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1992 11 02 CC MinutesY LA QUINTA CITY COUNCIL MINUTES NOVEMBER 2, 1992 Regular meeting of the La Quinta City Council was called to order at the hour of 12:00 P.M. by Mayor Pena followed by the Pledge of Allegiance PRESENT: Councilmembers Bohnenberger, Franklin, Rushworth, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Mr. Geflovese, Interim City Manager, asked that Business Session No. 5 be continued to November 17, 1992. APPROVAL OF MINUTES MOTION It was moved by Councilmembers Sniff/Bohnenberger that the Minutes of October 20, 1992 be approved as submitted. Motion carried unanimously. ANNOUNCEMENTS None PRESENTATIONS Mayor Pena presented Leann Dexter, Engineering Department Secretary, with a plaque expressing the City's appreciation as Employee of the Month for October. PUBLIC COMMENT Brenda Scarcella, 78-555 Villeta Dr., La Quinta, addressed the Council on the matter of the street striping that was done at Las Vistas and Fred Waring Drive, which is now right-turn-in and right- turn-out. She advised that an intersection analysis has not been done and asked that this matter be looked into as it has redirected the circulation to get to Fred Waring Dr. Council referred this matter to staff for review. BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 YCity Council Minutes 2 November 2, 1992 Brenda Mccarthy, 52-685 Eisenhower Drive, La Quinta, addressed the Council on the matter of traffic at Eisenhower and Nogales advising that it was her understanding that the matter was going to be discussed by the Council at this meeting. She also asked that she be allowed to have copies of the speed surveys. Mayor Pena advised that it is scheduled for the second Council meeting in November and that she could go in to City Hall and review the speed surveys. Thomas Buf fin, addressed the Council on the matter of Stockman WES Development) using the model homes for the low-mod income housing to market the homes he plans to build on the open market. Mayor Pena asked that this matter be referred to the City Attorney to review WES' Disposition and Development Agreement. Phil Blauer, with KESQ TV, noted that the Council had lunch boxes catered in for this meeting and questioned City policy, as he understood that meals were no longer being catered in. Mayor Pena advised that some of the Councilmembers are using their lunch hour for this meeting, so lunch was brought in. WRITTEN CORRESPONDENCE a. Letter from La Quinta Chamber of Commerce regarding T. J.'s Pizza Company request to hold dances. Noted and filed. BUSINESS SESSION 1. CONSIDERATION OF FINANCIAL ASSISTANCE BY THE PALM DESERT HIGH SCHOOL AZTEC SONGLEADERS. Mrs. LiCalsi, Administrative Analyst, advised that at the last meeting, the Palm Desert High School Aztec Songleaders made a request for financial assistance so they may be able to compete in a national competition in Florida in February. They need $5,000 for the trip and have already raised about half. They are willing to perform in exchange for a contribution. BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 YCity Council Minutes 3 November 2, 1992 In response to Councilmember Bohnenberger, Mrs. LiCalsi advised that the other cities have not yet agendized the request. Councilmember Bohnenberger suggested challenging the other cities to match us dollar for dollar. Councilmember Sniff suggested setting a limit of $500. Council concurred. MOTION It was moved by Councilmembers that a letter be sent to the other cities challenging them to match a contribution of $500. Motion carried unanimously. MINUTE ORDER NO. 92-192. 