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1990 07 12 CC Minutes LA QUINTA CITY COUNCIL NINUTES JULY 12, 1990 Special Meeting of the La Quinta CityCouncil was called to order at the hour of 2:00 P.M., Mayor Pena presiding. PRESENT: Council Members Bohnenberger, Sniff, Mayor Pena ABSENT: Council Members Bosworth, Rushworth NOTION It was moved by Council Member Bohnenberger, seconded by Council Member Sniff that Council Member Rushworth be excused, noting that he is in the hospital undergoing heart surgery. Motion carried unanimously. MOTION It was moved by Council Member Bohnenberger, seconded by Council Member Sniff that Council Member Bosworth be excused. Council Member Sniff felt that at this time and under somewhat uncertain conditions, that as a courtesy, the Council should excuse Mrs. Bosworth and give her the benefit of the doubt and let the matter be resolved between her and the voters in November. Mayor Pena felt that it's difficult to excuse someone who hasn't asked to be excused, whether she has business or personal problems, she should have the courtesy to contact the Council and let them know what's happening. All the Council are business people and have obligations that came with this job and attendance is one of them. He, too, believed that the voters should decide in November, but believed that the honorable thing to do would be to resign. Motion carried unanimously. CONSENT CALENDAR 1. APPROVAL OF AGREEMENT FOR ACCOUNTING SERVICES WITH CHAIRMAN IWEN. 2. APPROVAL OF AGREEMENT FOR SPECIAL PROJECT ASSISTANT SERVICES. 3. AWARD OF BID FOR WASHINGTON STREET WIDENING PROJECT TO LOW BIDDER, E.L. YEAGER IN THE A?OUNT OF $632,100. 4. APPROVAL OF AGREEMENT WITH TRI-LAKE CONSULTANTS FOR CONSTRUCTION OBSERVATION ASSESSMENT DISTRICT 90-1 PHASE III COVE IMPROVEMENT PROJECT. 5. APPROVAL OF AGREEMENT WITH KICAK & ASSOCIATES FOR CONSTRUCTION STAKING ASSESSMENT DISTRICT 90-1 PHASE III COVE IMPROVEMENT PROJECT. E. APPROVAL OF AGREEMENT WITH KICAK & ASSOCIATES FOR ENGINEERING SERVICES FOR ASSESSMENT DISTRICT 91-1. BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 7. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN RIVERSIDE COUNTY AND CITY OF LA QUINTA FOR WASTE CHARACTERIZATION STUDY. MOTION It was moved by Council Member Sniff, seconded by Council Member Bohnenberger that Consent Calendar Items 1-7 be approved as recommended. Motion carried unanimously. MINUTE ORDER NO. 90-65. There being no further business, the Council adjourned to a study session to tour the Council Chambers in Indio, Palm Desert and Indian Wells to assist in designing the City's new Civic Center and Council Chambers. Re?p?ectfully submitted, SAUNDRA L. JUHOL? City Clerk City of La Quinta, California BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 GRUEN ASSOCIATES ARC?ITCCTURE p?NWt?G.ENONI!RING Conference Report LA QUINTA CIVIC CENTER r?ject No. 6697 Subject Meeting and tour of civic centers Memo No. place L? Quinta, Indian Wells, Palm Desert and Indio Date 07/13/90 fly Jorge Pardo Present John Pena LQ) Saundra Juhola LQ) Dale Bohnenberger LO) Johanna Davis AF) Starrley Sniff LQ) Meg Robertson AF) Ron Kiedrowski LO) Rolly Brook MCB) Jerry Herman LQ) Mans Peika GA) Steve Smith LQ) John Eloc GA) Tom Rartung LQ) Jorge Pardo GA) Thomas Genovese LO) 2.1.0 TOUR OF CWIC CENTERS 2.1.1 Palm Desert a. Council chamber seats 142 including front row for press. Dais area is divided into 2 components: 5 department beads to one side and 5 council members plus city manager and lawyer to the predominant side. Platform is elevated 3 feet approximately from audience 5 steps up). Sliding tackboard/chalkboard unit is behind department heads as is the automatic pull-down screen. The video display projector is recessed in ceiling whe?n? not being used. Video is not hooked up to VCR. Detachable microphones are located at each dais station. b. Session room seats 20 around..square configuration, couches and chairs accounted for an additional 20. Room has large rear projection television, a pull.down screen, an electronic copyboard and marker/tackboard. There is a small bar sink and counter area. A large snack room and a kitchen directly adjoin the session room. 2.1.2 Indiaii Wells a. Council chamber seats 102 with a separate press room that can seat 2 to 4. Dais area has seating for 7 with clerk and recording section directly below, facing the council. Platform is approximately 1'-2" above audience level. A large podium is attached to the clerk's desk. There are 14? built-in monitors between each pair of council seats and 2 larger monitors for This report is a summary or subjects discussed and decisions reached a:. the above ecnfcrcncc. Any discrepancies should be brought to our at?ntion ithi? ven days. los Angeles Phoenix 6330 San Vicente fllvd. los Angeles, calirornia 90048 Tel 213)9374270* Fax 213)9376001 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 viewing by the audience set to the left and right of the dias area. Pull- down screen is at left of dais in front of the tackboard/chalkboard. There is no audio-visual room proper. Council restrooms and a wet bar/coffee counter is found directly by the council exit to the session room. b. Session room has two seating arrangements, one with 6 and one with 10. One wall has a full height vinyl covered tackboard. There is a wall-mounted pull down screen, a marker board behind a wood cabinet and an electronic copyboard. 