Loading...
1993 02 16 CC Minutes LA QUINTA CITY COUNCIL MI??TES FEBRUARY 16, 1993 The regular meeting of the La Quinta City Council was called to order by Mayor Pena followed by the Pledge of Allegiance. P??SENT: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Mr. Genovese asked that Consent Calendar No. 10 and study Session No. 1 be removed from the agenda. PUBLIC COMMENT HARRIS KOENIG, representing J.F.K. Hospital, addressed the Council on the matter of the Birtcher Development Desert Hospital) Plot Plan Extension. He asked that the Council call it up for Public Hearing noting that it is a 65-acre development located at the most congested intersection in the Coachella Valley Highway 111 and Washington. He believed that the character of the project has changed significantly since its approval. He further believed that the Council needs to be sure that the environmental impacts have been sufficiently mitigated. In response to Council Member Sniff, Ms. Honeywell, City Attorney, advised that there are no actions available at this time for the Council to take. DALE THORNBURGH, 44-555 Via Delmonte, La Quinta, addressed the Council on the recent passing of Marty Yackman who was quite community leader and always worked around the tennis courts at the Desert Club. He and a number of other people are collecting contributions to a memorial and suggested that some kind of a plaque be placed at the tennis facility in his name. Mayor Pena felt that a memorial in Marty's name would be appropriate and suggested that Mr. Thornburgh put together a proposal for presentation to the Council. WRITTEN COMMUNICATIONS a. Letter from La Quinta Chamber of Commerce regarding Mainstreet Marketplace. Council briefly discussed this matter with some concern expressed that they had not been notified of the closure of the Mainstreet Marketplace. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 2 February 16, 1993 Following discussion, Council concurred on asking the Chamber to give an up-date at the next meeting. BUSINESS SESSION 1. CONSIDERATION OF AMENDED BY-LAWS BY PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU. Ms. LiCalsi, Administrative Analyst, noted that the Council has received the amended by-laws and advised that Palm Desert and Rancho Mirage have already approved the document. The funding level has been taken into account in the budget, so there are no fiscal implications. Mayor Pena advised that at the CVB meeting this morning, it was noted that there will be some minor technical corrections which will be handled on the TAC level. MOTION It was moved by Council Members Sniff/Bangerter to approve the revised by?laws and joint powers authority agreement for the Palm Springs Desert Resorts Convention and Visitors Bureau subject to the minor technical revisions. Motion carried unanimously. MINUTE ORDER NO. 93-47. 2. CONSIDERATION TO REAFFIRM TRAFFIC CIRCULATION PATTERN AT INTERSECTION OF FRED WARING DRIVE AND LAS VISTAS DRIVE. Mr. Speer, Ass't. City Engineer, advised that this matter is before the Council as a result of residents requesting that the City review our methods of implementing the General Plan. The General Plan calls for Fred Waring to be a major arterial which means it ultimately will have six lanes with a divided median. When the subdivision at La Quinta Highlands was approved, it was approved with right-in, right-out turns only at Las Vistas Drive. Now that the subdivision is nearing build-out, the residents are finding the restriction to be cumbersome and have asked that the Council take another look at it. Mr. Speer presented a map indicating that residents of this subdivision have the ability to go southerly and make full turns; and also at Adams St. There is a future access to Washington St. which will ultimately be signalized. The Technical Traffic Committee has recommended that the left-turn restriction be continued and that if violations continue to occur, that a more positive barrier be installed. Council Member Bangerter understood the inconvenience the residents are experiencing, but was concerned about making it a safe intersection. She asked if signalization is planned there and Mr. Speer advised not. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 3 February 16, 1993 In response to Council Member Sniff, Mr. Speer advised that intersections are where most accidents occur; so cutting down on left-turns at intersections without traffic control devices is a method of reducing accidents. A left-turn onto a major arterial is a dangerous maneuver. During the past year, there have been two accidents at this intersection which were not serious. Council Member McCartney advised that he observed this intersection last evening and watched many vehicles make left- turns and he personally had a problem convincing himself to make a right-turn only. He also noticed that the people who turned right, made a U' turn down the street about 200-300 yards away. He saw this as a major inconvenience noting that there is a clear line-of-sight. Council Member Sniff asked what can be done to facilitate a left-turn that would be reasonable. Mr. Speer advised that you can change the striping and make it legal. However, traffic safety has been imposed at the expense of inconvenience. Council Member Perkins advised that he, too, observed the intersection for 45-minutes, during which time, most people were making left-turns. He noted that a left-turn is permitted on Adams, which he felt is more hazardous because of a grade limiting site-visibility. The intersection in guestion is the widest section of Fred Waring in this area. It's wide enough to allow a merging left-turn lane. He believed that whenever you impose restrictions that a large number of people are violating because of convenience, then you have to take a second look. He saw no reason to prohibit left-turn movements unless they are prohibited all along Fred Waring. Therefore, he supported left-turn movements from Las Vistas and adding a left-turn merging lane. He felt that a U" turn down the street is going to cause more accidents than a left-turn. Two accidents in one-year doesn't justify those kinds of restrictions. Mayor Pena supported a temporary solution of allowing a left- turn movement recognizing that it is inconvenient to turn right. Until additional traffic patterns develop, people will continue to take the most convenient route. He suggested that it be re-evaluated in one year or when some of the other streets are signalized or when we're ready to install the medians. Mr. Speer cautioned the Council about making this a temporary solution, as the subdivision across the street Starlight Dunes) as well as other developers have had the same restriction imposed. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 4 February 16, 1993 Dwight Robb, 44-155 Villeta, presented a petition signed by about 80 residents encouraging the Council to permit left- turns at the intersection in question. Brenda Scarcella, 78-555 Villeta, encouraged the Council to permit the left-turns and asked that the home-owners be notified when this matter is considered again in the future. Robert Tyler, 44-215 Villeta, applauded the Council on their support of the residents' concerns. MOTION It was moved by Council Members Perkins/Sniff to re- stripe Fred Waring Drive to allow left-turns out of Las Vistas into a merging left-turn center divider and that Las Vistas be designated a boulevard stop and remove the left-turn restriction and that there be a review in one-year. Motion carried unanimously. MINUTE ORDER NO. 93-48. 3. CONTINUED CONSIDERATION OF APPROVAL OF ART PROPOSAL AT THE CIVIC CENTER SITE. John walling, Chairman of the Art in public Places Committee, introduced the Landscape Architect, Tom Doczi, who reviewed the possible sites for the Civic Center Art Sculpture by Louis De Martino. He advised that the large circulation node just west of the Council Chambers would be the most appropriate site for the sculpture. The alternate to that site would be the triangular grass areas just south of the library site. The plaza has been designed to incorporate a series of walls that would be, in some instances, a retaining wall, in other instances, a free-standing wall with a landscaped berm behind it. These walls would be used to depict the story of La Quinta or some heritage or cultural background of the area. These walls could be phased-in a later time. Louis Dc Martino addressed the Council advising that the walls could be opened up to other artists to participate. They are looking at a geological vision of the area in the construction of the walls using natural materials. In answer to Council Member angerter, Mr. walling advised that the sculpture in Painted Cove is valued at $15,000- $17,000. Council Member Sniff felt that the site selected is the best site available and he like the idea of the project being completed in phases and that it will be a living' art project. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 5 February 16, 1993 MOTION It was moved by Council Members gniff/McCartney to authorize a contract between the City of La Quinta and Louis De Martino for a public art sculpture at the recommended site at a cost not to exceed $75,000. Motion carried unanimously. MINUTE ORDER NO. 93-49. 