2. CONSIDERATION OF AWARD OF BID FOR PROJECT NO. 92-18 AVENIDA LA FONDA LANDSCAPING. Mr. Speer, Ass't. City Engineer, advised that bids were received for the landscaping of the La Fonda median between Washington Street and Calle Rondo. The following bids were received: Alternate A Alternate B wiBaja Cresta w/Permion Granite California Landscape $49,624.35 $46,847.65 Mentone Turf supply $95,286.20 $85,338.20 Engineer?s Estimate $92,800.00 $79,200.00 The contractors discovered that there were some errors and discrepancies in the plans and specifications during the bid preparation. There were incorrect palm tree quantities in the bid schedule compared to the plans; conflicting irrigation controller specification between the plans and specifications; and a design omission concerning irrigation piping between the median islands. Mr. Speer did not believe that these discrepancies provide sufficient cause to reject the bids and call for new ones. The irrigation controller and irrigation piping can be handled through a change order and the palm trees can be handled by the contractor. Mr. Mitchiner, the owner of California Landscape says he made no mistake in his bid that would cause a hardship and result in his inability to perform the work as required. BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 YCity Council Minutes 4 November 2, 1992 Therefore, staff recommends that the City proceed with Alternate A and award the contract to California Landscape in the amount of $48,864.60. Councilmember Bohnenberger advised that he would be abstaining. Councilmember Sniff felt that all bids should be rejected and properly re-bid. Councilmember Rushworth questioned the amount of the change orders and Mr. Speer advised that staff has not had sufficient time to prepare estimates for the change orders. MOTION It was moved by Councilmembers Franklin/Sniff that all bids for Project 92-18 be rejected and authorize staff to readvertise. Motion carried with Councilmember Bohnenberger abstaining. MINUTE ORDER NO. 92-193. Mr. Seth Etinger, resident of Avenida La Fonda asked how long this process is going to take, noting that it will be difficult to install the plant material during the frost period. Mr. Speer advised that the new bids will probably be back before the Council at the first meeting in December. Councilmember Rushworth expressed a desire to move forward with the project and moved that the motion be reconsidered. Motion died for lack of a second. 3. CONSIDERATION OF RECOMMENDATION BY COMMUNITY SERVICES COMMISSION FOR PROCEEDING WITH PARK DESIGN RFP PROCESS FOR NEIGHBORHOOD PARK AT THE CORNER OF ADAMS AND LA PALMA. Mr. Clint Bohlen, Parks and Recreation Manager, advised that the Community Services Commission has recommended that the City proceed with the RFP process for design services for the 2.19 acre neighborhood park at the corner of Adams and La Palma. There are Quimby Funds which may be used. The design phase may cost up to $15,000 with construction costs up to $144,000. MOTION It was moved by Councilmembers Sniff/Franklin that authorization be given to proceed with the RFP process for design of the park located at Adams and La Palma designated as Palm Royale Park" in the General Plan and Master Plan) Motion carried unanimously. MINUTE ORDER NO. 92-194. BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 YCity Council Minutes 5 November 2, 1992 4. CONSIDERATION OF ADOPTION OF A RESOLUTION AMENDING RESOLUTION NO. 92-68 ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 1992/93. Mr. Genovese, Interim City Manager, advised that during the budgetary process, the Council adopted a resolution establishing the City's appropriation limit and approving the budget. With the new Prop 111 guidelines and some concerns about the first years' incorporation on all of the items that can normally be included under a normal appropriations calculation, we sought an independent auditors' report regarding our appropriations limitation calculations since incorporation which is now completed. It shows that we were very conservative. He submitted a proposed resolution amending the Council's previous resolution which amends the City's appropriation limit. RESOLUTION NO. 92-86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING RESOLUTION 92-68, ESTABLISHING THE CITY?S APPROPRIATION LIMIT FOR FISCAL YEAR 1992-93. It was moved by Councilmembers Sniff/Bohnenberger that Resolution No. 92-86 be adopted. Motion carried unanimously. 5. CONSIDERATION OF EMPLOYMENT AGREEMENT WITH FRANK REYNOLDS TO PERFORM THE FUNCTIONS AND DUTIES OF CITY ENGINEER/PUBLIC WORKS DIRECTOR FROM DECEMBER 18, 1992 THROUGH DECEMBER 17, 1993. MOTION It was moved by Councilmembers Bohnenberger/Franklin that the matter of the contract for City Engineer/Public Works Services be continued until November 17, 1992. Motion carried unanimously. MINUTE ORDER NO. 92-195. 