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1994 06 07 CC Minutes LA QUINTA CITY COUNCIL MINUTES JUNE 7, 1994 Regular meeting of the La Quinta City Council of June 7, 1994 was called to order at the hour of 3:00 p.m. by Mayor Pena. PRESENT: Council Members Bangerter, Mccartney, Perkins, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Mr. Genovese, City Manager, asked that Consent Items 6 and 7 be removed and continued to the next meeting. Mayor Pena noted that he had a request to speak on Consent Item No.6 and suggested that it be moved to the Business Session. MOTION IL was moved by Council Members Sniff/Mccartney that Consent Items 6 and 7 be made Business Session Items 10 and 11. Motion carried unanimously. APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/McCartney to approve the Council Minutes of May 3 and 17, 1994 as submitted. Motion carried unanimously. PRESENTATIONS Mayor Pena presented Marilyn Smith, Senior Center Coordinator, with a plaque expressing the City's appreciation for being chosen Employee of the Month for the month of May. PUBLIC COMMENT Seth Etinger, 78-720 Avenida La Fonda, addressed the Council on the matter of the drainage ditch along Calle Quito and presented pictures showing the current situation. He asked that something similar to what was done in Avenida La Fonda be considered for this drainage ditch as it now presents a health hazard. Mayor Pena suggested that the matter be referred to staff for report back. Council concurred. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 2 June 7, 1994 WRITTEN CORRESPONDENCE a. Letter from Building Industry Association relative to H.R. 1330 re: Comprehensive Wetlands Conservation and Management Act of 1994. Council Member Perkins wished to see the Council do something regarding the Clean Water Act, as this is a major concern throughout the nation. Council concurred on directing staff to prepare a response. b. Letter from Building Industry Association relative to fee waivers. Council Member Sniff asked if there is anything Council wishes to do in this regard. Council Member Bangerter wished to see if staff can do some research relative to the deferral policy and the possible impacts on the City. C. Letter from La Quinta Historical Society regarding Community Service Grant Funds reconciliation. Fred Rice, 48?7SO Eisenhower, addressed the Council and read a letter addressed to the Council and on file in the City Clerk's office. He advised that they are currently working on a videotape with script on La Quinta and briefly reviewed its progress and format. He presented the budget and hoped that by the end of the year it will be complete and will be distributed to the City, schools. hotel. library, etc. BUSINESS SESSION 1. CONSIDERATION OF AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR A COMPREHENSIVE FEE STUDY AND THE FORMATION OF A SELECTION COMMITTEE FOR CONSULTANT SERVICES. Mr. Hartung, Building and Safety Director, advised that at mid-year budget review, Council appropriated funds for a comprehensive fee study. He presented an RFP for Council's approval. Staff recommended that he, the Planning Director, Finance Director, Public Works Director and one or two Council Members serve on the selection committee for consultant services. Council Member McCartney asked if all the fees are going to be looked at and compared with similar fees in other cities in the Valley. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 3 June 7, 1994 Mr. Hartung advised that the basis of the program will be 100% cost-recovery after determining the actual cost of services. He noted that our costs would be different than those of other cities. Ms. Honeywell, City Attorney, interjected that the legal basis for setting fees is actual costs for performing the services; therefore, what other Cities are charging would not be relevant. Mr. Genovese, City Manager, noted that this study will also look at infrastructure fees, in which the nexus for AB 1600 will have to be considered. There will be some review of other Cities fees, but the main focus will be internal Council Member McCartney questioned the feasibility of doing the study in-house and Mr. Hartung advised that the necessary man-hours are not available. In response to Council Member Sniff, Mr. Hartung advised that the current fee structure was adopted in 1982 and has never been revised and the infrastructure fees were adopted in 1987 and have never been updated. Council Member Sniff stressed the importance of this study and the need to determine what it cost the City to perform various services. Ed Kibbey, representing the BIA, advised that they are standing ready and willing to assist the City in this study in any way they can MOTION It was moved by Council Members Sniff/McCartney to: 1) authorize staff to issue the RFP for a comprehensive fee study; 2) appoint the Building & Safety Director, Planning Director, Public Works Director and Council Member Sniff to serve as the selection committee for consultant services; and 3) authorize the City Manager or his designee to negotiate a contract with the consultant firm chosen by the selection committee. Motion carried unanimously. MINUTE ORDER NO. 9?127. 