1996 05 07 CCd_4Ml.L? Co.,
OF
City Council
Agenda
CITY COUNCIL CHAMBER
78 495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
May 7, 1996 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.96-26
b. Roll Call Ord. No.283
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of April 16, 1996.
ANNOUNCEMENTS
PRESENTATIONS
1. PRESENTATION OF THE ACES. AWARD ASSURING COMPLIANCE WITH THE ENERGY
STANDARDS) BY COMMISSIONER ROHY OF THE STATE ENERGY COMMISSION TO THE
BUILDING & SAFETY DEPARTMENT.
2. PRESENTATION OF UNITED STATES DEPARTMENT OF ENERGY'S CLEAN CITIES AWARD.
3. PRESENTATION OF BOYS & GIRLS CLUB OF COACHELLA VALLEY, LA QUINTA UNIT,
RECOGNITION PLAQUE.
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d_4MPUBLIC COMMENT
This is the time set aside for public comment On any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
WRITTEN CORRESPONDENCE
1. LEUER FROM JULY 4TH GREATER DESERT FIREWORKS REQUESTING CONTRIBUTION.
BUSINESS SESSION
1. CONSIDERATION OF A RECOMMENDATION BY THE ART IN PUBLIC PLACES COMMISSION TO
APPROVE A PROPOSAL BY RANCHO LA QUINTA FOR ARTWORK TO BE INSTALLED AT THE
CORNER OF 48TH AVENUE AND WASHINGTON STREET AND TO APPROPRIATE $70,000 FROM
THE ART IN PUBLIC PLACES FUND FOR THE CONSTRUCTION OF THE ART PIECE.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF APPEAL OF PLANNING COMMISSIdN ACTION UNDER SIGN APPLICATION
96-336, CONDITION #1.C OF MINUTE MOTION 96-013 TO REDUCE THE NORTH ELEVATION
SIGN FROM 50 SQUARE FEET TO 22 SQUARE FEET FOR SESAME RESTAURANT LOCATED AT
THE NORTHWEST CORNER OF WASHINGTON STREET AND CALLE TAM PICO IN THE LA QUINTA
VILLAGE SHOPPING CENTER. APPELLANT: ALIBABA ARZANEH.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF APPROVAL OF A GRANT OF EASEMENT DEED AGREEMENT AND TO
ACCEPT THE DEED HAMMER ACQUISITION.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF THE CONSULTANT SELECTION PROCESS FOR DESIGN SERVICES
NECESSARY TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR THE MILES
AVENUE WIDENING PROJECT AND THE 48TH STREET IMPROVEMENTS PROJECT NO.96-05.
A) MINUTE ORDER ACTION.
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d_4M5. CONSIDERATION OF APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND
AUTHORIZATION TO ADVERTISE BIDS FOR PROJECT NO.96-07, HIGHWAY 111/WASHINGTON
STREET WIDENING PROJECT.
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF ACCEPTANCE OF IMPROVEMENTS FRITZ BURNS PARK/PALM ROYALE
PARK ADAMS PARK) PROJECT 95-02.
A) MINUTE ORDER ACTION.
7. CONSIDERATION OF ADOPTION OF RESOLUTION AMENDING RESOLUTION NO. 95-78
ESTABLISHING STANDARDS FOR SUBDIVISION SECURITY.
A) RESOLUTION ACTION.
8. CONSIDERATION OF METHOD TO HONOR INDIVIDUALS IN PARKS.
Al MINUTE ORDER ACTION.
9. CONSIDERATION OF RESOLUTION ADOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS
AND RELATED FUNCTIONS AND ACTIVITIES
A) RESOLUTION ACTION.
10. CONSIDERATION OF EXPENDITURE AUTHORIZATION FOR CHARTER CITY PUBLIC INFORMATION
PAMPHLET.
A) MINUTE ORDER ACTION.
11. CON?IDERATION OF SELECTION OF A CITY NEGOTIATING TEAM FOR FY 1996/97 CHAMBER
OF COMMERCE CONTRACT NEGOTIATIONS.
A) MINUTE ORDER ACTION.
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d_4MCONSENT CALENDAR
NOTE: Consent Calendar Items are considered to be routine in nature and will be approved by one motion.
1. APPROVAL OF DEMAND REGISTER DATED MAY 7, 1996.
2. APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH CVAG, SETTING FORTH MUTUAL
RESPONSIBILITIES RELATINGTO REIMBURSEMENT PROCEDURES UNDER THE CMAQIISTEA
FUNDED COACHELLA VALLEY PM1O PROGRAM.
3. ADOPTION OF RESOLUTION SUPPORTING CONGRESSIONAL APPROPRIATION OF LAND AND
WATER CONSERVATION FUNDS TO BLM FOR ACQUISITION OF LANDS IN THE SANTA ROSA
MOUNTAINS NATIONAL SCENIC AREA.
4. DENIAL OF CLAIM FOR DAMAGES FILED BY ASHLEY OVERLEY, DATE OF LOSS, SEPTEMBER
13, 1995 IN AN UNKNOWN AMOUNT.
5. AMENDMENT OF THE AUTHORIZED POSITIONS SCHEDULE ELIMINATING THE ENGINEERING
TECHNICIAN POSITION AND ADDING A THIRD COUNTER TECHNICIAN.
6. APPROVAL TO SOLICIT QUOTATIONS FOR JANITORIAL SERVICES FOR CITY FACILITIES.
7. APPROVAL OF COMMUNITY USE OF ATHLETIC FIELDS AGREEMENT.
8. APPROVAL OF OVERNIGHT TRAVEL FOR HECTOR GUZMAN, ASSISTANT ENGINEER I, TO
ATTEND A GEOMETRIC DESIGN CLASS IN SAN DIEGO ON JUNE 13-14,1996.
9. ACCEPTANCE OF RIGHT-OF-WAY AND CERTAIN EASEMENTS LOCATED ADJACENT TO CALLE
ESTADO AND DESERT CLUB DRIVE GERALD H. BOGAN AND SHARON M. BOGAN.
10. ADOPTION OF RESOLUTION DECLARING INTENTION TO VACATE VARIOUS CERTAIN PARCELS
OF STREET RIGHT-OF-WAY IN THE COVE.
11. APPROVAL OF A REQUEST BY THE PARKS & RECREATION COMMISSION TO CONDUCT A
VALLEYWIDE MEETING OF THE PARKS & RECREATION COMMISSION.
STUDY SESSION None
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d_4M REPORTS AND INFORMATIONAL ITEMS
A. PLANNING COMMISSION MINUTES OF APRIL 9, 1996
B. ART IN PUBLIC PLACES COMMISSION MINUTES OF APRIL 1,1996
C. HISTORICAL PRESERVATION COMMISSION MINUTES OF MARCH 21, 1996
D. HUMAN SERVICES COMMISSION MINUTES OF MARCH 20, 1996
E. CULTURAL COMMISSION MINUTES OF FEBRUARY 14, FEBRUARY 26 & MARCH 8, 1996
F. CVAG COMMITTEE REPORTS
G. SUNLINE REPORTS
H. C.V. MOUNTAINS CONSERVANCY
I. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
J. SUNLINE TRANSIT AGENCY
K. COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT
L. ALL OTHER BOARDS/COMMISSIONS/JPA'S
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT.
B. CITYATTORNEY
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR NONE
G. PARKS & RECREATION DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR
1. UPDATE ON MONTERO ESTATES SOUND-WALL STUDY.
I. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION OF DARK SKY ORDINANCE. Holt)
2. DISCUSSION REGARDING COUNCIL SUBCOMMITTEES. Holt)
3. DISCUSSION REGARDING THE CULTURAL COMMISSION. Perkins)
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d_4M RECESS TO REDEVELOPMENT AGENCY MEETING
NOTE: THERE ARE NO PUBLIC HEARINGS SCHEDULED FOR 7:00 PM
CLOSED SESSION
Note: Persons identified as negotiating parties where the City is considering acquisition of their property
are not invited into the Closed Session meeting.
1 CONFERENCE WITH LABOR NEGOTIATOR TOM HARTUNG REGARDING NEGOTIATIONS WITH
LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54957.6 MEET & CONFER PROCESS.
2. CONFERENCE WITH LEGAL COUNSEL REGARDING SETTLEMENT AGREEMENT FOR BUFFIN CASE
PURSUANT TO GOVERNMENT CODE SECTION 54956.91a1.
3. CONFERENCE WITH LEGAL COUNSEL CONCERNING POTENTIAL LITIGATION ONE CASE)
PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b).
4. PUBLIC EMPLOYEE APPOINTMENT PUBLIC WORKS DIRECTOR, PURSUANT TO GOVERNMENT
CODE SECTION 54957.
5. EVALUATION OF COUNCIL-APPOINTED POSITION CITY ATTORNEY PURSUANT TO
GOVERNMENT CODE SECTION 54957.6.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta. California, do hereby declare that the
foregoing agenda for the City Council meeting of May 7, 1996 was posted on the outside entry to the
Council Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertsons on Friday, May 3, 1996.
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Building & Safety Director
DATE: May 7, 1996
RE: A.C.E.S. Presentation May 7 Council Meeting
The Building & Safety Department will be presented with a plaque at the May 7 City
Council meeting as winners of the 1 995 ACES Award Assuring Compliance with the
Energy Standards) for the most consistent enforcement of the energy code. The
award will be presented by Commissioner David Rohy pronounced Roy) of the
California Energy Commission, Senator Kelley's representative will also attend to
present the award to the following Building & Safety Department employees: Tom
Hartung, Director; Mark Harold, Manager; Kelly Tropple, Counter Technician; Richard
Kirkland, Sr. Building Inspector; Bruce Pelletier and Danny Crawford, Building
Inspectors.
