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1996 12 17 CCCity Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Ouinta, California 92253 Regular Meeting December 17, 1996 - 3:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call DID19-1WAAkTkA_ Beginning Res. No. 96-97 Ord. No. 293 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. a. Approval of Minutes of December 3, 1996 0000Q PRESENTATIONS WRITTEN CORRESPONDENCE 1 . LETTER FROM LA QUINTA HIGH SCHOOL REQUESTING FINANCIAL ASSISTANCE. BUSINESS SESSION 1. CONSIDERATION OF THE PARKS & RECREATION COMMISSION RECOMMENDATION REGARDING THE PRIORITY LISTING OF THE POTENTIAL CITYWIDE PARK CAPITAL IMPROVEMENT PROJECTS. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF A REQUEST FROM THE LA QUINTA OPEN-AIR MUSEUM FOR FINANCIAL ASSISTANCE. A) MINUTE ORDER ACTION. 3. CONSIDERATION OF REQUEST FROM THE MISS LA QUINTA PAGEANT FOR FINANCIAL ASSISTANCE. A) MINUTE ORDER ACTION. 4. CONSIDERATION OF RESOLUTION SUPPORTING AN INLAND EMPIRE ROUTING OF HIGH SPEED RAIL BETWEEN LOS ANGEL.ES AND SAN DIEGO. A) RESOLUTION ACTION. 5. CONSIDERATION OF ISSUANCE OF GRADING PERMIT FOR THE TRADITION GOLF COURSE. A) MINUTE ORDER ACTION. 6. CONSIDERATION OF ADOPTION OF RESOLUTION ESTABLISHING SPEED LIMIT ON WESTWARD HO DRIVE FROM ADAMS STREET TO ROADRUNNER LANE. A) RESOLUTION ACTION. Page 2 i 7. CONSIDERATION OF AUTHORIZATION TO PROCEED WITH DESIGN FOR THE TRAFFIC SIGNAL AT AVENUE 48 AND WASHINGTON STREET. A) MINUTE ORDER ACTION. 8. CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES COMMISSION TO APPROVE THE ARTWORK FOR FRITZ BURNS PARK, AUTHORIZE THE CITY MANAGER TO EXECUTE THE STANDARD SERVICE CONTRACT AND APPROPRIATE THE FUNDS FROM THE APP FUND IN AN AMOUNT NOT TO EXCEED $35,000. A) MINUTE ORDER ACTION. 9. CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1996. A) MINUTE ORDER ACTION. 10. SECOND READING OF ORDINANCE NO. 292 RE: HOME DEPOT DEVELOPMENT AGREEMENT. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1 . APPROVAL OF DEMAND REGISTER DATED DECEMBER 17, 1996. 2. TRANSMITTAL OF TREASURY REPORT DATED OCTOBER 31, 1996 FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. 3. ADOPTION OF RESOLUTION ACCEPTING DONATIONS TO THE LA QUINTA SENIOR CENTER. 4. AUTHORIZATION TO RECORD IRREVOCABLE OFFER OF DEDICATION OF HIGHWAY 111 RIGHT OF WAY - AUTO LIQUIDATORS. 5. APPROVAL OF FOUR-WAY STOP SIGN INSTALLATION AT THE CALLE TAMPICO/DESERT CLUB DRIVE INTERSECTION. 6. ADOPTION OF RESOLUTION APPROVING ICMA DEFERRED COMPENSATION PLAN. Page 3 000003 7. APPROVAL OF AGREEMENT FOR CONTRACT SERVICES WITH LIEBERT, CASSIDY & FRIERSON FOR LEGAL SERVICES RELATED TO PERSONNEL. 8. AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A THREE-MONTH PROFESSIONAL SERVICES AGREEMENT WITH INTERSTATE SWEEPING, INC., FOR SUPPLYING CITYWIDE STREET SWEEPING SERVICES. STUDY SESSION -None REPORTS AND INFORMATIONAL ITEMS A. BUILDING AND CONSTRUCTION BOARD OF APPEALS MINUTES B. CULTURAL COMMISSION MINUTES OF OCTOBER 28, 1996 C. INVESTMENT ADVISORY BOARD MINUTES OF NOVEMBER 13, 1996 D. CVAG COMMITTEE REPORTS E. CHAMBER OF COMMERCE EDUCATION COMMITTEE (HENDERSON) F. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) G. C. V. MOSQUITO ABATEMENT DISTRICT MINUTES OF OCTOBER 8, 1996 (PERKINS) H. C. V. MOUNTAINS CONSERVANCY (SNIFF) I. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) J. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU/AIRLINE SERVICES COMMITTEE (HOLT) K. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) L. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD K. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) DEPARTMENT REPORTS A. CITY MANAGER 1. RESPONSES TO PUBLIC COMMENT B. CITY ATTORNEY 1 . UPDATE ON PROPOSITION 218 C. CITY CLERK - NONE D. BUILDING AND SAFETY DIRECTOR 1. UPDATE ON ACTION BY THE BOARD OF APPEALS 2. DEPARTMENT MONTHLY REPORT E. COMMUNITY DEVELOPMENT DIRECTOR - NONE F. FINANCE DIRECTOR 1. TRANSMITTAL OF REVENUE & EXPENDITURES REPORT DATED OCTOBER 31, 1996 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. G. PARKS & RECREATION DIRECTOR 1. DEPARTMENT MONTHLY REPORT FOR NOVEMBER 1996 H. PUBLIC WORKS DIRECTOR - NONE I. SHERIFF'S STATION COMMANDER - NONE Page 4 000004 MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PUBLIC HEARINGS WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT OF COSTS ON THE 1997/98 TAX ROLL. A. LUGO, JERRY & ISABEL APN 774-212-014 $187.50 APN 774-212-016 $187.50 B. STAHL, ERIC & CHRISTINA, APN 774-124-017 $187.50 APN 774-124-018 $187.50 C. FINLEY, LEON D. ESTATE APN 769-115-004 $500.00 D. HAGLUND, W. T. & RUBY APN 773-131-017 $187.50 E. COEG, LP APN 773-073-012 $375.00 F. SCHINDLER, RUDOLF APN 773-131-010 $187.50 G. STERLING HOMES APN 774-292-032 $187.50 H. FRITZ BURNS FOUNDATION APN 773-022-014 $1,750.00 I. STANTON, MARGRET F. APN 774-043-011 $187.50 APN 774-043-012 $187.50 J. RICHARDS, KATHRYN APN 774-043-023 $187.50 APN 774-043-024 $187.50 Page 5 r1tt11 2 3 K. STEELE, NANCY APN 773-235-021 $375.00 L. NORWEST MORTGAGE APN 773-291-002 $ 93.75 M. CHASE MANHATTEN MTG. APN 773-212-007 $125.00 N. MILLER, PHILLIP APN 773-082-021 $125.00 A) RESOLUTION ACTION. ZONING ORDINANCE AMENDMENT 96-053 - AN AMENDMENT TO THE LA QUINTA MUNICIPAL CODE, SECTION 9.60.130 RELATING TO RECREATIONAL VEHICLES. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. ZONING ORDINANCE AMENDMENT 96-054 - AN AMENDMENT TO THE LA QUINTA MUNICIPAL CODE, SECTION 9.60 RELATING TO SIGNS. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 4. EXTENSION OF URGENCY ORDINANCE NO. 289 REQUIRING ZONING RESTRICTIONS PROHIBITING TWO-STORY UNITS TO BE APPLICABLE TO LOW -DENSITY RESIDENTIAL ZONED AREAS DESIGNATED AS AREA A, AREA B, AREA C & AREA D AS DESCRIBED IN ORDINANCE NO. 289. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO ADOPT ORDINANCE NO. AS AN URGENCY ORDINANCE. CLOSED SESSION NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND OR DISPOSITION OF REAL PROPERTY LOCATED SOUTH OF HIGHWAY 111, BETWEEN ADAMS STREET AND DUNE PALMS ROAD. PROPERTY OWNER NEGOTIATOR, CHRISTINE CLARKE. 2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) POTENTIAL ANTICIPATED LITIGATION (ONE CASE). ADJOURNMENT Page 6 DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of December 17, 1996 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111 on Friday, December 13, 1996. D D: December 13, 1996 AUNDRA L. JU OLA, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page 7 000007 PETITION Concerned residents in the Highland Palms neighborhood supporting expansion of sound wall located between Highland Palm Dr, and Singing Palms Dr.to encompass area north of Singing Palms Dr. extending to newly created exit into neighborhood off Washington Street: DATE PRINT NAME ADDRESS SIGNATURE PHONE # r 19 �, :. �96 ZQ� Lc- 4 W d C z (0/1i .��1 r /I ` r rye, , /i+► GUJ�c7/U1/\�.sv� Tb/� .�1'VOL— y1i/t A�3y� L�J��1.b1L21� %lf -41 ms i vtm Via' . 'd tkn1 :!u sJ c57/ "Z" ✓ L VfAJAJ�K6fJ -r90WA1,,j#d J , J 000008 DATE PRINT NAME ADDRESS SIGNATURE PHONE# /Y LeZ�i� LE✓i�.n �,,�; din' j� -`lCv; �c 7���� - CN�r�S p7i1C ✓'l - 0°"N ' L i'- "-' A- �vz�i5 ?�,r'o 46 Yt�i c l,' 7 tjb`!f2 f f, ` Ji9-5ex/ 74f`�3�- J�4Lw {LfE 0000091 i PETITION Concerned residents in the Highland Palms neighborhood supporting expansion of sound wall located between Highland Palm Dr. and Singing Palms Dr.to encompass area north of Singing Palms Dr. extending to newly created exit into neighborhood off Washington Street: DATE PRINT NAME ADDRESS SIGNATURE PHONE # ScvIr YGd �� 1.2! ! HU_/g^% C'i3�tFG BALM 56`i- /V 'l C 7'S 3' �: /5 RAQ _��c = y3� _ /`1 N� 4 ✓� 6A,'/JC 4E7 vv-o -7 7 1 - y ,d/k a pie 0 - - a ALs7- 46 vty/J E 'yt, fo; ry l uD� y66 6 ,D V 060010 DATE PRINT NAME ADDRESS SIGNATURE PHONE# Y&45�YU ?fit l97 12, l i W r, I I DATE PRINT NAME ADDRESS SIGNATURE PHONE# lelgt -5�`f 1�7 19C-Av-�- 000012 DEC n 2 1996 79-255 Westward Ho Drive Le Quinta, CA November 20, 1996 To whom it may concern: /. La Quinta High School Telephone (61 La Quinta High School students have an extraordinary opportunity to travel to London and Paris over Spring Break this year. This is an educational experience that cannot be replicated. The students will be visiting Big Ben, the Houses of Parliament, Westminster Abbey and much more while in London. During their visit to Paris, they will get to visit the Palace of Versailles, Eiffel Tower, the Louvre and Notre Dame. As you can well imagine, excitement is high! We are looking forward to everything that await us on our European adventure. All students are totally responsible for paying their tour expenses. We are providing fundraisers for the students to offset the costs of their travel. We are also seeking community members and businesses to help underwrite the costs for our students. If you are able to make a donation it will be greatly appreciated. Please make out your check to La Quinta High School European Trip. If you have any questions please feel free to contact me at 7724150. Thank you for you time. Sincerely yours, 00 Cheryl er Social Studies Department 000013 To whom it may concern: Thank you for your time and consideration of our proposal. By donating to our Europe trip fund you will be wisely investing in our futures. You will be providing a great opportunity for us to expand our minds and grow culturally. If you could possibly spare a cash donation to help us achieve our goal it would be greatly appreciated. Attached is a proposal drafted by the trip's advisor. It explains not only what we are doing but also why your donation is so desperately needed. Sincerely, B'' ky Golden- Harrell jc� Erica Abarca Stephanie Webster <40`w C 1�j 000014 London and Paris 9 DAYS Program Fee includes: ■ Round-trip airfare ■ 7 overnight stays in first-, superior tourist-, or tourist -class hotels (all with private facilities) ■ Continental breakfast and dinner daily in carefully selected restaurants ■ Full-time services of a bilingual EF Tour Director throughout your stay ■ All transfers and intercity transportation ■ 4 comprehensive sightseeing tours led by licensed local guides ■ 6 visits to special attractions ■ 2 EF walking tours and an additional sightseeing briefing led by your EF Tour Director For complete financial and registration details, please refer to the Booking Conditions. Bustling Covent Garden sets all the charm of London before yowl DAY t Flight Overnight flight to Great Britain • Enjoy comfortable jet accommodations as you fly across the Atlantic. DAY 2 London Arrival in London • Touch down in London! After clearing customs you are greeted by your bilingual Eh Tour Director, who will remain with you throughout your stay. A private luxu- ry motorcoach takes you to your comfortable hotel for check -in. EF walking tour • Stroll through the very heart of London on our EF walking tour (which begins along the banks of the River Thames). Pass Rudyard Mpling's former home, walk along the Strand, and see the spot from which all distances to London are measured. Enter Trafalgar Square, where you can walk amidst London's most famous pigeons. Continue on to Leicester Square, the "pouting place of princes"; this was once a favorite place for men to carry out duels! After passing statues honoring both William Shakespeare and Charlie Chaplin, continue on to Londotis Chinatown. Then pass through Soho to the Covent Garden area, recog- nizable as the backdrop for the opening scene of My Fair Lally. DAY 3 London Guided sightseeing of London • Your guided tour takes you past the major landmarks of Europe's largest city. Enjoy a photo - stop at Big Ben and the Houses of Parliament. Visit Westminster Abbey (the site of royal coronations for the past 900 years), and pass by St. Paul's Cathedral, Piccadilly Circus, Tower Bridge, Trafalgar Square, Whitehall, Downing Street, and Hyde Park. Then stand before the gates of Buckingham Palace for the changing of the guard (seasonal). If the flag is flown at full mast, the queen is in residence! Guided excursion to Windsor • Enjoy a guid- ed visit to Windsor, the world's largest inhabit- ed castle. Founded by William the Conqueror in 1070, Windsor has been the preferred royal retreat for the last 900 years and is still in use by the Royal Family. The castle contains his- torical treasures ranging from the queen's porcelain to Henry VIII's sword and suit of armor. Queen Victoria loved to entertain here, but ultimately ended up in seclusion within the castle, mourning the death of her beloved Albert. (If the queen is in residence and the official apartments are closed, visit St. George's Chapel, where the annual Garter Service takes place, or Queen Mary's Dolls' House, an ele- gant dollhouse completely furnished in authen- tic LSth-century decor!) 000015 DAY 4 London Optional excursion to Oxford and Stratford Visit two of England's most acclaimed towns as you journey into the English countryside. First, travel through the Chiltern Hills to ivy -draped Oxford, a mecca of learning for over 800 years. Then continue to legendary Stratford-upon- Avon. Step back into the Elizabethan age as you visit the half-timbered home in which Shakespeare was born and view the costumes used by the BBC in its Shakespearean produc- tions! Optional theater performance • An addition- al option includes a performance at a Stratford or London theater (depending on availability). Free time in London • Alternatively, enjoy free time in London. You might wish to visit the original Hard Rock Cafe or Madame Tussauds Chamber of Horrors, cruise down the Thames to the Royal Greenwich Observatory, look for Sherlock Holmes' house on Baker Street, or partake of an elegant and traditional afternoon tea. Consider also a visit to the world -class col- lection of the British Museum, which includes an original Magna Carta, Egyptian mummies, hand-written Beatles lyrics, and the Rosetta Stone. DAY 5 London Optional excursion to Stonehenge, Salisbury and Bath • Journey through rural English landscapes to Stonehenge. This 4000-year-old ring of stones, an ancient worship and burial site, is England's most mysterious landmark. Next stop is Salisbury for a visit to the town's cathedral; then view the Georgian architecture and Roman baths of Bath, where Jane Austen lived —and set some of her novels. This spa was a favorite vacation spot of early Romans! DAY 6 London • Paris Visit to Canterbury • Journey through the Garden of England (the hop fields of Kent) to Canterbury, the destination city of Chaucees pilgrims in the legendary Canterbury Tales. Visit the tow:n's magnificent cathedral (the seat of the Church of England) and see where four of the kings knights murdered Archbishop Thomas a Becket in 1170! English Channel crossing to Paris Continue to Dover, where you'll board a ferry to cross the English Channel. Glance back at the famous white chalk cliffs as you sail to Calais; upon arrival, transfer to Paris. DAY 7 Paris Guided sightseeing of Paris • See the elegant Champs-Elysees and the Arc de Triomphe — built to commemorate Napoleon's Grande Armee, the arch was not completed until after their decisive defeat! Pass by the Conciergerie, les Invalides, and Napoleon's alma matey. the Ecole Militaire, from which he graduated with the following comment on his report card: "Will go far if circumstances permit"! Marvel at the sheer size of the 6000-con Eiffel Tower (France's exhibit for the World Fair), and learn why the tower, once considered an eyesore by so many, was spared the wrecking ball in 1909. Visit to the Notre -Dame • Recall the novels of Victor Hugo during your stop at the Notre - Dame (which dates back to 1163). Admire the graceful beauty of the cathedral's rose windows and flying buttresses; on the same site ancient Romans once worshipped Jupiter! Here Napoleon crowned himself emperor in 1804. Guided visit to Versailles • Recall le grand sie- de as you experience the opulence of Versailles, dreamhouse of Louis XIV. Built to be the envy of all Europe, France's most extravagant chateau continually threatened to bankrupt the treasury of France. Here the Sun King held court in the most lavish style imaginable —at its height, 1000 nobles were attended by 4000 servants inside the palace, while 15,000 sol- diers and servants inhabited the annexes! Tour the Royal Apartments, furnished for Marie - Antoinette. Walk through the historic Hall of Mirrors; it was here that France, Spain and England officially recognized the independence of the United States in 1783, and that the famous World War l treaty was signed. You'll also stroll through the elegantly landscaped gardens, designed by Andre Le Notre. (Please note: because of the extreme popularity of Versailles, guided visits of the interior cannot be guaranteed during peak seasons.) DAY 8 Paris EF walking tour • Join our walking tour of the chic Opera district, experiencing the haute cou- ture of Rue du Faubourg St. Honore. Stroll past the official residence of the president of France and through Place de la Concorde, built to honor Louis XV. The next Louis was not so lucky —here he was beheaded, along with Marie -Antoinette. Continue through the Tuileries, and walk in the footsteps of Rothschild as you cross Place Vendome. In addition, you'll pass the house in which Chopin spent his final days. Visit to the Louvre • You'll also visit the Louvre; built to defend the city in the 13th century, today the museum safeguards one of the world's greatest art collections. Here you can view the Mona Lisa and the ancient —and armless —Venus de Milo (Greek goddess of love)! DAY 9 Home Return home • Your Tour Director assists with the transfer to the airport, where you'll check in for ,your return flight home. 000016 The woman who defined an era: Who was Queen Victoria? 0 Pnnted on recycled paper JTM76LAP Queen Victoria (1819-1901) was born at Kensington Palace in London, the only child of Edward, Duke of Kent. At the age of 11, she vowed that as future queen, "I will be good." Eight years later, she was crowned. Her name is most associated with her legendary prudery; and yet she also made her mark on history by leading her empire through several wars (including the Crimean and the Boer). Queen Victoria also abolished slavery in her colonies, bought the Suez Canal from Egypt, and authorized constitutions for both Canada and Australia. Under her rule, England grew to become an empire of 125 million subjects; but it was also marked by the tragic Potato Famine in Ireland. In 1840, the Queen proposed to and married her cousin, Prince Albert of Germany. (Queen Victoria her- self spoke only German until she was three.) Theirs soon became one of the happiest royal marriages the world has ever known. In fact, the Queen once wrote that compared to her family, "Politics (provided my Country is safe) must take only second place." The royal couple were great advocates of the arts and sciences; together, in 1851, they sponsored the first World Fair. In 1861, Victoria and Albert discovered that their eldest son, Prince Albert Edward, was having an affair with an Irish actress. Although sick at the time, Albert travelled to Cambridge to convince his son instead to marry Princess Alexandra of Denmark. His illness wors- ened during the journey, and he died soon after. The Queen partly blamed the Prince for the premature death of his father. She went into seclusion, and wore black for the rest of her life. Distinguished by great wealth, expansionism, and popularity, her 63-year reign was the longest of any British monarch. She ruled for so long that by the time they carved her statue in front of Buckingham Palace, no one remembered what she looked like when she was young. (Queen Victoria was the first monarch to move from Kensington to Buckingham Palace; since that time it has remained the official royal residence.) Queen Victoria left behind nine children (all of whom —including Prince Albert Edward —married European and Russian royalty), 40 grandchildren, and 37 great-grandchildren. Her last word was "Berrie," the nickname of her eldest son. Discover the Global Classroom with EP Educational Tours Educational Tours 000017 ceit�p 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: Consideration of the Parks & Recreation Commission recommendation regarding the priority listing of the Potential Citywide Park Capital Improvement Projects As directed by the City Council. AGENDA CATEGORY: BUSINESS SESSION: I CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As part of the Fiscal Year 1996/97 Capital Improvement Program, the City Council approved an appropriation of $700,000 for various capital improvements to city parks. The funding is identified as follows: • Infrastructure Fund • Community Project Fund TOTAL FUNDING $181,411 $518,589 $ 700, 000 On October 15, 1996, the City Council authorized the expenditure of $67,000 of these funds for costs associated with the expansion of the Senior Center parking lot. The budgeted balance available for the additional park improvements is $633,000. During the October 30, 1996 Council Study Session, the City Council requested an accounting for actual dollars available in the fund balances. The Community Service Project Fund balance has an additional $31,597 available in unappropriated funding that may be utilized toward these park projects. 'This amount includes the addition of the actual interest for the Fiscal Year 1995/96 ($32,145), the projected interest for the Fiscal Year 1996/97 ($22,800), and subtracting money appropriated for other projects during both fiscal years. Therefore, the actual balance available for the additional park improvements is $664,597. :• ► I bXTU11• • At the November 19, 1996 City Council Meeting, the City Council discussed the prioritized list of Park Improvements as recommended by the Parks and Recreation Commission. A copy of that list is included as Attachment 1. This item was scheduled for discussion at the October 30, 1996 City Council Study Session. During the Study Session, the City Council requested a more detailed cost estimate for the proposed pool at the Fritz Burns Park, including a restroom facility and a shade structure. This information was provided in the Staff Report on November 19, 1996; however, the City council requested a more detailed cost G:TWDEPT%C0UNCIL11996\961217A.WPD n 0 0 018 Report on November 19, 1996; however, the City council requested a more detailed cost breakdown and an estimated cost of maintenance and operations prior to making a decision on the prioritized list. Included with this report as Attachment 2 is an itemized cost estimate for the proposed swimming pool and facilities required to operate the pool. As noted on Attachment 2, the cost of the pool facility is estimated to range from $341,750 to $761,438 (The range is the difference between the verbal estimate of a contractor, and the square footage construction estimate in the 1995 Berryman & Henigar report). This includes one 75'x35' public swimming pool which ranges from 3'6" deep at the shallow end to 5' deep at the deep end, a 30' diameter by 18" deep wading pool, filter systems, a restroom facility, a shower facility, a ticket office, a shade structure, and security fencing (wrought iron) around the perimeter of the facility. The costs also include design and administration of the contract (construction management, inspection, and office administration). City staff met with architects and contractors to obtain verbal estimates for the construction of the pool. City staff also utilized a report completed in July 1995 by Berryman & Henigar to ascertain possible costs for pool construction. It is important to note that the pool constructed by the City would have to be in compliance with Title 22 and 24 of the Environmental Health and State Building Code from the Department of Health Services. The estimated costs to maintain the structure according to the Berryman & Henigar report is $0.07 per square foot per day of operation. For the swimming pool and wading pool, this would equate to approximately $233 for an eight -hour day of operation. If the pool facility were to be open seven days a week, eight hours a day, for four months, the cost would be approximately $28,000. If the pool were to be open year round, the cost would be approximately $85,000. This does riot include the cost of personnel to operate the facility, which would include four lifeguards. The cost for each position would be approximately $11.00 per hour. Included with this report as Attachment 3 is a copy of a spreadsheet indicating operation and maintenance costs and personnel costs for four months, six months, and one year of operation. As can be seen in Attachment 3, the total operation costs for a public pool (including maintenance, chemicals, electrical, and personnel) for four months, six months, and one year of operation would be $70,240, $105,360, and $213,480 respectively. On November 26, 1996, city staff had a telephone conversation with Mr. Don Martin, District Manager of the Coachella Valley Recreation & Parks District (C.V.R.P.D.). During this conversation Mr. Martin stated that for a pool facility of this size, he recommends the use of four lifeguards. Three lifeguards should be "on deck" at all times with the alternating lifeguard operating the ticket office. This would actually be a greater utilization of the personnel since lifeguards must frequently alternate off "the deck" in order to avoid overexposure from the sun. 000019 G:1P W D EPT \C O UN C I L119 96 \961217 A. W P D In June of 1995 Don Martin was considering operating and maintaining the proposed public pool at the Fritz Burns Park. The proposal that was being discussed was a 25-year lease in which the District would operate the pool under the following conditions: • The District would be responsible for staffing the lifeguards; • The District would receive all of the revenue from concessions, entrance fees, parties, lessons, etc. • The District would provide the maintenance facilities which would include chemical and utilities. • The cost of major repair would be a 50/50 split between the City and the District. The District proposed that the City compensate the District in the amount of $27,500 for the first year, and that amount would decrease by $1,485 per year for 18 years. After 18 years, there would not be any further compensation. During the November 26, 1996 telephone conversation, Mr. Martin stated that the C.V.R.P.D. was still interested in operating and maintaining the Fritz Burns Park Pool. However, the parameters may change and C.V.R.P.D. would not commit until they complete their interpretation of proposition 218. Mr. Martin stated the C.V.R.P.D. attorney's were presently reviewing the proposition with a schedule to bring the District's fees to a public vote sometime in the spring of 1997. At that time, Mr. Martin stated he could make a further commitment or remove the proposal depending upon the outcome of the public vote. Included with this report as Attachment 4 is a letter from Mr. Martin dated December 4, 1996, outlining C.V.R.P.D. position. On November 14, 1996, City Staff rnet with a pool contractor and completed a preliminary layout and location of the proposed facilities in the Fritz Burns Park. Included with this report as Attachment 5 is a preliminary layout that was discussed. This location is subject to change dependant on the final design. Attachment 1 is a prioritized list of projects developed and recommended by the Parks & Recreation Commission to the City Council. There is $633,000 available in appropriated funds for these projects and another $31,597 available in unappropriated fund balance for a total of $664,597 available. The list (Attachment 1) totals $1,272,400. The list has been submitted to the City Council to respectfully request direction on the prioritization of the projects in order for staff to proceed with the implementation. Chris A. Vogt Public Works Director/City Engineer CAV/as G9PWDEMCOUNCIU19981991217A.W PD 000020 ATTACHMENT 1 PARKS AND RECREATION COMMISSION PRIORITIZED LIST OF PARK IMPROVEMENTS 1. IMPROVEMENT DESCRIPTION POOL AT FRITZ BURNS PARK COSTS $518,000 2. TENNIS COURTS RESURFACED' $40,000 3. RENOVATE TENNIS COURT TO ROLLER HOCKEY COURT $10,000 4. LIVING FENCE AT FRITZ BURNS PARK $25,000 5. ADDITIONAL LIGHTING AT LQ SPORTS COMPLEX $30,000 6. DRAINAGE AT ADAMS STREET PARK $15,000 7. RESTROOMS AT FRITZ BURNS PARK $60,000 8. SOCCER GOALS AT LQ SPORTS COMPLEX $4,400 9. TRAIL HEAD AT BOO HOFF TRAIL $20,000 10. DOG PARK $1.0,000 11. REGRADE AND REPAIR INFIELDS AT SPORTS COMPLEX3 $30,000 12. SHADE STRUCTURE AT FRITZ BURNS PARK $150,000 13. PLAYGROUND EQUIPMENT AT FRITZ BURNS PARK $60,000 14. SKATEBOARD PARK $150,000 15. REST STOPS ON BEAR CREEK. BIKE PATH (3) $75,000 16. PLAYGROUND EQUIPMENT AT 3 RETENTION BASINS $75.000 TOTAL $1,272,400 ' On October 23, 1996, Parks and Recreation Commission reduced the project cost from $60,000 (Attachment 1) to $40,000. Z On October 23, 1996, Parks and Recreation Commission added this project. 3 On October 23, 1996, Parks and Recreation Commission reduced the scope of this project to include only the infield and repairs to the backstops, and reduced the costs from $50,000 (Attachment 1) to $30,000. GAMDEMCOUN CIL\l 996\96 1 203A.WPD 000021 ATTACHMENT2 FRITZ BURNS PARK PROPOSED PUBLIC POOL COST ESTIMATE ITEM DESCRIPTION QTY UNIT COST/UNIT TOTAL 1 75'x35'x3'-6" to 5'-0" Pool 1 LS $100,000 $100,000 (Berryman & Henigar report estimates $435,750) 2 30' Diameter x 1'-6" Wading Pool 1 LS $20,000 $20,000 3 6' Wrought Iron Perimeter Fence 780 LF $30 $23,400 4 Restrooms 1 LS $60,000 $60,000 5 Shower Facility 1 LS $20,000 $205000 6 Ticket Office 1 LS $20,000 $20,000 7 100'x20' Shade Structure 2000 SF $15 $3 AO B & H SUB -TOTAL = $609,150 10% DESIGN = $60,915 15% ADMIN= $91,373 B & H TOTAL= $761,438 SUB -TOTAL = $2739400 10% DESIGN= $27,340 15% ADMIN= $41,010 TOTAL= $3419750 000022 ATTACHMENT 3 Proposed Public Pool 4 MONTHS 6 MONTHS 12 MONTHS Maintenance, Chemical, & Electrical $28,000.00 $42,000.00 $85,000.00 ($0.07/sf/day) Personnel (4 Lifeguards, $42,240.00 $63,360.00 $128,480.00 8 hrs/day) TOTAL $70,240.00 $105,360.00 $213,480.00 000023 ATTACHMENT COACHELLA VALLEY RECREATION AND PARK DISTRICT 4"71 Clinton Street, Indio, California 92201 (619) 347-3494 - Faz: (619) 347-4660 December 4,1996 Chris Bogt Public Works Director Post Office Box 1504 LaQuinta, CA 92253 Dear Mr. Bogt: C try OPLA QbINr, DEC A �VORKS The Coachella Valley Recreation and Park District is still interested in maintaining and staffing the proposed LaQuinta pool. However, before we can make this commitment to the City, the District must review the effects Proposition 218 will have upon the District. We will be working with Muni Financial on strategies to comply with Proposition 218. Hopefully, the District will be able to make a decision on maintaining and staffing this proposed pool within six months. If I can be of any further help on this matter, please call me at (619) 347-3484. Sincerely, Don Martin General Manager cc: Kay Ladner, Division 4 Director Laura McGalliard, Recreation & Park Superintendent 000024 To: Board of Directors From: Don Martin, District Manager w4 s av/✓re J �t IL Date: June 23,1995 The City has contacted the District on the following items - design, operation and possible a long term lease (25 years). Staff believes that we could operate their pool if both agencies would approve certain conditions. The District would be responsible for staffing the life guards. District to" receive all revenue from concessions, entrance fees, parties, lessons, etc.. District to provide maintenance for facilities which would include chemical and utilities, cost of major repair would be split fifty percent for City and fifty percent for the District. The City would compensate the District the first year $27,500 and that amount would decrease by $1,485 per year for eighteen (18) years. After eighteen (18) years their would not be any compensation. Approve in concept and direct Staff to continue to work with the city of LaQuinta staff. Post -It' brand fax transmittal memo 7671 1 #of pages ► To From a '4e-kA, A Co. d1 U�Q Dept. Phone # —3 7 ;3V Fax# — 7Fax # 000025/ EX , ,: w ' I•i� w 0. .3 J q�l _ 'Wai c&',, 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: Consideration of a Request From the La Quinta Open -Air Museum for Financial Assistance As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: Z CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Funds for this request are available within the Special Project Contingency Account (#101-101-663-000) with a current balance of $23,730 (The original budgeted amount was $40,000; less $7,500 transferred into advertising to pay for the Skins Game promotional piece on the City; $7,320 for La Quinta High School band uniforms; and $1,450 for the Octoberfest). Alternatively, funds could be appropriated from the Emergency Reserve Account. Ms. Kathryn Hull, representing the La Quinta Open -Air Museum submitted correspondence dated October 25, 1996 requesting $30,000 to "launch a public relations and membership drive" (Attachment 1). The City Council requested that this request be placed on the agenda for formal consideration. Ms. Hull supplemented the October request with written correspondence dated December 9, 1996 (Attachment 2) and discussed the Museum's proposal, and other previously funded non-profit contracts (i.e., La Quinta Arts Foundation and Chamber of Commerce), with City staff. The La Quinta Open -Air Museum is approximately 20 acres in size and is improved with walkways, grassed areas, and a pond, and features an outdoor display of sculptures and artwork. The Museum contains artworks representing fourteen countries and projects itself as a draw to tourists as well as an educational site for local schools. It has been estimated that Park attendance currently averages 12,500 000027 annually. The Museum requests $30,000 from the City to supplement its marketing efforts and, with an enhanced marketing program, expects to draw more than 100,000 patrons "in the first year". Ms. Hull indicates that the full advertising budget will approach $200,000 annually. In addition to this advertising program, the Museum plans a membership drive and expects to obtain additional grants and corporate support. Options available to the City Council include: Award a grant of $30,000, or some portion thereof, to the La Quinta Open -Air Museum for public relations materials and advertising; or, 2. Direct staff to negotiate a "contract for services" with the Open -Air Museum whereby the City would contract with the Museum for certain services (i.e., free access day(s), etc.) in exchange for a specified monetary contribution; or, 3. Deny the request; or 4. Provide staff with alternative direction. Mark Weiss Assistant City Manager c:mark\rptopair ATTACHMENT 1 RLUEIVEL OCT 2 8 1996 LA QUINTA OPEN-AIR MUSEUM a nonprofit organization 57325 Madison Street La Quinta CA 92253 Tel. (619) 564-6464 Fax (619) 564-1166 October 25, 1996 The Honorable Mayor Glenda Holt City of La Quinta P. O. Box 1504 La Quinta CA 92253 Dear Mayor Holt: The newly formed nonprofit organization, La Quinta Open -Air Museum and Academy for the R Arts, is requesting seed money to help with the immediate operation of the existing Sculpture Park and the establishment of new programs. This request is for $30,000 to be used to launch a public relations program and membership drive, which will provide a potential source of income. As you know from our previous discussions, La Quinta Open -Air Museum is the largest of its kind in the United States. It is well known throughout the art world, but local awareness needs to be addressed. A mailing for charter membership has just been completed, and as funds are available, a strong public relations program will be initiated. With its continuous year-round exhibit, this unique facility will draw many tourists to La Quinta, as well as providing an educational site for local schools. It will provide multiple benefits to the City of La Quinta. We anticipate more than 100,000 visitors to the Museum this first year. This fledgling nonprofit organization needs assistance to help it get established and create programs that will generate long-term income. We are requesting help from the City of La Quinta to do just that. We appreciate your serious consideration of this request, and will be happy to provide any additional information you may require. Sincerely, Kathryn Lull Vice President 000029 ��♦ ATTACHMENT 2 LA QUINTA OPEN-AIR MUSEUM & ACADEMY FOR THE ARTS a nonprofit organization 57325 Madison Street TEL. 619-564-6464 La Quinta, CA 92253 FAX 619-564-1166 December 9, 1996 To: Mark Weiss From: Kathryn B. Hull Vice President RE: Request for funding This memo is to clarify how funds from the City of La Quinta will be used for public relations. It is necessary for the Museum to promote the facility by providing advertising in public media. Ads will be placed in local and Southern California news media, including newspapers, magazines and radio/TV spots, as well as in national art and tourist publications, including magazines and journals.. Each ad will carry the La Quinta name prominently since it is a part of the Museum's name. Since the La Quinta Open -Air Museum is open six days a week, it will promote the City year round, not just a couple of times a year. As indicated in previously submitted budgets, a full promotional and advertising budget would be approximately $200,000 annually, the amount of $30,000 we are requesting from the City of La Quinta is a very small portion which will be used exclusively for advertising. One national magazine ad can be $3,000 per issue and up, while local costs are affordable --between $500 and $1,200 per issue. To produce results ads must be run repeatedly. Naturally we will place ads in journals where they will be most effective. In addition, the Museum annually will provide a free day in December to all the residents of La Quinta. Also one day each year will be set aside for the physically challenged, blind and special students in the area. We believe the La Quinta Open -Air Museum is a valuable asset to the City of La Quinta. It is unique to the area, the largest such institution in the United States, and well -respected throughout the art world. Having just become a nonprofit organization it is in need of seed money to help with its secure establishment. Even though the La Quinta Sculpture Park was operated as a private enterprise for a few years, there are specific needs in the development of the nonprofit organization. We appreciate your serious consideration in financially helping with the continued operation of one of your greatest treasures. 000030 Twyl 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: Consideration of Request from the Miss La Quinta Pageant for Financial Assistance W*40VIIN140•� •� As deemed appropriate by the City Council. 1111111MUR•► AGENDA CATEGORY: BUSINESS SESSION: a CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The amount of the request is $657.50 plus insurance coverage of $93.15 for a total request of $750.65. Funds for this request are available within the Special Project Contingency Account (#101-101-663-000) with a current balance of $23,730 (The original budgeted amount was $40,000; less $7,500 transferred into advertising to pay for the Skins Game promotional piece on the City; $7,320 for La Quinta High School band uniforms; and $1,450 for the Octoberfest). Mrs. Audry Manuel of the Miss La Quinta Pageant sent a letter dated November 21, 1996 (Attachment No. 1) to the City Council requesting a contribution to cover the costs associated with renting the Senior Center. The Council reviewed this letter under Written Correspondence at the December 3, 1996 City Council meeting and directed that this item be agendized for the December 17, 1996 City Council meeting. The request is for $657.50 which covers the associated costs for use of the Senior Center. That fee includes a facility use fee, a security fee, a setup fee, a clean-up fee, and a public address system fee; however, it does not include the required insurance rider fee of $93.15. Since that fee is part of the facility use, staff is recommending that it be included with the $657.50 request for a total request of $750.65. Staff has discussed this concept with Audry Manuel and she concurs. Mrs. Manuel also indicated to staff that she would be unable to attend the December 17, 1996 Council meeting as she is a postal worker and this is their busiest season 000031 of the year. Mrs. Manuel did not want her absence from the City Council meeting to be viewed as a lack of interest on her part. Staff indicated to Mrs. Manuel that the Council would be so advised. Staff consulted Mrs. Manuel and the founder of the Miss La Quinta Pageant, Mrs. Vi Messick, for background information on the pageant. The Miss La Quinta Pageant was started in 1960 by Mrs. Messick as a private franchise. In its current configuration, there are no entry fees and the Miss La Quinta Pageant is basically a philanthropical organization to assist young ladies. Both indicated a long-term desire to have a community organization take over the Miss La Quinta Pageant. In the meantime, Mrs. Manuel runs the program and Mrs. Messick holds the franchise. The Council requested that this item be considered at this time. The following options are available to the City Council: Approve the request ($750.65) to cover the use fee for the Senior Center; or, 2. Do not approve the request ($750.65) to cover the use fee for the Senior Center; or, 3. Approve the request for an amended amount to cover the use fee for the Senior Center; or, 4. Provide further direction to staff. Britt W. Wilson, Management Assistant Attachments: 1. Miss La Quinta Pageant Correspondence dated November 21, 1996 c:cc9tff53.96(bw) 2 000037 ATTACHMENT 1 November 21, 1996 Council Members City of La Quinta PO Box 1504 La Quinta, CA 92253-1504 Dear City Council: C17Y OF , A nU1NTq NOV 2 5 REC'D BUILDING HNU This is a request from the Miss La Quinta Pageant to ask the City Council to grant us the sum of $657.50 for set up,.use for three hours, and clean up of the Senior Center to host a pageant to select a young lady to represent La Quinta at func- tions as needed. The cost may be less if enough volunteers are available for set up and clean up. The date of the pageant would be January 25, 1997. Thank you in advance for your cooperation. Sincerely, Audry Manuel Miss La Quinta Coordinator 3 000033 T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Resolution of the City PUBLIC HEARING: Council of La Quinta, California in Support of an Inland Empire Routing of High Speed Rail between Los Angeles and San Diego Approve the resolution of the City Council of La Quinta, California in support of an Inland Empire routing of high speed rail between Los Angeles and San Diego. *h11l;J R�1 None The City received correspondence from the Riverside County Transportation Commission (RCTC) requesting that the City adopt a resolution in support of an Inland Empire routing of high speed rail between Los Angeles and San Diego (Attachment No. 1). According to information from RCTC, the California Intercity High Speed Rail Commission (the "Commission") is completing a study of the feasibility of establishing a high speed rail line between Los Angeles and the Bay Area. The Commission has concluded that an extension from Los Angeles to San Diego would be of benefit to the State and that there exists two alternate routes: one via the Interstate 5 corridor, the other via the Inland Empire. This resolution supports the routing of a high speed rail through the Inland Empire. The attached correspondence and resolution provide further background details on the request and itemize comparative advantages of an Inland Empire route. Staff contacted RCTC on December 10, 1996 for a status/update report on actions taken by other cities and received the attached report (Attachment No 2). As noted, the majority of cities have approved a resolution or are scheduled to do so in the near future. 000034 Options available to the City Council include: Adopt the resolution of the City Council of La Quinta, California in support of an Inland Empire routing of high speed rail between Los Angeles and San Diego; or, 2. Do not approve the resolution of the City Council of La Quinta, California in support of an Inland Empire routing of high speed rail between Los Angeles and San Diego; or, 3. Provide further direction to staff. Britt W. Wilson, Management Assistant Attachments: 1. RCTC correspondence dated November 1, 1996 2. RCTC Status Report c:c=tff54.95(bw) 2 nn1)nT; RESOLUTION OF THE CITY OF LA QUINTA, IN LA QUINTA, CALIFORNIA IN SUPPORT OF AN INLAND EMPIRE ROUTING OF HIGH SPEED RAIL BETWEEN LOS ANGELES AND SAN DIEGO WHEREAS, the California Intercity High Speed Rail Commission in completing its study of the feasibility of establishing a high speed rail line between Los Angeles and the Bay Area; and, WHEREAS, the California Intercity High Speed Rail Commission has concluded that an extension from Los Angeles to San Diego would significantly increase total State ridership and would generate four million passengers yearly just on the segment between Los Angeles and San Diego; and, WHEREAS, the California Intercity High Speed Rail Commission has selected two alternate routes between Los Angeles and San Diego: one parallel to Interstate 5 and one parallel to Interstates 10 and 15/215; and, WHEREAS, the 1-5 coastal corridor currently has numerous Amtrak and commuter trains in its limited right-of-way and most communities along that corridor have previously expressed opposition to high speed rail; and, WHEREAS, an unconstrained high speed rail route via the Inland Empire would have shorter travel times between San Diego and Los Angeles compared to a reduced - speed alternative using the environmental sensitive coastal corridor and would, thus likely generate greater ridership and revenue; and, WHEREAS, an Inland Empire routing for the high speed rail system would establish new economic links to northern San Diego county cities such as Escondido; and, WHEREAS, the 1-15/215 corridor currently provides no rail service options between the Inland Empire and San Diego while the coastal corridor already provides a full range of commuter and intercity services; and, WHEREAS, the Inland Empire is a major hub of an expanding regional economy and both to recognize the need for and support the development of transportation improvements to strengthen the region's economy; and, WHEREAS, the United States Department of Commerce forecasts that the two counties of Riverside and San Bernardino will have the largest population growth of any of the nation's metropolitan areas over the next ten years creating over 415,000 new jobs and the Southern California Association of Governments estimates that the counties of Riverside and San Bernardino will have a population of approximately 4.2 million by the year 2005; and, o'1^"3elk Resolution 96- WHEREAS, the Inland Empire high speed rail alignment between San Diego and Los Angeles could connect with other proposed high speed rail projects between Los Angeles and Las Vegas; and, WHEREAS, the Inland Empire transportation agencies own many miles of rail rights -of -way which could be used for portions of an alignment to San Diego, including twenty miles immediately parallel to 1-215 and additional rights -of -way in the Inland Empire could be purchased at values less than along a coastal route; and, WHEREAS, there is little or no air service between the Inland Empire and either San Diego or Los Angeles, thus, minimizing competition between air and rail modes; and, WHEREAS, public support for rail development is strong within the Inland Empire; NOW, THEREFORE, BE IT RESOLVED, that the City of La Quinta, in La Quinta, California supports the concept of the development and construction of a high speed rail link between Los Angeles and San Diego serving the Inland Empire, as part of an overall high speed rail system between San Diego and San Francisco. PASSED, APPROVED AND ADOPTED this AYES: NOES: ABSENT: ABSTAIN: APPROVED AS TO FORM Dawn Honeywell, Attorney City of La Quinta ATTEST: Saundra Juhola, City Clerk City of La Quinta day of Glenda L. Holt, Mayor City of La Quinta ,1996 000037 ATTACHMENT 1 ltMRSIDE COUNTY TRANSPORTATION COMMISSION November 1, 1996 TO: City Managers of Riverside County Cities FROM: Naty Kopenhaver, Clerk of the Commission SUBJECT: Resolution in Support of an Inland Empire Routing of High Speed Rail Between Los Angeles and San Diego This memorandum is a follow-up of RCTC Chairperson Alex Clifford's memorandum to the respective Mayors urging that their city adopt a resolution in support of routing the high speed rail between Los Angeles and San Diego through the Inland Empire. Attached is a copy of the resolution adopted by the Riverside County Transportation Comission at their October 22, 1996 meeting. When a resolution is adopted by your city, I would appreciate it if you could forward an original signed resolution. I will be contacting each city on November 5th on the status of this item. Please feel free to call me at (909) 787-7141 if you have any questions. Attachment 3 rrrr Resolution No. 96-008 Resolution of the Riverside County Transportation Commission In Support of an Inland Empire Routing of High Speed Rail Between Los Angeiss and San Diego WHEREAS, the California Intercity High Speed Rail Commission is completing its study of the feasibility of establishing a high speed rail line between Los Angeles and the Bay Area; and, WHEREAS, the California Intercity High Speed Rail Commission has concluded that an extension from Los Angeles to San Diego would significantly increase total State ridership and would generate four million passengers yearly just on the segment between Los Angeles and San Diego; and, WHEREAS, the California Intercity High Speed Rail Commission has selected two alternate routes between Los Angeles and San Diego; one parallel to Interstate 5 and one parallel to Interstates 10 and 15/215; and, WHEREAS, the 1-5 coastal corridor currently has numerous Amtrak and commuter trains in its limited right-of-way and most communities along that corridor have previously expressed opposition to high speed rail; and, WHEREAS, an unconstrained high speed rail route via the Inland Empire would have shorter travel times between San Diego and Los Angeles compared to a reduced. speed alternative using the environmental sensitive coastal corridor and would, thus, likely generate greater ridership and revenue; and, WHEREAS, an Inland Empire routing for the high speed rail system would establish new economic links to northern San Diego county cities such as Escondido; and, WHEREAS, the 1-15/215 corridor currently provides no rail service options between the Inland Empire and San Diego while the coastal corridor already provides a full range of commuter and intercity services; and, WHEREAS, the Inland Empire is a major hub of an expanding regional economy and both to recognize the need for and support the development of transportation improvements to strengthen the region's economy; and, WHEREAS, the United States Department of Commerce forecasts that the two counties of Riverside and San Bernardino will have the largest population growth of any of the nation's metropolitan areas over the next ten years creating over 415,000 new jobs and the Southern California Association of Governments estimates that the counties of Riverside and San Bernardino will have a population of approximately 4.2 million by the year 2005; and, 4 000039 WHEREAS, the Inland Empire high speed rail alignment between San Diego and Los Angeles could connect with other proposed high speed rail projects between Los Angeles and Las Vegas; and, WHEREAS, the Inland Empire transportation agencies own many miles of rail rights -of -way which could be used for portions of an alignment to San Diego, including twenty miles immediately parallel to 1-215 and additional rights -of -way in the Inland Empire could be purchased at values less than along a coastal route; and. WHEREAS, there is little or no air service between the Inland Empire and either San Diego or Los Angeles, thus, minimizing competition between air and rail modes; and, WHEREAS, public support for rail development is strong within the Inland Empire; NOW, THEREFORE BE IT RESOLVED, that the Riverside County Transportation Commission supports the development and construction of a high speed rail link between Los Angeles and San Diego serving the Inland Empire, as part of an overall high speed rail system between San Diego and San Francisco. DATE: October 22, 1998 gy; Alex tiff hairperson Riversi ounty Transportation Commission ATTEST N ty pe of Clerk of the Commission PI fj�1040 ATTACHMENT 2 RESOLUTION IN SUPPORT OF HION SPEED RAIL SERVICE FROM LOS ANGELES TO SAN DIEGO THROUGH THE INLAND EMPIRE .. �...... A r•7rinu STATUS RCTC - Approved 10/12/06 CVAG Approved 10/28/98 WRCOG Approved 1114/96 BANNING Has not received BEAUMONT Approved 11126/96' BLYTHE Approved 11112196 CALIME$A Approved 11118196' CANYON LAKE Approved 11118/96' CATHEDRAL CITY Has not received COACHIN" Approved 11121 /96' CORONA Approved 11113/96' DESERT. HOT SPRGS Scheduled 12/17/96 HEMET Approved 10/22/96 INDIAN WELLS Approved 11 /21 /96' INDIO Approved 11/20/96' LA QUINTA LAKE ELSINORE Approved 11/12/96` MORENO VALLEY Will approve 12/10196 MURRIETA Has not received NORCO Approved 1116/96 PALM DESERT Approved 10/24/96 PALM SPRINGS Approved 10/23/98 PERRIS Approved 11112/96 RANCHO MIRAGE Has not received RIVERSIDE COUNTY Approved 10/22/96 RIVERSIDE CITY Approved 11/6196 SAN JACINTO Has not received TEMECULA Scheduled December 10, 1996 'mesoiution is being maitea. MOW 1 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: Consideration of Grading Permit Issuance for the Tradition Golf Course Authorize staff to issue a conditional grading permit. None. AGENDA CATEGORY: BUSINESS SESSION: S CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The proposed Tradition Golf Course is located immediately adjacent to, and south of, Avenue 52 and east of Avenida Bermudas (see Attachment #1). The land has been owned by several different developers in the past decade, all of which have proposed to construct a golf course and housing development similar to other golf oriented projects commonly found in La Quinta and the Coachella Valley. The City has previously approved two different tentative tract (TT) maps for this land in the past decade: TT 21880 in 1986 and TT 27613 in 1992. The current owner, Sienna, intends to implement a golf course and housing layout that is slightly different from the one approved in 1992 via TT 27613. In many areas of the proposed project, the differences in the golf course layout are minor when compared to the golf course layout approved in TT 27613, particularly in the perimeter areas of the project. However in other areas, primarily the interior portions of the project, the layout differs substantially. As a result, it's not possible to administratively approve the project at staff level as substantially conforming to the existing approved tentative map. The developer's goal is to have the golf course constructed and ready to play by November 1, 1997. The critical tasks related to having the course ready to play by that date is a function of two things: 1) complete the grading, and 2) allow sufficient time for the Bermuda grass to grow and get established. In order to achieve that goal, it is necessary to start construction this month so grading can be completed by the end of April 1997. A two or three-month delay at the beginning of the golf course development phase does not: translate to a two or three-month delay at the end. If the golf course construction phase is delayed two or three months this winter, G:\PWDEPT\000NCIL\1996\96I 217C.SS 000042 the growing season for the Bermuda grass becomes too short, and as a result, the developer will postpone development of the project for another year. As stated earlier in this report, the proposed golf course does not substantially conform to the existing approved tentative map. The developer recently submitted a new tentative map for processing that matches the proposed golf course and housing layout. However, it will be early March 1997, before that map may be approved, assuming there are no delays or continuances. The tentative map approval process requires that two separate public hearings be conducted prior to approval: one at the Planning Commission and one at the City Council. A prerequisite to tentative map approval includes approval of an environmental document pursuant to the California Environmental Quality Act. Because the prerequisite approvals for the revised project concept are not in place at this time, staff is hesitant to issue a grading permit for the proposed golf course and housing layout. The developer is willing to proceed on an "at -risk" basis, which means the City would issue a grading permit for the proposed project concept on the understanding that any revision that may result from the forthcoming approval process will have to be incorporated into the project at a later date even if it means substantial additional expense to the developer. If the City issues the grading permit prior to tentative map approval, it will be done in a manner in which the developer fully understands permit issuance does not carry any warranty or guarantee, express or implied, that the City will eventually approve a project conforming to the grading plans referenced in the permit. The proposed development concept: is similar in a general way to the two previous project concepts approved by the City in 1986 and 1992. It is similar by the fact all three project concepts involve development of single family housing in a golf course setting, and all three concepts encompass the same grading limits. Since the previous projects were approved by the City via the public hearing process, and in accordance with CEQA, it is not likely any new issues will emerge that are considered valid reasons for denying project approval. It is likely, however, some minor issues never heard before may emerge and require mitigation as a condition of tentative map approval early next year. Due to the sensitive nature of issuing a grading permit prior to tentative tract approval, staff has taken a conservative position and restricted six (6) areas or locations on the grading plans where no grading will be allowed until the public hearing process has been completed and the Planning Commission and City Council are comfortable with the proposal for those areas. Five of the locations are in marginal hillside conservation areas; the sixth location where grading is restricted involves the Hacienda Del Gato area and the large trees in that vicinity. In essence, the grading plan which will be used as a basis if a permit is issued will comply with all previous tentative map approvals except for the golf course and housing layout. G:1P W D EPT1C0 UN C IL118861861217 C. SS 000043 The developer has been proceeding at risk for several weeks. Staff has been plan checking the grading plan on an at -risk -basis and staff has issued a clearing and grubbing permit in anticipation of issuance of an at -risk grading permit. The recently installed chain link fence was installed pursuant to the clearing and grubbing permit. The chain link fence is temporary and was installed as a security measure; it has been permitted for a period of six (6) months and may be extended in duration if authorized by the City. Staff has informed the developer, and the developer has agreed in concept, that a permanent block wall completely enclosing the project, except for the mountainous boundaries, will have to be installed before any building permits for residential occupancy are issued. The developer is extremely anxious to get started with the grading work and is willing to assume all of the risk associated with grading the site prior to tentative map approval. The developer has agreed to sign an agreement to defend and hold harmless the City in the event of any CEQA challenges arising from grading of this site pursuant to the proposed grading permit, and to release the City from any claim of reliance on building the project based on the grading permit issuance prior to their obtaining all required land use approvals. Additionally, staff recommends the City require the developer to post security in the form of a letter of credit in an amount equal to 50% of the grading cost to (insure completion of any regrading or restoration work that may arise as a result of the project approval process, or cover any legal action that may occur as result of the proposed grading. Alternatives: 1. Authorize staff to issue a conditional grading permit requiring indemnification by the developer and posting of security to ensure compliance with the permit requirements. 2. Direct staff to defer grading permit issuance until the tentative map is approved. 3. Provide staff with alternate direction. Ll- zzze - Chris A. Vogt 11 Public Works Director/City Engineer CAV:SS Attachments: #1 - Map of Project Area 000044 G:\PWDEPT\COUNCIL\1999\991217 C.SS ATTACHMENT #1 i Civie center X, �Ell IT O Fritz Buma Park ana, ac ane MT1 Im TRADITION GOLF CLUB Milli IN e 'I T4'lv,x 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: ITEM TITLE: Consideration to Adopt Resolution No. STUDY SESSION: 96-— Establishing Speed Limit on Westward Ho Drive from Adams Street to Roadrunner Lane. PUBLIC HEARING: Adopt resolution establishing a legal speed limit of thirty five miles -per -hour (35 MPH) on Westward Ho Drive from Adams Street to Roadrunner Lane. It is estimated that sign placement will cost $400.00, which is available in the current budget account for operating supplies, street signs, 101-453-703-833. The California Vehicle Code authorizes cities to establish and regulate speed zones within their jurisdictions, based on an engineering and traffic survey, conducted in accordance with methods determined by the Department of Transportation. The Municipal Code requires non -statutory speed limits to be established on the basis of an engineering and traffic survey. The speed limits become effective when adopted by City Council Resolution. California Vehicle Code defines the speed limit on rural roadways, such as Westward Ho Drive, as 55 MPH. Exceptions from this include residential areas and business districts, but unfortunately, this area does not meet either of these definitions. The school zone speed limit of 25 MPH is only valid when children are present. To reduce the implied 55 MPH speed limit to one that uniformly fits the surrounding area, the City council must approve an engineering and traffic survey, and establish a lower speed limit that is leagally enforcable. 000046 D: \P W D E MC O U N C I LY199 6\961217 D. W P D Speed data collected by the city engineering staff indicates the critical speed on Westward Ho Drive is 38 MPH in either direction. Critical speed is defined as the eighty-fifth percentile speed, which is the speed at or below which 85% of the traffic is moving. The posted speed limit is normally established by rounding up or down to the first five -mile -per -hour increment above or below the critical speed, which in this case could be 35 MPH or 40 MPH. Based on the Engineering and Traffic Survey, (Attachment 1), a posting of 35 MPH is recommended as the speed limit. The posting of 35 MPH will not effect the state mandated speed limit of 25 MPH when children are present within a school zone. The school zone on Westward Ho Drive extends along the High School's frontage from Adams Street to Dune Palms Road, plus an additional 500' east on the approach to the High School. By adopting this resolution, the Sheriff's Department will be able to enforce the speed limit with radar, within the specified roadway limits. 1 _ Adopt the resolution establishing a 35 MPH speed limit on Westward Ho Drive, between Adams Street and Roadrunner Lane. 2. Do not adopt the resolution, and keep the unposted speed limit of 55 MPH on Westward Ho Drive in front of the High School, and keep the unenforceable but posted speed limit of 25 MPH for the area east of Dune Palms Road. 3. Give staff alternative direction. Chris A. Vogt Public Works Director/City Engineer CAV: RJV Attachments: Engineering and Traffic Survey 000047 G: \P W D EPT\C O U N C I L%19 9 6 \9 61217 D. W PD RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA O.UINTA, CALIFORNIA, ESTABLISHING SPEED LIMIT ON WESTWARD HO DRIVE FROM ADAMS STREET TO ROADRUNNER LANE WHEREAS, the California Vehicle Code authorizes cities to establish and regulate speed zones within their jurisdiction, and WHEREAS, the City Council finds it appropriate to establish speed limits on certain streets to facilitate safe and orderly traffic flow, and WHEREAS, in accordance with the provisions of Title 12.20 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on Westward Ho Drive between Adams Street and Roadrunner Lane, and WHEREAS, a portion of the stated limits is posted with twenty five miles -per - hour (25 MPH) when children are present, school zone signage, and WHEREAS, the results of the engineering and traffic survey have determined the 85th percentile speed indicated a posting of thirty five miles -per -hour (35 MPH) during hours when children are not present. NOW, THEREFORE, THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT: The prima facie speed limit on Westward Ho Drive between Adams Street and Roadrunner Lane shall be thirty five miles -per - hour (35 MPH). G:\PWDEPT%C0UNCIL119961961217 D.WPD Resolution No. 96- Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17th day of December, 1996, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000049 G.1P W D EPT1C D UN C I L119 9 819 61217 D. W PD TO VIEW THE TRAFFIC SURVEY, PLEASE SEE LASERFICHE PUBLIC WORKS folder > SPEED LIMIT/TRAFFIC SURVEYS subfolder AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: ITEM TITLE: Consideration of Authorization to Proceed with the Design for a Traffic Signal at Avenue 48 and Washington Street �llll_,,PL •K STUDY SESSION: PUBLIC HEARING: Authorize staff to proceed with the design for a traffic signal at Avenue 48 and Washington Street. ' �L�li[�I►>�� The approved design costs for the Professional Services Agreement awarded to Berryman & Henigar and a breakdown by project are as follows: PROJECT BERRYMAN & HENIGAR Washington/Avenue $10,123 48 Signal Hwy 1 1 1 /Plaza La Quinta Signal Dune Palms Channel Crossing Washington Street Improvements PM10 Improvements Contract Total $60,261 $47,207 $51,148 $39,570 $208,309 000061 LMOMM41110 I IX-1101 PKI11 4l During the City Council meeting of July 22, 1996, the Council approved a Consultant Selection Committee and approved a Request For Proposals (RFP) for preliminary engineering and design services for various Fiscal Year 1996/97 citywide street improvements. On September 17, 1996, the City Council approved a Professional Services Agreement (PSA) with the firm of Berryman & Henigar for preliminary engineering and design services for various Fiscal Year 1996/97 citywide street improvements. Included within the consultants scope of work was the development of a traffic signal needs study for the intersection of Washington Street and Avenue 48 (Attachment 1). The study was prepared to determine if a traffic signal is warranted. FINDINGS AND ALTERNATIVES: Based upon the information contained within the consultant's study (Attachment 1, Warrant #1 1, Peak Hour Volume), and considering the two most recent traffic accidents at this intersection, the traffic signal at Washington Street and Avenue 48 is recommended. Staff is recommending to proceed with design at this time, and in the future, to include the construction of this traffic signal with the improvements for the Avenue 48 extension project. This may provide a benefit from the "economy of scale" by including the signal with the much larger project (Avenue 48 Extension, is full width street improvement including three traffic signals on Avenue 48 at; Adams Street, Dune Palms Road and Jefferson Street); however, in order to complete the signal in a more timely fashion, it may be advantageous to bid the signal as a singular project. Alternatives for the City Council to consider: Authorize staff to proceed with design for a traffic signal at Avenue 48 and Washington Street. 2. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer JMF:jmf Attachment 000069 ATTACHMENT 1 CITY OF LA QUINTA TRAFFIC SIGNAL NEEDS STUDY INTERSECTION OF WASHINGTON STREET AND AVENUE 48 DECEMBER 11, 1996 LA QUINTA PUBLIC WORKS DEPARTMENT Prepared by: David M. Cosper Berryman & Henigar 000063 F:\PWDEPT\PROJECTS\FY9697ST\SGNLSTDY.WPD INTRODUCTION The City of La Quinta has designated funds in the Fiscal Year 1996/97 Capital Improvement Plan for the design and construction of traffic signal improvements at the intersection of Avenue 48 and Washington Street. Prior to the start of construction for these improvements, a Traffic Signal Needs Report is to be prepared and submitted to the City Council for its consideration. The Traffic Signal Needs Report will analyze the need for a traffic signal on Washington Street to address current and projected traffic (motorized and unmotorized) needs in terms of congestion relief and safety. General Plan - Circulation Element The Circulation Element of the La Quinta General Plan identifies and establishes the City's policies governing the system of roadways, intersections, sidewalks, bike paths and other components of the circulation system which collectively provide for the movement of persons and goods through the City. In particular, the Circulation Element of the General Plan identifies the following: • The network of facilities required to serve vehicular and non -vehicular travel demand in the City of La Quinta at build -out. • The desired courses of actions/strategies which provide the means to implement the City's circulation element. The Circulation Element specifies the system of roadway and other transportation infrastructure required to satisfy future travel demands. Because of the north -south orientation of the City's travel base, Washington Street and Jefferson Street are key to handling traffic at build -out. As such, both facilities have been classified as Major Arterial. Based upon the forecasted travel volumes and functions, these major arterial roadways will eventually be widened to six lanes with a center median, and all major intersections alongthe he mAjor arterials should be signalized with protected left turns' The General Plan - Circulation Element identifies official development policies related to the circulation system. These policies are specific statements which guide the decision -making process involving the circulation system. The policies are clear, unambiguous and are based upon the General Plan's goals and objectives, as well as the analysis of data. Specific policies regarding traffic signal improvements at major intersections on Washington Street, including Avenue 48, are as follows: Policy 3-2.1.2 - The City will utilize the Level of Service (LOS) as a measure of acceptable traffic flow and operational conditions at intersections. Level of Service is a qualitative measure of traffic flow and driver satisfaction with values ranging from A (free flow) to F (over saturation). The traffic flow characteristics corresponding to these values are described as follows:' ' City of La Quinta General Plan - Circulation Element, Pg. 3-6 ' City of La Quinta General Plan - Circulation Element, Pg. 3-14 000064 FAP W DEPT1PiOJ ECTS\FV 9697ST\SG NLSTDV. W PD LOS Traffic Flow Characteristics A Extremely favorable progression with very little delay. Most vehicles do not stop at all. B Good progression and stable flow with an occasional approach phase fully utilized. C Satisfactory operation with fair progression and longer cycle lengths. Individual cycle failures may begin to appear. D Tolerable delay where congestion becomes noticeable and many vehicles stop. E Unstable flow with poor progression and frequent cycle failures. This is considered the limit of acceptable delay. F Over saturation with arrival flow rates exceeding the capacity of the intersection. Considered unacceptable to most drivers. • Policy 3-2.1.3 - The City shall establish intersection Level of Service "D" as the minimum acceptable Level of Service.' Policy 3-2.1.6 - Due to the significant growth of forecasted build -out traffic volumes and possible exceedance of available roadway capacity at specific locations, the City shall monitor traffic conditions, identify and implement Transportation System Management (TSM) strategies as warranted along the following roadway segments:' a. Washington Street, between Ave. 50 and the northern city limits. b. Jefferson Street, between Ave. 50 and Highway 111. TSM strategies to be considered include: a. Intersection geometrics and signalization b. Spot roadway widenings C. Access control d. Land use control and Transportation Demand Management (TDM) Policy 3-2.1.9 - Installation of all new traffic control devices shall be based upon established warrants and professional analysis in order to assure traffic safety and reduce potential public liability.5 Traffic Signal Warrants Studies ' City of La Quinta General Plan - Circulation Element, Pg. 3-14 ' City of La Quinta General Plan - Circulation Element, Pg. 3-14 5 City of La Quinta General Plan - Circulation Element, Pg. 3-16 000065 FA WDEPT\PROJECTS\FY9697ST\SGNLSTDY.WPD A justification for the installation of a traffic signal at an intersection can be based upon warrants, or specifically defined traffic conditions standards. The City of La Quinta has justified recent traffic signal improvements on warrants as stated in the California Traffic Manual and in the Manual On Uniform Traffic Control Devices. The justification for a signal is met if any one of the I 1 warrants as defined by the California Traffic Manual are met. However, the decision to install a signal should not be based solely upon meeting warrants, since the installation of traffic signals may increase certain types of collisions. Delay, congestion, approach conditions, driver confusion, future land use or other evidence of the need for right of way assignment beyond that which could be provided by stop signs must be demonstrated.' The I 1 warrants identified in the California Traffic Manual are as follows: Warrant Warrant Title Description No. I Minimum Vehicle Volume Intersecting traffic is the principal reason for consideration of a signal installation. 2 Interruption of Continuous Traffic Traffic volume on a major street is so heavy that traffic on a minor street suffers excessive delays. 3 Minimum Pedestrian Volume Inadequate time between platooned traffic to allow pedestrians to cross the intersection 4 School Areas Heavy pedestrian traffic to and from school crossing a single intersection 5 Progressive Movement Necessary to provide traffic platooning and speed control, general used on one-way streets 6 Accident Experience Installation of a traffic signal would prevent a type of recurring accident from happening 7 Systems Installation of a traffic signal would encourage concentration and organization of traffic flow network 8 Combination of No single warrant is met, but warrants I and 2 are satisfied to 80% of the stated numerical values 9 Four Hour Volume Empirical approach 10 Peak Hour Delay One hour per day, minor street traffic suffers undue delay in entering or crossing the major street I I Peak Hour Volume On hour per day, minor street traffic suffers undue delay in entering or crossing the major street - empirical approach In September 1995, traffic counts were conducted at the intersection of Avenue 48 and Washington Street. This time period was selected to obtain traffic count data reflecting the impacts the La Quinta High School has on this intersection. Studies were conducted for the following warrants • Warrant 1 - Minimum Vehicular Volume • Warrant 2 - Interruption of Continuous Traffic • Warrant 8 - Combination of Warrants • Warrant 9 - Four Hour Volume • Warrant 11 - Peak Hour Delay Studies for the other warrants were not conducted because these warrants do not pertain to this intersection. Warrants 2 and 9 were very close to being met. Warrant 9 required only one additional vehicle on Avenue 48 over a four hour period to be satisfied, while Warrant 2 required an additional 9 vehicles on Avenue 48 over a two hour period to be satisfied. ' California Traffic Manual - Chapter 9 Traffic Signals and Lighting, Pg. 9-1. 0190066 F:\PWDEPTkPROJECTS\FY9697ST\SGNLSTDY.WPD A number of improvements are anticipated on Avenue 48 in the very near future that will add additional traffic to this intersection, specifically the Avenue 48 leg. These improvements include the extension of Avenue 48 from Adams Street to Jefferson Street, the develoment of properties along Dune Palms Road from Highway 111 to Avenue 48, the opening of the Home Depot on Highway 111 near the intersection of Highway 111 and Dune Palms Road and the reopening of the Dune Palms Road-WWR Channel Crossing north of Highway 111. Capital Improvement Program The purpose of the Capital Improvement Program (CIP) is to provide the City of La Quinta with a long-range program for major municipal capital construction projects. Priorities, as to which fiscal year a project is scheduled, depend upon the availability of specific funding sources, operation and program needs, and prior City Council policy.' The Fiscal Year 1996/97 CIP appropriated funds in Fiscal Year 1996/97 for the design and construction of traffic signal improvements at the intersection of Avenue 48 and Washington Street. In anticipation of traffic signal improvements to the intersection of Washington Street and Avenue 48, traffic counts were conducted at this intersection. Warrant studies, as discussed earlier, were completed to determined if a traffic signal warrants were met. Traffic counts were too low on Avenue 48 to support the need for a traffic signal at that time. However, because warrants were very close to being met on Warrant 2 (Interruption of Continuous Traffic) and Warrant 9 (Four Hour Volume Warrants), and known traffic generators were scheduled to start in the near future that would increase traffic levels on Avenue 48, it was determined the traffic signal improvement should be incorporated into the Fiscal Year 1996/97 CIP. More specifically, traffic generators affecting the counts on Avenue 48 are as follows: • Extension of Avenue 48 to Jefferson Street Scheduled Impact Date - July 1997 Impacts - Increased east -west traffic between Indio and west La Quinta, south of Highway 111. Reason for Impact - Traffic avoiding Highway 111. Completion of the segment of Adams Street between Westward Ho Drive and Miles Avenue Scheduled Impact Date - currently in place Impacts - increased traffic movement in a north -south direction on Adams Street between neighborhoods in the north and the Cove Reason For Impact - Traffic avoiding Highway I I UWashington St. intersection. ' City of La Quinta Fiscal Year 1996/97 Capital Improvement Program - Background Overview 000067 F:1P W DEPTIPROJ E CTSIFY969 7 ST%S G NLSTOY. W PD Increased development of the Dune Palms Road Corridor (Desert Sands School District Administration Office). Scheduled Impact Date - July 1997 Impacts - Increased traffic loads on Ave. 48 due to employees and school buses Reason for Impact - Construction of the Administration building • Driving students attending La Quinta High School (Junior and Senior class) Scheduled Impact Date - September 1996 Impacts - increased am and pm traffic loads at this intersection Reason for Impact - Last year, the High School had only three classes (Junior, Sophomore, and Freshman), of which only one was eligible for driver licenses. Starting in September, 1996, the High School will have four classes (add Senior), of which two classes will be eligible. Safety Issues Although the current configuration of the Washington Street/Avenue 48 intersection provides for adequate sight distance for westbound traffic turning left onto Washington Street, motorist are required to cross a right turn lane, two northbound lanes and the center turning lane while, at the same time, negotiate approaching traffic in the southbound lanes of Washington Street. These conditions develop driver anxiety. Driver anxiety has, in some cases, lead to severe accidents, as the driver becomes confused and disoriented. This is very similar to the conditions reported recently by motorist using the Fred Waring/Adams Street and Miles Avenue/Adams Street intersection prior to the installation of traffic signal improvements. Driver anxiety conditions at the intersection of Avenue 48 and Washington Street is supported by two recent vehcile acidents at this intersection. In both cases, the Avenue 48 vehicle violated intersection right-of-way, resulting in broadside collisions. Further compounding the driver anxiety of the Washington Street/Avenue 48 intersection are two additional components. As mentioned earlier, a large number of the motorist using two legs of the intersection are students driving to and from the La Quinta High School. These drivers are relatively inexperienced and can be easily confused. As westbound motorists approach Washington Street and view approaching southbound traffic coming from the north, they are required to look across the center median. Currently, the median is unlandscaped. However, the median island is schedule to be fully landscaped by July 1997. Although sight distance will still be adequate for a safe turning movement from Adams Street intto southbound lanes of Washington Street after installation of landscaping in the median island, it will further increase driver anxiety. F:%PW DEPT\PROJECTS\FY9697ST\SGNLSTDY. W PD Summary There is evidence to support the need for traffic signal improvements at the intersection of Washington Street and Avenue 48, as demonstrated by a number of City policies, traffic conditions and safety concerns previously outlined in this report. The City policies are currently in place and enforceable. Safety concerns will continue to increase as traffic increases on Washington Street and Avenue 48. Traffic conditions currently meet warrant 11, Peak Hour Delay, and will begin to support other warrants for traffic signal improvements as additional development occurs along Avenue 48. Closing Based upon the warrants study prepared utilizing December 1996 traffic data, warrant 1 lhas been met. Based upon additional warrants being met by July of 1997 and the need to have a signal operational when warrants are met, the following schedule would indicate that design of these improvements needs to begin in the very near future: Preparation of Plans, Specifications and Engineer's Estimate Bid Authorization Advertise for Bids, Open Bids, and Award Contract Notice to Proceed Order Poles Construction Total Time Required For Operational Signal 2 MONTHS 1 MONTH 1 MONTHS 1 MONTH 2 MONTHS 1 MONTH 8 MONTHS F:%PWDEPT\PRCJ ECTS\FV9697ST\SG NLSTDV.WPD 000069 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: Consideration of a recommendation of the Art in Public Places Commission to enter into a contract with Art Fernandez to construct and install an art piece for the Fritz Burns Park, authorize staff to appropriate the funds from the APP account in an amount not to exceed $35,000, and for the City Manager to execute the contract RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: I - CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the recommendation of the Art in Public Places Commission for the artwork, authorize the City Manager to enter into a contract, and approve the appropriation of APP funds in an amount not to exceed $35,000. FISCAL IMPLICATIONS: An amount of $35,000 would be appropriated from the APP fund. The current APP funds available are $102,727.59 (Account No. 701-000-255-210). BACKGROUND AND OVERVIEW: The City Council at its meeting of December 3, 1996, considered this recommendation of the APP and following discussion, referred the item back to the Commission for further consideration and redesign. The item was taken to the APP on December 9, 1996, at which time the Commission unanimously approved the redesign (Attachment 1) submitted by Mr. Fernandez. The redesign submitted by Mr. Fernandez consists of two palm trees connected together by an arch from which three swings will hang. The Pinata element will be made a part of the palm tree. Animals indigenous to the desert will be sculpted and attached across the arch to appear traveling across the top of the swings. Sculpted animals (yet to be determined) will also be attached at the base of each palm tree. Each animal is proposed to have a depth of between 10 to 18 inches; from the top of the arch to the grass it will be 13 feet; and the distance between the two palm trees approximately 25 feet. In addition to the swings, Mr. Fernandez has stated that he will construct and build a slide in the same design utilizing the palm trees and animals. The palm trees will hold the slide with indigenous animals (to be determined) across the top. Both art pieces will be constructed for the total price of $35,000. CCJH.W4 n n n n 7 n Staff and Mr. Fernandez spoke with the Public Works Department to determine a location within the Fritz Burns Park that would accommodate the artwork. It was determined that either the area that is designated for the future parking lot (to the east of the existing parking lot) or the area immediately west and adjacent to the picnic table area. Both sites are depicted on Attachments 2 and 3. The Commission discussed the potential locations and agreed with either location. Mr. Fernandez has been working with an engineering firm to be sure that the design will meet the City requirements per the Public Works Department. These engineering drawings will be submitted to Public Works Department for their approval prior to construction and installation. The project is anticipated to take four months to complete and is anticipated to be completed by the first of May, 1997. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1. Approve the recommendation of the APP Commission, authorize the City Manager to execute the contract, and instruct staff to appropriate the funds in an amount not to exceed $35,000; 2. Deny the request; 3. Refer the matter back to the APP; or 4. Provide staff with direction. unity Development Director Attachments: 1. Re -design of the artwork 2. Park plans showing potential locations 3. Preliminary Master Plan showing both potential locations 000071 CCJH.004 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement") is entered into this day of , 1996, by and between THE CITY OF LA QUINTA, a California municipal corporation (the "City"), and ART FERNANDEZ ("Artist"). RECITALS A. By this Agreement, the City desires to cause the fabrication and installation of certain artwork (the "Artwork") to be installed and displayed by the Artist. NOW, THEREFORE, the parties hereto, for the consideration and under the conditions hereinafter set forth, hereby mutually agree as follows: ARTICLE I. SCOPE OF SERVICES 1.1 Scope of Design Services. Artist shall prepare or cause to be prepared, and obtain any required approvals for all shop drawings, details, and samples, and shall do all other things necessary and incidental to the performance of Artist's obligations pursuant to this Agreement. 