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1991 02 05 CC Minutes LA QUINTA CITY COUNCIL MINUTES FEBRUARY 5, 1991 Regular meeting of the La Quinta City Council was called to order at the hour of 3:00 P.M., Mayor Pena presiding, followed by the Pledge of Allegiance. PRESENT: Council Members Bohnenberger, Franklin, Rushworth, Sniff, Mayor Pena ABSENT: None CONFIRMATION OF AGENDA Confirmed ANNOUNCEMENTS Mrs. Juhola advised that the City will be hosting the March meeting of the Riverside County Mayors' and Council Member's Conference on March 16th at Noon at La Quinta Garden Cafe. WRITTEN COMMUNICATIONS a. Letter from Jules Ross of International Street Performers Festival requesting time to be Set aside for a presentation on the International Street Performers Festival". Council concurred on allowing time at a study session for said presentation. BUSINESS SESSION 1. CONSIDERATION OF AUTHORIZATION TO CALL FOR BIDS FOR CHILD CARE CENTER. Mr. Hartung presented staff report advising that the proposed building is 5,000 sq. ft. including a 2,100 sq. ft. assembly room. It will have an occupancy load of 272; however, child care will be provided for 49 children. The construction is wood-frame-stucco. Discussion ensued with Council expressing concern over having such a large assembly room with one so close by at the school; about costs; fencing material; and parking. Staff advised that when the figure of $300,000 was budgeted it was done so with no studies or research having been made. The estimated cost of $450,000 represents $95 sq. ft. whereas a similar facility being built by COD is costing $300 sq. ft. Regarding the size of the assembly room, it can be partitioned off and used for additional child care it is licensable area. Fencing will be chain link and existing parking is BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 2 February 5, 1991 sufficient. The estimated Costs include fencing and playground equipment. This facility will occupy about 20% of the parcel. Mr. Hundt advised that the current YMCA child care program for after school care has 60 spaces and they have a waiting list. There will be no shifting of children from that program to the one being proposed here. MOTION It was moved by Council Members Bohnenberger/ Rushworth to authorize staff to call for bids for the child care center. MINUTE ORDER NO. 91-13. 2. CONSIDERATION OF APPROVAL OF AGREEMENT WITH YMCA OF THE DESERT FOR LEASE OF THE CHILD CARE CENTER. Mr. Kiedrowski advised that the City Attorney and YMCA legal counsel have reviewed the proposed lease agreement for the Child Care Center. There are the necessary clauses to protect both the YMCA and the City. The City is named as additional insured and is held harmless. In response to Council Member Sniff, Mr. Kiedrowski advised that he is comfortable with the costs as presented and there should be no additional costs, unless something unforeseen comes up. MOTION It was moved by Council Members Bohnenberger/ Rushworth to approve the lease agreement with the Family YMCA of the Desert for the Child Care Center. Motion carried unanimously. MINUTE ORDER NO. 91-14. MOTION It was moved by Council Members Sniff/Rushworth that the City Manager be authorized to execute the agreement with the YMCA for the Child Care Center after a contract for the building construction has been accepted by the City Council. Motion carried unanimously. MINUTE ORDER NO. 91-14a. 3. CONSIDERATION OF MODIFICATION TO DESIGN CONTRACT FOR CIVIC CENTER WITH GRUEN AND ASSOCIATES. Mr. Kiedrowski advised that he and Mr. Reynolds have had further negotiations with Gruen Associates and have reduced the original requested amount of $81,175 for modification to the design contract for the Civic Center to $60,000. He believed that this is a fair and equitable amount. Council Member Sniff expressed concern over the costs escalating and asked if there are additional costs anticipated and Mayor Pena and Mr. Kiedrowski advised that there should be no additional changes unless Council decides to do so. BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 3 February 5, 1991 In response to Council Member Sniff, Mr. Kiedrowski advised that he is continuing to work with legal counsel and bond counsel on the financing of this project, and are continuing to discuss the use of Certificates of Participation. The funds necessary to guarantee the construction are similar to what has been discussed for the last two years there are three sources of funding available 1/3 Redevelopment Agency; 1/3 infrastructure funds; and 1/3 commitment of a portion of future building permit revenue that goes to the infrastructure account. A fourth area if Council so desires, would be Committing some of the Transient Occupancy Tax. He did not believe that the final document will include any of these, he hoped that we will be committing the good faith and credit of the City to pay for the COP. It is an $8 million dollar structure with an approximate $750,000 annually to fund that debt. Financing options will be presented to the Council for their determination. MOTION It was moved by Council Members Bohnenberger/Franklin that authorization be given for payment of an additional $60,000 to Gruen Associates. Motion carried with Council Member Sniff voting NO. MINUTE ORDER NO. 91-15. 4. TENTATIVE TRACT #21880 THIRD AND FINAL EXTENSION OF TIME IN WHICH TO FILE A FINAL MAP LOCATION: SOUTHEAST CORNER OF AVENIDA BERMUDAS AND 52ND AVENUE VALLEY LAND DEVELOPMENT CO. Mr. Herman advised that this is the last time extension that can be granted for Tentative Tract #21880 which is commonly known as The Heritage", located on both sides of the new Avenue 52 alignment. Some of the conditions were modified by the Planning Commission as recommended by staff. Major issues discussed dealt with making sure that the conditions conform to current policy. The grading condition was modified to conform with the City's policy regarding compatibility with elevations between tracts; also dedication of Avenue 52 as it relates to the redesignation from a primary to a secondary arterial; and the fire station relocation; and the Hacienda del Gato regarding preservation of same. Discussion ensued in which Council expressed concern over ambiguity in Condition 6(B) regarding grading; and with the condition regarding preservation of the Hacienda. Ms. Honeywell, City Attorney, expressed concern over changing conditions on a map without a noticed public hearing. She suggested that this matter be carried over for a noticed public hearing so that the Council can take a look at conditions. BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 4 February 5, 1991 MOTION It was moved by Council Members Sniff/Bohnenberger that the request for a time extension on Tentative Tract 21680 be continued for a noticed public hearing. Motion carried unanimously. MINUTE ORDER NO. 91-16. 5. REVIEW OF PROPOSED CITY ENTRY SIGN DESIGN FOR USE THROUGHOUT CITY. Mr. Sawa, Principal Planner, presented the Council with a design of the proposed entry sign for the City, which was prepared by Paul Anderson, a member of the Design Review Board. The design is a Spanish, early-California?' motif utilizing cantera stone, stucco and colored concrete and sand- blasting for the lettering and has a quail at the top. The proposed locations for these signs are 1) on the south side of Highway 111 at the western City limits; Highway 111 and Jefferson on the eastern City limits and on the southeast corner of Highway 111 and Washington Street facing north. The Design Review Board and Planning Commission reviewed the sign and recommends approval. The Art in Public Places Committee also reviewed the sign and felt that it should be held over and looked at in light of the Civic Center sign. Discussion ensued with Council expressing concern over compatibility with the Civic Center sign and concurred that this matter should be carried over until such a sign is designed by the architect. Suggestions included having the Design Review Board send out a request for quotations to design the sign or to have