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City Council
Agenda
CITY COUNCIL CHAMBER
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
May21, 1996 3:00P.M.
CALLTOORDER
a. Pledge of Allegiance Beginning Res. No.96-31
b. Roll Call Ord. No.283
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of April 30 & May 7, 1996.
ANNOUNCEMENTS
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ing -> 125PRESENTATIONS
Presentation of an Art Achievement Award to the students of the La Quinta Middle School for
their artwork on display on the Civic Center Art Wall.
WRITTEN CORRESPONDENCE
BUSINESS SESSION
1. CONSIDERATION OF A RECOMMENDATION BY THE ART IN PUBLIC PLACES COMMISSION TO
APPROVE A PROPOSAL BY RANCHO LA QUINTA FOR ARTWORK TO BE INSTALLED AT THE
CORNER OF 48TH AVENUE AND WASHINGTON STREET AND TO APPROPRIATE $70,000 FROM
THE ART IN PUBLIC PLACES FUND FOR THE CONSTRUCTION OF THE ART PIECE.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF A REQUEST BY THE ART IN PUBLIC PLACES COMMISSION TO ALTER THE
DESIGN OF THE ARTWORK FOR THE NORTHEAST CORNER OF HIGHWAY 111 AND
WASHINGTON STREET FOR THE ONE ELEVEN LA QUINTA SHOPPING CENTER.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF DATE TREE GROVE LOCATION HAMMER TREES.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF GOLF CART CROSSING ON PARK AVENUE.
A) RESOLUTION ACTION.
5. CONSIDERATION OF RESOLUTION APPROVING THE APPLICATION FOR A PROPOSITION 70
URBAN FORESTRY GRANT TO PLANT TREES IN VARIOUS LOCATIONS IN THE CITY.
A) RESOLUTION ACTION.
6. CONSIDERATION OF AN APPLICATION FOR 5B821 BICYCLE AND PEDESTRIAN PROJECTS
GRANT FOR SIDEWALKS-BIKEPATHS AT VARIOUS LOCATIONS ALONG CALLE TAM PICO.
A) MINUTE ORDER ACTION.
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ing -> 1257. CONSIDERATION OF ADDITIONAL IMPROVEMENTS TO BE SUBMITTED TO COACHELLA VALLEY
RECREATION AND PARK DISTRICT FOR CONSIDERATION BY THE DISTRICT BOARD.
A) MINUTE ORDER ACTION.
B. CONSIDERATION OF PARTICIPATION IN THE JULY 4TH GREATER DESERT FIREWORKS EVENT.
A) MINUTE ORDER ACTION.
CONSENT CALENDAR
NOTE: Consent Calendar Items are considered to be routine in nature and will be approved by one motion.
1. APPROVAL OF DEMAND REGISTER DATED MAY21, 1996.
2. TRANSMITTAL OF TREASURY REPORT DATED MARCH 31.1996 FOR THE CITY OF LA QUINTA
AND THE LA QUINTA FINANCING AUTHORITY.
3. AWARD OF CONTRACT SPORTS COMPLEX LIGHTING IMPROVEMENTS PROJECT NO.96-02.
4. APPROVAL OF COMMUNITY USE OF ATHLETIC FIELDS AGREEMENT.
STUDY SESSION
1. DISCUSSION REGARDING DESIGN CONCEPT VARIOUS CITY-WIDE LANDSCAPE
IMPROVEMENTS PROJECT NO.96-04.
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ing -> 125REPORTS AND INFORMATIONAL ITEMS
A. PLANNING COMMISSION MINUTES OF APRIL 23, 1996
B. HUMAN SERVICES COMMISSION MINUTES OF APRIL 18 & MAY 1.1996
C. INVESTMENT ADVISORY IBOARD MINUTES OF MARCH 28,1996
D. CVAG COMMITTEE REPORTS
E. SUNLINE REPORTS
F. C.V. MOUNTAINS CONSERVANCY
G. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
H. SUNLINE TRANSIT AGENCY
COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT
J. ALL OTHER BOARDSICOMMISSIONS/JPA'S
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT.
2. REPORT ON LIBRARY FUNDING AND OPERATIONS.
B. CITY ATTORNEY
C. CITY CLERK
1. COUNCIL SUMMER SCHEDULE
D. BUILDING AND SAFETY DIRECTOR
1. TRANSMITTAL OF DEPARTMENT MONTHLY REPORT.
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR
1. THREE-MONTH UPDATE ON SUNLINE BUS PASS SALES.
2. TRANSMITTAL OF REVENUE & EXPENDITURES REPORT DATED MARCH 31,
1996 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY.
G. PARKS & RECREATION DIRECTOR
1. TRANSMITTAL or PARKS & RECREATION DEPARTMENT REPORT FOR THE
MONTH OF APRIL 1996.
2. UPDATE ON RIVERSIDE COUNTY CHILDREN AND YOUTH SUMMIT.
H. PUBLIC WORKS DIRECTOR NONE
I. SHERIFF'S STATION COMMANDER
1. TRANSMITTAL OF POLICE ACTIVITY REPORT FOR THE THIRD QUARTER FY
1995/96.
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ing -> 125MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION OF CULTURAL COMMISSION. PERKINS)
2. DISCUSSION OF LIABILITY INSURANCE FOR COUNCIL MEMBERS AND COMMISSION
MEMBERS. PERKINS)
3. DISCUSSION OF SUMMER INTRA-CITY BUS SERVICE. HENDERSON)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 PM
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1. WEED ABATEMENT/LOT CLEANING ASSESSMENTS FOR PLACEMENT ON 1 9961g7
TAX ROLLS.
a. Stemmer, Joe W. & Vicky APN 774-301-005 $187.50
b. Feingold, Julian F. APN 774-301-006 $187.50
c. Patton, James J. & Eileen APN 773-174-002 $187.50
d. Santa Fe Designs APN 773-312-001 $187.50
e. Raub, Sondra L. APN 773-242-002 $187.50
f. Nesman, Margaret A. APN 773-174-007 $187.50
g. Baze, Thom?s P. & Nancy L. APN 773-171-011 $187.50
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ing -> 125 h. Richards, Charles & Ann APN 769-116-003 $187.50
I. Sobel, Harry & Jeffrey APN 773-222-002 $187.50
APN 773-222-003 $187.50
j. Riley, William R. APN 773-2O1?O14 $187.50
k. Hamilton Supply APN 773-313-005 $187.50
APN 773-313-006 $187.50
Riley, William R. APN 774-295-015 $187.50
APN 774-295-016 $187.50
A) RESOLUTION ACTION.
2. PUBLIC MEETING CONCERNING LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
FISCAL YEAR 1996/97.
A) MINUTE ORDER ACTION.
CLOSED SESSION
Note: Persons identified as negotiating parties where the City is considering acquisition of their property
are nof invited into the Closed Session meeting.
1. CONFERENCE WITH LABOR NEGOTIATOR TOM HARTUNG REGARDING NEGOTIATIONS WITH
LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54957.6 MEET & CONFER PROCESS.
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c)
REGARDING POTENTIAL LITIGATION ONE CASE).
3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(b)(3)IC) REGARDING POTENTIAL LITIGATION ONE CASE).
4 CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a)
REGARDING ONGOING LITIGATION GRANITE CONSTRUCTION, CASE NO.086195.
5. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a)
CONCERNING ON-GOING LITIGATION PAUL BERLIER AND ANTHONY SILVA CASE NO.
089180.
6. EVALUATION OF COUNCIL-APPOINTED POSITION CITY MANAGER PURSUANT TO
GOVERNMENT CODE SECTION 54957.6..
ADJOURNMENT
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ing -> 125 DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of May21, 1996 was posted on the outside entry to the
Council Chamber, 78-495 CaIle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertsons on Friday, May 17, 1996.
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a recommendation from the Art in
PUBLIC HEARING:
Public Places Commission to approve a proposal by
Rancho La Quinta for artwork to be installed at the
corner of 48th Avenue and Washington Street and to
appropriate $70,000 from the Art in Public Places
Fund for the construction of the art piece
RECOMMENDATION:
Approve the art piece as submitted and instruct staff to appropriate the funds in an
amount not to exceed $70,000 from the Art in Public Places Fund to construct the art
piece $35,000 from future building permit credits and $35,000 from the APP Fund)
FISCAL IMPLICATIONS:
An appropriation in an amount not to exceed $70,000 from the Art in Public Places Fund
Account No. 701-000-255-210) would be allocated to Rancho La Quinta for the
construction and installation of an approved art piece. To date, Rancho La Quinta has
contributed approximately $35,000 in fees. This amount would be reimbursed to
Rancho La Quinta for the art piece and with their out-of-pocket portion $35,000) the
artist, Mr. Bill Ware, would receive a total of $70,000 from Rancho La Quinta. Rancho
La Quinta would then receive credits, at the time building permits are issued, until the
$35,000 amount is reached. Currently there is $124,773.15 available in the APP Fund
as can be seen on the attached Recap of the Art in Public Places Fund Attachment 2).