6. CONSIDERATION OF THE GROWTH MANAGEMENT STRATEGY FOR RIVERSIDE COUNTY. Mr. Herman, Planning Director, advised that staff is currently analyzing the goals and policies of the Growth Management Strategy and there are some unresolved concerns. Therefore, he recommended that this matter be continued to December 15th. MOTION It was moved by Councilmembers Sniff/Bohnenberger that the Growth Management Strategy for Riverside County be continued to December 15, 1992. Motion carried unanimously. MINUTE ORDER NO. 92-196. BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 YCity Council Minutes 6 November 2, 1992 7. CONSIDERATION OF CONSULTANT AGREEMENT WITH TELECOMMUNICATIONS MANAGEMENT CORPORATION FOR NEGOTIATIONS FOR TRANSFER OF CABLE TELEVISION FRANCHISE AND RE-NEGOTIATIONS OF THE FRANCHISE AGREEMENT. Ms. honeywell, City Attorney, advised that a couple of meetings ago, she discussed with the Council the negotiations on the transfer of the cable television franchise and the re- negotiations of the franchise agreement. She had indicated that it would be well to consult with experts in this particular area. She has since found the firm of Telecommunications Management Corporation who has been in the business since 1969. Palmer is desirous of moving quickly on the transfer portion of the analysis. In the initial discussions with Carl Pelnick, the Principal in the firm, he advised that any costs incurred in this process should be paid by the cable company. She has discussed this with Colony and they have agreed to pay the costs which are estimated to be about $4,600. Council concurred and asked that a letter from Colony be requested agreeing to reimbursement of the costs. MOTION It was moved by Councilmembers Sniff/Franklin to authorize consultant services for the transfer of the cable television franchise and re-negotiations of the franchise agreement with the firm of Telecommunications Management Corporation in an amount not to exceed $5,000. Motion carried unanimously. MINUTE ORDER NO. 92-197. 8. SECOND READING OF ORDINANCE NO. 217 ORDINANCE NO. 217 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING TRANSPORTATION DEMAND MANAGEMENT REQUIREMENTS FOR SPECIFIC NEW DEVELOPMENT PROJECTS AND CHANGES OF USE. It was moved by Councilmembers Sniff/Bohnenberger that Ordinance No. 217 be adopted on second reading. Passed by the following vote: AYES: Councilmembers Bohnenberger, Franklin, Rushworth, Sniff, Mayor Pena NOES: None ABSTAIN: None ABSENT: None BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 YCity Council Minutes 7 November 2, 1992 CONSENT CALENDAR 1. DEMAND REGISTER DATED NOVEMBER 2, 1992. 2. DENIAL OF CLAIM OF KAY BASTISINI. 3. DENIAL OF CLAIM OF MARTIN NUNEZ. Mayor Pena questioned the possibility of paying the two claims and Ms. LiCalsi advised that denial of the claims will not eliminate the ability to negotiate settlement of the claims it merely begins a six-month window within which if the City continues to deny the claim, the claimant may appeal. MOTION It was moved by Councilmembers Sniff/Bohnenberger that the Consent Calendar be adopted as recommended. Motion carried unanimously. MINUTE ORDER NO. 92-198. STUDY SESSION None DEPARTMENT REPORTS Mr. Genovese, Interim City Manager, advised that staff is currently working on a grant application to the State for any type of additional staffing in the future for things like an intervention officer, etc., which will be submitted to the Council in the future. MAYOR AND COUNCILMEMBER ITEMS Mayor Pena noted that this is the last meeting prior to the election and wished to express his thanks and appreciation to Councilmember Bohnenberger for his service to the City stating that it?s been a pleasure and an honor working with him. There being no further business, the meeting was adjourned upon motion by Councilmembers Sniff/Franklin and carried unanimously. AUNDRA L. JUH City Clerk City of La Quinta, California BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02 BIB] 01-30-96-U01 08:37:13AM-U01 CCMIN-U02 11-U02 02-U02 1992-U02