1.2 Scope of Fabrication Services. Artist shall fabricate, transport and install the Artwork pursuant to and by the times set forth in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference. The City shall have the right to review the Artwork at reasonable times during the fabrication thereof. Artist shall submit to the City monthly progress narratives, including photographs, as required by the Schedule of Performance (Exhibit B). The narratives shall include the percentage of the Artwork completed to date, along with an estimated completion date. Artist agrees to furnishes all tools, equipment, apparatus, facilities, plant, labor, services, materials, and all utilities and transportation, including power, fuel, and water, and to perform all work necessary to construct, transport and install in a good and workmanlike manner the scope of work set forth in the Scope of Design Build Services (Exhibit A), or reasonably inferable therein, together with the appurtenances thereto, at the Site Location. It is understood and agreed that all said plant, labor, services, materials, equipment, and facilities shall be furnished and said work performed and completed by Artist as an independent contractor, subject to the inspection and approval of the City or its representatives. The Artist shall present to the City in writing for further review and approval any and all significant changes in the scope, design, color, size, material or texture, of the Artwork not permitted by or not in substantial conformity with the approved working drawings and the CONTTFER 000072 Art Purchase Agreement Scope of Design Build Services (Exhibit A). A significant change is any change in the scope, design, color, size, material, texture, or Site Location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the Scope of Design Build Services (Exhibit A). For and in consideration of the furnishing by Artist as herein provided of said tools, equipment, apparatus, facilities, plant, labor services, materials, and all utilities and transportation, including power, fuel and water and the performing of all work for the construction, installation and completion of the Artwork in strict accordance with this Agreement, Artist shall be entitled to receive and shall be paid by the City, and Artist agrees to accept in full satisfaction therefor the sum (the "Contract Price") designated in the Schedule of Compensation attached hereto as Exhibit C and incorporated herein by reference, subject to any additions thereto or deductions therefrom which may be made pursuant to Section 1.3 hereof, which Contract Price shall be paid at the times and in the manner set forth in said Schedule of Compensation (Exhibit C), and addenda thereto or modifications thereof issued on behalf of the City. Artist shall at all times maintain proper facilities and provide safe access for inspection of the Artwork by the City, its engineer or representatives, and to the sites wherein the Artwork is located prior to installation. Where specifications require work to be specially tested or approved, it shall not be tested without timely notice to the City, of its readiness for inspection and without the approval thereof, or consent thereto by the City. The Artist shall promptly notify the respective departments or official bodies when its work is ready for inspection and shall, at once, do all work required to remove any violations or to comply with such inspections, without additional charge to the City. The Artist shall perform all work necessary to obtain approvals from the authorities mentioned above without additional cost to the City. 1.3 Change Orders. In addition to the change orders and extra work specified and provided for in the Scope of Design Build Services (Exhibit A), the City may at any time during the progress of the completion and installation of the Artwork and up to the date of the issuance of a Notice of Completion as hereinafter defined, when in the City's reasonable determination the public interest and necessity so require, request any alterations, deviations, additions to or omissions from this Agreement, Scope of Design Build Services (Exhibit A), or the work, labor and materials to be furnished thereunder, and the same shall in no way affect or make void this Agreement. The Artist hereby agrees, without nullifying this Agreement, to make any and all such changes or deviations from and additions to the Scope of Design Build Services (Exhibit A), when specifically ordered by the City to do so in writing. Furthermore, the Artist, prior to commencement of revised work, shall submit to the City within seven (7) days written copies of the cost or credit proposal for such revised work. Artist will support all claims for changes with a detailed breakdown showing differences in quality, and value of labor and material involved. CONT.FER 000073 Art Purchase Agreement Should the City elect to have any extra work performed on a time and material basis, in lieu of unit prices or a negotiated lump sum, and so notifies the Artist in writing, the Artist will perform the work at his actual net cost plus overhead and profit at the City's option. The Artist's markup for overhead and profit shall be Fifteen Percent (15%) (including field supervision, tools and plant) unless agreed to by the City in advance of the commencement of work. Charges for time and material must be supported by records checked and approved daily by the City's agent. Artist will permit the City to audit its books, records, estimates, orders and files as necessary to check and verify charges and credits involved. Artist shall adhere strictly to the Scope of Design Build Services (Exhibit A), unless a change therefrom is authorized in writing. In such case, the terms of said change shall be understood and agreed upon in writing by the City and Artist before commencement of said revised work. Additional work or deviation from the Scope of Design Build Services (Exhibit A), performed without written authorization will not be subject to reimbursement. Disputed work indicated or necessary to complete the project shall be promptly performed as ordered by the City and the proper cost or credit breakdowns therefor shall be submitted, immediately thereafter, to the City for consideration. 1.4 Post -Fabrication Services. a. The Artist shall notify the City in writing when fabrication of the Artwork is completed and ready for delivery and installation at the Site Location which is designated in Exhibit A and B, attached hereto and incorporated herein by reference. b. The Artist shall cause the Artwork to be delivered to the Site Location (Exhibit A and B) at the direction of the City. C. If Artist fails or refuses to supply sufficient workers, or to deliver materials or equipment on schedule, and delays the progress of the Artwork or if the different parts thereof are not commenced, performed, finished and delivered on time, the City shall have the right to direct the Artist to furnish additional labor and expedite deliveries of material and equipment at Artist's cost and expense. d. The City shall be responsible for all expenses, labor and equipment to physically prepare the Site Location for the timely installation of the Artwork, including landscaping, electrical and plumbing stubs, public access, and public security. e. Upon completion and at all times during fabrication and installation, the Artwork shall comply with all applicable statutes, ordinances and regulations of any governmental agency having jurisdiction over the Artwork. CONT.FER 000074 Art Purchase Agreement 1.5 Post -Installation. a. The Artist shall be available at such reasonable time or times as may be agreed between the City and the Artist to attend any and all inauguration, ground breaking, or presentation ceremonies relating to the transfer of the Artwork to the City. b. The City shall use reasonable efforts to arrange for publicity for the completed Artwork by local media and publications, and otherwise as may be determined between the City and the Artist as soon as practicable following installation. C. Upon installation of the Artwork, the Artist shall provide the City with written instructions for appropriate maintenance and preservation of the Artwork, with which the City shall comply subject to Section 6.4 hereof. 1.6 Final Acceptance. a. The Artist shall advise the City in writing when all installation services have been completed in substantial conformity with the approved working drawings and Scope of Design Build Services (Exhibit A). b. Promptly following receipt of such notice the City shall cause the installed Artwork to be inspected by suitably qualified and appropriate professional(s), and within five (5) days following completion of such inspection(s), the City shall either provide Artist with reasonably specific written objections to the installed Artwork or notify the Artist of its "Final Acceptance" of the Artwork by a Notice of Completion in the form attached hereto as Exhibit D. Such Notice of Completion (Exhibit D) shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. C. Final Acceptance shall be effective as of the date of the Notice of Completion (Exhibit D). 1.7 Risk of Loss. The risk of loss or damage to the Artwork shall be borne by the Artist until Final Acceptance, and the Artist shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until the Notice of Completion is issued by the City, except that the risk of loss or damage shall be borne by the City prior to Final Acceptance during such periods of time, if any, as the partially or wholly completed Artwork is in the sole custody and control of the City at the Site or another approved location, or their agents for the purposes of storing or installing the Artwork. 1.8Title. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall pass and vest to the City upon issuance of a Notice of Completion or upon Termination pursuant to Article IX hereof. CONTTER 4 000075 Art Purchase Agreement ARTICLE II. TIME OF PERFORMANCE 2.1 Site Construction Delays. If, when fabrication of the Artwork is completed in accordance with the approved Schedule of Performance (Exhibit B), and Artist notifies the City that the Artwork is ready for installation, and installation is delayed as a result of the construction of the Site Location not being sufficiently complete to permit installation of the Artwork thereon, the City shall promptly reimburse the Artist for reasonable transportation and/or storage costs which were incurred during the time period provided in the Schedule of Performance (Exhibit B), for commencement of installation and the date upon which the Site Location is complete reasonably to permit installation of the Artwork, which sufficiency shall be determined at the sole and absolute discretion of the City. 2.2 Early Completion of Artist Services. The Artist shall bear any transportation and storage costs resulting from the completion of the Artwork prior to the time provided for such completion as set forth in the Schedule of Performance (Exhibit B), and for transportation and storage costs otherwise required by this Agreement to be paid by Artist. 2.3 Time Extensions. Time is of the essence in this Agreement. Artist and the City agree to punctually and diligently perform all their obligations under this Agreement, except Artist's performance dates shall be subject to change by the City as reasonably deemed necessary or convenient to the overall progress of the completion of the Master Project. Artist shall confer with the City, or others designated by the City, to coordinate the installation of the Artwork with other phases of the work being completed within the Master Project so as to expeditiously undertake and perform the Artist's obligations at the time most beneficial to the completion of the Master Project. It is hereby understood that the time for the completion of all work provided for in this Agreement is the schedule provided in the Schedule of Performance (Exhibit B), excluding Saturdays, Sundays, and holidays, subject, however, to delays caused by reason of a suspension ordered in writing by the City or because of any other act or neglect of the City, or their officers or employees without contributory fault or negligence on the part of Artist or his agents or employees or subcontractors, or if the work should be delayed by fire, storm, flood or other acts of God, by war or act of public enemies, by restriction of the use of, procurement of, or inability to obtain materials, by strikes, by unusual delay in transportation, unavoidable casualties or any cause beyond the control and without the fault and negligence of Artist, or for any other reason which, in the opinion of the City, is proper justification for delay. The time for completion shall be extended for the length of time equal to the delay caused by any of the above -mentioned causes; provided, however, all claims for extension of time shall be made in writing to the City no more than ten (10) days after the occurrence of the delay, otherwise, such claim for a delay shall be waived by the Artist. Artist shall provide in its notice an estimate of the probable effect of such 141910Mi:1:7 000076 Art Purchase Agreement delay on the progress of its work. It is further understood and agreed that should Artist fail to furnish the plant, materials, equipment and do and perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, it shall, in addition to any other penalties provided in the Agreement, be liable to the City for all losses or damages that either may suffer on account thereof. In the event Artist at the time refuses or neglects to supply a sufficient number of properly skilled workers or a sufficient quantity of materials of proper quality, or in effect be adjudicated bankrupt, or files a voluntary petition in bankruptcy, or commits any act of insolvency, or makes an assignment, for benefit or creditors, without the City's consent, or fails to make prompt payment to his materialmen and laborers, or fails in any respect to properly and diligently prosecute the work covered by this Agreement, or otherwise fails to perform fully any and all of the Covenants and obligations herein contained; then the City may, at their option, after giving twenty-four (24) hours written notice to Artist, provide any such labor and materials as may be necessary and deduct the cost thereof from any money then due or thereafter to become due to Artist under this Agreement; or the City may at its option, terminate the Artist's right to proceed with the work and, in that event, the City shall have the right to enter upon the Artist's warehouse and take possession, for the purpose of completing the work included under this Agreement, of the Artwork or any portion thereof, and all materials, tools, and appliances thereon, and may employ any other person or persons to finish the work and provide the materials therefor. In the case of such discontinuance of Artist's right to proceed with the work, Artist shall not be entitled to receive any further payment under this Agreement until the work undertaken by the City is completely finished. At that time, if the unpaid balance of the amount to be paid under this Agreement exceeds the expenses incurred by the City in finishing Artist's work, such excess shall be paid by the City to the Artist, but if such expense shall exceed such unpaid balance, then Artist shall promptly pay to the City the amount by which such expense shall exceed such unpaid balance. The expense incurred by the City as herein provided, either for furnishing materials or for finishing the work, and any damages incurred by the City by reason of Artist's default, shall be chargeable to, and paid by Artist, and the City shall have a lien upon all materials, tools, and appliances, taken possession of, as aforesaid, to secure the payment thereof. If the City elects not to terminate Artist's right to proceed, Artist agrees to reimburse the City for losses or damages resulting from the delay in speedy progress of work. If Artist should neglect to prosecute the work properly or fail to perform any provisions of this Agreement, the City, after three (3) days' written notice to Artist, may without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due Artist; provided, however, that the City shall approve such action and certify the amount thereof to be charged to Artist. ARTICLE III. WARRANTIES 3.1 Title. The Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist; (b) except as otherwise disclosed in writing to the City, the Artwork is unique and original and does not infringe upon any copyright; (c) the Artwork, or a CONT.FER 6 000077 Art Purchase Agreement duplicate thereof, has not been accepted for sale elsewhere; and (d) the Artwork is free and clear of any and all encumbrances and/or monetary liens from the Fabrication Agreement, if applicable, or any source whatever. 3.2 Quality and Condition. The Artist represents and warrants, except as otherwise disclosed to the City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of patent and latent defects in material and workmanship, including any defects consisting of "inherent vice" or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the Artist to the City hereunder. The warranties described in this Section 3.2 shall survive for a period of one (1) year after the Final Acceptance of the Artwork, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from after Final Acceptance of the Artwork. The City shall give notice to the Artist of any observed and claimed breach with reasonable promptness. The Artist shall, at the request of the City, and at no cost to the City, cure reasonably and promptly the breach of any such warranty which is curable by the Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). ARTICLE IV. PERFORMANCE BONDS The Artist shall not be required by the City to post any performance bonds or similar undertakings, and any requirement of any other authority for performance bonds shall be the responsibility of the City. Nevertheless, Artist shall prevent any lien from attaching to the Artwork by any person claiming under Artist. ARTICLE V. REPRODUCTION RIGHTS 5.1 General. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. In view of the intention that the Artwork in its final dimension shall be unique, the Artist shall not make any additional exact duplicate, dimensional reproductions of the final artwork, nor shall the Artist grant permission to others to do so except with the written permission of the City. The Artist grants to the City and its assigns an irrevocable license to make two-dimensional reproductions of the Artwork for noncommercial purposes, including but not limited to reproductions used in advertising, brochures, media publicity, and catalogues or other similar publications, provided that these rights are exercised in a tasteful and professional manner. CONT.FER 7 000078 Art Purchase Agreement 5.2 Notice. All reproductions by the City shall contain a credit to the Artist, provided that the Artwork is protected by United States copyright law and reasonable substantiation thereof is provided to the City. 5.3 Credit to the City of La Quinta. The Artist shall use its reasonable efforts to give a credit reading substantially, "an original work owned by the City of La Quinta" in any public showing under the Artist's control of reproduction of the Artwork. 5.4 Re,gistration. The Artist may at its expense cause to be registered, with the United States Register of Copyrights, a copyright in the Artwork in the Artist's name. ARTICLE VI. ARTIST'S RIGHTS 6.1 Identification. The City shall, at its expense, prepare and install at the Site, pursuant to the written instructions and subsequent approval of the Artist, a plaque identifying the Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair against the ravages of time, vandalism and the elements. 6.2 Maintenance. The parties recognize that maintenance of the Artwork on a regular basis is essential to the integrity of the Artwork. 6.3 Repairs and Restoration. a. The City shall have the right to determine, after consultation with a professional art conservator, when and if repairs and restoration to the Artwork will be made. To the extent practical, the Artist, during the Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that the City and the Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon the Artist's fee for such services. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 6.4 Maintenance and Alteration of the Artwork. a. The City shall maintain the Artwork in any manner the City determines appropriate in its sole discretion. CONTTER e 000079 Art Purchase Agreement b. The City shall use its reasonable efforts to meet and consult with Artist prior to the time of making any alteration. If any alteration is made without the consent of Artist, Artist shall have the right to direct the City to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with Section 987 of the California Civil Code and the rights and protection afforded Artist thereunder, and Artist hereby waives each and all of Artist's rights and protection under Section 987 of the California Civil Code to the extent such rights and protection are inconsistent with this Section 6.4; provided, however, that to the extent that the rights and protection afforded Artist under Section 987 of the California Civil Code are not inconsistent with this Section 6.4 or pertain to matters that are not dealt with in this Section 6.4, Artist shall retain such rights and protection. 6.5 Permanent Record. The City shall maintain a record of this Agreement and of the location and disposition of the Artwork. 6.6 Artist's Address. The Artist shall notify the City of changes in its address. The City shall take reasonable effort(s) to locate the Artist when matters arise relating to the Artist's rights under this Agreement. 6.7 Surviving Covenants. The covenants and obligations set forth in this Article VI shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and the City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VI. ARTICLE VII. ARTIST AS INDEPENDENT CONTRACTOR The Artist shall perform all work under this Agreement as an independent contractor and not as an agent, joint venturer, partner or an employee of the City. The Artist shall not: a. be supervised by any employee or official of the City; b. exercise supervision over any employee or official of the City; C. have authority to contract for or bind the City in any manner; or represent itself as an agent of the City; or otherwise be authorized to act for or on behalf of the City; d. have status as the City's employees or have any right to any benefits that the City grants to its employees. CONTYER Art Purchase Agreement ARTICLE VIII. ASSIGNMENT OR TRANSFER No party shall assign or transfer an interest in this Agreement without the prior written consent of the other parties, provided, however, that claims for money due or to become due from the City under this Agreement may be assigned to a financial institution without approval. ARTICLE IX. TERMINATION The City may, by written notice to Artist, terminate this Agreement either (a) upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, when such failure or breach continues uncured for fifteen (15) days following notice thereof from the City to Artist ("Termination for Default"), or (b) at any other time in the sole and absolute discretion of the City ("Discretionary Termination"). Termination for Default and Discretionary Termination are sometimes hereinafter collectively referred to as "Termination". Upon Termination, except as provided in this Article IX, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to the City. In such event and upon Artist's written request, the City shall remove Artist's name from the Artwork. Upon a Termination for Default, the Artist shall be entitled only to that portion of the total compensation due Artist that is then payable pursuant to the Schedule of Compensation (Exhibit C); upon a Discretionary Termination, Artist shall be entitled to the full Artist Fees provided for in Exhibit C hereto and that portion of the costs and expenses of Design, Fabrication and Installation of Artwork provided for in Exhibit C hereto that is then payable pursuant to the Schedule of Compensation (Exhibit C), plus all other costs reasonably incurred by Artist following the last payment pursuant to the Schedule of Compensation (Exhibit C), prior to the date of the Discretionary Termination, provided that Artist shall be required to provide the City with reasonable substantiation for such costs. Notwithstanding anything else herein contained, Artist shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Artist, and the City may reasonably withhold payments to the Artist until such time as the exact amount of such damages is determined. ARTICLE X. CONTRACTOR ADMINISTRATOR The Contract Administrator for this Agreement shall be the City Community Development Director. Wherever this Agreement requires any notice to be given to or by the City, or any determination or action to be made by the City, the City Community Development Director shall represent and act for the City. CONT.FER to Art Purchase Agreement ARTICLE XI. NON-DISCRIMINATION In carrying out the performance of the services designated, the Artist and the City shall not discriminate as to race, color, creed, religion, marital status, national origin or ancestry, and the Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. ARTICLE XII. ENTIRE AGREEMENT This Agreement, consisting of eighteen (18) pages and five (5) exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. ARTICLE XIII. MODIFICATION No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each parry hereto and approved by appropriate action of the City. ARTICLE XIV. WAIVER No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. ARTICLE XV. GOVERNING LAW 15.1 This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 15.2 In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. CONTTER 11 00008? Art Purchase Agreement 15.3 If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. ARTICLE XVI. HEIRS AND ASSIGNS This Agreement shall be binding upon and shall inure to the benefit of the City and Artist, and their respective heirs, personal representatives, successors and permitted assigns. ARTICLE XVII. NOTICES All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: a. if to the City, to: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Development Director b. if to the Artist, to: Arthur Fernandez 79-741 Avenue 42 Bermuda Dunes, CA 92201 ARTICLE XVIII. INDEMNITY With respect to acts, errors or omissions in the performance of Artist's obligations hereunder, Artist agrees to indemnify and hold harmless the city and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Artist's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Artist's obligations under this Agreement. CONT.FER 12 000083 Art Purchase Agreement With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Artist from and against any and all claims, demands, defence costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or wilful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. ARTICLE XIX. INSURANCE 19.1 Policies. Throughout fabrication of the Artwork the Artist shall maintain Comprehensive General Liability Insurance, or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability (employee and contractual exclusions deleted), Products/Completed Operations Liability, Broad -Form Property Damage and Independent Contractors' ($1,000,000) per occurrence, combined single limit, written on an occurrence form, and such other forms and amounts of insurance as the city may deem necessary or desirable. All required insurance shall be evidenced by an insurance policy or policies (or the renewal or replacement thereof) reasonably acceptable to the City. Artist shall not proceed with any work nor receive payment under this Agreement until, among other things, the City has received the appropriate insurance certificates. Also, Artist shall maintain or cause to be maintained standard all-risk property insurance in an amount equal to or greater than the full replacement value of the Artwork. clauses: The General Liability policy required by this Agreement shall contain the following "The City of La Quints and its officers, agents, employees, representatives, and volunteers are added as additional insureds as respective operations and activities of, or on behalf of the named insured, performed under contract with the City of La Quinta." Prior to commencing any work under this Agreement, Artist shall deliver to the City insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clause referenced above. Also, within thirty (30) days of the execution date of this Agreement, Artist shall provide to the City an endorsement to the General Liability policy, which adds to this policy the applicable clause referenced above. Said endorsement shall be signed by an authorized representative of the insurance company and shall include the signator's company affiliation and title. Should it be deemed necessary by the City, it shall be Artist's responsibility to see that the City receives documentation acceptable to the City CONTTER 13 Art Purchase Agreement which sustains that the individual signing said endorsement is indeed authorized to do so by the insurance company. Also, the City has the right to demand, and to receive within a reasonable time period, copies of any insurance policy required under this Agreement. In addition to any other remedies the City may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Order Artist to stop work under this Agreement and/or withhold any payment(s) which become due to Artist hereunder until Artist demonstrates compliance with the requirements hereof. b. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies the City may have and is not the exclusive remedy for Artist's failure to maintain insurance or secure appropriate endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's, or its respective agents' contractors' or subcontractors', performance of the work covered under this Agreement. ARTICLE XX. GENERAL 20.1 Any provisions of this Agreement which shall prove to be invalid, void, or illegal shall in no way affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect. 20.2 Whenever in the specifications any materials or process is indicated or specified by patent or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL", and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. 20.3 Artist shall not offer any substitute in said proposal or if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such one shall be required by the City. 20.4 Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of Execution, hereinafter set forth below the names of the signature hereto. Should the Artist fail to enter a Date of Execution, the Effective Date shall be the Date of Execution by the City. CONT. FER 14 Art Purchase Agreement 20.5 The City shall give any subsequent owner of the Artwork written notice of the covenants contained herein, and shall cause each such successive owner to be bound thereby. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California CITY: CITY OF LA QUINTA, a California municipal corporation THOMAS P. GENOVESE, City Manager City of La Quinta, California ARTIST: ART FERNANDEZ, "Artist" CONTYER 1 K n n n n Q c Art Purchase Agreement EXHIBIT A SCOPE OF DESIGN BUILD SERVICES SCOPE OF WORK 1. Artist shall furnish all labor, engineering, material, tools, equipment, etc., required to design, fabricate and install the Artwork in accordance with the quality level and intent of the concept drawings as previously prepared by Artist and approved by the City, along with all governing agency requirements and code criteria. 2. Artist is responsible for submitting all required documents relating to the Artwork design to appropriate government agencies so that building plan check and all required permits may be obtained in a timely manner. 3. Artist shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the City due to Artist's negligence or failure to keep the City informed of scope variances in a timely manner shall be charged to Artist. 4. Artist shall coordinate the design, fabrication, transportation and installation of this work with the City in order to eliminate interference with other work taking place within the Master Project. 5. Artist shall complete the design in sufficient scale and detail as required by the City and governmental authorities for approval. The design documents shall bear the stamp of a professional Mechanical, Structural and/or Electrical Engineer(s) licensed in the State of California. 6. Artist's design and specifications shall be subject to approval by the City and its consultants. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: 1. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to the City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this Agreement. 2. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. CONTTER 16 nnnnQP1 Art Purchase Agreement 3. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. 4. Artist shall provide all unloading, hoisting, scaffolding, and bracing for the Artwork. 5. Artist shall provide all drilling, coring, cutting, fastening, and welding required for the Artwork. 6. Artist shall supply all specialty lighting required to complete the Artwork. III. SPECIFIC ITEMS OF INCLUSION 1. The ARTWORK consists of two pieces of artwork sculpted and serving as a swing set and slide. Both pieces will consist of two palm trees connected together with an arch containing four animals indigenous to the desert. One palm tree from the swing set will consist of a Pinata holder. At the base of each palm tree will be two additional animals attached to the palm trees. Both pieces are to be bolted to a concrete foundation, painted, and clear coated. 2. Both pieces of ARTWORK will be installed at the Fritz Burns Park CONT.FER 17 Art Purchase Agreement EXHIBIT B SCHEDULE OF PERFORMANCE SCHEDULING: The project will take approximately four months to complete the fabrication of the ARTWORK. Work will commence during the month of January, 1997, and completed and installed by April, 1997. REVIEWS: There may be one review by the Art in Public Places Commission of the work in progress if the Commission deems it necessary to be conducted prior to the installation of art feature. Determination of whether the review will take place will be determined by the Chairman of the Art in Public Places Commission during the second month. CONT.FER 18 Art Purchase Agreement EXHIBIT C SCHEDULE OF COMPENSATION PRICE: Basic Contract: Total Not to Exceed SCHEDULE OF PAYMENTS: First payment after signing of contract Second payment upon completion of half of the fabrication Prior to installation Final payment (after installation) $35,000 $35,000 50% _ $17,500 20% = $7,000 10% _ $3,500 20% = $7,000 CONT.FER 19 000090 Art Purchase Agreement NOTICE OF COMPLETION FOR ARTWORK Piece of Artwork: WHEREAS, by that certain Art Purchase Agreement dated , 1996 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with ART FERNANDEZ to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish Artist with a Notice of Completion upon completion of the fabrication and installation of the Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, the Agency has executed this certificate this day of , 1996. CITY OF LA QUINTA, a California municipal corporation by: CONT.FER 20 g o q 1 1 q 1 i ATTACHMENT 1 a� 'J 00009? A VE ]VIDA BERAIUDAS fltT ------------------ -- -------------- m z V r �!���!� • 'Novi is „yY'lots {��1 poll iiiii Mnti RMAJuAvv uacrco i Qumw u 5 AGENDA CATEGORY: c� p� BUSINESS SESSION: COUNCILIRDA MEETING DATE: ITEM TITLE: December 17, 1996 Consideration of the Comprehensive Annual Financial Report for the year ended June 30, 1996 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report for the year ended June 30, 1996. Mr. Ken AI-Iman, CPA and Auditing Partner of Conrad & Associates, is prepared to make a brief presentation of the report's highlights and answer any questions. FINDINGS AND ALTERNATIVES: None Jahn M. Falconer, 'Finance Director 19:10093 CITY OF LA QUINTA La Quinta, California Comprehensive Annual Financial Report Year ended June 30, 1996 Prepared by FINANCE DEPARTMENT JOHN M. FALCONER Director of Finance CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1996 TABLE OF CONTENTS Exhibit Page INTRODUCTORY SECTION: Letter of Transmittal i List of Principal Officials xvii Organizational Chart xix Certificate of Award for Outstanding Financial Reporting (CSMFO) xxi FINANCIAL SECTION: Independent Auditors' Report 1 General Purpose Financial Statements: Combined Balance Sheet - All Fund Types and Account Groups AA 2 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types BB 5 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types CC 6 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types DD 8 Combined Statement of Cash Flows - All Proprietary Fund Types EE 9 Notes to the Financial Statements 10 Supplemental Data: Special Revenue Funds: Combining Balance Sheet A-1 36 Combining Statement of Revenues, Expenditures and Changes in Fund Balances A-2 38 00009'7 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1996 TABLE OF CONTENTS, (CONTINUED) Exhibit Pane State Gas Tax Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-3 40 Community Service Projects Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-4 41 Federal Assistance Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-5 42 Lighting and Landscape Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-6 43 Quimby Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-7 44 Village Parking Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-8 45 South Coast Air Quality Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-9 46 Urban Forestry Grant Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-10 47 000098 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1996 TABLE OF CONTENTS, (CONTINUED) Exhibit Page Low Income Housing Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-11 48 Low Income Housing Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-12 49 Low/Moderate Bond - Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-13 50 Low/Moderate Bond - Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-14 51 Debt Service Funds: Combining Balance Sheet B-1 54 Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-2 55 Redevelopment Agency Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-3 56 Redevelopment Agency Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-4 57 ')"n099 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1996 TABLE OF CONTENTS, (CONTINUED) Exhibit Pate Financing Authority Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-5 58 Capital Projects Funds: Combining Balance Sheet C-1 60 Combining Statement of Revenues, Expenditures and Changes in Fund Balances C-2 62 Assessment District 91-1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-3 64 Assessment District 92-1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-4 65 Infrastructure Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-5 66 Capital Improvement Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-6 67 Redevelopment Agency Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-7 68 090100 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1996 TABLE OF CONTENTS, (CONTINUED) Exhibit Page Redevelopment Agency Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-8 69 Agency Funds: Combining Balance Sheet - All Agency Funds D-1 72 Combining Statement of Changes in Assets and Liabilities - All Agency Funds D-2 74 General Fixed Assets Account Group: Comparative Schedule of General Fixed Assets - By Source E-1 78 Schedule of General Fixed Assets - By Function and Activity E-2 79 Schedule of Changes in General Fixed Assets - by Function and Activity E-3 80 Table No. Page STATISTICAL SECTION: General Governmental Expenditures by Function 1 82 General Governmental Revenue by Source 2 83 Property Tax Levies and Collections 3 84 Schedule of Net Taxable Value 4 85 Property Tax Rates - Direct and Overlapping Governments 5 86 Special Assessment Billings and Collections 6 87 Schedule of Direct and Overlapping Bonded Debt 7 88 Computation of Legal Debt Margin 8 89 Revenue Bond Coverage 9 90 Demographic Statistics 10 91 Property Value and Construction Activity 11 92 Principal Taxpayers 12 93 Major Employers 13 94 Schedule of Insurance in Force 14 95 Miscellaneous Statistical Data 15 96 0Oolo1 Tiht 4 4a Qum& 78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7000 FAX (619) 777-7101 August 20, 1996 Honorable Mayor, City Council, and City Manager City of La Quinta La Quinta, California FY 1995-96 COMPREHENSIVE ANNUAL FINANCIAL REPORT LETTER OF TRANSMITTAL We are pleased to present the 1996 Comprehensive Annual Financial Report ( CAFR) of the City of La Quinta to the City Council and the City Manager. This report includes financial statements of the: City of La Quinta; La Quinta Redevelopment Agency; and, La Quinta Financing Authority. Our independent auditors, Conrad & Associates have expressed their opinion as to the fairness of these financial statements. The completion of the independent audit is an important part of the total financial management program for the City of La Quinta. The information found in this report is provided by management to the Council and the public to assist those interested in understanding the fiscal condition of the City as of June 30. 1996. Responsibility for both the accuracy of the data, its completeness and its fairness of presentation, including all disclosures rests with the City. To the best of our knowledge and belief. the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the City of La Quinta. All disclosures necessary to enable this reader to gain an understanding of the government's financial activities have been included. Document Structure The CAFR is presented in three sections: • Introductory; • Financial: and. • Statistical. 300102 i E MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92 C Honorable Mayor, City Council, and City Manager The introductory section includes this transmittal letter, the City's organizational chart, and a list of principal officials. The financial section consists of the general purpose financial statements, including the audit opinion and footnotes. and the combining and individual fund and account group financial statements and schedules. The statistical section includes selected financial and demographic information, generally on a multi -year basis. The City of La Quinta is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and the U.S. Office of Management and Budget Circular A-128, Audits of State and Local Governments. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditor's reports on the internal control structure and compliance with applicable laws and regulations. are included in a separate report. The following governmental agencies that provide services to the citizens of the City of La Quinta have been excluded from this report because the City does not exercise oversight responsibilities over these agencies: State of California and its departments, County of Riverside and its departments, Coachella Valley Association of Governments, Riverside County Transportation Commission, Riverside County Waste Management District, Desert Sands Unified School District, County Superintendent of Schools, Coachella Valley Unified School District, Desert Community College District, Mosquito Abatement District, and Coachella Valley Water District. Background The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert". The City is governed by a five member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The City was incorporated in 1982 as a general law City. Significant demographic data is as follows: • Population as of December 1995 was 18,046 an increase of 152% from 1985; • Retail Sales over $87.5 million a 279% increase from 1985; • Taxable Sales over $121.5 million a 274% increase from 1985; • Assessed Valuation over 2 billion a 312% increase from 1985; and, • Hotel Room sales over 23 million a 251 % increase from 1985 The City area includes the beautiful La Quinta Hotel, world class golf resorts, numerous single family and multi -dwelling units and light commercial industries. The City has a beautiful 10,000 sq ft Senior Center for City residents. The Desert Unified School District has opened the La Quinta High School. 000103 Honorable Mayor, City Council, and City Manager The City has been experiencing rapid growth in population making it one of the fastest growing Cities in California. With this growth comes a demand on local government to meet the needs of its citizens. The total number of full time authorized positions for 1995-96 is 68. In addition to the 18,046 permanent residents approximately 9,300 seasonal residents spend three to six months in the City. Services Provided by the City City services can be divided into those services provided directly by City staff and those services contracted out to other government agencies and organizations. Direct services provided by City staff in the following areas include: General Government - Legislative - City Manager - Economic Development Finance - Fiscal Services - Central Services - Management Information Building and Safety - Administration - Code Enforcement - Animal Control - Building - Emergency Services - Fire - Civic Center Building Public Works - Administration - Engineering & Inspections - Maintenance & Operations Cites - City Clerk Parks and Recreation - Recreation - Senior Center Community Development - Administration - Current Planning - Advance Planning - Redevelopment 000104 Honorable Mayor, City Council, and City Manager Contracted services provided to the City and its citizens include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor & tourist information through Palm Springs Desert Resorts Convention Visitors Bureau, economic development through the La Quinta Chamber of Commerce, water service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Waste,Management Company, and cable service through Continental Cable. Significant Events and Accomplishments During 1995-96 the City experienced many significant events and accomplishments that may not be readily evident from a review of the financial statements. Some of the more important of these items are: Real Estate Single family construction accounted for $54 million in building permits while commercial construction accounted for over $6 million and multifamily permit values were $6.5 million. The One Eleven La Quinta shopping center is under construction anchored by Wal Mart, Albertson's Grocery and various retail outlets. This 60 acre 620,000 sq. ft retail center is located at Washington Street and Highway 111. The development of numerous residential communities has increased the assessed valuation in the City. As mentioned earlier, the City's assessed valuation has increased four fold from 1985 to over $2 billion, with an increase of $100 million during the latest year. Housine La Quinta has housing that ranges from the affordable to luxury estates. The median home prices in La Quinta have been relatively stable and are significantly lower than other areas of the Coachella Valley mostly due to the reasonably priced land values. The U.S. Census has established the median home price at $112,000 which is lower than Riverside, San Diego, Los Angeles Counties and the State of California. There were 500 housing units built during 1995 which brings to 9,352 the number of total units within the City. The 9,352 units consist of 8,624 single family residences, 481 multi family residences, and 247 mobile homes. ry 000105 Honorable Mayor, City Council, and City Manager Tourism La Quinta is home to several of the worlds highest rated golf courses. During FY 1995-96, major golf tournaments hosted in La Quinta included the prestigious Bob Hope Chrysler Classic, the Diners Club Tournament, the Liberty Mutual Senior Legends of Golf, and Raymond Floyd hosted charity golf event. The nationally recognized La Quinta Arts Festival attracts many visitors from around the country each year to the City of La Quinta and the Coachella Valley. The La Quinta Hotel, the second largest destination resort in the Coachella Valley, recorded dramatic growth in hotel revenues during 1995. A 37,000 square foot ballroom facility was recently added to the hotel to accommodate larger conventions. The City increased funding for the Palm Springs Desert Resort Convention Bureau for tourism promotion and provided funding for the Airline Services Council to bring a low cost carrier to the Coachella Valley. Capital Improvements/Studies The completion of over $12,600,000 in capital improvements including the Washington Street Bridge and Phase V street improvements. The development of a multi -year Capital Improvement Program and the completion of both the Highway I I I Commercial Corridor Assessment and Landscape & Lighting Assessment District Feasibility Reports. Communit Facilities The City completed the Fritz Burns and Adams Street Parks while maintaining 19.5 acres of medians, 14.6 acres of parks and 104 miles of streets. Also completed were sports complex lighting improvements, new traffic signals at 8 intersections, the Adams Street extension and crossing at the Whitewater Channel. City Operations The following is a partial listing of the accomplishments made by City staff to the citizens of La Quinta for 1995-96: Preparation of a Comprehensive Economic Development Plan; City awarded Helen Putnam Award from League of California Cities; Completed City Land Inventory tracking system; v A A n 4 A^ Honorable Mayor, City Council, and City Manager Implemented Optical Disk Imaging System for City Clerk records; Received awards in excellence for financial and budget reports; Updated investment policies; Automation of building permit issuance function; Major improvements to Emergency Operations Center; and Completed first City Zoning Ordinance Update. Future development include, continued commercial development along the Highway I I I corridor, redevelopment financed property development on Avenue 48 and completion of residential projects in the northern part of the City. Financial Information Management of the City of La Quinta is responsible for establishing and maintaining an internal control structure designed to ensure that assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Single Audit - As a recipient of federal, state and county financial assistance, the City also is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. The internal control structure is subject to periodic evaluation by management. As a part of the City's single audit , tests are made to determine the adequacy of the internal control structure, including that portion relating to Federal assistance programs, as well as to determine that the government has complied with applicable laws and regulations. The results of the government's single audit for the fiscal year ended June 30. 1996 provided no instances of material weaknesses in the internal control structure or significant violations of applicable laws and regulations. Accounting Controls - The City of La Quinta's accounting system is designed upon the following principals: In the public sector, a city government maintains a variety of "funds" that provide the basis for separately recording the financial data related to a specific activity. A fund is an accounting entity with a complete set of self -balancing accounting records. Each fund has been established because of some restriction on the use of the resources received by that fund. In the private sector, a corporation may have many subsidiaries which make up the parent corporation. Likewise in the public sector, all of the funds make up the complete vi 000iV Honorable Mayor, City Council, and City Manager financial resources of the City of La Quinta. This report includes the transactions of all entities over which the City Council of the City of La Quinta has authority (as defined by the Government Accounting Standards Board). The City's accounting system operates on a modified accrual basis for all governmental and agency type funds. Government funds include the General, Special Revenue, Debt Service, and Capital Projects Funds. Under the modified accrual basis of accounting, revenues are recorded when received in cash or accrued when they are both measurable and collectible within the accounting period or soon enough after the end of the period to pay liabilities of the period, and expenditures, other than interest or long term debt, are recorded when liabilities are incurred. The City maintains one Internal Service Fund and no Enterprise Funds. These types of funds use the accrual method of accounting. Revenues and expenses are recorded when earned or incurred. In addition to maintaining funds to record accounting transactions, internal controls exist within the accounting system to ensure the safety of assets from misappropriation, unauthorized use or disposition, and to maintain the accuracy of financial record keeping. These internal controls must be established consistent with sound management practices based upon the cost/benefit of the controls imposed. The cost of a control should not be excessive to its derived benefit as viewed by City management. The internal controls in existence at the City of La Quinta are sufficient to ensure in all material respects both the safety of the City's assets and the accuracy of the financial record keeping system. Budgetary Controls The City Manager submits a preliminary budget to the City Council before each fiscal year. Public hearings are then held prior to July 1 to receive public comment. A budget is required to be adopted before the beginning of the fiscal year. Amendments to the budget or budget transfers between funds require Council approval. Budget transfers within funds require City Manager approval. All fiscal year end appropriations and encumbrances lapse at year end unless specifically approved by the Council for inclusion in the following years appropriations. Each Department receives a monthly budget -to- actual expenditure report. In addition. each department can access the financial information system data through the City-wide computer network. The City Council is also given an Executive level Summary of Revenues and Expenditures on a monthly basis. vii 000108 Honorable Mayor, City Council, and City Manager Gann Limit - Appropriations Subject to the Limit In 1979, Proposition 4, the "Gann" initiative, was passed by the voters of California. The purpose of this law was to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. This limit is increased each year through a formula that takes into consideration changes in the Consumer Price Index and state per -capita income. If a city reaches this limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann Limit for the City of La Quinta has increased steadily since 1979 and still provides the City with a comfortable operating margin. In 1991-92 state law allowed the recalculation of the City's limit with new inflation factors. Using population growth in the City of La Quinta and growth in the State per capita income allowed the Gann limit for 1995-96 to increase to $20.5 million. Appropriations of "proceeds of taxes" was $ 7.5 million for a margin of $13.0 million. Revenue and Expenses from All Fund Types The following schedules present a summary of the general fund, special revenue funds, debt service funds, capital project funds, Internal Service fund revenues and expenditures for 1995-96 and the amount and percentage of increases and decreases in relation to prior year revenues. Fund Type Revenue from All Fund Types 1995-96 1994-95 General Fund $8,966,850 Special Revenue Fund 6,933,517 Debt Service Funds 12.541,457 Capital Project funds 2,392,926 Internal Service Fund 252,586 95-96 over (under) 94-95 Change 8,481,939 484,911 5.7% 4,366,880 2,566,637 58.8% 12,252,411 289,046 2.4% 2,491,866 (98,940) -4.0% 0 252,586 n/a Total $31,087,336 27,593,096 3,494,240 12.7% 090109 Honorable Mayor, City Council, and City Manager Fund Type General Fund Special Revenue Fund Debt Service Funds Capital Project funds Internal Service Fund Total Expenditures/Expenses - All Fund Types 1995-96 $6,902,364 10,333,169 12,584,015 4,129, 822 0 $33,949,370 95-96 over 1994-95 (under) 94-95 6,305,104 6,182,251 12,373,399 4.687.518 0 29,548,272 597,260 4,150,918 210,616 (557,696) 0 4,401,098 Change 9.5% 14.9% Overall, the increased revenues for 1995-96 are due primarily to the sale of land and interest on unspent 1995 bond proceeds in the Redevelopment Agency. The expenditure increase in 1995-96 is a result of increased activity in the Redevelopment Agency's Low and Moderate Income Programs. General Fund The City's General Fund is used to record all revenue and expenditures not specifically restricted by law or Council policy. Major sources of revenue include property tax, sales tax, transient occupancy tax.. licenses and permits, and interest. Categories of expenditures include police services, public works, planning, parks and recreation, and administrative functions. The following two tables summarize General Fund revenues and expenditures for 1995-96 and 1994-95. General Fund Revenue 95/96 over % Fund Type 1995-96 1994-95 (under) 94-95 Change Taxes Licenses and permits Charges for services Intergovernmental Interest Litigated Settlements Miscellaneous Total $5,393,456 998,030 610,873 815,980 905,420 12.386 230,705 $8,966.850 ix 4,946,304 902.914 551.727 747,784 718,310 477.872 137.028 9-481,939 4471152 95,116 59,146 68,196 187,110 (465,486) 93.677 484,911 9.0% 10.5% 10.7% 9.1% 26.0% 97.4% 68.4% 000110 Honorable Mayor, City Council, and City Manager The 1995-96 General Fund revenue increase of 5.7% reflects an across the board average increase and is a result of an ongoing steady increase in new development, tourism, and population. Interest revenue increase of 26 % is a result of higher cash balances. The large decrease of 97.4% in Litigated Settlements reflects the lack of settlement activity in an ongoing litigation. The 68.4% increase in Miscellaneous revenue is due to a one time grant of $125.000 from the local cable company. Fund Type General Government Public Safety Community Services Planning & Development Public Works Capital Outlay Debt Service Total General Fund Expenditures 95/96 over % 1995-96 1994-95 (under) 94-95 Change $1,793,101 1,565.265 228,036 14.6% 3,227,438 3,143,697 83,741 2.7% 413,142 199,115 214,027 107.5% 453,656 538,610 (84,954) -15.8% 813,352 576,304 237,048 41.1% 201,475 282,113 (80,638) -28.6% 0 0 0 n/a 6.902364 6,105.104 597260 9.5% The 1995-96 General Fund expenditures increase of 9.5% reflects primarily, one category - Community Services. This increase is a result of Council's desire to increase Community Service programs to the public. General Government expenditures increased 14.6% over 1994-95 expense due to increased activity in economic development and the Assistant City Manager's position, vacant in 1994-95. being filled in 1995- 96. Public Safetv�s expenditures showed little change in 1995-96. Community Services large increase o' 107.5% reflects numerous program additions offered to the public. Planning & Development decrease o. 15.8% is a result of increased personnel reimbursement from the Redevelopment Agency which decreased Planning & Development's net expenditures. Public Works expenditures increased 41.1% in 1995-96 because $200.000 of State Gas Tax funding was directed to a capital improvement project and was not used to reimburse (reduce) Public Works expenditures as in 1994-95. Capital OutlU decreased 28.6% in 1995-96 as a result of decreased new computer purchases in 1995-96. Special Revenue Funds The City's Special Revenue Funds, which account for the collection and use of special or restricted revenue, received $6.9 million in 1995-96. This is an increase of 58.8%. The Special Revenue Fund expenditures were $10.3 million. an increase of 67.1 %. The following two tables summarize Special Revenue Funds revenues and expenditures for 1995-96 and 1994-95: Honorable Mayor, City Council, and City Manager Special Revenue Funds - Revenue 95/96 over % Source 1995-96 1994-95 (under)94-95 Change Taxes $2,952,336 2,813,394 139,942 4.9% Intergovernmental 344,235 421,507 (77,272) -18.3% Developer fees 3,190 81,909 (781,719) -96.1% Interest 757,006 215,250 541,756 251.7% Special assessments 991,123 823,950 167,173 20.3% Rental Income 328,059 0 328,059 n/a Miscellaneous 242.986 10,870 232,116 2135.4% Land Sale 1,314,582 0 1,314,582 n/a Total S6,933.517 4366_R80 2.566.637_ 59.80 Taxes increased moderately 4.9%, due to an increase in the La Quinta Redevelopment Low and Moderate income fund tax increment. Intergovernmental decreased 18.3% reflecting a loss of CDBG funding for construction of a senior center facility, due to its completion. The decrease in Developer Fees of 96.1% reflects lack of activity in developments that involve Quimby fees under the Quimby Act . Interest had a large increase of 251.7% due to larger cash balances because of a land sale. Rental Income increased in 1995-96 as a result of the La Quinta Redevelopment Low and Moderate income program purchasing 50 rental units and renting them out to qualified applicants. The large increase in Miscellaneous revenue is due to $242,000 in subsidy reimbursements to the La Quinta Redevelopment Low and Moderate income program. The Land Sale increase is a result of the La Quinta Redevelopment Agency's sale of land. Source Planning & Development Public Works Capital Outlay Debt Service Total Special Revenue Funds - Expenditures 95/96 over % 1995-96 1994-95 (under) 94-95 Change $5,454,978 4,405,909 1,049,069 987,313 1,168,522 (181,209) 3,886,267 607,820 3.278,447 4,611 0 4,611 S10333.169 6,182251 4.150.91 R 23.8% -15.5% 539.4% n/a 67.1 Planning & Development increase of 23.8% is a result of increased activity in the La Quinta Redevelopment Low and Moderate subsidy programs. The decrease in Public Works of 15.5% reflects a transfer of $200.000 in State Gas Tax Funds to the Capital Improvement Fund and therefore was not available to reimburse (reduce) Public Works expenditures. The significant increase of 539.4% in Capital Outlay Xi 000112 Honorable Mayor, City Council, and City Manager primarily is the result of a La Quinta Redevelopment Agency land and home purchases. The Debt Service increase is a direct result of interest charged to the Lighting and Landscaping fund due to negative cash. Debt Service Funds The City's Debt Service Funds are used to record the payment of interest and principal on the current portion of outstanding debt. The following two tables summarize Debt Service Funds revenues and expenditures for 1995-96 and 1994- 95: Debt Service Funds - Revenue 94-95 over % Source 1994-95 1993-94 (under)93-94 Change Taxes $11,809,354 $11,338,868 $470,486 4.1% Intergovernmental 1,162 6,502 (5340) -82.1% Interest 159,602 207,563 (47,961) -23.1% Rental Income 571,339 699,478 (128,139) -18.3% Total $12,541,457 $12,252,411 $289,046 2.4% Taxes increased moderately 4.1% due to the La Quinta Redevelopment Debt Service fund tax increment. The decrease in Intergovernmental revenue reflects fewer contract service fees charged by the La Quinta Financing Authority. Interest decreased 23.1 % which reflects lower cash balances due to renegotiated higher payments on one of the La Quinta Redevelopment Agency's tax increment pass through agreements. Rental income is 18.3% lower in 1995-96 due to the La Quinta Financing Authority using interest earnings to offset lower rent charges to the City for the City Hall complex. Expenditure Type Planning& Development Debt Service Total Debt Service Funds- Expenditures 1995-96 $213,993 12,370,022 $12,584,015 1994-95 195,596 12,177,803 $12,373,399 Debt service expenditures were relatively unchanged in 1995-96. 95-96 over % (under) 94-95 Change 18.397 9.4% 192.219 1.6% 210.616 1.7% X'` 000113 Honorable Mayor, City Council, and City Manager Capital Project Funds Capital Project Funds are used to record the receipt and disbursement of monies that are restricted for the acquisition and construction of capital facilities. The following two tables summarize Capital Project Funds revenues and expenditures for 1995-96 and 1994-95: Capital Project Funds - Revenue 95-96 over % Source 1995-96 1994-95 (under) 94-95 Change Intergovernmental $283,010 482,633 (199,623) -41.4% Developer fees 1,735,233 1,396,711 338,522 24.2% Interest 365,531 244,916 120,615 49.2% Litigated Settlements 9,152 351,118 (343,966) -97.4% Miscellaneous 0 14,488 (14,488) -100.0% Total $2,392,926 $2,491,866 (98,940) -4.0% Intergovernmental revenues decreased 41.4% primarily as a result of Coachella Valley Association of Government reduced Measure A funding for a completed capital improvement project. Developer fees increased 24.2% due to increased infrastructure fees which reflects continuing development of vacant land in the City. Interest revenue increased 49.2% primarily due to higher cash balances in the La Quinta Redevelopment Agency Capital Improvement Fund. The 97.4% decrease in Litigated Settlements reflects the lack of settlement activity in an ongoing litigation. Expenditure Type Planning& Development Capital Projects Debt Service Total Capital Proiect Funds_- Expenditures 95-96 over % 1995-96 1994-95 (under) 94-95 Change $1,366,745 $1,435,830 (69,085) -4.8% 2,753,477 2,333,040 420,437 18.0% 9,600 918,648 (909.048) -99.0% $4,129,822 $4.687,518 (557,696) -11.9% The decrease of 4.8% in Planning & Development reflects lower legal costs in the Redevelopment Agency capital improvement fund. Capital Outlay increased 18.0% reflective of the increased activity, in the Capital Improvement Projects. The large decrease of 99.0% in Debt Service is a result of a final payoff in 1994- 95for a financed land purchase in the Redevelopment Capital Improvement fund. 090111, Honorable Mayor, City Council, and City Manager Internal Service Fund The City's Internal Service Fund (Equipment Replacement Fund) is used to account for the use of certain equipment by the departments that use the equipment. Charges will be based on a schedule that covers the equipments maintenance and depreciation costs. This fund was established in 1995-96 and had no operating activity. The General Fund has seeded this new fund with starting cash and operations will start in 1996-97. Source Operating Revenue: Non Operating Revenue: Interest Operating Transfer in Total Expense Type Operating Expenses Non -Operating Expenses Total Risk Management Internal Service Fund - Revenue 1995-96 95-96 over % 1994-95 (under)94-95 Change $0 0 0 0.0% 22,586 0 22,586 n/a 250,000 0 250,000 n/a $272,586 0 272,586 n/a Internal Service Fund - Expense 1995-96 1994-95 $0 0 0 0 $0 0 95-96 over % (under) 94-95 Change 0 0.0% 0 0.0% 0 0.0% The City is self -insured for general liability insurance in the amount of $125,000 per occurrence and for worker's compensation in the amount of $250,000 per occurrence. Individual claims in excess of the self - insured amounts for general liability and worker's compensation (up to a maximum of $10,000.000 per incident) fall under the insurance policies purchased by the City. The City is a member of the Coachella Vallev Joint Powers Insurance Authority (CVJPIA) which was formed to _jointly fund insurance programs. The CVJPIA is composed of twenty four member agencies. The City's goal in )oining the CVJPIA was to achieve long term premium stability. The CVJPIA provides general liability coverage in excess of $125.000 with a maximum of $10,000,000 per claim. Further information on the CVJPIA can be found in Note 19 to the Financial Statements. xry 000115 Honorable Mayor, City Council, and City Manager City Retirement Costs Note 18 in the Notes to the Financial Statements explains in detail the financing of the City's retirement program. Significant financial information has been disclosed in the notes in order to comply with GASB Statement Number 5. Based upon the latest information, the total over funded benefit obligation applicable to the employees of the City at June 30, 1995 was $ 538,118, up $90,324 from an overfunded pension benefit obligation of $447,794 as of June 30, 1994. Employer contribution rates are reviewed and adjusted annually to achieve full funding for retirement benefits by the year 2000. Cash Management The City Treasurer is charged with the responsibility of safeguarding the City's assets, receiving all payments due the City and investing all inactive funds. During the year the City Treasurer earned about $2.2 million in interest on investments in all fund types from instruments yielding up to 5.972% , compared to earnings of $1.39 million during 1994-95. Funds are invested in various types of instruments as shown below. At June 30, 1996, the Treasurer had 100% of all available funds invested. The City's total portfolio at year end was $ 39,238,679. Below is a summary of cash and investments outstanding as of June 30, 1996: Form of Cash and Investments June 30, 1996 Deposits ( 175,410) Mutual funds 6,468,064 United States Treasury Bills 181365,194 Local Agency Investment Fund 14,034,148 Deferred compensation -mutual funds 546,683 Total 39.238.679 As required by State law, the City Council has adopted a comprehensive investment policy specifying the type and term of City investments. The policy allows the City Treasurer flexibility without endangering the safety, liquidity or yield of the total portfolio. Certificate of Award for Outstanding Financial Reporting The California Society of Municipal Finance Officers (CSMFO) presents an annual Certificate of Award for Outstanding Financial Reporting. The City of La Quinta received this award for Fiscal Year 1994- 95. The Certificate is valid for one year only. Acknowledgments This report could not have been accomplished without the dedicated services of the Finance Department staff. Special recognition is given to John Risley. Accounting Supervisor for his efforts in preparing the introductory and financial sections, Geniene Croft, Financial Services Assistant for her efforts in preparing the statistical section and Debbie De Renard, Secretary for her report preparation skills. We also appreciate the efforts of the Conrad & Associates, CPA's audit team for their professionalism in conducting the annual audit for the City of La Quinta. spect�fuillylo mitQted, o n M. Falr Finance Director and Treasurer Xv 000116 Honorable Mayor, City Council, and City Manager CITY OF LA QUINTA Directory of Officials June 30, 1996 CITY COUNCIL Glenda L. Holt Ronald Perkins Stanley Sniff Don Adolph Terry Henderson ADMINISTRATION Thomas P. Genovese David Cosper John M. Falconer Thomas Hartung Jerry Herman Saundra L. Juhola Marty Nicholson Dawn Honeywell Mayor Mayor Pro Tern Council Member Council Member Council Member City Manager Public Works Director/City Engineer Finance Director Building and Safety Director Community Development Director City Clerk Parks & Recreation Director City Attorney 000117 Xvi, Police County Contract - City Attorney General Government Assistant City Manager Department Secretary Secretary Management Assistant k Y Parks & Recreation Public Works Administration Administration i Director Director ; Recreation Supervisor Senior Secretary Secretary Kidsline Coordinator Development &Traffic _ - Senior Engineer Center Associate Engineer _Senior Supervisor Assistant Engineer I - 2 Positions Activities Coordinator Assistant Engineer II Assistant Counter Technician Capital Projects Senior Engineer Assistant Engineer It Maintenance & Operations Maintenance Manager j Maintenance Foreman - 3 Positions Maintenance Worker II - 5 Positions Maintenance Worker I - 4 Positions i 0 i F..r Go City of La Quinta, California Organizational Chart Fiscal Year 1995196 Mayor and City Council Redevelopment Agency Board Financing Authority Board City Manager Finance Fiscal Services Director Accounting Supervisor Financial Services Assistant Account Technician Secretary Account Clerk Central Services Senior Management Assistant _ 1_ City_Clerk Deputy City Clerk _ Deputy City Clerk It Office Assistant Building, 8 Safety Administration_ -- Director Senior Secretary Code Compliance _ _ Community Safety Manager Code Compliance Officer II Code Compliance Officer I - 2 Positions Counter Technician Animal Control Animal Control Officer II Animal Control/Code Compliance Officer Building Building & Safety Manager Senior Building Inspector Building Inspector I - 2 Positions Counter Technician Civic Center Building Operations Facilities Maintenance Technician Community Development ! Administration Director---__-� Planning Manager Executive Secretary Office Assistant Current Planning _ Principal Planner Associate Planner - 2 Positions Advance Planning _ Principal Planner Associate Planner 0 ON, ?Iris certreate is &mod in recbgxidon of meetingprofaslonal standards and criteria ksWorJing wk" refka a k�b br the a moral,ji'nonrlal staur wn& and in the a TpANg aceounthrgVi eon tnnr "kk SFr tee fb Oa+t�rr?ajb Al"L'elrtcrry 20,094 _fir% CONR! 1D CERTIFIED PUBLIC ACCOUNTANTS STREET, SUITE C ASSOCIATES, L.L.P. IRVNE,4IN CALIFORNIA92614 A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS (714) 474-2020 The Honorable Mayor and City Council City of La Quinta La Quinta, California Independent Auditors' Report We have audited the accompanying general purpose financial statements of the City of La Quinta, California as of and for the year ended June 30, 1996, as listed in the table of contents. These general purpose financial statements are the responsibility of the management of the City of La Quinta, California. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the aforementioned general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of La Quinta, California as of June 30, 1996, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual funds financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of La Quinta, California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. The scope of our audit did not include the supplemental statistical schedules listed in the table of contents and we do not express an opinion on them. In accordance with Government Auditing Standards issued by the Comptroller General of the United States, we have also issued a report dated August 20, 1996 on our consideration of the City's internal control structure and a report dated August 20, 1996 on its compliance with laws and regulations. l�,rd /4xvee;k� Al- L. August 20, 1996 000120 CITY OF LA QUINTA Combined Balance Sheet - All Fund Types and Account Groups June 30, 1996 Governmental Fund Tvves Special Debt Capital Assets and other debits General Revenue Service Projects Assets: Cash and investments (note 2) $ 6,134,504 5,690,910 3,287,145 6,526,209 Cash with fiscal agent (note 2) - 11,802,982 1,106,131 2,056,746 Accounts receivable 348,938 5,951 - 63,000 Prepaid expenses 24,123 - 250,015 22,500 Interest receivable 51,350 66,357 35,953 64,786 Notes receivable - 95,445 - - Due from other funds (note 25) - - - 10,505 Due from other governments 179,242 23,489 - - Advances to other funds (note 12) 6,653,852 551,038 - Deposits 2,073 - - - Property, plant and equipment (note 4) - Land held for resale - Other debits: Amount available in debt service funds Amount to be provided for retirement of general long-term debt Total assets $13,394,082 18,236,172 4,679,244 8,743,746 Liabilities, equity and other credits Liabilities: Accounts payable $ 769,827 18,066 4,356 281,163 Accrued expenses 128,116 - 385,646 20,725 Compensated absences payable - - - - Deposits payable 130,064 48,982 - 52,100 Deferred compensation payable (note 17) - - - - Contracts payable - 510,756 - - Retentions payable - - - 107,364 Due to other funds (note 25) - 10,505 - - Due to bondholders - - - - Advances from other funds (note 12) - - 551,038 Obligations under pass -through agreements (notes 9, 10, and 11) - - - Tax allocation bonds (note 6) - - Revenue bonds (note 8) - - - Housing TABS (note 7) - - - Total liabilities 1,028,007 588,309 941,040 461,352 Equity and other credits: Investment in general fixed assets - - - - Retained earnings (note 16): Unreserved - - - - Fund balances (note 15): Reserved 6,680,048 646,483 1,356,888 1,842,857 Unreserved 5,686,027 17,001,380 2,381,316 6,439,537 Total equity and other credits 12,366,075 17,647,863 3,738,204 8,282,394 Total liabilities, equity and other credits $13,394,082 18,236,172 4,679,244 8,743,746 See accompanying notes to the financial statements. 0 0 01 " 1 2 FCV4 IW: , Proprietary Fund Types Fiduciary Fund Types Account Groups Totals Internal General General (Memorandum Only) Service Agency Fixed Assets Lone -Term Debt 1996 1995 249,881 2,384,171 - 24,272,820 16,819,195 - - - - 14,965,859 2,482,937 - - - 417,889 422,955 - - - - 296,638 49,277 2,705 48,558 - - 269,709 - - - - - 95,445 67,120 - - - 10,505 407,918 - - - - 202,731 291,125 - - - - 7,204,890 6,560,860 - - - 2,073 2,075 - 27,507,953 27,507,953 21,773,429 361,340 3,738,204 3,738,204 3,140,260 98,489,069 98,489,069 77,857,208 252,586 2,432,729 27,507,953 102,227,273 177,473,785 130,235,699 _ - - 1,073,412 532,904 - - 534,487 842,974 - - 298,818 298,818 309,279 - 282,132 - - 513,278 423,063 546,683 - - 546,683 279,966 - - - 510,756 - _ - - 107,364 - - - - 10,505 407,918 1,603,914 - - 1,603,914 1,346,616 - - 6,653,852 7,204,890 6,560,860 - - - 24,999,603 24,999,603 25,749,232 - - - 39,620,000 39,620,000 40,530,000 - - - 8,200,000 8,200,000 8,360,000 _ - 22,455,000 22,455,000 2,432,729 - 102,227,273 107,678,710 85,342,812 - - 27,507,953 - 27,507,953 21,773,429 252,586 - 252,586 - - _ 10,526,276 10,075,237 31,508,260 13,044,221 252,586 - 27,507,953 - 69,795,075 44,892,887 252,586 2,432,729 27,507,953 102,227,273 177,473,785 13 2235,699 000122 3 EXHIBIT BB CITY OF LA QUINTA Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Year ended June 30, 1996 Totals Special Debt Capital (Memorandum Only) General Revenue Service Proiects 1996 1995 Revenues: Taxes $5,393,456 2,952,336 11,809,354 - 20,155,146 19,098,566 Licenses and permits 998,030 - - - 998,030 902,914 Charges for services 610,873 - - 610,873 551,727 Developer fees - 3,190 - 1,735,233 1,738,423 1,478,620 Intergovernmental 815,980 344,235 1,162 283,010 1,444,387 1,658,426 Interest 905,420 757,006 159,602 365,531 2,187,559 1,386,039 Special assessments - 991,123 - - 991,123 823,950 Rental income - 328,059 571,339 - 899,398 699,478 Sale of land - 1,314,582 - - 1,314,582 - Litigation settlement proceeds 12,386 - 9,152 21,538 830,990 Miscellaneous 230,705 242,986 - 473,691 162,386 Total revenues 8,966,850 6,933,517 12,541,457 2,392,926 30,834,750 27,593,096 Expenditures: Current: General government 1,793,301 - - - 1,793,301 1,565,265 Public safety 3,227,438 - 3,227,438 3,143,697 Community services 413,142 - - - 413,142 199,115 Planning and development 453,656 5,454,978 213,993 1,366,745 7,489,372 6,575,945 Public works 813,352 987,313 - - 1,800,665 1,744,826 Capital outlay 201,475 3,886,267 - 2,753,477 6,841,219 3,222,973 Debt service: Principal - - 1,070,000 - 1,070,000 1,245,491 Interest - 4,611 4,502,078 9,600 4,516,289 3,451,343 Payment of advances - - - - - 894,295 Payments under pass -through obligations - 6,797,944 6,797,944 6,954,152 Mandated education contribution - - - 551,170 Total expenditures 6,902,364 10,333,169 12,584,015 4,129,822 33,949,370 29,548,272 Excess (deficiency) of revenues over (under) expenditures 2,064,486 (3,399,652) (42,558) (1,736,896) (3,114,620) (1,955,176) Other financing sources (uses): Operating transfers in 246,706 1,853,715 1,287,060 5,643,858 9,031,339 6,192,273 Operating transfers out (274,106) (6,429,392) (1,251,453) (1,326,388) (9,281,339) (6,192,273) Proceeds of bonds (net of discount and issue costs) 21,674,803 - 21,674,803 - Proceeds of advances from City - 604,895 - 604,895 2,621,457 Total other financing sources (uses) (27,400 17,099,126 640,502 4,317,470 22,029,698 2,621,457 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 2,037,086 13,699,474 597,944 2,580,574 18,915,078 666,281 Fund balances at beginning of year 10,328,989 3,948,389 3,140,260 5,701,820 23,119,458 22,453,177 Fund balances at end of year $12,366,075 17,647,863 3,738,204 8,282,394 42,034,536 23,119,458 See accompanying notes to the financial statements. 5 p�1c�l^3 CITY OF LA QUINTA Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types Year ended June 30, 1996 General Fund Variance - Favorable Budget Actual (Unfavorable) Revenues: Taxes S 4,767,700 5,393,456 625,756 Licenses and permits 790,600 998,030 207,430 Charges for services 438,500 610,873 172,373 Developer fees - - - Intergovernmental 787,750 815,980 28,230 Interest 651,000 905,420 254,420 Special assessments - - - Rental income - Sale of land - - - Litigation settlement proceeds - 12,386 12,386 Miscellaneous 23,000 230,705 207,705 Total revenues 7,458,550 8,966,850 1,508,300 Expenditures: Current: General government 1,938,953 1,793,301 145,652 Public safety 3,532,157 3,227,438 304,719 Community services 423,200 413,142 10,058 Planning and development 647,740 453,656 194,084 Public works 647,017 813,352 (166,335) Capital outlay 284,762 201,475 83,287 Debt service: Principal - - - Interest Payments under pass -through obligations - Total expenditures 7,473,829 6,902,364 571,465 Excess (deficiency) of revenues over expenditures (15,279) 2,064,486 2,079,765 Other financing sources (uses): Operating transfers in 246,706 246,706 - Operating transfers out (302,090) (274,106) 27,984 Proceeds of bonds (net of issuance costs) - Proceeds of advances from City - Total other financing sources (uses) (55,384) (27,400 27,984 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (70,663) 2,037,086 2,107,749 Fund balances at beginning of year 10,328,989 10,328,989 - Fund balances at end of year $10.258,326 12,366,075 2,107,749 See accompanying notes to the financial statements. 6 000124 EXHIBIT CC Special Revenue Funds Debt Service Funds Capital Proiects Funds Variance- Variance- Variance - Favorable Favorable Favorable BuB d¢et Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) 2,811,600 2,952,336 140,736 11,246,250 11,809,354 563,104 - - 51,400 3,190 (48,210) - - 1,443,855 1,735,233 291,378 697,840 344,235 (353,605) 6,500 1,162 (5,338) 855,586 283,010 (572,576) 145,200 757,006 611,806 186,200 159,602 (26,598) 27,500 365,531 338,031 1,011,400 991,123 (20,277) - - - - - 426,000 328,059 (97,941) 696,400 571,339 (125,061) - - - 1,850,000 1,314,582 (535,418) - - - - - - - - - 9,152 9,152 187,300 242,986 55,686 - - - - 7,180,740 6,933,517 247223 12,135,350 12,541,457 406,107 2,326,941 2,392,926 65,985 7,058,513 5,454,978 1,603,535 294,800 213,993 80,807 3,110,037 1,366,745 1,743,292 1,329,122 987,313 341,809 - - - - - - 3,970,000 3,886,267 83,733 7,783,129 2,753,477 5,029,652 - 1,070,000 1,070,000 - - 4,611 (4,611) 4,727,912 4,502,078 225,834 - 9,600 (9,600) 6,964,028 6,797,944 166,084 12,357,635 10,333,169 2,024,466 13,056,740 12,584,015 472,725 10,893,166 4,129,822 6,763,344 (5,176,895)(3,399,652) 1,777,243 (921,390) (42,558) 878,832 (8,566,225) (1,736,896) 6,829,329 1,853,715 1,853,715 1,400,219 1,287,060 (113,159) 10,345,015 5,643,858 (4,701,157) (7,383,200)(6,429,392) 953,808 (850,245) (1,251,453) (401,208) (3,489,621) (1,326,388) 2,163,233 25,504,535 21,674,803 (3,829,732) - - - - - - 604.895 604.895 - 18,121,335 17,099,126 1 022 209 1,154,869 640,502 (514,367 6,855,394 4,317,470 (2,537,924) 12,944,44013,699,474 755,034 233,479 597,944 364,465 (1,710,831) 2,580,574 4,291,405 3,948,389 3,948,389 3,140,260 3,140,260 - 5,701,820 5,701,820 - 16,892,82917,647,863 755,034 3,373,739 3,738,204 364,465 3,990,989 8,282,394 4,291,405 7 0 0"12, 1W:406:3086)�7 CITY OF LA QUINTA Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types Year ended June 30, 1996 Totals (Memorandum Only) Internal Service 1996 1995 Non -operating revenues (expenses): Interest revenue 2,586 2,586 - Total non -operating revenues (expenses) 2,586 2,586 - Net income before operating transfers 2,586 2,586 - Operating transfers: Operating transfers in 250,000 250,000 - Total operating transfers 250,000 250,000 - Net income (loss) 252,586 252,586 - Retained earnings at beginning of year - - - Retained earnings at end of year $252,586 252,586 - See accompanying notes to the financial statements. 000126 H. EXHIBIT EE CITY OF LA QUINTA Combined Statement of Cash Flows - All Proprietary Fund Types June 30, 1996 Totals (Memorandum Only) Internal Service 1996 1995 Cash flows from non -capital financing activities: Cash received from other funds $249,881 249,881 Net cash provided by (used for) non - capital financing activities 249,881 249,881 Net increase (decrease) in cash and cash equivalents 249,881 249,881 - Cash and cash equivalents at beginning of year - - Cash and cash equivalents at end of year 249 881 249,881 Non -cash Investing, Capital, and Financing Activities For the year ended June 30, 1996, there were no non -cash financial transactions that affected the financial position of the proprietary funds. See accompanying notes to the financial statements. E nnnt^7 CITY OF LA QUINTA Notes to the Financial Statements June 30, 1996 (1) Summary of Significant Accounting Policies (a) Reporting Entity The City of La Quinta was incorporated May 1, 1982 under the general laws of the State of California. The City operates under the Council - Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by general accepted accounting principles, these financial statements present the government and its component units, entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: La Ouinta Redevelopment Agency The La Quinta Redevelopment Agency has established two redevelopment project areas pursuant to the State of California Health & Safety Code Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration which was found to exist in the project areas. Even though it is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Agency. Upon completion, separate financial statements of the Agency can be obtained at City Hall. 11H 10 CITY OF LA QUINTA Notes to the Financial Statements (Continued) 11 Summary of Sienificant Accountin¢ Policies, (Continued Citv of La Ouinta Public Financine Authori The La Quinta Public Financing Authority (Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide, through the issuance of debt, financing necessary for the construction of various public improvements. Although it is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Upon completion, separate financial statements of the Authority can be obtained at City Hall. (b) Fund Accountin The basic accounting and reporting entity is a "fund." A fund is defined as an independent fiscal and accounting entity with a self -balancing set of accounts, recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The accounting records of the City are organized on the basis of funds and account groups classified for reporting purposes as follows: GOVERNMENTAL FUNDS General Fund The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, Administrative Services, Community Development, Police Services, Public Works, Building and Safety, and Parks and Recreation. Special Revenue Funds The Special Revenue Funds are used to account for proceeds of specific revenue sources that are restricted by law or administrative action for specific purposes. Debt Service Fund The Debt Service Funds are used to account for resources set aside for repayment of general long-term debt. 000129 II CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Capital Project Funds Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. PROPRIETARY FUNDS Internal Service Fund The Internal Service Fund is used to finance and account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The Equipment Replacement Fund is the only internal service fund in the City. It is used to account for the ultimate replacement of City owned and operated vehicles and equipment. FIDUCIARY FUNDS Agency The Agency Funds are used to account for assets held by the City in an agency capacity for individuals, private businesses and other governmental agencies. ACCOUNT GROUPS General Fixed Assets Account Grou The General Fixed Assets Account Group is used to account for the costs of fixed assets acquired to perform general government functions. Assets purchased are recorded as expenditures in the governmental funds and capitalized at cost in the general fixed assets account group. Fixed asset records include estimates of original historical cost as determined by knowledgeable individuals in the City. Contributed fixed assets are recorded in general fixed assets at fair market value when received. Fixed assets acquired under a capital lease are recorded at the net present value of future lease payments. 12 000130 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Fixed assets consisting of certain improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the City. Therefore, the purpose of stewardship for capital expenditures is satisfied without recording these assets. No depreciation has been provided on general fixed assets. General Long -Term Debt Account Group The General Long -Term Debt Account Group is used to account for all long-term debt of the City. (c) Measurement Focus and Basis of Accounting Governmental (general, special revenue, debt service and capital projects) fund types are accounted for on a "spending" measurement focus. Accordingly, only current assets and current liabilities are included on their balance sheets. The reported fund balance provides an indication of available, spendable resources. Operating statements for governmental fund types report increases (revenues) and decreases (expenditures) in available spendable resources. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The modified accrual basis of accounting is followed by the governmental and agency funds. Under the modified accrual basis of accounting, revenues are susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term debt, are recorded when a current liability is incurred. Liabilities are considered current when they are normally expected to be liquidated with expendable available financial resources. Taxes, subventions, and entitlements held at year-end by an intermediary collecting government are recognized as revenue under the modified accrual basis of accounting. Reimbursement grant revenues are recognized when the related expenditures are incurred. Revenues from interest and rents are recorded when earned. 