BACKGROUND AND OVERVIEW:
The Art in Public Places Commission APP) at their meeting of March 4, 1 996, reviewed
a request from Rancho La Quinta for an art piece by artist Bill Ware, to be installed at
the corner of 48th Avenue and Washington Street to meet their APP obligation. The
proposed artwork was presented to the APP by the artist. The artists's description of
the sculpture is contained in the APP Minutes of March 4, 1996 Attachment 3). The
artist stated the developer preferred the Don". The APP met with the developer at their
meeting of April 1, 1 996 to discuss the funding of the artwork. At the conclusion of
that meeting, the APP recommended that an amount not to exceed $70,000 be
appropriated from the APP Fund. The Rancho La Quinta development would receive
credits in the amount of $35,000 on future building permits issued and a $35,000
payment.
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ing -> 125 The art piece itself Attachment 3) is a horse with a conquistador Don". The piece is
1 2 feet to the top of the horses's hindquarters, 1 6 feet to the top of the Don", and 1 8
feet to the top of the flag. The sculpture is proposed to be located on a landscaped
slope southeast of the intersection of 48th Avenue and Washington Street and because
of this, the finished height from the street would be 24 feet to the top of the flag. It is
a relief piece with detail only on one side, except where the Don" appears above the
boulders on the back side. The entire piece will be bolted to the boulders and will be
constructed out of layered aluminum, brass, and bronze. It will not be polished, but
allow the acid rain and natural environment to create the effect on the metal. The art
piece will have landscaping and lighting.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are as follows:
1 Approve the request as recommended by the Art in Public Places Commission;
2. Deny the request;
3. Refer the matter back to the Art in Public Places Commission;
J rry Herman, Community Development Director
Attachment:
1. Art in Public Places Fund recap
2. Art Proposal #1
3. Excerpts from the Art in Public Places Minutes of March 4, 1 996
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ing -> 125 AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a request by the Art in Public Places
Commission to alter the design of the artwork PUBLIC REARING:
approved for the northeast corner of Highway 111
and Washington Street for the One Eleven La Quinta
Shopping Center
RECOMMENDATION:
Approve the request as submitted by the Art in Public Places Commission.
FISCAL IMPLICATIONS:
The City has allocated from the APP Fund, an amount not to exceed $95,000 for the
two sculptures proposed for the One Eleven La Quinta Shopping Center. The artist's
contract with the developer is for $107,000. The difference is to be paid by the
developer.
BACKGROUND AND OVERVIEW:
On October 5, 1 993, Council approved the recommendation of the Art in Public Places
Commission to approve a sculpture by Mr. Louis DeMartino for the One Eleven La
Quinta Shopping Center to be placed at the northeast corner of Highway 111 and
Washington Street Attachment 1). The sculpture would depict the surrounding
mountains by pyramidal, stainless steel peaks, supported by a base of pigmented
concrete in a color evoking the desert floor. To draws one's attention at night, light
would emanate from a small, clear, polycarbonate gem embedded in the mountains,
softly spilling a refracted glow onto the reflective surfaces of the slopes. The bottom
perimeter of the mountains would be down lighted to create a weightless floating
effect. Landscaping suitable to an oasis, low, broad-leafed palms and dense indigenous
foliage would complete the sense of arriving at the threshold of a City of cultural
promise?" A second sculpture on the same design but on a smaller scale was to be
constructed in front of the theaters when they are built Attachment 2).
The artist has only recently been able to start construction on the sculpture. While
working on the foundation for the sculpture, the artist determined that a greater effect
would be created if bronze were used instead of stainless steel. He is therefore
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ing -> 125requesting to shift some of the funds that were to be used on the second sculpture to
this piece in order to change the material from stainless steel to bronze. The amount
to be shifted would be $28,000. No additional funds would be required from the Art
in Public Places Fund. A letter has been received frQm the artist stating his request
Attachment 3). The artist has contacted the developer and they have no objection to
the request.
The Art in Public Places Commission met on April 29, to discuss the request.
Following discussion, the APP Commission unanimously recommended to the City
Council, approval of the shift of funds.
FINDINGS AND ALTERNATIVES:
Findings and alternatives available to the City Council are as follows:
1. Approve the request as submitted.
2. Deny the request.
3. Refer the matter back to the APP Commission with direction.
Co munity evelopment Director
ttachment:
1. One Eleven Landmark Sculpture
2. Cinema Sculpture
3. Letter of request dated April 1 8, 1 996 from Louis DeMartino
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AGENDA CATEGORY:
OF BUSINESS SESSION: 3
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
May 21, 1996
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Date Tree Grove Location
Hammer Trees
RECOMMENDATION:
Select a relocation site for the date trees from one of the three potential tree locations
discussed in this report, or one of the three alternative locations if none of the first
three sites are acceptable for implementation. Authorize expenditure of funds as
noted in the report depending on which site is selected.
FISCAL IMPLICATIONS:
Depending on the site selected by the City Council, the cost to relocate the trees and
install irrigation improvements could cost up to $49,000; $32,000 for relocation
expense and $17,000 for irrigation improvements. These costs will be funded from
the Avenue 48 Extension project fund Account No.401-632-605-532). Currently,
there is $253,500 available for expenses. Desert Sands Unified School District
DSUSD) has agreed in concept, to issue a change order to its existing street
improvement contract to have the trees relocated as directed by the City. The City
will issue a purchase order to DSUSD to cover the relocation costs as this item of
work was not part of the original agreement between the Redevelopment Agency and
DSUSD.
BACKGROUND AND OVERVIEW:
On May 7, 1 996, the City Council approved a Grant of Easement Agreement that
provided two easements1 from the Hammer family on the west side of Dune Palms
Road. The Hammers conditionally granted the easement contingent on the City
relocating approximately 80 date palm trees to a consolidated grove placed on City-
owned land and named in honor of the Hammers. It should be noted, however, the
City retained the right to dispose of the trees at the landfill if it is unable to find a
suitable location for the trees.
1 One easement is a perpetual nght of way easement near Highway 111 consisting of 2?623 square feet of land; the second
easement is a temporary constmctjon easement 30 feet wide along the entire west side of Dune Palms Road beh?en Highway
111 and Avenue 48.
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ing -> 125The trees must be either removed or relocated from their existing location to
accommodate installation of new street improvements on Dune Palms Road between
Highway 111 and Avenue 48. DSUSD is obligated to construct the street
improvements pursuant to an agreement with the City resulting from the purchase of
City-owned land and the development of the District Administrative Center.
DSUSD awarded a construction contract in January, 1996, to construct the
Administrative Center complex and street improvements. It was DSUSD's original
intent to construct the street improvements first and the on-site improvements
second. However, because the easements were not yet in place to accommodate the
new street improvements and tree removal, DSUSD reversed the order of
construction. The reversed order has allowed construction to proceed but not
without a degree of risk on DSUSD's part. There is no water at the construction site
which poses a fire risk for the wood frame structures that are under construction.
DSUSD deferred installation of the water main in Dune Palms Road because it did not
want to risk fracturing the new water main with heavy equipment when grading
operation commenced for the street improvements.
Relocation of the date trees has been a high priority for DSUSD since January, as
clearing the right of way of conflicting objects is the first order of business with
regard to installing improvements in the street right of way. With the ever present
risk of fighting a fire with no water on-site, the District is very anxious to resolve the
date tree issue and receive authorization to proceed with clearing operations.
Potential Permanent Tree Locations
The Council discussed three potential permanent locations for the date tree grove at
its May 7 meeting and requested staff to provide additional information regarding
each location.
1. South of Calle Tecate It is possible to plant a row of 80 date palm trees on 25-
foot centers immediately south of the boulders lining Calle Tecate. If the trees are
planted in this manner, it would impose a minor sight obstruction to the southerly
view shed enjoyed by the homes across the street. The date palm trunks are
narrow and most of the trees are mature which means the palm fronds are
approximately 25 to 50 feet above ground level. The sight line to the top of
Martinez Mountain is approximately an 18% incline. The maximum available sight
line below the palm fronds is approximately 25% see Attachments 1 and 2),
which means the palm fronds of even the shortest trees will not obscure the
mountain crest line and the tree trunks will impact the view shed minimally due
to placement on 25-foot centers.