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d_4M April 24,1995
Mayor Glenda Bangerter
Members of City Council RECEIVED
City of LaQuinta
P.O. Box 1504
MAY 11996
LaQuinta, CA 92253
CITY OF LA QUINTA
CITY MANAGER.s OFFICE
Dear Mayor Bangerter and Members of Council,
The July 4th Greater Desert Fireworks Committee is again preparing for the annual valley-
wide fireworks event. We plan to present not only fireworks, but entertainment, food booths,
and festivities of all kinds. The event drew in excess of 40,000 people last year.
As has been the tradition set with this event, it is a valley-wide celebration with citizens from
all over the Coachella Valley participating in its production. This event is free to families and
is supported by the desert cities, businesses and private individuals in the area. The funds
raised are used for the aerial display, insurance and a few incidentals, since the administration
of the event is done entirely by volunteers.
In order for us to put on the best possible show, we respectfully request the City of LaQuinta
to contribute 1,500 to the July 4th Greater Desert Fireworks to help us meet our goal. We
appreciated your generous contribution last year and would be most grateful for the same
amount or greater this year. Your contribution and invaluable assistance will help this valley-
wide event become a greater success than ever before.
Checks are to be payable to July 4th Greater Desert Fireworks and sent to:
72-990 Highway 111, Palm Desert, CA 92260. If you have any questions, please feel free to
contact me at 346-6111 or 346-6995. If you would please notify me when this appears on
your Council Agenda, I will make sure to attend the meeting.
Thank you for your consideration of this request. Your City's assistance is, as always,
spectacularly memorable!
Sincerely,
I
Elizabeth A. Green, Chairman
Greater Desert Fireworks Committee
fl?
72-990 Highway 111 * Palm Desert, CA 92260 * 619) 346-6111
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7,1996 CONSENT CALENDAR:
ITEM TI'ILE: STUDY SESSION:
Consideration of a recommendation from the Art in
Public Places Commission to approve a proposal by PUBLIC HEARING:
Rancho La Quinta for artwork to be installed at the
corner of 48th Avenue and Washington Street and to
appropriate $70,000 from the Art in Public Places
Fund for the construction of the art piece
RECOMMENDATION:
A letter Attachment 1) requesting this item be continued to the City Council meeting
of May 21,1996, has been received from the developer.
FISCAL IMPLICATIONS:
An appropriation in an amount not to exceed $70,000 from the Art in Public Places Fund
Account No. 701-000-255-210) would be allocated to Rancho La Quinta for the
construction and installation of an approved art piece. To date, Rancho La Quinta has
contributed approximately $35,000 in fees. This amount would be reimbursed to
Rancho La Quinta for the art piece and with their out-of-pocket portion $35,000) the
artist, Mr. Bill Ware, would receive a total of $70,000 from Rancho La Quinta. Rancho
La Quinta would then receive credits, at the time building permits are issued, until the
$35,000 amount is reached. Currently there is $124,773.15 available in the APP Fund
as can be seen on the attached Recap of the Art in Public Places Fund Attachment 2).
BACKGROUND AND OVERVIEW:
The Art in Public Places Commission APP) at their meeting of March 4, 1 996, reviewed
a request from Rancho La Quinta for an art piece by artist Bill Ware, to be installed at
the corner of 48th Avenue and Washington Street to meet their APP obligation. The
proposed artwork was presented to the APP by the artist. The APP met with the
developer at their meeting of April 1, 1 996 to discuss the funding of the artwork. At
the conclusion of that meeting, the APP recommended that an amount not to exceed
$70,000 be appropriated from the APP Fund. The Rancho La Quinta development would
receive credits in the amount of $35,000 on future building permits issued and a
$35,000 payment.
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d_4MThe art piece itself Attachment 3) is a horse with a conquistador Don". The piece is
1 2 feet to the top of the horses's hindquarters, 1 6 feet to the top of the Don", and 1 8
feet to the top of the flag. The finished height from the street would be 24 feet. It is
a relief piece with detail only on one side, except where the Don" appears above the
boulders on the back side. The entire piece will be bolted to the boulders and will be
constructed out of layered aluminum, brass, and bronze. It will not be polished, but
allow the acid rain and natural environment to create the effect on the metal. The art
piece will have landscaping and lighting.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are as follows:
1. Approve the request of the applicant to continue the item to May 21, 1996.
2. Approve the request as recommended by the Art in Public Places Commission;
2. Deny the request;
3. Refer the matter back to the Art in Public Places Commission;
e ry Herm n, Community Development Director
Attachment:
1. Letter of request
2. Art in Public Places Fund recap
3. Drawing of the art piece
c?1o
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Appeal of Planning Commission action under Sign PUBLIC HEARING:
Application 96-336, Condition #1 C of Minute Motion 96-
013 to reduce the north elevation sign from 50-square
feet to 22-square feet for Sesame Restaurant located at
the northwest corner of Washington Street and Calle
Tampico in the La Quinta Village Shopping Center.
Appellant: Alibaba Farzaneh
RECOMMENDATION:
Deny the appeal requesting Condition #1 C be deleted and uphold the decision of the
Planning Commission.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
General
Mr. Skip Berg, on behalf of Mr. Alibaba Farzaneh, is appealing the Planning
Commission approval of a sign program for Sesame Restaurant within the La Quinta
Shopping Center. The restaurant is under construction and was approved by the
Planning Commission in January, 1995, under Plot Plan 94-543. The restaurant is
a satellite building within the La Quinta Village Shopping Center near the intersection
of Washington Street and Calle Tampico Attachment 1).
Original Request
The appellant's original proposal consists of two internally illuminated signs of
approximately 50-square feet each, on the north and east elevations. The east
elevation also includes a 33-square foot logo for a total of 83-square feet of signs.
A 22-square foot internally illuminated sign is proposed for the south elevation.
Additionally, the vinyl awning over their north elevation building entry will have two
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d_4Msigns on the north and west sides. The letter cut outs are approximately 1 2-square
feet and six square-feet respectively. A complete description of the signs is
contained in the attached Planning Commission staff report Attachment 2). The
chart below summarizes the request.
Applicant's 0rigin?l Proposal
sizes in square feet)
North South East West
Elevation Elevation Elevation Elevation
Logo 33
Wall Sign 50 22 50
Awning Sign 12 6
Total per elevation 62 22 83 6
GRANDTOTAL 173
Planning Commission Review
The Planning Commission reviewed this request at its meeting of March 26, 1996,
Attachment 3) and approved the sign program with conditions under Minute Motion
96-013. The Commission felt that the signs as proposed by the applicant were
excessive and approved the request subject to the following:
1. A building permit shall be obtained for the five signs with the following
modifications:
a. The logo on the east building elevation shall be deleted.
b. Brown vinyl awning material shall be opaque.
c. The sign on the north side of the building shall be reduced to 22-square
feet to match the size of the south side sign.
2. The final plan showing the required changes as well as trim to be painted shall
be reviewed and approved by the Communitv Development Department. The
chart below summarizes the Planning Commission's action:
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d_4M PLANNING COMMISSION APPROVAL
sizes in square feet)
North South East West
Elevation Elevation Elevation Elevation
Logo Deleted
Wall Sign 22 22 50
Awning Sign 12 6
Total per elevation 34 22 50 6
GRANDTOTAL 112
The appellant has appealed Condition #1C that requires a reduction in size from 50-
square feet to 22-square feet for the sign on the building's north elevation. The
appellant is requesting they be allowed to use the originally proposed 50-square foot
sign. The appellant's letter of appeal is enclosed for your review Attachment 4).
FINDINGS AND ALTERNATIVES:
The Planning Commission in their deliberations on the sign request considered the
potential impacts the signs would have on adjacent properties, especially the
residential to the east. Although this building is in a commercial project, it is adjacent
to a residential neighborhood. The Commission determined that the lighting of the
signs would create an unacceptable amount of glare for the adjacent residential
neighbors. Therefore, elimination of the logo on the east building wall and reduction
of the north building wall sign from 50-square feet to 22-square feet would address
this concern.
The anchor tenant, Ralph's Market, has a single eight foot- high x twenty two-foot
long oval wall sign, for a total of 1 50 square feet. Recently, Pizza Hut, one of the
largest tenant lease spaces, was approved by the Planning Commission for a custom
40-square foot hanging sign facing Washington Street. The sign copy reads Pizza
Hut" with a logo. This sign provides better visibility due to the distance to
Washington Street. Video Depot and Taqueria Grill, are tenants in the satellite
building north of Sesame, these uses have the standard hanging signs 20' high x 10'
long, for a total of 1 5 square feet, used by all other tenant lease spaces. The total
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d_4Msquare footage requested by Sesame is 1 73 square feet, 23 square feet greater than
the anchor tenant. The Planning Commission's action reduced the size of the signs
so as not to exceed the size of the anchor tenant sign.
As conditioned by the Planning Commission, the logo has been eliminated with the
sign size to remain as proposed at 50 square foot on the east elevation. The north
elevation sign is required to be reduced from 50 square feet to 22 square feet.
Due to the restaurant's visible location immediately adjacent to Washington Street,
and Calle Tampico, in addition to the size, number and lighting of the signs the
conditions as required by Planning Commission will address these concerns.
Alternatives are as follows:
1. Deny the appeal and uphold the Planning Commission approval, subject to
conditions;
2. Approve the appeal as requested by the appellant;
3. Send the request back to the Planning Commission to re-study the sign
program.
o munity Development Director
Attachments:
1. Location Map
2. Excerpt of Planning Commission Report
3. Planning Commission Minutes for the meeting of March 26, 1996
4. Letter of Appeal
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AGENDA CATEGORY:
BUSINESS SESSION: 3
COUNCILIRDA ME?NG DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration to Approve a Grant of Easement PUBLIC HEARING:
Deed Agreement and to Accept the Deed
Hammer Acquisition
RECOMMENDATION:
Approve the Grant of Easement Deed Agreement, accept the Deed, and authorize the
City Manager to execute it and the City Clerk to have it recorded by the County
Recorder.
FISCAL IMPLICATIONS:
The estimated cost to relocate 80 date palm trees is $32,000. These costs will be
funded from the Avenue 48 Extension project fund Account No.401-632-605-532).
