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1993 03 16 CC Minutes LA QUINTA CITY COUNCIL MINUTES MARCH 16, 1993 Regular meeting of the La Quinta City Council was called to order at 3:00 P.M. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Confirmed APPROVAL OF MINUTES MOTION It was moved by Council Members Perkins/Bangerter that the Minutes of February 16, 1993 be approved as submitted. Motion carried unanimously. ANNOUNCEMENTS None PRESENTATIONS Mayor Pena presented Judy Vossler Woodard, General Manager of La Quinta Hotel, the La Quinta Beautiful Spring Splendor" award for the month of February. PUBLIC COMMENT None WRITTEN CORRESPONDENCE a. Letter from Riverside County Centennial Advisory Board/Foundation requesting participation in the Centennial Anniversary of Riverside County. Mayor Pena advised that the County of Riverside is requesting participation and a donation in the amount of $100 by the City in their Centennial Anniversary. MOTION It was moved by Council Members Perkins/Bangerter to donate $100 to Riverside County's Centennial Anniversary. Motion carried unanimously. MINUTE ORDER NO.93-69. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 2 March 16, 1993 BUSINESS SESSION AUTHORIZATION FOR STAFF TO SIGN A CONTRACT WITH LOUIS DE MARTINO TO PROVIDE A SCULPTURE AT THE LA QUINTA CIVIC CENTER. Mr. Herman, Planning Director, reviewed the Contract Services Agreement which establishes the scope of services between the City of La Quinta and Louis Dc Martino for a sculpture to be located at the Civic Center site in an amount not to exceed $73, 500. He recommended approval of the agreement subject to fmal review by the City Attorney. In response to Council Member Sniff, Mr. Herman advised that the landscape architect is proposing a design around the art piece which will be brought before the Council for finalization. MOTION It was moved by Council Members Sniff/McCartney to approve the contract with Louis De Martino in an amount not to exceed $73,500 to provide for a sculpture at the La Quinta Civic Center subject to City Attorney review. Motion carried unanimously. MINUTE ORDER NO.93-70. 2. CONSIDERATION OF APPEAL OF THE PLANNING COMMISSION ACTION OF FEBRUARY 9,1993 APPROVING A ONE-YEAR EXTENSION OF TIME FOR THE DESERT HOSPITAL PROJECT LOCATED AT THE NORTHEAST CORNER OF 4'7TH AVENUE AND WASHINGTON STREET PLOT PLAN 91- 473). APPELLANT: JFK MEMORIAL HOSPITAL BARRY WOLFMAN. Mayor Pena advised that he would abstain from the issue and left the dais. Mr. Trousdell, Associate Planner, presented the staff report advising that JFK Hospital filed an appeal to reconsider the Plantiing Commission's decision on February 9, 1993 for a one- year extension of time for the Desert Hospital Project. He advised that the original approval of Phase I provided a three-story medical office complex located 200 feet from Washington Street and 400 feet from 47th Avenue. Subsequent Phases of this project will be reviewed at later dates. Staff is recommending denial of the appeal and upholding the decision of the Planning Commission. In response to Mayor Pro Tem Sniff, Mr. Trousdell advised that the condition states that they must demonstrate substantial progress, but if they file a request for a time extension prior to expiration, then it can be considered regardless of whether substantial work had been done. In response to Council Member Bangerter, Mr. Trousdell advised that mitigated negative declarations were the original actions which were updated clarifying those things Desert Hospital was doing in their application. He further advised that there is a traffic figure BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 3 March 16, 1993 cap that Desert Hospital must meet. Desert Hospital completed a study including all four phases which shows they are below that figure. In response to Council Member Perkins, Ms. Honeywell, City Attorney, advised that the decision before the Council is whether or not to grant the appeal or deny the appeal which would, in effect, uphold the decision of the Plarning Commission. Modifications to the conditions are not before the Council at this time. Barry wolrman, 47-111 Monroe Street, Indio, Chief Executive Officer at John F. Kennedy Memorial Hospital, stated that the entire issue is that of traffic not competition. In responding to comments made by Desert Hospital, he advised that John F. Kennedy Memorial Hospital pays taxes and that the project before the Council is being proposed by El Mirador Medical Plaza which is a for profit" arm of Desert Hospital. Fred Mosher's letter was noted for the record. Mr. Harris Koenig, Associate Administrator at John F. Kennedy Memorial Hospital, 47-111 Monroe Street, Indio, stated that this appeal was filed for the following reasons: 1. Not for competition reasons; 2. Traffic impacts were not thoroughly reviewed and was not submitted to Caltrans for review and comrnent; 3. Traffic congestion concerns are growing daily; 4. Staff indicated that no one spoke in opposition to the time extension at the public hearing. They received notice of the meeting at noon on the day of the meeting. 