The estimated cost to install permanent irrigation by City crews is $10,000. The
trees would be watered as needed, via the City-owned water truck until
permanent irrigation lines are installed.
000024
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ing -> 1252. Bear Creek Bike Path Staff is currently preparing plans and specifications for the
Urban Reforestation project along the Bear Creek Bike Path. These plans which
have been viewed by the City Council and Planning Commission, call for sixty 60)
California palm trees and no date palm trees. If the date palm trees from the
easement site were planted in lieu of the fan palm trees, it would mean a second
location is needed for the remaining 20, or simply dispose of the unused trees at
the landfill.
Permanent irrigation will be installed as part of the Urban Reforestation project
early this fall. Until the permanent irrigation improvements are installed, the trees
would be watered as needed via the City-owned water truck.
3. Civic Center A master plan for the Civic Center site was prepared in 1993 that
identifies a need for a 100+ palms trees, most of which are fan palms. However,
the existing Master Plan was only a conceptual plan, and therefore, may be
changed when the plan is revisited for actual implementation. Although some date
palm trees will likely be used in almost any layout conceived because of La
Quinta's agricultural heritage with date production, there is no certainty to the
number and location of the trees and would likely mean relocating the trees a
second time.
If the trees were installed in accordance with the existing master plan, the trees
would need to be watered via the City-owned water truck until permanent
irrigation is installed. City crews could install permanent irrigation lines for
approximately $10,000
Alternative Locations
If none of the three primary locations discussed above are found to be acceptable,
staff has provided three additional options for consideration. As indicated, DSUSD
is anxious to commence clearing and grading so water line installation can begin. To
accommodate DSUSD's urgent need, it may be necessary to place the trees at an
interim location to allow more time for deliberate evaluation of a permanent site by
the City Council and any potentially impacted residents.
1. Interim Site One potential location for interim use is the sliver of land located
between Avenue 52 and Calle Amigo just north of Fritz Burns Park. This site is
approximately 500 feet long and up to 100 feet wide. If the trees were
temporarily stored at this site, they will be watered via the City-owned water truck
until they are permanently relocated. One local contractor has indicated it would
cost between $300 and $400 per tree each time they are relocated. Therefore,
moving 80 trees twice could cost $48,000 to $64,000. Discussion with a local
firm specializing in date tree relocation has indicated that if the trees are
temporarily planted in sandy soil and well watered, the survival rate for the second
relocation effort is nearly 100%.
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ing -> 1252. Hidden Oasis South of Calle Tecate This site is proposed as an alternative
permanent location. If the desire is to place the trees south of Calle Tecate on the
alluvial fan, there are a couple of locations where the trees can be placed with
minimal, or no, visual impact to the southerly view shed from the homes located
on the north side of Calle Tecate. One such location is near a man-made drainage
swale located approximately 900' south of Calle Tecate see Attachment 3). This
location is largely hidden from view from Calle Tecate due to a flat plateau that
extends approximately 400 500 feet north of the drainage swale and creates a
natural sight obstruction at its northerly edge. It is possible to plant a double row
of trees on each side of the drainage swale and simulate a natural occurring oasis
of date palms with little or no visual impact to viewers enjoying the southerly view
shed from Calle Tecate. Depending on the view location, 36' 58' of tree height
will be hidden by the topographic layout of the alluvial fan.
The estimated cost to install permanent irrigation by city crews at this location is
$17,000. The trees would be watered as needed via the City-owned water truck
until permanent irrigation lines could be installed.
3. Hidden Grove South of Calle Tecate This site is also proposed as an alternative
permanent location. As indicated in the previous alternative location, the
topographic layout of the alluvial fan and plateau creates hidden areas where trees
can be largely hidden from view. Another such location would be near the rock
outcropping on the west side of the alluvial fan see Attachment 4). At this
location 48-69 feet of tree height would be hidden from view depending on the
view location. Another aspect of this location is its placement at the foot of the
rock outcropping. The trees would be viewed as part of the background and not
a visual obstruction in the foreground. The rock outcropping rises 200 feet above
the alluvial fan at its highest point.
The estimated cost to install permanent irrigation by City crews at this location is
$15,000. The trees would be watered as needed via the City-owned water truck
until permanent irrigation lines could be installed.
FINDINGS AND ALTERNATIVES:
The City is obligated to relocate approximately 80 date palm trees from the Dune
Palms Road right of way to a consolidated grove located on City-owned land and
named in honor of the Hammer family. The trees need to be relocated as soon as
possible to accommodate installation of an urgently needed water line to serve the
DSUSD Administrative Center that is currently under construction.
Staff has provided additional information regarding three potential locations discussed
by the City Council at its May 7 meeting. If the City Council finds these three
locations unacceptable, staff has identified three additional sites for consideration.
One is an interim site than can be utilized to allow more time for deliberate evaluation
of a permanent site. The other two are located on the alluvial fan south of Calle
Tecate at locations that impose little or no visual impact to the southerly view shed.
000026
F:\pwdept\GounoiI\96mtQs\c0960521 \96O?21 C
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ing -> 125 The alternatives available to the City Council are as follows:
Alternatives:
1. Select one of the potential tree locations discussed in this report and previously
discussed by the Council at the May 7, 1996 meeting; direct staff to implement
relocation activities and irrigation development activities as noted in the report,
and authorize expenditure of City funds as follows:
a) South of Tecate: Up to $32,000 for relocation and $10,000 for
irrigation improvements.
b) Bear Creek Bike Path: Up to $32,000 for relocation plus $10,000 for
irrigation improvements at a second site to accommodate the unused
trees at this site.
c) Civic Center: Up to $32,000 for relocation and $10,000 for irrigation
improvements.
2. Select one of the alternative locations discussed in this report; direct staff to
implement relocation activities and irrigation development activities as noted,
and authorize expenditure of City funds as follows:
a) Interim Site: Up to $32,000 for relocation. An equal authorization will
be needed at a later date to relocate the trees a second time.
b) Hidden Oasis South of Calle Tecate: Up to $32,000 for relocation and
$17,000 for irrigation improvements.
c) Hidden Grove South of Calle Tecate: Up to $32,000 for relocation and
$15,000 for irrigation improvements.
3. Direct staff to have the trees disposed at the landfill. This option has no cost
impact on the City because DSUSD received bids based on this premise.
4. directed b the Council.
avid M. Co r
u blic Works irector/City Engineer
Attachments: #1 Sight Lines to Martinez Mountain
#2 Tree Row South of Tecate
#3 Hidden Oasis South of Tecate
#4 Hidden Grove South of Tecate
F:\p?dept\counciI\96mtgs\cc?6O521 \960521 C
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: Consideration of a Resolution of the City STUDY SESSION:
Council of the City of La Quinta, California
Approving the Application for a Proposition PUBLIC HEARING:
70 Urban Forestry Grant to Plant Trees in
Various Locations in the City
RE MMENDATEON:
Approve the resolution of the City Council of the City of La Quinta, California
approving the application for a Proposition 70 Urban Forestry Grant to plant trees in
various locations in the City.
FISCAL IMPLICATIONS:
This program does not require a funding match; however, projects which include a
funding match, score higher in the rating criteria. Since this grant proposal is actually
part of the landscape median improvement landscape plans that the City is already
working on, the application will indicate that portion as the City's match. The amount
of the grant request is $5,182.
This grant proposal also proposes to utilize a tree planting day" which may have to
be scheduled for a weekend day. The City does have staff members that work on
weekends.
BACKGROUND AND OVERVIEW:
The Public Works Department has been working on the design for Landscape Median
Improvements at various locations throughout the City. These locations include
Washington Street, Avenue 50, CaIle Sinaba, Calle Tampico and Eisenhower Drive.
In an effort to help reduce the cost of tree purchases for this project, the City is
seeking a grant authorized under the Proposition 70 Urban Forestry Grant. The
program will only pay the costs for trees, root collar protectors and educational
materials. The program does not cover labor, irrigation installation, maintenance, etc.
The program also limits species, size, crown spread, etc. of trees used for the grant.
