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1994 10 18 CC Minutes LA QUINTA CITY COUNCIL MINUTES October 18, 1994 Regular meeting of the La Quinta City Council on October 18,1994 was called to order at the hour of 3:00 p.m. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Mr. Genovese, City Manager, advised that the Council received a request to continue Business Item No.4 to the evening session. APPROVAL OF MINLYrES MOTION It was moved by Council Members Sniff/McCartney to approve the City Council Minutes of September 20 and October 4, 1994 as submitted. Motion carried unanimously. MOTION It was moved by Council Members Sniff/Bangerter to approve the City Council Minutes of October 6, 1994 as submitted. Motion carried with Council Member McCartney ABSTAINING. MOTION It was moved by Council Members Sniff/Bangerter to approve the City Council Minutes of October 12, 1994 as submitted. Motion carried with Council Member McCartney ABSTAINING. ANNOUNCEMENTS Council Member Bangerter announced that she has been asked to serve on the VIVA Foundation Board. PRESENTATIONS None PUBLIC COMMENT Mr. Hardy Strozier, with AirTouch Cellular, apologized for not being in attendance at Council's September 20th meeting when the Council considered their proposal for a monopole site and explained there was a misunderstanding about the meeting schedule. He advised that they are still interested in placing a monopole and underground equipment container on the BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 2 October 18, 1994 Sports Complex site, noting there is a dire need for the monopole to increase the service in the area. He added that AirTouch is flexible in their negotiations regarding lease amounts, site location, and aesthetics. They propose is to replace an existing light standard with a monopole and reinstall the lights under the antennae in the far corner of the Sports Complex site with an underground equipment container. He requested Council's direction on further negotiations regarding their proposal. Council Member Sniff noted that the Council did consider the proposal at a previous meeting and the proposal was denied. Mr. Strozier again apologized for not being present when Council considered their proposal, but noted that they were advised to return later in the meeting only to find out that Council had already taken action. Mayor Pena suggested that AirTouch Cellular resubmit their application to the Community Development Department for Council to reconsider. Council Member Sniff suggested hearing Study Session Item No.2 at this time in respect to a former Council Member. STUDY SESSION 2 PRESENTATION BY COACHELLA VALLEY WATER DISTRICT ON THE STATUS OF THE AQUIFER IN THE VALLEY AND THE RELATED OVERDRAFTING. Mr. Dale Bohnenberger, 51-100 Calle Obispo, Engineer Director, Coachella Valley Water District, made a presentation regarding the District's recharge and replenishment assessment program. He advised that the valley's water supply existing beneath the valley is fed by mountain water runoff and the Colorado River Aqueduct. The State water project brings in approximately 61,000 acre-feet of water each year to help replenish the valley's water supply. The recharge program is paid for by charging those pumpers who benefit from the program at a current rate of approximately $34/acre- foot. An exhibit of three wells in the upper valley revealed a decline in the water levels over a period of time. He displayed a photograph that covered approximately 1,800 acres of land in the Windy Point area showing ponds that receive approximately 600,000 acre-feet of water each year as part of the recharging program. The upper valley is experiencing some overdrafting, but it's a manageable amount. He advised that the lower valley is experiencing a greater decline in water level. A computer model of both the upper and lower valley groundwater basin areas is being BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 3 October 18, 1994 prepared by Dr Fogg of University of California Davis, and should be operational this winter. It will help determine the effects of overdrafting, benefits of recharge programs, and define what water quality impacts will take place with, or without, a recharge program in the lower valley. He advised that a recharge program is needed in the lower valley to prevent these problems. He noted two possible ways to implement this recharge program: 1) direct recharge as used in the upper valley, and 2) an in-lieu recharge system. An in-lieu recharge program would mean requiring some uses to utilize alternate water supplies such as: canal water, drainage water or reclaimed treatment plant water. The District proposes, through an agreement with the owners of The Quarry Country Club, to do a subsurface recharge at The Quarry at an installation cost to the District of $500,000 and a cost of $250,000 a year to operate. They expect to gain 15,000 acre-feet per year through this program at a cost of $33 per acre-foot. In response to Council Member Perkins, Mr. Bohnenberger advised that 15,000 acre-feet of water will serve approximately 30,000 families a year. Other possible areas to locate recharge programs in the lower valley would be: 1) below Lake Cahuilla, and 2) near Madison Street and Avenue 62. However, implementation of a direct recharge program will, at its best, only make up about 50% of the deficit. The balance of the deficit will have to be handled through in- lieu recharge programs. Residents will need to improve water-use efficiency and use an alternate water supply. He noted that Del Webb Country Club has already implemented alternate water-use for their golf course area by pumping in canal water, reclaimed water and drainage water. In response to Council Member McCartney, he advised that the cost of reclaimed water is approximately $50 an acre-foot. When comparing the cost of canal water to the cost of well water, canal water is actually less expensive because of the added expense of electricity to pump well water. Therefore, other valley golf courses are beginning to supplement their water supply with more canal water for watering their courses. It is more costly for farmers to transfer over to the use of canal water, but the District can help make up the difference in cost. In response to Council Member McCartney, Mr. Bohnenberger advised that the District has not established dual water systems with new residential developments because of health concerns and believing that the other planned programs will be sufficient. Council Member Perkins advised that he lives in a gated community that probably uses four times the amount of water that is necessary and asked if the District could evaluate water usage in such areas. Mr. Bohnenberger advised that they have staff available to do on-site water audits. Loan funds are available through the District to help make an area more efficient in water usage. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 4 October 18, 1994 In response to Council Member Hangerter, Mr. Bohnenberger advised that educational programs are being done in the schools through two teachers on staff. In response to Council Member McCartney, Mr. Bohnenberger advised that the valley's water quality has not declined and the only reason the water is chlorinated is because of EPA regulations. Council Member Sniff felt that the mouth of the canyons would be obvious recharge areas. WRITTEN CORRESPONDENCE 1. Letter from Children's Museum requesting participation in City-Sponsored Days" of a traveling exhibit. MOTION It was moved by Council Members Sniff/Bangerter to refer the Children's Museum letter to the Cultural Affairs Commission for their review and recommendations. Motion carried unanimously. MINUTE ORDER NO.94-221. 