Currently, there is $283,500 available for expenses. DSUSD has agreed in concept
to issue a change order to its existing street improvement contract to have the trees
relocated as directed by the City. The City will need to reimburse DSUSD for the
relocation cost as this was not part of the original agreement between the
Redevelopment Agency and DSUSD.
BACKGROUND AND OVERVIEW:
The La Quinta Redevelopment Agency entered into a Disposition and Development
Agreement on January 17, 1995 with Desert Sands Unified School District DSUSD)
to sell approximately 26 acres at the southeast corner of Dune Palms Road and
Avenue 48. In the agreement, DSUSD agreed to construct Dune Palms Road
between Avenue 48 and Highway 111, and the City agreed to acquire any right of
way that may be needed to accommodate the proposed improvements.
The City also agreed to make its best effort, on behalf of DSUSD, to secure cost
reimbursement participation from the benefiting property owners that adjoin Dune
Palms Road in the segment located between the north property line of the DSUSD site
and Highway 111. Two property owners are involved: 1) the Hammer family, and
2) the La Quinta Development of Jefferson and Highway 111 Partnership.
Negotiations with the Hammer family, which commenced in mid-February, 1 996, have
concluded with the attached Grant of Easement Deed Agreement. Negotiations with
031
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d_4M the other property owner are still in progress due to a pending sale involving that
property. The general terms agreed to by staff, the City's negotiator, and the
Hammer family Owner) provide for the following:
1. The Owner will grant a perpetual right of way easement on Dune Palms Road
at no cost to the City.
2. The Owner will provide a temporary construction easement to DSUSD at no
cost to DSUSD or the City.
3. The Owner will donate to the City all date palm and citrus trees located within
the existing street right of way, the new right of way easement, and the
temporary construction easement granted to DSUSD.
4. The Owner will release the City and DSUSD from any relocation costs required
under the acquisition and relocation State guidelines.
5. The Owner is released from any obligation to participate in cost reimbursement
for improvements installed by DSUSD on Dune Palms Road or Highway 111.
6. The City will relocate the date palm trees located within the existing road right-
of-way and the newly acquired temporary construction easement to a
centralized grove(s) within the City which will be dedicated in the name of the
Owner.
DSUSD is anxious to proceed with the Dune Palms Road street improvement. The
first item of work related to installing the proposed improvements is clearing the area
which means removal of the date and citrus trees that conflict with the proposed
improvements. As noted earlier, the City is obligated to relocate the date trees into
a centralized grove named in honor of the Hammer family. Staff has identified two
potential locations for the date grove:
1) The Civic Center site in the open area between the Civic Center and the Senior
Center. The Civic Center master plan calls for a date grove in this area and
irrigation can be quickly installed to accommodate the trees at this location.
2) Along the Bear Creek channel at locations as shown on the Cove Urban
Reforestation project plans recently reviewed by the Planning Commission and
City Council. Providing irrigation at the Bear Creek location is problematic in
the time frame in which the City needs to accommodate DSUSD's street
improvement schedule, irrigation improvements in this area will not be installed
until late summer. If this location is the Council's desire for the Hammer
Grove, the trees will need to be temporarily stored at either the Civic Center
site or in the unimproved sliver area between Avenue 52 and Calle Amigo just
north of Fritz Burns Park. If the Bear Creek location is selected, the landscape
design for this area would be revised to accommodate more of a grove feature
rather than trees aligned with the Bike Trail as is currently proposed
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d_4M!If the Council desires to take additional time to study the Hammer Grove location
more thoroughly, it is recommended that the Council authorize staff to store the trees
at a temporary site. Approximately 8,000 square feet approximately 90' x 90') is
needed, if the trees are stood on 10-foot centers. If vehicular access is good, the
trees can be watered with the water truck until they are permanently relocated;
otherwise additional expense will be incurred to provide temporary irrigation.
FINDINGS AND ALTERNATIVES:
In order to construct the proposed Dune Palms Road improvements and a new traffic
signal at the Highway 111/Dune Palms Road intersection, it is necessary to acquire
2,623 square feet of new right of way on each side of Dune Palms Road near
Highway 111. The property owners on the west side of Dune Palms Road have
agreed to grant a right of way easement to the City in return for considerations
detailed in the Grant of Easement Deed Agreement attached hereto.
In addition to acquiring right of way for the proposed improvements, it is also
necessary to acquire a 30-foot wide temporary construction easement to facilitate
construction of the proposed street improvements that are located near the edge of
the existing right of way. The Hammer family has agreed to grant the needed
temporary easement to DSUSD as one of the considerations in the attached Grant of
Easement Deed Agreement. The Temporary Construction Easement document is not
included with this report. It has been sent directly to DSUSD.
DSUSD is currently constructing its on-site administrative facilities and desires to
proceed with the street improvements as soon as the necessary property rights have
been acquired to facilitate their installation. Staff recommends that the City Council
approve the Grant of Easement Deed Agreement.
Alternatives:
1. Approve the Grant of Easement Deed Agreement, accept the Deed, and authorize
the City Manager to execute it, and the City Clerk to have it recorded by the
County Recorder.
2. Deny approval of the Grant of Easement Deed Agreement.
3. appr al of the Grant of Easement Deed Agreement and direct staff to
eneg tiate t e agreement per City Council direction.
David M. Cosper
Public Work tor/City Engineer
DMC:SS
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d_4M2 CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TI'ILE: STUDY SESSION:
Consideration of the Consultant Selection Process PUBLIC REARING:
for Design Services Necessary to Prepare Plans,
Specifications, and Engineer's Estimates for the
Miles Avenue Widening Project and the 48th Street
Improvement Project No.96-05
RECOMMENDATION:
* Approve the Consultant Selection Committee.
* Approve the request for proposals for design services.
* Authorize staff to receive proposals for said services.
FISCAL IMPLICATIONS:
The recommendations contained within this report will not result in a fiscal impact to
the City.
BACKGROUND AND OVERVIEW:
On April 2, 1996, the City Council authorized the expenditure of $519,825 of
Redevelopment Agency Project Area No.2 Funds for the following:
1. Washington Street/Miles Avenue Widening Project:
Administration $ 11,254
EngineeringlDesign $225.071
Total $ 236,325
2. Avenue 48 Extension Project Adams Street to Jefferson Street):
Administration $ 13,500
Engineering/Design $270.000
Total $ 283,500
o')?o
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d_4M3As outlined in the April 2, 1996 report to the Council Attachment 1), the engineering
services required to complete the work outlined above are very similar for both
projects. Therefore, to economize the costs and to reduce the time to complete the
design of both projects, the City Council authorized the two projects be completed
concurrently by a single engineering firm.
Consultant Selection Reguiremeni
The estimated costs for engineering services for these improvements exceeds
$10,000. As required by City Resolution 93-28 Attachment 2), the consultant
selection process for services exceeding $10,000 in costs is as follows:
1. The City Council shall be notified of the need to contract for professional
services.
2. A Selection Committee shall be formed of members competent to judge
the qualifications of firms for the specific services requested. The City
Council may appoint one or two members to participate in or observe a
staff selection procedure or may elect to function, itself, as the Selection
Committee.
3. The Selection Committee shall review the qualifications of firms offering
to provide the specific category of services required.
4. The Selection Committee shall select a short list of the most qualified
firms.
5. Requests for proposals shall be issued to firms appearing on the short
list.
6. The Selection Committee shall review and rank the short-listed firms
based upon qualifications only.
7. Proposal of the top ranked firm is reviewed to determine the apparent
fair value of the proposal.
8. Negotiations with the top-ranked firm proceed until a mutually
acceptable contract is developed.
The City Council was notified at the April 2, 1996 Council meeting of the need to
contract for professional services. To expedite the consultant selection process as
much as possible while still complying with Resolution No. 93-28, staff is
recommending the Consultant Selection Committee and selection process, as outlined
in Attachment 3.
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d_4M4Requests for ProoosaIs
The Request for Proposals RFP) outlines the services requested by the consultant
necessary to produce Plans, Specifications and Engineer's Estimate PS&E's?, ready
for bid. Attachment 4 is the proposed RFP for this project.
A meeting of the Consultant Selection Committee has been tentatively scheduled for
Wednesday, May 8, 1996, at 2:00 p.m., in the North Conference Room to review
qualifications of consultants selected from the City's database of active consultants.
A short-list of five 5) consultants will be developed by the Consultant Selection
Committee. Consultants in the local area will be given higher preference to those
outside the area. RFP's will be sent to short-listed consultants.
The RFP requires each consultant to submit a cover letter, statement of qualifications
SOQ), and a task list in one envelope, their costs to complete the work in a second
envelope, and submit both envelopes by June 7, 1996 for further consideration by
the Consultant Selection Committee. Negotiations will proceed with the top-ranked
firm, as determined by the Consultant Selection Committee. Once negotiations have
concluded, a Professional Services Agreement outlining the negotiated terms between
the City and the successful consultant will be submitted to the City Council for
consideration.
FINDINGS AND ALTERNATIVES:
The consultant selection process outlined in Attachment 3 complies with the
requirements of Resolution 93-28 and provides for a fast track approach to the
selection of a consultant for the services necessary to complete the anticipated
improvements.
The alternatives available to the City Council are as follows:
1. Approve the recommended Consultant Selection Committee and RFP, and
authorize staff to receive proposals from consultants.
2. Revise the Consultant Selection Committee and/or RFP, and authorize staff to
proceed with the consultant selection process as deemed appropriate by the
City Council.
Da Cosper, Public Works Director/City Engineer
Attachments: 1. April 2, 1996 Staff Report
2. Resolution No.93-28
3. Consultant Selection Process
4. Request for Proposals Project 96-05 052
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d_4MH AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consider Approval of Plans, Specifications PUBLIC HEARING:
and Engineer's Estimate and Authorization
to Advertise for Bids for the Highway 111
Washington Street Widening Project No.96-07
RECOMMENDATION:
Approve Plans, Specifications, and Engineer's Estimate for the Highway 111-
Washington Street Widening Project No.96-07, and authorize advertising of said
Project for bids.