13 0 0 0 31 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Simificant Accounting Policies, (Continued) Material delinquent and total uncollected current year property taxes (net of estimated uncollectibles) are recorded as current year receivables. Property taxes (net of estimated uncollectibles) that are levied and measureable in the current year, but not available to finance current period expenditures, are recorded as a receivable and as deferred revenues. The deferred revenues are recognized as revenue in the fiscal year in which they become available. Licenses, permits, fines, forfeitures, charges for services, and miscellaneous revenues are recorded as governmental fund revenues when received in cash because they are generally not measurable until actually received. The proprietary (internal service) fund types are accounted for on an "income determination" or "cost of services" measurement focus. Accordingly, all assets and liabilities are included on the balance sheet, and the reported fund equity provides an indication of the economic net worth of the fund. Operating statements for proprietary fund types report increases (revenues) and decreases (expenses) in total economic net worth. The accrual basis of accounting is utilized by the proprietary funds. Revenues are recognized when they are earned and expenses are recorded when the related liability is incurred. Unbilled service receivables, if material, have been recorded in the financial statements as an accrued revenue. (d) Budgetary Data The City adopts an annual budget prepared on the modified accrual basis of accounting for all governmental funds except for the South Coast Air Quality, Financing Authority, Assessment District 91-1, and Assessment District 92-1 Funds and on the accrual basis of account for the proprietary funds. The City Manager or his designee is authorized to transfer budgeted amounts between the accounts of any department. Revisions that alter the total appropriations of any department or fund are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Reserves for encumbrances are not recorded by the City of La Quinta. (e) Interfund Transfers Nonrecurring transfers of equity between funds are reported as an adjustment to beginning fund balance. Operating transfers are reported as other sources and uses of funds in the statement of revenues, expenditures, and changes in fund balances. 000132 14 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (f) Advances to Other Funds Long-term interfund advances are recorded as a receivable and in the long-term debt account group. (g) Investments Investments are valued at cost. An estimated loss is accrued for an impairment of investment market value when it is probable that the loss will become realized and the amount of loss can be reasonably estimated. In management's opinion, it is not probable that the temporary declines in the market value of the City's investments will become realized because it is management's intention to hold the investments to maturity or until the market value of the investments equals or exceeds their cost. Therefore, temporary market value declines are not reflected in the accompanying financial statements. Any losses resulting from a permanent decline in investment market values are recorded as a reduction of interest income. (h) Due from Other Governments The amounts recorded as a receivable due from other governments include sales taxes, property taxes, and grant revenues, collected or provided by Federal, State, County and City Governments and unremitted to the City as of June 30, 1996. The County of Riverside assesses, bills, and collects property taxes for the City. (i) Land Held for Resale Land held for resale represents property acquired by the Agency for resale. The property is recorded at original cost. No write -down for a lower market value has been reflected in the accompanying financial statements. 0) Employee Leave Benefits Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 days per type of leave. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. 15 000133 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) (k) Claims and Judgments The City records a liability for material litigation, judgments, and claims (including incurred but not reported losses) when it is probable that an asset has been impaired or a material liability has been incurred prior to year end and the probable amount of loss (net of any insurance coverage or available funds on deposit) can be reasonably estimated. (1) Postemployment Benefits The City does not provide postemployment benefits (other than pension benefits) for its employees. (m) Capital Projects Capital projects expenditures include public domain or infrastructure projects which are not capitalized as additions to general fixed assets. (n) Cash Equivalents for Statement of Cash Flows For purpose of the statement of cash flows, cash equivalents are defined as short- term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of change in value because of changes in interest rates. Investments purchased within three months of original maturity are considered to be cash equivalents. Cash and cash equivalents in the accompanying statements include the proprietary funds' share of the cash and investment pool of the City of La Quinta. (o) Applicability of FASB Pronouncements to Proprietary Funds The City applies all applicable GASB pronouncements in accounting and reporting for its proprietary operations as well as the following pronouncements issued on or before November 30, 1989, unless these pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) Statements and Interpretations, Accounting Principles Board (APB) Opinions, and Accounting Research Bulletins (ARBs) of the Committee on Accounting Procedures. (p) Memorandum Only Totals Columns in the accompanying financial statements captioned "Totals (Memorandum Only)" are not necessary for a fair presentation of the financial statements in accordance with generally accepted accounting principles, but are presented as additional analytical data. Interfund balances and transactions have not been eliminated and the columns do not present consolidated financial information. 16 O00134 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (2) Cash and Investments Cash and investments held by the City at June 30, 1996 consisted of the following: Demand deposits $ (175,410) State of California Local Agency Investment Fund 14,034,148 United States Treasury Bills 9,867,399 Deferred compensation mutual funds 546,683 Total cash and investments held by the City $24,272,820 Cash and investments held by fiscal agent at June 30, 1996 consisted of the following: United States Treasury Bills $ 8,497,795 Mutual Funds - First American Treasury Obligation Fund 713,606 Mutual Funds - Pacific Horizons Treasury Fund 730 Mutual Funds - Pacifica Treasury Money Market Fund 5,753,728 Total cash and investments held by fiscal agent $14,965,859 The City and its component units are generally authorized under state statutes and local resolutions to invest in the following types of investments: Investment Type Maximum % Savings/operating accounts 85% Certificates of deposit 60% U.S. government and agency securities 75% Government Pool 50% Money market and short intermediate term bond funds 60% Deferred compensation investments held in a fiduciary capacity for City employees include investments legally authorized for the City as well as investments in mutual funds. Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. 17 000135 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (2) Cash and Investments, (Continued) Deposits of cities and other state or local governments are classified in three categories to give an indication of the level of credit risk assumed by the City, as follows: Category 1 - includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 - includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized Agent or Depository and subject to certain regulatory requirements under State law. Category 3 - includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the City's name. Category 3 also includes any uncollateralized deposits. Category Bank Book Form of Deposit 1 2 3 Balance Balance Deposits held by the City: Demand deposits $250,506 686,575 - 937,081 175 410) Investments of cities in securities are classified in three categories to give an indication of the level of custodial risk assumed by the entity. Category 1 - includes investments that are insured or registered or for which the securities are held by the City or the City's custodial agent (which must be a different institution other than the party through which the City purchased the securities) in the City's name. Investments held "in the City's name" include securities held in a separate custodial or fiduciary account and identified as owned by the City in the custodian's internal accounting records. Category 2 - includes uninsured and unregistered investments for which the securities are held in the City's name by the dealer's agent (or by the trust department of the dealer if the dealer was a financial institution and another department of the institution purchased the securities for the City). Category 3 - includes uninsured and unregistered investments for which the securities are held by the dealer's trust department or agent, but not in the City's name. Category 3 also includes all securities held by the broker -dealer agent of the City (the party that purchased the securities for the City) regardless of whether or not the securities are being held in the City's name. 18 non. , CITY OF LA QUINTA Notes to the Financial Statements (Continued) (2) Cash and Investments. (Continued) Investments held by the City: U.S. Treasury Bills Investments held by fiscal agent: U.S. Treasury Bills Category 1 2 3 $ 9,867,399 8,497,795 EL 65,194 - - Investments held by the City not subject to categorization: Investment in State of California Local Agency Investment Fund Investment in deferred compensation mutual funds Carrying Amount Market Contract/ Value 9,867,399 9,905,599 8,497,795 8,450,126 18,365,194 18,355,725 14,034,148 14,139,689 546,683 546,683 Investments held by fiscal agent not subject to categorization: Investments in mutual funds: First American Treasury Obligation Fund 713,606 713,606 Pacific Horizons Treasury Fund 730 730 Pacifica Treasury Money Market Fund 5,753,728 5,753,728 $39,414,089 39,510,161 The management of the State of California Pooled Money Investment Account (generally referred to as "LAIF") has indicated to the City that as of June 30, 1996 the carrying amount (at amortized cost) of the pool was $26,781,148,920 and the estimated market value of the pool (including accrued interest) was $26,982,550,842. The City's proportionate share of the pool's market value (as determined by LAIF) as of June 30, 1996 was $14,139,689. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage -backed securities, other asset -backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government - sponsored enterprises, and corporations. 19 000137 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (33) Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes which are received from the County within sixty days after year end. Lien date March 1 Levy date June 30 Due dates November 1 and February 1 Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary sources of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: (a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. (b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, any increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. 20 Ait n. ter. CITY OF LA QUINTA Notes to the Financial Statements (Continued) (4) Fixed Assets A summary of changes in general fixed assets for the year ended June 30, 1996 are as follows: Balance at Balance at June 30, 1995 Additions Retirements Adiustments* June 30, 1996 Land $ 8,041,393 8,286,267 2,958,750 - 13,368,910 Equipment and furniture 696,060 73,743 - 288,769 1,058,572 Vehicles 378,783 59,292 - 37,307 475,382 Leasehold improvements 201,070 - - 201,070 Buildings 12,456,123 16,668 - (68,772 12,404,019 Total $21,773,429 8,435,970 2,958,750 257,304 27,507,953 * These adjustments reconcile General Fixed Assets to a physical inventory as of June 30, 1995 by a fixed asset appraisal firm. performed (5) General Lone -Term Debt Changes in general long-term debt for the year ended June 30, 1996 were as follows: City: Compensated absences payable RDA Project Area No. 1: Tax allocation bonds Housing tax allocation bonds Pass -through agreements payable: Due to County of Riverside Desert Sands Unified School District Coachella Valley Unified School District Advances from other funds* RDA Project Area No. 2: Tax allocation bonds Housing tax allocation bonds Due to County of Riverside Advances from other funds* Financing Authority: Balance at Balance at July 1, 1995 Additions Deletions June 30, 1996 $ 309,279 10,461 298,818 34,800,000 - 805,000 33,995,000 - 17,721,486 - 17,721,486 10,517,138 - - 10,517,138 1,904,660 628,000 1,276,660 12,271,885 - 474,517 11,797,368 2,340,443 234,044 - 2,574,487 5,730,000 - 105,000 5,625,000 - 4,733,514 - 4,733,514 1,055,549 352,888 1,408,437 3,708,514 370,851 4,079,365 Revenue bonds 8,360,000 - 160,000 8,200,000 ,412,783 Total $80,997,468 232,182,978 102,227,273 * Advances from other funds are monies owed by the La Quinta Redevelopment Agency to the City of La Quinta, which also include interest accrued on the advances. 21 000139 CITY OF LA QUINTA Notes to the Financial Statements (Continued) 6) Tax Allocation Bonds As of June 30, 1996, the following issuances of Tax Allocation Bonds were outstanding: Series 1991 La Quinta Redevelopment Project Tax Allocation Bonds, Series 1991, were issued by the Agency, October 1, 1991, in the amount of $8,700,000 for Project Area No. 1. Interest is payable semi-annually, on March 1, and September I of each year commencing March 1, 1992. Interest rates are 6.375% per annum. Term Bonds maturing on September 1, 2014 are subject to mandatory sinking fund redemption, in whole or in part, on September 1, 2010 and on each September 1, thereafter, through September 1, 2014, at a prepayment price equal to 100% of the principal amount plus accrued interest. A surety agreement has been purchased to satisfy the bond reserve requirement. The amount of principal outstanding on the 1991 Tax Allocation Bonds payable at June 30, 1996 was $7,925,000. Series 1992 La Quinta Redevelopment Project Tax Allocation Bonds, Series 1992, were issued by the Agency, December 1, 1992, in the amount of $5,845,000 for Project Area No. 2. Interest is payable semi-annually on June 1 and December 1 of each year, commencing June 1, 1993. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. Interest payments range from 5% to 6.9% per annum. The bonds maturing on or after December 1, 1996 are subject to mandatory redemption in part without premium on June 1, 1996. Under the terms of the bond, the maximum annual debt service amount of $510,065 excluding the principal amount of the proceeds of the bonds held in the escrow fund, is to be set aside in reserve funds unless the Agency elects to maintain the reserve requirement by obtaining a letter of credit for the account. As of June 30, 1996, the amounts deposited in the reserve and escrow funds were $391,279 and $2,457, respectively. The principal balance of outstanding bonds at June 30, 1996 was $5,625,000. Series 1994 Tax allocation refunding bonds, Series 1994, in the amount of $26,665,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. 22 000140 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (6) Tax Allocation Bonds. (Continued) Interest rates on the bonds ranges from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not subject to redemption prior to maturity. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 1996 is $26,070,000. A portion of the bond proceeds, in the amount of $27,922,526, were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1989 and 1990 Tax Allocation Bonds. As a result, the bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. As of June 30, 1996, $6,705,000 and $17,010,000 of the 1989 and 1990 defeased bonds are outstanding, respectively. (7) 1995 Housing Tax Allocation Bonds La Quinta Redevelopment Project Areas No. I and 2 1995 Housing Tax Allocation Bonds were issued by the Agency July 1, 1995, in the amount of $22,455,000 to increase, improve and/or preserve the supply of low and moderate income housing in the City. Interest is payable semi-annually on March 1 and September 1 of each year commencing March 1, 1996. Interest payments range from 4% to 6% per annum. Term Bonds maturing on September 1, 2025 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2011 and on each September 1 thereafter, through September 1, 2025, at a price equal to the principal amount plus accrued interest. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 1996 is $22,455,000. 23 000141 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (8) 1991 Local Agency Revenue Bonds, Series 1991 La Quinta Financing Authority Local Agency Revenue Bonds, Series 1991, were issued on December 1, 1991 by the Financing Authority in the amount of $8,515,000 to finance construction of the new Civic Center. Interest is payable semi-annually on October 1 and April 1 of each year commencing April 1, 1992. Interest payments range from 5.25% to 6.2% per annum. The bonds maturing on or before October 1, 2000 are not subject to optional redemption prior to maturity; however, bonds maturing on or after October 1, 2001 are subject to optional redemption, as a whole or in part, on any interest payment date on or after October 1, 2000, at a redemption price equal to the principal amount, plus accrued interest, plus a premium of .5% to 2%. Term bonds maturing on October 1, are subject to mandatory sinking fund redemption in part or in whole, on October 1, 2004 and on each October 1, thereafter, through October 1, 2018, at a prepayment equal to 100% of the principal amount plus accrued interest. Under the term of the issue, $704,718, is to be set aside in a reserve account. A total of $713,137 was set aside as of June 30, 1996. The principal balance of outstanding bonds at June 30, 1996 was $8,200,000. (9) Due to County of Riverside Proiect Area No. 1 Based on an agreement amended December 21, 1993 between the Agency, the City of La Quinta, and the County of Riverside (County), the Agency will pay to the County $10,517,138 from tax increment revenue relating to Project Area No. 1. This agreement is in consideration of the tax revenues lost by the County as a result of the formation of Project Area No. 1. The tax increment is to be paid to the County over a payment schedule through June 30, 2006 in annual amounts ranging from $386,764 to $2,190,473. Unpaid balances accrue interest at 5.5% per annum. The balance at June 30, 1996 was $10,517,138. Project Area No. 2 Based on an agreement dated July 5, 1989 between the Agency and the County, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The Agency is required to begin repayment in the year in which tax increment reaches $5,000,000 in ten equal annual installments. Interest does not accrue on this obligation. The balance at June 30, 1996 was $1,408,437. 24 000142. CITY OF LA QUINTA Notes to the Financial Statements (Continued) (10) Notes Payable to Desert Sands Unified School District Based on an agreement dated June 21, 1988 between the Agency, the City of La Quints and the Desert Sands Unified School District (District), the Agency identified all tax increment revenue associated with the District for Project Area No. 1. The tax increment is paid to the District over a payment schedule through July 1, 1998 in amounts ranging from $21,505 to $663,825 for a total amount of $4,132,020. Alternatively, such tax increment revenues plus interest accrued required by this agreement may be retained by the Agency to pay on behalf of the District principal and interest on loans, construction projects or money advanced to finance a sports complex and related amenities as specified by the District. Tax increment payments outstanding at June 30, 1996 totaled $1,276,660. 01) Notes Payable to Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District) which provides for the payment to the District of a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in futherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $474,517 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 1996 totaled $11,797,368. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses or expansion or rehabilitation of current facilities. (12) Advances To and From Other Funds The following represents a summary of the various transactions between the City of La Quinta and the La Quinta Redevelopment Agency, accounted for as advances from the City: Balances at Balances at July 1, 1995 Proceeds Repayments June 30, 1996 Agency expenditures incurred by the City: Project Area No. 1 $2,340,443 234,044 - 2,574,487 Project Area No. 2 3,708,514 370,851 - 4,079,365 Total JUL8 957 604,895 - 6,653,852 There is no stipulated repayment date established for the City advances. Interest is paid at 10% per year. In addition, the Agency elected to borrow $511,903, and $39,135 from Project Area No. 1 and Project Area No. 2, respectively, from the Low Income Housing Funds to make the ERAF payment in fiscal year ended June 30, 1994. The Redevelopment Agency Project Area No. 1 and Project Area No. 2 Debt Service Funds will repay the Low Income Housing Special Revenue Funds. The Agency has ten years to repay this loan and has elected to make repayment in the tenth year (2003-04). 25 000143 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (13) Debt Service Requirements to Maturity The minimum annual requirements (including sinking fund requirements) to amortize the long-term debt of the City as of June 30, 1996 are as follows (advances payable to the City and the pass -through obligation owed by Project Area No. 2 to the County have been excluded since minimum annual debt service payments have not been established): RDA PA No. 1 Redevelopment Agency and No. 2 Proiect Area No. 1 1995 Housing Tax Tax Year Tax Allocation Allocation Ending Allocation Series Series June 30 Bonds 1991 1994 1996-97 $ 1,286,215 723,810 2,629,851 1997-98 1,594,915 723,988 2,632,040 1998-99 1,591,790 723,210 2,625,330 1999-00 1,592,570 721,475 2,624,696 2000-01 1,592,187 723,625 2,624,885 2001-02 1,590,690 724,500 2,620,315 2002-03 1,592,820 719,259 2,620,855 2003-04 1,588,538 722,744 2,599,465 2004-05 1,587,990 719,794 2,612,140 2005-06 1,590,890 720,409 2,597,700 2006-07 1,645,502 719,431 2,593,456 2007-08 1,646,470 716,860 2,590,816 2008-09 1,645,125 717,535 2,584,232 2009-10 1,641,540 716,297 2,578,160 2010-11 1,640,840 713,080 2,571,868 2011-12 1,641,650 712,720 2,569,442 2012-13 1,638,750 714,959 2,560,155 2013-14 1,638,300 709,799 - 2014-15 1,635,150 712,079 2015-16 1,634,150 - 2016-17 1,630,150 - 2017-18 1,632,850 - 2018-19 1,627,100 - 2019-20 1,627,750 - 2020-21 1,624,500 - 2021-22 1,622,200 - 2022-23 1,620,550 2023-24 1,619,250 2024-25 1,613,150 2025-26 1,611,950 Principal and interest 48,245,532 13,655,574 Less: Interest 25,790,532 5,730,574 Total principal$22, 555,000 7,925,000 Pass -through Agreements RDA Financing Project Area No. 1 PANo. 2 Authority Desert Coachella Tax Revenue Sands Valley Allocation Bonds Unified Unified County Series Series School School of 1992 1991 District District Riverside Total 503,607 697,570 707,650 526,560 386,764 7,462,027 502,127 697,987 569,010 580,683 773,528 8,074,278 510,065 697,623 - 621,976 773,528 7,543,522 501,805 696,407 649,927 773,528 7,560,408 508,265 694,413 670,817 1,803,705 8,617,897 503,500 696,467 684,233 1,803,705 8,623,410 508,100 697,398 697,918 1,803,705 8,640,055 501,550 692,327 711,877 2,190,473 9,006,974 509,490 690,766 726,114 2,190,473 9,036,767 505,890 692,479 - 740,636 2,190,473 9,038,477 506,400 692,861 - 755,449 - 6,913,099 505,650 691,914 - 770,558 - 6,922,268 503,850 689,636 - 785,968 - 6,926,346 506,000 690,863 - 801,688 - 6,934,548 506,750 690,426 - 817,722 6,940,686 506,100 688,328 834,076 6,952,316 509,050 684,566 421,166 6,528,646 505,250 683,976 - 3,537,325 505,050 686,225 3,538,504 503,100 681,313 2,818,563 509,400 684,072 - 2,823,622 508,250 679,339 - 2,820,439 - 681,945 - 2,309,045 - - 1,627,750 - 1,624,500 - 1,622,200 1,620,550 1,619,250 1,613,150 1,611,950 44,235,406 11,129,249 15,878,901 1,276,660 11,797,368 14,689,882 160,908,572 18,165,406 5,504,249 7,678,901 4,172,744 67,042,406 26,070,000 5,625,000 8,200.000 1.276.660 11.797,368 10,517,138 93,866,166 26 000144 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (14) Debt Without Governmental Commitment The City of La Quinta has entered into the sale of Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The Bonds are not general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof. The City is in no way liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments, forwarding the collections to bondholders, and does not constitute an obligation of the City; they are not reflected in the general long-term debt account group in the accompanying financial statements. The following is a summary of improvement bonds outstanding at June 30, 1996: Assessment Assessment Assessment Assessment Assessment District No. 88-1 District No. 89-2 District No. 90-1 District No. 91-1 District No. 92-1 Proceeds $855,984 1,153,974 1,227,155 2,240,866 1,880,891 Maturity Date 9/2/04 9/2/04 9/2/05 9/2/06 9/2/08 Interest Rate 6.70%-7.25% 6.45%-6.75% 6.5-7.0% 6.70%-6.80% 2.5%-2.7% Amount outstanding at June 30, 1996 $610,000 770,000 890,000 1,765,000 1,640,000 (15) Reserves and Designations of Fund Balances The City establishes "reserves" of fund equity to segregate amounts representing noncurrent assets which are not considered expendable available financial resources, and amounts legally restricted by parties external to the City. Fund "designations" also may be established by the City to indicate plans for the use of financial resources. Fund balances at June 30, 1996 consisted of the following reserves and designations: Total General Special Debt Capital (Memorandum Fund Revenue Service Proiects Only) Reserved for: Bond reserve requirement $ - - 1,106,873 - 1,106,873 Advances to other funds 6,653,852 551,038 - - 7,204,890 Prepaid expenses 24,123 - 250,015 22,500 296,638 Deposits 2,073 - - - 2,073 Notes receivable - 95,445 - - 95,445 TDC owner participation agreement - - - 1,820,357 1,820,357 Subtotal 6,680,048 646,483 1,356,888 1,842,857 10,526,276 27 000145 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (15) Reserves and Desienations of Fund Balances, (Continued) General Fund Unreserved: Designated for: Debt service - Emergency reserve 3,414,473 Cash flows 1,300,000 Operations/projects/transfers 971,554 Subtotal 5,686,027 Total fund balances $12,366,075 (16) Retained Earnings Total Special Debt Capital (Memorandum Revenue Service Proiects Onlv) 2,381,316 2,381,316 - - 3,414,473 - - 1,300,000 17,001,380 6,439,537 24.412.471 17,001380 2,381,316 6,439,537 31,508,260 17,647,863 3,738,204 8,282,394 42,034,536 As of June 30, 1996, all of the retained earnings in the proprietary funds was unreserved. As provided under generally accepted accounting principles, reserves are only established in proprietary funds for equity legally restricted by parties external to the governmental unit. (17) Deferred Comnensation The City has made available to its employees a deferred compensation plan, created in accordance with Internal Revenue Code Section 457, whereby employees authorize the City to defer a portion of their salary to be deposited in individual investment accounts. Funds may be withdrawn by participants upon termination of employment or retirement. The City makes no contribution under the plan. As of June 30, 1996, the deferred compensation liability included in an Agency Fund was $546,683 carried at market value. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights, are solely the property and rights of the City, subject only to the claims of the City's general creditors. Because the City handles these funds in a fiduciary capacity, the Deferred Compensation Fund is reported as an Agency Fund in the accompanying financial statements. flnf)1 A! CITY OF LA QUINTA Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan) Plan Description The City of La Quinta contributed to the California Public Employees Retirement System (PERS), an agent multiple -employer defined pension plan that acts as a common investment and administrative agent for participating public entities within the State of California. The City's payroll for employees covered by PERS for the year ended June 30, 1996 was $2,595,770. The total payroll for the year was $2,769,453. All full-time City employees are eligible to participate in PERS. Part-time hourly employees do not participate in PERS. Benefits vest after five years of service. City employees who retire at or after age fifty, with five years of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to the average monthly pay rate for the last twelve consecutive months. PERS also provides death and survivor's benefits. These benefit provisions and all other requirements are established by State statute and City ordinance. Employee and Employer Contribution Obligations Contributions required of City employees are paid by the City on behalf of the employees. The rates are set by statute and therefore remain unchanged from year to year. The present rates are: Member Rates as a Category Percentage of Wanes Local miscellaneous members 7% The City is required to contribute the remaining amounts necessary to fund the benefits for its members, using the actuarial bases recommended by the PERS actuaries and actuarial consultants and adopted by the Board of Administration. Funding Status and Progress The amount shown below as the "pension benefit obligation" is a standardized measure of the present value of pension benefits, adjusted for the effects of step -rate benefits, estimated to be payable in the future as a result of employee service to date. The measure is intended to help assess the funding status of PERS on a going -concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among employers. The measure is the actuarial present value of credited projected benefits and is independent of the funding method used to determine contributions to PERS. 29 000147 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan) (Continued) The pension benefit obligation was computed as part of an actuarial valuation performed as of June 30, 1995. Neither an actuarial valuation nor an annual update as of June 30, 1996 is available at this time. Significant actuarial assumptions used in the valuation include (a) a rate of return on the investment of present and future assets of 8.5 percent a year compounded annually, (b) projected salary increases of 4.5 percent a year compounded annually, attributable to inflation, (c) no additional projected salary increases attributable to seniority/merit, and (d) no post retirement benefit increases. The total overfunded pension obligation applicable to the City employees was $538,118 at June 30, 1995, as follows: Pension benefit obligation: Retirees and beneficiaries currently receiving benefits and terminated employees not yet receiving benefits Current employees: Accumulated employee contribution including allocated investment earnings Employer -financed vested Employer -financed non -vested Total pension benefit obligation Net assets available for benefits at cost (Market value is $3,048,725) Unfunded (overfunded) pension benefit obligation Changes in the pension benefit obligation from last year resulted from the following: Changes in benefit provisions Changes in actuarial assumptions Total Actuarially Determined Contribution Requirements and Contribution Made $ 389,382 1,069,880 743,673 126,985 $2,329,920 2,868,038 PERS used the Entry Age Normal Actuarial Cost Method which is a projected benefit cost method. That is, it takes into account those benefits that are expected to be earned in the future as well as those already accrued. O90148 30 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan) (Continued) According to this cost method, the normal cost for an employee is the level amount which would fund the projected benefit if it were paid annually from date of employment until retirement. PERS uses a modification of the Entry Age Cost method in which the employer's total normal cost is expressed as a level percent of payroll. PERS also uses the level percentage of payroll method to amortize any unfunded actuarial liabilities. The amortization period of the unfunded actuarial liability ends in the year 2000 for prior service benefits and current service benefits. The significant actuarial assumptions used to compute the actuarially determined contribution requirement are the same as those used to compute the pension benefit obligation, as previously described. The contribution to PERS for the year ended June 30, 1996 of $424,526 was made in accordance with actuarially determined contribution rates provided to the City before the beginning of the fiscal year and based upon an actuarial valuation performed as of June 30, 1994. The contribution consisted of the following: Percent of Covered Amount Payroll Normal cost $401,158 15.45% Amortization of unfunded (overfunded) actuarial accrued liability 23,388 .90% Total contribution 424 546 16.35% Contribution: Employer $239,356 9.22% Employee 185,190 7.13% Total contribution 1424J46 16.35% Trend Information For the three years ended June 30, 1994, 1995 and 1996, the total contribution to PERS was 15.42%, 16.35%, and 16.35% respectively, of the annual covered payroll. The total contribution paid by the City included the employer contributions as well as the member contribution for which the City is contractually obligated to pay on behalf of its employees. The total contributions paid by the City was based upon actuarially determined requirements. 000149 31 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (18) City Emnlovees Retirement Plan (Defined Benefit Pension Plan) (Continued) Since the required ten-year information for the City of La Quinta alone is not displayed in the California PERS annual report, this information must be disclosed in the financial statements of the City. This ten-year historical trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. However, the year ended June 30, 1987 is the first year that this actuarial information was made available by PERS. Moreover, such information for the year ended June 30, 1996 is not yet available. Until ten years of data are available, as many years as are available will be presented. Showing unfunded pension benefit obligation as a percentage of annual covered payroll approximately adjusts for the effects of inflation, thereby enhancing comparability for trend analysis purposes. Available trend information (in hundreds) is summarized as follows: (6) (4) Unfunded Pension Actuarial (1) (2) (3) Unfunded (5) Benefit Obligation Valuation Net Assets Pension Percentage Pension Benefit Annual as a Percentage as of Available Benefit Funded Obligation Covered of Covered Payroll June 30 for Benefits Obligation OW21 2 - 1 Payroll 4 / U5 1987 $ 2,664.0 $ 1,886.9 140.1% $ -757.2 $ 7,172.1 -10.6% 1988 3,745.5 2,614.0 143.3 -1,131.5 7,862.4 -14.4 1989 5,467.8 4,266.4 128.2 -1,201.6 12,012.6 -10.0 1990 7,770.3 6,508.0 119.4 -1,262.3 14,873.3 -8.5 1991 10,279.3 8,550.1 120.2 -1,729.4 19,272.4 -9.0 1992 13,911.9 14,388.6 96.7 476.6 21,837.2 2.2 1993 16,239.3 16,984.4 95.6 745.0 22,591.4 3.3 1994 23,040.2 18,562.3 124.1 -4,478.0 25,584.1 17.5 1995 28,680.3 23,299.1 123.1 -5,381.2 26,119.1 -20.6 32 0.00150 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (19) Claims Payable/Self Insurance The Coachella Valley Joint Powers Insurance Authority (CVJPIA) was formed under a joint exercise of powers agreement between local governments and special districts under the sponsorship of the Coachella Valley Association of Governments for the purpose of jointly funding insurance programs. The CVJPIA is composed of twenty-five cities and one transit agency with equal governing powers and no management authority. The City of La Quinta joined the CVJPIA in order to achieve long term premium stability. Each member city must remain in the pool for three years and may be assessed up to three times their annual premium if the need arises. The likelihood of the need for excess premiums is remote given the claims history of the cities involved and the length of time necessary to settle large claims. Generally, individual claims in excess of the self -insured amount for workers' compensation and general liability (up to a maximum of $5,000,000 per incident) fall under the insurance policies purchased by the City. The CVJPIA provides for liability insurance coverage in excess of $125,000 with a maximum of $10,000,000 per claim. Subsequent to June 30, 1996, the City reduced its retention from $125,000 to $0. As of June 30, 1996, the City's year end deposit with CVJPIA exceeded its liability for claims payable and therefore no liability for claims payable has been recorded in the general long-term debt account group. In addition, for the past two years, claim payments have not exceeded the amount of applicable insurance coverage. (20) Accumulated Fund Deficits The Special Revenue Quimby Fund reported a deficit fund balance of $5,337. The Capital Project Redevelopment Agency - Project Area No. 1 Fund reported a deficit fund balance of $20,526. (21) Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 1996 exceeded the appropriations of the following funds: Budget Actual Variance Special revenue funds: South Coast Air Quality $ - 7,885 (7,885) Debt service funds: Redevelopment Agency Project Area No. 2 2,485,762 2,670,562 (184,800) Capital projects funds: Redevelopment Agency Project Area No. 1 7471090 858,397 (111,307) 33 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (22) Commitments Under Development Agreements Washington/Adams The Agency has entered into an Owner Participation Agreement (OPA) with Washington/Adams, a California limited partnership. In this Agreement, Washington/Adams is responsible for the development of a retail center located at the intersection of Washington Avenue and Highway 111. The Agency and Washington/Adams are to share in specific infrastructure improvements, with the Agency being responsible for a maximum of $3,156,000. In addition, the Agency agrees to reimburse Washington/Adams a maximum of $575,460 for engineering design, permit fees, plan checks and inspections, and general contractor fees. As of June 30, 1996, $1,820,357 remains to be expended under this agreement for infrastructure improvement costs to be incurred in future fiscal years. (23) Contingencies Various claims and suits have been filed against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. (24) Subsequent Events On November 15, 1996, the City refunding bonds. The bonds were Local Agency Revenue Bonds. The Interest is payable semi-annually o April 1, 1997. (25) Due From and To Other Funds n of La Quinta issued $8,790,000 of lease revenue issued for the purpose of refunding the 1991 Series, interest rates on the bonds range from 3.7% to 5.6%. April 1 and October 1 of each year commencing on Current interfund receivables and payables balances at June 30, 1996 are as follows: Current Current Interfund Interfund Receivables Receivables Capital Projects Funds: Infrastructure $10,505 - Special Revenue Funds: Quimby Total 10 505 10,505 10,505 34 0001�' SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures which are legally required to be accounted for in a separate fund. Funds included are: The City of La Quinta has twelve Special Revenue Funds: State Gas Tax Fund - To account for gasoline allocations by the State of California. These revenues are restricted by the State to expenditures for street related purposes only. Community Service Projects Fund - To account for the accumulation of resources for parks and other community services projects. Capital projects to be funded from this source will be budgeted and expended in a separate capital project fund. Federal Assistance Fund - To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. assessments levied on real property and landscape maintenance and improvements. Fund - To account for special thereof from City-wide lighting and Quimby Fund - To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. Village Parking Fund - To account for the accumulation of resources provided through developer fees to facilitate parking and traffic flow in that area of the City known as "The Village". Capital projects funded from this source will be budgeted in a separate capital projects fund. South Coast Air Ouality Fund - To account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. Urban ForestryGrant Fund - To account for State funds. Uses of such funds from the State Department of Forestry are limited to projects approved by the Grantor. account for the required 20% set aside of property tax increments that is increasing or improving housing for low and moderate income households. 2 Funds - To restricted for Keaevelonment Agency, Low and Moderate Bond Fund Y.A. No. 1 and No 2 Funds - To account for bond proceeds and expenditures of bond financed low and moderate income housing programs. 35 000153 CITY OF LA QUINTA Special Revenue Funds Combining Balance Sheet June 30, 1996 Community Lighting State Service Federal and Village Gas Tax Proiects Assistance Landscape Ouimby Parking Assets Cash and investments $33,765 595,094 64,278 184,380 - 24,181 Cash with fiscal agent - - - _ _ _ Accounts receivable - - _ Interest receivable 365 6,435 698 1,995 5,168 262 Notes receivable - - - _ Due from other funds - - - _ Due from other governments - - - 23,489 Land held for resale - - - _ _ Advances to other funds Total assets $34,130 601,529 643976 209,864 _5,168 24,443 Liabilities and Fund Balances Liabilities: Accounts payable $ - - _ Deposits payable - - 34,840 Contracts payable _ _ Due to other funds 10,505 Total liabilities - 34,840 10,505 - Fund balances: Reserved for: Advances to other funds - _ _ Notes receivable Land held for resale - - - _ _ _ Unreserved: Designated for operations/ projects/transfers 34,130 601,529 64,976 175,024 (5,337 24,443 Total fund balances (deficit) 34,130 601,529 64,976 175,024 (5,337 ) 24,443 Total liabilities and fund balances $34,130 601,529 64,976 209,864 5,168 24,443 36 000154 . Low/ Low/ Urban Low Income Low Income Moderate Moderate South Coast Forestry Housing- Housing- Bond- Bond - Air Quality Grant PA No.I PA No. 2 PA No. I PA No. 2 EXHIBIT A-1 Totals 1996 1995 24,334 - 3,420,080 950,394 372,804 21,600 5,690,910 2,902,738 - - - 9,326,180 2,476,802 11,802,982 - - - 5,951 - 5,951 597 264 37,090 10,297 3,549 234 66,357 - 67,120 - 28,325 95,445 67,120 - - 217,891 - - - 23,489 105,996 " - - 361,340 511,903 39,135 - - 551,038 551,038 24,598 4,036,193 999,826 9,736,809 2,498,636 18,236,172 4,206,720 - 6,324 1,950 6,985 2,807 18,066 5,600 - - - 14,142 - 48,982 34,840 - - 510,756 - - 510,756 - - - - - 10,505 217,891 517,080 1,950 21,127 2,807 588,309 258,331 - 511,903 39,135 - - 551,038 551,038 - - 67,120 - 28,325 95,445 67,120 361,340 24,598 2,940,090 958,741 9,687,357 2,495,829 17,001,380 2,968,891 24,598 3,519,113 997,876 9,715,682 2,495,829 17,647,863 3,948,389 24,598 - 4,036,193 999,826 9,736,809 2,498,636 18,236,172 4,206,720 15 37 000 CITY OF LA QUINTA Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1996 Community Lighting State Service Federal and Village Gas Tax Projects Assistance Landscape Quimby Parkins Revenues: Taxes $ - _ _ Developer fees - - 3,190 Intergovernmental 323,361 - 1,802 - _ _ Interest - 32,145 3,113 - 26,192 1,171 Miscellaneous - - - _ _ Special assessments - 991,123 - Rental income - _ _ Sale of land - Total revenues 323,361 32,145 4,915 991,123 29,382 L171 Expenditures: Current: Planning and development Public works Capital outlay Debt service: Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of bonds (net of issuance costs) Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances (deficit) at end of year 114,722 - - 872,591 4,611 114,722 877,202 208,639 32,145 4_,915 113,921 29,382 1,171 (200,000) (273,078) 20( 0,000) (273,078 (9,254) (820,194) (9,254 820 194 8,639 (240,933) 4,915 104,667 (790,812) 1,171 25,491 842,462 60,061 70,357 785,475 23,272 $ 34,130 601,529 64,976 175,024 (5,337) 24,443 38 00015M EXHIBIT A-2 Low/ Low/ Urban Low Income Low Income Moderate Moderate South Coast Forestry Housing- Housing- Bond- Bond- Totals Air Ouality Grant PA No. 1 PA No. 2 PA No. 1 PA No. 2 1996 1995 2,338,108 614,228 - - 2,952,336 2,813,394 - - - - - - 3,190 81,909 19,072 - - - - - 344,235 421,507 983 - 156,539 24,867 405,101 106,895 757,006 215,250 - - 1,703 - 241,283 - 242,986 10,870 - - - - 991,123 823,950 - - - - 328,059 328,059 - 118,312 1,196,270 - 1,314,582 20,055 2,614,662 1,835,365 974,443 106,895 6,933,517 4,366,880 7,885 523,100 7,885 523,100 122,212 4,642,724 159,057 5,454,978 - - - 987,313 1,909,257 1,977,010 3,886,267 - 4.611 122,212 6,551,981 2,136,067 10,333,169 4,405,909 1,168,522 607,820 6,182,251 12,170 2,091,562 1,713,153 5 577 538 2 029 172 3 399 652 (1,815,371) 1,810,402 43,313 - 1,853,715 785,361 (1,101,754) (2,168,530) (1,812,686) (43,896) (6,429,392) (1,526,230) 17,105,906 4,568,897 21,674,803 ft 708,648 2 125 217 15,293,220 4,525,001 17,099,126 (740,869) 12,170 2,800,210 (412,064) 9,715,682 2,495,829 13,699,474 (2,556,240) 12,428 718,903 1,409,940 M 3,948,389 6,504,629 24,598 3,519,113 997,876 9,715,682 2,495,829 17,647,863 3,948,389 39 000157 CITY OF LA QUINTA Special Revenue Funds State Gas Tax Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Intergovernmental Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-3 Variable Favorable 1995 Bud et Actual (Unfavorable) Actual 304 900 323,361 18,461 302,301 304,900 323,361 18,461 302,301 314,722 114,722 314,722 114,722 (9,822) 208,639 20( 0,000) 20(�00) (9,822) 8,639 25,491 25,491 15 669 34,130 It1 111, 200,000 218,461 200 M0 20( 0,000) 18,461 18,461 286,632 286,632 15,669 15,669 9,822 25,491 40 000158 CITY OF LA QUINTA Special Revenue Funds Community Service Projects Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Interest Total revenues Excess (deficiency) of revenues over expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-4 Variable Favorable 1995 Budget Actual (Unfavorable) Actual 22,500 32,145 9,645 68,513 22,500 32,145 9,645 68,513 22,500 32,145 9,645 68,513 86f 3,533) 27( 3,078) 590,455 (810,8621 86S 3,533) (273,078) 590,455 8� 10,862) (841,033) (240,933) 600,100 (742,349) 842,462 842,462 - 1,584,811 1429 601,529 600,100 842,462 000159 41 CITY OF LA QUINTA Special Revenue Funds Federal Assistance Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Intergovernmental Interest Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-5 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $137,241 1,802 (135,439) 105,930 - 3,113 3,113 372 137,241 4,915 (132,326) 106,302 137,241 4,915 13( 2,326) 106,302 - - - 2%361 13( 9,618) - 139,618 (434,257) 13( 9,618) - 139,618 (173.896) (2,377) 4,915 7,292 (67,594) 60,061 60,061 - 127,655 57,684 64,976 7292 60,061 42 000160 EXHIBIT A-6 CITY OF LA QUINTA Special Revenue Funds Lighting and Landscaping Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Variable Favorable 1995 Budget Actual (Unfavorable) Actual Revenues: Interest $ 3,000 - (3,000) 3,149 Miscellaneous - - - 5,803 Special assessments 1,011,400 991,123 2( 0,277) 823,950 Total revenues 1,014,400 991,123 2( 3,277) 832,902 Expenditures: Current: Public works 1,014,400 872,591 141,809 881,890 Debt Service: Interest - 4,611 (4.611) - Total expenditures 1,014,400 877202 137,198 881,890 Excess (deficiency) of revenues over (under) expenditures - 113,921 113,921 (48,988 ) Other financing sources (uses): Operating transfers out (158,788) 12 254) 149,534 - Total other financing sources (uses) (158,788) (9,254) 149,534 - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (158,788) 104,667 263,455 (48,988) Fund balances at beginning of year 70,357 70,357 - 119,345 Fund balances (deficit) at end of year (88,431) 175,024 263,455 70,357 43 000161 CITY OF LA QUINTA Special Revenue Funds Quimby Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Developer fees Interest Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances (deficit) at end of year EXHIBIT A-7 Variable Favorable 1995 Budge Actual (Unfavorable) Actual $ 51,400 3,190 (48,210) 81,909 1,800 26,192 24,392 16,941 53,200 29,382 2( 3,818) 98,850 53,200 29,382 83j 9,753) (820,194) 83( 9,753) 820194) (786,553) (790,812) 785,475 785,475 1078) (5,337) (23,818) 98,850 - 5251000 19,559 JL5 500 19,559 509,500 (4,259) 608,350 - 177,125 (4,259) 785,475 44 000162 EXHIBIT A-8 CITY OF LA QUINTA Special Revenue Funds Village Parking Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Variable Favorable 1995 Budget Actual (Unfavorable) Actual Revenues: Interest 1300 1,171 129) 1,188 Total revenues 1,300 1,171 UM 1,188 Excess (deficiency) of revenues over (under) expenditures 1,300 1,171 (129) 1,188 Fund balances at beginning of year 23,272 23,272 - 22,084 Fund balances at end of year $24,572 24,443 (129) 23,272 45 000163 CITY OF LA QUINTA Special Revenue Funds South Coast Air Quality Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Intergovernmental Interest Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year EXHIBIT A-9 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $ - 19,072 19,072 13,276 1,600 983 617) 1,274 1,600 20,055 18,455 14,550 1,600 12,428 14 028 7,885 7( ,885) 25,000 7,885 EMU) 25,000 12,170 12,428 24,598 10,570 10,570 (10,450) 22,878 12,428 46 000164 CITY OF LA QUINTA Urban Forestry Grant Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Intergovernmental Total revenues Excess (deficiency) of revenues over expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues over expenditures and other sources (uses) Fund balances at beginning of year Fund balances at end of year EXHIBIT A-10 Variable Favorable 1995 Budget Actual (Unfavorable) Actual 255 699 255 699) - 255,699 = 25( 5,699) 255,699 M 255 699 (255,699 = 255,699 25( 5,699) 255,699 47 000165 CITY OF LA QUINTA Special Revenue Funds Low Income Housing Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Taxes Interest Miscellaneous Sale of land Total revenues Expenditures: Current: Planning and development Capital Outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-11 Variable Favorable Budget Actual (Unfavorable) $2,303,100 2,338,108 35,008 65,000 156,539 91,539 1,300 1,703 403 650,000 118,312 531688) 3,019,400 2,614,662 4( 04,738) 866,531 523,100 3435431 866,531 523,100 343,431 2,152,869 2,091,562 1,810,402 1 197 029) 1 101 754 (1,197,029) 708,648 955,840 2,800,210 718,903 718,903 1 674 743 3,519,113 48 6( 1,307) 1,810,402 95,275 1,905,677 1995 Actual 2,301,158 52,485 5,067 2,358,710 4,177,352 607,820 4,785,172 2 4( 26,462) 1,844,370 (2,426,462) - 3,145,365 1,844,370 718,903 090166 CITY OF LA QUINTA Special Revenue Funds Low Income Housing Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Taxes Interest Sale of land Total revenues Budget Actual $ 508,500 614,228 50,000 24,867 1,200,000 1,196,270 1,758,500 1,835,365 Expenditures: Current: Planning and development 173,374 122,212 Total expenditures 173,374 122,212 Excess (deficiency) of revenues over (under) expenditures 1,585,126 1,713,153 Other financing sources (uses): Operating transfers in - 43,313 Operating transfers out (3,408,955) (2 16, 8.530) Total other financing sources (uses) (3,408,955) 2 1(, 252217) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (1,823,829) (412,064) Fund balances at beginning of year 1,409,940 1,409,940 Fund balances (deficit) at end of year LJIL3 889) 997,876 EXHIBIT A-12 Variable Favorable (Unfavorable) 105,728 (25,133) (! 730) 76,865 51.162 51,162 128,027 43,313 1,240,425 1,283,738 1,411,765 1,411,765 1995 Actual 512,236 71,328 583,564 203,557 203,557 380,007 2( 65,611) 26� 5,611) 114,396 1,295,544 1,409,940 49 00016'7 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Interest Miscellaneous Rental income Total revenues Expenditures: Current: Planning and development Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Operating transfers out Proceeds of bonds payable Total other financing sources (uses) Excess (deficiency) of revenues over expenditures and other sources (uses) Fund balances at beginning of year Fund balances at end of year EXHIBIT A-13 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $ - 405,101 405,101 - 186,000 241,283 55,283 - 426,000 328,059 (97,941 ) 612,000 974,443 362,443 - 5,769,122 4,642,724 1,126,398 - 1,950,000 1,909,257 40,743 - 7,719,122 6,551,981 1,167,141 - (7,107,122) 5 5(, 77,538) 1,529,584 - (1,812,686) (1,812,686) - 20,124,370 17,105,906 (3,018,464) 20,124,370 15,293,220 (4,831,150) 13,017,248 9,715,682 (3,301,566) - $13,017,248 9,715,682 (3,301,566) - 900168 50 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Interest Total revenues Expenditures: Current: Planning and development Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Operating transfers out Proceeds of bonds payable Total other financing sources (uses) Excess (deficiency) of revenues over expenditures and other sources (uses) Fund balances at beginning of year Fund balances at end of year EXHIBIT A-14 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $ 106,895 106,895 - 106,895 106,895 249,486 159,057 90,429 - 2,020,000 1,977,010 42,990 2,269,486 2,136,067 133,419 2 2( 69,486) 2 029 172) 240,314 (519,825) (43,896) 475,929 - 5,380,165 4,568,897 (811,268) 4,860,340 4,525,001 33( 5 339) 2,590,854 2,495,829 (95,025) - 2 590 854 2,495,829 (25,025) - 51 000169 DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. The City of La Quinta has three Debt Service Funds: Redevelolment Agency, P.A. No. 1 and No. 2 - To account for the accumulation of resources for the payment of debt service for bond principal interest and trustee fees. La Ouinta Financing Authority Fund - To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center debt obligation. 000] t0 53 EXHIBIT B-1 CITY OF LA QUINTA Debt Service Funds Combining Balance Sheet June 30, 1996 Redevelopment Redevelopment Financing Totals Agency -PA No. 1 Agency -PA No. 2 Authority 1996 1995 Assets Cash and investments $2,480,688 806,457 - 3,287,145 3,882,593 Cash with fiscal agent 729 391,796 713,606 1,106,131 529,771 Prepaid expenses 250,015 - - 250,015 - Interest receivable 26,867 9,086 - 35,953 - Total assets $2,758,299 1,207,339 713,606 4,679,244 4,412,364 Liabilities and Fund Balance Liabilities: Accounts payable $ 4,356 - - 4,356 - Accrued expenses 144,326 241,320 - 385,646 721,066 Advances from other funds 511,903 39,135 - 551,038 551,038 Total liabilities 660,585 280,455 - 941,040 1,272,104 Fund balances: Reserved for: Bond reserve requirement - 393,736 713,137 1,106,873 1,214,208 Prepaid expenses 250,015 - - 250,015 - Unreserved: Designated for debt service 1,847,699 533,148 469 2,381,316 1,926,052 Total fund balances 2,097,714 926,884 713,606 3,738,204 3,140,260 Total liabilities and fund balances $2,758,299 1,207,339 713,606 4,679,244 4,412,364 54 000171 EXHIBIT B-2 CITY OF LA QUINTA Debt Service Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1996 Redevelopment Redevelopment Financing Totals Agency -PA No. 1 Agency -PA No. 2 Authority 1996 1995 Revenues: Taxes $9,352,441 2,456,913 11,809,354 11,338,868 Intergovernmental - - 1,162 1,162 6,502 Interest 47,740 72,800 39,062 159,602 207,563 R en mome c Total revenues 9,400,181 Expenditures: Current: Planning and development 179,868 Debt service: Principal 805,000 Interest 3,050,453 Payment of advances - Payments under pass - through obligations 5,180,568 Mandated education contribution Total expenditures 9,215,889 Excess (deficiency) of revenues over (under) expenditures 184,292 Other financing sources (uses): Operating transfers in 1,104,037 Operating transfers out (601,700)) Proceeds of advances 234,044 Total other financing sources (uses) 736,381 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 920,673 Fund balances at beginning of year 1,177,041 Fund balances at end of year $2,097,714 2.529.713 32,963 105,000 915,223 1,617,376 2,670,562 14( 0,849) 183,023 (649,753) 370,851 (95,879 (236,728) 1,163,612 926,884 611,563 12,541,457 12,252,411 1,162 213,993 195,596 160,000 1,070,000 435,000 536,402 4,502,078 3,343,186 - - 894,295 6,797,944 6,954,152 551,170 697,564 12,5 84,015 12,373,399 (86,001 (42,558 ) (120,988) - 1,287,060 817,244 - (1,251,453) (2,462,714) - 604,895 640,502 1 645 470 (86,001) 597,944 (1,766,458) 799,607 3,140,260 4,906,718 713,606 3,738,204 3,140,260 55 000172 CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Taxes Interest Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Payment of advances Payments under pass -through obligations Mandated education contribution Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of advances from City Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT B-3 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $9,212,250 9,352,441 140,191 9,289,918 75,000 47,740 2( 7,260) 94,878 9,287,250 9,400,181 112,931 9,384,796 228,000 179,868 48,132 805,000 805,000 - 3,228,614 3,050,453 178,161 5,606,464 5,180,568 425,896 9,868,078 9,215,889 (580,828) 184,292 1,197,029 1,104,037 (850,245) (601,700) 234,044 234,044 580,828 736,381 - 920,673 1,177,041 1,177,041 1 177 041 2,097,714 652,189 153,754 200,000 1,980,982 281,013 5,979,079 512.025 9,106,853 765,120 277,943 (92,992) 546,624 248,545 (2,462,714) 155,553 1 916 090 920,673 (1,638,147) 2,815,188 920,673 1,177,041 56 000173 EXHIBIT B-4 CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Variable Favorable 1995 Budget Actual (Unfavorable) Actual Revenues: Taxes $2,034,000 2,456,913 422,913 250481950 Interest 80,000 72,800 (7,200) 74,798 Total revenues 2,114,000 2,529,713 415,713 2,123,748 Expenditures: Current: Planning and development 60,300 32,963 27,337 37,340 Debt service: Principal 105,000 105,000 - 80,000 Interest 962,898 915,223 47,675 817,726 Payment of advances - - - 613,282 Payments under pass -through obligations 1,357,564 1,617,376 (259,812) 975,073 Mandated education contribution - - - 39,145 Total expenditures 2,485,762 2,670,562 (184,800) 2,562,566 Excess (deficiency) of revenues over (under) expenditures (371,762) 1( 40,849) 230,913 438 818 Other financing sources (uses): Operating transfers in 2031190 183,023 (20,167) 270,620 Operating transfers out - (649,753) (649,753) - Proceeds of advances from City 370,851 370,851 - - Total other financing sources (uses) 574,041 9( 5,879) 66( 9,920) 270,620 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 202,279 (236,728) (439,007) (168,198) Fund balances at beginning of year 1,163,612 1,163,612 - 1,331,810 Fund balances at end of year JLIL5 891 926,884 43( 9,007) 1,163,612 57 009174 CITY OF LA QUINTA Debt Service Funds Financing Authority Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Intergovernmental Interest Rental income Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over expenditures Fund balances at beginning of year Fund balances at end of year EXHIBIT B-5 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $ 6,500 1,162 (5,338) 6,502 31,200 39,062 7,862 37,887 696,400 571,339 12( 5,061) 699,478 734,100 611,563 (122.537) 743,867 6,500 1,162 5,338 4,502 1609000 160,000 - 155,000 536,400 536,402 (2) 544,478 702,900 697,564 5,336 703,980 31,200 (86,001) (117,201) 39,887 799,607 799,607 - 759,720 IUD 807 713,606 (117 201 799,607 58 00017 CAPITAL PROJECTS FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. The City of La Quinta has six Capital Projects Funds: Sewer Assessment Districts 91-1 and 92-1 - To account for specific improvements to sewer services from property owners within the assessment area. Infrastructure Fee Fund - To account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 98-39. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. Capital Projects Fund - To account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. Redeveloj2ment Agency, Capital Projects Project Area 1 and 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. 59 090176 Assets Cash and investments Cash with fiscal agent Accounts receivable Prepaid expenses Interest receivable Due from other funds Total assets Liabilities and Fund Balances Liabilities: Accounts payable Accrued expenses Deposits payable Retentions payable Due to other funds Total liabilities CITY OF LA QUINTA Capital Projects Funds Combining Balance Sheet June 30, 1996 Assessment Assessment District District 91-1 92-1 Infrastructure $ - - 4,204,883 - - 42,930 M505 _ - 4,258,318 Fund balances: Reserved for: Prepaid expenses TDC owner participation agreement - Unreserved: Designated for operations/projects - Total fund balances Total liabilities and fund balances $ 52,100 52,100 4,206,218 4,206,218 4,258,318 .0 000177 Capital Redevelopment Redevelopment Improvement Agency -PA No. 1 Agency -PA No. 2 331,874 17,859 1,971,593 _ - 21056,746 _ - 63,000 - 15,000 7,500 - 193 21,663 331,874 33,052 4,120,502 EXHIBIT C-1 Totals 1996 1995 6,526,209 2,056,746 63,000 22,500 64,786 10.505 8,743,746 3,701,440 1,953,166 116,174 150.892 5,921,672 224,510 32,853 23,800 281,163 16,860 - 20,725 - 20,725 - - - - 52,100 52,100 107,364 - - 107,364 - _ - - 150,892 331,874 53,578 23,800 461,352 219,852 - 15,000 7,500 22,500 - _ - 1,820,357 1,820,357 1,820,357 - 35 526 2,268,845 6,439,537 3,881,463 - (20,526) 4,096,702 8,282,394 5,701,820 331,874 33,052 4,120,502 8,743,746 5,921,672 61 000178 CITY OF LA QUINTA Capital Projects Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1996 Revenues: Developer fees Intergovernmental Interest Miscellaneous Litigation settlement proceeds Total revenues Expenditures: Current: Planning and development Capital outlay Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of advances Total other financing sources Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year Fund balances (deficit) at end of year Assessment Assessment District District 91-1 92-1 Infrastructure $ - - 1,603,048 154 50 183,213 154 50 1,786,261 215,554 - - 215,554 154 50 1,570,707 (355,741) (678,740) (K5,74 1) (678,740 154 (355,691) 891,967 (154) 355,691 3,314,251 - 4,206,218 62 000179 EXHIBIT C-2 Capital Redevelopment Redevelopment Totals Improvement Agency -PA No. 1 Agency -PA No. 2 1996 1995 132,185 - - 1,735,233 1,396,711 116,786 - 166,224 283,010 482,633 _ - 182,114 3651531 2441916 _ - - - 14,488 - 9,152 - 9,152 353,118 248,971 9,152 348,338 2,392,926 2,491,866 - 848,797 517,948 1,366,745 1,435,830 2,537,923 - - 2,753,477 2,333,040 _ - - - 810,491 - 9,600 - 9,600 108,157 2,537,923 858,397 517,948 4,129,822 4,687,518 2 2(, 88,952) 84(, 9,245) 16( 9,610) (1,736,896) (2,195,652 2,297,280 710,735 2,635,843 5,643,858 4,584,547 _ - (291,907) (1,326,388) (2,203,329) - - 2,621,457 2,297,280 710,735 2,343,936 4,317,470 5,002,675 8,328 (138,510) 2,174,326 2,580,574 2,807,023 (8,328) 117,984 1,922,376 5,701,820 2,894,797 - 2( 0,526) 4,096,702 8.282,394 5,7013820 63 000180 CITY OF LA QUINTA Capital Project Funds Assessment District 91-1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Interest Total revenues Excess (deficiency) of revenues over expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year Fund balances (deficit) at end of year EXHIBIT C-3 Variable Favorable 1995 Budget Actual (Unfavorable) Actual 154 154 (3 246 154 154 (3,246) 154 154 3 246 5 122 - _ =(LL22) 154 154 (8,368) -154) (154 = 8,214 154 - 154 ( 54) 64 00018t EXHIBIT C-4 CITY OF LA QUINTA Capital Project Funds Assessment District 92-1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Variable Favorable 1995 Budget Actual (Unfavorable) Actual Revenues: Interest $ - 50 50 18,082 Miscellaneous - - _ 600 Total revenues - 50 50 1802 Excess (deficiency) of revenues over (under) expenditures - 50 50 18,682 Other financing sources (uses): Operating transfers out 35� 5,741) 35( 5,741) - 68 862 Total other financing sources (uses) 11K 741 (3553741) = 6( 8,862) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (355,741) (355,691) 50 (50,180) Fund balances at beginning of year 355,691 355,691 - 405,871 Fund balances (deficit) at end of year 50) - 50 355,691 65 000182 CITY OF LA QUINTA Capital Project Funds Infrastructure Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Developer fees Interest Miscellaneous Total revenues Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT C-5 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $ 974,900 1,603,048 628,148 1,396,711 22,500 183,213 160,713 156,113 13.888 997,400 1,786,261 788,861 1,566,712 278,600 215,554 278 600 215,554 718,800 1,570,707 63,046 - 63,046 - 851,907 1,566,712 2 8( 49,089) 678 740) 2,170,349 823 842 2 8(, 49,089) 6& 78,740) 2,170,349 8S 23,842) (2,130,289) 891,967 3,022,256 742,870 3,314,251 3,314,251 - 2,571,381 1 183 962 4,206,218 3,022,256 3,314,251 000183 EXHIBIT C-6 CITY OF LA QUINTA Capital Project Funds Capital Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Variable Favorable 1995 Budget Actual (Unfavorable) Actual Revenues: Developer fees $ 468,955 132,185 (336,770) Intergovernmental 855,586 116,786 73( 8 00) 471,983 Total revenues 1,324,541 248,971 (1,075,570) 471,983 Expenditures: Capital outlay 7,504,529 1537,923 4,966,606 2,154,566 Total expenditures 7,504,529 2,537,923 4,966,606 2,154,566 Excess (deficiency) of revenues over (under) expenditures (6,179,988) 2 2(, , 88,952) 3,891,036 (1,682,583) Other financing sources (uses): Operating transfers in 6,179,970 2,297,280 (3,882,690) 1,674,255 Total other financing sources (uses) 6,179,970 2,297,280 (3,882,690) 1,674,255 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (18) 8,328 8,346 (8,328) Fund balances (deficit) at beginning of year (8,328) (8,328) - - Fund balances (deficit) at end of year $ (8,346) - 8,346 (8,328) 000184 67 CITY OF LA QUINTA Capital Project Funds Redevelopment Agency Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Revenues: Litigation settlement proceeds Total revenues Expenditures: Current: Planning and development Capital outlay Debt Service: Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of advances Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year Fund balances (deficit) at end of year EXHIBIT C-7 Variable Favorable 1995 Budget Actual (Unfavorable) Actual $ 9,152 9,152 353,118 - 9,152 9,152 353,118 747,090 848,797 9,600 747,090 858,397 (101,707) 977,026 178,474 9 600 104,911 11( 1,307) 1,260,411 747 090 84( 9,245) 10( 2.155) 90( 7,293) 959,280 710,735 (248,545) 2,462,714 (73,710) - 73,710 (1,305,503) - - - 2,621,457 885,570 710,735 17( 4,835) 3,778,668 138,480 (138,510) (276,990) 2,871,375 117,984 117,984 - 2 7(, 53,391) $ 256,464 2( 0,526) (276,990) 117,984 68 EXHIBIT C-8 CITY OF LA QUINTA Capital Project Funds Redevelopment Agency Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1996 Variable Favorable 1995 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ - 166,224 166,224 10,650 Interest 5,000 182,114 177,114 70,721 Total revenues 5,000 348,338 343,338 81,371 Expenditures: Current: Planning and development 2,362,947 517,948 1,844,999 458,804 Debt Service: Principal - - - 810,491 Total expenditures 2,362,947 517,948 1,844,999 1,269,295 Excess (deficiency) of revenues (under) over expenditures (2,357,947) (169,610) 2,188,337 (1,187,924) Other financing sources (uses): Operating transfers in 3,205,765 2,635,843 (569,922) 447,578 Operating transfers out (211,081) 2S 91,907) (80,826) - Total other financing sources (uses) 2,994,684 2,343,936 65( 0,748) 447,578 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 636,737 2,174,326 1,537,589 (740,346) Fund balances at beginning of year 1,922,376 1,922,376 - 2,662,722 Fund balances at end of year 2 559 113 4,096,702 1,537,589 1,922,376 Me AGENCY FUNDS Agency funds are used to account for assets held by the City as an agent for an individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has seven agency funds: Arts in Public Places Fund - To account for development fees paid in lieu of acquisition and installation of approved art works in a development with expenditures restricted to acquisition, installation, maintenance and repair of art works at approved sites. The development fees are refundable if not expended within two years. Deferred Compensation Fund - To account for deposits held by the City and monies held on behalf of employees under the City's deferred compensation plan. Assessment District No. 88-1, 89-2, 90-1, 91-1, 92-1 - To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 000187 71 CITY OF LA QUINTA Trust and Agency Funds Combining Balance Sheet June 30, 1996 Employee's Assessment Assessment Arts in Deferred District District Public Places Compensation No. 88-1 No. 89-2 Assets Cash and investments $279,104 546,683 270,533 262,071 Interest receivable 3,028 - 5,460 8,169 Total assets $282,132 546,683 275,993 270,240 Liabilities and fund balance Liabilities: Deposits payable $2821132 - - - Deferred compensation payable - 546,683 - - Due to bondholders - 275,993 270,240 Total liabilities $282,132 546,683 275,993 270,240 72 EXHIBIT D-1 Assessment Assessment Assessment Totals District District District (Memorandum Only) No.90-1 No.91-1 No.92-1 1996 1995 271,377 452,523 301,880 2,384,171 1,861,233 8:145 14,708 9,048 48,558 - 279,522 467,231 310,928 2,432,729 1,861,233 - - - 282,132 234,651 - - - 546,683 279,966 279,522 467,231 310,928 1,603,914 1,346,616 279.522 467,231 310,928 2,432,729 1,861,233 73 09n189 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities Year ended June 30, 1996 ARTS IN PUBLIC PLACES Assets Cash and investments Interest Receivable Total assets EXHIBIT D-2 Balance at Balance at July 1, 1995 Additions Deletions June 30, 1996 $ 234,651 1157116 7003 279,104 3,848 820 3,028 $ 234,651 118,964 71,483 282,132 Liabilities Deposits payable $ 234,651 172,303 124,822 EMPLOYEE'S DEFERRED COMPENSATION Assets Cash and investments $ 279,966 266,717 - Liabilities Deferred compensation payable $ 279,966 266,717 - ASSESSMENT DISTRICT NO. 88-1 Assets Cash and investments $ 273,392 126,493 129,352 Interest Receivable 6,255 795 Total assets Liabilities Due to bondholders $ 273,392 132,748 130,147 $ 273,392 269,639 267,038 282,132 546,683 546,683 270,533 5,460 275,993 275,993 74 000190 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) ASSESSMENT DISTRICT NO. 89-2 Assets Cash and investments Interest Receivable Total assets Liabilities Due to bondholders ASSESSMENT DISTRICT NO.90-1 Assets Cash and investments Interest Receivable Total assets Liabilities Due to bondholders ASSESSMENT DISTRICT NO. 91-1 Assets Cash and investments Due from other governments Total assets Liabilities Due to bondholders EXHIBIT D-2 (Continued) Balance at Balance at July 1, 1995 Additions Deletions June 30, 1996 $ 235,636 173,743 147,308 8,939 770 235 636 182,682 148,078 235,636 338,373 303,769 $ 203,520 222,207 154,350 - 8,943 798 $ 203,520 231,150 155,148 262,071 8,169 270,240 270,240 271,377 8,145 279,522 203 520 391,298 315,296 279,522 $ 375,715 375,766 298,958 16,037 1,329 375 715 391,803 300,287 $ 375,715 695,532 604,016 452,523 14,708 467,231 467,231 75 000191 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) ASSESSMENT DISTRICT NO. 92-1 Assets Cash and investments Interest Receivable Total assets Liabilities Due to bondholders TOTALS -ALL AGENCY FUNDS Assets Cash and investments Interest Receivable Total assets Liabilities Deposits payable Deferred compensation payable Due to bondholders Total liabilities EXHIBIT D-2 (Continued) Balance at Balance at July 1, 1995 Additions Deletions June 30, 1996 $ 258,353 251,154 207,627 301,880 - 9,934 886 9,048 258 353 261,088 208,513 310,928 258 353 4583151 405,576 310,928 $1,861,233 1,531,196 1,008,258 2,384,171 - 53,955 5,397 48,558 1861233 1,585,151 1,013,655 2,432,729 $ 234,651 172,303 124,822 282,132 279,966 266,717 - 546,683 1,346,616 2,152,993 1,895,695 1,603,914 $1,861,233 2,592,013 2,020,517 2,432,729 76 000192 EXHIBIT E-1 CITY OF LA QUINTA Comparative Schedule of General Fixed Assets - By Source June 30, 1996 1996 1995 General fixed assets: Land $13,368,910 8,041,393 Buildings 12,404,019 12,456,122 Leasehold improvements 201,070 201,070 Furniture and fixtures 1,058,572 681,565 Vehicles 475,382 393,279 Total general fixed assets 27,507,953 21,773,429 Investment in general fixed assets from: General Fund $27,507,953 21,773,429 000193. 78 CITY OF LA QUINTA Schedule of General Fixed Assets - By Function and Activity June 30, 1996 Function and Activity General Government Legislative City Manager Fiscal Services Administrative Services Parks and Recreation Building and Safety Planning and Development Public Works Total Furniture and Land Fixtures 513,368,910 - - 11,934 - 140,413 - 187,992 - 184,849 - 81,569 - 100,527 - 97,258 254,030 $13,368,910 1,058,572 EXHIBIT E-2 Vehicles Improvements Buildings Total - 12,404,019 25,772,929 - 11,934 - 140,413 - 187,992 - - 184,849 - 201,070 - 282,639 249,880 - - 350,407 - - 97,258 225,502 479,532 475,382 201,070 12,404,019 27,507,953 79 000194 EXHIBIT E-3 CITY OF LA QUINTA Schedule of Changes in General Fixed Assets - By Function and Activity June 30,1996 Function and Activity General Government Legislative City Manager Fiscal Services Administrative Services Parks and Recreation Building and Safety Planning and Development Public Works Totals Beginning Ending Balance Additions Deletions Adiustments* Balance $20,497,516 8,302,935 2,958,750 (68,772) 25,772,929 111934 - - - 11,934 60,871 5,782 - 73,760 140,413 237,348 1,390 - (50,746) 187,992 60,145 19,943 - 104,761 184,849 203,430 3,637 - 75,572 282,639 306,299 36,781 - 7,327 350,407 60,564 6,188 - 30,506 97,258 335,322 59,314 - 84,896 479,532 $21,773,429 8,435,970 2,958,750 257,304 27,507,953 * The adjustments column reconciles General Fixed Assets to a physical inventory performed June 30, 1995 by a fixed asset appraisal firm. The report is on file at the City. 80 000195 CITY OF LA QUINTA General Fund Expenditures by Function Last Ten Fiscal Years Fiscal Year Ending June 30 General Government Public Safety Public Works Community _Service Planning& Development Capital Projects Total 1987 $709,392 1,297,511 (1) 513,785 (1) - 2,520,688 1988 833,100 1,384,700 _ (1) 206,300 (1) 1.449,200 3,873,299 1989 1,040,895 1,491,594 (1) 701,175 (1) - 3,231663 1990 1,514,110 1,883,105 (1) 928,798 (1) 4,326,012 1991 1,968,275 2,501,105 (1) 777,366 (1) - 5,246.745 1992 1,921,155 2,155,813 618,612 157,897 904,171 11,813 5,769,461 1993 1,807,205 2,393,202 600,253 146,686 884,537 - 5,831,883 1994 2,359,673 2,786,575 673,144 119,265 511,416 - 6,450,073 1995 1,565,265 3,143,697 576,304 199,115 538,610 292.113 6,305,104 1996 $1,793,301 3,227,438 813,352 413,142 453,656 201A75 6,902,364 (I ) Prior to fiscal year 1992 Public Works and Planning & Development expenditures were included with Community Service. Source: City of La Quinta Audited Financial Statements 82 000196 CITY OF LA QUINTA TABLE 2 General Fund Revenue by Source Last Ten Fiscal Years Fiscal Year Licenses Charges Litigation Ending and Inter- for Settlement .Tune 30 Taxes Permits _ Services Proceeds Interest _ . Miscellaneous _Total _Governmental 1987 $1.480.542 1211,849 338,124 (1) (2) 265,340 121,585 3,417,440 1988 1,654,700 1,932,200 384,200 (1) (2) 242,500 278,300 4,491,900 1989 2,306,887 3.656,307 496.621 (1) (2) 368,136 336,445 7,164.396 1990 3,154.942 3.286,872 630.791 (1) (2) 155,530 114,686 7.342,821 1991 3.288565 785,381 790.880 602.600 (2) 642,813 101,411 6,211.650 1992 3,135,044 576,293 930.503 488.015 (2) 261,380 120,867 5,512,102 1993 3,581,830 622,107 1.157,587 384.000 (2) 238,321 219,641 6,203,486 1994 4,212.604 777,241 L600.032 469.695 (2) 585,264 1,042,872 8,687,708 1995 4,946,304 902.914 747.784 551.727 477,872 718,310 137,028 8,481.939 1996 $5,393,456 998,030 815,980 61Q873 12.386 905,420 230,705 8,966,850 (1) Previously included in Licenses and Permits (2) 1995 was the first year Litigation Settlement Proceeds was identified as a revenue source Source: City of La Quinta Audited Financial Statements 000197 83 CITY OF LA QUINTA Property Tax Levies and Collections Last Six Fiscal Years TABLE 3 Percent of Fiscal Year Total Current Percent Delinquent Total Ending Tax Tax of Levy Tax Collections June 30 Levy Collection Collected Collections to Tax Levy 1991 $280,339 256,297 91.4% 21,921 99.2% 1992 282,201 260,365 92.3% 25,703 101.4% 1993 282,630 244,731 86.6% 14,824 91.8% 1994 288,407 275,752 95.6% 900 95.9% 1995 549,273 487,043 88.7% 786 88.8% 1996 $670,398 643,309 96.0% 2,312 96.3% Note: 1. Proposition 13 limits cities to levying a tax rate for bonded indebtedness only after 1978. 2. Levies and collections are for General Fund only excluding no -low and supplemental property taxes. 3. Detail prior to fiscal year 1991 not available. Source: City of La Quinta and County of Riverside 84 1 )P198 CITY OF LA QUINTA Schedule of Net Taxable Value Last Six Fiscal Years TABLE 4 Fiscal Year Ending June 30 Secured Property Unsecured Property Assessed Property Value Less Property Exemptions Less Homeowner's Exemptions Net Taxable Value 1991 $1,278,307,230 7,156,844 1,285,464,074 3,474,595 (1) 1,281,989,479 1992 1,594,767,374 6,396,816 1,601,164,190 3,605,829 (1) 1,597,558,361 1993 1,773,323,102 6,943,559 1,780,266,661 3,814,434 (1) 1,776,452,227 1994 1,872,768,156 8,119,527 1,880,887,683 3,946,378 18,901,202 1,858,040,103 1995 1,927,834,908 22,822,285 1,950,657,193 4,357,954 20,518,400 1,925,780,839 1996 $2,043,276,054 23,801,872 2,067,077,926 6,936,774 22,399,068 2,037,742,048 Note: Detail prior to fiscal year 1991 not available (1) Homeowner's exemption not available Source: County of Riverside 85 000199 CITY OF LA QUINTA Property Tax Rates - Direct and Overlapping Governments Last Five Fiscal Years (per $100 of Assessed Value) 1995/96 1994/95 1993/94 1992/93 1991/92 General 1.00000 1.00000 1.00000 1.00000 1.00000 Desert Sands Unified 0.09750 0.09750 0.09750 0.09750 0.09750 College of the Desert 0.00000 0.00000 0.00000 0.00096 0.00132 Coachella Valley Water District 0.02080 0.02080 0.02080 0.02690 0.03050 Total Tax Rate 1.11830 1.11830 1.11830 1.12536 1.12932 NOTE: Detail prior to fiscal year 1991 not available Source: County. of Riverside TABLE 5 86 000200 CITY OF LA QUINTA Special Assessment Billings and Collections Last Six Fiscal Years Year Special Ended Assessment June 30 Billings 1991 $355,924 1992 557,574 1993 559,029 1994 766,011 1995 836,502 1996 $729,647 (1) Includes Prepayments and Foreclosures Source: Muni Financial Services Special Ratio of Assessment Collections Collections (1) to Billings 335,177 99.8 552,249 99.0 548,291 98.8 734,560 95.9 737,700 88.2 699,351 95.8 87 0 9 n~`J1 Source: CITY OF LA QUINTA Schedule of Direct and Overlapping Bonded Debt June 30, 1996 Direct and Overlapping Bonded Debt _ Riverside County Board of Education Certificates of Participation Riverside County Building Authorities Desert Community College District Certificates of Participation Desert Sands Unified School District Authority Coachella Valle} County Water District, I.D. #55 Coachella Valle} County Water District, I.D. #58 Coachella Valley County Water District, I.D. #71 Storm Water Unit Certificates of Participation City of La Quinta City of La Quinta 1915 Act Bonds Total Direct and Overlapping Bonded Debt TABLE 7 Percent June 30, 1996 A Ippicable_ Bonded Debt 0.996 $219,930 0.996 4,737,424 3.809 133,696 9.043 12,472,141 72.943 9,176,229 1.975 198,488 6.297 1,014,132 100.000 0 (1) 100.000 5,465,000 $33,417,040 (2) Excludes tax allocation bonds to be sold. Excludes tax and revenue anticipation notes.. revenue, mortgage revenue and tax allocation bonds and nonbonded capital lease obligations. California Municipal Statistics, Inc. i 000202 CITY OF LA QUINTA Computation of Legal Debt Margin June 30, 1996 Assessed Valuation Debt Limit - 15 % of Assessed Valuation Amount of Debt Applicable to Debt Limit Legal Debt Margin $2,067.077.926 310,061,689 0- $3101061,689 Notes: Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the assessed valuation of all real and personal property of the City. The City of La Quinta has no general bonded indebtedness. Source: City of La Quinta TABLE 8 89 ( nnof e% Fiscal Year Ending June 30 1992 1993 1994 1995 1996 Note: Source: CITY OF LA QUINTA Revenue Bond Coverage Local Agency Revenue Bonds (City Hall Project) Last Five Fiscal Years Revenue Available for Debt Service $182,784 548,352 548,352 699,477 $696,402 Debt Service Requirements Principal Interest Total 0 182,784 182,784 0 548,352 548,352 0 548,352 548,352 155,000 544,477 699,477 160,000 536,402 696,402 Coverage 1.00 1.00 1.00 1.00 1.00 Revenue available consists of lease payments made by the City of La Quinta to the La Quinta Financing Authority. City of La Quinta 90 000204 CITY OF LA QUINTA TABLE 10 Demographic Statistics Last Ten Fiscal Years Total City Fiscal Year Population Riverside Population Ending Square Percent County Percent June 30 Miles (1) Population (2) Change _Population (2) Of County 1987 23.2 8,188 14.2% 893,400 0.9% 1988 23.2 9,274 13.3% 983,800 0.9% 1989 23.2 10,267 10.7% 1,057,200 1.0% 1990 23.3 10,587 3.1% 1,144,400 0.9% 1991 23.8 13,070 23.5% 1,225,800 1.1% 1992 28.0 14,727 12.7% 1,281,000 1.1% 1993 28.2 15,589 5.9% 1,323,500 1.2% 1994 28.2 16,680 7.0% 1357,400 1.2% 1995 31.2 17,591 5.5% 1,393,500 1.3% 1996 31.2 18,050 2.6% 1.381,879 1.3% Source: (1) City of La Quinta (2) State of California Department of Finance 91 000205 CITY OF LA QUINTA Property Value and Construction Activity Last Six Fiscal Years TABLE II Fiscal Year Ending June 30 Property Value (1) Commercial Construction Units Value Residential Construction Units Value 1991 $1,278,307,230 3 7,299,000 304 38,320,527 1992 1,594,767,374 12 7,334,871 320 35,744,443 1993 1,773,323,102 7 2,441,392 324 39,145,539 1994 1,872,768,156 13 6,081,796 531 79,318,969 1995 1,927,834,908 4 1,100,119 238 29,163,494 1996 $2,043,276,054 8 1,018,940 336 53,973,239 NOTE: Detail prior to fiscal year 1991 not available (1) From Schedule of Net Taxable Value Source: City of La Quinta 000206 92 Source KSL PGA West Corporation Sunrise Desert Partners Resolution Trust Corporation Hotel Associates of Palm Springs TD Desert Development LTD Wilma -La Quinta Partnership J.M. Peters Company Washington -Adams Partnership Wal-Mart Stores La Quinta Golf Course Properties City of La Quinta CITY OF LA QUINTA Principal Taxpayers June 30, 1996 TABLE 12 Type of Activity' ___ Residential and Commercial Vacant Residential Vacant Residential Commercial Vacant Land Residential Vacant Residential Commercial Commercial Vacant Commercial 93 000207 Source: CITY OF LA QUINTA TABLE 13 Major Employers June 30, 1996 Employer _ Employees Activity La Quinta Hotel and Golf Resort 1,500 Resort Hotel PGA West 1,100 Golf Resort Wal-Mart 250 Retailer Albertson's 126 Groceries Vons 103 Groceries Ralph's 100 Groceries City of La Quinta 74 Municipal Government Simon Motors 65 Auto Dealer Cliff House 65 Restaurant Red Robin 50 Restaurant City of La Quinta 090208 94 CITY OF LA QUINTA TABLE 14 Schedule of Insurance in Force June 30, 1996 Company Name Policy Number Coverage Limits Term Premium Hartford PEBAO7068 Employee Dishonesty, $1,000,000 05/01/96 - 97 $2,500 Forgery, Computer Fraud Unigard BA610855 Primary Auto Liability $300,000 07/01/96 - 97 16,441 Comprehensive & Collision Lloyds of London F95BDCE006 Fire Truck Physical Damage $185,000 07/01/96 - 97 2,390 Van Pelt/Spartan Affiliated FM TC564 All Risk Property Insurance $188,828,284 07/01/96 - 97 13,180 (Excluding Quake & Flood) Coachella Valley Certificate #5 Comprehensive General $0 Deductible Retention 07/01/96 - 97 63,793 Joint Powers Liability $10 Million lnsurace Authority Coachella Valley Certificate Worker's Compensation $250,000 07/01/96 - 97 84,498 Joint Powers #5014-014 Insurance Authority Source: City of La Quinta 000209 95 CITY OF LA QUINTA TABLE 15 Miscellaneous Statistical Data June 30, 1996 Date of Incorporation ....................................... May 2, 1982 Type of City ....................................... General Law Form of Government ....................................... Council / Manager City Employees ....................................... 74 City Land Area (square miles) .................................... 31.2 Population ....................................... 18,050 Number of Parks ......... I ............... I ............. 5 Total Acreage ....................................... 26 Miles of Streets ....................................... 142.0 Miles of Bike Paths ....................................... 3.0 Number of Major Intersections .................................. 29 Number of Traffic Signals and Safety Lighting .......... I ............ 15 Number of Traffic Signs ....................................... 2,430 Number of Street Lights ....................................... 7 Public Schools ....................................... 3 Private Schools ....................................... 1 Churches ....................................... 3 Banks/Savings and Loan ....................................... 2 Number of Single Family Units - Detached .......................... 6,397 Number of Single Family Units - Attached .......................... 2,227 Number of Multiple Family Units ................................ 481 Number of Mobile Home ....................................... 247 Source: City of La Quinta 000210 BUSINESS SESSION NO. /Q ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT 96-001 BY AND AMONG THE CITY OF LA QUINTA, HOME DEPOT USA, INC. AND CREDIT SUISSE LEASING 92A, L.P. WHEREAS, pursuant to Government Code Sections 65864 et seq., and Chapter 9.250 of the La Quinta Municipal Code, application for the Development Agreement for Home Depot USA, Inc. (Specific Plan 96-027, and Conditional Use Permit 96-028) attached hereto as Exhibit A has been presented for approval; and WHEREAS, public hearings on said applications were held by the Planning Commission on November 26, 1996 and by the City Council on December 3, 1996, as follows: NOW, THEREFORE, the City Council of the City of La Quinta does ordain SECTION 1. APPROVAL AND FINDINGS. The Development Agreement for Home Depot is approved and the City Manager is authorized to execute such Agreement. The City Council finds that: A. The proposed Development Agreement is consistent with the objectives, policies, general land uses and programs of the City of La Quinta General Plan and Specific Plan 96-027. The property is within the Mixed/Regional Commercial (M/RC) District per the provisions of the 1992 General Plan Update which permits the proposed use and is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) provided conditions are met. B. The land uses authorized and regulations prescribed for the Development Agreement are compatible with the zoning and its related regulations now applicable to the property. The site is zoned Regional Commercial (CR) which permits the proposed uses provided conditions are met. C. The proposed Development Agreement including the attached and incorporated Development Lease Agreement conforms with public convenience and the general welfare by providing for construction of extensive public improvements and conforms to good land use practice by encouraging long-range, comprehensive approach to development of a major retail center. ord - DA 96-001 00021't D. Approval of this Development Agreement will not be detrimental to the health, safety and general welfare since adequate provision has been made in previous City approvals to provide for necessary and desirable improvements and since these approvals are incorporated herein. E. Approval of this Development Agreement will not adversely affect the orderly development of the subject or surrounding property nor the preservation of area -wide property values, but rather will enhance them by encouraging planned, phased growth. F. Approval of the Development Agreement will provide a positive fiscal impact on the City by providing new revenue to the general fund for services. G. Consideration of the Development Agreement has been accomplished pursuant to California Government Code Section 56864 et seq and the City of La Quinta Municipal Code Section 9.250.030, which govern development agreements. H. The amount to be paid by the City under the Developer Lease Agreement for the sublease of completed public improvement is based on and determined by the best estimate of the cost of the public improvements provided under the Development Agreement and made available for public use and benefit as a result of the Development Agreement. SECTION 2. The City Clerk shall record the Development Agreement with the County Recorder no later than ten days after the Development Agreement is executed by the City Manager. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall, within fifteen (15) days after passage of this Ordinance, cause it to be posted as designated by Resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and, shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was APPROVED and ADOPTED at a meeting of the City Council held on this day of , 1996, by the following vote: AYES: NOES: ord - DA 96-001 00021h ABSENT: ABSTAIN: GLENDA L. HOLT, MAYOR City of La Quinta ATTEST: SAUNDRA L. JUHOLA, CITY CLERK City of La Quinta APPROVED AS TO FORM: DAWN HONEYWELL, CITY ATTORNEY City of La Quinta ord - DA 96-001 000213 � T z cFy of COUNCIL/RDA MEETING DATE: DECEMBER 17, 1996 ITEM TITLE: Demand Register Dated December 17, 1996 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated December 17, 1996 BACKGROUND: Prepaid Warrants: 27380 - 273981 220,233,84 27399 - 274321 2,673.75 27433 - 274351 490.00 27436 - 27440; 4,238.97 P/R 14902-14982� 91,358.28 P/R Tax Transfers; 23,153.22 CITY DEMANDS $730,261.30 Payable Warrants: 27441 - 27556; 588,101.1 RDA DEMANDS 199,987.97 $930,24927 $930,249.27 FISCAL IMPLICATIONS: Demand of Cash - City $730,261.30 ) r4 t 4i, ,J ohn M. Falconer, Finance Director 000214 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:39PM 12/10/96 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27441 12/10/96 &00341 MARYELLYN KIRK 30.00 27442 12/10/96 &00342 DIANE MADER 30.00 27443 12/10/96 &00343 CHERYL CUNNINGHAM 15.00 27444 12/10/96 AlRO01 A-1 RENTS 1132.14 27445 ** AP CHECK RUN VOID ** 27446 12/10/96 ACE010 ACE HARDWARE 542.13 27447 12/10/96 AME102 AMERICAN SOCIETY OF CIVIL 140.00 27448 12/10/96 AND050 ANDY'S AUTO REPAIR 523.71 27449 12/10/96 ASCO01 A & S COFFEE SERVICE 204.00 27450 12/10/96 AUT030 AUTOMATED TELECOM 264.50 27451 12/10/96 BAK005 PEGGY BAKER 50.00 27452 12/10/96 BEC050 VICKI A BECKNER 240.00 27453 12/10/96 BES050 BEST IMPRESSIONS 2858.49 27454 12/10/96 BIG010 BIG A AUTO PARTS 173.94 27455 12/10/96 BSIO10 BSI CONSULTANTS INC 5548.35 27456 12/10/96 CAD010 CADET UNIFORM SUPPLY 122.87 27457 12/10/96 CAL022 CALIFORNIA DESERT CHORALE 100.OQ 27458 12/10/96 CAL031 CALIF PARKS & RECREATION 130.00 27459 12/10/96 CAL036 CAL SOCIETY OF MUNICIPAL 100.00 27460 12/10/96 CFD050 C F & D CORP 2337.00 27461 12/10/96 COA022 COACHELLA VALLEY COMMUNIT 2500.00 27462 12/10/96 COA080 COACHELLA VALLEY WATER 83.19 27463 12/10/96 COI050 LARRY COIA 75.00 27464 12/10/96 COM025 COMPUTER RESOURCES INC 845.00 27465 12/10/96 COM030 COMSERCO 90.00 27466 12/10/96 C00010 COUNTS UNLIMITED 225.00 27467 12/10/96 DAV100 DAVID-RICHARDS ELECTRIC 4377.88 27468 12/10/96 DAY010 DAY -TIMER 166.66 27469 12/10/96 DES065 DESERT TEMPS INC 2096.07 27470 12/10/96 D00010 DOUBLE PRINTS 1 HR PHOTO 31.38 27471 12/10/96 ECO050 ECONOMICS INC 3373.56 27472 12/10/96 EVA050 DAVID EVANS & ASSOC INC 556.80 27473 12/10/96 FAM050 FAMILY YMCA 348.00 27474 12/10/96 FIE020 FIESTA FORD INC 61.54 27475 12/10/96 FIR051 FIRST TRUST CALIFORNIA 4789.92 27476 12/10/96 FUN010 FUNKY ICE & REFRIGERATION 276.27 27477 12/10/96 GAR030 PAUL GARDNER CORP 66677.75 27478 12/10/96 GAR040 GARZA LAWNMOWER 71.04 27479 12/10/96 GAR005 GARNER IMPLEMENT CO 171.27 27480 12'/10/96 GE0010 GEORGE'S GOODYEAR 76.00 27481 12/10/96 GRA010 'GRANITE CONSTRUCTION CO 264568.89 27482 12/10/96 GRE020 GREAT SCOTT'S CATERING 350.00 27483 12/10/96 GRIO10 DAVID M GRIFFITH & ASSOC 5000.00 27484 12/10/96 GSA010 G & S AUTOMOTIVE 132.57 27485 12/10/96 GTE010 GTE CALIFORNIA 457.02 27486 12/10/96 GUM050 BRAD GUMMER 539.00 27487 12/10/96 HAL010 HALL & FOREMAN, INC 25619.68 000215 2 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK NUMBER 27488 27489 27490 27491 27492 27493 27494 27495 27496 27497 27498 27499 27500 27501 27502 27503 27504 27505 27506 27507 27508 27509 27510 27511 27512 27513 27514 27515 27516 27517 27518 27519 27520 27521 27522 27523 27524 27525 27526 27527 27528 27529 27530 27531 27532 27533 27534 27535 27536 CHECK DATE 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 12/10/96 CHECK REGISTER VENDOR NO. NAME HIG010 HOL010 HON050 IDE050 IMPO10 IND030 INF030 JON030 KEL010 KORO50 LAQ065 LIC050 LIT050 LMD050 LUB050 LUCO50 MCK010 MOB100 MOU050 MUN010 NEP010 NOR010 OFF005 PAL080 PERO50 PIT020 POS030 PRI020 PRI070 PROO10 RAL050 RAM100 RAS020 RELO10 RIV100 ROS010 SECO50 SHAO10 SIM040 SMO010 SOU010 SOU050 SPRO10 STA050 STE020 SUN055 3:39PM 12/10/96 PAGE 2 HIGH TECH IRRIGATION INC HOLMAN INDUSTRIES ** AP CHECK RUN VOID ** DAWN C HONEYWELL IDEA ART IMPERIAL IRRIGATION DIST INDIO SHOE STORE INC INFORMATION RESOURCES ERIC JONES KELLY TEMPORARY SERVICES KORVE ENGINEERING, INC LA QUINTA HISTORICAL SOC PAMELA LICALSI LITTLE GIANT PRINTERS L & M DISTRIBUTING INC LUBE SHOP LUCENT TECHNOLOGIES McKESSON WATER PRODUCTS MOBILE COMM LESLIE MOURQUAND MUNI FINANCIAL SERV INC NEPTUNE ELECTRIC NORRELL SERVICES INC OFFICE DEPOT INC PALM SPRINGS LANES RAMON PEREZ PITNEY BOWES POSTAL CONNECTION OF THE PRINTING PLACE PRINTING SOLUTIONS PROTECTON SERVICE IND RALPHS GROCERY CO RAM'S HOTEL & RESTAURANT RASA RELIABLE RIVERSIDE COUNTY SHERIFFS ** AP CHECK RUN VOID ** ** AP CHECK RUN VOID ** ROSENOW SPEVACEK GROUP SECURITY LINK/AMERITECH. SHADOW PALMS GARDENING SIMPLER LIFE EMERGENCY DONNALDA SMOLENS SOUTHERN CALIF GAS CO SOUTHERN CALIF MUNICIPAL SPRINT STAPLES STEVE'S OFFICE SUPPLY SUNBELT CHEMICALS PAYMENT AMOUNT 1198.81 16.05 18974.01 185.45 674.93 177.79 375.00 338.80 789.60 81043.50 2500.00 74.88 362.04 146.25 33.29 604.30 182.00 91.36 5.28 4514.14 190.00 975.60 3081.59 100.00 400.00 88.94 5.45 91.58 260.99 80.00 16.41 134.64 228.00 144.16 36379.04 13768.32 80.00 150.00 3982.44 100.00 563.67 25.00 4.00 225.51 687.33 202.88 3 0002,19 - ACCOUNT5 PAYABLE - AP5005 CHECK REGISTER 3:39PM 12/10/96 PAGE 3 CITY OF LA QUINTA CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 27537 12/10/96 SUN075 SUNLINE TRANSIT AGENCY 175.00 27538 12/10/96 SUR100 SURVIVOR INDUSTRIES INC 781.38 27539 12/10/96 TAY010 STEVE TAYLOR & SON 500.00 27540 12/10/96 TEL050 TELECOM DISTRIBUTION SVC 120.00 27541 12/10/96 TIG010 TIGER REPROGRAPHICS 370.63 27542 12/10/96 TOP010 TOPS'N BARRICADES INC 282.17 27543 12/10/96 TRIO10 TRI LAKE CONSULTANTS INC 8569.00 27544 12/10/96 TRU010 TRULY NOLEN INC 218.00 27545 12/10/96 UND010 UNDERGROUND SERVICE ALERT 46.25 27546 12/10/96 USPO10 U S POSTMASTER 798.00 27547 12/10/96 VAL005 VALLEY ANIMAL CLINIC 40.00 27548 12/10/96 VALO10 VALLEY OFFICE EQUIP INC 66.00 27549 12/10/96 VAL020 VALLEY PLUMBING 42.99 27550 12/10/96 WAL010 WAL MART STORES INC 687.94 27551 12/10/96 WAS010 WASTE MANAGEMENT OF DESRT 111.20 27552 12/10/96 WEL010 WELCH'S UNIFORM RENTAL 47.89 27553 12/10/96 WEL030 WELLS FARGO 200.00 27554 12/10/96 WHI010 WHITE'S STEEL 1036.17 27555 12/10/96 4ER010 XEROX CORPORATION 1344.59 27556 12/10/96 ZUR050 ZUMAR INDUSTRIES ING 309.35 CHECK TOTAL 588,101.21 4 Uti� ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:59AM 12/09i96 PAGE 1 CITY OF LA QUINTA CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27436 12/09/96 600344 CASH - EMP RECOGNITION EVENT 500.00 27437 12/09/96 CAL021 CALIFORNIA D J 375.00 27438 12/09/96 FRA010 MARNI FRANCISCO 180.00 27439 12/09/96 MEL100 KNOX MELLON 3080.88 27440 12/09/96 WEL025 WELLS FARGO BANKCARD 103.09 CHECK TOTAL 4,238.97 00042�13 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA 09:40AM 12/05/96 PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT CHECK REGISTER ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27433 12/05/96 &00340 DARRELYN GRAVETT 40.00 27434 12/05/96 LAQ040 LA QUINTA CHAMBER COMMERC 150.00 27435 12/05/96 PER050 RAMON PEREZ 300-.00 CHECK TOTAL 490.00 Q.� ►�13 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:22PM i2/03i96 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DAT4 NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27399 12/03/96 ABE001 JAQUES ASELS 100.00 27400 12/03/96 ATKO10 HONEY J ATKINS 50.00 27401 12/03/96 BENO50 SUSAN BENAY 50.00 27402 12/03/96 BUTO10 RICHARD BUTLER 100.00 27403 12/03/96 CEN002 THE CENTER 666.00 27404 12/03/96 COT050 JUDI COTHRUN 50.00 27405 12/03/96 DEM050 JIM DE MERSMAN 50.00 27406 12/03/96 FRAOSO ROBERT FRAME 50.00 27407 12/03/96 GAR010 WAYNE GARDNER 50.00 27408 12/03/96 GERO50 GERALDINES COSTUMES 107.75 27409 12/03/96 HULO10 KATHRYN HULL 50.00 27410 12/03/96 IRWO10 JOSEPH IRWIN 50.00 27411 12/03/96 IRW020 BARBARA IRWIN 50.00 27412 12/03/96 KEN020 SHARON KENNEDY 50.00 27413 12/03/96 KLE010 MICHELLE KLEIN 50.00 27414 12/03/96 LEWO10 TOM LEWIS 50.00 27415 12/03/96 MIL060 E A MILLIS 50.00 27416 12/03/96 NEWO10 ELWIN NEWKIRK 100.00 27417 12/03/96 OSBO50 LEE M OSBORNE CPA 50.00 27418 12/03/96 PUE050 MARIA L PUENTE 50.00 27419 12/03/96 REB050 JOAN REBICH 50.06 27420 12/03/96 REY050 ELAINE REYNOLDS 50.00 27421 12/03/96 RODO50 ERNEST RODRIGUEZ CPA 50.00 27422 12/03/96 SALO10 BRUCE SALES 50.00 27423 12/03/96 SEA010 B J SEATON 100.00 27424 12/03/96 SHA040 ROSITA SHAMIS 50.00 27425 12/03/96 SHA050 ARCHIE SHARP 50.00 27426 12/03/96 STJO10 VICTORIA ST JOHNS 50.00 27427 12/03/96 TYL050 ROBERT T TYLER 100.00 27428 12/03/96 VOS050 JUDY VOSSLER 50.00 27429 12/03/96 WAL075 JOHN WALLING 50.00 27430 12/03/96 WOL010 KAY WOLFF 50.00 27431 12/03/96 w00050 STEWART WOODARD 100.00 27432 12/03/96 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 12,673.75 vi ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:42PM 11/26/96 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27380 11/26/96 AME005 AMERICAN PLANNING ASSOC 283.00 27381 11/26/96 BRE010 CITY OF BREA 14.00 27382 11/26/96 COA070 COACHELLA VALLEY OFFICE 12.34 27383 11/26/96 CVJO10 C V J P I A 2075.44 27384 11/26/96 DES060 DESERT SUN PUBLISHING CO 2770.67 27385 11/26/96 FED010 FEDERAL EXPRESS CORP 162.25 27386 11/26/96 GUZO10 HECTOR GUZMAN 100.80 27387 ** AP CHECK RUN VOID ** 27388 11/26/96 HONO50 DAWN C HONEYWELL 18448.00 27389 11/26/96 JUH050 SAUNDRA JUHOLA 200.00 27390 11/26/96 LACO10 L A CELLULAR 1842.31 27391 11/26/96 LIN050 JAMES LINDSEY 176.32 27392 11/26/96 ORI050 ORIGINAMICS INC 6583.32 27393 11/26/96 PER005 P E R S 15813.24 27394 11/26/96 SAN030 SAN DIEGO PRINCESS RESORT 240.00 27395 11/26/96 STE020 STEVE'S OFFICE SUPPLY 437.85 27396 11/26/96 VER010 ROMANO VERLENGIA 42.02 27397 11/26/96 VON010 VOWS COMPANIES INC 6.00 27398 11/26/96 WIL020 WILLIAMS DEVELOPMENT CORP 171026.28 CHECK TOTAL 220,233.84 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 11:42AM 12/10i96 PAGE 1 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 600341 hARYELL'iN KIRK 101 000 437 451 1519 REFUND/WACKY MINI OLYMPI 30.00 T64 1 VENDOR TOTAL 30.00 600342 DIANE MADER 101 000 437 451 1491 REFUND/PHAROAH'S LOST KI 30.00 T64 2 VENDOR 'TOTAL 30.00 600343 CHERYL CUNNINGHAM 101 000 437 451 1487 REFUND/PRARAOH'S LOST KI 15.00 T64 3 VENDOR TOTAL 15.00 AlR001 A-1 RENTS 401 632 609 553 38398 EQUIP RENTAL 1132.14 T66 11 VENDOR TOTAL 1132.14 ACE010 ACE HARDWARE 101 357 621 000 43298 SUPPLIES 86.74 T64 4 ACE010 ACE HARDWARE 101 357 621 000 43482 SUPPLIES 33.15 T64 5 ACE010 ACE HARDWARE 101 357 621 000 43110 SUPPLIES 8.93 T64 6 ACE010 ACE HARDWARE 101 357 621 000 43026 SUPPLIES 37.04 T54 7 ACE010 ACE HARDWARE 101 357 621 000 43289 SUPPLIES 44.79 T64 8 ACE010 ACE HARDWARE 101 357 621 000 43218 SUPPLIES 47.58 T64 9 ACE010 ACE HARDWARE 401 623 609 553 43280 SUPPLIES 5.38 T66 1 ACE010 ACE HARDWARE 101 453 703 649 43257 SUPPLIES 46.68 T66 2 ACE010 ACE HARDWARE 101 454 703 847 43241 SUPPLIES 54.23 T66 ,• 3 ACE010 ACE HARDWARE - 101 454 703 847 43131 SUPPLIES 36.49 T66 4 ACE010 ACE HARDWARE 101 453 703 847 43139 SUPPLIES 28.53 T66 5 ACE010 ACE HARDWARE 101 454 703 847 43236 SUPPLIES 47.65 T66 6 ACE010 ACE HARDWARE 101 453 619 649 43054 SUPPLIES 2.90 T66 7 ACE010 ACE HARDWARE 101 454 703 847 43054 SUPPLIES 18.30 T66 8 ACE010 ACE HARDWARE 101 454 703 825 43054 SUPPLIES 6.22 T66 9 ACE010 ACE HARDWARE 101 454 703 847 43382 SUPPLIES 37.52 T66 10 VENDOR TOTAL 542.13 AME102 AMERICAN SOCIETY OF CIVIL 101 451 649 000 256479 ASCE NATIONAL DUES 140.00 T64 10 VENDOR TOTAL 140.00 AND050 ANDY'$ AUTO REPAIR 101 454 619 649 014660 VEHICLE REPAIR 523.71 T66 12 VENDOR TOTAL 523.71 ASC001 A s S COFFEE SERVICE 101 153 703 880 1609 COFFEE SUPPLIES 204.00 T64 11 VENDOR TOTAL 204.00 AUT030 AUTOMATED TELECOM 101 153 635 660 64915 PAGER SVC 119.88 T64 12 AUT030 AUTOMATED TELECOM 101 456 703 000 69482 CELL PHONE 144.62 T64 13 VENDOR TOTAL 264.50 BAK005 PEGGY BAKER 101 202 609 592 DEC 96 SNR CNTR MUSIC INSTR 50.00 T64 14 VENDOR TOTAL 50.00 BECO50 VICKI A BECKNER 101 202 609 592 COMPUTER INSTRUCTOR 240.00 T66 13 VENDOR TOTAL 240.00 BES050 BEST IMPRESSIONS 101 251 703 000 PI00113 MAGNETS/KIDS LINE 2858.49 T66 14 OUOr)?^ a ACCOUNTS PAYABLE - AP5003 :O-BE PA:D :NVCICES 11:42AM '.2/IC/96 PAGE 2 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 2858.49 BIGO10 BIG A AUTO PARTS 101 453 619 649 46657 SUPPLIES 48.86 T66 15 BIG010 BIG A AUTO PARTS 101 453 703 847 42779 SUPPLIES 7.43 T66 16 BIGO10 BIG A AUTO PARTS 101 454 703 847 42779 SUPPLIES 7.44 T66 17 BIGO10 BIG A AUTO PARTS 101 454 619 649 42044 SUPPLIES 110.21 T66 18 VENDOR TOTAL 173.94 BSI010 BSI CONSULTANTS INC 101 451 503 000 989 LIGHTING 6 LANDSCAPE MAI 401.35 T64 15 BSIO10 BSI CONSULTANTS INC 101 451 603 000 987 CITY ENGINEERING SVC 4400.00 T64 16 BSI010 BSI CONSULTANTS INC 101 000 251 000 1020 PLN CK/TR 27899 379.00 T66 19 BSI010 BSI CONSULTANTS INC 101 000 251 000 1021 PIN CK/TR 27899 230.00 T66 20 BSIO10 BSI CONSULTANTS INC 101 000 251 000 1018 PLN CK/TR 23935-4 92.00 T66 21 BSIO10 BSI CONSULTANTS INC 101 000 251 000 1019 PLN CK/TR 27613 46.00 T66 22 VENDOR TOTAL 5548.35 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 390270 UNIFORMS 21.64 T64 17 CADO10 CADET UNIFORM SUPPLY 101 357 617 000 390271 UNIFORMS 7.00 T64 18 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 388402 UNIFORMS 47.12 T66 23 CAD010 CADET UNIFORM SUPPLY, 101 454 617 000 388402 UNIFORMS 47.11 T66 24 VENDOR TOTAL 122.87 CAL022 CALIFORNIA DESERT CHORALE 101 253 661 000 TREE LIGHTING CEREMONY 100.00 T66 25 VENDOR TOTAL 100.00 CAL031 CALIF PARKS S RECREATION 101 202 649 000 CPRS MEMBERSHIP DUES 130.00 T64 19 VENDOR TOTAL 130.00 CALO36 CAL SOCIETY OF MUNICIPAL 101 151 649 000 CSMFO MEMBERSHIP 100.00 T64 20 VENDOR TOTAL 100.00 CFDO50 C F 6 D CORP 101 351 621 611 INDIO HILL LEASE 1/1-12/ 2337.00 T64 27 VENDOR TOTAL 2337.00 COA022 COACHELLA VALLEY COMMUNIT 101 101 663 000 COMMUNITY CONCERT PROGRA 2500.00 T64 22 VENDOR TOTAL 2500.00 COA080 COACHELLA VALLEY WATER 101 202 631 000 60706300 WATER SVC 70.19 T64 23 COAOBO COACHELLA VALLEY WATER 101 202 631 000 60706300 WATER SVC 13.00 T64 24 VENDOR TOTAL 83.19 C01050 LARRY COIA 101 202 609 634 32738 SNR CNTR REPAIR 75.00 T64 21 VENDOR TOTAL 75.00 COM025 COMPUTER RESOURCES INC 101 153 609 601 09611145 COMPUTER SUPPORT 845.00 T64 26 VENDOR TOTAL 845.00 CCM030 COMSERCO 101 453 619 649 03009360 REPAIRS 90.00 T64 25 VENDOR TOTAL 90.00 COU010 COUNTS UNLIMITED 401 634 605 532 2450 VOLUME COUNTS 225.00 T66 26 000223 ACCOUNTS PAYABLE - AP5O'-'2 70-BE PAID LNVOLCES ..:42AM :2/1D/96 PAGE 3 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 225.00 DAV1O0 DAVID-RICHARDS ELECTRIC 401 623 609 553 RETENTION DUE 96-02 4377.88 T66 27 VENDOR TOTAL 4377.88 DAYO1O DAY -TIMER 101 401 701 000 24483549 SUPPLIES 166.66 T66 28 VENDOR TOTAL 166.66 DESO65 DESERT TEMPS INC 101 451 505 534 47158 CONTRACT LABOR 48C.32 T64 28 DESO65 DESERT TEMPS INC 101 452 505 534 47158 CONTRACT LABOR 509.55 T64 29 DES065 DESERT TEMPS INC 101 451 505 534 47193 CONTRACT LABOR 596.65 T64 30 DESO65 DESERT TEMPS INC 101 452 505 534 47193 CONTRACT LABOR 509.55 T64 31 VENDOR TOTAL 2096.07. DOU01O DOUBLE PRINTS 1 HE PHOTO 101 202 703 000 5553 FILM PROCESSING 9.43 T64 32 DOUO1O DOUBLE PRINTS 1 HR PHOTO 101 202 703 000 2253 FILM PROCESSING 21.95 T64 33 VENDOR TOTAL 31.38 ECOO5O ECONOMICS INC 101 403 605 542 6/1012 AB 939 SVCS 3373.56 T64 34 VENDOR TOTAL 3373.56 EVAO5O DAVID EVANS 8 ASSOC INC 101 103 605 000 055775 MISC PHOTOS/MATERIALS 556.80 T64 35 VENDOR TOTAL 556.80 FAMO5O FAMILY YMCA 101 253 605 000 SEP 96 EXTENDED OPEN SWIM 348.00 T66 29 VENDOR TOTAL 348.00 FIEO2O FIESTA FORD INC 101 454 619 649 100121 VEHICLE REPAIRS 2.54 T66 30 FIEO2O FIESTA FORD INC 101 453 619 649 120287 VEHICLE REPAIRS 59.00 T66 31 VENDOR TOTAL 61.54 FIR051 FIRST TRUST CALIFORNIA 310 851 607 550 94-60968 PAYING AGENT FEES 816.00 T64 36 FIRO51 FIRST TRUST CALIFORNIA 301 901 607 000 94-60944 ADMINISTRATIVE FEES 3973.92 T64 37 VENDOR TOTAL 4789.92 FUN010 FUNKY ICE 6 REFRIGERATION 101 454 619 649 8660 ICE MACHINE REPAIRS 276.27 T66 32 VENDOR TOTAL 276.27 GARO3O PAUL GARDNER CORP 401 624 609 553 ADAMS/4-SIGNAL 66677.75 T66 33 VENDOR TOTAL 66677.75 GAR04O GARZA LAWNMDWER 101 454 519 649 13705* CHAIN 71.04 T66 38 VENDOR TOTAL 71.04 GAROO5 GARNER IMPLEMENT CO 101 453 619 649 70378 .EQUIP REPAIR 90.38 T66 34 GAROO5 GARNER IMPLEMENT CO 101 453 619 649 70378 EQUIP REPAIR -64.28 T66 35 GAROO5 GARNER IMPLEMENT CO 101 453 619 649 70509 EQUIP REPAIR -21.33 T66 36 GAROO5 GARNER IMPLEMENT CO 101 453 619 649 6156 EQUIP REPAIR 166.50 T66 37 VENDOR TOTAL 171.27 GEO01O GEORGE'S GOODYEAR 101 453 619 649 25256 TIRE REPAIR 10.00 T66 39 O024 02 lI ACCOUNTS PAiABLE - AF5001 =0-6E PAID :NVOICES 11:42AM 12/10,96 PAGE 4 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH IRAN NUMBER DESCRIPTION AMOUNT NO. GE0010 GEORGE'S GOODYEAR 101 454 619 649 25396 TIRE REPAIR 10.00 T66 40 GE0010 GEORGE'S GOODYEAR 101 453 619 649 25219 TIRE REPAIR 56.00 T66 41 VENDOR TOTAL 76.00 GRA030 GRANITE CONSTRUCTION CO 101 453 703 834 9363 ASPHALT 167.83 T64 38 GRA010 GRANITE CONSTRUCTION CO 401 609 609 553 225251/4 CONST/WASHINGTON 164503.25 T66 42 GRAO10 GRANITE CONSTRUCTION CO 401 645 509 553 225251/4 CONST/HWY Ill 99532.25 T66 43 GRA010 GRANITE CONSTRUCTION CO 101 453 703 834 9922 ASPHALT 185.33 T66 44 GRA010 GRANITE CONSTRUCTION CO 101 453 703 634 9974 ASPHALT 180.23 T66 45 VENDOR TOTAL 264568.89 GRE020 GREAT SCOTT'S CATERING 101 202 703 000 THANKSGIVING LUNCHEON 350.00 T64 39 VENDOR TOTAL 350.00 GRIO10 DAVID M GRIFFITH S ASSOC 101 153 603 000 2367-4 USER FEE STUDY 5000.00 T64 40 VENDOR TOTAL 5000.00 GSA010 G 6 S AUTOMOTIVE 101 352 619 649 035065 VEHICLE REPAIR 132.57 T64 41 VENDOR TOTAL 132.57 GTEO10 GTE CALIFORNIA 101 153 635 000 5644738 PHONE SVC 27.27 T64 42 GTE010 GTE CALIFORNIA 101 454 635 664 5646760 PHONE SVC 59.85 T64 43 GTE010 GTE CALIFORNIA 101 153 635 000 5649188 PHONE SVC 41.45 T64 44 GTE010 GTE CALIFORNIA 101 153 635 000 5640096 PHONE SVC 328.45 T64 45 VENDOR TOTAL 457.02 GUM050 BRAD GUMMER 101 253 609 592 INSTRUCTOR/COMPUTER 539.00 T64 46 VENDOR TOTAL 539.00 HAL010 HALL 6 FOREMAN, INC 401 645 609 000 33089 CONST SURV/HWY 111 15012.30 T66 46 HAL010 HALL 6 FOREMMN, INC 401 609 609 000 33089 CONST SURV/WASHINGTON 9607.38 T66 47 VENDOR TOTAL 25619.68 HIGO10 HIGH TECH IRRIGATION INC 101 253 703 000 270108 SUPPLIES 69.82 T64 47 HIG010 HIGH TECH IRRIGATION INC 401 632 609 553 272301 SUPPLIES 154.21 T66 48 HIGO10 HIGH TECH IRRIGATION INC 401 632 609 553 272160 SUPPLIES 974.78 T66 49 VENDOR TOTAL 1198.81 HQLO10 HOLMAN INDUSTRIES 101 451 701 000 3448 NAME BADGES 8.03 T64 48 HOLO10 HOLMAN INDUSTRIES 101 102 647 000 3448 NAME BADGES 8.02 T64 49 VENDOR TOTAL 16.05 HON050 DAWN C HONEYWELL 101 101 601 000 NOV 96 LGL/GENERAL 1880.50 T66 5O HON050 DAWN C HONEYWELL 405 902 601 000 NOV 96 LGL/GENERAL 1034.28 T66 51 HON050 DAWN C HONEYWELL 406 905 601 000 NOV 96 LGL/GENERAL 244.47 T66 52 HON050 DAWN C HONEYWELL 245 903 601 000 NOV 96 LGL/GENERAL 132.39 T66 53 HON050 DAWN C HONEYWELL 244 913 601 000 NOV 96 LGL/GENERAL 281.32 T66 54 HON050 DAWN C HONEYWELL 246 906 601 000 NOV 96 LGL/GENERAL 77.10 T66 55 HON050 DAWN C HONEYWELL 247 915 601 000 NOV 96 LGL/GENERAL 110.95 T66 51 0v 4 v 12 ACCOUNTS PAYABLE - AF50C. "-'O-BE PAID !NVOICES 11:42km :2/10/96 PAGE 5 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT N0. HON050 DAWN C HONEYWELL 101 101 601 000 NOV 96 LGL/RETAINER 5000.00 T66 57 HON050 DAWN C HONEYWELL 405 902 601 000 NOV 96 LGL/RETAINER 2750.00 T66 58 HON050 DAWN C HONEYWELL 406 905 601 000 NOV 96 LGL/RETAINER 650.00 T66 59 HON050 DAWN C HONEYWELL 245 903 601 000 NOV 96 LGL/RETAINER 352.00 T66 60 HON050 DAWN C HONEYWELL 244 913 601 000 NOV 96 LGL/RETAINER 748.00 T66 61 HON050 DAWN C HONEYWELL 246 906 601 000 NOV 96 LGL/RETAINER 205.00 T66 62 HON050 DAWN C HONEYWELL 247 916 601 000 NOV 96 LGL/RETAINER 295.00 T66 63 HON050 DAWN C HCNEYWELL 101 101 601 000 NOV 96 LGL/HCME DEPOT 297.00 T66 64 HON050 DAWN C HONEYWELL 101 101 601 000 NOV 96 LGL/CLARKE 1876.50 T66 65 HON050 DAWN C HONEYWELL 245 903 601 523 NOV 96 LGL/GRANITE 462.24 T66 66 HON050 DAWN C HONEYWELL 244 913 601 523 NOV 96 LGL/GRANITE 982.26 T66 67 HON050 DAWN C HONEYWELL 101 101 601 000 NOV 96 LGL/PERSONNEL 866.00 T66 68 HOND50 DAWN C HONEYWELL 101 101 601 COO NOV 96 LGL/SUNLINE 729.00 T66 69 VENDOR TOTAL 18974.01 IDE050 IDEA ART 101 201 703 000 0293193 SUPPLIES 185.45 T64 50 VENDOR TOTAL 185.45 IMP010 IMPERIAL IRRIGATION DIST LOl 202 627 000 78020580 ELECTRIC SVC 649.93 T64 51 IMP010 IMPERIAL IRRIGATION DIST 401 624 609 553 48174590 ELECTRIC SVC 25.00 T64 52 VENDOR TOTAL 674.93 IND030 INDIO SHOE STORE INC 101 454 703 827 6080 WORK BOOTS 177.79 T66 70 VENDOR TOTAL 177.79 INF030 INFORMATION RESOURCES 101 153 603 000 1044 NOV EMP BACKGROUND CKS 375.00 T64 53 VENDOR TOTAL 375.00 JON030 ERIC JONES 101 253 609 592 BALLROOM INSTRUCTOR 338.80 T64 54 VENDOR TOTAL 338.80 KELO10 KELLY TEMPORARY SERVICES 101 202 505 534 45223013 CONTRACT LABOR 282.00 T64 55 KELO10 KELLY TEMPORARY SERVICES 101 202 505 534 47254404 CONTRACT LABOR 282.00 T66 71 KEL010 KELLY TEMPORARY SERVICES 101 202 505 534 46253795 CONTRACT LABOR 225.60 T66 72 VENDOR TOTAL 789.60 KOR050 KORVE ENGINEERING, INC 401 632 605 532 6388 DESIGN/MILES/AVE 48 20585.10 T66 73 KOR050 KORVE ENGINEERING, INC 401 631 605 532 6388 DESIGN/MILES/AVE 46 20585.10 T66 74 KOR050 KORVE ENGINEERING, INC 401 632 605 532 6437 DESIGN/MILES/AVE 48 19936.65 T66 75 KOR050 KORVE ENGINEERING, INC 401 631 605 532 6437 DESIGN/MILES/AVE 48 19936.65 T66 76 VENDOR TOTAL 81043.50 LA9065 LA QUINTA HISTORICAL SOC 101 101 663 665 3RD PMT/HIST SOD SUBSIDY 2500.00 T64 56 VENDOR TOTAL 2500.00 LIC050 PAMELA LICALSI 101 153 641 000 MILEAGE/P LI CALSI 74.88 T66 77 VENDOR TOTAL 74.88 LIT050 LITTLE GIANT PRINTERS 101 153 645 000 9248 BROCHURES 362.04 T64 57 GGC�26 13 ACCOUNTS PAYABLE - AP5002 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER LMD050 L & M DISTRIBUTING INC 101 454 703 847 LUE050 LURE SHOP 101 353 619 649 LUC050 LUCENT TECHNOLOGIES 101 153 609 608 MCKO10 McKESSON WATER PRODUCTS 101 251 703 000 MCK010 McKESSON WATER PRODUCTS 101 153 703 882 MCK010 McKESSON WATER PRODUCTS 101 153 703 882 MOB100 MOBILE COMM 101 153 635 660 14OU050 LESLIE MOURQUAND 101 402 641 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 MUN010 MUNI FINANCIAL SERV INC 710 000 267 000 MUN010 MUNI FINANCIAL SERV INC 715 000 267 000 MUN010 MUNI FINANCIAL SERV INC 720 000 267 000 MUN010 MUNI FINANCIAL SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 MUN010 MUNI FINANCIAL SERV INC 101 357 605 526 MUN010 MUNI FINANCIAL SERV INC 310 851 607 000 MUN010 MUNI FINANCIAL SERV INC 310 000 444 372 NEP010 NEPTUNE ELECTRIC 101 454 609 000 NOR010 MORRELL SERVICES INC 101 454 505 534 OFF005 OFFICE DEPOT INC 101 352 855 000 OFF005 OFFICE DEPOT INC 101 354 855 000 PAL080 PALM SPRINGS LANES 101 253 703 000 PER050 RAMON PEREZ 101 352 609 615 PIT020 PITNEY BOWES 101 153 645 000 ."0-8E PAID iNVOICES 11:42AM 12/110/96 PAGE 6 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 362.04 56704 POST CAP & GEAR 146.25 T66 78 VENDOR TOTAL 146.25 VEHICLE MAINT 33.29 T64 58 VENDOR TOTAL 33.29 17313614 PHONE EQUIP MAINT 604.30 T64 59 VENDOR TOTAL 604.30 5255145- DRINKING WATER 44.50 T64 60 5254687- DRINKING WATER 70.00 T64 61 5257032- DRINKING WATER 67.50 T64 62 VENDOR TOTAL 182.00 FCB0379P PAGERS 91.36 T64 63 VENDOR TOTAL 91.36 MILEAGE/L MOURIQUAND 5.28 T66 86 VENDOR TOTAL 5.28 96221605 DELIQUENCY MGMT SVC 200.00 T64 64 96218501 LOCAL IMP DIST ADMIN 356.92 T64 65 96218501 LOCAL IMP DIST ADMIN 459.69 T64 66 96218501 LOCAL IMP DIST ADMIN 479.23 T64 67 96218501 LOCAL IMP DIST ADMIN 835.79 T64 68 96218501 LOCAL IMP DIST ADMIN 672.17 T64 69 96217504 ARBITRAGE REBATE SVC 1510.34 T64 70 96217504 ARBITRAGE REBATE SVC 1510.34 T64 71 96217504 ARBITRAGE REBATE SVC -1510.34 T64 72 VENDOR TOTAL 4514.14 5354 LIGHTING REPAIR 190.00 T66 79 VENDOR TOTAL 190.00 4291715 CONTRACT LABOR 975.60 T66 115 VENDOR TOTAL 975.60 47500944 3 LASERJET PRINTERS 1540.80 T66 80 47500944 3 LASERJET PRINTERS 1540.79 T66 81 VENDOR TOTAL 3081.59 BOWLING TRIP CAMP 100.00 T64 73 VENDOR TOTAL 100.00 22935 CLN LOT/774-1263-009/010 400.00 T64 74 VENDOR TOTAL 400.00 72214 SUPPLIES 88.94 T64 75 14 ACCOUNTS PAiABi.E - AP003 70-BE PAID `_NVOICEB 11:42AM 12/13,96 PAGE 7 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 68.94 P05030 POSTAL CONNECTION OF 101 401 637 000 9447 SLIDES 5.45 T64 76 VENDOR TOTAL 5.45 PRI020 THE PRINTING PLACE 101 401 647 000 961758 BUSINESS CARDS 45.79 T64 77 PRI020 THE PRINTING PLACE 101 451 701 000 961834 BUSINESS CARDS 45.79 T64 78 VENDOR TOTAL 91.56 PRI070 PRINTING SOLUTIONS 101 352 647 000 2621 NOTICE/FALSE ALARM FORMS 260.99 T64 79 VENDOR TOTAL 260.99 PROO10 PROTECTON SERVICE IND 101 202 609 640 188929 FIRE PROTECTION SVC 80.00 T66 82 VENDOR TOTAL 80.00 RAL050 RALPHS GROCERY CO 101 202 703 000 24837 SUPPLIES 12.69 T64 80 RAL050 RALPHS GROCERY CO 101 202 703 000 24841248 SUPPLIES 3.72 T64 81 VENDOR TOTAL 16.41 RAM100 RAM'S HOTEL 6 RESTAURANT 101 251 703 000 19045 SPORTS COMPLEX SNACK BAR 134.64 T64 82 VENDOR TOTAL 134.64 RAS020 RASA 101 000 251 000 1131 LOT LINE ADJ 228.00 T66 83 VENDOR TOTAL 228.00 REL010 RELIABLE 101 401 701 000 PTR00200 SUPPLIES 144.16 T66 84 VENDOR TOTAL 144.16 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 559 11888 DEPUTY FIELD TRAINING 36379.04 T66 85 VENDOR TOTAL 36379.04 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4824 HOUSING PROGRAM 80.00 T66 87 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4824 HOUSING PROGRAM 170.00 T66 88 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4824 HOUSING PROGRAM 102.50 T66 89 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4824 HOUSING PROGRAM 147.50 T66 90 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4834 BUDGET/ACCOUNTING 38.44 T66 91 ROSO10 ROSENOW SPEVACEK GROUP 244 913 603 000 4834. BUDGET/ACCOUNTING 81.69 T66 92 ROSO10 ROSENOW SPEVACEK GROUP 246 906 603 000 4834 BUDGET/ACCOUNTING 49.25 T66 93 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4834 BUDGET/ACCOUNTING 70.89 T66 94 ROS010 ROSENOW SPEVACEK GROUP 405 902 603 000 4834 BUDGET/ACCOUNTING - 480.50 T66 95 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4834 BUDGET/ACCOUNTING 480.49 T66 96 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4830 1996 REFUNDING BONDS 304.85 T66 97 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4825 ASSMNT SUBSIDY PROG 247.76 T66 98 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4825 ASSMNT SUBSIDY PROG 526.48 T66 99 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4825 ASSMNT SUBSIDY PROD 317.43 T66 100 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4825 ASSMNT SUBSIDY PROD 456.80 T66 101 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4835 WILLIAMS DEV 829.20 T66 102 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4635 WILLIAMS DEV 1762.05 T66 103 RGS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4836 GOYS & GIRLS CLUB 86.00 T66 104 15 ACCOUNTS PAYABLE - AP500: -C-BE PAID :NVO:CES 11:42AM 12/'_0/96 PAGE 8 CITY OF LA QU:NTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4836 GOYS 6 GIRLS CLUB 182.75 T66 105 ROSO30 ROSENOW SPEVACEK GROUP 406 905 603 000 4837 DEPT OF PUBLIC WORKS 125.00 T66 106 ROS010 ROSENOW SPEVACEK GROUP 405 902 603 000 4827 BUSINESS DEV PROG 116.25 T66 107 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4827 BUSINESS DEV PROG 116.25 T66 108 ROSO10 ROSENOW SPEVACEK GROUP 406 905 603 000 4833 DESERT SANDS USD ADMIN S 17.50 T66 109 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4828 TS RESTAURANTS 50.00 T66 110 ROSO10 ROSENOW SPEVACEK GROUP 406 905 603 000 4832 CLARKE 4838.75 T66 111 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4826 48TH 6 JEFFERSON HOUSING 717.50 T66 112 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4826 48TH 6 JEFFERSON HOUSING 1032.50 T66 113- ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4831 HWY III COMMERCIAL 340.00 T66 114 VENDOR TOTAL 13768.32 SEC050 SECURITY LINK/AMERITECH 101 357 609 640 2645779 SECURITY SYS SVC CALL 80.00 T64 83 VENDOR TOTAL 80.00 SHAO10 SHADOW PALMS GARDENING 101 453 609 616 2286 SWEEPING SVC 150.00 T66 116 VENDOR TOTAL 150.00 SIM040 SIMPLER LIFE EMERGENCY 101 355 703 819 3475 FAMILY EMERGENCY KITS 3982.44 T64 84 VENDOR TOTAL 3982.44 SMOO10 DONNALDA SMOLENS 101 202. 609 592 SNR CNTR ARTS s CRAFTS I 100.00 T66 119 VENDOR TOTAL 100.00 S00010 SOUTHERN CALIF GAS CO 101 357 629 000 02692565 GAS SVC 505.66 T64 85 S00010 SOUTHERN CALIF GAS CO 101 202 629 000 09422738 GAS SVC 58.01 T66 117 VENDOR TOTAL 563.67 S00050 SOUTHERN CALIF MUNICIPAL 101 251 649 000 288 SCMAF MEMBERSHIP 25.00 T66 118 VENDOR TOTAL 25.00 SPRO10 SPRINT 101 153 635 000 18330139 PHONE SVC 4.00 T66 120 VENDOR TOTAL 4.00 STA050 STAPLES 101 451 701 000 611252-7 SUPPLIES 3.01 T64 86 STA050 STAPLES 101 451 701 000 611225-5 SUPPLIES 143.75 T64 87 STA050 STAPLES 101 401 701 000 7753 SUPPLIES 71.09 T64 SB STA050 STAPLES 101 401 701 000 79728004 FINANCE CHARGES 7.66 T64 89 VENDOR TOTAL 225.51 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1310490A SUPPLIES 53.88 T64 90 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1308092- CREDIT/RETURNS -23.83 T64 91 M020 STEVE'S OFFICE SUPPLY 101 153 703 802 1314307 COPY PAPER 657.28 T66 121 VENDOR TOTAL 687.33 SUN055 SUNBELT CHEMICALS 101 251 609 634 172246 SUPPLIES 202.88 T64 92 VENDOR TOTAL 202.88 SUN075 SUNLINE TRANSIT AGENCY 101 000 203 219 10576 SUNLINE PASSES 175.00 T66 122 or3 ACCOUNTS PAYABLE - AP5-,CI CITY OF LA QUINTA VENDOR ACCOUNT NUMBER SUR100 SURVIVOR INDUSTRIES INC 101 355 703 819 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 TEL050 TELECOM DISTRIBUTION SVC 101 153 635 000 TIG010 TIGER REPROGRAPHICS 101 153 609 604 TOP010 TOPS'N BARRICADES INC 101 453 615 000 TOP010 TOPS'N BARRICADES INC 101 453 615 000 TOP010 TOPS'N BARRICADES INC 101 453 703 833 TRI010 TRI LAKE CONSULTANTS INC 401 624 609 000 TRI010 TRI LAKE CONSULTANTS INC 401 623 605 000 TRI010 TRI LAKE CONSULTANTS INC 401 645 609 000 TRIO10 TRI LAKE CONSULTANTS INC 401 609 609 000 TRU010 TRULY NOLEN INC 101 357 609 637 TRU010 TRULY NOLEN INC 101 202 609 637 TRU010 TRULY NOLEN INC 101 202 609 637 UND010 UNDERGROUND SERVICE ALERT 101 452 609 595 USPO10 U S POSTMASTER 101 251 645 000 VAL005 VALLEY ANIMAL CLINIC 101 353 605 544 VAL010 VALLEY OFFICE EQUIP INC 101 351 701 000 VAL020 VALLEY PLU14BING 101 454 703.847 WAL010 WAL MART STORES INC 101 352 703 823 WAL010 WAL MART STORES INC 101 202 703 000 WAL010 WAL MART STORES INC 101 102 703 000 .0-BE PAID 124"'0 =5 .1:12AM .2/10/96 PAGE 9 INV. INVOICE PAYMENT BATCH IRAN NUMBER DESCRIPTION AMOUNT 140. VENDOR TOTAL 175.00 34361 EMERGENCY MEALS 781.38 T66 123 VENDOR TOTAL 781.38 2751 LOT CLN/769-141-008 300.00 T64 94 2762 CLN LT/774-192-010 200.00 T66 124 VENDOR TOTAL 500.00 11309 MODEM LINE 120.00 T64 93 VENDOR TOTAL 120.00 8405 SERVICE 370.63 T66 125 VENDOR TOTAL 370.63 911922 SIGNS 222.70 T64 95 911918 SIGNS 52.20 T64 96 912046 SUPPLLIES 7.27 T66 126 VENDOR TOTAL 282.17 11711 INSP/ADAMS 963.50 T66 127 11711 INSP/SPORT LG 61.50 T66 128 11711 INSP/HWY 111 4715.00 T66 129 11711 INSP/WASHINGTON 2829.00 T66 130 VENDOR TOTAL 8569.00 11678654 PEST CONTROL 78.00 T64 97 P0638063 PEST CONTROL 70.00 T64 98 116-8063 PEST CONTROL 70.00 T66 131 VENDOR TOTAL 218.00 96110348 FAX NOTIFICATIONS 46.25 T66 132 VENDOR TOTAL 46.25 POSTAGE/BROCHURE 798.00 T66 133 VENDOR TOTAL 798.00 763 NOV VET SERVICES 40.00 T64 99 VENDOR TOTAL 40.00 184083 COPIER MAINT 66.00 T64 100 VENDOR TOTAL 66.00 52068 SHOWER HEAD 42.99 T66 134 VENDOR TOTAL 42.99 0765782 CODE COMP FILM 406.13 T64 101 9551641 PHOTOS/NEWSLETTER/BROCHU 11.31 T64 102 0765972 HEATERS/DECO 92.35 T64 103 17 ACCCUNTS PA'YAHLE CITY OF LA QUINTA VENDOR WAL010 WAL MART STORES INC ACCOUNT NUMBER 101 253 661 000 WAS010 WASTE MANAGEMENT OF DESRT 101 253 703 000 WEL010 WELCH'S UNIFORM RENTAL 101 357 609 634 WEL030 WELLS FARGO 101 151 507 000 WHI010 WHITE'S STEEL 401 632 609 553 WHI010 WHITE'S STEEL 101 454 619 649 XERCIO XEROX CORPORATION 101 153 609 604 XER010 XEROX CORPORATION 101153 703 803 ZUR050 ZUMAR INDUSTRIES 1NG 101 453 703 833 ...-BE PAID .NVCICES ..:42AM PAGE 10 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. 0765757 SUPPLIES 178.15 T66 135 VENDOR TOTAL 687.94 835-4703 SPECIAL EVENT SUPPLIES 111.20 T66 136 VENDOR TOTAL 111.20 S199520 MATS 47.89 T64 104 VENDOR TOTAL 47.89 69815 9-96 CUSTODIAN FEE 200.00 T64 105 VENDOR TOTAL 200.00 3430 GATE 891.09 T66 137 3431 VEHICLE REPAIRS 145.08 T66 138 VENDOR TOTAL 1036.17 57480266 COPIER LEASE 1059.40 T64 106 16017661 DRY INK 285.19 T66 139 VENDOR TOTAL 1344.59 47290 SIGNS 309.35 T66 140 VENDOR TOTAL 309.35 TO -BE PAID - PAYMENT TOTAL 588,101.21 CuC1-31 ACCOUNTS FA'iABLE - AF 40u4: GL DISTRIBUTION REPORT AP:21096 11:36AM /2/10/96 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 000 201 000 0 -63706.20 101 000 203 219 0 175.00 101 000 251 000 0 379.00 101 000 251 000 0 230.00 101 000 251 000 0 92.00 101 000 251 000 0 46.00 101 000 251 000 0 228.00 101 101 601 000 0 1880.50 101 101 601 000 0 5000.00 101 101 601 000 0 297.00 101 101 601 000 0 1876.50 101 101 601 000 0 866.00 101 101 601 000 0 729.00 101 153 609 604 0 370.63 101 153 635 000 0 4.00 101 153 641 000 0 74.88 101 153 703 802 0 657.28 101 153 703 803 0 285.19 101 202 505 534 0 282.00 101 202 505 534 0 225.60 101 202 609 592 0 240.00 101 202 609 592 0 100.00 101 202 609 637 0 70.00 101 202 609 640 0 80.00 101 202 629 000 0 58.01 101 251 645 000 0 798.00 101 251 649 000 0 25.00 101 251 703 000 0 2858.49 101 253 605 000 0 348.00 101 253 661 000 0 100.00 101 253 661 000 0 178.15 101 253 703 000 0 111.20 101 301 609 559 0 36379.04 101 352 609 515 0 200.00 101 352 855 000 0. 1540.80 101 354 855 000 0 1540.79 101 355 703 819 0 781.38 101 401 701 000 0 166.66 101 401 701 bCO 0 144.16 101 402 641000 0 5.28 101 452 609 595 0 46.25 101 453 609 616 0 150.00 101 453 617 OCO 0 47.12 101 453 619 649 0 2.90 101 453 619 649 0 48.86 101 453 619 649 0 59.00 101 453 619 649 0 90.38 101 453 619 649 0 -64.28 101 453 619 649 0 -21.33 VENDOR VENDOR NAME NUMBER SUN075 SUNLINE TRANSIT AGENCY BSIO10 BSI CONSULTANTS INC BSI010 BSI CONSULTANTS INC BSI010 BSI CONSULTANTS INC B5I010 BSI CONSULTANTS INC RAS020 RASA HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL TIG010 TIGER REPROGRAPHICS SPRO10 SPRINT LIC050 PAMELA LICALSI STE020 STEVE'S OFFICE SUPPLY KER010 XEROX CORPORATION KELD10 KELLY TEMPORARY SERVICES KEL010 KELLY TEMPORARY SERVICES REC050 VICKI A BECKNER SM0010 DONNALDA SMOLENS TRU010 TRULY NOLEN INC PROO10 PROTECTON SERVICE IND S00010 SOUTHERN CALIF GAS CO USPO10 U S POSTMASTER S00050 SOUTHERN CALIF MUNICIPAL BES050 BEST IMPRESSIONS FAI4050 FAMILY YMCA CAL022 CALIFORNIA DESERT CHORALE WAL010 WAL MART STORES INC WASO10 WASTE MANAGEMENT OF DESRT RIV100 RIVERSIDE COUNTY SHERIFFS TAYO10 STEVE TAYLOR 6 SON OFF005 OFFICE DEPOT INC OFF005 OFFICE DEPOT INC SUR100 SURVIVOR INDUSTRIES INC DAY010 DAY -TIMER REL010 RELIABLE M00050 LESLIE MOURQUAND UND010 UNDERGROUND SERVICE ALERT SHAO10 SHADOW PALMS GARDENING CAD010 CADET UNIFORM SUPPLY ACE010 ACE HARDWARE BIG010 BIG A AUTO PARTS FIE020 FIESTA FORD INC GAR005 GARNER IMPLEMENT CO GAR005 GARNER IMPLEMENT CO GAR005 GARNER IMPLEMENT CO INVOICE DESCRIPTION 76 V/• O nA 0 AP OFFSET ENTRY SUNLINE PASSES PLN CK/TR 27899 PLN CK/TR 27899 PLN CK/TR 23935-4 PLN CK/TR 27613 LOT LINE ADJ LGL/GENERAL LGL/RETAINER LGL/HOME DEPOT LGL/CLARKE LGL/PERSONNEL LGL/SUNLINE SERVICE PHONE SVC MILEAGE/P LI CALSI COPY PAPER DRY INK CONTRACT LABOR CONTRACT LABOR COMPUTER INSTRUCTOR SNR CNTR ARTS i CRAFTS INSTR PEST CONTROL FIRE PROTECTION SVC GAS SVC POSTAGE/BROCHURE SCMAF MEMBERSHIP MAGNETS/KIDS LINE EXTENDED OPEN SWIM TREE LIGHTING CEREMONY SUPPLIES SPECIAL EVENT SUPPLIES DEPUTY FIELD TRAINING CLN LT/774-192-010 3 LASERJET PRINTERS 3 LASERJET PRINTERS EMERGENCY MEALS SUPPLIES SUPPLIES MILEAGE/L MOURIQUAND FAX NOTIFICATIONS SWEEPING SVC UNIFORMS SUPPLIES SUPPLIES VEHICLE REPAIRS EQUIP REPAIR EQUIP REPAIR EQUIP REPAIR ACCOUNTS PAYABLE L DISTRIBUTION REPORT AP12i096 11:36AM 12/10/96 CITY OF LA QUINTA BY ACCOUNT PAGE 2 AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION ACCOUNT NUMBER CHECK NUMBER NUMBER 101 453 619 649 0 166.50 GAR005 GARNER IMPLEMENT CO EQUIP REPAIR GE0010 GEORGE'S GOODYEAR TIRE REPAIR 101 453 619 649 0 10.00 101 453 619 649 0 56.00 GE0010 GEORGE'S GOODYEAR TIRE REPAIR 101 453 703 833 0 7.27 TOPO10 TOPS'N BARRICADES INC SUPPLLIES 101 453 703 833 0 309.35 ZUE050 ZUMAR INDUSTRIES ING SIGNS 101 453 703 834 0 185.33 GRA010 GRANITE CONSTRUCTION CO ASPHALT 101 453 703 834 0 190.23 GRA010 GRANITE CONSTRUCTION CO ASPHALT 101 453 703 847 0 28.53 ACE010 ACE HARDWARE SUPPLIES 101 453 703 847 0 7.43 BIGO10 BIG A AUTO PARTS SUPPLIES 101 453 703 849 0 46.68 ACE010 ACE HARDWARE SUPPLIES 101 454 505 534 0 975.60 NORO10 NORRELL SERVICES INC CONTRACT LABOR 101 454 609 000 0 190.00 NEP010 NEPTUNE ELECTRIC LIGHTING REPAIR CADO10 CADET UNIFORM SUPPLY UNIFORMS 101 454 617 000 0 -47.11 101 454 619 649 0 523.71 AND050 ANDY'S AUKS REPAIR VEHICLE REPAIR 101 454 619 649 0 110.21 BIG010 BIG A AUTO PARTS SUPPLIES 2.54 FIE020 FIESTA FORD INC VEHICLE REPAIRS 101 454 619 649 0 FUN010 FUNKY ICE 6 REFRIGERATION ICE MACHINE REPAIRS 101 454 619 649 0 276.27 101 454 619 649 0 71.04 GAR040 GARZA LAWNMOWER CHAIN 101 454 619 649 0 10.00 GE0010 GEORGE'S GOODYEAR TIRE REPAIR 101 454 619 649 0 145.08 WHI010 WHITE'S STEEL VEHICLE REPAIRS 101 454 703 825 0 6.22 ACE010 ACE HARDWARE SUPPLIES 101 454 703 827 0 177.79 IND030 INDIO SHOE STORE INC WORK BOOTS 101 454 703 847 0 - 54.23 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 36.49 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 47.65 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 18.30 ACE010 ACE HARDWARE SUPPLIES 101 454 703 647 0 37.52 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 7.44 BIGO10 BIG A AUTO PARTS SUPPLIES 101 454 703 847 0 146.25 LMD050 L 6 M DISTRIBUTING INC POST CAP 6 GEAR 101 454 703 847 0 42.99 VAL020 VALLEY PLUMBING SHOWER HEAD FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 63706.20 244 000 201 000 0 -4734.55 AP OFFSET ENTRY 244 913 601 000 0 281.32 HON050 DAWN C HONEYWELL LGL/GENERAL 244 913 601 000 0 748.00 HON050 DAWN C HONEYWELL LGL/RETAINER - 244 913 601 523 0 982.26 HON050 DAWN C HONEYWELL LGL/GRANITE 244 913 603 000 0 170.00 ROS010 ROSENOW SPEVACEK GROUP HOUSING PROGRAM 244 913 603 000 0 81.69 ROS010 ROSENOW SPEVACEK GROUP BUDGET/ACCOUNTING 244 913 603 000 0 526.48 ROSO10 ROSENOW SPEVACEK GROUP ASSMNT SUBSIDY PROG 244 913 603 000 0 1762.05 ROS010 ROSENOW SPEVACEK GROUP WILLIAMS DEV 244 913 603 000 0 182.75 ROS010 ROSENOW SPEVACEK GROUP GOYS 6 GIRLS CLUB FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 4734.55 245 000 201 000 0 -2228.03 AP OFFSET ENTRY 245 903 601 000 0 132.39 HON050 DAWN C HONEYWELL LGL/GENERAL 20 ACCOUNTS PAYABLE - AP 40041 GL DISTRIHUTICN REPORT AP121396 11:36AM 12/10/96 CITY OF LA QUINTA BY ACCOUNT PAGE 3 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 245 903 601 000 0 352.00 HON050 DAWN C HONEYWELL LGL/RETAINER 245 903 601 523 0 462.24 HON050 DAWN C HONEYWELL LGL/GRANITE 245 903 603 000 0 80.00 ROS010 ROSENOW SPEVACEK GROUP HOUSING PROGRAM 245 903 603 000 0 38.44 ROSO10 ROSENOW SPEVACEK GROUP BUDGET/ACCOUNTING 247.76 ROS010 ROSENOW SPEVACEK GROUP ASSMNT SUBSIDY PROG 245 903 603 000 0 245 903 603 000 0 829.20 ROSO10 ROSENOW SPEVACEK GROUP WILLIAMS DEV 245 903 603 000 0 86.00 ROS010 ROSENOW SPEVACEK GROUP GOYS S GIRLS CLUB FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 2228.03 246 000 201 000 0 -1468.78 AP OFFSET ENTRY 246 906 601 000 0 77.10 HON050 DAWN C HONEYWELL LGL/GENERAL 246 906 6C1 000 0 205.00 HON050 DAWN C HONEYWELL LGL/RETAINER 246 906 603 000 0 102.50 ROS010 ROSENOW SPEVACEK GROUP HOUSING PROGRAM ROS010 ROSENOW SPEVACEK GROUP BUDGET/ACCOUNTING 246 906 603 000 0 49.25 246 906 603 000 0 317.43 RCS010 ROSENOW SPEVACEK GROUP ASSMNT SUBSIDY PROG 246 906 603 000 0 717.5C RCS010 ROSENOW SPEVACEK GROUP 48TH 8 JEFFERSON HOUSING FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1468.78 247 000 201 000 0 -2113.63 AP OFFSET ENTRY 247 916 601 000 0 110.95 HON050 DAWN C HONEYWELL LGL/GENERAL 247 916 601 000 0 295.00 HON050 DAWN C HONEYWELL LGL/RETAINER 247 916 603 000 0 147.50 ROS030 ROSENOW SPEVACEK GROUP HOUSING PROGRAM 70.88 ROS010 ROSENOW SPEVACEK GROUP BUDGET/ACCOUNTING 247 916 603 000 0 247 916 603 000 0 456.80 ROS010 ROSENOW SPEVACEK GROUP ASSMNT SUBSIDY PROG 0 1032.50 ROS010 ROSENOW SPEVACEK GROUP 48TH 6 JEFFERSON HOUSING 247 916 603 000 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 2113.63 401 000 201 000 0 -453705.91 AP OFFSET ENTRY 401 609 609 000 0 9607.38 HAL010 HALL S FOREMAN, INC CONST SURV/WASHINGTON 401 609 609 000 0 2829.00 TRIO10 TRI LAKE CONSULTANTS INC INSP/WASHINGTON 401 609 609 553 0 164503.25 GRA010 GRANITE CONSTRUCTION CO - CONST/WASSINGTON 61.50 TRI010 TRI LAKE CONSULTANTS INC INSP/SPORT LG 401 623 605 000 0 401 623 609 553 0 5.36 ACE010 ACE HARDWARE SUPPLIES 401 623 609 553 0 4377.88 DAV100 DAVID-RICHARDS ELECTRIC RETENTION DUE 96-02 401 624 609 000 0 963.50 TRIO10 TRI LAKE CONSULTANTS INC INSP/ADAMS 401 624 609 553 0 66677.75 GAR030 PAUL GARDNER CORP ADAMS/4-SIGNAL 401 631 605 532 0 20585.10 KOR050 KORVE ENGINEERING, INC DESIGN/MILES/AVE 48 401 631 605 532 0 19936.65 NOR050 KORVE ENGINEERING, INC DESIGN/MILES/AVE 48 401 632 605 532 0 20585.10 KOR050 KORVE ENGINEERING, INC DESIGN/MILES/AVE 48 401 632 605 532 0 19936.65 KOR050 KORVE ENGINEERING, INC DESIGN/MILES/AVE 48 - 401 632 609 553 0 1132.14 AIR001 A-1 RENTS EQUIP RENTAL 401 632 609 553 0 154.21 HIG010 HIGH TECH IRRIGATION INC SUPPLIES 401 632 609 553 0 974.78 HIG010 HIGH TECH IRRIGATION INC SUPPLIES 21 ACCOUNTS PA'i A-BLi - Ar11J1 OL DISTRIBUTIGN RETORT A2121096 ._:36AM 12/10/96 CITY OF LA QUiNTA BY ACCOUNT PAGE 4 ACCOUNT NUMBER ::HECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 401 632 609 553 0 891.09 WHI010 WHITE'S STEEL GATE 401 401 634 645 605 609 532 000 0 0 225.00 16012.30 C00010 HAL010 COUNTS UNLIMITED HALL 6 FOREMAN, INC VOLUME COUNTS CONST SURV/HWY 111 401 645 609 000 0 4715.00 TRIO10 TRI LAKE CONSULTANTS INC INSP/HWY 111 401 645 609 553 0 99532.25 GRA010 GRANITE CONSTRUCTION CO CONST/HWY 111 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 453705.91 405 000 201 000 0 -4381.03 AP OFFSET ENTRY 405 902 601 000 0 1034.28 HON050 DAWN C HONEYWELL LGL/GENERAL 405 902 601 000 0 '750.00 HON050 DAWN C HONEYWELL LGL/RETAINER 405 902 603 000 0 480.50 ROS010 ROSENOW SPEVACEK GROUP BUDGET/ACCOUNTING 405 902 603 000 0 116.25 ROS010 ROSENCW SPEVACEK GROUP BUSINESS DEV PROG FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 4381.03 406 000 201 000 0 -7167.31 AP OFFSET ENTRY 406 905 601 000 0 244.47 14ON050 DAWN C HONEYWELL LGL/GENERAL 406 905 601 000 0 650.00 HON050 DAWN C HONEYWELL LGL/RETAINER 406 905 603 000 0 480.49 ROS010 ROSENCW SPEVACEK GROUP BUDGET/ACCOUNTING 406 905 603 000 0 304.85 ROS010 ROSENOW SPEVACEK GROUP 1996 REFUNDING BONDS 406 905 603 000 0 125.00 ROS010 ROSENOW SPEVACEK GROUP DEPT OF PUBLIC WORKS 406 905 603 000 0 116.25 ROS010 ROSENOW SPEVACEK GROUP BUSINESS DEV PROG 406 905 603 000 0 17.50 ROS010 ROSENOW SPEVACEK GROUP DESERT SANDS USD ADMIN STR 406 905 603 000 0 50.00 ROSO10 ROSENOW SPEVACEK GROUP TS RESTAURANTS 406 905 603 000 0 4838.75 ROS010 ROSENOW SPEVACEK GROUP CLARKE 406 905 603 000 0 340.00 ROS010 ROSENOW SPEVACEK GROUP HWY 111 COMMERCIAL FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 7167.31 FINAL TOTAL - 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 539505.44 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 0004. ' 3 ki 22 AC"CUNTS FA'-''AB:.AP 4JJ4l 0:3-.R:2UT:LN REPCRT A2:21�96 2:37PM 12/06i96 CITY OF LA QUINTA BY ACCCUNT PAGE 1 ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 000 201 000 0 -40777.05 101 000 437 451 0 30.00 101 000 437 451 0 30.00 101 000 437 451 0 15.00 101 101 663 000 0 2500.00 101 101 663 665 0 2500.00 101 102 647 000 0 8.02 101 102 703 000 0 92.35 101 103 605 000 0 556.80 101 151 607 000 0 200.00 101 151 649 000 0 100.00 101 153 603 000 0 5000.00 101 153 603 000 0 375.00 101 153 609 601 C 845.00 101 153 609 604 0 1059.40 101 L53 609 608 0 604.30 101 153 635 000 0 27.27 101 153 635 000 0 41.45 101 153 635 000 0 328.45 101 153 635 000 0 120.00 101 153 635 660 0 119.88 101 153 635 660 0 91.36 101 153 645 000 0 362.04 101 153 645 OCO 0 86.94 101 153 703 880 0 204.00 101 153 703 882 0 70.00 101 153 703 882 0 67.50 101 201 703 000 0 185.45 101 202 505 534 0 282.00 101 202 609 592 0 50.00 101 202 609 634 0 75.00 101 2G2 609 637 0 70.CC 101 202 627 000 0 649.93 101 202 631 000 0 70.19 101 202 631 000 0 13.00 ICI 202 649 000 0 130.00 101 202 703 000 0 9.43 1.01 202 703 000 0 21.95 101 202 703 000 0 350.00 101 202 703 COO 0 12.69 101.202 703 000 0 3.72 101 202 703 000 0 11.31 101 251 609 634 0 202.88 101 251 703 000 0 44.50 101 251 703 000 0 134.64 101 253 609 592 0 539.00 101 253 609 592 0 338.80 101 253 703 000 0 69.82 101 253 703 000 0 100.00 VENDOR VENDOR NAME NUMBER 600341 MARYELLYN KIRK 600342 DIANE MADER 60C343 CHERYL CUNNINGHAM COA022 COACHELLA VALLEY COMMUNIT LAQ065 LA QUINTA HISTORICAL SOC HOLO10 HOLMAN INDUSTRIES WALO10 WAL MART STORES INC EVA050 DAVID EVANS 6 ASSOC INC WEL030 WELLS FARGO CAL036 CAL SOCIETY OF MUNICIPAL GRI010 DAVID M GRIFFITH 6 ASSOC INF030 INFORMATION RESOURCES COM025 COMPUTER RESOURCES INC XERO10 XEROX CORPORATION LUC050 LUCENT TECHNOLOGIES GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA TEL050 TELECOM DISTRIBUTION SVC AUT030 AUTOMATED TELECOM MOB100 MOBILE COMM LITO50 LITTLE GIANT PRINTERS PIT020 PITNEY BOWES ASCO01 A 6 S COFFEE SERVICE MCK010 McKESSON WATER PRODUCTS MCKO10 McKESSON WATER PRODUCTS IDE050 IDEA ART KEL010 KELLY TEMPORARY SERVICES BAK005 PEGGY BAKER C01050 LARRY COIA TRU010 TRULY NOLEN INC IMP010 IMPERIAL IRRIGATION DIST COA080 COACHELLA VALLEY WATER COA080 COACHELLA VALLEY WATER CAL031 CALIF PARK$ L RECREATION D00010 DOUBLE PRINTS 1 HR PHOTO D00010 DOUBLE PRINTS 1 HR PHOTO GRE020 GREAT SCOTT'S CATERING RAL050 RALPHS GROCERY CO RAL050 RALPHS GROCERY CO WALO10 WAL MART STORES INC SUN055 SUNBELT CHEMICALS MCK010 McKESSON WATER PRODUCTS RAM100 RAM'S HOTEL 6 RESTAURANT GUM050 BRAD GUMMER JCN030 ERIC JONES HIG010 HIGH TECH IRRIGATION INC PAL080 PALM SPRINGS LANES INVOICE DESCRIPTION 3-E aG -o013 AP OFFSET ENTRY REFUND/WACKY MINI OLYMPICS REFUND/PHAROAH'S LOST KINGDOM REFUND/PHARAOH'S LOST KINGDOM COMMUNITY CONCERT PROGRAMS 3RD PMT/HIST SOC SUBSIDY NAME BADGES HEATERS/DECO MISC PHOTOS/MATERIALS 9-96 CUSTODIAN FEE CSMFO MEMBERSHIP USER FEE STUDY EMP BACKGROUND CKS COMPUTER SUPPORT COPIER LEASE PHONE EQUIP MAINT PHONE SVC PHONE SVC PHONE SVC MODEM LINE PAGER SVC PAGERS BROCHURES SUPPLIES COFFEE SUPPLIES DRINKING WATER DRINKING WATER SUPPLIES CONTRACT LABOR SNR CNTR MUSIC INSTR SNR CNTR REPAIR PEST CONTROL ELECTRIC SVC WATER SVC WATER SVC CPRS MEMBERSHIP DUES FILM PROCESSING FILM PROCESSING THANKSGIVING LUNCHEON SUPPLIES SUPPLIES PHOTOS/ NEWSLETTER/BROCHURE SUPPLIES DRINKING WATER SPORTS COMPLEX SNACK BAR REPR INSTRUCTOR/COMPUTER BALLROOM INSTRUCTOR SUPPLIES BOWLING TRIP CAMP 00023 23 ACCOUNTS PAYABLE AF4 GL D1a.RiBUTiUN REPORT AP:2:396 2:37PM 12/06/96 CITY OF LA QUiN"A BY ACCOUNT PAGE 2 ACCOUNT NUMBER 101 351 621 611 101 351 701 000 101 351 701 000 101 351 701 000 101 352 609 615 101 352 609 615 101 352 619 649 101 352 647 000 101 352 703 823 101 353 605 544 101 353 617 000 101 353 619 649 101 355 703 819 101 357 605 526 101 357 609 634 101 357 609 637 101 357 609 640 101 357 617 000 101 357 621 000 101 357 621 000 101 357 621 000 101 357 621 000 101 357 621 000 101 357 621 000 101 357 629 000 101 401 637 000 101 401 647 000 101 401 701 000 101 401 701 000 101 403 505 542 101 431 505 534 101 451 505 534 101 451 603 000 101 451 603 000 101 431 649 000 101 451 701 000 101 451 701 000 101 451 701 000 101 451 701.000 101 452 505 534 101 452 505 534 101 453 615 000 101 453 615 OOC 101 453 619 649 101 453 703 834 101 454 635 664 101 456 703 000 301 000 201 030 _HECK NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHiNE CHECKS 0 A11OUN T 2337.00 53.88 -23.83 66.00 400.00 300.00 132.57 260.99 406.13 40.00 21.64 33.29 2982.44 1510.34 47.89 78.DO 60.00 7.00 86.74 33. 15 8.93 37.04 44.79 47.58 505.66 5.45 45.79 71.09 7.66 3373.56 480.32 596.65 401.35 4400.00 140.00 8.03 45.79 3.01 143.75 509.55 509.55 222.70 52.20 90.00 167.83 59.85 144.62 0.00 0.00 40777.05 3973.92 VENDOR VENDOR NAME NUMBER CF0050 C F 6 D CORP STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY VAL010 VALLEY OFFICE EQUIP INC PER050 RAMON PEREZ TAY010 STEVE TAYLOR 6 SON GSA010 G 6 S AUTOMOTIVE 1IRI070 PRINTING SOLUTIONS WAL010 WAL MART STORES INC VAL005 VALLEY ANIMAL CLINIC CAD010 CADET UNIFORM SUPPLY LUE050 LURE SHOP SIM040 SIMPLER LIFE EMERGENCY MUN010 MUNI FINANCIAL SERV INC WEL010 WELCH'S UNIFORM RENTAL TRU010 TRULY NOLEN INC SEC050 SECURITY LINK/AMERITECH CAD010 CADET UNIFORM SUPPLY ACE010 ACE HARDWARE ACE010 ACE HARDWARE ACE010 ACE HARDWARE ACE010 ACE HARDWARE ACE010 ACE HARDWARE ACE010 ACE HARDWARE S00010 SOUTHERN CALIF GAS CO POS030 POSTAL CONNECTION OF PRI020 THE PRINTING PLACE STA050 STAPLES STA050 STAPLES ECO050 ECONOMICS INC DES065 DESERT TEMPS INC DES065 DESERT TEMPS INC BS1010 BSI CONSULTANTS INC SSI010 BSI CONSULTANTS INC AME102 AMERICAN SOCIETY OF CIVIL HOL010 HOLMAN INDUSTRIES PRIO20 THE PRINTING PLACE STA050 STAPLES STA050 STAPLES DES065 DESERT TEMPS INC DES065 DESERT TEMPS INC TOP010 TOPS'N BARRICADES INC TOP010 TOPS'N BARRICADES INC COM030 COMSERCO GRA010 GRANITE CONSTRUCTION CO GTE010 GTE CALIFORNIA AUT030 AUTOMATED TELECOM INVOICE DESCRIPTION INDIO HILL LEASE 1/1-12/31/97 SUPPLIES CREDIT/RETURNS COPIER MAINT CLN LOT/774-1263-009/010 LOT CLN/769-141-008 VEHICLE REPAIR NOTICE/FALSE ALARM FORMS CODE COMP FILM VET SERVICES UNIFORMS VEHICLE MAINT FAMILY EMERGENCY KITS ARBITRAGE REBATE SVC MATS PEST CONTROL SECURITY SYS SVC CALL UNIFORMS SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES GAS SVC SLIDES BUSINESS CARDS SUPPLIES FINANCE CHARGES AS 939 SVCS CONTRACT LABOR CONTRACT LABOR LIGHTING 6 LANDSCAPE MAINT CITY ENGINEERING SVC ASCE NATIONAL DUES NAME BADGES BUSINESS CARDS SUPPLIES SUPPLIES CONTRACT LABOR CONTRACT LABOR SIGNS SIGNS REPAIRS ASPHALT PHONE SVC CELL PHONE AP OFFSET ENTRY 2d ACCOUNTS PA'i AB:E CITY OF LA QUINTA ACCOUNT NUMBER 'HECK Ab10UNT NUMBER 301 901 607 000 0 3973.92 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 3973.92 310 000 201 000 C -816.00 310 000 444 372 0 -1510.3. 310 851 607 000 0 1510.34 310 851 607 550 0 816.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 816.00 401 000 201 000 0 -25.00 4C1 624 609 553 0 25.00 FUND TOTAL 0.00 MANLAL CHECKS 0.00 MACHINE CHECKS 25.00 710 000 201 000 0 -356.92 710 000 267 000 0 356.92 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 356.92 715 000 201 000 0 -459.69 715 000 267 000 0 459.69 FUND TOTAL 0.00 t1ANU'AL CHECKS 0.00 MACHINE CHECKS 459.69 720 000 201 000 0 -479.23 720 000 267 000 0 479.23 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 479.23 725 000 201 000 0 -835.79 725 000 267 000 0 835.79 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 835.79 730 000 201 000 0 -872.17 730 000 267 000 0 200.00 730 000 267 000 0 672.17 3L DI4"RI3UT:CN REPCRT A.F 21�96 BY ACCOUNT VENDOR VENDOR NAME NUMBER FIR051 FIRST TRUST CALIFORNIA 2:37PM 12106/96 PAGE 3 INVOICE DESCRIPTION ADMINISTRATIVE FEES AP OFFSET ENTRY MUN010 MUNI FINANCIAL SERV INC ARBITRAGE REBATE SVC MUN010 MUNI FINANCIAL SERV INC ARBITRAGE REBATE SVC FIR051 FIRST TRUST CALIFORNIA PAYING AGENT FEES AP OFFSET ENTRY IMP010 IMPERIAL IRRIGATION DIST ELECTRIC SVC AP OFFSET ENTRY MUN010 MUNI FINANCIAL SERV INC LOCAL IMP DIST AD14IN AP OFFSET ENTRY MUN010 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN AP OFFSET ENTRY MUM010 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN AP OFFSET ENTRY MUN010 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN AP OFFSET ENTRY MUN010 MUNI FINANCIAL SERV INC DELIQUENCY MGMNT SVC MUN010 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN 0000 ACCOUNTS PAYA-BLE - Ar 3C,1. GL DiSTRIBUTION REPORT AP!21:96 2:37PM 12/06/96 CITY OF LA QUINTA BY ACCOUNT PAGE 4 ACCOUNT NUMBER HECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACH:NE CHECKS 872.17 FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 48595.77 UNMA.t:HEU ACCT TTL 0.00 UNIIA;'�HED TOTALS ARE NOT APPLIED TO THE GL 26 ACCOUNTS PA(ABLE - Ari3OH '. CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL 244 000 101 000 244 000 201 000 FUND TOTAL 245 000 101 000 245 000 201 000 FUND TOTAL 246 000 101 000 246 000 201 000 FUND TOTAL 247 000 101 000 247 000 201 000 FUND TOTAL 301 000 101 000 301 000 201 000 FUND TOTAL 310 000 101 DO-) 310 000 201 000 FUND TOTAL 401 000 101 000 401 000 201 000 FUND TOTAL 405 000 101 000 405 000 201 000 FUND TOTAL 406 000 101 000 406 000 201 000 FUND TOTAL 710 000 101 000 710 000 201 000 FUND TOTAL 715 000 101 000 715 000 201 000 FUND TOTAL 720 000 101 000 5L OI3'7RI3GT.3N 3E20RT A1:21396 3:40PM .2/10/96 BY ACCOUNT PAGE 1 -.G , C AMOUNT INVOICE DESCRIPTION -104483.25 AP CASH OFFSET ENTRY IC4483.25 AP LIABILITY OFFSET ENTRY 0.00 -4734.55 AP CASH OFFSET ENTRY 4734.55 AP LIABILITY OFFSET ENTRY 0.00 -2228.03 AP CASH OFFSET ENTRY 2228.03 AP LIABILITY OFFSET ENTRY 0.00 -1468.78 AP CASH OFFSET ENTRY L468.78 AP LIABILITY OFFSET ENTRY 0.00 -2113.63 AP CASH OFFSET ENTRY 2113.63 AP LIABILITY OFFSET ENTRY 0.00 -3973.92 AP CASH OFFSET ENTRY 3973.92 AP LIABILITY OFFSET ENTRY 0.00 -816.00 AP CASH OFFSET ENTRY 816.00 AP LIABILITY OFFSET ENTRY 0.00 -453730.91 AP CASH OFFSET ENTRY 453730.91 AP LIABILITY OFFSET ENTRY 0.00 -4381.03 AP CASH OFFSET ENTRY 4381.03 AP LIABILITY OFFSET ENTRY 0.00 -7167.31 AP CASH OFFSET ENTRY 7167.31 AP LIABILITY OFFSET ENTRY 0.00 -356.92 AP CASH OFFSET ENTRY 356.92 AP LIABILITY OFFSET ENTRY 0.00 -459.69 AP CASH OFFSET ENTRY 459.69 AP LIABILITY OFFSET ENTRY 0.00 V9.23 AP CASH OFFSET ENTRY CCQ 2. 40 27 ACCOUNTS "cA-in2:.c - Av . J.:d. CITY OF LA,QU[NTA ]., �.�•-n:BLTI :N ;EIonT AP---96 BY ACCOUNT 3:40PM 12,IC/96 PAGE 2 ACCOUNT NUMBER AMOUNT 720 000 201 000 479.23 FUND TOTAL 0.00 725 000 101 000 -835.79 725 000 201 000 835.79 FUND TOTAL 0.00 730 000 101 000 -872.17 730 000 201 000 872.17 FUND TOTAL 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UN14A.:LHED TOTALS ARE NOT APPLIED TO THE GL INVOICE DESCRIPTION AP LIABILITY OFFSET ENTRY AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY C 0 X. 1 ACCOUNTS PAiAKE - AF50'�' CITY OF LA QUINTA VENDOR ACCOUNT NUMBER 600344 CASH 101 153 656 000 CALO21 CALIFORNIA D J 101 153 656 000 FRAOL) MARNI FRANCISCO 101 253 661 000 MEL1O0 KNOX MELLON 101 402 605 000 WEL025 WELLS FARGO BANRCARD 101 102 637 000 TO -BE PAID :NVOICES 11:54AM 12/09/96 PAGE 1 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. EMP RECOGNITION EVENT PR 500.00 T65 1 VENDOR TOTAL 500.00 FINAL PMNT/D.T/EMP RECOGN 375.00 T65 4 VENDOR TOTAL 375.00 CHRISTMAS TREE 180.00 T65 2 VENDOR TOTAL 180.00 HISTORIC PRESERVATION SV 3080.88 T65 3 VENDOR TOTAL 3080.88 MEETINGS/T GEONVESE 103.09 T65 5 VENDOR TOTAL 103.09 TO -BE PAID - PAYMENT TOTAL 4,238.97 000,24� 29 ACCOUNTS PAYABLE - A75008: CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAL TOTAL D15TR19UTICN REPORT AP1 996 BY ACCOUNT AMOUNT -42J8.97 4236.97 0.00 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL i2:00PM 12/09/96 PAGE 1 INVOICE DESCRIPTION 745 AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY Cl0�'4J'' � 30 ACCOUNTS PAYABLE - AP40C4 CITY OF LA QUiNTA ACCOUNT NUMBER CHECK 101 000 201 000 101 102 637 000 101 153 656 000 101 153 656 000 101 253 661 000 101 402 605 000 NUMBER 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS AMOUNT -4238.97 103.09 500.00 375.00 180.00 3080.88 0.00 0.00 4238.97 GL DISTRIBUTION REPORT AP120996 BY ACCOUNT VENDOR VENDOR NAME NUMBER WEL025 WELLS FARGO BANKCARD 600344 CASH CAL021 CALIFORNIA D J FRA010 MARNI FRANCISCO MEL100 KNOX MELLON FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 4238.97 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 11:21AM 12/09/96 PAGE 1 '/ INVOICE DESCRIPTION J E OG -0616 AP OFFSET ENTRY MEETINGS/T GEONVESE EMP RECOGNITION EVENT PRIZES FINAL PMNT/DJ/EMP RECOGNITION CHRISTMAS TREE HISTORIC PRESERVATION SVCS 00024 1 31 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER &0034O DAARELYN GRAVEIT 101 000 438 000 LAQO4O LA QUINTA CHAMBER CCMMERC 101 102 637 000 LAQO40 LA QUINTA CHAMBER COMMERC 101 401 637 000 LK04O LA QUINTA CHAMBER COMMERC 101 151 637 000 LAQO4O LA QUINTA CHAMBER COMMERC 101 451 637 000 LAQO4O LA QUINTA CHAMBER COMMERC 101 101 637 000 PERO5O RAMON PEREZ 101 352 609 615 10-BE PAID :NVOICES 09:35AM .2/C5/96 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. REFUND/COMPUTER CLASS 40.00 T63 2 VENDOR TOTAL 40.00 MAYOR'S LUNCHEON 30.00 T63 3 MAYOR'S LUNCHEON 15.00 T63 4 MAYOR'S LUNCHEON 15.00 T63 5 MAYOR'S LUNCHEON 15.00 T63 6 MAYOR'S LUNCHEON 75.00 T63 7 VENDOR 'TOTAL 150.00 22934 CLN LT/773-235-021 300.00 .T63 1 VENDOR TOTAL 300.00 TO -BE PAID - PAYMENT TOTAL 490.00 000,-4j' 32 ACCOUNTS PAYABLE - AP5CO81 CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAL TOTAL GL DISTRIBUTION REPORT AP120596 BY ACCOUNT AMOUNT -490.00 490.00 0.00 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 09:41AM 12/05/96 PAGE 1 INVOICE DESCRIPTION 'SC 04-p009 AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY C00�4G 33 ACCCO.iTS PA'i AB:._ - AF C:T'i OF LA QUINTA VENDOR ACCUCN'T NUHBER ABE001 JAQUES ABELS 101 401 SO9 000 ATKO10 HONEY J ATKINS 101 :51 509 000 BEN050 SUSAN BENAY 101 251 509 000 BUT010 P.I^.HARD BUTLEP 101 4'?l 509 000 CENOOZ THE CEN'PER 131 :.53 '03 000 COT050 JUDI COI'HRUN 101 401 509 000 DEM050 JIM DE 14ERS14AN 101 401 509 000 FRA050 ROBERT FRA14E 101 i51 509 000 GAR010 WAYNE GARDNER 101 401 509 000 GER050 GERALDINES COSTURff 101 Z53 661 000 HUL010 KATHRYN HULL 101 251 509 000 IRWOI.O JOSEPH IRWIN 101 151 509 000 IRWO20 BARBARA IRWIN 101 351 509 000 KEN020 SHARON KENNEDY 101 401 509 000 KLEOIQ MICHELLE KLEIN 101 401 509 000 LEW010 TOM LEWIS 101 151 509 000 MIL060 E A MILLIS 101 401 509 DOO -7C-3E FA.", _970ICES Z:iZPM :2/03/96 PAGE 1 IN'/. .NVCICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. NOV 96 PLANNING COMM MEETING 100.00 T62 15 VENDOR TOTAL 100.00 NOV 96 CULTURAL COMM MEETING 50.00 T62 28 VENDOR TOTAL 50.00 NOV 96 CULTURAL COMM MEETING 50.00 T62 29 VENDOR TOTAL 50.00 NOV 96 PLANNING COMM MEETING 'i00.00 T62 14 VENDOR TOTAL 100.00 4674 BAL/MAuN OF LA 14ANCRA TIC 666.00 T62 34 VENDOR 'TOTAL 666.00 NOV 96 ART IN PUBLIC PLACES COM 50.00 T62 6 VENDOR TOTAL 50.00 NOV 96 HISTORICAL PRES COMM MEE 50.00 T62 7 VENDOR TOTAL 50.00 NOV 96 INVESTMENT ADVISORY BOAR 50.00 T62 19 VENDOR TOTAL 50.00 NOV 96 PLANNING COMM MEETING 50.00 T62 16 VENDOR TOTAL 50.00 SANTA SUIT RENTAL 107.75 T62 33 VENDOR TOTAL 107.75 NOV 96 CULTURAL COMM MEETING 50.00 T62 10 VENDOR TOTAL 50.00 NOV 96 INVESTMENT ADV BRD MTNG 50.00 T62 18 VENDOR TOTAL 50.00 NOV 96 HUAAN SVC COMM MEETING 50.00 T62 24 VENDOR TOTAL 50.00 NOV 96 ART IN PUBLIC PLACES COM 50.00 T62 5 VENDOR TOTAL 50.00 NOV 96 ART IN PUBLIC PLACES COM 50.00 T62 3 VENDOR TOTAL 50.00 NOV 96 INVESTMENT ADV BRD MEETI 50.00 T62 20 VENDOR TOTAL 50.00 NOV 96 HISTORICAL PRES COMM MEE 50.00 T628 C` !� VV0j'`I 34 ACCCUNTS PAYABLE - AF5d0' -O-BE PAID :NVCICES Z._2PM :2i_1196 CITY OF LA QU:NTA PAGE 2 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH IRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 50.00 NEW010 ELWIN NEWKIRK 101 401 509 000 NOV 96 PLANNING COMM MEETING 100.00 T62 17 VENDOR TOTAL 100.00 OSBC50 LEE M OSBURHE CPA 101 L51 509 OCC NOV 96 INVESTMENT ADV COMM MEET 50.00 T62 21 VENDOR TOTAL 50.00 PUE050 MARIA L PUENTE 101 401 509 000 NOV 96 HISTORICAL PRES COMM MEE 50.00 T62 9 VENDOR TOTAL 50.00 REB050 JOAN REBICH 101 :51 509 000 NOV 96 HUMAN SVC COMM MEETING 50.00 T62 27 VENDOR TOTAL 50.00 REY050 ELAINE RE'YNOLDS !01 401 309 000 NOV 96 ART IN PUBLIC PLACES COM 50.00 T62 2 VENDOR TOTAL 50.00 ROD050 ERNEST RODRIGUEZ CPA 101 151 509 000 NOV 96 INVESTMENT ADV BRD MEETI 50.00 T62 21 VENDOR TOTAL 50.00 SAL010 BRUCE SALES 101 151 509 000 NOV 96 INVESTMENT ADV BRD MEETI 50.00 T62 22 VENDOR TOTAL 50.00 SEA010 B J SEATON 101 401 509 000 NOV 96 PLANNING COMM MEETING 100.00 T62 13 VENDOR TOTAL 100.00 SHA040 ROSITA SHAMIS 101 401 509 000 NOV 96 ART IN PUBLIC PLACES ODM 50.00 T62 1 VENDOR TOTAL 50.00 SHA050 ARCHIE SHARP 101 1-51 509 000 NOV 96 CULLTURAL COMM MEETING 50.00 T62 31 VENDOR TOTAL 50.00 STJOLD VICTORIA ST JOHNS 101 351 509 000 NOV 96 HUMAN SVC COMM MEETING 50.00 T62 25 VENDOR TOTAL 50.00 TYLO50 ROBERT T TYLER 101 401 509 000 NOV 96 PLANNING COMM MEETING 100.00 T62 12 VENDOR TOTAL 100.00 VOS050 JUDY VOSSLER 101 251 509 000 NOV 96 CULTURAL COMM MEETING 50.00 T62 32 VENDOR TOTAL 50.00 WAL075 JOHN WALLING 101 401 509 000 NOV 96 ART IN PUBLIC PLACES CON 50.00 T62 4 VENDOR TOTAL 50.00 WO1,010 KAY WOLFF 101 351 509 000 NOV 96 HUMAN SVC COW MEETING 50.00 T62 26 VENDOR TOTAL 50.00 W00050 STEWART WOODAR.D 101 401 509 000 NOV 96 PLANNING COMM MTNG 100.00 T62 11 VENDOR TOTAL 100.00 WRI050 ROBERT S WRIGHT 101 401 509 000 NOV 96 HISTCRICAL PRES COMM MEE 50.00 T62 10 VENDOR TOTAL 50.00 00i02A TO -BE PAID - PAYMENT TOTAL 2,673.75 /--" M ACCOUNTS PA1AC_E - AP dOJ1: .,L DiS'�RIBUTION REPVRT AP:20]96 2:10PM L2/03/96 CITY OF LA �UINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER 101 000 201 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 251 509 000 101 251 509 000 101 251 509 000 101 251 509 000 101 251 509 000 101 253 661 DOD 101 253 703 000 101 351 509 000 101 351 509 000 101 351 509 000 101 351 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 4'O1 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 ICI 401 509 DOC 101 401 509 000 101 401 509 000 HECK NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS FINAL TOTAL MANUAL CHECKS MACHiNE CHECKS AMOUNT 2673.75 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 107.75 666.UO 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 100.00 100.DO 100.00 LOO.00 100.00 50.00 100.00 0.00 0.00 2673.75 0.00 0.00 2673.75 VENDOR VENDOR NAME NUMBER IRWOIG .:C6EPH IRWIN FRA050 ROBERT FRAME LEWO10 TOM LEWIS OSBO50 LEE M OSBORNE CPA SAL010 BRUCE SALES ROD050 ERNEST RODRIGUEZ CPA ATKO10 HONEY J ATKINS BEN050 SUSAN BENAY HULO10 KATHRYN HULL SEA050 ARCHIE SHARP VOS050 JUDY `/OSSLER GER050 GERALDINES COSTUMES CEN002 THE CENTER IRW020 BARBARA IRWIN STJO10 VICTORIA ST JOHNS WOL010 KAY WOLFF REB050 JOAN REBICH SHA040 ROSITA SHAIIS REY050 ELAINE REYNOLDS KLEO10 MICHELLE KLEIN WAL075 JOHN WALLING KEN020 SHARON KENNEDY COT050 JUDI COTHRUN DEM050 JIM DE MERSMAN MIL060 E A MILLIS PUE050 MARIA L PUENTE WRI050 ROBERT S WRIGHT W00050 STEWART WOODARD TYL050 ROBERT T TILER SEA010 0 J SEATON BUTO10 RIC'HARD BUTLER ASE001 JAQUES ABELS GARO10 WAYNE GARDNER NEWO10 ELWIN NEWKIRK UNMA"PCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL INVOICE DESCRIPTION S- 00D 3 AP OFFSET ENTRY INVESTMENT ADV BRD MTNG INVESTMENT ADVISORY BOARD INVESTMENT ADV BRD MEETING INVESTMENT ADV COMM MEETING INVESTMENT ADV BRD MEETING INVESTMENT ADV BRD MEETING CULTURAL COMM MEETING CULTURAL COMA MEETING CULTURAL COMM MEETING CULLTURAL COMM MEETING CULTURAL COMM MEETING SANTA SUIT RENTAL BAL/MAN OF LA MANCHA TICKETS HUMAN SVC COMM MEETING HUMAN SVC COMM MEETING HUMAN SVC COMM MEETING HUMAN SVC COMM MEETING ART IN PUBLIC PLACES COMM MTNG ART IN PUBLIC PLACES COMM MTNG ART IN PUBLIC PLACES COMA MTNG ART IN PUBLIC PLACES CONM MTNG ART IN PUBLIC PLACES COMM MTNG ART IN PUBLIC PLACES COME MTNG HISTORICAL. PRES COMM MEETING HISTORICAL PRES COMM MEETING HISTORICAL. PRES CCMM MEETING HISTORICAL PRES COMM MEETING PLANNING COMM MTNG PLANNING COMM MEETING PLANNING COMA MEETING PLANNING COMM MEETING PLANNING COMA MEETING PLANNING COMM MEETING PLANNING COMM MEETING Gvu''4J 36 ACCOUNTS 7AiABLZ CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAi: :OPAL .,� OIdTRI dL'T IOt: nEPGR: Ar.20396 BY ACCOUNT AMOUNT -2673. 75 2673.75 0.00 0.00 UNh4�T'-NED ACCT TTL 0.00 UNILA,-HED TOTALS ARE NOT APPLIED TO THE GL 2:23PM 12/03/96 PAGE 1 INVOICE DESCRIPTION AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY Cu00*2!j0 37 ACCOUNTS PAYABLE - .APt)0' CITY OF LA QUINTA VENDOR ACCOUNT NUMBER AME005 AMERICAN PLANNING .4SSOC 101 403 649 000 BRE010 CITY OF BREA 101 401 703 662 COA070 COACHELLA VALLEY OFFICE 101 401 701 000 CVJO10 C V J P I A 101 000 239 000 DES060 DESERT SUN PUBLISHING CO 101 201 643 000 DES060 DESERT SUN PUBLISHING CO 101 401 643 000 DES060 DESERT SUN PUBLISHING CO 101 253 657 000 FEDO10 FEDERAL EXPRESS CORP 101 153 645 000 GUZO10 HECTOR GUZMAN 101 452 641 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 405 902 601 000 HON050 DAWN C HONEYWELL 406 905 601 000 HON050 DAWN C HONEYWELL 245 903 601 000 HON050 DAWN C HONEYWELL 244 913 GO! 000 HON050 DAWN C HONEYWELL 246 906 601 000 HON050 DAWN C HONEYWELL 247 916 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 405 902 601 000 HON050 DAWN C HONEYWELL 406 905 601 000 HON050 DAWN C HONEYWELL 245 903 601 000 HON050 DAWN C HONEYWELL 244 913 601 000 HON050 DAWN C HONEYWELL 246 906 601 000 HON050 DAWN C HONEYWELL 247 916 601 000 HON05C DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 101 101 601 523 HON050 DAWN C HONEYWELL 405 902 601 523 HON050 DAWN C HONEYWELL 245 903 601 523 HON050 DAWN C HONEYWELL 244 913 601 523 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 245 903 601 000 HON050 DAWN C HONEYWELL 244 913 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 TC-BE PAID INVOICES 1:33PM-1/26/96 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 045574 0 APA MEMBERSHIPiF BAKER 283.00 T60 5 VENDOR TOTAL 263.00 APP TOUR GUIDE/POLICY MA 14.00 T60 6 VENDOR TOTAL 14.00 74479 SUPPLIES 12.34 T60 7 VENDOR TOTAL 12.34 389640 N LONG TERM DISABILITY 2075.44 T999 48 VENDOR TOTAL 2075.44 1085200 LEGAL ADVERTISING 1955.40 T60 8 1085200 LEGAL ADVERTISING 723.84 T60 9 1085190 AD/SOCCER OFFICIALS 91.43 T60 10 VENDOR TOTAL 2770.67 59719524 FEDERAL EXPRESS 162.25 T60 11 VENDOR TOTAL 162.25 MILEAGE/H GUZMAN 100.80 T60 12 VENDOR TOTAL 100.80 OCT 96 LGL/GENERAL 1260.75 T60 13 OCT 96 LGL/GENERAL 693.41 T60 14 OCT 96 LGL/GENERAL 163.90 T60 15 OCT 96 LGL/GENERAL 88.76 T60 16 OCT 96 LGL/GENERAL 188.61 T60 17 OCT 96 LGL/GENERAL 51.69 T60 18 OCT 96 LGL/GENERAL 74.38 T60 19 OCT 96 LGL/RETAINER 5000.00 T60 20 OCT 96 LGL/RETAINER 2750.00 T60 21 OCT 96 LGL/RETAINER 650.00 T60 22 OCT 96 LGL/RETAINER 352.00 T60 23 OCT 96 LGL/RETAINER 748.00 T60 24 OCT 96 LGL/RETAINER 205.00 T60 25 OCT 96 LGL/RETAINER 295.00 T60 26 OCT 96 LGL/CLARKE DEV 202.50 T60 27 OCT 96 LGL/WYMER/ITM 21.87 T60 28 OCT 96 LGL/WYMER/ITM 18.63 T60 29 OCT 96 LGL/GRANITE 43.20 T60 30 OCT 96 LGL/GRANITE 91.80 T60 31 OCT 96 LGL/PERSONNEL 2767.50 T60 32 OCT 96 LGL/EMINENT DOMAIN 54.00 T60 33 OCT 96 LGL/WILLIAMS 241.92 T60 34 OCT 96 LGL/WILLIAMS 514.08 T60 35 OCT 96 LGL/SUNLINE 999.00 T60 36 OCT 96 LGL/HOME DEPOT 972.00 T60 37 cooj, ACCOUN=S PAiAB:.E - AF -� CITY OF LA ,UINTA VENDOR ACCOUNT NUMBER JUH050 SAUNDRA JUHOLA 101 000 133 000 LAC010 L A CELLULAR 101 153 635 660 LAC010 L A CELLULAR 101 153 635 660 LIN050 JAMES LINDSEY 101 456 641 000 ORIO50 ORIGINAMICS INC 101 101 663 000 PER005 P E R S 101 000 219 000 PER005 P E R S 101 000 220 000 PER005 P E R S 101 000 220 000 PER005 P E R S 101 000 220 000 SAN030 SAN DIEGO PRINCESS RESORT 101 201 637 000 STE020 STEVE'S OFFICE SUPPLY 101 202 701 000 STE020 STEVE'S OFFICE SUF LY 101 153 703 802 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 STE020 STEVE'S OFFICE SUPPLY 101 153 703 802 STE020 STEVE'S OFFICE SUPPLY 101 202 701 000 VER010 ROMANO VERLENGIA 101 452 641 000 VON010 VON'S COMPANIES INC 101 352 703 823 WIL020 WILLIAMS DEVELOPMENT CORP 245 000 202 000 TO -BE PAID :NVOICES 1:33PM 11/26/96 PAGE 2 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 18448.00 TRAVEL/S JUHOLA/CITY CLE 200.00 T61 52 VENDOR TOTAL 200.00 17504192 CELLULAR PHONE SVC 309.82 T60 38 11770468 CELLULAR PHONE SVC 1532.49 T60 39 VENDOR TOTAL 1842.31 MILEAGE/J LINDSEY 176.32 T60 40 VENDOR TOTAL 176.32 BAL/VIDEO PROD/SKINS GAM 6583.32 T61 49 VENDOR TOTAL 6583.32 P/R Distr.-PERS-SRVR BEN 54.87 T999 1 P/R Distr.-PEAS B-BACK ( 94.96 T999 2 P/R Distr.-PEPS - EMPLOY 7454.71 T999 3 P/R Distr.-PERS - CITY 8208.70 T999 4 VENDOR TOTAL 15813.24 CITY CLERKS SEMINAR 240.00 T61 51 VENDOR TOTAL 240.00 1312928 SUPPLIES 94.57 T60 41 1311784A PAPER 188.13 T60 42 1311226A SUPPLIES 52.24 T60 43 1310941 SUPPLIES 44.05 T60 44 1310941 SUPPLIES 58.86 T60 45. VENDOR TOTAL 437.85 MILEAGE/R VERLENGIA 42.02 T60 46 VENDOR TOTAL 42.02 492804 FILM DEV 6.00 T60 47 VENDOR TOTAL 6.00 4TH IMPLEMENTATION AGREE 171026.28 T61 50 VENDOR TOTAL 171026.28 TO -BE PAID - PAYMENT TOTAL 220,233.84 C�i0 N 39 � s. ACCOUNTS PAYABLE - A24G04 '. GL DIS.RIBUTION REPORT AP112697 1:30PM 11/26/96 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER 101 000 133 000 101 000 201 000 101 000 219 000 101 000 220 000 101 000 220 000 101 000 220 000 101 000 239 000 101 101 601 000 101 101 601 000 101 10.1 601 000 101 101 601 000 101 101 601 000 101 101 601 000 101 101 601 000 101 101 601 523 101 101 663 000 101 151 701 000 101 153 635 660 101 153 635 660 101 153 645 000 101 153 703 802 101 153 703 802 101 201 637 000 101 201 643 000 101 202 701 000 101 202 701 000 101 253 657 000 101 352 703 823 101 401 643 000 101 401 701 000 101 401 703 662 101 403 649 000 101 452 641 000 101 452 641 000 101 456 641 000 244 000 201 000 244 913 601 000 244 913 601 000 244 913 601 000 244 913 601 523 CHECK NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL 14ANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 245 000 201 000 0 AMOUNT 200.00 -42037.16 54.87 94.96 7454.71 8206.70 2075.44 1260.75 5000.00 202.50 2767.50 54.00 999.00 972.00 21.87 6583.32 52.24 309.82 1532.49 162.25 188.13 44.05 240.00 1955.40 94.57 58.86 91.43 6.00 723.84 12.34 14.00 283.00 100.80 42.02 176.32 0.00 0.00 42037. 18 -1542.49 188.61 748.00 514.08 91.80 0.00 0.00 1542.49 171752.16 VENDOR VENDOR NAME NUMBER JUH050 SAUNDRA JUHOLA PER005 P E R S PER005 P E R 5 PER005 P E R S PER005 P E R S CVJO10 C V J P I A HONO50 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HONO50 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL ORI050 ORIGINAMICS INC STE020 STEVE'S OFFICE SUPPLY LAC010 L A CELLULAR LACO20 L A CELLULAR FED010 FEDERAL EXPRESS CORP STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY SAN030 SAN DIEGO PRINCESS RESORT DES060 DESERT SUN PUBLISHING CO STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY DES060 DESERT SUN PUBLISHING CO VONO30 VON'S COMPANIES INC DES060 DESERT SUN PUBLISHING CO COA070 COACHELLA VALLEY OFFICE BRE010 CITY OF BREA AME005 AMERICAN PLANNING ASSOC GUZO10 HECTOR GUZMAN VERO10 ROMANO VERLENGIA . LIN050 JAMES LINDSEY HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL INVOICE DESCRIPTION .S-L` o s" o06-3 TRAVEL/S JUHOLA/CITY CLERKS SM AP OFFSET ENTRY P/R Distr.-PERS-SRVR BENFT(DED P/R Distr.-PERS B-HACK (DED) P/R Distr.-PERS - EMPLOYEE P/R Distr.-PEAS - CITY LONG TERM DISABILITY LGL/GENERAL LGL/RETAINER LGL/CLARKE DEV LGL/PERSONNEL LGL/EMINENT DOMAIN LGL/SUNLINE LGL/HCME DEPOT LGL/WYMER/ITM BAL/VIDEO PROD/SKINS GAME SUPPLIES CELLULAR PHONE SVC CELLULAR PHONE SVC FEDERAL EXPRESS PAPER SUPPLIES CITY CLERKS SEMINAR LEGAL ADVERTISING SUPPLIES SUPPLIES AD/SOCCER OFFICIALS FILM DEV LEGAL ADVERTISING SUPPLIES APP TOUR GUIDE/POLICY MANUAL APA MEMBERSHIP/P BAKER MILEAGE/H GUZMAN MILEAGE/A VERLENGIA MILEAGE/J LINDSEY AP OFFSET ENTRY LGL/GENERAL LGL/RETAINER LGL/WILLIAMS LGL/GRANITE AP OFFSET ENTRY 0G04 5'3 ACCOUNTS PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK AMOUNT NiFIBER 245 000 202 000 0 171026.28 245 903 601 000 0 88.76 245 903 601. 000 0 352.00 245 903 601 000 0 241.92 245 903 601 523 0 43.20 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHiNE CHECKS 171752.16 246 000 201 000 0 -256.59 246 906 $01 000 0 51.69 246 906 601 000 0 205.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 256.69 247 000 201 000 0 -369.38 247 916 601 000 0 74.38 247 916 601 000 0 295.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 369.38 405 000 201 000 0 -3462.04 405 902 601 000 0 693.41 405 902 601 000 0 2750.00 405 902 601 523 0 19.63 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 3462.04 406 000 201 000 0 -813.90 406 905 601 OOC 0 163.90 406 905 601 000 0 650.00' FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 813.90 GL 0137RIBUTICN REPORT A1112697 1:30PM 11/26/96 BY ACCOUNT PAGE 2 VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER WIL020 WILLIAMS DEVELOPMENT CORP 4TH IMPLEMENTATION AGREEMENT HON050 DAWN C HONEYWELL LGL/GENERAL HON050 DAWN C HONEYWELL LGL/RETAINER HON050 DAWN C HONEYWELL LGL/WILLIAMS HON050 DAWN C HONEYWELL LGL/GRANITE AP OFFSET ENTRY HON050 DAWN C HONEYWELL LGL/GENERAL HON050 DAWN C HONEYWELL LGL/RETAINER AP OFFSET ENTRY HCN050 DAWN C HONEYWELL - LGL/GENERAL HON050 DAWN C HONEYWELL LGL/RETAINER AP OFFSET ENTRY HON050 DAWN C HONEYWELL LGL/GENERAL HON050 DAWN C HONEYWELL LGL/RETAINER HON050 DAWN C HONEYWELL LGL/WYMER/ITM AP OFFSET ENTRY HON050 DAWN C HONEYWELL LGL/GENERAL HONOSO DAWN C HONEYWELL LGL/RETAINER FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 220233.84 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 413-- ACCOUN'"C PA:AELE - Ar 500h. GL D13TR:BUT1"JN REPORT AF112696 ::43PM :1/26/96 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER AF70UNT INVOICE DESCRIPTION 101 000 101 000 -42037.18 AP CASH OFFSET ENTRY 101 000 201 000 42037.18 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 244 000 101 000 -1542.49 AP CASH OFFSET ENTRY 244 000 201 000 1542.49 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 245 000 101 000 -171752.16 AP CASH OFFSET ENTRY 245 000 201 000 171752.16 AP LIABILITY OFFSET ENTRY FUND 'TOTAL 0.00 - 246 000 101 000 -256.69 AP_CASH OFFSET ENTRY 246 000 201 000 256.69 AP LIABILITY OFFSET ENTRY FUND TC TAL 0.00 247 000 101 000 -369.38 AP CASH OFFSET ENTRY 247 000 201 000 369.38 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 405 000 101 000 -3462.04 AP CASH OFFSET ENTRY 405 000 201 000 3462.04 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 406 000 101 000 -813.90 AP CASH OFFSET ENTRY 406 000 201 000 813.90 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL COU�5:i A/P - AP6002 CHECKS TO BE VOIDED 11:23AM 12/02/96 CITY OF LA QUINTA PAGE 1 CHECK INVOICE VENDOR VENDOR INVOICE NUMBER DATE AMT. PAID NUMBER NAME DESCRIPTION 27121 10/29/96 3876.00 FIR051 FIRST TRUST CALIFORNIA AGENCY REVENUE BONDS SER 1991 27121 10/29/96 3973.92 FIRO51 FIRST TRUST CALIFORNIA AGENCY TAX ALLOC BONDS 1991 TOTAL VOIDED 7,849.92 00 i5u 4.1 0 1 ACCOUNTS PAYABLE - AP600i2 CITY OF LA QUINTA ACCOUNT NUMBER 301 000 101 000 301 901 607 000 310 000 101 000 310 851 607 550 FUND TOTAL FUND TOTAL GL DISTRIBUTION'REPORT VD 27121 BY ACCOUNT AMOUNT 3973.92 -3973.92 0.00 3876.00 -3876.00 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNHATCHED TOTALS ARE NOT APPLIED TO THE GL 11:23AM 12/02/96 0.666 tPAG/E 1 INVOICE DESCRIPTION v G Qy ' 10 d AP OFFSET ENTRY AGENCY TAX ALLOC BONDS 1991 AP OFFSET ENTRY AGENCY REVENUE BONDS SEA 1991 4A T4ht " AGENDA CATEGORY: COUNCILIRDA MEETING DATE: ITEM TITLE: BUSINESS SESSION: December 17, 1996 CONSENT CALENDAR: Transmittal of Treasurer's Report as of October 31, 1996 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated October 31, 1996 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. oh6 M. Falconer, Finance Director 000253 2 111 TO: FROM: SUBJECT: DATE: Tjht 4 4Q" MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for October 31, 1996 December 3, 1996 Attached is the Treasurer's Report for the month ending October 31, 1996. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $421,981. due to the net effect of revenues in excess of expenditures. State Pool: ICMA: Decrease of $148,729. due to the net effect of transfers to and from the cash and investment accounts. Increase of $32,591. due to interest earned. U.S. Treasury Bills: Increase of $443,885. due to the net purchase and sale of 2 U.S. Treasury Bills. Mutual Funds: Decrease of $1,117,009. due to the net effect of transfers from investments to cash, debt service payments and interest earned. Total decrease in cash balances $367,281. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Wall Street Journal and Wells Fargo Monthly Custodian Report to determine the fair market value of investments at month end. M. Falconer ce Director/Treasurer 12,-NL Date t 2 000253 W CITY OF LA OUINTA AUTHORIZED INVESTMENTS AND DIVERSIFICATION The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Savings accounts and other time accounts _ Deferred Compensation Sec 457 Plan _ Certificate of Deposits, with interest earnings paid monthly. U.S. Treasury Bills, Strips, Notes and Bonds. U.S. Government Securities and Federal Government Securities ( except any collateralized mortgage obligation (CMO) or structured note which contains embedded rate options) - Government National Mortgage Association (GNMA) - Federal National Mortgage Association (FNMA) - Federal Home Loan Bank Notes & Bonds (FHLB) - Federal Land Bank Bonds (FLB) - Federal Farm Credit Bank (FFCB) - Federal Intermediate Credit Bank Debenture (FICB) - Federal Home Loan Mortgage Corporation (FHLMC) Prime Commercial Paper _ocal Agency Investment Fund (LAIF) Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US 4gency Securities maintaining a par value per value of $1. lent Agreements for bond proceeds and/or reserve funds — 85% I 0.31 %_ _ _ -84 69% N/A 1,77% N/A 60% 0 00% -60.00 75% 56.09%. -18.91% 75% ! 0 00 % 1-75.00% 30% 0.00% -30.00 50-A 26.55% `-23.45% 1 60% 15,28% -44.72% WA 000%_ _ N/A_ _ 85% 0.07% -84,93% N/A 0.00% N/A 60% '', 0.00% -60,00% 75% 63.49% -11.51 % 75% 1 0,00% -75D0% 30% i 0.00% I-30.00°h _ L __ 50% 1 28.83% �-21.17% 15% !i 7.61% -7,39% N/A 0 00 /o N/A <=$99,000 per institution . <= 2 years' _ FDIC Insured None N/A. _. None <=$99,000 per institution 1<= 2 yearn - FDIC Insured None _. _.. <=2yeari None No one Federal Agency Obligation of one speck ! entity can exceed 25 % of portfolio <= 2 years None _-- --- - -- 1<= 31 day i - Standard BPoors/Moody's None _1 A-1,P-1 ---- $20,000,000 per account I <= 2 yea Unrated None Utilize Maintain $1 per share<=60 days AAA by two of three rating None par value. agencies or assets of $500 million Utilize DVP land investor SEC licensed > 5 yrs None City of La Owns Summary of Holdings City, Redevelopment Agency and Financing Authority 10131196 Bank Accounts Name Availabhty Surplus Type I Rank I nterest Rate Book Accrue nreaized i Market Interest Gain Loss Value 1 ) Bank _ _.. Wells Fa Demand .ill -- No Checking 1 _ N/A (f273,771 I N/A N/A f273777 (f105�) I f169,251 Wells Fargo Demand No moneyMarket 1 2.3100% 358,464 N/A N/A 306,393 Petry Cash Demand No N/A � 1 WA 1.000 N/A N/A 1,000 Wells Fa IHousu Demand r9c 9 Yes Checking 1 N/A _ — 19677 - N/A NIA 19617 I 29,922 9'92 Total - Bank Accounts 105 310 f506 566 Deferred Compensation Interest I Accrued Unrealized Market Trustee -Availability Surplus Type_ Rate Book Interest Gain (Loss) Value ICMA- Reslndetl (Rank No I' Sliced n 157 1.2 76000% $593,8_39_ ( N/A N/A $593_839_ Total - Deferred Com ' - - f593 836 E f593839 U Treasury Bills Custodian - Availabily _ Wells Farpn Demand Total U S. Treasu Surplus _--- Yes asuer�pe U.S. Treasury Bdl — Rank 1 iaM ngma Accrued Unrealized Price _ Valua _ .Interest Gam �a� 5_3000% 4666027_ 103,056 _ 1862 860027 1103D56 $1862 Market Value 4970,945 j4970915 ays Par to Matunf� Value 42 1_. 5000,000 42 5000000 Settlement Dale 06/13M _ 1 Maturity Data _ 12/12/96 - Original Days `_ to Malin I Current Markel Value YieM y Source 50500% Wall Street Journal - - - - 1 182 I I I Original Book I AccruedUnrealized Market Days Par Settlement I Maturity Original Days Current a ( a ue U. S. Treasury Notes Custodian Avelabi� Surplus Issuer/Type Rank It Price Value Intereal (Loss) Value a Maturity Value _ _ Data Date to Matunly _ Yield Source - Wells Fargo - Demantl Yes _ US .Trcas�Note 1 _ 55200% f5000000 IM 511 _t _Gain 526,550 _ f5136061 181 -_T f5,000,000 Ofi12279fi _ --- 04/30/97 --� - 251 52700% Wall Street Journal ' - Total -U. S. Treesu _ _ S6og000 f109511 26550 f5136-1 No f6000000 Local Agency Investment F Name-Avadabrbf _ _ LAIF City -Demand -Air - RDA - Demand Total - State Pool Surplus_ Yes Yes Type _. - Sate Pool Slate Paul II. .1. _ Rank Rate { WA 5601056 WA 56010% _ Book f4,355, 717 4560,867 Acouu. Interest N/A N/A Unreahzable _ GaiN(Los5) N/A N/A $0 market Value WA N/A_ f0 Days to Maturity - 1 1 - Actual Management _ Fees Charged _ .19of 1%-Otrending9/30/95 .19 oft%-08 end�9/30196 atutory anagemertt _. Fees Allowetl 500(1% SO o11% f9 916 5A A Total City Investments Total City Cash a lnvastmsms Fiscal Aslant Investments Portfolio - City Investments DVSlodlan- Awilaal 1995 RDAWeIIs Fargo-Demantl 1995 RDA Wells Fargo -Demand 1995 RDA Wells Fargo - Demand Toal -ll. S. Tree su Surplus _ Vea Ves Yes Yield issuer/Type Rank Price _ -- _ U.S.Treasury Bill 1 5.1329% U.S.Troasury Bill 1 5.2700% U, i Treasury Bill/ 1 1 5.1600% On in Valve f2,470,892 2,999,184 J,/99,B96. _ f0 %9972 Accrued Interest. Unrealized Gain Loss ��_._--- (f147) (2W7) 438 f1776 I Markel Value f2,975,5% 2.997,117 3522,958 f8995871 Daya aMalud __2' 70 182 133 tar Settlement Value '_ Dab _ —._ - f2500,0D0 IW17/96 3.078,000 10131/% 3, 591,000 _ 09/17/98 $9169000 Maturity Date _ 01/09/97 05/07/97 03/13/97 Original Days Current IO Maturity_ Yield 81 50900% 182 5.2700% �. 177 � 51000% Market Value Source k__-- Well 54ea1 Journal WaII SUeel Joumal Wall Steel Journal 4,851 0 22,624 _ f27475 Ponfol,o - Mutualuntla money el field a nrea izaMe a et !ys te Management Trustee- Availably_ Surplus Mutual Fund Rank l Pnw_ Book Interest GaiNLoeo ,_ Value MatuunttL _ _ Bond Issue _ ` _ Fees _ ivid Center First Trust Resade No _ 1stAmencan 1 48294% $711.190 WA s0 $711,190 1 1991 City Hall Revenue Bonds ( 10%of Net 1994 RDA First Trust Reshicted No 1st Amencan 1 00000% 3 N/A 0 3 1 1994SImes Bonds-RDA1 Assets 1991 RDA First Trust Restricted No 1st American 1 3,5399% 203 WA 0 203 2 258,366 1 1 1991 Series Bonds RDA 1995 Housing Bonds - RDA 1 8 2 1 1995 RDA Wells Fargo - Demand Yes Stagecofich 1 4.7623% 2,258.366 WA 0 992 RDA Wells Fargo - Restnctec No Stagecoach_ �. 4 _9505% _ 2,161,885 _ _ WA 0 it 2,161,885 1 1992 Series Bonds - RDA 2 _ Subtotal -Mutual Fund f5131 617 $0 f5137 647 Total Fiscal Agent InvIIII.Msnts L^ Grand Total Average Maturity,") y r li 214.161.619 2 17 B 1/12771 933.683.379 1$240,042 28 676 I�� City of La Quinta Summary of Investment Activities City, Redevelopment Agency and Financing Authority October 31, 1996 Investments Purchased Expected Final (Name Type Principal Date MaturityValue Maturity ( Yield Checking & Savings Checking & Savings $421,981 N/A N/A N/A LAIF - CITY State Pool 200,000 08-Oct-96 N/A N/A ,LAIF - CITY State Pool 275,000 11-Oct-96 N/A N/A LAIF - CITY State Pool 79,291 15-Oct-96 N/A N/A LAIF - CITY State Pool 550,000 28-Oct-96 N/A N/A LAIF - RDA State Pool 1 91,980 10/15/96 N/A N/A U.S. Treasury Bill U.S. Treasury Bill 2,470,892 17-Oct-96 2,500,000 01/09/97 5.132% U.S. Treasury Bill U.S. Treasury Bill 2,999,184 31-Oct-96 3,078,000 05/01/97 5.270% Mutual Funds Mutual Funds 0 N/A N/A Total Investments Purchased $7,088,328 o, Investments Sold Gain/ Name Date Yield Loss Checking & Savings --Type___Principal hecking & Saving 0 N/A 0 LAIF - CITY State Pool 345,000 07-Oct-96 0 LAIF - CITY State Pool 200,000 21-Oct-96 0 LAIF - CITY State Pool 800,000 22-Oct-96 0 c LAW - RDA State Pool 0 N/A 0 U.S. Treasury Bill U.S. Treasury Bill 1,999,430 17-Oct-96 4.950% 0 U.S. Treasury Bill U.S. Treasury Bill 2,999,542 31-Oct-96 5.120% 0 T-Note Premium Amortization U.S. Treasury Note 27,219 31-Oct-96 0 Mutual Funds Mutual Funds 1,084,418 N/A 0 Total Investments Sold $7,455,609 0 Recap Prior Month Ending Balance $33,950,660 j Plus : Investments Purchased 7,088,328 Less: Investments Sold 7,455,609 Month Ending Balance - —_ $3315832379 1 City of La Quinta Distribution of Cash & Investments & Balances October 31, 1996 Distribution of Cash & Investments City _ General Fund Gas Tax Fund Community Project Fund Landscape & Lighting Fund Capital Project Fund Infrastructure Village Parking Equipment Replacement Trust & Aaencv Funds Totals $5,517,610 48,822 581,277 (86,173) 165,432 60,785 4,238,286 24,782 256,093 1,733,011 512,539,925 Redevelopment Agency _ _ - _ _ _ _-- Totals Project Area Protect Area 1 2 -j Capital Improvement Funds (261,948) _ 3,308,649 Debt Service Funds (339,924) 1,029 804 Low & Moderate Income Funds 13,226,818 � 3,368 865__ �$20,332,26 Subtotal 194 2,624,6707 318 Ot Financing Authority Totals Debt Service Funds 711,190 Subtotal $711,190 Total i533 583,379 C' Cash Balances e I July 96 Au2-ust_ ` Somber - October November _December Jam4ry97 I February ; March I aril May June Cash & Investments ($365,406) $3,188,884 ($316,671) $105,310 Not Not Not Not Not Not Not Not Filed State Pool 14,060,312 10,580,313 9,065,313 8,916,584 Filed Filed Filed Filed Filed Filed Filed C ICMA 532,086 561,248 561,248 593839 U.S. Treasury Bills/Notes 18,357,819 18.388,999 18,392,114 18 835 999 0 0 0 0 0 0 0 0 Mutual Funds 6,520,948 5,774,593 6,248,656 5,131 647 - - - -- - - -L Total - - $39,105,759_ --- -$38,494,037 $33950660 $33583379_ $0 _$0 $0_ $0 _ $0 $0 $0_-_ $0 Type July 95 _ August September October November December ` Januart96 February _March April May June -_ Cash &Investments ($134,501) ($147,793) ($230,805) ($172,737) M068 ($257,395) ($235,884) ($213,231) $193,075 $178,100 ($763,863) ($144,373) State Pool 16,272,824 15,797,824 15,087,824 15,005,488 14,5251488 14,680,488 22,394,890 20,303,890 19,253,890 19,249,148 120,729,148 14,034,149 ICMA 279,966 279,966 279,966 279,966 279,966 332,304 332,304 332,304 486,213 486,213 0 486,213 10 000,018 546,683 14 866,046 j U.S. Treasury Bills Mutual Funds - 0 3,295,554 0 15,903,273 0 15,680 967 0 15,389,617 0 15 221.590 0 15,198,671 0 14,967,749 0 0 15 030,357 14,958,586 L34,891,764 15,021 199 10 082,444 10 127,985 - j Total r $19,713 843 $31 833,270 $_30 817 952 502,334 $30 097,112 $29,954 068 37 459 059 $35 453,320 $34,934 660 $40 533 960 $3-430,490 -$30 City of La Quints Reconalumon of Actual and Surplus Funds City, Redevelopment Agency and Financing Authonty 10/31/96 Restnded Investments - 10/31/96 (3,552.813) Transfer from LAIF 0 ice of Surplus Funds - 10/31M 30,039,566 Estimated Accounts Payable - 7 days 50,000 vmich require surplus funds - LAIF (364,307) V Bank Amounts I Accrued Name -Availability _ __ - 3urplusl Type Interest i Book Wells Fargo - Demand No Checking On Analysis ($273,771) Wells Fargo - Demand No Money Markel 358,464 Petry Cash - Demand No, N/A On Analysis 1 000 Wells Fargo/Housin Demand Aunts Yes li Che_Gcing On Analysis 19,617 Total - Bank $0 $105 310 Deferred Compensation Accrued I TrusteeAvailability uNousi Type Interest Book Restricted!a _ Section i WA E593,939 Total Defened COMP - - _ _ _457 $593839 Surplus i Surplus Yes Adj Yes $0 $0 0 0 0 0 19617 I 19617 $19617 so $19,617 Surplus I Surplus All Funds Surplus No I Atlj No Actual % Yes ($273,771) $273771 - $0 - -- i 356,464 (273,771) 04,693 1,000 000 0 0 5B5693 $0 $85693 0.3136% 00661% Surplus Surplus urplus uplus All unds urplus Yes 4 Atlj Yes _ o _Adj No Actual% _ Vas EO $0 $58N3 8139 _$593,839 EO $0 s0 $593 839 - $0' - 593 839 11 17683% 1 o.0oDo% U Treasury .Accrued nginal Book urplus urplus urplus Surplus All Funds Surplus Custodian -Availability _ urplus Issuer/Type Interest Value Yes Ad) Yes No Ad) _ No Actual% t Ve5 Wells Fargo - Demand Yes U.S. Treasury Note $0 $5,000,000 $5 000 o0o ' $5,000.000 $0 $0 Wells Flo - Demand Yes U.S. Treasury &II 0 4,868 027 4 B86 027 i 4,866.027 0 0 _ _ _ Total - U.S. Treasury- _ tp $9 866 027 $9 866 027 EO $9 B66 027 s0 $0 $0 29.3777% 33.2567% Local Agency Investment Fund Accrued Name - AvailaMli LAIF - City - Demand - urplus Y. _ _ Type Interest State Pool I _ Book 4 355 717 LAIF RDA - Demam Ves State Pool 4,560,867 Total -State Pod - - 8 918 584 -- Total City Investments Total City Cash & Investments 0 18 78 611 Portfolio - City Investments caned nginal ook Custodian - Availabil�_t �Im Isloli pe — U.S. Treasury Bill Interest __. Value __- 2 470,892 _ 1995 RDA Wells Fargo - DemandYes 1995 RDA Wells Fargo - DemandVes U.S. Treasury Bill 2 999,184 1995 RDA Wells Fargo - Demand Ves U.S. Treasury Bill _ _ 3 499,896 Total - U.S. Treasu Ee 989 977 Portfolio - Mutual Funds _ Trustee - AvailabilaY _ Civic Center First Trust - -Restricted ugi4us oney Market _ Mutual Fund _ 1st American mrue _InterestT$�5.131.647 Book_ No 2,911711,190 1994 RDA First Trust- Restricted No Pacific Horizons 0 3 1991 RDA First Trust - Restnded No Pacific Horizons 1 203 1995 RDA Wells Fargo - Demand Yes Pacifica 10.406,258,366 1992 RDA Wells Fad- Restricted No 9,800 161 885 -- Subtotal -Mutual Fund - _ _. _Pacifica $23 118 Total Fiscal Agent Investments Grand Total JJ J urplus Surplus Yes Ad1 Ye s S4355717 ($364307) $3,991,410 4560867 4,%0,867 _ 18 584 e 9 $364 307 $8552 277 urp us Surplus Ves Adj Yes _ $2 470,892 $2.470 862 2,999,184 2,999 184 3,49%896 so 3,499896 B 969 972 $8 969 972 Surplus Yes M Surplus Yes so so 0 0 0 0 2,258,366 2.258,3W 0 s0 0 $2 25B 366 $2 258 388 Surplus I Surplus No �AdL No $0 Eo 0 0 s0 $0 EO All Funds :21 Actual% 11 Surplus I Surplus All Funds Surplus No Ad _._ _1_ . No _.