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City Council
Agenda
CITY COUNCIL CHAMBER
78-495 Call. Tampico
La Quinta, California 92253
Regular Meeting
October 1, 1996 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.96-74
b. Roll Call Ord. No.286
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of September 17, 1996
ANNOUNCEMENTS 000001
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WRITTEN CORRESPONDENCE
1. LETTER FROM THE VOICE FOR OUR CHILDREN REGARDING CHILDHOOD HEALTH
PROBLEMS.
BUSINESS SESSION
1. CONSIDERATION OF REQUEST BY THE LA QUINTA HIGH SCHOOL BLACKHAWK BRIGADE
BOOSTERS TO PROVIDE FINANCIAL ASSISTANCE.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF REQUEST BY CALIFORNIA STATE UNIVERSITY IN SAN BERNARDINO
FOR THE CITY TO APPOINT A LIAiSON TO WORK WITH THE UNIVERSITY STAFF TO KEEP
THE CITY INFORMED ON A PERMANENT CAMPUS IN THE COACHELLA VALLEY.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF REQUEST BY SUPERVISOR WILSON'S OFFICE FOR THE CITY TO
APPOINT A COUNCIL MEMBER TO SERVE ON THE LIBRARY ZONE ADVISORY BOARD.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF REQUEST BY SENATOR DIANNE FEINSTEIN'S OFFICE REGARDING THE
CITY'S POSITION ON THE PROPOSED TORRES-MARTINEZ SETTLEMENT AGREEMENT.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF REQUEST BY THE LA QUINTA ARTS FOUNDATION TO
RENEGOTIATE/AMEND THE LEASE AGREEMENT WITH THE CITY.
A) MINUTE ORDER ACTION.
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A) MINUTE ORDER ACTION.
7. CONSIDERATION AND AUTHORIZATION TO SEND OUT AN RFP FOR A CONSULTANT TO
PREPARE AN EIR FOR A MIXED REGIONAL DEVELOPMENT ON HIGHWAY 111 AND APPOINT
A SELECTION COMMITTEE.
A) MINUTE ORDER ACTION.
8. CONSIDERATION OF ADOPTION OF RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $9,000,000 PRINCIPAL AMOUNT OF 1996 LEASE REVENUE REFUNDING BONDS LA
QUINTA CITY HALL PROJECT), AUTHORIZING AND DIRECTING EXECUTION OF A FORM OF
AN INDENTURE OF TRUST, AN AMENDMENT TO LEASE, AN AMENDMENT TO SUBLEASE
AND OPTION TO PURCHASE AN OFFICIAL STATEMENT, AUTHORIZING THE SALE OF BONDS,
AUTHORIZING EXECUTION OF AGREEMENT FOR INVESTMENT BANKING SERVICES, AND
PROVIDING OTHER MATTERS PROPERLY RELATING THERETO.
A) RESOLUTION ACTION.
9. CONSIDERATION OF COUNCIL MEMBER SNIFF'S SUGGESTION TO HOLD PERIODIC STUDY
SESSIONS TO DISCUSS GENERIC ITEMS.
A) MINUTE ORDER ACTION.
10. SECOND READING OF ORDINANCE NO.285 RE: KIDSLINE AND VOLUNTEER ADVISORY
BOARD.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 1, 1996.
2. APPROVAL OF OVERNIGHT TRAVEL FOR PARKS & RECREATION DIRECTOR TO ATTEND THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN ANAHEIM, CALIFORNIA, ON
OCTOBER 13-15, 1996.
3. APPROVAL OF CITY'S DISADVANTAGED BUSINESS ENTERPRISE DBE) PROGRAM FOR
FISCAL YEAR 1996/97.
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QUINTA VILLAGE APARTMENTS PLOT PLAN 96-571.
5. APPROVAL OF UPDATED JOB DESCRIPTIONS FOR ALL CITY POSITIONS
6. APPROVAL OF OVERNIGHT TRAVEL FOR COUNCIL MEMBER ADOLPH TO ATTEND THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN ANAHEIM, CALIFORNIA, ON
OCTOBER 13-15, 1996.
7. AUTHORIZATION TO RECEIVE BIDS FOR VARIOUS CITYWIDE LANDSCAPE IMPROVEMENTS
PROJECT NO.96-04.
8. ACCEPTANCE OF LIGHTING IMPROVEMENTS FOR THE LA QUINTA SPORTS COMPLEX,
PROJECT NO.96-02.
9. ADOPTION OF RESOLUTION APPROVING A REVISED POLICY AND APPLICATION PROCESS
FOR FORMATION OF LAND BASED FINANCING DISTRICTS.
10. APPROVAL OF REVISED HUMAN SERVICES COMMISSION WORK PLAN.
11. ADOPTION OF RESOLUTION APPROVING STREET CLOSURE PERMIT FOR THE MAINSTREET
MARKETPLACE EVENTS FOR THE REMAINDER OF 1996 AND 1997 ON CALLE ESTADO
BETWEEN AVENIDA BERMUDAS AND DESERT CLUB DR. FOR MINOR TEMPORARY OUTDOOR
EVENT 96-125. APPLICANT: LA QUINTA CHAMBER OF COMMERCE.
12. ADOPTION OF RESOLUTION REINSTITUTING THE FEES LISTED IN TITLE 9 OF THE PREVIOUS
MUNICIPAL CODE.
STUDY SESSION
1. DISCUSSION OF COACH ELLA VALLEY SOLID WASTE MANAGEMENT AUTHORITY JOINT
POWERS AGREEMENT.
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A. HUMAN SERVICES COMMISSION MINUTES OF JULY17, 1996
B. CULTURAL COMMISSION MINUTES OF JULY 15, 1996
C. ART IN PUBLIC PLACES COMMISSION MINUTES OF AUGUST 12, 1996
D. HISTORIC PRESERVATION COMMISSION MINUTES OF AUGUST 20, 1996
E. CVAG COMMITTEE REPORTS
F. SUNLINE REPORTS
G. C.V. MOUNTAINS CONSERVANCY
H. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
I. ALL OTHER BOARDS/COMMISSIONS/JPA'S
DEPARTMENT REPORTS
A. CITY MANAGER
1. REPORT ON ECONOMIC DEVELOPMENT PLAN IMPLEMENTATION.
B. CITYATTORNEY
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR NONE
G. PARKS & RECREATION DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR NONE
I. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING POTENTIAL OBELISKS PROGRAM. HENDERSON)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
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This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak?? form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1. TENTATIVE TRACT 23773 PHASES 2-7) AND PRECIS, A REQUEST TO SUBDIVIDE 28.4
ACRES INTO 101 SINGLE-FAMILY AND OTHER LETTERED, PRIVATE STREET LOTS LOCATED
NORTH OF FRED WARING DRIVE, WEST OF STARLIGHT LANE, IN STARLIGHT DUNES.
APPLICANT: STARLIGHT ESTATES, INC.
A) RESOLUTION ACTION 2).
JOINT PUBLIC HEARING WITH LA QUINTA REDEVELOPMENT AGENCY.
2. AGREEMENT AND ESCROW INSTRUCTIONS FOR THE SALE OF REAL PROPERTY BY AND
BETWEEN THE AGENCY AND MR. DAVID GALVIN FOR THE PROPERTY LOCATED AT 54-900
AVENIDA VALLEJO.
A) MINUTE ORDER ACTION.
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NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF
THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED SOUTH OF HIGHWAY
111, BETWEEN ADAMS STREET AND DUNE PALMS ROAD. PROPERTY OWNER
NEGOTIATOR: CHRISTINE CLARKE.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of October 1, 1996 was posted on the outside entry to
the Council Chamber 78 495 CaIle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce on Friday September 27, 1996.
D?ED;ePt?;%r2?1?96
AU Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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VOIC? FOR OUR CHILDREN
Dear
City Council
The Voice For Our ChildTen", is an organization made up of
parents and concerned community members here in the Coachella
Valley. Our group is looking?? into the many cases ofA cute
Lymphocytic Leukemia and other childhood leukemias affecting
children in this valley.
Our main goal at this time is to ask the community it>' to get involved
with what we think is a serious problem affecting our children.
Already several cases have been reported and three children that
we know of,have died in this year 1996. We have been told that
these various leukemias are in fact environmentally linked, but yet
nothing has been done to solve the problem.
The purpose of this is organ L.'a tion is for the community to be
informed about our environmental issues and gather around to
determine if indeed we have a problem that would warrant further
investigation by state and local officials.
For more information please call Kim 41ssell at 619)564-0088
Thank??
OooOoS
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Dear
Parents and Community members,
If you have information or would like more in/information?ation regarding childhood
leukemias affecting[fecting children here in the Coachella Valley, please consider
joining us at the La Quinta Community Center 49955 Park Ave, located next
to the Boy? & Girls Club on Thur?day, September 26th at 7:00pm. If your
child has been diagnosed within this is year J996 or you know of a child with
Acute Lymphocytic Leukemia your not alone
Already several cases have been reported here in the East end of the valley.
Jfyour child has been diagnosed with this or any other leukemia we need
your information so that we can urge the County, State and Environmental
Authorities to look into this matter.
The purpose of this is meeting is Jo parents and concerned community
members to get together and determine if indeed we have a problem that
would warrant further investigation. Without the community support, it will
be virtually impossible/e to determine how many cases we are dealing with in
this Coacheila Valley and surrounding areas.
If. you have information regarding a case please contact Kim Russell at
619) 564-0088.
Th!ank You,
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MA CUNf??RsITY DICAL GENTh?
Lo?? LINDA UNI? Eft??fl C?\C?R INSTITUTE
Des?i I13?d Afo??arri j? A?'n?, C
Canw' S??'iW?? P,'??am L??a I.i,,da, Cahf6;7?ia Qi?54
fI??Q, A1??o, R??j?e a?d 909) 99?J70
Sa.? B??ar?*? Co?wti?s) F.??(9Q9) 799-4I7?
Ms Kim Russell
51225 Avenida Velasco
La Quita, CA 92253
619)5640088
September 29, 1996
Dear Ms. Russell:
Thank you for alerting us to your concern that tile number of childhood leukemia cases in the
Bermuda Dunes, CoacheUa, Ilidio, La Quinta area over the past years might be w?usual. As
we have discussed, there has been mandatory reporting of new cancer cases in California
residents since 1988, with eases identified through hospitals?al?, physicians, and pathology labora-
tories reported?ed to each of 10 regional cancer registries. Surveillance of cancer in San Bernar-
dino, Riverside, lnyo, and Mono Counties is the responsibility of Region 5 of e California
Cancer Registry also called the Desert Sierra Cancer Surv'eillance Program). During 1993,
approximately 11,000 mew cancer eases were diagnosed among the 3,1 million residents of the
Desert Sieffa Cancer Sun'eillance Program population. The all cause cancer rate for the
Desert Sierra Region is similar to that seen for the State, at large, and has remained fairly
stable since the beginning of the California Cancer Regisuy.