2. CONSIDERATION OF APPROVAL TO CONSTRUCT A SHADE STRUCTURE AT THE YMCA DAY-CARE FACILITY. Mr. Hartung, Building & Safety Director, advised that the YMCA has requested approval to construct a shade structure at their facility at 49-955 Park Avenue at no cost to the City. The lease requires Council approval prior to proceeding. They have also requested that an estimated $200 increase in the annual insurance be absorbed by the City. In response to Council Member Sniff, Mrs LiCalsi advised that the cost of insurance is based upon square footage. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 4 June 7, 1994 MOTION It was moved by Council Members McCartney/Bangerter to approve the request of the YMCA construct a shade structure at the Day-Care Facility and waive the requirement that lessee pay anticipated increase in lessor's insurance premium in an amount not greater than $200. Motion carried unanimously. MINUTE ORDER NO. 94-128. 3. CONSIDERATION OF COMMUNITY SERVICES GRANT PROCESS FOR FY 1994/95. Mr. Bohlen, Parks and Recreation Director, advised that on April 5, 1994, the Council decided to allocate $40,000 to the Council's Special Projects Contingency Account and to revise the application process. The following changes were suggested: * No longer require a 501(c)(3) status * Include a mid-year accounting of fund use * Stipulate that funding is on an alternate-year basis * Fund direct services to La Quinta residents only; advertise only in La Quinta * Screening Comrnittee be created with Council and staff representation Mr. Bohlen then reviewed staff's recommendations as delineated in the staff report. A brief discussion ensued regarding the discussion on April 5th with Council concurring to move forward to take action on this matter. Council Member Sniff believed that the program should be as simple as possible. He felt that an amount needs to be determined for the program advising that he has trepidation about $40,000 he felt that it's excessive in light of the economy. He preferred to see a requirement for a 501(c)3) status; and regarding the alternate year funding, he felt that is something that should be discretionary on the part of the Council. Regarding advertising the program, he was concerned about soliciting people to come and ask the City for money; however, he didn't object to notifying the former recipients of the new process. Regarding selecting two Council Members to the screening committee, he felt that the entire Council should constitute the screening committee. In essence, he felt that the Council should have a certain fund set-aside for discretionary use and be able to address issues of worthy causes as they come before the Council. Council Member Bangerter had no problem with the people coming before the Council without having a screening committee. However, she believed that a 501(c)(3) status should not be a requirement, as in the past people have come before the Council without this status, and did receive funds. She felt that some kind of advertising is needed to let these groups know the new process. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 5 June 7, 1994 Council Member Perkins was concerned about the type of advertising we do. He felt that we should be very selective as far as those groups that are based in La Quinta. Regarding the $40,000, it was his understanding that those funds were to be used for things that come up during the year that were not otherwise budgeted for. It was his recollection that the Council would RV to stay within $25,000 to $30,000 for actual grants with the remainder to be used for those things that come up unexpectantly. He supported the idea that locally-based groups would have priority. He also had a concern about alternate-year funding, as there are many organizations that depend on this funding each year. Council Member Mccartney agreed with the $40,000 allocation and the need for the Council to have discretion as groups approach the Council. He felt that it would be a mistake to have two Council Members as part of the qualifying process and then vote on the issue. He also felt that we should get a profile sheet on the organization requesting funds and to make sure that we are dealing with people with authority within the organization. He felt that the Finance Director and Parks & Recreation Director should be the ones to qualify an applicant as being an organization in good standing. He also supported an accounting of funds within 30-days of the specific purpose for which the funds were requested. Council then reviewed each of staffs recommendations as follows: 1. Approve the Community Services Grant Application for use effective September 1, 1994. Council Member Perkins suggested that the applications