Loading...
1992 03 03 CC Minutes LA QUINTA CITY COUNCIL MINUTES MARCH 3, 1992 Regular meeting of the La Quinta City Council was called to order at the hour of 3:00 P.M., Mayor Pena presiding. PRESENT: Council Members Bohnenberger 7:00 pm.), Franklin, Rushworth, Sniff & Mayor Pena ABSENT: None Mayor Pena advised that Council Member Bohnenberger will not be attending the afternoon session, but will be attending the evening session. MOTION It was moved by Council Members Sniff/Franklin to excuse Council Member Bohnenberger for the afternoon session. Motion carried unanimously. CONFIRMATION OF AGENDA Mr. Kiedrowski asked that consideration of a Resolution received from SunLine Transit regarding federal funding be added as a Business Session Item. MOTION It was moved by Council Members Sniff/Franklin that the item from SunLine Transit be added as a Business Session Item. Motion carried unanimously. APPROVAL OF MINUTES of February 18, 1992. The Minutes were approved as submitted upon motion by Council Members Sniff/Franklin and carried unanimously. ANNOUNCKKNTS None PRESENTATIONS a. Presentation of Employee of the Month for February Sharon Christiansen b. Presentation of 1992 La Quinta Arts Festival Poster Lance Eldred, Board President of La Quinta Arts Foundation, presented the 1992 La Quinta Arts Festival poster and presented a check in the amount of $40.00 for the first 40 years of rent. WRITTEN COMMUNICATION a. Letter from Dottie Becker regarding traffic problems in area of Plaza La Quinta. City Engineer to respond. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 2 March 3, 1992 b. Letter from John Walling resigning from the Design Review Board. In response to Council Member Sniff, Mr. Kiedrowski advised that he will review Mr. Walling's status on the Art in Public Places Committee. C. Letter from Desert Sands Unified School District regarding mitigation of develo?inent impacts on schools. Mayor Pena advised that he has spoken to Dr. Zendejas and she has assured the City that the letter was a form letter sent out to all the cities. Mayor Pena asked the City Manager to draft a letter responding to all the comments contained in the letter. BUSINESS SESSION 1. REPORT OF PLANNING COMMISSION ACTION APPROVING REVISED PLOT PLAN CONSISTING OF A NIXED-USE COMMERCIAL COMPLEX ON 5.5 ACRES AT THE SOUTHEAST CORNER OF WASHINGTON ST. AND HIGHWAY ill INCLUDING MIJLTIPLE-STORY BUILDINGS AND A THREE-STORY PARKING STRUCTURE. APPLICANT: SIMON PLAZA, INC. Greg Trousdell, Associate Planner, addressed the Council advising that the site is located on the southeast corner of Washington and Highway 111. The project includes a 44-lane bowling alley, a fitness center, restaurant, offices and a parking garage. Over the last six months the City has gone through different site-plan configurations and changes in the elevation and reduction of square footage. At the request of the lanning Commission and the City Council, the applicant modified the first proposal. One of the conditions setforth by the Planning Commission was that a tile element similar to the architectural features would be added along those sides of the parking structure that would be visible. Mr. Trousdell explained the renderings adding that the building compliments the Simon Motors building and the colors coordinate with the surrounding area. The Planning Commission felt that the revision was superior from the one submitted in January. This will be a shared-parking arrangement based on different uses. The Planning Commission felt they could allow the shared- parking arrangement providing the applicant guaranteed some offsite property. The City is required to evaluate the project after completion, for a period of two years to make sure the shared-parking arrangement does work accordingly. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 3 March 3, 1992 Philip Pead, 78-611 Highway 111, addressed Council advising that the project has been revised creating a commercial center that the Planning Commission felt was acceptable for the zoning and variances allowed. They believe that the bowling alley will provide an alternative form of recreation to golf which will include child care facilities and a snack bar. Mr. Pead advised that Desert Hospital and Simon Plaza have entered into a joint-development agreement which will promote both projects and allow for doctors that will be housed in the medical building at Simon Plaza to qualify for privileges at the El Mirador Complex. This will make it possible to bring more physicians into the community quicker than El Mirador had planned and cut down on the duplication of facilities. This project will create over 100 jobs. It is anticipated that this project is valued at over $15 million. Most of the construction dollars will go to local contractors. Additionally there will be substantial sales taxes to the City. In response to Mayor Pena, Mr. Pead advised that the bowling alley will have 44 lanes and they are currently corresponding with Brunswick and AMF. The management team is headed by Rudy Leeway who will manage the bowling alley. There will be full- time security, beefed up on the weekends. The security guards will be on staff payroll and unarmed. Also, there will be pool tables. Mayor Pena stated that in his conversation with other people that operate bowling centers they have indicated that pool tables sometime become a hinderance and attract undesirables. A good bowling center will generally not have pool tables. Mr. Pead advised that if you review the Brunswick Centers, they for the most part have pool tables. It really depends on the location and age of the facility. In response to Mayor Pena, Mr. Pead advised that the bar will produce $60,000 per month in revenue. The restaurant size will be 8,000 sq. ft. on the corner and the family-style restaurant will be 5,000 sq. ft. The restaurants and the bowling center will generate more than sufficient tax dollars for their location. Mayor Pena questioned the sales taxes it will generate and knows what it cost to have a patrolman in the area so he wanted to know if the benefit ratio is the same. Mr. Pead felt that the restaurant and snack bar will generate more than sufficient tax dollars relative to costs to the City. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 4 March 3, l9g2 In response to Mayor Pena, Mr. Herman advised that there are parking structures located at Desert Fashion Plaza and the Court Yard in Palm Springs. In response to Mayor Pena, Mr. Trousdell advised that Simon Plaza has addressed the Planning Commission and staff's concerns. And further explained that this has been a long process. They decreased the size from 185,000 to 125,000 sq. ft. As a result of the revisions, the variance is no longer necessary. In response to Mayor Pena, the City Attorney advised that the City could add a condition relating to security if the applicant agrees to it. Ms. Honeywell added that her office is looking into a complete revision of the subdivision ordinance. Part of which will include recommended changes relative to Plot Plans and CUP's. Council Member Sniff commented that he welcomes this development adding that it will be a positive addition to La Quinta. The conditions and modifications were in order and enhance the project. In response to Council Member Franklin, Mr. Pead advised that there will be four pool tables. Council Member Franklin stated that bowling is a wonderful sport and is happy to see the bowling alley come in, but she was not happy with the pool tables. Mr. Pead advised that the pool tables are an insignificant portion of the whole project and believed that they could come to an arrangement. Council Member Sniff commented that bowling is a popular sport and that he has met some very nice people playing pool. If the facility is well-managed he did not believe the pool tables will be a problem. Council Member Rushworth thanked Mr. Pead and Mr. Simon for their flexibility and the fact that they were able to cooperate with the Planning Department and Planning Commission to arrive at the proposed project. ION It was moved by Council Members Sniff/Franklin to accept the report of the Planning Commission action on Environmental Determination and Plot Plan 91-446, Revision, request to develop a multiple-use commercial center on 5.5 acres at the southeast corner of Highway 111 and Washington Street in a CPS Zone District. Applicant: Simon Plaza, Inc. Motion carried unanimously. MINUTE ORDER NO. 92-44. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 5 March 3, 1992 2. CONSIDERATION OF APil?NKNT To PAL? SPRINGS DESERT RESORTS CONVENTION AND VISIToRS BUREAU JOINT AGREEMENT?. Mr. Kiedrowski advised that the preliminary budget before Council from the JPA Executive Committee and Technical Advisory Committee addresses the income the JPA feels is necessary to continue its operation. It is noted that it is recommended by the Executive Committee of the CVB to increase its funding to 1.40 percent in its totality by increasing the TOT tax by 1 percent on all the cities and then by decreasing our current general-fund money from 06 to 04 percent. The estimates and projection for each of the cities for the next five years is also attached. If each of the cities do change their tax ratio, it is understood that each of the cities would need to approve this before it would go into effect and that there would be an amendment to the JPA in order for this to be implemented. He further advised that he has attended several of the meetings of the manager's group and they concur that if the Convention & Visitors Bureau continues to function we have to deal with the short-term and long-term financial problems. Judy Vossler Woodard advised that she strongly supports the increase and made herself available for questions. Mayor Pena concurred in supporting the proposed increase noting the competition were facing from other resort areas. In response to Council Member Rushworth, Mrs. Vossler Woodard advised that the increased funding to the Convention Bureau is of primary interest and if the only way to accomplish this is to increase the TOT tax, then she would agree with the increase. She further advised that her choice would be to wait until after October to increase the TOT tax so that it will have been 12 months since the last increase. In response to questions by Council Member Franklin, Mrs. Vossler Woodard advised that occupancy rate at the La Quinta Hotel is 53 to 55 percent and added that the overall percentage given by the CVB of 50 percent is low. Regarding the advertising budget, she advised that the $600 million for advertising includes the editorial space which is counted as if it were ad space. Council Member Franklin stated that she felt the City would be disadvantaging the La Quinta Hotel by raising the TOT considering that Palm Deserts rate is only 8%. This should be brought up for review again possibly in October, but not until some of the other cities raise their TOT and are closer to our 10%. The Visitors and Conventions Bureau is a necessary entity so she felt the City should pick up the difference. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 6 March 3, 1992 Mayor Pena advised that this has been discussed with Palm Desert officials and they anticipate raising their TaT. The goal is for all of the cities to be at the same percentage rate. Council Member Sniff stated that he is not. in favor of continuing to raise the TOT tax. The tourist industry is important and essential to the valley but was concerned about the lack of parity among the cities. MOTION It was moved by Council Members Rushworth/Sniff to take back to the JPA our conceptual agreement to raise the Palm Springs Desert Resorts Convention and Visitors Bureau Joint Powers Agreement funding to 1.40 percent, but not to raise the TOT tax with the condition that all other cities also approve the increase. Motion carried unanimously. MINUTE ORDER NO. 92-45. 3. CONSIDERATION OF AUTHORIZATION TO REQUEST DESIGN PROPOSALS FOR POST OFFICE/BARNES BUILDING PARKING LOT. Mr. Speer, Assistant City Engineer, addressed Council advising that this item is the result of many discussions between the Post Office and the City regarding the revision of their parking lot. Discussions have included the possibility of incorporating the City-owned land on both Bermudas and Navarro, a portion of which the Chamber of Commerce occupies. The sketch included with the staff report was shown to Heinz Steinmen, who is the owner of the Post Office land and he likes the concept and would like to go ahead and proceed with a similar layout. A copy of the sketch was provided to the Post Office personnel, but as of this meeting they haven't responded. Staff is requesting authorization to proceed with a request for design proposals for the parking lot design. In response to Mayor Pena, Mr. Speer advised that City Staff is capable of doing the design, but we do not have the time. Council Member Rushworth advised that he discussed this with the Postmaster and he's happy with the layout. In response to Council Member Franklin, Mr. Speer advised that the parking lot works around the Chamber of Commerce and the layout is in anticipation that if and when the building is gone then the parking lot can be expanded without any major revisions. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 7 March 3, 19g2 In response to Council Member Franklin, Mr. Kiedrowskj advised that current discussion is that there will be a postal center in the village. The next item on the agenda includes the possibility of building a larger facility elsewhere that would serve as a truck facility handling the arrival and distribution from line carriers. The Post Office is interested in the proposal of utilizing part of the Murphy property by either buying or leasing. Council Member Franklin stated that the Chamber of Commerce will be cramped with the six parking spaces next to it. Mayor Pena advised that the attached sketch design is not necessarily the design that will be used. Council Member Sniff stated that he concurs with Council Member Franklin's comments and added that he feels this encroaches on the Chamber of Commerce property and he could not support it as it stands and if it will be given to an engineer as the recommended layout. Mayor Pena advised that the expansion of the parking facility has been discussed several times with the Postmaster. We need to move forward with a design, pointing out that the design submitted is only a concept. Mr. Kiedrowski advised that Mr. Steinmen is willing to remove his parking lot at his expense and re-do the drainage pattern. In response to Council Member Sniff, Mr. Kiedrowski advised that Mr. Steinmen has not been asked to pay part of the design expense. At this stage the City has put conditions on the Barnes Building to provide off-site parking and they have paid fees to the City. This is the general area that we felt the Barnes Building with its addition would pay for part of the parking spaces. Council Member Franklin stated that since funds are available from the village Parking Fund she supported proceeding with the design, adding that she would like to see this placed on the next agenda to prioritize City projects. MOTION It was moved by Council Members Sniff/Franklin that the Director of Public Works be authorized to request design proposals for the parking lot by the Post Office and immediately adjacent to the Chamber of Commerce. Motion carried unanimously. MINUTE ORDER NO. 92-46. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 8 March 3, 1992 4. CONSIDERATION OF AUTHORIZATION To REQUEST PROPOSALS FOR LAND- USE DESIGN SERVICES FOR 66-ACRES OF CITY-OWNED PROPERTY AT AVENuE 48 AND JEFFERSON STREET. Mr. Herman addressed Council advising that staff is requesting authorization to send out a request for proposals for the design of the Murphy property. Some of the proposed uses which have been discussed are a regional postal facility, Desert Sands Unified School District Administrative Complex, the Corporate City Yard, Senior Housing, well site, fire station and possibly office commercial space. Mr. Kiedrowski advised that $50,000 was placed in this year 5 budget to begin design and concept for the relocation of the City yard and this is one of the Sites considered. In response to Council Member Sniff, Mr. Kiedrowski advised that the projected cost for the design is not known. Staff will bring the proposals back to Council when a firm has been selected and the cost known. In response to Council Member Sniff, Mr. Kiedrowski advised that it is staff's intent to bring to Council information on all major projects for authorization to proceed to select an architect. In response to Mayor Pena, Mr. Herman advised that under recent state law we can only obtain a general" cost and the services to be provided which will include their per-hour fee. ION It was moved by Council Members Sniff/Rushworth to authorize the appropriate City Staff to request proposals for a Land-Use Design Service for the 66-Acre site owned by the City of La Quinta adjacent to Jefferson Street & Avenue 48. Motion carried unanimously. MINTTE ORDER NO. 92-47. 5. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING CONVEYANCE OF PROPERTY PURSUANT TO THE FIRST ANEND? TO THE AFFORDABLE HOUSING AGREEMENT BY AND BET'?EN THE LA QUINTA REDEVELOPMENT?T AGENCY AND COACHELLA VALLEY HOUSING COALITION. Council Member Rushworth abstained from discussion at this time. Ms. Honeywell advised that the primary changes in the Agreement reduces the number of units from 20 to 10. The Redevelopment Agency is working more directly to identify the lots rather than relying on the Coalition. These changes conform the original agreement to the direction of the Council. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 8 March 3, 1992 34. CONSIDERATION OF AUTHORIZATION To REQUEST PROPOSALS FOR LAND- USE DESIGN SERVICES FOR 66-ACRES OF CITY-OWNED PROPERTY AT AVENUE 4S AND JEFFERSON STREET. Mr. Herman addressed Council advising that staff is requesting authorization to send out a request for proposals for the design of the Murphy property. Some of the proposed uses which have been discussed are a regional postal facility, Desert Sands Unified School District Administrative Complex, the Corporate City Yard, Senior Housing, well site, fire station and possibly office commercial space. Mr. Kiedrowski advised that $50,000 was placed in this year 5 budget to begin design and concept for the relocation of the City yard and this is one of the sites considered. In response to Council Member Sniff, Mr. Kiedrowski advised that the projected cost for the design is not known. Staff will bring the proposals back to Council when a firm has been selected and the cost known. In response to Council Member Sniff, Mr. Kiedrowski advised that it is staff's intent to bring to Council information on all major projects for authorization to proceed to select an architect. In response to Mayor Pefla, Mr. Herman advised that under recent state law we can only obtain a general" cost and the services to be provided which will include their per-hour fee. MOTION It was moved by Council Members Sniff/Rushworth to authorize the appropriate City Staff to request proposals for a Land-Use Design Service for the 66-Acre site owned by the City of La Quinta adjacent to Jefferson Street & Avenue 48. Motion carried unanimously. MINTTE ORDER NO. 92-47. 5. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING THE CONVEYANCE OF PROPERTY PURSUANT TO THE FIRST AMENDMENT TO THE AFFORDABLE HOUSING AGREEMENT?? 13 AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND COACHELLA VALLEY HOUSING COALITION. Council Member Rushworth abstained from discussion at this time. Ms. Honeywell advised that the primary changes in the Agreement reduces the number of units from 20 to 10. The Redevelopment Agency is working more directly to identify the lots rather than relying on the Coalition. These changes conform the original agreement to the direction of the Council. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 9 March 3, 1992 In response to Council Member Franklin, Mr. Kiedrowski advised that given the history of the C.V. Housing Coalition, they have not given the large subsidies that the City is putting into this and they have not had difficulties. These people put in the sweat equity to build the homes. The amount of the loan is not significant. If they have a paying job, they can qualify. In the past, they have been pre-qualified by the Housing Coalition for a loan which covers the cost of the materials. In response to Council Member Franklin, Mr. Kiedrowski advised that the loan repayment is variable. It will depend if the homes are sold by the owners before repayment, if they live in the homes for 15 years the loan will then become a grant. If all ten people leave the area then the loans would accelerate and the money would come back to the agency and be placed back in the low-mod funds and be used to fund other low cost housing in the City. Council Member Franklin advised that it should be reflected in the figures, that if all the applicants live in the homes for the 15 years, the estimated City contribution would be $730,000 not $430,000. In response to Council Member Sniff, Mr. Kiedrowski advised that the City has a contract with the Housing Coalition, therefore the Building Department would monitor the construction of the homes. The City would monitor the loan amounts as they are expended by the Housing Coalition. The Coalition will submit progress reports to the City while they are in construction and at the completion. Ms. Honeywell advised that it could be modified by putting a second trust deed on the properties to secure the performance under the loan. There are no payments made on the second trust deed, unless the home is sold. At the time of sale, the escrow and title officer would notify the City of a pending sale and at that time the calculation would be made as to how much is owed under this shared appreciation formula. The City would collect the funds out of the escrow at the time of the sale. The City Manager or City Clerk would be notified of the sale. Mr. Kiedrowski advised that Tom Genovese would be the staff responsible. Council Member Sniff stated that this should be assigned to a certain staff member within a certain department. Ms. Honeywell suggested that the Executive Director be named. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 10 March 3, 1992 Ms. Honeywell advised that normally when an agreement is signed by the Executive Director it would be the presumption that they would have to notify the Executive Director specifically of what needs to be done. The other check points that are in this agreement to make sure that people are complying with them, are that they be required to have a certificate of completion, which gets issued after the time they have built the homes and are occupied. This is our final ability to go over the agreement and check cut everything that the City has required. In response to Council Member Franklin, Mrs. Honeywell advised that the amount of interest due on the promissory note and the percentage amount of shared appreciation due to the Agency shall annually decrease in equal amounts beginning in the sixteenth year of the Agency Loan in such a manner that no interest and no shared appreciation will be due upon the Agency Loan after the 40th year of the Agency Loan. If the home is sold before the 16th year, the full amount of the loan is repaid. RESOLUTION NO. 92-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING THE CONVEYANCE OF PROPERTY PURSUANT To THE FIRST AMENDMENT To THE AFFORDABLE HOUSING AGREEMENT?? BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND COACHELLA VALLEY HOUSING COALITION. It was moved by Council Members Sniff/Franklin that Resolution No. 92-16 be adopted approving the conveyance of property as amended to add the provision regarding Executive Director as the contact person. Motion carried with Council Member Rushworth abstaining. Bill Murphy, Representative of the Coachella valley Housing Coalition, advised Council that they have been in escrow on most of the lots for over a period of five months. originally they were to be in escrow for two months e requested a response as to when the lots can be purchased. Mr. Kiedrowski advised that at the last City Council meeting the Council approved the five lots that were submitted. The Coalition should meet with the Finance Director to submit a second set of lots that Council can consider. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 11 March 3, 1992 6. REQUEST BY LA QUINTA SPORTS AND YOUTH ASSOCIATION To VIOLATE CITY POLICY REGARDING 10:00 P.N. FIELD LIGHT BAN. Clint Bohien, Parks and Recreation Manager, advised Council that La Quinta Sports and Youth has indicated that they would like to extend the use of the fields and lights beyond the 10:00 F.M. limit. He advised that complaints have been received from residents in the area. Mayor Pena advised that he discussed this with Donald Eisenacher who gave the impression that this would only be for one week while they have their opening ceremonies. Mr. Bohlen advised that he understood it to be for the season and would like to stay at the 10:00 F.M. limit. NOTION It was moved by Council Members Sniff/Rushwcrth to deny the request of the La Quinta Sports & Youth. Motion carried unanimously. MINUTE ORDER NO. 92-48. 7. SECOND OF READING OF ORDINANCE NO.202 ORDINANCE NO. 202 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ANNNDING SECTION 3.24.050 OF THE LA QUINTA MUNICIPAL CODE TO REQUIRE OPERATORS TO PLACE TRANSIENT OCCUPANCY TAX COLLECTIONS IN A SEPARATE BANK ACCOUNT IN TRUST FOR THE CITY OR TO GUARANTEE PAYMENT OF TRANSIENT OCCUPANCY TAXES COLLECTED BY POSTING A BOND. In response to Council Member Sniff, Ms. Honeywell advised that if this ordinance was adopted as an urgency ordinance than it is not legally necessary to have a second reading. Council Member Sniff asked why this action being requested. Mayor Pena advised that it is not legally necessary, but if it were to be challenged as an urgency ordinance then Council has gone through the normal procedure for adopting ordinances. It was moved by Council Members Rushworth/Franklin that Ordinance No. 202 be adopted on second reading. Council Member Sniff stated that this has been discussed before and questioned the procedure. If Council is going to adopt an urgency ordinance then it should be done properly. Council Member Sniff requested clarification. Mr. Kiedrowski advised that his feeling is it's better to be safe than sorry later". BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 12 March 3? 1992 Council Member Sniff was not sure the caution is that comprehensive as it leaves some doubt as to the sincerity of the original urgency situation. Motion carried by the following vote: AYES: Council Members Franklin, Rushworth, Sniff & Mayor Pena NOES: None ABSENT: Council Member Bohnenberger ABSTAIN: None 8. CONSIDERATION OF APPROVAL OF RESOLUTION SUPPORTING THE APPLICATION OF SUNLINE TRANSIT AGENCY FOR DISCRETIONARY FUNDING BY THE FEDERAL TRANSIT ADMINISTRATION. RESOLUTION NO. 92-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA SUPPORTING THE APPLICATION OF SUNLINE TRANSIT AGENCY FOR DISCRETIONARY FUNDING BY THE FEDERAL TRANSIT ADMINISTRATION. MOTION It was moved by Council Members Sniff/Franklin to adopt Resolution No. 92-29. Motion carried unanimously. CONSENT CALENDAR 1. APPROVAL OF DENNND REGISTER. 2. ACCEPTANCE OF RIGHT-OF-WAY PARCEL FOR VEHICLE/TRUCK TURNAROUND AT WEST END OF AVENIDA ULTIMO LANDMARK LAND CO. 3. ACCEPTANCE OF RIGHT-OF-WAY PARCEL LOCATED ON ADAMS STREET JUVONEN FAMILY TRUST. 