2. Letter from Laurie Reynolds-McRae requesting financial assistance in training for the olympic's flgure skating. Mrs. Laurie McRae, mother of Colleen Reynolds, informed Council that in only seven months, Colleen has accomplished skating skills equal to those who have been skating for four to seven years. She is currently being coached by Mr. Frank Carroll, a five- time olympic's figure-skating coach who believes that Colleen has olympic potential in the junior division within three to four years. Colleen is a straight-A student at Truman Elementary School. Mrs. McRae presented a revised schedule of Colleen's skating lessons and the costs accompanying them. She has contacted the Boys & Girls Club, Rotary Club, and small businesses for the purpose of seeking donations and/or sponsorships. She requested funding assistance from the City stating that she and her husband's combined income will not cover the costs for Colleen's training. Colleen's home club is Palm Desert and when she competes she will be representing this area. There are two ways to sponsor an amateur figure-skating athlete under the United States Figure Skating Association USFSA): 1) a money donation, or; 2) a contract sponsorship through the USFSA to use her in City events. Council Member Sniff was concerned with using City funds for sponsoring one individual athlete and suggested the request be referred to one of the City's Commissions. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 5 October 18, 1994 Mrs. McRae advised that they are not requesting a total sponsorship, but rather a contribution toward Colleen's training as an athlete representing La Quinta. Mr. Genovese, City Manager, recommended referring the request to the Parks & Recreation Commission. MOTION It was moved by Council Members Sniff/Bangerter that the request of Colleen Reynolds be referred to the Parks & Recreation Commission for a meeting at an early date. Council Member Bangerter was very supportive of Colleen and said the City will support her efforts in whatever way they can. Council Member Sniff requested that Colleen and her mother be notified of the meeting so they can be available. Motion carried unanimously. MINUTE ORDER NO.94-222. 3. Letter from La Quinta Historical Society requesting assistance in obtaining a museum site. MOTION It was moved by Council Members Sniff/Bangerter to refer the request of the La Quinta Historical Society to staff for review and recommendation. Council Member Bangerter requested the matter be dealt with in a timely manner. Motion carried unanimously. MINUTE ORDER NO. 9?223. BUSINESS SESSION CONSIDERATION OF INFORMATION REGARDING SITE LOCATIONS FOR THE LA QUINTA ARTS FOUNDATION. Mr. Herman, Planning Director, advised that staff has reviewed 17 sites and have identified four sites capable of accommodating the Arts Foundation's proposal for a 20,000 square foot building. These sites are as follows: 1) Civic Center site, 2) Avenue 48 site, 3) Chamber of Commerce site, and 4) Avenida Montezuma site. The Civic Center site has been approved for a 6,000 square foot Arts Foundation building on a 32,400 square foot area. Staff has deterrnined that the Avenida Montezuma and Civic Center sites are the only sites large enough to accommodate the proposed building. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 6 October 18, 1994 Ms. Carolyn Lair, 53-583 Avenida La Fonda, Executive Director of the La Quinta Arts Foundation, advised that they prefer the Avenida Montezuma site for the following reasons: 1) it is the largest Site, 2) it would be easier to arrange financing and fundraising for, 3) it supports The Village concept, 4) a long-term lease or gift of property would be a positive public/private partnership that would assist in fundraising, and, 5) potential for public access. Mr. John Walling, 45-190 Club Drive, Indian Wells, advised that the Civic Center site only allows a maximum building space of 8,500 square feet, based on the original site. Ms. Lair advised that another concern with the Civic Center site is the City's time-frame for developing the site and the completion of the campus infrastructure. Mayor Pena asked if the Foundation plans to complete the infrastructure on the Montezuma site. Mr. Walling advised that their problem with trying to complete infrastructure on the Civic Center site would be the inability to raise funds for a facility located on City property. In response to Council Member McCartney, Mr. Walling advised that the initially- proposed, 5,700-square-foot building was based on the square footage available at the Civic Center site. Phase I is planned to include some retail space and a coffee shop to help create income to defer costs of property maintenance. Phase II is expected to be about 20,000 square feet at build-out. Ms. Lair advised that the original proposal was planned to primarily serve the Foundation's needs. The current proposal takes into consideration needs for a cultural center that can house the arts" and maybe incorporate other existing arts organizations in an attempt to have a symbiontic relationship between the organizations and maybe share space and equipment, etc. Council Member Sniff fully supported the proposal noting it has many positives for the community. He believed the City is not financially able to complete the Civic Center campus at present and it is somewhat restricted in location. He preferred the idea of locating the Arts Foundation in The Village. The proposal has many benefits that includes, not only accommodating the arts, but will be paid for by benefactors and will encourage development of The Village and other cultural activities. He noted that the Boys and Girls Club is on City property and has attracted a significant number of donations by benefactors. He stressed that it is important that the project be supportive to future commercial development in The Village and not intensely competitive nor intrusive to other businesses in The Village. He wished to see the proposal referred to the City Manager for further review. He believed that this will indicate the City's BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 7 October 18, 1994 support of the Arts, and development of The Village and will not involve any direct expenditure of City or Redevelopment funds. Council Member Perkins believed that the proposal should be referred to the Cultural Affairs Commission. While he has a great deal of respect for the Arts Foundation and the job they are doing, he had major concerns with them being the umbrella for other local non-profit cultural organizations and being the lead agency in the development of the project. He objected to this being a one organization" complex because there are many cultural organizations in La Quinta and the purpose of the Cultural Affairs Commission is to bring these organizations together. He believed all of the cultural organizations should be a part of the basic design and without that, he would not vote to commit City property to the project. In response to Mayor Pena, Ms. Honeywell, City Attorney, advised that he has no conflict of interest because he no longer has any economic interest in the property across the street. Council Member Bangerter supported the proposal stating that La Quinta has become the hub" of culture in the valley and the proposal will