Based upon that criteria, the City is proposing to purchase 77 trees for the landscape
00L')flA
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ing -> 125-medians on Washington Street, Eisenhower and Calle Tampico. The proposed trees
include Olive Trees, Bottle Trees, Purple Orchid Tree, Blue Palo Verde Tree, California
Pepper Tree and Evergreen Pear. The program also stresses cooperative
relationshipslpartnerships, citizen involvement and stewardship. The City is proposing
to utilize volunteers and to form a partnership with the La Quinta Rotary to provide
labor to plant the trees. The involvement of the La Quinta Rotary and other
volunteers will take the form of a special tree planting day tentatively scheduled for
sometime in November. Staff has had preliminary communications with the current
and incoming presidents of Rotary regarding the potential involvement of Rotary and
preliminary indications are that Rotary will support the proposed partnership to plant
trees. The Rotary Board is scheduled to meet on May 1 6, 1 996 and take formal
action on the City's request to participate in the tree planting. The City has requested
a letter of support/commitment from Rotary to participate in the tree planting day.
The letter will be included with the City's application pursuant to the application
requirements.
The total grant proposal is for the purchase of 77 trees $4,620) and for the purchase
of educational materials $462) for dissemination to the public regarding trees and
urban forestry. The attached application provides detailed information on the
proposal. The deadline for this proposal is May 24, 1 996.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the resolution of the City Council of the City of La Quinta, California
approving the application for a Proposition 70 Urban Forestry Grant to plant
trees in various locations in the City; or,
2. Do not approve the resolution of the City Council of the City of La Quinta,
California approving the application for a Proposition 70 Urban Forestry Grant
to plant trees in various locations in the City; or,
3. Provide furthe on to staff.
Britt W Wilson, Management Assistant
Attachment:
1. Grant Application Packet
c:ecstff?3??6(b?
2
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AGENDA CATEGORY:
4OFT?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIILE: Consideration of an Application for SB821 STUDY SESSION:
Bicycle and Pedestrian Projects Grant for
Sidewalks at Various Locations along Cal le PUBLIC HEARING:
Tampico
RECOMMENDATION:
Approve the application for SB821 Bicycle and Pedestrian Projects Grant for
sidewalks at various locations along CalleTampico.
FISCAL IMPLICATIONS:
The total proposed project is valued at $60,000. The grant request is $25,000. The
City is proposing an in-kind match valued at $22,250 for sidewalk sections along the
south side of Calle Tampico as part of the civic center campus improvements and a
small section of sidewalk along Desert Club Drive north of Calle Tampico as part of
the improvements to serve the new elementary school currently under construction.
In addition to these in-kind match dollars, the City is proposing to provide $12,750
in matching cash funds. The in-kind match will come from civic center bond proceeds
and the RDA sale proceeds from the new elementary school site. If the City is
successful in obtaining this grant, a source of the matching cash funds will need to
be identified and the matter will be brought forth before the Council at that time. The
grant award is anticipated sometime in July, 1 996.
BACKGROUND AND OVERVIEW:
Section 99233.3 of the State Public Utilities Code SB821) sets aside 2% of the Local
Transportation Fund in each county to fund facilities for the exclusive use of
pedestrians and bicyclists. It is anticipated that there will be $135,000 total funds
available for the nine Coachella Valley cities. At the local level, this program is
administered by the Riverside County Transportation Commission. It is anticipated
that there will be stiff competition for the grant monies. The Coachella Valley
Association of Governments CVAG) held a workshop on this program and stressed
that cities should not ask for too much money due to the limited budget and the
anticipated competition.
OOOOJ?
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ing -> 125[The proposed project is for sidewalks along various portions of Calle Tampico
between Eisenhower Drive and Washington Street. The driving force behind this
proposal is the new elementary school currently under construction on Desert Club
Drive, just north of Calle Tampico. However, based upon the guidelines and scoring
criteria of the program, there are several reasons for selecting this project. For
example, the project must be on a regional plan. Calle Tampico is part of the regional
plan as outlined in the Coachella Valley Association of Governments Non-motorized
Transportation Element. Another scoring criteria is the missing link, extension or
connectivity" of the proposed project. The City's proposed project fills in several
missing links of sidewalk along Calle Tampico and connects to the Bear Creek
Channel Bikepath as well as several important facilities such as the civic center, the
senior center, the new elementary school, the La Quinta Village Ralphs shopping
center, etc. One other example of the scoring criteria is the extent of potential use
of... the] facility". The connection to the aforementioned facilities, especially the new
elementary school, will indisputably increase the potential pedestrian and bicycle use
along Calle Tampico.
The project will consist of 6' meandering sidewalks along Calle Tampico and 6' curb-
adjacent sidewalks on Desert Club Drive. The total project consists of 3,870 linear
feet of sidewalks totaling $60,000. Although this program does not require a match,
projects which include a match score higher in the rating criteria. The City of La
Quinta is proposing to use the sidewalk projects on the civic center site along Calle
Tampico and the Desert Club Drive site as the in-kind match since the City was going
to install these projects regardless of this grant. The in-kind match is valued at
$22,250.
Also, due to the limited funds available only $135,000 for the entire Coachella
Valley), it has been suggested by CVAG that no individual city's grant be too large".
Therefore, the City is asking for $25,000 in SB 821 funds which will necessitate a
cash match of $12,750 by the City.
The attached application provides further details of the project.
2
ooob3??1
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ing -> 125\FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the application for SB821 Bicycle and Pedestrian Projects Grant for
sidewalks at various locations along CalleTampico; or,
2. Do not approve the application for SB821 Bicycle and Pedestrian Projects Grant
for sidewalks at various locations along CalleTampico; or,
3. Provide further direction to staff.
Britt W Wilson, Management Assistant
C c?tff 5
3
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Additional Improvements to be Submitted PUBLIC HEARING:
to Coachella Valley Recreation and Park District For
Consideration by the District Board
RECOMMENDATION:
As directed by the City Council.
FISCAL IMPLICATIONS:
Costs would be associated with the maintenance costs of any installed improvement.
BACKGROUND AND OVERVIEW:
The Coachella Valley Recreation and Park District CVRPD) allocated funding in the
Fall of 1995 to be distributed throughout the five areas of the District. The amount
of funds to be distributed within District IV La Quinta area) is $100,000. On April
1 6, 1 996, City Council approved accepting improvements to the La Quinta Sports
Complex in the amount of approximately $65,000. Those improvements are
scheduled to be installed in the very near future. The remaining portion of funds is
$35,000. City Council directed staff to bring back a list of suggested improvements
for City Council consideration for the remaining CVRPD funds.
At the April 1 6, 1 996, City Council meeting, there was a discussion regarding the
need for recycle trash containers placed in the local parks. There are funds available
in the City's recycling program for purchasing recycle trash containers. Therefore,
this item could be purchased through the recycling program as opposed to the CVRPD
funding mechanism.
At the May 13, 1996, meeting, the Parks and Recreation Commission reviewed a list
of suggested improvements and prioritized the list for City Council consideration.
Attachment 1 is the list of improvements along with estimated costs associated with
the improvements. The Parks and Recreation Commission voiced concerns regarding
the lack of restroom facilities at the local parks and would recommend the City
Council look into providing those types of facilities at the parks.
000101
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ing -> 125fThe list of suggested improvements have costs outlined that are estimated costs.
During the process of approving the previous improvements paid for by CVRPD
funding, the CVRPD staff selected vendors and negotiated prices. The same
procedure will be used for the remaining $35,000. The estimated costs may be
higher/lower depending on vendor selection, price negotiation and indirect costs by
CVRPD which will impact how many of the recommended improvements will actually
be implemented. In addition, CVRPD Board will consider improvements for all of
District IV which covers areas other than the City of La Quinta.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Consider improvements on the list provided in Attachment 1 and recommend
improvements not to exceed $35,000 and direct Staff to forward the list on to
the Coachella Valley Recreation and Park District;
2. Provide staff with further direction.
Marty Nicholson
Parks & Recreation Director
Attachment:
1. Suggested list of Capital Improvements
OOO1?)2
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AGENDA CATEGORY:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: Consideration of Participation in the July 4th STUDY SESSION:
Greater Desert Fireworks Event
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The requested contribution is $1,500. The funds for this expenditure would be
provided from the Special Project Contingency Account No.101-101-663-000.
BACKGROUND AND OVERVIEW:
The Greater Desert Fireworks Committee sent a letter to the Mayor requesting a
contribution for the July 4th Greater Desert Fireworks event. The Council reviewed
this letter under Written Correspondence at their May 7, 1 996 Council meeting and
directed that it be agendized for future action. The attached letter provides further
background information.
