1997 09 30 CCing -> 10lp) & 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 760) 777-7000
I
J FAX 760) 777-7101
TDD 760) 777-1227
NOTICE OF SPECIAL MEETING
OF THE
LA QUINTA CITY COUNCIL
TUESDAY, SEPTEMBER 30, 1997
1:30PM
NOTICE IS HEREBY GIVEN THAT IN ACCORDANCE WITH GOVERNMENT CODE SECTION
54956, I, GLENDA L. HOLT, MAYOR OF THE CITY OF LA QUINTA, DO HEREBY CALL A
SPECIAL MEETING OF THE CITY COUNCIL FOR 1:30 PM ON TUESDAY, SEPTEMBER 30,
1997. SAID MEETING WILL BE HELD IN THE LA QUINTA CITY COUNCIL CHAMBER, 78-495
CALLE TAMPICO, LA QUINTA, CALIFORNIA.
PURPOSE OF SAID MEETING IS AS DELINEATED ON THE ATTACHED AGENDA.
Dated: September 26, 1997
y
GLENDA L. HOLT, MAYOR
City of La Quinta, California
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing notice for the Special City Council meeting of September 30, 1997 was posted on the
outside entry to the Council Chamber, 78-495 CaIle Tampico and on Ihe bulletin board at the La
Quinta Chamber of Commerce and faxed to the news media on Friday, September 26, 1997.
City of La Quinta, California
000001
MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253 4
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) La Quinta City Council
Agenda
City Council Chamber
78-495 CaIle Tampico
La Quinta, California 92253
Special Meeting
September 30, 1997 1:30 PM
CALL TO ORDER Beginning Reso. No.97-82
a. Pledge of Allegiance
b. Roll Call
PUBLIC COMMENT
CONFIRMATION OF AGENDA
BUSINESS SESSION
1. CONSIDERATION OF COACHELLA VALLEY WATER DISTRICT'S APPEAL OF PROJECT
CONDITIONS FOR CVWD'S AVENUE 50 SEWER MAIN LINE, PROJECT PERMIT #2637
MID VALLEY WATER RECLAMATION PLANT #4, INFLUENT FORCE MAIN #2, SEGMENT 2.
A) MINUTE ORDER ACTION.
000002
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp)CLOSED SESSION
NOTE: PERSONS IbENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION
OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION: KSL/JM PETERS, CASE NO.002597.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby certify that
the foregoing agenda for the Special City Council Meeting of September 30, 1 997 was
posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the
bulletin board at the La Quinta Chamber of Commerce on Friday, September 26, 1 997.
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council is handicapped accessible. If special equipment is needed for
the hearing impaired, please call the City CIerk?s Office at 777-7025, 24-hours in advance
of the meeting and accommodations will be made.
000003
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) LTh?
O//,7?\O hA?hA?
r
AGENDA CATEGORY..
BUSINESS SESSION:
COUNCILIRDA MEETING DATE.. September 30, 1997 CONSENT CALENDAR:
ITEM TITLE: Consideration of CVWD Appeal of Project STUDY SESSION:
Conditions for CVWD's Avenue 50 Sewer Main Line
Project Permit #2637 Mid Valley Water Reclamation PUBLIC HEARING:
Plant #4, Influent Force Main #2, Segment 2
RECOMMENDATION:
Conduct a Hearing in order to hear the appeal of the Coachella Valley Water District
CVWD) in regard to conditions established under obstruction Permit #2637 for
CVWD's Mid Valley Water Reclamation Plant #4, Influent Force Main #2, Segment 2
Project Avenue 50 Sewer Force Main).
FISCAL IMPLICATIONS:
There are no fiscal implications in conducting a hearing at this time. If the City
Council were to act favorably upon CVWD's appeal, the cost in additional pavement
repair due to the accelerated deterioration of the paving is unknown. This cost would
depend on the amount of work that is being completed by CVWD on this and future
projects within the City streets. Also, the liability for not controlling the construction
hours in front of the schools during school hours is unknown. This would depend on
the time of construction, the amount of traffic, and CVWD's efforts at traffic control.
BACKGROUND AND OVERVIEW:
On May 15, 1997, the CVWD submitted an application for an Encroachment Permit,
and CVWD plans titled Coachella Valley Water District Mid-Valley Water Reclamation
Plant #4 WRP4) Influent Force Main #2, Segment 2" for City review and
consideration.
On June 2, 1997, City staff notified representatives of CVWD that the plans had been
checked and a permit had been drafted including conditions. This original permit was
Permit #2612. A copy of the original draft permit with conditions is included as
Attachment 1.
000004
F:?PWDEpT?CO?NCIL\1 9??\?7C?3O
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp)On June 3, 1 997, CVWD staff informed city staff that they had received the draft
permit and conditions and would complete their review of the conditions. The original
conditions required a permit fee to cover the City's cost for inspections, the boring
of all transverse crossings of the City street as opposed to trenching, the replacement
of any trenching with a T-section," that is the current standard, grinding 0.10' of the
existing asphalt for the entire lane width in the location of the longitudinal trench and
resurfacing the entire lane width with an asphalt cap, and a limitation in allowable
work hours in front of Truman Elementary.
