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1993 04 20 CC Minutes LA QUINTA CITY COUNCIL MINUTES APRIL 20, 1993 Regular Meeting of the La Quinta City Council was called to order at 3:00 P?M. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Ms Honeywell, City Attorney, asked that on-going litigation relative to City of La Quinta vs Burkett be added to the Closed Session agenda under Government Code Section 54956.9. MOTION It was so moved by Council Members Sniff/Bangerter. Motion carried unanimously APPROVAL OF MINUTES MOTION It was moved by Council Members Sniff/Bangerter to approve the Council Minutes of April 6, 1993 with a correction to Page 3, first sentence should read Mayor Pena didn't rather than a?eement" and April 8, 1993 as submitted. Motion carried unanirnously. ANNOUNCEMENTS None PRESENTATIONS None PUBLIC COMMENT Audrey Ostrowsky, P.O. Box 351, La Quinta, advised that she has not yet received a letter in response to her letter of February 18th regarding Phase V. She proceeded to read a letter expressing concern about the proposed boundaries of Phase V and her property not being included. She asked that the boundaries be reconsidered or legal action will be taken. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 2 April 20, 1993 Betty Marra, 51-745 Avenida Rubjo, also addressed the Council on the issue of Phase V and demanded that her area be included. She has started a petition and she is having no problem in getting signatures. Ernest Capulli, 51-750 Avenida Diaz, advised that when he bought his home, he was told by the realtor that his streets and sewers would be installed in about 1 1/2 years. He expressed concern about having to wait and with the costs going up. Robert Alcala, 51-470 Avenida Carranza, advised that he is a new resident and he bought his home with the understanding that the improvements would be done in about 1 1/2 years and now he's being told that it's going to be 5-6 years. Mr. Genovese, Interim City Manager, reviewed the history of the Cove Improvement Program advising that when it was initiated about five years ago, it was planned to be a 7-10 year program. Because the Redevelopment Agency's revenue source was coming in at more than adequate levels, we took on an ambitious program by trying to do one phase each year. It's clear that our original time-frame of 7-10 years is more realistic, and could possibly compkte the improvements within the 7-year time-frame. This year the City is planning to do a portion of Phase V with the balance planned in the 1994-95 FY. He then elaborated on the budgetary constraints in light of monies the City has lost to the State and to some of the City's funds being in litigation. Ms. Honeyweu, City Attorney, emphasized that all of these are planning documents projections based on knowledge that staff has at the time. When we say that the improvements are scheduled for 1994-95, that means they're scheduled for consideration at that time. The Council has no authority to bind itself to a commitment to build projects or spend any money beyond a given year which has been budgeted. In response to Council Member McCartney, Mr. Genovese advised that the total amount for Phase V is $3.1 million for the 1993-94 FY and $3.1 million for the 1994-95 FY. This is only Redevelopment Agency portion and does not include water and sewer improvements. Council Member Perkins said that he has detected in his contact with Cove residents, that the City has failed to keep information flowing to the residents. He also believed that there were promises made in the past which have not been kept. From now on he hoped that we will have factual information disseminated by the City. Wally Reynolds, resident of Indian Springs, advised that he has lived here for 16-years. This area annexed eight years ago, and the Redevelopment Project Area was formed in 1989. At that time, they were promised roads and sewers and they are still waiting. He said that their streets are unsafe and asked for some relief and asked that they not be forgotten. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 3 April 20,1993 WRITTEN CORRESPONDENCE a. Letter from Audrey Ostrowsky regarding Cave improvements. Noted and filed. BUSINESS SESSION CONSIDERATION OF INSURANCE COVERAGE FOR FRIENDS OF THE LA QUINTA SENIOR CENTER. Mrs. LiCalsi, Administrative Analyst, advised that the Friends of the La Quinta Senior Center have asked the City to provide insurance coverage for their activities. At the last Council meeting, staff was asked to obtain quotes. The results of that research is contained in the staff report. The best quote for general liability was obtained from the CIMA Company, Inc. for $286 annually. The easiest and least expensive way to cover special events is through the CVJPIA at a cost of $40 $750 per event depending the type and size of event. Staff recornrnends that special event coverage be obtained by the City to a maximum of $1,000 for each fiscal year. In response to Council Member Sniff, Mrs. LiCalsi advised that the rationale for the $1,000 maximum was because it was thought that the events for the first year will probably be on a smaller scale. MOTION It was moved by Council Members Sniff/Bangerter to 1) approve the insurance policy for the Friends of the La Quinta Senior Center with the Cima Companies, Inc. for a total cost of $286 to be transferred from the Contingency Reserves, Account No.01-4400-100-000, to provide volunteer insurance for accident, personal liability, and dishonesty coverage; and 2) approve adding the Friends of the La Quinta Senior Center to the City's special-event insurance policy at a cost of $40 $750 per event, with costs that can't be covered by the proceeds from the event, to be transferred from the Contingency Reserves, Account No 01-4400-100-000, to a maximum of $2,000 for each fiscal year. Motion carried unanimously. MINUTE ORDER NO.93-99, Council Member Perkins commented on the excessive paper-work included in the staff report and suggested that it be reduced. A brief discussion ensued with Mayor Pena advising that Council has had this discussion previously and it seems that each Council Member desires a different level of information. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 4 April20, 1993 2. CONSIDERATION OF APPROVAL OF ENGINEER'S REPORT AND ADOPTION OF RESOLUTION OF INTENT ION TO LEVY ASSESSMENTS LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT 89-1. Mr. Reynolds, Public Works Director, advised that four-years ago, the City created Landscaping and Lighting Maintenance District 89-1. In order to continue that prograrn, each year the Council must approve an Engineer's Report and adopt a Resolution of Intent to Levy Assessments for the forthcoming fiscal year. The Engineer's Report indicates that based upon status quo, there will be a slight increase in the annual assessments except for PGA West. PGA was the first L&LMD formed in the City and when it was annexed to the City-wide District, there was a surplus of $103,000 in their budget. Over the last few years we've contemplated using those flinds to retro-fit some of the medians on Avenue 54 and on Madison with water- efficient landscaping. However, staff is re-thinking that because maintenance costs are considerably lower with turf areas. Therefore, staff is suggesting that the $103,000 be used as a credit this year to that particular special benefit zone. The proposed assessments for 1993-94 are as follows: Zone 1992-93 1993-94 City-wide $15 $18 PGA West $41 $30 Cove $22 $26 North of Hwy. 111 $41 $44 Also included in the staff report are costs related to including some of the improvements contained in the CIP. These improvements are as follows: Project Cost Assessment Washington St. Median $169,510 $7. 