- Actual % Yes SO EO 0 0 0 0 so __ SO EO 26.7096% 30.2363% Surplus No $711, 190- _ � _ urp us No E711, 190 3 3 203 203 0 0 2.161,885 2,161,885 s2 873 281 _ _ _ - $0 $2 873 281 3552813 10 352813 AI Funds Surplus Act ual % Yes 15.28031% 7.6126% CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 10131/96 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 2,079,058.50 6,707.224,69 8,788,283,19 INVESTMENT T-BILL 9,866,027.78 9.866,027,78 LORP CASH 19.617.95 19,617.95 LORP INVESTMENT IN POOLED CASH 215,000.00 215,000,00 BOND REDEMPTION CASH 358.74 (12,413.30) (12,054.56) BOND RESERVE CASH 397,674.45 723,603,31 1,121,277.76 BOND PROJECT CASH 12,982,131.05 12,982,131.05 BOND ESCROW CASH 10,257.71 10.257.71 PETTY CASH 1,000.00 1,000.00 ICMA DEFERRED COMPENSATION 593,838.92 _ _ 593,838 92 _ CASH 6 INVESTMENT TOTAL 12,539,925.20 20,332,264.59 711,190.01 33,583 379 80 ACCOUNTS RECEIVABLE 8,608.75 64,800.23 73,408.98 PREMIUM]DISCOUNT ON INVESTMENT 23,239.16 23,23916 LQHP-ACCOUNTS RECEIVABLE 6,779.57 6,779.57 INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE 95,445.00 95.445.00 DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 10.504,97 551.038.04 561,543.01 DUE FROM RDA 6,048,957.20 6,048,95L20 INTEREST ADVANCE -DUE FROM RDA 806,527.68 806,527.68 NSF CHECKS RECEIVABLE 1,429.15 1,429.15 ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLETOTAL 6,899,266.91 718.062, B4 7,617,329.75 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100,00 DEPOSITS TOTAL 2,175.00 2,175.00 GENERAL FIXED ASSETS 15,981.208,00 11,526,745.05 27,507 953 05 AMOUNT AVAILABLE TO RETIRE L/T DEBT 2,340,653.00 2,340,653.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 298,816.00 _ 90,414,435,84 8,030,000.00 98,743,251,84 TOTAL OTHER ASSETS 15,661,208.DO 298,816.00 11.526,745,05 92,755,088.84 8,030.000,00 128,591 857.89 TOTAL ASSETS 19 441 367. 11 9811 208.00_ 298.816.00 21 050 327.43 11 526 745.05 92 755 088.84- 711y190.01 8 030 000.00 _ 169,794 742,44 __15 LIABILITY ACCOUNTS PAYABLE 165,432.00 350,760.03 516.192,03 DUE TO OTHER AGENCIES 51.222,18 51,222.18 DUE TO OTHER FUNDS 10,504,97 551.038.04 561,543.01 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES (68,798.79) - (68,798.79) STRONG MOTION INSTRUMENTS 1,452.54 1,452.54 FRINGE TOED LIZARD FEES 95,995,40 95,995.40 SUSPENSE DUE TO THE CITY OF LA OUINTA PAYABLES TOTAL 255,808.30 901,798.07 1,157,606.37 ENGINEERING TRUST DEPOSITS 107.046.26 107,046.26 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 112.53442 112,534.42 LQHP DEPOSITS 14,031.00 14,031.00 DEVELOPER DEPOSITS 147,449,71 147 449.71 MISC. DEPOSITS 475,00 475.00 AGENCY FUND DEPOSITS 775,108. 12 775,108.12 ICMA-DEFERRED COMP DEPOSITS 593,838.92 _ _ __ 593,838.92 TOTAL DEPOSITS 1736,452,43 14,031.00 1,750,48343 DEFERRED REVENUE - OTHER LIABILITIES TOTAL COMPENSATED ABSENCES PAYABLE 298,816.00 296,816.00 DUE TO THE CITY OF LA OUINTA 6,855AS&09 6,855,486.09 NOTE DUE TO MURPHY, DALES, LANE DUE TO COUNTY OF RIVERSIDE 11,925,575.00 11,925,575.00 DUE TO C.V. UNIFIED SCHOOL DISTRICT 11 797,367.75 11,797 367 75 DUE TO DESERT SANDS SCHOOL DISTRICT 1,276.660,00 1,276,660.00 BONDS PAYABLE _60.900,000.00 _ 8,030,000.00 68,930 000 00 TOTAL LONG TERM DEBT 296,816.00 92.755,088,84 8,030,000.00 101,083,904.84 TOTAL LIABILITY 1,992,260.73 298,816.00 915,829.07 92.755,088. 54 8,030,000.00 103,991,994.64 EQUITY -FUND BALANCE 17,449,106.38 15,981,206.00 20,134,498.36 11,526,745.05 711.190.01 65.802,747. 80 1 ' n TOTAL LIABILITY & EQUITY _19,441 3671 .115 981 208.00 298 816.00 21 050 327.43 _11 526 745.05 92,755 088.84 - 711 190,01 �8 30�(.00 16 7794.742.44 8 T4ht 4 to AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: Z ITEM TITLE: Transmittal of Treasurer's Report as of October 31, 1996 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated October 31, 1996 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. n M. Falconer', Finance Director MY RV1=28-10WE TO: FROM: SUBJECT: DATE: T4ht 4 4 Qui& MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for October 31, 1996 December 3, 1996 Attached is the Treasurer's Report for the month ending October 31, 1996. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $421,981. due to the net effect of revenues in excess of expenditures. State Pool: ICMA: Decrease of $148,729. due to the net effect of transfers to and from the cash and investment accounts. Increase of $32,591. due to interest earned. U.S. Treasury Bills: Increase of $443,885. due to the net purchase and sale of 2 U.S. Treasury Bills. Mutual Funds: Decrease of $1,117,009. due to the net effect of transfers from investments to cash, debt service payments and interest earned. Total decrease in cash balances $367,281. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Wall Street Journal and Wells Fargo Monthly Custodian Report to determine the fair market value of investments at month end. bhn M. Falconer inance Director/Treasurer 1 7,-51F� Date fi n 2 1 1Wes XI I M CITY OF LA OUINTA AUTHORIZED INVESTMENTS AND DIVERSIFICATION The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements All maturities must be less than the maximum allowed. Savings accounts and other time accounts iDefamed Compensation Sec 457 Plan _ Certificate of Deposits, with interest earnings paid month U.S. Treasury Bills Strips, -Notes and Bonds. U.S. Government Securities and Federal Government Securities ( except any collateralized mortgage obligation (CMO) or structured note which contains embedded rate options): - Government National Mortgage Assoctation (GNMA) - Federal National Mortgage Association (FNMA) - Federal Home Loan Bank Notes & Bonds (FHLB) - Federal Land Bank Bonds (FLB) - Federal Farm Credit Bank (FFCB) . Federal Intermediate Credo Bank Debenture (FICB) - Federal Home Loan Mortgage Corporation (FHLMC) Prime Commercial Paper Cal Agency Investment Fund (LAIF) may market mutual funds regulated by the Securities and tchange Commission and whose portfolio consists only of US lency Securities maintaining a par value per value of $1. stment Agreements for bond p roceeds and/or reserve f All Funds Maximum All funds Actual °h All Funds Over Under 85% _-i - 0,31% -84,69% NIA 177% I WA 60%. 0 00% _ - -60.00% 75% 56.D9%, t_-18,91% 75% 0.00% -75.00% -.30°h r 0 DO% I r 30.00% Ill.. _— __ 50` T 26.55% -23.45°h- - 60°h 15.28% -44.72% WA- I 000% _ —. L.__NIA -- 100.00°.6 --- Surplus Maximum Surplus % Surplus 'Over Under 85-A 0.07% j-84.9394 N/A 0.00% NIA _ 60% 0,00% -60.00% -- 75% 0,00% I -75,00% 30% 0.00% j-30.00% 50°h i 28.63°h ---21.17°k 15% 7.61% -7.39% NIA 100.00% r Restrictions aturit Maturity Credit Quality Exceptions <=$99,000 per institution <= 2 years, FDIC Insured None - -NIA _1 _ _ None <=$99 000 per institution <= 2 years' FDIC Insured None _._J.<_-2yeari J _ None No one Federal Agency Obligation of one specific entity can exceed 25 % of portfolio <= 2 year i i None I I I<= 31 day i Standard & Poors/Moody's None I i A-1. P 1 $20,000,000 per account -i <= 2 year € Unrated None Utilize DVP 1 Maintain $1 per share <=60 days AAA by two of three rating None par value. ' agencies or assets of $500 million Utilize DVP land investor SEC licensed > 5Lrrs_ None City of La Quints Summary of Holdings City, Redevelopment Agency and Financing Authority 10/•J1196 Bank Accounts Name-Aciuts Wells Fargo - Demand Wells Fargo - Demand Petty Cash- Demand Wells F�Housing- Demand Total - Bank Accounts Surplus No No No Yes Type1R_a_nk Checking Money Markel WA CheGung 1 1 1 1 interest Rate N/A 2 3100% WA WA - k Book (f273,771) 358.464 1,000 19,617 I a et Accrue 1 Gain Interest Gam Loss Value Bank NIA N/A ($273771 $169251 N/A WA 358.464 1 306,393 WA N/A 1000 1000 WA N/A 19617 29922 _ f 105 310 $506,565 — f 105 310 Defamed Compensation Trustee - Availability ICMA - Restricted Interest Surplus _ Type _ _ _. Rank Rate No 1 Saction 157 2 7 6000% Arru red . Unrealized Book Intend Gain((Loss) f593 839 N_/A N/A Markel Value $593.839 i 5593 8J9 Total - Ueterretl do f593 839 U. S. Treasury ills _Custodian - AvailaGli _ _ -- Wells F _Demand Total � U. S. Treasu _ Sous Ves _ Isswr/fyps U.S. Treasury Bill Rank Yield Pnu Wna Value _ Accruetl Interest 103,056 nrealized Markel I` Gain Loss Value _ 1,fiS2 1970;5 Days -. to Maluny 62 /2 Par _ _ Value _ 5,000,000 - 5000000 ettlement _ Dow _ _ _ O6/1396 -- atunry Original Days _. Date _ to Malun� 12/12/96 t 1BT Current Yield 50500% Market Value Source_ _ Wall Street Joumal - 1 _ _ _53000%_ _ 1,866,027 4_ _ f1062 f/970945 - I - - —--- 868027 703056 Treasury Notes Custodian _ AvaitaNlfly _ Wells Fargo - Demand -- - - Total-U. S. Treasu Sur�lua n IsswNfy�e _ Rank Price U.S. Troasury Note -7. - 55200%_ npna Valor f_5,000,000 5000000 Inlerost _ 709,51/ 109511 Unrealized Gain (Loss) 526,550_ _ f28550 tinker _ Value Days to Matunit_ ar _ Value _ _ _ _ - f5,000,000 - -- f50D0000 Settlement alunry _ Dale Dale _ -. 08/22y96 _ W/30/97 Original Days urrent to MaWn y_ Vield 257 I 5.2700% - a at aus Source Wag Street Journal — Yes f5136,061_ f5136061 787 - 187 Lord Agency investment Fund Nam _ LAIF-City-Demand LAIF- RDA - Demand Total - State Pool Su us Interior _ Type.__ _Rank Rate_ Stab Pool N/A 58010% State Pool N/A 5.6010% Beok _ e0 Inlerost Unrealizable GaiN(Loss1_ Markel ._Value_ ys to Actual nnapemenl blutoryManagement Matutl� _ _. Fees Chi_ _ Fees Allowed 1 '19 of 1%-0hending 9/30/9fi 50 oft% 1 19 o11%-Olr ending 9130/96_i___. __50ofl%_ __. Ves Ves f1,355,717 4,560,867 WA WA _ WA ___WA f0 WA WA $8 918 581 Total City Investments, Total City Cash a Invaatnrsnts Fiscal Agent Inwsmanh ERALMMIMI-_}1 E;It[T 0 die-Ciy Investments PortfCustodian-AvadaNl_ 1995 RDA Weld Fargo -Demand 1995ftDA Walls Fargo Deitymantl 1995 RDA wells Fes- Demand Surplus Yes Yes Yea Yield Issusn! Rank Pace U 5. Treasury Bill 1 5.1729%- U. S. Treasury Bill 1 5.2700% U. S. Treasur Bill 1 5,18W Orginal VaWa 52170,892 2,999,181 3,409,896 $8969972 Acwetl Inbreat Unrealized _Gain tLos� _ (f 167) (2067) 13B __ 57776 Markel �. Valor f2A75,596 2997,777 �. 3,522,958 Days to MatuNy_ 76 1B2 _733 Par Value 12,500,000 3,078,000 _ 3,591.ODO $9169000 Settlement Dale 10/17/96 1W31N8 09/17M _ MaWriry Dale 01/09197 OSI01197 03113197 Original ays to Malunl� 0+ 182 177 Current Cy -5.0900% 5.2700% � 5.2000% Market Value Market. Source �Waiisiroelj.irrrwl Wall Street Journal Wall Street Joumal 1,851 0 22,621 _ f27475 Total -U.S. Treasu f8995877 Portfolio - Mutual Fundsoney Trustee - Avadabiky ivic Center FialTresl- Restricts Sous a et Mutual Fund Rank 1 is Price 4.8294% _Book f711,190 Imarest nroalizade GaiN¢oaa a et Value ays to _ MaW' Boll Issue 1991 City Hall Re venue Bonds- Management Fees _ 70%of Net No 1stAmanwn WA f0 $711,190 1 1991 RDA First Trust Restricted No 19 Afwncan 1 000DO% 3 WA 0 3 1 1994 Series Bonds RDA 1 Assets 7991 RDA First Trust - Restricted No 1slAmerican 1 35399% 203 WA 0 203 1 1991 Series Balls - RDA 1 1995 RDA WeIIs Fargo - Demand Ves Stagecoach 7 4.7623% 2,258,366 N/A 0 2,258,366 1 1995 Housing Bonds - RDA 1 121 992 RDA Wells Fargo - Resbici No S�coach _7I . 4.9505% 2,161,885 N/A - ! _ 0 2,161,885 1 - _- 1992 Series Boods - RDA2 . f _. - -_— _.. Subtotal - Mutual Fund _..___. 5131647- f0 $513/647 Total Fiscal Agent lin astimnls Grand Total Cl—ll Avarepa Maturity C': C7 i? G') C:7 If 3 210042 2 WA City of La Quinta Summary of Investment Activities City, Redevelopment Agency and Financing Authority October 31, 1996 Investments Purchased Name Checking & Savings LAIF - CITY LAIF - CITY LAIF - CITY LAW - CITY LAIF - RDA U.S. Treasury Bill U.S. Treasury Bill Mutual Funds Total Investments_ Purchased N (investments Sold Name -_- - Checking & Savings LAIF - CITY c� LAIF - CITY c' LAIF - CITY LAIF - RDA r� 1 U.S. Treasury Bill U.S. Treasury Bill T-Note Premium Amortization Mutual Funds Total Investments Sold Recap _ Prior Month Ending Balance (Plus : Investments Purchased Less: Investments Sold Month Ending Balance Expected Final Type — - Principal Date MaturityValue - - I Maturity - Yield - Checking & Savings $421,981 N/A N/A N/A State Pool 200,000 08-Oct-96 N/A N/A State Pool 275,000 11-Oct-96 N/A N/A State Pool 79,291 15-Oct-96 N/A N/A State Pool 550,000 28-Oct-96 N/A N/A State Pool 91,980 10/15/96 N/A N/A U.S. Treasury Bill 2,470,892 17-Oct-96 2,500,000 01/09/97 5.132% U.S. Treasury Bill 2,999,184 31-Oct-96 3,078,000 05/01/97 5.270% Mutual Funds -1 _ 0 N/A -- N/A - -� - - $7,088,328� U.� U.� U.E t Type Principal Date ;,king & Saving 0 N/A State Pool 345,000 07-Oct-96 State Pool 200,000 21-Oct-96 State Pool 800,000 22-Oct-96 State Pool 0 N/A i. Treasury Bill 1,999,430 17-Oct-96 >. Treasury Bill 2,999,542 31-Oct-96 Treasury Note 27,219 31-Oct-96 lutual Funds 1,084,418 N/A $7,456,609 Gain/ Yield Loss 0 0 0 0 0 4.950% 0 5.120% 0 0 0 �$33,950,660 7,088,328 7,455,609 $33,583,379 City of La Quinta Distribution of Cash & Investments & Balances October 31, 1996 Distribution of Cash & Investments City _ General Fund Gas Tax Fund Community Project Fund (Landscape & Lighting Fund Capital Project Fund 1e Parking :)ment Replacement i & Agency Funds____ )total welopment Agency 1 2 _ Capital Improvement Funds I (261,948) 3,308,649 Debt Service Funds (339,924) 1,029,804 Low & Moderate Income Funds 13,226,818 3,368,865 1 Subtotal 12,624,946 7,707,318 �I Financing Authority Debt Service Funds Subtotal Total Cash Balances Cash- 1� )` Type _ Cash & Investments State Pool ICMA U.S Treasury Bills/Ndtes Mutual Funds - Total Totals $5,517,610 48,822 581,277 (86,173) 165,432 60,785 4,238,286 24,782 256,093 1.733,011 July96 - ($365406) 14,060,312 August _ $3,188,884 10,580,313 September ($316,671) 9,065,313 October _ $105310 8.916,584 November_ December Not Not Filed Filed � J_anuary_97 Not Filed February Not Filed i March____ _ Not Filed 532,086 561,248 561,248 593,839 18,357,819 18 388.999 18,392,114 18 835,999 0 0 0 0 0 6,520,948 5774,593 6,248,656 5,131,647 $705,759 39 $� 94,037 $A950,660 , $33 583,379 - $0 - $0 _ $0 $0 _ $0 Type July 95 _ August _ Se tp ember - ,Cash &Investments ($134,501) ($147,793) ($230,805) State Pool 16,272,824 15,797,824 15,087,824 ICMA 279,966 279,966 279,966 U.S. Treasury Bills 0 0 I 0 Mutual Funds 3,295,554 15,903,273 15,680,967 - Total $1%713 843- 831 833 270 $30 817 951 _April May- t June Not Not Not Filed Filed Filed 0 0 0 $0 $0 $0 October T November December January 96 February March April - May June ($172,737) $70,068 ($257,395) ($235,884) ($213,231) $193,075 $178,100 ($763,863) ($144,373) 15,005,488 14,525,488 14,680,488 22,394,890 20,303,890 19,253,890 19,249,148 20,729,148 14,034,149 279,966 279,966 332,304 332,304 332,304 486,213 486,213 486,213 546,683 0 0 0 0 0 0 0 10 000,018 14 866,046 15,389.617 15,221,590 15,198,671 14 967,749 15 030,357 14,958 586 15,021 199 10 082,444 10 127,985 630 502 334 $30,097 112 $29 954 068 37,459 059 35 453,320 34 891 764 $3 -- 660-$40 - - 960 $39 430 490 City of La Ouinta Reconciliation of Actual and Surplus Funds City, Redevelopment Agency and Financing Authority 10/31/96 Restricted Investments- 10/31/96 Transfer from LAIF Ice of Surplus Funds - 10/31MB led Accounts Payable - 7 days which require surplus funds - LAW (364.307) V City cashnvestmenb nk Accounts Accrued Name Availability u lus _ T st 4 ysis Boo - Demandargo 0M. (273771)- Wells FFargo NNo o Moneyking t Me 484 Petty Cash- Demand No N/A On Anal sis 1,000 19,617 Wells Fargo/Housing -Deman Yes _C_he_ckig On Analyns Total - Bank Accounts I SO $105 310 Deferred ompensahon Accrued Trustee-AvaiW iry_ urylus — — Type ! Interest _ Book ICMA - Restricted No Section 457 1 N/A E593,839. __— - a ___ _ Total -Deferred Com 39 E593 839 U S Treasury Custodian - Availability _ _ urylus Issuer/Type Accrued JJ. Interest ngmal ook Value _ _ Wells Fargo - Demand Ves U S.-Treasury Note EO I $5 000 000 _ _Wells Fargo - Demand Total- U.S. Treasu - Vas _ U.S. Treasury Bill __ 0 EO 4,888 027 $9 886 027 Local Agency Investment and Accrued Name Avait"tC Type Interest Book ---_-LAIF City - Demarld tr.m.ul Sfete Pod t 4,355717-- LAIF RDA -Demand es State Pool 4,550857— .- _— - Total - State Pod 8 916 584 Total City Investments Total City Cash 8lnvestmenta Fiscal A nvestmeMs Portfolio - City Investments ccru rpina ock Custodian - AvaitabilNy _ u lus IssueRiype Interest _ Value _ 7995 RDA Walla Faryo - Oemaatl Yas U.S. Treasury Bi0 2,470 0 1995 RDA W4N3 Fargo - Demand Yes U.S. Treasury Bill 2,999,184 1995 RDA Walla Fargo - Demand Yes U.S. Treasury Bill 3,499�96 _ Total - U.S. Trees $B 989 972 Portfolio - Mutual Funds _ Trustee - Avaltabdity Civic Center First Trust - Restricted us oney mannex Mutual Furl _ 1st American Accrued _ Interest 2,911 Bock 711.190 No 1994 RDA First Trust - Restricted No Pacific Horizons 0 3 1991 RDA First Trust - Restricted No Pacific Horizons 1 203 1995 RDA Wells Fargo - Demand Yes Pacifica 10,406 2,258,366 1992 RDA Ways Faroo - Restricratl Pacifica _ 9,800 $23 118 2,161.885 _ 1 E5 131.647 Subtotal - Mutual Furl -No urylus Surplus Yes Adj Yes so s0 0 0 0 0 19617 I 198 $19617 $0 $198117 7 Surplus Surplus No Atlj - { No ---so (3273,771) $273 771 358,464 (273771) 84693 1,000 1,000 0 0 $85 693 $0 - $85 693 All Funds I Surplus Actual % Yes 03136% 00661% urylus urylus urplus Surplus AI un a urylus YesI Ad) Yes _ No _ _ Ad) No Actual %_ Yes so _ _I $0 $693639. _ _ $593,839 $0 0 (---$0 593839 f0 583838 1.7683%-0.0000% urylus urylus Yes _ Adj � V85 $5000,000 $5,000000 4866,027 4,866027 _ rylus urylus Vas J Yes 55,717 E$40 8tf (f364307) E3,991,410 ' 4560.867 $6 552 977 18 584 _ 364 307 urylusSurplus No Ad, No 0 0 urylus I SurpLus NO No $0 _Adf t $0 0 0 E0. - p All unds urylus Actual % Ves 29.3777% - 1 33.2567% All unds urylus Actual % Ve5 26.5506% 28.8283% 18 7B2 611 3W 30 18 418 J04I so I u us ! urp us Yes Yes E2,470,892 _Adj $2,470,892 2,999:1914 2999,184 3,499,898 3.499.896 EB 989 972 so 8 969 972 Surplus Yes _Adj urp s Yes _ _ $0 f0 0 0 0 0 2,258,366 2.258,366 0 0 258 366 EO $2 258 366 Total Fiscal Agent Investments ®1 Surplus 1 Surplus No _ _ Al. No So SO 0 0 0 0 $0 -- ..._$0 $0 Surplus Surpus Nc AAA._ No _ $711,190 $711.190 3 3 203 203 0 0 2,181,885 2,161,865 52 873 281 _ SO E2 873 281 Grand Total iS30.030.666 307) 1 193.652413 1 so ISJ S All Funds Surplus Actual %_ Yes 26.7096% 30.2363% AN F inds uus Actual % Vryes 15.2803%-- 76126% CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 10/31/96 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 2,079,058.50 6,707,224.69 8,786,283.19 INVESTMENT T-BILL 9,066,027.78 9,866,027.78 LORP CASH 19,617,95 19.617.95 LORP INVESTMENT IN POOLED CASH 215,000.00 215,000.00 BOND REDEMPTION CASH 358.74 (12,413.30) (12,054.56) BOND RESERVE CASH 397.674.45 723,603.31 1,121. 277. 76 BOND PROJECT CASH 12,982.131,05 12 982.131 05 BOND ESCROW CASH 10,257.71 10,257.71 PETTY CASH 1,000.00 1,000.00 ICMA DEFERRED COMPENSATION 593,838,92 _ _ _ _ _ 593,838.92 CASH 6 INVESTMENT TOTAL 12,539.925,20 20,332,264.59 711,190.01 33,583,579.80 ACCOUNTS RECEIVABLE 8,608.75 64,800.23 73 408.98 PREMIUM/DISCOUNT ON INVESTMENT 23,239.16 23.239,16 LQHP-ACCOUNTS RECEIVABLE 6,779.57 5.779.57 INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE 95.445,00 95,445,00 DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS ' DUE FROM OTHER FUNDS 10,504.97 551.038,04 561,543.01 DUE FROM RDA 6,048,957.20 6,048,957.20 INTEREST ADVANCE -DUE FROM RDA 806,527.68 806,527.68 NSF CHECKS RECEIVABLE 1,429,15 1.429.15 ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 6,899,266.91 718,062.54 7,617,329.75 WORKER COMPENSATION DEPOSIT RENT DEPOSITS 75.00 UTILITY DEPOSITS 75.00 MISC. DEPOSITS 2, 1D0.00 - 2'100.00 DEPOSITS TOTAL 2,175.00 _ 2,175,00 GENERAL FIXED ASSETS 15,981,208.00 11,526,745.05 27,507,953.05 AMOUNT AVAILABLE TO RETIRE LIT DEBT 2,340,653.00 2,340,653.00 AMOUNT TO BE PROVIDED FOR UT DEBT 298,816.00 90,414,435.84 _ 8.030.000.00 98,743,251.84 TOTAL OTHER ASSETS 15,981,206.00 298,816,00 11,526,745.05 92,755,088.84 8,030,000.00 128,591,857.89 TOTAL ASSETS 19441,36711 15 981 208.00 298 816.00 21,050,327 43 11,526,745 05 92 755 088.84 711 190.01 8 030 000.00 169 794 742.44 LIABILITY ACCOUNTS PAYABLE 165,432.00 350.760,03 516,192,03 DUE TO OTHER AGENCIES 51,222.18 S1,222.18 DUE TO OTHER FUNDS 10,504,97 551,038.04 561,543.01 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES (68,798.79) PAYROLL LIABILITIES (68,795,79) STRONG MOTION INSTRUMENTS 1,452.54 1.452.54 FRINGE TOED LIZARD FEES 95.995,40 95.995.40 SUSPENSE DUE TO THE CITY OF LA QUINTA - 1,157606.37 PAYABLESTOTAL 255,808,30 901,798.07 ENGINEERING TRUST DEPOSITS 107,046,26 107,046.26 SO. COAST AIR QUALITY DEPOSITS 11 ARTS IN PUBLIC PLACES DEPOSITS 112,534.42 LQHP DEPOSITS 14,031.00 .0 14,,0331 0 DEVELOPER DEPOSITS 147,449.71 147'449.71 MISC, DEPOSITS 475.00 475.00 AGENCY FUND DEPOSITS 775,108.12 775,108,12 ICMA-DEFERRED COMP DEPOSITS 593,838,92 _ _ _ __ 593,838.92 _ TOTAL DEPOSITS 1,736,452,43 14,031.00 1,750,453,43 DEFERRED REVENUE OTHER LIABILITIES TOTAL COMPENSATED ABSENCES PAYABLE 298,816,00 298.816.DO DUE TO THE CITY OF LA QUINTA 6,855,486.09 6,855,486.09 NOTE DUE TO MURPHY. DALES, LANE 11,926,575.00 11,925,575.00 DUE TO COUNTY OF RIVERSIDE 11.797.367,75 11,797 367 75 DUE TO C.V. UNIFIED SCHOOL DISTRICT 1.276,660,00 1,276,660.00 DUE TO DESERT SANDS SCHOOL DISTRICT 60,900,OD0.00 8,030,000.00 68,930,000.00 BONDS PAYABLE TOTAL LONGTERM DEBT 298,816.00 92,755,088.84 _ 8,030,000.00 _ 101,083,904.84 TOTAL LIABILITY 1,992,260.73 298.816,00 915.829.07 92,755,088,84 8,030,000.00 103,991,994.64 EQUITY -FUND BALANCE 17,449,106.38 15,981,208,00 20,134.498,36 11,526,745.05 711,190.01 65,802,747.80 TOTAL LIABILITY d EQUITY 19 441 367.11 15 981 208.00 298 816.00 _27 050 327 43[` 11 526 745 OS 92 755 088.84 711 190 01 8,030,000.00 16 7794 742 44 _ 8 Vl1U%.7 3 UAa"_1 Tjly 4 at cv AGENDA CATEGORY: COUNCILJRDA MEETING DATE: December 17, 1996 ITEM TITLE: Adoption of Resolution Accepting Donations to the La Quinta Senior Center RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Resolution as submitted accepting various donations to the La Quinta Senior Center. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: Exhibit "A" of the attached Resolution contains a list of the most recent donations to the La Quinta Senior Center which must be accepted by the City Council by Resolution action. The Friends of the La Quinta Senior Center have donated the equipment specified in Exhibit "A'. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Adopt the Resolution as submitted accepting the various donations to the La Quinta Senior Center; or 2. Do not adopt the Resolution as submitted and do not accept the donations at this time; or 3. Provide staff with further direction. I�crwv Tom Hartung, Director of Building & Safety 0 0 0 2 74 RESOLUTION NO. %- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A GIFT WHEREAS, The Friends of the La Quinta Senior Center have generously donated the equipment specified in the attached Exhibit "A". WHEREAS, it is in the best interest of the City to accept the donation. NOW THEREFORE, the City Council of the City of La Quinta does hereby resolve as follows: SECTION 1. That the City of La Quinta hereby accepts the equipment listed in Exhibit "A". PASSED, APPROVED and ADOPTED this 17'b day of December, 1996 by the following vote: AYES: NOES: ABSTAIN: ABSENT: GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California ATTEST: Cu0t 7 DAWN HONEYWELL, City Attorney City of La Quinta, California RESOLUTION NO. 96- EXHIBIT "A" DONATIONS MADE BY THE FRIENDS OF THE LA QUINTA SENIOR CENTER: 1. PSN PS32107 32" Television 2. PSN RB3110 Television Base 3. PSN PSRV57 VCR 4. Four Sony SVA Speakers for entertainment center (and installation charges) 5. Four year extended service contract - September 26, 1996 through September 26, 2001 6. Two -channel VHF Wireless Microphone System - NADY Duet/NADY Systems Inc. Date of Acceptance: December 17, 1996 00u�76 T4t!t 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: ITEM TITLE: Authorization to Record Irrevocable Offer STUDY SESSION: of Dedication of Highway 111 Right of Way - Auto Liquidators PUBLIC HEARING: Authorize staff to record the irrevocable offer of dedication of Highway 111 right-of- way. None. The "Auto Liquidators" car lot, located on the north side of Highway 111 west of Dune Palms, was approved via Conditional Use Permit (CUP) 95-022. One condition of the City's approval was that the owner offer to dedicate property for future Highway 111 right-of-way. The offer (Attachment 1), when accepted by future Council action, will dedicate the required property to the City in fee simple and satisfy the developers condition for dedication. The Irrevocable Offer of Dedication satisfies the City's condition for right-of-way from this development. Recordation of the offer will help ensure that the offer remains valid and will provide constructive notice to potential property purchasers of the pending conversion of the area to right-of-way. City Council alternatives are: Authorize staff to record the irrevocable offer of dedication of Highway 111 right-of- way to ensure that right-of-way is available when needed for the future Highway 111 widening and constructive notice is given to potential property purchasers. Ch is A. Vogt O v 0 r,"7'`' Public Works Director/City Engineer 6. FB/fb GAPWDEPTC0UNCIL\1998\9812178.WPD r Attachment 1 No Recording Fee Required Per Go,xcnmt Code Section 27383 RECORDING REQUESTED BY AND WHEN RECORDED MAIL, TO: City of La Quinta Post Office Box 1504 La Quinta, CA 92253 (gate above ft.line fm Re d&..) IRREVOCABLE OFFER OF DEDICATION Re: Conditional Use Permit 95-022 We, Noah Thomas Suitt, Jr. and Jacqueline Helen Suitt, Trustees of the Suitt Revocable Inter Vivos Trust, dated October 19, 1990, or their successors, hereby state that We are the owners of the land described per Exhibit "A" and shown per Exhibit "B" attached hereto and made a part hereof; that we are the only persons whose consent is necessary to make an irrevocable offer to dedicate FEE SIMPLE land as right of way for public street and public utility purposes. We hereby grant an irrevocable offer to grant in FEE to the CITY OF LA QUINTA, a California Municipal Corporation, to become an actual fee simple grant upon the City's acceptance, all that real property described per Exhibit "A" and shown per Exhibit "B" for public street and public utility purposes. Executed this 29thday of January , 199 6 , at By. Noah Thomas Suitt, Jr. r. Page 1 of 2 C\W ORMSFM5 i CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of Cali fnrni a County of Riverside On January 29, 1996 before me, Tina M. Cruz, Notary Public Date Name and Title of Officer (e.g., 'Jane Doe, Notary Public") personally appeared Noah Thanas Suitt, Jr. and Jacqueline Helen Suitt Name(a) of Signers) XSpersonally known to me — OR — ❑ to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that Judetsilthey executed the same in hbdw/their authorized capacity(ies), and that by /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, own executed the instrument. o11NA M. ag COW&#966173 WITNESS my hand and official seal. Nelay putoc - colfibmw fiI11 IDE COUNTY Signature of No0j Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Trravncahl p O fPr of Dpdi na inn Document Date: January 29, 1996 Number of Pages: 3 w/ackr>o Signer(s) Other Than Named Above: None Capacity(ies) Claimed by Signer(s) Signer's Name: Noah Thicirria s S11i H. , Jr" i[3 Individual ❑ Corporate Officer Title(s): ❑ Partner — ❑ Limited ❑ General Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator Other: Signer Is Representing: RIGHT THUMBPRINT OF SIGNER Signer's Name:.Ta=ipl i nt- HPI An 4 ii tt ® Individual ❑ Corporate Officer Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 01994 National Notary Association - 0236 Rommel Ave.. P.O. Box 7184 - Canoga Park, CA 913094184 Prod. No. 5907 R e T 0-676-6827 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of County of a On I H 'G & before me, and Title of Officer (e.g., "Jane Doe, Notary Public) personally appeared Names) of Signegs) personally known to me —OR— proved tome on the basis of satisfactory evidence to be the person(s) X` whose name(s) is/are subscribed to the within instrument and acknowledged to me that 4ekA%4they executed the same in-hW*er/their authorized capacity(ies), and that by �..�.........» fsieN�er/their signature(s) on the instrument the person(s), 8ANDIE L WI or the entity upon behalf of which the person(s) acted, 001 atA. atlo7aeo r�nwserr,_.Arre,e.■. executed the instrument. wcrq 200o WITNESS my hand and official seal. NM�N D /,-)I.)116 T)S Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this tom; to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Individual ❑ Corporate Officer Title(s): Partner — ❑ Limited ❑ General Attorney -in -Fact Trustee - Guardian or Conservator Other: Signer Is Representing RIGHT THUMBPRINT OF SIGNER Top of thumb he ri Number of Pages: Signer's Name: ❑ Individual ❑ Corporate Officer Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing a ONM Top of thumb here I�O�o0 Z 1994 National Notary Association - 8236 Remmet Ave.. P.O. Box 7184 - Canoga Park. CA 91309-7184 Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 A -nr)"I-ft- Page 2of2 irrevocable Offer of Dedication Conditional Use Permit 95-022 BENEFICIARIES: Mathew W. and Laura J. Block, husband and wife as joint tenatns, as BENEFICIARIES under deed of trust recorded on the 12th day of February, 1996, as Instrument 2048579, Office of the Recorder, River id County, California. By: , Mathew W. Block Bye--/6/_� ,41L I'we4' e-,IL i'& /�/v� G% � 1,2V6re < l ura J. Block / !! +ic:rtP,tCWLEDGEMENT and, ATTACHED Robert Krauss and Jean B. Krauss, Trustees of the Robert and Jean B. Krauss Revocable Trust as BEN!CIARIES under deed of trust recorded on the 20th day of May, 1993, as Instrume 893 3 , Off7=- RobertRiverside County, California. By. Krauss By: Jean B. Kr uss CAWPVORMStrML G ! ' 81 ! • CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of No. 5907 County of T n c An o On ' G% before me, Marsha Jeffer, Notary Public DATE NAME. TITLE OF OFFICER - E. *JANE DOE. NOTARY PUBLIC _I`II / personally appeared rr Ti 11 P W , V) 9 r D C I� a �t 1 " tnv ct NAMES) OF SIGNERS) MARSHA JEFFER COMM. # 993660 z ONotary Public — California My Comm. Expires MAY 2, 19V proved to me on the 's of satisfacto vide to be the pers n(s) whose na e(s is/e subscribed to t ithin instru and ac- knowledged to me that he/ ey xecuted the sam his/her/4hei uthoriz Capacit ), and that �y his/her/t r sionatur s n the instrument the pers n s , or the ity upon behalf of which e perso (s) cted, executed the instrument. WITNESS my hand and official seal. OPTIONAL SIGNATURE OF NOTARY Thoueh the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER INDIVIDUAL ❑ CORPORATE OFFICER TITLE(s) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSCN(S) OR ENTIN(IES1 DESCRIPTION OF ATTACHED DOCUMENT `PE OF DO U ENT �� NUMBER OF PA ES / I 7 DATE OF DOCUMEN UU8� SIGNER S) QTHER THAN NAMED ABOVE S�c_�ae(lw P 4e1(�o. 47 7- C11997 NATIONAL NOTARY ASSOCIATION • 8236 Remmet Ave.. P.O. Box 7184 • a CA 109_-2184 A No Recording Fee Required Per Govezffieat Code Section 27383 RECORDING REQUESTED BY AND VaHN RECORDED MAR. TO: City of La Quinta Post Office Box 1504 La Quinta, CA 92253 (opsoe above thir Ime far Reoordefr use) IRREVOCABLE OFFER OF DEDICATION Re: Conditional Use Permit 95-022 We, Noah Thomas Suitt, Jr. and Jacqueline Helen Suitt, Trustees of the Suitt Revocable Inter Vivos Trust, dated October 19, 1990, or their successors, hereby state that We are the owners of the land described per Exhibit "A" and shown per Exhibit "B" attached hereto and made a part hereof; that we are the only persons whose consent is necessary to make an irrevocable offer to dedicate FEE SIMPLE land as right of way for public street and public utility purposes. We hereby grant an irrevocable offer to grant in FEE to the CITY OF LA QUINTA, a California Municipal Corporation, to become an actual fee simple grant upon the City's acceptance, all that real property described per Exhibit "A" and shown per Exhibit "B" for public street and public utility purposes. Executed this day of , 199_, at By: By: Noah Thomas Suitt, Jr. Jacqueline Helen Suitt pvoe 8 Page 1 of 2 1 l e= " ; C %W"ORMSF¢ 7 EXHIBIT "A" RIGHT-OF-WAY DEDICATION That portion of a land lying over and across all that portion of the East One -Half of the East One -Half of the Northwest One -Quarter of Section 29, Township 5 South, Range 7 East, San Bernardino Meridian, described as follows: Commencing at the North Quarter comer of said Section 29; Thence S00011'05"E, along the East line of said Northwest One -Quarter of Section 29, a distance of 2318.22 feet; Thence S89158'00"W, a distance of 330.00 feet to the Northeast comer of that certain parcel of land conveyed to Harry G. Whitmore, Jr., et ux, by deed recorded July 16, 1954 as Instrument No. 35780, Official Records, records of Riverside County, State of California; Thence S00011'05"E, parallel to said East line of the Northeast One -Quarter of Section 29, a distance of 261.15 feet to a point in the Northerly Right- of -Way of State Highway 111 as conveyed to the State of California by deed recorded December 11, 1967 as Instrument No. 108641, Official Records, records of Riverside County, State of California, said point being the POINT OF BEGINNING of the Parcel of Land being described; Thence N00011'05"W, along said parallel line, a distance of 27.18 feet to the beginning of a 4914.00 foot non -tangent curve, concave to the North (the initial radial line bears S01041'38' W), said curve being concentric with and 86.00 feet, as measured radially, Northeasterly of the centerline of said State Highway 111; Thence Westerly, along said concentric curve, through a central angle of 02°20'08" an arc length of 200.31 feet to a point in a line 200.00 feet Westerly of said Point of Beginning and parallel to said East line of the Northwest One -Quarter of Section 29; Thence non -tangent to said curve, S00011'05"E, parallel to said East line of the Northwest One - Quarter of Section 29, a distance of 29.93 feet to a point in said Northerly Right -of -Way of State Highway 111, said point also being the beginning of a 4948.85 foot non -tangent curve, concave to the North (the initial radial line bears S03014'04"W); Thence Easterly, along said curve, through a central angle of 02019'03", an arc length of 200.17 feet to the POINT OF BEGINNING of the Parcel of Land being described. Said Parcel of Land contains 5,710.69 square feet, 0.13 acres, more or less. Prepared by: COACHELLA VALLEY ENGINEERS ii-z7 IS - �p•LAND S&� fill • o �_oe V_ e • 110. 5570 t oPI. q� David L. Weddle L.S. 5570 ,1 IN 7HE CITY OF L4 QUINTA, COUNTY OF RIVERSIDE, STATE OF CAL/FORNIA OFFER OF DEDICATION RIGHT OF WAY s1C429 R. EXHIBIT "B" R7E W£S7YVARD SS seM N. 89'58'00" E. 200.00' I Ih w I o I �- O to cs ffJS1: N0. 189321 �p REM. 512019.3 3 N O O b o I GROSS ARE4r2,79 AC 3 ^ NET AREA-2.66 AC I C b 2 0 LwL V 0 2I I I NMI ARE4- F.5��'f .5 7f 0.69 SF b N I 0 1.3 AC N N.Of01_46'E. �4 I j N.O7'41_J8_E N.OS14_04'E jJRJ C1 00 1 N.00'55'01 'R' UNE PER MONUMENT MAP --" ROUTE 11-RN-111. CALTRANS MON. MAP, RN. CO. FILE NO. 204-605, 606 INDIC47FS NEW RIGHT-OF-WAY DEOIC477ON HO DR. :I N ®® 3 SCALE 1 -100' 2 b 6 O zl N.89'58'00'E. JJ0.00' EAST UNE NW1/4 SEC 29, TSS, R7& SHM N E COR PARCEL OF LAND CONVEYED TO MARRY C WHITMORE JR., ET UA BY DEED RECORDED JULY 14 1954. AS # SM. ND. 35780. O.R., RN. CO., CA 1 B' NL Y R/W PER DEED RECORDED DEC 11, 1967, AS INSTRUMENT NO. 108641. O.R., RN. Ca. CA. CURVE DATA NO. DELTA RAD/US LENG7N I TANGENT C1 02° 19'OJ' 4948B5' 2 10.'17' 100.10' C2 02°20'08" 4914.00' 200.J1' 100.16' tiUll 111. �$ 1 DOCUMENT NO. race19)5eo-4eoo EC P1:(elt)SED-4804 OFFER OF DEC Conchelln Volley F�glneere POR Ef s E1 77_822 TON Road. 9utta !00. Palm Desert, C! =11 cam_ ?y yM SHEET 1 Rr�cNr of wAr of 1 SH T44t 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEMTITLE: Approval Of Four -Way Stop Sign Installation at the Calle Tampico/Desert Club Drive Intersection. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve installation of a four-way stop as an interim measure if the traffic signal that is currently under construction is not installed and functional prior to commencement of classes at John Adams Elementary School. Approximately $1,500 for the cost to purchase two 36", high -intensity reflective stop signs and paint and remove temporary "STOP" bars and legends, all of which is provided for within the Public Works Department's budget for equipment, supplies, and maintenance. Currently, the signalization of the intersection of Calle Tampico and Desert Club Drive is underway. The Paul Gardner Corporation is under contract by Affiliated Construction Company to install these signals which are associated with improvements related to the E. G. Williams development project: "The Seasons" (Tract 28019). Completion of the traffic signal at this intersection may be delayed until the contractor receives the signal poles which are currently on order and expected to be received sometime after the first of the year. John Adams Elementary School, which is currently under construction one block north of the subject intersection, is expected to be completed early next year and receive students for the next school term. In the event the Calle Tampico/Desert Club Drive signal is not completed one week prior to commencement of classes at the new school, it is recommended that a temporary four-way stop be installed as an interim traffic control measure. The city will also install temporary amber flashing beacons, signage, and "STOP" legends to alert the motorists of the four-way stop. The four- way stop improvements will be removed when the signal is completed and functional. i•i • Ifs ; G:\PWDEPT\COUNCILV 996W 1217E.WPD The School District has not indicated to the City a need for a crossing guard at this intersection, although they are currently reviewing suggested routes to school and may request the City to participate in a crossing guard program at this location and at other locations in the future. 1. Approve the installation of a temporary four-way stop at the intersection of Calle Tampico and Desert Club Drive as an interim measure if the traffic signal that is currently under construction is not installed and functional prior to commencement of classes at John Adams Elementary School. The stop signs will remain in place until the construction of the traffic signal at the intersection is completed and the signals are functional. 2. Deny approval of the installation of a four-way stop as an interim measure prior to completion of the traffic signal at the intersection of Calle Tampico and Desert Club Drive, and provide staff with additional direction. Chris A. Vogt Public Works Director/City Engineer SS/ss G:WWDEPT%CO UNCIM996 881217 E.WPD T-itT 4 4 " AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: Adoption of Resolution Approving ICMA Deferred Compensation Plan RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the resolution approving ICMA Deferred Compensation Plan. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The City of La Quinta has a deferred compensation plan with ICMA (International City/County Management Association) in which employees may elect to defer the payment of income taxes to a future date for contributions made. Recent changes in the tax law now provide for greater safety and flexibility for employees assets in the plan. Key changes in the plan include that no part of contributions or income shall revert to the City of La Quinta or for any other benefit except for the participant. This change was allowed by Congress as a result of the Orange County bankruptcy and the possibility that creditors would claim the assets in the County deferred compensation plan. Another key change is the possibility to make loans for employees as defined in Article VIII loans to Participants. The U.S. Treasury Department has not issued guidelines for IRS Section 457 loans, however, we will be receiving more detailed information on loans (including loan guidelines) in the upcoming months. The Deferred Compensation Plan has furnished the City a model resolution which was subsequently modified to be consistent with the City's resolution format. Additionally, plan documents provided by the Deferred Compensation Plan (Attachment No. 1) have been provided with the staff report. � r% n FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: Adopt the resolution approving the ICMA Deferred Compensation Plan; 2. Do not adopt the resolution. Jobn M. Faldondr, Finance Director RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE AMENDED ICMA DEFERRED COMPENSATION PLAN - EMPLOYER PLAN NUMBER 302425 WHEREAS, the City of La Quinta ("Employer") has employees rendering valuable services; and WHEREAS, the Employer has established a deferred compensation plan for such employees that services the interest of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Employer has determined that the continuance of the deferred compensation plan will serve these objectives; and WHEREAS, amendments to the Internal Revenue Code have been enacted that require changes to the structure of and allow enhancements of the benefits of the deferred compensation plan: NOW THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta to adopt the amended deferred compensation plan (the "Plan") in the form of: (Select one) ® The ICMA Retirement Corporation Deferred Compensation Plan and Trust ❑ The Plan and Trust provided by the Employer (executed copy attached hereto). BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the Employer serving as trustee, for the exclusive benefit of the Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in the ICMA Retirement Trust shall be held for the further exclusive benefit of the Plan participants and their beneficiaries; BE IT FURTHER RESOLVED that the Plan: (Select one) ® Will permit loans ❑ Will not permit loans BE IT FURTHER RESOLVED that the Employer hereby agrees to serve as trustee under the Plan. Git0�` 9Q Resolution No. 96 - PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 171' day of December, 1996 by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California [(- MA RET(RE`.IENT CUR 110RAT10N ATTACHMENT NO. 1 This deferred compensation plan has been submitted to the Internal Revenue Service by a public employer for a Private Letter Ruling. The IRS has not yet issued a Ruling on the plan and may require changes in this document prior to issuing a Ruling. If changes are required in the document, you will be notified of the changes. GU 4. C- 457 Deferred Compensation Plan and Trust Document November 1996 DEFERRED COMPENSATION PLAN & TRUST ARTICLE I. PURPOSE The Employer hereby establishes the Employer's De- ferred Compensation Plan and Trust, hereafter referred to as the "Plan." The Plan consists of the provisions set forth in this document. The primary purpose of this Plan is to provide retirement income and other deferred benefits to the Employees of the Employer and the Employees' Beneficiaries in accordance with the provisions of Section 457 of the Internal Rev- enue Code of 1986, as amended (the "Code"). This Plan shall be an agreement solely between the Employer and participating Employees. The Plan and Trust forming a part hereof are established and shall be maintained for the exclusive benefit of eligible Employ- ees and their Beneficiaries. No part of the corpus or income of the Trust shall revert to the Employer or be used for or diverted to purposed other than the exclu- sive benefit of Participants and their Beneficiaries. ARTICLE II. DEFINITIONS 2.01 Account: The bookkeeping account maintained for each Participant reflecting the cumulative amount of the Participant's Deferred Compensation, including any income, gains, losses, or increases or decreases in market value attributable to the Employer's investment of the Participant's Deferred Compensation, and further reflecting any distributions to the Participant or the Participant's Beneficiary and any fees or expenses charged against such Participant's Deferred Compensa- tion. 2.02 Accounting Date: Each business day that the New York Stock Exchange is open for trading, as provided in Section 6.06 for valuing the Trust's assets. 2,03 Administrator: The person or persons named to carry out certain nondiscretionary administrative func- tions under the Plan, as hereinafter described. The Employer may remove any person as Administrator upon 60 days' advance notice in writing to such person, in which case the Employer shall name another person or persons to act as Administrator. The Administrator may resign upon 60 days' advance notice in writing to the Employer, in which case the Employer shall name another person or persons to act as Administrator. 2.04 Beneficiary: The person or persons designated by the Participant in his Joinder Agreement who shall receive any benefits payable hereunder in the event of the Participant's death. In the event that the Participant names two or more Beneficiaries, each Beneficiary shall be entitled to equal shares of the benefits payable at the Participant's death, unless otherwise provided in the Participant's Joinder Agreement. If no beneficiary is designated in the Joinder Agreement, if the Designated Beneficiary predeceases the Participant, or if the desig- nated Beneficiary does not survive the Participant for a period of fifteen (15) days, then the estate of the Par- ticipant shall be the Beneficiary. 2.05 Deferred Compensation: The amount of Normal Compensation otherwise payable to the Participant which the Participant and the Employer mutually agree to defer hereunder, any amount credited to a Participant's Account by reason of a transfer under section 6.09, or any other amount which the Employer agrees to credit to a Participant's Account. 2.06 Employee: Any individual who provides services for the Employer, whether as an employee of the Employer or as an independent contractor, and who has been designated by the Employer as eligible to partici- pate in the Plan. 2.07 Includible Compensation: The amount of an Employee's compensation from the Employer for a taxable year that is attributable to services performed for the Employer and that is includible in the Employee's gross income for the taxable year for federal income tax purposes; such term does not include any amount excludable from gross income under this Plan or any . other plan described in Section 457(b) of the Code or any other amount excludable from gross income for federal income tax purposes. Includible Compensation shall be determined without regard to any community property laws. 2.08 Joinder Agreement: An agreement entered into between an Employee and the Employer, including any amendments or modifications thereof. Such agreement shall fix the amount of Deferred Compensation, specify a preference among the investment alternatives desig- nated by the Employer, designate the Employee's Beneficiary or Beneficiaries, and incorporate the terms, conditions, and provisions of the Plan by reference. ............ Two ICb1A RE IIRINIENT C o R P 0 R A T 1 0 N 2.09 Normal Compensation: The amount of compensa- tion which would be payable to a Participant by the Employer for a taxable year if no Joinder Agreement were in effect to defer compensation under this Plan. 2.10 Normal Retirement Age: Age 70-1/2, unless the Participant has elected an alternate Normal Retirement Age by written instrument delivered to the Administra- tor prior to Separation from Service. A Participant's Normal Retirement Age determines the period during which a Participant may utilize the catch-up limitation of Section 5.02 hereunder. Once a Participant has to any extent utilized the catch-up limitation of Section 5.02, his Normal Retirement Age may not be changed. A Participant's alternate Normal Retirement Age may not be earlier than the earliest date that the Participant will become eligible to retire and receive unreduced retirement benefits under the Employer's basic retire- ment plan covering the Participant and may not be later than the date the Participant will attain age 70-1/2. If a Participant continues employment after attaining age 70-1/2, not having previously elected alternate Normal Retirement Age, the Participant's alternate Normal Retirement Age shall not be later than the mandatory retirement age, if any, established by the Employer, or the age at which the Participant actually separates from service if the Employer has no mandatory retirement age. If the Participant will not become eligible to receive benefits under a basic retirement plan main- tained by the Employer, the Participant's alternate Normal Retirement Age may not be earlier than age 55 and may not be later than age 70-1/2. 2.11 Participant: Any Employee who has joined the Plan pursuant. to the requirements of Article IV. 2.12 Plan Year: The calendar year. 2.13 Retirement: The first date upon which both of the following shall have occurred with respect to a partici- pant: Separation from Service and attainment of age 65. 2.14 Separation From Service: Severance of the Participant's employment with the Employer which constitutes a "separation from service" within the meaning of Section 402(d)(4)(A)(iii) of the Code. In general, a Participant shall be deemed to have severed his employment with the Employer for purposes of this Plan when, in accordance with the established practices of the Employer, the employment relationship is considered to have actually terminated. In the case of a Participant who is an independent contractor of the Employer, Separation from Service shall be deemed to have oc- curred when the Participant's contract under which services are performed has completely expired and terminated, there is no foreseeable possibility that the Employer will renew the contract or enter into a new contract for the Participant's services, and is not antici- pated that the Participant will become an Employee of the Employer. 2.15 Trust: The Trust created under Article VI of the Plan which shall consist of all compensation deferred under the Plan, plus any income and gains thereon, less any losses, expenses and distributions to Participants and Beneficiaries. ARTICLE III. ADMINISTRATION 3.01 Duties of the Employer: The Employer shall have the authority to make all discretionary decisions affect- ing the rights or benefits of Participants which may be required in the administration of this Plan. The Employer's decisions shall be afforded the maximum deference permitted by applicable law. 3.02 Duties of Administrator: The Administrator, as agent for the Employer, shall perform nondiscretionary administrative functions in connection with the Plan, including the maintenance of Participants' Accounts, the provision of periodic reports of the status of each Account, and the disbursement of benefits on behalf of the Employer in accordance with the provisions of this Plan. ARTICLE IV. PARTICIPATION IN THE PLAN 4.01 Initial Participation: An Employee may become a Participant by entering into a Joinder Agreement prior to the beginning of the calendar month in which the Joinder Agreement is to become effective to defer compensation not yet earned. 4.02 Amendment of Joinder Agreement: A Participant may amend an executed Joinder Agreement to change the amount of compensation not yet earned which is to be deferred (including the reduction of such future deferrals to zero) or to change his investment preference (subject to such restrictions as may result from the nature of terms of any investment made by the Em- ployer). Such amendment shall become effective as of ............................................................................................................ TLrer 000�.9 457 'Deferred Compensation Plan and Trust Document November 1996 the beginning of the calendar month commencing after the date the amendment is executed. A Participant may at any time amend his Joinder Agreement to change the designated Beneficiary, and such amendment shall become effective immediately. ARTICLE V. LIMITATIONS ON DEFERRALS 5.01 Normal Limitation: Except as provided in section 5.02, the maximum amount of Deferred Compensation for any Participant for any taxable year shall not exceed the lesser of $7,500.00, as adjusted for the cost -of -living in accordance with Code section 457(e)(15) for taxable years beginning after December 31, 1996 (the "dollar limitation"), or 33-1/3 percent of the Participant's Includible Compensation for the taxable year. This limitation will ordinarily be equivalent to the lesser of the dollar limitation in effect for the taxable year or 25 percent of the Participant's Normal Compensation. 5.02 Catch -Up Limitation: For each of the last three (3) taxable years of a Participant ending before his attain- ment of Normal Retirement Age, the maximum amount of Deferred Compensation shall be the lesser of: (1) $15,000 or (2) the sum of (i) the Normal Limitation for the taxable year, and (ii) the Normal Limitation for each prior taxable year of the Participant commencing after 1978 less the amount of the Participant's Deferred Compensation for such prior taxable years. A prior taxable year shall be taken into account under the preceding sentence only if (i) the Participant was eli- gible to participate in the Plan for such year (or in any other eligible deferred compensation plan established under Section 457 of the Code which is properly taken into account pursuant to regulations under section 457), and (it) compensation (if any) deferred under the Plan (or such other plan) was subject to the deferral limita- tions set forth in Section 5.01 5.03 Other Plans: The amount excludable from a Participant's gross income under this Plan or any other eligible deferred compensation plan under section 457 of the Code shall not exceed $7,500.00 (or such greater amount allowed under Sections 5.01 or 5.02 of the Plan), less any amount excluded from gross income under section 403(b), 402(a)(8), or 402(h)(1)(B) of the Code, or any amount with respect to which a deduction is allowable by reason of a contribution to an organiza- tion described in section 501(c)(18) of the Code. ARTICLE VI. TRUST AND INVESTMENT OF ACCOUNTS 6.01 Investment of Deferred Compensation: A Trust is hereby created to hold all the assets of the Plan for the exclusive benefit of Participants and Beneficiaries, except that expenses and taxes may be paid from the Trust as provided in Section 6.03. The trustee shall be the Employer or such other person which agrees to act in that capacity hereunder. 6.02 Investment Powers: The trustee or the Plan Ad- ministrator, acting as agent for the trustee, shall have the powers listed in this Section with respect to invest- ment of Trust assets, except to the extent that the investment of Trust assets is directed by Participants, pursuant to Section 6.05. (a) To invest and reinvest the Trust without dis- tinction between principal and income in any form of tangible or intangible property, real, personal, or mixed, and wherever situated, including, but not by way of limitation, common or preferred stocks, shares of regulated investment companies and other mutual funds, bonds, loans, notes, debentures, mortgages, certificates of deposit, interest, or par- ticipation, equipment trust certificates, commercial paper including but not limited to participation in pooled commercial paper accounts, contracts with insurance companies including but not limited to insurance, individual or group annuity, deposit administration, and guaranteed interest contracts, deposits at reasonable rates of interest at banking institutions including but not limited to savings accounts and certificates of deposit, and other forms of securities or investments of any kind, class, or character whatsoever and representing interests in any form of enterprise, wherever it may be located, organized or operated within or without the United States of America, whether such investments are income producing or not, without being limited in any respect by statute or court rule or decision of any jurisdiction now or hereafter in force purport- ing to limit or otherwise affect such investments. Assets of the Trust may be invested in securities or new ventures that involve a higher degree of risk than investments that have demonstrated their investment performance over an extended period of time. ............................................................................................................. Four ICMA RETIREMENT CORPORATION (b) To invest and reinvest all or any part of the assets of the Trust in any common, collective or commingled trust fund that is maintained by a bank or other institution and that is available to Em- ployee plans described under sections 457 or 401 of the Code, or any successor provisions thereto, and during the period of time that an investment through any such medium shall exist, to the extent of participation of the Plan, the declaration of trust of such common, collective, or commingled trust fund shall constitute a part of this Plan. (c) To invest and reinvest all or any part of the assets of the Trust in any group annuity, deposit administration or guaranteed interest contract issued by an insurance company or other financial institu- tion on a commingled or collective basis with the assets of any other 457 plan or trust qualified under section 401(a) of the Code or any other plan de- scribed in section 401(a)(24) of the Code, and such contract may be held or issued in the name of the Plan Administrator, or such custodian as the Plan Administrator may appoint, as agent and nominee for the Employer. During the period that an invest- ment through any such contract shall exist, to the extent of participation of the Plan, the terms and conditions of such contract shall constitute a part of the Plan. (d) To purchase part interests in real property or in mortgages on real property, wherever such real property may be situated, and to delegate to a property manager or the holder or holders of a majority interest in such real property or mortgage on real property the management and operation of any part interest in such real property or mortgages. (e) To hold cash awaiting investment and to keep such portion of the Trust in cash or cash balances, without liability for interest, in such amounts as may from time to time be deemed to be reasonable and necessary to meet obligations under the Plan or otherwise to be in the best interests of the Plan. (f) To retain, manage, operate, administer, divide, subdivide, partition, mortgage, pledge, improve, alter, demolish, remodel, repair, and develop in any manner any property, or any part of or partial interest in any property, real or personal, held in the Trust, to lease such property for any period of time, and to grant options to sell, exchange, lease, or otherwise dispose of any such property, without regard to restrictions applicable to fiduciaries or others and without the approval of any court. (g) To sell for cash or credit, redeem, exchange for other property, convey, transfer, or otherwise dispose of any property held in the Trust in any manner and at any time, by private contract or at public auction or otherwise, and no other person shall be bound to see to the application of the purchase money or to inquire into the validity, . expediency, or propriety of any such sale or other disposition. (h) To enter into contracts for or to make commit- ments either alone or in company with others to purchase or sell at any future date any property acquired for the Trust. (i) To vote or to refrain from voting any stocks, bonds, or other securities held in the Trust, to exercise any other right appurtenant to any securi- ties or other property held in the Trust, to give general or special proxies or powers of attorney with or without power of substitution with respect to such securities and other property, to exercise any conversion privileges, subscription rights, or other options or privileges with respect to such securities and other property and make any payments inciden- tal thereto, and generally to exercise, personally or by general or limited power of attorney, any of the powers of an owner with respect to stocks, bonds, securities, or other property held in the Trust at any time. 0) To oppose or to consent to and participate in any organization, reorganization, consolidation, merger, combination, readjustment of finances, or similar arrangement with respect to any corporation, company, or association, any of the securities of which are held in the Trust, to do any act with reference thereto, including the exercise of options, the making of agreements or subscriptions and the payment of expenses, assessments, or subscriptions that may be deemed necessary or advisable in connection therewith, and to accept, hold, and retain any securities or other property that may be so acquired. G�:1 9u ........................................................................................... :.7�.......... Flrr 457 Deferred Compensation Plan and Trust Document N o v e m b e r 1 9 9 6 (k) To deposit any property held in the Trust with any protective, reorganization, or similar commit- tee, and to delegate discretionary power thereto and to pay and agree to pay part of its expenses and compensation and any assessments levied with respect to any such property so deposited. (1) To holdi to authorize the holding of, and to register any investment to the Trust in the name of the Plan, the Employer, or any nominee or agent of any of the foregoing, including the Plan Administra- tor, or in bearer form, to deposit or arrange for the deposit of securities in a qualified central depository even though, when so deposited, such securities may be merged and held in bulk in the name of the nominee of such depository with other securities deposited therein by any other person, and to organize corporations or trusts under the laws of any jurisdiction for the purpose of acquiring or holding title to any property for the Trust, all with or without the addition of words or other action to indicate that property is held in a fiduciary or representative capacity but the books and records of the Plan shall at all times show that all such invest- ments are part of the Trust. (m) Upon such terms as may be deemed advisable by the Employer or the Plan Administrator, as the case may be, for the protection of the interests of the Plan or for the preservation of the value of an investment, to exercise and enforce by suit for legal or equitable remedies or by other action, or to waive any right or claim on behalf of the Plan or any default in any obligation owing to the Plan, to renew, extend the time for payment of, agree to a reduction in the rate of interest on, or agree to any other modification or change in the terms of any obligation owing to the Plan, to settle, compromise, adjust, or submit to arbitration any claim or right in favor of or against the Plan, to exercise and enforce any and all rights of foreclosure, bid for property in foreclosure, and take a deed in lieu of foreclosure with or without paying consideration therefor, to commence or defend suits or other legal proceedings whenever any interest of the Plan requires it, and to represent the Plan in all suits or legal proceedings in any court of law or equity or before any body or tribunal. (n) To employ suitable consultants, depositories, agents, and legal counsel on behalf of the Plan. (o) To make, execute, acknowledge, and deliver any and all deeds, leases, mortgages, conveyances, contracts, waivers, releases, or other instruments in writing necessary or proper for the accomplishment of any of the foregoing powers. (p) To open and maintain any bank account or accounts in the name of the Plan, the Employer, or any nominee or agent of the foregoing, including the Plan Administrator, in any bank or banks. (q) To do any and all other acts that may be deemed necessary to carry out any of the powers set forth herein. 6.03 Taxes and Expenses: All,taxes of any and all kinds whatsoever that may be levied or assessed under existing or future laws upon, or in respect to the Trust, or the income thereof, and all commissions or acquisitions or dispositions of securities and similar expenses of invest- ment and reinvestment of the Trust, shall be paid from the Trust. Such reasonable compensation of the Plan Administrator, as may be agreed upon from time to time by the Employer and the Plan Administrator, and reimbursement for reasonable expenses incurred by the Plan Administrator in performance of its duties hereun- der (including but not limited to fees for legal, account- ing, investment and custodial services) shall also be paid from the Trust. 6.04 Payment of Benefits: The payment of benefits from the Trust in accordance with the terms of the Plan may be made by the Plan Administrator, or by any custodian or other person so authorized by the Em- ployer to make such disbursement. The Plan Adminis- trator, custodian or other person shall not be liable with respect to any distribution of Trust assets made at the direction of the Employer. 6.05 Investment Funds: In accordance with uniform and nondiscriminatory rules established by the Employer and the Plan Administrator, the Participant may direct his/ her Accounts to be invested in one (1) or more invest- ment funds available under the Plan; provided, how- ever, that the Participant's investment directions shall not violate any investment restrictions established by the Employer. [Neither the Employer, the Administrator, nor any other person shall be liable for any losses incurred by virtue of following such directions or with any reasonable administrative delay in implementing such directions. ................................................... ..........................................��. ICMA RETIREMENT CORPORATION 6.06 Valuation of Accounts: As of each Accounting Date, the Plan assets held in each investment fund offered shall be valued at fair market value and the investment income and gains or losses for each fund shall be determined. Such investment income and gains or losses shall be allocated proportionately among all Account balances on a fund -by -fund basis. The alloca- tion shall be in the.proportion that each such Account balance as of the immediately preceding Accounting Date bears to the total of all such Account balances as of that Accounting Date. For purposes of this Article, all Account balances include the Account balances of all Participants and Beneficiaries. 6.07 Participant Loan Accounts: Participant Loan Accounts shall be invested in accordance with Section 8.03 of the Plan. Such Accounts shall not share in any investment income and gains or losses of the investment funds described in Sections 6.05 and 6.06. 6.08 Crediting of Accounts: The Participant's Account shall reflect the amount and value of the investments or other property obtained by the Employer through the investment of the Participant's Deferred Compensation pursuant to Sections 6.05 and 6.06. It is anticipated that the Employer's investments with respect to a Participant will conform to the investment preference specified in the Participant's Joinder Agreement, but nothing herein shall be construed to require the Employer to make any particular investment of a Participant's Deferred Com- pensation. Each Participant shall receive periodic reports, not less frequently than annually, showing the then current value of his/her Account. 6.09 Transfers: (a) Incoming Transfers: A transfer may be accepted from an eligible deferred compensation plan main- tained by another employer and credited to a Participant's Account under the Plan if (I) the Participant has separated from service with that employer and become an Employee of the Em- ployer, and (ii) the other employer's plan provides that such transfer will be made. The Employer may require such documentation from the predecessor plan as it deems necessary to effectuate the transfer, to confirm that such plan is an eligible deferred compensation plan within the meaning of Section 457 of the Code, and to assure that transfers are provided for under such plan. The Employer may refuse to accept a transfer in the form of assets other than cash, unless the Employer and the Administra- tor agree to hold such other assets under the Plan. Any such transferred amount shall be treated as a deferral subject to the limitations of Article V, except that, for purposes of applying the limitations of Sections 5.01 and 5.02, an amount deferred during any taxable year under the plan from which the transfer is accepted shall be treated as if it has been deferred under this Plan during such taxable year and compensation paid by the transferor em- ployer shall be treated as if it had been paid by the Employer. (b) Outgoing Transfers: An amount may be trans- ferred to an eligible deferred compensation plan maintained by another employer, and charged to a Participant's Account under this Plan, if (I) the Participant has separated from service with the Employer and become an employee of the other employer, (ii) the other employer's plan provides that such transfer will be accepted, and (iii) the Participant and the employers have signed such agreements as are necessary to assure that the Employer's liability to pay benefits to the Partici- pant has been discharged and assumed by the other employer. The Employer may require such docu- mentation from the other plan as it deems necessary to effectuate the transfer, to confirm that such plan is an eligible deferred compensation plan within the meaning of section 457 of the Code, and to assure that transfers are provided for under such plan. Such transfers shall be made only under such circum- stances as are permitted under section 457 of the Code and the regulations thereunder. 6.10 Employer Liability: In no event shall the Employer's liability to pay benefits to a Participant under this Plan exceed the value of the amounts cred- ited to the Participant's Account; neither the Employer nor the Administrator shall be liable for losses arising from depreciation or shrinkage in the value of any investments acquired under this Plan. .............................................................................................. j 1 Se ve.n 4; 7 D e f e r r e d C o m p e n s a t i o n P! a n and T Novenibe1 1996 ARTICLE VII. BENEFITS 7.01 Retirement Benefits and Election on Separation from Service: Except as otherwise provided in this Article VII, the distribution of a Participant's Account shall commence as of April 1 of the calendar year after the Plan Year of the Participant's Retirement, and the distribution of such Retirement benefits shall be made in accordance with one of the payment options de- scribed in Section 7.02. Notwithstanding the foregoing, but subject to the following paragraph of this Section 7.01, the Participant may irrevocably elect within 60 days following Separation from Service to have the distribution of benefits commence on a fixed determin- able date other than that described in the preceding sentence which is at least 61 days after Separation from Service, but not later than April 1 of the year following the year of the Participant's Retirement or attainment of age 70-1/2, whichever is later. Notwithstanding the foregoing provisions of this Section 7.01, no election to defer the commencement of benefits after a separation from service shall operate to defer the distribution of any amount in the Participant's Loan Account in the event of a default of the Participant's loan. Effective on or after January t, 1997, the Participant may elect to defer the commencement of distribution of benefits to a fixed determinable date later than the date described above, but not later than April 1 of the year following the year of the Participant's retirement or attainment of age 70-1/2, whichever is later, provided (a) such election is made after the 61st day following Separation from Service and before commencement of distributions and (b) the Participant may make only one (1) such election. Notwithstanding the foregoing, the Administrator, in order to ensure the orderly adminis- tration of this provision, may establish a deadline after which such election to defer the commencement of distribution of benefits shall not be allowed. 7.02 Payment Options: As provided in Sections 7.01, 7.04 and 7.05, a Participant or Beneficiary may elect to have value of the Participant's Account distributed in accordance with one of the following payment options, provided that such option is consistent with the limita tions set forth in Section 7.03. (b) One lump -sum payment; (c) Approximately equal monthly, quarterly, semi- annual or annual payments, calculated to continue for a period certain chosen by the Participant. (d) Annual Payments equal to the minimum distri- butions required under Section 401(a)(9) of the Code over the life expectancy of the Participant or over the life expectancies of the Participant and his Beneficiary. (e) Payments equal to payments made by the issuer of a retirement annuity policy acquired by the Employer. (0 A split distribution under which payments under options (a), (b), (c) or (e) commence or are made at the same time, as elected by the Participant under Section 7.01, provided that all payments commence (or are made) by the latest benefit commencement date under Section 7.01 and that once a payment is made subsequent payments will be made in substan- tially nonincreasing amounts. (g) Any payment option elected by the Participant and agreed to by the Employer and Administrator, provided that such option must provide for substan- tially nonincreasing payments for any period after the benefit commencement date under Section 7.01 A Participant's or Beneficiary's selection of a payment option made after December 31, 1995, under Subsec- tions (a), (c), or (g) above may include the selection of an automatic annual cost -of -living increase. Such increase will be based on the rise in the Consumer Price Index for All Urban Consumers (CPI-U) from the third quarter of the last year in which a cost -of -living in- crease was provided to the third quarter of the current year. Any increase will be made in periodic payment checks beginning the following January. The first cost - of -living increase will be based on the rise in the CPI-U from the third quarter of 1995 to the third quarter of 1996, and will be applied to amounts paid beginning January 1997. A Participant's or Beneficiary's election of a payment (a) Equal monthly, quarterly, semi-annual or annual option must be made at least 30 days before the pay - payments in an amount chosen by the Participant, ment of benefits is to commence. If a Participant or continuing until his/her Account is exhausted; Beneficiary fails to make a timely election of a payment option, benefits shall be paid monthly under option (c) .................................................. ..E1gti.......... JiiO9 ................... 00,"2- _- ;. ICMA RETIREMENT CORPORATION above for a period of five years or such shorter period of time necessary to ensure that the amount of any install- ment is not less than $1,200 per year, without the inclusion of a cost -of -living increase. 7.03 Limitation on Options: No payment option may be selected by a Participant under subsections 7.02(a) or (c) unless the amount of any installment is not less than $1,200 per year. No payment option may be selected by a Participant or Beneficiary under Sections 7.02, 7.04, or 7.05 unless it satisfies the requirements of Sections 401(a)(9) and 457(d)(2) of the Code, including that payments commencing before the death of the Participant shall satisfy the incidental death benefits requirement under section 457(d)(2)(B)(i)(I). A cost -of - living increase included as part of a payment option selected under Section 7.02 shall not be considered to fail to satisfy the requirement under section 457(d)(2)(b) that any distribution made over a period of more than 1 year can only be made in substantially nonincreasing amounts. Unless otherwise elected by the Participant (or spouse, in the case of distributions described in Section 7.05 below) by the time distributions are required to begin, life expectancies shall be recalculated annually. Such election shall be irrevocable as to the Participant (or spouse) and shall apply to all subsequent years. The life expectancy of a nonspouse Beneficiary may not be recalculated. 7.04 Post -retirement Death Benefits: (a) Should the Participant die after he/she has begun to receive benefits under a payment option, the remaining payments, if any, under the payment option shall be payable to the Participant's Benefi- ciary within the 30-day period commencing with the 61st day after the Participant's death, unless the Beneficiary elects payment under a different pay- ment option that is available under Section 7.02 within 60 days of the Participant's death. Any different payment option elected by a Beneficiary under this section must provide for payments at a rate that is at least as rapid under the payment option that was applicable to the Participant. In no event shall the Employer or Administrator be liable to the Beneficiary for the amount of any payment made in the name of the Participant before the Administrator receives proof of death of the Participant. (b) If the designated Beneficiary does not continue to live for the remaining period of payments under the payment option, then the commuted value of any remaining payments under the payment option shall be paid in a lump sum to the estate of the Beneficiary. In the event that the Participant's estate is the Beneficiary, the commuted value of any remaining payments under the payment option shall be paid to the estate in a lump sum. 7.05 Pre -retirement Death Benefits: (a) Should the Participant die before he has begun to receive the benefits provided by Section 7.01, the value of the Participant's Account shall be payable to the Beneficiary commencing within the 30-day period commencing on the 91st day after the Participant's death, unless the Beneficiary elects a different fixed or determinable benefit commence- ment date within 90 days of the Participant's death. Such benefit commencement date shall be not later than the later of (I) December 31 of the year fol- lowing the year of the Participant's death, or (ii) if the Beneficiary is the Participant's spouse, Decem- ber 31 of the year in which the Participant would have attained age 70-1/2. (b) Unless a Beneficiary elects a different payment option prior to the benefit commencement date, death benefits under this Section shall be paid in approximately equal annual installments over five years, or over such shorter period as may be neces- sary to assure that the amount of any annual install- ment is not less than $3,500. A Beneficiary shall be treated as if he/she were a Participant for purposes of determining the payment options available under Section 7.02, provided, however, that the payment option chosen by the Beneficiary must provide for payments to the Beneficiary over a period no longer than the life expectancy of the Beneficiary, and provided that such period may not exceed (15) years if the Beneficiary is not the Participant's spouse. (c) In the event that the Beneficiary dies before the payment of death benefits has commenced or been completed, the remaining value of the Participant's Account shall be paid to the estate of the Benefi- ciary in a lump sum. In the event that the Participant's estate is the Beneficiary, payment shall be made to the estate in a lump sum. ............................................................................................................. ,N,,, - G v3J0 45 7 Delerre I Co mp erri a t:o rr PIar: as d Trezt D +ru men r N o v e m b e r 1 9 9 6 7.06 Unforeseeable Emergencies: ARTICLE VIII. LOANS TO PARTICIPANTS (a) In the event an unforeseeable emergency occurs, a Participant may apply to the Employer to receive that part of the value of his/her Account that is reasonably needed to satisfy the emergency need. If such an application is approved by the Employer, the Participantshallbe paid only such amount as the Employer deems necessary to meet the emergency need, but payment shall not be made to the extent that the financial hardship may be relieved through cessation of deferral under the Plan, insurance or other reimbursement, or liquidation of other assets to the extent such liquidation would not itself cause severe financial hardship. (b) An unforeseeable emergency shall be deemed to involve only circumstances of severe financial hardship to the Participant resulting from a sudden unexpected illness, accident, or disability of the Participant or of a dependent (as defined in section 152(a) of the Code) of the Participant, loss of the Participant's property due to casualty, or other similar and extraordinary unforeseeable circum- stances arising as a result of events beyond the control of the Participant. The need to send a Participant's child to college or to purchase a new home shall not be considered unforeseeable emer- gencies. The determination as to whether such an unforeseeable emergency exists shall be based on the merits of each individual case. 7.07 Transitional Rule for Pre-1989 Benefit Elections: In the event that, prior to January 1, 1989, a Participant or Beneficiary has commenced receiving benefits under a payment option or has irrevocably elected a payment option or benefit commencement date, then that pay- ment option or election shall remain in effect notwith- standing any other provision of the Plan. 7.08 De Minimis Accounts: Notwithstanding the fore- going provisions of this Article, if the value of a Participant's Account does not exceed $3,500 and (a) no amount has been deferred under the Plan with respect to the Participant during the 2-year period ending on the date of the distribution and (b) there has been no prior distribution under the Plan to the Participant pursuant to this Section 7.08, the Participant may elect to receive or the Employer may distribute the Participant's entire Account without the consent of the Participant. Such distribution shall be made in a lump sum. 8.01 Availability of Loans to Participants: (a) Effective January 1, 1997, the Employer may elect to make loans available to Participants in this Plan. If the Employer has elected to make loans available to Participants, a Participant may apply for a loan from the Plan subject to the limitations and other provisions of this Article. (b) The Employer shall establish written guidelines governing the granting of loans, provided that such guidelines are approved by the Plan Administrator and are not inconsistent with the provisions of this Article, and that loans are made available to all Participants on a reasonably equivalent basis. 3.02 Terms and Conditions of Loans to Participants: Any loan by the Plan to a Participant under Section 8.01 of the Plan shall satisfy the following requirements: (a) Availability. Loans shall be made available to all Participants on a reasonably equivalent basis. (b) Interest Rate. Loans must be adequately secured and bear a reasonable interest rate. (c) Loan Limit. No Participant loan shall exceed the present value of the Participant's Account. (d) Foreclosure. In the event of default on any installment payment, the outstanding balance of the loan shall be a deemed distribution. In such event, an actual distribution of a plan loan offset amount will not occur until a distributable event occurs in the Plan. (e) Reduction of Account. Notwithstanding any other provision of.this Plan, the portion of the Participant's Account balance used as a security interest held by the Plan by reason of a loan out- standing to the Participant shall be taken into account for purposes of determining the amount of the Account balance payable at the time of death or distribution, but only if the reduction is used as repayment of the loan. i .........................................................................0003,91 ... Trn I C M A RETIREMENT CORPORATION (f) Amount of Loan. At the time the loan is made, the principal amount of the loan plus the outstand- ing balance (principal plus accrued interest) due on any other outstanding loans to the Participant from the Plan and from all other plans of the Employer that are qualified employer plans under section 72(p)(4) of the Code shall not exceed the least of: (1) $50,000, reduced by the excess (if any) of (a) The highest outstanding balance of loans from the Plan during the one (1) year period ending on the day before the date on which the loan is made, over (b) The outstanding balance of loans from the Plan on the date on which such loan is made; or (2) One-half of the value of the Participant's interest in all of his/her Accounts under this Plan. (g) Application for Loan. The Participant must give the Employer adequate written notice, as determined by the Employer, of the amount and desired time for receiving a loan. No more than one (1) loan may be made by the Plan to a Partici- pant in any calendar year. No loan shall be ap- proved if an existing loan from the Plan to the Participant is in default to any extent. (h) Length of Loan. Any loan issued shall require the Participant to repay the loan in substantially equal installments of principal and interest, at least monthly, over a period that does not exceed five (5) years from the date of the loan; provided, however, that if the proceeds of the loan are applied by the Participant to acquire any dwelling unit that is to be used within a reasonable time (determined at the time the loan is made) after the loan is made as the principal residence of the Participant, the five (5) year limit shall not apply. In this event, the period of repayment shall not exceed a reasonable period determined by the Employer. Principal installments and interest payments otherwise due may be sus- pended for up to one (1) year during an authorized leave of absence, if the promissory note so provides, but not beyond the original term permitted under this Subsection (h), with a revised payment schedule (within such term) instituted at the end of such period of suspension. (i) Prepayment. The Participant shall be permitted to repay the loan in, whole or in part at any time prior to maturity, without penalty. 0) Promissory Note. The loan shall be evidenced by a promissory note executed by the Participant and delivered to the Employer, and shall bear interest at a reasonable rate determined by the Employer. (k) Security. The loan shall be secured by an assignment of the Participant's right, title and interest in and to his/her Account. (1) Assignment or Pledge. For the purposes of paragraphs (f) and (g), assignment or pledge of any portion of the Participant's interest in the Plan and a loan, pledge, or assignment with respect to any insurance contract purchased under the Plan, will be treated as a loan. (m) Other Terms and Conditions. The Employer shall fix such other terms and conditions of the loan as it deems necessary to comply with legal require- ments, to maintain the qualification of the Plan and Trust under section 457 of the Code, or to prevent the treatment of the loan for tax purposes as a distribution to the Participant. The Employer, in its discretion for any reason, may fix other terms and conditions of the loan, not inconsistent with the provisions of this Article and section 72(p) of the Code. 8.03 Participant Loan Accounts: (a) Upon approval of a loan to a Participant by the Employer, an amount not in excess of the loan shall be transferred from the Participant's other invest- ment fund(s), described in Section 6.05 of the Plan, to the Participant's Loan Account as of the Account- ing Date immediately preceding the agreed upon date on which the loan is to be made. (b) The assets of a Participant's Loan Account may be invested and reinvested only in promissory notes received by the Plan from the Participant as consid- eration for a loan permitted by Section 8.01 of the Plan or in cash. Uninvested cash balances in a Eleven i - Deferred Cornpcns.1tiaa PI.in .tad Trur; DoCu meat ,ti`u p em 6 er 1 9 9 6 R Participant's Loan Account shall not bear interest. Neither the Employer, the Administrator, nor any other person shall be liable for any loss, or by reason of any breach, that results from the Participant's exercise of such control. (c) Repayment of principal and payment of interest shall be made by payroll deduction or, where repayment cannot be made by payroll deduction, by check, and shall be invested in one (1) or more other investment funds, in accordance with Section 6.05 of the Plan, as of the next Accounting Date after payment thereof to the Trust. The amount so invested shall be deducted from the Participant's Loan Account. (d) The Employer shall have the authority to establish other reasonable rules, not inconsistent with the provisions of the Plan, governing the establishment and maintenance of Participant Loan Accounts. ARTICLE IX NON -ASSIGNABILITY 9.01 In General: Except as provided in Article VIII and Section 9.02, no Participant or Beneficiary shall have any right to commute, sell, assign, pledge, transfer or otherwise convey or encumber the right to receive any payments hereunder, which payments and rights are expressly declared to be non -assignable and non -transferable. 