We reviewed the number and types of newly diagnosed cancer cases in the Bermuda Dunes,
Coachella, Indic, and La Quinta area that have occurred since the beginning of 1988. We
assessed the trend in the number of new cancers from 1988 through 1994, specifiedd the types
of cancer cases of interest?, and compared the observed number of cases for childhood leukemia
with the number expected? based upon die specific age. gender, and race/ethnicity characteris-
tics of the population residing in the 12 census tracts that encompass Bermuda D?unes, Coachel-
Ia, lndio, and La Quinta. The time involved in case reporting, confirmation of diagnosis, and
compilation of data for a population of roughly 3 1 million people creates a lag in reporting
that limits the completeness of data for 1995 and 1996 at this time. For this reason, our statis-
tical assessment of cancer in Bermuda Dunes1 Coachella, Indio, and La Quinta focused on the
time-period from 1988 through 1994.
We identified S new leukemia cases among residents less than 15 years of age children) within
the 12 census tracts that encompass Bermuda Dunes, Coacheila, Indio1 and La Quinta during
the seven-year period 1988-1994). Between 1988 and 1994, the number of leukemia cases
diagnosed among children per year ranged from 0 to 3, with a median of 1 case diagnosed per
year. The variation seen in the number of cases per year appears to be consistent with the kind
of random fluctuation frequently seen for rare, unrelated events. An?among the leukemia ca?es, 6
were acute lymphocytic, with the remaining 2 consisting of other forms of leukemia. This dis-
tribution is similar to that expected for a series of 8 unrelated leukemia cases among children.
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Table 1 presents the observed number of childhood leukemia cases diagnosed among Bercd?
Dunes, Coachella, India, and La Quinta residents during the seven-year time period 1988-
1994), the 99% confidence limits for tile observed mumber of cases, and the expected number
of cases for Bermuda Dunes, Coachella, Indlo, and La Quinta computed using Statewide rates.
ThWe 1 Observed number of mew leukemia cases Obs) e?imated 99? confide?e limits for
observed?rved nwr?ber 99? CL f?r Obs). and expected number of 1euk?mia cases for 19?1994
for 12 census&us tracts?? encompassin2 Bermuda Dunes?Coachella Jndio? and La Ouinta.
*
Cb?erve? Number of Expected NUmbe? of ca?.u
Obs 99? L for ob.) eing tee frQm California
All
il?ood Leukemiag 8 C2.4? 18.4)
leme than s y.a?u of a?e)
*
Expected nIJVi?ra are coii?ed by appLying the CaLifQr?'a e?.. sex, and race/ethrit?ity?speci?ic rates
fQr 19881992 to the 1990, e, CX. and race1ethn,??ty distributiori Q? the 12 p*ctfied cen?us
tra?t$ Ccombtred census trects). As??i? a nstant rate durfng the seven-veir peri?, ths reti*Lt
ii LtipL?ad time: ieLdirg the expected uber ol case: for the time-purtod ranging from 19U
throuuh 199?.
These data indicate that the number and types of childhood leukemia cases diagnosed in
Bermuda Dimes, Coachella, Ii?dio, and La Quinta is similar to the number and type distri-
bution expected for a community of this size and demographic configuration. Eight cases
were observed among children during the seven-year period from 1988 through 1994,
while approximately 9.8 cases were expected. The slight difference between the observed
and expected number of leukemia ca?s is within the range that can be attributed to
random variation within the Bermuda Dunes, Coachella, Indio, and La Quinta population.
Because survivals are quite good for many childhood leukemia cases, it is likely that there
are a number of additional leukemia cases among residents of the 12 census tract area that
were diagnosed prior to 1988 or that moved to the area af?er diagnosis. Additionally,
patients diagnosed or under the care of a physician in Bermuda Dunes, Coachella, Thdio,
or La Quinta who are not residents of that area are recorded as new cases in their place of
usual residence for the appropriate time of diagnosis. Substantial improvement in survival
for childhood leukemias during the past two decades? represents one of the greatest
achievements in the war on cancer, although assessment of leukemia risk for a community
demands that only newly diagnosed cases among residents be courted,
Ti addition to assessing the observed and expected numbers of newly diagnosed childhood
leukemia cases in the Bermuda Dunes? Coachella, Indio, and La Quinta area, we also
evaluated all flew childhood cancer cases combined for the same 12 census tracts
mble 2).
Thble 2. Observed number of new childhood cancer cases Obs). estimated 99% con
fidence limits for observed?umber 99% C?br Obs). and expected? number?r of selected
cancer cases for 1983-19944or 12 census??s tracts encompassing?asing Bermuda I)u? Coachella.
India. and La Ouinta.
*
O??erved iter of Canea Expecte? Number of Cames
Ob? C99? CL for Obi) sing ate* from California
All Childhood 19 8.71 3l.?)
Cancer! Combi?e?
*
Expected nu?rs are cw?uted by a?Lytng the Califorrila e9C, sex, and race/ethnicity.ap?cifi: ratee
fQr 19M-1992 to the 1990, age, sex, rece/ethnicity dstr??tion of the lE s?ec1.fied cen??
tract: Ccm?ir,ed census tracts). A&*wnIng I CO?tU(Tt rate &irtng the aeeen-year period, this resuLt
tC rruLtipL?ed times y1.e?dtni the expected nLiimer of ceses or the tim-period ranging frun 1?
throijgh 994.
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Like the results seen for childhood leukemias, these data indicate that the number of new
cancer cases?? diagnosed in Bermuda Dunes1 Coachella, Indio, and La Quinta is not signifi-
cantly different from the number expected for a community of this size and demographic
configuration. Eighteen newly diagnosed cases of c?ldhood cancer were observed during
the seven-year period from 1988 through 1994, while approximately 26.6 were expected
The differences between the observed and expected number of new cases is not statistically
significant at the 99% confidence level. and can be attributed to random error.
Although risk of childhood cancer during??g a specific year is low, in large populations, this
collection of diseases occurs with a predictable frequency that serves as the baseline for
comparison. Our data do not identify? an occurrence of chil?ihood leukemias and all child
hood cancers combined in the Bermuda Dunes, Coachella, lndio, and La Quinta area
between 1?88 and 1994 that differs significantly from the rate measured for California
Cancer cluster investigation is a cooperative process that involves the California Cancer
Registry including the Regional Car?er Registries), the County Department of Health,
hospitals, and health professionals. Although we failed to identify an unu?ua1 number of
childhood cancers or childhood leukemia cases in Bermuda Dunes, Coachella, lndio, and
La Quinta, this does not lessen the impact that childhood cancer has on family, friends,
and community. Additionally, we rely on sentinels like yourself, who can provide us with
names and addresses for persons recently diagnosed with childhood cancer before they
have been accessioned into our data base. This would be particularly useful? for childhood
cancer cases in the Bermuda Dunes, Coachella, Indlo, and La Quinta area diagnosed
during? 1995 and thus far in 1996, or for a specific segment of the Bermuda Dunes,
Coachella, Indjo, and La QLIinta population
We will continue general surveillance of cancer in Bermuda Dunes, Coachella, Jndio, and
La Quinta and through?out the Desert Sierra Region of Californi&? For information on
cancer early detection, treatment, hospice, support groups, risk factors, and research, you
may find it helpful to contact the Loma Linda University Cancer Institute Referral and
Information Service 800-782-2623), or the American Cancer Society 8OO?227-2345).
Please contact me if you have any questions regarding this investigation, or concerning
cancer in California.
Sincerely,
John W. Morg Dr
Cancer Epidernio
C. Dr. Ofelia Alvarez, Pediatric Oncologist, Dr. Antranik Bedros, Pediatric On?logist,
Dr. Eva Glazer, California Cancer Surveillame Section, DL Herbert Giese, Riverside
County Dept of Health, Dr? Bell Laiw, Pediatrician, Dr. William Wright, lifornia
Cancer Surveillance Section
p5. rcceived your listing of names, ages, cities, etc. for childhood cancer cases in the
area, and have added the names that we discussed on the telephone on 9126. Although
we have not had time to confirm the cases for 1995 or 1996, y,our list includes 4 cases
for each year that could meet the case definition for our inquiry. Although it is
impossible to determine whether these cases will be confirmed or whether ott?er cases
may e?ist, these numbers appear to be in line with the number of childhood cancer
cases expected for the Bermuda Dunes, Coachella, TDdio, and La QLLinta population
during a one year time-period. 000012
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m)??
OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1 996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a request from the La Quinta PUBLIC HEARING:
High School Blackhawk Brigade Boosters to
provide financial assistance
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The La Quinta High School Blackhawk Brigade Boosters the Blackhawks"), in
correspondence dated September 1 0, 1 996 requested a $25,000 contribution
to assist their organization. Staff met with representatives of the Blackhawks
and asked that they further define and prioritize their request for City Council
consideration. As outlined in the September 23, 1 996 letter, the Blackhawks
listed their top priorities as follows:
1. Band uniforms.............................$7,320
2. School District loan payment 96-97).....$5,000
3. Chorus gowns..............................$3,000
Other remaining funds, if allocated, would be used for a banner, band
instruments, winter guard equipment, and fieldshow equipment.
Funds used for this request would come from the Special Project Contingency
Account #101-101-663-000) which has a $40,000 budget for FYi 996/97.
To date, no disbursements have been made; therefore, $40,000 is available.
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ing -> 16D. AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1 996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a request by California State PUBLIC HEARING:
University San Bernardino for the City to Appoint
a Liaison to Work with the University Staff to
Keep the City Informed on a Permanent Campus
in the Coachella Valley
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Dr. Peter Wilson, Dean of the Coachella Valley Campus of California State University
San Bernardino made a presentation before the City Council on August 6, 1 996
regarding the development of a permanent university campus in the Coachella Valley.
During the course of the presentation, a request was made of the Council to appoint
a liaison to work with campus staff to keep the City informed of the progress of this
project. The Council asked that a formal request letter be sent for consideration by
the Council. Attachment No.1 is a letter from Dr. Wilson requesting the appointment
of a liaison.
Staff contacted Dr. Wilson to determine what appointments other cities are making
as their liaisons. Dr. Wilson indicated that Palm Springs has appointed their City
Manager, Rancho Mirage has appointed their Community Development Director, and
he believes that Coachella is propose?ng to appoint their City Manager. Palm Desert,
which is actively involved with this project, has not yet appointed anyone, but their
City Manager and one of their Council Members have been actively involved. Dr.
Wilson reports that, at this writing, no other cities have made appointments-primarily
due to the recent nature of his request.
000046
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1 996
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a request by Supervisor Wilson's PUBLIC HEARING:
Office for the City to Appoint a Council Member to
Serve on the Library Zone Advisory Board
RECOMMENDATION:
Appoint a City Council Member to serve on the Library Zone Advisory Board.