12/EDU Washington St. Frontage $168,403 $7.07?EDU Eisenhower Drive $170,000 $7. 14IEDU Calle Tampico $120,000 $5.04/EDU He noted that these costs are in addition to the proposed base assessment. Mr. Reynolds concluded that staff also needs a determination on date and place of the pub lic hearing, noting that there will also be an information meeting prior to the public hearing pursuant to new legislation. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 5 April 20, 1993 In response to Council Member McCartney? Mr. Jeff Cooper with BSI, Engineers? advised that undeveloped parcels are not treated in the same manner as developed parcels. In further response to Council Member McCartney, Mr. Cooper advised that the assessment for PGA West consists of the base $18.00 for City-Wide plus $12.00 for the PGA West Special Benefit Zone to equal the $30 assessment. Council Member McCartney suggested that an easy?to-read explanation of how the costs are spread and service received needs to go out to the residents. Regarding the information being sent to the residents Council suggested that the information be concise and to the point and hopefully placed on a single page and advising that this is a continuation of an assessment that has been levied in the past. Mayor Pena suggested that walls be landscaped to eliminate graffiti. In response to Council Member McCartney, Mr. Genovese advised that the $103,000 includes interest earned. Mr. Genovese asked if the proposed assessments for the additional improvements include maintenance costs and Mr. Cooper advised not. Therefore, Mr. Genovese advised that the improvements would have to be installed later in the year, unless maintenance costs are included. Council Member Sniff asked if it's feasible to landscape with turf only and do more elaborate landscaping as funds become available Mr. Reynolds advised that the irrigation system would be installed differently for just turf as opposed to designed landscaping Council Member Mccartney felt that Washington Street should be landscaped properly as it's the City's flagship". He supported proceeding with the two Washington Street improvement projects. Council Member Perkins supported inclusion of all four proposed improvements. Council Member Bangerter supported the two Washington Street improvement projects saying that she's concern about how the residents are going to view the additional assessments. Council Member Sniff and Mayor Pena supported inclusion of the two Washington Street improvement projects. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 6 April 20, 1993 RESOLUTION NO.93-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 1993-94 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO.89-i. It was moved by Council Members SnifflMccartney that Resolution No.93-25 be adopted as amended to include the improvements to the Washington Street Median and Washington Street Frontage. Motion carried with Council Member Perkins voting NO. RESOLUTION NO.93-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITY-WIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF. It was moved by Council Members Sniff/Bangerter that Resolution No.93-26 be adopted giving notice of a hearing on June 22nd at La Quinta Middle School with the informational meeting on June 15th and including the two Washington Street improvement projects. Motion carried with Council Member Perkins voting NO. Council Member Perkins noted that he voted no because he believed that all four of the proposed improvements should have been included. 3. CONTINUED CONSIDERATION OF THE MASTER PLAN FOR THE LA QUINTA SERVICE CENTER MURPHY PROPERTY) LOCATED NORTHWEST OF THE INTERSECTION OF JEFFERSON STREET AND AVENUE 48 ON APPROXIMAtELy 66 ACRES. Mr. Herman, Planning Director, advised that per Council's instruction, the consultant has revised the previous master plan for the 66-acre site owned by the City. More neighborhood commercial was added along Jefferson Street; the fire station was relocated at Dune Palms and 48th; maintained the School District and Corporate Yards in the same general location; relocated the Post Office along Avenue 48 and added recreation/commercial, senior affordable housing and multi-use district which could include a business park. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 7 April 20, 1993 Council Member McCartney asked if the area set aside for School District buses could be used for a re-fueling station for alternative fuel by SunLine and Mr. Herman believed that it could be considered at the time. This is just an overall schematic of how we perceive the property to be developed. Mayor Pena advised that currently Suriine is looking at a re-fueling station on their property in Thousand Palms and will probably be looking at alternate sites down-valley. Council Member Bangerter said that she continues to oppose senior housing in this location. Mr. Herman commented that the School District's food operation could have a need for senior affordable housing nearby, but pointed out that the use can be changed in the future. In response to Council Member McCartney regarding the driving range, Mr. Genovese advised that we have been contacted by three or four companies over the last couple of years, but no concrete proposal has been submitted. Council Member Sniff understood the concern about the senior affordable housing, but this is a broad brush" and not necessarily the way it's going to happen. MOTION It was moved by Council Members Sniff/Perkins to accept Plan #5 as the site plan for the Murphy property. Motion carried unanimously. MINUTE ORDER NO.93-100. 4. CONSIDERATION OF DECLARATION OF CITY'S INTENTION TO VACATE THE SOUTH HALF OF CALLE TAMPICO FROM EISENHOWER DRIVE TO ITS WESThRLY ThRMINUS I.E. AVENIDA CARRANZA). APPLICANT: CITY OF LA QUINTA. Mayor Pena and Council Member Bangerter advised that they would be abstaining from discussion of this matter and proceeded to leave the dais. Mr. Herman, Planning Director, advised that the action before the Council is to establish May 4th as a public hearing date for the vacation of the south half of Calle Tampico from Eisenhower Drive to its westerly terminus. The property will be posted in accordance with State Law. In answer to questions by Council, Mr. Herman advised that we will post Tampico every 300' with a minimum of three signs, in addition to publishing the resolution. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 8 April 20, 1993 Council Member Sniff preferred to see notices for a vacation of such significance sent to all property owners within 1,500' so people in the area who use the street will have notification. He wished to see this notification done by mail. Council Member Perkins said he didn't detect the reasoning behind the proposal for cul- de-sacs and reduction in the width of the roadway Mr. Speer, Ass't. City Engineer, advised that this proposal is a result of a number of residents in the area that have expressed an interest in having their streets cul-de-s aced. The proposal was first presented to the Council about a year ago and staff was directed to do a survey. The survey showed that a large number of people in the area support this proposal. Council Member Perkins questioned the impact on Montezuma and Mr. Speer advised that both Montezuma and Tamp ico are carrying about 1,100 cars daily, so the irnmediate impact is that Montezuma would go up from 1 100 cars per day to 2,200. In response to further questions by Council Member Perkins, Mr. Speer advised that they are using nine trips per day per household. Mike Brown, Battalion Chief with Riverside County Fire Department advised that they have not given any specific design instruction to staff regarding the width of the street and turning radius in the cul-de-sac S. The street widths would have to be pursuant to City Code of 32' and there will be a requirement for a fire hydrant at the end of each cul-de-sac. Mr. Speer advised that the City will retain the north half of the Tampico right-of-way which will be 30'. If the south half is not vacated, the finished, improved street will be 32' instead of the normal 36'. The vacated properties would go to the adjacent property owners. Council Member McCartney asked if it's known what the effect will be on property taxes to the property owner gaining additional property and staff advised that it can be researched. Council Member McCartney didn't have a problem with the vacation, but was concerned about the financial effect of such a windfall on the property owners. Audrey Ostrowsky, P.O. Box 351, advised that there are many people in the Cove who use Tamp ico who will not be notified under the noticing standards. Council Member Perkins agreed that the noticing requirements need to be expanded. He didn't agree with the concept, but if it's what the people want then he would support it. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 9 April 20, 1993 Council Member Sniff commented on the survey which was sent out, saying that he believed that it was not inclusive of a large enough area. He was concern about vacating this portion of Tampico, when it's a major thoroughfare to the east. He has a high sensitivity to vacating streets He was also concerned about the lack of planning for the intersection of Eisenhower and Montezuma which is an integral part of the planning for the traffic circulation around the park. However, if it goes to public hearing, he would request that everyone within 1,500' be noticed by mail and by signs. Council Member McCartney had a problem with cul-de-sacs, but if we have a survey and the people have spoken, then the Council owes the public a voice in the matter. Ms. Honeywell interjected that the Council should be making this decision based on the overall traffic pattern of the City and the fact that this would enhance the overall traffic circulation in some respect because you need to look at the City as whole. Council Member McCartney felt that the Council has to respect people's judgments and opinions. In terms of the overall picture, he said that the overall traffic patterns would be taken into consideration. When looking at the City as a whole, he didn't see many cul-de-sacs except for gated communities. Council Member Perkins said that when you look at traffic, you want to provide safe and orderly flow. In a residential area, you want to disperse it as much as possible so that no particular intersection is impacted at the expense of others. When you get into this kind of cul-de-sacing you're defeating the flow of traffic through the residential areas, even though it may be desirable for some of the people on those streets. Council Member Sniff noted that the issue before the Council is whether or not to set a public hearing. If so, then the merits can be argued at that time. Council Member Perkins preferred to send out a questionnaire to the homeowners in the area before a public hearing is set. Council Member Sniff pointed Out that a survey was sent out, but was targeted to the immediate area and did not include areas adjacent. RESOLUTION NO.93-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO VACATE THE SOUTH HALF OF CALLE TAMPICO FROM EISENHOWER DRIVE TO ITS WESTERLY TERMINUS AND FIXING A TIME AND PLACE TO HEAR ALL PERSONS INTERESThD OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 10 April 20, 1993 CONTAINED IN SECTION 8300 T. AL.) OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. CASE NO: STREET VACATION 93- 024 CALLE TAMPICO) CITY OF LA QUINTA. It was moved by Council Members McCartneylPerkins that Resolution No.93-27 and that notices be sent to all property owners within 1,500'. Council Member Perkins advised that he will vote against the motion unless he hears something to convince him otherwise. He didn't believe we should do any improvements other than emergency improvements in that area until we resolve Phase V Improvements. Mr. Genovese, Interim City Manager, questioned the effect not setting a public hearing will have on Phase V and Council Member Sniff pointed out that the bids and specs call for two alternates to be bid, so it shouldn't have any effect. Council Member Sniff believed that the street has a significant value, but a survey was conducted even though suspect in his opinion). He didn't like to disenfranchise the property owners that have been put into the process, but he is not in favor of vacating streets. However, in deference to the property owners and with the provision that everyone within 1,500' be noticed by mail as well as the signs along the street he would support the motion. Council Member Perkins noted that while he is voting no", he wasn't adverse to considering it again in the fliture. Motion carried with Council Member Perkins voting NO and Mayor Pena and Council Member Bangerter absent. 5. ACCEFFANCE OF PLANNING COMMISSION REPORT OF ACTION ON PUBLIC USE PERMIT 93-014 TO ALLOW INSTALLATION AND OPERATION OF 116' HIGH MONOPOLE AND CONSTRUCTION OF SUPPORT BUILDING FOR CELLULAR TELEPHONE TRANSMISSION, LOCATED WITHIN lID SUBSTATION SITE AT 80-420 52ND AVENUE. APPLICANT: PACTEL CELLULAR. Mr. Sawa, Principal Planner, advised that the application submitted by PacTel was for approval of a 116' high transmission pole and a 12' x 30' support building on the lID site which contains 3.1 acres on the north side of Avenue 52. The Planning Commission has denied the request with five fmdings. They felt that it wasn't compatible with the approved Specific Plan for residential properties in the immediate area and that the structure was too high for the area. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Miu? 11 April 20, 1993 In response to Council Member Perkins, Mr. Sawa advised that they did look at a number of sites and this was selected as the best site. He added that the applicant has indicated that if the Council didn't call it up for hearing, they will be appealing the decision of the Planning Commission. MOTION It was moved by Council Members Sniff/McCartney to accept the Planning Commission denial of Public Use Permit 93-014. Motion carried unanimously. MINUTE ORDER NO.93-101. 6. RECONSIDERATION OF A RESOLUTION ESTABLISHING PROCEDURES FOR ACQUISITION OF PROFESSIONAL SERVICES. Mr. Genovese, Interim City Manager, advised that on March 16, 1993, the Council requested several changes to the proposed procedures for acquisition of professional services. Based on Council's direction, those changes have been made in the resolution submitted. Staff has outlined some of the difficulties in providing an intensive review process for contracts that are in the $10,0oo-$30,0oo range. Council Member Sniff asked the City Attorney if she's reviewed the resolution and if all of Council's requested changes are incorporated and she advised that she has reviewed it and believed that all the changes are included. RESOLUTION NO.93-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PRESCRIBING THE PROCEDURES, RULES AND REGULATIONS GOVERNING THE SOLICITATION AND SELECTION OF IRRMS AND AWARD OF CONTRACTS FOR THE FUNNISHING OF PERSONAL SERVICES, PROFESSIONAL OR CONSULTING SERVICES, OR OTHER CONTRACTUAL SERVICES WHICH ARE NOT SUBJECT TO THE FORMAL BIDDING PROCEDURES PRESCRIBED IN SUBSECTIONS 3.12.120 THROUGH 3.12.260 OF THE LA QUINTA MUNICIPAL CODE. It was moved by Council Members Sniff/Bangerter that Resolution No. 93-28 be adopted. Motion carried unanimously. 7. CONSIDERATION OF INITIATION OF A DOWNTOWN STUDY WITH CONSULTANT ASSISTANCE. Mr. Baker, Principal Planner, advised that staff feels that it's time to re-visit The Village Specific Plan and up-date some of the policies and data in the Plan. There is also a need BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 12 April 20, 1993 look at some of the development activity proposed in and around The Village and take a comprehensive look at what is the downtown for La Quinta;" and look at land use considerations Staff is looking at consultant assistance for an economic analysis that would support a marketing study in addition to providing graphic assistance to the staff. In response to Council Member McCartney, Mr. Baker advised that in order to arrive at a cost estimate and time-frame, a work-program was put together including the amount of time staff estimates it will take to do the work with the processing required through the Planning Commission and City Council.. The process is estimated to take about nine months. The $30,000 is based on current information. In response to Council Member Sniff, Mr. Baker advised that the study will help to up- date The Village Specific Plan and that document will then become a marketing tool. Mayor Pena questioned what we're going to do with people once they're here, pointing out that the City isn't in a position at this time to provide a lot of economic stimulus to the area. He would like to see some of the projects currently on the board come forward like Ralph's. He couldn't see spending another $30,000 to up-date something we already have. Mr. Genovese, Interim City Manager, noted that this matter is before the Council as a result of the General Plan process, it was not staff-initiated. At that time, there was considerable discussion about The Village. There is a significant concern regarding development in the downtown, because we have been approving projects that aren't directly in conformance with the Specific Plan. Council Member Sniff believed that the determining factors to make the downtown go are; 1) infrastructure; 2) the economy; and 3) marketing. He could see the value in re- visiting to some degree, but wasn't convinced that this is going to give us anything with real demonstrative use. Mayor Pena suggested re-visiting the Specific Plan in-house. Ms. Honeywell, City Attorney, advised that some of the issues which have surfaced in the past have to do with set-backs, verandas, etc. Audrey Ostrowsky, P.O. Box 351, La Quinta, did not believe that anything can proceed with Phase V until the downtown traffic circulation plan is determined. MOTION It was moved by Council Members Sniff/Perkins to direct the Planning Staff to do an in-house review of The Village Specific Plan and come back to the Council at an early date with a report. Motion carried unanimously. MINUTE ORDER NO.93- 102. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 13 April 20, 1993 CLOSED SESSION a. Discussion of on-going litigation pursuant to Government Code Section 54956.9 City of La Quinta vs Burkett Council adjourned to Redevelopment Agency. Council recessed until 7:00 P.M. PRESENTATIONS Mayor Pena presented the following La Quinta Beautiful Awards Spring Splendor for the month of March: Residence: Roger and Jody Downing, 52-022 Avenida Navarro Business: Triad Enterprises, 51-455 Desert Club Drive PUBLIC COMMENT None PUBLIC HEARINGS 1. CONSIDERATION TO ADOPT THE ENVIRONMENTAL ASSESSMENT FOR TIlE PARKS AND RECREATION MASTER PLAN AND TO ADOPT THE 1993 LA QUINTA PARKS AND RECREATION PLAN Mr. Bohlen, Parks and Recreation Manager, advised that the City's General Plan requires that a Parks and Recreation Master Plan be developed. The Master Plan submitted has been sent to more than thirty agencies for review as well as having been reviewed by the City's Planning Commission, Design Review Board and Community Services Commission. CEQA requires an Environmental Assessment certifying that the project is in conformance with CEQA requirements. The environmental assessment was prepared and a negative declaration is being recommended as the Master Plan will not have a significant adverse effect on the environment. The Mayor declared the PUBLIC HEARING OPEN. There being no one wishing to speak, the PUBLIC HEARING WAS CLOSED BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 14 April 20, 1993 Council Member McCartney said that this is one of the best assessments he's seen that it's right on target. RESOLUTION NO.93-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTING ENVIRONMENTAL ASSESSMENT #93-258 AND THE 1993 PARKS AND RECREATION MASTER PLAN, POLICY DOCUMENT AS ENVISIONED AND REQUIRED BY SECTION 5-5.1.3 OF THE GENERAL PLAN OF LA QUINTA. It was moved by Council Members Sniff/Bangerter that Resolution No. 93-29 be adopted. Motion carried unanimously. 