9.02 Domestic Relations Orders: (a) Allowance of Transfers: To the extent required under final judgement, decree, or order (including approval of a property settlement agreement) made pursuant to a state domestic relations law, any portion of a Participant's Account may be paid or set aside for payment to a spouse, former spouse, or child of the Participant. Where necessary to carry out the terms of such an order, a separate Account shall be established with respect to the spouse, former spouse, or child who shall be entitled to make investment selections with respect thereto in the same manner as the Participant; any amount so set aside for a spouse, former spouse, or child shall be paid out in a lump sum at the earliest date that benefits may be paid to the Participant, unless the order directs a different time or form of payment. Nothing in this Section shall be construed to autho- rize any amount to be distributed under the Plan at a time or in a form that is not permitted under Section 457 of the Code. Any Payment made to a person other than the Participant pursuant to this Section shall be reduced by required income tax withholding; the fact that payment is made to a person other than the Participant may not prevent such payment from being includible in the gross income of the Participant for withholding and income tax reporting purposes. (b) Release from Liability to Participant: The Employer's liability to pay benefits to a Participant shall be reduced to the extent that amounts have been paid or set aside for payment to a spouse, former spouse, or child pursuant to paragraph (a) of the Section. No such transfer shall be effectuated unless the Employer or Administrator has been provided with satisfactory evidence that the Em- ployer and the Administrator are released from any further claim by the Participant with respect to such amounts. The Participant shall be deemed to have released the Employer and the Administrator from any claim with respect to such amounts, in any case in which (i) the Employer or Administrator has been served with legal process or otherwise joined in a proceeding relating to such transfer, (ii) the Partici- pant has been notified of the pendency of such proceeding in the manner prescribed by the law of the jurisdiction in which the proceeding is pending for service of process in such action or by mail from the Employer or Administrator to the Participant's last known mailing address, and (iii) the Participant fails to obtain an order of the court in the proceed- ing relieving the Employer or Administrator from the obligation to comply with the judgment, decree, or order. (c) Participation in Legal Proceedings: The Em- ployer and Administrator shall not be obligated to defend against or set aside any judgement, decree, or order described in paragraph (a) any legal order relating to the garnishment of a Participant's ben- efits, unless the full expense of such legal action is borne by the Participant. In the event that the Participant's action (or inaction) nonetheless causes the Employer or Administrator to incur such ex- pense, the amount of the expense may be charged against the Participant's Account and thereby reduce the Employer's obligation to pay benefits to the i .................J............. 7 [C:MA RETIREMENT CORPORATION i- Participant. In the course of any proceeding relating to divorce, separation, or child support, the Em- ployer and Administrator shall be authorized to disclose information relating to the Participant's Account to the Participant's spouse, former spouse, or child (including the legal representatives of the spouse, former spouse, or child), or to a court. ARTICLE X. RELATIONSHIP TO OTHER PLANS AND EMPLOYMENT AGREEMENTS This Plan serves in addition to any other retirement, pension, or benefit plan or system presently in existence or hereinafter established for the benefit of the Employer's employees, and participation hereunder shall not affect benefits receivable under any such plan or system. Nothing contained in this Plan shall be deemed to constitute an employment contract or agreement between any Participant and the Employer or to give any Participant the right to be retained in the employ of the Employer. Nor shall anything herein be construed to modify the terms of any employment contract or agreement between a Participant and the Employer. ARTICLE XI. AMENDMENT OR TERMINATION OF PLAN The Employer may at any time amend this Plan pro- vided that it transmits such amendment in writing to the Administrator at least 30 days prior to the effective date of the amendment. The consent of the Administrator shall not be required in order for such amendment to become effective, but the Administrator shall be under no obligation to continue acting as Administrator hereunder if it disapproves of such amendment. The Employer may at any time terminate this Plan. The Administrator may at any time propose an amend- ment to the Plan by an instrument in writing transmit- ted to the Employer at least 30 days before the effective date of the amendment. Such amendment shall become effective unless, within such 30-day period, the Em- ployer notifies the Administrator in writing that it disapproves such amendment, in which case such amendment shall not become effective. In the event of such disapproval, the Administrator shall be under no obligation to continue acting as Administrator hereunder. Except as may be required to maintain the status of the Plan as an eligible deferred compensation plan under section 457 of the Code or to comply with other applicable laws, no amendment or termination of the Plan shall divest any Participant of any rights with respect to compensation deferred before the date of the amendment or termination. ARTICLE XI1. APPLICABLE LAW This Plan and Trust shall be construed under the laws of the state where the Employer is located and is estab- lished with the intent that it meet the requirements of an "eligible deferred compensation plan" under Section 457 of the Code, as amended. The provisions of this Plan and Trust shall be interpreted wherever possible in conformity with the requirements of that section. ARTICLE XIII. GENDER AND NUMBER The masculine pronoun, whenever used herein, shall include the feminine pronoun, and the singular shall include the plural, except where the context requires otherwise. .............. ................................................................................ Th i�(erri Vi /e. , l �+ .�S i 7.' T4ht " AGENDA CATEGORY: COUNCILIRDA MEETING DATE: ITEM TITLE: December 17, 1996 Approval of Agreement for Contract Services with Liebert, Cassidy & Frierson for Legal Services Related to Personnel RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: —T STUDY SESSION: PUBLIC HEARING: Approval of Agreement for Contract Services with Liebert, Cassidy & Frierson for legal services related to personnel. FISCAL IMPLICATIONS: Estimated $10,000 - $25,000. Funds are available in the Contract Services Account #101-101-601-000 and 101-101-601-523. BACKGROUND AND OVERVIEW: At the beginning of the fiscal year, staff worked with Liebert, Cassidy and Frierson on an Agreement for Contract Services. At that time, the cost of the Agreement was expected to be less than $5,000 for the fiscal year. The agreement included review of the Personnel Rules and the annual cost for the Coachella Valley Training Consortium. Since that time, it has become necessary to utilize Liebert, Cassidy & Frierson for additional personnel - related activities. The City Attorney was involved in the decision to utilize an additional labor law firm. FINDINGS AND ALTERNATIVES: Because of the additional, unforeseen duties, the cost of the Agreement for Contract Services exceeds the dollar limit for contracts that can be awarded by the City Manager. It is estimated that these services will ultimately cost between $10,000 and $25,000. GO C.3 J 5 Pursuant to the Ordinance regarding the Consultant Selection Process and Purchasing approved by Council on November 5, 1996 and taking effect 30 days thereafter, --the City Manager may select the contractor but the City Council must award the contract. -{)per _ii�u llll��-, The City Attorney has reviewed and approved the Agreement for Contract Services. The alternatives available to Council are: Approve the Agreement for Contract Services with Liebert, Cassidy & Frierson for legal services related to Personnel, or; 2. Do not approve the Agreement, or; 3. Provide alternative direction to staff. dwl n M. Falcon , Finance Director/Treasurer C; 03J3 AGREEMENT FOR CONTRACT SERVICES This AGREEMENT FOR CONTRACT SERVICES ("Agreement") is made and entered into by an between THE CITY OF LA QUINTA ("City"), a California municipal corporation, and LIEBERT, CASSIDY & FRIERSON, ("Consultant"). 1. SERVICES OF CONTRACTORS 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide legal services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference ("Services" or "work"). 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the Services that it is responsible to provide as required by this Agreement. 2. COMPENSATION 2.1 Schedule of Compensation. The "Schedule of Compensation" is attached hereto as Exhibit "B" and incorporated herein by this reference. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, it shall submit to the City no later than the tenth (loth) working day of such month, in the form approved by the City's Finance Director, an invoice for services rendered prior to the 00030 date of the invoice. Such invoice shall (1) describe in detail the services provided, including the amount of time spent on the matter, (2) specify each person who has provided services and the number of hours worked by each such person, and (3) indicate the total charges on the matter to date. The City will pay the party submitting the invoice all expenses stated thereon pursuant to this Agreement within thirty (30) days after the date the invoice is received. 3. PERFORMANCE SCHEDULE Agreement. 3.1 Time of Essence. Time is of the essence in the performance of this 3.2 Term. Unless earlier terminated in accordance with Section 6.7 of this Agreement, this Agreement shall continue in full force and effect from July 22, 1996 through June 30, 1997. 4. COORDINATION OF SERVICES 4.1 Contract Officer. The Contract Officer shall be the City Manager of the City or such other person as may be designated by the City Manager. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services. 4.2 City Attorney. The City Attorney is Dawn Honeywell. Ms. Honeywell shall be copied on all written work product and correspondence produced as a result of this Agreement at Post Office Box 2095, Orange, CA 92859-0095. Phone number (714) 771-1109. 4.3 Prohibition Against Subcontracting or Assignment. Liebert, Cassidy & Frierson shall be primarily responsible for Consultant's performance. Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder 2 G 30 without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntary or by operation of law, without the prior written approval of City. 4.4 Independent Contractors. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its respective agents or employees, perform their respective Services required herein, except as otherwise set forth. Consultant shall perform its respective Services required herein as an independent contractor of City and shall remain at all times to City a wholly independent contractor with only such obligations as are consistent with that role. 4.5 Insurance. Consultant will provide certificates of professional liability insurance for its Services at least $500,000 per occurrence and one million in the aggregate. Consultant shall maintain Workers Compensation and Employer's Liability Insurance of a form and in an amount as required by state law. Consultant agrees to provide ten (10) days written notice to City prior to cancellation of any insurance policy above. 4.6 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers of employees. 4.7 City Cooperation. The City shall provide Consultant with any data or information pertinent to Services to be performed hereunder which are reasonably available to the City and necessary for the provision of such Services. 3 C j�313 �_--- 5. RECORDS AND REPORTS 5.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 5.2 Records. Consultant shall keep such books and records of City work as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such Services. The Contract Officer shall have full and free access to such books and records of City work at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6. ENFORCEMENT OF AGREEMENT 6.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agree to submit to the personal jurisdiction of such court in the event of such action. 6.2 Dispute. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition 4 oj030 precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 6.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the Services required by this Agreement. 6.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waiver or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 6.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 6.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default or to obtain any other remedy consistent with the purposes of this Agreement. 6.7 Termination. This Section shall govern any termination of this Agreement. All parties reserve the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to the other party. 5 ;;,�31 6.8 Attorneys' Fees. If any party commences an action against another party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 7. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION 7.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount which may become due to Consultant, or for breach of any obligation of the terms of this Agreement. 7.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 7.3 Covenant against Discrimination. Consultant covenants that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age, or ancestry. GuJ3 '' 6 8. MISCELLANEOUS PROVISIONS 8.1 Notice. Any notice, demand, request, consent, approval, communication the parties desire or are required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 8.1. To City: City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 Attn: Thomas P. Genovese City Manager To City Attorney: Ms. Dawn Honeywell PO Box 2095 Orange, CA 92859-0095 To Consultant: Liebert, Cassidy & Frierson 6033 W. Century Blvd., Ste. 601 Los Angeles, CA 90045-6410 Attn: Richard Kreisler 8.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 8.3 Amendment. This Agreement may be amended at any time by the consent of the parties by an instrument in writing signed by all parties. 8.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 8.5 Authority. The persons executing this Agreement on behalf of the parties 7 U ll IJ '3 ') hereto warrant that they are duty authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California municipal corporation Dated: , 1996 By: ATTEST: City Clerk APPROVED AS TO FORM: DAWN A. HONEYWELL, City Attorney City of La Quinta, California City Manager "CITY" Consultant Liebert, Cassidy & Frierson Dated: 1996 By: Name Title: 0 Richard Kreisler OUO311 -�t�313 - EXHIBIT "A" SCOPE OF SERVICES Consultant agrees to provide City consulting, representational and special non-exclusive legal services pertaining to employment relation matters, including representation in negotiations and in administrative and court proceedings as requested by the City. The place and time for such services are to be designated by the City. CGu31 EXHIBIT `B" City agrees to pay consultant at the rate of One Hundred Thirty -Five to One Hundred Ninety -Five Dollars ($135.00 - $195.00) per hour for services provided by attorney staff, Seventy -Five Dollars ($75.00) per hour for services provided by paralegal staff, including reasonable travel time, and any necessary travel or other costs and expenses authorized by the City. 6100316 HOW 10 c&tr 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: ITEM TITLE: Authorize The City Manager To Enter Into A Three Month Professional Services Agreement with STUDY SESSION: Interstate Sweeping, Inc., for Supplying City-wide PUBLIC HEARING: Street Sweeping Service. Authorize the City Manager to enter into a Professional Services Agreement with Interstate Sweeping, Inc. for supplying city-wide street sweeping services for a period of ninety consecutive calendar days beginning December 30, 1996. There are adequate funds available to support this recommendation in the Public Works -Street Maintenance, Contract Services, Street Sweeping Account No. 101- 453-621-616. Recent decline in the level of service supplied by Apollo Sweeping Co., Inc. has resulted in an increase in citizen complaints. The decline of services is directly attributable to the mechanical condition of Apollo's equipment. Mechanical failure has become an almost daily occurrence. As a result, daily and weekly sweep cycles have not been completed as required. Staff's enforcement of Apollo's contractual obligations resulted in a thirty (30) day notice of Contract cancellation (attachment 1) submitted by Apollo via telefax, and accepted by the City on November 18, 1996. Staff is currently gathering data for a report regarding in-house vs. contract street sweeping services to be presented to Council at a later date. In the interim, to ensure that street sweeping services are not disrupted, the immediate appointment of a contract street sweeping firm is required. This agreement will be for a period of ninety (90) consecutive calendar days beginning December 30, 1996. There are eleven (11) sweep cycles (175 curb miles) scheduled during this period. The report referenced above will be submitted for Council's review at the February 18, 1997 meeting. G00317 Staff has received three (3) curb mile price quotes from firms available to immediately assume the sweeping duties. Based on the amount of curb miles per cycle, and the number of cycles scheduled for this ninety day period, the results are as follows: ► Quality Street Services 74-885 Joni Dr., Suite #4 Palm Desert, Ca 92260 ► I.P.S. Services Inc. Post Office Box 10458 San Bernardino, CA 92423 ► Interstate Sweeping, Inc. 32-220 Outer Hwy. 10 Redlands, CA 92373 $18.00 per curb mile $3,150.00 per sweep cycle 11 cycles = $34,650.00 $17.70 per curb mile $3,097.50 per sweep cycle 11 cycles = $34,072.50 $14.32 per curb mile $2,506.00 per sweep cycle 11 cycles = $27,566.00 Staff has contacted representatives of past and/or present clients of each company. Of the three, Interstate Sweeping, Inc. received the better recommendations. I.P.S. Services rated second with only fair ratings. Quality Street Service rated lowest. Based on information gathered, and the $14.32 per curb mile quote (attachment 2), Interstate Sweeping, Inc. is the better qualified of the three to assume the street sweeping services for the ninety day period. Available Alternatives: 1. Authorize the City Manager to enter into a Professional Services Agreement with Interstate Sweeping, Inc, for supplying city-wide street sweeping services for a period of ninety consecutive calendar days beginning December 30, 1996. This alternative will result in Interstate Sweeping providing services for eleven (1 1) sweep cycles at a total cost of $27,566.00. 2. Authorize the City Manager to enter into a Professional Services Agreement with I.P.S. Services, Inc., for supplying city-wide street sweeping services for a period of ninety consecutive calendar days beginning December 30, 1996. This alternative will result in I.P.S. Services, Inc., providing services for eleven (11) sweep cycles at a total cost of $34,072.50. 3. Provide staff with alternate direction. Chris A. Vogt, Public Works Director/City Engineer 00 tJ 318 N:JJ 18 ' 36 33: 32 DfHiiar o9Mc 4C890 E4anara Way k4whata. CA 92562 �9091 6B8-06E6 Fax: 19091 699-1766 November 19, 1996 gpOLLO SWEEPING APOLLO SWEEPING CO., INC. Mr. Danny Johnson Maintenance Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Danny: Corp"to OH/or. 390 Bar Morin Kara Blvd., ON Novato, CA 94M 14151 392.8200 Fox: 1416) 392.0106 *** VIA TELEFAX *** 741 P91 Attachment 1 &WADI oNke: Hloh Desert (9091 6984666 During the last week of October we performed PM-10 street sweeping services for the City of La Quinta utilizing a Mobil Athev/diesel (Unit 412). After that servicing you requested that we use that unit to service the City of La Quinta contract. You were advised that we were unable to provide that unit exclusively for your city. Since then we have received complaints from you regarding the units servicing La Quinta, and today you have stated that if we did not remove our Unit #05, Mobil Athey/propane, you will not pay for this week's servicing. You have since instructed our operator, Martin Lopez, to cease sweeping. Our records indicate the following data with regard to the units servicing the City of La Quinta: Unit Model Service Dates Curb Miles Breakdowns (No.) (Per Cent) #003 Tymco 600/Gas 06/95 130.2 0 #657 Tymco 600lGas 07/95-09/95 497.5 0 4005 Mobil/propane 04/95-11/96 2,132.8 7 .33% #012 Mobil/diesel 05/95-09/96 1,339.6 4 .30% #021 Mobil/propane 05/95-09/96 2,027.5 11 .54% #031 Mobil/diesel 04/96-07/96 1,934.2 8 .41% 8,061.8 30 .37% In every instance where we have experienced equipment failure, we have subsequently completed our routes. It should be noted that of the 3 different Mobils which have swept approximately 2,000 curb miles each in La Quinta, Unit # 005 has had the fewest number and the lowest percentage of "down time". From the contract inception date of April 1995, we have received 14 complaints from the City of La Quinta with regard to quality of service (1 complaint for every 575.8 curb miles swept). In our GGC,,31) NJU 18 '35 03:33 gPOLLJ SWEEPING 741 P02 opinion, your punitive attitude toward our company and continued veiled threats of contract cancellation is unwarranted. As stated to you in our letter of April 16, 1996, we will continue to service your city "until it becomes apparent that any constructive action on our part makes little difference". Therefore, with this letter we hereby give 30 days notice of contract cancellation. Our final service date will be December 20, 1996. Should the City wish to cancel prior to that time, please contact me at 1 800 843-8200. Cordially, Thomas H. Rochte President cc: City Council 2 0003:""fl DEC7aS7'96,THU 10:44 ID:INTERSTATI=/ INLAND TEL N0:909-307-2393 11I72B P06 Attachment 2 s. Interstate Swooping, Inc. , coiservcton, 1660 W. San Bernardino Ave. Shopping Canter, Private • �1=r Redlands, CA 92374 Pressure lllash�•Ag i� (909) 335-0330 • Fax (909) 335-0323 EST, Nog g- b 05 5 JOB NO. Proposal Sti anh ad to Job Name Aeeraan Jab vaa00on SWEEPING Jab Location 09" dtY, gale and Zip Code 12 96 Job Phone AlMrt ar MOM z x a -7 NIA We h**q "rnit Pp•eificatiena and "dnatee and prcpaee to fumieh the labor, materlel and equipment nwn%"ry to tx~leta the following Nome of work as listed below. FAX t 619 7 7' 7 - 7 1 5 5 z IST11W0 war Rom, 01111INT1110 MIT Dand1UT10N PNIN TOME 1. 175 CM POWER SWEEP XNn FFMovr nERRIS FROM 14,32 2,506.00 w ER CYCLE STREETS OF THE CITY OF LA WINTA. 175 CURB MILES PER CYCLS, 39 CYCLES PER YEAR. SCHEDUTjE FOR CWU18P 1 NG AS FOLLOWS: MONDAY y THE COVE TUIKSDAY - TN9 COVE WEDNESDAY - THE COVE THUR.SDAY - NORTH END FRIDAY - MANOR ARTERIALS, MEDIANS ISLANDS JULY 1 TKAU FEE 28 THE SWEEPING WILL BE D099 BIWEEKLY, MARCH I THRU JUNE .i0 SWEEPING WILL BE DONE WEEKLY. ACT OF COD OCCURRENCES WILL BE CLEANED AT AN NOURF•Y RATE OF 565.00 PER HOUR. AJKV A L AI=N!L._ $ 9 7, 7 3 4, 01) TOTAL PER CYCLE $ 2,506.00 II[C11111•TIINp1 OF FlIOpQ51L: Me unapt thle prepwal and -some to plgr Bubmleld lar ItastTbas Sweeping, Inc. Ihs seW dpwnt a aem,eanea wee ale game eat MTh. ey ROY IN, PRE/CEO BaMenan0 001 Dow of ftwotxy - 81¢a1tuN � a0naun — ` G3'- - Planes shack apMonle bar below O 4WNFR O OwrER'8 AAENT W:TN OWNER-8 KNOW RnGF WHRE: Customer CANARY: Office PINK: Cseles Copy BUILDING AND CONSTRUCTION BOARD OF APPEALS MINUTES DECEMBER 4, 1996 CALL TO ORDER A meeting of the Building and Construction Appeals Board was called to order at 1:12 p.m. in the La Quinta Civic Center Study Session Room. Director Hartung presided and led the Pledge of Allegiance. ROLL CALL: MEMBERS PRESENT: MEMBERS ABSENT Wayne Gardner Dennis Wish (arrived at 1:10 p.m.) Jim Hegge Paul Anderson Dan Featheringill STAFF PRESENT: Tom Hartung, Building & Safety Director Mark Harold, Building & Safety Manager Dawn Honeywell, City Attorney Diane Aaker, Senior Secretary The appellants were not present. On motion of Wayne Gardner, seconded by Dennis Wish, and carried unanimously, Paul Anderson and Dan Featheringill were excused. CONFIRMATION OF AGENDA No changes. PUBLIC COMMENT No comments. appealmin 1296.wpd Gsi032)� "32 1 IV. CONSENT CALENDAR A. Approval of Minutes - None B. Department Report - None V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Election of Chairperson On motion of Jim Hegge, seconded by Dennis Wish, and unanimously carried, Wayne Gardner was elected Chairperson. B. Appeal of the Decision of the Building Official Not to Approve the Torch at Sesame Restaurant for Safe Use City Attorney Honeywell asked that staff give a brief history, including notification of the appellant. Director Hartung confirmed that Mark Harold hand delivered the agenda packet to Mr. Farzaneh on Wednesday, November 27, 1996. Director Hartung explained that approval of the exterior natural gas burning torch at Sesame Restaurant was withheld due to lack of sufficient documentation to verify safe use. Since the Sesame Restaurant torch is the result of the collection of various components, Director Hartung stated that the Building Department requested approval by an appropriate testing or listing agency. Director Hartung, continued that Mr. Farzaneh appealed the decision and would like the torch to be considered safe. The Building Department contacted Underwriters Laboratory and ETL Testing Laboratories. Both agencies prefer on -site testing to determine safe use. There are concerns with the fire ring, since it is not protected from corrosion, as the Code requires, and it is not listed for heat producing uses. Director Hartung reiterated that in speaking with the testing agencies, and what they see on the plans, the torch may be safe. There is not sufficient evidence to make the determination. Jim Hegge questioned if the main problem developed when Mr. Farzaneh completed the installation without a permit or approval by the Building Department. Mark Harold, Building and Safety Manager, stated that in August Mr. Farzaneh submitted a design from a licensed fireplace contractor. At that time, Mr. Harold wrote the following corrections: provide manufacturer specifications for all components of the torch and UL listing numbers to show use as they were intended. The contractor called Mr. Harold to report that he would not be able to provide the needed documents. At that time, Mr. Harold explained to the contractor that without the documentation the Building and Safety Department would not be ble,t Ne appealmin 1296.wpd 2 a safety judgment. In September the torch was burning on the premises. Mr. Harold contacted the contractor who reported that he was not involved. Mr. Harold contacted the second contractor and requested UL listing data, showing the ignitor pilot ring being used as intended. He was given part numbers, without specifications, which was not enough for approval. Dennis Wish discussed that the unit is not necessarily the sum of its parts. He continued that the parts may be UL approved, but when combined for the specific use of a torch, do not make the torch UL approved. There was also discussion regarding the burner ring and whether it is intended for interior or exterior use. A discussion continued regarding questions of the burner ring material, which appears to be a corrosive metal rather than epoxy or enamel coated. There were questions regarding how the Building & Safety Department handles outside barbeques. Mr. Harold explained that for outside barbeques manufacturer specifications are required. Director Hartung also noted similar requests for fire rings, which also require UL listing. The Board continued to discuss life safety issues and intent of the Uniform Mechanical Code. City Attorney Honeywell noted Section 302, Approval of Equipment; and Subsection 302.1 as follows: "Each appliance shall be approved by the building official for safe use or comply with applicable nationally recognized standards as evidenced by the listing and label of an approved agency." The Board discussed approval of the appeal pending the following condition: The torch must be tested as an entire appliance and accepted by a qualified testing agency, approved by the Building Official. Jim Hegge questioned the dollar amount at stake. It was noted that the appellant spent approximately $3,000 and that testing would be approximately $1,500. The Board made the following decision: On motion by Dennis Wish, seconded by Jim Hegge, and carried unanimously, the Building & Construction Appeals Board approved the appeal of the applicant and authorized the use of the torch pending the completion of one condition: "The torch must be tested and accepted by a qualified testing agency, approved by the Building Official." City Attorney Honeywell and Chairperson Gardner noted for the record that the appellant will be properly notified of the Board's decision. VII. CORRESPONDENCE AND WRITTEN MATERIAL A. None G'v0324 appealmin 1296.wpd 3 VIII. COMMISSIONER ITEMS A. None IX. ADJOURNMENT It was moved by Chairperson Gardner, seconded by Dennis Wish, and carried unanimously, to adjourn the meeting at 1:55 p.m. Diane Aaker Senior Secretary 0 G 0 3 51 -0-0- 3-24-------- appealmin 1296.wpd 4 L_x0i 14 &VIWI100 1 t u 1 -� i CULTURAL COMMISSION MINUTES October 28, 1996 I. CALL TO ORDER The regular meeting of the Cultural Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Hull presided over the meeting. Pledge of Allegiance was led by Commissioner Francis. MEMBERS PRESENT: Commissioner Honey Atkins Commissioner Susan Francis Commissioner Kathryn Hull (Chairperson) Commissioner Archie Sharp (Vice Chairperson) Commissioner Judy Vossler MEMBERS ABSENT: Commissioner Susan Benay One Vacancy STAFF PRESENT: Mark Weiss, Assistant City Manager Cristal Spidell, Secretary It was moved by Commissioner Francis/Atkins to excuse Commissioner Benay from this meeting. IV CONFIRMATION OF AGENDA - None PUBLIC COMMENT - None CONSENT CALENDAR A. Approval of Cultural Commission Minutes for September 23, 1996 Under item V. BUSINESS ITEMS D. Election of Officers the word "Unanimous" was added indicating the vote for Chairperson Hull as chairperson. Typographical changes were made including the spelling of Commissioner Francis's name. The "letter of accommodation" was changed to "letter of commendation", and "Commissioner Vossler said developing a smaller scale plan and present the concept ... ° was changed to "Commissioner Vossler suggested developing a smaller scale plan and presenting the concept...". Chairperson Hull asked for clarification of her statement regarding a letter being sent to other cities' commissions to hear what they are doing. Approval of Cultural Commission Special Meeting Minutes for October 2, 1996 Item V. BUSINESS ITEMS A. Cultural Arts Master Plan was corrected to read "...not receptive of this idea because it takes up a lot of space in the Newsletter." It was moved by Commissioner Francis/Sharp to accept the Minutes of September 23, 1996 and October 2, 1996 as corrected. Unanimous. CACMIN.028 09 {}32a .- - --- B. Department Report 1. Attendance Report for the Month of September 1996 2. Upcoming Events At the request of Chairperson Hull, Mr. Weiss informed the Commissioners that Marty Nicholson was on Administrative Leave and that he will be the staff support for the Commission for the time being. Staff briefly reviewed the Attendance Report with the Commission. Chairperson Hull asked if the numbers in the Report are the total number of individuals attending an event each time or is it the number of different people who attend a program each time. Staff will clarify this question next month. V. BUSINESS ITEMS A. Cultural Arts Master Plan Chairperson Hull indicated that the subcommittee has not met since the last Commission meeting, and the questionnaire was submitted for the Chamber Newsletter. The Commission discussed the questionnaire and would like to have additional questionnaires available at the Civic Center and distributed at other functions (i.e. Mayor's Lunch, etc.). Mr. Weiss indicated that he would contact the Chamber for permission to distribute the questionnaire at the Mayor's Luncheon on November 7, 1996. Commissioner Vossler volunteered to retype the questionnaire for distribution at the Luncheon and for additional copies at the Civic Center. Staff will receive the responses and provide this information to the Commission at the next available meeting for review. The Commission concurred that they would like to see all the responses, as long as there is not an overwhelming amount of xeroxing. B. Commission Meeting Time Staff reviewed the report with the Commission and pointed out the advantages and disadvantages of having Commission meetings during the day. After discussion amongst the Commissioners it was moved by Commissioner Vossler/Atkins to change the Cultural Commission meeting day and time to the fourth Thursday of the month, and it would be held from 12:00 noon until 1:30 p.m.. If a meeting falls on a holiday, another meeting date would be selected. Unanimous. Due to Commission meetings falling on a holiday the next two months, the Cultural Commission agreed to meet Wednesday, November 20, 1996 at 11:30 a.m., and Thursday, December 12, 1996 at 12:00 noon. C. Revisions to Cultural Commission Work Plan Chairperson Hull indicated that changes were not made to the Work Plan as discussed at the last Commission meeting (i.e. deletion of the La Quinta Pageant, the addition of the Cultural Calendar, etc.). Commissioner Atkins asked if this is the time of year to make these changes. Staff indicated that since the Work Plan has already been approved by the City Council, any amendments would also have to be approved by the City Council. It is at the Commission's pleasure as to whether they request Council approval of amendments to the Work Plan now, or wait until the annual review which is due in March 1997. Commissioner Vossler asked whether or not the joint meeting with other valley -Commissions should be considered as a Work Plan item or can the meeting be held without being on the Work Plan. Chairperson Hull indicated that a joint meeting was also discussed under the Cultural Master Plan, as well. CACMIN.028 2 0 0 0 j) 0 �2-7 __ VI Staff will research the process for holding joint meetings with other Commissions to ensure we are in compliance with the Brown Act. Mr. Weiss will report back to the Commission with his findings at a later date. Commissioner Vossler suggested contacting CVAG and having them host the meeting and invite Cultural Commissions valley wide to attend. The Commission would like to hold the joint meeting in January/February. Chairperson Hull said she wanted to add the Cultural Calendar as a new item, and to put the Arts Advocacy project on hold until next year. Staff will review the tape of the September 23, 1996 Cultural Commission meeting and make changes to the Work Plan accordingly, and present it to the Commission at the next meeting for review and approval. D. DEPA Commissioner Sharp reported receiving a response from the McCallum Theater. The McCallum provided 6 tickets for the Nitty Gritty Dirt Band, and Benita Diaz, representative from La Quinta High School, distributed the tickets to students. Commissioner Sharp will contact Community Concerts and Friends of the Philharmonic and report back next month. The Commission discussed a letter of commendation to organizations making exceptional cultural contributions to the valley. Commissioner Sharp would like to send a letter to Sherry Wollenberg, La Quinta High School Drama Department, who is putting on Shakespeare. Staff indicated that the chairperson or staff could draft the letter, however it would need to be approved by the Commission if it were to come from the Commission itself. Commissioner Vossler suggested Chairperson Hull pen the letter on behalf of the Commission. The Commission concurred to have Chairperson Hull prepare the letter and send it to selected individuals/organizations right away. Copies of each letter will be provided to the Commission in the next available meeting. At each meeting the Commission will determine who should receive the letter(s) of commendation. Commissioner Vossler suggested letters be sent to the La Quinta Arts Foundation for the Jazz Art Festival, to Round Table West and Community Concerts for their upcoming season, and Sherry Wollenberg, La Quinta High School Drama Department for Romeo & Juliet. The Commission concurred. Commissioner Vossler suggested contacting Sherry Wollenberg at La Quinta High School for tickets to Romeo & Juliet to distribute to Indio and Palm Desert High School students. Commissioner Sharp will contact her. On behalf of the La Quinta Arts Foundation, Commissioner Francis donated 8 complimentary tickets to Commissioner Sharp for the Jazz Art Festival, November 8-10, 1996 for the DEPA Program. CORRESPONDENCE AND WRITTEN MATERIALS A. Art in Public Places Commission Minutes for September 9, 1996 - Received & filed. B. Historical preservation Commission Minutes for September 19, 1996 - Received & filed. C. Correspondence from Ramona Pageant - Received & filed. D. Correspondence from NALAA - Received & filed. CACMIN.028 3 6'003423 1 --- VII. COMMISSIONER ITEMS In response to Chairperson Hull, staff informed the Commission of a City Council Study Session Meeting on Wednesday, October 30, 1996 at 1:00 PM. Staff distributed the City Council Agenda for their review. Chairperson Hull asked Council Member Sniff for background on the Study Session Meetings. Council Member Sniff stated that due to the number of items of concern the Council cannot address all of them at a regular Council meeting due to lack of time. Therefore, holding a two hour Study Session Meeting once a month to discuss certain items would allow the additional time needed to cover these areas of concern. The meeting also allows public comment, and it gives the Council the opportunity to provide direction to staff. Council Member Sniff indicated that the first meeting will cover park improvements, funding policies for the Special Projects Contingency Account, and access to the new elementary school. Chairperson Hull announced that Sculptureland is now the "Open Air Museum". It is a new nonprofit organization with an eight member Board of Directors which includes Bernardo Gouthier as President. New members are being recruited, and fundraising is planned in the future. Vill. ADJOURNMENT It was moved by Commissioner Francis/Sharp to adjourn the Cultural Commission meeting to the next regularly scheduled meeting on Wednesday, November 20, 1996 at 11:30 a.m.. Motion carried unanimously. Meeting was adjourned at 8:30 p.m.. IX. NEXT MEETING INFORMATION Wednesday, November 20, 1996 11:30 AM La Quinta Civic Center Study Session Room • Responses to Cultural Commission Questionnaire in Chamber Newsletter • Review Letter(s) of Commendation • Consider Cultural Calendar as Component of Work Plan • Review 1996-97 Cultural Commission Work Plan • Joint Meeting with Other Commissions - Brown Act 4Ui1329 CACNIIN.028 4 INVESTMENT ADVISORY BOARD MINUTES November 13, 1996 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Vice Chairman Sales, followed by the Pledge of Allegiance. PRESENT: Board Members Frame, Irwin, Lewis, Osborne, Rodriguez, and Vice Chairman Sales ABSENT: Chairwoman Brown OTHER PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II CONFIRMATION OF AGENDA - Confirmed III PUBLIC COMMENT - N/A IV CONSENT CALENDAR A. Approval of Minutes of Meeting on October 9, 1996 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Frame to approve the minutes of October 9, 1996. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for September 30, 1996 In response to Vice Chairman Sales, Mr. Falconer advised that in September there were several large debt payments paid. MOTION - It was moved by Board Members Osborne/Rodriguez to Accept, Receive and File the Treasury Report dated September 30, 1996. Motion carried unanimously. 0UA330 � Investment Advisory Board Minutes VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - October 1996 Noted and Filed. B. Investment Liquidity and Anticipated Revenues October 9, 1996 Mr. Falconer presented the staff report and advised that the Government Code requires that the Treasurer make a finding that sufficient investment liquidity and anticipated revenues are available to meet the pool's expenditure requirements for six months. In order to honestly state this, Staff is in the process of creating a report that will become part of the monthly Treasurers Report to document this certification. He advised that he has obtained a copy of the format that is used by the City of Riverside. In response to Vice Chairman Sales, Mr. Falconer advised he is not aware of an accepted cash statement format for municipalities. Mr. Falconer suggested the Board submit any ideas they have from past or current practices to Staff, a form could be devised and brought back to the Board for comments. C. Pooled Money Investment Board Report - August 1996 Board Member Irwin commented on the LAIF Board Report regarding the average life of an investment. He further advised that in LAIF's portfolio composition it list investments in foreign banks. In response to Board Member Osborne, Board Member Irwin advised that he does not know the difference in protection between the purchase of a CD from the Hong Kong Bank and the Bank of America. He further advised that if the Hong Kong Bank is a United States branch versus an off -shore bank, there would be more protection. Board Member Irwin stated that Bank of Tokyo in New York has less protection than Bank of America even though they operate in the United States. Board Member Lewis advised that he disagrees. Any Bank operating in the 2 6'0033.1 Investment Advisory Board Minutes October 9, 1996 United States operates under the same rules and guidelines. Board Member Irwin advised that per the LAIF report, it is unknown where the bank is located. Board Member Osborne advised that 80 percent of LAIF investments are qualified investments in the La Quinta Investment Policy. D. Updated Investment Policies In response to Board Member Lewis, Mr. Falconer advised that City Council considered the Board's recommendation and changed the LAIF percentage to 40 percent. The City Council reviewed the percentages invested in LAIF for June, July and August and felt that the percentages could be reduced to 40 percent. Board Member Lewis questioned Council reducing the LAIF percentages at a time when fund balances were at their lowest and percentages were down. Board Member Irwin stated that there were other reasons. Staff indicated in June that they would reduce the LAIF percentages to 25 percent by the end of the year and for some reason Staff decided not to move it to 25 percent. In response to Board Member Osborne, Board Member Irwin advised that Staff indicated in June they were prepared to get LAIF down to 25 percent by the end of the year. Board Member Lewis advised that it was his understanding that Staff was going to attempt to keep the LAIF level at 25 percent, not that they were going to set it as a policy. Board Member Irwin advised that he interpreted the discussion differently. E. Reporting to the City Council - Status Update Mr. Falconer presented the Staff Report and indicated that the City Council will be discussing this at their November 19, 1996 meeting as part of the Handbook for Commissions, Boards and Committees. 3 000332 Investment Advisory Board October 9, 1996 Minutes VII BOARD MEMBER ITEMS In response to Vice Chairman Sales, Mr. Falconer advised that the Annual Financial Statement will be placed on the December Agenda. In response to Board Member Osborne, Ms. DeRenard advised that the Annual Financial Statement will be sent to the Board in adequate time to review them. Mr. Falconer advised that the report is scheduled to go to the City Council on December 3`d and it will be released after that date. In response to Board Member Irwin, Mr. Falconer advised that the Government Accounting Standards Board (GASB) is continuing an exposure draft to receive comments on the Mark to Market of investments. The City Portfolio would not be impacted by this exposure draft and would comply with its requirements when finally adopted. It could be as soon as July 1997. In response to Board Member Lewis, Mr. Falconer advised that the Agenda Packets could be mailed out a day earlier in the future. VIII ADJOURNMENT MOTION - It was moved by Board Members Lewis/Osborne to adjourn the meeting. Motion carried unanimously. 0' 0333 H 10) �I1 DEP RT FNT EPORT • A — La/� •c y OF THt TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: December 17, 1996 RE: Department Report -Responses to Public Comment The following are responses to public comments made at the December 3, 1996 City Council meeting: 1 . Robert Tyler spoke regarding recent staff actions taken on two story building permit. • Staff sent a letter to Mr. Tyler on December 11th addressing his questions/concerns (please see attached letter). 2. Tom Cullinan spoke regarding the 1996 Skins Game. • No response necessary. c:memocc261B W DJ0334 T44t 4 l�Q" 78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (619) 777-7100 FAX (619) 777-7101 OFFICE OF THE MAYOR GLENDA L. HOLT December 11, 1996 Mr. Robert Tyler 44-215 Villeta Drive La Quinta CA 92253 Subject: Response to Public Comment Dear Mr. Tyler: /.�(. lit At the December 3, 1996 City Council meeting, you spoke during the Public Comment portion of the agenda regarding the issuance of a building permit for a two story addition at 50-735 Calle Quito. More specifically, you indicated that the issuance of the building permit should have been delayed until after the Special City Council meeting of November 12, 1996. It is correct that the referenced building permit was issued November 12, prior to the referenced Special City Council meeting. The decision to issue the building permit was made by the Director of Building and Safety after extensive conversations with myself, and based on the legal opinion provided by the City Attorney. The essence of that opinion is that the issuance of a building permit is a "ministerial act" which is defined as "an act which does not involve the exercise of judgement. An act, the performance of which involves nothing of discretion, official or otherwise, performance being required by direct and positive command of the law," or "An act which a person performs under a given state of facts, in a prescribed manner, in obedience to the mandate of legal authority and without regard to or exercise of his own judgment upon the propriety of the act being done" (definitions from Ballantine's Law Dictionary). The facts that are pertinent to this issue are that the applicant had provided all the required information that had been requested by the City, in the form of plans, specifications and calculations prior to the Special City Council meeting on November 12,1996, and those documents had been reviewed and approved by the appropriate staff. The entire review process was conducted during the two weeks immediately preceding the November 12, 1996 meeting and had been completed as of that date . The review process was neither expedited nor delayed due to the controversy that became evident towards the completion of the review process. The applicant paid all the required fees and obtained the permit prior to the moratorium, which was enacted during the referenced Special City Council meeting. 6101033 0 a933-- - MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 �` Mr. Robert Tyler Page 2 December 11, 1996 To have withheld or delayed the issuance of the permit, when all review was completed, pending the outcome of the meeting would have resulted in treating this application differently than all other routine applications of this type and might have resulted in a claim of violation of due process, thereby exposing the City to potential liability. I hope I have adequately addressed your concerns regarding this matter. Please feel free to contact me if you have any further questions. Sincerely, Thomas P. Genovese City Manager c: Honorable Mayor and Members of the City Council Dawn Honeywell, City Attorney Tom Hartung, Director of Building and Safety G00336 Law Office of Dawn C. Honeywell 5334 E. Chapman Ave., Suite 204 PO Box 2095 Orange, CA 92859-0095 (800)350-6812 Fax (714) 771-1109 December 9, 1996 TO: The Honorable Mayor and Members of the City Council FROM: Dawn C. Honeywell, City Attorney RE: Department Report/Proposition 218 Attached please find an overview of Proposition 218's impact on local government taxes, assessments and fees as prepared by Rutan & Tucker. In the future we will address the specialized issues in connection with this measure as it relates to the City. 00033; RUTAN & TUCKER, LLR ATTORNEYS AT LAW A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS r.S A roowfy ..C^A A IYAILTTF S11 ANTON BOULEVARD. SUITE $400 •U wCO[.IC .P• LLI YYO""I ICON[N. N[ T .Low w.c[w s O.MI[L MAR-oTT.[ wI .mL Mott` 1 O.VIO [•COCOAOv[ O.VIM. • nA...N "ICNIA.. A CVNN VT. ANN[ M[LION L Aw COSTA MESA, CALIFORNIA 92626-IDDB nAM4 vAN uOTt. NA .uLUNu L[OMAND • •[l J. CAPLAN ST[PFfY A [LL.A JO.... L MAOA 1 JOMN • nD w�-uT. JR r1c MALL T MOANA.M DIRECT ALL MAIL TO: P. O. BOX 1950 .TTMtw • wofa AwAlo c AILo[w r ICMACL w IYruI INIUI O NONN vr"1T w[PTY[Iru J:O-u1 w SCOTT tANT.IATA MIL1OO W O . JO[L AVNICHOL 0 COSTA MESA, CALIFORNIA 9262B-Ip50 o OwL. ANPV.O Ll T.T.Ic. ( WALLACE,AGJw.• A THOMA A. A--M . vOLA[wT [Anew. J TOUNO P.T..R .ww TNOYs GROCKi N°TON TELEPHONE RMONE (]I4) BII-6100 "'FACT A. OOLOI.w{ I ALL[M C 0{TLwO.. II 1.9 ..MC.T F RAV AotuT c twAUN W WIINOC wnu.Y w wvw O[w w.mIYI IVIt NII DALLws •CV1. IS 9.6 LATHE rtSo. JYUA L, •040 JCNMIF wrrt[aFuuMc O. aT-e-YA. �w • w.Ne.0 Y uov-M FAX VI41 346-D036 2.1M L iNI NA.wuDN .oi[wT [. Ap[L C T.[Ow.AO - s.u.0[w• M... Y. OA[[N .NCMA[L A {LATT[wT LO.I L. MCINE.I 0.O 0 C c. IIt TMOYAA J c-ANc OEywA OuRm -rCCL tT"CN Y COIN YAN '.."OL CLIFO I.IC [ FRICOEM YAwA • Iw.nE. A w RUTAN u{{O-u]-1 o.v10 M MCC.... J {oCN MICAAwe YIC NA[L O. .V tIN Y. • aw. Ily19-.11 OI P T..TYUr OOVO0 J O[NMINOTOM . O. .IVIN• I.TM[wI.. Lt.., I WA T MILIOAMCS WOAMTUCKER. YILIO.° W O.NL, 11{I{•Iw31 'A. TOOD O TIIN J[FIw[T Y. 00["YAN' -C-T .,C. AII O. YONT[VIO[O L N R000[w NOw[LL Ilwla-I{{yl L J IK S a SM Y YVLOOWN(• N AV JI-[PM O C.AAVTM1 RI iT CAROL , ER AI CAROL L. °LYYL[w ANIMISSt"e WOLCOTT• IN PLASTIC I IN ["NEST W. ... P.fwIC11 O. YfCILLLA J[IF.[T w. {wOWNN[A w00 O-LPJ y, {OWLR ANN^ [Lli/IS(TM NANNIL -IC . NOW[LL SVC L[t COLLINS OAVIO .LL{Nlw[ MIY O TMOYPSON A PATRICK YVAO[ MARA { CAAL°ON [LIEN S °ANC.OPT XiC L 0... FAUL J sICVCRS '..Nws•w1..L <owPa1L.T1o.I Pi". a °'" " • PROPOSITION 218 V. J OAAI{ALOI. C.AHM 01. "1 • AN OVERVIEW OF ITS IMPACT ON LOCAL GOVERNMENT TAXES, ASSESSMENTS AND FEES by Joel D. Kuperberg' Proposition 218 was adopted by the voters of the State of California on November 5, 1.996. The measure, which became effective on November 6, 1996, amends the California Constitution with fundamental changes in the procedures for, and restrictions upon, local governments adopting taxes, fees and assessments. The purpose of this Paper is to provide a general overview of the provisions of Proposition 218, highlight certain of the inconsistencies and ambiguities in the text of the initiative, and suggest different interpretations and applications of its requirements and restrictions. This Paper is necessarily general in scope, and is not intended to provide specific guidance with respect to any particular tax, assessment or fee. Each individual local government enactment must be examined separately to determine its compliance under Proposition 218, and this Paper seeks to provide a better understanding of some of the issues that should be considered in that analysis.' ` I am indebted to Stan Wolcott and Elizabeth Martyn, partners at Rutan & Tucker, and Anward Li, an associate of the Firm, for their contributions to this Paper. = 000338 The opinions and conclusions set forth in this Memorandum are qualified by the ambiguities and inconsistencies in Proposition 218, and the lack of any legislative implementation or judicial decisions interpreting the provisions of the initiative. It is anticipated that Proposition 218 will be the subject of a number of lawsuits, and it likely will be a number of years before the courts issue definitive judicial interpretations of these new and far-reaching amendments to the California Constitution. Until the courts provide the PA A A A A rw RUTAN & TUCKER, LLP ATTORNEYS AT LAW • .uer.Usw. i.c1001.0 10011%sro«.. C...0....... I. INTRODUCTION Proposition 218 significantly alters the relationship between the electorate and local elected officials with respect to raising local government revenues. The proponents of Proposition 218 characterized the initiative as a solution to governmental loopholes to Proposition 13, as follows: After voters passed Proposition 13, politicians created a loophole in the law that allows them to raise taxes without voter approval by calling taxes "assessments" and "fees . " In order to remedy this perceived problem, the proponents stated in the argument in favor of Proposition 218 that "Proposition 218 guarantees your right to vote on local tax increases -- even when they are called something else, like lassessments' or Ifeesf and imposed on homeowners." In this regard, Section 5 of Proposition 218 provides that its provisions shall be liberally construed to effectuate its purposes "of limiting local government revenue and enhancing taxpayer consent." Under Proposition 218, a local government; may not assess any tax, assessment, fee or charge upon any parcel of property, or upon any person as an incident of property ownership, except ad valorem or special taxes in accordance'with Proposition 13, or fees, taxes or assessments as provided by Proposition 218. (Article XIIID, sec. 3.) Proposition 218 adds Articles XIIIC and XIIID to the State Constitution, with Article XIIIC addressing local taxes, and Article XIIID covering assessments and property -related fees and charges. II. THE IMPACT OF PROPOSITION 218 ON LOCAL TAXES Article XIIIC of the state Constitution mandates elections for new or increased general and special taxes, and sets forth a procedure and a deadline for bringing certain existing but non- voter -approved taxes into compliance with its provisions. necessary guidance with respect to Proposition 218, no authoritative legal conclusions can be drawn regarding its application and effects. Proposition 218 specifically defines "local government" in California Constitution Article XIIIC, sec. l(b), to include "any county, city, city and county, including a charter city and county, any special district, or any other local or regional governmental entity." Article XIIID, sec. 2(a) defines the term "agency" as a "local government." -2-` (�00_3-3a--- RUTAN & TUCKER, LLP ATTORNEYS AT LAW A .A.n.c.s.I. .c.uci+c ..o•naw..L CO .... Aao.s A. What Types of Taxes Are Subject to Proposition 2187 Under Article XIIIC, sec. 2(a), "(a)ll taxes imposed by any local government shall be deemed to be either general taxes or special taxes." Proposition 218 distinguishes between "general taxes" and "special taxes." Article XIIIC, sec. 1(a) defines a "general tax" as "any tax imposed for general governmental purposes." In contrast, Article XIIIC, sec. l(d) defines a "special tax" as "any tax imposed for specific purposes including taxes imposed for specific purposes which are placed into a general fund." By focusing on the purpose of the tax, rather than where the local government will account for the tax revenues, Proposition 218's definition of "special tax" is generally consistent with the characterization of "special taxes" in Proposition 62, passed by the voters of California in November of 1986, as well as the holdings in Rider v. County of San Diego, 1 Cal.4th 1 (1991), and County of San Francisco v. Farrell, 32 Ca1.3rd 47 (1982). B. What Governmental Agencies Are Subject to the Proposition 218 Restrictions on Taxes? Article XIIIC, sec. 2 provides that all general and special taxes enacted by a local government are subject to the restrictions in Proposition 218. Section 2(a) further restricts local government taxing authority, however, by providing that "special purpose districts or agencies," including school districts, have no power to levy general taxes. Neither the term "special purpose districts" nor "special purpose agencies" are defined in Proposition 218. However, Article XIIIC, sec. 1(c) defines the term "Special District" as follows: "Special District" means any agency of the state, formed pursuant to general law or special act, for the local performance of governmental or proprietary functions with limited geographic boundaries including, but not limited to, school districts and redevelopment agencies. Notwithstanding the apparently imprecise drafting of Proposition 218, it would appear that the term "special purpose district" in section 2(a) is intended to mean a "Special District" as defined in section l(c) of Article XIIIC.° In addition to the school 4 Proposition 218's ban on sp ecial pecial district •general taxes apparently supersedes the voters' determination in Proposition 62. In Proposition 62, the electorate enacted Government Code section 53723, which allows a district, whether or not authorized to levy a property tax, to impose a general tax if the tax is approved by the voters. Section 53722 likewise allows a district to adopt a special tax if the voters within the district approve the special tax by a two- -3- 0GG34� ��--- RUTAN & TUCKER, LLP ATTORNEYS AT LAW • w...wus..0 �wc wo�.c .woress�ow.. cow.o+.nos districts and redevelopment agencies expressly referenced in its definition, the term "Special District' would seemingly include all independent special districts, such as water districts, sewer districts, library districts, community services districts, community college districts. While these agencies may not have traditionally levied general taxes, the provisions of section 2(a) of Article XIIIC now prohibit them from doing so. C. What Procedures Does Proposition 218 Require for the Imposition, Extension or Increase of a General Tax? Article XIIIC, sec. 2(b) prohibits a local government from imposing, extending or increasing any general tax unless and until that tax is placed on the ballot and approved by a majority vote of the electorate. Proposition 218 does not set forth procedures for calling for, analyzing, soliciting arguments for and against, and preparing ballots for the proposed tax, but the provisions of Election Code sections 9200, et seq., governing municipal elections, do not seem to conflict with the voting requirements in Article XIIIC, sec. 2(b).5 Proposition 218 does, however, regulate the date of the election to confirm the general tax. Article XIIIC, sec. 2.(b) provides that the election shall be consolidated with a regularly scheduled general election for members of the local government's governing body, unless the governing body has declared by a unanimous vote that an emergency situation requires an election on a different date. Article XIIIC, sec. 2(b) provides that a general tax shall not be deemed to have been increased if the tax is imposed at a rate that is less than or equal to the, maximum rate approved at an election. Accordingly, Proposition 218 seemingly permits a local government to fluctuate the tax rate from year to year, so long as the rate never exceeds the maximum rate approved by the electorate voting in favor of the tax. D. What Procedure Does Proposition 218 Require for the Imposition, Extension or Increase of a Special Tax? Article XIIIC, sec. 2(d) prohibits a local government from imposing, extending or increasing any special tax unless the special tax is approved by a two-thirds vote of the electorate. Unlike the provisions relating to general taxes, Proposition 218 thirds vote. 5 The tax presumably could be placed on the ballot by the city council pursuant to Elections Code section 9222. 000341 -4- RUTAN & TUCKER, LLP ATTORNEYS AT LAW . r.•.wua. r wuum•c .•orcas�o... co•....no.s does not provide any restriction upon the date for conducting elections on special taxes. Similar to general taxes, special tax elections seemingly may be conducted in accordance with the Elections Code provisions for municipal and district elections. And, like general taxes, the annual rate at which a special tax is levied may vary from year to year, so long as the rate never exceeds the maximum tax rate that the voters approved in connection with the special tax. B. Hov Does Proposition 218 Affect Existing Taxes? Article XIIIC, sec. 2(c) provides that, if a local government has enacted, extended or increased a general tax during the period from January 1, 1995, through the effective date of Proposition 218,6 the tax may only continue to be imposed if a majority of the voters confirm the tax at an election held within two years of the effective date of Proposition 218. Section 2(c) further provides that the election shall be conducted in compliance with the provisions on general taxes, which require that the election be consolidated with a regularly scheduled general election for members of the local government's governing body, except in cases of emergency as declared by a unanimous vote of the governing body. The language of Article XIIIC, sec. 2(c) may provide an immunity from challenge for certain general taxes that were adopted prior to January 1, 1995, and without a vote of the electorate. This issue arises in the context of Proposition 62, and the recent holding in Santa Clara County Local Transportation Authority V. Guardino, 11 Cal.4th 220 (1995). Proposition 62 was passed by California voters in November of 1986, and added Government Code section 53720, et seq., requiring voter approval for any general or special tax. In the years subsequent to the passage -of Proposition 62, a number of judicial decisions declared the voter approval requirements of Proposition 62 unconstitutional.7 Numerous local governments relied upon these judicial decisions to adopt general taxes without submitting the taxes for voter approval. The Supreme Court's decision in Guardino, supra, effectively overruled these earlier judicial decisions invalidating Proposition 62, reinstated the voter approval requirement of Proposition 62 with respect to general taxes, and cast doubt over the validity of general taxes enacted without voter approval in the years since the passage of Proposition 62. 6 Pursuant to Art. II, Sec. 10(a) of the state Constitution, the effective date of Proposition 218 is November 6, 1996, unless otherwise provided therein. 7 See, e.g ., City of WoodIake v. Logan, 230 Ca1.App.3zd 1050 (1990); City of Westminster v. County of Orange, 204 Cal.App.3rd 623 (1991). 00034;, -5- 0tWdY2--' RUTAN & TUCKER, LLP ATTORNEYS AT LAW . PARINCRSMIP IMClUO1MG PROFESSIONAL CORPORATIONS Proposition 218 declares that all general taxes adopted from and after January 1, 1995, must be confirmed by the voters, but makes no mention of any voter approval requirement for taxes adopted prior to January 1, 1995. As a result, and particularly since Proposition 218 was passed following the decision in Guardino, the text of Proposition 218 may support an argument that pre-1995 taxes are immunized from challenge under Proposition 62, and need not be submitted to the voters for confirmation. It bears emphasis, however, that this implicit "grandfather" provision will not be definitively established until a court is asked to address, and rules upon, this issue. III. THE IMPACT OF PROPOSITION 218 ON ASSESSMENTS Unlike the original Proposition 13 (Art. XIIIA) and the Gann Appropriations Limit (Art. XIIIB), both of which were ultimately determined by the courts not to apply to assessments, Proposition 218 directly affects assessments in several significant ways. Article XIIID, sec. 2(b) defines "assessment" as any levy or charge upon real property for a special benefit conferred upon the property, and lists the many synonyms and variations which California law currently provides, including special assessments and maintenance assessments. A. What Are the Procedures and Requirements For Assessments? Section 4 of Article XIIID sets forth several procedural requirements for the levy of assessments, some of which are traditional, others which differ significantly from existing procedures. First, under Article XIIID, sec. 4(a), the local government must identify all parcels which will be "specially benefitted," and assess these parcels their pro rata share of the benefit (not to exceed the "reasonable cost"). The local government must include in this identification of "specially benefitted" parcels publicly -owned parcels unless it can be demonstrated by "clear and convincing evidence" that such public parcels receive no special benefit.8 The term "special benefit" is defined in Article XIIID, sec. 2(i) as a particular and distinct benefit over and above "general benefits" conferred on the parcels or the public at large. Although many of these requirements already exist by statute or judicial decision, currently most publicly -owned properties are 000340 8 The requirement in Proposition 218 that local governments also include any "specially benefitted" lands owned by the United States may violate Federal primacy restrictions upon local impositions upon Federal lands. RUTAN & TUCKER, LLP ATTORNEYS AT LAW • ••+�w[+s..�. mcwoiwc •+oresawwa co.•...no.s exempt from assessment, except under certain circumstances.9 The heightened scrutiny regarding "special" versus "general benefits" may either necessitate contributions from the levying agency's general fund for general benefits or, if general fund contributions are not feasible, preclude the use of assessment districts. Article MID, sec. 4(b) provides that all assessments must be supported by a "detailed engineer's report" prepared by a "registered professional engineer." The term "registered professional engineer" presumably refers to a registered engineer, and Proposition 218 provides no guidance regarding what level of detail is required for a "detailed engineer's report." Although most assessment statutes already provide for an engineer's report to support the assessment, the requirement that it be prepared by a registered engineer is new in most, if not all, instances. Under Article XIIID, sec. 4(c), the "record owner" of each parcel to be assessed shall be given written notice by mail of: (i) the assessment; (ii) the total assessment; (iii) the amount charged to the owner's parcel; (iv) the duration of payment; (v) the "reason" for the assessment; (vi) the basis of assessment (i.e., the assessment formula); (vii) the date, time and location of the public hearing on the assessment; and (viii) a summary of the ballot procedure. The term "record owner" is not defined, such that it cannot be determined from what "record" the identity and address of the parcel owner must be obtained. Although not certain, it is likely that local governments may rely upon the county's last equalized assessment roll for the purposes of determining the "record owner.1110 Similarly, section 4(c) does not set forth in what manner the local government must provide the mailed notice. While bulk mail may reduce local government costs, the use of first class mail may better assure the local government of complying with the 45-day notice period requirement." Although most of these notice requirements already exist in assessment statutes, notice need not always be given by mail under current law. The mailed notice provision presumably supersedes statutory provisions allowing for published notice in certain situations, such as city-wide assessments. 7 See, San Marcos Water District v. San Marcos Unified School District, 42 Cal. 3d 154 (1986). 10 Certain assessment procedures (e.g ., Streets & Highways Code sec. 10306, regarding notices under the 1913 Act) utilize the county's assessor roll. 11 A more detailed discussion of the issues of what constitutes a "record owner," and what method of mailing complies with Proposition 218, is set forth in Section IV.E.1 of this memorandum, regarding notices for fees. Cu1);34 i -7- fi)-0_0 q 43-- Article XIIID, sec. 4(d) requires that each mailed notice enclose a "ballot" on which the owner may "vote" in support or in opposition to the assessment. The ballot must set forth the agency's address for receipt of ballots, and space for the owner to indicate his or her name, a reasonable identification of the parcel, and the owner's support or opposition to the proposed assessment. No other guidance is provided regarding the form or content of the "ballot." Although occasionally assessments are imposed by vote (such as under the 1982.Act), Proposition 218 now makes a vote mandatory in all instances other than a small number of explicitly enumerated assessments which existed on November 6, 1996. Under Article XIIID, sec. 4(e), the agency must conduct a public hearing on the proposed assessment not less than forty-five days after giving mailed notice, consider all protests, and tabulate the ballots. The agency shall not impose the assessment if ballots in opposition (as weighted by the amount of assessment) exceed the ballots in favor (also weighted by the amount of assessment). These provisions vary considerably from existing assessment provisions. Under statutory assessments, the agency would hear protests (which had to be made in writing and filed before the opening of the public hearing in most instances) and could impose the assessment unless a majority protest of owners (usually calculated in terms of area) protested. Under some assessment acts, even a majority protest could be overridden by a four -fifths vote of the governing body. Now the ballots decide the issue and no override is possible. The public protest hearing provisions raise a number of issues. First, Proposition 218 does not state how, or in what manner, a property owner must return his or her ballot, or whether the local government must either provide a return address or otherwise solicit the ballots. In addition, the Ralph M. Brown Act, Government Code section 54950, et seq., also contains special public hearing requirements relating to assessments. Government Code section 54954.6 requires local governments to conduct at least one public meeting and one public hearing prior to levying an assessment, and provide a detailed published and mailed notice of the meeting and hearing. It would appear that, unless the provisions of Government Code Section 54956.6 are repealed, a local government seeking to -levy assessments must comply with the notice and hearing requirements of..both Proposition 218 and the Ralph M. Brown Act. With regard to the voting procedure which is weighted based upon the amount of the assessment to which each property owner is subject, Article XIIID, sec. 4(g) provides that, because only special benefits are assessable, registered voters residing within the assessment district who do not own property which has been -8-0 t� U34 -QD0344---- RUTAN & TUCKER, LLP ATTORNEYS AT LAW . AA.rs[wa.o u.nuouc •+o.csfw.A. COYIOYtIONS assessed "shall not be deemed . . . to have been deprived of the right to vote for any assessment." Subsection (g) goes on to provide that if a court determines otherwise, the assessment must additionally be approved by a two-thirds vote of the electorate, in addition to the property owners' approval. Longstanding judicial decisions have ruled that registered voters are not denied due process or equal protection by being deprived of voting on such assessments, so it is unlikely.that the courts will overturn the property owners -only ballot procedure. It should be noted that section 2(g) of Article XIIID defines "property owner(ship]" to include tenants where the lease provides for pass -through of such assessments. This, in turn, injects a concept which will be difficult to implement in the context of the restriction which limits voting only to affected landowners. B. When Does Proposition 218 Apply to Assessments? Although Article XIIID generally became effective on November 6, 1996, section 5 provides for a delayed effective date of until July 1, 1997 for assessments. This delayed effective date was probably intended to give local governments time within which to conduct elections and to otherwise bring existing, new or increased assessments into compliance by the beginning of the 1997-98 fiscal year. However, the delayed effective date also gives rise to another interpretation. Although there are differing views on this question, an argument can be made that, until the July 1, 1997 effective date of section 4, existing procedures for levying of assessments are unaffected by Proposition 218. Under this analysis, assessment proceedings may be completed by no later than May 31, 1997, in order to allow the thirty day statute of limitation for most assessment procedures to run prior to July 1, 1997, and thereby make the assessment immune from later judicial challenge brought under Article XIIID. Whether such a "window of opportunity" exists is subject to debate. While Section 5 clearly provides that all existing, new or increased assessments shall comply with Article XIIID beginning on July 1, 1997, it goes on to provide that only certain assessments listed in the concluding sentence of Section 5 are exempt from the "procedures and approval process" set forth in Section 4 if they existed on November 6, 1996 (the effective date of Article XIIID in all other respects). Thus, the counter view holds that the gap in the effective dates is not a "window of opportunity" for levying further assessments unaffected by Proposition 218. Independent of these conflicting interpretations is the overriding concern over Proposition 218ts right of initiative on assessments (whether existing, new or increased) conferred by -9- 00034F; RUTAN & TUCKER, LLP ATTORNEYS AT LAW ..oress.o... CO ..... rne.s section 3 of Article XIIIC. This initiative right, unless narrowed by judicial decisions or the Contracts Clause of the United States Constitution, would seemingly allow a later challenge to an assessment regardless of the date of imposition. In fact, the initiative right of Article XIIIC, sec. 3 could conceivably be construed to authorize the voters to repeal assessments which had complied with Article XIIID in both letter and spirit. C. What Existing Assessments Are Unaffected by Proposition 218? Article XIIID, sec. 5 sets forth four categories of assessments which, if they exist on the November 6, 1996 effective date of Proposition 218, are exempt from the procedures and approval process set forth in Section 4: 1. Assessments imposed "exclusively" to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control; 2. Assessments imposed pursuant to a petition signed by 100% of the owners of parcels subject to the assessment; , 3. Assessments "exclusively" used to repay bonded indebtedness; and 4. Any assessment previously receiving majority approval in an election. It should be noted that, even as to the four exempted categories of assessments, increases in such exempted assessments (except for bonded indebtedness), are required to be approved as provided in Article XIIID, sec. 4. Many questions are raised by these exemptions, including the precise meanings of what improvements are embraced in the undefined listing in subsection (a),1 how stringently the term "exclusively" will be construed in subdivisions (a) and (c) and, most importantly, what constitutes an "existing" assessment. There is some credence to the assertion that even assessments which must be levied on a year -by -year basis (e.g., 1972 Act Landscaping and Lighting Maintenance Assessments) are grand -fathered, since in an "annotated" version of Proposition 218, the Howard Jarvis Taxpayers 12 For example, it is not clear how broadly the terms "streets" and "sewers" will be construed. Under an expansive reading, "streets" could include landscaping and set -back areas, and "sewers" could include storm dra�iin� �'3l� � RUTAN 6 TUCKER, LLP ATTORNEYS AT LAW . rur.us«o •c.�o.c nworessww.. cow•ewwnaws Association (the "Jarvis Association") stated that so long as the assessment methodology remained the same from year to year, the fact that the assessment is "imposed" annually would not necessarily trigger section 4 of Article XIIID. However, the Jarvis Association's position conflicts with the text of section 5, since the exempted existing assessments are limited to the four categories listed, not to all "existing" assessments generally. Moreover, the courts have not generally considered the author's statements outside the ballot arguments as "legislative intent" for purposes of construing ambiguous initiative provisions. Beyond the categories of exempt "existing" assessments, certain assessments with a material nexus to existing contractual indebtedness other than assessment bonds may also be protected from retroactive impairment by the "Contracts Clause" of the United States Constitution. Although the claim has been made by the Jarvis Association that only bonded indebtedness payable from assessments is protected by the "Contracts Clause," it is generally understood that the protection afforded by the Contracts Clause extends to all forms of contractual indebtedness, whether issued in the form of "bonds" or other creative debt instruments, such as certificates of participation. In fact, the Contracts Clause might protect existing contractual indebtedness payable from assessments from material retroactive impairment by Proposition 218 even if Article XIIID, sec. 5(c) did not so provide. However, a contrary argument can be made that, at least with respect to the ability of property owners to defeat an assessment through protests, the protest procedure is merely a condition to be satisfied, rather than an impairment. D. What Impact Will Proposition 218 Have on Maintenance Assessments? One of the principal objects to which Proposition 218 seems directed is maintenance assessments. It is understood that the Jarvis Association strongly objected to the California Supreme Court's decision in Knox v. City of Orland, 4 Cal.4th 132 (1992), which upheld the maintenance assessment for a citywide maintenance district for city parks. Proposition 218 may have been drafted to halt continued use of such maintenance districts through the inclusion in the State Constitution of the concept of "special benefit" in assessment proceedings, the shifting of the burden of proving the validity of assessments in judicial challenges, and the new noticing and "balloting" procedures for assessments. While a small minority of maintenance assessment districts will be unaffected by the new requirements of Article XIIID by reason of being exempted under section 5 (e.g., maintenance assessments for sidewalks, streets, sewers, water, flood control, drainage systems or vector control or those previously receiving RUTAN 6 TUCKER, LLP ATTORNEYS AT LAW .....as-I•'MCLUDmG ..oressm.., co..o+.rics majority approval from the voters, such as those under the Benefit Assessment Act of 1982), the vast majority of maintenance districts will be compelled to comply with the new requirements on and after July i, 1997. Even existing maintenance assessments exempted by section 5 will need to comply with Article XIIID, sec. 5 as to any increases made in the amount of those assessments. Probably the biggest hurdle to the continued levy of citywide maintenance assessments will be the proof of the "special benefit" to the properties. While the court in Knox v. City of Orland rejected the Jarvis Association's contention that such citywide assessments did not represent "special benefits" and that parks by their very nature were a "general benefit" to the city, Proposition 218's elevation of the traditional requirement of special benefit to a constitutional stature will necessitate an expanded method of assessment engineering in order to withstand judicial scrutiny and sustain the levying agency's burden of proof. For example, it is likely that existing maintenance districts under the Landscaping and Lighting Act of 1972 (Streets & Highways Code S 22500 et seq. ) will need to expand the use of "zones of improvements" (Streets & Highways Code S 22574) to establish a finer degree of differentiation of assessments to reflect properties' proximity to the lighting or landscaping improvements. This may prove very difficult to accomplish. Even with such zones, the assessment formula for such improvements may prove to be tortuous and complex, and at odds with the common perception of what constitutes "special benefit" (e.g., distance from improvements, actual use by individuals)- It is also probable that, even with more complex assessment formulas, some residual "general benefit" will remain. This general benefit portion would have to be defrayed by a contribution from the general fund of the local agency, which may be infeasible. Additionally, publicly - owned properties must also be assessed unless it can be demonstrated by "clear and convincing evidence" that such publicly - owned properties receive no special benefit. Ultimately, it may be very difficult to establish a basis for "special benefits" among properties throughout a city to support a city-wide maintenance assessment. Alternatively, local agencies may turn to different procedural acts, such as the Benefit Assessment Act of 1982, which already provides for a one-time hearing and election process. A second alternative, although perhaps not politically acceptable, would be the approval of a general or special tax (discussed above) which would provide equivalent revenues. Even these alternatives may be difficult to implement under Proposition 218. Regardless of what course is taken, therefore, it is fair to say that maintenance assessment districts, particularly citywide districts, may be particularly n -12- ;VI_. RUTAN & TUCKER, LLP ATTORNEYS AT I.AW . n. n..usan wc w oi.c ... ress1... c cow.... riows problematic due to the "special benefit" and weighted voting requirements of Proposition 218. IV. THE IMPACT OF PROPOSITION 218 ON FEES AND CHARGES Proposition 218 addresses fees and charges in Article XIIID, section 6. Article XIIID, section 2(e) defines the term "fee" as meaning "any levy other than an ad valorem tax, a special tax or an assessment, imposed by an agency upon a parcel or upon a person as an incident of property ownership, including user fees or charges for a property -related service." Among the issues raised by Proposition 218 are whether the initiative applies to existing fees and, if so, the types of fees that are covered; as of what date the fees are covered; how Proposition 218 applies to these fees; and the procedural requirements for the approval and imposition of fees under Proposition 218. A. Does Proposition 218 Apply to Existing Fees and Charges? While the text of the initiative is not clear on the issue, it appears that Proposition 218 will likely be interpreted as applying both to new or increased fees, and to existing fees that are imposed after July 1, 1997. The uncertaintyresults from the fact that the restrictions on fees are set forth in Article XIIID, section 6(b), entitled "Requirements for Existing, New or Increased Fees and Charges," while the text of this section merely provides that the restrictions apply to fees or charges that are "extended, imposed or increased" by an agency. The text does not specifically define the term "extended" nor does it state whether the restrictions of section 6(b) apply to "existing" fees or charges. A literal interpretation of the term "extended" suggests that further legislative action beyond the passive conduct of continued collection of fees or charges may be necessary. In other words, fees or charges that are "extended" require a conscious act on the part of the legislative body. Examples of this would be the repeal of a sunset clause or the expansion of the scope or coverage of a fee or charge. The only possible indication whether Proposition 218 applies to existing fees is Article XIIID, section 6(d), which provides that, "(b]eginning July 1, 1977, all fees and charges shall comply with this Section" (emphasis added). The use of the term "all" can be construed to mean both new and existing fees. However, this language differs from the language used in Proposition 218 regarding the effective date for. assessments. Article XIIID, section 5, provides that, (b]eginning July 1, 1997, all existing, new or increased assessments shall comply with this Article." The lack of a specific reference to "existing" fees, when contrasted -13- !1 RUTAN & TUCKER, LLP ATTORNEYS AT LAW • .•+fN{•sNV iMcwmbc .+or•s ONAL CORPORATIONS with the language relating to assessments, may weaken any inference from section 6(d) that "all" fees include existing fees. To interpret the provisions of an initiative measure, the California Supreme Court, in Amador Valley Joint Union High School District v. Board of Equalization (1978) 22 Cal.3d 208, 245-246, stated: "California courts have held that constitutional and other enactments must receive a liberal, practical common-sense construction which will meet changed conditions and the growing needs of the people P . . In addition, when . the enactment follows voter approval, the ballot summary and arguments and analysis presented to the electorate in connection with a particular measure may be helpful in determining the probable meaning of uncertain language." In the ballot pamphlet for Proposition 218, neither the Official Title and Summary prepared by the Attorney General, nor the analysis and ballot arguments, explicitly address whether existing fees or charges are subject to the procedural requirements of the measure. The Summary merely states that "fees and charges are limited to the cost of providing the service and may not be imposed for general governmental services available to the public." However, with respect to the substantive requirements of section 6(b), the analysis prepared by the Legislative Analyst makes no distinctions between existing or new fees and states that the measure requires "all property -related fees" to comply with these requirements by July 1, 1997. Additionally, in addressing the fiscal impact of the initiative, the Legislative Analyst determines that, with respect to existing revenues, "by July 1, 1997, local governments would be required to reduce or repeal existing property -related fees . . . that do not meet the measure's restrictions on (1) fee . . . amounts or (2) the use of these revenues." These statements seemingly support the interpretation that Proposition 218 applies to existing fees and charges. Section 5 of Proposition 218 provides that the provisions of the initiative "shall be liberally construed to effectuate its purposes of limiting local government revenue and enhancing taxpayer consent" (emphasis added). Thus, to construe the word "extended" to mean fees or charges that result from an active or conscious decision made by the legislative body would be contrary to Proposition 218's rule of construction, as well as the interpretative rules utilized by the California Supreme Court for constitutional initiatives. As a result, it would appear that the restrictions set forth in Section 6(b) of Article MID will likely C+��135i. -14- f RUTAN & TUCKER, LLP ATTORNEYS AT LAW • r...w us..