FISCAL IMPLICATIONS:
None for this action
BACKGROUND AND OVERVIEW:
The City of La Quinta, as well as the other cities in the Coachella Valley, has been
studying the library issue since October 1 995. At that time, the City Council directed
staff to ascertain the situation at the La Quinta Branch Library and to present options
or make recommendations to stabilize or enhance library services in La Quinta for the
Council's consideration. In accordance with the Council's direction, staff has
reviewed, and continues to analyze the financial situation of the library. The City's
efforts to date include, but are not limited to, the following: participation in the task
force set up by the County; participation in the Coachella Valley Association of
Governments Technical Advisory Committee; attendance at County Board of
Supervisors meetings and library board trustees meetings; meeting with library staff
and Friends of the La Quinta Library; analysis of the library audit and other reports;
review and analysis of current law and financial records by the City Attorney and
redevelopment consultants.
The La Quinta Branch Library is part of the County Free Library system. This system
has been operated by a contract with the City of Riverside Board of Library Trustees
since 1 911. The County Free Library was originally funded by an annual
appropriation by the County Board of Supervisors the 5County Board"). Beginning
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE.' October 1,1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a Request by Senator PUBLIC HEARING:
Feinstien's Office Regarding the City's
Position on the Proposed TorresMartinez
Settlement Agreement
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None by this action.
BACKGROUND AND OVERVIEW:
Senator Dianne Feinstein, in correspondence dated September 1 0, 1 996 asked that
the City Council take a position" on pending Senate legislation to implement the
TorresMartinez Settlement Agreement see Attachment 1). This legislation,
previously approved by the House of Representatives, ratifies an agreement and
settles a claim of the Torres-Martinez Tribe against the United States, the Coachella
Valley Water District CVWD) and the Imperial Irrigation District lID). The agreement
provides that the Tribe will receive $14 million in compensation for land losses from
the U.S. Government and water districts, and be given the right to acquire 11,160
acres of land within an area adjacent to existing tribal lands and 640 acres within
another specified area, but not adjacent to tribal lands.
City staff had been contacted by Congressman Bono's Office while this legislation
was being drafted for House consideration. At that time, staff recommended that
protections be included within the legislation to ensure that the City of La Quinta
would retain land use authority within its sphere of influence. The legislation was
amended to improve the City's influence over potential tribal acquisition of land within
the City limits, but such protection was not extended to the boundaries of the City's
sphere of influence see Attachment: 2).
n
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ing -> 16DX AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a request by the La Quinta PUBLIC IIEARING:
Arts Foundation to renegotiate/amend the
lease agreement with the City
RECOMMENDATION:
Direct staff to amend the lease agreement pursuant to the Art Foundation's
request and bring back the proposed amendment to the Council for
consideration.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The City of La Quinta entered into a lease agreement with the La Quinta Arts
Foundation the Arts Foundation") on September 3, 1991 Attachment No.1).
The purpose of the lease agreement was to provide for a location for a new
facility and exhibit grounds for the Arts Foundation. The term of the lease is
forty 40) years, commencing upon the date that the Arts Foundation obtains
their building permit and the yearly rent is $1.00 per year. Essentially, this is
a ground lease with the Arts Foundation being responsible for the construction
of its building, and all on-going costs associated with that building.
Article II, Section 2.1 of the lease agreement indicates that the Arts Foundation
shall construct or cause to be constructed its building within five years of the
date of execution of the lease agreement. Under the terms of the lease
agreement, permits were to be acquired and construction was to have started
by September 3, 1 996.
The City Council received a letter from Richard DeSantis under Written
Correspondence at the September 1 7, 1 996 Council meeting regarding a
request by the Arts Foundation to extend the lease agreement for 1-2 years
Attachment No.2). The Arts Foundation is seeking additional time in which
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AGENDA CATEGORY:
BUSINESS SESSION:
COIJNCIL?DA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Senior Center Rental Policy PUBLIC HEARING:
RECOMMENDATION:
Adopt the proposed Senior Center Facility Use Policy
FISCAL IMPLICATIONS:
The Senior Center has generated $12,821.00 in rental income during the 1995-96
Fiscal Year. Changes to the rental policy may encourage residents to utilize the Senior
Center with a resulting increase in revenue.
BACKGROUND AND OVERVIEW:
The City Council approved the Senior Center Facility Use Policy and adopted a fee
schedule on February 7, 1 995, Resolution No.95-OS. On August 1, 1 995, the Policy
was reviewed with no action regarding any changes to the Policy. The motion at that
time was to receive and file the current policy and review it again at a later date.
The Senior Center rental policies were reviewed by City Council on August 6, 1 996,
as a study session item and again on September 17, 1996, as a business item. In
accordance with comments made by the City Council at the September 1 7, 1 996 City
Council meeting, staff has revised the policy to include the following changes:
1. Hours of availability Monday through Friday, 5:00p.m. 10:00p.m., Saturdays
8:00a.m. 11:00p.m. and Sundays 8:00a.m. 9:00p.m. are noted in the new
policy.
2. Advance reservations changed to twelve months from six months.
3. Fee structure has combined staff fees with facility fees as a one sum rental fee.
4. The policy allows the use of under 20% alcohol content, beer, wine &
champagne),at the Senior Center during rentals. Approval for the use of
alcohol will be authorized by the City Manager or his designated representative.
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ing -> 16D5. Insurance requirements have remained the same as the previous policy.
6. One lump sum security deposit fee in the amount of $300.00, has been
incorporated into the policy.
7. Staff will issue only one verbal warning to parties violating policies prior to
closing the party.
The Proposed Senior Center Facility Use Policy is provided in Attachment 1 with the
corrections as directed by City Council.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the Proposed Senior Center Facility Use Policy;
2. Take no further action, which would leave intact the current Senior Center
Facility Use Policy and process;
3. Provide alternative direction to staff on potential revisions to the Senior Center
Facility Use Policy and process, and direct staff to agendize those changes for
consideration at a future City Council meeting; or
4. Provide staff with further direction.
Marty Nicho?on
Parks and Recreation Director
Attachments:
1. Proposed Senior Center Facility Use Policy
000129
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ing -> 16D AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1 996
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration and authorization to send out a
Request for Proposals for a consultant to prepare an PUBLIC HEARING:
EIR for a Mixed Use Regional Development on
Highway 111 and appoint a Selection Committee
RECOMMENDATION:
Approve the Request for Proposals, authorize staff to send out the RFP, and appoint
a Selection Committee.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Staff has been contacted by a Highway 111 property owner proposing to submit an
application for a Mixed Regional Development on their property. As this application will
require an Environmental Impact Report, the applicant has the option of hiring a
consultant and preparing the document at their expense or, the City can take the lead
and hire the consultant with the cost also being paid by the applicant.
The matter before the City Council is a request from staff to have the City take the lead
and select the consultant. Should the Council concur with staff's recommendation, the
attached Request for Proposals would be distributed to the appropriate consultants.
Pursuant to City Council Resolution 93-28, City solicitation and award of contract for
the provision of professional services requires the establishment of a Selection
Committee comprised of qualified staff members, and up to two Members of the City
Council. Staff requests that the Selection Committee be comprised of staff and special
legal counsel.
CCJH.OO1
1o()o
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ing -> 16D AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE:
CONSENT CALENDAR:
ITEM TITLE: October 1, 1996 STUDY SESSION:
PUBLIC HEARING:
Consideration of a Resolution of the City Council of the
City of La Quinta Authorizing the Issuance of not to
exceed $9,000,000 principal amount of 1996 Lease
Revenue Refunding Bonds(La Quinta City Hall Project),
authorizing and directing execution of a form of an
indenture of trust, an amendment to ease, an
amendment to sublease and option to purchase, an
official statement, authorizing the sale of bonds,
authorize execution of Agreement for Investment
Banking Service and providing other matter's properly
related thereto
RECOMMENDATION:
Approve the Resolution of the City Council of the City of La Quinta Authorizing the Issuance of not to
exceed $9,000,000 principal amount of 1996 Lease Revenue Refunding Bonds(La Quinta City Hall
Project), authorizing and directing execution of a form of an indenture of trust, an amendment to lease,
an amendment to sublease and option to purchase, an official statement, authorizing the sale of bonds,
authorize execution of Agreement for Investment Banking Service and providing other matters properly
related thereto.
FISCAL IMPLICATIONS:
The bond refunding will result in an anticipated debt service principal and interest) savings of $309,745
over the length of the bond issue and anticipated new Bond Proceeds of $700,000.
BACKGROUND & OVERVIEW:
As has been previously reported to the Council, the City was unable to obtain bondholder consent to
change the bond trust indenture to substitute a bond surety insurance policy for the approximately
$700,000 held in the bond debt service reserve fund. As a result, the City was unable to use these funds
to proceed with the Civic Center Campus Improvement Project Phase 1.
The City then began to examine the possibility of refunding the bond issue to complete Phase 1 of the
Civic Center Campus Improvement Project. The City Capital Improvement Program detail page for the
Civic Center Campus Improvement Project has been attached Attachment No.1). This page describes
the scope of this project. Refunding of bond issues is possible due to a decrease in interest rates.
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ing -> 16DTo research the possibility of refunding of bond issues, the City assembled a financing team consisting
of the following members:
La Quinta Financing Authority
Tom Genovese, Executive Director
Dawn Honeywell, Attorney at Law
John Falconer, Finance Director/Treasurer
Rutan & Tucker. LLP Bond Counsel
William Marticorena, Attorney at Law
Stradling. Yocca. Carlson. & Rauth Bond Disclosure Counsel
David McEwen, Attorney at Law
Miller & Schroeder Financial Underwriter
Robin Thomas, Senior Vice President
Rosenow Spevacek Group. Inc. Fiscal Consultant
Frank Spevacek, Principal
First Trust of California Trustee
Grace Yang, Trust Officer
MBIA Insurer
Angela Grassi, Vice President
The bond documents provide that the Authority may sell up to $9.0 million in lease revenue bonds.
For purposes of this report, however, staff projects that a total of $8.8 million of lease revenue bonds will
be sold, however we have requested an authorization not to exceed $9,000,000 to account for Market
conditions that may occur at the time of issuance. This financing will only proceed forward if a municipal
bond insurance policy and a debt service reserve surety can be obtained from a bond insurance
company. The costs of issuing the bonds are estimated to be as follows: Bond Insurance $1 13,498,
Underwriter's Discount $88,000, Debt Service Reserve Surety $27,631, Original Issue Discount
$60,100 which can only be used to buy down interest rates, and Issuance Costs $100,000. The Escrow
Fund used to fully defease the 1991 Bonds is estimated at $8,414,895 and the remaining proceeds of
$700,877 will be deposited in the Project Fund for use by the AuthoritylCity.