2.1.3 Indio a. Council chamber seats 108. The council desk is elevated approximately 18" and seats 8. Directly below and connected to it there is seating for city clerk and recording secretary as well as for 2 press members. separate and to one side are 5 seats for department heads. Tackboard screen and chalkboard are behind department heads. Behind the council desk is a storage room containing electrical, phone coatroom, miscellaneous storage and audio-visual equipment. b. Session room was not visited. 2.2.0 GENERAL COMMEN?? 2.2.1 Council agenda and miscellaneous items that require posting shall be publicly displayed and provided with lighting. 2.2.2 Fixed seating at chambers shall allow for comfortable movement between seats and between aisles. Armrests should not be shared. 2.2.3 Platform height at council desk area shall not be excessive. 2.2.4 council desk shall be designed with front and side concealment panels above desk top height. 2.2.5 Monitors at council desk shall minimally interfere with desk top surface. Monitors shall be set-in between council seats. 2.2.6 The dais shall accommodate one main seating arrangement which incorporates the 5 council members plus the city manager and attorney, bringing the total to 7. 2.2.7 The city clerk and recording secretary should face the council and be slightly below it. BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 2.2.8 Department beads shall sit in assigned/reserved front row seats. 2.2.9 The press room should be deleted. Media representatives shall sit in assigned/reserved front row seats. 2.2.10 Pull-out writing tablets at front row seats may not suffice for actual media and departmental use. Possibility of providing fxed continuous desk at each front row segment. Media seating shall have ability to plug recorders into built-in jacks. 2.2.11 Podium will accommodate electronic controls, but should not be excessively large. 2.2.12 Tackboard shall be provided for conventional presentation display. 2.2.13 Council meeting shall be internally piped into session room, caucus room and lobbies. 2.2.14 City seal and three flags shall be incorporated into council chamber design. 2.2.15 Audio-visual system as proposed requires operator to coordinate non-visual moments and to broadcast. Standard presentation system does not require operator. Suggestion to wire for broadcasting but not implement yet. Although cable companies have set aside public cable channels, no city is transmitting to cable system yet. 2.2.16 Desire expressed to commit to computer graphic system if budget allows. Computer graphics seen as wave of the future. 2.2.17 Water coolers desired, no bottled water Systems. 2.2.18 Electrical power supplier is Imperial Irrigation. 23.0 SENIOR CENTER 2.3.1 ILocation of senior center relative to library, art center or chamber of commerce needs further thought. 2.3.2 Compatibility of senior center with other functions needs to be determined. Senior center generated heavier parking demands. 2.3.3 Gruen asked by City Manager to provide professional services proposal for senior center. Gruen will provide proposal but Ia Quinta should begin to develop project program. BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 2.3.4 Senior center foreseen as an 8,000 sq. ft. facility approximate), library as 10,000 sq. ft. and chamber of cornmerce as 2,500 sq. ft. 2.3.5 Chamber of comrnerce facility will probably not occur at present. Chamber owns lot across street. 2.4.0 ART FOIJNDA?ON 2.4.1 Art Foundation is investigating the possibility of building exhibition classroom and administrative space within the civic center boundaries. 2.4.2 Future goals would allow for necessary quality space within the facilities or an adjunct to it. Approximate size would be 5,000 sq. ft. plus some expansion potential. 2.4.3 Early programmatic planning would coordinate functions desired by senior center and library with those of Art Foundation to avoid duplication of spaces that may be shared. 2.4.4 Wish list for new festival grounds on civic center property may include: Designing landscaping and fencing to alleviate festival grounds set-up costs. Establishing permanent restroom and concession facilities. Providing underground electrical and exterior outlets for display booths to tap into. Providing lighting for nighttime use. Providing ceremonial" entry or approach to festival cluster of trees, benches, etc.). 2.4.5 Site improvements, building of permanent facilities or sharing of permanent facilities could extend the duration of the Spring Festival. The Foundation also holds a Fall Village Fair and 3 invitational shows at the La Quinta Hotel. 2?.0 A?flON UIEMS Action By: GA 2.5.1 Audio-visual consultant to provide a functional description of proposed system. GA 2.5.2 Will provide professional services proposal for proposed senior center. GA 2.5.3 Will amend floor plant to reflect latest functional relationships requested by department heads. GA 2.5.4 Will study structural and cost repercussions of designing an emergency operations center that would withstand severe earthquakes. BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 LO 2.5.5 Gruen awaiting site survey and soils report. Need report to comply with December schedule for pad/grading work. LO 2.5.6 Gruen requires swale information. Building has been located on site. Swales may have important functional and design repercussions. 260 SCHEDUlE 2 6 1 Next council work sessions are September 4 day after Labor Day) and September 18. 2.6.2 August progress meeting will be arranged in the near future. /kmn cc: Attendees Francis Lau WHL) Jim Hyden AEE, Inc.) John Christiansen PSB, Inc.) Phil Roberts PRE, Inc.) Dave Conant MCB, Inc.) Larry Lee HLLD, Inc.) John Petro Larry Schlossberg Jose Vincent #6637:CD?CRWMTO2JP BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02 BIB] 02-13-96-U01 11:00:00AM-U01 CCMIN-U02 07-U02 12-U02 1990-U02