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1987 01 20 CC Minutes! 333 MINUTES A regular meeting of the La Quinta City Council held at City Hall, 78-105 Calle Estado, La Quinta, California January 20, 1987 7:30 p.m. 1. CALL TO ORDER Mayor Hoyle called the La Quinta City Council meeting to order at 7:30 p.m. Cr) The Mayor invited Mr. Fred Rice, La Quinta Historical Society, to lead the Flag Salute. The Mayor then made special presentations citing the following: * Judith Cox, Mayor, City of La Quinta, November 20, 1984 through November 19, 1985. * John Pena, Mayor, City of La Quinta, November 19, 1985 through November 18, 1986. * Larry Allen, City Treasurer, May 1, 1982 through November 7, 1982 * Larry Cunningham, City Treasurer, December 7, 1982 through November 15, 1983. * ecky Kochell, City Treasurer, November 15, 1983 through December 16, 1986. 2. ROLL CALL Present: Council Members Bohnenberger, Cox, Pena, Sniff, and Mayor Hoyle. Also Present: City Manager Kiedrowski, Finance Director Harvey, Community Safety Director Hirdler, Admin. Services Director Jennings, Secretary Nazzaro. 3. CONFIRMATION OF AGENDA. A. City Manager Kiedrowski requested that item 8.F. be stricken from the agenda as it was a duplication of item B.C. He added that item 8.G. should technically not be included on the agenda. Admin. Services Director Jennings stated that corrected agendas were available. 4. PUBLIC COMMENT None. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 !334 Minutes City Council January 20, 1987 Page Two 5. COMMENT BY COUNCIL MEMBERS A. Councilmember Bohnenberger requested a monthly report on public works projects to be included under Agenda item 11., Report of Officers, which would update various projects to Council. Councilmember Bohnenberger's request was so noted by City Manager Kiedrowski. B. Councilmember Sniff reported on CVAG Energy & Environment Committee meeting Tuesday, January 13, 1988, advising that Councilmember Cox had been unanimously voted for appointment to the Calcog Water Committee. 6. HEARINGS A. Continued Public Hearing Weed Abaternent/Borremans APPLICANT: City Initiated. LOCATION: APN Nos. 769-261-008 & 009 PROJECT: Public Nuisance Abatementl Clearing Assessment. Community Safety Director Hirdler explained that the Borremans continued by Council motion at January 6, 1987 council meeting) were away from their property for approximately six weeks and apparently did not receive City certified letter mailed on October 22, 1986, returned to the City by the postal service on December 22, 1986, and presented possible solutions. Councilmember Sniff stated he had spoken with the Borremans by telephone and that 1) the Borremans related to him that they were in support of the abatement program, but that if they had received notification they would have cleaned the lots personally, and, 2) they requested to pay 50% of the amount charged, and asking that this reduced charge be directly billed by the City and not be placed on the tax rolls. Moved by Councilmember Sniff, seconded by Councilmember Bohnenberger, to reduce the charge by 50%, and to directly bill the Borremans with thirty days to remit) and not be placed on the tax rolls. Unanimously carried for adoption as amended to include that future notices be posted twice and if no answer or receipt from the party, to bring before the Council. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 ! 33' Minutes City Council January 20, 1987 Page Three City Manager Kiedrowski assured the Council that this would be the first incident of record where the City did abate and the landowner did not receive a notice, and reassured Council that in those rare occurrences the landowner will be renoticed one month later and then if no response the matter will be brought before the Council. B. Public Hearing Public Right-of-Way Abatement APPLICANT: City Initiated. LOCATION: 49-490 San Vicente Street PROJECT: La Quinta Golf Estates Road CD Widening Project. Community Safety Director Hirdler reported on Resolution No. 87-4 relative to reimbursement for the cost of abating the public nuisance at 49-490 San Vicente Street, and recommended that it be placed on the assessment rolls for 1987-88. Moved by Councilmember Cox, seconded by Councilmember Sniff, to adopt Resolution No. 87-4. Unanimously carried for adoption. 7. WRITTEN COMMUNICATIONS A. Communication from Martin Beck regarding re-establishment of the La Quinta Traffic Safety Committee. Mr. Beck, P.O. Box 1043, La Quinta, stated he had nothing to add to his previously written communication to the Council but made reference to the previous weekend Chrysler Classic traffic situation, citing that logical, local level" planning alleviated a possible traffic jam. Mr. Larry Allen, P.O. Box 412, La Quinta, spoke at Mr. Beck's request in support of re-establishing the La Quinta Traffic Safety Committee. However, he urged that action on this committee be held for the new City Engineer/Public Works Director and his recommendations. Moved by Councilmember Bohnenberger, seconded by Councilmember Pena, to table consideration of the request to re-establish the La Quinta Traffic Safety Committee until such time as the new Public Works Director is on board" at the City. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 !332 Minutes City Council January 20, 1987 Page Four Councilmember Sniff requested a timetable consideration be made. City Manager Kiedrowski confirmed that the position is now in the advertising stage, closing on February 6, with interviews to be in the latter part of February, early March, and probable report date to be the first part of April. It was unanimously agreed to return to Council Mr. Becks request to re-establish the La Quinta Traffic Safety Committee in May or June, 1987. Mayor Hoyle stated for the record that at Councilmember Sniff's request at the January 6, 1987 Council meeting, thank you letters had been sent to the various committee members, under the Mayor?s signature and with the full support of the Council. 