and funding be available closer to the adoption of the budget rather than waiting until fall. Council concurred on making the program effective September 1st with the acknowledgement that if an organization comes in prior to that time, they will be considered. Mr. Bohlen noted that the September newsletter will have to be utilized since there is no newsletter in July or August. Council Member McCartney wished to see a reconciliation required 30 days after expenditure of the funds if the funds are for a special event. Council concurred. Mr. Genovese then asked what portion of the $40,000 will be advertised for grants with Council concurring that the entire $40,000 is to be allocated for Council's discretion with no amount being established for grants alone. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 6 June 7, 1994 2. Approve the single cycle, alternate-year funding concepts and the proposed grant criteria and instructions. Council concurred on an amendment to delete the alternate-year funding concept. 3. Establish $40,000 as the amount to be placed in the Special Project Contingency Account for FY 1994/95. Council concurred. 4. Direct staff to contact prior recipients to inform them of the new process, and advertise the grants program in the September 1994 edition of the City/Chamber newsletter. Council concurred. 5. Appoint two Council Members, the Parks and Recreation Director and the Finance Director to serve on the screening committee. Council concurred on the Parks & Recreation Director and the Finance Director to serve on the screening committee. 6. Determine the amount to be available for fall-cycle grant applicants, and the amount, if any, to be maintained as reserve. Council deleted. Council then agreed to not limit applicants to those with 501(c)(3) status and that there is not need for advertising the amount of monies allocated for this program. MOTION It was moved by Council Members SnifflMcCartney to approve the Community Services Grant process for FY 1994/95 as follows: 1. Approve the Community Services Grant Application for use effective September 1,1994 as amended); and 2. Approve the single cycle and the proposed grant criteria and instructions; and 3. Establish $40,000 as the amount to be placed in the Special Project Contingency Account for FY 1994/95; and 4. Direct staff to contact prior recipients to inform them of the new process, and advertise the grants program in the September. 1994 edition of the City/Chamber Newsletter; and 5. Appoint the Parks & Recreation Director and the Finance Director to serve on the screening committee; and BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 7 June 7, 1994 6. Applicants shall not be limited to organizations with 501(c)(3) status. Motion carried unanimously. MINUTE ORDER NO.94-129. 4. CONSIDERATION OF REQUEST FOR FUNDING AND PARTICIPATION BY COACHELLA VALLEY TRAILS COUNCIL. Mr. Bohien, Parks & Recreation Director, advised that the Coachella Valley Trails Council is seeking participation of all desert cities in addition to a donation of $2,000 to be used to further trail access, use and maintenance within the city's sphere of influence. In response to questions by Council, Mr. Genovese, City Manager. believed that it's important for the City to be involved in inforrnation relating to trails since we consider ourselves a vital component of the process. MOTION It was moved by Council Members SnifflMcCartney to appoint the Parks & Recreation Director to the Coachella Valley Trails Council and to refer the Trails Council to the FY 1994/95 Community Services Grant process for funding consideration. Motion carried unanimously. MINUTE ORDER NO.94-130. 5. CONSIDERATION OF CONTRACT FOR CITYWIDE TREE-TRIMMING SERVICES. Mayor Pena referred to the staff report and asked if Council had any questions. In response to Council Member Sniff, Mr. Cosper, Public Works Director, advised that staff is recommending that we reject all bids and negotiate directly with contractors in the Valley that can perform this service rather than going through with a bidding process. The first year we would be pruning the date-producing trees in a format that will allow us to harvest the trees in subsequent years. Fertilizing and irrigation will be the responsibility of the City we are trying to implement irrigation systems to the trees that currently do not have irrigation. MOTION It was moved by Council Members McCartney/Bangerter to reject all bids and direct staff to negotiate with a local tree-trimming contractor. Motion carried with Council Member Sniff voting NO MINUTE ORDER NO.94-131. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 8 June 7, 1994 6. CONSIDERATION OF MEMORANDUM OF AGREEMENT WITH THE BUILDING INDUSTRY ASSOCIATION DESERT CHAPTER OF THE BUILDING INDUSTRY OF SOUTHERN CALIFORNIA, INC. FOR D[DIRECTIONAL SIGNS. Mr. Herman? Plantung Director, advised that in 1987, the Council authorized an agreement and the management of subdivision directional signs within the public right-of- way with the BIA. A rnodified Memorandum of Agreement to reflect current policies and intent of the City and BIA is submitted for Council's consideration. Richard Motter, representing the BIA, believed that this is the best program in Riverside County as far as the quality of the signs are concerned. He urged that the Memorandum of Agreement be approved. MOTION It was moved by Council Members SnifflMcCartney to adopt the Memorandum of Agreement with the Building Industry Association. Motion carried unanimously. MINUTE ORDER NO. 9?132. 7. CONSIDERATION OF ACQUISITION OF COMPUTER EQUIPMENT. Mr. Cosper, Public Works Director, advised that on April 5, 1994, the Council authorized staff to receive bids for computer hardware and software which has been completed and submitted to local vendors. That package included five 60MHz Pentium- based computers, one 486DX2/66 computer, one 486-based notebook computer, two laser printers, four 90mb tape backup systems. Those bids were evaluated and unfortunately, the costs were substantially higher than anticipated. Also, one vendor could not supply all of the equipment required. Costs from direct-marketing manufacturers were then received and during this time, the Pentium 90 came on line. Based on all our information, it appears to be much more reliable than the Pentium 60. Staff recommended that we purchase six Pentium 90 computers at a cost of $33,800, which is substantially less than the low bid received from local vendors for the standard package. However, it is $6,100 more than what was presented to the Council in April. Council Member Mccartney felt that the approach taken was good noting that it's difficult to keep up with the fast-changing technology. He was surprised to learn that Dell did not choose to bid on non-pentium machines and encouraged staff to look into that further and find Out the reasoning. However, he believed that Gateway is a good computer and has an excellent reputation. He encouraged, that as we get closer to actual purchase, that staff be given the flexibility of not spending more than being requested, but that if Dell comes in with a more competitive package giving us greater value for the same amount of dollars to make that choice. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 9 June 7, 1994 In response to Mayor Pena, Mr. Cosper advised that most of the software that comes with Dell is MS-Dos based and they have a bundle package for $100 extra. MOTION It was moved by Council Members McCartney/Bangerter to appropriate $10,900 in additional General Fund monies for the purchase of computer hardware/software packages and authorize staff to purchase the non?Finance Department portion of the package from inultiple vendors for $33,800 as detailed in Alternative 1 in the staff rep6rt and to give staff the flexibility to deviate from the recommendation if a better quality at the same price is found. Motion carried unanimously. MINUTE ORDER NO. 9?133. 8. CONSIDERATION OF APPOINTMENT TO COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT BOARD OF TRUSTEES. Mrs. Juhola, Administrative Services Director, advised that the term of Gordon Van der Boom on the Coacheila Valley Mosquito Abatement District Board of Trustees will be expiring on June 30, 1994. Mr. Van der Boom has submitted a letter requesting reappointment and Council Member Perkins has also requested consideration of the appointment. Council agreed that Mr. Van der Boom has done an excellent job, but whenever a Council Member wishes to represent the City, that request should be honored. MOTION It was moved by Council Members McCartney/Bangerter that Council Member Perkins be appointed to the Coachella Valley Mosquito Abatement District for a two-year term ending June 30, 1996. Motion carried unanimously. MINUTE ORDER NO.94-134. Council asked that a letter over the Mayor's signature be sent to Mr. Van der Boom commending him on his service to the C. V. Mosquito Abatement District Board of Trustees. 9. SECOND READING OF ORDINANCES. ORDINANCE NO.245 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ESTABLISHING A PARKS AND RECREATION COMMISSION. It was moved by Council Members SnifflMccartney to adopt Ordinance No.245 on second reading. Motion carried by the following vote: BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 10 June 7, 1994 AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTMN: None ABSENT: None ORDINANCE NO.246 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING A CULTURAL AFFAIRS COMMISSION. It was moved by Council Members Sniff/McCartney to adopt Ordinance No.246 on second reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None ORDINANCE NO.247 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.65 OF THE LA QUINTA MUNICIPAL CODE ART IN PUBLIC PLACES". It was moved by Council Members Sniff/McCartney to adopt Ordinance No.247 on second reading. Motion carried by the following vote: AYES: Council Members