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1995 07 05 CC Minutes LA QUINTA CITY COUNCIL MINUTES July 5, 1995 Regular meeting of the La Quinta City Council on July 5, 1995 was called to order at the hour of 3:00 p.m. by Mayor Pro Tern Bangerter, followed by the Pledge of Allegiance. PRESENT: Council Members Bangerter, Cathcart, Perkins, Sniff, Mayor Pena 4:20 p.m.) ABSENT: None MOTION It was moved by Council Members Sniff/Cathcart to excuse Mayor Pena. Motion carried unanimously. CONFIRMATION OF AGENDA Mayor Pro Tern Bangerter advised that Mayor Pena has asked that Study Session items be moved forward on the agenda. Council concurred on leaving the agenda in its present format as there are individuals present for business session items and there may be individuals arrive later in the meeting for the study session items. APPROVAL OF MINUTES MOTION?ON It was moved by Council Members Sniff/Cathcart to approve the City Council Minutes of June 20, 1995 as submitted; Motion carried with Mayor Pena ABSENT. ANNOUNCEMENTS Council Member Cathcart announced that Schatzi's Grill on Eisenhower Drive is now open. Mayor Pro Tern Bangerter advised that she attended the Fourth of July fireworks display at College of the Desert and was glad that the City of La Quinta participated in the event, noting that many La Quinta residents were present. PRESENTATIONS None BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 2 July 5, 1995 PUBLIC COMMENT Ms. Betty Earl, 46-510 Roudel Lane, questioned how the City can afford a pool if they can't afford to fix the drainage problems in her neighborhood. She pointed out that it's very difficult to keep pools cool during the summer and the cost of heating them in the winter is catastrophic. Ms. Deborah Brazil, 44-400 Buttercup Lane, spoke regarding the recently-adopted, urgency ordinance for adult-oriented businesses and felt that failing to include a ban on nudity makes the City vulnerable. She pointed Out that it's very similar to Palm Springs' ordinance which has five resorts that allow total nudity. She also was concerned about Highway 111 being zoned for such potential businesses, believing that it would be an incentive for them to locate in La Quinta and suggested that the zoning be changed. Ms. Betty Anderson, 52-839 Avenida Diaz, expressed appreciation to the Council and Fire Department for the manner in which they take care of the City through the services provided. WRITTEN CORRESPONDENCE 1. LETTERS FROM STACY CALLIN AND NIKKI SHRINER REGARDING DAY- CARE AT TIlE LA QUINTA HIGH SCHOOL. Council Member Sniff felt that staff should obtain further information on the day-care program at the Indio High School and report back to Council Council Member Perkins wasn't opposed to obtaining additional information, but felt that it's a school district issue and not the City's. Mayor Pro Tem Bangerter advised that she plans to meet with the school district to. obtain additional information on Indio's program. Council Member Cathcart advised that he plans to meet with Doris Mechanick of the Childcare Council as well as School District Superintendent, Mrs. Ballesteros. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 3 July 5, 1995 BUSINESS SESSION APPROVAL OF CHANGE ORDER NO.1 ADDING ADDITIVE-ALTERNATIVE NOS. 1 AND 2, PALM ROYALE PARK IMPROVEMENTS TO THE FRITZ BURNS PARK/PALM ROYALE PARK PROJECT NO.95-02. Mr. Cosper, Public Works Director, advised that on June 20, 1995, the Council awarded a contract to construct the Fritz Burns and Palm Royale Parks. Staff was directed to supply additional information on Add-Alternatives 2 and 3 for the Palm Royale Park. Re advised that Add-Alternative 2 was a Mee-Fogging System misting system) that would be installed on two shade structures around the play area and Add-Alternative. 3 is a nine-foot high, concrete, water-play structure a palm tree design) that sprays water when a button is activated. He advised that both units are vandal-proof and low- maintenance designs costing $15,200 each. The need for some type of water-play structure to cool down the children's play area was a consistent concern expressed during the park's master planning stage. Re advised that staff is trying to work out a design for a misting system that can be used in other areas of the City such as bus-stop and bike path shelters. Re advised that approval of the two add-alternatives would increase the loan from the Infrastructure Fund to the Quimby Fund from $31,613 to $62,013. In response to Council Member Cathcart, Mr. Cosper advised that the water-play structure would be regulated by a timer. A motion-sensor and temperature-control sensor are also being looked at. Council Member Sniff asked if the water from the water-play structure would be recycled. Mr. Cosper advised that the water will drain into a drywell-type drainage system. In response to Council Member Perkins, Mr. Cosper advised that the misting system would use approximately 60 gallons of water per hour at a cost of approximately $2 per day. The rubber-mat base is designed for water-type uses. Council Member Sniff supported approval of both add-alternatives. Council Member Cathcart concurred. MOTION?ON It was moved by Council Members Sniff/Cathcart to approve Change Order No.1, adding Additive-Alternatives 2 and 3 to the Palm Royale Park improvements to the Fritz Burns Park/Palm Royale Park Project No. 95-02 at a cost not to exceed $30,400. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO.95-133. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 4 July 5, 1995 2. CONSIDERATION OF THE LA QUINTA ARTS FOUNDATION REQUEST FOR FUNDING FOR FY 1995/96 IN THE AMOUNT OF $50,000. Mr. Herman, Community Development Director, advised that the La Quinta Arts Foundation was requesting a $50,000 funding approval for their FY 1995/96 service contract. Ms. Carolyn Lair, 53-585 Avenida Ramirez, Executive Director of La Quinta Arts Foundation, advised that they weren't asking for an increase in funding even though their production costs have increased. They try to diversify their resources and this service contract represents approximately 6.5% of their annual budget. She advised that over $75,000 was spent last year on nationwide advertising to promote their two art events, promoting the City of La Quinta as well. She believed that the City benefits from these events because they attract business to the area, noting that the La Quinta Hotel is booked during both of these events. She advised that profits received from these events are put back into the community through artwork programs, scholarships, etc. Council Member Sniff believed that the Arts Foundation is one of the City's greatest assets and highly supported their request. Council Member Perkins advised that he's impressed with the work of the Art Foundation, but believes that government should try to reduce spending, noting that the City of La Quinta is not a wealthy community. He advised that he would support their request this year because they didn't ask for an increase, but would be looking to decrease their funding by 10% next year, as well as other groups. Council Member Cathcart appreciated the Art Foundation's efforts to achieve their vision and supported their funding request because he felt that a 0% increase for three years was equal to a decrease. Mayor Pro Tem Bangerter also supported their request and believed that their community contribution is essential. MOTION- It was moved by Council Members Sniff/Cathcart to approve the La Quinta Arts Foundation request for funding for FY 1995/96 in an amount not to exceed $50,000 and authorize the City Manager to enter into an Agreement with the La Quinta Arts Foundation. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO.95- 134. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 5 July 5, 1995 3. CONSIDERATION OF THE LA QUINTA CHAMBER OF COMMERCE REQUEST FOR FUNDING FOR FY 1995/96 IN THE AMOUNT OF $166,000. Mr. Herman, Community Development Director, advised that the Council's Subcommittee and the Chamber of Commerce Executive Committee met to discuss the Chamber's funding requests for FY 1995/96 as follows: an additional $9,500 to maintain the Mainstreet Marketplace events: $6,000 to convert a part-time position to a full-time position, and: $5,500 for increased postage/distribution costs of the newsletter. They also wish to establish a satellite facility at the La Quinta Plaza Shopping Center which requires no funding assistance. The additional funding would increase their funding from $147,500 to $166,000. The Subcommittee recommended approval of $5,500 for the additional newsletter distribution and an increase of $2,500 in the contract amount for the Mainstreet Marketplace events, making a total funding request recommendation of $153,000. He advised that the Council requested a complete, detailed, Chamber budget during their budget review on June 22, 1995, including a newsletter budget and information from the Administrative Services Department regarding in-house newsletter costs. Ms. Michelle Dallas, Executive Director, Mr. Richard Boudreau, Chamber President, and Mr. Jack Klein, 2nd Vice President of the Chamber of Commerce, came forward to make a presentation to the Council. Mr. Jack Klein, 2nd Vice President of the Chamber of Commerce, advised that during the Chamber's recent meeting with the Council's Subcommittee it was determined that the Chamber's current level of services, as outlined in the 1994/95 contract, would be maintained. He advised that their contract with the City covers three areas of responsibility: the publication and distribution of the newsletter, public communication, and the Mainstreet Marketplace events. They feel that the newsletter has had a positive evolution since its inception, receiving many compliments regarding its achievement in informing businesses and the general public of various City activities. They've been informed by the Post Office that an additional 1,000 copies are needed for their monthly mailing due to the City's population growth which will increase their costs by $5,500. Public communication, the second part of the contract, covers visitor information, marketing, public relations, and the economic development facet of the contract. La Quinta is fifth out of six valley communities in providing public communication services and their level of service has increased each year even though their funding contract is less than other communities. In regards to the Mainstreet Marketplace events, he advised that the attendance has increased with each series. The last three events of the 1994/95 season were vendor sell-outs with approximately 7,000 attending the Warner Bros. event. He advised that Warner Bros. wishes to be a part of the 1995/96 series as well. Council Member Sniff advised that he and Mayor Pena served on this year's Subcommittee as well as the 1989 Subcommittee which he felt provided the thrust and support for the Chamber which was in bad condition at that time. He advised that the BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 6 July 5, 1995 Council determined in 1989 that the Chamber had significant value to the City and indicated its strong support for the business community. He felt that the City's continuing support for the Chamber is imperative, noting that the funding is not a give away" because the Chamber provides a series of superb services for the City. He advised that the Subcommittee couldn't support all of the funding requests because of fiscal constraints, but felt that the City should provide a consistent level of support for them because they consistently support the City through the best newsletter in the valley, great public communication, and well-run Mainstreet Marketplace events. He supported funding in the amount of $153,000. Council Member Perkins stated that he's not anti-business and believes that business is a vital part of the City's growth. However, he finds it difficult to determine the benefit the City derives through services of such organizations as the Chamber of Commerce and Arts Foundation, in comparison to the amount of funding provided to them by the City. The Arts Foundation impressed him by not asking for an increase and he felt that the Chamber, with the business connections they have, must become more self-supporting. He couldn't support funding of $153,000 and felt that the newsletter costs should be reduced, possibly by reducing the number of issues. He advised that he would support last year's funding amount of $147,000, but would be looking to decrease it by 10% next year. In response to Council Member Cathcart, Mrs. Juhola, Administrative Services Director, advised that developing a 12-page newsletter in-house would take about ten hours of staff time for each issue and cost approximately $3,500 annually. Council Member Cathcart felt that it's less expensive to print a combined newsletter as opposed to two separate ones. He asked how much advertising revenue is received from the newsletter, noting that it wasn't included in their budget report. Mr. Klein advised that they are prohibited from pre-selling advertising space because they receive the City's information at the last minute leaving them unaware of how much available advertising space there will be. He questioned the ability to put together a quality newsletter with only ten staff hours monthly. Council Member Cathcart asked if the City should share in the advertising revenue. Mr. Klein stated that it's difficult to separate their services in the budget because they're intertwined and some areas cost more to accomplish than. others. He advised that advertising revenues help to offset extra expenses incurred for public communication. Mayor Pro Tem Bangerter was concerned about the newsletter's turnaround time, pointing out that the news is old by the time it's printed. She's extremely supportive of the Chamber and wishes to continue supporting them, but would like to see the BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 7 July 5, 1995 newsletter costs decreased by reducing the number of issues, preparing the typesetting in-house, or any other methods possible. Mr. Klein advised that the increase of $5,500 is solely to offset the additional postage cost, but was willing to pursue ways to cut production costs as well. Council Member Cathcart asked how often printing costs are re-bid. Ms. Michelle Dallas, Executive Director, advised printing costs are re-bid by Chamber members who are printers each year. Mayor Pro Tern Bangerter advised that she feels that the newsletter is the best one around, but felt that a committee should be formed to examine ways to reduce its costs. She didn't propose any other decreases to services provided by the Chamber. She asked how advertising revenues are applied to the newsletter. Mr. Klein advised that last year their advertising revenue was $13,050 and is applied to the general account and is difficult to break-out separately. He advised that additional revenues could be generated if the City's information for print was received earlier. Mayor Pro Tem Bangerter asked how much turnaround time is required. Ms. Dallas advised that the printer's current turnaround time is three weeks, but could be shortened if camera-ready pages were provided to the printer. In regards to advertising revenues, she advised that exact figures are difficult to provide because the advertising is inconsistent and sporadic, noting that revenues last year were 30% less than projected. Council Member Cathcart suggested that a more-rigid format for City information might make it easier for the Chamber to sell advertising space. Ms. Dallas felt that the newsletter is extremely unique and should continue to be a vehicle in which information can be distributed to residents and businesses within the City. In response to Mayor Pro Tem Bangerter, Mrs. Juhola advised that the low-bidder gave a turnaround time of five days for camera-ready pages. Ms. Dallas advised that the printer typesets the material and provides two reviews of blue-line copies before printing the newsletter which contributes to the delay in the turnaround time. The Chamber will address the turnaround-time issue during their current bid process. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 8 July 5, 1995 Council Member Perkins asked if they could sell additional advertising if the number of pages were increased. Ms. Dallas wasn't sure, but was concerned that too much advertising would affect the integrity of the newsletter and make it less effective as an informational tool. In response to Council Member Cathcart, Ms. Dallas advised that she would have to check with the printer to find out if they could accept a mix of camera-ready and non- camera-ready material. Mayor Pro Tem Bangerter advised that she would support last year's funding amount with the consideration of finding a way to decrease the newsletter costs. Council Member Perkins concurred. Council Member Cathcart concurred. Re advised that the Chamber could come back to the Council if they're unable to reduce their costs successfully. Council Member Sniff pointed out that the Chamber isn't requesting additional funding, but only enough to cover postage for the additional 1,000 copies and questioned if Council was expecting them to bear the extra cost on their own. Re felt that the Chamber wOn't be able to distribute? the additional copies or will have to reduce the number of issues if the additional funding isn't approved. In response to Council Member Cathcart, Ms. Dallas advised that the Chamber was informed by the Post Office that they need 1,000 additional copies for distribution on a regular basis. She advised that the distribution amount increased sporadically in the past and the extra cost was absorbed by the Chamber, but if they have to absorb increased postage cost on a regular basis, they won't be able to provide the same level of service as contracted. Mayor Pro Tern Bangerter felt that part of the discomfort on the part of the Chamber was that the Council was asking for information, due to its own budget constraints, that they've never asked for before. She felt that a subcommittee should meet with the Chamber and attempt to reduce the newsletter costs through creative means before any approval is given to increase the funds. In response to Council Member Perkins, Mr. Klein advised that the cost of producing the newsletter is $47,760. The additional $5,500 would pay for an extra 1,000 copies each month plus postage. Council Member Perkins felt that the City and Chamber were in partnership to produce the newsletter and if the costs could be reduced he would support it. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 9 J?july 5,1995 Council Member Cathcart concurred. Mayor Pena arriyed at 4:20 p.m. Mayor Pro Tern Bangerter suggested that Council approve the same amount as last year or approve the additional $5,500 with an understanding that an attempt be made to reduce the cost of the newsletter. Mayor Pena advised that the Subcommittee understood the reason for the increased costs after they discussed it with the Chamber and he supported at the very least, the current level of funding. Council Member Sniff was in support of approving funding of $153,000 with the direction that City staff and the Chamber work promptly to make a sincere effort to reduce the newsletter costs. He didn't feel that it would be fair to expect the Chamber to absorb the additional costs themselves. MOTION It was moved by Council Members Sniff/Pena to adopt the Subcommittee recommendation for FY 1995/96 Chamber of Commerce funding of $153,000 and direct staff to work promptly with the Chamber to make an effort to reduce the newsletter costs. Council Member Perkins advised that he wouldn't support the motion because he felt that approval of additional funds would fail to provide an incentive for the Chamber to work toward reducing the costs. However, he was supportive of approving last year's amount with the direction to staff and the Chamber that they discuss means of reducing the newsletter costs. Mayor Pro Tem Bangerter and Council Member Cathcart concurred. Motion was withdrawn. MOTION It was moved by Council Members Sniff/Perkins to adopt a recommendation for FY 1995/96 for Quinta Chamber of Commerce funding in the amount of $147,500 and direct staff and the Chamber to work together to reduce the cost of the newsletter wherever possible. Motion carried unanimously. MINUTE ORDER NO.95-135. 4. CONSIDERATION OF A REPORT OF ACTION TAKEN BY THE PLANNING COMMISSION FOR PLOT PLAN 95-554 WHICH ALLOWS AN EIGHT-SCREEN THEATRE COMPLEX IN THE C-P-S ZONE LOCATED ON THE NORTH SIDE OF HIGHWAY 111, MIDWAY BETWEEN WASHINGTON STREET AND ADAMS STREET IN THE ONE ELEVEN LA QUNTA SHOPPING CENTER. APPLICANT: CAAL THEATRES CORPORATION. Mr. Herman, Community Development Director, advised that the applicant has submitted a plot plan to construct an eight-screen, theatre complex of approximately 30,000 sq. ft. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 10 July 5, 995 in the One Eleven La Quinta Shopping Center located midway between Albertsons and Wal-Mart. He advised that the parking and architectural-treatment concerns raised at the Planning Commission meeting have been addressed and signage for the complex will be brought back to the Planning Commission for approval. Artwork designed by Mr. De Martino has been commissioned for this location. In response to Council Member Perkins, Mr. Herman advised that parking for the complex is located in the front of the theatre. Additional side parking might be available in the future as the shopping center develops. The maximum number of parking spaces in the entire complex is 3,010. Mr. Robert Tyler, 44-215 Villeta Drive, was concerned about the project placing La Quinta in competition with the City of Indio again, but was in favor of moving forward with it and urged the Council to approve it. MOTION It was moved by Council Members SnifflCathcart to accept the report of the action taken by the Planning Commission for Plot Plan 95-554 which allows an eight- plex movie theater in the C-P-S zone, located on the north side of Highway 111, midway between Washington Street and Adams Street within the One-Eleven Shopping Center; Applicant: Caal Theatres Corporation. Motion carried unanimously. MINUTE ORDER NO.95-136. 5. CONSIDERATION OF THE PALM SPRINGS DESERT RESORT CONVENTION AND VISITORS BUREAU CHANGE TO THE JOINT POWERS AGREEMENT AND THE BYLAWS ALLOWING THE COUNTY OF RIVERSIDE'S SEMOR STAFF DESIGNEE TO HAVE VOTING PRIVILEGES AS ALTERNATE" ON THE JOINT POWERS AGREEMENT EXECUTIVE COMMITTEE. MOTION It was moved by Council Members Sniff/Bangerter to approve the changes to the Palm Springs Desert Resort Convention and Visitors Bureau Joint Powers Agreement and the Bylaws allowing the County of Riverside's Senior Staff Designee to have voting privileges as alternate on the Joint Powers Agreement Executive Committee. Motion carried unanimously. MINUTE ORDER NO.95-137. 