serve to increase that. She was concerned about the site being large enough for expansion. In regards to the Arts Foundation being the umbrella for other cultural organizations, she noted that there are some liability issues involved with non-profit organizations and there are benefits to having an umbrella organization. She felt the City should move forward in the investigation of this project. Council Member Sniff believed that being a lead agency does not imply dominance. He had no problem with referring the proposal to the Cultural Affairs Commission for their recommendations back to Council. Council Member McCartney was fully supportive of the expanded concept. He had no problem with referring it to the Cultural Affairs Commission, but cautioned staff to expedite the project and not allow it to be bogged down" in unnecessary red tape, but rather making it the number?ne priority of the Commission. He stiggested that e Cultural Affairs Commission also review various structure types that could facilitate this development, such as a Board or Lead Agency. He shared the concerns regarding the limited space for expansion and suggested looking at the possibility of using the Civic Center library space or construction of a low-profile, two-story building. Mayor Pena supported the proposal noting the Arts Foundation has done an excellent job in the community bringing recognition to the community and providing service to La Quinta residents. He believed the proposal could provide stimulus for the downtown area and supported referring it to the Cultural Affairs Commission and staff investigating the unresolved issues. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 8 October 18, 1994 Council Member Perkins said he didn't wish to give the impression that he wasn't supportive of the project, but had some concerns. He believed that the size and capability to expand the facility is important. Ms. Lair advised that the Avenida Montezuma is their preferred site because it is the largest site and has multi-story capability. They have no objections to working with the Cultural Affairs Commission or any other arts groups, however, the La Quinta Arts Foundation has the capacity to raise funds for the project because they are one of the oldest arts organizations in La Quinta. Council Member Perkins said he did not have any problem with the Arts Foundation being the umbrella agency as long as all cultural affair groups have a part in the project and continued to support processing their proposal through the Cultural Affairs Commission. MOTION It was moved by Council Members Sniff/Bangerter to direct the City Manager and appropriate City staff to begin discussions with the La Quinta Arts Foundation for the Avenida Montezuma site and that this item be referred promptly for review by the Cultural Affairs Commission. Council Member McCartney clarified with Council Member Sniff that the motion was of investigation at the Avenida Montezuma site only. Council Member Perkins stated he could not support the motion being site-specific and believed the Cultural Affairs Commission should review the entire concept, including all sites. Motion carried with Council Members McCartney/Perkins voting NO. MINUTE ORDER NO. 9?224. At this time, Council decided to take up Study Session Item No.1. STUDY SESSION INTERVIEW OF APPLICANTS FOR CULTURAL AFFAIRS COMMISSION AND SELECTION OF ONE MEMBER. Council proceeded to interview the following applicants: BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 9 October 18, 1994 Diane Adolph Margaret Cleveland John St. Detlie Michael Fahn could not be present) Carolyn Lair Martin Langer Thomas Mulcahey did not appear) MOTION It was moved by Council Members SnifflMcCartney that Martin Langer be appointed to fill the unexpired term of Henry Adams to the Cultural Affairs Commission. Motion carried unanimously. MINUTE ORDER NO.94-225. BUSINESS SESSION.......................Continued Council decided to take up Business Session Item No.12 since the two applicants were present fbr interviews. 12. CONSIDERATION OF APPOINTMENT TO PALM SPRINGS REGIONAL AIRPORT COMMISSION. Council proceeded to interview Tom Freeman and Douglas Hoffman for consideration to the Palm Springs Regional Airport Comrnission. The staff report indicated that this seat has been filled on an interim basis by Council Member Bangerter. MOTION It was moved by Council Members Sniff/Bangerter that Tom Freeman be appointed to the Palm Springs Regional Airport Commission for a term expiring June 30, 1995 and if the bylaws allow, that Mr. Hoffman be appointed as an alternate. Motion carried unanimously. MINUTE ORDER NO. 9?226. 2. CONSIDERATION OF REPORT OF PLANNING COMMISSION ACTION FOR PLOT PLAN 94-533 TO DEVELOP A 8,635 SQUARE FOOT IMMEDIATE-CARE FACILITY ON THE NORTH SIDE OF HIGHWAY 111, BETWEEN SIMON DRIVE AND ADAMS STREET, WITHIN THE ONE ELEVEN LA QUINTA CENTER. APPLICANT: MCG ARCHITECTS FOR EISENHOWER HOSPITAL. Mayor Pena abstained from this issue due to a conflict of interest and left the dais. Mr. Herman, Planning Director, advised that the Planning Commission has recommended approval of the applicant's proposal to develop an immediate-care facility within the One Eleven La Quinta Center. He briefly reviewed the site plan and elevation exhibits for Council and noted that Planning Commission has conditioned the project to include additional landscaping and treatment on the facade. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 10 October 18, 1994 In response to Council Member McCartney, Mr. Herman advised that the signage will be reviewed at a later time and will conform to the center's sign program. Council Member Sniff said he liked the project, noting the changes conditioned by the Planning Commission will serve to enhance the aesthetics of the project. In response to Council Member Perkins, Mr. Herman advised that access to the project will be at the signalized intersection near Taco Bell and an additional access at Simon Drive. He noted that this location has better visibility than the current site in the Von's Shopping Center. In response to Council Member McCartney, Mr. Herman advised that the trash enclosure is located behind the facility on the Highway 111 side, but will be screened by landscaping. MOTION It was moved by Council Members SnifflMcCartney to accept the report of the Planning Commission's action on Plot Plan 94-533 to develop a 8,635-square-foot, Immediate-Care Facility on the north side of Highway 111 between Simon Drive and Adams Street within the One Eleven La Quinta Center. Applicant: MCG Architects for Eisenhower Hospital. Motion cartied unanimously. MINUTE ORDER NO. 9?227. Council recessed to Redevelopment Agency Meeting. Council reconvened and recessed to Closed Session and until the hour of 7.00 p.m. CLOSED SESSION Conference with real property negotiator pursuant to Government Code Section 54956.8 regarding negotiations for proposed commercial development including price and term of payment for property located at the southwest corner of Highway 111 and Jefferson Street Tim Ealey, negotiator for Midland Properties. 2. Conference with labor negotiator Tom Hartung regarding negotiations with the La Quinta City Employees Association pursuant to Government Code Section 54957.6 Meet and Confer Process. 3. Conference with labor negotiator Tom Genovese pursuant to Government Code Section 54957.6 regarding salary issues for unrepresented department director positions Administrative Services Director, Building & Safety Director, Parks & Recreation Director, Planning Director and Public Works Director. 