Additionally, staff conducted a records search for the past three years which
indicated that the City did contribute once in the last three years $1,000 for the July
4, 1995 event).
000104
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ing -> 125iFINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the request for participation in the July 4th Greater Desert Fireworks
event as outlined in the correspondence; or,
2. Do not approve the request for participation in the July 4th Greater Desert
Fireworks event as outlined in the correspondence; or
3 Provide further direction to staff.
WA
Mark Weiss, Assistant City Manager
Attachment:
1. July 4th Greater Desert Fireworks Letter
eecstfll 496?bv,)
2
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AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: MAY 21 1996
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated May 21, 1996 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated May 21, 1996
BACKGROUND:
Prepaid Warrafltc,:
25147-25187' 2,618.75
25I89-2520I? 79,812.00
25202 25203,? 15,056.00
25204 25205? 73,778.50
PIR 13708-13790 75,744.75
PIR Tax Transfers,? 23,026.75 CITY DEMANDS $466,604.91
Payable Warra?ts:
25206- 25326? 812,129.74 RDADEMANDS 615,561.58
$1,082,166.49 $1,082, 166.49
FISCAL IMPLICATIONS:
Demand of Cash City $466,604.9]
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#4?ai(iai
AGENDA CATEGORY:
BUSINESS SESSION:
COIJNCIL?DA MEETING DATE:
May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Transmittal of Treasurer's Report
as of March31, 1996
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated March 31, 1996 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in
compliance with California Government Code Section 53645 as amended 1/1/86;
and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money
and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
000167
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21,1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Award of Contract for Sports PUBLIC REARING:
Complex Lighting Improvements, Project No.96-02
RECOMMENDATION:
Award a contract for the installation of Sports Complex Lighting, Project No.96-02
to David Richards Electric, of San Bernardino, California in the amount of $28,512.
FISCAL IMPLICATIONS:
Adequate funding is available to support this recommendation.
FundSource Account No.
Community Svcs. Project Fund 205-000-300-290 $ 88,200
Reimbursement Agreement( 1) 401-000-261-000 $111?800
TOTAL $200,000
1) The City has received $55,900 50%) of the contribution. The remainder will
be paid to City upon acceptance of a Notice of Completion by the City Council.
$6,468.59 has been spent through April 30, 1996.
BACKGROUND AND OVERVIEW:
During the City Council meeting of February 20, 1996, Council authorized receipt of
bids for this project.
On Friday, May 3, 1996, bids were received and opened for this project. Bid results
are as follows:
WDDEB CITY AMQL!NI
David-Richards Electric San Bernardino, CA $28,512.00
R.l.S. Electric, Inc. Riverside, CA $38,397.00
Engineer's Estimate $35,000.00
David-Richards Electric is the apparent lowest responsive bidder. Bids were reviewed
IC WOn 000177
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ing -> 125for clerical and mathematical errors as well as compliance with bidding instructions;
no corrections or adjustments are necessary.
FINDINGS AND ALTERNATIVES:
Due to the lead time for manufacturing and delivery of the lighting fixtures and
considering end of the school semester 6/13/96), actual project work will not begin
until mid-June1 1996. This should provide for a safer, more expeditious installation,
without school children being present. There are 24 consecutive calendar days
specified in which the contractor must complete all work. A proposed project
schedule is as follows:
Council Awards Contract May 21, 1996
Contractor Receives Notice To Proceed June 1 7, 1996
Construction Installation Period June 17, 1996-July 11, 1996
Council Acceptance/Notice of Completion August 6, 1996
This schedule is tentative, and is dependent upon fabrication and actual delivery of
Luminaire Assemblies from Musco Lighting Staff has issued purchase orders for both
the Luminaire Assemblies and the Energy Control Monitoring System ECMS).
A comparison of actual costs based upon the lowest bid proposal for this project vs
budgeted costs, is as follows:
ArTIIAI BUDGETED
Design provided by Mfg.) $ 0- $ 15,000
City Furnished Equipment $106,776 $113,000
Construction lowest bid) $ 28,512 $ 35,000
Construction Support $ 10,725 $ 10,300
Contingency $ 2,800 $ 18,000
Administration $8.700 $8.700
TOTALS $156,113 $200,000
Alternatives for Council to consider are:
1. Award a contract for installation of Sports Complex Lighting
Improvements, Project 96-02 to the lowest responsive bidder.
2. Reject all bids and do not make an award of contract.
Provi staff with alternative direction.
Public Works D ector/City Engineer
000178
\PWD?T COUNC L 96CCMTG?CC96O521 6O521 E.WPD
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CP4OF
4
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Community PUBLIC HEARING:
Use of Athletic Fields Agreement
RECOMMENDATION:
Approve the Community Use of Athletic Fields Agreement and authorize staff to
implement its use.
FISCAL IMPLICATIONS:
There are no additional costs related to implementing the Agreement. There are
possible cost savings if the responsibilities for services outlined in the Agreement
are followed.
BACKGROUND AND OVERVIEW:
The Community Use of Athletic Fields Agreement came before City Council for
consideration at the May 7, 1996, Council meeting. The purpose of the agreement
is to spell out the responsibilities of the agencies utilizing the La Quinta Sports
Complex in order to help improve understanding and eliminate problems.
At the May 7, 1996 City Council meeting there were some concerns regarding the
language of two elements of the agreement. City Council moved to continue the
matter so staff could make the recommended changes to the wording of the
agreement. The changes to be incorporated into the agreement included:
1. Eliminating language regarding reimbursement for lighting; and
2. Provide equipment in order for sports organizations to be able to drag the in
fields.
The City Council recommendations have been incorporated into the agreement by
eliminating all verbage regarding use of lights and incorporating language into the
agreement under Item 7 that more clearly defines field maintenance responsibility.
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ing -> 125It is proposed to use the Community Use of Athletic Fields Agreement on an annual
basis as organizations apply for use of the La Quinta Sports Complex facility. The
Agreement can be reviewed and updated as directed by the City Council.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Community Use of Athletic Fields Agreement and authorize staff
to implement its use;
2. Do not approve the Agreement; or
3 Provide staff with further direction.
Marty??o Ison
Parks and Recreation Director
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ing -> 125 0
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: MAY 21, 1996 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Discussions Regarding Design Concept of PUBLIC REARING:
Various City-Wide Landscape Improvements,
Project No.96-04
RECOMMENDATION:
As directed by the City Council.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the approval of the design concept
of this project.
BACKGROUND AND OVERVIEW:
On December 19, 1996, the City Council authorized a request to receive proposals
for design services necessary to prepare plans, specifications and engineer's estimate
for landscape median improvements at various locations throughout the City.
Included as part of the design scope was the extension of the Washington Street
sound wall. The extension is located at the northern terminus of the existing wall on
the west side of Washington Street north from Highland Palms Drive to Singing Palms
Drive. The wall extension will be consistent with the existing wall and shall match
as closely as possible. The locations to receive landscaping design are as follows:
* Washington Street Sound wall Extension
* Eisenhower Drive Medians Nogales to Montezuma)
* Washington Street Frontage Road
* Calle Tampico Medians Washington to Eisenhower)
* Washington Street Medians Avenue 47 to Avenue 48)
* Calle Sinaba Medians Bermudas to Eisenhower)
* Washington Street Medians and East side right-of-way Avenue 52 to
evacuation channel1
* Avenue 50 Medians Eisenhower to Washington)2
1washington Street Medians and R.0.W. will be designed but not constructed with this project.
2
Avenue 50 Medians will be designed but not constructed with this project. 000185
G:\PWDEpT\COUNCIL\96CCMTGS\CC9BO621\??O?21D.WPO
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ing -> 125During the City Council meeting of February 20, 1996, the City Council awarded a
contract for landscape design services to the firm of David Evans and Associates of
Ontario, California.
The overall landscaping theme is consistent with the general plan Circulation
Element, Policy 3-4. 1.2&3, and Policy 3-4. 7.4&5). Conceptually, the following
elements will be incorporated into median island and right-of-way landscaping.
