1998 08 18 CCing -> 16 City Council
Agenda
CI? COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
August 18 1998 2:00 P.M.
CALLTOORDER
a. Pledge of Allegiance Beginning Res. No.98-88
b. Roll Call Ord. No.326
PUBLIC COMMENT
This is the time set aside for public comment on any mauer not scheduled for public hearing. Please
complete a request to speak" form an*limit your comments to three minutes.
Please watch the timing device on the podium.
CLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY, PERSONS lDENTI?IED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c? REGARDING POTENTIAL LITIGATION.
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ing -> 16 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF HIGHWAy 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS
CLARKE.
3 CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION: WESTERN EMPIRE INDUSTRY, CASE NO.
302768.
4. EVALUATION OF COUNCIL-APPOINTED POSITION CITY MANAGER, PURSUANT TO
GOVERNMENT CODE SECTION 54956.6.
PUBLIC COMMENT 3:00 pm
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak'? form and limit your comments to three minutes.
Please watch the timing device on the podium
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of August 4, 1998
ANNOUNCEMENTS
PRESENTATIONS
WRITTEN CORRESPONDENCE
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ing -> 16BUSINESS SESSION
1. CONSIDERATION OF A FUNDING REQUEST FROM THE LA QUINTA CHAMBER OF COMMERCE
FOR MAINSTREET MARKETPLACE.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF A CONTRACT FOR SERVICES FOR AB939 SERVICES FOR FISCAL YEAR
1996/99 WITH HILTON FARNKOPF & HOBSON, LLC.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF JOINT USE OF FACILITY AND SERVICE AGREEMENT WITH COMMUNITY
GARDENS OF THE COACHELLA VALLEY.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF COMMUNITY SERVICE GRANT REQUEST BY THE COMMUNITY
GARDENS OF THE COACHELLA VALLEY.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF COMMUNITY SERVICE GRANT REQUEST FROM LA QUINTA VOLUNTEER
FIRE COMPANY.
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF COMMUNITY SERVICE GRANT REQUEST FROM THE BARBARA SINATRA
CHILDREN'S CENTER.
A) MINUTE ORDER ACTION.
7. CONSIDERATION OF COMMUNITY SERVICE GRANT REQUEST FROM RIVERSIDE COUNTY
SHERIFF'S DIVE TEAM.
A) MINUTE ORDER ACTION.
8. CONSIDERATION OF AMENDMENT TO CHAPTER 13 OF LA QUINTA CHARTER AND
MUNICIPAL CODE REGARDING SUBDIVISION REGULATIONS.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
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ing -> 169. CON?IDERATION OF DESIGN CONCEPTS AND LOCATIONS FOR ARTWORK TO BE iNCLUDED
IN THE WASHINGTON STREET BRIDGE WIDENING PROJECT.
A) MINUTE ORDER ACTION.
10. CONSIDERATION OF APPOINTMENT OF VOTING DELEGATE AND ALTERNATE TO THE
ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE TO BE HELD IN LONG BEACH,
OCTOBER 24, 1998.
A) MINUTE ORDER ACTION.
11. CONSIDERATION OF THE COACHELLA VALLEY RECREATION AND PARK DISTRICT SERVICES
FOR A FRITZ BURNS POOL EXTENDED SEASON.
A) MINUTE ORDER ACTION.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED AUGUST 18, 1998.
2. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE MAYOR, MAYOR PRO TEM
HENDERSON, COUNCIL MEMBER ADOLPH, THE CITY MANAGER AND CITY CLERK TO
ATTEND THE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE IN LONG BEACH,
OCTOBER 24, 1998.
3. ADOPTION OF RESOLUTION SUPPORTING RIVERSIDE COUNTY IN THEIR APPLICATION FOR
A FEDERAL EMPOWERMENT ZONE DESIGNATION FOR EASTERN RIVERSIDE COUNTY.
4. ADOPTION OF RESOLUTION SUPPORTING 5B2026 FOR LIBRARY CONSTRUCTION AND
FUNDING.
5. APPROVAL OF FUNDING REQUEST FOR COACHELLA VALLEY MOUNTAINS CONSERVANCY.
6. AUTHORIZATION TO DISTRIBUTE A REQUEST FOR PROPOSALS TO FIVE FIRMS TO UPDATE
THE GENERAL PLAN HOUSING ELEMENT AND TO NEGOTIATE A CONTRACT FOR CITY
COUNCIL APPROVAL WITH THE SELECTED FIRM.