FISCAL IMPLICATIONS:
The recommended City Council actions will not result in a fiscal impact to the City.
BACKGROUND AND OVERVIEW:
Plans, specifications and the Engineer's Estimate PS&E's) for Project No. 96-07,
Highway 111/Washington Street Widening Project, have been approved by Caltrans
for advertising. The PS&E's are on file with the City Clerk for review. This project
will construct widening improvements to Highway 111 approximately 400? west of
Washington Street to Adams Street) and Washington Street Simon Drive to the south
end of the Washington Street bridge). The project also includes storm drain
improvements to the intersection of Washington Street and Highway 111, landscape
median improvements and traffic signal modifications to traffic signals on Highway
111. When completed, the project will provide for two through lanes in both
directions on Washington Street Simon Drive to south end of the Washington Street
bridge), three through lanes in both directions on Highway 111 Washington Street
to Adams Street), two left turn lanes in each direction at the intersection of
Washington Street and Highway 111, and a dedicated left turn lane into the La Quinta
Plaza Shopping Center from Washington Street.
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d_4MIPra!ectSchedule
Based upon a May 7, 1996 approval of the PS&E's by the City Council, the following
project schedule is anticipated:
* Bid Opening June 12, 1996
City Council considers award of contract June 18, 1996
* Notice to Proceed issued July 15, 1996
* Construction begins August 1, 1996
* Construction complete 6 months) January 31, 1997
To avoid losing approximately $173,000 of State-Local Transportation Partnership
Program1 SLTPP) funds, the City Council must award the contract for this project
prior to July 1, 1996. However, awarding the contract prior to July 1, 1996, and
proceeding with the construction of this project without delay will require that the
construction be completed during the peak tourist traffic period of the year
November, December and January). To avoid this, the City Council may want to
consider delaying the start of the project until the spring of 1997, thus avoiding
construction during heavy use. However, there may be a cost involved with doing
this To fully evaluate this option, the bid specifications include an Add Alternate bid
item to delay the project until April 1, 1997. The basis of the award for the project
will be based upon the lowest combined cost of the Base Bid and the Add Alternate.
PrG!ectF[1nding
As outlined in Attachment 1, the available, uncommitted project funding for this
project, as of April 30, 1996, is $3,278,219. The remaining costs for this project,
as outlined in Attachment 1, are estimated to be $3,082,900, leaving a balance of
$195,319 of available funding $3,278,219 $3,082,900). The funding for the
Highway 111 Widneing portion of this project was established through an Owner's
Participation Agreement OPA) entered into between the City of La Quinta
Redevelopment Agency and TDC for the development of the One Eleven Commercial
Center. To fully utilize all of the funding established by the OPA, an amendment to
the agreement is necessary. Staff is preparing the amendment for consideration by
the Redevelopment Agency Board prior to the award date of this project.
The City applied for approximately $173000 in Cycle 6 Stale Local Traraportation Partnerahip Program fimea formerly SB300 lunds.
$40.700 for the Wa??ington Street portion ofihis project and $1 33.000 for the Highway Ill portion of this pmj ccl). To comply with Cycle 6 requirementa
and keep this lunding in place. the City Council must award tile contract for this project prior to July 1. 1996.
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d_4MJFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are as follows:
1. Approve PS&E's and authorize staft to advertise for bids for Project No.96-07,
Highway 111/Washington Street Widening Project. To avoid losing
approximately $173,000 in SLTPP funds, the City must award a contract for
this project by June 30, 1996; otherwise, the funds are reallocated to other
projects in the State. There is adequate time to advertise and award this
project prior to June 30, 1996, providing the City Council authorizes staff to
advertise this project at its May 7, 1996 meeting. The estimated bid opening
date would then be June 12, 1996 and the City Council can consider awarding
the contract at its regularly scheduled June 18, 1996 meeting. The Add
Alternate delay start of construction until April, 1997) will allow the City to
consider this option at its June 18, 1996 meeting. At that time, the Council
will know what the impacts of the delay will be to the City in terms of
additional costs. Finally, there are adequate funds available to construct this
project, purchase any remaining right-of-way, and consider delaying the project
until April 1997.
2. Do not approve PS&E's and direct staff to make necessary revisions. Any
delay in advertising this project will jeopardize $173,000 in SLTPP funds for
this project. To avoid losing these funds, staff will have to complete any
revisions to the PS&E's and resubmit to the City Council to consider for
approval no later than May 19, 1996, requiring special City Council meetings
to approve the PS&E's and to award the contract June 30, 1996).
3. Provide alternate direction to staff.
Public Works rector/City Engineer
074
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d_4ML AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TI'ILE: STUDY SESSION:
Acceptance of Improvements, Fritz Burns Parki PUBUC REARING:
Palm Royale Park Adams Street Park), Project
No.95-02
RECOMMENDATION:
Accept improvements at the Fritz Burns Park Palm Royale Park Adams Street
Park), Project No.95-02, and direct the City Clerk to file a notice of completion
with the Office of the County Recorder.
FISCAL IMPLICATIONS:
There are no known fiscal implications associated with final acceptance of this
project.
BACKGROUND AND OVERVIEW:
During the City Council meeting of June 20,1995, the Council acted to award a
contract for construction of the Fritz Burns Community Park and Palm Royale Park.
The contract was awarded to the lowest responsive bidder; James T. Dunphy Co.,
of Palm Springs. The awarded contract amount was $866,890.
At the Council meeting of July 5, 1996, the City Council approved the execution
of contract change order No.1. This change order awarded additive alternates #2
and #3 for the Palm Royale Park. Add alternates 2 and 3 were for the Mee-
Fogging System and the Water Play Feature, which increased the contract amount
by $30,400 to $897,290.
A Notice to Proceed" was issued to the Contractor for Monday, August 7, 1995,
which required that all contract work would be completed on or before Monday,
November 6, 1995. This contract was to be completed within 90 consecutive
calendar days from the date specified in the Notice to Proceed".
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d_4MMFINDINGS AND ALTERNATIVES:
A final accounting of this project is as follows:
LOCATION ITEM COST BUDGET
FRITZ BURNS
Construction $586,345 $660,019
Change Orders $39,854 $0
InspITestlSrvy $36,329 $41 000
City Furnished $35,855 $13,500
Materials/Work
Administration $29,875 $29,875
Design Support $9,532 $0
Contingency $29,300
TOTAL $737,790 $773,694
Palm Royale
Construction $242,035 $272,435
Change Orders $27,100 $0
Insp/TestlSrvy $15,804 $18,900
City Furnished $47,148 $53,500
Materials/Work
Administration $15,078 $1 5,078
Design Support $1 973 $0
Contingency $15,100
TOTAL $349,138 $375,013
PROJECT TOTAL $1,086,928 $1,148,707
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d_4MNCurrently, there are over $66,000 in Stop Notices' for non-payment of
subcontractors for materials and/or labor filed with the City Clerk's office. This
means that this amount of funds will not be released to the Contractor until such time
as a Stop Notice Release' is submitted. Any retention monies not encumbered by
a Stop Notice' can be released to the Contractor after the 30-day statutory waiting
period has expired. Staff has prepared and transmitted a final punch list to the
Contractor for final corrections; however to date, some items are still outstanding
Attachment 1). Due to the extreme late completion date of this project 6-months
beyond contract completion date) staff is recommending the following alternatives for
the City Council to consider.
Alternatives for the City Council to consider:
1. If punch list items are satisfied by May 7, 1996, accept improvements, direct
the City Clerk to file a notice of completion.
2. If punch list items are not satisfied by May 7, 1996:
* Accept improvements and direct the City Clerk to file a notice of
completion.
* Utilize any remaining retention funds not encumbered by stop
notices" to finish outstanding work.
* If remaining funds are insufficient to complete the remaining
work, authorize staff to call on the contractor's bonds.
* Direct staff to take actions necessary to declare James T. Dunphy
a non-responsive bidder, thereby not accepting any bids from
James T. Dunphy on all future City projects until further advised
by the City Council.
3. vide staff with alternative direction.
Davi osper, Public Works Director/City Engineer
078
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d_4MP CATEGORY:
a?flt, *
OFT??
BUSINESS SESSION: IL
COUNCIL?DA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Adoption of a Resolution Amending an
Omission in Resolution 95-78 Establishing PUBLIC HEARING:
Standards for Subdivision Security
RECOMMENDATION:
Approve the resolution amending an omission in Resolution 95-78 which establishes
standards for subdivision security.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Resolution 95-78 Attachment 1), adopted pursuant to Chapter 13 of the La Quinta
Municipal Code the Subdivision Ordinance), regulates forms of security for
subdivision improvements. The resolution was reviewed by the Planning Commission
prior to its approval by the City Council.
A clerical error in the Resolution 95-78 presented for City Council consideration
omitted a paragraph establishing fees for administration of lien agreements Section
2-B of the amended resolution). The paragraph was included in the proposed
resolution reviewed by the Planning Commission. The resolution also skipped from
Section 2 to Section 4 a clerical error.
FINDINGS AND ALTERNATIVES:
The amended resolution incorporates the paragraph allowing recovery of costs
incurred by the City in establishing and administering lien agreements. City Council
alternatives include:
1. Approve the amended resolution and thereby provide for recovery of the
adminstrative costs associated with lien agreements.
De ppr6 a of the attached resolution.
3. ro e 5 f Wi ternate direction.
David Cosper, ublic Works Director
80
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d_4MX &
z
ii?ii?jtj MEETING SESSION:
AGENDA CATEGORY:
DATE: May 7, 1996 CONSENT CALENDAR..
ITEM TIThE: STUDY SESSION:
Consideration of Method to Honor Individuals PUBLIC HEARING:
Within Parks
RECOMMENDATION:
As directed by the City Council.
FISCAL IMPLICATIONS:
The costs associated with this program would be paid from the receipt of donations.