The bonds will bear interest at rates ranging from approximately 3.6% in the first year 1997) to 5.5% in
the later years 2010 to 2018) for an average interest rate of 5.35% and a net interest rate of 5.4%. In
addition to producing more than $700,000 in new proceeds, the new bonds will save the City
approximately $14,000 per year in debt service savings for a total of $309,745 over the life of the bonds.
This equates to a present value savings of $186,712.
The bonds are being issued to refund the Authority's previously issued $8,515,000 Local Agency
Revenue Bonds, Series 1991 City Hall Project) of which $8,030,000 are currently outstanding the 1991
Bonds"). The 1991 Bonds bear interest at rates ranging from 5.5% to 6.25% and are scheduled to
mature each year through 2018.
OOo14?
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ing -> 16D Based upon the efforts of the financing team, the following documents have been attached that are
necessary for refunding the bonds:
Indenture of Trust Attachment No.2)
Amendment to Lease Agreement Attachment No.3)
First Amendment to Sublease and Option to Purchase Attachment No.4)
Preliminary Official Statements Attachment No.5)
Escrow Deposit and Trust Agreement Attachment No.6)
Approval of Purchase Contract Attachment No.7)
Agreement for Investment Banking Services Attachment No.8)
The proposed bond financing will be issued by amending the 1991 Bonds Lease Agreement and
Sublease and Option to Purchase Agreement. The payment dates and final maturity dates remain the
same as the 1991 Bonds.
FINDINGS & ALTERNATIVES
The alternatives available to the City Council are:
1. Approve the Resolution;
2. Approve the Resolution with modifications
3. Do not approve the Resolution; or
Provide Staff with further direction.
j?,?hn
J M. Falconer, Finance Director
C:\wpdocs?wps?affr\1 O?1 96 Staff Report wpd
0001 4?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Council Member Sniff's PUBLIC HEARING:
Suggestion To Hold Periodic Study
Sessions To Discuss Generic Items
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
Reallocation of funded staff time. Unknown at this time.
BACKGROUND & OVERVIEW:
Council Member Sniff requested that the City Council consider scheduling periodic
Study Sessions, possibly monthly, to discuss various matters. The budget impact of
these meetings could be minimized if they were scheduled in accordance with the
City Attorney's on-site schedule in La Quinta i.e., Tuesday or Wednesday).
FINDINGS & ALTERNATIVES:
Options available to the City Council are:
1. Direct staff to notice additional Study Sessions for specified dates;
2. Retain the status quo meeting schedule; or
3. Provide alternative direction to staff.
F Weiss
Assistant City Manager
00fl367
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ing -> 16Dp BUSINESS SESSION NO. ID
ORDINANCE NO. 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
AMENDING CHAPTER 2.8 RELATING TO THE PARKS AND RECREATION
COMMISSION, AMENDING SECTIONS 2.80.020 PURPOSE AND OBJECTIVES)
AND 2.80.080 POWERS AND DUTIES) TO INCLUDE YOUTH ADVISORY
COMMITTEE AND KIDSLINE ADVISORY BOARD'S PURPOSES, OBJECTIVES,
AND POWERS AND DUTIES
WHEREAS, Chapter 2.8 of the La Quinta Municipal Code the Code") sets
forth general rules relating to purpose and objectives, and powers and duties of
the City of La Quinta's the City") Parks and Recreation Commission; and
WHEREAS, Minute Order Action No.93-262 authorized the creation of a
Youth Advisory Committee including its purpose and objectives, and powers and
duties; and
WHEREAS, an informal committee Kidslme Advisory Board) was created in
1 993 including its purpose and objectives, and powers and duties; and
WHEREAS, the City believes the purpose and objectives, and powers and
duties of the Youth Advisory Committee and Kidsline Advisory Board are important
to the City and its residents;
WHEREAS, the City has determined that the Parks and Recreation
Commission is best qualified to provide the services heretofore assigned to the
Youth Advisory Committee and the Kidsline Advisory Board.
WHEREAS, the City has determined that there is no necessity to continue
the Youth Advisory Committee and/or the Kidslme Advisory Board as separate
entities.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
Section 1. Amend Section 2.80.020 of the Code, Purposes and
Objectives, by adding the following subsections:
D. To further the understanding by youth of local government, and for
the City to receive advice on any matter or issue affecting youth of La
Quinta.
E. To promote the Kidslme program and address issues relating to the
operation of the Kidsline service to children."
000363
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ing -> 16Dq Section 2. Amend Section 2.80.080 of the Code, Powers and Duties, by
adding the following subsections:
N. Develop an annual work plan for needs and issues affecting the youth
of La Quinta.
0. Develop an annual work plan for needs and issues affecting the
Kidsline program."
Section 3. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty 30) days after its adoption.
Section 4. POSTING: The City Clerk shall cause this Ordinance to be
posted in at least three public places designated by resolution of the City Council,
shall certify to the adoption and posting of this Ordinance, and shall cause this
Ordinance and its certification, together with proof of posting to be entered into
the Book of Ordinances of the City of La Quinta.
PASSED, APPROVED AND ADOPTED, this 1 7th day of September, 1 996 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
GLENDA L. HOLT, Mayor
City of La Quinta, California
ATTEST:
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAWN C. HONEYWELL, City Attorney
000369
City of La Quinta, California
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MEMORANDUM
TO: TOM GENOVESE, CITY MANAGER
FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR
DATE: OCTOBER 1, 1996
SUBJECT: COACHELLA VALLEY RECREATION AND PARKS DISTRICT CVR&PD)
REQUEST FOR WAIVER OF FEES
I have received a request from the CVR&PD regarding the waiver of fees pertaining to their
Oktoberfest to be held in the Frances Hack Park on October 11, 12, 13, 1996. As this request would
need to be addressed prior to the next City Council meeting, staff is requesting this item be placed
on the October 1St City Council agenda as an emergency item.
The CVR&P District is requesting that the City Council waive the following fees and/or costs that
are associated with their Minor Temporary Outdoor Event MTOE) application:
1. Building and Safety Department inspection fee $100.00
2. Public Works Department fee to provide No Parking" cordons and signs $850.00
3. Public Works Department fee for the water truck to maintain the vacant
lots used for parking $500.00 V
4. Use of a City cherry-picker to hang the signs City does not have one
The Municipal Code allows staff to waive certain fees to nonprofit organizations. Fees that were
waived by staff, or are not applicable, are as follows:
1. Public Works Department Encroachrnent Permit fee.
2. Cominunity Development Department Minor Temporary Outdoor Event and sign fees.
Fees the City has no authority to waive are as following:
1. Riverside County fees for the Fire Department, Health Department, and Sheriff's
Department.
2. City of La Quinta Business License fee of $18.00 per vendor for those who do not have a
business license.
000370
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ing -> 16DsThe City Attorney in a memo to staff Attachment 1) has indicated that staff has no option to waive
or pay the fees or costs except those allowed by the Municipal Code. The City Council, however,
may amend the Code to provide a grant to pay the fees or costs associated with the application.
In the past, the Public Works Department has conditioned the La Quinta Arts Foundation and the
La Quinta Chamber of Commerce Mainstreet Marketplace to pay the fees associated with the No
Parking" cordons and/or signs. As identified in the attached memo Attachment 2) from the Public
Works Department, the fees charged represent the cost of City crews putting up and taking down
signs, printing of the signs, and the rental of equipment needed and not owned by the City for
miscellaneous services. The Public Works Department, in an attempt to treat all entities alike 1,profit fit
and nonprofit), conditions these applications the same as it relates to the use of City crews. The
applicant then has the right to hire a private contractor or use the City crews at the price quoted.
The options and alternatives available to the City Council are as follows:
1. Amend the Ordinance addressing fees for nonprofit organizations for the processing and/or
use of City crews and/or equipment;
2. Provide a grant to nonprofit organizations to pay the associated costs; or
3. Deny the request.
MEMOJH.550 OOO37?
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AGENDA CATEGORY
BUSINESS SESSION
COUNCILIRDA MEETING DATE: OCTOBER I, 1996
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Deiiiand Register Dated October I I 996 PUBLIC IIEARING
RECOMMENDATION: Approve Demand Register Dated October 1996
BACKGRQUND:
Prepaid Warrants:
265I7-265I9? 578.35
26520 2?530 37,642.75
PIR I45I9-I4587? 72,262.46
P/R Tax Tra?sfers? 21 492.05 CITY DEMANDS $663,005.20
Payable Warrants:
26531 26654?? 546,457.07 RDA DEMANDS 15,427.48
$678,432.68 $678,432.68
FISCAL IMPLICATIONS:
Deniand of Casl? City $663,005.20
Al%PrecTh
JohnM Falconer Fin tor
OOP?37?
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z
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for Parks and Recreation Director PUBLIC HEARING:
to Attend the League of California Cities Annual Conference in
Anaheim, California, on October 1 3-1 5, 1 996
RECOMMENDATION:
Approve the overnight travel for the Parks and Recreation Director to attend the League of
California Cities Annual Conference in Anaheim, California, on October 13-1 5, 1 996.
FISCAL IMPLICATIONS:
The approximate cost for the conference is $700.00 which includes meals, lodging and the
conference cost. Funds are available in the Training & Education Account #101-251?637-
000.
BACKGROUND AND OVERVIEW:
The Annual Conference of the League of California Cities provides additional training and
information sharing opportunities for the City of La Quinta. The programs have been
developed with a focus on topics that will provide information and skills that can be utilized
by the attendees in their respective cities. Additional focus will be made on key issues
facing local government today. A brief announcement is attached to this report.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the overnight travel for the Parks and Recreation Director to attend the
League of California Cities Annual Conference in Anaheim, California, on October 1 3-
15, 1996;
2. Deny the request for overnight travel; or
3. Provide staff with further direction.
Qct\olsn?
Marty
Parks & Recreation Director 0?O4?G
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&
z
AGENDA CATEGORY:
BUSINESS SESSION:
COIJNCIL?DA MEETING DATE: October 1, 1996 CONSENT CALENDAR
ITEM TIThE: STUDY SESSION
Approval of City's Disadvantage Business Enterprise DBE) Policy PUBLIC HFARING
for Fiscal Year 1996/97
RECOMMENDATION:
Approve Disadvantaged Business Enterprise DBE? Policy for Fiscal Year 1996/97.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the approval of the DBE policy.
BACKGROUND AND OVERVIEW:
This is an annual renewal of the same DBE policy previously approved by Council during the
meeting of November 1.1994. and October 17.1995. In order for the City to qualify for
certain funding from State or Federal agencies, the City must have an approved DIBE policy.
The policy states the City will make every reasonable effort and extend every reasonable
opportunity to the Disadvantaged Business Enterprise community. Disadvantaged
businesses are typically those businesses that are majority owned by an ethnic minority,
female or a disabled person, either as a group or as an individual. Disadvantaged businesses
must be certified, usually by the State or an agency recognized by the State or Federal
Housing and Welfare Administration FHWA). For further details the proposed DBE policy
is included as Attachment 1.