7. AUTHORIZATION TO DISTRIBUTE A REQUEST FOR PROPOSALS FOR AN ECONOMIC
DEVELOPMENT MARKETING PROGRAM.
8. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28797, RJT HOMES, LLC.
9. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP FOR
PARCEL 28805, KSL LAND CORPORATION.
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ing -> 1610. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28640, T. D. DESERT
DEVELOPMENT.
11. APPROVAL OF THE CONSULTANT SELECTION PROCESS TO PROVIDE PROFESSIONAL
SERVICES TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR FISCAL
YEAR 1 998/g9 VARIOUS CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS.
12. APPROVAL OF AWARD OF CONTRACT FOR CONSTRUCTION OF PROJECT NO.98-08,
HIGHWAY 111/PLAZA LA QUINTA TRAFFIC SIGNAL IMPROVEMENTS.
13. APPROVAL OF AGENCY-STATE AGREEMENT TO PROVIDE STATE LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM SLTPP) FUNDING TOWARD MILES AVENUE; WASHINGTON
STREET TO ADAMS AND WASHINGTON STREET TO THE WHITEWATER CHANNEL.
14. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE TO CONSTRUCT
VARIOUS CITYWIDE SIDEWALKS, HANDICAP ACCESS RAMPS AND BUS TURN-OUT
IMPROVEMENTS.
15. ACCEPTANCE OF FINAL IMPROVEMENTS ASSOCIATED WITH TRACT 18915 PALM
ROYALE.
16. APPROVAL OF THE CONSULTANT SELECTION PROCESS FOR PROFESSIONAL SERVICES TO
PREPARE A DESIGN THEME, ASSESSMENTS, PLANS, SPECIFICATIONS AND ENGINEER'S
ESTIMATE NECESSARY TO DEVELOP THE VILLAGE COMMERCIAL DISTRICT.
17. DENIAL OF CLAIM FOR DAMAGES FILED BY COACHELLA VALLEY WATER DISTRICT, DATE
OF LOSS, JUNE 3, 1997 THROUGH MARCH 17, 1998.
STUDY SESSION
1. DISCUSSION OF CITY ENTRANCE MONUMENT PROJECT DETAILS.
REPORTS AND INFORMATIONAL ITEMS
A. PLANNING COMMISSION MINUTES OF JULY 14, 1998
B. CVAG COMMITTEE REPORT
C. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
D. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
E. C. V. MOUNTAINS CONSERVANCY SNIFF)
F. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
I. PALM SPRINGS REGIONAL AIRPORT COMMISSION
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
L. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
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ing -> 16DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITYATTORNEY
C. CITY CLERK
1. REPORT ON UPCOMING EVENTS
2. REPORT REGARDING PROCEDURE FOR RE-ALIGNMENT OF GENERAL MUNICIPAL
ELECTIONS
D. BUILDING AND SAFETY DIRECTOR
1. DEPARTMENT REPORT FOR JULY 1998
E. COMMUNITY DEVELOPMENT DIRECTOR
1. DEPARTMENT REPORT FOR JULY 1998
F. COMMUNITY SERVICES DIRECTOR
1. DEPARTMENT REPORT FOR JULY 1998
G. FINANCE DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR
1. DEPARTMENT REPORT FOR JULY 1998
POLICE CHIEF NONE
J. BATTALION CHIEF
1. QUARTERLY REPORT
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING THE BUS STOP AT WASHINGTON STREET AND HIGHWAY 111.
PERKINS).
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak?' form and limit your comments to three minutes.
Please watch the timing device on the podium.
000006
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ing -> 16PRESENTATIONS
PUBLIC HEARINGS
CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
FOR ENVIRONMENTAL ASSESSMENT 98-360, TENTATIVE TRACT MAP 28867 FOR
RECONFIGURATION OF TRACT 28470 TO CREATE AN ADDITIONAL 32 RESIDENTIAL LOTS
ALONG DEL GATO DRIVE, MASTERS CIRCLE, CLARET COVE, AND LATROBE LANE WITHIN
THE TRADITION CLUB. APPLICANT: WINCHESTER DEVELOPMENT COMPANY, LLC.
A) RESOLUTION ACTION 2).