The amount to charge would be based upon the approved listing of appropriate items.
BACKGROUND AND OVERVIEW:
City Council referred this item to the Parks and Recreation Commission on November
21, 1995, during consideration of Business Session Item #1 and #2 regarding Naming
of Parks. The public attending the City Council meeting expressed a desire to honor
certain individuals by naming city-owned parks after them. The item was referred
back to the Parks and Recreation Commission for further consideration of a method
to honor individuals within city parks.
The Parks and Recreation Commission at its April 8, 1 998 meeting, reviewed
materials and approved recommending the installation of an informational signage
board normally the park name sign) within each park providing the following
elements:
1. Space for the park name.
2. Space for informational materials to be posted, like flyers for example.
3. Space for small engraved plaques 1 1/2" x 4"), for honoring individuals.
The engraved plaques would have the name of the individual being honored along
with the name of the item that was contributed to the park on behalf of the individual
being honored. For example, trees could be purchased by parents in honor of a child
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d_4MYand the child's name would go on the plaque along with the name of the tree
donated. Attachment 1 provides a conceptual drawing of the proposed sign board
with plaques. In this manner, the parks could acquire more equipment/plants while
individuals would have a method to honor individuals.
The Parks and Recreation Department, in conjunction with Public Works Department,
could produce a pamphlet describing equipment and plant material desired for each
park, along with information regarding the cost for purchasing and installing such
items. Attachment 2 shows several examples of similar pamphlets currently being
used in other cities.
FINDINGS AND ALTERNATIVES
The Parks and Recreation Commission at their April 8, 1 996 meeting voted
unanimously to recommend the sign board recognition system as a method to honor
individuals in parks.
The alternatives available to the City Council are:
1. Approve the sign board recognition system as a method to honor individuals
in parks and direct staff to develop a pamphlet booklet identifying items to be
donated and associated costs;
2. Do not approve the sign board recognition system; or
3. Provide staff with additional direction.
Ma?y?cOl??
Parks & Recreation Director
Attachment:
1. Conceptual drawing of proposed sign board
2. Donation pamphlets from other cities
9
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d_4Mn I
z
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: Consideration of a Resolution of the City STUDY SESSION:
Council of the City of La Quinta, California
Adopting Rules of Procedure for Council PUBLIC HEARING:
Meetings and Related Functions and Activities
RECOMMENDATION:
Approve the Resolution of the City Council of the City of La Quinta, California
Adopting Rules of Procedure for Council Meetings and Related Functions and
Activities.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
This item was considered by the City Council at their April 1 6, 1996 Council Meeting.
At that time, the City Council made comments regarding proposed changes and
directed staff to bring those changes back for Council consideration.
The City Attorney has reviewed the City Council's comments from April 1 6, 1 996 and
incorporated those proposed changes in the attached redlined version of the proposed
City Council's Rules of Procedure.
The following are some of the major changes that have been incorporated into the
proposed City Council's Rules of Procedure:
1. Section 1.4 NOTICE OF MEETINGS. POSTING OF AGENDAS:
Specific locations of bulletin boards for public noticing have been added
pursuant to Council direction.
2. Section 2.5 PUBLIC HEARINGS
The term Presiding Officer" has replaced Mayor" and the time limit for
110
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d_4Mo speaking has been reduced from five 5) minutes to three 3) minutes and the
total time of thirty 30) minutes has been stricken.
3. Section 2.6 PUBLIC COMMENT
The language regarding thirty 30) minutes total time for public comments has
been stricken.
4. Section 6.9 MOTION TO AMEND
This entire section was revised for clarification and to reflect the Council's
concerns.
5. Section 7.2 FAILURE TO VOTE
Language has been added to address a Council Member who might leave the
dais to avoid voting on an issue.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the Resolution of the City Council of the CitV of La Ouinta, California
Adopting Rules of Procedure for Council Meetings and Related Functions and
Activities; or,
2. Approve with changes the Resolution of the City Council of the City of La
Quinta, California Adopting Rules of Procedure for Council Meetings and Related
Functions and Activities; or,
3. Do Not Approve the Resolution of the City Council of the City of La Quinta,
California Adopting Rules of Procedure for Council Meetings and Related
Functions and Activities; or,
4. Provide further direction to staff.
Thomas P. Genovese, City Manager
c:ccsttfl 2.?6(h?v)
2
111
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d_4M AGENDA CATEGORY:
BUSINESS SESSION: l 0
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Expenditure Authorization PUBLIC HEARING:
for Charter City Public Information Pamphlet
RECOMMENDATION:
Authorize expenditure of an amount not to exceed $4,000 from the Special Project
Contingency account, 101-101-663-000, to distribute a City Charter informational
pamphlet to La Quinta residences.
FISCAL IMPLICATIONS:
Up to $4,000 for this action.
BACKGROUND AND OVERVIEW:
The City Council reviewed a draft City Charter document at the April 1 6, 1 996 City
Council Meeting and authorized staff to proceed with steps towards possible Charter
adoption. There was a suggestion at the Council Meeting that a stand-alone
pamphlet mailed directly to households might be more effective than additional
articles within the Chamber Newsletter. Similarly, it was suggested that additional
Charter City information be distributed early in the adoption process.
The City Attorney has completed her analysis of the City's role in distribution of
informational materials associated with possible adoption of a City Charter see
Attachment 1). Consistent with the City Attorney's report, staff has submitted a
second article for publication within the Chamber Newsletter Attachment 2); a press
release for immediate release to all local media Attachment 3); and an informational
pamphlet for distribution to all City residences Attachment 4).
Staff has submitted the enclosed materials for City Council review and comment prior
to publication. Funds must be allocated for publication and distribution of these
materials, or these materials as amended, if the Council chooses to pursue a stand-
alone mailing to La Quinta residences.
129
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d_4MFINDINGS AND ALTERNATIVES:
Staff welcomes City Council and public comment on the draft informational materials.
Every effort should be made to ensure that these materials are readable, informative
and effective. Staff suggests that the City Council review the draft materials and
suggest revisions as deemed appropriate. Once satisfied with the informational
materials, alternatives available to the City Council are:
1. Authorize an expenditure not to exceed $4,000 from the Special Project
Contingency account 101-101-663-000, to distribute a City Charter
informational pamphlet to La Quinta residences;
2. Instruct staff to distribute information only through existing mediums
i.e., the local media, Chamber newsletter and noticed public meetings);
or
3. Provide staff with alternative direction.
Mark Weiss
Assistant City Manager
Attachments.
1. City Attorney Disseminating Information
2. Proposed Article for Publication in Chamber Newsletter
3. Proposed Press Release
4. Proposed Informational Pamphlet
130
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d_4M9'
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1 996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of the Selection of a City Negotiating
Team for FY 1996/97 Chamber of Commerce PUBLIC HEARING:
Contract Negotiations.
RECOMMENDATION:
As deemed appropriate by City Council.
FISCAL IMPLICATIONS:
None at this time.
BACKGROUND AND OVERVIEW:
The current contract with the Chamber of Commerce is due for reconsideration A
copy of the Fiscal Year 1 995/96 contract is included as Attachment 1.
Historically, the City Council has appointed two 2) Council Members to serve as the
Negotiating Committee for the Chamber of Commerce contract. In 1 993, Mayor Pena
and Council Member Perkins served on this committee; in 1994, Mayor Pro Tem
Bangerter and Council Member Sniff were appointed; and in 1 995 Mayor Rena and
Council Member Sniff served in this capacity.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
1. Appoint two Council Members to serve as a Sub-Committee to negotiate the
Chamber of Commerce contract for Fiscal Year 1 996/97;
2. Authorize City staff to negotiate the Chamber of Commerce contract for Fiscal
Year 1 996/97;
3. Establish a different process for negotiating the Chamber of Commerce
contract.
Mark Weiss, Assistant City Manager 148
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d_4M AGENDA CATEGORY:
BUSINESS SESSION
COUNCILRDA MEETING DATE: MAY 7, 1996
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Re?ister Dated May 7. 1996 PUBLIC HEARING
RECOMMENDATiON: Appro?e Demand Register Dated May 7, 1996
BACKGROUND:
Prepaid W'arrant?
24?)76 24988? 39,770.29
24&)89 24994? 4,405.91
WR I3629-I3705? 73,005.26
P?R Tax Transfers? 2?,690.40 CITY DEMANDS $643,179.62
Payable Warrants:
24995 25I46? 542,574.53 RDA DEMANDS 39,266.77
$682,446.39 $682,446. 39
FISCAL I?PLICATIONS:
Demand of Cash City $643, I 79.62
4
J hn M FaIcon?r Fl ance Director
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d_4M #4?u'(iaj
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of a Memorandum of Understanding with the PUBLIC HEARING:
Coachella Valley Association of Govern ments(CVAG),
setting forth mutual responsibilities related to
reimbursement procedures under the CMAQIISTEA funded
Coachella Valley PM1O Program. Applicant: City of La
Quinta; CVAG
RECOMMENDATION:
Approve the MOU setting forth reimbursement procedures for implementation projects
under the CMAQ/ISTEA funded Coachella Valley PM1O Program and authorize the
City Manager to sign the MOU.
FISCAL IMPLICATIONS:
This MOU assures that reimbursement for City PM1O projects will occur consistent
with the PM1O Program. The City's total current not4o-exceed amount allocated from
CMAQIISTEA funds is $455,549.00, which constitutes Phases 1 and 2 of those
funds previously allocated. Depending on how the third and final funding phase is
allocated among the program's components, an additional $180,000 might be
available. The total amount available to the City could be as much as $635,000 for
this program.
BACKGROUND AND OVERVIEW:
CVAG has asked the County and all nine cities participating in the Coachella Valley
PM1O Program to review the attached MOU for adoption by their respective
governing boards. Palm Desert has adopted the MOU; the remaining entities are in the
review and/or adoption stage. The intent of this MOU is to set forth City and CVAG
procedures and responsibilities under the program, thereby facilitating orderly
reimbursement of funds to the local agencies. Attachment 1 identifies valley wide
reimbursement under this program.