4. CONSIDERATION OF AUTHORIZATION TO NEGOTIATE AGREEMENT WITH T. I. MALONEY, INC. FOR DESIGN AND MASTER PLAN SERVICES FOR PALM ROYALE PARK. Mr. Bohien, Parks and Recreation Manager, advised that six firms were interviewed to provide master plan services for Palm Royale Park. As a result of those interviews, staff is requesting authorization to negotiate with T. I. Maloney, Inc. with the amount not to exceed $13,000. In response to Council Member Franklin, Mr. Genovese advised that this project will not affect the CIP it has been identified in the CIP. MOTION It was moved by Council Members Sniff/Eangerter to direct the Interim City Manager to proceed with negotiating with T.I. Maloney, Inc. for design and master plan services for the neighborhood park located at La Palma Drive and Adams Street with the negotiated amount not to exceed $13,000. Motion carried unanimously. MINUTE ORDER NO. 93-50. 5. CONSIDERATION OF MASTER PLAN FOR THE LA QUINTA SERVICE CENTER MURPHY PROPERTY) LOCATED NORTHWEST OF THE INTERSECTION OF JEFFERSON STREET AND AVENUE 48 ON APPROXIMATELY 66 ACRES. Mr. Herman, Planning Director, presented staff report advising that it's the recommendation of the Design Review Board and the Planning Commission that Alternative #4 be approved. Peter Templeton, with the Templeton Planning Group, Newport Beach, proceeded to review each of the four plans in detail noting that the plans indicate inclusion of the Post Office carrier/delivery system which needs three acres; School District Administration Offices; fire station, well site; senior housing; commercial and recreation. He advised that the timing of the facilities of the various agencies when will the need be there; when they will have the ability to fund it and in what kind of phases played a key role in how the uses went together. Discussion ensued in which the following concerns were expressed: Senior/low-cost housing probably should not be located on this site. Need for additional commercial. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 6 February 16, 1993 Need for the commercial to be on the major streets to maximize its value. Post Office is not a functional Post Office, so why place it on a very advantageous corner which could be commercial. Need to maximize its potential long-term value so that the City realizes the maximum amount of revenue and value from it. Desire for some light-industrial uses. Desire for a small recycling center. Mr. Templeton advised that if he was a developer, he would not give 20 acres to the school because they are not going to pay for it. He also would not take 1 acre of land and devote it to a well-site he would put it in a parking lot. He added that he has met with the school and they are anxious to move forward and get in new facilities. Mr. Genovese advised that the school is still interested and regarding the funding mechanism, there is a pass-through agreement with them that would partially stem for the off-set of costs for the facility, at least for the land. Council concurred on directing staff to come back with a fifth alternative considering the comments made this afternoon. 6. REPORT OF PLANNING COMMISSION ACTION ON PLOT PLAN 92-484, MINOR MODIFICATION #1 ANCHOVIES ESTAURANT REQUEST TO HAVE ON-SITE DINING 78-110 CALLE ESTADO. Mr. Herman, Planning Director, advised that Anchovies Restaurant has applied for a Plot Plan to allow for on-site dining. The Planning Commission has approved the request subject to the recommended conditions and four additional ones. They were one parking space short and were allowed to pay into the Parking Fund as provided by the zoning Ordinance over a period of time. Also, an additional restroom was required; and the exterior lights must be modified to meet the Dark sky Ordinance. Council Member Perkins questioned the wording of Condition No. 18 I) and Mr. Herman advised that it will be modified to read a van size vehicle s?ace". MOTION It was moved by Council Members Sniff/Perkins to accept the report of the Planning Commission action on Plot Plan 92-484 Minor Modification 1 Anchovies Restaurant modifying Condition 18(I) as stated. Motion carried unanimously. MINUTE ORDER NO 93-51. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 7 February 16, 1993 7. CONSIDERATION OF ENTERING INTO A PROFESSIONAL SERVICES AGREEMENT WITH BSI FOR LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT ASSESSMENT ENGINEERING. Mr. Speer, Ass't. City Engineer, advised that annually, it's necessary to hold a hearing arid establish assessments for the City-wide Lighting and Landscaping District. Preliminary to the hearing, is the preparation of an Engineer's Report and following the hearing, the annual assessment roll must be prepared for filing with the County. He presented a proposal from BSI Consultants to perform these services. He also noted the changes in State Law which affect this Act by extending the noticing period and requiring that each property owner must be noticed by mail, which means about 13,000 notices. The total estimated fee for the Engineer's Report, notification of property owners, and preparation of the annual assessment roll has an estimated cost of $26,000. Council Member Sniff suggested that the Council consider at a future time, lowering the amount of contracts required to comply with the Professional Services Resolution possibly lowering the amount from $50,000 to $25,000. Council expressed concern about the costs particularly the cost of the mailing of notices and asked staff to bring back Phase II after researching other ways in which this can be done. They suggested that possibly there are other services which can be contracted for that will be much less costly, or doing it in-house. MOTION It was moved by Council Members Sniff/Bangerter to authorize entering into a Professional Services Agreement with BSI for the Lighting and Landscape District Assessment Engineering not to exceed a cost of $26,000. Motion carried unanimously. MINUTE ORDER NO. 93-52. 8. CONSIDERATION TO APPROPRIATE ADDITIONAL FUNDING TO THE PEASE IV COVE IMPROVEMENT PROJECT TO COVER COSTS INCURRED DURING CONSTRUCTION. Mr. Speer, Ass't. City Engineer, advised that this is basically a budget clean-up item. When the contract was originally awarded in 1991/92 the estimated cost to complete the project would have been $6.3 million, which is already more than what was appropriated to the project. The additional funding was requested in the 1992-93 FY; however, following the end of the fiscal year, the prior year's unspent funds were not carried over. Council Member Sniff expressed some concerns at which time Mr. Speer and Mr. Genovese detailed the financial aspect of this Project. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 8 February 16, 1993 MOTION It was moved by Council Members McCartney/Perkins to reappropriate the unexpended portion of the $2,257,598 FY 91/92 appropriation for the Cove project which are currently being held in the Redevelopment Agency reserve fund to the following project accounts: 60-5215-111-000 $129,000); 60- 5215-111-010 $883,000); 60-5216-111-000 $144,598); 60-5216- 111-010 $1,101,000). Council Member Sniff questioned what the unexpended portion' is and Mr. Speer advised that it should read unexpended amount of $2,257,598. Council Members McCartney/Perkins amended their motion to so read Motion carried unanimously. MINUTE ORDER NO. 93-53. 9. CONSIDERATION OF RESOLUTION DECLARING THE CITY'S INTENTION TO VACATE AVENIDA BUENA VENTURA & A PUBLIC ALLEY BETWEEN AVENIDA BERMUDAS & DESERT CLUB DRIVE AND FIXING A TIME AND PLACE FOR A PUBLIC HEARING FOR STREET VACATION 93-022. APPLICANT: NCR ASSOCIATES. Mr. Herman, Planning Director, advised that the 50' wide public street Buena Ventura) is improved with A.C. paving and the public alley is unimproved. The property owner of this area NCR) has requested that the City Council permit them the opportunity to obtain ownership of the public rights-of-way so that they can design a larger commercial project at the site than if the property was divided by Avenida Buena Ventura, and by merging the property through a lot line adjustment to reduce some of their fee assessments pursuant to future City improvements. The planning Commission has approved the General Plan Consistency Finding on January 26, 1993. In response to Council Member McCartney, Mr. Herman advised that there will be a reverter clause. RESOLUTION NO. 93-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO VACATE AVENIDA BUENA VENTURA AND A PUBLIC ALLEY BETWEEN AVENIDA BERMUDAS AND DESERT CLUB DRIVE AND FIXING A TIME AND PLACE TO HEAR ALL PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS CONTAINED IN SECTION 8300 ET AL) OF THE STREETS AND HIG?AYS CODE OF THE STATE OF CALIFORNIA. CASE NO: STREET VACATION 93-022 NCR ASSOCIATES. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 9 February 16, 1993 It was moved by Council Members sniff/Bangerter that Resolution No. 993-9 be adopted as submitted. Motion carried unanimously. Council recessed to Redevelo?ment Apencv at this time. COUNCIL RECONVENED AT 7:00 P.M. PUBLIC COMMENT None PRESENTATIONS Mayor Pena presented Larry Taggart, 54-415 Avenida Martinez with a plaque for the La Quinta Beautiful Award spring Splendor' for January. P?LIC HEARINGS 1. TENTATIVE TRACT MAP 25399 TO EXTEND A PREVIOUSLY-APPROVED SUBDIVISION MAP FOR ANOTHER ONE-YEAR PERIOD. THE PROJECT IS LOCATED SOUTH OF AVENUE 50 WEST OF PARK AVENUE. THE PROPERTY IS ZONED R-1. APPLICANT: THE KEITH COMPANIES FORMERLY ROCK HOMES) Mr. Herman, Planning Director, advised that the only phases in this tract which have not been recorded are Phases III and IV. The Planning Commission has recommended approval of the one- year time extension subject to conditions. The major issue raised at their public hearing was the concern of the lights and the public address system from the schools. After discussion, they decided not to impose any conditions relative to same. John Gamlin, Vice President of The Keith Companies, representing Oak Tree Federal savings Bank under whose control Phases III and IV are with advised that Oak Tree is in the process of due diligence of trying to dispose of remaining portions of the project so they can move forward under a different ownership. They agree with the recommended conditions. The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing to speak, the PUBLIC HEARING WAS CLOSED. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 10 February 16, 1993 RESOLUTION NO. 93-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT 25389, SECOND ONE-YEAR EXTENSION OF TIME CASE NO. TENTATIVE TRACT 25389 OAK TREE FEDERAL SAVINGS BANK PREVIOUSLY M. J. BROCK & SONS, INC.) It was moved by Council Members Sniff/Mccartney that Resolution No. 93-10 be adopted as submitted. Motion carried unanimously. 2. TENTATIVE TRACT 26444, EXTENSION OF TIME *1 FOR A 98 SINGLE- FAMILY LOT SUBDIVISION ON 32+ ACRES LOCATED ON THE EAST SIDE OF JEFFERSON, SOUTH OF 52ND AVENUE. APPLICANT: LA QUINTA ESTATES PARTNERSHIP. Mr. Herman, planning Director, advised that the applicant has requested that this public hearing be continued to March 2, 1993. MOTION It was moved by Council Members Sniff/McCartney that the public hearing on Tentative Tract 26444 be continued to March 2, 1993 on request of the applicant. Motion carried unanimously. MINUTE ORDER NO. 93-54. BUSINESS SESSION........continued.... 10. CONSIDERATION OF GRAND OPENING FOR NEW CIVIC CENTER. Mrs. Licalsi, Administrative Analyst, referred to the staff report advising that they are looking for direction from the Council in terms of their vision for the opening for a Civic Center. Council concurred on keeping the event low-keyed having punch, cookies, etc.; calling on community groups to participate; using the Palm Desert High School Band and Songleaders; and having tours on the half-hour to acquaint the public with the building along with a hand-out showing the layout of the various Departments and the services each Department provides. Council felt that a Saturday function would be better so that people who work can attend. A suggestion was also made that the employees be at their work-stations to greet people and answer their questions. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 11 February 16, 1993 Mayor Pena referred to the time capsule stating that we need to put a committee together to decide on its contents. No formal action was taken. 11. CONSIDERATION OF FUNDING REQUEST FOR REGIONAL BUSINESS ASSISTANCE CENTER AT COLLEGE OF THE DES?RT. Mrs. Licalsi, Administrative Analyst, advised that the College of the Desert is establishing a Regional Business Assistance Center on campus to help meet key needs of small and mid-size businesses. They are looking at this as a joint venture between public and private entities. They are soliciting funds from private businesses and each of the nine valley Cities and Riverside County asking for participation. The basic idea behind the proposal is to provide a one-stop shop" for someone who's considering expanding or creating a business in the Coachella valley, where they can walk into one place and obtain the municipal requirements of each city, as well as the environmental controls. The first year's operating budget is $l8?,000. COD is asking for $15,000 from each City and the County. It's felt that a three-year commitment is necessary before they can create a self-supporting center. The Cities of Rancho Mirage, Palm Desert and Indio and the County have all approved the project most of