8. BUSINESS SESSION A. Report from the La Quinta Historical Society regarding timeliness. Mr. Fred Rice, P.o. Box 643, La Quinta, presented a proposa on behalf of the La Quinta Historical Society regarding documenting and recording of the history of the City of La Quinta. He outlined the beginning chapters to the Council, and produced an activity and time schedule, plus a proposed budget for 1987. He advised that June of 1987 would be the target date for completion of the book. Councilmember Cox requested that the Historical Society's request be continued to the next Council study session agenda for extensive discussion/decision. City Manager Kiedrowski presented a letter to the Mayor from Fred Wolff who requested that his letter be read during the January 20, 1987 Council meeting. City Manager Kiedrowski read the letter which 1) requested that his request to record the history of La Quinta be retracted and 2) expressed his appreciation to the La Quinta Historical Society for their interest in accomplishing the project, urging the Council to support their earnest endeavor. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 ! 329 Minutes City Council January 20, 1987 Page Five Moved by Councilmember Sniff to indicate the Council's interest and support to the La Quinta Historical Society in their endeavor, requesting periodic status reports regarding their progress and research in preparation of the written history of La Quinta. It was agreed that a motion was not CD necessary but was noted for the record. B. Discussion of the study session purpose and intent. Cr) City Manager Kiedrowski explained there had been several discussions in the past regarding Council study sessions as to whether there should be a session prior to each Council meeting, or a decision process where in the case of a light agenda that a study session would not be necessary, and whether the discussions should only revolve around items scheduled for the next day's regularly scheduled Council meeting. Councilmembers related their ideas regarding study sessions as capsuled below: 1. The importance of conducting study sessions, and the possibility of making them more structured", with the idea of being responsive to Council priorities/ directives, with possible timelines for action. 2. Whether to change the time of the sessions. 3. possible meetings the Monday following a Council meeting. 4 The Assistant City Clerkto call each Councilmember for input to the agenda, and in turn for councilmembers to that office regarding items as they originate. 5. A public information meeting for the community. It was discussed and agreed that the time of the regularly scheduled Monday study sessions would be changed from 3:00 p.m. to 6:00 p.m., and that there would be two sessions per month prior to Council meetings, but that special study sessionscould be called if needed/required, and that the above items would be reviewed in July of 1987, or less if desired, and further discussions to be conducted at study sessions. It was confirmed with the City Attorney that changing the hour of the Monday study sessions would require an amendment to the resolution regarding rules and procedures, and that since this resolution is already being reviewed for other possible changes, that the City Clerk would adjourn the study session on Monday BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 !330 Minutes City Council January 20, 1987 Page Six at 3:00 pm. to 6:00 pm. The time change would also be posted on the door to the Council chambers. Additionally, it was agreed that the Assistant City Clerk would contact the Council on a weekly basis for agenda items. C. Discussion of the Community Service Grant awards for 1987-88. Mayor Hoyle adjourned the meeting to an eight-minute recess at 8:45 p.m. The Mayor then recalled the meeting at 8:56 p.m. City Manager Kjedrowski explained that procedures for the applications need to be clarified, with a target to provide a prioritization process. Moved by Councilmember Sniff for the grants not to exceed 1.5 percent of the projected income of the City. No second heard. Mark Moran, Chairman, Community Services Commission, urgec. the Council to develop a service criteria to be utilized awarding of grants. Finance Director Harvey recommended &. determination be made as to what funds would be available for the grants. Moved by Councilmember Pena, seconded by Councilmember Cox, to continue discussion/decision on community service grant awards for 1987-88 for further clarification from Finance Director Harvey and the Community Services Commission to the second study session in February, 1987. Unanimously carried for adoption. D. Consideration/Adoption of manning schedule for 1987-88. City Manager Kiedrowski explained subsequent to the organization/management study recently completed, a manning schedule would need to be adopted. this request for a change to the manning schedule developed in that study is for the clerk typist I to be replaced by a development services aide position. In recommending adoption of this change, he added that the position would be more public oriented in having aide process applications, assist the public in filling out the applications, and answering zon::- and building area questions, etc. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 ! 