6. CONSIDERATION OF AMENDMENT TO SEC?ON 2.70.030 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE INVESTMENT ADVISORY BOARD. Mr. Falconer, Finance Director, advised that the Investment Advisory Board recommends approval of an amendment to the La Quinta Municipal Code clarifying the responsibilities of the Board. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 11 July 5, 1995 Council Member Perkins continued to be concerned about the City's investment policies and the safeguarding of City funds. He asked staff to generate a detailed report for the Council on how City and Agency funds are handled. Re doesn't want the City to end up in the same situation as other cities have in the past. Mr. Genovese, City Manager, advised that the report would be ready within one week. MOTION It was moved by Council Members Sniff/Bangerter to take up Ordinance No. 269 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO.269 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 2.70.030 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE INVESTMENT ADVISORY BOARD. It was moved by Council Members Sniff/Bangerter to introduce Ordinance No.269 on first reading. Motion carried by the following vote: AYES: Council Members Bangerter. Cathcart, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 7. TRANSMITTAL OF TREASURER'S REPORT DATED MAY 31, 1995 FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. MOTION It was moved by Council Members Sniff/Bangerter to receive and file the Treasurer's Report dated May 31, 1995 for the Ia Quinta Financing Authority. Motion carried unanimously. MINUTE ORDER NO.95-138. MOTION It was moved by Council Members Sniff/Bangerter to receive and file the Treasurer's Report dated May 31, 1995 for the City of La Quinta. Motion carried unanimously. MINUTE ORDER NO.95-139. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 12 July 5,1995 8. SECOND READING OF ORDINANCES. ORDINANCE NO.. 268 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 2.70.010(B) OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE INVESTMENT ADVISORY BOARD. It was moved by Council Members Sniff/Bangerter to adopt Ordinance No. 268 on second reading. Motion carried by the following vote: AYES: Council Members Bangerter, Cathcart, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED JULY 5, 1995. 2. APPROVAL OF DESIGN?ON OF RIVERSIDE COUNTY DEPARTMENT OF ENVIRONMENTAL HEALTH AS TIIIE UNIFIED PROGRAM AGENCY FOR THE CITY OF LA QUINTA. 3. APPROVAL OF FINAL ACCEPTANCE OF PGA WEST TRACTS 20712-2, 21381- 1, 22432-1, 22432-3, 24801, AND 25397. 4. ADOPTION OF RESOLUTIONS CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION?ON TO BE HELD ON TUESDAY, NOVEMBER 7, 1995 AND ADOPTION OF RESOLUTION ESTABLISHING REGULATIONS FOR CANDIDATES' STATEMENTS. 5. CON FIRMATION OF TERMS OF NEWLY-APPOINTED INVESTMENT ADVISORY BOARD MEMBERS. 6. ADOPTION OF RESOLUTION AMENDING THE PERSONNEL RULES PURSUANT TO THE 1995196 MEMORANDUM OF UNDERSTANDING WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 13 July 5, 1995 MOTION It was moved by Council Members Sniff/Bangerter to approve the Consent Calendar as recommended with Item No.2 being approved by RESOLUTION?ON NO.95- 51 and Item No.4 being approved by RESOLUTION NOS. 95-52 and 95-53 and Item No.6 being approved by RESOLUTION NO.95-54. Motion carried unanimously. MINUTE ORDER NO.95-140. Council Member Perkins advised that he wished to register an appeal of the decision of the Planning Commission regarding the parking of a commercial trailer at the One Eleven Ia Quinta Shopping Center. The appeal was so noted by staff. STUDY SESSION FRITZ BURNS POOL DISCUSSION. Mayor Pena abstained due to a conflict of interest and left the dais. Mr. Cosper, Public Works Director, advised that on May 16, 1995, Council directed staff to meet with the YMCA and Coachella Valley Recreation & Park District CVRPD) regarding their proposals for operation and maintenance of a pool at Fritz Burns Park. Both organizations were asked to develop information pertinent to the development of a cooperative agreement that would provide for a pool program and indicate their minimum facility requirements, proposed programs, and estimated cost to the City. He advised that the current pool configuration was acceptable to CVRPD except for its competitive aspect. They suggested that the slide pool area be converted into an additional instructional amphitheater and eliminate the tot pool. They propose use of pool toys" to attract users instead of a water slide since they are less expensive and easier to replace. They recommend that the size of the aquatics building be reduced and include restrooms, a lifeguard administrative area, and ticket booth only. The pool and aquatics building construction costs, as proposed by CVRPD, would be $1,400,000, a decrease of approximately $450,000 from the cost of the originally-designed pool. The minimum operation schedule that they recommend is three to four months beginning in late April or early May and closing at the end of August. He advised that they would consider a longer operation schedule if the number of users make it feasible. Their proposed operation hours are from noon to 6p.m. or 10a.m. to 2p.m and 4p.m. to 8 p.m, five to six days per week. He advised that CVRPD would provide programs for general swim, swim lessons, lap swimming, late-night swimming, and facility rentals. To provide these programs, CVRPD wishes the City initially to pay a subsidy of 50% the annual costs which BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes July 5, 1995 would cover all utilities and chemical costs. That subsidy is estimated at $27,500 for the first year, but would decrease $1485 each year for approximately 18 years at which time no further subsidy would be required. The rationale for the subsidy reduction is that CVRPD's costs will be reduced each year as additional households are added to the District. Their proposal includes a 25-year lease and equal sharing of long-term maintenance costs over $1,000 yearly) such as pool resurfacing and air conditioning repairs. CVRPD would keep all revenues generated by the pool to offset their costs. Mr. Cosper advised that the City would save approximately $129,000 in operation/maintenance costs during the first year with those savings increasing to $156,000 after 18 years. The elimination of the competitive aspect of the pool and redesign of the aquatics bui?ding would save the City $445,000 in construction costs. Re advised that a reduced competitive swim program would be offered by CVRPD even though the pool would be mainly designed for recreation swimming. Re advised that the YMCA is willing to discuss pool operations with the City, but so far the correspondence received from them seems to offer fewer incentives. He advised that staff would redesign the pool facilities and negotiate a cooperative agreement with the YMCA or CVRPD if directed by Council. In response to Council Member Cathcart, Mr. Cosper advised that the YMCA is willing to discuss pool operations, but are concerned about first-year costs and don't appear to be as aggressive as CVRPD in wanting to enter into a contract with the City. In response to Council Member Perkins, Mr. Cosper advised that the consultant's draft report has been received and will be on the Council's agenda for July 18th. In response to Mayor Pro Tern Bangerter, Mr. Cosper advised that it hasn't been determined what fund would be utilized for the annual subsidy, but Landscape & Lighting District funds would probably not be used. In regards to the difference between the annual subsidy amount and the previous maintenance costs of $241,000, he advised that the greatest difference is due to a change frdm a year-round operation schedule to a three-to-four-month operation schedule. Re advised that the subsidy would possibly increase if the operation schedule was expanded. Mayor Pro Tern Bangerter asked if the construction costs savings of $445,000 could be used for the City's medians to which Mr. Cosper responded yes. In response to Council Member Perkins, Mr. Cosper confirmed CVRPD's proposed operation hours, adding that a seven-day-a-week schedule is being considered by CVRPD, but would not increase the City's subsidy. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 15 July 5, 1995 Mr. Don Martin, District Manager of Coachella Valley Recreation & Park District, advised that the CVRPD Board has authorized him to enter into negotiations with the City should the Council decide to move in that direction. In response to Council Member Sniff, Mr. Martin advised that, although September is a hot month, their experience has shown that a decline in pool use begins in July and most of their pools are closed by mid-August. Council Member Sniff felt that La Quinta is unique and that people would continue using the pool during August and September. Mr. Martin advised that pools don't attract as many users as recreation centers do, noting that their recreation center in Palm Desert has a higher attendance than all of their pools together because it provides a variety of activities. More than 600 La Quinta residents belong to their recreation centers. He advised that a bus shuttle from La Quinta to the Pawley Pool in Indio was provided in 1992, but was discontinued because of low use. In response to Council Member Cathcart, Mr. Cosper advised that the Palm Springs pool is open year-round and their cost-recovery is very low because of the type of facility they provide. The cost-recovery for pools operated by CVRPD is over 70% because of the reduced design facilities. Council Member Sniff questioned why the pool use is so low at other community pools and asked Mr. Martin if it would be worth it to the District to operate a pool in La Quinta. Mr. Martin advised that CV RPD wishes to be partners with the City to help provide pool recreation for the residents because it's too expensive to do alone. He projected that pool attendance in La Quinta would be similar to attendance at the Pawley Pool in lndio. In response to Council Member Cathcart, Mr. Martin advised that CVRPD would consider operating a recreation center in La Quinta under similar terms as they would operate a pool, but they couldn't afford to build it. He advised that daily attendance of 300 to 400 at the Palm Desert recreation center drops to.approximately 250 to 300 during the summer, but.attendance at the Indio center drops very little. Council Member Perkins asked what the recreation centers' hours of operation are to which Mr. Martin responded 6 a.m. to 10 p.m Monday through Friday and 12 p.m. to 6 p.m. Saturday and Sunday. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 16 July 5, 1995 The following peopie spoke in support of the pool: Ms. Guadalupe Fregoso 52-095 Avenida Villa Ms. Bettye Anderson, 52-839 Avenida Diaz, felt that the high school pool is not designed for use by the handicapped or elderly. Ms. Judy Watts 52-411 Avenida Martinez Mr. Jeff Smith, 54-631 Aven ida Alvardo, representative for Friends of La Quinta Group, was supportive of the proposal by CVRPD, but felt that their operation schedule should be expanded. The following people spoke in opposition to the pool: Mr. Randall Wright 54-295 Eisenhower Drive Mr. Robert Metkus no address given) Ms. Joyce Sivley 79-775 Westward Ho Drive Ms. Terry Henderson, 54-711 Eisenhower Drive, felt that a recreation center was a more viable option for consideration. Mr. Gary Tomak 54-995 Tanglewood Mr. Ernie Brazil 44-400 Buttercup Lane Mr. Robert Tyler 44-215 Villeta Drive After a brief discussion, Council concurred on continuing the discussion of this matter until after the public hearings scheduled for the evening session. Council recessed to and until the hour of 7:00 p.m. 7:00 P.M. PRESENTATIONS Mayor Pena, on behalf of the City Council, expressed appreciation and presented plaques to the following individuals for their service to their respective CommitteelBoard/Commission: Art in Public Places Committee: Kathryn Hull, Kathy Smith-Schooley and Kay Wolff Cultural Affairs Commission: Martin Langer Human Services Commission: Bruce Pelletier Investment Advisory Board: Helen Gilreath Parks & Recreation Commission: Norris Bernard and Hal Summers Volunteer Advisory Board: Dan Newman BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 17 July 5,1995 PUBLIC COMMENT Ms. Audrey Ostrowsky, P.O. Box 351, addressed the Council regarding the Chamber of Commerce, stating that they are prohibiting commercial property owners from participating in the Business Development Task Force meetings. She urged the Council to intervene and make sure that commercial property owners are allowed to contribute to decisions regarding property in the downtown area before more businesses in that area are lost. Ms. Doris Mechanick, Coordinator of Child Care Council, presented a plaque to the City and announced that the Child Care Community has voted the City of La Quinta as the Family Friendliest City in 1995. PUBLIC HEARINGS 1. CONTINUATION OF APPEAL BY THE APPLICANT OF THE PLANNING COMMISSION DENIAL OF CERTIFICATION OF EA 95-297 AND DENIAL OF CONDITIONAL USE PERMIT 95?19 FOR A 100-FOOT TALL MONOPOLE WITH THREE CELLULAR-ANTENNA ARRAYS, THREE MICROWAVE-DISH ANTENNAS, AND EQUIPMENT BUILDING. APPLICANT: AIRTOUCH CELLULAR. MOTION It was moved by Council Members Perkins/Cathcart to continue the matter of the appeal by AirTouch Cellular to July 18, 1995. Motion carried unanimously. MINUTE ORDER NO.95-141. 2. SPECIFIC PLAN 121-E, REVISED AMENDMENT NO.3) AND ACCEPTANCE OF PLOT PLAN 95-555; APPROVAL OF A SPECIFIC PLAN AMENDMENT TO ALLOW ELIMINATION OF PART OF THE NORTHERN PARKING LOT OF THE LA QUINTA RESORT AND CLUB AND PLOT PLAN APPROVAL TO ALLOW CONSTRUCTION OF A 37,000 SQ. FIl,. BUILDING ADDITION, WHICH INCLUDES A BALLROOM AND SUPPLEMENTAL FACILITIES AND SUBTERRNEAN PARKING GARAGE IN THE R-3 ZONE ON PART OF A 17.8- ACRE SITE LOCATED ON THE SOUTh SWE OF AVENIDA FERNANDO, 1,000 FEET WEST OF EISENHOWER DRIVE. APPLICANT: KSL LA QUINTA HOTEL CORPORATION. Mr. Herman, Community Development Director, briefly reviewed the history of the Specific Plan for the La Quinta Hotel and advised that the proposed amendment is for partial removal of an existing parking structure north of Morgans Restaurant in the La Quinta Hotel complex and new construction of a 16,000 sq ft ballroom and BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 18 July 5, 1995 supplemental facilities totaling 37,000 sq. ft. He reviewed the building elevations, advising that the architectural design will be compatible with existing structures. He advised that the Planning Commission approved the amendment on June 27, 1995 after concerns raised at that meeting were addressed. In response to Council Member Perkins, Mr. Herman advised that 76 parking spaces would be lost, but the remaining 1,302 that will exist upon completion of the project exceeds the parking requirements. He advised that the ingress and egress at the parking structure would be two-way down and right-turn only at the exit to avoid any conflict. The parking garage will be used for self-park and for valet parking during special occasions tons. Mr. Scott Dalecio, 49-499 Eisenhower Drive, President of La Quinta