4. APPROVAL OF REQUEST FOR WAIVER OF FILING AND INSPECTION FEES FOR 1992 BI-ANNUAL COACHELLA VALLEY RED CROSS TRIATHLON AT LAKE CAHUILLA ToE 92-040. MOTION It was moved by Council Members Franklin/Sniff to approve the Consent Calendar as recommended. Motion carried unanimously. MINUTE ORDER NO. 92-49. At this time Council recessed for 5 minutes. STUDY SESSION BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 13 March 3, 1992 1. DiscUssion of Lower Cove Storm Drainage System. Frank Reynolds, City Engineer, addressed Council on the matter of the drainage ditch being constructed in La Fonda east of Washington Street. Staff has looked at different methods of routing the system, with the first choice being down Washington to Avenue 52. However we are dealing with an adverse grade, so the channel along Avenue 52 would have to be 10 feet deep and much wider to handle more water. The way the present system is designed, when the water reaches Rondo heavy storms are relieved into the Citrus Golf Course. There are openings in the wall at the JM Peter's Tract which allows this to happen. This facility is needed immediately due to the work being done in Area B and the construction of the Civic Center and the need to dispose of water from those sites. The process that has been followed has been we have a preliminary swale that goes down La Fonda which ultimately, under Phase V was intended to be reduced to a lesser swail in a median type arrangement to be able to handle the flows from the lower Cove. The alternative to doing this is to accelerate the project place the piping in La Fonda, do the landscaping and the filing and building of the swale; and to acquire and develop a detention basin somewhere in the area west of Washington and north of Tampico at the cost of about $1.5 million. Xt was previously suggested that the entire design might be subjected to review by an outside consultant. The City Council may wish to solicit advice on this matter from the City Attorney. He added that there is a need to adhere to the Council's established procedures for selecting consultants, but noted that there is legislation that Sets forth specific procedures which must be followed in selection of a consultant to review another design-consultant's work. In response to Mayor Pena, Mr. Reynolds advised that the BSI drainage system would have cost approximately $70 million; which would have included the entire Cove and Village area. We have currently spent $15 to $20 million. Council Member Franklin expressed concern about the drainage ditch being put in prior to the land for the detention basin being purchased. Mr. Kiedrowski advised that there are several hundred acres of vacant land which have proposed developments, which could be required to dedicate land for this purpose; however, the drainage ditch in La Fonda would still be required. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 14 March 3, 1992 In response to Council Member Franklin, Mr. Reynolds advised that when the water goes down La Fonda, it travels to the swale on Rondo and continues down under Avenue 52 to the retention basin. Mayor Pena asked for clarification that the lower end of the Cove will contain enough flood water to supply both the detention area as well as some of the runoff that will go down La Fonda and over to Avenue 52. Mr. Reynolds advised that is correct. In response to Council Member Franklin, Mr. Reynolds advised that the second suggestion was not his recommendation but, was raised at the last Council meeting to have another engineer look at the design). The cost is unknown. In response to Mayor Pena, Mr. Reynolds advised that we would use 2 30' pipes in La Fonda. Council Member Sniff stated that there should be some method of getting the water down Washington to Avenue 52 even if the ditch has to be ten feet deep. In response to Mayor Pena, Mr. Reynolds advised that he envisions La Fonda in the future as having pipes buried, a slightly depressed swale not more than 3 feet deep, spread over 32', which is a very flat slope, maintainable, and landscaped attractively. The width of the swale can be shortened, but would have to be deeper in order to contain the same capacity for the overflow. Mr. Reynolds further explained that he wants to maintain a drainage facility and maintain the aesthetics in that drainage facility as best as he can. Neil Kline, 78-710 La Fonda, questioned why the ditch was opened up five months ago. There has been no water in it and no purpose for it at all. Mr. Reynolds advised that in the design of Phase IV, staff was not authorized to proceed with the total design of Phase V. This would have doubled the cost of the design at that time. It was known that there was going to be a need for drainage out of that area as part of Phase V and even as a part of Phase IV. Given the timing of Phase V it could be 8 or 9 months from now before that facility would be available to put the water from the Civic Center and from the corner of Washington & Tampico and the run-off that we have from Area B if the City had not constructed that drainage ditch. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 15 March 3, 1992 Maureen Mendoza, 78-740 La Fonda, commented that the swale on Rondo is against the wall of the Citrus Course and not next to a home. That swale is very deep and it has old tires in it. She question how the detention basin will be obtained and why the ditch was constructed before the detention basin was available and the street left in this kind of condition. She referred to the BSI report and felt that sometimes when a project is redesigned it is not feasible and may need a whole new design. You can't always change a current design to make it work. She understood that the original design was down Washington and has confidence that the Engineering Department can make this happen. This ditch should not be down the middle of a residential area. She concluded that she would like to see other alternatives explored. Dave Lane, 78-EGO La Fonda, addressed Council advising that about a year ago he was approached to sign a petition against the 50 ft. setback on the street and he never heard anymore about it. He stated that any Council Member would not want the ditch down their street. It decreases the value of the property. Mayor Pena pointed out that the ditch is the first phase at this point. Mr. Lane advised that there has to be a way to go down to Avenue 52 or by the proposed Ralphs, not through a residential area. Mike Nendoza, La Fonda, referred to an aerial photo which he believed showed the grade as southeast down Washington to Avenue 52. Mr. Kiedrowski advised that if we build another basin in this area, when it has large amount of water, the water would have to be pumped out of the basin and metered out into the channel over several days. Council Member Sniff advised that it appears that we have a major evacuation channel that runs about 4 1/2 miles and it is essentially not involved in the evacuation of water from this area. If we are going to pump water, why don't we pump it into the channel. It seems to make more sense to use an existing facility and lessen or eliminate the flow into residential areas. In response to Mayor Pena, Mr. Kiedrowski advised that if we build a retention basin close to the evacuation channel to pump water into the channel, the City would still have to build another system to collect the other water that wasn't connected to the basin to go around the corner of the mountain and elsewhere, which may be a smaller channel. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 16 March 3, 1992 Council Member Sniff advised that it would not need to be as large. If we are going to reduce the amount of water we're talking about then this would reduce the need for deeper type ditches. Mr. Kiedrowski said that if this is hypothesis No. 1 then the City could hire a Consulting Engineer to decide what the costs would be and to accomplish it. Mayor ena advised that this is why we constructed it this way because it was less costly. SETH ETTINGER was extremely upset by the existing system saying that the water will rattle back and forth depending on where the heavy rains are and before anything gets down to PGA West, his home will be completely inundated. He stated that the La Quinta Evacuation Channel is available and is designed for the purpose of carrying away waters and should be utilized. He felt that would be the most efficient way in which to protect the Civic Center and the surrounding commercial properties and would alleviate the disaster that has been created on La Fonda. Regarding the 3' swale, it's going to end up being a retention pond and the street was not designed to be a storm drain, but a street. He asked that the street be returned to normal that the ditch be filled with dirt and compacted properly and that concrete underpinnings be removed. He believed that the Rondo swail is in terrible condition it's not being maintained. He further believed that La Fonda has the potential of being the most beautiful street in La Quinta. He then presented photos of the street and surrounding areas. In response to Council Member Franklin, Mr. Reynolds advised that we have spent about $100,000 on La Fonda Street. At this time, Council recessed until 7:00 P.M. PUBLIC HEARINGS 1. APPEAL OF PLANNING COMMISSION ACTION ON PUBLIC USE PERMIT 91- 008 LA QUINTA CHRISTIAN FELLOWSHIP CHURCH REQUEST FOR A 3,553 SQ. FT. EXPANSION To AN EXISTING CHURCH AND ASSOCIATED PARKING OTION It was moved by Council Members sniff/Bohnenberger to continue the Public Hearing on Public Use Permit 91-008 La Quinta Christian Fellowship Church until April 7, 1992 at the request of the applicant. Motion carried unanimously. MINUTE ORDER NO.92-50. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 17 March 3, 1992 2. PLOT PLAN 91-466 & VARIANCE 91-019 APPEAL OF PLANNING COMMISSION ACTION. APPLICATION CONSISTS OF A MIXED-USE COMMERCIAL COMPLEX ON 5.5 ACRES AT THE SOUTHWEST CORNER OF WASHINGTON ST. AND HIGHWAY 111 INCLUDING MULTIPLE-STORY BUILDINGS AND A TRREE-STORY PARKING STRUCTURE. VARIANCE REQUEST FOR SIDEYARD SETBACK REQUIREMK?S. APPLICANT: SIMON PLAZA, INC. No Action Required. Applicant verbally withdrew the request. 3. TENTATIVE TRACT 23971 SECOND EXTENSION OF TIME LOCATED AND THE SOUTHEAST COREER OF WASHINGTON ST. & MILES AVE. APPLICANT: DEANE HOMES. Mr. Herman advised that the Planning Commission conducted a Public Hearing and chose not to change any conditions as originally approved in the first-time extension. They recommended approval of the request. PUBLIC HAARING OPEN PUBLIC HEARING CLOSED RESOLUTION NO. 92-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ANNOUNCING FINDINGS AND APPROVING REVISED TENTATIVE TRACT 23971, SECOND TIME ETTENSION DEANE HOMES. It was moved by Council Members Bohnenberger/Sniff to approve Resolution No. 92-30. Motion carried unanimously. 