4. Conference with legal counsel concerning potential initiation of litigation pursuant to Government Code Section 54956.9(C). BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 11 October 18, 1994 7:00 P.M. PUBLIC COMMENT None PUBLIC HEARINGS PLOT PLAN 93-495 REVISED) A REQUEST BY SIMON PLAZA, INC. TO APPEAL THE PLANNING COMMISSION'S APPROVAL OF A ONE-YEAR EXTENSION OF TIME FOR A PREVIOUSLY-APPROVED PROJECT ON 5.6j ACRES ON HIGHWAY 111, EAST OF WASHINGTON STREET. Mr. Herman, Planning Director, advised that staff received a letter from the applicant requesting a continuance to December 6, 1994. MOTION It was moved by Council Members Sniff/Mccartney to continue Plot Plan 93-495 to December 6, 1994, as requested by the applicant. Motion carried unanimously. MINUTE ORDER NO.94-228 JOINT PUBLIC HEARING WITH THE REDEVELOPMENT AGENCY 2. CONSIDERATION OF A RESOLUTION AUTHORIZING AN AGREEMENT AND ESCROW INSTRUCTIONS FOR SALE AND ACQUISITION OF UNIMPROVED PROPERTY BY AND BETWEEN THE CITY OF LA QUINTA AND THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. Mr. Herman, Planning Director, advised that the subject property was purchased by the Redevelopment Agency from Landmark Land/Resolution Trust Corporation in June 1994 and then negotiations began with the Desert Sands Unified School District for purchase of 10 acres to be used for an elementary school site. The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. RESOLUTION NO.94-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONSENTING THE APPROVAL AND AUTHORIZATION BY THE LA QUINTA REDEVELOPMENT AGENCY TO THE EXECUTION OF AN AGREEMENT AND ESCROW INSTRUCTIONS FOR THE SALE AND ACQUISITION OF UNIMPROVED REAL PROPERTY BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND DESERT SANDS UNIFIED SCHOOL DISTRICT AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 12 October 18, 1994 It was moved by Council Members Sniff/Bangerter to adopt Resolution No. 94-65 as submitted. Motion carried unanimously. BUSINESS SESSION..................Continued 3. CONSIDERATION OF SUBDIVISION FLAG POLICY THROUGHOUT THE CITY. Mr. Herman, Planning Director, advised that on September 20, 1994, Council requested that the Planning Commission review the City's policy regarding temporary subdivision flags and forward their recommendations to the Council. On October 11, 1994 the Planning Commission reviewed the policy and recommended the following conditions: 1. Twelve flags shall be considered the maximum number of flags permitted. 2. The pole heights shall be a maxirnum of 20 feet in height for the perimeter of the project and 16 feet for the interior. 3. The size of each flag shall be a maximum of 18 square feet for the perimeter and 12 square feet for the interior. 4. Rigid flags, secured on more than one side, are not permitted. 5. The flags may vary in color or have multiple colors, but fluorescent colors are not allowed. 6. Any wording on the flags shall be limited to the name of the subdivision and?or name of the developer. Flags which have a phrase or part of a phrase which is read on multiple or subsequent flags shall not be allowed. 7. The flags shall be approved for a six-month period then reviewed by the Community Development Department and if in an acceptable condition, granted an extension for up to six months. 8. There shall be no more than one flag per pole. 9. The height of the flag pole shall be measured from finish grade at the property line. 10. The flag pole size shall be determined by the lateral load and size of the flag. Staff shall supply applicants with the acceptable standards. Council Member McCartney wished to add another condition to the policy which will delegate the responsibility of approving special advertising devices to the City Manager, BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 13 October 18, 1994 or his designee, in accordance with Council's adopted policy, as opposed to having the Council having to approve each application. Mayor Pena suggested that the authority be granted to the Planning Commission. Council Member Bangerter concurred with Mayor Pena and Council Member McCartney said that he would have no problem with that. Ms. Honeywell, City Attorney, advised that Council would have to amend the City's Special Advertising Device Ordinance to implement the suggested change. Council Member Sniff questioned the rationale and suggested that special advertising device requests be placed on Council's Consent Calendar and discussed only if necessary. In response to Mayor Pena, Ms. Honeywell advised that if the Planning Commission is given authority to approve these requests, they will not come to Council for any type of approval unless directed to through the ordinance or appealed by an applicant. Council Member Bangerter didn't see the necessity of having the approval come to the Council if they comply with the adopted policy. Council Member Sniff preferred to see the Council retain the authority Council Member Perkins didn't believe that the Planning Commission should have to review the applications, but rather that staff should have the authority to approve them. He suggested that the number of flags be limited to four at each main and/or secondary entrance for a period of six months, with an option for a six-month extension. He proposed that the ordinance be amended to allow the initial application to be approved by staff with any extension requests having to be submitted to Council for approval. He didn't believe that anyone buys a home as a result of these flags. Council Member Bangerter wasn't sure it would be fair to limit the number of flags by the number of entrances as some subdivisions have only one entrance. Council Member McCartney understood Council Member Bangerter's concern and suggested a maximum allowance of eight flags at each development regardless of the number of entrances they have. Council Member Sniff believed that developers must view flags as a benefit to their home sales and had no problem with the recommended 12. He was not supportive of limiting the number to four at each of two entrances because some subdivisions may have more than two entrances and have different configurations. He suggested that the Council accept the recommendations of the Planning Commission and ask staff to bring the ordinance back to the Council for possible modifications. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 14 October 18, 1994 Council Member McCartney agreed that the flags help developers with sales, but believed a limit should be placed on their usage to keep developers for using them in a competitive manner. MOTION It was moved by Council Members McCartney/Perkins to accept the recommendations of the Planning Commission with the exception of reducing the number of flags from 12 to 8 and to take the ordinance under review by the Council. In response to Council Member Sniff, Mr. Herman advised that, according to the Planning Commission's recommendations, flags under 18 square feet would be allowed in any shape, as long as they are not rigid and only connected to a pole on one side. Motion carried with Council Member Sniff voting NO. MINUTE? ORDER NO.94-229. 4. CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION REGARDING GARAGE DOORS FOR SINGLE-FAMILY RESIDENCES IN TRACT 23995 ON THE SOUTH SIDE OF MILES AVENUE, WEST OF ADAMS STREET. APPLICANT: INCO HOMES FRED FARR). Mr. Herman, Planning Director, advised that the applicant was not present and requested that the item be continued until November 1' 1994. MOTION It was moved by Council Members Sniff/Perkins to continue the appeal of Inco Homes Tract 23995 until November 1, 1994. Motion carried unanimously. MINUTE ORDER NO.94-230. 