A number of meetings occurred between City staff and CVWD staff to discuss the
conditions. In a cooperative effort, City staff changed the original conditions as
follows:
1. The work hours prior to the commencement of classes would be according to
the City's noise ordinance 6:00 a.m. to 7:00 p.m.). When the school year
commenced, the work hours in the area of the school will be changed so that
the activities of the school would not be impacted by the construction.
2. Instead of boring all transverse crossings, trenching is allowed with a standard
providing for a 3-foot grinding and overlay on either side of the City's typical
T-section" trench restoration standard.
3. The permit fee was reimbursed to CVWD with a mutual verbal understanding
that the City will bill CVWD for the City's actual time in inspections.
On June 3, 1997, City staff sent a letter to CVWD advising them to include the
conditions on the original draft permit #2612 as part of their bid document. A
number of meetings occurred between representatives of CVWD and City staff to
discuss compromises to the original conditions. City staff informed CVWD staff of
all compromises on July 2, 1997 and issued draft permit #2612 Revised) to CVWD
so that they could include the permit conditions in their bid.
in order to provide greater clarification after all of the City compromises, the City
drafted a replacement permit #2637 with all of the new conditions. The City
provided these conditions and standard drawings to CVWD on August 1, 1997. A
copy of draft permit #2637 and new draft conditions are included as Attachment 2.
On July 16, 1997, City staff received a phone call from a contractor that was
preparing a bid for submittal to CVWD for the Avenue 50 Sewer Force Main project.
During this discussion, the contractor asked for clarification of the City Conditions.
The contractor stated CVWD had crossed out" provisions of the permit and wished
clarification, if the City required those conditions to be fulfilled. City staff informed
the contractor that the conditions as stated in the permit were required and no cross
out" of any condition is authorized by the City.
002
\PWDEPT?COUNCIL\1 nnnnn?
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp)On August 1, 1997, the City received a letter from Tom Levy protesting the City
conditions per draft permit #2637. A copy of that letter is included as Attachment
3. On page 1, item 1, CVWD states its concerns for the additional 15 feet of
grinding. It is assumed that they are referring to the original condition for transverse
trenching. This has since been reduced to 3 feet on either side of the T-section" cut.
Also, note item of concern #4 in regard to the permit fee. Since this letter, the City
refunded the permit fee with an agreement that the City would track the City's actual
costs for inspection of the project and bill CVWD. After these final compromises,
representatives from CVWD stated their concern over the remaining conditions. City
staff informed representatives of CVWD of City Municipal Code 14.16.510 Appeal
Right," 14.16.520 Appeal Filing Method," and 14.16.530 Appeal Action of City
Council."
On August 29, 1997, the City received a letter from Tom Levy, General Manager of
CVWD, stating CVWD's notice of appeal of the conditions Attachment 4). In
accordance with the previously referenced Municipal Codes, this hearing has been
placed on the City Agenda. The staff-recommended conditions for the longitudinal
full lane overlay of the trench, the T-section" repair of all trenches, the 3-foot
additional grinding and overlay on either side of the transverse trenches, the City's
charges to reimburse the City's cost for inspection of the work, and the time
limitations of all construction work within the school zone are placed for the
protection of the City Infrastructure and the safety considerations for the general
public.
On September24, 1997, the City received a letter from CVWD dated September 23,
1997 Attachment 5). The subject of that letter is as follows: Appeal before the City
Council Protest of Encroachment Permit Conditions Mid-Valley Water Reclamation
Plant No.4 Influent Force Main No.2, Segment 2"
In an effort to better justify the establishment of the trench repair and overlay, City
staff completed a survey of a number of California cities and obtained a number of
reports completed on this subject. The reports that have been completed and justify
the City trench repair condition include, but are not limited to the following:
1. Impact of utility cuts on performance of street pavements Cincinnati and
APWA 1995".
2. The effective utility cuts on the surface life of pavements in San Francisco
City and County of San Francisco, May 1995."
3. The effects of utility cut patching on pavement performance in Phoenix,
Arizona City of Phoenix, Arizona, July 1990".
000006
F.-\?V?DEPT\COUNCIL?1 9?7?9?O?3O
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp)4. Costing the effects of utility cuts in the life cycle of asphalt pavements
Burlington, Vermont, September 1 986?'.
FINDINGS AND ALTERNATIVES:
The alternatives for the City Council to consider are as follows:
1. Conduct a Hearing in order to hear the appeal of the Coachella Valley Water
District CVWD) in regard to conditions established under obstruction Permit
#2637 for CVWD's Mid Valley Water Reclamation Plant #4, Influent Force Main
#2, Segment 2 Project Avenue 50 Sewer Force Main).
2. Provide staff with alternative direction.
1I<
Chris A. Vogt
Public W6rks Director/City Engineer
CAVIas
Attachments:
1. Permit #2612 Draft Permit with Conditions
2. Permit #2637 Draft Permit with Conditions
3. August 1, 1997 Letter from CVWD
4. August 29, 1997 Letter from CVWD
5. September 24, 1997 Letter from CVWD
000007 004
F:\PWDEpflCOUNCIL?1 7\,7O93O
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp
) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp ) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp!) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp") NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp#) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp$) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp%) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp&) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp') NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp() NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02
ing -> 10lp)) NOTEXTPAGE
BIB]
12-17-1999-U01
12:21:22PM-U01
ADMIN-U01
CC-U02
09-U02
30-U02
1997-U02