4. AMENDMNNT TO CHA?'CHAPTER 2.65 OF THE LA QUINTA MUNICIPAL CODE ART IN PUBLIC PLACES" DEFINITION CLARIFICATION AND INCREASING THE FEE CAP FOR COMMERCIAL PROJECTS. Mr. Herman advised that this matter is continued from the last meeting in which the Council asked for some costs value of building permits, square footage on the limit of the fee collected for art in public places. He noted that the Art in Public Places Committee recommends approval of a raise in the limit from $50,000 to $100,000 along with the other recommended changes. Mr. Herman explained that the $100,000 would kick-in for a 300,000 sq. ft. building. For comparison, Wal-Mart paid $31,000 for a 120,000 sq. ft. building. Under the new proposal, Wal-Mart would have paid the same. In response to Council Member Sniff, Mr. Herman advised that there would be very few projects that would reach the cap probably only the mall. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 18 March 3, 1992 Mr. Kiedrowski noted that the reason for the change is to catch those between 50,000 and 100,000 sq. ft. He added that the Committee believed that this method would encourage developers to put in art in their own behalf rather than pay a higher fee. PUBLIC I?ARING OPEN PUBLIC HEARING CLOSED MOTION It was moved by Council Members Bohnenberger/Sniff to keep the fee at 1/2 of 1 percent of the project-cost Permit Valuation and eliminate the cap of $50,000. It was noted that this requires an Ordinance action. Council Member Bohnenberger withdrew his motion. Council Member Sniff withdrew his second to the motion. MOTION It was moved by Council Members Sniff/Bohnenberger to take up Ordinance No. 203 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO. 203 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.65 OF THE LA QUINTA MIJNICIPAL CODE ART IN PUBLIC PLACES." It was moved by Council Members Sniff/Bohnenberger to introduce Ordinance No. 203 on first reading. Council Member Bohnenberger clarified that this is subject to Section 5, Item 2, reading $20.00 and striking the phrase the fee not to exceed $100,000." Mr. Kiedrowski asked that this be made consistent throughout the Ordinance. Mrs. Honeywell advised that if Council approves it with the subject changes on first reading, she will bring it back with the changes on second reading. Motion carried by the following vote: AYES: Council Members Bohnenberger, Franklin, Rushworth, Sniff & Mayor Pena NOES: None ABSENT: None ABSTAIN: None BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 19 March 3, 1992 5. STREET VACATION 92-020 VACATION OF A PORTION OF THE NORTHWEST CORNER OF WASHINGTON ST. AND CALLE TAMPICO. Mr. Speer, Assistant City Engineer, advised that this proposed vacation is a result of the need for right-of-way on Tampico. Additionally, the property owner from who we're getting the right of way is entitled to get back a corner of right of way which we're proposing to vacate. PUBLIC HEARING OPEN PUBLIC REARING CLOSED RESOLUTION NO. 92-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA VACATING CERTAIN PORTIONS OF THE INRERSECTION OF STREET AND CALLE TAMPICO. STREET VACATION NO.91- 020. It was moved by Council Members Sniff/Mayor Pena to adopt Resolution No. 92-31, a Resolution approving Vacation No. 91- 020. Motion carried unanimously. MAYOR AND COUNCIL NEKBERS ITEMS Council Member Bohnenberger advised that he recently attended the General Assembly meeting of SCAG in Oxnard. At this meeting, there was a significant change in the by-laws. Previously, the Executive Committee consisted of 20 seats, one of which was held by Dick Kelley, otherwise, Coachella Valley would not have been assured a seat. Under the new by-laws, there are now 63 seats on the Board of Directors, with each seat representing between 200,000-250,000 population. CVAG, as a form of regional government is now assured a seat. The Board will consist of various Committees taking specific actions which will go to the Board for action. A special thanks should go out to Dick Kelley who worked hard on this change. He also reported on the sessions regarding the economics in California and how it's affecting Southern California in particular. The recession has hit Southern California the hardest, primarily because it's defense oriented and there have been major cuts in the defense budget. Also, a lot of the economy was driven by home-building and that has been impacted severely by the changes in the banking industry. Council Member Franklin suggested sending Dick Kelley a letter from the City. BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 City Council Minutes 20 March 3, 1992 PUBLIC COMMENT Chris Kernan, representing the owner of the Point Happy Ranch, 46- 201 Washington Street, addressed Council advising that he would like to place the position of the Point Happy Ranch on record. In the recent years past, representatives of Simon Plaza have stated publicly that they have consulted with, and have the approval of, the management and/or owners of Point Happy Ranch in regards to the development of Simon Plaza, the ingress and egress to points on both sides of Washington Street. Unfortunately, no discussions have taken place. They do not believe it's fair that the impression is being given that they agree with the future plans when it hasn't been discussed with them. It is the position of Point Happy Ranch to acknowledge no agreement or acquiescence in any matter at this time; and pending future determination of aesthetics, noise, traffic and landscaping considerations; the owners of Point Happy Ranch hereby reserves all rights assigned to them by law. COUNCIL COMKKNT None DEPARTMENT R?RTS Mrs. Juhola advised that a joint meeting with the Community Services Commission is being scheduled for the next Council meeting Study Session. CLOSED SESSION a. Discussion of potential pending litigation pursuant to Government Code Section 54956.9(a). Agreement with Riverside County Fire Department b. Discussion of pending litigation pursuant to Government Code Section 54956.9(a). International Treasury Management/Denman Company Iowa Trust c. Discussion of personnel pursuant to Government Code Section 54957. Council reconvened from Closed Session with no action being taken. TherTh being no further business, the meeting was adjourned. Res?ctfully/Thsubm. tted, #5AUNDRA L. JUHOLA, City Clerk City of La iinta, California BIB] 01-29-96-U01 02:41:40PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 % LA QUINTA CITY COUNCIL MINUTES MARCH 17, 1992 Regular meeting of the La Quinta City Council was called to order at the hour of 3:00 P.M. by Mayor Pena, followed by the Pledge of Allegiance. PRESENT: Council Members Bohnenberger, Franklin, Rushworth, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Mr. Kiedrowski asked that Public Hearing No. 2 be removed from the agenda as the individual has paid. He also asked that consideration of an OPA with TSA relative to the Heritage property be added to the Closed Session agenda. Ms. Honeywell advised that Business Session Item No. 9 should be a resolution and a similar resolution also needs to be added to the Redevelopment Agency agenda. MOTION It was moved by Council Members Sniff/Bohnenberger that discussion of the OPA with TSA be added to the Closed Session agenda. Motion carried unanimously. ANNOUNCEMENTS PUBLIC COMMENT Ginny Bauer, 51230 Rubio, addressed the Council on the matter of Desert Sands School District's proposal to locate a school on Montezuma. The people in the neighborhood are appalled. The ramifications seem to be enormous considering the environmental impact. Superseding that is the fact that they plan to take existing homes. A few of the neighbors are here today to seek support from the leadership of this City either by resolution or by individually contacting the School Board Members. She presented the Council with a copy of the proposed plan. Mayor Pena said that he, too, was surprised that the plan is as extensive as it is and suggested that the residents go to the School Board. Fans Mejer, 51-733 Madero, stated that it's her home and two other that the School wants to take. Two of them have historical value. She received one letter from the School, which didn't say that much. A week ago she received a call from the neighbors letting her know what was going on. On Friday, an appraiser came to her house to appraise it without prior notification. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 2 March 17, 1992 Mr. Kiedrowski suggested inviting the School to attend the next meeting to make a presentation on their proposed plans. Council concurred. Jo Duncan, also a resident of the area of the proposed school, advised that they moved here from Orange County for the environment and this school will effectively abolish the atmosphere for which they moved here. Seth Ettinqer, wished to remind the Council of the problems with the ditch on La Fonda. There is no reason why the street can't be restored there are other ways to dispose of the water. Mayor Pena advised that this matter is on the Study Session agenda. Bill Chamas, 78-955 Delmonte Ct. at Desert Fairways, addressed the Council on the matter of the balifield lighting at the Sports Complex, advising that they are new homeowners and the bright lighting is an invasion of their privacy. He asked if there isn't something that can be done about it. He asked that a study be done. Mr. Kiedrowski advised that staff will take a look at it. WRITTEN CORRESPONDENCE a. Letter from July 4th Greater Desert Fireworks requesting the City's participation and support for 1992. b. Letter from Living Desert Reserve regarding continued sponsorship. Council concurred on considering these requests during budget deliberations. BUSINESS SESSION 1. REPORT OF PLANNING COMMISSION ACTION ON PLOT PLAN 92-479 TO ALLOW NEW MODEL TYPE AND A NEW HOME MODEL COMPLEX WITHIN PGA WEST ON THE EAST SIDE OF INTERLACHEN AT COLONIAL. APPLICANT: SUNRISE COMPANY. Mr. Trousdell, Associate Planner, advised that the application before the Council is for a new model type and for a model BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 3 March 17, 1992 complex for the Trophy" units. There are four different styles ranging from 2,100-2,800 sq. ft. They are all two and three bedroom, single-story units located on the Nicklaus Course. Mayor Pena asked if there has been any discussion about extending the roofs out for an over-hang and Mr. Trousdell advised that there was some discussion at the Design Review Board meeting. In some instances there are over-hangs over some of the windows. Council Member Sniff also expressed concern about the lack of eaves on the new homes going in. He wished for staff to take a look at the building codes relative to energy efficient methods that can be implemented. He felt that 3' eaves are needed on these homes. Mr. Trousdell advised that staff under the directive of the Planning Commission) is going to evaluate the eave question and formulate a policy. He noted that the Building Department will require the the applicant to certify the units, which could mean larger air conditioners, reducing the size of windows, etc. at the time of plan checks. Alan Levin, Vice President of Sunrise Co., advised that they currently have no inventory as a result of the auction, which is one of the reasons they have begun their advertising program prior to having a models available. MOTION It was moved by Council Members Sniff/Bohnenberger to accept the report of the Planning Commission's action relative to Plot Plan 92-479. Motion carried unanimously. MINUTE ORDER NO. 92-51. 2. CONSIDERATION OF APPROVAL OF ART IN PUBLIC PLACES MISSION STATEMENT. Mr. Kiedrowski advised that the Art in Public Places Committee is looking for Council's approval of the Mission Statement", which is intended to state the Committee's purpose and to provide guidance. In response to Mayor Pena regarding the use of visual" rather than leaving it more open to getting into other kinds of art like music, Mr. Kiedrowski noted that the ordinance which the Art in Public Places Committee is dealing with is relative to tangible art. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 4 March 17, 1992 MOTION It was moved by Council Members Rushworth/Sniff that the Mission Statement submitted by the Art in Public Places Committee be approved as submitted. Motion carried unanimously. MINUTE ORDER NO. 92-52. 3. CONSIDERATION OF ACCEPTANCE OF PUBLIC ART SCULPTURE PROPOSED BY TDC FOR THE CORNER OF WASHINGTON AND HIGHWAY 111 AS RECOMMENDED BY THE ART IN PUBLIC PLACES COMMITTEE. Mr. Kiedrowski advised that the Council has received a copy of the sculpture being proposed by TDC to be placed at the corner of Highway 111 and Washington, which has been approved by the Art in Public Places Committee. Tom Childress, representing TDC, advised that because of the current market conditions, the center will end up with a number of phases possibly twenty), whereas, it previously was to be done in three. The way it currently will work with a variety of owners, some of them won't even have a place to put art. Some of the users have no interest in art at all and will simply pay the fee and the art work will then sit someplace else. He suggested a concept, whereas with a project like this, that a project-wide art program be put together by the developer, then the individual tenants don?t have to worry about paying the fee or putting in the art work. If the City were to be receptive to the comprehensive art program, they would come in with a program to reinstitute the three theme plazas with similar art in each of them so there would be a related series of statements. In response to Council Member Franklin regarding the bareness of it's appearance on that corner, Mr. Childress advised that it will sit on top of a three-foot lighted pedestal and will be fenced with landscaping and seating. He presented a sketch of it. Council Member Sniff felt that the three theme plazas are a good idea. These art works should be incorporated into some type of suitable setting. He asked if there were other choices of art work or if they just looked at this one. Mr. Childress advised that they selected this one because they have used his art before and it was well-received. The artist is a native american and is well-known. He thought it was appropriate to do something to reflect the multi-cultural trends in this area. He added that once the piece is up, if it turns out to be too small in scale for the location, they will use their next increment of fees to replace it with a larger one. That decision will be made by the Committee. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 5 March 17, 1992 In response to Mayor Pena, Mr. Chudress advised that work will begin on the Automobile Club, Albertsons and some of the other stores in April. Council Member Sniff questioned the matter of security and insurance and Mr. Chudress advised that security isn't a significant problem because the art work requires a crane to remove it. Insurance will be a common area charge at the Center. MOTION It was moved by Council Members sniff/Bohnenberger that the Council accept the recommendation of the Art in Public Places Committee for the art work for TDC. Motion carried unanimously. MINUTE ORDER NO. 92-53. 4. AUTHORIZATION FOR CITY MANAGER TO SIGN A COOPERATIVE AGREEMENT WITH RIVERSIDE COUNTY FOR THE MORTGAGE CREDIT CERTIFICATE PROGRAM AND ADOPTION OF RESOLUTION AUTHORIZING AN APPLICATION TO THE CALIFORNIA DEBT LIMIT ALLOCATION COMMITTEE BE SUBMITTED BY RIVERSIDE COUNTY. Mr. Baker, Principal Planner, advised that Riverside County has requested that the City transfer its Private Activity Bond Allocation to the County for a Mortgage Credit Certificate Program MCC). The Program would be administered by the County?s Economic Development Agency for low and moderate income first-time home buyers in the County. By doing this, La Quinta residents interested in buying a home who are qualified would receive priority for the first six month? of the program. If we choose not to do this, the money will go back to the State. In response to Council Member Bohnenberger, Mr. Baker advised that the during the first six months, the money will stay in La Quinta, after that the money becomes available County-wide including La Quinta. Sharon Merrit, Riverside County Economic Development Agency, 3499 Tenth Street, Riverside, advised that the Mortgage Credit Certificate Program is available through the Federal Government. The funds start out as private activity bonds to the States and then different municipalities compete for the funds. Cities under 500,000 population are entitled to $20 million. The County participates in various programs which can attach these fund and those include single family mortgage revenue bonds, industrial development bonds, CHAFA and mortgage credit certificates. The County will administer the MCC program at no cost to the City they only request that the City turn over their allocation of monies to them for the first six months of the program. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 6 March 17, 1992 In response to Council Member Bohnenberger, Ms. Merrit advised that they have been administering the program since August 1968. Council Member Franklin asked what period this program will cover and how it will be made known to the public. Ms. Merrit advised that if approved, the funds will become available in July and run through December 1994 or until the funds run out. There will be press releases through the County and the 50 participating lenders market the program heavily. Mr. Baker noted that the City will receive our housing credits under the low-mod program. Ms. Honeywell suggested that if approved, that it be approved subject to her review and approval as it isn't clear as to a time frame and there is no indemnity for the County's performance. MOTION It was moved by Council Members Sniff/Rushworth that the City Manager be authorized to sign the Cooperation Agreement to assign La Quinta's allocation of private activity bonds to Riverside County for the Mortgage Credit Certificate Program subject to the City Attorney's review. Motion carried unanimously. MINUTE ORDER NO. 91-54. RESOLUTION NO. 92-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, CALIFORNIA, AUTHORIZING AN APPLICATION TO THE CALIFORNIA DEBT LIMIT ALLOCATION COMMITTEE AND TO PERMIT THE ISSUANCE OF MORTGAGE CREDIT CERTIFICATES IN LIEU OF QUALIFIED MORTGAGE BONDS. It was moved by Council Members Sniff/Rushworth that Resolution No. 92-32 be adopted subject to City Attorney's review. Motion carried unanimously. 5. CONSIDERATION OF AUTHORIZATION FOR CITY MANAGER TO NEGOTIATE AND SIGN A CONTRACT WITH CH2M HILL TO PROVIDE CONSULTING SERVICES TO ASSIST WITH THE IMPLEMENTATION OF THE SOURCE REDUCTION AND RECYCLING ELEMENT SRRE). Mr. Baker advised that staff is asking Council's authorization to negotiate a contract with CH2M Hill to help us implement the Source Reduction and Recycling Program to meet the State- wide waste diversion goals required by AB939. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 7 March 17, 1992 Mayor Pena asked if there is a provision in the contract with Waste Management for them to share in the cost of AB939 and Mr. Baker advised that they will be sharing some of the cost they will be paying for the entire composting program. Council Member Bohnenberger said he would like to see residential composting service provided and asked that it be investigated. MOTION It was moved by Council Members Sniff/Bohnenberger that the City Manager be authorized to negotiate and enter into a professional service contract with CH2M Hill; and transfer $20,000 from the Contingency Fund to the Professional Services Account 01-4240-111-010. Motion carried unanimously. MINUTE ORDER NO. 92-55. 6. CONSIDERATION OF APPROVAL OF CONTRACT CHANGE ORDER *6-B, ASSESSMENT DISTRICT 91-1, AREA B, RELOCATION OF WATER MAIN DUE TO STREET VACATION FROM CALLE PALOMA TO AVENIDA LA FONDA. Council Member Bohnenberger advised that he would be abstaining from this issue. Mr. Speer, Assistant City Engineer, advised that this Change Order is a result of the recent vacation of a portion of Calle Paloma. At that time, the Council indicated that they wished to have the water line relocated from the residents future backyard and front yards. The work will cost $14,245 plus an additional $5,000 charge by the C.V.W.D. MOTION It was moved by Council Members Snif f/Rushworth to approve Contract Change Order #6-B for Assessment District No. 91-1 in an amount not to exceed $20,000. Motion carried with Council Member Bohnenberger abstaining. MINUTE ORDER NO. 92- 56. 7. CONSIDERATION OF APPROVAL OF WASHINGTON STREET IMPROVEMENTS AND AWARD OF DESIGN CONTRACT. Mr. Kiedrowski advised that as a result of the approval of the Simon Project we now have decided to amend the design of the intersection of Highway 111 and Washington. He asked that he be authorized to execute a contract with Hall & Foreman, Inc. at a fixed fee of $35,400 to come from the infrastructure account and staff will be back to Council relative to the cost implications like whether or not it's RDA; Project Area 2; how much may be reimbursable from the other programs, Measure A and others etc. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 8 March 17, 1992 MOTION It was moved by Council Members Bohnenberger/Sniff that the City Manager be authorized to execute a contract with Hall & Foreman, Inc. at a fixed fee in the amount of $35,400 for design services for the intersection of Highway ill and Washington. Motion carried unanimously. MINUTE ORDER NO. 92- 57. 8. CONSIDERATION OF APPOINTMENTS TO PALMER CABLEVISION ADVISORY COMMITTEE. This matter was continued to April 7, 1992. 9. CONSIDERATION OF TO WAL-MART FOR ADDITIONAL OFF- SITE IMPROVEMENTS. Council Member Bohnenberger advised that he would be abstaining because it relates indirectly to the CVWD for the installation of water lines. Mr. Speer, Assistant City Engineer, advised that this item is coming before the Council as a result of some construction timing problems with Wal-Mart. In December the Council approved the creation of a new Capital Improvement Project in which we would connect Adams St. from Avenue 47 to the Highway. One of the things that was driving that request was the fact that is was a water line connection that needs to go in that segment of street and it needed to be installed near the ultimate street grade. The existing ground is quite low, there will be 8 or 9 feet of fill needed and CVWD does not permit that kind of fill to go on a water line. We are now at a point where in order for Wal-Mart to continue with their schedule, they need to get their underground work in now, so they can finish with the surface improvements. It was been suggested that Wal-Mart do the rough grade work and have the City reimburse them in some fashion, because we could not be in a position to do the work for 4 or 5 weeks taking the bidding procedure into consideration. Ms. honeywell noted that this matter cannot be handled as a reimbursement agreement, the OPA has to be amended to expand the scope of off-site work to include this work in question. The amendment will have to include the RDA paying for these additional off-site improvements. Resolutions of both the City and the Agency are necessary to amend the OPA and to accomplish these improvements. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 9 March 17, 1992 RESOLUTION NO. 92-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, APPROVING AND MAKING CERTAIN FINDINGS REGARDING PUBLIC IMPROVEMENTS. It was moved by Council Members Sniff/Rushworth that Resolution No. 92-33 be adopted. Motion carried with Council Member Bohnenberger abstaining. 10. CONSIDERATION OF PROPOSAL TO DIVIDE THE INLAND EMPIRE DIVISION OF THE LEAGUE. Mr. Kiedrowski advised that a discussion has been going on for some time as to whether we should have Divisions that are split by County or along the desert/non-desert region. He believed that if you continue to split the divisions along County boundaries, the organization will become so large, it's no longer effective. He believed that the Desert Mountain Division' would not be feasible because we have nothing in common with mountain communities. Also, the Division would be too large geographically. Following discussion regarding the pros and cons of each possible division, Council concurred that the Division should remain unchanged. There was discussion regarding whether or not the Division would be too small if divided along regional lines and therefore be ineffective; and discussion about not having anything in common with the Desert Mountain Division; and the possibility of having more clout being a part of the entire County. MOTION It was moved by Council Members Rushworth/ Bohnenberger that La Quinta indicate their desire to remain as is. Motion carried unanimously. MINUTE ORDER NO. 92-58. 11. SECOND READING OF ORDINANCES. ORDINANCE NO. 203 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.65 OF THE LA QUINTA MUNICIPAL CODE ART IN PUBLIC PLACES". It was moved by Council Members Sniff/Bohnenberger that Ordinance No. 203 be adopted on second reading. Motion carried by the following vote: BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 10 March 17, 1992 AYES: Council Members Bohnenberger, Franklin, Rushworth, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER. 2. APPROVAL OF REQUEST FOR WAIVER OF FILING AND INSPECTION FEES FOR DANSKIN WOMEN?S TRIATHLON ON MAY 24, 1992 AT LAKE CAHUILLA MINOR TEMPORARY OUTDOOR EVENT 92-041. 3. DENIAL OF CLAIMS SUBMITTED BY ALMA DAVIS AND CHRISTOPH ROSHARDT. 4. APPROVAL OF OUT-OF-STATE TRAVEL FOR MAYOR TO ATTEND THE TWELFTH INTERNATIONAL JERUSALEM CONFERENCE OF MAYORS MARCH 27 TO APRIL 6TH. 5. ACCEPTANCE OF DEED FROM LA QUINTA COUNTRY CLUB FOR THE DEDICATION OF RIGHTS-OF-WAY FOR AVENUE 50 AND EISENHOWER DRIVE. 6. AUTHORIZATION FOR OUT-OF-STATE TRAVEL FOR PLANNING AND DEVELOPMENT DIRECTOR TO ATTEND THE NATIONAL PLANNING CONFERENCE IN WASHINGTON, D.C. 7. ACCEPTANCE OF GRANT DEEDS FOR STREETS IN THE INDIAN SPRINGS AREA. MOTION It was moved by Council Members Bohnenberger/Sniff that the Consent Calendar be approved as submitted. Motion carried unanimously. MINUTE ORDER NO. 92-60. With regard to Item No. 7, Council concurred on recognizing the work Wally Reynolds did for the City in obtaining all of the 65 deeds from the Indian Springs Area with a plaque. STUDY SESSION 1. DISCUSSION OF LOWER COVE STORM DRAINAGE SYSTEM. Council Member Bohnenberger advised that he would be abstaining. Council Member Franklin asked if the options before the Council are to accelerate the project or to redesign the project? BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 11 March 17, 1992 Mr. Curtis, Engineer with Kicak and Associates advised that they do not have a cost for re-designing the project, because they don't know what the re-design would entail. Currently, we're part-way through a final design in that we have a channel that enables water to be brought from the central area of the City easterly and out of a potential flood area. In the future, as we improve the streets in the Cove, one of the alternatives is to put piping in the channel, which is and has been a consideration. Mayor Pena stated that he would like to see an accelerated version of that and asked if the ditch/median would be narrowed as a result, as it?s extremely wide and it makes it difficult for the homeowners to get in and out of their drives with anything other than a car. Mr. Curtis said it depends how you want to approach it from a design standard. Presently, it?s designed for a ten-year period. Also, when all the improvements are made in the downtown area, it does require that some of the water be taken elsewhere and detained. The idea of putting what ordinarily would go down La Fonda in an underground piping system and redesigning the road to go with it is within the alternatives. It has been part of the plan to do this as part of the next design phase. Mr. Kiedrowski advised that staff should be able to have some cost estimates available by the next meeting for putting pipes through the neighborhood 1,2OO?); giving it a wider road bed; and for additional asphalt. Mayor Pena stated that he would like to see it as visual as possible. He wants to see what the alternatives will look like. Council Member Franklin asked if the swail is really necessary and Mr. Curtis advised that it can be re-designed to underground everything, which is expensive compared to other alternatives. Mayor Pena felt that Council needs to see those alternatives and their costs. Mr. Seth Ettinger questioned the purpose of the swail. Mr. Curtis advised that it will carry the water without putting it in the streets. One of the considerations discussed with staff at one time was putting in piping that would cover a low-flow situation, like nuisance water and minor storms. When you do that the