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1997 01 07 CC Minutes-E LA QUINTA CITY COUNCIL MINUTES January 7, 1997 Regular meeting of the La Quinta City Council of January 7, 1997 was called to order at the hour of 3:00 p.m. by Mayor Holt, followed by the Pledge of Allegiance. PRESENT: Council Members Adolph, Henderson, $Sniff, Mayor Holt ABSENT: Council Member Perkins MOTION It was moved by Council Members Sniff/Adolph td excuse Mayor Pro Tern Perkins. Motion carried unanimously. PUBLIC COMMENT Diane Adolph, 55-105 Riviera, expressed appreciation for Councils support for the Miss La Quinta Pageant and invited them to attend the pageant to be held at 1 00 p.m. on Saturday, January 25, 1 997 at the Senior Center. CONFIRMATION OF AGENDA Council Member Henderson referred to Council Member Perkins' written request to continue Study Session Item No.1 Discussion of Boards/Commissions). A brief discussion ensued and Council concurred on scheduling a Special Study Session for January 28, 1997 and continuing this item to that date. APPROVAL OF MINUTES MOTION It was moved by Council Members Adolph/Sniff to approve the City Council Minutes of December 17, 1996 as submitted. Motion carried unanimously. ANNOUNCEMENTS None PRESENTATIONS Mayor Holt presented a plaque to Roger Hirdler, Community Safety Manager, in appreciation of his exemplary service to the City upon his retirement. BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 2 January 7, 1997 WRITTEN CORRESPONDENCE LETTER FROM FRED WOLFF REQUESTING FINANCIAL ASSISTANCE FOR PERMITS FOR A BED AND BREAKFAST ESTABLISHMENT. Council Member Henderson suggested referring this letter to staff. Council Member Sniff suggested that the legalities involved be investigated, lout felt that the City should support this small business venture if no major impediments exist. Mayor Holt concurred. In response to Council Member Adolph, Ms. Honeywell, City Attorney, stated that she didn't recall any similar action being taken in the past, but advised that the initial review seems to indicate that such an establishment would be allowed under the Zoning Code, noting that a conditional use permit will be required. Mr. Genovese, City Manager, advised that this would be agendized for the next Council meeting. BUSINESS SESSION CONSIDERATION OF THE CREATION AND APPOINTMENT OF A CITIZENS RECREATIONAL VEHICLE AD-HOC COMMITTEE TO REVIEW AND RECOMMEND TO THE CITY COUNCIL PROPOSED AMENDMENTS TO THE RECREATIONAL VEHICLE REGULATIONS. On December 17, 1996, Council continued a public hearing on proposed amendments to the RV storage/parking requirements to March 1 8, 1 997 and discussed the formation of a Citizens Ad-Hoc Committee. Eight citizens have volunteered to serve on that committee and they are listed in the staff report. Keith Sellers, 53-810 Avenida Mendoza, spoke regarding the small lots in the Cove and questioned the purpose of amending the RV parking requirements, noting that its not mandated nor was any petition circulated asking for such an amendment. Council Member Henderson advised that she has two names to submit for the BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 3 January 7, 1997 Council Member Adolph and Mayor Holt both understood that there would be five members in favor of the amendment and five members opposed to it, but only one person supporting the amendment has volunteered for the committee. Council Member Sniff felt that the Community Development Director should be the lead staff person along with the involvement of the Building & Safety Director. He suggested that all volunteers for the committee be appointed along with the two names submitted by Council Member Perkins and that five additional members in favor of the regulations be appointed by the Community Development Director in order to balance the committee. Council Member Henderson suggested the names of Tom Kirk and Steve Robbins, whom she felt seemed to recognize the needs on both sides of the issue, and Bill Simmons and Pete Platamone who support having stronger regulation, advising that they have all indicated a willingness to serve. Council Member Adolph felt that having a balance on the committee was important. In response to Mayor Holt, Mr. Genovese, City Manager, advised that it's difficult to deal with a committee consisting of more than ten members and its easier to get a recommendation when the committee consists of an odd number of members. The purpose of the committee is to receive ideas for modifying the ordinance in a spirit of cooperation and not so much to appoint people in favor or against it. Council Member Henderson felt that all 12 should be appointed. Council Member Sniff concurred. Mayor Holt felt that Council should be sensitive to staff's concerns, noting that some very strong feelings exist on this issue and it's sometimes difficult to gain a consensus with even five members. MOTION It was moved by Council Members Sniff/Henderson to appoint Ronald Klinginsmith, Denver Ammerman, Dan Corey, A. C. Moore, Robert Burt, Mike Seems, Cal Hutcheson, Barbara Irwin, Tom Kirk, Steve Robbins, Bill Simmons, and Pete Platamone to the Citizens Recreational Vehicle Ad-Hoc Committee and that the Community Development Director be the responsible staff person; that they be directed to have meetings as necessary and