The City's PM1O projects were reviewed and approved by Council on May 2, 1995
report on file with the City Clerk's office). Funding was allocated in three phases;
Phase 1 allocation was for $37,515 and approved in November 1993 for post-event
blowsand clean up activities only.
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d_4MThe City's share of the Phase 2 allocation is $318,Q34. The City is currently
finalizing the design of the unpaved street project south of City Hall, which is
proposed for funding under this allocation.
The total valley wide Phase 3 allocation of $2.7 million has been proposed to fund a
regional street sweeping pr6gram; the feasibility of this effort has yet to be
determined. If Phase 3 were to be allocated individually to each City and the County,
the City's share is estimated to be approximately $180,000.00, under the formula
used to allocate the previous two phases. This would bring the total City of La Quinta
allocation under this program to approximately $635,549.00.
The City has identified other projects, such as for windbreak and road shoulder
stabilization, which have been approved by Caltrans for funding, and may be
implemented by the City depending on the overall project costs vs. the existing not-
to-exceed amount of $455,549.00. Also, there may be funding available to the City
beyond Phase 3, if other cities are not able to carry through with their projects and
those funds are reallocated to the jurisdictions to finance other PM1O projects. The
timing on when and how this funding would become available has not been
determined.
Due to these uncertainties and the potential for additional funding, staff has revised
the applicable section of the MOU, Section 2.4, allowing flexibility in the not-to-
exceed amount. Staff's addition consists of the last sentence of that Section. CVAG
has approved the language used in this addition.
The City Attorney has reviewed and approved the language in the MOU. It has also
been reviewed by the Public Works Department.
FINDINGS AND ALTERNATIVES:
The options available to the City Council are:
1. Approve the proposed MOU as recommended;
2. Continue or table consideration of this item, or;
3. Take no action on the proposed MOU.
Attachments:
1. PM 10 Program Reimbursement Chart
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d_4M AGENDA CATEGORY:
fOF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Adoption of a Resolution supporting Congressional PUBLIC HEARING:
appropriation of land and water conservation funds to
BLM for acquisition of lands in the Santa Rosa
Mountains National Scenic Area
RECOMMENDATION:
Adopt City Council Resolution supporting the Congressional appropriation for
acquisition of lands in the Santa Rosa Mountains National Scenic Area.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Coachella Valley Mountains Conservancy is requesting the City Council adopt a
Resolution supporting Congressional appropriation for land acquisition in the Santa Rosa
Mountains National Scenic Area Attachment 1). The BLM is seeking $2.0 million from
the Land and Waste Conservation Fund.
FINDINGS AND ALTERNATIVES:
Findings and alternatives available to the City Council are as follows:
1. Adopt the Resolution as requested;
2. Do not Adopt the Resolution;
3. Continue for further information
C munity Development Director
ttachment:
1. Letter from the Coachella Valley Mountains Conservancy with a draft Resolution
CCJH.003
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d_4M AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Denial of Claim for Damages Filed PUBLIC HEARING:
by Ashley Overley, Date of Loss
September 13, 1995, in an Unknown Amount
RECOMMENDATION:
Deny the claim for damages filed by Ashley Overley, date of loss September 1 3,
1995, in an unknown amount.
FISCAL IMPLICATIONS:
None at this time.
BACKGROUND AND OVERVIEW:
The claim for damages Attachment 1) was forwarded to the Coachella Valley Joint
Powers Insurance Authority CVJPIA). The CVJPIA recommends that the City deny
the claim Attachment 2). The amount of damages is unknown at this time.
FINDINGS AND ALTERNATIVES:
It is recommended that the City Council:
1. Deny the claim for damages filed by Ashley Overley, date of loss
September 13, 1995; or
2. Pay the claim, when the amount of the claim is determined.
Joh Falconer
Dire tor of Finance
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d_4M Of AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: May 7, 1 996 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Amendment of the Authorized Positions PUBLIC HEARING:
Schedule Eliminating the Engineering Technician
Position and Adding a Third Counter Technician
RECOMMENDATION:
Amend the authorized positions schedule to eliminate the Engineering Technician
position and replace with a Counter Technician position.
FISCAL IMPLICATIONS:
The recommended change will save the City approximately $4000 annually.
BACKGROUND AND OVERVIEW:
The position designated to staff the counter in the Public Works Department is
classified as an Engineering Technician. The person in the position was recently
promoted to Assistant Engineer I. The vacancy provided an opportunity to re-
evaluate the work flow and staffing requirements.
The Engineering Technician position has been vacant for approximately three 3)
months. During that time, the position has been filled with a temporary employee
acting in the capacity of a Counter Technician. The Counter Technician is more
clerical in nature than the position of Engineering Technician, and the duties assigned
to the position reflect that change. The position will continue to report to the Senior
Engineer. During the three 3) month trial period, the position of Counter Technician
has served the needs of the department and public adequately.
FINDINGS AND ALTERNATIVES:
The position of Counter Technician is used successfully elsewhere in the City
organization. In addition to standardizing positions and organizational structure, the
change also reduces the overall cost of the position by approximately 10%. The
Engineering Technician is classified as Range 48 and the Counter Technician is Range
44.
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d_4MThe alternatives available to the City Council are:
1. Eliminate the position of Engineering Technician and replace with a
Counter Technician position; or
2. Maintain the existing organizational structure.
Jo n Falconer
Dir ctor of Finance
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d_4M C
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
May 7, 1996 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Approval to Solicit Quotations for Janitorial Services for PUBLIC HEARING:
City Facilities
RECOMMENDATION:
Approve the request to solicit quotations for janitorial service
FISCAL IMPLICATIONS:
None at this time. Estimated cost for contract janitorial services for Fiscal Year
1 996197 for all City facilities is approximately $50,000.
BACKGROUND AND OVERVIEW:
The City currently contracts for janitorial service for the Civic Center, the Senior
Center, the Sports Complex, and miscellaneous offices and restrooms at the Public
Works yard. The contract for those services will expire on July 1, 1 996. Staff is
seeking authorization to solicit bids for service utilizing the attached specifications
Attachment 1). The proposed schedule for the contractor selection process is as
follows:
May 7, 1 996 Council approval to solicit bids
May 8, 1 996 Publish invitation to bid in newspaper, direct mail invitation to
contractors who previously expressed an interest in providing
service
May 23, 1 996 Mandatory walk thru\ pre-bid conference
June 3, 1 996 Bid opening
June 1 8, 1 996 Award of contract by Council
July 1, 1996 Start of service
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d_4MFINDINGS AND ALTERNATIVES:
Staff did an analysis to determine the feasibility of providing janitorial service utilizing
in house staff. It was determined that two janitorial positions at an estimated yearly
combined payroll cost of $75,000 would be needed to provide the specified level of
service. In addition to salary and benefits, a vehicle, cleaning equipment, cleaning
supplies, and paper products would cost an additional $3,000 to $5,000 on a yearly
basis, for a total cost of $80,000. The estimated total cost associated with
contracting for janitorial services is $ 50,000.
The alternatives available to the City Council are as follows:
1. Approve the request to solicit quotations for janitorial service;
2. Deny the request and direct staff to initiate process for consideration of in- house
janitorial services.
3. Provide alternative direction.
I
Tom Hartun gDirectoro?Building & Safety
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#4?a,(ia,
z
AGENDA CATEGORY:
OF
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996
CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Community PUBLIC REARING:
Use of Athletic Fields Agreement
RECOMMENDATION:
Approve the Community Use of Athletic Fields Agreement and authorize staff to
implement its use.
FISCAL IMPLICATIONS:
There are no additional costs related to implementing the Agreement. There are
possible cost savings if the responsibilities for services outlined in the Agreement
are followed.
BACKGROUND AND OVERVIEW:
Due to concerns regarding the many organizations involved in the use of, or affiliated
with, the La Quinta Sports Complex, a meeting was called of the different entities on
March 1, 1 996. The representation and organizations that attended is as noted in the
minutes of the meeting Attachment 1). The meeting was intended to review all of
the components of the proposed agreement, and to further discuss and clarify the
different areas of responsibility. The main issues involved identifying which
organization was responsible for certain types of maintenance tasks as a result of
their use of the facility.
Since there have been different interpretations regarding maintenance responsibility
through the years, there is a need to communicate in a written format, the
requirements and responsibilities of sports organizations using the La Quinta Sports
Complex. Sports organizations change leadership, many on an annual basis, requiring
268
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information to be dispensed yearly. The proposed Community Use of Athletic Fields
Agreement outlines how usage of the facility is determined, the process for modifying
the facility, insurance requirements, rules and responsibilities.
It is proposed to use the Community Use of Athletic Fields Agreement on an annual
basis as organizations apply for use of the La Quinta Sports Complex facility. The
Agreement can be reviewed and updated as directed by the City Council.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Community Use of Athletic Fields Agreement and authorize staff
to implement its use;
2. Do not approve the Agreement; or
3. Provide staff with further direction.
Marty Nich?son
Parks and Recreation Director
Attachment:
1. Sports Complex Meeting Minutes
269
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d_4M AGENDA CATEGORY:
fOF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for Assistant PUBLIC HEARING:
Engineer I to Attend a Geometric Design
Course in San Diego, CA, on June 13-14, 1996
RECOMMENDATION:
Approve overnight travel for Hector Guzman, Assistant Engineer I, to attend a
Geometric Design Course in San Diego, CA, June 13-14, 1996.
FISCAL IMPLICATIONS:
The estimated cost for attending this workshop is $435.00 registration $100, meals
$75, lodging $150, and transportation $110). Five thousand and fiftV dollars
$5,050) was budgeted for various classes and courses in the Public Works
Development and Traffic Training and Education Account 101-452-655-000).
These funds are currently available.
