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1987 06 02 CC Minutes"B 381 MINUTES A regular meeting of the City Council held at City Hall, 78-105 Calle Estado, La Quinta, California June 2, 1987 7:30 p.m. 1. CALL TO ORDER CD A. Mayor Hoyle called the regular meeting of the City Council to order at 7:34 p.m. Cr) B. The Mayor invited Sue De Gasperin to lead the flag salute. 2. ROLL CALL Present: Councilmembers Cox, Pena, Sniff, and Mayor Hoyle Absent: Council Member Bohnenberger Moved by Council Member Cox, seconded by Council Member Pena to excuse Council Member Bohnenberger. Unanimously adopted. Also Present: City Manager Kiedrowski, Finance Director Harvey, Planning Director Crump, Community Safety Director Hirdler, City Engineer Reynolds, Administrative Services Director Jennings, and Secretary Beaver. 3. CONFIRMATION OF AGENDA A. Finance Director Harvey stated that the Arthur Young Representative Item 8 A.) would not be here until 8:00 p.m. and requested that said item be discussed at such time as she arrives. 4. PUBLIC COMMENT 5. COMMENT BY COUNCILMEMBERS A. Mayor Hoyle stated that Council Member Bohnenberger had hurt his back, and suggested that friends give him a call to cheer him up. 6. HEARINGS A. Text Amendment-Subdivision Ord. #460 City Initiated). BIB] 02-26-96-U01 09:20:23AM-U01 CCMIN-U02 06-U02 02-U02 1987-U02 "B382 Minutes City Council June 2, 1Page Two The City Manager stated that Mayor Pro Tern Bohnenberger requested this item be continued until June 16, 1967, so that he may participate in discussion regarding this matter Mayor Hoyle opened the public hearing at 7:40, and hearing none, closed the hearing. Moved by Council Member Cox, seconded by Council Member Pena Member Pena to continue the public hearing on Item 6-A, until the next Council meeting on June 16, 1987. Unanimously adopted. Mayor Hoyle then introduced the new City Engineer, Frank Reynolds. B. public Mearing-Protest Hearing: Annual Assessment Levy City initiated) 1. Report from City Manager. None. 2. Mayor Hoyle then opened the public hearing to public comment at 7:42, and hearing none, closed the public hearing. 3. Moved by Council Member Sniff, seconded by Council Member Pena, to adopt Resolution No. 87-30 ordering the Annual Levy of Assessment for the La Quinta Landscaping District No. 1. Unanimously adopted. C. public Hearing Weed/Public Nuisance Abatement City initiated). Community Safety Director Hirdler stated that notices of tonights Public Hearing had been sent to each property owner advising them of hearing date, and advised that no Written communication had been received by the City regarding this atter. The Community Services Director recommended the Council adopt Resolution No. 87-31, to place the cost of cleaning said lots on the 1987/88 property tax roll. He also requested permission to clean nine 9) lots for which staff tried to notify property owners and were unable to do so, due to no forwarding addresses. The City Manager asked if any of the said assessments were paid prior to the public hearing. Mr. Hirdler replied that two 2) assessment were paid being the last two lots listed and owned by Donald Wood. Mr. Kiedrowski requested that the Council strike the two lots owned by Donald Wood, and that any motion exclude same. BIB] 02-26-96-U01 09:20:23AM-U01 CCMIN-U02 06-U02 02-U02 1987-U02 "B Minutes City Council 379 June 2, 1987 page Three Mayor Hoyle opened the hearing to public comment at 7:46, and hearing none, closed the public hearing. It was moved by Council Member Sniff and seconded by Council Member Cox to adopt Resolution No. 87-31 assessing lien, striking the two properties belonging to Donald Wood. Unanimously adopted. It was moved by Council Member Cox and seconded by Council Member Pena to grant permission to Staff to clean the lots as requested cy) by Community Safety Director Hirdler. Unanimously adopted. 7. WRITTEN COMMUNICATION A. Communication from Tom Levy, General Manager-Chief Engineer, CVWD regarding 5th Anniversary Celebration. The City Manager recommended same to be received and filed. B. Communication from Don McMillan, Mayor, City of El Monte, seeking support of AB 1125 Tanner). Council Member Cox stated that she feels it's a clean up?' bill and likes the idea. Council Member Sniff asked the City Attorney to comment regarding any time delays this bill could generate in reference to the printing of the ballots. The City Attorney commented that the courts would resolve such matters on a quick basis. No action was taken by the Council regarding AB 1125. S. BUSINESS SESSION B. The City Manager presented a report regarding a Uniform Traffic Signal Maintenance Agreement with Riverside County Road Department. He stated that the City Engineer and City Attorney have been discussing this item for nearly a year, this is the final product, there have been several drafts. The City Attorney had concerns regarding liabilities that have since been resolved. The City Manager stated that from the City's point of view, we must either sign this agreement or be without a maintenance agreement for City signals. It was the Staff recommendation that Council approve this agreement between the City and the County of Riverside effective July 1, and authorize the Mayor to execute same. The County would then perform the maintenance on a regular and as needed" basis as signals malfunction. BIB] 02-26-96-U01 09:20:23AM-U01 CCMIN-U02 06-U02 02-U02 1987-U02 "B3?O Minutes City Council 3une 2, 1987 Page Four Moved by Council Member Sniff, seconded by Council Member Pena to approve Uniform Traffic Signal Maintenance Agreemen between the City and the County of Riverside, effective Jul; 1, 1987 and authorize the Mayor to execute said Agreement on behalf of the City of La Quinta. ROLL CALL VOTE: AYES: Council Members Cox, Pena, Sniff and Mayor Hoyle. NOES: None. ABSENT: Council Member Bohnenberger. ABSTAIN: None. C. Study Session Items: 1) The City Manager stated that a presentation was made June 1, 1987 by the consultant and Comments made will be brought back to the Planning Commission and will be scheduled for Public Hearings and comments before Planning Commission. He also stated that if Council has any cornmments, Planning Director Crump could answer questions as such. Council Member Cox stated that said presentation was excellent, and liked the fact that presentation made reference to our city", and felt it was a nice touch. 