appropriate and report back to the City Council. with recommendations prior to BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 4 January 7, 1997 2. CONSIDERATION OF A REQUEST FROM THE AMERICAN YOUTH GOLF FOR THE CITY TO BECOME A SPONSOR." Mr. Wilson, Management Assistant, advised that American Youth Golf AYG), whose primary interest is to promote golf amongst children and to encourage their participation in golf organizations, has asked the City to sponsor their operation by endorsing their golf awareness day and helping them identify facilities within the City for league use. One option available to Council would be to refer the site-locations request directly to Desert Sahds Unified School District. He advised that as a private enterprise, AYG charges for instruction and league participation, but not for the golf awareness presentation to the schools. He advised that a similar request received from AYSO was recently referred to Coachella Valley Recreation & Park District and the Parks & Recreation Commission. In response to Council Member Adolph, Mr. Wilson advised that beginning and intermediate golf instruction is provided by the Parks & Recreation Department at the Golf Ranch. Council Member Sniff felt that the City should provide some level of encouragement by conceptually supporting their ideas, but felt that it would be inappropriate for the City to sponsor a for profit" organization He suggested that this be referred to Coachella Valley Recreation & Park District, Desert Sands Unified School District, and the Citys Parks & Recreation Department. Council Member Henderson concurred and suggested that it also be referred to the Parks & Recreation Commission. MOTION It was moved by Council Members Sniff/Adolph to conceptually support the ideas of American Youth Golf and refer them to the City's Parks & Recreation Department and Commission, Coachella Valley Recreation & Park District, and the Desert Sands Unified School District. Motion carried unanimously. MINUTE ORDER NO.97-02. 3. SECOND READING OF ORDINANCES. Council Member Henderson suggested that light strings" be deleted from Section 9.60.170(B)(f). Council concurred. BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 5 January 7, 1997 ORDINANCE NO.293 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE SIGN REGULATIONS, CHAPTER 9.160 OF THE IVIUNICIPAL CODE. It was moved by Council Members Sniff/Henderson to adopt Ordinance No. 293 on second reading as amended to delete light strings from Section 9.60.1 70(B(f). Council Member Adolph continued to support the Planning Commission 5 recommendation for a limit of 30 temporary signs and questioned the prohibition of billboard signage. Mr. Genovese, City Manager, advised that billboards are prohibited in the future, but any existing signs are grandfathered in. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Sniff, Mayor Holt NOES: None ABSENT: Council Member Perkins ABSTAIN: None CONSENT CALENDAR APPROVAL OF DEMAND REGISTER DATED JANUARY 7, 1997. 2. APPROVAL OF OVERNIGHT TRAVEL FOR THE BUILDING & SAFETY DIRECTOR TO ATTEND THE CALIFORNIA BUILDING OFFICIALS' ANNUAL BUSINESS MEETING IN SACRAMENTO, FEBRUARY 19-21, 1997. 3 APPROVAL OF OVERNIGHT TRAVEL FOR THE COUNTER TECHNICIAN TO ATTEND A MAP INFORMATION TRAINING CLASS IN NEWPORT BEACH, FEBRUARY 0-11, 1997. 4. APPROVAL OF AGREEMENT WITH THE CITY OF REDLANDS CONCERNING THE 0CM LITIGATION WYMER LITIGATION). 5. ADOPTION OF A RESOLUTION ACCEPTING PASSES TO THE BOB HOPE BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 6 January 7, 1997 MOTION It was moved by Council Members Henderson/Sniff to approve the Consent Calendar as recommended with Item No. 5 being approved by RESOLUTION NO.97-01. Motion carried unanimously. MINUTE ORDER NO. 97-03. STUDY SESSION 1. DISCUSSION RELATING TO BOARDS, COMMISSIONS, AND COMMITTEES. This item was continued to the Special Council Meeting of January 28, 1997 at 1:00 p.m. see confirmation of agenda). REPORTS AND INFORMATIONAL ITEMS Riverside County Free Library Advisory Committee Council Member Henderson advised that their next meeting would be held on January 29, 1 997 and asked if the Riverside County Library Advisory Board is still active to which Rob Atkins responded yes. All other reports were noted and filed. DEPARTMENT REPORTS A-2. ECONOMIC DEVELOPMENT IMPLEMENTATION PLAN. In response to Council Member Adolph, Mr. Weiss, Assistant City Manager, advised that no specific activities are being pursued at this time in regard to the on-going annexation efforts referred to in this report. Council Member Adolph referred to a statement in a previous economic development brochure stating that one of the Citys development goals for this area is a park-like window" along the Highway 111 Corridor from Washington Street to Jefferson Street which would enhance all development in this area. He felt that such a goal is still valid and that its important to take a good hard look at such a feature in future development. He was concerned about how the City will look if the current trend on the north side of Highway 111 is BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Coundil Minutes 7 January 7, 1997 Mr. Weiss advised that a landscape design contract for the development of a design theme for the Highway 111 Corridor was recently awarded and that