Bangerter, Mccartney, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None ORDINANCE NO.248 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 9.218 TO THE LA QUINTA MUNICIPAL CODE, TITLED STANDARDS FOR COMMERCIAL COMMUNICATIONS TOWERS AND RELATED STRUCTURES". It was moved by Council Members Sniff/Mccartney to adopt Ordinance No.248 on second reading. Motion carried by the following vote: BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 11 June 7, 1994 AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None 10. APPROVAL OF TRACT MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 27728 THE QUARRY, LA QUINTA GOLF PROPERTIES, INC. Council Member McCartney abstained due to a conflict of interest and left the dais. Mr. Cosper, Public Works Director, briefly reviewed the project and advised that there has been a request to have this matter continued until the next meeting. Ms. Honeywell, City Attorney, advised that there is one remaining issue relative to one of the conditions as to whether an easement has been agreed to by both of the interested parties. Jack Becker, a partner in the undivided interest in the south-half of Section 29 advised that in order to resolve the easement that La Quinta Golf Properties is obligated to construct, in exchange for vacating Avenue 5? and Adams to the Becker/Green property has not yet been completed according to their legal counsel. Therefore, they wished to see a delay in this approval until that issue is resolved. Craig Bryant, representing Winchester Asset Management, developers of The Quarry advised that if they don't get their white paper, they will loose prospective buyers of $600,OOO-$800,OOO lots. He commented that the City staff has cooperated in every way during the course of developing this property and he thanked and commended the City for that. Regarding this issue, in terms of providing an easement, they have done that they have provided the easement necessary in return for access and utilities. What hasn't been provided is an agreement between the two parties which can be worked out at a later time. He noted that the easement is active and able to be in place for the final map process. There was a minor error in the map regarding where ingress and egress should be and that will be resolved first thing in the morning. Brad Sevier, legal counsel for Mr. Green, advised that he has not had an opportunity to review the easement and although they are getting close to reaching an agreement, he felt that a two-week continuance would be appropriate. Council concurred on continuing this matter to the evening session. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 12 June 7, 1994 MOT ION It was moved by Council Members Sniff/Bangerter to continue consideration of Tract Map 27728 until 7:00 p.m. Motion carried unanirnously. 11. APPROVAL OF SALES TAX-CONSULTANT CONTRACT WITH HINDERLITER, DE LLAMAS & ASSOCIAThS. Mr. Genovese, City Manager, advised that the proposed agreement needs to be conformed to the standard professional services contract and asked for a two-week continuance. MOTION It was moved by Council Members Bangerter/Sniff to continue the sales tax consultant contract to June 21, 1994. Motion carried unammously. MINUIE ORDER NO.94-135. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DAThD JUNE 7, 1994. 2. REJECTION OF CLAIM FOR DAMAGES FOR RICH, ET AL, DATE OF LOSS DECEMBER 3, 1993. 3. REJECTION OF CLAIM FOR DAMAGES FOR KERWIN WHITE, DATE OF LOSS, DECEMBER 3, 1993. 4. ACCEPTANCE OF ROBERT AND ANN PAEFF'S DONATION OF A BLOOD PRESSURE UNIT FOR THE SENIOR CENTER RESO). 5. APPROVAL OF CONTRACT FORM FOR USE WITH LEISURE CONTRACT INSTRUCTORS. 6. REMOVED SEE BUSINESS SESSION NO.10). 7. REMOVED SEE BUSINESS SESSION NO.11). MOTION It was moved by Council Members Sniff/McCartney to approve the Consent Calendar as recommended with Items 6 and 7 being removed and approving Items No. 4 by RESOLUTION NO.94-42. MINUTE ORDER NO.94-136. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 13 June 7, 1994 STUDY SESSION REVIEW OF ZONING ORDINANCE AMENDMENT 94-042 RELATIVE TO MOBILE HOME RENT MEDIATION BOARD AND HEARING PROCEDURES. Mr. Herman, Planning Director, advised that staff has prepared a mobile home rent mediation ordinance which deals with increases in park rent and decreases in park amenities, etc. The ordinance proposes a five-member board appointed at-large who makes recommendations which are appealable to a hearing examiner who makes the final decision and then goes on to Superior Court after that. The costs associated with such a board has not been determined at this time we would be discussing the ftinding mechanism as part of the budget review process. The one issue that came to light when meeting with the Dune Palms Park representatives, was the deterioration of the park residents have filed suit against the property owner). As an alternative to this board, the City/RDA could purchase this park through the low-mod housing program which would