Resort & Country Club, advised that they wish to expand because they have a shortage in meeting space at the hotel. Their competitors average 85 sq. ft of meeting space per guest room and they only have 42 sq. ft. per guest room. Re advised that the integrity and architectural theme of the existing property will be maintained in the new construction. Mayor Pena asked if vacant land was available for overflow parking during special events. Mr. Dalecio advised that sufficient parking does exist at the complex, but they're working to manage those spaces better during special events. Additional land is available for parking near the tennis courts. Council Member Perkins asked how the size of the proposed ballroom compares to their current largest ballroom. Mr. Dalecio advised that their largest ballroom is approximately 16,800 sq. ft. and the new ballroom will be 16,000 sq. ft.. The new ballroom will have an additional 8,000 sq. ft. of indoor reception area adjacent to it that the current ballroom doesn't have. In regard to the parking issue, he advised that the hotel has received an award from South Coast Air Quality Management for their efforts in promoting carpooling with their staff, noting that they are the second largest hotel in Riverside County. Mayor Pena asked if kitchen facilities would be included in the new facility to which Mr. Dalecio responded no. The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 9 July 5, 995 RESOLUTION NO.95-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUNTA, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 95-304 PREPARED FOR PLOT PLAN 95-555 AND SPECIFIC PLAN 121-E, REVISED AMENDMENT NO.3). It was moved by Council Members Sniff/Perkins to adopt Resolution No.95-55 as submitted. Motion carried unanimously. RESOLUTION NO.95-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AMENDMENT NO.3 TO SPECIFIC PLAN 121-E, REVISED. It was moved by Council Members Sniff/Cathcart to adopt Resolution No.95-56 as submitted. Motion carried unanimously. MOTION It was moved by Council Members Sniff/Bangerter to accept the action of the Planning Commission on Plot Plan 95-555. Motion carried unanimously. MINUTE ORDER NO.95-142. Council recessed to Redevelopment Agency meeting. Council reconvened. STUDY SESSION....................continued FRITZ BURNS POOL DISCUSSION. Mayor Pen a abstained due to a conflict of interest and left the dais. The following people spoke in support of the pool: Ms. Kay Wolff, 77-227 Calle Ensenada, was pleased with the proposal from Coachella Valley Recreation & Park District CVRPD). She referred to Mr. Martin's comment regarding a recreation center as opposed to a pool and noted that the City already has a recreation center for the youth at the Boys & Girls Club. Mr. Kevin Anderson, 52-839 Avenida Diaz, supported the CVRPD proposal Ms. Barbara Somers 53-460 Avenida BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 20 July 5, 1995 The following people spoke in opposition to the pool: Mr. Torn Mulcahy 79-350 Desert Rock Court Council Member Perkins felt that the concept of a community center should be explored. He believed that CVRPD's proposal was interesting and certainly reduced the cost of a pool, but was concerned that the City make the best use of the recreation funds they have left. He felt that a decision would probably be made to build a pool or some type of recreational facility and that will be the end of available recreation funds for quite some time. He pointed Out that property values are decreasing in La Quinta and because of that people are requesting the County to reassess their property and he felt that that should be looked at. He also felt that the City's reserves are too low and he doesn't feel that the City can count solely on the tax revenues received from the La Quinta Hotel. He advised that he's not prepared to make a decision at this time. Council Member Cathcart pointed out that the City of Palm Desert is preparing a Feasibility Report before moving forward with their pool and Thousand Palms has decided to build a community center instead of a pool. He's received lots of material regarding the closure of various community pools and didn't feel that La Quinta should consider themselves so different. He felt that a great job of redefining the pool has been done, but he still has unanswered questions. He felt that Mr. Martin was practically recommending construction of a recreation center as opposed to a pool. He referred to the difference in attendance numbers between the two types of facilities and didn't believe that building a pool was a logical decision. He advised that he, too, was not ready to make a decision at this time and wished to see information on recreation centers for possible consideration at the Fritz Burns Park. from a logical standpoint as well as a recreational-usage standpoint. Mayor Pro Tern Bangerter advised that hard work had gone into finding a compromise on this issue and was frazzled that CVRPD would make the proposal they did if they believed that the pool was not a good idea. She pointed out that the subsidy for a community pool was small in comparison to the many subsidies given to organizations in the community for the purpose of promoting business, tourism, children, and seniors. She advised that seniors represent only 15% of the City's population, yet the City spends $182,000 annually for a Senior Center and she believed that the City should do more for families in the community. She felt that CVRPD's proposal had everything in it that the opposition wanted and she was upset that the struggle to getthe pool approved continues to exist. Council Member Sniff advised that he, too, was frustrated because the issue has been discussed by Council many times with additional information complicating it from time to time. He didn't have a problem with discussing a recreation center, but was concerned about not being able to focus on the matter and deal with it logically. He's in favor of a pool, but felt that it would be appropriate to review the consultant's report BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 21 July 5, 1995 on July 18th so that the Council can proceed in a logical fashion. He felt that the recreation center was a separate issue, advising that the Boys & Girls Club provides that service to some degree. He's still unsure of the consensus of the community on this issue even though it's been discussed for a long time. He wishes to hear from more members of the community regarding what they want and he feels that that can be accomplished by placing the issue on the ballot for an advisory vote. He suggested that Council continue this issue until the consultant's report is reviewed on July 18th. Council Member Perkins felt that just because the pool has been discussed for a considerable period of time doesn't preclude the Council's responsibility from exploring other alternatives because they are responsible for spending the City's money wisely. He realized that there are many people in the community on both sides of this issue and that the Council will have to make a decision at some point, but he has to look at what is best for the community and he's not sure at this time what that is. Council Member Sniff advised that he was perplexed by Mr. Martin's negative comments after the CVRPD's proposal was presented, noting that they are willing to enter into an agreement to manage a City pool for 25 years with a diminishing maintenance subsidy. Council Member Cathcart advised that Mr. Martin told him that CVRPD can afford to make their proposal because they spend very little in the City for recreation. They wish to