2. ZONING ORDINANCE AMENDMENT 93-032- AMENDMENT TO CHATTER 9.32 R-1 ZONE ONE-FAMILY DWELLINGS) OF THE MUNICIPAL CODE. Mr. Herman, Planning Director, advised that staff has prepared an amendment to the R- 1 Zone which is concerned with animal densities, reduction in allowed building height, and other development standards and permitted uses. Recent discussions and actions pertaining to the Equestrian Overlay standards prompted staff, at the request of the Planning Commission to proceed with such amendments. The Planning Commission has recommended that the houses not exceed two-story and a maximum of 28'. The set-backs were also clarified to read front yards at 20'; sideyards at 5' and rear yards at 10'. Council expressed concern that the ordinance only applies to those animals listed and someone wishing to have an animal not listed would have to come back before the Council. Council concurred on directing staff to come back to the Council with a modified ordinance to be more inclusive. MOTION It was moved by Council Members McCartney/Perkins to continue the matter of the public hearing on Zoning Ordinance Amendment No.93-032 until May 18th for modification to be more inclusive. Motion carried unanimously. MINUTE ORDER NO.103. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 15 April 20, 1993 3. GENERAL PLAN AMENDMENT #92-41 AND PRE-ANNEXATION ZONING #92- 073. Request of Travertine Corporation to Designate as Open Space, the Mountains and Low Density Residential 2-4 dulac) on Remaining Property; and Zone the Mountains Hillside Conservation" and R-1 for the Remainder. Adoption of a Negative Declaration for the General Plan Amendment, Pre- Annexation Zoning, Sphere of Influence #9 and Annexation #9. Location: South of Avenue 60, West of Madison Street and North of Avenue 64 and Contains 2,560 Acres. Mr. Herman, Planning Director, described the location of the land in question, advising that it consists of four sections contiguous to the City. The Planning Commission has reviewed the applications and recommends to the Council that the General Plan be arnended to designate the alluvial fan as low-density residential, 2-4 dulac; the mountainous areas as open space and Section 32 in total, which is owned by BLM) as low-density residential and zone the property R- 1. The Hillside Conservation Zone would be applied to the mountainous areas Mr. Herman advised that presently, the County zoning and land use exists. He then explained the County's requirements, pointing Out that we are reducing the densities permitted by the County by reducing their 0-5 dulac to 2-4 dulac. Therefore, we are decreasing the potential development of the area. He advised that no negative responses were received, but there were a few non- responses. He then explained that the BLM land is vacant and is part of the Wilderness Study area.. the Boo Hoff Trail system transverses this Section. Therefore, in order to limit development, this Section should be designated Open Space and zoned as Hillside Conservation. An Environmental Assessment was prepared for these applications Based upon this assessment, the proposals will not have a significant adverse impact on the environment and a Negative Declaration is recommended. However, there was a determination that more detailed environmental is warranted prior to development as there are some archeological finds along the foothills. George Berkey, 79?2O5 Jackrabbit Trail, La Quinta, applicant, advised that throughout the process of acquiring Section 4 through an exchange with the BLM, they participated directly and indirectly with environrnental groups. They have contributed in terms of BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 16 April 20, 1993 time, effort and money into the furthering of environmental causes and will continue to do so. They have no development plans at this point in time. At the time they do have development plans, they intend to work with the various environmental groups and the City to come forth with plans to mitigate any concerns. They believe that any development plans that evolve will be a higher quality under the City's jurisdiction than the County's. The Mayor declared the PUBLIC HEARING OPEN. Fred Wolff, 77-227 Calle Ensenada, believed that if a survey of the community was taken as to how people feel about re-zoning open space into anything that can be developed that 90% would be opposed. In 1989, the Council adopted a Hillside Conservation Ordinance which is the most restrictive in the Valley, yet that ordinance did not protect alluvial fans and that is the important part of the natural environment of our community. The Environmental Conservation Committee worked for a year before coming up with a proposal to submit to the Council in which the City was to work with land owners to convert/buy their land but that study was never completed. The Council did indicate a commitment at that time to protect the open space from development and thus far, there's been no attempt to develop open space. The decision the Council is about to make will set a precedent and suggested that prior commitments be honored or the people will have no alternative but to go to an initiative Richard Meyer, P.O. Box 7247, Newport Beach, pointed out the land which he owns within this area and spoke in favor of the annexation and the Travertine application. He believed that developing in the City will provide for more orderly development. Dennis Coony, 4608 Seashore Drive, Newport Beach, spoke in favor of the annexation. Jack Becker, 1607 Agusta Plaza Drive, Palm Springs, owns property within Section 33 and favored annexation. He felt that being a part of La Quinta, development will be controlled and will work out favorably for everyone. Roger Downing, 52-022 Navarro, La Quinta, advised that he owns 20 acres in Section 5 and favored annexation. There being no one else wishing to speak, the PUBLIC HEARING WAS CLOSED. In response to questions by Council, Mr. Herman advised that under County jurisdiction, the zoning is W-2 which allows a variety of uses as delineated in the staff report. Section 5 has already been subdivided into large parcels. Under the recommended zoning of R-1 single-family, detached unitS at a density of 2-4 dulac is allowed. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 17 April 20, 1993 Mayor Pena read some of the allowed uses which include meat cutting and packing plants, educational institutions, libraries, public utility uses, etc., pointing out that the City will be far more restrictive than the County. In further response to questions, Mr. Herman advised that the County did not choose to preserve the alluvial fan only the mountain, the City's proposal is to preserve the mountains and all of Section 32 in Hillside Open Space land use designation. Council Member Perkins believed that the City would have far better control over that property than the County has at the present time. Council Member McCartney asked if there has been any biological monitoring in the area and Mr. Herman advised that the only study that has been done was done on the land swap on Section 4. Fred Wolff withdrew his comments at this time. Council Member Sniff asked how often the environmental check-list is up-dated and Mr. Herman advised that the form we use is the State mandated form and has not been modified by the State for some time. It can be modified and customized to fit particular situations. MOTION It was moved by Council Members Sniff/Bangerter to adopt the Negative Declaration for General Plan Amendment 92-041, the Preannexation Zoning 92-073, Sphere of Influence #9 and Annexation #9. Motion carried unanimously. MINUTE ORDER NO.93-104. RESOLUTION NO.93-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A GENERAL PLAN AMENDMENT NO.92-041 TRAVERTINE CORPORATION. It was moved by Council Members Sniff/Bangerter that Resolution No. 93-30 be adopted. Motion carried unanimously. MOTION It was moved by Council Members Sniff/Bangerter to take up Ordinance No. 227 by title and number only and waive further reading. Motion carried unanimously BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes is April 20, 1993 ORDINANCE NO.227 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALWORNIA, PREZONING CERTAIN PROPERTY ADJACENT TO THE CITY AS DESCRIBED IN CHANGE OF ZONE 93-073, PURSUANT TO SECTION 65859 OF THE STATE GOVERNMENT CODE. CASE NO. CZ 93-073. It was moved by Council Members Sniff/McCartney that Ordinance No. 227 be introduced on first reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: Noes ABSTAIN: None ABSENT: None 4. CONSIDERATION OF NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT A 92-240), CHANGE OF ZONE 92-072 AND TENTATIVE TRACT 27613 FOR CHANGE OF ZONE FOR 446 ACRES FROM R?1*+ + 10,000 AND R- 2*20,000 TO R-2 FAMILY) AND 19.4 ACRES FROM H-C HILLSIDE CONSERVATION) TO R-2, TO ALLOW SUBDWISION ON 746+ ACRES FOR 399 RESIDENTIAL UNITS, 18-HOLE GOLF COURSE AND TENNIS COMPLEX ON PROPERTY LOCATED SOUTH OF 52ND AVE., EAST OF AVENIDA BERMUDAS, AND NORTH OF CORAL REEF MOUNTAINS. APPLICANT: J. BURTON GOLD. MOTION It was moved by Council Members SnifflMccartney that the public hearing on the applications of J. Burton Gold be tabled until the applicant purchases the property or is able to move forward on a development request. Motion carried unanimously. MINUTE ORDER NO.93-105. BUSINESS SESSION.........continued 8. CONSIDERATION OF APPROVAL OF CONTRACT WITH MUNI FINANCIAL SERVICES IMFS) TO PROVIDE TAX ROLL ASSESSMENTS AND SPECIAL DISTRICT ADMINISTRATION IN AN AMOUNT NOT TO EXCEED $34.000. Mr. O'Reilly, Finance Director, advised that this contract will not only provide the County with a magnetic tape with the parcel numbers and the assessments to be charged in order to cover bonded debt service, but also includes calculating any bond reserve credits or other bond adjustments into the annual levy. They will also provide on-going BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 19 April 20, 1993 payoff quotes, installment inquiries, and bond-call administration. He pointed out that the cost of this service is charged against the assessment districts. This differs from the previous agreement with MFS which was for a parcel audit service. MOTION It was moved by Council Members Sniff/Perkins to approve the contract with Muni Financial Services MFS) for special district administration in an amount not to exceed $34,000. Motion carried unanimously. MINUTE ORDER NO.93-106. 9. CONSIDERATION OF ADOPTION OF RESOLUTION MAKING CERTAIN FINDINGS IN CONNECTION WITH THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE LA QUINTA REDEVELOPMENT AGENCY AND WES DEVELOPMENT COMPANY, A CALIFORNIA CORPORATION PERTAINING TO PROPERTY LOCATED WITHIN THE PROJECT AREA OF THE LA QUINTA REDEVELOPMENT PROJECT AREA. Mayor Pena and Council Member Bangerter left the dais due to a conflict of interest. Mr. Genovese, Interim City Manager, advised that previously, the City has adopted resolutions making certain findings in connection with the low and moderate income housing programs. The purpose of this resolution is to allow the finding to be made to have both project areas to be of benefit and therefore, allow the use of funds from either project area in producing the housing requirements pursuant to the Redevelopment Plans. RESOLUTION NO.93-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINT MAKING CERTAIN FINDINGS IN CONNECTION WITH THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE LA QUINTA REDEVELOPMENT AGENCY AND WES DEVELOPMENT COMPANY, A CALIFORNIA CORPORATION PERTAINING TO PROPERTY LOCATED WITHIN THE PROJECT AREA OF THE LA QUINTA REDEVELOPMENT PROJECT. It was moved by Council Members PerkinslMcCartney that Resolution No.93-31 be adopted. Motion carried unanimously with Mayor Pena and Council Member Bangerter absent. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 20 April 20, 1993 10. CONSIDERATION OF ADOPTION OF RESOLUTION MAKING CERTAIN FINDINGS IN CONNECTION WITH THE AFFORDABLE HOUSING AGREEMENT BY AND AMONG THE LA QUINTA REDEVELOPMENT AGENCY, COACHELLA VALLEY LAND, A CALIFORNIA LIMITED PARTNERSHIP AND WILLIAM J. CUSACK PERTAINING TO PROPERTY LOCATED WIThIN THE PROJECT AREA OF THE LA QUINTA REDEVELOPMENT PROJECT AREA. Mayor Pena and Council Member Bangerter left the dais due to a conflict of interest. Mr. Genovese, Interim City Manager advised that this resolution makes the same findings as in Resolution No.93-31, except that it refers to Coachella Valley Land. RESOLUTION NO.93-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINT MAKING CERTAIN FINDINGS IN CONNECTION WITH THE AFFORDABLE HOUSING AGREEMENT BY AND AMONG THE LA QUINTA REDEVELOPMENT AGENCY, COACHELLA VALLEY LAND, A CALIFORNIA LIMITED PARTNERSHIP AND WILLIAM J. CUSACK PERTAINING TO PROPERTY LOCATED WITHIN THE PROJECT AREA OF THE LA QUINTA REDEVELOPMENT PROJECT. It was moved by Council Members Mccartney/Perkins that Resolution No.93-32 be adopted. Motion carried unanirnously with Mayor Pena and Council Member Bangerter absent. 11. CONSIDERATION OF AUTHORIZATION TO RETAIN BONDED COPYING SERVICE TO OBTAIN COPIES OF RECORDS SEIZED BY THE DISTRICT ATTORNEY'S OFFICE. Ms. Honeywell, City Attorney, advised that the City Clerk has received a response to her letter to the District Attorney relating to documents seized on April 2nd. They have advised that we must obtain the services of a bonded copy service to go in make copies. There is an issue of whether or not to copy everything or be selective in copying those things which we need in order to do business. She recommended that everything be copied. Her office has contacted two bonded copy services and their rates are included in the staff report. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 21 April 20, 1993 Council concurred on obtaining copies of all records seized including the tape of March 16, but not all the other tapes. MOTION It was moved by Council Members Perkins/Sniff to authorize an expenditure not to exceed $5,000 and authorize the City Attorney to proceed with acquisition of copies of materials seized by the District Attorney. Motion carried unanimously. MINUTE ORDER NO.93-107. 