• wcwowc ..oressiowu ca oo.. naves be interpreted by the courts to apply to existing fees, as well as new or increased fees. B. What Fees are Subject to Proposition 218? As previously indicated, Proposition 218 defines the term "fee" in Article XIIID, section 2(e), to mean "any levy other than an ad valorem tax, a special tax or an assessment, imposed by an agency upon a parcel or upon a person as an incident of property ownership, including user fees or charges for a.property-related service." The term "property -related service," in turn, is defined in section 2(h) to mean "a public service having a direct relationship to property ownership." "Property ownership" is further defined in section (g) to include "tenancies of real property where tenants are directly liable to pay the ... fee or charge in question." In construing these definitions, Proposition 218 states that "(r]eliance by an agency on any parcel map including, but not limited to, an assessor's parcel map, may be considered a significant factor in determining whether a fee or charge is imposed as an incident of property ownership..." Despite these definitions and the interpretive guide in Proposition 218, it is not at all clear what fees fall within the scope of fees imposed "... upon a parcel or upon a person as an incident of property ownership ..." In one sense, it is much easier to determine from the text of Proposition 218 what fees are excluded from its restrictiohs. Article XIIID, section 1(b), specifically provides that Proposition 218 does not affect existing laws relating to the imposition of fees or charges "as a condition of property development"; and section 3(b) states that "fees for the provision of electrical or gas service shall not be deemed charges or fees imposed as an incident of property ownership." Thus, developer fees, and electrical and gas charges seemingly are not affected by Proposition 218. While Proposition 218 provides a few clues as to what types of existing fees are subject to its restrictions, those clues are not altogether helpful, because they seem to imply that "property - related" fees include fees that are not traditionally associated directly with property ownership. For example, while Proposition 218 requires both a specially noticed protest hearing and an election prior to the -imposition of a new or increased fee, Article XIIID, section 6(c) specifically excludes "fees or. charges for sewer, water, and refuse collection" from the election requirement (but not the specially noticed protest hearing requirement) relating to fees. This provision thus suggests that water, sewer and trash collection fees are "property -related" fees subject to Proposition 218. Customary water, sewer and trash service fees are not normally associated directly with property ownership. while an inferential argumer%t can be made that this enumeration refers to CG035� RUTAN & TUCKER, LLP ATTORNEYS AT LAW ....ru..swo wcwooac ..aressm,., c...0....... connection or similar charges that pertain directly to land, as compared to utility commodity or typical service delivery charges, that distinction is not reflected in the actual text of Proposition 218. A narrow reading of Proposition 218 would seemingly cover only those fees that are imposed solely on the basis of property ownership such as water and sewer connection fees, trash fees that are imposed uniformly on all parcels regardless of the amount of trash generated by the parcel, and any fee that is either included on a tax bill or imposed by reference to a subdivision or assessor's map. A broader reading of Proposition 218 would cover water and sewer commodity charges (i.e., customary rates for the use of water and sewer utility service), trash and street -sweeping fees, and other fees for services that are normally delivered to real property or a permanent location, as opposed to services that are personal in nature and whose delivery point is easily moveable. C. When Does Proposition 218 Apply to Fees? Article XIIID, section 6(d), provides that "all fees or charges" shall comply with Proposition 218 beginning July 1, 1997. As previously indicated, it appears that this effective date, as well as the substantive provisions of Proposition 218, apply to existing fees as well as new or improved fees. The more difficult question is whether or not prior to the effective date existing fees or charges can be increased or new fees or charges adopted without having to comply with either the substantive or procedural requirements of section 6. One possible interpretation is that a "window of opportunity" exists whereby the requirements of section 6, both substantive and procedural, need not be followed provided.that increases to existing fees or charges or the adoption of new fees or charges are enacted prior to July 1, 1997. This means that a local government might be able to adopt increased or new fees or charges prior to July 1, 1997, without the need to provide the type of detailed notice described in section 6(a) (2) or obtain approval of the voters as required by section 6(c). It is important to note that any fees or charges that are increased or adopted will undoubtedly be considered "existing" fees or charges on the effective date. The more cautious interpretation is that a "window of opportunity" does not exist and the procedural requirements of section 6 must be complied with as of the effective date of Proposition 218, i.e., November 6, 1996. Under this interpretation, before fees or charges can be increased or adopted, a local government must provide notice and obtain voter approval in conformance with section 6(a)(2) and section 6(c), respectiv ly; { 1 RUTAN & TUCKER, LLP ATTORNEYS AT LAW ...v«c ws.�• ,«u uo�«c .woress�ow.� co+now.no«s D. Sow Does Proposition 218 Apply to Fees? Many of the requirements that Proposition 218 imposes upon fees are substantively similar to existing statutory and decisional law mandates in their focus upon a reasonable relationship between the nature of the service provided to the user, and the fee imposed upon the user for the service. (See, e.g., sections 66013, et seq., and sections 66016, et seq., of the California Government Code.) However, Proposition 218 expands.these fee requirements by requiring a parcel -specific determination, in the form of a finding regarding the relationship between the fee imposed on the parcel and the proportional cost of the service provided to that parcel. As a general matter, most fees and charges are currently adopted by the governing body of a local government following a public hearing. The fee, the amount of which is usually based on the sum reasonably necessary to cover the costs of providing the service or activity, may not be levied for general revenue purposes. (Pennell v. City of San Jose (1986) 42 Cal.3d 365,,,375.) The amount of the fee directly allocated to a user must bear a fair or reasonable relationship to the user's burdens on or benefits from the service or activity provided. (San Diego Gas & Electric Co. v. San Diego County Air Pollution Control Dist. (1988) 203 Cal.App.3d 1132, 1146.) Under Proposition 218, a local government may only continue to impose and collect existingfeees or charges beyond June 30, 19970 if the fee or charge in question meets each of the following five restrictions contained in Article XIIID, section 6(b): i. The revenues derived from the fee or charge do not exceed the cost of providing the property related service. 2. The revenues derived from the fee or charge are not used for any purpose other than for which the fee or charge was imposed. 3. The fee or charge imposed does not exceed the proportional cost of providing the service attributable to the parcel on which the fee or charge is imposed. 4. A fee or charge may only be imposed for services actually used by or immediately available to the property owners. Any standby charges for future use or service are treated as assessments. 5. No fee or charge may be imposed for general governmental services such as police, fire or 000354" -17- RUTAN & TUCKER, LLP ATTORNEYS AT LAW • n..rN Cllf win FLW D�NO nFOnCf f�DN.I Co.. ... 111.1 library if the service is available to the public at large on substantially the same manner as the service it made available to property owners. In determining the cost of providing the service, Proposition 218 does not define or identify the types of costs or expenses that may be included in the fee. California courts, however, have found that such costs typically include the expense of direct regulation as well as all incidental expenses, including administrative, inspection, maintenance and enforcement costs. (See, United Business Com. v. City of San Diego (1979) 91 Cal.App.3d 156, 166.) Therefore, an argument exists that the costs required to provide the service include both direct and indirect costs incurred by a local government. The restrictions set forth in sections 6(b)(1) and 6(b)(2) do not differ substantively from the requirements currently in effect. For example, section 6(b)(1) provides that the fee or charge may not exceed the funds required to provide the service. Like existing law, therefore, Proposition 218 requires a nexus between the existing fee or charge and the service or activity for which the fee or charge is imposed. In section 6(b)(2), Proposition 218 also requires that the proceeds from the existing fee or charge may not be used for purposes other than that for which the fee or charge was imposed. This requirement likely is subsumed within the general requirement that the fee may not exceed the cost of providing the specific service to the user. However, to the extent that a fee raises revenue for purposes incidental to the service provided, such as water fee revenues that fund water conservation education efforts, or trash fees that fund recycling efforts or hazardous waste collection or disposal activities, modifications may be required under Proposition 218. The modifications required may simply mean that fees and charges subject to Proposition 218 need to be treated as regulatory fees. Under this interpretation, findings (based upon reasonable considerations) could be made determining that the incidental costs associated with providing the service are a standard component of the fees or charges. (See, San Diego Gas & Electric Com., supra, 203 Ca.App.3d 1132.) Further, in order to demonstrate that the proceeds generated from the fee or charge are not being used for other purposes, and that the cost of the service is dependent on and does not exceed the amount of funds generated by the fee or charge, a local agency may find it helpful to deposit the fees or charges into a separate account or fund. However, this procedure is not required by Proposition 218. Article XIIID, section 6(b)(3) further provides that the amount of the existing fee or charge may not exceed the proportional cost of the service attributable to the parcel on -1s 00*035-5- 0 0-0-n-4 which the fee is imposed. This restriction could be interpreted simply to mean that the amount of the fee or charge must bear a "fair" or "reasonable" relationship to the parcel's burdens on or benefits from the service or activity provided, consistent with existing law. While a precise mathematical formula may not be required, section 6(b)(3) does appear to go further than existing law and mandate an individualized determination of the amount of the fee to be imposed based on the level or amount of service provided to or conferred upon the specific parcel in question. Proposition 218 provides no direction regarding how such determinations should be made. Presumably, standard utility methodologies, based upon evidence -based assumptions regarding the level of service or impact per unit (such as the quantity of sewage generated per person or per square foot of occupied space, or per - acre water consumption by occupied land use) may serve as the basis for such individualized determinations. This requirement for a proportional relationship between the cost of the service and level of benefit to the specific parcel may restrict certain non -proportional fees, such as "inclining block" water conservation rates (i.e., rates that increase on a per -unit basis with increased consumption, in order to.discourage increased use), and require modification of the method of funding "lifeline" rates (i.e., subsidized rates to lower income or elderly service users). While lifeline rates are not prohibited in and of themselves under Proposition 218, they are typically funded from a portion of the rates charged to non -lifeline users. This subsidization of lifeline rates through fees likely is prohibited by Proposition 218, however, and local governments seeking to continue lifeline rates seemingly would be required to subsidize the lifeline rates from non -fee generated (e.g., general fund) revenues. To the extent that an existing fee or charge is imposed for a service that is not actually used by or immediately available to the owner of the property in question, such a fee or charge may no longer be collected or imposed after July 1, 1997. Fees or charges based on potential or future use of a service are not permitted. Under Proposition 218, standby.charges are considered assessments and subject to the provisions of Article XIIID, section 4. Under section 6(b)(5), if an agency charges a fee for general governmental services such as police, fire, ambulance or library services, the fee may no longer be imposed unless the service is not available to the public at large in substantially the same manner as it is to property owners. This provision seems to relate to parcel -based fees, and seemingly would not apply to traditional fees for library cards, or after -the -fact billings for ambulance services or responses to security alarm calls. G0035G -19- -- RUTAN & TUCKER, LLP ATTORNEYS AT LAW ... aw"S"' ..oressi.... co.....no.a If the existing fee or charge fails to meet the restrictions and requirements of Proposition 218, Article XIIID, section 6(d) requires that, after July 1, 1997 the local government either adjust or reduce the existing fee so that it comports with the initiative, or cease imposition of the fee. R. What Procedures Does Proposition 218 Require for the Approval of Fees and Charges? Proposition 218 imposes specific procedural requirements for the approval of any property -related fee or charge. These procedures, which are established in Article XIIID, sec. 6 of the California Constitution, resemble certain of the procedural requirements for the adoption, imposition and levy of assessments, and cover three principal areas: the notice which must be sent to all affected property owners, the public protest hearing on the fee, and the mandatory election following the local government's adoption of the fee. 1. The Required Notice for a New or Increased Fee. Under Article XIIID, sec. 6(a)(1), the local government must identify the proposed fee, calculate the amount of the fee proposed to be imposed upon each parcel, and mail to the record owner of each identified parcel upon which the local government proposes to impose the fee a detailed written notice of the proposed fee. That mailed notice must specify the amount of fee to be imposed upon the parcel, the basis upon which the amount of the fee was calculated, the reason for the fee, and information (i.e., date, time, and location regarding the public hearing to be conducted on the proposed fee). Because Proposition 218 does not define the term "record owner," it is not certain from what "record" the local government must identify the owners of the affected parcels. Various statutes which require governmental agencies to provide mailed notice to property owners mandate the use of the county's last equalized assessment roll for determining the identity of the property owner.13 Different localities may maintain different "records" of property ownership, based either upon county recorder documentation or other information. While Proposition 218 provides no certainty, it would appear that local governments may be able to utilize the 13 See, e. ( )( ) (notice of pending g., Government Code Section 65091 a 3 land use entitlement); Public Resources Code Section 21092(b)(3)(C) (alternate means of providing notice of availability for review of draft EIR or negative declaration); Government Code Section 56157(e) (mailed notices of changes of governmental organization); Streets & highway Code S 10306 (mailed notice of 1913 Act assessment). -20- 000357 RUTAN SL TUCKER, LLP ATTORNEYS AT LAW • 11 Rf N(ISMII �M CL.0..G 1.011 0.1L C0..0..IIONS county's last equalized assessment roll, because this "record" is commonly used for determining the names and addresses of the owners of specified parcels of property for other governmental purposes under various other provisions of California law. Another uncertainty in the noticing requirements for fees is the identity of the "owner" of the parcel entitled to receive notice, in light of Proposition 218's definition of the term "property ownership." Article XIIID, sec. 2(g) defines that term to "include tenancies of real property where tenants are directly liable to pay the assessment, fee or charge in question." Since the allocation between landlords and tenants of the responsibility to pay assessments, fees or charges is not required to be made public, a local government is not likely to have any actual or constructive knowledge of whether an owner/landlord and tenant/occupant have contracted between themselves as to which of the two will be directly liable to pay specified assessments, fees or charges, and how they have allocated those responsibilities. In the absence of a standardized, definitive listing of which parties are responsible for directly paying particular assessments or fees, local governments most likely should rely upon the last equalized assessor's roll to determine the property owner to whom notice of the proposed fee should be mailed. Another uncertainty with respect to the fee notice provisions relates to the mailed notice requirement. Article XIIID sec. 6(a)(1) does not specify how the local government must provide the mailed notice. While some statutes define "mailed" notice to mean a notice sent by first class mail which is deposited, postage prepaid, in a United States mail depository (see e.g., Government Code Section 56155 regarding mailed notices pertaining to governmental changes of organization), other statutes providing for mailed notice make no reference to the manner in which the notice must be mailed. While some local governments may wish to utilize bulk mailings to reduce administrative costs in complying with the noticing requirement for fees under Proposition 218, the bulk -mailed notices may result in violations of the procedural requirements relating to the adoption of fees if the mailed notices are not received by the property owners 45 days prior to the date of the public hearing on the proposed fee. For this reason, local governments may wish to transmit all mailed notices by first class mail. Local governments which choose not to send mailed notices by registered or certified mail may also wish to maintain certifications of mailing, which comprise a declaration by the person responsible for mailing the notices stating that an attached list of mailing labels represents the names and addresses of the property owners to whom the local government mailed fee notices. GGu35 -21- _ e 00357 -- RUTAN 6 TUCKER, LLP ATTORNEYS AT LAW ..uiwt+s-. ,wc.eoi.c .+o.css�os.� cow.owui. ws A final issue relating to the notice provisions for new or increased fees relates to the interrelationship between the mailed notice requirements of Article XIIID, sec. 6(a)(1), and the omnibus notice and hearing requirements for fees in Government Code Section 66018. Section 66018 generally requires a noticed public hearing prior to the imposition of any fee to which a specific "statutory" notice requirement does not apply. Since the Proposition 218 notice requirements were adopted as part of Article XIIID of the California Constitution, the requirements technically do not comprise "statutory" requirements. For this reason, local governments should consider providing notice of the public hearing on fees in accordance with both Proposition 218 and Government Code Section 66018, or such other statutory provision that directly applies to the fee in question. 2. The Public Protest Hearing on the Nev or Increased Fee. Article XIIID, sec. 6(a)(2) provides that the local government must conduct a public hearing on the proposed fee 45 or more days following the mailing of the notice to the record owner of the affected parcel. While denominated as a "public hearing," the hearing is functionally a protest hearing. At the hearing, the local government must consider all protests against the proposed fee. If written protests against the proposed fee are presented by a majority of the owners of the affected parcels, the local government may not impose the fee. The language of Article XIIID, sec. 6(a)(2) raises a significant question regarding the manner in which local governments count protests filed against a proposed fee, in terms of whether the protests are counted on the basis. of individual owners, or individual parcels. Under one interpretation, the local government must count as one protest any number of protests filed by an individual who owns one or more parcels of land affected by the fee. Under another interpretation, the local government must count as a separate protest each objection filed by an individual on behalf of each parcel owned by that individual. This dilemma is exemplified by the hypothetical situation of a single property owner owning five one -acre parcels, who is adjacent to a second property owner who owns one single five -acre parcel. Depending upon the methodology used, the first property owner may cast either one or five protests. While the explicit language of Proposition 218 provides no clear guidance on this issue, it would appear that a local government should count as a protest an objection filed by an individual on behalf of a specific parcel, even if that individual is capable of casting numerous objections by virtue of his or her ownership of numerous parcels. This interpretation is favored due G 0 i13 5 9 -22- 44C�358 _ to the fact that Proposition 218 seems to focus on the relationship between fees and parcels, as well as the effect of fees on individual parcels. From this, it would appear that the protest is based upon the parcel, regardless of whether the current parcel owner also owns other parcels. 3. The Election to Confirm the Approved Fee. Assuming that the owners of a majority of the affected parcels do not protest the fee, then, regardless of the number of protests actually cast on behalf of affected parcels, Article XIIID, sec. 6(c) requires that the local government conduct an election to confirm the imposition of the fee. This election must be conducted not less than 45 days following the public protest hearing on the fee. Unless and until the fee is confirmed by the election, the fee may not be imposed or increased. The local government has the discretion to conduct the election as either an election of affected property owners, or as an election of the entire residential electorate. If the local government conducts the fee confirmation election as an election of affected property owners, the fee must be approved by a majority vote of the property owner subject to the fee. If the local government conducts the election as a resident electorate election, the fee must be approved by a two-thirds vote of the "electorate" residing in the affected area. While no procedures are set forth in Proposition 218 to govern the conduct of the election, Article XIII, sec. 6(c) provides that the local government may adopt procedures "similar to those for increases in assessments" for the conduct of elections to confirm fees. The language of Proposition 218. does not. provide clear guidance with respect to the allocation of voting rights between property owners in an election to confirm fees. Under Article XIIID, sec. 6(a)(2), a majority protest exists if a majority of "owners of the identified parcels" cast protests. In contrast to the protest procedure, a fee is confirmed if it is approved by a majority vote of the "property owners of the property subject to the fee . . ." This difference in terms, in which the protest procedure focuses on individual parcels while the election procedure seemingly focuses on the general property subject to the fee, supports the argument that each individual property owner receives one vote, regardless of the number or size or parcels owned. On the other hand, since the basic thrust of Proposition 218 relates to the effect of fees, taxes and assessments on individual parcels, an argument can be made that property owners should vote on a weighted basis, based upon the number or size of parcels. -23- RUTAN & TUCKER, LLP ATTORNEYS AT LAW • .u..[s �. ..am..c ..ornam... co oo..no.s V. MISCELLANEOUS PROVISIONS OF PROPOSITION 218 In addition to the provisions regarding taxes, assessments and fees, Proposition 218 carves into the State Constitution the authority to repeal taxes, assessments and fees by initiative, and provisions declaring that the local government has the burden of proof in all challenges brought against assessments and fees under Proposition 218. A. The Initiative Powers Established by Proposition 218. Article XIIIC, sec. 3 provides that, notwithstanding any other provision of the State Constitution, including Article II, Sections 8 (dealing with initiatives) and 9 (dealing with referenda), "[t]he initiative power shall not be prohibited or otherwise limited in matters of reducing or repealing any local tax, assessment, fee or charge." Section 3 goes on to provide that the power of initiative to affect local taxes, assessments, fees and charges shall be applicable to all local governments, and neither the legislature nor any local government charter shall impose a signature requirement for initiative petitions higher than that applicable to statewide initiatives. Article XIIIC, sec. 3 appears to be an effort to include in the text of the Constitution the Supreme Court decision in Rossi v. Brown, 9 Cal 4th 688 (1995)1 which held that San Francisco's utility user tax was subject- to repeal by initiative. Under Article XIIIC, sec. 3, the residents of a community have the authority to repeal a variety of local taxes, assessments, fees and charges. Section 3 may even be construed to permit the repeal of exactions which had previously received the requisite approval under the very terms of Proposition 218. There is some concern that Article XIIIC, sec. 3 may.effectively become an implied term of every contractual obligation of public entities in California, which could render them illusory contracts whose very means of repayment could -be repealed or impaired retroactively by initiative. In addition, the process of qualifying initiatives was liberalized in the second sentence of section (c) by the use of the 5% petition requirement for state initiative petitions, rather than 10% as provided in the Elections Code section 9215 for municipal elections. B. The Nov Burden of Proof Requirements of Proposition 218. Article XIIID, sec. 4(f) provides that in any legal challenge to the validity of an assessment, the burden of proving its validity is shifted to the agency, which must demonstrate that (i) the properties in question received a "special benefit" over and above the "general benefit" conferred on the public at large and (ii) the amount of the contested assessment is proportional to GU0�6�i -24- RUTAN & TUCKER, LLP ATTORNEYS AT LAW . r.w�ws ws wi. iwc woiwa .wrcam.u. cow.a unows and no greater than, the special benefit conferred on the properties. A similar but less detailed burden of proof provision with respect to fees is set forth in Article MID, sec. 6(b). While two of the underpinnings of the validity of an assessment have always been special benefits and proportionality, the taxpayer has traditionally had the burden of proving that the assessment fails on these counts, since the assessment carries a rebuttable presumption of validity. Similarly, courts have traditionally deferred to the local government in imposing fees, and the fees have not been invalidated unless they were found to be arbitrary and capricious.14 Proposition 218 has reversed the traditional roles in such challenges; as a result, in defending any lawsuit challenging its fees or assessments, the agency must affirmatively demonstrate its compliance with Proposition 218's restrictions and requirements. VI. CONCLUSION Proposition 218 will likely have a profound effect on the way in which local governments plan for and raise revenues for vital public services. It appears that years of court rulings and legislative actions will be needed to clarify the ambiguities and inconsistencies in the text of this new law. We hope that this Paper assists you in beginning to understand the potential impacts of Proposition 218 upon your. community. Please feel free to contact us should you have any questions relating to the application of Proposition 218 to particular taxes, assessments and fees. 14 See, e.g., Hansen v. City of San Buenaventura, 42 Cal. 3d 1172, 1180 (1986); Brydon v. East Bay Hun. Util. District, 24 Cal. App. 4th 178, 196 (1994,k 00036 Jul T4ht 4 4 Q" TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety —7—d - DATE: December 17, 1996 RE: Update on Gas Torch at Sesame Restaurant On December 4, 1996 the Board of Appeals was convened to hear the appeal of the Building Official's decision not to approve the torch at the above location for safe use. The appellant was not present, nor did he send a representative to the hearing. Notice of the meeting was hand delivered to Mr. Farzaneh on November 27`h The Board approved the appeal of the applicant and authorized the use of the torch pending the completion of one condition; The torch must be tested and accepted by a qualified testing agency, approved by the Building Official. Mr. Farzaneh was notified of the Board's decision, and his right to appeal the decision to the City Council. Notification was made in writing and hand delivered to Mr. Farzaneh. An appeal request has not been received as of the writing of this report. Minutes for the hearing are provided as a " Report and Informational Item" in today's agenda packet. Do0363 • ' AI_A guy 1019j_ DI a] t ► T4t�p 4 4 Q" MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: December 17, 1996 RE: Department Monthly Report Attached please find the statistical summaries for building permits, Animal Control, and Code Compliance for the month of November. The report depicts the following highlights: • Year to date building permit valuation is near $87 million which represents a 27% increase over last year's total at this time. • 1,871 animal control cases have been handled through November. • 1,988 code compliance cases have been initiated through November. ca0jr, s1 000 .. W Q o C� lmo 00 U U � � a F F W A c vi � a a M c N V h � � � e I ON x 0 o; CS U O V M N O; 0 00 O O O � O 00 00 M M O E E, et• °v O m a0 v N - N ao �O 0 O O 7 O 7 00 7 �O cli 00 v1 V�1 °�° 1�0 o o0o b N N M ON N 0000 W) vmi R W) oo 00 OVja a F N W H M o O o O O o O 0 O 0 o M o 00 00 N 0 O 0 N N n O C v _ O O N M O N CDO O 00 W) y) O oo tti M vi vN M 0�0 .. C�7 M to Fzz U q d a i d N O C n b a O en N O p O O O O O O z ?y a N O b N a 00 Vl O O O 00 M F F h h R M O N M " M N � a M a ¢ O h c 00 C= M O1 O enO `? l� n O a a a O CDa O Z O E C o v O n O ^ a v v t, n c o r o er M v 00 00 0 06 �` tz (~ �' 00 et N N ..� .r M ,.-, t, N M N b OM 0000 00 oc�r N M N 00 ao Z F o O (0o o n- o oc CD0 o 0 00 00 m M N M ,-. f` C _ N ON .w 7 OON vo 00 (11 O IT O O O O O ri oo N M r o o e o M Cl r- C) 00 00 �� c F F 3 N N O A q .... i A to Q W W x 00ao¢o aZoaoa0 o0 ozN�W) N Mav ¢ �O z ¢ ¢ ¢ a o p i w w z a a w w a z z Fd- w F U W a a rA Q d OU U W C4 ANIMAL PICKUPS MONTHLY Dogs Alive 37 Dead 5 Cats Alive 28 Dead 2 Other Animals Alive 2 Dead 5 TOTAL ANIMALS Alive 67 Dead 12 TOTAL ANIMALS REMOVED 79 VIOLATIONS Contact ANIMAL CONTROL REPORT FOR: NOVEMBER, 1996 YEAR TO INCIDENTS YEAR TO DATE: HANDLED: MONTHLY DATE: 434 Bite reports 1 39 33 171 Animal trap set ups 10 85 31 Cruelty to Animals Investigations 3 26 58 58 Vicious Animal Restraining order 1 11 663 Special hour patrols 2 26 122 Zoning Violations 2 19 Lost & found reports 8 116 Animal Rescue . 2 24 Outside agency assistance 1 27 City hall reclaims 4 51 785 Other 13 158 TOTALS 47 582 No owner Warnings Citations Dogs at large 12 Noise disturbance 0 Defecation removal 1 License violation 0 Other 0 Monthly Total 13 YEAR TO DATE 156 TOTAL MONTHLY INCIDENTS HANDLED: 171 14 4 1 1 2 22 210 3 0 0 7 0 10 138 OTHER ACTIVITIES: Dog licenses sold 13 License renewals sent 49 TOTAL YEAR TO DATE INCIDENTS HANDLED: YEAR TO DATE: 464 641 L871 CODE COMPLIANCE REPORT FOR: NOVEMBER,1996 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 19 270 Completed 17 248 Weed Abatements Started 6 277 Completed 6 277 Vehicle Abatements Started 44 835 Completed 40 755 Dwelling Abatements Started 3 60 Completed 2 54 TOTAL STARTED 72 1,442 TOTAL COMPLETED 65 1,334 Home Occupation Inspections 9 134 Business License Inspections 2 47 Garage sale permits Issued 130 1,988 T4bt 4 QK&M AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditures Report dated October 31, 1996 RECOMMENDATION: Receive and File BUSINESS SESSION: December 17, 1996 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the October 31, 1996 Statement of Revenue and Expenditures for the City of La Quinta. hn M. Falcone, Finance Director 61Gu36G Dl� CITY OF LA QUINTA 07101/96-10/31/96 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 661,400.00 54,424.38 606,975.62 8.23% No Low Property Tax Dist 0.00 0.00 0.00 N/A Document Transfer Tax 110,700.00 27,842.07 82,857.93 25.15% Sales Tax 1,451,900.00 298,293.78 1,153,606.22 20.55% Transient Occupancy Tax 2,857,900.00 215,487.67 2,642,412.33 7.54% Franchise Tax 291,100.00 8,422.27 282,677.73 2.89% TOTAL TAXES 5,373,000.00 604,470.17 4,768,529.83 11.25% LICENSE & PERMITS: Business License 92,700.00 7,191.10 85,508.90 7.76% Animal License 6,000.00 2,187.00 3,813.00 36,45% Building Permits 412,500.00 185,155.61 227,344.39 44.89% Plumbing Permits 86,700.00 35,316.25 51,383.75 40.73% Electrical Permits 68,000.00 35,777.76 32,222.24 52.61% Mechanical Permits 35,800.00 18,845.50 16,954.50 52.64% Encroachment Permits 84,800.00 35,782.52 49,017.48 42.20% Misc. Permits 23,600.00 8,182.63 15,417.37 34,67% TOTAL LICENSES & PERMITS 810,100.00 328,438.37 481,661.63 40.54% FEES: General Government Fees 50.00 0.00 50.00 0.00% Finance Fees 400.00 119.10 280.90 29.78% Administrative Services Fees 600.00 81.15 518.85 13.53% Parks & Recreation Fees (includes Senior Center) 86,100.00 31,561.17 54,538.83 36.66% Bldg & Safety Fees 285,900.00 173,298.75 112,601.25 60.62% Community Development Fees 86,100.00 65,887.64 20,212.36 76.52% Public Works Fees 33,000.00 671.70 32,328.30 2.04% TOTAL FEES 492,150.00 271 619.51 220,530.49 55.19% INTERGOVERNMENTAL Motor Vehicle In -Lieu 664.900.00 238,902.08 425,997.92 35.93% Off Hwy Vehicle License 0.00 183.23 (183.23) N/A Motor Vehicle Code Fines 6,100.00 3,137.69 2,962.31 51.44% Parking Violations 28,000.00 9,238.00 18,762.00 32,99% Misc Fines 2,800.00 788.25 2,011.75 28.15% AB939 95,500.00 16,104.49 79,395.51 16.86% CSA152 Assessment 109,200.00 109,200.00 0.00 100.00% Title III - Senior Center 5,500.00 1,188.00 4,312.00 21.60% State Preservation Grant 15,000.00 0.00 15,000.00 0.00% TOTAL INTERGOVERNMENTAL 927,000.00 378.741.74 548,258.26 40.86% INTEREST 801,900.00 319,195.93 482.704.07 39.80% MISCELLANEOUS Other (misc rev) 10,000.00 2,595.00 7,405.00 25.95% Cash Over/Short 0.00 2.00 (2.00) N/A Litigation Settlement Revenue 0.00 0.00 0.00 N/A TOTAL MISCELLANEOUS 10,000.00 2,597.00 7,403.00 25.97% TRANSFER IN 30,000.00 0.00 30,000.00 0.00% TOTAL GENERAL FUND 8,444,150.00 - 1 9 55 062.72 6,539,087 28 _ _22.56% Gu�36 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX 07/01 /96-10131196 I41IZ07ii 102,600.00 72,300.00 139,600.00 4,000.00 0.00 __ 318 500.00 REMAINING % RECEIVED BUDGET RECEIVED 38,022.09 64,577.91 37.06% 26,441.00 45,859.00 36.57% 51,696.92 87,903.08 37.03% 4,000.00 0.00 100.00% 698.37 (698.37) N/A 120,858.38 _ 197 44162 _37.95%u. COMMUNITY SERVICES PROJECT REVENUE: Interest 22,800.00 7,946.38 14,853.62 34.85% TOTAL COMM SERVICES PROJECT _ _ 22 800.00 7 946.38 14 853.62 34.85% FEDERAL ASSISTANCE REVENUE: CDBG Grant 137,000.00 0.00 137,000.00 0.00% Interest 0.00 900.71 (900,71) N/A TOTAL FEDERAL ASSISTANCE 137 000.00 90071 136,099.29 0.66% SLESF(COPS)REVENUE: SLESF (COPS) Funding 41,992.00 41,992.45 (0.45) 100.00% Interest 0.00 456.43 (456.43) N/A TOTAL SLESF (COPS) REVENUE __ 41 992.00 42 448.88 __ __1456,88), 101.09% LIGHTING & LANDSCAPING REVENUE: Assessment 1,021,100.00 33,606.44 987,493.56 3.29% Interest 0.00 (1,319.20) 1,319.20 N/A TOTAL LIGHTING & LANDSCAPING 1 021 100.00 32,287.24 988 812.76 3.16% QUIMBY REVENUE: Quimby Fees 53,100.00 0.00 53,100.00 0.00% Interest 20,300.00 2,421.97 17,878.03 11.93% TOTAL QUIMBY 73400.00__ 2,421.97 70,978.03 _ 3,30%_ INFRASTRUCTURE REVENUE: Infrastructure Fee 1.126,500.00 630,869.99 495,630.01 56.00% Interest 99,900.00 56,881.50 43,018.50 56.94% TOTAL INFRASTRUCTURE 1,226 400.00_ _ 687 751.49 538 648.51 56.08% VILLAGE PARKING REVENUE: Village Parking Fees Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: 0.00 0.00 0.00 N/A 1,300.00 338.85 961.15 26.07% 1300.00 338.85 961.15 26.07% S.C.A.Q. Contribution 18,900.00 5,007.61 13,892.39 26.50% Interest 1.000.00 409.52 590.48 40.95% TOTAL SCAQ __ 19 900.00 _ 5,417.13 14,482.87 27,22% _.- _ fl-0D369 3 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) CMAQ/ISTEA FUND: CMAQ/ISTEA Contribution Interest TOTAL CMAQ/ISTEA REVENUE CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD City of Indio Funding RCTC Funding SB300 Funding Surface Transportation Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND 07101/96-10/31/96 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 300,000.00 0.00 300,000.00 0.00% 0.00 0.00 0.00 N/A 300 000.00 0.00 300 000.00 _0.00%__ 100,000.00 0.00 100,000.00 0.00% 355,853.00 0.00 355,853.00 0.00% 46,125.00 0.00 46,125.00 0.00% 462,000.00 0.00 462,000.00 0.00% 196,510.00 0.00 196,510.00 0.00% 440,500.00 0.00 440,500.00 0.00% 704,599.00 70,700.00 633,899.00 10.03% 9,264,513.10 1,339,060.10 7,925,453.00 14.45% 11 570,100.10 1,409,760.-10 10 160 340.00 12.18% Interest 0.00 3,506.71 (3,506.71) N/A Transferin 225,000.00 0.00 225,000.00 0.00% TOTAL EQUIPMENT REPLACEMENT _ 225 000.00 _ - 3 506.71 _ 221 493.29 1.56% ARTS IN PUBLIC PLACES REVENUE: "Arts in Public Places Deposits 97,500.00 28,423.45 69,076.55 29A5% Interest 15,700.00 3,169.77 12,530.23 20.19% TOTAL ARTS IN PUBLIC PLACES AA200.00 _ 31 593.22 81,606.78- 27 9_1_%_ These amounts are deposits and are treated as liabilities and not as revenues. , 9 0 3-78-___.. 4 CITY OF LA QUINTA 07/01/96-10131196 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 472,200.00 136,905.94 0.00 335,294.06 28.99% CITY MANAGER'S OFFICE 410,400.00 117,449.58 0.00 292,950.42 28.62% ECONOMIC DEVELOPMENT 554,750.00 155,893.20 0.00 398,856.80 28.10% TOTAL GENERAL GOVERNMENT 1.437,350.00 410,248.72 0.00 1,027,101.28 28.54% FINANCE: FISCAL SERVICES 454,050.00 138,110.81 0.00 315,939.19 30.42% CENTRAL SERVICES 656,314.,00 252,534.43 183.00 403,596.57 38.48% TOTAL FINANCE 1,110,$64.00 390,645.24 183.00 719,535.76 35.18% CITY CLERK 285,415.00 71,496.67 0.00 213,918.33 25.05% PARKS & RECREATION: SENIOR CENTER 212,452.00 43,974.46 0.00 168,477.54 20.70% PARKS & RECREATION ADMINISTRATION 316,050.00 79,188.26 0.00 236,861.74 25,06% PARKS & RECREATION PROGRAMS 60,250.00 18,134.79 0.00 42,115.21 30.10% TOTAL PARKS & RECREATION 588,752.00 141,297.51 0.00 447,454 49 24.00% POLICE 2,568,492.00 592,881.98 0.00 1,975,610.02 23.08% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 171,350.00 47,500.35 0.00 123,849.65 27.72% CODE COMPLIANCE 331,625.00 77,821.29 0.00 253,803.71 23.47% ANIMAL CONTROL 124,125.00 35,493.67 0.00 88,631,33 28,60% BUILDING 319,800.00 96,376.10 0.00 223,423.90 30.14% EMERGENCY SERVICES 18,800.00 6,174.57 0.00 12,625.43 32.84% FIRE 19,000.00 993.75 0.00 18,006.25 5.23% CIVIC CENTER BUILDING -OPERATIONS 889,350.00 480,445.33 0.00 408,904.67 54.02% TOTAL BUILDING & SAFETY 1,874,050.00 744,805.06 0.00 1,129,244.94 39.74% COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT - ADMIN 344,300.00 83,067.44 0.00 261,232.56 24.13% CURRENT PLANNING 249,500.00 66,744.68 0.00 182,755.32 26.75% ADVANCE PLANING 453,000.00 56,856.46 0.00 396,143.54 12.55% SOUTH COAST AIR QUALITY 5,700.00 1,669.20 0.00 4,030.80 29.28% TOTAL COMMUNITY DEVELOPMENT 1,052,500.00 208,337.78 0.00 844,162.22 19.79% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 369,650.00 65,543.07 0.00 304,106.93 17.73% DEVELOPMENT & TRAFFIC 516,950.00 128,004.29 0.00 388,945.71 24.76% MAINT/OPERATIONS - STREETS 806,000.00 144,999.49 0.00 661,000.51 17.99% MAINT/OPERATIONS - LTG/LANDSCAPING 865,872.00 195,564.40 0.00 670,307.60 22.59% CAPITAL PROJECTS 150,100.00 27,573.57 0.00 122,526.43 18.37% TOTAL PUBLIC WORKS 2,708,572.00 561,684.82 0.00 2,146,887.18 20.74% TRANFERS OUT 377,723.79 6,887.11 0.00 370,836.68 1.82% GENERAL FUND REIMBURSEMENTS (3,539,458.00) (1,017,790.60) 0.00 (2,521,667.40) 28.76% NET GENERAL FUND EXPENDITURES 8 463 760.79 - _ 2 110 49429_ _ _183.00 -6 353 083.50_ _ 24.94% 000,37f' 5 W371 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY GAS TAX FUND: REIMBURSE GENERAL FUND COMMUNITY PROJECT FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT URBAN FORESTRY STATE GRANT FUND: TRANSFER OUT 07/01/96 - 10/31/96 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 318,500.00 - ___ 10B 166.64 0.00 _ 212 33 .36 33.33% 590 714.89 28 198.33 0.00 5.62,516.56 4.77%_ 303 214.00 __ 0.00 _0.00 303 2214.00 0.00% 255,699.00 0.00_ 0.00 255 699.00 0.00% SLESF (COPS) FUND: REIMBURSE GENERAL FUND 41 992.00 _ _ 0.00 0.00 _ __ 41 992A0 0.00% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 983,372.00 327,790.68 0.00 655,581,32 33.33% TRANSFER OUT 149,534.27 533.26 0.00 149,001.01 0.36% TOTAL LTG/LANDSCAPING FUND 1,132,906.27 328,323.94 0.00 _804 582.3328.98%. QUIMBY FUND: TRANSFER OUT 52 430,42 (53 194.55) 0.00 105 624.97-101.46% INFRASTRUCTURE: REIMBURSE GENERAL FUND 278,600.00 92,866.68 0.00 185,733.32 33.33% TRANSFER OUT 2,607,513.95 604,413.51 0.00 2,003,100.44 23.18% TOTAL INFRASTRUCTURE 2 886,113.95_ - _ _697 280._19 0.00 _ 2 188 833.76_ 24.16%._. SOUTH COAST AIR QUALITY FUND REIMBURSE GENERAL FUND 0.00----- __0.00 - 0_00 0.00 _ NIA_ CMAQIISTEA FUND TRANSFER OUT 300,000.00 _ 0.00 0.00 300 0 00.00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 11,570,100.10 _ 1 409 760.10 0.00 10 160 340.00 __ 12.18% f U037 � R Titit 4 Q" I AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditures Report dated October 31, 1996 RECOMMENDATION: Receive and File BUSINESS SESSION: December 17, 1996 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEEARING: D*i Transmittal of the October 31, 1996 Statement of Revenue and Expenditures for the La Quinta Financing Authority. John M. Falconer! Finance Director r —r LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Interest Rental Income 07/01/96-10/31196 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 5,000.00 2,083.18 2,916.82 41.66% 36,200.00 12,141.49 24,058.51 33.54% 697,600.00 421.543.88 276,056.12 60.43% TOTAL FINANCING AUTHORITY 738 800.00 __ 435,768.55 303,031.45 58.98% LA QUINTA FINANCING AUTHORITY 07/01/96-10131/96 EXPENDITURE SUMMARY REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED SERVICES 5,000.00 2,083.18 0.00 2,916.82 41.66% DEBT SERVICE 697,570.00 436,101.25 0.00 261,468.75 62.52% TRANSFER OUT 550,000.00 0.00 0.00 550,000.00 0.00% 1,252,570.00 438 184.43 0.00 814,385.57 34 98% .3�� 9"3-7 4--- i TO: FROM VIA: DATE: T4ht 4 4Qum fw MEMORANDUM The Honorable Mayor and Members of the City Council Marni Francisco, Recreation Supervisor Tom Hartung, Building & Safety Director December 17, 1996 SUBJECT: Transmittal of Parks & Recreation Department Report for the Month of November 1996 UPCOMING EVENTS OF THE PARKS AND RECREATION DEPARTMENT FOR THE MONTH OF JANUARY 1997: Jan 2 & 3 Winter Break Trip Camp Jan 3 Winter/Spring Recreation Brochure Mailed Jan 4 Man of La Mancha, Theater Excursion to Costa Mesa Jan 5 Ice Skating Trip Camp Jan 5 Men's 5 on 5 Adult Basketball League Begins Jan 6 Adult Co-ed Volleyball League Begins Jan 8 "Grandma's Going to Jail," Financial Seminar, Sr. Center Jan 15 Stan Miller's Big Band Dance, Sr. Center Jan 16 Healthy Cooking Class, Sr. Center Jan 20 Martin Luther King Jr. Youth Pizza Parry Jan 21 Senior Ventures Seminar, Sr. Center Jan 22 Personal Financial Management Workshop, Sr. Center Jan 22 Afterschool Instructors Training Session Jan 23 Adult Soccer League Managers Meeting Jan 23 Chili Cook -Off Luncheon, Sr. Center Jan 27- 30 Afterschool Enrichment Class Program Begins Jan 27- 30 Leisure Enrichment Class Program Begins Jan 29 Medicare Seminar, Sr. Center Jan 29 - 30 AARP Mature Driving Course, Sr. Center Ov0376 z V � yOFTN� PARKS AND RECREATION DEPARTMENT ATTENDANCE REPORT FOR THE MONTH OF NOVEMBER 1996 SUMMARY SHEET Meetings Per Month 1996 1995 Variance 1996 1995 Programs Leisure Class Total 105 74 31 64 26 Afterschool Class Total 124 53 71 36 14 Special Event Total 235 110 125 3 1 Adult Sports Total 204 160 44 10 8 Senior Center Total 2,314 2,335 -21 135 90 Kidsline Call Total 307 300 7 0 0 Program Total: 3289 3032 257 248 139 Rental Attendance La Quinta Sports Complex Scorpions Soccer Club 28 0 28 5 0 AYSO Soccer 450 300 150 12 12 La Quinta Wildcats 45 35 10 12 9 Senior Center 100 0 100 4 0 Rental Total: 623 335 288 33 21 PARTICIPATION GRAND TOTAL 1 3912 3367 545 281 160 1996 1995 Variance Volunteer Hours Senior Center 1,315 1,304 11 Meals on Wheels 48 58 -10 Kidsline 35 32 3 Parks 8 Recreation 6 • * 6 Volunteer Total: 1404 1394 10 Revenue Sr. Center Revenue $1,463 $1,512 ($49) Revenue Title 111 $504 $540 $36 Recreation Programs $2,659 $2,659 Revenue Total: $4,626 $2,052 $2,574 ` Information Not Available 0 0 0 3 7 7 Page 1 Youth and Adult Recreation Attendance Meetings Per Month 1996 1995 !Variance 1996 1995 Leisure Classes Beginning Guitar 6 18 -12 4 4 Intermediate Guitar 4 0 4 4 0 Dog Obedience 4 _ 9 -5 5 5 Beginning West Coast Swing 5 0 5 5 0' Ballroom Dance 6 0 6 5 0 Gourmet Cooking 19 14 5 4 4' Pastries by Pam 7 0 7 4 0 Ultimate Gingerbread House 10 0 10 3 0 The Golf Swing 4 10 -6 3 5 Beginning Computers_ 11 01 11 4 0 Home Computers 5 0' 5 5 0 Intermediate Karate 8 0 8 9 0 Youth Beginning Karate 16 23 -7 9. 8 Leisure Class Subtotal 105 74 31 64 26 After School Classes Acrobatics 12 12 0 2 2 Modeling & Fashion 9 0 9 2 0 Air Brush 1 8: 0 8 2 0 _ Air Brush II 11 0 11 2 0', Basketball 7 11 -4 2 2 Cheerleading 13 12' 1 i 2 2 Tiny Tap 3 0 3 2 0. Ted Ballerina Playground Hockey 9 7 0 0 9 7 2, 2' 0 0 Beginning Ballet 14 0 14 2 0 Jewelry & Crafts 8 0 8 2 0' Golf for Fun 3 0 3 2 0 Pee Wee Soccer 5 01 5 2 0 Hawaiian Dance 3 0'I 31 2 0 'Making Homework Fun 6 5 1 6 6 Pee Wee Chef 6 13 -7 2 2 Afterschool Class Subtotal 124 53 71 36 14 Special Events Bowling Trip Camp 20 0 20 1 0 2 on 2 Grass Volleyball Tournament 40 0' 40 1 0 Afterschool Class Recital 175 110 65 1 1 Special Events Subtotal 235 110 125 3 1 Adult Sports Basketball 72 80 -8 2 4 Volleyball _ 72 80 -8 4 4 Adult Soccer 60 0 60 4 0 Sports Subtotal 204 160 44 10 8 Page 2 6''Or' 03'73 Senior Center Recreation Attendance Meetings Per Month 1996 1995 'Variance 1996 1995 Sr. Activities — _ Ambassador Attendance 126 121 5 n/a I n/a Billiards 9 7 2 4' 3 Blood Pressure Check 50 68 -18 5 4 Bride Duplicate/Social 293 _ 178 115 14 _ 6 Creative Writing Club 1 26 39 -13 4 4 _ Creative Writing Club II 17 0 17 4 0 FIND Food Distribution 208 291 -83 4 3 Golden Tones Rehearsal 45 66 -21 2 3 Ice Cream Social 27 0 27 3 0 Information Services 191 !, 206 -15 n/a n/a Jazz Co_mbp --- — 8 0 8 2 0' Legal Services 4 7 -3 1 1 Literacy Program 6 0 6 2 0 _ Medicare Assistance 9 2 7 2 1 Monthly Birthday Party 29 35 -6 1 1 Movie Time 17 26 -9 4 4 Singles Club 19 0 19 4 0 _ Table Games 4 1_8 -14 1 5 Tennis 14 011— _ 14 4 0 Television Viewing 43 8' 35, n/a n/a Sr. Activities Subtotal 1145 1072 731 61 35 Sr. Classes AARP Mature Driving 30 24 6 1 1 Arts & Crafts 26 28 -2 4 5 Bridge Lesson 12 52 40 3 5 Ceramics 13 18 -5 3 4 (Computer 47 0' 47 4 0 Exercise 539 640 -101 11 11 PACE Exercise _ 35 3 32 8 3 Line Dance _ 43 80 -37 3 4 _ Painting 16 27 -11 4 5 Theater Dance 17 36 -19 4 4 Tap Dance 15 0 15 3 0 Tai Chi -- 7 0 7 3 0 Yoga 26 19 7 41 3 Sr. Class Subtotal _._ 826 927 -101 55 45 Sr. Special Events ,Seminars 30 17 13 5 2 Big Band Dance 99 107 -8 1 1 Golden Tones Performances 1 88 101 -13 5' 4 Thanksgiving Luncheon 106 961 10 1 1 Share Meetings 7 7 0 21 1 Friends Meetings 8 8; 0 1 1 RSVP 5 _ 0 5 4 0 Sr. Events Subtotal 343 ! 336 7 19 10 ,Senior Center Totals 23141 2335 -21 135 90 Page 3 00"0371, Tit,/ 41wd%rw COUNCIL/RDA MEETING DATE: ITEM TITLE: Weed Abatement\Lot Cleaning Assessments for Placement On 1997/98 Property Tax Roll RECOMMENDATION: December 17, 1996 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: J_ Following public comment and close of public hearing, it is recommended that the City Council take the following action: Adopt the proposed Resolution, approving and adopting the Resolution to place the cost of cleaning said lots on the 1997/98 Property Tax Roll. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The purpose of this hearing is to provide the City Council the opportunity to hear and consider all public objections and protests if any, to the report filed with the City Council containing a description of each real property parcel cleared or cleaned by the City of La Quinta. Notices of tonight's public hearing were sent to the property owners, advising them of the hearing date. No written communications have been received regarding this matter. FINDINGS AND ALTERNATIVES: Adopt the proposed Resolution 2. Do not adopt the proposed Resolution. --r-&4 Tom Hartung Building and Safety Department 000380 RESOLUTION NO. 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION ON TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC NUISANCE BE IT RESOLVED, Chapter 11.72 of the La Quinta Municipal Code provides for the declaration and determination of certain conditions of property to be a public nuisance and further provides for the abatement of said nuisance by certain procedures including abatement by the City and collection of the cost of said abatement on tax rolls; and BE IT RESOLVED, in accordance with said abatement procedures, the Building & Safety Director of the City of La Quinta, as agent of the City Manager, has determined that a public nuisance exists on the following described premises, and has given the notice required by law, and the owner thereof has failed to appeal said determination and has failed to abate said nuisance as required in said notice; and BE IT FURTHER RESOLVED, in accordance with said abatement procedure, the Building and Safety Director has, by contract, provided for the abatement of said public nuisance on said properties and has filed a report thereon with the City Council and the City Council has conducted a hearing on said report and the assessment of said costs against said properties. NOW, THEREFORE, THE City Council of the City of La Quinta does hereby resolve as follows: 1. The City Council hereby finds, determines, and declares that the City has abated a public nuisance on each of the following described premises and has conducted a hearing on assessment of the costs of said abatement in the time and manner as required by law and further determines that there were no objections or protests to assessments of said costs by any interested party. 2. The City Council hereby finds, determines, and orders that the report of the Building and Safety Director relative to assessment of costs is hereby approved and the City Council hereby orders that the following costs are hereby assessed as liens against the following properties and the amount of said assessment shall be collected at the time and in the manner of ordinary property taxes: ASSESSOR'S COST TO 25% ADMIN. PARCEL # ABATE COST TOTAL Lugo, Jerry & 774-212-014 $150.00 $37.50 $187.50 Isabel 774-212-016 150.00 37.50 187.50 Stahl, Eric & 774-124-017 150.00 37.50 187.50 Christina 774-124-018 150.00 37.50 187.50 Haglund, W. T & Ruby 773-131-017 150.00 37.50 187.50 G'0O38t Resolution No. 96 Lot Cleaning/Weed Abatement December 17, 1996 Page 2 Schindler, Rudolf 773-131-010 150.00 37.50 187.50 Sterling Homes 774-292-032 150.00 37.50 187.50 Fritz Burns Fdn. 773-022-014 1,400.00 350.00 1,750.00 Stanton, Margret F. 774-043-011 150.00 37.50 187.50 Stanton, Margret F. 774-043-012 150.00 37.50 187.50 Richards, Kathryn 774-043-023 150.00 37.50 187.50 Richards, Kathryn 774-043-024 150.00 37.50 187.50 Steele, Nancy 773-235-021 300.00 75.00 375.00 Norwest Mortgage 773-291-002 75.00 18.75 93.75 Chase Manhatten Mtg. 773-212-007 100,00 25.00 125.00 Miller, Phillip 773-082-021 100.00 25.00 125.00 3. The City Clerk is hereby directed to transmit a certified copy of this Resolution to the tax collector of the County of Riverside and said tax collector is hereby requested to collect the amount of each assessment herein at the time and in the manner of ordinary property taxes. APPROVED and ADOPTED this 17th day of December, 1996. AYES: NOES: ABSTAIN: ABSENT: Glenda L. Holt, Mayor City of La Quinta ATTEST Saundra L. Juhola, City Clerk City of La Quinta, CA APPROVED AS TO FORM: 6,00 Dawn Honeywell City Attorney T-ity 4 4 Q" COUNCIL/RDA MEETING DATE: December 17, 1996 ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: Zoning Ordinance Amendment 96-053, an Amendment PUBLIC HEARING: to the Municipal Code Section 9.60.130 regarding Recreational Vehicles RECOMMENDATION: Move to take up Ordinance No. by Title and Number and waive further reading. Motion to introduce Ordinance _ on first reading FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Recreational Vehicle (RV) regulations issue was first raised by residents during the public comment portion of the October 1, 1996, City Council meeting (Attachment 1). After listening to the comments that were expressed, the City Council agendized the issue for their Study Session on October 15, 1996 (Attachment 2), at which time they referred the RV regulations to the Planning Commission for review and recommendation. Staff noticed both the Planning Commission and City Council public hearings by placing a 1/8 page ad in the local newspaper (Desert Sun), as well as a bulk mailing to every residence in the City. The Planning Commission conducted a Public Hearing on November 26, 1996, at which time public comment was taken (Attachment 3). The public comment portion was then closed and the item continued to December 10, 1996, for Commission discussion and recommendation. Comments that were received from the residents during the public hearing can be summarized as follows: The motor home is a part of their earthquake preparedness kit. There is a need to have the RV within arms reach. It is impossible to put a motor home in the sideyard as the sideyard only has a five foot setback and the RV is eight feet wide or more. Glop, $ .3 CCJH.005 $g O��O� The 24-hour limitation does not make sense. Define what a "fixed" connection is. RV owners should be allowed to "hook-up" motor home for visitors to stay in. The RV is needed in close proximity for life-support system. The new RV regulations are vindictive and over bearing. Their RV was bought after checking with the City and no restrictions were found to prevent them from parking the RV on their property. The City is penalizing owners of oversized lots. A possible solution may be to place a cover over the RV. There are unkept fences, homes, yards, and vehicles and other nuisances, and yet RV's are singled out. " An RV cannot be stored on a 50 X 100-foot lot. " The cost of storing an RV is cost prohibitive to some people. " Currently there are not enough outdoor storage facilities in the Valley to accommodate all the RVS. ". The City needs regulations for RV maintenance and for non -habitation on City streets. In addition, the following is a summary of the written comments (Attachment 4) that were received: They support the regulation of the unsightly clutter of RV's in the residential areas. The parking of RVs makes the City look like an RV parking lot. Put the issue to a vote of the people. The homes and streets are too close together to allow RV parking in the driveways or on the streets. They are opposed to street parking of large vehicles. Don't blemish the beauty we enjoy by making La Quinta an RV Park. 24-hour parking limit on private property does not work. The City should create an RV Park/Storage facility area. From the written comments and those that were received during the Planning Commission Public Hearing, it would appear there are three major concerns: 1. The time limit of 24-hours; 2. Limited, or no access to a side or rear yard for storage; and 3. Accessibility and security of the RV to the owner. Time Limit The City would be required to post permanent 24-hour limited parking signs throughout the City if the 24-hour parking limit is retained. The 72 consecutive hour limit does not require posting, as this would be consistent with the State Vehicle Code. 000384 COH.005 2 Limited Access The side or rear yard access for the majority of lots throughout the City, is limited due to the provision of a five foot yard setback that is provided for most homes, making it impossible to store an RV. Accessibility If RV's are to be allowed to be stored at the property owner's place of residence, the RV should be stored in a manner that is not offensive to the rest of the neighborhood. The problem is one of perception, as there are those who believe their RV is needed for emergency and security purposes and there are others who believe the RV should be located out of the residential areas. Current Regulations The following three sections represent the existing regulations that have been adopted and are currently in effect: A. Purpose. Recreational vehicles may be parked or stored on residentially zoned property only in accordance with the provisions set forth in this Section. Recreation vehicles parked within a validly established recreation vehicle storage facility are exempt from the requirements of this Section. B. Definition. For purposes of this Code, a "recreational vehicle" or "RV" shall mean all trailers or any vehicle placed on a tailer such as a boat, watercraft, or other vehicle, plus any vehicle designed and used for temporary habitation, including motor homes, travel trailers, "5th wheels", and camper shells. For purposes of this Section, "stored" shall mean the same as "parked". C. Storage of RV's: RV's may be stored within residential rear or side yards except where fence heights are limited to less than six feet (per Section 9.60.030), provided a three-foot setback is maintained between the RV and the property line. The storage area shall be screened with landscaping or other materials so that the RV is not visible from adjoining properties or from any street abutting the property. Non -landscape screening over six feet in height shall conform to the applicable height limitations of the district. This may require additional setback for the RV storage area. Except for the preceding storage locations and for validly -established recreational vehicle storage facilities, no RV shall be parked for more than 24 hours at any location or combination of locations within the City. COH.005 060391) 3 Planning Commission Recommendation At their meeting of November 26, 1996, the Planning Commission was presented with six options (Attachment 5). These included keeping the regulations as they are, changing the time for parking on the street from 24 hours to 72 hours; allowing additional locations where an RV could be parked; apply the regulations only to specific zones; and/or exempting the Cove from the regulations. Following the public testimony and Commission discussion, staff refined the six options for the December 10th meeting (Attachment 6). These options again included retaining the existing regulations; expanding the parking areas where an RV could be parked; or allowing for a "grandfathering clause". After a lengthy discussion, the Commission, on a 3-2 vote (Commissioners Abels and Gardner were absent), approved a combination of Option 1 (with modifications) and Option 2 (Attachment 7). The first option is to store the RV within the garage, if the RV cannot fit within the garage, it can be parked within the side/front setback area if the sideyard is eight feet or less. If the sideyard is more than eight feet it shall be parked within the side or rear yard setbacks behind the front yard setback line and screened with a fence or gate. However the RV cannot encroach over the public sidewalk, curb, or travelway. If they are unable to comply with the provisions an "Exemption Request" (grandfathering clause) must be filed. Attachment 8 illustrates the parking options allowed by the Planning Commission recommendation. Should the above provisions be accepted, an amendment will have to be made to Section 9.60.030 of the Zoning Code which limits gates larger than 48 inches to side yards that have 12 feet or more in width. Staff will process such an amendment in conjunction with future amendments now in progress. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council are as follows: 1. Adopt Ordinance No. accepting the recommendation of the Planning Commission. 2. Modify the recommendation; or 3. Provide staff with further direction. JJ Herm4n'-Community Development Director A chment: 1. City Council Minutes of October 1, 1996 (excerpt) 2. City Council Study Session of October 15, 1996 (excerpt) 3. Planning Commission Minutes of November 26, 1996 (excerpt) 4. Written comments received 5. November 26, 1996 Planning Commission staff report 6. Three options presented to the Planning Commission on December 10, 1 7. Exhibit "A° t1 J �i 8. Parking Illustrations CCJH.005 d ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REPEALING SECTION 9.60.130 OF THE LA QUINTA MUNICIPAL CODE AND PROVIDING A NEW SECTION 9.60.130 OF THE MUNICIPAL CODE REGARDING RECREATIONAL VEHICLE REGULATIONS CASE NO.: ZOA 96-053 CITY OF LA QUINTA WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 26th day of November, 1996 and the loth day of December, 1996, hold duly -noticed Public Hearings to consider revisions to the regulations for recreational vehicles (RV) in the City of La Quinta; and, WHEREAS, the City Council of the City of La Quinta, California did on the 17th day of December, 1996, hold a duly -noticed Public Hearing to consider the recommendation of the Planning Commission; and, WHEREAS, at said Public Hearing upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following findings, and reasons to justify approving said Zoning Ordinance Amendment: The proposed revisions will not adversely affect the planned development of the City as specified by the General Plan for the City of La Quinta because the RV regulations provide requirements which work in concert with and enhance the community. 2. The proposed Amendment would not be detrimental to the health, safety, and welfare of the City because the RV regulations are designed to insure that unsafe conditions do not occur. The City Council of the City of La Quinta, California does ordain as follows: SECTION 1. Section 9.60.130 of the La Quinta Municipal Code is hereby repealed. SECTION 2. Section 9.60.130 is hereby added to the La Quinta Municipal Code as Exhibit "A" attached hereto and made a part hereof. SECTION 3. ENVIRONMENTAL. The Zoning Ordinance Amendment complies with the requirements of the California Environmental Quality Act of 1970 (as amended) and adopted by City Council Resolution 83-68, in that the Community Development Director has determined that the project could not have any significant adverse effects on the physical environment; therefore, the project is exempt pursuant to CEQA Guidelines Section 15061(3) (� 0 ! i S i ORDDRFr.057 Ordinance SECTION 3. ENVIRONMENTAL. The Zoning Ordinance Amendment complies with the requirements of the California Environmental Quality Act of 1970 (as amended) and adopted by City Council Resolution 83-68, in that the Community Development Director has determined that the project could not have any significant adverse effects on the physical environment; therefore, the project is exempt pursuant to CEQA Guidelines Section 15061(3) SECTION 4.EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 1996, by the following vote: AYES: NOES: ABSENT: ABSTAIN: GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California 38q ORDDRF r.057 EXHIBIT "A" SECTION 9.60.130 - RECREATIONAL VEHICLE PARKING A. Purpose. Recreational vehicles may be parked or stored on residentially zoned property only in accordance with the provisions set forth in this Section. Recreational vehicles parked within a validly established recreation vehicle storage facility are exempt from the requirements of this Section. B. Definition. For purposes of this Code, a "recreational vehicle" or "RV" shall mean all trailers or any vehicle placed on a tailer such as a boat, watercraft, or other vehicle, plus any vehicle designed and used for temporary habitation, including motor homes, travel trailers, "5th wheels", and camper shells. For purposes of this Section, "stored" shall mean the same as "parked". C. RV Parking/Storage locations. For lots which are developed with a private single family residence with both interior side yards of eight feet or less, and no other on -site parking areas located outside of the front or sideyard setback, RV's may be stored in the following location: a.) Within an existing garage. If an existing garage is not suitable due to size limitations, then the following location may be used: 1.) Interior Lots: Within the side/front yard setback areas located adjacent to side yard property line and/on/or adjacent to the driveway. Vehicles must be parked perpendicular to the front property line. 2.) Corner Lots: As an option, the RV may be parked within the rear yard area adjacent to the rear property line and the structure, behind the front sideyard setback, subject to the screening provisions of Paragraph C.2. 2. For lots developed with a private single family residence with an interior side yard of more than eight feet, the RV shall be stored within the side or rear yard setbacks behind the front yard setback line and shall be screened with a six foot fence, wall, or view -obscuring gate with appropriate fencing materials as stated in the Code. D. Parking/storage of RV's shall only be allowed on areas where the ground surface has been surfaced with an all-weather material such as concrete, gravel, asphalt, brick, or stone. E. No RV shall intrude over any public sidewalk or curb or travelway. EXHIBIT-A.RV 7 F. No RV parked or stored at the residence shall have a permanent connection to electricity, water, gas, or sanitary sewer facilities. G. Nor shall any such RV at any time be used for living purposes within the City. H. All such RV's shall be kept in good repair and in working condition with current vehicular registration and markings, as applicable to the vehicle type, unless stored in a garage. I. Except for the provisions stated above for storage locations and for validly -established recreational vehicles facilities, RV's may be parked on the street in front of the residence occupied by said resident for a period not to exceed 72 consecutive hours. J. The above provisions shall not affect the validity, application, or enforcement of any covenants, conditions, or restrictions (CC&R's) or any other agreement/conditions relating to the parking and storage of RV's, if the CC&R's or agreements/conditions are more restrictive than the provisions of this Section. K. The owner of an RV that is unable to comply with the provisions of this Section, and previous to the effective date hereof, has parked that vehicle within the front/side setback area, will be allowed to continue that use if, the owner of the RV: 1. Submits a written Exemption Request to the Building and Safety Director within 90 days of the effective date of this Amendment. The request shall contain a site plan showing the location of the RV upon the parcel, a copy of the current registration for that vehicle and if it is a rental property, the property owner's written permission. The Director or his designee, will photograph the RV for the record. 2. The RV owner signs a written agreement, in recordable form, with the City acknowledging that this continued use is only for the benefit of the existing property owner and/or tenant, shall not be expanded without the approval of the director, and shall expire upon sale of the parcel by the owner, or the sale of the RV by the owner. 0003MO EXHIBIT-A.RV i ATTACHMENT 1 City Council Minutes 21 October}, 1996 Council Member Perkins spoke regarding the construction on Hig ay 1 11 and expressed concern about keeping the entrances open into th laza La Quinta Shopping. Center during the upcoming holidays. He also ad ad that the street signs are not illuminated at night at Adams Street/F d Waring Drive and Adams Street/Miles Avenue and the street lights st on 24 hours a day. Mr. Cosper advised that the east entrance of the,Oofiopping center would remain open during Phase II of the construction excq6t for intermittent closings. Council recessed to Closed Session to and upfll the hour of 7:00 p.m. Mayor Holt abstained from interest. 1. Conference with City's Section 54956.8, con and/or disposition Adams Street an u Clarke. g in Closed Session due to a conflict of jr,fdal property negotiator pursuant to Government Code rning the potential terms and conditions of acquisition real property located south of Highway 111, between ne Palms Road. Property Owner Negotiator: Christine Tom Jenkins, 54-690 Avenida Ramirez, Head Coach of the La Quinta High School Wrestling Team, presented a letter asking for financial assistance for the La Quinta High School Wrestling Team. The following individuals spoke in opposition to the recreational vehicle parking regulations in the Zoning Ordinance: Calvert Harlekseu - 53-745 Avenida Navarro G� J A. C. Moore - 53-795 Avenida Juarez Gary Angel - 53-720 Avenida Villa Robert Burt - 52-41 5 Avenida Vallejo t9.e3-50 :1 City Council Minutes 22 October 1, 1996 Sue Coulston - 52-100 Avenida Villa Carol Johns - 52-805 Avenida Rubio William Neuburger - 53-860 Avenida Carranza Paul McCulloch - 52-045 Avenida Martinez Dennis Maloney - 52-345 Avenida Martinez Dana Brown - 53-705 Avenida Rubio Jan Turner - 53-750 Avenida Obregon Julie Updyke - 52-055 Avenida Villa C. J. Johnson - 53-671 Avenida Villa Cory Turner - 53-763 Avenida Obregon William Turner - 53-750 Avenida Obregon Council Member Sniff advised that he shared their concerns and wished that things had been done differently. He asked that this issue be brought back to Council for reconsideration and possible amendment. Council Member Perkins agreed, advising that ordinances can be amended. He suggested an immediate moratorium against enforcement of this section of the ordinance until this issue is brought back to Council for a good hard look. His only complaint regarding RV's and boats is when they are parked on the street for long periods of time and the street sweeper is unable to clean the street or when grass is allowed to grow beneath the vehicle. He also felt that the City should work on its public notification process. In response to Mayor Holt, Ms. Honeywell, City Attorney, advised that the Council cannot take any official action on this matter because it's not on the agenda. However, the City Manager has administrative power to extend the deadline for being in compliance with the zoning ordinance and thus allow time to agendize this matter for Council's reconsideration. Council Member Henderson advised that adoption of this ordinance was a long process wherein a substantial number of people attended the meetings and asked the Council to restrict parking to 24 hours instead of three days. Council struggled with the ordinance and the issue of regulating the use of one's own private property. She advised that she voted for the ordinance, but was not comfortable with this issue and is pleased that it will be reconsidered. She supported forming a Council/resident committee to work out the details. Council Member Adolph concurred, noting that both the Planning Commission and Council struggled with placing restrictions on the use of private property, but the only public input Council received was in support of restrictions and none in opposition. He was in favor of staff getting together with residents to gain input on this issue. 610()39`' 10 - City Council Minutes 23 October 1, 1996 Mayor Holt commented on Council's appreciation of public input, pointing out that they must know what the community wants to effectively carry out their responsibilities. - Mr. Genovese, City Manager, advised that this matter would be agendized for the October 15, 1996 meeting to discuss methods for reviewing the ordinance such as a Council/resident committee. Ms. Honeywell advised that it could be agendized and discussed in general at the October 15th meeting, but the Council cannot take final action on it until it has gone back through the Planning Commission public -hearing process because it's a Zoning Ordinance. She advised that public hearings require ten days public notification prior to the hearing, making the second meeting in November the earliest date for a Planning Commission public hearing. If the Planning Commission makes a recommendation to Council at that meeting, then it can be scheduled for a public hearing before the Council sometime in December. That would be the minimal timeframe for revising the Zoning Ordinance. Mr. Genovese advised that staff would place information regarding the public hearing dates on the RV Hotline. Kim Russell, 51-225 A ida Velasco, spoke to Written Correspondence No. 1 from "Voice of Our Children" in and to the number of leukemia cases among children in the valley. She asked Counc for help in getting environmental agencies to test the valley's water, soil, and air in an qtempt to find out why there are so many leukemia cases in the valley. In response to Mayor Holt, Mr. Genove City Manager, advised that the Assistant City Manager would help them identify agbqcies to contact. Council Member Henderson suggested that thiNvive the same presentation to the Human Services Commission so they, too, can tra this issue and keep the Council informed. Ms. Russell didn't wish to create a panic, but pointed out th 1996 already has three times the expected number of leukemia cases in the v ey and the Cancer Surveillance and Tracking Center.doesn't seem to be alarmed. hoped that with the City's influence, some type of investigation might move forwar that people in the valley with children: inflicted with this disease would contact them. 0,.ii139� 11 ATTACHMENT 2 LA QUINTA CITY COUNCIL MINUTES October 15, 1996 Regular meeting of the La Quinta City Council of October 15, 1996 was called to order at the hour of 3:00 p.m. by Mayor Holt, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Holt ABSENT: None Gertrude Cheney, 54-255 Avenida Carranza, spoke regarding the rights of hikers using the bike path versus bicyclists. She felt that bikes should have lights and some type of warning system to alert walkers when they are approaching. Karl Keller, 53-965 Avenida Cortez, urged the Council to extend the allowed parking time for RV's in residential areas to 72 hours which he felt would be more in line with other communities and less inconvenient to RV users. He felt that having junk cars parked in the neighborhood was a bigger problem. He also spoke about dogs running loose and leaving their excrement on the bikepath. Mayor Holt advised that the Council would be taking another look at the RV issue and that the new parking restrictions wouldn't be enforced until that review has been completed. Tom Priestley, 44-300 Camino La Vanda, advised that he was told by the Planning Department in September 1995, that his property is not subject to the City's setback provisions because of their CC&R's. Therefore, he didn't feel that he was subject to the new RV parking restrictions. Mike Seems, 52-925 Avenida Bermudas, spoke against the RV parking restrictions, advising that when he constructed a parking pad and block wall for his RV, no one from the City told him that he wouldn't be able to park his RV there. John Klimkiewicz, 77-318 Calle Temecula, advised that he's been a resident for 20 years and didn't expect seniors to be penalized for owning RV's when he voted for incorporation. He felt that the ordinance is unfair. Jack Barth, 77-125 Calle Temecula, also spoke to the RV issue, advising that it's difficult to find a place to park RV's and he felt that there's worse blight in the City than RV's. G 0 031 9 i 444- 32,3- a7 City Council Minutes 18 October 15, 1996 Council Member Adolph advised that he would do whatever Council directs, noting that his only concern has been to protect the City. Council Member Sniff pointed out that the process will continue with or without Council Member Adolph's participation and he felt that this Council should speak up and let SunLine know that La Quinta will not support this movement in absence of complete written information. Mayor Holt advised that other cities share the same concerns. Council concurred on directing Council Member Adolph (City's representative on the SunLine Board) to not participate in any further Closed Session meetings on the issue of providing power service and on directing staff to prepare a letter to SunLine Services Group that this City Council does not support the process and without adequate information, cannot support the proposal and, if necessary, will withdraw from the organization. Council Member Adolph advised that he has informed SunLine that he will not vote for the MOU without Council direction and they are looking to get approval of the MOU at their October 30th meeting which he will not be attending because of Council's own scheduled Study Session meeting. Council Member Sniff expressed appreciation to IID for the great job they've done in providing good rates and service for a long time. 2. DISCUSSION OF THE REGULATIONS REGARDING THE STORAGE AND/OR PARKING OF RECREATIONAL VEHICLES. Council Member Perkins suggested that this issue be referred back to the Planning Commission and that any individual comments or suggestions from Council be forwarded to staff. Council concurred. Mayor Holt advised the audience that the new RV restrictions would not be enforced until the Planning Commission and Council have completed their public hearings on this issue. Council Member Sniff suggested that the public comments received by Council be made available to the Planning Commission. 13 000J9 ) City Council Minutes 19 October 15, 1996 After discussing various ways in which to notify the public of the public hearing dates, Council concurred on directing staff to mail a notice to the occupant of each City address in addition to the newspaper publication. The notice will include the public hearing dates for both Planning Commission and Council. Council recessed to Closed Session to and until the hour of 7:00 1 2 3 Conference with legal counsel regarding Construction, Case No. 086195 pursuant 54956.9(a). Conference with legal counsel regarding a significant exposure to litigation under Gov n to decide whether a Closed Session is ho 'going litigation: Granite Government Code Section icipated litigation where there is ment Code Section 54956.9(b)2 rized. Conference with City s real pro/Anida otiator pursuant to Government Code Section 54956.8 concerning terms and conditions of acquisition and/or disposition of real propeat Lot 190 of Desert Club Tract Unit No. 5 (southeast corner of La Fonda and Washington Street). Property Owner Negotiator: Jan. Ned Millis, 54-785 Ave da Ramirez, President of the La Quinta Historical Society, expressed appreciate for the City's continued support and invited everyone to attend their upcomin event at Hacienda del Gato. He advised that they were giving away a free limousi ride to the event and asked Mayor Holt to assist him with the drawing. Tom Culli n, 73-385 Juniper, Palm Desert, spoke regarding the opportunity to promote Quinta during the upcoming Skins Game at Rancho La Quinta and advised that Jo Pena will be assisting them in pinpointing organizations to help in this effort. 14 00O39` ATTACHMENT 3 Planning Commission Minutes November 26, 1996 15. Commissioner Butler stated that if the signal was to be i;�arcels d during Phase One, it appeared that the circulation did not enhance t to the west. A person enters right into a restaurant and does ndress the property to the west. Staff stated that Phase Two is suotct to future Planning Commission review. This pl/hab or may be the final plan that is reviewed by the Commission Commi on can address these issues at that time. The position of thhas b n established. Commissioner Butler asked that Parcel Two irec ccess from Highway 111. City Attorney Dawn Honeywell sis not an issue that is before the Planning Commission. Thedetails will come back when the Planning Commission reviewswo.16. Commissioner Woodard stacould not vote in favor of the Development Agreement witholanguage in the motion to address this problem. 17. Commissioner Tyler askefif it wasn't addressed on Page 82 where a reciprocal access would b dealt with in Phase Two. 18. There being /DHoneywell r discussion, it was moved and seconded by Commissionerler to adopt Resolution 96-037 approving the Home Depot Develoreement and attachments as submitted with the updating of thPlan. 19. City Attorney clarified that the Development Agreement covers both pathe Agreement it stipulates that Phase Two would come back forommission review. 20. Commission Woodard asked if the signal would be installed during Phase One or at tif time it is warranted. Staff clarified that the signal would be warranted if the completion of Phase One. ROLL CALL: ES: Commissioners Butler, Gardner, Newkirk, Steaton, Tyler, and airman Abels. NOES: Commissioner Woodard. ABSENT: None. BSTAIN: None. D. Zonine Ordinance Amendment 96-053 an Amendment to Municipal Code Section 9.60.130-Recreational Vehicles; a request of the City for an Amendment to the current Zoning Code regarding recreational vehicles. Chairman Abels opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report a copy of which is on file in the Community PC 11-26 Planning Commission Minutes November 26, 1996 Development Department. Staff distributed to the Commission numerous correspondences that had been received regarding the RV regulations for their information. 2. Mr. Dan Corey, 77-671 Calle Potrero, stated he had a motor vehicle home which was in operational condition and was a major part of his earthquake preparedness kit. He has been called upon for emergency services during simulations drills in which his RV served as a mobile command post. This makes it important to have it at arms reach. It is an injustice to have them inaccessible. 3. Mr. Gary Doty, 44-525 Marguerite Court, stated that the way his lot is designed it is impossible to put a mobile home in his sideyard. He stated the new twenty-four hour limit does not make sense. He asked what a fixed connection was as when he prepared his RV to use it, he would have it connected to his house for periods of longer than 24-hours during the summer months. "Fixed connection" needs to be defined. Visitors come by for three to five day visits, and now they cannot stay with them and hook up. In his opinion, Option One is fairest, but does not meet the needs of the citizens of this town. 4. Mr. John Cook, 54-900 Avenida Rubio, stated he chose to live in the Cove so he would have a place to put his RV. He wanted it close for life-support systems. The new RV requirements are vindictive and overbearing. An RV should be allowed in the sideyard. The way this is written it leaves the Commission without guidance, or policy direction. He suggested sending it back to staff to put it together with a policy and a program that follows that policy. 5. Mrs. Ellen Silva, 54-060 Cortez, stated she had a small 1200 square foot house so she parks her boat next to the house. Before she purchased the boat, they checked with City Hall to see if there were any restrictions against parking her boat in her driveway. At that time there were none. Since the new regulations have been passed, she has received a letter from the City stating they would be citing her for the RV storage. The property next door is very unkept and it is never cited. If the property owner is taking care of their property and their RV, they should not be cited. 6. Mr. Mike Seams, 52-925 Avenida Bermudas, stated that he understood the need for a policy pertaining to the upkeep of RV's. When he purchased his RV, he built a wall and pad, but when he did the City would not allow him to build a six foot wall. Unless the regulations has been changed, he still cannot build the six foot wall, only a four foot high wall. Even though the LJJJ�q PC l 1-26 16 -aet�ss�- Planning Commission Minutes November 26, 1996 RV is screened, the RV is still above the wall. He understands that a RV storage center is to be built on Adams Street next to Wal-Mart, is this why this the RV ordinance was passed. Chairman Abels clarified that this had no has no bearing on this item. The Commission is taking public comments at this time on this subject. The final decision of the City Council will not please everyone. Mr. Seams stated he would like to work with the City to formulate the policies. 7. Mr. Steve Grace, 53-100 Madero, stated he had been a resident of La Quinta since 1984, and they own a 5th wheel that is currently parked on their property. He questioned the options that have been presented by staff. All four options pertain to an average 50-foot lot. These options give the average lot four different relief situations. In regard to the options, the City is penalizing the persons with the oversized lot. 8. Mr. Carl Killer, 53-965 Avenida Cortez, stated he was opposed to this ordinance due to the expense that people have gone to accommodate their motor homes and these restrictions are unfair. His motor home has been burglarized twice in security parking lots and he now keeps it parked close to his house. Anyone who moved to the Cove to have a nice place to place their RV, should be entitled to do so after the fact. This ordinance should be changed. 9. Mr. A. C. Moore, 53-795 Avenida Juarez, stated his concern about the time it took to pass this ordinance to cause these changes. He bought his RV in May and before purchasing it, he checked with the City to be sure he would not be violating any City ordinances. He chose La Quinta as he did not want to live in a gated community. He bought his RV because City saw no reason to not park his RV at his house. The Planning Commission passed these regulations without the input from the community. Residents, as voters, if they have a large enough contingency, require the Commission not only listen, but appease them. Compromise is not a matter of appeasement. He noted that a study was made of other cities RV regulations, but those regulations do not pertain to this community. These regulations apply to gated communities and he chose not to live in a gated community because he did not want the rigid rules. It is up to the Commission to establish rules that the residents can live by so their RV's can be secure they can have supervision over it rather than putting it in a storage center. 10. Mr. Paul McCallaugh, 52-045 Martinez, stated he agreed with Mr. Moore. If they wanted to live in a gated community, they would have moved there. People who work for a living, should be able to live as they see fit as long as it doesn't break the basic laws of nature. Given an average 50 by 100-foot PC 11-26 Planning Commission Minutes November 26, 1996 lot, when the sideyard is barely 5-feet, an 8-foot RV will not fit. It may fit on a corner lot, but not everyone is on the corner. How do they get an 8-foot wide RV down a 5-foot sideyard. The RV owners need to have them where they can have access and keep an eye on it themselves. 11. Chairman Abels stated the Commission has been looking at numerous cities, such as Baldwin Park and Glendora which are a working mans' city, as well as others. The Commission will take all these comments into consideration and reach a solution that is compatible with as many people as they can. 12. Mr. Walter Murray, 53,300 Velasco, stated he lives on a single lot like most of the Cove and there is no way to hide an RV from view. No one has mentioned putting a cover over the RV. This would be a compromise. a fence just can't be done on these small lots. 13. Ms. Carol Jones, 52-805 Avenida Rubio, stated she also has a 50-foot lot and they have a boat. Before buying the boat they checked with the City and built a pad to park the boat. The only way they can hide the boat is to build a structure, and they cannot afford this. Option One appears to be the fairest. 