5. CONSIDERATION OF SPECIAL ADVERTISING DEVICE 9?052 FOR APPROVAL OF TEMPORARY SUBDIVISION FLAGS FOR THE PAINTED COVE AND BAJADA TRACTS. APPLICANT: MINISTRELLI CONSTRUCTION. Mr. Herman, Planning Director, advised that the applicant's requests were for two separate subdivisions, Painted Cove and Bajada tracts. Due to the amendments to the flag policy, the conditions of approval need to be changed for both tracts. The Bajada tract would be limited to 8 flags instead of the requested 17 flags and the Painted Cove tract would be limited to 8 instead of 51. Council Member Sniff suggested that the Community Development Department mail notices to all developers, notifying them that Council will be reviewing the ordinance. Ms. Honeywell, City Attorney, advised that the Special Advertising Device Ordinance applies to businesses as well as developers and suggested that a notice placed in the newspaper might be more info rmable. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 15 October 18, 1994 Mr. Herman advised that staff could mail a notice, if Council so directs, to all developers notifying them that Council has reduced the number of allowable flags from 12 to 8. Council Members Sniff and Perkins both believed that a notice could be placed in the newspaper as well as in the La Quinta Newsletter. Mayor Pena suggested mailing notices to all current applicants of special advertising devices on file to inform them of the change. MOTION It was moved by Council Members McCartneylBangerter to approve Special Advertising Device 94-052 permitting eight temporary flags for the Bajada tract and eight temporary flags for the Painted Cove tract for the Ministrelli Construction projects, subject to the new Council policy regulating subdivision flags. Motion carried unanimously. MINUTE ORDER NO. 9?231. 6. CONSIDERATION OF SPECIAL ADVERTISING DEVICE 94-043 FOR APPROVAL OF A SIX-MONTH TIME EXTENSION FOR 19 TRACT FLAGS FOR PARC LA QUINTA. APPLICANT: LINDA YOUNGER. Mr. Herman, Planning Director, advised that the only change to the staff report and conditions of approval would be to reduce the number of flags from 12 to 8, due to changes in the flag policy. MOTION It was moved by Council Members McCartney?Sw.ff to approve the six- month time extension for Special Advertising Device 94-043, subject to the new Council policy regulating subdivision flags. Motion carried unanimously. MINUTE ORDER NO.94-232. 7. CONSIDERATION OF SPECIAL ADVERTISING DEVICE 94-053 FOR TEMPORARY SUBDIVISION FLAGS FOR THE J.M. PETERS PROJECT AT THE CITRUS GOLF CLUB ON THE WEST SIDE OF JEFFERSON STREET, NORTH OF AVENUE 52. APPLICANT: OUTDOOR DIMENSIONS. Mr. Herman, Planning Director, advised that the only change to the staff report and conditions of approval would be to reduce the number of flags from 12 to 8. due to changes in the flag policy. Ms. Jana Roberts, 6202 W. Ocean Front, Newport Beach, representing J.M. Peters, advised that their proposal includes a double banner attached to a pole and would be placed within the interior of the project. The changes to the flag policy will require the applicant to redesign their entire flag program which was designed months ago, and she asked Council to reconsider their request. In response to Council Member Perkins, Ms. Roberts advised that all but one or two of the proposed flags would be within the project and not visible from Jefferson Street. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 16 October 18, 1994 Council Member Perkins didn't have a problem with how many flags are within a project as long as they can't be seen from the public streets. Ms. Honeywell, City Attorney, advised that there would have to be an exception to the policy to exclude flags within a gated community where the flags cannot be seen from a public street. Mr. Herman advised that the proposed pole height is 30 feet. Ms. Honeywell advised that there might be an enforcement problem when trying to determine if the flag can or cannot be seen from the public streets, noting that planning staff would have to make the pre-determination upon visiting the site. Council Member McCartney stated that the flags would not be visible if the poles are not higher than the highest house. Ms. Roberts advised that there would eventually be houses on those sites to restrict the view. Mr. Genovese, City Manager, noted that he understood the intent of the flags is to bring attention to the development and once they are there, that intent has been accomplished. In response to Ms. Roberts, Ms. Honeywell advised that the double banner would not be allowed under the new policy because it would be secured on more than one side and there would be more than one flag per pole. Council Member Sniff didn't have a problem with interior flags and banners and believed the issue should be reconsidered. Ms. Roberts advised that at the time they made their application to the City, she was not told of any policy changes under consideration and based their flag program design upon information received. MOTION It was moved by Council Members McCartney/Perkins to approve Special Advertising Device 94-053 permitting eight temporary flag poles for the J.M. Peters project, subject to the new Council policy regulating subdivision flags. Motion carried with Council Member Sniff voting NO. MINUTE ORDER NO.94-233. S. CONSIDERATION OF SPECIAL ADVERTISING DEVICE 9?54 FOR A BANNER ANNOUNCING OPENING FOR LUNCH" FOR THE CLIFFHOUSE RESTAURANT. Mr. Herman, Planning Director, advised that the applicant's request is for permission to hang a 40-square-foot banner on the front of their building on Highway 111 for a period of 30 days. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 17 October 18, 1994 MOTION It was moved by Council Members McCartney/Bangerter to approve Special Advertising Device 94-054 subject to conditions. Motion carried unanimously MINUTE ORDER NO.94-234. 9. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH NBS LOWRY FOR COMPREHENSIVE PREPARATION OF THE CITY'S SUBDIVISION ORDINANCE. Mr. Cosper, Public Works Director, advised that on August 2, 1994, Council approved a Request for Proposals RFP) for a revision to the City's subdivision ordinance. Proposals were received and evaluated by the Consultant Selection Committee and determined that NBS Lowry was the most qualified firm. Five major tasks have been included in the Scope of Services as follows. 1) obtain all data and evaluate the changes necessary to the ordinance, 2) refine the work program based upon results of task one, 3) prepare the subdivision ordinance draft which will include a Joint City Council/Planning Commission Study Session, two Planning Commission and two City Council public hearings, 4) meet and review the coordination of the development of the subdivision ordinance, which includes meetings twice a month with the Public Works and Planning Departments, and the creation of a City Review Committee, and, 5) the necessary environmental review. The consultant will be allowed 200 calendar days to complete the project and should be completed by May 16, 1995. The cost of the project is $49,660 and funds have been budgeted for this through the Public Works' and Community Development's line-item budgets. Council Member Perkins asked if there were any considerations to obtaining periodic updates from the consultant. Mr. Cosper advised that staff's intention is to update the ordinance as State laws change. Council Member Perkins requested a cost estimate for updates every six to twelve months. MOTION It was moved by Council Members McCartney/Bangerter to approve and authorize the City Manager to execute a Professional Services Agreement with NBS Lowry for a comprehensive preparation of the City's Subdivision Ordinance, Costs not to exceed $49,660. Motion carried unanimously. M?UTE ORDER NO.94-235. 