FINDINGS AND ALTERNATIVES:
Once the policy has been approved, the City will be eligible to receive funding from any
Federal-Aid project for which the City is qualified. The policy will be kept on file at Caltrans
Headquarters and will have to be renewed each year. The minimum goal established by the
State of California-Business, Transportation and Housing Agency is 10%, which means the
City will make a good faith" effort to use DBE's for a minimum 10% of the total value of
funding eligible contracted work.
00Q4?O
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ing -> 16DThis is normally accomplished by extensive advertising and thorough solicitation of minority
contractors by a General Contractor preparing a bid for a job which has a DBE goal
requirement. The City Attorney has previously reviewed the DBE policy and has found it to
be acceptable.
The alternatives available to the City Council are:
1. Approve staff's recommendation;
2. Decline staff's recommendation;
3. Provide staff with alternate direction.
Attachments
000421
F:\FWDEPT\COUNCIL\1 e96?e6l 001 A.WPD
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ing -> 16D CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETTNG DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Acceptance of Improvement Agreement with USA PUBIAC HEARING:
Properties Fund, Inc., for La Quinta Village Apartments, Plot Plan
96-571
RECOMMENDATION:
Accept the Improvement Agreement with USA Properties Fund, Inc., securing improvements
associated with the La Quinta Village Apartments, Plot Plan 96-571.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Ag a condition of approval of Plot Plan 96-571, the developer was required to provide
security in guarantee of cash payment for deferred improvements. Those deferred
improvements include 50% of the cost to design and construct a traffic signal on
Washington Street at the entry drive and 100% of the cost to design and construct a
median and median landscaping within Washington Street adjacent to this project. Those
costs have been estimated at $60,000 for the developers share of the traffic signal cost
and $50,732 for the median and median landscaping construction.
USA Properties Fund, Inc., has executed an improvement agreement and provided a
subdivision bond for faithful performance of public work in the amount of $110,732, as
required by the Conditions of Approval for Plot Plan 96-571, adopted by the City Council
at its April 2, 1996, meeting.
00fl432
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
October 1,1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of Updated Job Descriptions PUBLIC HEARING:
for all City Positions
RECOMMENDATION:
Approve the updated job descriptions for all City positions.
FISCAL IMPLICATIONS: None
BACKGROUND & OVERVIEW:
Jhe firm of David M. Griffith & Associates was hired to update the job descriptions for all
City Positions.
The updated descriptions reflect any changes in a position's functions and duties that may
have occurred over the years. Additionally, the descriptions comply with the requirements
of the Americans with Disabilities Act.
Each employee provided input to the consultants as their job description was updated.
The draft descriptions have been reviewed by the La Quinta City Employees Association.
The City's Labor Attorney has approved the draft descriptions. All of the job descriptions
are available for review in the City Clerk's Office. Previous notification was provided to the
City Council as to the job description review availability.
FINDING & ALTERNATIVES
The alternatives available to the City Council are:
1. Approve the updated job descriptions for all City positions, or
2. Amend the updated job descriptions
Repo?.?d
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ing -> 16D AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for Council Member PUBLIC HEARING:
Adolph to Attend the League of California Cities
Annual Conference in Anaheim, California, on
October 13-15, 1996
RECOMMENDATION:
Approve the overnight travel for Council Member Adolph to attend the League of
California cities Annual Conference in Anaheim, California on October 13-15, 1996.
FISCAL IMPLICATIONS:
The approximate cost for the conference is $700 including registration, lodging and
meals. Funds are available in the Council's Travel & Meetings Account No.101-
101-637-000.
BACKGROUND AND OVERVIEW:
The Annual League Conference provides a variety of educational and networking
opportunities with special focus on challenges facing communities today. Attached
is a copy of the program outlining the various sessions being made available.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the overnight travel for Council Member Adolph to attend the
League of California Cities Annual Conference.
2. Deny the request for overnight travel; or
3. Provide staff with further direction.
ooo44J?
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G?oF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approve Authorization to Receive Bids Various Citywide PUBLIC HEARING:
Landscape Improvements, Project No.96-04
RECOMMENDATION:
Authorize staff to advertise and receive bids for Various Citywide Landscape Improvements
Phase I, Project No.96-04.
FISCAL IMPLICATIONS:
There are no fiscal implications associated to the recommendation to advertise and receive
bids for this project.
BACKGROUND AND OVERVIEW:
On December 19, 1996, the City Council authorized a request to receive proposals for
design services necessary to prepare plans, specifications and engineers estimate for
landscape median improvements at various locations throughout the City. Included as part
of the design scope was the extension of the Washington Street sound wall. The extension
is located at the northern terminus of the existing wall on the west side of Washington
Street north from Highland Palms Drive to Singing Palms Drive. The wall extension will be
consistent with the existing wall and shall match as closely as possible. The other locations
to receive landscaping design are as follows:
* Eisenhower Drive Medians Nogales to Montezuma)
* Washington Street Frontage Road
* Calle Tampico Medians Washington to Eisenhower)
* Washington Street Medians Avenue 47 to Avenue 48)
Calle Sinaba Medians Bermudas to Eisenhower)
* Washington Street Medians and East side right-of-way Avenue 52 to evacuation
channel
* Avenue 50 Medians Eisenhower to Washington)
During the City Council meeting of February 20, 1996, the City Council awarded a contract
for landscape design services to the firm of David Evans and Associates of Ontario,
California.
The overall landscaping theme is consistent with the General Plan Circulation Element,
Policy 3-4. 72&3, and Policy 3-4. 7.4&5). 09045j
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ing -> 16DDuring the Planning Commission meeting of April 23, 1996, the Commission reviewed the
conceptual plan and unanimously approved it without any changes.
On May21, 1996, the City Council reviewed??ed and approved the landscaping theme of this
project as presented without corrections or changes.
The current available funding for this project is $480,950. At previous City Council
meetings, the Council expressed a desire to design all remaining medians for continuity
purposes. Then, as funding allowed, construct landscape improvements in the following four
4) areas:
1. Washington Median Ave. 47 to Ave. 48),
2. Calle Tampico Medians,
3. Eisenhower Dr. Medians Nogales to Montezuma),
4. Washington frontage including the sound wall extension(Ave.47 to Simon),
The City Council also expressed an interest in constructing minimal improvements to all
remaining areas to enhance their appearance and eliminate on going fugitive dust problems.
The following table indicates the Engineers Estimate of costs for construction for the areas
indicated.
LOCATION j Base Bid Add. Alt. f TOTAL
Area 1-Washington Ave 47 to Ave 48) $82,690 $74,464 $157,155
Area 2-Tampico Washington to Eisenhower) $76,525 $77,802 $1 54,327
Area 3-Eisenhower Nogalesto Montezuma) $70,475 $77,601 $148,076
Area 4-Washington frntge. Simon to Ave 47) $64,899 $30,598 $95,497
including sound wall extension
SUBTOTALS $294,589 $260,465 $555,055
Area 5-Sinaba Bermudas to Eisenhower) $33,643 $25,105 $58,748
Area 6-Washington Medians Evac Channel to $72,846 $54,286 $127,132
Ave 52)
Area 7-Avenue 50 Washington to Eisenhower? $73,541 $82,664 $156,205
Area 8-Washington east ROW Evac Channel $19,880 $32,447 $52,327
to Ave 52)
SUBTOTALS $199,910 $162,055 $342,085
GRAND TOTALS $494,499 $422,520 $897,140
The total estimated cost for Base Bid and all Additive Alternates is $897,140. This amount
does Qt include contingencies or construction support costs.
000452
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ing -> 16D Base Bid improvements include:
* Installation of complete irrigation Systems, including water services, controllers and
valves, emitters, and bubblers etc.
* Installation of all hard scape improvements, including boulders, rocks, cobbles and
stamped concrete treatments.
* Installation of electrical services and conduits but no conductors.
* Complete soil stabilization of all remaining exposed soil surfaces.
Additive Alternate improvements:
The additive alternate improvements will include all remaining improvements, such as trees,
plants, accent lighting primary image corridors only, Washington, Tampico), art feature pads
primary image corridor), ground cover and one year maintenance.
The bid has been developed to allow the C?ty the opportunity to obtain bids for the base bid
and additive alternates and to allow the city to award any combination deemed appropriate.
FINDINGS AND ALTERNATIVES:
Based on an authorization to advertise and receive bids on October 1, 1996, the following
schedule represents milestone tasks that lead to project completion:
Authorization to advertise and receive bids 10/01/96
Advertise for bids bidding period 21 days) 10/7/96 10/25/96
Award of Contract 11/05/96
Notice to Proceed 11/20/96
Construction Period 120 days) 11/20/96 3/20/97
Project Acceptance 4/01/97
Upon receipt of bids there will be many alternatives for the City Council to consider
regarding the areas to receive improvements and the funding available.
Alternatives for the City Council to consider:
1. Authorize staff to advertise and receive bids for Various Citywide Landscape
Improvements, Project No.96-04.
2. Do not authorize staff to advertise and receive bids for Various Citywide Landscape
Improvements, Project No.96-04.
3. Provide Public Works Staff with alternative direction.
David M. Cosper, blic Works Director/City Engineer 000453
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L?
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Acceptance of improvements for the La Quinta Sports Complex PUBLIC HEARING:
Lighting, Project No.96-02
RECOMMENDATION:
Accept lighting improvements for the La Quinta Sports Complex, Project No.96-02, and
direct the City Clerk to file a notice of completion with the Office of the County Recorder.
FISCAL IMPLICATIONS:
The approved funding for this project is as follows:
FUNDING:
Developer Contribution Ministrelli Reimbursement Agreen,ent $1 11,800 Acct#401-OOO-261-OOO)
Community Services Project Fund $88.200 Acct#2O5-OOO-3OO-29O?
TOTAL $200,000
PROJECT COSTS:
TOTAL $1 67.485
Project Savings $ 32,515
Therefore, of the $111,800 Developer Contribution committed to the project, it will only be
necessary to require reimbursement of $79,285. This savings was made possible because
staff procured the contract hardware light system, energy management system? direct from
the manufacturer.
BACKGROUND AND OVERVIEW:
On December 5, 1995, the City Council approved the execution of a Reimbursement
Agreement between Ministrelli Construction and the City. The Agreement was officially
executed on December29, 1995 Attachment 1).
On May 21, 1996, the City Council approved the award of a contract for installation of
Sports Complex Lighting to David-Richards Electric, of San Bernardino lowest responsive
bidder) for $28,512. The Notice to Proceed was issued to the Contractor for Monday, June
17, 1996. The contract was to be completed within 24 consecutive calendar days from the
date specified therein, which required that all contract work be completed on or before
Thursday, July 11, 1996.