them with the stipulation that all or a majority of the cities in the valley agree to participate. Council Member McCartney asked if when the program is up and running would the cities be able to access the information by modem. Terry Green, representing College of the Desert, advised that they have designated a site on the campus for the modulars that will be connected with fiber optics. They are looking for the ability for interactive video conferencing live and for that to happen, the other end has to have fiber optics. Council Member Perkins felt that it's an interesting concept. Mayor Pena expressed concern about how whether or not the person giving out information on City regulations, zoning requirements, etc. will be qualified to give out that kind of information. Mr. Green advised that they will only give out information the entity wants given out. Primarily, their best service in that arena is to be able to direct people to the right person in each City and keep the information distributed at a generic level that each City is comfortable with. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 12 February 16, 1993 Council Member Sniff expressed concern about the lack of uniformity with some cities providing more information than others. It also circles the Chamber of Commerce and is somewhat redundant with what they do. It appears to be an extra layer and felt that it may be confusing because they will have to have a constant infusion of information to stay up-dated. He felt that it's an interesting idea, but he couldn't support it. Mr. Green felt that perhaps too much attention is being placed on the information aspect of the program. One of the major components of the program is the provision of one-to-one counseling for people who want to start a business and the training programs for businesses that need training for their employees along with workshops and seminars. They have met with each of the Chambers of Commerce and indicated that in no way do they wish to compete with them. Council Member Bangerter could see a need for education, but was concerned if we would want to do it on this level. She asked if there is another system like this and asked how it differs from the Small Business Administration. Mr. Green advised that they have been trying to acquire funding from the SBA. They will be using this center as a satellite operation. Council Member Perkins felt that it basically hits at the small businessman and we have to look at whatever we can do to assist the small businesses, especially in looking at the downtown area where we would like to see small businesses participate. He felt there is a need for this type of program and hopefully the City would get something back out of it. He felt that the City should be involved in supporting businesses and particularly the small businessman. Council Member McCartney felt that it's an excellent idea that it makes sense to take a regional look at a situation. He was impressed that they are emphasizing on-site training, which is important to small businesses. He agreed that it's important to help small businesses. If we are going to go anywhere in this valley, it going to be because we promote job training, which will result in more job opportunities being available. Council Member Sniff commented that the City is short of funds and we need to support the Chamber of Commerce and we're talking here about a $45,000 commitment. We may have to look at reducing the amount of money that goes to the Chamber if we continue to do these extra things. He suggested that this request be considered as part of the budget process. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 13 February 16, 1993 Mayor Pena felt that the idea is admirable, but too general. The type of assistance that small businesses need is not with the cities, but with the State in the form of reduced requirements and regulations. He didn't think that a one- stop shop" is the solution to the problem. He suggested continuing this matter and take it to CVAG. Mr. Green re-emphasized that this is also a training program. They have attempted to get on the CVAG agenda, but have not been successful. Their time-frame is to be on-line in late March. Council Member Bangerter felt that we need to rely on the reputation of COD. She believed that this is an investment in the future of the community. She, too, would like more information, but at this point, was willing to make such an investment with an institute as reputable as College of the Desert. MOTION It was moved by Council Members McCartney/Perkins to approve the $15,000 request of the College of the Desert to fund a Regional Business Assistance Center and attached to that funding will be a standard City services contract that will include performance criteria subject to COD's approval. Motion carried with Council Member Sniff and Mayor Pena voting NO. MINUTE ORDER NO. 93-55. 