BACKGROUND AND OVERVIEW:
Through the attendance of this course Attachment 1), engineers charged with
responsibilities related to traffic and safety engineering will obtain knowledge in the
design of horizontal and vertical curves, superelevation, intersection design, stopping,
passing, and decision-sight distance.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the Assistant Engineer I to attend a Geometric
Design Course in San Diego, CA, June 13-14, 1996.
2. Do not approve overnight travel for the Assistant Engineer I to attend a
metric Design Course in San Diego, CA, June 13-14, 1996.
3. ro f with additional direction.
David M. osp Public Works Director
HG/hg
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d_4M AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Acceptance of Right-of-Way and Certain Easements
Located Adjacent to Calle Estado and Desert Club PUBLIC HEARING:
Drive Gerald H. Bogan and Sharon M. Bogan
RECOMMENDATION:
Accept the Quit-Claim Deed and Grant of Easement Deeds from Gerald H. Bogan
and Sharon M. Bogan and direct the City Clerk to have them recorded by the
County Recorder.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
As required within the Conditions of Approval for Plot Plan 94-522 Bogan Villas),
adopted by the City Council on June 14, 1994, Condition 32 requires the property
owner to dedicate public street right-of-way and utility easements in conformance
with the City's General Plan, Municipal Code, applicable specific plans, and as
required by the City Engineer. Included in these required dedications were sufficient
right-of-way along Desert Club Drive to yield a 30-foot wide half-street plus corner
cutbacks at Calle Estado and at the alley, and pedestrian and maintenance easements
over the 10-foot-wide sidewalk along Calle Estado. Condition 33 further required the
property owner to vacate vehicle access rights to Calle Estado, Desert Club Drive,
and the alley, except for one 26-foot-wide driveway along Desert Club Drive centered
approximately 85 feet south of the centerline of Calle Estado.
FINDINGS AND ALTERNATIVES:
The developer has finished construction of all improvements pursuant to Plot Plan 94-
522 to the satisfaction of the City Engineer, and has submitted the necessary
dedications and easements for City Council acceptance Attachments 1 through 5).
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d_4MCity Council alternatives are:
1. Accept the right-of-way and certain easements located adjacent to Calle Estado
and Desert Club Drive, as required by the Conditions of Approval.
2. Reject the right-of-way and certain easements located adjacent to Calle Estado
and Desert Club Drive.
3. Reject and/or accept one or more of the right-of-way and certain easements
located adjacent to Calle Estado and Desert Club Drive.
David M. osper, P blic Works Director/City Engineer
MFImf
Attachments: #1. Quitclaim Deed
#2. Grant of Easement for Public Right of Way
#3. Grant of Restricted Height Easement
#4. Grant of Pedestrian Easement
#5. Grant of Maintenance Easement
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* AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR: /0
ITEM TIThE: STUDY SESSION:
Consideration of a Resolution of the City of La Quinta PUBLTC REARING:
Declaring Its Intent to Vacate Various Certain Parcels of
Street Right of Way in the Cove, Street Vacation Case No.
96-030 and 96-031
RECOMMENDATION:
Adopt the resolutions declaring the City Council's intention to vacate portions of
Avenida Cortez, Avenida Herrera, Avenida Juarez, Avenida Madero, Avenida
Martinez, Avenida Mendoza, Avenida Montezuma, Avenida Velasco, Avenida Villa,
Calle Chillon, Calle Portrero, Calle Temecula and Eisenhower Drive.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
General Procedure
State law1 gives authority to City Councils to vacate city streets, or portions of City
streets, that it finds are unnecessary for present or prospective public street
purposes. The statute prescribes a specific procedure under which the vacation may
be implemented. The vacation process requires that the City Council adopt a
resolution that declares its intent to vacate the specifically identified portions of
street right of way. The resolution of intent sets a date and time for a public hearing
to hear evidence offered by any interested person. The public hearing must occur at
least fifteen 15) days after the resolution of intent is adopted: the proposed public
hearing date is June 4, 1996 which provides a twenty-eight 28) day noticing period.
1california Streets and Highways code, commencing with Section
8300, which is entitled the Public Streets, Highways, and Service
Easements Vacation Law.
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d_4M,The proposed Notice of Intent Resolution contained herewith sets in motion a number
of administerial activities that are required to occur prior to the public hearing at
which the Council makes its decision as to whether or not to approve the proposed
vacations. The activities include: posting notices at all proposed street vacation
locations, and publishing a public hearing notice in the newspaper. Utility purveyors
in the City have already been notified of the proposed street vacations, and the
Planning Commission made a General Plan consistency finding approving the
proposed street vacations, at its April 23, 1996 meeting.
Proposed Street Va?ation
The specific portions of street right of way proposed for vacation are located in the
Cove, as generally indicated on Attachments 1 and 2, and more specifically indicated
in Attachment 3, 73 pages). These portions of street right of way are not needed
by property owners for access, or improved accessibility, to residential properties
located in these areas of the Cove.
There are no street improvements within the proposed vacation areas. In each
successive phase of the Cove Improvement Program, the City realigned or eliminated
several minor pieces of streets, and street right of way, in an effort to improve traffic
safety or neighborhood cohesiveness. The subject locations are a result of that
activity.
The street vacation parcels have been split into two case numbers because utility
purveyors have requested easements at some of the proposed locations that may
require additional time to resolve. The majority of parcels are contained in case
number 96-030, Exhibits A" through V", A-A" through G-G", K-K", L-L" and M-
M"). The remaining parcels are in case number 96-031, Exhibits W", X", Y" and
Z"). If the utility easements contained in case number 96-031 are not resolved in
time for the June 4th Public Hearing, that case will be postponed to a later date.
Staff does not want to hold up the majority of street vacation parcels while resolving
utility easements for a few.
FINDINGS AND ALTERNATIVES:
The attached resolution declares the City's intent to vacate the subject portions of
right of way. It is not the final act with regard to the vacation process; it takes
action that officially initiates a proposed street vacation for consideration. A public
hearing must be held before the vacations can be approved. A Public Hearing is
scheduled for June 4, 1996. The proposed vacations have been presented to the
Planning Commission and found to be consistent with the La Quinta General Plan.
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d_4M-Alternatives:
1. Adopt the resolutions declaring the City Council's intention to vacate portions
of Avenida Cortez, Avenida Herrera, Avenida Juarez, Avenida Madero, Avenida
Martinez, Avenida Mendoza, Avenida Montezuma, Avenida Velasco, Avenida
Villa, Calle Chillon, Calle Portero, Calle Temecula and Eisenhower Drive.
eje t the esolutions of Intention and provide staff with alternate direction.
David M. Co er, P blic Works Director/City Engineer
RV/rv
3?3)i
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d_4M 0
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 7, 1996 CONSENT CALENDAR: Li
ITEM TIThE: STUDY SESSTON:
Approval of a Request by the Parks and Recreation PUBLIC HEARING:
Commission to Conduct a Valley Wide Meeting
of the Parks and Recreation Commissions
RECOMMENDATION:
Approve the request by the Parks and Recreation Commission to conduct a valley
wide meeting of Parks & Recreation Commissions.
FISCAL IMPLICATIONS:
The costs associated with conducting a valley wide meeting would be minor expenses
associated with providing refreshments and a facility. It is proposed to conduct the
meeting at the La Quinta Senior Center during non-senior citizen hours. The costs
would be funded through the Parks and Recreation Department, Travel and Meeting
fund, Account #101-251-637-000.
BACKGROUND AND OVERVIEW:
On January 1 7, 1 995, the City Council approved a Work Plan Attachment 1)) for the
Parks and Recreation Commission. Since that time the Parks and Recreation
Commission has been working towards the duties described in the Work Plan.
Due to the many tasks assigned in the Work Plan and the time required to complete
tasks, the Parks and Recreation Commission has been focusing on specific tasks in
order to be more effective. Currently, the Parks and Recreation Commission is
working on three of the items called out in the Work Plan as one item, they are: Park
Development, Networking with other Commissions and the Trails Master Plan. In an
effort to assist staff with qualifications for possible future grant applications, the
Parks and Recreation Commission is proposing a valley wide meeting of all Parks and
Recreation Commissions in the Coachella Valley to discuss trail linkages and
collaborative efforts.
383
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d_4MThe date for the proposed meeting has been tentatively set for May 29, 1 996 or June
5, 1996. At the meeting it is proposed to have the Coachella Valley Trails Council
give an update on their efforts regarding trail development within the valley and allow
each jurisdiction an opportunity to report on individual agency information. It is
hoped that the shared information will be beneficial in establishing some goals for
linking trails within the Coachella Valley and that a collaborative effort might result
in a more competitive grant application in the future.
The ultimate goal of the Parks and Recreation Commission is to provide additional,
alternative recreational opportunities for the residents and visitors in the City of La
Quinta. The proposed meeting is to gather additional information regarding trails.
The Parks and Recreation Commission is requesting approval from the City Council
to move forward and complete the proposed meeting as described and, if requested,
will report any findings back to the City Council.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the request to by the Parks and Recreation Commission to
conduct a valley wide meeting of the Parks and Recreation Commissions;
2. Do not approve the request; or
3. Provide staff with further direction.
Ma Ison
Parks and Recreation Director
Attachment:
1. Parks & Recreation Commission Work Plan
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d_4M REPORTS AND INFORMATIONAL ITEMS:
ART IN PUBLIC PLACES COMMISSION
MEETING MINUTES
LA QUINTA CITY HALL SESSION ROOM
April 11996
The regular meeting of the Ait in Public Places Commission was called to order at 3:08 P.M. by
Community Development Director Jerry Herman who informed the Commission that the Chair and
Vice Chair were both absent and the Commission would need to appoint an acting Chair. It was
moved and seconded by Comi?sioners Kennedy/Reynolds to appoint Michelle Klein to act as Acting
Chair.
ROLL CALL
COMMISSIONERS PRESENT: Commissioners Judi Cothrun, Johna Davis, Sharon
Kennedy, Elaine Reynolds, Acting Chair Michelle
Klein.