10. CONSIDERATION OF AMENDMENT TO SECTION 12.28.100(A) OF THE LA QUINTA MUNICIPAL CODE RELATING TO STANDING OF FOOD VEHICLES NEAR SCHOOLS. Mr. Hartung, Building and Safety Director, advised that the Riverside County Sheriff's Department has experienced problems caused by food vendors parking near the new high BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 18 October iS, 1994 school and they have requested that the City's ordinance be amended to restrict these vendors from approaching the schools within 300 yards. In response to Mayor Pena, Mr. Hartung advised that the ordinance would also apply to push carts. Council Member Perkins asked why the ordinance does not include a provision to limit their parking distance from restaurants or cafes, noting some cities do include this provision within their ordinance. In response to Mayor Pena, Mr. Genovese, City Manager, advised that the City does require food vendors to have a City business license. Council Member Bangerter asked if this amendment would affect fast-food chains from setting up a food stand within the high school campus. Mr. Hartung did not believe this ordinance would affect that. Mayor Pena asked if this amendment would prohibit food vendors from selling at special temporary events such as football games. Mr. Hartung advised that is not the intent, but technically it could be enforced. Council Member Perkins suggested there might be a variance for those vendors on school property by a school district's permit as opposed to a vendor on a public street. Ms. Honeywell. City Attorney, advised that the ordinance would only govern those activities off-campus and on public streets. The school district would have the right to allow vendors on the school property. Council Member Perkins reiterated his wish to include restaurants in the amendment and after further discussion, Council concurred that the ordinance could be amended later, if needed, to address this issue. MOTION It was moved by Council Members Sniff/Bangerter to take up Ordinance No. 257 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO.257 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 12.28.100(A), RELATING TO STANDING OF MERCHANDISE OR FOOD VEHICLES. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 19 October 18, 1994 It was moved by Council Members Sniff/Bangerter to introduce Ordinance No.257 on first reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 11. CONSIDERATION OF APPOINTMENTS TO THE YOUTH ADVISORY COMMITTEE AND REVISION OF COMMITTEE DESCRIFrION. Mr. Bohien, Parks & Recreation Director, advised that on October 10, 1994, the Youth Advisory Committee received two resignations. He recommended that Council reappoint the five regular members and appoint Jeffrey Pina and Cheri Hulet to fill the two vacancies as regular members. He further recommended that Heather Howell be appointed as an alternate member. MOTION It was moved by Council Members Mccartney/Bangerter to approve the following appointments and changes: 1) the reappointment of Jennifer Barnes, Rina Bliss, Michael Garcia, Brietta Krome, and D.J. Maston to serve as regular members of the Youth Advisory Committee: 2) the appointment of Jeffrey Pina and Cheri Hulet as regular members of the Youth Advisory Committee; 3) the appointment of Heather Howell as an alternate member of the Youth Advisory Committee, and 4) make the changes recommended by the Youth Advisory Committee to the Committee Description as approved by Council on May 3, 1994. Motion carried unanimously. MINUTE ORDER NO. 9?236. 12. CONSIDERATION OF APPOINTMENT TO PALM SPRINGS REGIONAL AIRPORT COMMISSION. This item was heard earlier, see Page No. 9 13. SECOND READING OF ORDINANCES ORDINANCE NO.256 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING SECTION 11.90 OF THE MUNICIPAL CODE REGULATING FALSE ACTIVATIONS OF BURGLARY AND ROBBERY ALARMS. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 20 October 18, 1994 It was moved by Council Members Sniff/Bangerter to adopt Ordinance No.256 on second reading. Mayor Pena requested staff to examine the need to include false fire alarrns in this ordinance. Motion carried by the following vote: AYES: Council Members Bangerter, Mccartney, Perkins, Sniff, Mayor Pena NOES: None ABSTMN: None ABSENT: None CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 18, 1994. 2. DENIAL OF CLAIM FOR DAMAGES FILED BY ATTORNEY GEOFFREY T. MOORE ON BEHALF OF CLAIMANTS KELLY RADFORD AND DEBBIE MARKS; DATE OF LOSS, APRIL 4, 1994. 3. DENIAL OF CLAIM FOR DAMAGES FILED BY ATTORNEY MARK SHOEMAKER ON BEHALF OF CLAIMANT RUSSELL NEIL; DATE OF LOSS, MARCH 23, 1994. 4. APPROVAL OF JOB DESCRIPTION FOR SENIOR CENTER ACTIVITY COORDINATOR. 5. ACCEPTANCE OF ASSESSMENT DISTRICT 92-1 PHASE V COVE IMPROVEMENTS. 6. APPROVAL OF RULES AND PROCEDURES FOR THE HISTORIC PRESERVATION COMMISSION. 7. ADOPtION OF A RESOLUTION ALLOWING TEMPORARY CLOSURE OF CALLE ESTADO BETWEEN AVENWA BERMUDAS AND DESERT CLUB DRIVE, FOR THE ANNUAL MAINSTREET MARKETPLACE OUTDOOR EVENT 1994-95 SEASON). APPLICANT: LA QUINTA CHAMBER OF COMMERCE. 8. ADOPTION OF A RESOLUTION ALLOWING TEMPORARY CLOSURE OF A PORTION OF AVENWA MONTEZUMA, BETWEEN EISENHOWER DRIVE AND AVENIDA MENDOZA, FOR THE ANNUAL LA QUINTA ARTS FOUNDATION'S FINE CRAFTS, WINE AND ALL THAT JAZZ EVENT ON NOVEMBER 11-13, 1994. APPLICANT: LA QUINTA ARTS FOUNDATION. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 21 October 18, 1994 9. APPROVAL OF TRAVEL REQUEST FOR PARKS AND RECREATION DIRECTOR TO ATTEND NRPA PARK MAINTENANCE SCHOOL ON NOVEMBER 13-17, 1994. 10. ADOPTION OF RESOLUTION PROCLAIMING OPERATION DESERT CLEAN SWEEP AS AN EVENT OF IMPORTANCE. 11. APPROVAL OF JOB DESCRIPTIONS FOR TEMPORARY RECREATION POSITIONS. Mayor Pena and Council Member Bangerter requested Consent Calendar Item No.5 be removed from the Consent Calendar due to a conflict of interest. MOTION It was moved by Council Members Sniff/B angerter to approve the Consent Calendar as recommended and amended, removing Item No.5, with Items No.7, 8 and 10 being approved by RESOLUTION NOS. 94-66, 94-67, and 94-68 respectively. Motion carried unanirnously. MINUTE ORDER NO.94-237. MOTION It was moved by Council Members PerkinslMcCartney to approve Consent Calendar Item No.5 as recommended. Motion carried with Council Member Bangerter and Mayor Pena ABSTAINING. M?UTE ORDER NO.94-238. STUDY SESSION 3. CONSIDERATION OF A PRELIMINARY ASSESSMENT FORMATION REPORT HIGHWAY 111 COMMERCIAL CORRIDOR ASSESSMENT DISTRICT. Mr. Cosper, Public Works Director, advised that staff has completed a feasibility report as requested by the Council regarding an assessment district along the Highway 111 commercial corridor. Several meetings were held between staff, the consultant and property owners in preparation of the report; and the final report was submitted to the property owners on October 5, 1994. The purpose of the report was to provide information to the property owners within the proposed assessment district regarding the assessment costs and fiscal impacts to their property if they fund the public improvements