swale becomes more significant, as it will carry the major storms. The more BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 12 March 17, 1992 piping used, the less needs to be carried by a swale. Mr. Ettinger asked why the swale can't be run down Washington and Mr. Curtis advised that it is against grade. Mayor Pena suggested that Mr. Curtis meet with Mr. Ettinger to discuss this matter prior to the next Council meeting. REPORTS AND INFORMATIONAL ITEMS Mayor Pena advised that he has been meeting with a group of parents to discuss the gang problem, which also resulted in a meeting with the kids. These meetings have been well-attended and will be on- going. The parents have indicated a willingness to work with the City, schools and Sheriff's Department to get the kids out of the gangs. Council Member Sniff suggested that this may be something that could be referred to Clint Bohlen to provide some alternatives for the kids. Mayor Pena advised that the vintage Classic is planning to make a significant contribution to the City for youth programs, which would be seed money" to get a program underway. DEPARTMENT REPORTS Mr. Genovese, Ass't. City Manager, noted that Council has a report in their packet regarding the progress billing schedule which has been arranged with the Chamber of Commerce for the Street Fair. Ms. Honeywell advised that the Investment Policy Task Force may be needing additional time. They will let the Council know if that is the case. Mr. Hartung, Building and Safety Director, advised that the Spring Clean-Up Day was successful 110 tons of trash was hauled. Council Member Bohnenberger suggested that in the future there be two bins one for regular trash and for compost materials. Mr. Hartung advised that staff is considering moving the site from the park to behind the City Yard. Mr. Herman reminded the Council the there was a scoping session this afternoon on the EIR for the mall. About fifteen people were present. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 % City Council Minutes 13 March 17, 1992 MAYOR AND COUNCIL MEMBERS ITEMS None COUNCIL COMMENT None Council recessed until 7:00 P.M. PRESENTATIONS Mayor Pena advised that the recipient for February's La Quinta Beautiful Award Landscaped for Ecology is Sloyette Lesperance & Belinda Leslie of 54-404 Avenida Madero. PUBLIC COMMENT PUBLIC HEARINGS 1. TENTATIVE TRACT MAP 27332 FOR SUBDIVISION OF 7 ACRES INTO 5 LOTS ON THE EAST SIDE OF INTERLACHEN SOUTH OF MERION, AND NORTH OF HERMITAGE AND 58TH AVENUE. APPLICANT: SUNRISE DESERT PARTNERS. Mr. Herman advised that this is a 5-lot subdivision to create 42 residential units. All the improvements exist at this point in time. The prior Environmental Impact Report for the Specific Plan for PGA West and the subsequent addendum has been determined to adequately address this tract map, so no additional environmental review was prepared. ALAN LEVIN, representing Sunrise Co., 42-600 Cook St., Palm Desert, responded to a question about street names advising that all the street names are derived from various PGA courses Mayor Pena asked if they have considered a signage program to direct people or emergency equipment to various streets. He noted that there have been times when the guards have not known where the streets are. Mr. Levin felt that it would be too confusing, but they will take a look at it. He added that the guards should know where the streets are. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 14 March 17, 1992 RESOLUTION NO. 92-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT 27332 TO ALLOW THE CREATION OF A CONDOMINIUM SUBDIVISION CASE NO. TT 27332 SUNRISE CO. It was moved by Council Members Sniff/Franklin to adopt Resolution No. 92-34 as recommended. Motion carried unanimously. 2. WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT OF COSTS ON 1992/93 TAX ROLLS: This items was removed from the agenda. MAYOR AND COUNCIL MEMBER ITEMS None COUNCIL COMMENT None STUDY SESSION JOINT STUDY SESSION WITH THE COMMUNITY SERVICES COMMISSION Mrs. Kennedy, Chairman of the Community Services Commission advised that Susan Francis has asked to be excused as she is busy with the Arts Festival preparations. Mrs. Kennedy advised that the Commission held a Special Meeting on March 9th and carefully reviewed the past criteria for the Community Services Grants and came up with modified criteria. Mrs. Franklin referred to the statement that applications will be received only from non-profit organizations which are La Quinta based. She asked if this won't result in missing some people that aren't La Quinta based, but do a lot of good for La Quinta residents? Mrs. Kennedy said that they are trying to narrow it down. Additionally, they felt that by saying a direct benefit to the residents of La Quinta," it might encompass a bit more. Mr. Best said that it was his understanding that the Council wished for funding to go to La Quinta based organizations. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 15 March l7? 1992 Ms. Thompson believed that if it isn't limited, there will be more applications than can be dealt with. Mayor Pena said that there was also a suggestion previously that grants not be given to the same organization two years in a row. Ms. Thompson advised that was discussed, but it was felt that possibly an organization previously funded may have a new program they wish to have funded. Mr. Sniff wasn t sure that there aren't some organizations that need help every year. He felt that it can be considered, but it shouldn't be a determining factor. Mrs. Franklin asked if follow-up financial reports have been received from any of the recipients indicating how the funds were spent. Mrs. Juhola advised that the way it has been set up is that funds would be disbursed from the Finance Department upon presentation of a receipt for the purchase of the items the grant was for. So in effect, that requirement was fulfilled in that manner. There have been very few times up until this past year when organizations were funded operational costs for which a report should be filed. Reports for last year would be due this coming September which isn't really beneficial to the Commission in their deliberations this year, so the Commission 5 report date of April is more appropriate. Mrs. Kennedy then proceeded to review the proposed criteria in detail, noting that a sub-committee consisting of herself, Mr. Best and Ms. Thompson will be formed this year to screen the applicants. A brief discussion ensued regarding the fact that in the past, senior and youth organizations would be emphasized with the Commission believing that there may be other worthy organizations. Council Member Rushworth felt that every organization should be on an equal basis and it should be left up to the Commission to decide. Mayor Pena suggested that applicants be required to be 501(c)3 organizations at the time of filing applications. Council concurred on the remainder of the criteria. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 %City Council Minutes 16 March 17, 1992 Mrs. Kennedy thanked the Council for allowing them to attend the California Parks & Recreation Conference they found it very beneficial. In order to get more PR, they will be attending the next Mayor's Breakfast in which all Commissioners will be introduced and a brief description of the Commission's role be given along with some of the existing programs. The Commission will be putting together a manual for themselves and new Commissioners and they are planning a tour of the City as an information and educational program. The Commission has also discussed the possibility of a retreat with the Council to discuss goals, objectives, budget, etc. Council Member Sniff wished to see the Commission get more involved and suggested that they give some thought to meeting more frequent, possibly twice a month. Council Member Bohnenberger encouraged them to be more pro-active and letting the Council know what they would like to see done so these things can be considered during budget deliberations. Council Member Sniff noted that earlier in the meeting Mayor Pena commented on the problem of gangs and felt that this is fertile ground for the Commission to get involved in. Mayor Pena suggested the possibility of a summer internship program for the kids or a sub-committee made up of only kids to address their issues like skateboarding. Council Member Franklin concurred, she liked the idea of a youth committee, noting that there seems to be a gap with the high school kids. Ms. Nard said she would like to see a teen center, possibly at the Fritz Burns Park and Mr. Kiedrowski asked her to come up with some ideas and do some study on the matter and present it. Council Member Sniff wished to see the Commission push for development of the Fritz Burns Park. BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02 % City Council Minutes 17 March 17, 1992 CLOSED SESSION a. Discussion of potential pending litigation pursuant to Government Code Section 54956.9(a) Agreement with Riverside County Fire Department b. Discussion of pending litigation pursuant to Government Code Section 54956.9(a) International Treasury Management/Denman Company Iowa Trust C. Discussion of negotiations pursuant to Government Code Section 54956.8 Stockman Proposal Owner/Participation Agreement with TSA d. Discussion of personnel pursuant to Government Code Section 54957. Council reconvened with no action being taken. There being no further business, the meeting was adjourned. Res?ectfully submitted, X?UNDRA L. J?A, City Clerk City of La Quinta, California BIB] 01-29-96-U01 02:45:02PM-U01 CCMIN-U02 03-U02 03-U02 1992-U02