5. The character of the project has changed significantly from the original approval. He commented that they are not asking for denial of the extension. They were asking approval subject to a condition that a Caltrans review of the traffic impact of the project be conducted and that the applicant undertake a detailed cumulative traffic study of the intersection at Highway 111/Washington Street prior to release of any building permits to assure that appropriate mitigation measures are in place. Lee Redman, Birtcher, Developer of Washington Square property, 3555 Vine Street, Riverside, advised that they did a very thorough analysis of the traffic impacts given the uses permitted under the Specific Plan for medical related and hospital uses. This problem was dealt with by taking a piece of property and putting a cap limitation of the total number of trips this property could generate regardless of what uses ended up on that property. Desert Hospital also did an update to reconfnm that the proposed traffic generation was within the bounds set. The sound wall has been built and substantial grading on the project has been done preparing the site for Phase I construction. In response to Council Member Sniff, the traffic cap involves the complete development of the entire 65 acres. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 4 March 16, 1993 Don Rector, 46A50 Cameo Palms, felt that any new project needs to have a thorough traffic review along the Washington Corridor because it is very congested. He believes this could cause problems for emergency vehicles. He suggested opening up Adams Street and expanding the bridge across the wash. Mayor Pro Tern Sniff commented that they are working to expand the Washington bridge and to better coordinate the traffic signals for a smoother flow of traffic. George Marzi'cola, co-owner of the 19-acre parcel for Desert Hospital, commented that this facility will be accessible and provide affordable health care for La Quinta citizens. He advised that they gifted to the City over $1 million in property for the widening of Washington, as well as Avenue 47. Because they have incurred over $1 million to comply with the Conditions of Approval thereby fulfilling their responsibilities, he urged approval of this one year time extension. Scott Schoeffel, 2603 Main Street, Irvine, stated that the statutes governing objection of the traffic study has long expired. He believed that the Council needs to determine that the original EIR is adequate as there's been no significant changes to the project. He also advised that they are vested by the conduct that has gone on so far. Council Member Perkins commented that Council is aware of the situation at the Highway 111 and Washington intersection. Improvements are planned in the near future for this inter-section and widening of the Washington bridge. The City Engineer has been asked to complete the specifications to open that section of Adams. Development in this area is inevitable and believes that during peak hours hospital traffic is not the same as commercial traffic. Therefore, he supported denial of the appeal. Council Member Bangerter commented that the City is working on the traffic problems in the community and also supports denial of the appeal. She stated that together as a Council they will watch earnestly what effect new development will have on traffic flow. In response to Mayor Pro Tern Sniff, Mr. Trousdell stated that Caltrans reviewed the Specific Plan document but was not noticed on Phase 1 of the Desert Hospital project because they did not abut the Highway 111 corridor and the issue had been addressed in the Specific Plan. In response to Council, Mr. Trousdell advised that Phases 2, 3, and 4 will be submitted to the Council along with any new information regarding traffic impacts. In response to Mayor Pro Tern Sniff, Mr. Reynolds stated that the plans for Adams Street have been designed and they are prepared to call for bids around the middle of April so this intersection can be opened. The project should take no longer than two months. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 5 March 16, 1993 Ms. Honeywell, City Attorney, recommended that should the Council decide to deny the appeal and uphold the Planning Commission's decision, that a specific finding be made that the original EIR determination remains adequate as there's been no significant changes to the project or its immediate environ since the original Negative Declaration was approved. MOTION It was moved by Council Members PerkinslMcCartney to deny the appeal and approve the one-year extension of time for Plot Plan 91-473 subject to the conditions adopted by the Planning Commission on February 9, 1993 and finding that the original EIR deterrnination remains adequate as there has been no significant changes to the project or its immediate environ since the original Negative Declaration was approved. Motion carried with Mayor Pena absent. MINUTE ORDER NO.93-71. 