12. DISCUSSION AND CONSIDERATION OF CIVIC CENTER ISSUES: a. Space Allocations in Administration Area. b. Re-Design of Cubicle Partitions. C. Design Fee Related to Desired Changes. Council Member Perkins asked for clarification regarding the letter received from Gruen Associates that they want $4,500 to tell how much it's going to cost to make the changes? Mr. Genovese advised that the cost includes working drawings in relation to the proposed modifications. Council Member Perkins was appalled when he read the letter. They have received a considerable amount of money from the City and felt that the less money we can spend with them the better off we will be. He would not support this proposal. Council Member Bangerter believed that with regard to the space allocations, the Council can deal with that themselves. Regarding the partitions, she believed that they should be left as is they can be changed later at a lesser cost if that is still the Council's desire. She could not support expenditure of any additional funds. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 14 February 16, 1993 Council Member Mccartney was also shocked to see a $4,500 price tag. This project should not require a lot of time and effort. He agreed that the space allocations can be done by the Council. He also agreed that enough money has been spent, so we should proceed with it. Mayor Pena agreed with the comments made. He also agreed with the re-design of the cubicles, but that can be done at a later time. Council Member Sniff didn't think we shouldn't spend another dime we should get it built and functional. Regarding the space allocations, he said that he would have his suggestions typed up and circulated to the Council. He felt that the current two Council offices are offensive and depressing and can be used for storage. Council Member Perkins suggested that we get the building built and the furniture in and in the meantime the Council can circulate their ideas. Council concurred. 13. CONSIDERATION OF RESPONSE FROM GRUEN ASSOCIATES RELATIVE TO CONTRACT CHANGE ORDER FOR CIVIC CENTER AIR CONDENSING UNIT. MOTION It was moved by Council Members Sniff/McCartney that the matter of the air condensing unit be added to the Closed Session agenda. Motion carried unanimously. 14. CONSIDERATION OF AMENDMENT TO THE CITY'S TRAVEL AND EXPENSE POLICY. Council Member Sniff noted that the Community Services Commission discussed this matter and submitted some comments and/or recommendations. Their concerns were relative to the $30 per day for incidental expenses; spousal reimbursement; and he favored setting a not to exceed" limit on food and a policy regarding alcohol. He also favored a not to exceed" on meals and suggested $75. Mayor Pena did not favor a per diem as he felt that it can be abused. He suggested a not to exceed" limit of $75. Council Member Eangerter felt that $60 is more than generous. Council Member McCartney advised that in his business, there is an unwritten guideline that says $10 for breakfast; $15 for lunch and $25 for dinner, which amounts to $50. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 15 February 16, 1993 Council Member Perkins did not wish to see anyone have to incur expenses when on City business. There are many hotels in which you can easily spend $30-$35 for dinner. Council concurred on the following modifications: 1. There will be no reimbursement for spousal expenses. 2. Personal calls not to exceed $25 per day because there is no way to determine the number of minutes. 3. Delete the $30 per day allowance for incidental expenses. 4. In 8(b) change telegraph' to fax'. 5. Change limousine service" to similar service". 6. Meals not to exceed $75 per day. Council Member Mccartney surfaced whether or not an individual should be required to pay registration cancellation fees and the Council concurred not. Mr. Genovese advised that the final document will be brought back to the Council for adoption. is. TRANSMITTAL OF TREASURER'S REPORT DECEMBER 31, 1992. MOTION It was moved by Council Members sniff/Bangerter to receive and file the Treasurer's Report dated December 31, 1992. Motion carried unanimously. MINUTE ORDER NO. 93-SE. CONSENT CALENDAR 1. DEMAND REGISTER DATED FEBRUARY 16, 1993. 