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1992 05 26 CC Minutes@ LA QUINTA CITY COUNCIL MINUTES MAY 26, 1992 Special meeting of the La Quinta City Council was called to order at the hour of 12:00 P.M. by Mayor Pena. PRESENT: Council Members Bohnenberger, Rushworth, Sniff, Mayor Pena ABSENT: Council Member Franklin MOTION It was moved by Council Member Sniff, seconded by Mayor Pena that Council Member Franklin be excused. Motion carried unanimously. PUBLIC COMMENT None BUSINESS SESSION 1. ACTIONS RELATING TO PHASE V OF THE COVE IMPROVEMENT PROJECT. Mayor Pena advised that he will be abstaining because he lives in Phase V. Council Member Bohnenberger questioned the western boundary and Mr. Kicak, Engineer of Work, advised that the area of the Civic Center was included because there are facilities that will be assessed within that area, although not to the Civic Center. There are no proposed improvements along Washington Street. Council Member Bohnenberger abstained and asked the City Attorney to review this in terms of potential conflict of interest as he lives within 300 of the proposed boundary, but noting that there are no proposed improvements within that boundary. Council Member Sniff questioned the legality of proceeding and Mr. Stradling, Counsel, advised that for purposes of a quorum, one does exist, so the Council may proceed. He noted that this is a similar situation to the action taken on Phase IV of the Cove Improvement Project. Joe Kicak, Engineer of Work, addressed the Council advising that Assessment District No. 92-1, Phase V of the Cove Improvement Project, consists of three areas. Area D Indian Springs Work consists of street improvements, storm drain improvements, water system improvements and installation of sanitary sewer. The total estimated cost for these BIB] 01-29-96-U01 04:38:02PM-U01 CCMIN-U02 05-U02 26-U02 1992-U02 @City Council Minutes 2 May 26, 1992 improvements is $1,793,976.68. The Redevelopment Agency will be paying $679,171,000, Coachella Valley Water District will pay $45,000 for the water improvements, with the balance of $869,605,68 going to assessment. Area E Sagebrush, Bottlebrush and Saguaro Work consists of street improvements, storm drain improvements and sanitary sewer at an estimated cost of $925,615.27. The Redevelopment Agency will be paying $626,120.00, with the balance of $299,295.27 going to assessment. Area F Area Bounded by Montezuma on the west, Bermudas and Nartinez on the east, Durango on the south, Tampico on the north excluding the village area) and including the area known as Yucatan peninsula. Map on file in the City Clerk's Office) Work consists of street improvements, Storm drain improvements and sanitary sewer at an estimated cost of $13,832,067.17. The project also proposes to underground utilities in the area known as the Yucatan peninsula. The Redevelopment Agency will be paying $6,705,750.00 and Coachella Valley Water District will be paying $3,253,250.00. Mr. Kicak advised that the estimated cost of the entire project is $17,333,479.70. He believed that the estimated costs are very high and that when bids are received, the assessments can be reduced accordingly. Based upon the $17.3 million cost, the Redevelopment Agency contribution will be $8.2 million, the Assessment District contribution will be $5.8 million and the balance will be paid for by CVWD. The improvements being proposed by CVWD is a replacement of a portion of the water system in Area D, and replacement of all of the water system with Area F Cove Area). provision has been made for the acquisition of capacity on a sewer system that is to be constructed by CVWD. That system will begin just westerly of Washington and continue to Eisenhower. All of the properties that now have frontage on that particular system will be assessed for the capacity on that particular system. In response to Council Member Rushworth, Mr. Kicak advised that after investigation of the water system in the Indian springs area by CVWD, the determination was made that only one line needs replacement at an estimated cost of $45,000. Council Member Sniff questioned the City?s financial ability to proceed with this project. BIB] 01-29-96-U01 04:38:02PM-U01 CCMIN-U02 05-U02 26-U02 1992-U02 @City Council Minutes 3 May 26, 1992 Mr. Genovese, Acting City Manager, advised that at the request of the Council, staff has presented a five-year cash-flow and project description analysis that indicates the various projects to be considered currently by the Redevelopment Agency, as well as the cash on hand and the tax increment anticipated over the next five years. Currently, we should have some short-fall at the end of 1992/93 of about $500,000. These figures are based upon the Engineer's estimates and does not take into account any alternate design to the current Assessment District. Council Member Sniff asked if the allocation and expenditure of these funds will significantly affect our ability to build the Senior Center and develop the Fritz Burns