2) The City Manager reported that during the Study Sessic there was some feeling that Council should set a special Study Session to further discuss the Infrastructure Fee Program information at some other time. Council Member Cox recommended Monday, June 8 for said special session. The City Manager stated that by June 8 he would have additional information for Council to study. 3) The City Manager read the Resolution drafted by KCET regarding high cable franchise capability. Moved by Council Member Cox, seconded by Council Member Sniff to approve Re?olution supporting KCET leaving channel 28 as it sits. ROLL CALL VOTE: AYES: Council Members Cox, Sniff and Mayor Hoyle. NOES: None. ABSENT: Council Member Bohnenberger ABSTAIN: Pena. 9. COMMISSION/COMMITTEE REPORTS A. Community Services Commission Minutes of April 27, 1987 anc May 20, 1987 received and filed with no comment. B. Planning Commission Minutes of May 12, 1987 received and filed with no comment. BIB] 02-26-96-U01 09:20:23AM-U01 CCMIN-U02 06-U02 02-U02 1987-U02 "B MINUTES City Council June 2, 1987 Page Five. 10. CONSENT CALENDAR Moved by Council member Cox, sec6nded by Council Member Sniff to adopt Consent Calendar. ROLL CALL VOTE: AYES: Council Members Cox, Pena, Sniff and Mayor Hoyle NOES: None. ABSE?T: Council Member Bohnenberger ABSTAIN: None. cv) 11. REPORT OF OFFICERS A. The City Manager's reported that he had hoped for a report m from Marc Grisham's office on the Economic Development Update, and requested an Executive Session regarding personnel matters. C. The Administrative Services Director reported that the Community Services Committee had an adjorned regular meeting at which time they met to determine criteria for Community Services Grants for next year and did agree on recommendations for funding. Recommendations to be brought to the Council at the next meeting. Mayor Hoyle asked if financial statements were available for each applicant, to which Administrative Services Director advised that applicants were asked to furnish audited financial statements at end of program. E. The Finance Director stated that on the Proposed 1987/88 Budget a typographical error appears on the Services Supply's Worksheet for City Council refers to Recommended 86/87 should be Recommended 87/88. 8. A. Arthur Young Computer Analysis Report. taken out of Agenda order) Arthur Young representative Heather Tripp thanked the Council and Staff for allowing Arthur Young to provide said study. City requested review of current data processing operation of the City and provide management recommendations. Study focused on better use of what City currently has, and what recommendations are necessary to better utilize same. Major recommendation from City's respective is that there by a person designated a City Employee) as the person responsible for computer systems and operations at the City. Study recommends that said designated person be Full Time at least for 9-12 months. Possible after that time, computer systems will require 3/4 or 1/2 time duty. Responsibilities should be examined so no conf lit of interest occurs, as computer system should be secured. BIB] 02-26-96-U01 09:20:23AM-U01 CCMIN-U02 06-U02 02-U02 1987-U02 "B378 MINUTES City Council June 2, 1987 Page Six. Council Member Sniff questioned recommendation placing Animal Control under Finance Department. Arthur Young feel? that person currently responsible for entering this information does not have control over her time and therefore cannot always keep this information up to date. Also, there are fees associated with Animal Control and would be best if public had only one step to make to handle their transactions, rather than two or more. Council Member Pena asked about security system implementation, could it be done immediately. City has the capability to implement same. Arthur Young recommends that designated Data Processing Agent take classes and/or seminars to bone up on user information. Said designated person should be the system trainer for other or new employees. Designated person should be a City Employee who cares about City business. Council Member Pena stated he felt report was detailed and presented well. Moved by Council Member Pena, seconded by Council Member Sniff to accept report and authorize Staff implementation as part of the 1987/88 Budget. Unanimously adopted. 11. F. REPORT OF PLANNING DIRECTOR out of Agenda order) Planning Director Crump reported that Commission considerec. Council referral and amended conditions of approval to provide that a temporary driveway access to Estado could be established subject to a bonding for installation of ultimate improvements. 12. ADJOURNMENT Request for Executive Session for matters pertaining to Personnel and which will adjourn to Monday June 8, 1987 at 7:30 p.m. for Study Session regarding Infrastructure Fees. BIB] 02-26-96-U01 09:20:23AM-U01 CCMIN-U02 06-U02 02-U02 1987-U02