achieve a couple of things. The City could provide for the on/off-site improvements, subsidize rents for low-mod families and become the landlord. Mayor Pena was not sure that he would like to see the RDA become a landlord, but he wished to see further research into the possibility of using low-mod funds to improve the property, both on/off site. Council Member Perkins agreed with further research into using RDA funds to improve the property, but he also wished to see further research into the RDA becoming a landlord using a private company to operate the park, although he believes that mediation is an excellent way to proceed. Regarding the composition of the Hoard, he felt that it's advisable to include a tenant and someone representing management from a park other than the one being discussed. He asked how many parks we have and Mr. Herman advised that there is the one on Fred Waring; one on Dune Palms; and one on Highway 111 of which the tenants have been given notice. Council referred the matter back to staff for further research. 2. DISCUSSION OF ORDINANCE CREATING A HUMAN SERVICES COMMISSION. Mr. Bohlen, Parks & Recreation Director, advised that the Community Services Commission was charged with the creation of three ordinances for Council's consideration, and one was for a Human Services Commission which has been submitted to Council for review. Staff recommends one change in Section 2.90.O8O(A)(2) to strike the words youth needs since a Youth Advisory Committee has been formed. Staff also BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 14 June 7, 1994 intends to bring an ordinance to the Council on June 21, 1994, which will officially eliminate the Community Services Commission. Mayor Pena suggested the following changes in the ordinance: 1. That the term human and health services" be eliminated throughout the ordinance; 2. 2.90.020(B) strike all" in both places; 3. 2.90.020(C) change the word needs" to diversity"; 4. 2.90.080(2) add cultural diversity"; and 5. 2.90.070 insert that the members serve at the pleasure of the City Council. Council concurred. Council Member Sniff expressed concern about the staff-time required for commissions and asked who will be doing the staff-work. Council Member McCartney understood the concern, but felt that we must provide the citizens with a place to help determine how this City will be run and operated and creating a commission gives them the vehicle to do so. If it doesn't work, then we can move on and find something that does, but it should be tried. He felt that perhaps we need to do a better job of encouraging people to be on the commissions and a better job of giving direction to the Commissions. Mr. Bohlen advised that this matter will be brought back to the Council on June 21, 1994. 3. DISCUSSION REGARDING LA QUINTA BEAUTIFUL PROGRAM AND NEW LEAF AWARD PROGRAM. Mrs. Juhola, Administrative Services Director, advised that with the disbanding of the Community Services Commission, there is a need to determine the future of two of their programs the La Quinta Beautiful Program and the New Leaf Award Program. As noted in the staff report, interest in the La Quinta Beautiful Program has been decreasing during the past year. However, there seems to be a great deal of enthusiasm for the New Leaf Award Program as at the last ceremony, there were in excess of 200 students and parents in attendance. Council concurred on eliminating the La Quinta Beautiful Program and increasing the budget for the New Leaf Award Program to $1,500. Council Member McCartney suggested some way to continue the Holiday Spirit Award at Christmas-time with Council Member Perkins suggesting that the Chamber of Commerce be approached as sponsors of this program. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 15 June 7, 1994 REPORTS AND INFORMATIONAL ITEMS All items were noted and filed. DEPARTMENT REPORTS Mr. Genovese, City Manager a. Advised that the Council will be reviewing the 1994/95 budget on June 20th and it will be delivered to the Council next week. Advised that a special meeting will be necessary on June 28th to approve a DDA for Williams Development. Council concurred on scheduling it for Noon. Mrs. Juhola, Administrative Services Director reminded the Council of the special meeting of June 20th at 1:00p.m. Captain Dye, advised that they have been working with the City Manager to hire a Deputy to function as a Resource Officer for the new high school and will keep the Council advised of their progress. The cost of the officer will be $72,000. Mr. Cosper, Public Works Director, gave the Council an update on the Fritz Burns Park advising that the plans will be completed by July 25th and should be presented to the Council on August 2nd with a bid to be award in September. MAYOR AND COUNCIL MEMBERS ITEMS Council Member McCartney suggested that when negotiating with Colony CableVision that the Council consider inclusion of a requirement to implement a program called mOst wanted' where they show pictures of known crirninals, which has been successful in other communities. It can also be used to alert the citizenry of known scams being operated. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 16 June 7, 1994 Council Member Perkins suggested that we also look at having an informational channel which can advertise some of the positive programs taking place in the City. Council concurred. Ms. Honeywell, City Attorney, advised that it will be incorporated in some correspondence going out to Colony CableVision. Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to Closed Session and until the hour of 7:00 p.m. CLOSED SESSION 1. Significant Exposure to Litigation pursuant to Government Code Section 54956.9(b) Two Cases 2. Conference with Real Property negotiator southwest corner of Highway 111 and Jefferson Street Midland Properties negotiations for proposal for commercial development including price, term of payment pursuant to Government Code Section 4956.8 3. Public Employee Discipline/Release pursuant to Government Code Section 54957. 4. Discussion of negotiations with the La Quinta City Employees Association pursuant to Government Code Section 54957 Meet and Confer Process. S. Under Government Code Section 54957 a. Consideration of Public Employee Employment re: Review of personnel roster, overall staffing and consideration of necessity for recruitment for potential open position of Assistant City Manager and reassessment of entire administrative and redevelopment staff functions including City Manager, Assistance City Manager, Assistance to the City Manager and the Planning/Redevelopment flinctions. MOTION It was moved by Council Members Sniff/Bangerter to add discussion of the Final map for The Quarry to Closed Session pursuant to Government Code Section 54956.9(b). Motion carried unanimously. Council reconvened with no action being taken. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 17 June 7, 1994 7:00 P.M. PUBLIC COMMENT None PRESENTATIONS None BUSINESS SESSION........continued 10. APPROVAL OF TRACT MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 27728 THE QUARRY, LA QUINTA GOLF PROPERTIES, INC. Mr. Cosper, Public Works Director, advised that in light of a review of the information that has been received by Public Works and the City Attorney since this afternoon, the recommendation by the Public Works Department is to approve the Final Map and subdivision agreements for Tract 27728 contingent upon final approval of all access and utility easements attached to the final map by the City Engineer. MOTION It was moved by Council Members Sniff/Bangerter to approve Final Map 27728 contingent upon final approval of all access and utility easements attached to the final map by the City Engineer. Motion carried with Council Member Mccartney abstaining. MINUTE ORDER NO. 94-136A. PUBLIC HEARINGS 1. ZONING ORDINANCE AMENDMENT 94-041 AMENDING A PORTION OF CHAPTER 9 REGARDING MAXIMUM GUEST HOUSE SIZES IN RESIDENTIAL ZONES. Mayor Pena referred to the staff report and asked if Council had any questions. There were none. The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing to speak, the PUBLIC HEARING WAS CLOSED. BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02 City Council Minutes 18 June 7, 1994 It was moved by Council Members Sniff/Mccartney to take up Ordinance No.249 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO.249 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 9 OF THE LA QUINTA MUNICIPAL CODE REGARDING GUEST HOUSE SIZE IN RESIDENTIAL ZONES. CASE NO. ZONING ORDINANCE AMENDMENT 94-041. It was moved by Council Members Sniff/McCartney to introduce Ordinance No.249 on first reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES. None ABSTAIN: None ABSENT: None CLOSED SESSION 1. Significant Exposure to Litigation pursuant to Government Code Section 54956.9(b) Three Cases 2. Conference with Real Property negotiator southwest corner of Highway 111 and Jefferson Street Midland Properties negotiations for proposal for commercial development including price, term of payment pursuant to Government Code Section 4956.8 3. Public Employee Discipline/Release pursuant to Government Code Section 54957. 4. Discussion of negotiations with the La Quinta City Employees Association pursuant to Government Code Section 54957 Meet and Confer Process. 5. Under Government Code Section 54957 a. Consideration of Public Employee Employment re: Review of personnel roster, overall staffing and consideration of necessity for recruitment for potential open position of Assistant City Manager and reassessment of entire administrative and redevelopment staff functions including City Manager, Assistance City Manager, Assistance to the City Manager and the Planning/Redevelopment functions. There being no further business, the meeting was adjourned. submitted SAUNDRA JUHOLA City Clerk City of La Quinta California BIB] 01-18-96-U01 03:39:22PM-U01 CCMIN060794-U02