theme is part of the objectives of the Implementation Plan. He further advised that a study session on the Catellus housing project would be held within the next 30-60 days. Council Member Henderson suggested adding under financial resources commitment, that the City is pursuing innovative methods to help entities locate in La Quinta through the benefit of being a Charter City and under business retention/expansion, to mention that a new sign ordinance has been adopted to assist businesses affected by public works projects and that the City has approved a sign program for The Village. In reference to regional transportation opportunities, she invited Council Members to attend the next C. V. Regional Airport Authority meeting, advising that joint-marketing effort discussions will hopefully begin with Kormarko who recently entered into an agreement with Riverside County. She further advised, in reference to recreation opportunities, that Mark Conley, of Riverside County Open Space and Park District, is very anxious to do something with the City regarding the trails master plan, particularly with a trail to Lake Cahuilla. In response to Council Member Henderson, Ms. Honeywell, City Attorney, advised that specific" in specific plan is a land-use law term and a recognized term as a planning tool, signifying that the City is looking at specific zoning for a specific area. Council Member Henderson felt that Council Member Perkins was concerned about getting locked into allowing only a specific type of business. Ms. Honeywell pointed 9ut that a specific plan can always be changed unless the City has entered into a development agreement for a certain length of time that would give away that opportunity. The Village Specific Plan is not associated with any development agreement at this time and, therefore, can be amended or eliminated. Council Member Sniff felt that its time to change The Village Specific Plan due to a lack of dynamics, practicality, and function and he urged staff to bring it back to Council as soon as possible. He also agreed with Council Member Adolph regarding Highway 111 and felt that it's essential to create something special, unique, and functional in that area while the opportunity exists. He expressed some impatience in both of these issues being delayed. BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 8 January 7, 1997 MAYO AND COUNCIL MEMBERS' ITEMS DISCUSSION REGARDING THE NEGOTIATION PROCESS AND FORM OF AGREEMENT FOR FUNDING REQUESTS. Council Member Henderson referred to the City's service contracts for non- profits and distributed some materials from the contract that the City of Palm Desert uses regarding political activity and business-reporting requirements. She felt that some type of funding criteria should be in place prior to Council's upcoming consideration of funding requests during the budget hearings. She suggested that Council consider including a political activity clause and a requirement for early financial reporting in the City's standard service contract and she felt there should be more consistency in the requirements for these financial requests. She referenced questions on the old Community Services Grant Application such as the organization's purpose, length of existence, number of residents benefitted, and a request for complete reconciliation by the end of the year and she felt that such questions were great. She referred to the June 30th financial reporting deadline in the Chamber's contract with the City and was concerned about continuing such a late request for reporting from any entity since the Council is ready to adopt a budget by that time. She asked for Council's concurrence in directing staff to bring a report back for Council's consideration so that Council can start adopting a policy. Council Member Sniff supported referring the information to the City Manager and City Attorney for review and comment back to Council. Mayor Holt suggested that it be agendized for an upcoming Study Session. In response to Council Member Adolph, Mr. Genovese, City Manager, advised that the Council does n6t have a formal policy for contract services, but several policies have existed for the grant process over the past five years. Council Member Henderson felt that it should be agendized by the end of February in order to get a policy in place prior to contract negotiations. Council concurred on submitting the information on political activity and reporting requirements to the City Manager and City Attorney for review and report back in a Study Session in February or March. PUBLIC HEARINGS None BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02 -ECity Council Minutes 9 January 7, 1997 Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to Closed Session. CLOSED SESSION Mayor Holt did not participate in the Closed Session due to a conflict of interest. 1 Conterence with legal counsel anticipated litigation initiation of litigation pursuant to Government Code Section 54956.9(c). Council reconvened with no decision being made which requires reporting pursuant to Section 54957.1 of the Government Code Brown Act). There bing no further business, the meeting was adjourned. Reectfullsubm;;ted., City Clerk City of La Quinta California BIB] 02-03-1997-U01 03:27:26PM-U01 CCMIN-U02 01-U02 07-U02 1997-U02