2. TENTATIVE TRACT MAP 28738 TO SUBDIVIDE 8.27 ACRES INTO 22 SINGLE FAMILY AND
OTHER COMMON LOTS WITHIN SPECIFIC PLAN 83-002 ON THE SOUTH SIDE OF SOUTHERN
HILLS AND WEST OF FUTURE WINGED FOOT ABUTTING THE JACK NICKLAUS
TOURNAMENT GOLF COURSE WITHIN PGA WEST. APPLICANT: KSL LAND CORPORATION.
A) RESOLUTION ACTION.
3. CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
FOR ENVIRONMENTAL ASSESSMENT 98-358, GENERAL PLAN AMENDMENT 98-058 FROM
LOW DENSITY RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL, AND ZONE CHANGE 98-087
FROM LOW-DENSITY RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL FOR THE PROPERTY
LOCATED SOUTH OF THE SOUTHWEST CORNIER OF JEFFERSON STREET AND FRED WARING
DRIVE. APPLICANT: H. A. ANDERSON.
A) RESOLUTION ACTION 2).
B) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
C) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
4. CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
FOR ENVIRONMENTAL ASSESSMENT 98-359, SPECIFIC PLAN #98-032 TO ALLOW 28
RESORT RESIDENTIAL UNITS, RECREATIONAL BUILDING AND RELATED AMENITIES AND
APPROVAL OF A CONDITIONAL USE PERMIT 98-040 TO ALLOW CONSTRUCTION OF 28
RESORT RESIDENTIAL UNITS AT THE NORTHEAST CORNER OF QUARRY LANE AND TOM
FAZIO LANE NORTH IN THE QUARRY AT LA QUINTA. APPLICANT: LA QUINTA GOLF
PROPERTIES.
A) RESOLUTION ACTION 2).
ADJOURNMENT
O('0007
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ing -> 16 DECLARATION OF POSTING
I Saundra L Juhola City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of August 18, 1998 was posted on the outside entry
to the Council Chamber 78 495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Friday, August 14, 1998.
D?T?D August 14 1998
AUNDRA L JUHOLA City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hGaring impaired, please call the City Clerk?s Office at 777-7025. 24-hours in advance of the meeting
and accommodations will be made.
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ing -> 16 AGENDA CATEGORY.'
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Consideration of a Funding Request From
the La Quinta Chamber of Commerce for PUBLIC HEARING:
Mainstreet Marketplace Funding
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The 1998-99 Fiscal Year Budget includes $170,000 in account 101-103-605-535,
La Quinta Chamber of Commerce". The Council previously approved a contract for
services with the Chamber for Fiscal Year 1998-99 in the amount of $150,000,
leaving a balance of $20,000 in the aforementioned account. The Chamber is
requesting $20,000 at this time for the Mainstreet Marketplace Program.
BACKGROUND AND OVERVIEW:
The City Council, at its meeting of June 1 6, 1 998 authorized staff to fund Chamber
services at $150,000 during FY 1998-99, with $20,000 held in reserve pending
further Chamber justification. The Council approved a Contract for Services with the
Chamber on July 7, 1998 in an amount of $150,000.
The Chamber of Commerce submitted correspondence dated July 24, 1 998
requesting additional FY 1998-99 funding support for the Mainstreet Marketplace
Program Attachment 1). Pursuant to this correspondence, the Chamber identifies
anticipated budget costs for the Program in varying amounts depending upon the
number of events. Assuming a $20,000 City contribution, the Chamber projects that
four events would result in a deficit budget for the Chamber of $6,150; a six events'
deficit is projected at $18,125; an eight events' deficit is projected at $30,125. The
Chamber recommended that six events be scheduled and requests $35,000 in funding
support from the City leaving a projected Chamber deficit of $3,125).
The City Council continued this item from the August 4, 1998 agenda. Council
members Sniff and Henderson were selected as a Council Subcommittee for purposes
of serving as a liaison to the Chamber on this matter.
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ing -> 16The Subcommittee met with Chamber representatives August 10, 1998 and
discussed numerous concepts and alternatives addressing City and Chamber
objectives. Issues discussed included:
* Chamber contract and budget flexibility
* Mainstreet Marketplace value
* Need for creative ideas
* Advantagesldisadvantages to rotating Marketplace sites
* Marketplace as special event vs economic development tool
Subsequent to the meeting, the Chamber submitted a revised request pledging to hold
four Mainstreet Marketplaces in exchange for a contribution of $20,000 See
Attachment 2).