through an assessment district. The report specifically addressed the following issues: 1) public fmancing options, 2) an assessment district timeline, 3) the method and formula of assessment apportionment, 4) the engineer's estimate of costs and expenses, 5) the assessment roll, and 6) alternative funding sources. The four financing-options reviewed were: 1) special assessments through the 1913 Act, 2) tax aUocation bonds, 3) lease revenue, and 4) Mello Roos. The preferred financing- BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 22 October 18, 1994 option was the special assessment 1913 Act because of its simplicity, acceptability and lack of disclosure problems. He then reviewed the timeframe involved in a 1913 Act process. In determining methods and formulas of the assessments, costs were based on benefits received. The engineer's estimate of costs and expenses were divided into two sections, Bond Series T" and Bond Series A". The estimated costs of all improvements outlined in Series *`T" is $31,586,677 and includes all of the improvements including costs & expenses associated with the proposed construction projects, such as right-of-way acquisition. design engineering and other procedural costs. Landscaping and sidewalk costs will take place at the time each individual property is developed and will be paid by the property owner. Bond Series A" consists of the design and engineering expenses necessary for all improvements, construction of water, sewer and other utilities necessary to promote development within the Assessment District and right-of-way acquisition costs. It would complete the minimum improvements necessary to complete the infrastructure backbone" leeded by property owners to begin development of their property. The total cost associated with Bond Series A" is $14,468,292. In response to Mayor Pef?a, Ms. Honeywell, City Attorney, advised that it is not necessarily true that the City can always condition a development to donate and improve rights-of-way; if it extends past the area they are developing. In response to Mayor Pens. Mr. Cosper advised that the cost of right-of-way acquisition will be borne by the Assessment District and then spread back to the property owners. The report assumes a cost to acquire all rights-of-way, but should a property owner choose to dedicate right-of-way to the City, then those costs are forgiven. In response to Council Member Sniff. Mr. Cosper advised that the City's share will be approximately $4.6 million of the $32 million estimate. Council Member Bangerter asked how long it will take to get through all the issuances. Mr. Cosper advised that the issuances were geared to development of the property. As Highway 111 develops, the property owners would request implementation of the second series of bonds and finally the third series for improvements to the other streets. Three alternative funding sources have been identified as follows. 1) State/Local Transportation Partnership Funds SB3OO), 2) Transportation Uniform Mitigation Fee TUMF), and 3) Measure A Funds RCTC). Currently the City is not eligible for TUMF funds, but the City is negotiating to get back into the TUMF program. the estimated cost to rejoin is $1.5 million. No federal funds have been identified for the BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 23 October 18, 1994 District yet. The alternative funds were not included in the assessment district because staff was not sure of those funding sources. He reviewed some of the issues discussed at the meetings with the property owners as outlined in the staff report. In response to Council Member McCartney, Mr. Cosper advised that there are 550 acres within the proposed assessment district area so it would probably take seven to eight property owners to move the process forward. Council Member Sniff noted that a number of the property owners also voiced at the meetings that they definitely do not want the City to adopt a specific plan for the assessment district area. He felt they wanted some latitude and were afraid that a specific plan would lock them in. He also felt there was a lack of consistency among the property owners regarding urgency in developing their properties. Mr. Cosper advised that some of the property owners are concerned that the land uses would be restricted. Mr. Cosper advised that the City can continue to identify and secure alternative funding sources; secure funding to front the City's assessment; continue to analyze the TDC Development Agreement, and continue meeting with the property owners within the proposed assessment district. Council Member Perkins stated that there is one property owner who has expressed concern about paying for improvements that will benefit an adjacent property owner who is not part of the assessment district. Mr. Cosper advised that within assessment districts there usually are adjacent property owners who benefit from it without being responsible for paying an assessment themselves and this concern has been addressed wherever possible. In response to Council Member McCartney, Mr. Cosper advised that the report was estunated to cost about $20,000, but now is expected to only cost about $10,000. Council Member Sniff complimented the consultants and Mr. Cosper for their excellent work and presentations made to the property owners. Council Member McCartney believed that the City should continue to identify and secure alternative funding sources, looking in the direction of the Federal government. Council Member Perkins believed that the City should try to develop a plan for the proposed assessment district that would be attractive, unique and attract people. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 24 October 1?, 1994 Council Member McCartney referred to the reluctance among the property owners to have a specific plan and suggested that staff continue to meet with them to alleviate their concerns and yet satisfy the City's need to have a vision for the area. He wished to see a particular identity along Highway 111 50 that people know they are some place different as they travel through the City. Council Member Sniff believed the possibility of a specific plan should not be abandoned. Mr. Genovese suggested that the City could enact some type of development standards for the area that would be acceptable to the property owners without a specific plan. Mayor Pena suggested that the City work with the property owners to build an Wentity for the area such as City Center Boulevard, as was done in the The Village". Ms. Honeywell advised that to accomplish the Council's objective, it would require a specific plan, but that plan can have tight or loose restrictions to accommodate all concerns. Council Member Sniff said the concern of the property owners was that a specific plan would be too rigid and make development extremely difficult. He believed that the City should let them know that a generalized" plan is needed that will provide a basic conceptual vision for the area. Mr. Cosper advised that the concern of the property owners was that there would be difficulty in making future changes to a specific plan. Mr. Genovese believed it is essential to discuss these concerns with the property owners and explain the specific plan process. Council concurred that there is a need for a specific plan even though it may be a general plan" and directed staff to relate Council's concerns to the property owners at the next meeting. Mr. Paul Thompson, consultant for Albert A. Webb & Associates, advised that some of the property owners have owned their properties for years, but are not developers and need help with paying the debt service. He noted that one property owner's assessment would be $2.5 million and could not afford the annual debt service. He suggested a possibility of committing future sales tax to pay for debt service. Mayor Pena questioned what incentive a property owner would have to develop his/her land if the City agreed to help with the debt service. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 25 October 18, 1994 Mr. Thompson advised that it would be to the advantage of the property owners to find a developer to build on the property so that sales tax revenues could be provided. Council concluded discussion, commenting on the excellent report. REPORTS AND INFORMATIONAL ITEMS Mayor Pena advised that SunLine Transit Agency will be requesting the City to rejoin the SunLine Services Group. Council Member Sniff asked for a status report on the taxi-cab regulations issue. Mayor Pena advised that many of the suggestions made by La Quinta's City Council have been irnplemented. Mr. Genovese, City Manager, advised that the issue of Palm Springs being the lead agency has not been resolved yet. He advised that staff will investigate this issue as well as the taxi-cab status and report back to Council. DEPARTMENT REPORTS In response to Council Member Sniff, Ms. Juhola, Administrative Services Director, advised that she would report back to the Council at the next meeting regarding a dedication plaque for the Senior Center. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF PROPOSAL SUBMITThD BY G.E.T.M. INC. Mr. Alan Singer representing G.E.T.M. Inc. which is the parent corporation for Valley Creditors Service and The Public Record, advised that they do utility collections for several cities and agencies such as: Cities of Poway, Needles, and Cathedral City, Imperial Irrigation District, ConTel, Desert and Eisenhower Hospitals. Some of the collections they assist with are DUI's, parking citations, utility collections, etc. Council referred the proposal to the City Manager for review. 2. DISCUSSION OF POOL SURVEY. Council Member McCartney advised that the swimming pool bids are due to be submitted to Council on November 15, 1994, and expressed concern that a public survey has not been done to find out what type of swimming programs are needed. He felt this lack of knowledge makes it difficult to determine needed staff, hours of operation, etc. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 26 October 18, 1994 He suggested a direct-mail survey be done to find Out what types of services the residents want the City to provide and for what age groups. Possible services he mentioned were: a Red Cross program, life-saving classes, lap-swimming for adults or children, a toddler pool, swim classes for small children, etc. Council Member Sniff concurred and asked if a survey was conducted previously and when. Mayor Pena abstained due to a conflict of interest and left the dais. Mr. Bohlen, Parks & Recreation Director, advised that no survey had been done regarding programming. A Parks & Recreation Master Plan Survey was done to the type of facilities the residents wanted in La Quinta and a municipal pool was number one in priority for the residents in the Cove area and as number two city- wide. The proposed programming was a mix of programming that has been successful throughout California. Council Member Sniff felt the survey was an excellent idea. He believed it would help the Parks & Recreation Department tailor programs to the needs of the public and help the City to better calculate the returned revenues that might be received from these programs. He suggested that this item be placed on the next Council agenda. Mr. Genovese advised that the bid is scheduled to be awarded on November 15, 1994 and asked Mr. Bohlen if there would be sufficient time to get results from a survey if directed by Council on November 1, 1994. Mr. Bohlen advised that tabulation of a survey takes approximately 100 hours; it could probably be done within two to three days if sent out for tabulation, but the cost to tabulate would possibly double if sent out. In response to Council Member Bangerter, Mr. Bohlen advised that a survey through the school system would only touch a portion of the market and would not address families without children. MOTION It was moved by Council Members Sniff/McCartney to add this matter to the agenda, noting that the need to take action arose after posting of the agenda. Council Member Perkins didn't believe a survey was necessary. He believed the City should examine other municipal pools in the valley, noting that Indio is closing their pool and Palm Springs is experiencing difficulties because of operation costs. Motion failed with Council Member Perkins voting NO and Mayor Pena ABSTAINING. MINUTE ORDER NO.94-239. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 27 October 18, 1994 Council Member McCartney said he wasn't suggesting that the bid award be delayed, but rather that the City be aware of the market as expeditiously as possible. Mr. Genovese advised that once the bids are received, the City has 60 days in which to award a bid. Council Member Sniff requested that this matter be placed on the next Council agenda and Council concurred. Council Member Perkins said he would like to see a survey on the experiences of municipalities in the Coachella Valley and requested that it be placed on the next Council agenda. Mayor Pena said he would like the City to consider a programs called Peacebuildings." It is a community violence prevention program that targets children kindergarten through fifth grade He distributed copies of the program packet and stated that he wished to see the City implement the program in the La Quinta schools. Council concurred on placing this matter on a future agenda. Mayor Pena questioned staff regarding the Status of the Kipnes report. Mr. Genovese, City Manager, advised that staff has met with Mr. Kipnes and a number of issues were raised that still need to be addressed. Mayor Pena suggested that staff compile a wish list," such as the Dune Palms Road and Adams Street crossings, Arts Foundation Cultural Center, municipal swimrning pool, etc., and the costs involved with each. Mr. Genovese advised that those would be included in the Capital Improvement Program, even if not planned for the next year. Council Member McCartney referred to a previous discussion about the City obtaining a grant writer on a contingency basis. Council Member Perkins advised that there are monies out there that the City might be eligible for to use for various programs. Mr. Genovese advised that the City is currently recruiting for the Management Assistant position and part of that person's responsibility will be to assist department heads in obtaining grants. He noted that the selection should be made by January 1995. BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02 City Council Minutes 28 October 18, 1994 Mayor Pena advised that Desert Hospitality and Culinary Arts Show have requested a representative from the City of La Quinta attend their event to receive an award. Council concurred on sending Mayor Pena as the City's representative. Council recessed to Closed Session as delineated on Page No.10 Council reconvened with no action being taken. There being no flirt her business, the meeting was adjourned. SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California BIB] 01-19-96-U01 03:05:57PM-U01 CCMIN101894-U02