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ing -> 16DThere were two Contract Change Orders executed within the project contract. Contract
Change Order No.1 replacement wiring in 24 poles for $7,727) and No.2 installation of
security lighting for $7,540), which increased the contract amount from $28,512 to
$43,779.
FINDINGS AND ALTERNATIVES:
The final accounting for this project is as follows:
Bud?eted
Construction $146,558 $148,185
Design $ 9,725 $ 14,815
Inspect/Testing $ 1,856 $ 10,300
Administration $ 9,346 $ 8,700
Contingency $0.00 $18?000
Total $167,485 $200,000
Projected Project funding: $200,000- $167,485 Actual Costs $32,515 Savings
Original Developer Share $111,800
Savings $ 32.515
New Developer Share $ 79,285
1st installment received
Balance due from Developer: $ 23,385
This project was physically completed September 20,1996. And upon acceptance, the
balance due of the Developer is $23,385.,
Alternatives for the City Council to consider:
Since all the terms and conditions of the Contract have been satisfied there are no
alternatives for the City Council to consider.
Accept Project No.96-02, Sports Complex Improvements, and direct the City Clerk to file
a Notice of Completion.
David M. Cosper u ic Works Director/City Engineer
Attachment
OU?O45J?
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U
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?RDA MEETING DATE: October 1,1996
CONSENT CALENDAR:
ITEM TITLE:
Adoption of Resolution Approving STUDY SESSION:
the Revised Policy, and Application PUBLIC HEARING:
Process for Formation of Land
Based Financing Districts
RECOMMENDATION:
Adoption of the Resolution approving the revised policy, and application process for Formation of Land
Based Financing Districts Mello-Roos Community Facilities Act of 1982 Improvement Act of 1911 or the
Municipal Improvement Act of 1913, and the Improvement Bond Act of 1915) which will supercede
Resolution No.91-2.
FISCAL IMPLICATIONS:
None No current costs for the formation will be incurred by the City). No change in the $15,000
application process fee is proposed.
BACKGROUND & OVERVIEW:
The purpose of Land Based Financing Districts is to allow developers to construct public facilities or
amenities of a residential development that provide a public benefit.
The City Council approved the Policy Guidelines for use of Public Financing Attachment No.1) and
adopted a fee schedule on January 15,1991, Resolution No.91-2. The previous policies only dealt with
Mello-Roos Community Financing Districts. The new policies include both Mello-Roos Community
Financing Districts and Assessment Improvement Districts.
The new Policy, which will replace the previous policy, includes a step by step process for the formation
of Land Based Financing Districts Attachment No.2). The Policy clearly identifies what information must
be provided by the applicant to the City, which duties each party must adhere to, and what are the
expenses associated with the formation of the District. These policies will provide the City with a better
mechanism to evaluate requests for Land Based Financing Districts, which will include not only Mello-
Roos Districts but Assessment Districts as well.
The Policy and Application Process has been reviewed by the City Assessment District Consultant
MuniFinancial) and the City Attorney.
000459
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CP?OF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR: I?
ITEM TIThE: STUDY SESSION:
PUBLIC REARING:
Approval of Revised Human Services Commission
Work Plan
RECOMMENDATION:
Approve the revised Human Services Commission Work Plan.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The Human Services Commission conducts an annual review of the Work Plan. Most
of the changes are editorial in nature. However, the Commission voted to remove the
Housing Element from its original plan since it is part of the Planning Commission 5
responsibilities. The revisions in the Work Plan Attachment 1) include the following:
* Deleted Housing Element;
Revised assignments of Commissioners; and
* Reorganized assignments, categories, and designated all items as either
immediate or on-going.
Changes are noted by strikeouts" for deletions and shading" for new additions.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the revised Human Services Commission Work Plan;
2. Do not approve the revised Human Services Commission Work Plan;
3. Make further recommendations for revisions to the Work Plan and direct the
Commission to implement them.
OOO5?5
Tom Hartung
Director of Building & Safety
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ing -> 16D AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TITLE:
Adoption of a Street Closure Permit for the STUDY SESSION:
Mainstreet Marketplace events planned in 1996 and PUBLIC HEARING:
1997 on Calle Estado between Desert Club Drive
and Avenida Bermudas according to conditions for
Minor Temporary Event Permit 96-125. Applicant:
La Quinta Chamber of Commerce
RECOMMENDATION:
Adopt Council Resolution approving the temporary closure of Calle Estado between
Avenida Bermudas and Desert Club Drive on six separate occasions in 1996 and 1 997
for the Mainstreet Marketplace season.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
The La Quinta Chamber of Commerce has applied to hold their outdoor street fair on
Calle Estado between Avenida Bermudas and Desert Club Drive during the hours of
6:00 to 9:00 P.M. on six Fridays during the months of October, 1996, through May,
1997. On August 23, 1996, staff approved the Chamber's Minor Outdoor Event
permit, subject to conditions. Since the Chamber will hold the special outdoor event
within the City's public right-of-way, the applicant is required to obtain approval from
the City Council to close Calle Estado according to Chapter 12.32 Parking) of the
Municipal Code. A letter from the Chamber with event schedule) requesting the
street closure is attached Attachment 1).
The City Council is requested to authorize the temporary street closure by adopting
the attached Resolution. The Resolution instructs the City's Traffic Engineer, or his
designee, to issue an Encroachment Permit to the Chamber of Commerce provided
traffic safety measures are employed for each event Chapter 14.16). This may
include traffic barricades, no parking" signs, and other traffic safety measures
necessary to protect the vendors and guests of the outdoor venue Chapter 12.16,
Traffic-Control Devices). If these safety standards are not met, City staff or other
safety personnel can stop the event from occurring or delay its opening until
appropriate safety measures are provided. Parking restrictions are recommended
between the hours of 5:00 P.M. and 10:00 P.M. to permit exhibitors time to install
and remove their portable displays and clean the area for traffic reuse. OOO?21
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ing -> 16DThe adjoining businesses are aware of this seasonal event and actively participate to
make the event successful. The Chamber has been very cooperative in the past and
they abide by all City rules and regulations. The Riverside County Sheriff?s
Department personnel will be on hand to ensure that no problems arise from those
attending.
FINDINGS AND ALTERNATIVES:
1. The temporary street closure of Calle Estado is allowed based on Chapter
12.32.080 D) of the Municipal Code which permits the Council, by Resolution,
to designate no parking" areas by signing or applying red paint to the street
curbing. Since this closure is temporary, signs will be used for notifying people
that no parking will be allowed during certain times and dates as noted herein.
Additional conditions will be imposed to regulate vehicle traffic and insure
pedestrian safety.
2. The temporary street closure will have minor impacts on traffic in the downtown
area because other streets adjoining the site are available to provide access to the
immediate neighbors and/or businesses.
3. The City Council can grant an encroachment permit to allow activities on public
streets for specific periods if legitimate reasons can be found to allow the closure
and safely standards Chapter 12.16 of the Municipal Code, Traffic-Control
Devices) are provided such as traffic barricades and no parking" signs to ensure
that those attending the special one day events are provided a safe environment
to shop or socialize.
4. Approval of the temporary street closure will not create conditions that may
threaten the public health and safety needs of the community at the Mainstreet
Marketplace events because specific conditions will be imposed and shall be met.
The alternatives available to the City Council are:
1. Approve the Chamber's request to close Calle Estado between Avenida Bermudas
and Desert Club Drive on six separate occasions in 1996 and 1997, for the
Mainstreet Marketplace season; or,
2. Deny the request because it will negatively impact the downtown property
owners and business ses.
Attachment:
1. Letter from the Chamber with event schedule
ecgtll7-Ila 000522
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approve the reinstatement of the fees listed in the previous
Title 9 of the Municipal Code PUBLIC HEARING:
RECOMMENDATION:
By Council Resolution approve Exhibit A" reinstating the Fee Schedule previously contained in
Title 9 of the Municipal Code.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The recent adoption of the Updated Title 9 Zoning" Chapter of the Municipal Code, under
Ordinance 284, removed all fees established by ordinance Attachment 1). All fees established
by resolution are still in effect. Therefore, staff is requesting the Fee Schedule be reinstated by
resolution. The Fee Schedule is attached as an exhibit to the resolution
FINDINGS AND ALTERNATIVES:
The following options are available to the City Council:
1. Approve the reinstatement of the previous Pee Schedule for Title 9 of the Municipal Code;
2. Direct staff to continue this item for further study; or
3. Deny the reinstatement of the previous Fee Schedule for Title 9 of the Municipal Code.
Attachments:
1. Ordinance 284 0005o?q?
CCCDOO?
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ing -> 16D AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
October 1, 1996 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION: 4
Discussion of Coachella Valley Solid Waste PUBUCHEARING.
Management Authority Joint Powers Agreement.
RECOMMENDATION:
Discussion of the various elements of the draft Coachella Valley Solid Waste
Management Authority Joint Powers Agreement JPA) to build and operate a
Transfer Station/MRF facility.
FISCAL IMPLICATIONS:
The City will need to make the following commitments to participate in the JPA to
build and operate a Transfer StationlMRF:
* The franchise-collected waste stream must be delivered to the Transfer
StationlMRF for the period of the financing probably 10-15 years) under
a Waste Commitment Contract.
* Payment of the City's share of the capital cost for the Transfer
StationlMRF: If the station is publicly financed through bonds or other
financing instruments, each participating jurisdiction will pay its
proportionate share. Debt service payments would likely commence
once construction is underway. The City would generate the funds
needed to cover these costs through the refuse rates, just as landfill tip
fees currently fund disposal.
The JPA, if created, has the authority to sell bonds to finance the
construction of the facility; the JPA requires at least a two-thirds
majority vote of all members to sell bonds. Bonds will be backed by the
City's commitment of tonnage to the facility, thereby creating the
revenue stream to pay the debt service. Every City participating in this
project has stated that: they do not want to pledge their General Fund to
finance this project and the Financial Advisor has been instructed not to
pursue public financing that would pledge General Funds.
* Payment of the City's share of the operating cost of the Transfer
StationlMRF: This will be calculated each year based on the tonnages
ecfb.15
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ing -> 16D delivered to the station in the prior year by each participating
jurisdiction. For year one of the project, the costs will be apportioned
based upon tonnages disposed in the previous calendar year by each
participating jurisdiction using data from the Countywide Tonnage
Tracking System. The City would raise the funds for station operation
through the refuse rates.
The transfer station/MRF vendor contract contains provisions that the
vendor agrees to operate the facility for a fee on a per ton basis) and
will absorb any overage in operating expenses. If the facility does not
generate enough tonnage to cover operating expenses, the JPA
members will not be responsible for payment. In addition, the JPA
members General Fund will not be required to pay for any shortage.