the school kids present proposals. Questions that surfaced included the need to include City of" on the sign; lighting and landscaping and what is On the backside of the sign. Council Member Sniff and Mayor Pena believed that we should proceed with the design of this sign whether that means sending it back to the Design Review Board or to send it out for bid. MOTION It was moved by Council embers Rushworth/Franklin that the matter of the City's entry sign be carried over until the architect completes the design of the Civic Center sign. Motion carried with Council Member Sniff and Mayor Pena voting NO. MINUTE ORDER NO. 91-17. 6. CONSIDERATION OF PARTICIPANTS ON CIVIC CENTER ART PURCHASE AWARD COMMITTEE. Mr. Kiedrowski advised that last year the Council appointed a Civic Center Art Purchase Award Committee and this year, the Arts in Public Places Committee has suggested that they serve BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 5 February 5, 1991 as this Committee with participation from the Council; or as the nucleus of the Committee. Last year, the Council suggested that this year, the Council's selection would be by drawing lots. MOTION It was moved by Council Members Bohnenberger/ Rushworth that Council Members Franklin and Sniff be appointed to the Civic Center Art Purchase Award Committee for the 1991 La Quinta Arts Festival and next year Council Members Bohnenberger and Rushworth will serve as the Council's members on the Committee. Motion carried unanimously. MINUTE ORDER NO. 91-18. 7. DISCUSSION OF POSSIBLE STREET VACATION OF 53RD AVENIDA? JEFFERSON STREET AND MADISON AVE?AVENUE. Mr. Herman advised that in December the Council considered Tentative Tract 26444 in which discussion took place regarding the potential vacation of 53rd Avenue. At that time, Council denied authorization to vacate that street. Additional applications will be processed in the near future in which a request for vacation of 53rd Avenue will be included. Mr. Kiedrowski noted that a letter from Imperial Irrigation District has been received expressing concern over vacation of 53rd Avenue. MOTION It was moved by Council Members Sniff /Rushworth that the City Council adopt a policy that 53rd Avenue will not be vacated within the City limits. Motion carried unanimously. MINUTE ORDER NO. 91-19. 8. CONSIDERATION OF ADOPTION OF RESOLUTION CERTIFYING PROJECT BUDGET, AND LOCAL FUNDING COMMITMENT??? IN CONNECTION WITH LIBRARY GRANT APPLICATION. Mr. Kiedrowski advised that the State Library Board has requested a Resolution be adopted and filed with the final Grant Application that states if the City receives the Grant, the City will match the funds. RESOLUTION NO. 91-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA CERTIFYING THE PROJECT BUDGET, CITY FUNDING COMMITMENT, SUPPLEMENTAL FUNDS AND APPLICATION FOR MATCHING FUNDS FOR LIBRARY CONSTRUCTION PROJECT. MOTION It was moved by Council Members Bohnenberger/Sniff that Resolution No. 91-10 be adopted. Motion carried by the following vote: BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 6 February 5, 1991 AYES: Council Members Bohnenberger, Franklin, Rushworth, Sniff and Mayor Pena. NOES: None ABSENT: None ABSTAIN: None 9. CONSIDERATION OF APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION To CALL FOR BIDS FOR EARTHWORK ON CIVIC CENTER SITE. FRANK REYNOLDS, City Engineer, presented Staff report and displayed the grading plans for the Civic Center site. in response to questions by Council, Mr. Reynolds advised that import/export of soil material will not be necessary the material on-Site is suitable for the compaction process. By the time, the project is advertised, bid and completed, it will be near the time for construction of the buildings to begin. NOTION It was moved by Council Members Bohnenberger/Sniff to authorize the approval to call for bids for Earthwork on Civic Center Site. Motion carried unanimously. MINUTE ORDER NO. 91-20. CONSENT CALENDAR 1. APPROVAL OF MINUTES OF JANUARY 15, 1991 AND JANUARY 1, 1991. 2. APPROVAL OF DEMAND REGISTER. 