3. CONSIDERATION OF COMMUNITY SERVICES GRANT APPLICATION AND CRITERIA FOR FISCAL YEAR 1993-94. Mr. Bohlen, Parks and Recreation Manager, reviewed the proposed grant application and advised that the Community Services Commission revised the criteria to include organizations which are not based in La Quinta but serve La Quinta. Sharon Kennedy, Chairperson for the Community Services Commission, explained that they researched the format of applications from other cities. They have combined, deleted, and categorized portions of this application to make it easier for review. She advised that the only criteria changed was Item No.11(b) which states that the applicant is to be located in or serving La Quinta. All City funds are to be utilized for services to people living in La Quinta. Documentation must be provided. The reason for this change is because there are many worthwhile charities that approach the City which serves the needs of La Quinta residents, but don't necessarily have their business located here. An example would be the HOW Foundation and Friends of the Retarded of the Desert. Council Member Sniff expressed his concern about the limited funds the City has to offer and the importance of concentrating these funds to La Quinta organizations only. He believed that it would be difficult to document the level of service they give to La Quinta. Mrs. Kennedy explained that the Boys' Scouts were able to document the number of children attending summer school camp, purchase of uniforms, etc., and felt that it should not be difficult for them to document the percentage of money earmarked for La Quinta. Council Member Bangerter believed that the City should consider the benefit of all organizations whether or not they are based in La Quinta. By opening this up to outside BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 6 March 16, 1993 organizations, it may encourage them to become more involved in this community. Council Member McCartney expressed concern about the time frame in which an organization must submit a final report documenting use of these funds. He felt a time period of 30 to 45 days should be set because if any abuse is present, Council would be made aware of it within a short period of time as opposed to approximately eight months later. Mayor Pena concurred but felt it would be difficult to en-force. He commented that Section 1(2) should state, Only limited funds are available for these grants" and deleting the rest of the sentence. Council Member Sniff noted that the dollar amount has not been determined and agreed on deleting the rest of that sentence. In response to Council Member Sniff, Mayor Pena advised that the Commission will know the amount of money they will have to work with when the operating budget is reviewed around late May or June. Mrs. Kennedy advised that they start the grant process in April and the recipients are notified in July. Mayor Pena suggested changing 1(4) to state that the notification date will be July 31St. Council Concurred. MOTION It was moved by Council Members Sniff/Hangerter to approve the Grant Application and criteria for FY 1993-94 as amended. Motion carried unanimously. MINUTE ORDER NO.93-72. 4. APPROVAL OF PROPOSED REORGANIZATION TO INCLUDE DETACHMENT FROM THE CITY OF INDIO AND CONCURRENT ANNEXATION 7 TO THE CITY OF LA QUINTA AND THE CITY'S LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO, 89-1 LAFCO NO.92-41-4). THE AREA CONTAINS APPROXIMATELY 1.4 ACRES LOCATED AT THE EASTERLY TERMINUS OF VISTA GRANDE. Mr. Herman, Planning Director, advised that the resolution submitted authorizes the City to annex 1.4 acres of land at the end Vista Grande. LAFCO has given the City authorization to be the lead Agency to proceed without public hearing, notice, or election. The resolution would be filed with LAFCO and then mailed in for recording after its adoption. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 7 March 16, 1993 RESOLUTION NO.93-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN UNINHABITED CONTIGUOUS TERRITORY TO THE CITY OF LA QUINTA, AND INCLUDING THE DETACHMENT FROM THE CITY OF INDIO, AND ANNEXATION TO THE LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 89-1. ANNEXATION #7- SPHERE OF INFLUENCE #8 LAFCO NO.92-41-4. It was moved by Council Members Sniff/McCartney that Resolution No. 93-17 be adopted. Motion carried unanimously. 5. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS. Mr. Herman, Planning Director, reported that the City has participated in the Community Development Block Grant Program for nine years and in accordance with the Housing and Community Development Act of 1974, the Supplemental Agreement will authorize utilizing these funds for construction of the Senior Center and El Progresso del Desierto projects. MOTION It was moved by Council Members Sniff/Bangerter to authorize the Mayor to sign the Supplemental Agreement to utilize the sum of $450,832 in CDBG Entitlement funds. Motion carried unanimously. MINUTE ORDER NO.93-73. 