FINDINGS AND ALTERNATIVES:
The Chamber's funding request, as amended, is consistent with the FY 199899
budget allocation for the Chamber of Commerce. Options available to the Council
include:
1. Authorize staff to amend the Chamber Contract for Services to include provisions
for the Mainstreet Marketplace program at four events and allocate $20,000
thereto; or
2. Deny the Chamber's request, or
3. Provide staff with alternative direction.
Mark Weiss
Assistant City Manager
C:\MyData\WPDOCS\MARK\bMainstreet8 1 898.doc
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: August 18,1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a Contract for Services for AB939 PUBLIC HEARING:
services for Fiscal Year 1998/99 with Hilton Farnkopf &
Hobson, LLC
RECOMMENDATION:
Approve the Selection Committees recommendation to award a Contract for Services with
Hilton Farnkopf & Hobson, LLC for AB939 serviced for Fiscal Year 1998/99 in an amount
not to exceed $40,000, and authorize the City Manager to sign the contract.
FISCAL IMPLICATIONS:
There is $135,000 budgeted in the Community Development Department Contract Services
Account 101402-605-542) for Fiscal Year 1998199. Of this amount $54,550 is designated
for consultant services and for the implementation of AB939 to assure the City's compliance
with the State's AB939 mandate.
BACKGROUND AND OVERVIEW:
On May 5,1998, staff requested Council approve to solicit Request fr Proposals for the
monitoring of the City's AB939 programs. Staff received six responses: EcoNomics, Inc.,
our current provider; Hilton Farnkopf & Hobson of Newport Beach; J. Michael Huls, REA of
Azusa, Waste Management of the Desert of Palm Desert, K. J. Services of Whittier; and
QLM Consulting of Sausalito, and conducted interviews on June 26th
Based on the interview process, the selection committee is recommending Hilton Farnkopf
& Hobson, LLC for the consultant contract. The firm has local experience in contracting with
Coachella Valley cities regarding recycling programs.
The Scope of Services provides for monitoring current programs, implementation of a few
selected programs such as an organic waste and community outreach programs), as well
as monitoring the City's Waste Contract. The contract will be for the Fiscal Year 1998/99.
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ing -> 16FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
1. Approve the Selection Committee's recommendation to award the Contract for Services
to Hilton Farnkopf & Hobson, LLC, for AB939 implementation consulting services in an
amount not to exceed $40,000, and authorize the City Manager to sign the Contract for
Professional Services.
2. Approve a modified Scope of Services with Hilton Farnkopf & Hobson, LLC, that would
include only Task 2-Reporting and Other Compliance Activities, Task 5-Solid Waste and
Recycling Franchise Administration, and Task 6-Transfer Station and Analysis and
authorize the City Manager to sign the Contract for Professional Services. Waste
Management, as part of our current contract, will be responsible for Task 1-Ongoing
Maintenance Activities, Task 3-Community Outreach, and Task 4-Greenwaste and
Other Organic Waste. The contract with Hilton Farnkopf & Hobson, LLC would not
exceed $20,000 and there is no cost associated with Waste Management.
3. Deny the request.
4. Provide staff with Council direction.
rryHer n
ommunity Development Director
Attachment:
1. Contract for Professional Services
2. Exhibit A" Proposal to Provide AB939 Implementation Services, or
Alternative Proposal to Provide AB939 Implementation Services
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Y40%
AGENDA CATEGORY:
BUSINESS
3
SESSION:
COUNCILJRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Joint Use of Facility and Service Agreement PUBLIC HEARING:
with the Community Gardens of the Coachella Valley
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPLICATIONS:
The Community Gardens of the Coachella Valley would like to develop the City owned
vacant lot next to the Eisenhower Park as a garden location. Should the Facility Use
Agreement be entered into with the Community Gardens of the Coachella Valley
CGCV), the location would need to be improved. The capital improvements
associated with this project are estimated at $30,000. Funds are allocated in the
1997/98 Capital Improvement Program in the amount of $160,000 for Eisenhower
Park Improvements.
BACKGROUND AND OVERVIEW:
The CGCV has requested the use of the vacant lot next to Eisenhower Park as a
community garden location. The proposed garden facility will serve up to 20
families/individuals.
The Joint Use of Facility And Service Agreement Attachment 2) stipulates that CGCV
is responsible for the water used at the location, as well as requires the necessary
liability insurance naming the City as additionally insured. Said Agreement has been
reviewed by the City Attorney.