14. Mr. Gerald, Flowers 53-763 Avenida Obregon, asked why the City has to have an ordinance regarding RV at all. He understands the need to have ordinance to see that they are maintained and not for habitation on the streets, but an ordinance is not necessary as the neighbors will complain if they aren't well maintained. He understands not wanting to have people live in them, but why the need to have an ordinance. 15. There being no further public comment, Chairman Abels closed the public comment portion of the public hearing. 16. Commissioner Tyler asked that staff explain how this ordinance had come to be passed. Community Development Director Jerry Herman stated that two years ago the City of La Quinta started the process to change the Zoning Ordinance. He went on to explain the formal process the City had gone through to make these changes. After reviewing this for two years, the Planning Commission made a recommendation to the City Council who held public hearings and adopted the Oridnance. 17. Commissioner Tyler explained that the entire ordinance is over 200 pages and the RV regulations are a small portion of that document. During the process, no RV owner was singled out, it was a part of the process. The public had the opportunity to speak and no one did so at that time. PC1 1-26 18 — Planning Commission Minutes November 26, 1996 18. Commissioner Butler asked staff which Option was from the original Zoning Ordinance. Staff clarified from the staff report, those options that were from the current ordinance and explained the difference between the options. 19. Commissioner Woodard asked how many people live on the 50-foot lots. Staff stated there were approximately 6,000 lots in the Cove. About 4,000 have been constructed on and of those some have been merged. Of those lots, the majority are 50 by 100-feet. Commissioner Woodard asked how many of the 4,000 have RV's. Staff stated they do not know. 20. Commissioner Tyler stated this is not a problem that is unique to the 50 by 100 lots. There are a lot of lots who only have a five foot sideyard. 21. Commissioner Woodard stated that if the majority of the people have an RV, then they should "rule the roost". This is an on -going issue of most cities. There is the issue of aesthetics, land use, property values, upkeep, etc. To those who do not have an RV, it is not a concern. To those that do not, it is an unattractive element. Commissioner Woodard stated he had empathy with the RV owners, but it is the responsibility of the Planning Commission to look at the overall community. 22. There being no further discussion, it was moved and seconded by Commissioners Gardner/Newkirk that in view of the comments made by the public and the community, this item be continued to December 10, 1996, for further deliberation. Unanimously approved. Chairman Abels recessed the meeting at 8:51 p.m. and reconvened at 8:56 p.m. E. a request of the City for an Amendment to the Sign O%inance, Chapter 9.160. 1. Chair" Abels opened the public hearing and asked for the staff report. Planning ager Christine di Iorio presented the information contained in the staff rep a copy of which is on file in the Community Development Department. ff stated they would like to add an additional change on Page 008, #15 un r Exempt Signs for non-profit organizations to increase the size of the sign three square feet to six square feet. 2. Commissioner Woodard a d staff to clarify why the directional sign for a non-profit organization shoul a increased. Staff clarified that the Chamber of Commerce had installed two si s under the current regulations and it was determined that the wording was to mall to read while traveling. During the interim construction on Highway 1, a larger size was temporarily allowed to be installed and it was determi that the larger size was more readable. t1 j 1 October 8, 1996 Glenda L. Holt, Mayor P.O. Box 1504 La Quinta, CA 92253 Dear Ms. Holt, MARY B. FRANKLIN Post Office Box 1146 Indio, CA 92202 (619)564-9151 CITY OF LAQUINTA l ,PU4,1NiNG DEPARTMENT ATTACHMENT 4 z� CITY CF in OUii; j� "" _,,, CiTY MAidAGcr}`$ CcP7 I am writing to express my concern about the recently -enacted La Quinta City Ordinance regarding the parking of recreational vehicles on the street and on private property. I will preface this by saying that I am an RV owner, and I pay $35 a month to park it in a storage lot because I don't like how it looks parked in my driveway. I feel I understand both the situation of the RV owner and the plight of someone who doesn't want to look at an RV in a driveway or street. I believe that the 24-hour limit on allowing parking of an RV on the street or on private property functionally deprives RV owners of the use of their vehicles. It is almost impossible to own an RV and never have it parked at your home for at least 24 hours. For example, if I want to clean my RV and take it out of storage on Saturday morning, I have to wait until at least Monday morning to return it to storage, as the lot closes at 2 P.M. Saturday. If I want to leave for the weekend after work on Friday, I need to get the RV out of storage after work on Wendesday or Thursday, so that I can have it prepared to go Friday evening. Another cause for concern for me is that it is virtually impossible to store a trailer, motor home or truck camper on the average, 50' X 100' LaQuinta residential lot. The only people who have room to store their RVs in a screened area in side or back years are those with double lots. Third, I am concerned that this ordinance unfairly discriminates against our less affluent citizens, who are not able to afford a storage space at a commercial lot. This also includes many of us who live on 50 front foot lots who have no way to store RVs in our side or back yards. The cost to store a single RV (and many people have more than one) would be $25 - $35 per month, a cost which some could not afford. I question whether there even are enough outdoor storage spaces in the Valley to handle all of the RVs from LaQuinta which would been to be stored. Perhaps a solution to this problem is for the City to use vacant city -owned land to establish a low- cost storage yard available only to LaQuinta residents, and accessible to "tenants" 24 hours a day, seven days a week. While this could be expensive for the City, it would be a resolution to the problem of unsightly RVs parked in driveways and yards and on the street. This appears to be the problem you seek to eliminate. 6100 4 )6 20 Page Two Until you are able to provide a way for La Quinta residents to have access to their RVs while also controlling the RV "blight" problem in our community, I feel that you need to recind this unfair ordinance. Pm sure that other cities have addressed this problem both effectively and fairly, and you should obtain outside guidance with this situation. Sincerely, Ma B Xklin 54-075 Eisenhower Drive La Quinta GOG4JO 2 _�- C l"w # w SHARON KOSKI, LivlFC MFC#18970 71-650 Sahara Rd. #3 • Rancho Mirage, CA 92270 • 619 341 4949 • Fax 619 340 0665 October 10, 1996 Ms. Glenda L. Holt City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Ms. Holt, L CITY N G Y11NTA CITY MANA6EHR`S DEFT OCT CITY OF LA001N—A I am a resident of the City of La Quinta, and live at 54-075 Eisenhower Drive. I am distressed at the recent passage of an ordinance restricting the amount of time a recreational vehicle may be parked on private property to 24 hours. I don't believe that this is fair to the many residents of our city who own recreational vehicles. While I agree that there are some RV eyesores in our community, functionally banning having them in the city will only create problems for your residents and for the city employees who have to enforce the ordinance. I own an RV, but I have it parked in a storage lot in Indio and have it at my home only when I am preparing to use it. I know from experience that it is almost impossible to get the RV ready to use, or to clean it after it's been used, and get it back to the storage facility within 24 hours. I would almost certainly be a candidate for a citation under this ordinance. I don't know what other avenues the City explored in deciding how to deal with this issue, but would suggest that other cities may have found effective ways to deal with it. Has there been any consideration of the City creating an RV storage lot for La Quinta residents only? As a resident, I would certainly prefer to have my RV closer to my home, and to have it available to me for more hours than my current storage facility allows. I hope that you will either revoke this ordinance or suspend its enforcement until a more equitable solution to this problem can be found. Sincerely, Sharon Koski i; u'J 4 J I 22 N ov. 8 1996 Tot Jerry Herman Community Development Director re: Recreation Vehicle Parking Dear Sir, Granting that some R. Vs parked in the city do cause some public concern, it does not merit creation of an ordinance outlawing all R.V.s in La Quinta. There are ugly fences, ugly houses, unkept yards, ungodly looking vehicles and empty lots beyond description and last but not least barking dogs that keep you awake all night, yet you target R. Vs, Most of the R. Vs. within the city are attractive and in no way offencive to the eye. 1 can go along with no overnight parking in the street, no living in an R. V.and that they be parked no closer than six feet fr sn7 the curb. I am sure with those restrictions no-one or few people will be harmed. I tried to find adequate storage for my R. V. and was told there was none available and I would be put on a waiting list. this is not acceptable. Take care of the many other problems Le Quinte faces and don' t pick on R. Vs. we are a II gone during the summer so our.. R. V& are gone also. To fence them in is next to impossible, the winds would tear down anything high enough to conceal them. TH EY ARE N OT TH AT BI G A PROBLEM r 77125 Temecula Le Quints Vo05 W 4`_M _ 23 S-ACO SING AMERICAN COOPERATIVE ORGANIZATION VICE ADMIRAL MILTON E. "NARY" MILES Rear Duke & Perpetual Skipper SACO VETERANS CONVENTION Officers - 1995-96 President !�._. �—j/ WdNam M. MiYer fp 1261 N.E. 188th Seattle, WA 98155 Vice President Charles E. SeYers � 1291 Eastern Pkwy. Louisvike, KY40204 Secretary n Lloyd M. Felinity, MO / 432 Golden Beach Blvd. LLLCCC�CCCC Venice, FL 34285 2�"ZX Treasurer Frank W Buckless /J,� 4246 ore, Mh Road �, a/ (�/ Baltimore, MD 21236 � 1996 Convention Chairman Lloyd M. Felmly, MD 432 Golden Beach Blvd. Venice, FL 34285 a 'lr rrsr No 1, rq 8Qrp� Assistant Secretary Andrew M. Fleming 3908 Teakwood Ave. Richmond, VA 23227 Assistant Treasurer a/ Salvatore o 32 Mane Street Tewksbury, MA 01876 Historian GZ.C-GQ—i` Mrs. Wdma S. Milos � �� 4948 Sentinel Dr. Apt. 106 Y L Bethesda. MD 20816 � /�L>tiZ-�fL67� fir' Legal Counsel 1 tri Carl w. Diweldss 1507 East Nicolet Avenu Phoenix, AZ 85020 �VA� rfiQ�� CC77 " Membership Chairman Paul Casamajor 2605 Saklan Indian Dr. 86 Walnut Creek, CA 9459530 Editor, SACO NEWS /L� Richard L. Desert 'r 45480 Desert Fox Or. ��Lt�--`�� r!{.-(k-i1i� La Quinfa, CA 92253 !U Trustees Dr. Elwood F. Booth, A 7471 Thunderbird Rd. Liverpool, NY 13088 Jack M. Petersen 1627 Western St. Oshkosh, W154901 Robert G. H1 863 20th Avenue Norwalk, IA 50211 Ralph Mullen P. O. Box 3616 Shawnee, KS 66203 1996 Sarasota, FI, Herman Weskamp mr-Acl+a l6f [ 10�ct It 4 3034 Larkwood 5, z1 ro West Covina, CA 91791 `f 7� SC t f trot D t' 1997 n / 7 # Peoria, IL 24 I 041{0 4 (It—, c/7), F16 - 9� eU Npv CA orflMT,q 2 - 1 - ---,rwr, �_►_ a n ck n_ c� - Ck• ANo Cd� - - V , n _ ., 5 �V �`e,�n,, e,r\- A _ions o�n - - ReccecA._k- 0rNOA Ueh;cle_ c,.rIFklV)q Ao w�-�� _ate-�oa _ o�r-_w�,� `(o_ care ao`�•,�� a i a _ n L hoP�e_ (s t_nns �c7nC e� n,�>c ovs - Cl �`.e. C `r' � G`� � p+1cl,, V � �► i G �C�S �D pGi ✓^ % � n co v,-, oV'r CU-aV-\ QV\tl C,"V ' Co,�.Lse_ cx_Lr cere,{`-�, 25 -- nnn�nr� il//9l9(0 1 1 NOV 2 21 LAQUINTA PLANK NG � EOLARTMENT nlovrm,P,c�G, l 99 G . i W , 7;�Vina6 .B4Q.6,:S1tr 53c!5s0 ,4t1&71Y6t �///�a La / ev ?.O 53. 000408 26 0-40407 - (2C: CO C Nju 19 P`l 2 11 , o i.tiA cRK UJ �Sb fA 12 IbA CULL r '° 014«_ NO 1G� �l 0004'19 27 00-0408'- DUN& IA QUINTA HOMEOW M& &880C 7&080 Cale Norte IA QUINT&, CMEOD144 M3 111 N O V 2 1996 :ITr c I_AQUINTA PLANNING :; APARTMENT November 16, 1996 Mr. Jerry Herman, Community Development Director City of La Qgnta P.O. Box 1504 La Qgnta, California 92253 Dear Mr. Herman, My husband and i have read your Notice of Public Hearing regarding the amendment to Chapter 9.60 regarding "(Supplemental Residential Regulations" and Recreational Vehicle Parking. Neither of us were able to discern if the Planning Commission is considering the elimination or addition of recreational vehicle parkingl Therefore, we felt that since we are adamantly opposed to street parking of large vehicles and have seen the "eye sores" created in neighborhoods, we should express our opinion - we do not know if this is in support or opposition to the Amendment, but we do not want Recreational Vehicles parked for longer than required to pack/unpack. We would like to see a 48 hour parking on La CN-jinta streets if this is not already in effect and some sort of regulation preventing the parking of cars in yards or working on cars for extended periods in front areas of community. Property Values in this area have a potential for tremendous increase with golf course expansion and we would hope that the City of La Quinta would do everything possible to promote a clean and safe environment to protect or increase the value of residing in LaQuinta. L. cc Yours, --, / i- . � GI Duna La Quinta HomeOwners Association 0004tp 28 -0-GO4 9,1 November 25, 1996 City of La Quinta Planning Commission La Quinta Civic Center 78-495 Calle Tampico La Quinta, CA Dear Commission Members: - { 1An I � i NTA TVr'.T I am emphatically opposed to an amendment to Chapter 9.60 "supplemental residential regulations" specifically Section 9.60.130 recreational vehicle parking. I feel that this proposed relaxation of the "rules" that make the City of La Quinta the wonderful community it is, will have a negative impact and will, I believe, adversely affect the tranquil atmosphere of the town. Please consider my opposition to this amendment when you formulate your decision. I �L Leo F. Ahern/ �i7 7fld lia f i' eE.v1 A LA C,/,,,ti t„ A g x s3 000411 29 0 -4- � 6—v e i -A IIN ');I`JTA i ';1 I J A1? it 00 i I s'Al �ll� • ATTACHMENT 5 PLANNING COMMISSION STAFF REPORT DATE: NOVEMBER 26, 1996 CASE NO.: ZONING ORDINANCE AMENDMENT 96-053 - AMENDMENT TO THE MUNICIPAL CODE SECTION 9.60.130 - RECREATIONAL VEHICLES INITIATED BY: CITY OF LA QUINTA CONSIDERATION: CONSIDERATION OF AN AMENDMENT TO REVISE THE CURRENT CODE BACKGROUND: At the City Council meeting of October 1, 1996 and October 15, 1996 (Attachments 1 and 2), Council received several comments from numerous residents who expressed their objections to the current Recreational Vehicle (RV) regulations as adopted in the new Zoning Code. Staff was then directed to take the issue back to the Planning Commission for a public hearing and mail a notice to the occupant of each City address, in addition to the required normal newspaper publication, notifying each resident of the date and time for the Planning Commission and City Council public hearing. Staff did a bulk mailing, published, and posted the notices as required. The City Council also suspended enforcement of the regulations pending re-evaluation of the Ordinance by the Planning Commission. The issue is now before the Planning Commission for a recommendation to the City Council. The existing ordinance permits an RV to be parked in the side or rear yard provided it is screened. The RV may be parked in the open or in the street for no more than 24 hours at a time. The City of Indian Wells' regulations were used to draft the adopted regulations (Attachment 3). The Planning Commission could recommend that the City not adopt regulations pertaining to the parking or storage of RV's with the exception of the 72 hour storage limitation as provided for by the California State Vehicle Code for parking on a public street. With this option, the property owner could park an RV, as they have been defined, anywhere on their property. 2. The Planning Commission could recommend maintaining the current RV regulations. However, this would continue to create problems with small lots or the lots in general that have been constructed with small side yards. 000414 PCST.01 32 Some options the Planning Commission can consider are contained in Attachment 4. The Planning Commission can chose to recommend one of these options, modify, or add to these recommendations. STAFF COMMENTS The City currently has no RV storage facilities within its corporate limits. There has been no study to determine how many spaces are available in the Valley, but according to those that spoke during the Council meetings, there does not appear to be enough. In addition, some RV owners have indicated that paying the storage fee and/or the uncertainty of their RV as it relates to vandalism, is of great concern. RECOMMENDATION Staff would recommend that the Commission take public testimony and review the options. Based Upon the discussion, the Commission can close the public hearing and continue the Commission deliberation to December 10, 1996, or, continue the public hearing. In any case, provide direction to staff regarding any option changes. Attachments: 1. Excerpts from City Council Minutes of October 1, 1996 2. Excerpts from City Council Minutes of October 15, 1996 3. City of Indian Wells RV Regulations 4. Draft Recommendations PCST.01 33 v 43 City Council Minutes 21 I P(%*ATTACHMENT 1 October 1, 1996 Council Member Perkins spoke regarding the construction on Highway 111 and expressed concern about keeping the entrances open into the Plaza La Quinta Shopping_ Center during the upcoming holidays. He also advised that the street signs are not illuminated at night at Adams Street/Fred Waring Drive and Adams Street/Miles Avenue and the street lights stay on 24 hours a day. Mr. Cosper advised that the east entrance of the shopping center would remain open during Phase II of the construction except for intermittent closings. Council recessed to Closed Session to and until the hour of 7:00 p.m. Mayor Holt abstained from participating in Closed Session due to a conflict of interest. 1. Conference with City's real property negotiator pursuant to Government Code Section 54956.8, concerning the potential terms and conditions of acquisition and/or disposition of real property located south of Highway 111, between Adams Street and Dune Palms Road. Property Owner Negotiator: Christine Clarke. Tom Jenkins, 54-690 Avenida Ramirez, Head Coach of the La Quinta High School Wrestling Team, presented a letter asking for financial assistance for the La Quinta High School Wrestling Team. The following individuals spoke in opposition to the recreational vehicle parking regulations in the Zoning Ordinance: Calvert Harlekseu - 53-745 Avenida Navarro A. C. Moore - 53-795 Avenida Juarez Gary Angel - 53-720 Avenida Villa 0 0 416 Robert Burt - 52-415 Avenida Vallejo 34 City Council Miaptes 22 October 1, 1996 Sue Coulston - 52-100 Avenida Villa Carol Johns - 52-805 Avenida Rubio William Neuburger - 53-860 Avenida Carranza Paul McCulloch - 52-045 Avenida Martinez Dennis Maloney - 52-345 Avenida Martinez Dana Brown - 53-705 Avenida Rubio Jan Turner - 53-750 Avenida Obregon Julie Updyke - 52-055 Avenida Villa C. J. Johnson - 53-671 Avenida Villa Cory Turner - 53-763 Avenida Obregon William Turner - 53-750 Avenida Obregon Council Member Sniff advised that he shared their concerns and wished that things had been done differently. He asked that this issue be brought back to Council for reconsideration and possible amendment. Council Member Perkins agreed, advising that ordinances can be amended. He suggested an immediate moratorium against enforcement of this section of the ordinance until this issue is brought back to Council for a good hard look. His only complaint regarding RV's and boats is when they are parked on the street for long periods of time and the street sweeper is unable to clean the street or when grass is allowed to grow beneath the vehicle. He also felt that the City should work on its public notification process. In response to Mayor Holt, Ms. Honeywell, City Attorney, advised that the Council cannot take any official action on this matter because it's not on the agenda. However, the City Manager has administrative power to extend the deadline for being in compliance with the zoning ordinance and thus allow time to agendize this matter for Council's reconsideration. Council Member Henderson advised that adoption of this ordinance was a long process wherein a substantial number of people attended the meetings and asked the Council to restrict parking to 24 hours instead of three days. Council struggled with the ordinance and the issue of regulating the use of one's own private property. She advised that she voted for the ordinance, but was not comfortable with this issue and is pleased that it will be reconsidered. She supported forming a Council/resident committee to work out the details. Council Member Adolph concurred, noting that both the Planning Commission and Council struggled with placing restrictions on the use of private property, but the only public input Council received was in support of restrictions and none in opposition. He was in favor of staff getting together with residents to gain input o0 1�QUE. 35 1lb , C� City Council Minutes 23 October 1, 1996 Mayor Holt commented on Council's appreciation of public input, pointing out that they must know what the community wants to effectively carry out their responsibilities. Mr. Genovese, City Manager, advised that this matter would be agendized for the October 15, 1996 meeting to discuss methods for reviewing the ordinance such as a Council/resident committee. Ms. Honeywell advised that it could be agendized and discussed in general at the October 15th meeting, but the Council cannot take final action on it until it has gone back through the Planning Commission public -hearing process because it's a Zoning Ordinance. She advised that public hearings require ten days public notification prior to the hearing, making the second meeting in November the earliest date for a Planning Commission public hearing. If the Planning Commission makes a recommendation to Council at that meeting, then it can be scheduled for a public hearing before the Council sometime in December. That would be the minimal timeframe for revising the Zoning Ordinance. Mr. Genovese advised that staff would place information regarding the public hearing dates on the RV Hotline. Kim Russell, 51-225 Avenida Velasco, spoke toZenvimentai ondence No. 1 from to of Our Children" in regard to the numbers among children in the valley. She asked Council for help in gettinagencies to test the valley's water, soil, andair in an attempt to find e so many leukemia cases in the valley. In response to Mayor Holt, Mr. Genovese, ity Manager, advised that the Assistant City Manager would help them identify gencies to contact. Council Member Henderson sugge$ ed that they give the same presentation to the Human Services Commission so ey, too, can track this issue and keep the Council informed. Ms. Russell didn't wish to (ber ate a panic, but pointed out that 1996 already has three times the expected n of leukemia cases in the valley and the Cancer Surveillance and Trac g Center.doesn't seem to be alarmed. She hoped that with the City's influence, me type of investigation might move forward and that people in the valley with /ildren inflicted with this disease would contact therm 0 0 41 i M Q C _ATTACHMENT 2 LA QUINTA CITY COUNCIL MINUTES October 15, 1996 Regular meeting of the La Quinta City Council of October 15, 1996 was called to order at the hour of 3:00 p.m. by Mayor Holt, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Holt ABSENT: None Gertrude Cheney, 54-255 Avenida Carranza, spoke regarding the rights of hikers using the bike path versus bicyclists. She felt that bikes should have lights and some type of warning system to alert walkers when they are approaching. ..*.....tom.. Karl Keller, 53-965 Avenida Cortez, urged the Council to extend the allowed parking time for RV's in residential areas to 72 hours which he felt would be more in line with other communities and less inconvenient to RV users. He felt that having junk cars parked in the neighborhood was a bigger problem. He also spoke about dogs running loose and leaving their excrement on the bikepath. Mayor Holt advised that the Council would be taking another look at the RV issue and that the new parking restrictions wouldn't be enforced until that review has been completed. Tom Priestley, 44-300 Camino La Vanda, advised that he was told by the Planning Department in September 1995, that his property is not subject to the City's setback provisions because of their CC&R's. Therefore, he didn't feel that he was subject to the new RV parking restrictions. Mike Seems, 52-925 Avenida Bermudas, spoke against the RV parking restrictions, advising that when he constructed a parking pad and block wall for his RV, no one from the City told him that he wouldn't be able to park his RV there. John Klimkiewicz, 77-318 Calle Temecula, advised that he's been a resident for 20 years and didn't expect seniors to be penalized for owning RV's when he voted for incorporation. He felt that the ordinance is unfair. Jack Barth, 77-125 Calle Temecula, also spoke to the RV issue, advising that it's difficult to find a place to park RV's and he felt that there's worse blight in the City than RV's. 21 Pon, 37 City Council Minutes 2. 0 \ 7 .J 18 October 15, 1996 Council Member Adolph advised that he would d whatever Council directs, noting that his only concern has been to prote the City. Council Member Sniff pointed out that t process will continue with or without Council Member Adolph's partic' ation and he felt that this Council should speak up and let SunLine kno that La Ouinta will not support this movement in absence of complete wr' en information. Mayor Holt advised that other citief share the same concerns. Council concurred on directing 96uncil Member Adolph (City's representative on the SunLine Board) to not pa icipate in any further Closed Session meetings on the issue of providing po er service and on directing staff to prepare a letter to SunLine Services oup that this City Council does not support the process and without adeq to information, cannot support the proposal and, if necessary, will withdra from the organization. Council Member Adolph dvised that he has informed SunLine that he will not vote for the MOU wolout Council direction and they are looking to get approval of the MO U at their October 30th meeting which he will not be attending because of Council's own scheduled Study Session meeting. Council Member Sr ff expressed appreciation to IID for the great job they've done in providing gpod rates and service for a long time. DISCUSSION OF THE REGULATIONS REGARDING THE STORAGE AND/OR PARKING OF RECREATIONAL VEHICLES. Council Member Perkins suggested that this issue be referred back to the Planning Commission and that any individual comments or suggestions from Council be forwarded to staff. Council concurred. Mayor Holt advised the audience that the new RV restrictions would not be enforced until the Planning Commission and Council have completed their public hearings on this issue. Council Member Sniff suggested that the public comments received by Council be made available to the Planning Commission. U 0 G; 4 0 38 'Q m (o rn City Council Minutes 19 October 15, 1996 After discussing various ways in which to notify the public of the public hearing dates, Council concurred on directing staff to mail a notice to the occupant of each City address in addition to the newspaper publication. The notice will include the public hearing dates for both Planning Commission and Council. Council recessed to Closed Sossion to and until the hour of 7:00 p.m. 1. Conference with legal Xcol Construction, Case No. 6 54956.9(a). 2. Conference with legal cou significant exposure to litigat to decide whether a Closed 3. Conference with City's real pi Section 54956.8 concernin and/or disposition of real prof nsel regarding on -going litigation: Granite 095 pursuant to Government Code Section No. 5 (southeast corner of Property Owner Negotiator: I regarding anticipated litigation where there is i under Government Code Section 54956.9(b)2 .ssion is authorized. perty negotiator pursuant to Government Code potential terms and conditions of acquisition y located at Lot 190 of Desert Club Tract Unit venida La Fonda and Washington Street). le v Herman. Ned Millis, 54-785 Avenida Ramirez, Presi\asd f the La Quinta Historical Society, expressed appreciation for the City's consupport and invited everyone to attend their upcoming event at Hacienda del He advised that they were giving away a free limousine ride to the event and Mayor Holt to assist him with the drawing. Tom Cullinan, 73-385 Juniper, Palm Desert, spo a regarding the opportunity to promote La Quinta during the upcoming Skins Game Rancho La Quinta and advised that John Pena will be assisting them in pinpointin organizations to help in this effort. G 0 4 2 39 ------------------------------------------------------------------------------------------------------- c0'd 7H101 '� ATTACHMENT 3 INDIAN WELLS MUNICIPAL CODE 11.39.0100) ,SFbgpr)inng Cart StoEgqp. r`01 Kn,y ;0Ul1;Lida ail toil contain snapping cart storage areas for such uses as supermarkets and drug stores. The dimensions and locations of these storage areas shall be determined by the Community Development Director. 11.39.010d) Bumper Ggards and Wheel allop2. Bumper guards or wheel stops not less than six (6) inches square, permanently anchored, shall be used where appropriate for all motor vehicle parking spaces. 11.39.010(k) Grading. All parking areas and driveways shall be graded to prevent ponding and to prohibit drainage runoff from entering adjoining property. 11.39.010d) Lighting. All off-street parking areas for commercial establishments shall provide night lighting throughout required parking areas at all hours of customer and employee use. Lighting fixtures shall be of the box type (sides and hood) so the light source is not visible. Poles for such fixtures shall not exceed eighteen feet (18') in height and shall be arranged to reflect light away from adjoining properties and streets. Up -lighting in landscaping, low level walk lights, and lighting diffused off of wall surfaces are also encouraged. Ughting plans and fixtures shall be approved by the Public Works Director. (Ord. 352 91. 1995; Ord. 325 13. 1993). 11.39.02Q Off -Street Parking Reauire4. The purpose of this Section is to provide sufficient off-street parking and loading spaces for all land uses. Off-street vehicle parking shall be provided in accordance with this Section when the building or structure is constructed or the use is established. Additional off-street parking shall be provided in accordance with this Section if an existing structure or planned development is altered or a use is intensified by the addition of floor space or seating capacity, or there is a change in use. i ne numae( Or OTT-Weet parKing spaces required shall be no less than the following for all zones within the City unless otherwise noted. 11,29.020(a) RResi ntial Parking Requirements. 11.39.02Q,{a)(1) Conventional betached Single Family Homes. Minimum of two (2) spaces per unit located within a garage attached to the structure. . 11.39.020(a)(2) M&dJiph Dwellin= A two -car garage is required for a studio/one bedroom; and a two -car garage plus an additional one-half 0 /2) space per unit of guest parking is required for two or more bedrooms. 11.39.020(a)(3) Guest Paddria. In addition to the above required parking, one (1) parking space shall be provided and designed for guest parking for every four (4) units unless guest parking can be provided on private streets. 11.39.020(a)(4) Parking Restriction Regardina Recreational Vehicles. Parking and/or storage of boats, detached camper trailer, dismantled vehicles and other trailers in a side yard or street is prohibited. Parking or storage of motor homes or campers for more than twenty-four (24) ours at any location or any combination of I cations within a ity is rohibited. except wi in a tota y enc osed structure approved by City Architectural Landscape committee. In addition, the use of a two (2) car garage shall be for automobiles and golf carts only, not for the storage of boats, trailers, etc. sun _.m�--- 1 1 .39.020(b)(1 1 Offices, Administrative. Business, Professional. 40 One space per two-hundreond fifty (25 ) IATTACHMENT 4 OPTIONS FOR PLANNING COMMISSION CONSIDERATION REGARDING "RECREATIONAL VEHICLES" Currently the Code is written as follows: Section 9.60.130 Recreational Vehicle Parking. A. Purpose. Recreational vehicles may be parked or stored on residentially zoned property only in accordance with the provisions set forth in this Section. Recreation vehicles parked within a validly established recreation vehicle storage facility are exempt from the requirements of this Section. B. Definition. For purposes of this Code, a "recreational vehicle" or "RV" shall mean all trailers or any vehicle placed on a tailer such as a boat, watercraft, or other vehicle, plus any vehicle designed and used for temporary habitation, including motor homes, travel trailers, "5th wheels", and camper shells. For purposes of this Section, "stored" shall mean the same as "parked". Staff is proposing the following changes as options to be considered by the Planning Commission: OPTION 1: C. RV Parking/Storage locations. 1. For lots which are developed with a private single family residence with interior side yards (both) of eight feet or less, and no other on -site parking areas located outside of the front or sideyard setback, RV's may be stored in the following location: a.) Within an existing carport. If an existing carport is not suitable due to size limitations, then the following location may be used: 1.) Interior Lots: Within the side/front yard setback areas located adjacent to side yard property line and/on/or adjacent to the driveway. 2.) Corner Lots: As an option, the RV may be parked within the rear yard area adjacent to the rear property line and the structure, behind the front sideyard setback. b.) If these locations are not available, then the RV may be parked on the garage or carport driveway. 00�4::3 41 2. For lots developed with a private single family residence with an interior side yard of more than eight feet, the RV shall be stored within the side or rear yard setbacks behind the front yard setback line and shall be screened with a six foot fence, wall, or view - obscuring gate with appropriate fencing materials as stated in the Code. D. Parking/storage of RV's shall only be allowed on areas where the ground surface has been surfaced with an all-weather material such as concrete, asphalt, brick, or stone. E. No RV shall intrude into any public sidewalk or curb or travelway. F. No RV shall have fixed connections to electricity, water, gas, or sanitary sewer facilities, nor shall any such RV at any time be used for living or housekeeping purposes within the City. G. All such RV's shall be kept in good repair and in working condition with the current vehicular registration and markings, as applicable to the vehicle type, unless stored in a garage. H. Except for the provisions stated above for storage locations and for validly - established recreational vehicles facilities, no RV shall be parked for more than 72 hours at any location or combination of locations within the City.. I. The above provisions shall not affect the validity, application, or enforcement of any covenants, conditions, or restrictions (CC&R's) or any other agreement/conditions relating to the parking and storage of RV's, if the CC&R's or agreements/conditions are more restrictive than the provisions of this Section. OPTION 2: NOTE: This is the current regulations except the hours (last sentence) were changed from 24 hours to 72 hours. A. Same as above B. Same as above C. Storage of RV's: RV's may be stored within residential rear or side yards except where fence heights are limited to less than six feet (per Section 9.60.030), provided a three- foot setback is maintained between the RV and the property line. The storage area shall be screened with landscaping or other materials so that the RV is not visible from adjoining properties or from any street abutting the property. Non -landscape screening over six feet in height shall conform to the applicable height limitations of the district. This may require additional setback for the RV storage area. Except for the preceding storage locations and for validly -established recreational vehicle storage facilities, no RV shall be parked for more than -24 72 hours at any location or combination of locations within the City. 0 0 ii 4 ,'? �! aR_.". I ._ 42 OPTION 3: Retain the ordinance as written. OPTION 4: Any other combination of the above, or any new recommendations made by the Planning Commission. OPTION 5: Keep the existing regulations, but make it applicable to those areas zoned RL and RM. This means the RC (Cove area) would be exempt from these regulations for the storage of RV's, except for the 72 hours provision. OPTION 6: Keep the existing regulations and exempt existing nonconforming lots (i.e., lots under 7,200 square feet), but maintain the 72 hour provision. GG014?5 43 ATTACHMENT 6 EXCERPT FROM PLANNING COMMISSION STAFF REPORT FOR DECEMBER 10, 1996 OPTION 1: A. Purpose. Recreational vehicles may be parked or stored on residentially zoned property only in accordance with the provisions set forth in this Section. Recreation vehicles parked within a validly established recreation vehicle storage facility are exempt from the requirements of this Section. B. Definition. For purposes of this Code, a "recreational vehicle" or "RV" shall mean all trailers or any vehicle placed on a tailer such as a boat, watercraft, or other vehicle, plus any vehicle designed and used for temporary habitation, including motor homes, travel trailers, "5th wheels", and camper shells. For purposes of this Section, "stored" shall mean the same as "parked". C. RV Parking/Storage locations. I . For lots which are developed with a private single family residence with both interior side yards of eight feet or less, and no other on -site parking areas located outside of the front or sideyard setback, RV's may be stored in the following location: NOTE: If the RV is within a garage, it is not visible and should not be a concern. a.) Within an existing carport. If an existing carport is not suitable due to size limitations, then the following location may be used: 1.) Interior Lots: Within the side/front yard setback areas located adjacent to side yard property line and/on/or adjacent to the driveway. 2.) Corner Lots: As an option, the RV may be parked within the rear yard area adjacent to the rear property line and the structure, behind the front sideyard setback. b.) If these locations are not available, then the RV may be parked entirely on the garage or carport driveway. 2. For lots developed with a private single family residence with an interior side yard of more than eight feet, the RV shall be stored within the side or rear yard setbacks behind the front yard setback line and shall be screened with a six foot fence, wall, or view -obscuring gate with appropriate fencing materials as stated in the Code. PCST.001 UOJ426 44 NOTE: Section 9.60.030 of the Zoning Code, states that only pedestrian gates not exceeding 48- inches in width are permitted except that larger non pedestrian gates are permitted when a sideyard is 12 feet or more. Therefore, this section would have to be amended to permit RV access for side yards of less than 12 feet. D. Parking/storage of RV's shall only be allowed on areas where the ground surface has been surfaced with an all-weather material such as concrete, asphalt, brick, or stone. E. No RV shall intrude over any public sidewalk or curb or travelway. F. No RV parked or stored at the residence shall have a permanent connection to electricity, water, gas, or sanitary sewer facilities, nor shall any such RV at any time be used for living purposes within the City. G. All such RV's shall be kept in good repair and in working condition with current vehicular registration and markings, as applicable to the vehicle type, unless stored in a garage. H. Except for the provisions stated above for storage locations and for validly -established recreational vehicles facilities, RV's may be parked on the street in front of the residence occupied by said resident for a period not to exceed 72 hours. I. The above provisions shall not affect the validity, application, or enforcement of any covenants, conditions, or restrictions (CC&R's) or any other agreement/conditions relating to the parking and storage of RV's, if the CC&R's or agreements/conditions are more restrictive than the provisions of this Section. OPTION 2: There currently exists a large number of RV in the City based upon public testimony received. Other communities in the valley have allowed the grand fathering of RV until such time as the residence or RV is sold, then RV's would not be allowed to be stored openly on the lot. What this would do over time is to eliminate RV's in the City unless they are stored in the side, rear yard behind a wall or gate, or within an enclosed garage. A. Purpose. Recreational vehicles may be parked or stored on residentially zoned property only in accordance with the provisions set forth in this Section. Recreation vehicles parked within a validly established recreation vehicle storage facility are exempt from the requirements of this Section. B. Definition. For purposes of this Code, a "recreational vehicle" or "RV" shall mean all trailers or any vehicle placed on a tailer such as a boat, watercraft, or other vehicle, plus any vehicle designed and used for temporary habitation, including motor homes, travel trailers, "5th wheels", and camper shells. For purposes of this Section, "stored" shall mean the same as "parked". 0 0 0 4 9W 7 �Pr (1 it A •� .. PCST.001 Ae NIW .O L - 08W, 301S 0 Q z r � z p O c-4 OaV, NIS 'NIW .S - 02JW, 301S z C z r - dJp Z O a } a .O� Q w °�pP � JAB -NIW .S - 0aV l 30 S z 0 0 o Q z I ss � Z O O Q ,p r � a � NIW .S 0dW, 301S® QII ATTACHMENT 8 z LJ :2 O w J O w w z �o O wU cn V) z� w 0 J w c� �O O � w z w — F- cn 000431 CT�JI►- 49 NIN .0 L - O?jd.�, 30IS Oav, NIS NIN .s - Oad k MIS z O �Q� �y � at- O �`& Of Q AST Q a A a Nlw ,s - 06W, 301s �n Nlw .s - (1aW, 301s® z W F- :2 O W J O x O W W Z cr O w C) V) (N z� wO m J w �O O wLj z W- N zF- w O m J w OfQ� 50 a(-)f w Lj z w- F- 00043:_' 50 NIW 0 L - (161V,1 301S En- NINI ,S - 08V), 3CIS NM ,S - (36V k 3GIS YI 02�d� 301S 1- z W f— :2 O W J Q O Li W cr cr 0 W U F- Ln 000433 51 • RN PARKKING AND STORAGF PURPOSE: RECREATIONAL VEHICLES MAY BE PARKED (ON STREET) OR STORED (ON PROPERTY) IN THE CITY OF LA QUINTA ONLY WITH THE PROVISIONS SET FORTH IN THIS SETION. RECREATION VEHICLES PARKED WITHIN THE CITY OF LA QUINTA AT A VALIDLY ESTABLISHED RECREATION VEHICLE STORAGE FACILITY ARE EXEMPT FROM THE REQUIREMENTS OF THIS SECTION. • DEFINITION: R.V. AND RECREATIONAL VEHICLE FOR THIS PURPOSE OF THIS CODE SHALL MEAN ALL TRAILERS,BOAT,WATERCRAFT,MOTOR HOME,5TH WHEEL AND CAMPERS. STORED SHALL MEAN VEHICLE IS ON THE OWNERS PROPERTY. PARKED SHALL MEAN VEHICLE IS ON THE CITY STREET IN FRONT OF OWNERS PROPERTY. • • PARKING: • A. PARKING OF R.V. ON STREET SHALL NOT EXCEED 72 HOURS. • 1. THIS IS BY PERMIT WITH THE CITY OF LA QUINTA AT NO COST TO THE OWNER. TO BE FILE WITH BUILDING AND SAFETY 48 WORKING HOURS BEFORE R.V. IS TO BE PARKED. • 2. PARKING IS NOT TO EXCEED 3 TIMES PER CALENDAR YEAR (JAN-DEC). R.V. CAN NOT BE PARK WITH OUT PERMIT IN FRONT WINDOW. PERMIT MUST BE SEEN FROM STREET BY CODE OFFICER OR BUILDING AND SAFETY DEPARTMENT. • 3. PARKED R.V. MUST NOT HAVE PERMANENT POWER SEWER,GAS AND WATER HOOK UP DURING THE 72 HOUR PERMIT. 4. R.V. MUST BE PARKED IN FRONT OF PROPERTY AND NOT BLOCKING DRIVEWAY AT ANY TIME. MUST NOT BLOCK POST OFFICE MAIL BOX AT ANY TIME. • 5.R.V. MUST HAVE CURRENT REGISTRATION AND MARKING, AS APPLICABLE TO THE VEHICLE TYPE. • 6. THE ABOVE PROVISIONS SHALL NOT AFFECT THE VALIDITY, APPLICATION, OR ENFORCEMENT OF ANY COVENANTS, CONDITIONS, OR RESTRICTIONS (CC&R'S) OR ANY OTHER AGREEMENT/CONDITIONS RELATING TO THE PARKING OF R.V.'S , IF THE CC&R'S OR AGREEMENTS/CONDITIONS ARE MORE RESTRICTIVE THAN THE PROVISIONS OF THIS SECTION. • -STORAGE: B. STORAGE LOCATIONS LSTORAGE OF R.V. MUST BE ON AREAS WHERE GROUND SURFACE HAS BEEN SURFACE WITH ALL-WEATHER MATERIAL SUCH AS CONCRETE,ASPHALT, BRICK AND OR STONE. 2.NO R.V. SHALL INTRUDE OVER ANY PUBLIC SIDEWALK OR CURB OR TRAVELWAY. 000434 • 3.NO R.V. SHALL BE HOOKED UP TO PERMANMENT POWER SEWER GAS AND WATER HOOK UP WHILE IN STORAGE ON PROPERTY.NOR SHALL ANY RV. BE USE FOR THE PURPOSES OF LIVING IN. 4. R.V. USED DURING A COUNTY WIDE EMERCERY MUSTED BE MOVE TO THE STREET AND BE ABLE TO USE POWER FROM RV. AND NOT POWER FROM PROPERTY DURING THIS TIME OF NEED. CITY TO PROVIDE A (1) YEAR PERMIT FROM JAN - DEC EACH YEAR TO BE RENEWED BY BUILDING AND SAFETY. R.V. MUST HAVE A STATE LIC. HAM OR EMERCERY RADIO OPERATOR PERMIT FILED WITH THE STATE AND CITY OF LA QUINTA EACH YEARALL VEHICLES REGISTRATION MUST BE UP TO DATE AND ALSO FILED WITH THE CITY OF LA QUINTA AT TIME OF PERMIT. 5. ALL R.V.'S MUST HAVE CURRENT VEHICULAR REGISTRATION AND MARKINGS WHILE IN STORAGE ON PROPERTY, UNLESS STORED IN GARAGE. • 6. ANY R.V. OVER21 FEET CAN NOT BE STORAGE IN DRIVEWAY MUST BE STORED IN SIDE OR BACK OF PROERTY. IF HARD SURFACE EXCEEDS 21 FEET MUST BE APPROVED BY BUILDING AND SAFETY AT TIME OF STORAGE. • 7. STORAGE OF RV. IN SIDE OR BACK OF PROERTY MUST HAVE 3 FEET OFF SET PER(SECTION 9.60.030) TO PROVIDED A THREE FOOT BACK SET IS MAINTAINED BETWEEN THE R.V. AND THE PROERTY LINE. C +� lb MINI 8 17 51 �6O .�ae2c�a /ire yo'va LA 661a6/Lta,V 922.51-.4J2 7 December 16, 1996 City Council City of La Quinta We encourage the City Council to restrict parking and storage of recreational vehicles, trailers, campers (on or off of trucks) boats, and all vehicles and crafts falling in such categories. Recreational vehicles, trailers and campers parked/stored in view are an eyesore to the neighborhoods, and effect our property values. Tim Jo on Ronald T. Pannell • R V PARKING AND STORAGE • PURPOSE: RECREATIONAL VEHICLES MAY BE PARKED (ON STREET) OR STORED (ON PROPERTY) IN THE CITY OF LA QUINTA ONLY WITH THE PROVISIONS SET FORTH IN THIS SETION. RECREATION VEHICLES PARKED WITHIN THE CITY OF LA QUINTA AT A VALIDLY ESTABLISHED RECREATION VEHICLE STORAGE FACILITY ARE EXEMPT FROM THE REQUIREMENTS OF THIS SECTION. • DEFINITION: R.V. AND RECREATIONAL VEHICLE FOR THIS PURPOSE OF THIS CODE SHALL MEAN ALL TRAILERS,BOAT,WATERCRAFT,MOTOR HOME,5TH WHEEL AND CAMPERS. STORED SHALL MEAN VEHICLE IS ON THE OWNERS PROPERTY. PARKED SHALL MEAN VEHICLE IS ON THE CITY STREET IN FRONT OF OWNERS PROPERTY. • PARKING: • A. PARKING OF R.V. ON STREET SHALL NOT EXCEED 72 HOURS. • 1. THIS IS BY PERMIT WITH THE CITY OF LA QUINTA AT NO COST TO THE OWNER TO BE FILE WITH BUILDING AND SAFETY 48 WORKING HOURS BEFORE R.V. IS TO BE PARKED. • 2. PARKING IS NOT TO EXCEED 3 TIMES PER CALENDAR YEAR (JAN-DEC). R.V. CAN NOT BE PARK WITH OUT PERMIT IN FRONT WINDOW. PERMIT MUST BE SEEN FROM STREET BY CODE OFFICER OR BUILDING AND SAFETY DEPARTMENT. • 3. PARKED R.V. MUST NOT HAVE PERMANENT POWER SEWER GAS AND WATER HOOK UP DURING THE 72 HOUR PERMIT. • 4. R.V. MUST BE PARKED IN FRONT OF PROPERTY AND NOT BLOCKING DRIVEWAY AT ANY TIME. MUST NOT BLOCK POST OFFICE MAIL BOX AT ANY TIME. • 5.R.V. MUST HAVE CURRENT REGISTRATION AND MARKING, AS APPLICABLE TO THE VEHICLE TYPE. • 6. THE ABOVE PROVISIONS SHALL NOT AFFECT THE VALIDITY, APPLICATION, OR ENFORCEMENT OF ANY COVENANTS, CONDITIONS, OR RESTRICTIONS (CC&R'S) OR ANY OTHER AGREEMENT/CONDITIONS RELATING TO THE PARKING OF R.V.'S , IF THE CC&R'S OR AGREEMENTS/CONDITIONS ARE MORE RESTRICTIVE THAN THE PROVISIONS OF THIS SECTION. • _ STORAGE: B. STORAGE LOCATIONS • LSTORAGE OF R.V. MUST BE ON AREAS WHERE GROUND SURFACE HAS BEEN SURFACE WITH ALL-WEATHER MATERIAL SUCH AS CONCRETE,ASPHALT, BRICK AND OR STONE. • 2.NO RV. SHALL INTRUDE OVER ANY PUBLIC SIDEWALK OR CURB OR TRAVEL WAY. • 3.NO RV. SHALL BE HOOKED UP TO PERMANMENT POWERSEWER GAS AND WATER HOOK UP WHILE IN STORAGE ON PROPERTY.NOR SHALL ANY K V. BE USE FOR THE PURPOSES OF LIVING IN. • 4. R.V. USED DURING A COUNTY WIDE EMERCERY MUSTED BE MOVE TO THE STREET AND BE ABLE TO USE POWER FROM RV. AND NOT POWER FROM PROPERTY DURING THIS TIME OF NEED. CITY TO PROVIDE A (1) YEAR PERMIT FROM JAN - DEC EACH YEAR TO BE RENEWED BY BUILDING AND SAFETY. R.V. MUST HAVE A STATE LIC. HAM OR EMERCERY RADIO OPERATOR PERMIT FILED WITH THE STATE AND CITY OF LA QUINTA EACH YEAR -ALL VEHICLES REGISTRATION MUST BE UP TO DATE AND ALSO FILED WITH THE CITY OF LA QU NTA AT TIME OF PERMIT. • 5. ALL R-V.'S MUST HAVE CURRENT VEHICULAR REGISTRATION AND MARKINGS WHILE IN STORAGE ON PROPERTY, UNLESS STORED IN GARAGE. 6. ANY R.V. OVER 21 FEET CAN NOT BE STORAGE IN DRIVEWAY MUST BE STORED IN SIDE OR BACK OF PROERTY. IF HARD SURFACE EXCEEDS 21 FEET MUST BE APPROVED BY BUILDING AND SAFETY AT TIME OF STORAGE. • 7. STORAGE OF RV. IN SIDE OR BACK OF PROERTY MUST HAVE 3 FEET OFF SET PER(SECTION 9.60.030 ) TO PROVIDED A THREE FOOT BACK SET IS MAINTAINED BETWEEN THE R.V. AND THE PROERTY LINE. �35 rd_ r wmav �M' C J G%yL/{f2� � �02/L.402 16 Ri'1 8 17 4 f L, �� �LGG2CCL� �� 9L"2.5.�'-.�4T2 �, ; 4• ,^ . . December 16, 1996 City Council City of La Quinta We encourage the City Council to restrict parking and storage of recreational vehicles, trailers, campers (on or off of trucks) boats, and all vehicles and crafts falling in such categories. Recreational vehicles, trailers and campers parked/stored in view are an eyesore to the neighborhoods, and effect our property values. -!:5- �4s Tim Jo on f' Ronald T. Pannell December 17, 1996 STATEMENT TO THE LA QUINTA CITY COUNCIL Public Hearing on Section 9.60.130 La Quinta Municipal Code Recreational Vehicle Parking by Mack Carter 53-495 Avenida Bermudas Honorable Mayor and Councilmembers: I do not address long term parking or storage of RV's at residences. My comments to you are limited to the need to load and unload my RV at my residence in La Quinta. The Ordinance revision as forwarded to you by the City Planning Commission would not permit that. Specifically, I refer to Section C.l.a.l in which the word "perpendicular" is used, and in Section I which limits parking on the street in front of the residence..." Unfortunately, some of us, due to street improvements on Bermudas, do not have as much front yard area as is true in other areas of the City. We cannot park an RV of 30' in length perpendicular to the front property line. It is also true that we cannot park on the street for any amount of time due to the location of a fire hydrant and stop sign. Attached are two visuals. The first marked "A" is a rough layout of my double lot at the corner of Bermudas and Colima. The second "B" is a duplicate of three photographs of the same location. If you look at "A" you will see that due to the location of the fire hydrant at the northern property boundary and the "STOP" sign near the southern boundary, an RV cannot be parked on the street in front of my either of my two lots. It is my request to you that in consideration of any ordinance or ordinance amendment you may act upon; allow the temporary parking of RV's in the front setback area. Enclosure "A" shows how that could be accomplished. I believe the proposed 72 hour period would be sufficient. k you fox` yo'Ur consideration. ack Carter Enclosures (2) 000437 000433 T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 17, 1996 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Zoning Ordinance Amendment 96-054, an Amendment to the Zoning Ordinance, Chapter 9.160 of the PUBLIC HEARING: Municipal Code relating to Signs RECOMMENDATION: Move to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Planning Commission at its November 26, 1996 meeting (Attachment 1), reviewed the proposed modifications to the Sign Ordinance and recommended approval. The proposed Ordinance incorporates the changes made at the Planning Commission meeting. The Current Sign Regulation; Chapter 9.160, were adopted by the City Council on April 2, 1996, under Ordinance 281. The City Council on October 15, 1996, adopted Urgency Ordinance 286. This Ordinance permits businesses to post unlimited temporary signs during construction projects by the Public Works Department. At its November 19, 1996, meeting, the City Council adopted Ordinance 290 allowing continuation of the Interim Urgency Ordinance. In addition to incorporating the urgency ordinance into the existing sign regulations, staff, in conjunction with the City Attorney, recommends the following revisions to the Sign Ordinance for consistency and clarification: 1. Table 1601: "Exempt Signs not Requiring a Permit", Item 15 shall be modified to increase the size of the sign from three square feet to six square feet for better readability. KKy111C1I1 000440 2. Table 1601: "Exempt Signs not Requiring a Permit", Item 18 shall be added stating: Temporary for sale, lease, open house or rent signs if the sign size does not exceed six square feet in area and four feet in height. These sign types are proposed for deletion from Section 9.160.60 "Permitted Temporary Signs", because of the 60-day time limit and the total number of signs not being enough for real estate listings by individual realtors. 3. Section 9.160.060 "Placement Restriction", Item F, sentence 3, shall read Temporary signs shall be placed no less than 200 feet apart from identical or substantially similar temporary signs which are visible simultaneously within the boundaries of the City". In the further interest of clarity this statement shall then be removed from Section G. "Sign Permit Required", first sentence. 4. Section 9.160.060.1 shall be added stating: The placement of temporary signs for existing commercial businesses during the construction of any Department of Public Works contract over 45-days in length, where the ingress and egress points to a commercial establishment, have been interrupted, and further when the construction/modification of the public street involves a distance of more than 3,000 feet in length, the above regulations pertaining to temporary signs and the associated processing fees, shall not be enforced for the duration of the Department of Public Works street contract. However, the placement of temporary signs must not interfere with site visibility for vehicular movement. 5. Section 9.160.060: "Permitted Temporary Signs", Item J shall be added stating: A Grand Opening Banner is allowed on each street building frontage within 30 days of the business opening. The sign shall consist of a lightweight fabric or similar material attached to the lease space building wall, below the eave line, for a period not to exceed 30 days. The sign shall be non -illuminated and its size shall not exceed 32 square feet. 6. Section 9.160.070 "Permitted Semi -Permanent Signs", A. Definition: shall read "Semi -permanent sign" means a non -illuminated sign which requires a sign permit to allow specific uses such as model home complexes, new facilities under construction, and commercial or residential subdivisions. 7. Section 9.160.100 "Prohibited Signs", Item 5 shall be amended to read: "Banners, unless specifically permitted". Banners will only be allowed for commercial uses with a Temporary Use Permit, for sidewalk sales, commercial events, Christmas Tree and Halloween Pumpkin sales and Grand Openings. Also, Banners will be allowed during street improvement/construction by the Public Works Department. OOU-44i CCCD.00I 8. Staff has also provided clarification in Sections 9.60.170 and 9.100.140, Temporary Outdoor Events, that directional signs (c) are subject to the provisions of 9.160.060, Temporary Signs, Paragraph C through H, with the exception of Paragraph E. This sign type was not addressed previously. Environmental Assessment 96-314 was prepared for the existing Sign Ordinance, and pursuant to CEQA Guidelines, it has been determined that no new effects occur and no new mitigation measures are required. FINDINGS AND ALTERNATIVES: 1. The proposed revisions will not adversely affect the planned development of the City as specified by the General Plan for the City of La Quinta because the sign regulations provide requirements which work in concert with and enhance the community. 2. The proposed Amendment would not be detrimental to the health, safety, and welfare of the City because the sign regulations are designed to insure that unsafe conditions do not occur. 3. There will be no significant adverse impacts resulting from this Zoning Ordinance Amendment because the sign regulations not only enhance the community, but also eliminate sign clutter. Options available to the City Council: 1. Approve the revisions to the Sign Ordinance; 2. Deny the revisions to the Sign Ordinance; or 3. Provide direction to staff. ity Development Director Attachment: Planning Commission Minutes, November 26, 1996 (excerpt) CCCD.001 44"ZI ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE SIGN REGULATIONS, CHAPTER 9.160 OF THE MUNICIPAL CODE CASE NO.: ZOA 96-054 CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 17th day of December, 1996, hold a duly -noticed Public Hearing to consider Zoning Ordinance Amendment 96-054; and, WHEREAS, the Planning Commission of the City of La Quinta, California did on the 261h day of November, 1996, hold a duly noticed Public Hearing to consider revision to the regulations for signs in the City of La Quinta and recommended approval of the revisions; and, WHEREAS, at said Public Hearing upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of said Zoning Ordinance Amendment: 1. The proposed revisions will not adversely affect the planned development of the City as specified by the General Plan for the City of La Quinta because the sign regulations provide requirements which work in concert with and enhance the community. 2. The proposed Amendment would not be detrimental to the health, safety, and welfare of the City because the sign regulations are designed to insure that unsafe conditions do not occur. 3. There will be no significant adverse impacts resulting from this Zoning Ordinance Amendment because the sign regulations not only enhance the community, but also eliminate sign clutter. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta, California does ordain as follows: SECTION 1. Chapter 9.160 of the La Quinta Municipal Code is hereby amended as contained in Exhibit "A", attached hereto and made a part of. 000443 ORDDRFT.056 1 Ordinance No. SECTION 2. ENVIRONMENTAL. Environmental Assessment 96-314 was certified by the City Council for the existing Sign Ordinance and pursuant to CEQA Guidelines, it has been determined, that no new effects occur and no new mitigation measures are required. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council and the same shall be in full force and effect immediately after its adoption, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of 1996, by the following vote: AYES: NOES: ABSENT: ABSTAIN: GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California U0�044 ORDDRFr.056 %� 2 EXHIBIT CHAPTER 9.160: SIGNS ...................................... 160-1 9.160.010 Purpose and Intent ............................... 160-1 9.160.020 Exempt Signs ................................... 160-1 9.160.030 General Sign Standards ........................... 160-3 9.160.040 Permanent Signs in Residential Districts .............. 160-6 9.160.050 Permanent Signs in Nonresidential Districts ........... 160-7 9.160.060 Permitted Temporary Signs ........................ 160-9 9.160.070 Permitted Semi -Permanent Signs ................... 160-11 9.160.080 Semi -Permanent Downtown Village Directional Signs .. 160-13 9.160.090 Sign Permit Review ............................. 160-14 9.160.100 Prohibited Signs ................................ 160-18 9.160.110 Nonconforming Signs ........................... 160-20 9.160.120 Enforcement, Sign Removal, and Abatement ......... 160-20 9.160.130 Sign Definitions ................................ 160-22 0004 4 5) "All 9.160: SIGNS TABLE 1601: EXEMPT SIGNS NOT REQUIRING A SIGN PERMIT'; Sign Type I Placement Max. Area Illumination In this Table: . "n/a" means not applicable or no restriction • "Building -mounted" means signs mounted flush -to -wall only 14. Vending machine signs and automatic teller signs n/a n/a Yes 15. Directional and non-profit public information signs for Free-standing 6 sq. ft. No public, quasi -public, and non-profit uses on public or private property, adjacent to an Arterial thoroughfare. Number, shape, location, and height (maximum 6-feet) of signs shall be approved by the Director of Community Development and Public Works. 16. Within commercial zones, temporary information window Window No one No signs fronting on a street, parking lot or common on -site mounted window area, not covering more than 25% of the area of the sign shall window(s) within which they are placed for a period not to exceed 4' exceed 14 days nor more than six (6) times per calendar high or 8' year. No more than three (3) signs per elevation with long (32 sq. windows may be installed at any one time. ft.) 17. Within residential zones, temporary decorative flags clearly Building- 7 sq. ft. No incidental which may or may not be associated with any mounted national, local, or religious holiday. 18. Temporary for sale, lease, open house, or rent signs Free-standing 6 sq. Ft., 4 No located on the subject property. feet high. Aggregate not to exceed 12 sq. Ft. Signs in Residential Districts Requiring a Permit See Section 9,160.040 Signs in Nonresidential Districts Requiring a Permit See Section 9.160.050 Temporary and Semi -Permanent Signs See Sections 9.160.060 and 9.160,070 B. Repainting. The repainting of a sign in original colors shall not be considered an erection or alteration which requires sign approval unless a structural, text, or design change is made; 9.160.030 General Sign Standards. A. Applicability. Signs in the City of La Quinta, including exempt, permanent, semi -permanent, and temporary signs, are subject to the general standards of this Section. 00 4 43 160-3 9.160: SIGNS 9.160.060 Permitted Temporary Signs. A. Definition. "Temporary sign" means any non -illuminated sign which may require a sign permit and which is intended to be posted for a maximum of 60 days. Temporary signs include without limitation: political campaign signs, garage sale signs, , for rettt or opett hattse signs, and seasonal sales signs. B. Maximum Time Periods. No temporary sign shall be posted for more than 60 consecutive days nor shall such temporary sign or sign displaying similar messages regarding the same event, if any, which is the subject of such temporary sign be reposted upon the same site, or any site which is visible from the original site, within 90 days of the removal of the original temporary sign. In addition, all temporary signs shall be removed within seven days after the occurrence of the event, if any, which is the subject of the temporary sign. (For example, a temporary sign advertising a garage sale on a particular date, or a temporary sign promoting a candidate in a particular election). The date of posting and permit number shall be permanently and legibly marked on the lower right-hand corner of the face of the sign. C. Maximum Sign Area. Except where an approval is obtained under Subsection F of this Section, temporary signs placed on public property may not exceed six square feet in area and temporary signs placed on private property may not exceed 12 square feet in area. The aggregate area of all temporary signs maintained on any private property parcel of real property in one ownership may not exceed 24 square feet. Area shall be calculated on the basis of the entire sign area, as defined in Section 9.160.030 D. Maximum Height. Free-standing temporary signs which are placed on public or private property shall not exceed six feet in height. Temporary signs which are posted, attached or affixed to private multiple -floor buildings shall not be placed higher than eight feet or the finish floor line of the second floor of such buildings, whichever is less, and temporary signs which are posted, attached or affixed to private single -floor buildings shall not be higher than the eaveline or top of wall of the building. All heights shall be measured to the highest point of the surface of the sign. E. Maximum Number. In no case shall the total number of temporary signs for any permit exceed 50. F. Placement Restrictions. Temporary signs shall not be posted on sidewalk surfaces, mail boxes, utility boxes, electric light or power or telephone wires, poles or appendages, hydrants, trees, shrubs, tree stakes or guards, public bridges, fences or walls, fire alarm or police telegraph systems, drinking fountains, life buoys, life preservers, lifesaving equipment, street signs, or traffic signs or signals. Temporary signs shall be posted no closer than five feet from the edge of the paved area of any public road or street. Temporary signs shall be placed no less than 200 feet apart from identical or substantially similar temporary signs and shall not be visible simultaneously with the boundaries of the City. Temporary signs shall not be posted in a manner which obstructs the visibility of traffic or street signs or signals or emergency equipment. 000447 160-9 9.160: SIGNS G. Sign Permit Required. Any person, business, campaign organization, or other entity who proposes to post more than five temporary signs on private or public property ._ hie will be visible shall make application to the Community Development Department for a sign permit. To insure sign removal upon expiration of the permitted posting time, a refundable deposit as established by City Council Resolution shall be paid in conjunction with the issuance of the sign permit. 1. Statement of Responsibility Required. Each applicant for a temporary sign permit shall submit to the Community Development Department a statement of responsibility certifying a natural person who will be responsible for removing each temporary sign for which a permit is issued by the date removal is required, and who will reimburse the City for any costs incurred by the City in removing each such sign which violates the provisions of this Section. 2. Standards for Approval. a. Within ten business days of the Community Development Department's receipt of a temporary sign permit application, the Community Development Director shall approve or disapprove such application. If the Director disapproves an application, the notice of disapproval shall specify the reasons for disapproval. The Director shall approve or disapprove any permit application for temporary signs based on character, location, and design, including design elements such as materials, letter style, colors, sign type or shape, and the provisions of this Section. b. The Director's decision with respect to a permit application for a temporary sign may be appealed to the Planning Commission. H. Maintenance and Removal of Temporary Signs. 1. Maintenance. All temporary signs shall be constantly maintained in a state of security, safety and good repair. 2. Removal from Public Property. If the City determines that a temporary sign located on public property is unsafe or insecure, is a menace to public safety or has been constructed, erected, relocated or altered in violation of this Section, it may be removed summarily. If the sign contains identification, the owner shall be notified that the sign may be recovered within five days of the date of notice. 3. Removal from Private Property. If the City finds that a temporary sign located on private property is unsafe or insecure, is a menace to public safety or has been constructed, erected, relocated or altered in violation of this Section, the City shall give written notice to the owner of the temporary sign, or the person who has claimed responsibility for the temporary sign pursuant to Subsection F of this Section, that the temporary sign is in violation of this Section, shall specify the nature of the violation, and shall direct the owner of the temporary sign or O0u443 160-10 SIGNS responsible person to remove or alter such temporary sign. If the City cannot determine the owner of the sign or person responsible therefor, he shall post such notice on or adjacent to each temporary sign which is in violation. If the owner of the temporary sign or the person responsible therefor fails to comply with the notice within five days after such notice is given, the temporary sign shall be deemed abandoned, and the City may cause such temporary sign to be removed and the cost thereof shall be payable by the owner or person responsible for the temporary sign to the City. L The placement of temporary signs for existing commercial businesses during the construction of any Department of Public Works contract over 45-days in length, where the. ingress and egress points to a commercial establishment, have been interrupted, and further when the construction modification of the public street involves a distance of more than 3,000 feet in length, the above regulations pertaining to temporary signs and the associated processing fees, shall not be enforced for the duration of the Department of Public Works street contract. However, the placement of temporary signs must not interfere with site visibilityfor vehicular movement. J. A grand opening banner is allowed on each building street frontage within 30-days of the business opening with a sign permit. The signs shall consist of light -weight fabric or similar material attached to the building wall below the eave line for a period not to exceed 30-days. The signs shall be non -illuminated and its size shall not exceed 32 square feet. 9.160.070 Permitted Semi -Permanent Signs. A. Definition. "Semi -permanent sign" means a non -illuminated sign which requires a sign advertising the future construction of a facility, model home complex, commercial, or residential subdivision identification which is intended to be erected or posted for a minimum of 61 days and a maximum of one year. A permit for semi permanent signs advertising future facility construction shall not be approved until a Development Review Application has been submitted B. Maximum Time Periods. No semi -permanent sign shall be posted for more than one year. In addition, all semi -permanent signs shall be removed within ten days after the occurrence of the event, if any, which is the subject of the semi -permanent sign. (For example, a semi -permanent sign advertising the future construction of a facility on the site shall be removed within ten days after the facility has received a certificate of occupancy, and a model home complex identification sign shall be removed within ten days after the model homes are completed and sold). The date of posting and permit number shall be permanently and legibly marked on the lower right-hand corner of the face of the sign. C. Maximum Sign Area. semi -permanent signs may not exceed 32 square feet in area. The aggregate area of all semi -permanent signs placed or maintained on any parcel of real property in one ownership shall not exceed 64 square feet. Area shall be calculated on the basis of the entire sign area, as defined in Section 9.160.030. UUU449 160-11 9.100. SUPPLEMENTAL NONRESIDENTIAL REGULATIONS c. Sufficient parking will be provided for the anticipated attendance. d. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) e. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal. f. Security plans and facilities have been provided to the satisfaction of the Sheriff. g. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 4. Activities conducted on property owned by or leased to the city and public road rights -of -way may require an encroachment permit issued by the Public Works Director. 5. The event shall not exceed ten consecutive days. Events recurring more than four times in a calendar year are not considered temporary and shall not be eligible for approval under this Section. 6. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site to its condition before the event within seven days of the event's conclusion shall be required. 7. Other applicable permits such as building, electrical, health and tent permits, shall be obtained by the applicant. S. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. c. Maximum 30 off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060, Paragraphs C through H with the exception of Paragraph E. d. Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. 0 0 045 0 9.60. SUPPLEMENTAL ROUDFNTrAr uFnnY A7MAMI a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. c. Maximum 30 off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060, Paragraphs C through H with the exception of Paragraph E. d. Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. e. Posting period, locations, and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags, A -frame signs, and light strings are prohibited. 7. Related issues, including but not limited to police and security, food and water supply, use of tents and canopies, fugitive dust control, sanitation facilities, medical services, noise, signage, fire protection and traffic control, shall be satisfactorily addressed by the applicant, as required by the Director, Sheriff, Fire Chief or health officer in their administration of other city codes. Such other codes may require the applicant to obtain permits such as building, electrical, health and tent permits. 9.60.180 Manufactured Housing and Mobilehomes A. Purpose. This Section is intended to provide standards and criteria for the placement, design, and construction, of manufactured, modular, and mobile homes in residential districts consistent with Section 65 85 2.3 et seq of the state Government Code. B. Definition. For the purposes of this Zoning Code, the terms "manufactured home" "modular home" and "mobilehome" shall mean the same thing, that is: a residential building transportable in one or more sections which has been certified under the National Manufactured Housing Construction and Safety Standards Act of 1974. For purposes of simplicity, the term manufactured home is used in this Section. C. Mobilehome Parks. In accordance with Section 65852.7 of the state Government Code, mobilehome parks are permitted in all residential districts if a conditional use permit is approved. Development standards for such parks shall be as follows: minimum 30 percent common open area and minimum perimeter setbacks of 20 feet at any point and 25 feet average over the entire perimeter. 006-451 60-17 1 +�A 9.160: SIGNS 1. Any sign not in accordance with the provisions of this Chapter; 2. Abandoned signs; 3. Rotating, revolving, or otherwise moving signs; 4. Trailer signs and other signs with directional arrows affixed to vehicles which are used exclusively or primarily for advertising, unless specifically permitted. 5. Flags, banners, pennants, streamers, spinners, festoons, windsocks, valances, or similar displays, unless specifically permitted in this Chapter; 6. Animated or flashing signs; 7. Portable signs, unless specifically permitted in this Chapter; 8. Off -premise signs, unless specifically permitted in this Chapter; 9. Billboards or outdoor advertising signs; 10. Signs which identify or advertise activities which are illegal under federal, state, or local laws in effect at the location of such signs or activities; 11. Building -mounted signs placed on or above the roof or above the eave line of any structure; 12. Signs which purport to be, are an imitation of, or resemble an official traffic sign or signal; 13. Signs which, by reason of their size, location, movement, content, coloring, or manner of illumination may be confused with or construed as a traffic -control sign, signal, or device, or the light of an emergency vehicle, or which obstruct the visibility of any traffic or street sign or signal device; 14. Signs that create a potential safety hazard by obstructing clear view of pedestrian or vehicular traffic; 15. Signs located upon or projecting over public streets, sidewalks, or rights -of -way (unless specific approval has been granted); 16. Signs attached to utility poles or stop signs or other municipal sign structure. 17. Balloon signs, inflatable animal or other figures, or other inflatable displays, whether tethered or not, except as otherwise permitted by a Temporary or Special Outdoor Event permit. , 00045 160-19 Planning Commission Minutes November 26. 1996 18. Commissioner Butler asked staff which Option was from t original Zoning Ordinance. Staff clarified from the staff report, those o ons that were from the current ordinance and explained the difference ween the options. 19. Commissioner Woodard asked how many pe a live on the 50-foot lots. Staff stated there were approximately 6,00 ots in the Cove. About 4,000 have been constructed on and of those s e have been merged. Of those lots, the majority are 50 by 100-feet/Staated ommissioner Woodard asked how many of the 4,000 have RV'sthey do not know. 20. Commissioner Tyler stated tproblem that is unique to the 50 by 100 lots. There are a lot of toly have a five foot sideyard. 21. Commissioner Woodard Ated that if the majority of the people have an RV, then they sh/elent. a roost". This is an on -going issue of most cities. There is the thetics, land use, property values, upkeep, etc. To those who do RV, it is not a concern. To those that do not, it is an unattractiCommissioner Woodard stated he had empathy with the RV ownthe responsibility of the Planning Commission to look at the ounity. 22. There bg&g no further discussion, it was moved and seconded by Commi ioners Gardner/Newkirk that in view of the comments made by the publig6nd the community, this item be continued to December 10, 1996, for furtbfr deliberation. Unanimously approved. Chairman Abels recessed the meeting at 8:51 p.m. and reconvened at 8:56 p.m. E. Zoning Ordinance Amendment 96-054; a request of the City for an Amendment to the Sign Ordinance, Chapter 9.160. Chairman Abels opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff stated they would like to add an additional change on Page 008, #15 under Exempt Signs for non-profit organizations to increase the size of the sign from three square feet to six square feet. 2. Commissioner Woodard asked staff to clarify why the directional sign for a non-profit organization should be increased. Staff clarified that the Chamber of Commerce had installed two signs under the current regulations and it was determined that the wording was too small to read while traveling. During the interim construction on Highway 111, a larger size was temporarily allowed to be installed and it was determined that the larger size wasp}reA J readable. li iJ 4 Planning Commission Minutes November 26, 1996 3. Commissioner Gardner asked if the original sign would be adequate after the street construction was over. Staff stated it would not due to the wording being too small to read. Commissioner Gardner asked what about the profit paying customers; would they also get an enlarged sign size? Staff stated they are governed by other parts of the Zoning Ordinance. 4. Commissioner Gardner asked about the "Grand Opening" banners being installed. Planning Manager Christine di Iorio stated they can be up for a period of 60-days. Commissioner Gardner stated they need to be more restrictive on the length of time. 5. Commissioner Tyler addressed Item #J of the proposed ordinance. Staff clarified that a new business has 45-days after opening to apply for a banner. Commissioner Tyler asked why the business owner would not have the banner up on the day he opened. Staff explained that sometimes the business is open but not completed and they are waiting to get signs up before putting up a banner. Discussion followed regarding time lengths for banners. Following discussion, it was determined that for a "Grand Opening" banner, an applicant would be allowed 30 days to apply and 30 days to display it. 6. Commissioner Gardner asked if when a person applies for a business permit are they informed of the sign regulations. Staff stated not until they ask about the signs and then they are directed to the Community Development Department to answer those questions. Discussions followed regarding the process for obtaining a sign. 7. There being no further discussion, it was moved and seconded by Commissioners Tyler/Woodard to adopt Resolution 96-038 recommending approval of Zoning Ordinance Amendment 96-054 with the changes to the six square feet for non-profit organizations and the length of time for banners being 30-days to apply and 30-days to be up. ROLL CALL: AYES: Commissioners Butler, Gardner, Newkirk, Seaton, Tyler, Woodard, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. VI. BUSINESS SES$ON: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: None VIII. COMMISSIONER ITEM 000431 A. Chairman Abels asked kAttorney Dawn Honeywell if in light of the City Council decision, was there a way fbqhe Planning Commission to hold Study Sessions. City Attorney Dawn Honeywell s d the concern was that public hearin i ems were Tity/ 4 4 Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: December 17, 1996 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: Extension of Urgency Ordinance No. 289 requiring PUBLIC HEARING: zoning restrictions prohibiting two story units to be applicable to Low Density Residentially zoned areas designated as Area A, Area B, Area C, and Area D as described in Ordinance No. 289 RECOMMENDATION: Move to take up Ordinance No. Motion to adopt Ordinance No. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: by title and number only and waive further reading. as an Urgency Ordinance. The City Council during the Special Council meeting of November 12, 1996, adopted Ordinance No. 289 as an Urgency Ordinance. The ordinance requires development in Areas A-D to comply with the Residential Cove Zoning District as delineated in the following ordinance. This ordinance will continue the regulations until September 30, 1997. Prior to this expiration date, it is anticipated that the Planning Commission and City Council will have conducted public hearings and adopted comprehensive changes to the development regulations pertaining to the four referenced areas. The urgency ordinance must be adopted by a four -fifths vote and will remain in effect until September 30, 1997. FINDINGS AND ALTERNATIVES 1. Approve the continuation of a Urgency ordinance requiring the four areas referenced to be developed utilizing the residential cove zoning district development standards. 2. Do not approve the Urgency Ordinance which would allow the development of two story houses in the four referenced areas; or 3. Provide direction to staff. 00C4,5J munity Development Director EIIII, 1V.IN CCx.00i ORDINANCE NO. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RESTRICTING THE ISSUANCE OF BUILDING PERMITS UNLESS COVE RESIDENTIAL DEVELOPMENT STANDARDS ARE MET IN THE AREA BOUNDED BY AREA A: BOUNDED BY AVENIDA NUESTRA TO THE SOUTH, CALLE RONDO ON THE EAST, AVENIDA ULTIMO ON THE NORTH AND WASHINGTON STREET ON THE WEST; AREA B: BOUNDED BY SAGEBRUSH ON THE NORTH, 50TH AVENUE ON THE SOUTH, WASHINGTON STREET ON THE WEST AND THE EVACUATION CHANNEL ON THE EAST; AREA C: BOUNDED BY LA FONDA ON THE NORTH, AVENIDA NUESTRA ON THE SOUTH, WASHINGTON STREET ON THE EAST AND 100-FEET WEST OF CALLE GUATEMALA; AND AREA D: EAST OF THE BEAR CREEK CHANNEL, NORTH OF MONTEZUMA, WEST OF THE YUCATAN AREA. WHEREAS, the City Council of the City of La Quinta wishes to promote the City of La Quinta's great interest in protecting and preserving the quality of the residential, commercial and industrial areas of the City, and the quality of life through effective land use planning; and, WHEREAS, the City Council has recently approved an extensive revision to the City's entire Zoning Ordinance which removed certain development restrictions from the area bounded by AREA A: Bounded by Avenida Nuestra to the south, Calle Rondo on the east, Avenida Ultimo on the north and Washington Street on the west; AREA B: Bounded by Sagebrush on the north, 50th Avenue on the south, Washington Street on the west, and the Evacuation Channel on the east; AREA C: Bounded by La Fonda on the north, Avenida Nuestra on the south, Washington Street on the east, and 100-feet west of Calle Guatemala; and AREA D: East of the Bear Creek Channel, north of Montezuma, west of the Yucatan area; and, WHEREAS, it has come to the attention of the Council and the neighborhood effected by the removal of those restrictions that insufficient public input was received during the Zoning Ordinance update to determine whether the removal of said restrictions best suited the land use development for that neighborhood and that immediate additional study and review of the potential impacts is needed with more involvement of the impacted property owners and residents; and, WHEREAS, the City Council adopted Ordinance No. 289 as an urgency because unless the issuance of building permits is stopped altogether or building permits are allowed only where the RC Cove Residential District development standards are met, the character of the neighborhood may be permanently altered by construction which would not meet the existing character and nature of existing development and in a manner contrary to the best planning guidelines for the area and the residents and property owners therein; and, U 0 V 4 IS ORDRES.COVE Ordinance No. WHEREAS, the City Council conducted a duly -noticed public hearing on December 17, 1996, to consider an extension of the Urgency Ordinance; and, WHEREAS, it is necessary for the Urgency Ordinance to be extended to enable the City to adequately protect the health, safety, and welfare of the community; and, WHEREAS, Government Code Section 65858 authorizes the City to adopt an urgency measure to regulate uses which may be in conflict with a contemplated zoning proposal which the legislative body, Planning Commission, or Community Development Department is considering or studying or intends to study within a reasonable time; and, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta, California, hereby ordains as follows: SECTION 1: That Section 9.30.040 as adopted by Ordinance No. 289, is continued from December 27, 1996, to September 30, 1997, unless sooner repealed or otherwise modified. In addition, Section 9.30.040 may be extended pursuant to the provisions set forth in Government Code Section 65858(a). SECTION 2: A Section 9.30.040 shall be added titled "Interim RC Cove Residential District' to the Municipal Code which shall provide: "No building permit shall be issued in the area bounded by AREA A: Bounded by Avenida Nuestra to the south, Calle Rondo on the east, Avenida Ultimo on the north and Washington Street on the west; AREA B: Bounded by Sagebrush on the north, 50th Avenue on the south, Washington Street on the west, and the Evacuation Channel on the east; AREA C: Bounded by La Fonda on the north, Avenida Nuestra on the south, Washington Street on the east, and 100-feet west of Calle Guatemala; and AREA D: East of the Bear Creek Channel, north of Montezuma, west of the Yucatan area unless the RC Cove Residential District development requirements are met in addition to any other applicable requirements." SECTION 3: This Interim Ordinance is exempt under CEQA pursuant to Section 15262 and Section 15269 because it is an emergency interim planning action only. SECTION 4: This Ordinance is an Urgency Ordinance pursuant to Government Code Section 65858 and shall take effect immediately upon its adoption. The City Council declares that there is a current and immediate threat to the public health, safety, or welfare in the absence of appropriate regulations to reduce, to the greatest extent possible, in the appropriate and incompatible development without a full and complete review of new standards by the neighborhood which is affected. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect immediately after its adoption. ORDRES.COVE 000457 Ordinance No. SECTION 6: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 1996, by the following vote: AYES: NOES: ABSENT: ABSTAIN: GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California ORDRES.COVE ems: s� I !