6. CONSIDERATION OF REQUEST EROM SCOTT CONSTRUCTION FOR APPROVAL OF A TEMPORARY GARDEN ROOM DISPLAY TRAILER IN THE WAL-MART PARKING LOT PER CHAPTER 5.37 OF THE LA QUINTA MUNICIPAL CODE. APPLICANT: MR. GREGORY P. SCOTT. Mr. Trousdell, Associate Planner, stated that the applicant is requesting a temporary garden room display trailer at the Wal-Mart parking lot. This would be for two weeks only but asks that he be given the option to bring it back if it turns out to be successful. In response to Mayor Pena, Mr. Trousdell advised that the purpose of the trailer display is to help promote sales. Mayor Pena did not favor approval of the application. He also asked if the City gave approval for the vendors outside of Wal-Mart. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 8 March 16, 1993 Mr. Trousdell advised that they will check into this because vendors should not be outside of the building. Council Member Sniff felt that additional information is needed in order for Council to act on this request. MOTION It was moved by Council Members Sniff/McCartney that Scott Construction's request to install a temporary garden room display trailer at the Wal-MART art parking lot per Chapter 5.37 of the La Quinta Municipal Code be denied. Motion carried unarninously. MINUTE?UTE ORDER NO.93-74. 7. CONSIDERATION OF A RESOLUTION ESTABLISHING MODIFIED PROCEDURES FOR ACQUISITION OF PROFESSIONAL SERVICES. Mr. Reynolds, City Engineer, presented the proposed revisions to Resolution 92-2 regarding the Professional Services Acquisition Procedures. After review, he recommended a modification to Section 7?) to read..."The City Council may appoint one or two members to participate in or monitor the selection committee for selection of the short list. In response to Council Member Sniff, Ms. Honeywell, City Attorney, advised that she has reviewed this document and that there are no legal guidelines. A lot of discretion can be used by the Council in implementing these guidelines, therefore, she does not see any problem from a legal perspective. She added that the reason for the revisions are because staff has had a difficult time working with the resolution. Council Member Sniff asked what departtnent was experiencing most of the problems. Fred Bouma, Assoc. Civil Engineer, advised that Engineering has had the primary problem with this resolution. In response to Council Member Sniff, Ms. Honeywell suggested to arnend Section 3 in the proposed resolution to state and award of contracts for all professional services... and under Section 7?) at the end of the paragraph add 1Mternately the City Council may determine to act itself as the Selection Committee. Council concurred. Council Member McCartney felt that a firm providing professional services should be submitting their qualifications regardless of the dollar amount. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 9 March 16, 1993 In response to Council Member McCartney, Mr. Bouma advised that the reason for bypassing qualifications statements for a specific project is because this statement may already be on file. Tom Genovese, Interim City Manager, stated that the intent is to bypass the RFQ process not bypassing a statement of their qualifications. Council concurred that their qualifications need to be updated on a yearly basis and under Section 7 that no dollar amount be stated. In response to Council Member Sniff, Mr. Bouma advised that in relation to Section 11(b) they had contacted other cities and found the dollar amount had increased due to inflation. Ms. Honeywell advised that under the Public Contract Code there is no requirement to go to bid on any public works project for less than $5,000. The Code does not have a requirement for professional services. Council felt increasing the value of contracts to $10,000 is a reasonable amount and concurred to include the proposed modifications and continue this matter for further discussion. 8. CONSIDERATION OF PARTICIPATION IN MATERIAL RECOVERY FACILITY FEASIBILITY STUDY. Council Member McCartney abstained due to a conflict of interest. Mr. Genovese, Interim City Manager, presented the staff report stating that the nine cities in the Valley are considering developing a Material Recovery Facility Feasibility Study in order to meet the recycling goals mandated by AB939. Cathedral City will contract with Recovery Sciences, Incorporated with each city participating based on tonnage. An appropriation of $3,000 is being requested should a couple cities decide not to participate in this study. Should the City's share be more than anticipated, this matter will be brought back to Council for further consideration. In response to Council Member Sniff, Mr. Genovese advised that most cities are supportive of this concept. MOTION It was moved by Council Members Sniff/Bangerter to approve the appropriation for the MRF Study in an amount not to exceed $3,000 to be transferred from the Contingency Account No.01-4400-000 to Administration Account No.01-4120- 111-000. Motion carried with Council Member McCartney absent. MINUTE ORDER NO.93-75. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 10 March 16, 1993 9. SELECTION OF TWO COUNCIL MEMBERS TO PARTICIPATE ON THE CIVIC CENTER ART PURCHASE COMMIT TEE DURING THE LA QUINTA ARTS FESTIVAL. Council Member Bangerter and Council Member McCartney agreed to participate on the committee. MOTION It was moved by Council Members Sniff/Perkins to appoint Council Members Bangerter and McCartney to participate on the Committee to select art during the Art Festival for the Civic Center and allow the Committee 10% leeway over the amount of $3,000. Motion carried unanimously. MINUTE? ORDER NO.93-76. 10. SECOND READING OF ORDINANCE ORDINANCE NO.222 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALifORNIA ADDING 2.70 TO THE MUNICIPAL CODE CREATING AN INVESTMENT ADVISORY BOARD. It was moved by Council Members Sniff/Bangerter to adopt Ordinance No.222 second reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None In response to Council Member Sniff, Mr. O'Reilly, Finance Director, advised that Board Members will be selected by advertising in the newspaper and the newsletter. Applicants will be required to fill out an application similar to that of the Design Review Board and Planning Commission. He asked if Council desires to interview the applicants. Council concurred that the applicants need to be interviewed by the City Council. CONSENT CALENDAR Mayor Pena requested that Consent Item No.3 be pulled off the Consent Calendar. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 11 March 16, 1993 1 DEMAND REGISTER DATED MARCH 16, 1993. 2. APPROVAL OF EXPENDITURE OF BUDGETED FUNDS FOR MILEAGE, LODGING AND MEALS FOR 3-DAY TRAINING COURSE ON HISTORIC PRESERVATION LAW AND COMPLIANCE, MAY 25-27, 1993 IN PASADENA FOR LESLIE CHERRY, ASSOCIATE PLANNER. 3. REJECTION OF CLAIM BY ARLENE STEPHENSON DATED JANUARY 15, 1993. 4. RELEASE OF MONUMENTATION SECURITY FOR TRACT 24517- RANCHO OCOTILLO, WILLIAMS DEVELOPMENT. 5. ADOPTION OF RESOLUTION FOR THE TEMPORARY CLOSURE OF CALLE ESTADO. 6. APPROVAL OF CONTRACT CHANGE ORDER NO. 13-B ASSESSMENT DISTRICT 91-1 AREA B INSTALL ADDITIONAL BLOCK TO WASHINGTON STREET WALL BETWEEN CALLE TAMPICO AND AVENUE 52. 7. APPROVAL OF CONTRACT SERVICES AGREEMENT WITH EMPIRE ECONOMICS FOR A MARKET ABSORPTION STUDY FOR VISTA SANTA ROSA COMMUNITY FACILITIES DISTRICT. 8. APPROVAL OF CONTRACT SERVICES AGREEMENT WITH TAUSSIG & ASSOCIATES FOR A SPECIAL TAX STUDY FOR VISTA SANTA ROSA COMMUNITY FACILITIES DISTRICT. 9. APPROVAL OF CONTRACT SERVICES AGREEMENT WITH LIPMAN, STEVENS & MARSHALL FOR AN APPRAISAL FOR VISTA SANTA ROSA COMMUNITY FACILITIES DISTRICT. 10. APPROVAL OF EXPENDITURE OF BUDGETED FUNDS FOR 2-DAY CONFERENCE AND TRAINING ON RECYCLING APRIL 7 & 8, 1993 IN SAN JOSE FOR FRED BAKER, PRINCIPAL PLANNER. 11. ADOPTION OF RESOLUTION DIRECTING THE ENGINEER TO FILE AN ANNUAL REPORT FOR LANDSCAPING AND LIGHTING DISTRICT NO.89-i. 12. AUTHORIZATION TO ARRANGE FOR APPRAISAL OF BANQUE AUDI PROPERTY IN REGARDS TO AVENUE 52 RIGHT-WAY ACQUISITION. 13. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ANIMAL CONTROL OFFICER. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 12 March 16, 1993 MOTION It was moved by Council Members Sniff/Bangerter that the Consent Calendar be approved as amended with Item No.3 being pulled for discussion, Item No. 5 being approved by RESOLUTION NO.93-18, and Item No.11 being approved by RESOLUTION NO.93-19. Regarding Item No.12 Council Member McCartney cornmented that the appraisal amount always seem to be the same regardless of the square footage of the property to be appraised. Mr. Reynolds, City Engineer, advised the appraisal was arranged through the City Attorney's office and he is not sure if the appraisers follow a scale. Ms. Honeywell commented that the time spent on a small piece of land may be equal the time spent on a larger piece of land depending on the circumstances. Mayor Pena suggested directing this question to the appraisers for them to address in their letter. In response to Council Member Perkins, Mr. Reynolds advised that appraisers do not normally give cost estimates they give an amount not to exceed" which is arranged through the City Attorney's office or a right-of-way agent. Council Member McCartney suggested a flat fee or some other method to keep costs in line. Mr. Genov?se stated that they could request justification of the estimate in the Request for Proposal. Ms. Honeywell stated that for protection purposes, MIA certified appraisers must he hired for eminent domain purposes. Motion carried unanimously. MINUTE ORDER NO.93-77. Regarding Item No.3 Mrs. LiCalsi advised that rejecting the claim has to do with the appeal process and does not prohibit staff from continuing the investigation and settling the claim. MOTION It was moved by Council Members Sniff/Bangerter to reject the claim of Arlene Stephenson. Motion carried unanimously MINUTE ORDER NO.93-78. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 13 March 16, 1993 STUDY SESSION 1. CONSIDERATION OF REQUEST FOR CITY ASSISTANCE FOR PROPOSED FALL 1993 SOAP BOX DERBY Mr. Bohien, Parks and Recreation Manager, advised that local Citizens asked if the City would consider a soap box derby event this fall and assist them by involving staff on the event committee, closing streets, meeting insurance requirements, and becoming a sponsor or co-sponsor for the event. He commented about the risk of becoming a sponsor and about the possibility of other businesses becoming a co-sponsor. The self- insurance retention for the City is $150,000 or special event insurance could be utilized at a minimal cost. He pointed out the term Soap Box Derby" cannot be used on any literature unless an association payment of $680 is submitted to the All American Soap Box Derby organization. LUCIA MORAN, P.O. Box 1305, stated that they are not asking the City to become a sponsor or pay for the insurance but for support through the assistance of closing the streets, locating an insurance company, and a Commissioner from the Community Services Commission serve on their committee. They will be oob.ng for event and team sponsors to help in these costs and to coordinate this event with the Chamber of Commerce Mainstreet Marketplace. It is their desire to go valleywide. She further commented that they would like to put an article in the City newsletter that the City is In cooperation with" this event. Mayor Pena supported this event and encouraged them to follow through. In response to Council Member Sniff, Mrs. Moran commented that she had spoke with Commissioner Tony Molina who served on the Community Services Commission some time ago. He expressed his concerns and at that time the Commission had sponsors supporting this event until they found out that there were only eight entrants. This is the reason why they plan to go Valleywide because the criteria previously was La Quinta residents only. Council Member Bangerter supported this event because being involved with the Boys' Scouts she noticed greater family participation during a soap box derby event than any other event. She also expressed her appreciation to those becoming involved and was hopeful that this event will be successful. Mrs. Moran advised that as soon as they receive the criteria from the All American Soap Box Derby, they will then be able to approach businesses to become sponsors for this event. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 14 March 16, 1993 Mr. Bohlen advised that if they become a member, insurance can be obtained through this organization. The sponsors would be required to purchase their car for $180 from the organization and are then assembled by the participants and their family. Council Member Perkins felt this was a great idea but wanted to make sure there was adequate insurance coverage. Mrs. LiCalsi, Administrative Analyst, commented that this type of an event is covered under the JPIA special event insurance for a maximum of $750. In response to Council Member Perkins, Ms. Honeywell suggested purchasing insurance coverage for the event and becoming a sponsor. Council concurred agreed to allow the group to say that the City is working in cooperation with" this event. Ms. Honeywell suggested scheduling this matter on the next agenda to formalize Council's action. 2. DISCUSSION REGARDING CORRESPONDENCE FROM THE CHAMBER OF COMMERCE REGARDING REQUEST FOR SPECIAL MEETINGS. Mr. Genovese, Interim City Manager, advised that the Chamber of Commerce would like to set up quarterly or semi-annual meetings during a working lunch to help open the line of communications between the Chamber of Commerce and the City. Mayor Pena suggested that they could rotate with two attending at each meeting and also organizing with the Chamber of Commerce a June Business Forum at the Mayor's Breakfast to discuss business problems. In response to Council Member Sniff, Michelle Dallas, Execu-tive Director of the La Quinta Chamber of Commerce, advised that these meeting would be very informal for the purpose of exchanging ideas, information, and solving problems. At this point, there would be no set agenda. Council suggested setting up a format and time and report back. In response to Council Member Sniff, Ms. Dallas advised that their contract is up this year and it is an entirely separate issue. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 15 March 16, 1993 3 DISCUSSION REGARDING PROPOSAL OF COACHELLA VALLEY RECREATION AND PARK DISTRICT FOR FORMATION OF CITY-WIDE ASSESSMENT DISTRICT. Kay Ladner, 54-035 Avenida Martinez, advised that she was recently elected to represent La Quinta on the Parks and Recreation District. She commented that the State budget crisis has seriously affected them. It is rumored that the State may try and force special districts out of business to be incorporated into the counties and cities An option for them is a special assessment. She expressed her concern about the need to improve their relationship with the City. Mayor Pena commended Ms. Ladner for coming before the Council and seeking the City's input and supported her for opening an avenue for communication because it has been a problem in the past. He suggested possibly meeting in the future with staff to discuss their options. Ms. Ladner suggested that if a special assessment is considered, that the City may wish to also impose ones to develop a facility in La Quinta similar to the one in Indio. Ms. Ladner added that the District would like to have a joint Study Session. She suggested that a Council Member and a member from their Board attend any staff-level discussions. Mayor Pena agreed and stated that staff will make the necessary arrangements and get back with them. Council Member Sniff felt that this should be placed on the agenda to discuss at their next Study Session prior to meeting with their Board. Council Member Bangerter agreed and stated that she would like to receive agendas and minutes so if there is an issue relating to the City a staff member could attend their meeting. Mayor Pena advised that the City Clerk will handle this and asked that Ms. Ladner keep them informed on any topics of concern to the City. In response to Council Member Sniff, Ms. Ladner advised that an Assessment District for maintenance only is considered as a last resort item. She advised that they will first contact State officials. Council recessed until 7:00 P.M. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 16 March 16, 1993 Council reconvened at 7:00 P.M. PUBLIC COMMENT None PRESENTATIONS Mayor Pena announced that Carol Mime, 79-880 Horseshoe, had been selected to receive the La Quinta Beautiful Spring Splendor" award for the month of February. PUBLIC HEARINGS 1. CONSIDERATION OF A ZONING ORDINANCE AMENDMENT NO.93-033 TO AMEND TITLE 9 OF THE MUNICIPAL CODE PERTAINING TO SCREENING AND/OR PROHIBITION OF ROOF-MOUNTED MECHANICAL AND OTHER SIMILAR EQUIPMENT IN COMMERCIAL AND RESIDENTIAL ZONES. Mr. Herman, Planning Director, advised that at Council's direction a Zoning Ordinance Amendment has been prepared relating to roof-mounted and ground?mounted mechanical equipment in commercial and residential zones along with the required screening regulations. Only roof-mounted utility and mechanical equipment may be allowed on flat roofs screened by building walls or types of roofs screened by an integrated architectural feature of the structure. Restrictions have also been placed on wall-mounted exterior roof access ladders. In response to Council Member Bangerter, swamp coolers on roofs would be required to be screened. Mr. Herman responded to Council Member Perkins advising that this ordinance would affect the entire City, both commercial and residential. In response to Council Member Sniff, Mr. Herman advised that a flat roof would require parapets for screening and a pitched roof would have to be designed to accommodate the mechanical equipment. Council Member McCartney questioned the use of solar equipment. Mr. Herman advised that solar equipment is not prohibited as long as the underside of it is not visible from the surrounding property. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 17 March 16, 1993 The PUBLIC HEARING WAS OPENED. There being no one wishing to speak, the PUBLIC HEARING WAS CLOSED. MOTION It was moved by Council Members Sniff/Bangerter that Ordinance No.223 be taken up by title and number only and waive further reading. Motion carried unanirnously. ORDINANCE NO.223 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DELETING SPECIFIC SECTIONS AND ADDING A NEW SECTION TO THE LA QUINTA MUNICIPAL CODE REGARDING SCREENING OF ROOF-MOUNTED MECHANICAL EQUIPMENT AND OTHER SIMILAR EQUIPMENT IN COMMERCIAL AND RESIDENTIAL ZONES, AND CONFIRMATION OF THE ENVIRONMENTAL DETERMINATION. CASE NO: ZOA 93-033 CITY OF LA QUINTA. It was moved by Council Members Sniff/Bangerter that Ordinance No.223 be introduced on first reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perlnns, Sniff, Mayor Pena NOES: None ABSTMN: None ABSENT: None 2. STREET VACATION 93-023- REQUEST TO VACATE WAGON ROAD AND AN EASEMENT IN FAVOR OF THE SOUTHERN PACIFIC LAND COMPANY 2,600' EAST OF JEFFERSON STREET AND SOUTH OF 52ND AVENUE. APPLICANT: THE KEITH COMPANIES FOR VISTA SANTA ROSA. Mr. Herman, Planning Director, explained that Wagon Road runs southerly off of Avenue 52 and then turns into an easement owned by Southern Pacific Land Company which continues on to Avenue 53. It is a part of Vista Santa Rosa Specific Plan. He advised that these easement locations are not within the scheme of the circulation system and would hinder this development. He noted that the vacation of these easements would be consistent with the General Plan. In response to Council Member Bangerter, Mr. Herman advised that Number 13d on the Environmental Check List is marked Yes, but the roads are not presently being used. The PUBLIC HEARING WAS OPENED. There being no one wishing to speak, the PUBLIC HEARING WAS CLOSED. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 18 March 16, 1993 RESOLUTION NO.93-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING WAGON ROAD A 20-FOOT WIDE PUBLIC STREEl) AND A PUBLIC EASEMENT 20-FOOT WIDE) IN FAVOR OF THE SOUTHERN PACIFIC LAND COMPANY, 2600-FEET EAST OF JEFFERSON STREET AND SOUTH OF 52ND AVENUE. CASE NO: STREET VACATION 92- 023. APPLICANT: THE KEITH COMPANIES. It was moved by Council Members Sniff/Bangerter that Resolution No. 93-20 be adopted. Motion carried unanimously. 3. WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT OF COST ON 1993/94 TAX ROLLS: a. Robert Gerling APN 769-115-017 $187.50 b. C. Hunt APN 769-141-004 $437.50 C. Bonnie Kay Ison APN 769-106-003 $187.50 d. Patricia Labrot APN 769-113-006 $375.00 e. Michael Lao APN 769-114-021 $187.50 f. H. M. Pembroke APN 773-124-022 $187.50 g. J. M. Peters Co. APN 769-600-001 $2,625.00 h. Sondra L. Raub APN 773-242-002 $187.50 I. Florence Rupp APN 773-254-016 $187.50 J. San Fernando Swap Meet APN 773-114-004 $187.50 k. Ted E. Werner APN 769-115-013 $187.50 Mr. Hartung, Building & Safety Director, recommended that the costs for lot cleaning be placed on the 1993/94 tax rolls with the exception of Ted E. Werner who has paid his assessment. The PUBLIC HEARING WAS OPENED. There being no one wishing to speak, the PUBLIC HEARING WAS CLOSED. RESOLUTION NO.93-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION ON TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC NUISANCE. It was moved by Council Members Sniff/Bangerter that Resolution No.93-21 be adopted as amended. Motion carried unanirnously. BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 19 March 16, 1993 DEPARTMENT REPORTS Mayor Pena commented that Bob Cunard continues to have problems in front of his restaurant and suggested with the Arts Festival coming up that Tampico be in as good condition as possible. He asked that either the construction company or Mr. Reynolds, City Engineer, contact Mr. Cunard regarding access to the Sandbar. MAYOR AND COUNCIL MEMBERS ITEMS Council Member Sniff commented that the Community Services Commission would like to hold a joint meeting with the City Council. Mayor Pena asked the City Clerk to coordinate a date and time in the near future. Mrs. Juhola, City Clerk, suggested the evening of April 26, 1993 when the Community Services Commission normally meet. Council concurred on tentatively scheduling April 26, 1993 for a joint meeting. Council Member Sniff also suggested scheduling a joint meeting with the Planning Commission and Design Review Board to discuss concerns and ideas. He suggested an evening that the Planning Commission normally meets. Mayor Pena announced that there will be a Graffiti Task Force meeting at CVAG on March 29th at noon. Council Member Perkins commented that he appreciates how the Village Park is being maintained and would like recognition given to those responsible. Council Member McCartney expressed his concern that re-stripping has not been completed on Fred Waring Drive which would allow left turns off Las Vistas Drive. He felt this should have been taken care of within a 30-day period. Council Member Perkins advised that he reviewed the plans for this intersection. There is a minimum of six hours for sandblasting and the City plans to consolidate this work along with other areas in the City also requiring sandblasting. Staff advised that this work would be BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02 City Council Minutes 20 March 16, 1993 completed within the next couple of weeks. Council Member McCartney would like those that signed the petition notified of the City's intention. Mayor Pena advised that Mayor Maryanov from the City of Palm Springs requested a letter from the City supporting their proposal to donate a site to the Southern California Veteran's Home. Council concurred. CLOSED SESSION a. Discussion of personnel pursuant to Government Code Section 54957. City Manager Recruitment Personnel Manning Schedule b. Discussion of on-going litigation pursuant to Government Code Section 54956.9(a) International Treasury Management/Denman Iowa Trust Ms. Honeywell advised that Council would be considering written attorney/client materials concerning the ITM case. The Council reconvened with no action being taken. There being on further business, the meeting was adjourned. SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California BIB] 01-20-96-U01 12:33:37PM-U01 CCMIN031693-U02