CGCV has expressed a concern that if the Community Service Grant request is not
received from the City for this project for FY 1 998/99, the organization will be unable
to provide this service to the community.
OO()?3?
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ing -> 16%FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Joint Use of Facility and Service Agreement;
2. Do not approve the Joint Use of Facility and Service Agreement; or
3. Provide staff with alternate direction.
Attachments: Attachment 1 FY 1 997/98 CIP #
Attachment 2 Joint Use of Facility and Service Agreement
000037
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Community Service Grant request from
the Community Gardens of the Coachella Valley
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPLICATIONS:
Pursuant to Council direction, the Special Projects Contingency Account #101-251-
663-000) can be used. As of this report, the account balance is $1 8,800 excluding
any Council action on prior agenda items for August 18, 1998).
BACKGROUND AND OVERVIEW:
The Community Gardens of the Coachella Valley CGCV) has received $2,500 during
FY 1 997/98 for the administrative fees for implementation of the Community Garden
program in La Quinta. The request for this fiscal year attachment 1) is for the
supervision and management of the Community Garden in La Quinta. The funds
requested are to cover $100.00 per week for the administrative functions i.e.
providing organizational and technical assistance and providing access to donated
material) of the garden.
The proposed garden location at Eisenhower Park will need to be developed once the
Facility Use Agreement has been signed by both the CGCV and the City. The facility
will be able to accommodate up to 20 families/individuals with a plot each.
These funds are being requested in conjunction with the approval of the Joint Use of
Facility and Service Agreement with the Community Gardens of the Coachella Valley.
Should this request not be funded, the CGCV has expressed their concern of not being
able to offer this program for the City of La Quinta.
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The alternatives available to the City Council are:
1. Approve the Community Services Grant request in the amount of $5,200;
2. Approve the Community Services Grant request in a different amount;
3. Deny the Community Services Grant request; or
Pro ide staff with alternate direction.
Attachments: Attachment 1 Community Gardens of the Coachella Valley
Community Services Grant Application
OOOO4?
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I
1
AGENDA CATEGORY
BUSINESS SESSION 5
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Community Service Grant request from
the La Quinta Volunteer Fire Company
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPLICATIONS:
Pursuant to Council direction, the Special Projects Contingency Account #101-251-
663-000) can be used. As of this report, the account balance is $1 8,800 excluding
any Council action on prior agenda items for August 18, 1998).
BACKGROUND AND OVERVIEW:
The La Quinta Volunteer Fire Company is requesting $4,500 Attachment 1) for new
paging and radio equipment. The equipment costs: Portable Radios 2) are $400
each, and Pagers with chargers are $400 each.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Community Services Grant request in the amount of $4,500;
2. Approve the Community Services Grant request in a different amount;
3. Deny the Community Services Grant request; or
3. Provide staff with alternate direction.
Attachments: Attachment 1 La Quinta Volunteer Fire Company Community
Services Grant Application
OO')?66
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MEETING
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Community Service Grant request from PUBLIC REARING:
the Barbara Sinatra's Children's Center
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPLICATIONS:
Pursuant to Council direction, the Special Projects Contingency Account #101-251-663-000)
can be used. As of this report, the account balance is $18,800 excluding any Council action
on prior agenda items for August 18, 1998).
BACKGROUND AND OVERVIEW:
The Barbara Sinatra Children's Center is requesting $1 0,000 in funding for the
Second/Subsequent Teen Pregnancy Prevention Program Attachment 1). The cost is $480
per individual, with a goal of serving 20 individuals from La Quinta.
This program is offered in conjunction with the Riverside County Office of Education through
the ESPERANZA program and is supported by Desert Sands Unified School District.
Neighboring cities are also being asked to support this program, to date, Rancho Mirage has
contributed $4,000 and Indian Wells has contributed $2,500.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Community Services Grant request in the amount of $10,000;
2. Approve the Community Services Grant request in a different amount;
3. Deny the Community Services Grant request; or
4. Provi e staff with alternate direction.
Attachments: Attachment 1 Barbara Sinatra Children's Center Community Services
Grant Application OO?O?I?
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0
AGENDA CATEGORY:
4OF BUSINESS SESSION:
COUNCIL?DA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Community Service Grant Request
from Riverside County Sheriff's Dive Team
RECOMMENDATION:
As deemed appropriate by City Council.