12. SECOND READING OF ORDINANCES. ORDINANCE NO.224 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP OF THE CITY, BY REZONING CERTAIN PROPERTY REFERRED TO IN CHANGE OF ZONE 92- 029 AND CONFIRMING THE ENVIRONMENTAL DETERMINATION. CASE NO. CHANGE OF ZONE 92-029 OVERLAY ZONE FOR EQUESTRIAN USES. It was moved by Council Members Sniff/Bangerter to adopt Ordinance No.224 on second reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None ORDINANCE NO.225 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 9.117 OF THE LA QUINTA MUNICIPAL CODE, TITLED OVERLAY ZONE FOR EQUESTRIAN USES". CASE NO: ZOA 92-029- CITY OF LA QUINTA. It was moved by Council Members Sniff/Bangerter to adopt Ordinance No.225 on second reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTMN: None ABSENT: None BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 22 April 20, 1993 ORDINANCE NO.226 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.65 OF THE LA QUINTA MUNICIPAL CODE tART IN PUBLIC PLACES". It was moved by Council Members SnifflMcCartney to adopt Ordinance No. 226 on second reading. Motion carried by the following vote: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSTMN: None ABSENT: None CONSENT CALENDAR APPROVAL OF DEMAND REGISTER DAThD APRIL 20, 1993. 2. AWARD OF BID FOR PROJECT NO.92-20, TRAFFIC SIGNAL AT CALLE TAMPICO AND WASHINGTON STREET. 3. ADOPTION OF POLICY REGARDING THE EXECUTION OF CONSTRUCTION CONTRACT CHANGE ORDERS. 4. REJECTION OF CLAIM OF DOLORES NOYOLA, DATE OF LOSS JANUARY 20, 1993. 5. ACCEPTANCE OF IMPROVEMENTS WITHIN ASSESSMENT DISTRICT 91-1- AREAS B AND C. Regarding Item No.4, Council Member Bangerter asked that we be consistent with the processing of claims and Ms. LiCalsi reviewed the process advising that it is consistent. Regarding Item No.2, Council Member Perkins questioned the total cost of the project and Mr. Speer reviewed staff's report in which staff has delineated the cost of the construction contract as well as other matters in connection with the signal installation, i.e. mspection, design engineering, etc., which indicates a total construction cost of $110,000. Council Member Perkins expressed concern with showing a contingency as a line item and bringing in change orders. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 23 April 20, 1993 Regarding Item No. 5, Council Member Perkins questioned why there's a recommendation to accept these improvements when the punch list isn't complete. He wasn't prepared to accept the project until it's complete and asked if it is. He also expressed concern about the contract already having gone about 180 days beyond the contract time period. Mr. Speer advised that he did not know the status of the project. Some of the delay was caused by rain and some by problems with water lines and relocation of power poles and a redesign of the storm water system on La Fonda. If this project is accepted and the work isn't complete, staff will not issue the final payment. Staff is asking for acceptance, so that the City can start sweeping the streets on a regular basis, which the contractor won't do. Council Member Perkins felt that dust control should be a responsibility of the contractor. He couldn't support accepting the project until it's complete. A brief discussion then ensued regarding the contract going 180 days beyond the specified time-frame and Mr. Speer advised that there have been some liquidated damages which the City will be assessing. MOTION It was moved by Council Members SnifflMcCartney that the Consent Calendar be adopted as recommended except for Item No.5 which was removed from the agenda. Motion carried unanimously. MINUTE ORDER NO.108. MOTION It was moved by Council Members Sniff/Bangerter to continue Consent Calendar Item No.5 to May 4, 1993. Motion carried unanimously. MINUTE ORDER NO.109. STUDY SESSION DISCUSSION OF FISCAL YEAR 1993/94 REVENUE PROJECTIONS AND BUDGETARY PROCESS. Mr. Genovese, Interim City Manager, advised that the revenue projections will be up- dated throughout the budgetary process. Local governments in general, and specifically La Quinta, have been having an increasingly difficult time in covering growing expenditures with decreasing revenues. At first glance, it appears that this is going to be a very difficult year to balance the budget. Staff-level budget hearings will be held before bringing the operating portion of the budget to the Council. Mr. O'Reilly, Finance Director proceeded to explain the meaning of the various revenue funds and how the projections were arrived at. He noted that the State ended up taking BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 24 April 20, 1993 ab out 15 % from our property taxes, which is a permanent hit'. They have stated that we probably will be receiving an increase in the Motor Vehicle In-Lieu taxes. The sales tax reports are delayed we have not received the report on 1992 fourth quarter, which will give us a better idea as to where we stand with Wal-Mart and Albertson's. Therefore, staff is using conservative estimates at this time. Regarding building permits, Mr. Genovese advised that the figure used is based upon 370 building permits with no commercial, which is conservative as well as plan check fees being conservative due to the uncertainty of development next year. He then addressed the projected interest revenue noting that it is down due to a drop in interest rates and we've had $2.68 million that is not available to us in the General Fund this year due to the investment loss and because the Landmark Reserve used to be carried in the General Fund, which has now been segregated out. Mr. O'Reilly then reviewed the charges that make up the RDA administrative fee. He also noted that last year the City received a $112,000 credit from PERS which is not available this year. Mr. Genovese concluded in saying that the revenue projections will be up-dated constantly throughout the budgetary process. The next step is to review the operating budget, which would be done either on May 11th or May 18th. 2. REVIEW OF APPLICATIONS FOR IV VESTMENT ADVISORY BOARD. Council concurred on selecting the following nine individuals out of a field of 16 to be interviewed for the Investment Advisory Board: Jesus Arguelles Diana Brown Eugene Dunworth, Sr. Helen Gilreath Ernest Edward Hott Thomas Lewis Bruce Sales Sharon Sargent Dr. Jack Wilson Council asked that the information contained on the applications be verified. They also asked that the applicants be asked to make a 3-5 minute presentation during the evening portion of the meeting and that they each be sent a copy of the ordinance. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 25 April 20, 1993 3. CIvIC CENTER PROGRESS AND UP-DATE Regarding space allocations, Council Member McCartney believed that a decision needs to be made regarding the City Manager's office before moving in. Council Member Sniff noted that there has been discussion in the past about moving people around and placing two Council Members in that office and utilizing room dividers. Council Member Perkins did not agree, saying that he had no problem with the City Manager having a large office. We're in a position in this City to do all we can to create good development and bring the City into good financial shape. He had no problem with developers who wish to do business in the City, coming into a nice City Manager's office. He believed that it would be a mistake at this point to make changes. Council Member Sniff suggested that we move in and evaluate the situation and make any needed adjustrnents later. Council Member McCartney felt that it's a precedent....no other City Manager has such an office The only other office similar to this is on top of the Trans america Building. Council Member Bangerter had no preference, but did feel that we need to make a decision as to where the City Manager will be. Council Member Sniff suggested using it for a conference room. Time Frame/Move-In Costs Mr. Genovese, Interim City Manger, advised that there is a forty-day time extension being requested by the contractor which is still being negotiated. He would not recommend moving in until everything is complete inside the building. Mr. Hartung advised that the moving expenses, based upon using inmate labor is estimated at $5,600. There are other related costs for rehabilitation of the existing facilities and relocation of the trailers to the City Yard. There is an overall estimated cost of $38,800. Council Member McCartney questioned liability with using inmate labor as opposed to using a moving company who would be responsible for any property damage. In response to Council Member Sniff, Mr. Hartung advised that the entire move will be done over a week-end and the telephone system will be operational before move-in. Council concurred on continuing the discussion on space allocations at the next meeting. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 26 April 20, 1993 REPORTS AND INFORMATION ITEMS Council Member Perkins advised that he received some material from CVAG regarding transportation which he had no problem with and asked Mr. Genovese to relate that to CVAG. DEPARTMENT REPORTS Mrs. Juhola, City Clerk advised that she has been asked by the Council to obtain copies of the minutes of the C V. Recreation & Park District Board and has found that they charge $5.00 per set or $120 annually and asked for Council direction. Council concurred on obtaining minutes on an as needed" basis. advised that she's in the process of scheduling the Volunteer Firemen's Appreciation Dinner and asked for Council's input as to a date. Council concurred on scheduling it for a Thursday evening, either May 27 or June 3. advised that the Council has received a draft agenda for the joint meeting with the Community Services Commission on April 26th and asked if Council had any additions. Council Member McCartney suggested a change in the order of items. Mr. Speer, Ass't. City Engineer, advised that the striping of Fred Waring Drive in the area of Las Vistas is in process. MAYOR AND COUNCIL MEMBERS IThMS A. CONSIDERATION OF ACTION TO CLARIFY COUNCIL'S DIRECTION RELATIVE TO PARKS AND RECREATION DEPARTMENT. Council Member Bangerter advised that at the last meeting there was an attempt to make a motion giving staff direction regarding the formation of a Parks and Recreation Department, but the Mayor advised that since there was a consensus, that a motion wasn't necessary. She felt that a motion needs to be made to clarify Council direction. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 27 April 20, 1993 Council Member McCartney concurred. He felt that the motion made at the last meeting was very clear and should be acted upon. Ms. Honeywell, City Attorney, felt that the part that isn't clear is whether the Council is expecting staff to come back with an analysis of what a separate department would entail, who would staff it, etc. She thought that the Council wished to do this in concept, but wanted staff to come back with a report on implementation. Mr. Genovese was concerned that anytime a new program is considered, it should be looked at as a whole as part of the budgetary process. Council Member Perkins asked if there will be a financial impact involved and Mr. Genovese did not know without looking into it. Council Member Perkins agreed with the formation of the new Department, but was concerned about obligating the City to additional costs until we know how much. If this up-grade is going to cost little or no additional cost, then he's supportive of it, as he believed that it deserves to be a separate department. Mr. Genovese advised that there are personnel issues involved which he would feel more comfortable with discussing in Closed Session. MOTION It was moved by Council Members Bangerter/Mccartney to add discussion of creation of a Parks & Recreation Department to the Closed Session agenda pursuant to Government Code Section 54957. Motion carried unanimously. Council reconvened with no action being taken. Council advised that the female employees required to stay for the evening Council meetings will be allowed to park in the parking lot from now on. Council Member Perkins asked that there be a resolution on the next agenda protesting the State's raid of City funds. B. DISCUSSION OF UP-COMING MEET[NGS/STUDY SESSIONS. Council concurred on leaving the study session date of May 25th with the Planning Commission/Design Review Board as scheduled. Council concurred on reviewing the operating section of the budget at the regular meeting of May 18th. BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02 City Council Minutes 28 April 20, 1993 Council Member Mccartney noted that Fred Wolff addressed the Council at the last meeting requesting the use of the copy machine. He was opposed to the request, but believed there needs to be a response. Council concurred on denying the request based on the need to remain consistent and that it would set a precedent. The City Clerk was directed to write a letter advising of such determination. Council Member Sniff requested an executive summary be prepared in lay-persons terms) by staff prior to the May 11th meeting explaining the modified boundaries of Phase V. He also wished to see a financial status on available funds. Ms. Honeywell asked if he wished to deal with it as a threat of litigation so that it can be dealt with in Closed Session and Council concurred in the affirmative. Ms. Honeywell advised that there will be an up-date on the ITM/Denman litigation on the next closed session agenda. It was moved by Council Members Perkins?Bangerter that the meeting be adjourned at 11:05 P.M. Motion carried unanimously. R ectfully submitted, SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California BIB] 01-20-96-U01 01:10:10PM-U01 CCMIN042093-U02