3. DENIAL OF CLAIM OF LEE BARRY AND JOAN H. LINDQUIST FOR PERSONAL INJURIES. 4. DENIAL OF CLAIM OF GENERAL TELEPHONE COMPANY FOR DAMAGES. 5. ADOPTION OF RESOLUTION TEMPORARILY CLOSING CERTAIN STREETS DURING THE LA QUINTA ARTS FESTIVAL, MARCH 14, 15, 16, 7 17, 1991. 6. ACCEPTANCE OF GRANT DEED FROM LEWIS HOLDINGS CORPORATION FOR WIDENING OF CALLE TAMPICO BETWEEN WASHINGTON STREET AND EISENHOWER DRIVE. 7. APPROVAL OF FINAL NAP AND SUBDIVISION IMPROVEMENT? AGREEMENT TRACT 25500-4, SUNRISE DESERT PARTNERS AT PGA WEST. NOTION It was moved by Council Members Bohnenberger/Sniff to adopt the Consent Calendar Items No. 1 7, with Item No. 5 being approved by Resolution No. 91-11. Motion carried unanimously. MINUTE ORDER NO. 91-11. BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 7 February 5, 1991 STUDY SESSION ITEMS 1. DISCUSSION OF COMMUNITY SERVICES GRANT CRITERIA. Mrs. Juhola advised that the problem last year was that the Council had established criteria in which only La Quinta based organizations could be funded and that organizations could only receive one time funding and the Community Services Commission believed that since there are organizations throughout the valley that provide service to the residents of La Quinta that they should be considered for funding. The Council should also consider a dollar amount for the 1991/92 fiscal year, as it will be those funds the Commission will be allocating this Spring. NOTION It was moved by Council Members Bohnenberger/ Rushworth to set aside $25,000.00 for the Community Services Grant Program for the 1991/92 fiscal year. Following a brief discussion, MOTION FAILED TO CARRY with Council Members Franklin, Sniff and Mayor Pena voting no. Discussion continued regarding the continuation of the program, the amount of allocation; criteria; and whether not the Council should handle the program. MOTION It was moved by Council Members Sniff/Bohnenberger to refer the matter of establishing criteria to the Community Services Commission for the 1991/92 grant program and report back to the Council. MINUTE ORDER NO. 91-22. MOTION It was moved by Council Members Sniff/Bohnenberger to set aside $25,000.00 for the Community Service Commission Grant Program. Motion carried with Mayor Pena voting No. MINUTE ORDER NO. 91-23. 2. REPORT OF RIVERSIDE COUNTY FIRE DEPARTMENT?? ON REORGANIZATION. ERIC VOGT, Riverside County Fire Department presented Staff report and reviewed their reorganization plan. 3. DISCUSSION OF ADDITIONAL CITY PARTICIPATION IN CHILD CARE PROGRAMS. GLENDA BANGERTER, 53-245 Avenida Martinez, addressed Council and explained her proposal for a child care program on land leased from the City. BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 8 February 5, 1991 After discussion of the Child Care program and available land, Council recommended a subcommittee be formed to study this proposal. The City Attorney will look into the legal aspects and report back to Council. MOTION It was moved by Council Members Bohnenberger/sniff to appointed John Pena and Kristy Franklin to the Child Care Subcommittee. Motion carried unanimously. MINUTE ORDER NO. 91-24. PUBLIC COMMENT None RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE PUBLIC HEARING 1. WEED ABATEMENTS??S/LOT CLEANINGS AND AUTHORIZATION TO PLACE COSTS ON 1991-92 TAX ROLLS: a. San Fernardino Swap Meet APN 774-214-008 $187.50 b. Richard E. Yerger APN 774-192-019 $187.50 C. Landrays Corp. APN 774-173-008 $187.50 d. Hill Vista APN 774-172-003 $187.50 e. Malcom Robertson APN 774-171-017 $187.50 f. Leonard K. Stevenson APN 774-174-017 $187.50 g. Frank B. Young APN 774-154-006 $187.50 h. San Fernando Airport APN 774-102-007 $187.50 1. F.S.D.R.H. Trust APN 774-263-010 $187.50 Marion Adams APN 774-153-015 $312.50 k. San Fernando Swap Meet APN 773-322-023 $312.50 TOM HARTUNG, Building and Safety Director, advised that Frank B. Young has paid. PUBLIC HEARING OPEN PUBLIC HEARING CLOSED RESOLUTION NO. 91-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION ON TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT? OF PUBLIC NUISANCE. MOTION It was moved by Council Members Sniff/Franklin that Resolution No. 91-12 be adopted as amended. Motion carried by the following vote: BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 9 February 5, 1991 AYES: Council Members Bohnenberger, Franklin, Rushworth, Sniff & Mayor Pena NOES: None ABSENT: None ABSTAIN: None 2. ST?STREET? VACATION *90-15 VACATION OF A 03 ACRE PORTION OF AVENIDA MENDOZA, GENERALLY BETWEEN CALLE CHILLON AND AVENIDA JERRY HERMAN, Planning Director, presented staff report and advised that the vacation has occurred because of the improvements to the Cove In response to questions by Council, staff advised that this is a cul-de-sac and the adjacent property owners have requested the vacation. Lots 4 and 5 have access of Bermudas PUBLIC HEARING OPEN PUBLIC HEARING CLOSED RESOLUTION NO. 91-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA VACATING CERTAIN PORTIONS OF AVENIDA MENDOZA?. MOTION It was moved by Council Members Sniff/Bohnenberger to adopt Resolution 91-13. Motion carried by the following vote: AYES: Council Members Bohnenberger, Franklin, Rushworth, Sniff & Mayor Pena NOES: None ABSENT: None ABSTAIN: None 3. CONTINUED HEARING ON DEVELOPMENT AGREEMENT *90-002 FOR SPECIFIC PLAN 89-14 ONE ELEVEN LA QUINTA CENTER LOCATED IN AREA BOUNDED BY WHITEWATER STORM CHANNEL ON THE NORTH, HIGHWAY 111 ON THE SOUTH, ADAMS ST. ON ThE EAST, AND WASHINGTON STREET ON THE WEST APPLICANT: WASHINGTON ADAMS LIMITED PARTNERSHIP. MOTION It was moved by Council Members Sniff/Bohnenberger to continue Development Agreement 90-002 to March 19, 1991. Motion carried unanimously. MINUTE ORDER NO. 91-25. BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council Minutes 10 February 5, 1991 4. GENE?? PLAN AMENDMENT? 90-034 & CHANGE OF ZONE 90-062 AND CONFIRMATION OF ENVIRONMENTAL ASSESSMENT. REQUEST TO CHANGE THE GENE?? PLAN LAND USE FROM RESIDENTIAL TO MAJOR COMMuNITY FACILITY?' AND TO REZONE THE PROPERTY FROM R-1 TO R-2, LOCATED ON THE SOUTH SIDE OF WESTWARD HO DR., BETWEEN THE ADAMS ST. ALIGNMENT?? AND DUNE PLANS. MOTION It was moved by Council Members Sniff/Bohnenberger to continue General Plan Amendment 90-034 and Change of Zone 90-062 to March 19, 1991. Motion carried unanimously. MINUTE ORDER NO. 91-26. COUNCIL COMMENT Council Member Bohnenberger advised that the County is scheduled to hear/act an the Resolution on Booking Fees and Property Tax Fees and would like an update. Mayor Pena advised that the motion before the County today was to set the matter for a public hearing. Both COG's were represented, both opposed the booking fee's and asked that the Council consider alternative methods. Council Member Franklin suggested that the City use recycled paper. Mr Kiedrowski advised that using recycled paper has been a problem due to the availability of it. PUBLIC None CLOSED SESSION Discussion of an-going Litigation Pursuant to Government Code Section 54956.9(a), Kirkwood Indio Case No. 55695, City of Indio Indio Case No. 62944, Parc La Quinta India Case No. 60188, Discussion of Potential Litigation Pursuant to Government Code Section 54956.9(b) Fredericks re: Gate, Discussion of Land Acquisitions pursuant to Government Code Section 54956.8, Discussion of Negotiations with Transpacific Development Co. regarding Specific Plan 89-14 pursuant to Government code Section 54956.8, discussion of Personnel pursuant to government Code Section 54957. Council reconvened to regular session. MOTION( It was moved by Council Members Bohnenberger/Rushworth to approve the appraisal report for the land at the Southeast corner of Avenida Bermudas and Calle Amigo and authorize the City Manager to send an offer letter. Motion carried unanimously. MINUTE ORDER NO. 91-27. BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02 City Council MInutes 1 February 1991 ADJOURNMENT Meeting was adjourned R???ectfu?ly ljs,t;d< A,?N;R;? JU? Clerk City of La Quinta California BIB] 02-08-96-U01 09:01:24AM-U01 CCMIN-U02 02-U02 05-U02 1991-U02