DESIGNATED PRIMARY IMAGE CORRIDORS WASHINGTON STREET, CALLE
TAMPICO):
TREES:
PALMS
* Mexican Fan Palm
* Mediterranean Fan Palm
* Mexican Blue Palm
CANOPY TREES
* California Pepper Tree
* Olive Swan Hill"
* Argentine Mesquite
* Blue Palo Verde
ACCENT TREES
* Crape Myrtle
* Sweet Acacia
* Orchid Tree
* Evergreen Pear
* Bottle Tree
* Mexican Palo Verde
SHRUBS AND GROUND COVER:
* Mexican Bird of Paradise
* Ocotillo
* Texas Ranger
* Feathery Cassia
* Red Yucca
* Desert Spoon
* Dwarf Coyote Brush
* Bougainvillea
* Yellow Bells
* Lantana yellow & purple varieties)
* Autumn Sage
* Oleander Petite Pink'
* Golden Barrel Cactus
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ing -> 125ROCK TREATMENT:
* Boulders
* River Wash
I Palm Springs Gold surface treatment)
ON DESIGNATED SECONDARY IMAGE CORRIDORS CALLE SINALOA, AVENUE
50, EISENHOWER DRIVE):
TREES:
PALMS
* Mexican Fan Palm
* Mediterranean Fan Palm
CANOPY TREES
* Olive Swan Hill"
* Blue Palo Verde
* Argentine Mesquite
* Mexican Palo Verde
* Sweet Acacia
ACCENT TREES
* Crape Myrtle
* Mexican Palo Verde
* Bottle Tree
SHRUBS AND GROUND COVER:
* Texas Ranger
* Autumn Sage
* Feathery Cassia
* Mexican Bird of Paradise
* Desert Spoon
* Oleander Petite Pink'
* Lantana yellow & purple varieties)
* Dwarf Coyote Brush
ROCK TREATMENT:
* Boulders
* River Wash
* Palm Springs Gold surface treatment)
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ing -> 125 Elements that will be common to both image corridors are, accent lighting which will
be surface mounted in concrete or conduit mounted on palm tree trunks. Median
island noses will be installed with colored, brick patterned stamped concrete. Primary
image corridor islands will have designated art feature pads that will have water and
electrical outlets.
FINDINGS AND ALTERNATIVES:
During the Planning Commission meeting of April 23, 1996, the Commission reviewed
the conceptual plan and unanimously approved it without any changes.
The current project schedule indicates, review and approval by the City Council
5/21/96). Final plans, specifications and estimate will be prepared, and staff will
seek authorization to receive bids at the 7/18/96, City Council meeting.
Although final plans, specifications and Engineer's Estimate will be completed for the
median landscaping on Avenue 50 and on Washington Street south of the evacuation
channel and north of Avenue 52), there are not sufficient funds available for
construction of those areas at this time.
Alternatives for the City Council to Consider:
1. Approve the conceptual design of Various City-wide Landscape Improvements,
Project No.96-04.
2. Approve conceptual design, with comments to be incorporated, for Various
City-Wide Landscape Improvements, Project No.96-04.
3. Do not approve conceptual desigr of Various Citywide Landscape
Improvements, Project No.96-04.
4. Provide staff with alternative direction.
David M Os Public Works Director/City Engineer
00?yS8
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ing -> 125 REPORTS AND INFORMATIONAL ITEMS:
HUMAN SERVICES COMMISSION
MINUTES
APRIL 18, 1996
I. CALLTOORDER
A regular meeting of the Human Services Commission was called to order at 7:10 p.m. at the La
Quinta Senior Center for the Community Vision Workshop. Chairperson Irwin presided.
Commissioner Bernard led the Pledge of Allegiance.
ROLL CALL:
MEMBERS PRESENT: Chairperson Barbara Irwin
Vice Chairperson Kate Kelly
Commissioner Norris Bernard
Commissioner Jessie Ann Chesnut
Commissioner Victoria St. Johns
Commissioner Kay Wolff
Commissioner Joan Rebich
MEMBERS ABSENT: None
STAFF PRESENT: Tom Hartung, Building & Safety Director
Diane Aaker, Senior Secretary
II. CONFIRMATION OF AGENDA
Ill. APPROVAL OF MINUTES
On motion of Commissioner Wolff, seconded by Commissioner St. Johns, and carried
unanimously, the minutes of the Human Services Commission Meeting of May 20,1996 were
approved as amended. Chairperson Irwin noted the following corrections: page one, Robert
Dudley should be Robert Detlie; page 3, second line, they" was changed to Commissioner St.
Johns and I, since their terms expire in June; page 3, second paragraph, Human Services
Commission was changed to California Healthy Cities Project; and page 4, Steering Committee
was changed to Community Stakeholders.
hscmin4? S
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ing -> 125 REPORTS AND INFORMATIONAL IThMS:
INVESTMENT ADVISORY BOARD
MINUTES
March 28,1996
CALLTOORDER
Special meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 5:30 P.M. by Chairman Lewis, followed by the Pledge of Allegiance.
PRESENT: Board Members Brown, Frame, Irwin, Osborne, Rodriguez,
Sales and Chairman Lewis
ABSENT: None
OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard,
Secretary
II CONFIRMATION OF AGENDA
Confirmed
III PUBLIC COMMENT None
IV CONSENT CALENDAR
A. Approval of Minutes of March 13, 1996 Investment Advisory Board
Meeting.
MOTION It was moved by Board Members Irwin/Brown to approve the
minutes of the March 13,1996 Investment Advisory Board as submitted.
Motion carried unanimously.
V BUSINESS SESSION
D. Review of Investment Policy
The Investment Advisory Board reviewed the Investment Policy changes
made at the March 13,1996 meeting and reviewed the remaining policy.
The following changes were made to the policy:
1
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fOF? MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager
DATE: May 21, 1996
RE: Department Report-Responses to Public Comment
The following are responses to public comments made at the May 7, 1 996 City
Council meeting:
1. Catherine Goodsell spoke regarding the Sports Complex Agreement lighting).
* The Parks & Recreation Director contacted Ms. Goodsell to discuss her
concerns. Ms. Goodsell had received a letter from Little League
indicating that the City was going to charge Little League for the
electric charges for the lighting at the Sports Complex. Ms. Goodsell
was informed that this information was incorrect as the City is not
considering charging Little League for the use of the lights.
2. Vern Embery spoke regarding the Art in Public Places Fund and the lack of
consideration for Avenue 52.
* The Community Development Director has prepared a letter to Mr.
Embery explaining the funding process for public art. The letter pointed
out that Rancho La Quinta developer will pay the full price of the public
art for that project. The letter further indicated that Mr. Embery could
contact the Art in Public Places Commission requesting that
consideration be given to Avenue 52.
c:rnernccc1?(BW)
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MEMORANDUM
TO: To The Honorable Mayor and Members of the City Council
FROM: Mark Weiss, Assistant City Manager??
DATE: May 21, 1 996
RE: Department Report Library Funding and Operations
Recent correspondence from the Riverside City and County Public Library RCCPL)
system outlines recent and anticipated funding and service reductions for library
services within the County system see Attachment 1). These reductions have given
cause to closer scrutiny and evaluation of the RCCPL system.
The County of Riverside operates one of the twenty-three branch libraries in the City
of La Quinta. Currently there are ten branch libraries within the desert area. The La
Quinta branch library encompasses 2,065 square feet and is open twenty hours each
week. The La Quinta branch library is in leased space and all books and other assets
associated with this branch are property of the County.
County Free Library Audit
The County of Riverside conducted its own audit of library services earlier this year.
This audit, dated April 1 6, 1 996, made numerous recommendations relating to the
RCCPL's organizational structure, funding and operations see Executive Summary
Attachment 2; full report available in the City Clerk's office). While the report
recommended maintenance of the FY 1995/96 budget at the $6.8 million level, it also
recommended that the County Executive Office be directed to enter into discussions
with the participating cities to augment potential service reductions for FY 1996/97".
City Financial Contribution vs. Service From the County Free Library System
The County Audit indicates that the City of La Quinta contributes $51 2,222 from
base property tax and redevelopment pass through revenue. In comparison, the audit
indicates that the County expends $145,109 for library services in La Quinta. The
ratio of revenue to expense relative to La Quinta is 3.53 i.e., $51 2,222/$145,109
3.53). Thus, La Quinta contributes $3.53 to the library system for each $1 00 it
receives in library services at its local branch. This ratio is the highest identifiable for
a city in the County Audit, excepting Murrieta which contributes $318, 245 in library
taxes and does not have a branch library. Palm Desert is next at 1.62 with Calimesa
and Canyon Lake at 1.27. The ratio for many cities is below 1.00, with Coachella at
0.13, Perris at 0.22 and lndio at 0.24.
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MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: SAUNDRA L. JUHOLA, CITY CLERK??
DATE: MAY 21, 1996
SUBJECT: COUNCIL'S SUMMER SCHEDULE
For the past several years, the City Council has elected to have the first Council
meeting in August, which is August 6th this year and to skip both the second
meeting of August and the first meeting of September.