32? Minutes City Council January 20, 1987 Page Seven He summarized that the be better served and that the salary differential would be within the budget cycle for next year's budget. He corrected two typos reflected on the schedule, advising Council to omit the word Chief" from Chief Building Official", and correcting the number for Building Inspector I to two positions instead of one. Moved by Councilmember Pena, seconded by Councilmember Cr) Sniff, to adopt the manning schedule as amended. Unanimously carried for adoption. m E. Report from the Planning Director regarding citizens' petition Miles Avenue & Vista Dunes Mobile Park. Planning Director Crump explained that communication had been received from residents at Vista Dunes Mobile park, 78-990 Miles Avenue, requesting that the grade of Miles Avenue be lowered east of the park, and relating this to a recent traffic accident. He recommended that the situation could be improved by restricting the eastern-most park driveway to right-turn only, which would add additional left turn sight distance. Mrs. Loretta Clayton, Vista Dunes Mobile Park Manager, 78-990 Miles Avenue, La Quinta, expressed concern regarding the speed of the traffic. The matter was discussed by Council and it was agreed that the Community Safety Director would step up patrols of the area, with a report of findings sheriff report) to be submitted to Council in sixty days for discussion/decision. Mayor Hoyle thanked the Claytons for bringing the matter to the attention of the Council. 9. COMMISSIONS AND COMMITTEES No reports/discussion. For confirmation only. 10. CONSENT CALENDAR Moved by Councilmember Cox, seconded by Councilmember Bohnenberger, to adopt the Consent Calendar. Unanimously adopted. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 !328 Minutes City Council January 20, 1987 Page Eight A. Approval of Minutes/City Council of January 6, 1987. B. RESOLUTION NO. 87-5. APPROVING DEMANDS. C. Award of Bid No. 87-01, Street Resurfacing of Various Streets. Motion passed by Roll Call Vote: AYES: Councilmembers Bohnenberger, Cox, Pena, Sniff, and Mayor Hoyle. NOES: None. ABSENT: None. 11. REPORT OF OFF?CERS The City Attorney requested a short executive session on a matter of attorney/client privilege following adjournment. Admin. Services Director Jennings reported on a donation from Mrs. Kline widow of Bert Kline) of a custom-made Brunswick pool table to the Senior Center. Jim and Beverly Montgomery are cited for their assistance in working out th logistics of moving the table to the center where it is now being used and enjoyed daily. Councilmember Bohnenberger requested that a letter of appreciation be sent to Mrs. Kline for her donation. Councilmember Sniff requested the time frame given to the Award of Bid No. 87-01, Street Resurfacing on Various Streets Item 10.C, Consent Calendar). Community Safety Director Hirdler gave an activity report for December, 1986, and mentioned he was in the process of obtaining a larger and more clear map for viewing. Councilmember Bohnenberger requested the year-end report from the Sheriff's Department. Community Safety Director Hirdler assured him that the report would be forthcoming by the end of January/beginning February. Finance Director Harvey explained that one section of the financial statements was held Out and would be discussed during the City Council Retreat of January 23-24, 1987. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 ! 325 Minutes City Council January 20, 1987 Page Nine The Finance Director further explained the large book balance due to large activity on the last two days of the month of work permits, etc. for which monies were not deposited because of the holiday January 1, 1987). The Finance Director was questioned regarding the amount of $40,000 received yearly from the Grove, and the amount of $200,000 from Landmark Land part of a $1 M. development Y) agreement paid annually in $200,000 increments). The location in the books of the $400,000 two increments) was discussed. The Finance Director reported it to be in an equity account in the general fund, but that could be easily changed if requested. It was agreed that the special fund matter would be continued to the next regularly scheduled City Council meeting. Planning Director Crump reported on Item ll.B., village Core Specific Plan under Reports) giving an update on activities regarding a consultant firm to assist in preparing a potential draft of the plan to be available in the spring, along with public presentation/hearing process, with adoption by the end of the fiscal year. Mayor Hoyle expressed his concern that the property owners as well as the general public would have a chance to give their input, and asked if at the public hearing scheduled in the spring, would that be before or after the property owners have input into the development. Planning Director Crump replied this would occur subsequent to the hearing--that as part of the consultant service, staff would develop a public participation program to provide participation in the development of the specific plan. Councilmember Sniff asked if there were some way to include the property owner input at an earlier date. The Planning Director explained this would be part of the contractual arrangement with the consultant to have a public participation process within their scope of work. Mayor Hoyle recognized the presence of Mrs. Lucia Moran, Planning Commissioner, at the Council meeting, adding that there will be a representative from the Planning Commission at each City Council meeting, and a representative of the City Council at every Planning Commission meeting in the future. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02 !326 Minutes City Council January 20, 1987 Page Ten 12. ADJOURNMENT Moved by Councilmember Cox, seconded by Councilmember Bohnenberger, to adjourn to Executive Session. City Attorney Longtin announced for the purposes of the Brown Act, that the City Council would adjourn into Executive Session under the Ralph M. Brown Act to discuss matters involving attorney/client privilege involving potential litigation in a dispute between waste collection companies relative to collection of debris from building construction sites. Unanimously adopted. The regular La Quinta City Council meeting held Tuesday, January 20, 1987, was adjourned at 10:05 p.m. at City Hall, 78-105 Calle Estado, La Quinta, CA. to Council Retreat to be held Friday, January 23 through Saturday, January 24, 1987, convening at 5:30 pm., at Laguna de la Paz, La Quinta. BIB] 02-25-96-U01 12:53:57PM-U01 CCMIN-U02 01-U02 20-U02 1987-U02