, PASEO DEL RANCHO, AND OTHER UNNAMED STREETS WITHIN THE GREG NORMAN GOLF COURSE. RESOLUTION NO.99-152) MOTION It was moved by Council Members Sniff/Henderson to approve the Consent Calendar as recommended and with Item Nos. 6 and 9 being approved by RESOLUTION NOS. 99-151 and 99-152 respectively. In response to Mayor Pena, Public Works Director Vogt confirmed that Item No. 4 includes covered parking for handicapped spaces at the Senior Center, and that the handicapped spaces will meet all ADA requirements. Motion carried unanimously. MINUTE ORDER NO.99-155. BUSINESS SESSION 1. CONSIDERATION OF AN AWARD OF A CONTRACT TO MARK LOGAN LANDSCAPE, INC. TO CONSTRUCT IMPROVEMENTS WITHIN PROJECT NO. 99-07, CITYWIDE MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, AND PROJECT NO.98-il, CALLE RONDO DRAINAGE CHANNEL IMPROVEMENTS. Public Works Director Vogt advised that on November 5, 1 999, three bids were opened with the apparent low bidder being Mark Logan Landscape. The bid for Project No. 99-07, Citywide Median Island Landscape Improvements, was slightly higher than the engineer?s estimate, resulting in the need to appropriate BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 5 November 1 6, 1 999 an additional $82,688 from the Infrastructure Fund toward the Citywide Median Island Landscape Improvements, and the bids received for Project No.98-11, Calle Rondo Drainage Channel Improvements, were higher than the bids received at the bid opening in September 1 999. He noted that Cl'H is responsible for the landscape portion of Project No.98-il under the conditions of approval for the Citrus Golf Course, however, they have been waiting for the bids to determine if they will do the improvements or pay for the improvements through a reimbursement to the City, and have not made a commitment yet. He then reviewed the alternatives available to Council as follows: 1) appropriate an additional $82,688 toward Project No.99-07 and award the contract to Mark Logan Landscape in the amount of $346,211.86, and do not award Project No. 98-11 at this time to allow staff to repackage it for possible rebidding and bring it back to the next Council meeting; 2) appropriate an additional $165,005.31 from Redevelopment Agency Project Area No.1 Funds toward Project No.98-il and award a contract to Mark Logan Landscape in the amount of $622,994.36, not including the landscape portion of Project No.98- 11; or 3) award a contract in the amount of $687,684.36 to include the landscape portion of Project No. 98-11. Mayor Pena noted that the high bids are most likely due to the industry being so busy at this time. Council Member Henderson wished to explore other avenues before buying into the higher bid on the Calle Rondo project. Council Member Adolph suggested bidding the drainage portion separate from the landscaping. MOTION It was moved by Council Members Sniff/Adolph to appropriate an additional $82,688 from the Infrastructure Fund toward the Citywide median island landscape improvements, award a contract in the amount of $346,211.86 to Mark Logan Landscape, Inc. to construct Project No.99-07, Citywide Median Island Landscape Improvements, do not award the bid areas associated with Project No. 98-11, Calle Rondo Drainage Channel Improvements, and authorize staff to re-package the drainage components of the improvement as a stand-alone project and seek additional bids. Council Member Perkins voiced concern about the number of medians being landscaped in the City, and how maintenance costs might affect the City should the economy change. Council Member Adolph noted that these medians are already constructed. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 6 November 1 6, 1 999 Council Member Henderson agreed, but pointed out that the Lighting & Landscape Assessment District is already under-funded. Motion carried unanimously. MINUTE ORDER NO.99-156. 2. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING THE FORMATION OF A COMPLETE COUNT COMMITTEE FOR THE CENSUS 2000. Community Services Director Horvitz advised that the U. S. Census Bureau is requesting local governments to adopt a resolution forming a Complete Count Committee consisting of local residents who will get the word out to the population on the importance of being counted in the census. Census forms will be distributed in March, and July is the cutoff date for return. Council Member Henderson supported the request, but voiced disappointment about a part-time Census Coordinator having to be hired through CVAG. Council Member Sniff wasn't convinced that this effort will seek out all of the hidden residents, and believed that door-to-door census surveys are best. In response to Council Member Perkins, Ms. Horvitz advised that the Complete Count Committee is basically a public relations committee, and will not be taking the survey information. Council Member Perkins felt strong emphasis should be placed on informing residents of the importance of the census to the City. Council Member Henderson hoped that the Community Services Commission would find a creative way to find those residents that might be missed by the survey. Council Member Sniff suggested that a direct mailing be sent to residents, in both English and Spanish, on the importance of being counted, and who to contact if they haven't been contacted through the Census survey. Ms. Horvitz advised that notices will be placed in the Chamber Newsletter and the Community Services Department brochure. City Manager Genovese advised that the issue of a direct mailing will be brought back at a later date for appropriation of funds. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 7 November 1 6, 1 999 RESOLUTION NO.99-153 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PROCLAIMING FULL SUPPORT OF AND PARTICIPATION IN THE CENSUS 2000 THROUGH THE FORMATION OF A COMPLETE COUNT COMMITTEE. It was moved by Council Members SnifflAdolph to adopt Resolution No.99-i 53 as submitted, and to authorize up to $3,000 from the Special Projects Contingency Account for promotional items. Motion carried unanimously. STUDY SESSION None REPORTS AND INFORMATIONAL ITEMS Chamber of Commerce Workshopllnformation Exchange Committee Council Member Sniff asked about using the Study Session room at City Hall for the Chamber's Workshop meetings should they have an item on the agenda that could draw greater attendance, noting that the Chamber's meeting room is small. Council concurred. C. V. Mountains Conservancy Council Member Sniff reported that, if approved, the Conservancy will receive $1.6 million from the Ritz Carlton Olympus project to waive any claim it may have in the recordation of the 64.6-acre conservation easement. In addition, the Conservancy will receive $25,000 in lieu of having the facilities available for a fund-raiser each year, and $50,000 annually for the golf course operation up to 99 years. * * * ** ** *** * All other reports were noted and filed. DEPARTMENT REPORTS F-2. LA QUINTA GRANT REQUESTS AND FUNDING UPDATE. In response to Council Member Henderson, Community Services Director Horvitz confirmed that the City has received an invoice from the Community Blood Bank Center for the calibrated weights. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 8 November 1 6, 1 999 G-1. REVENUE AND EXPENDITURES REPORT DATED SEPTEMBER 30, 1999, FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. MOTION It was moved by Council Members Sniff/Henderson to receive and file the Revenue & Expenditures Report dated September 30, 1 999, for the City of La Quinta. Motion carried unanimously. MINUTE ORDER NO.99-157. MOTION It was moved by Council Members Sniff/Henderson to receive and file the Revenue & Expenditures Report dated September 30, 1999, for the La Quinta Financing Authority. Motion carried unanimously. MINUTE ORDER NO.99-158. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING Y2K CONFERENCE AND WESTWARD HO MEETING. Council Member Perkins noted that both the Y2K Conference and a meeting with Westward Ho residents are scheduled for Thursday evening. He hoped that both would be attended by Council Members, and advised that he would attend the Y2K Conference. Mayor Pena advised that he would try to attend both. Council Members Adolph and Sniff planned to attend the Westward Ho meeting. Council Member Henderson noted that she would be out of town. 2. DISCUSSION REGARDING THE WASHINGTON STREET IMPROVEMENTS. Council Member Perkins suggested that staff be directed to send a letter to the County regarding the Council's concern about the length of the northbound left- turn lanes at Washington Street and Fred Waring Drive not being constructed per the approved design. Public Works Director Vogt advised that the approved plans show 360 feet of dual left-turn lanes, and that the County has been notified of the error in construction, and has assured staff that it will be corrected. Mayor Pena suggested sending a letter to Roy Wilson. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 9 November 1 6, 1 999 3. DISCUSSION REGARDING A YOUTH COMMUNITY SERVICE GROUP. Council Member Sniff noted that there are few jobs available for teenagers in the City, and wished to see a La Quinta Youth Community Service Group formed for high school-age students to do community service work for a modest compensation. He suggested a shirt and cap that would identify them with the program. Mayor Pena advised that the County already has substantial funding in place for those types of employment opportunities through the Workforce Development Program. Council Member Sniff wished to have staff look into the possibility of producing a La Quinta-oriented program. Council Member Perkins agreed with looking into it, and noted that there might be grants available for it. 4. DISCUSSION REGARDING A RACETRACK AROUND THE TENNIS COMPLEX. Council Member Adolph advised that he recently heard a conversation about a racetrack being put around the tennis complex for car racing, and was concerned about the noise factor should such activity take place. Council Member Henderson felt that any such activity would not take place without some notice. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to and until 7:00 p.m. 7:00 P.M. PUBLIC COMMENT Carter Childs spoke about the recent increase in dog license fees for unaltered dogs. He felt $75 would be hard for some families to pay, and asked Council to rethink the issue. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 10 November 16, 1999 PRESENTATIONS None PUBLIC HEARINGS 1. PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES. The Mayor declared the PUBLIC HEARING OPEN at 7:04 p.m. Community Development Director Herman advised that the Recommended Land Use Map has been changed per directions received at the Joint City Council/Planning Commission meeting of October 26. Nicole Criste, 400 S. Farrell, Palm Springs, Planning Consultant with Terra Nova Planning & Research, then proceeded to review the changes as listed in Attachment No.2 of the staff report. In response to Council Member Sniff, Ms. Criste advised that they have a list of existing and proposed school sites within the Planning Area from both School Districts, but she didn't know how far in the future they project. In response to Mayor Pena, Mr. Herman advised that the Neighborhood Commercial NC) designation is for a maximum of 20 acres. Mayor Pena wished to see the area near the Kennedy Market designated as NC. In response to Mayor Pena, Mr. Herman advised that the 20 acres of Tourist Commercial TC) in the Country Club of the Desert property is planned for a hotel/timeshare complex. Council Member Sniff questioned 20 acres being large enough for a hotel complex. In response to Council Member Perkins, Mr. Herman confirmed that the text of the General Plan will assure property owners that the agricultural overlay areas will remain as agricultural until a change to the underlying designation of Low- Density Residential LDR) or VerwLow-Density Residential VLDR) is requested by the property owners. The City will process an application to change the land use if it's requested by the property owners. Council Member Adolph noted that the City boundary line at the Cliffhouse Restaurant should be shown at the Watercourse/Flood Control designation. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 11 November 1 6, 1 999 Council Member Henderson asked why the agricultural overlay is placed over the LDR and VLDR in the Planning Area instead of vice-versa. Ms. Criste advised that it's better to look at the more heavily-impacted situation when conducting the environmental review. In response to Council Member Sniff, Ms. Criste advised that the proposed land use designations north of the City are based on existing County designations. After a brief discussion, Council concurred to extend a strip of Light Industrial area along Country Club Drive. In response to Council Member Adolph, Mr. Herman confirmed that the boundaries of the Lake Cahuilla Regional Park are within the hillside. Lee Anderson, 59-777 Calhoun Street, Thermal, was opposed to being annexed by any city because he felt agricultural survives better under the County. Robert Tyler, 44-41 5 Villeta Drive, suggested that the proposed school site at Miles Avenue and Dune Palms Road be shown on the map for traffic generation study purposes. He also commented on the traffic impact of the tennis complex on Washington Street, and questioned why there's been no mention of a modest NC designation on the northeast corner of Miles Avenue and Washington