Staff is looking for direction from the Council whether or not you will be wanting
to adhere to this same schedule, so that matters coming before the Council can be
scheduled accordingly.
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MEMORANDUM
TO: Honorable Mayor, Members of the City Council
FROM: Tom Hartung, Director of Building & Safety
DATE: May 21,1996
RE: Monthly Report
Attached please find the monthly statistical data for the Building & Safety
Department. The following narrative highlights several areas contained in
the report:
* The Building Permit Statistics report is automatically generated by
the division?s software system. Building permit valuation continues
at a very high level with totals exceeding $5?5 million for the month,
and $41 million for the year to date. La Quinta continues to lead the
valley in this area. The year to date totals for permit valuation are
more than double that of the April 1995 year to date total of $19.6
million.
* The Code Compliance Report represents the quantity of violations
addressed in each general category of public nuisance. These
statistics are currently assembled manually, but the division is in the
process of being automated and it is anticipated that the software
system will be operational shortly. The new reporting system will be
customized to the needs of the division and will greatly enhance the
tracking and maintenance of incidents, as well as reporting
capabilities.
The current report represents a revised strategy in the initiation and
assignment of cases. Formerly a code compliance officer would be
assigned to a relatively large geographical area and would address
the code violations in that area. The new approach is to define a
smaller geographical target area", and to identify all violations in
the area. Compliance efforts of all personnel are then concentrated
in the target area until all identified nuisances have been abated.
Staff anticipates that by utilizing this targeting approach that citizens
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ing -> 125 will realize a noticeable improvement in their immediate area in a
short period of time. It is also hoped that a sense of neighborhood
pride will develop and that maintenance efforts of the residents in
the target area will be increased. The initial target area" is
bordered by Montezuma on the west, Obregon on the east,
Chihuahua on the south, and Sonora on the north. Compliance
efforts are nearing completion in this area.
* The Animal Control report is a summary of incidents categorized by
the animal involved and the type of violation. This report is
developed manually, but it too is in the process of being automated.
The Other" category includes minor code compliance activities,
such as sign removal and garage sale permit verification, conducted
by the Animal Control Officer while on week end patrol.
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Ifo? MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: John M. Falconer, Finance Director
DATE. May21, 1996
RE: Three Month Update on Sunline Bus Pass Sales
On February 6, 1 996, the City Council approved an agreement with Sunline Transit
Agency to sell bus passes at City Hall and the Senior Center At that time Staff
was directed to prepare a 90-day report on the number of bus passes that were
sold.
As of May 1 4, 1 996, 3 regular monthly passes, 4 youth monthly passes and 2
special/senior monthly passes have been sold. $196.00 has been collected and
forwarded to Sunline. The City will receive a commission of $9.00 based on these
sales.
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ing -> 125 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Transmittal of Revenue and
Expenditures Report dated March31, 1996
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the March 31, 1996 Statement of Revenue and Expenditures for the
City of La Quinta.
\ $?
Jo n M. Falconer, Finance Director
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C
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Marty Nicholson, Parks & Recreation Director??
DATE: May21, 1996
SUBJECT: Transmittal of Parks and Recreation Department Report for the Month of
April, 1996
UPCOMING EVENTS OF THE PARKS AND RECREATION DEPARTMENT FOR THE
MONTH OF JUNE 1996:
June 3 A to Z Financial Course, Sr. Center
June 6 Estate Planning, Sr. Center
June 7 Spring Class Recital, Truman
June 8 Park Dedications, Fritz Burns & Adams Park
June 1 0 Learn to serve the Net Lecture, Sr. Center
June 10-13 After school daycare program, Truman
June 14 School's Out Celebration, Truman
June 20 Hawaiian Luau Luncheon, Sr. Center
June 24 Summer Classes Begin
MEETINGS ATTENDED IN APRIL1996
April 2 City Council meeting
April 4 Facility Floor Consultant meeting
April 6 Easter Egg Hunt
April 8 Parks and Recreation Commission meeting
April 9 Kidsline Advisory Board
April 10 Soap Box Derby meeting
April 11 After school class instructors meeting
April 1 2 Fritz Burns Park walk-through for special event
Coachella Valley Recreation and Park District Track Meet
April 1 3 Coachella Valley Recreation and Park District Track Meet
April 1 5 Cultural Commission subcommittee meeting
Chamber of Commerce Business Expo
April16 City Council meeting OOO24?
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ing -> 125April 1 8 Senior Center Spring Fling
Human Services Commission meeting
April 20 Tiny Tot Olympics
April 22 Coachella Valley Children & Youth Commission
April 24 La Quinta Pageant Committee meeting
April 25 Basketball
ATTENDANCE REPORT FOR THE MONTH OF APRIL1996.
Total attendance for the month of April was 6,843 participants.
000250
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MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Marty Nicholson, Parks & Recreation Director
DATE: May21, 1996
SUBJECT: Update on Riverside County Children and Youth Summit,
May 9 & 10, 1996
The Riverside County Children and Youth Summit held May 9th and 10th, 1996 in
Rancho Mirage had over 300 attendees. The purpose was to strengthen County, City
and community collaboratives and mobilize resources toward the positive
development of every child, youth and family in Riverside County. The event
attempted to achieve its goal by sharing information about resources, motivate local
communities to establish more networks/collaboratives of support and reaffirm the
commitment of county government to support communities addressing the needs of
children, youth and families.
The two day workshop included national speakers giving demographic and long range
planning information as it related to Riverside County, small group sessions with
speakers addressing specific problem areas and community group sessions to develop
a plan to actively address identified needs in communities.
La Quinta participated in the Desert Region community group chaired by Coachella
Valley Association of Government CVAG) representatives. In the Desert Region
territorial issues were identified as barriers to providing necessary collaboratives that
address the needs of youth and families. It was decided that the CVAG's Children
and Youth Commission would continue to be the lead agency and work at hosting a
Coachella Valley summit to focus more closely on the problems within Coachella
Valley.
Demographic information identified Riverside County as a county with a younger
population. Resources have historically been diverted towards the voting population
which tends to be the older citizens of a community. In order to address youth and
children needs, communities need to be informed regarding the resources available
and the citizens need to be active in decision making. Speakers presented statistical
000254
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ing -> 125information that the state's priority has been to build jails and place resources
towards fixing problems instead of preventing problems. The long range cost of
fixing problems becomes much more expensive in the long run, reducing the benefit
to the public.
The Summit culminated in each agency sharing its developed Work Plan citing specific
goals and assignments to move towards positive solutions to address the problems.
La Quinta's role would be to continue to participate in the CVAG Children and Youth
Commission and assist in achieving the goals set by that group.
The Riverside County Board of Supervisors closed the Summit meeting by challenging
all local representatives to educate communities towards addressing children and
youth problems by shifting funds towards prevention programs like after school
programs, recreational facilities, etc.,) instead of towards fixing problems like jails
and police).
OOO25??
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C
1
TO: The Honorable Mayor and Members of the City Council
FROM: Captain Ron Dye
DATE: April 24, 1996
RE: Department Report Activity Report for the Third Quarter Fiscal Year
1995/96
I have completed a statistical analysis of police activity for the third quarter of Fiscal Year
1995/96. Indicated below are several areas from the study.
The third quarter activity report indicates that total called for services have increased
+302) significantly ftom the third quarter of last fiscal year From 3038 to 3340). Areas
showing large increases over last year were Vandalism +39) and Driving under the
Influence of Alcohol arrests +26).
However, the total for criminal calls for service for the third quarter has decreased 25).
Part I crimes homicide, robbery, rape, aggravated assault, burglary, auto theft, grand theft
and arson) actually decreased from 250 to 234 16) for the quarter. Burglaries have
decreased 30) from 139 to 109.
Third Quarter 94/95 95/96 Change
Homicide 1 0 1
Robbery 4 3 1
Rape 0 1 +1
Aggravated Assault 15 25 +10
Burglary 139 109 30
GrandTheft 57 68 +11
Auto Theft 24 24 0
Arson 2 2 0
000256
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ing -> 125During the third quarter, the number of traffic COllisIOflS remained the same at 96 with one
collision being a fatality. Deputies have been vigorously enforcing traffic laws citations increased
by 311) in an attempt to curtail any increase in accidents or injuries occurring on city streets. At
this point in time, we have been able to minimize the number of traffic collisions and injuries.
We will continue to make every effort to keep city staff appraised of trends or projections that
may require additional staff or enforcement action.