Park in FY 1992/93 and landscape the Civic Center Site, rebuild Tampico, rebuild Eisenhower/Ave. 50 and improve La Fonda. Mr. Genovese advised that it would only affect the Senior Center if the Council anticipates using RDA funds, which has not been contemplated in the past. The same would hold true for Fritz Burns Park. The remainder of the projects are listed and contemplated in the list of projects submitted as part of the cash-flow projections. The only project in question is La Fonda and was not sure if it is being considered as part of Phase VI. In further response to Council Member Sniff, Mr. Genovese advised that the Council has the ability to make any modifications desired to the proposed Assessment District up until the public hearing on June 29th. Mr. Reynolds advised that he is planning to go to Council at the next meeting to ask for determination as to how to proceed with the La Fonda improvements whether or not a change order should be executed or call for bids. RESOLUTION NO. 92-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, DECLARING THE INTENT OF THE CITY OF LA QUINTA TO ORDER THE CONSTRUCTION OF CERTAIN IMPROVEMENTS AND TO FORM ASSESSMENT DISTRICT NO. 92-1 AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN CONNECTION THEREWITH. It was moved by Council Members Sniff/Rushworth that Resolution No. 92-56 be adopted. Motion carried with Council Member Bohnenberger and Mayor Pena ABSTAINING. BIB] 01-29-96-U01 04:38:02PM-U01 CCMIN-U02 05-U02 26-U02 1992-U02 @City Council Minutes 4 May 26, 1992 RESOLUTION NO. 92-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, APPROVING PLANS AND SPECIFICATIONS FOR IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 92-1 AND AUTHORIZING SUBMISSION OF PLANS AND SPECIFICATIONS FOR BID ASSESSMENT DISTRICT NO.92- 1. It was moved by Council Members Rushworth/Sniff that Resolution No. 92-57 be adopted. Motion carried with Council Member Bohnenberger and Mayor Pena ABSTAINING. RESOLUTION NO. 92-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, APPROVING REPORT AND FIXING TIME AND PLACE OF HEARING PROTESTS TO PROPOSED IMPROVEMENTS ASSESSMENT DISTRICT NO. 92-1. It was moved by Council Members Rushworth/Sniff that Resolution No. 92-58 be adopted. Motion carried with Council Member Bohnenberger and Mayor Pena ABSTAINING. 2. CONSIDERATION OF AUTHORIZATION TO ENTER INTO A CONTRACT WITH TKD FOR CIVIC CENTER LANDSCAPING. Mr. Herman advised that the City Council previously authorized staff to negotiate a contract with TKD for the Civic Center landscaping. He recommended the contract presented be approved in an amount not to exceed $77,000. The project should be completed in time for next year's Arts Festival. MOTION It was moved by Council Members Snif f/Rushworth to authorize execution of the agreement with TKD for landscape design services for the Civic Center Site subject to the City Attorney?s final review and approval. Motion carried unanimously. MINUTE ORDER NO. 92-105. 3. CONTINUED CONSIDERATION OF APPROVAL OF OUT-OF-STATE TRAVEL FOR MEMBERS OF ART IN PUBLIC PLACES COMMITTEE TO ATTEND THE NATIONAL ASSEMBLY OF LOCAL ARTS AGENCIES, PUBLIC ARTS CONFERENCE IN TUCSON, ARIZONA. Mr. Genovese, Acting City Manager, advised that at the last meeting, the Council discussed the costs associated with this request for out-of-state travel. Staff has submitted the program outline and estimated costs. BIB] 01-29-96-U01 04:38:02PM-U01 CCMIN-U02 05-U02 26-U02 1992-U02 @City Council Minutes 5 May 26, 1992 Council Member Sniff asked that in the future, when out-of- state travel is requested that an estimated cost be submitted. In light of the tight budget, he wished to see a member of the Committee attend and return with a report as opposed to four people attending, as he wasn't convinced that it's necessary for all four to attend. Council Member Bohnenberger didn't agree, as he believed that $3,400 isn't much to educate people whom the City has entrusted with hundreds of thousands of dollars over the next few years. They need to be able to make intelligent and informed decisions as to the art that's going to be placed in public areas within the City. Mayor Pena questioned what account these funds will come from and Mr. Genovese advised that there is $5,000 budgeted in the Administration Department for anticipated costs in training of these members. Mr. John walling, Member of the Art in Public Places Committee supported Council Member's Bohnenberger's position, adding that the networking that goes on is very beneficial. MOTION It was moved by Council Members Bohnenberger/ Rushworth to approve the request for out-of-state travel for four members of the Art in Public Places Committee for the conference in Tucson. Motion carried with Council Member Sniff voting NO. MINUTE ORDER NO. 92-106. There being no further business, the meeting was adjourned. Re?pectfully submitted, SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California BIB] 01-29-96-U01 04:38:02PM-U01 CCMIN-U02 05-U02 26-U02 1992-U02