Street. Ms. Criste advised that zoning for the Kohl Ranch area is based on existing County approvals. Teresa Cotton, 84-850 Avenue 58, Thermal, asked about changing the LDR designation on the west side of Highway 86 between Airport Boulevard and Avenue 58 to NC, noting that they already have a commercial sign company there. Council Member Sniff felt that should be addressed. Wayne Hancock, 55-920 PGA Boulevard, of KSL Land Corporation, noted that the map should reflect the following: continuation of the PGA West golf course on the west side of the All American Canal; and approximately 20 acres of The Ranch south of Avenue 54 between the canal and the mountains before the toe of the slope. He also asked that the acreages shown for The Ranch be changed to reflect 400 acres of golf course plus 151 acres of TC without breaking down the boundaries of the TC because they are still in the process of planning the area. BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 1 2 November 1 6, 1 999 Mr. Herman advised that the General Plan text will provide flexibility for that. Mr. Hancock also asked that the northeast corner of Jefferson Street and Avenue 52 be designated as NC like the other corners. Mayor Pena preferred removing some of the NC, rather than have every four- corner area designated as NC. Larry Lichllter, 80-1 38 Hermitage, noted that Country Club of the Desert is proposing a golf course on property that they don't own? and he was opposed to having his portion of the property being designated as such. He suggested that the area on the east side of Jefferson Street from the Cactus Nursery to Avenue 53 be designated as NC or TC. He also asked if there was any consideration to extend the Planning Area to south of Avenue 64. Council Member Henderson noted that anyone can petition to be included in an annexation. In response to Mayor Pena, Mr. Herman advised that the purpose of this hearing is to create a draft map for the preparation of the traffic study, and that once the EIR is completed the map will come back in another public hearing for final discussion and approval. Mayor Pena wished to see an overlay showing existing zoning designations for the adjacent city and County areas for compatibility purposes. Council Member Sniff suggested that the?Planning Area be extended to Avenue 66. Council concurred. Council Member Sniff felt it's important to zone for all reasonable retail sales, tax-producing areas and possible hotels. Mr. Herman summarized the additional changes as follows: designate the northeast corner of Avenue 58 and Monroe Street down to the lID facility as Neighborhood Commercial, as well as 10 acres on each of the other three corners; designate the Whitewater Channel area adjacent to the Cliffhouse as Watercourse; designate the west side of Highway 86 between Airport Boulevard and Avenue 60 as Community Commercial; show 151 acres of The Ranch as floating" acres at this time; designate 20 acres on the northeast corner of Jefferson Street and Avenue 52 as Neighborhood Commercial; extend the Planning Area to Avenue 66; show the County land use designations in the BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02 ing -> 10_E City Council Minutes 1 3 November 1 6,1 999 agricultural overlay; create a strip of Light Industrial along Country Club Drive; and designate 10 acres at the northeast corner of Washington Street and Miles Avenue as Neighborhood Commercial. The map will also be corrected to reflect the PGA West golf course section on the west side of the All American Canal and the approximately 20 acres of The Ranch south of Avenue 54 between the canal and the mountains. After a brief discussion, Council concurred on directing staff to move forward with the environmental and traffic study, and leaving the public hearing open for the purpose of resurfacing the matter once a month for additional input as the process moves forward. Ms. Criste noted that additional land use changes in the future would make the map inconsistent with the environmental review. MOTION It was moved by Council Members Sniff/Adolph to continue the public hearing for the matter of the General Plan Land Use Alternatives to January 4, 2000. Motion carried unanimously. MINUTE ORDER NO.99-159. There being no further business, it was moved by Council Members Sniff/Adolph to adjourn. Motion carried unanimously. Respectfully submitted, JUNE 5. GREEK, City Clerk City of La Quinta, California BIB] 12-20-1999-U01 01:43:17PM-U01 ADMIN-U01 CCMIN-U02 11-U02 16-U02 1999-U02