The financial consultant for the project, Evensen-Dodge Inc. is currently reviewing
the draft JPA Agreement, formation issues, and the Transfer Station/MRF vendor
contracts. This preliminary work, prior to contracting with the JPA, consists of a life-
cycle costing analysis which includes capital, operating, and land costs; real interest
costs; realistic debt service; and bond reserves and financing overlays.
BACKGROUND AND OVERVIEW:
The Transfer Station?MRF Task Force, established in 1993, explored problems and
opportunities of solid waste issues in the Coachella Valley. The Task Force operates
under the auspices of the Coachella Valley Association of Governments CVAG).
The duties of the Task Force will be transferred into the Solid Waste Management
Authority if the JPA becomes operational. The Task Force identified the need for a
Station since local landfills are closing and AB 939 requires a 50% diversion of waste
from landfills by the year 2000. The Coachella landfill will close between December,
1996 and March, 1997. Edom Hill's potential life will not be known until the current
E.I.R. studies regarding the proposed expansion are complete.
Negotiations for a vendor contract to build and operate a Transfer StationlMRF on
known sites will be concluded this month. Tetra-Tech Inc. has been selected as
environmental consultant to prepare an EIR and EIS if necessary). If the JPA
becomes operational, construction of the Transfer Station/MRF is anticipated to begin
in late 1997 and be completed by late 1998. Private haulers will take refuse from
door step collection to the Transfer StationlMRF. The refuse will be transferred to a
landfill under a landfill disposal contract with the JPA; many of the landfill proposals
received are privately operated and several are operated by County agencies.
A Memorandum of Understanding, covering key elements of the draft JPA was
approved by La Quinta City Council in September 1995 Attachment 2). This was
subsequently signed by seven other jurisdictions, some of which had conditions such
as a request to have each City's vote proportionally based on tonnages.
15 non9.?7
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ing -> 16DA Summit has been scheduled for the morning of October 11, 1996 for all City
Council members in the Coachella Valley, County Supervisors, all City Managers and
the County CAO, and technical staff to review and discuss the JPA. The Transfer
Station vendors will be present. The Transfer StationlMRF Task Force will prepare
a Summary Report by October 28th. All Coachella Valley Cities and the County will
be asked to make the JPA operational in November and approve a vendor contract.
The attached draft JPA outlines the organizational structure Coachella Valley Solid
Waste Management Authority) that Coachella Valley Cities and Riverside County will
use to finance the transfer station; purchase the site; contract for the design,
construct, manage and operate the transfer station; oversee the transfer station
operations; and contract for landfill capacity. A key component of the JPA
organizational structure is its ability to finance the project. Under California law, a
JPA is automatically vested with the power to finance this type of project. Whereas,
an MOU is not automatically vested with the ability to finance. The financing
community is comparatively unfamiliar with solid waste projects or MOU's; however,
they are familiar with the organizational structure of JPA's.
A summary of the key points of the draft JPA include:
Purposes 1.2) Bring the Transfer StationiMRF on line, arrange for a landfill site and
arrange for appropriate recycling for the participating agencies.
Powers 1.3) Provides the ability to issue revenue bonds and other obligations along
with other identified powers exercised by cities.
Board 2.2 & 2.3) One member, one vote. Each JPA member and alternative
member must be a member of the legislative body." Finance matters including
contracts in excess of $1,000,000 or two years will require a super majority", a two-
thirds 2/3) vote.
Executive Director 2.5 D & E) The JPA may appoint, employ or engage by contract
an Executive Director on a part time or full time basis. The JPA may also hire other
employees as necessary.
Financial Commitments 3.4) Costs will be allocated by solid waste tonnage for each
participating agency.
Admission of New Parties and Withdrawals 5.1 & 5.2) New parties must buy in
regarding start up costs and pay pro rata share of ongoing costs. Withdrawal
requires a one year notice and does not release the agency of debt and liabilities nor
is the agency eligible for any reimbursements. Provisions will be included to allow for
partial users on a contract basis. Each participating jurisdiction will commit all of its
tonnage to the JPA Transfer Station project. A Waste Commitment Contract between
the JPA and each jurisdiction will be required. La Quinta's current waste collection
and disposal contract with Waste Management of the Desert provides the City with
control of the flow of waste to a disposal site as identified by the City
000538
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ing -> 16DFor member jurisdictions a Waste Commitment Contract will be necessary for the
term of the financing 10 15 years) which generates the revenue to pay the debt
service to build the facility. A jurisdiction not signing a Waste Commitment Contract
will not be a member of the JPA. They will be considered users" of the facility and
will pay a tip fee determined by the JPA. User jurisdictions would sign a service
contract with the JPA committing a minimum tonnage or percentage of their waste
stream) each year for a defined number of years.
Term and Termination 6.1) Requires four agencies to activate the JPA. The JPA can
terminate upon unanimous agreement, or if membership drops below four, or on July
1, 1998.
Amendments to JPA 7.2) Requires approval of all members.
Arbitration 7.6) Requires binding arbitration.
Exhibit C-i MOU Provisions) It was originally anticipated that an interim facility
would be built for the Coachella landfill users during the first few years, while other
agencies would continue direct hauling to Edom Hill. However, this could change if
lndio has a transfer station built in their City and/or Edom Hill is no longer a viable
disposal alternative. The approach expressed in this section may need to be revisited.
In the meantime, the City still needs to move forward, as scheduled, with the Transfer
StationlMRF project.
Debt service would be paid by all member agencies. Operating costs will be charged
to the users.
Member agencies must have flow control of their solid waste.
C-3&4 Haul costs to a central site are to be levelized". This way no jurisdiction
has a location advantage and a central site is the most cost effective. The pre-
levelizing of haul costs would occur once the Coachella Landfill closes and the East
Valley Cities including La Quinta and the Fast Valley Unincorporated Area begin
hauling to the Edom Hill Landfill. Levelizing haul costs during pre-construction would
be an incentive for all jurisdictions to stay united in pursuing the transfer station. By
staying united, the jurisdictions would be able to allocate the transfer station costs
across the aggregated tonnage, thereby lowering the cost per ton. In addition, by
staying united and aggregating tonnage, the jurisdictions will be able to command the
lower landfill tipping fees.
C-5 Discusses personnel and host fees both of which will be determined by the JPA
Board.
The City Attorney has reviewed the draft JPA and has made the following comments:
* Page 6, Section 2.3, F. insert the following in the first sentence or where a
specific percentage of votes is required by law."
ccfb.15 OQr.539
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ing -> 16D* Page 6, Section 2.4 should include In the event of any inconsistency between
the Bylaws and this Agreement, this Agreement shall govern."
* Page 7, Section 2.5, C should include Such funds shall be invested pursuant
to an investment policy consistent with State law and approved by the Board."
* Page 7, Section 2.5, E insert after or employees of any of the parties when
performing their respective functions" should include with respect to this
agency.
* Page 10, Section 5.1 Need to clarify/simplify wording regarding Any City
which is a member of the Coachella Valley Association of Governments, and
Riverside County,
* Page 11, Section 6.1(c) Termination date of July 1, 1998 needs to be
reworded or eliminated as not necessary.
* Page 11 & 12, Section 6.2 There is provision for the equitable distribution of
assets, however debt/obligations need to be allocated out to the Participating
Agencies.
* Page 12, Section 7.2 Clarify how amendments are allowed, by unanimous or
majority vote?
* Page 12, Section 7.2 does an amendment require separate approval by each
of the participating agencies legislative bodies or approval by the agencies'
designated representatives?
* Page 13, Section 7.6 A Need explanation for binding arbitration. Should
there be an ability to appeal a decision?
* Exhibit C, Section 1 Are the operating costs included in the tipping fees?
The requirement that a two-thirds majority vote on all finance matters in excess of
$1,000,000 creates a potential exposure in which the JPA could vote to pledge
General Funds to finance the project. At that point the City would have the option to
agree, disagree, or withdraw from the project. If the City withdrew from the project,
the City would not be released from its proportionate share of any debts and liabilities
incurred to date. The City could ask for explicit language in the JPA contract that
says General Funds of each participating jurisdiction will not be pledged or exposed
to this project. Additionally, the Financial Advisor will not be putting together a formal
plan of financing that pledges General Funds.
This JPA along with costs from the selected vendor will be submitted to Coachella
Valley Cities in November for approval. Each City will need to make a decision on
joining the JPA. Final decisions on how to proceed with the Transfer Station/MRF
will be made by the JPA Board once it is established. 000540
ccfb.15
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ing -> 16DFINDINGS AND ALTERNATIVES:
The options available to the City Council are as follows:
1. Provide direction to staff on potential revisions to the draft Coachella Valley
Solid Waste Management Authority Joint Powers Agreement and direct staff
to agendize the JPA for consideration at a future City Council meeting.
2. Do not authorize staff to proceed with the JPA which would discontinue the
City's participation in the Mid-Valley Transfer StationlMRF project.
3. Direct staff to continue to evaluate potential alternatives to the solid waste
disposal and recycling issues in La Quinta and the Coachella Valley.
4. Provide staff with further direction
Director
Jerry Herman, Corn Develo
Attachments:
1. Draft Coachella Valley Solid Waste Management Authority Joint Powers
Agreement
2. September 19, 1995 City Council Meeting Minutes excerpts)
00Q541
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ing -> 16DLTO: The Honorable Mayor and Members of the City Council
FROM: Mark Weiss, Assistant City Manager
DATE: October 1,1996
RE: Economic Development Implementation Plan
The City Council adopted and Economic Development Plan for the City of La Quinta
in June of 1996. That Plan contains a Mission Statement and Implementation
Policies and identifies specific activities for FY 1996-97 within selected target
areas" i.e., the Highway 111 Corridor, Village and Housing). Staff submits the
following as the first quarterly status report to the City Council outlining progress
towards meeting those objectives contained within the adopted Plan.
Mission Statement
The mission of the Economic Development effort is to actively support the
development and expansion of existing businesses, and to proactively recruit
quality revenue-generating uses that diversify and expand the City's economic
base, offer a variety of products and services, increase employment opportunities,
enhance City/Agency fiscal resources, preserve and enhance La Quinta's unique
environment, and contribute to the quality of life for La Quinta residents.
Implementation Policies:
*Financial Resources Commitment. The City and Redevelopment Agency will
annually dedicate funds to support economic development and infrastructure
improvement activities.
Status: The City's Fiscal Year 1996-97 budget includes funds for
Economic Development" within the General Government Department;
Contract Services" for economic development support within the
Redevelopment Agency; and numerous public works projects with the Capital
Improvement Program CIP). Staff is investigating other business
development and retention financial support mechanisms for City Council
consideration during OctoberiNovember. The development agreement is
being considered as a tool in support of specific commercial development
applications.
