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1992 06 01 CC Minutes LA QUINTA CITY COUNCIL MINUTES JUNE 1, 1992 Special meeting of the La Quinta City Council was called to order at the hour of 9:00 A.M. by Mayor Pena. PRESENT: Council Members Franklin, Sniff, Mayor Pena ABSENT: Council Members Bohnenberger, Rushworth 1. REvIEW AND DISCUSSION OF PROPOSED FISCAL YEAR 1992-93 BUDGET. Mr. Genovese, Acting City Manager explained that the proposed budget does not anticipate relocation costs to the new Civic Center that is something that will be analyzed at a later point in time. It also does not include $6,000 for the November 3rd General Election, which needs to be included in Administrative Services Account 4130-111-000. When the Capital Improvement Budget is submitted, there will be a notation indicating that most of the projects will be paid by current year revenue. One of the most notable elements of the budget is a $202,448 figure which will be utilized from reserves to fund the current operating budget. The major reason for the figure is because an increase in the TOT has not been projected, but contributions to the CVB have been projected at the increased amount of 1.4%. If the TOT was to be increased by 1%, this figure would drop by about $150,000. There are two requests pending 1) $1,000 from the Living Desert Reserve and $5,000 for the 4th of July Fireworks Display. On-going discussions with the Employee's Assoc. will be discussed during closed session at tomorrows meeting. The budget reflects no increase in the CPI, but it does anticipate an increase in the insurance rates. Council Member Sniff stated that he wished to see all travel expenses cut by at least 50% and that a freeze be placed on all new employees with the possible exception of the request for a Deputy City Clerk, noting that the request reflects that the position would not come on line until March 1993. He also believed that there is a need to make a decision regarding the CVB issue. If the City's contribution is increased to 1.4%, then he believed that the TOT will have to be increased. He also believed that the following needs to be done: It's essential that the City build a Senior Center in 1992- 93. We must begin phased development of Fritz Burns Park. Employees must be dealt with in a fair fashion. It's essential to have a contingency fund between $100,000- $150,000. Need to rebuild Tampico, improve La Fonda, landscape the BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 2 June 1, 1992 Civic Center in two or three phases. It?s vital to fund the Chamber of Commerce in the amount requested or close thereto. May be necessary to limit or stretch out Phase V of the Cove Improvement Project. Important that we don't dip into the reserves. Mr. Genovese noted that the Redevelopment Agency budget will deal with many of the capital improvements which are not contained within the City's budget. It will be presented to the Council/Agency at the next meeting. Mr. Genovese added that Council Member Bohnenberger forwarded his comments on the budget to him, which he will bring forward at the appropriate time. LEGISLATIVE Council Member Franklin believed that $300,000 was unrealistic considering that we're currently spending $20,000+ monthly on just ITM. She felt that travel can be cut considerably. Mr. Genovese advised that Council Member Bohnenberger had the same thoughts about travel. However, the fact that there may be new Council Members to train may warrant these expenditures. He suggested that either auto allowance be reduced and other expenditures like the Water Committee under publications. Regarding publications and dues, the Council asked for a complete listing of the current actual publications. Following discussion, the following changes were made: City Attorney increased to $400,000 So. Cal. Water Committee eliminated Travel & Meetings reduced to $28,200 Miscellaneous Promotions reduced to $2,500 Special Departmental Supplies reduced to $4,000 transfer $1,000 for the West Codes to 4130) Civic Center Art Purchase reduced to $3,000 ADMINISTRATION Mayor Pena suggested deleting CCAN and Mr. Genovese noted that Council Member Bohnenberger made the same suggestion. Discussion ensued regarding the Desert Personnel Coalition with Mrs. LiCalsi explaining that the intent of this new organization is to keep the cities abreast of all aspects of labor laws. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 3 June 1, 1992 Following discussion the following changes were made: Publications & Dues reduced to $2,802 eliminating CCAN and Desert Personnel Coalition) Travel and Meetings reduced to $17,900 conferences reduced to $12,500) Art in Public Places Program Development eliminated ADMINISTRATIVE SERVICES Mr. Genovese advised that Council Member Bohnenberger suggested reducing the special newsletters from three to two, which would affect both printing and postage and suggested decreasing lapel pins to $1,500. Council concurred that the three newsletters may be needed, noting that they are valuable communication tools. Mrs. Juhola asked for Council?s consideration of a printer for her computer which will accept postscript so that the Desk Top publishing program can be utilized. She noted that printers were not made a part of the Computer Consultant?s Study, and therefore, did not believe that it falls within the Same reasoning for deleting all of the computer equipment. Mr. Genovese advised that there will be a City-wide committee established made up of representatives from each Department, which will be making recommendations so that we have consistent equipment. Following discussion, the following changes were made: Special Departmental Supplies reduced to $6,000 reduce lapel pins to $2,000) Contract Services increased to $12,500 $6,000 for General Municipal Election) Equipment add $3,000 for a laser printer Publications & Dues increased to $2,010 for West Codes FINANCE In response to Council Member Franklin, Mr. Genovese advised that the salary increase represents the hiring of new personnel. No changes made. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 4 June 1, 1992 COMMUNITY SERVICES Mr. Genovese advised that the Recreation Department includes all of the expenditures associated with the Community Services Commission. He also noted that we have started moving forward on a recreation program, so there are new memberships and programs. Most of the programs family trips & excursions) will generally pay for themselves. Mr. Bohnenberger had suggested that the archery program could be eliminated this year. Mayor Pena felt that there are items that are duplications of programs currently in existence, like adult softball. In response to Council Member Franklin, Mr. Genovese advised that two new positions have been included in this Department a Recreation Supervisor and a Department Secretary to take on current and future work-loads should we move forward with the recreation program. Following discussion, Council concurred on reducing the Travel and Meetings to $11,590 Commission Conferences reduced to $4,000) and to continue a review of this budget after discussions regarding the proposals submitted by the C. V. Recreation & Park District. SENIOR CENTER No changes POLICE Captain Dye gave a brief overview of Police Services, advising that the Target Team has been very instrumental in the City, noting that their efforts contributed to the arrest of three of four drive-by shooting suspects. The burglary stats includes breaking into a house to stealing something from an open garage. Council suggested that something be placed in the next newsletter encouraging residents to keep their garage doors closed. No changes were made. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 5 June 1, 1992 FIRE Mayor Pena asked if the Disaster Medical Cache has been budgeted and Mr. Genovese advised not that it has not yet been considered by the Council. Council concurred on including $6,000 for the Medical Cache. No other changes were made. ECONOMIC DEVELOPMENT Mr. Genovese advised that the Chamber contract was left in at the same amount as was budgeted last year and the CVB was increased per Council direction. Council Member Sniff felt that the Chamber should be given $125,000, as they have done excellent work. They plan to expand the newsletter with some of these funds. Mayor pena suggested reducing the Economic Development portion to $10,000 and that Contract Services be reduced to $7,500. Regarding the Contract Services, Mr. Genovese advised that in the past it has been used for minor contracts for economic development purposes to funding the Mainstreet Marketplace. Mrs. LiCalsi advised that staff is looking at doing a regional small business assistance center, which would be Valley-wide and most likely be placed at the College. It would be funded by the SBA with matching assistance from each of the valley cities. She added that we're constantly updating our Economic Development profile information, making sure that our statistics are current. We're also looking at doing some familiarization trips on a valley-wide effort and we participate in the Inland Empire Showcase, which will be here in the Desert this year. Council Member Sniff asked why the Chamber can't do some of these functions and Mr. Genovese noted that some of these items are cooperative efforts with other Valley cities. Council Member Franklin noted that there are a number of valley cities having financial problems and would not like to put forth the money along with one or two other cities and have everyone else who doesn't contribute get the benefit from it. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 6 June 1, 1992 Council Member Franklin questioned how Council feels about the increase in the TOT. Mayor Pena wished to hold-off on that decision, noting that tomorrow is a CVB meeting and we will know then if all the cities are going to participate. Council expressed concern about the tax getting disproportionate with other cities. Mr. Genovese noted that Council Member Bohnenberger was concerned that raising the TOT a full percent would be too high. He suggested posSibly 10.5%. Following discussion, Council concurred on the following changes: Economic Development Acct. #111 reduced to $5,000 Contract Services reduced to $5,000 NON-DEPARTMENTAL Mr. Genovese advised that the items budgeted in Non- Departmental are those items that don't fit clearly into another category, i.e, custodial services, insurance, computer maintenance, personnel items, etc. Regarding the copy machine, Council Member Franklin said that she has noticed many people who are not employees using the copy machine and asked that a security system be installed to require employees to key in a code prior to activating the machine. Council concurred on reducing Employee Recognition to $4,500 by eliminating the $1,000 for the open house, which was also budgeted in Account 4130. CONTINGENCY Council concurred on including $150,000 for contingency. BUILDING AND SAFETY Mr. Hartung noted that the auto allowance can be reduced to $5,400, thereby reducing the total travel budget to $7,600. No further changes were made. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 7 June 1, 1992 CODE ENFORCEMENT No changes. ANIMAL CONTROL No changes. BUILDING In response to Mayor pefla, Mr. Hartung advised that the cost of plan checks is built into the cost of the permits. PLANNING AND DEVELOPMENT ADMINISTRATION Mr. Herman advised that we have three on-going annexations, the one for Imperial Irrigation District, a small triangular piece off of Jefferson and the four sections on the south, which will be presented to the Council shortly for direction. PLANNING AND DEVELOPMENT No changes. COMMUNITY DEVELOPMENT BLOCK GRANTS Council concurred that these funds should continue to go to the Senior Center. Mr. Herman advised that we currently have about $400,000 and we should get about $50,000 this year. No changes. PUBLIC WORKS ENGINEERING No changes. PUBLIC WORKS Regarding street sweeping, Mr. Reynolds believed that as construction activity drops in the Cove, we may be able to reduce street sweeping to once every two weeks instead of once a week. We're currently sweeping 100 curb miles. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 8 June 1, 1992 LANDSCAPE & LIGHTING DISTRICT Mayor Pena asked at what point will we be able to do the Engineer's Report in-house and Mr Reynolds advised that it's a matter of setting up a computer system that will run the spreads, which we should be able to do at some point in time. CAPITAL IMPROVEMENTS Mr. Genovese advised that most of the projects are to be funded by current year revenues, thereby not affecting the fund balances in any negative manner. He then reviewed each of the proposed projects and their funding sources. A brief discussion ensued regarding the following projects: FRITZ BURNS PARK Mayor Pena abstained from discussing this issue due to the proximity of the park to his home. Council Member Sniff felt that it's important to proceed with the design of the park and possibly phase-in the improvements over several years, but stressed the need to get it in a condition that it looks kept'?. Mr. Genovese advised that the consultant's contract calls for a phased-design, as well as, look at funding mechanisms for the phases to be developed. He added that no funds have been allocated for capital expenditures, only for design, because we cannot forecast the expenditure until the design is completed. COMMUNITY PARK NORTH Mr. Genovese advised that this project will also be phased. SPORTS COMPLEX Mr. Genovese advised that a concern has been expressed that there are very few amenities at the Sports Complex, like shade structures. The amount budgeted is for the design of these amenities. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 9 June 1, 1992 WASHINGTON AND AVE. 48 TRAFFIC SIGNAL Mr. Reynolds advised that both Spanos and Pyramids will be contributing to the cost of the signal. WASHINGTON AND MILES TRAFFIC SIGNAL Mr. Reynolds advised that this has been in the budget for two years. It now appears that some funds may be available through CVAG through the $75,000 small project list they've developed. The City's cost could end up being zero. WASHINGTON ST. MEDIAN PARC LA QUINTA Mr. Reynolds advised that this project is driven somewhat by development of the Pyramids and the property at the northeast corner of Washington & Ave. 50. Mayor Pena suggested that this project be eliminated from this year's budget, as it doesn't appear that it will proceed and he wished to see the entire project go in at once, rather than piece-meal. Council concurred on deleting this project for this year. WASHINGTON ST. LANDSCAPING FROM AVE. 48 TO SINGING PALMS In response to questions by Council, Mr. Reynolds advised that the height of the sound wall is presently being planned at 6', but will be finally determined following a noise study. WASHINGTON/TAMPICO TRAFFIC SIGNAL Mr. Reynolds advised that this intersection has met warrants for three years. FRED WARING/ADAMS TRAFFIC SIGNAL Mr. Reynolds advised that this is a result of a request by Betty Williams. While the signal is desirable as a result of Adams going through, funds are not available for the median in Fred Waring. We have deposits from all the Developers except Palm Royale for their share of the median, but the total cost is going to be over a million dollars. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 10 June 1, 1992 POST OFFICE PARKING Mr. Herman noted that this project is necessary for the Barnes Building. Council concurred on leaving this in the budget pending a review of the design. CIVIC CENTER Council didn't believe that the landscaping cost is going to be sufficient noting that all of the consultants advised that the cost for planting grass is about $100,000 per acre. Mr. Genovese suggested that the budget be left as is and if it becomes necessary to add additional funds, that it be done after the design is complete. Mr. Reynolds advised that CVWD has informed him that the well will probably cost about $100,000 and they are going to assist in its design. REQUEST OF LIVING DESERT RESERVE Council concurred on continuing with the funding of the Living Desert in the amount of $1,000. 4TH OF JULY FIREWORKS Council concurred on not funding the fireworks this year. Council recessed until 4:00 P.M. INTERVIEWS FOR COMMUNITY SERVICES COMMISSION Council proceeded to interview the following individuals: Sharon Kennedy Mike Seems Goldena Staten Aldine Dickens was interviewed on June 2nd and Lorraine Milosevich was unable to attend) BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 11 June 1, 1992 INTERVIEWS FOR DESIGN REVIEW BOARD Council proceeded to interview the following individuals: David Harbison Bernard Klestadt Led Liewellyn Ned Millis Pamela Westhoven Randall Wright D. James Campbell was interviewed on June 2nd) INTERVIEWS FOR PLANNING COMMISSION A. P. *?Skip' Lench, II The remainder of the applicants were interviewed on June 2nd: Donald Adolph Nanch Borden Robert Briggs Richard Busch D. Jeames Campbell Aldine Dickens Dane Hooper Robert Metkus Edward Schumacher Randall Wright INTERVIEWS FOR INTERIM CITY MANAGER The Council interviewed the following individuals for Interim City Manager: Bill Talley Lyle Alberg Stan Green Murray Warden MOTION It was moved by Council Member Bohnenberger, seconded by Council Member Franklin that authorization be given to negotiate a contract with Murray Warden for the Interim City Manager position. Motion carried with Council Member Sniff voting ABSTAINING. MINUTE ORDER NO. 92-107. BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 City Council Minutes 12 June 1, 1992 There being no further business, the meeting was adjourned. Respectfully$;: submitted, SAUNDRA JUHOLA, City Clerk City of La Quinta, California BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02 BIB] 01-29-96-U01 04:40:39PM-U01 CCMIN-U02 06-U02 01-U02 1992-U02