participate in the City's recreational activities, but feel alienated fr6m the community. He didn't believe it was Mr. Martin's intention to speak negatively toward the pool, but was simply replying to the questions regarding attendance numbers when he said that a pool is not the best bang for the buck. He stated that Mr. Martin's advice to him a few months ago was to build a recreation center instead of a pool should the City have only one shot at spending money on recreational facilities because a recreation center is a more-rounded facility. In response to Mayor Pro Tem Bangerter, Mr. Cosper advised that Phase I of the consultant's report would be presented on July 18th which would include four to five pool configurations. If directed to continue by Council, Phase II will include a full fiscal analysis. In response to Mayor Pro Tem Bangerter, Mr. Genovese, City Manager, advised that staff would obtain preliminary figures on CVRPD's recreation centers. * In response to Mayor Pro Tem Bangerter, Mr. Cosper advised that CVRPD receives $70,000 to $80,000 annually from the $9.90 tax in La Quinta and their annual costs to maintain the Community Park is $40,000 to $50,000. Council Member Perkins felt that the information provided by CVRPD was very good and wished to see a similar report regarding their recreation centers. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 22 July 5, 1995 Council Member Cathcart concurred. Council Member Sniff didn't object to additional information, but felt that the pool should be the primary thrust because of the need. Re felt that it's important to find out what the community wants. Council Member Cathcart didn't believe that there would be strong opposition to an alternative middle ground" recreational facility. Mayor Pro Tem Bangerter pointed Out that a community center is included in Phase II of the Fritz Burns Park. She advised that the consensus of the community during the planning of the park was that a pool should be built in Phase I and a community center in Phase II. Council Member Cathcart questioned how residents might feel today if they had to choose between a pool or recreation center if the pool is only open four months annually and he wasn't sure that it was realistic to believe that the City will be able to build both. Mr. Genovese advised that at the next meeting staff will present the Feasibility Report and the results of a discussion with CVRPD regarding recreation centers. MAYOR AND COUNCIL MEMBERS'. ITEMS DISCUSSION OF BALLOT ISSUE REGARDING THE FRITZ BURNS PARK POOL. Council Member Sniff felt that two meetings might be necessary to discuss the possibility of placing this issue on the November ballot and asked it to be agendized as a business item on the July 18th agenda. Council concurred. 2. LANDSCAPE MEDIAN PROJECTS DISCUSSION. Mr. Cosper, Public Works Director, advised that on May 16, 1995, the Council directed staff to prepare a report on available funding in the Landscape & Lighting Assessment District that could be used for capital projects. He advised that there are funds that may be drawn from the District's reserve fund as well as the operating budget. He advised that the reserve fund balance is $119,000 and was established to replace big-expense items, as well as provide a cash flow for the District until the County's payment is received. Re advised that there is $111,700 budgeted for the maintenance of the Fritz Burns Park and pool, neither of which will be necessary expenses during FY 1995/96. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 23 July 5, 1995 He advised that a number of potential median projects are listed in the staff report that total $996,888. Staff recommends that $50,000 be retained in the reserve account to cover unexpected expenses which will leave a total of $180,740 available for use. He advised that this year's budget won't be impacted by maintenance cost of any new median landscaping since the City won't be responsible for maintenance on these projects until next year. Staff recommends that Council appropriate funding for construction of the Eisenhower Drive median from Avenue 50 to Coachella Drive and design and construction of the Calle Tampico right-of-way for a total cost of $160,000. Council Member Sniff understood that the intention was to develop an interim landscaping that could be added to later without disturbing the existing landscaping. Mayor Pena pointed out that the landscaped medians on Avenue 48 and Adams Street are very attractive, yet look to be landscaped in a very-low maintenance manner. Mr. Cosper advised that the costs listed in the staff report are based on the City's current standard to build a park which is typically $100,000 per acre. Staff believes that they can reduce those costs through new design standards that they plan to implement when they place the Eisenhower Drive median out to bid. Mayor Pena felt that covering the dirt medians with some type of crushed rock would be an improvement. Council Member Perkins referred to median strips in Palm Desert that have desert landscaping watered by bubblers and would like to see something similar done in La Quinta. He's mainly concerned about improving the looks along Washington Street from Highway 111 to the La Quinta Hotel on Eisenhower Drive. He would like to see future divided roadways in La Quinta designed perhaps without landscaping. Mayor Pena concurred. In response to Council Member Cathcart, Mr. Cosper advised that staff intends to meet with property owners along the area on Eisenhower Drive in front of the La Quinta Hotel to obtain their input on the landscaping. Council Member Cathcart advised that the hotel might want to contribute funds to the project to make the landscaping more elaborate. Council Member Perkins' preference was to direct staff to concentrate on a simplified landscape program such as crushed rock, boulders, and palm trees in the area along Washington Street and Eisenhower Drive as discussed. Council Member Sniff felt that efforts should be made to minimize the need for labor by minimizing the potential for weeds. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 24 July 5, 1995 Mr. Robert Tyler, 44-215 Villeta Drive, questioned using the Landscape & Lighting District funds for capital improvement projects, noting that it used to be called the Lighting & Landscape Maintenance District. Mr. Cosper advised that capital improvements are an acceptable expenditure under the District. Mr. Genovese, City Manager, advised that staff will bring this issue back to the Council with design elements and questioned if the La Quinta Hotel's design input should be included in the report. Council concurred on receiving design input from the hotel and informing them that their help may be necessary to implement more elaborate landscaping. 