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ing -> 16DQ 3
LaQuintaWre5tIing
La Qw?ta High School
79-255 Westwa? Mo Dm?e
LaQuinfa,CA 92253
j, 619772-4150
October 1, 1996
Dear Council Members,
Thank you for sharing a moment of your time with me. My name in Tom Jenkins and I am the newly hired Head
Wrestling Coach at La Quinta High School. I am writing to you to request your assistance in financing our
program.
L.Q.H.S. Wrestling is now beginning it?s second year of competition. As I'm sure you are aware, athletic budgets
have been drastically reduced in recent years which makes building and maintaining a sports program extremely
challenging. We are experiencing serious struggles in raising the funds necessary to build a quality organization.
With the season just around the corner we lack much of the equipment needed to compete. Mat space is our
number one priority. We have only one-third of the mat area we need to conduct practice. Our goal of
purchasing two new mats is going to cost $16,000.00. Without these mats we are going to be forced to cut a
large number of the students interested in wrestling. This would be an almost tragic situation. Wrestling teaches
today9s youth so many important lessons needed to succeed in today's society. Discipline, dedication, respect for
others, self4espect, pride, courage, teamwork and living a clean, healthy, lifestyle are only a few of the lessons
wrestling teaches.
In addition to our high school program, we have opened a wrestling club. The La Quinta Wrestling Club is open
to all individuals that are interested in wrestling. Males and Females from 5 to 95 have the opportunity to learn,
train, travel and compete with our club. Before we can advertise publicly like most soccer, football, and baseball
organizations do, we need to insure that we have the available mat space to accommodate the many individuals
that are interested in our sport.
We are requesting this one time grant/sponsorship to sum $16,000.00 so that we can provide mats for our
dedicated athletes. We understand that this is a substantial sum of money and would gratefully accept any
assistance you could provide.
Provided is our Goals statement and Budget to further explain our mission.
Sincerely,
Tom Jenkins
Head Coach 000593
La Quinta Wrestling
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ing -> 16DT AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
October 1, 1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Tentative Tract 23773 Phases 2-7), a request to PUBLIC HEARING.'
subdivide 28.4 acres into 101 single family and
other lettered private street lots, located north of
Fred Waring Drive, west of Starlight Lane, in
Starlight Dunes. Applicant: Starlight Estates, Inc.
RECOMMENDATION:
1. Adopt City Council Resolution certifying a Negative Declaration of
Environmental Impact for Tentative Tract Map 23773;
2. Adopt City Council Resolution approving Tentative Tract Map 23773 Phase 2
7), subject to conditions;
FISCAL IMPLICATIONS:
None.
BACKGROUND:
Site Back?round
The Starlight Dunes development is located on the north side of Fred Waring Drive
and west of Adams Street Attachment 1). Access to the Tract occurs by using
Galaxy Drive on Fred Waring Drive or Adams Street with only right-in/right-out access
permitted on Fred Waring Drive. Rick Johnson Construction installed the perimeter
street and landscape improvements during development of the existing Phase #1 tract
improvements.
In 1989, the Planning Commission and City Council approved the subdivision of the
45.6-acre site into 154 single family residential and two common retention basin lots
Tentative Tract Map 23773) under Resolution 89-36. The Map received three one-
year time extensions beginning in 1991. In 1993, the State Legislature passed
STRTCC.237, 12A
OOO?96
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ing -> 16DUSenate Bill 428 permitting all active tentative maps two additional years without any
penalties to the provisions outlined in the City's Subdivision Ordinance Title 13) and
State Subdivision Map Act. Phase #1(54-lots on Aurora Way and Skyward Way) of
the Tract was recorded and developed in 1989. The unrecorded Tract, Phases 2-7?,
expired on March 21, 1996.
At this time, forty-seven houses exist within the Tract. The existing houses range in
size from 2,084 to 3,332 + square feet 3 and 4 bedrooms) and have two- or three-
car garages. The Apollo and Phoenix houses are two-story structures. Previous
Tract Condition #24 Resolution 93-22) required 75% of the houses along Fred
Waring Drive and Adams Street to be one story i.e., maximum 20' in height) within
1 50-feet of the ultimate right-of-way.
PlanninQ Commission Review
The Planning Commission reviewed this request at its meeting of September 24, 1996
Attachment 2). The Planning Commission discussed several aspects of the project
including cul-d-sac bulb widths and street names. Resolutions 96-031 and 96-032,
were adopted recommending certification of a Negative Declaration of Environmental
Impact and approval of the Tentative Tract, respectively. The Tentative Tract action
was subject to conditions with an amendment to Condition #14 from the Public
Works Department, and addition of a condition modifying the proposed street names
for clarity and safety.
Surrounding Zoning/Land Use
The properties on the east side of Adams Street are in the County of Riverside
Bermuda Dunes Country Club) and either vacant or developed with single family
houses. The properties to the north and northwest are in the County and are vacant
or developed with single family houses, a church, and commercial nurseries. To the
south and southwest, across Fred Waring Drive, are the established residential
developments known as La Quinta Highlands and Las Vistas. The properties to the
west are in La Quinta and zoned for residential development.
New Application Submittals
In July, 1996, an application was submitted requesting approval of Tentative Tract
Map 23773. The original tract number was used to preserve the Tract's continuity
and permit the existing owners to use the previously prepared improvement plans.
Six construction phases are proposed for the 101 single family lots on 28.4-acres.
A copy of the map is attached Attachment 3, Reduced). The applicant proposes no
major changes since the City's last review of the Tract in 1 993 under Resolution 93-
22 Time Extension #3) except to meet current Code standards.
STRTCC.237, 12A
OOn.,rJ97
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ing -> 16DV PublicNotice
The case was advertised in the Desert Sun newspaper on September 9, 1996. All
property owners within 500-feet of the site were mailed a copy of the public hearing
notice as required by the Subdivision Ordinance. No negative comments have been
received. All correspondence received before the meeting will be given to the City
Council.
Public Anency Review
Staff mailed a copy of the applicant?s request to all public agencies on July 23, 1 996,
for response by August 5, 1996. All comments have been incorporated into the
attached draft Conditions of Approval.
STATEMENT OF THE ISSUES:
Issue #1 General Planizoning Code Consistency
This site is designated Low Density Residential 2-4 dwellings per acre) in the General
Plan. The Zoning Code Update designates this site as RL Low Density Residential)
with a minimum lot size of 7,200 sq. ft. The single family lots are generally 9,000
sq. ft. 90' wide by 100' deep) or larger which is consistent with the RL provisions.
No irregularities are evident, and proposed Condition #58 UM) requires the applicant
to comply with provisions of the RL Zoning Code.
Issue #2 Tract Design/Improvements
Galaxy Drive will provide access to the Starlight Dunes development with other
streets providing internal access. All interior private streets will have 50-feet right-
of-way widths and provide access to all single family lots. The City's General Plan
requires private cul-de-sac street bulbs to have a curb-to-curb diameter of 90' based
on Table 2 of the Circulation Element. The applicant's plans show a 76' diameter
curb-to-curb cul-de-sac bulbs because the plans are based on 1989 requirements.
Staff recommends the cul-de-sac widths be modified to be consistent with the
General Plan standard see proposed Condition #32 of UM).
The Conditions of Approval require improvements for this project that include street
and other infrastructure improvements necessary for development pursuant to the
Subdivision Ordinance Title 13) provisions. The recommended conditions guarantee
that all on-site work is consistent with City and other public agency standards.
Issue #3 Health and Safety Concerns
The proposed Conditions of Approval require installation of all necessary
infrastructure improvements. These include water, sewer, streets, and other
necessary improvements. New electric services for each lot will be undergrounded
and meet all requirements of the local service agencies gas, electric, water, etc.).
000598
STRTCC.237, 12A
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ing -> 16DWPrivate septic Systems will not be permitted since an off-site sewer line exists within
Fred Waring Drive and services the existing houses in this area. Plans and fees shall
be submitted and paid to the respective serving agency.
Issue #4 Environmental Assessment
In 1989, Environmental Assessment 88-104 was prepared for Tentative Tract Map
23773. The Planning Commission and City Council certified the assessment by
adoption of a Negative Declaration with mitigation measures. The Community
Development Department has prepared Environmental Assessment 96-327 for this
application. A copy is attached Attachment 4). The City's Historic Preservation
Commission reviewed the CRM TECH Cultural Resources Report on September 19,
1 996, and concluded that the material presented was acceptable and met City
guidelines as to content and format presented. With this information, the
Environmental Assessment concludes that the project will not have an adverse impact
on the environment based on implementation of the Conditions of Approval.
Conclusion
Conditions are proposed that comply with the existing provisions of the General Plan,
Municipal Zoning Code and Subdivision Ordinance. No physical constraints prevent
the development of the site as planned. Findings for approval are included in the
attached Resolutions.
FINDINGS AND ALTERNATIVES:
1. Certify the Environmental Assessment for a Negative Declaration of
Environmental Impact and approve the Tentative Tract, subject to conditions.
2. Continue the public hearing for further discussion.
3. Deny the request.
Jerry erm Community Development Director
Attachments:
1. Location Map
2. Minutes of September 24, 1996 Planning Commission Meeting Excerpts)
3. Tract Map Exhibit Reduced)
4. Environmental Assessment EA #96-327)
5. Large Map Exhibit CC only)
000599
STRTCC.237, iZA
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ing -> 16D AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 1, 1 996
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
A Joint Public Hearing with the City Council and
Redevelopment Agency on an Agreement and Escrow PUBLIC HEARING:
Instructions for the sale of real property by and
between the Agency and Mr. and Mrs. David Galvin
for the property located at 54-900 Avenida Vallejo
RECOMMENDATION
Approve the Agreement and Escrow Instructions regarding the disposition of the
property located at 54-900 Avenida Vallejo, and instruct the City Manager to sign the
appropriate documents.
FISCAL IMPLICATIONS:
The sale of the property as outlined in the Agreement and Escrow Instructions will
result in the Agency receiving the return of $56,620 from the sale proceeds and the
Agency will hold a Second Trust Deed on the property in the amount of $1 7,100. The
Agency's original investment in the property of $86,000 was made from the Agency's
Project Area No.1 Low and Moderate Income Housing Fund.
BACKGROUND AND OVERVIEW:
Earlier this year, Mr. and Mrs. David Galvan appeared before the Agency Board and
expressed an interest in purchasing one of the 50 units owned by the Agency and
staff was directed to follow up on this transaction. Since that time, Mr. and Mrs.
Galvin were approved for a home loan in the amount of $59,900; they selected this
property, one of the vacant units owned by the Agency; and an appraisal of the
property provided an appraised value of $77,000.
When the Agency purchased the units in August, 1 995, prior to the bankruptcy action
by Coachella Valley Land, their objective was to continue the Section 8 rental program
and to sell the vacant units as they became available through normal attrition. Sale
of this property will meet the Agency's objectives for these 50 properties and facilitate
the recordation of affordability covenants on the title to the property.
OOr.64Z
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