OOO4?5'7
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ing -> 125 MEMB?RS
Cathedral C,ty I d a We?ls Pah? Spr? g5
Caachella I?idio Ranclia Mi(aqf
3 Desert Hat Spnngs La Q??i'iIn River?ide Caimty
PaI?? Desert
A Public Agency
February 28, 1996
Terry Henderson, Councilperson
City of La Quinta
78495 CalIe Tampico
La Quinta, California 92253
Re S?ecial Routinci for the Summer Months
Dear
Our operational staft has had an opportunity to review the destinations and the routing. I have attached a
copy for your reference. As you will note below there are a couple of questions that we need answered.
We also want you to be aware that the routing cannot handle any larger that a 30 foot vehicle if we are to
enter onto the Lake Cahuillia and the Ranch of the Seven Ranges.
1. Is the Ranch private property? If so, can we get a liability insurance waiver to enter this
property?
2. We have been told that sometime in May Lake Cahuillia will be closed Tuesday,
Wednesday and Thursday. How does this fit into your summer routing plan?
As you can see there are two suggested routes; the one that I understood you wanted plus an alternate
route that our folks have come up with. There is not much difference in the dead head miles, revenue
miles or in the hours, but it is something you may want to consider.
To calculate the amount of money required to fund this particular route, you use a $1.95 per mile plus
$85.00 per hour that would be the routing hours as well as the dead head hours together). As an
example, on the main routing we call for 43 hours of dead head hours and 1.5 hours of running time. You
then add those two together to come up with the actual route hours, then multiply this times the number of
trips times the number of days to give you the total hours at the $85.00 per hour. The same would work
on calculating the miles. Once you have had an opportunity to review this material, please give me a call
and we can ne tune" an official proposal" for you. The information provided herein will be considered a
working draft".
As I indicated to you before we have no money". When an individual City has a special request, the
Board has indicated that that particular entity will have to fund these special services 100%. An example
of this is in Palm Desert where we are operating the Shopper Hopper electric bus for them and they pay
100% of the operating cost.
Hope this information is helpful and please call me when you have had a chance to review the material.
Sincerely
TRANSIT AGENCY
R?Cromwell Ill
General Manager
000258
Enclosure
32-505 Harry Oliver Trail, Thott?andPcilty's, Colifortsio 92276 Pl7anC 679-343.34?6 Fa? 619.343-3845
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Cl,?
I,
AGENDA CATEGORY:
4'OF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Weed Abatement\Lot Cleaning PUBLIC HEARING:
Assessments for Placement On
1996/97 Property Tax Roll
RECOMMENDATION:
Following public comment and close of public hearing, it is recommended that the City Council
take the following action:
1. Adopt the proposed Resolution, approving and adopting the Resolution to place
the cost of cleaning said lots on the 1996/97 Property Tax Roll.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The purpose of this hearing is to provide the City Council the opportunity to hear and consider
all public objections and protests if any, to the report filed with the City Council containing a
description of each real property parcel cleared or cleaned by the City of La Quinta.
Notices of tonight's public hearing were sent to the property owners, advising them of the
hearing date. No written communications have been received regarding this matter.
FINDINGS AND ALTERNATIVES:
1. Adopt the proposed Resolution
2 Do not adopt the proposed Resolution.
Tom Hartung
000262
Building and Safety Department
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 21, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Public Meeting Landscape and Lighting PUBLIC REARING:
Assessment District No.89-i, Fiscal Year 1996/97
RECOMMENDATION:
Informational Public Meeting only.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On April 2, 1996, the City Council adopted the following two 2) resolutions
Attachment 1 and 2):
* Resolution No.96-18, A Resolution approving the Preliminary Engineer's Report
for Landscape and Lighting Assessment District 89-1, Fiscal Year 1996/97;
* Resolution No. 96-19, A Resolution declaring intention to levy annual
assessments for construction, maintenance and servicing landscape and
lighting improvements within the boundaries of the territory included in the
Citywide Landscape and Lighting Assessment District 89-1, and giving notice
thereof.
The Engineer's Report is required by the Landscape and Lighting Act of 1972 and
must include the following information:
1. A description of the services to be provided throughout the District.
2. Total costs necessary to provide all services described in the report.
3. A diagram showing the boundaries of the District, including special
benefit zones.
4. An assessment schedule.
000266
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ing -> 125The April 1996 preliminary Engineer's Report prepared by Berryman & Henigar
provides the required information for the Landscape and Lighting District 89-1 for
Fiscal Year 1996/97. A copy of the report is on file in the City Clerk's office.
The preliminary Engineer's Report proposes the following in comparison to the Fiscal
Year 1995/96 Engineer's Report:
FY1995/96 FY1996/97
Citywide benefit zone Yes Yes
Number of local benefit zones 6 6
Number of Equivalent Dwelling Units EDU's) 23,522 23,207
EDU Rate $43.00/EDU $43.34/EDU
District Revenue $1,011,446 $1,005,781
The $.34 increase in the EDU rate reflects the 0.8% Consumer Price Index CPI) for
all Urban Consumers for the Los Angeles, Anaheim, Riverside Area through January
1996, as allowed in the Engineer's Report. The total Fiscal Year 1 996/97 Landscape
and Lighting Assessment District budget is $1,011,059, of which $1,005,781 is for
Citywide Benefit Zone expenses and $5,278 is for the North La Quinta sub-zone
expenses. As was the case in Fiscal Year 1995/96, it is proposed that the North La
Quinta sub-zones continue to be identified in the Engineer's Report and the $5,278
in expenses be funded from sources outside of the Landscape and Lighting
Assessment District.
There are only two significant changes proposed in this year's Engineer's Report. The
first change involves an adjustment to the assessment rate for large vacant non-
residential parcels in Annexation Area No.9. At the conclusion of a March 5, 1996
Study Session Item regarding the assessment rate for large vacant non-residential lots
in Annexation Area No.9, staff received direction from the City Council to add the
following definition:
Vacant and Remote Non-Residential Parcels Annexation No. 9? Parcels that
are not single family residential parcels less than one acre, and do not have
structures, are assessed based upon acreage. Vacant & Remote Non-
Residential parcels are defined by the City to be physically separated from City
services, and are not readily able to devel6p due to difficult access and utility
limitations. Because of the high cost of constructing appropriate access and
utility infrastructure needed to serve these properties, the land values are
typically one-half Y2 of the value of other Vacant Non-Residential parcels
which can develop. Costs are assessed to this classification at the rate of one-
half Y2) of that of Vacant Non-Residential parcels. The Vacant & Remote Non-
Residential parcels are assessed at the rate of 0.825 EDU's per acre or portion
thereof, for the first 20 acres, with a minimum of 1.00 EDU per parcel.
000267
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ing -> 125 The second change involves the annual CPI adjustment allowed in the Engineer's
Report. Previously, the annual CPI adjustment was allowed to range from a minimum
of 0% to a maximum cap of 5%. In future years, it is proposed to have a basement
cap of 2.5%, instead of 0%, to the annual adjustment. Therefore, the annual CPI
adjustment would range between 2.5% to 5%. The need for the adjustment is as
follows:
A minimum rate of less than 2.5% produces an insignificant change to
the total revenue generated by the District.
A basement cap would help to offset those years in which the CPI
exceeds 5%.
Generally, the annual CPI adjustment will fall between 2.5% and 5%, as evidenced
by the 10 year average of 3.61% annual CPI for the Los Angeles, Anaheim, Riverside
Area. This change will not affect this year's assessments.
The purpose of the Public Meeting is to allow affected property owners an
opportunity to ask questions of the Council and staff regarding the District and to
provide public testimony regarding the proposed changes. A Public Hearing has been
noticed for the June 4, 1996 City Council meeting. The purpose of the public hearing
is to allow affected property owners an opportunity to submit written protests
regarding the proposed changes outlined in the Preliminary Engineer's Report. The
proposed fee levels are not ap?roved at this time. Only after the Public Meeting and
Public Hearing has been conducted, can the Council adopt assessment fees for Fiscal
Year 1996/97.
FINDINGS AND ALTERNATIVES:
The purpose of the Public Meeting is to provide affected property owners an
opportunity to ask the City Council and staff questions pertaining to the proposed
changes to the Landscape and Lighting Assessment District 89-1 for Fiscal Year
1996/97, as outlined in the Preliminary Engineer's Report, dated April 1996.
Therefore, there are no recommendations or alternatives at this time.
j Dpablic Works rector/City Engineer
OOO,:,,?68
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