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1989 06 15 CC Minutes LA QUINTA CITY COUNCIL JUNE 15, 1989 MINUTES Adjourned meeting of the La Quinta City Council was called to order at the hour of 10:00 AM., Mayor Pena presiding. PRESENT: Council Members Bosworth, Rushworth, Sniff, Mayor Pena ABSENT: Council Member Bohnenberger MOTION It was moved by Council Member Sniff, seconded by Council Member Rushworth to excuse Council Member Bohnenberger. BUSINESS SESSION 1. REVIEW AND DISCUSSION OF PROPOSED BUDGET FOR FISCAL YEAR 1989/90. Mr. Kiedrowski referred to staff's memorandum which indicates the changes that have been made since the last draft presented dated June 6, 1989. Those changes include addition of $25,000 for the recycling program; deletion of $29,101 for an intern position; addition of $6,600 for Mayor's salary and City Council travel allowance; addition of $20,000 for Community Services Grants; addition of $10,000 for child care program; and deletion of $10,000 for a senior van. The net increase from the last draft is $2,000. Mr. Kiedrowski advised that the City and Agency will expend over $12,500,000 in capital improvements this next year. The unresolved issues are the Arts Foundation and Chamber of Commerce. Mayor Pena advised that the Council committee met with representatives of the Chamber of Commerce, but have not yet met with the Arts Foundation. Mr. Kiedrowski advised that the budget also contains a?pie chart showing expenditures by components; and an organizational chart and manning schedule. The City will have a total of 45 employees. Mr. Genovese then proceeded to explain the appropriations limit, which is tied to Proposition 4 which says that you cannot spend tax proceeds in excess of your appropriations limit. Mr. Kiedrowski reviewed the fund summary and that we currently have about $8,000,000 in the bank and we're estimating that we're going to end the year with $8,000,000 or more in the bank. Re then reviewed the Capital Improvements by Fund; Expenditures by Components; Estimated Revenues and then proceeded to review each General Fund Account. BIB] 02-16-96-U01 02:25:46PM-U01 CCMIN-U02 06-U02 15-U02 1989-U02 City Council Minutes 2 June 15, 1989 Discussion then ensued regarding the recycling program with Mr. Kiedrowski noting that the $12,500 for a six month period is a high figure depending on the extent of participation. At the end of six months, the Council will review the program and decide if they wish to continue. Regarding the elimination of the funds for a senior van, Mr. Kiedrowski advised that Ed Kibby has stated that if and when the City decides to embark upon a senior transportation program, that he will contribute the monies raised from his fund-raiser. Mayor Pena advised that we will be receiving figures from dial-a-ride in order to determine the need for a transportation service. Mr. Kiedrowski suggested that $1,000 for the Village Fair be kept separate from the Arts Foundation for expenses that might be incurred by the City. Mayor Pena asked what we can do to facilitate the extension of Avenue 52 and Mr. Reynolds advised that staff's plans are to work from Eisenhower easterly it appears both ends are taken care of, the problem is with the middle portion for which there are no immediate plans for. He suggested that a precise alignment could be established and some kind of reimbursement arrangement with future developers. Mayor Pena wished to see this project move forward. Council concurred. In further response, Mr. Reynolds advised that Avenue 52 is planned as four lanes from Eisenhower to Jefferson with medians, although the General Plan indicates four lanes from Eisenhower to Washington and six lanes from Washington to Jefferson. Mr. Kiedrowski advised the feasibility of six lanes are going to be re-studied. Mr. Reynolds added that $50,000 is adequate to get a study started. Regarding the $87,000 in the park site acquisition fund, Mr. Kiedrowski advised that that figure represents the amount of monies in the Quimby Fund. Council Member Bosworth questioned the status of improving Washington Street in the Highway 111 area and Mr. Kiedrowski advised that as soon as the land acquisition problems are resolved, that portion of Washington will be widened up to Highway 111. REVIEW OF REDEVELOPMENT AGENCY BUDGET In response to questions, Mr. Kjedrowski advised that the interest earned on the low/mod fund must be used only within that fund. Mayor Pena asked if subsidizing child care expenses for low/mod income facility is an allowable use of the funds and Mr. Kiedrowski advised that Legal Counsel would have to consulted, but under present laws, he did not feel it would be allowable. BIB] 02-16-96-U01 02:25:46PM-U01 CCMIN-U02 06-U02 15-U02 1989-U02 City Council Minutes 3 June 15, 1989 Mr. Kiedrowski noted that Capital Projects include Phases I and II of the Cove Improvement Project; an Image Corridor Design; and village Parking District Design. DISCUSSION OF CHAMBER OF COMMERCE BUDGET JIM BROTHERTON, President of La Quinta Chamber of Commerce, addressed the Council advising that they are requesting a two-year contract, although there is a proviso that it would be reviewed yearly by the Committee. The contract amount is $80,000 the first year and $60,000 the second year. It also includes the follows: a. $20,000 to retire an outstanding debt. b. Use of the property at 51-351 Bermudas as office space for $1.00 per year. C. Publication of six newsletters. d. Sponsor special events 10-K Run; Golf Classic and provide information booths at various events. e. Produce up-dated listings of clubs, organizations and chamber members. f. Provide City with quarterly reports. Mr. Brotherton advised that they are going to postpone the next Jazz Festival to further evaluate it. They are appointing a committee to study the Festival and possibly have a music festival instead featuring different types of music. Council Member Sniff then reviewed his proposal which included the following: a. Establishment of a permanent committee to meet monthly for review and consultation. b. Provide a newsletter. c. Sponsor a 4th of July function including fireworks staring in 1990. d. City to provide the property at 51-351 Bermudas plus up to $10,000 to up-grade for a rent of $1.00 per year. e. City shall provide by contract, $100,000 for 1989/90 of which $20,000 is to be used to retire outstanding debt. f. No major new promotional activity without City's approval including postponement of Jazz Festival in 1989/90 Fiscal Year. g. Financial support by the City to be on an annual basis with quarterly review and re-negotiated contract each year. h. Contract to be paid $40,000 on July 1st with the balance in equal monthly payments. i. Quarterly. report to the City. j. Negotiations for Fiscal Year 1990/91 to begin April 1, 1990. h. The Chamber shall continue to make all prudent efforts to raise funds and contribute to its own support. BIB] 02-16-96-U01 02:25:46PM-U01 CCMIN-U02 06-U02 15-U02 1989-U02 City Council Minutes 4 June 15, 1989 Council Member Sniff stated that he would support a two-year contract as it would encourage continuity. He hoped that the City could give them an opportunity to get on its feet and produce and perform. A brief discussion ensued regarding the establishment of a committee with the City Attorney agreeing to help establish it a way in which it won't be a formal" committee. Discussion concluded regarding the Chamber of Commerce with the City Manager advising that the figure on Page 50 for the Chamber of $58,000 will be changed to $100,000. Also, on Page 79, $10,000 will be added for improvements to the City property at 51-351 Avenida Bermudas. Council also concurred on placing $35,000 in the budget for the La Quinta Arts Foundation. Council Member Sniff asked if a cost of living increase is included in the budget and Mr. Kiedrowski advised not. Mr. Kiedrowski advised that adoption of the budget will be placed on the June 20th Council Agenda. There being no further business, the meeting was adjourned at 11 50 A M $?ctfull? su ed, AUN AL.JUH,Cit;Clerk City of La Quinta, California BIB] 02-16-96-U01 02:25:46PM-U01 CCMIN-U02 06-U02 15-U02 1989-U02