It was moved and seconded by Commissioners Kennedy/Reynolds to excuse Commissioners
Shanus and Walling. Unanimously approved.
STAFF PRESENT: Community Development Director Jerry Herman and Executive
Secretary Betty Sawyer
H. CONSENT CALENDAR
A. Minutes: Acting Chair Michelle Klein asked if there were any changes to the Minutes
of March 4,1996. There being no changes to the rninutes, it was moved and seconded
by Commissioners Kennedy/Reynolds to approve the rninutes as corrected.
Unanimously approved.
B. Financial Statement: There being no changes, it was moved and seconded by
Commissioners Kennedy/Davis to approve the Financial Statement as subinitted.
Unanimously approved. Commissioner Kennedy asked wliat the contract amount was
for the Highway 111 artwork. Staff stated this was a contract between the developer
and artist. Discussion followed regarding the fluids allocated.
ffi. PUBLIC COMMENT
A. Mrs. Kay Woifi? representing the Human Services Commission, stated the
Commission was in the process of a needs assessment for the community at large.
The meeting was to be held April 18, 1996, at the Senior Center at 7:00 P.M. Each
member of the Human Services Commission was to visit each of the different
Commissions to invite the Commission to attend the meeting. Some of the topics to
be discussed were health services, services needed for youth, gang problems, and
APP4-1 1 397
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d_4M REPORTS AND INFORMATIONAL ITEMS:
MINUThS
H[STORICAL PRESERVATION COMMISSION MEETING
A regular meeting held at the La Quinta City Hail Session Room
78-495 Calle Tampico, La Quita, CA
March21, 1996 3:00P.M.
CALLTOORDER
A. This meeting of the Historical Preservation Commission was called to order at 3:05
P.M. by Chaimian Millis.
II. ROLLCALL
A. Chai MIflis requested the roll call: Present: Commissioners DeMersman, Puente,
Woodard, Wright, and Chairman Millis.
B. Associate Planner Leslie Mowiquand noted that Advisor Lauren Weiss-Bricker would
be unable to attend.
C. Staff present: Associate Planner Leslie Mouriquand, and Executive Secretary Betty
Sawyer.
ifi PUBLIC COMMENT:
A Mr. Norris Bernard, resident and member of the La Quinta Human Services
Commission HSC), stated he was asked by the HSC to attend the Historical
Preservation Commission meeting to explain the philosophy and work plan of the
HSC. Their desire was to encourage an orderly plan for community services for the
City. To encourage a sense of mutual appreciation among the residents regarding the
diversity of the cukural of the commuriry and activities that currently are in place and
planned. In this effort, they are trying to detennine what the needs of the City are.
In order to address this issue they have scheduled a fommunity Vision Workshop"
to be held on April 18, 1996, ftom 7:00 P.M.- 9:00 P.M., at the La Quinta Senior
Center. They have sent out 90 letters to local citizens and commission members. His
purpose m attending this meeting was to ask that the chairman attend or delegate a
member to attend this meeting.
w. CONSENT CALENDAR
A. There being no corrections to the minutes of February 8, 1996, it was moved and
seconded by Commissioners Wrightlpiiente to approve the minutes as submitted.
Unanimously approved.
4j>5
UDc'? 11 1
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d_4M REPORTS AND INFORMATIONAL ITEMS:
HUMAN SERVICES COMMISSION
MINUTES
MARCH 20,1996
I. CALLTOORDER
A regular meeting of the Human Services Commission was called to order at 7:00 p.m. in the La
Quinta Civic Center Study Session Room. Chaimerson Irwin presided. The Pledge of Allegiance
was given.
ROLL CALL:
MEMBERS PRESENT: Chairperson Barbara Irwin
Vice Chairperson Kate Kelly
Commissioner Norris Bernard
Commissioner Jessie Ann Chesnut arrived at 7:25 p.m.)
Commissioner Victoria St. Johns
Commissioner Kay Wolff
Commissioner Joan Rebich
MEMBERS ABSENT: None
STAFF PRESENT: Tom Hartung, Building & Safety Director
Diane Aaker, Senior Secretary
II. CONFIRMATION OF AGENDA
Ill. APPROVAL OF MINUTES
On motion of Commissioner Wolff, seconded by Commissioner St. Johns, and carried
unanimously, the minutes of the Special Meeting of March 6,1996 were approved as amended.
Commissioner St. Johns stated that Robert Titlebaum's last name is spelled Teitelbaum.'1
IV. ANNOUNCEMENTS
Director Hartung received an announcement to aftend the CVAG Human and Community
Resources Meeting scheduled for Wednesday, March 27 at 11:45 a.m. Chairperson Irwin noted
that the agenda is very simple, including a Program of the Arts, in which Robert Detlie from La
Quinta will discuss developing a valley-wide arts program based on a similar program in Seattle.
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d_4M REPORTS AND INFORMATIONAL I??MS:
CULTURAL COMMISSION SPECIAL MEETING
MINUTES
February 14,1996
CALLTOORDER
A Special meeting of the Cultural Commission was called to order at 12:40 p.m. at the home of Chairperson Kathryn
Hull, 77-260 Calle Chillon, La Quinta. Chairperson Hull presided over the meeting.
MEMBERS PRESENT: Commissioner Honey Atkins
Commissioner Susan Benay Vice Chairperson)
Commissioner Steve Berliner
Commissioner Susan Francis
Commissioner Kathryn Hull Chairperson)
Commissioner Archie Sharp
MEMBERS ABSENT: Commissioner Judy Vossler
STAFF PRESENT: Marty Nicholson, Parks & Recreation Director
Cristal Spidell, Secretary
II. CONFIRMATION OF AGENDA
III. APPROVAL OF MINUTES None
IV. PUBLIC COMMENT None
V. CORRESPONDENCE AND WRITTEN MATERIALS None
VI. STAFF REPORTS None
VII. COMMISSION BUSINESS
A. Cultural Arts Master Plan
The Commission reviewed the list of criteria for steering committee members working on the Cultural Arts
Master Plan. The list includes: 1) Preferably a La Quinta resident.
2) Have a strong interest in and support of La Quinta arts.
3) Have a willingness to commit time.
4) Have recognized expertise in their field.
5) Reflect diversity of the community.
It was moved by Commissioner Francis/Atkins to accept the five points on the list of criteria for the steering
committee members as revised. Unanimous.
Staff reviewed a portion of the Cultural Commission Minutes of January 22,1996. The Commission then added
the following names to the list of potential steering committee members: Andrea Spirtos literary and dance;
Kathy Kranseler and Ellie Berliner church/synagogue; Darlene Romano music theater; Richard De Santis
lighting and Arts Foundation; and Steve Plone video & photography.
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2i,?
I
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Mana?erj)?
DATE: May 7, 1996
RE: Department Report-Responses to Public Comment
The following are responses to public comments made at the April 16, 1996 City
Council meeting:
1. Robert Tyler spoke about Adams Park being sprayed with graffiti.
* The offending graffiti was actually removed at the time of Mr. Tyler's
comments. The Public Works Director also spoke to Mr. Tyler regarding
the graffiti. Mr. Tyler was impressed with how quickly the graffiti was
removed. The Public Works Director reports that the neighbors in the
area of Adams Park keep a close eye on the park and report graffiti and
other problems quickly. Staff continues to respond as quickly as
possible to graffiti and other maintenance complaints that the City may
receive.
2. Steve Merritt spoke regarding his resignation from Continental Cable.
* The City Manager, on the City's behalf, has sent a letter to Mr. Merritt
thanking him for his services involving La Quinta and extending him best
wishes with his future endeavors.
3. Tom Freeman, representing Waste Management, announced that Patty
Sommerville has resigned and Mr. Frank Orlett will be assuming her position.
* Prior to the Council meeting of April 1 6, 1996, the City Manager had
received notification of these changes within the Waste Management
structure, and subsequently sent letters to each on the City's behalf.
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d_4M4. Betty Baskin spoke regarding the schedule for landscape improvements at 54th
and Madison.
* Public Works Department staff contacted Ms. Baskin on the day
following the City Council meeting and informed her of the schedule for
landscaping improvements on 54th Avenue and Madison.
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TO:: The Honorable Mayor and Members of the City Council
FROM: David M. Cosper, Public Works Director/City Engineer?
DATE: May 7, 1996
RE: Sound Wall Study Update Montero Estates
During the April 2, 1996 City Council meeting, residents of Montero Estates
expressed concerns regarding the increase in traffic noise generated on Washington
Street, north of Avenue 50. The residents indicated the noise increase is due to the
increased levels of traffic on Washington Street and that a sound study had been
completed in 1989, recommending a sound wall be constructed on the west side of
Washington Street, along the Montero Estates. Because staff was not prepared to
discuss the increased traffic levels on Washington Street and the conclusions of the
1 989 Sound Study, the City Council directed staff to research the traffic levels on
Washington Street and the 1989 Sound Study, and provide results of the research
effort to the City Council at the May 7, 1996 City Council Meeting. The following
discussion provides an outline of the research effort.
Traffic Counts on Washington Streei
Traffic counts were conducted for the 1989 Montero Estates Noise Study on
Washington Street, north of Avenue 50, to determine the average daily traffic ADT),
or the daily number of vehicles using Washington Street between Avenue 50 and
Eisenhower Drive. The counts were taken over a three day period, resulting in ADT's
of 8,576 vehicles/day, 3,382 vehicles/day and 5,195 vehicles/day. For the Sound
Study, the 8,576 vehicles/day figure was used. Since 1989, counts have been taken
on an annual basis at this location. Attachment 1 provides a comparison of traffic
counts taken since 1989 on Washington Street, between Eisenhower Drive and
Avenue 50. From Attachment 1, it can be seen that traffic counts have increased by
60% since the 1989 counts. It would appear, based upon the significant difference
in counts between 1989 and 1990 and then a leveling thereafter, the 1989 counts
may have been light. Based upon the 1990 traffic counts, the cumulative percentage
increase in traffic is 1 7% since 1990. The capacity of Washington Street, in terms
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