2. APPROVAL OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH REALCO CONSULTANTS TO INCLUDE APPRAISAL SERVICES. 3. ACCEPTANCE OF QUITCLAIM DEED FOR RIGHT-OF-WAY PARCEL LOCATED IN AVENUE 47 ALIGNMENT COACHELLA VALLEY WATER DISTRICT. 4. APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH KICAK AND ASSOCIATES FOR PREPARATION OF PROPERTY DESCRIPTIONS AND PLATS FOR POTENTIAL STREET VACATIONS PURPOSES. S. APPROVAL OF CONTRACT CHANGE ORDER FOR IRRIGATION SYSTEM RELOCATION CALLE TAMPICO IMPROVEMENTS. 6. FINAL ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 20052-5 LAGUNA DE LA PAZ, LAGUNA DE LA PAZ, LTD. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 16 February 16, 1993 7. FINAL ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 20052-2 LAGUNA DE LA PAZ, LAGUNA DE LA PAZ, LTD. 8. FINAL ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 20052-1 LAGUNA DE LA PAZ, LAGUNA DE LA PAZ, LTD. 9. FINAL ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 13640-1 LAGUNA DE LA PAZ, LAGUNA DE LA PAZ, LTD. 10. REMOVED FROM THE AGENDA. Council Member Perkins asked if he needs to abstain on Items 6,7,8 & 9 since he lives at Laguna de la Paz and Ms. Honeywell advised not. Council Member McCartney referred to Item No. 2 commenting that $5,000 seems like a substantial amount for such a small parcel. Mr. Speer advised that because of the location, size and configuration of the lot it was difficult to find someone to do the appraisal. He added that the property owner is known to be litigious. MOTION It was moved by Council Members sniff/Bangerter that the Consent Calendar be approved as recommended and as amended. Motion carried unanimously. MINUTE ORDER NO.93-57. STUDY SESSION 1. PRESENTATION BY BUREAU OF LAND MANAGEMENT REPRESENTATIVE, STEVE NAGLE REGARDING LAND ACQUISITIONS IN LA QUINTA. Removed from the agenda. 2. DISCUSSION OF CONCEPTUAL PLAN REGARDING DEVELOPMENT OF A LA QUINTA-BASED USA-ABF BOXING PROGRAM. Mr. Bohlen, Parks & Recreation Manager, presented the Council with a report on a conceptual plan regarding the development of a USA-ABF Boxing Program. He advised that the program in Cathedral City is located in a 1,500 sg. ft. building with about 30 kids participating. Council Member Bangerter advised that the Boy's & Girl's Club has indicated that they may be interested in having a boxing program at their new facility. Mayor Pena advised that Lee Espinoza is interested in moving his program from Coachella to La Quinta and he suggested that we invite Mr. Espinoza to come to a Council meeting to review their program. BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City Council Minutes 17 February 16, 1993 In response to Council Member Mccartney, Mr. Bohien advised that once approved, it would take about 90-days to make it operational. DEPARThENT REPORTS Council Member Mccartney referred to the Financial Statement and asked where he would find the monies to the Library and Mr. Genovese advised that it would not be found in that Statement. MAYOR AND COUNCIL MEMBERS ITEMS Council Member Perkins said that he would like for staff to come up with a policy encouraging contractors to use local labor whenever possible and something that would commit the City also whenever possible in our construction projects. He had a number of policies that other cities have adopted if Council feels it's worth pursuing. He recognized that as a City, we're limited in what we can do, but as a Redevelopment Agency, it's a little more broad and in an Enterprise Zone, it's even more broad. Mayor Pena felt that we should also be looking at local consultants. Council concurred. Council Member Mccartney complimented the Sheriff's Department on their traffic control during the Bob Hope Chrysler Classic and Mayor Pena advised that he would send a letter to them expressing the Council's appreciation. CLOSED SESSION a. Discussion of on-going litigation pursuant to GoverrmLent Code Section 54956.9(a) International Treasury Management Iowa Trust b. Discussion of personnel pursuant to Government Code Section 54957 Recruitment of City Manager C. Discussion of potential litigation pursuant to Government Code Section 54956.9(a) Gruen Associates/Air Condensing Unit BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02 City C0UflCjl Minutes 18 February 16, 1993 Council reconvened with no action being taken. There being no further business, the meeting was adjourned. Re ectfully sub ed, SAUNDRA L. JUH City Clerk City of La Quinta, California BIB] 01-20-96-U01 11:10:59AM-U01 CCMIN021693-U02