3. REQUEST FROM THE LA QUINTA POST OFFICE TO USE PART OF THE TWO LOTS LOCATED BEHIND THE LA QUINTA BUILDING FOR PARKING OF POST OFFICE VEHICLES. Mr. Herman, Community Development Director, advised that the U. S. Postal Service has requested authorization to utilize two vacant lots owned by the Redevelopment Agency that are located directly behind the existing Chamber of Commerce building for the purpose of parking their vehicles. The additional parking space is needed so that they can utilize their existing parking area behind the Post Office for a temporary trailer. He advised that the La Quinta Post Office will begin servicing an area that was annexed by the City in 1990 and is currently being serviced by Post Offices in Indio and Thermal and the additional facilities are needed to facilitate that service. The Postal Service is also asking the City to provide lighting and fencing for the new parking area to secure their vehicles from vandalism. if directed by C6uncil, staff will work out the details with the Postal Service and bring the issue back to the Council for approval. He advised that new Post Office facilities are proposed at Avenue 48 and Jefferson Street and if approved, the current facility will become an annex for minimal post office activities. Staff hopes that an RFP for the new facility will be distributed within the next year. Mayor Pena asked if a temporary trailer is the only alternative the Post Office has to accommodate their need. Mr. Herman advised that sorted mail is delivered by semi-truck from San Bernardino and he didn't know if the Post Office would be able to handle drops in separate locations. He advised that the only temporary trailers allowed previously in the downtown area are the City's. In response to Council Member Cathcart, Mr. Herman advised that the trailer will be needed until the new facility is built in three to five years. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 25 July 5, 1995 Council Member Sniff didn't have a problem with the trailer or a three-to-five-year lease on the parking area because it will allow the Post Office to properly service La Quinta residents. Council Member Perkins was supportive of the request if it would mean that all La Quinta residents will be able to have a La Quinta zip code. Ms. Honeywell, City Attorney, advised that the Redevelopment Agency would have to receive fair market value for the lease of that property. Therefore, if the City wishes to subsidize the Post Office, it will be necessary to use the General Fund to repay the Redevelopment Agency at fair market value. Council Member Cathcart didn't consider use of a trailer for three to five years temporary-use and asked if the City would have any input into the design of the trailer Mr. Herman suggested the possibility of planting shrubbery around its perimeter. Mayor Pena advised that some temporary trailers now have a stucco exterior. Mr. Herman advised that they would discuss the Council's concern regarding aesthetics with the Post Office. Mayor Pena expressed appreciation for Congressman Bono's part in helping with the City's effort to get the new annexed area in La Quinta's zip code. REPORTS AND INFORMATIONAL ITEMS All reports were noted and filed. DEPARTMENT REPORTS None MAYOR AND COUNCIL MEMBERS' ITEMS............................continued 2. DISCUSSION OF PROPOSED SPLIT OF THE RIVERSIDE COUNTY CITIES FROM THE INLAND EMPIRE DIVISION OF THE LEAGUE OF CALIFORNIA CITIES. Mayor Pena advised that the Inland Empire Division is requesting the City's input regarding a proposed split of Riverside County cities from the Inland Empire Division of the League of California Cities. He felt that it was an appropriate move, noting that BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 26 July 5, 1995 there are needs that are unique to this area. Re felt that the cities have grown to a sufficient size to be able to sustain their separate identity within the League. Council concurred. 3. Council Member Perkins asked what percentage of window-space businesses are allowed to utilize for advertising. Mr. Herman, Community Development Director, advised that they are allowed to use IO? of their window space for advertising without any time-limitations. Council Member Perkins suggested that the Code Enforcement personnel investigate possible misuse of window space at several businesses along Highway ill such as McDonalds. Mr. Herman, Community Development Director, advised that the regulations related to this type of advertising will be reviewed during the City's zoning ordinance update. Council Member Perkins pointed out that there's no sidewalk along Adams Street between Miles Avenue and the Palm Royale Park and asked if the City was waiting for that portion of land to be developed before installing a sidewalk to which Mr. Cosper, Public Works Director, responded yes. Council Member Cathcart suggested asking CVWD to make the street improvements since the street fronts their property. Council Member Perkins advised that there's still a parking problem in the Vons Shopping Center between the Beer Hunter Sports Bar and the Beachside Cafe. He would like to contact the two restaurant owners and the new property owner, on behalf of the City, to help find a way to resolve the conflict because he felt that the City should at least show some interest in this problem. Mayor Pena was unsure that the City has any authority in the matter other than a goodwill gesture, but had no objections to Council Member Perkins'. proposal. Mayor Pena pointed out that some people feel that there is a lack of signage in the shopping center to indicate which businesses are present and suggested the possibility of developing a sign program for that area. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 27 July 5, 1995 Council Member Perkins advised that the Beer Hunter Sports Bar is serving full dinners and allowing smoking which is against State law. He felt that they should adhere to seating capacity regulations also if they're going to operate as a restaurant and not a bar. Mr. Genovese, City Manager, advised that staff would look into the matter and report back to the Council. 4. Mayor Pen a commented that some of the median landscaping is dying, possibly from lack of water, specifically along Eisenhower Drive near Calle Tampico and along Jefferson Street. Mr. Cosper, Public Works Director, advised that the City's new landscape contractor began on July 3rd. He said that problems arose during the last few weeks of the previous contractors' contract period when they found out that their contracts wouldn't be renewed, but the new contractor is working to correct the problems. 5. Council Member Catheart advised that flags at some of the developments are beyond their six?month time period, most notably being Inco Homes. Mr. Herman, Community Development Director, advised that he would check into it. Council Member Cathcart commented on the City's street sweeping and felt that it needs improvement. Mr. Cosper. Public Works Director, advised that street sweeping is being done once a week and advised that street-maintenance staff are going out ahead of the street sweeper to clean up some of the dirt-build-up areas before he gets to those areas. 6. Council Member Sniff was concerned about the distressed look of the palm trees at the Senior Center. Mr. Cosper, Public Works Director, advised that a letter has been sent to the contractor who installed the trees, informing him that the trees are in distress. He advised that staff is monftoring the irrigation of the trees and the contractor insists that the trees are going through a normal shock period and will survive. Council recessed to Closed Session. BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02 City Council Minutes 28 July 5 995 CLOSED SESSION 1. Conference with legal counsel regarding anticipated litigation pursuant to Government Code Section 54956.9(B) one case). 2. Conference with legal counsel concerning ongoing litigation REVCO Case No. CV-92-7626 RFK, pursuant to Government Code Section 54956.9(A). 3. Public Employee Appointment Assistant City Manager pursuant to Government Code Section 54957. Council reconvened with no decision being made which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). There being no further business, the meeting was adjourned. Re ectfully submitted, AUNDRA L. 3UHOLA, City Clerk City of La Quinta, California BIB] 12-13-95-U01 08:24:57AM-U01 CCMIN-U02 07-U02 05-U02 95-U02