FISCAL IMPLICATIONS:
Pursuant to City Council direction, funds from the Special Projects Contingency Account
101-251-663-000) can be used. The Special Project Contingency Account has a balance
of $18,800 excluding any Council action on prior agenda items for August 18, 1998).
BACKGROUND AND OVERVIEW:
The Riverside County Sheriff's Dive Team is requesting $2,000 through the Community
Services Grant process to purchase necessary radio equipment to be used during rescues.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the request for $2,000 from the Special Project Contingency Fund;
2. Approve the request for a different amount from the Special Project
Contingency Fund; or
3. Deny the request for funds.
Attachment 1 iverside County Sheriff's Underwater Search and Recovery Team
Community Services Grant Application & Supporting Documents
OOC)112
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ing -> 16x AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1 998
CONSENT CALENDAR:
ITEM TITLE: Consideration of an Ordinance Revising STUDY SESSION:
Title Thirteen of the La Quinta Municipal Code
Subdivisions) PUBLIC HEARING:
RECOMMENDATION:
Adopt the attached ordinance amending Title 1 3 of the La Quinta Municipal Code
LQMC).
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Recordation of Conditions of Approval: Potential buyers of raw land or subdivided lots
should be aware of any obligations or restrictions attached to the property. The
accepted place to search for such information is the county recorder's office.
The City regularly places obligations and restrictions on property through tentative map
conditions of approval. Routine recordation of the conditions with the county recorder
would provide due notice to potential purchasers of obligations and restrictions placed
in the tentative map process.
Administrative Procedures for Minor Land Reconfigurations: The City has several
administrative staff approved) procedures to speed and simplify minor changes in lot
configuration. The procedures include waived parcel maps? lot mergers and lot line
adjustments.
Though most of the procedures are carefully defined, there is currently no restriction
on the number of lots which may be reconfigured with a lot line adjustment.
Increasingly, the procedure is being used by developers, alone or grouped with other
administrative procedures, to make significant changes to subdivisions changes
which should be subject to public notification and City Council review/approval.
000120
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ing -> 16yFINDINGS AND ALTERNATIVES:
The attached ordinance revises the LQMC as follows:
Requires recordation of conditions of approval against the property or properties to
which they apply;
Precisely defines the allowable scope of lot line adjustments; and
Allows the use of amending maps for more significant changes to approved final maps.
The procedure streamlines reconfigurations by avoiding the tentative map process and
by restricting review and consideration to the amended items. Yet it requires public
notification, Planning Commission review and City Council approval.
City Council alternatives are:
1. Approve the attached ordinance amending Title 1 3 of the La Quinta Municipal
Code LQMC).
2 Deny approval of the attached ordinance and thereby maintain current practices.
Chris A. Vog
Public Works Director/City Engineer
FBIfb
000121
\PW?EpT\?OUNCIL\1 98\?8O81
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE. August 18,1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of design concepts and locations for
artwork to be included in the Washington Street Bridge PUBLIC HEARING:
Widening project
RECOMMENDATION:
Review the proposed concept drawings and provide the artist and staff with direction and
allocate the appropriate amount from the APP fund as deemed appropriate.
FISCAL IMPLICATIONS:
The artists Juan and Patricia Navarrete have been commissioned to prepare concept
drawings for artwork on the Washington Street Bridge in an amount not to exceed $3,000.
Once concept drawings have been approved by Council, working drawings will need to be
prepared for the bridge designers at a cost of $5,000. This money is part of the prior
appropriation of $24,999 from the APP fund which has a balance of $222,004.81.
Depending on Council action, additional APP funds will need to be appropriated which
ranges from $15,000 to $50,500.
BACKGROUND AND OVERVIEW:
On January 20,1998, the Public Works Department requested and received authorization
to send out a Request for Proposals for the Design Phase, Bidding, and Construction
Phase Services for the Washington Street Bridge Widening. On February 2,1998, Council
authorized staff to enter into a contract with Holmes & Narver, Inc. for professional design
services. As part of that contract the consultant was required to coordinate with a City-
selected artist to incorporate public art amenities into the bridge rails or other parts of the
bridge structure as directed."
Following this approval, the Public Works Department requested the Art and Public Places
Commission select an artist to work with Holmes & Narver to determine how art could be
incorporated into the bridge design. The Art and Public Places recommended Juan and
Patricia Navarette.
000125
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ing -> 16The Navarette's have met with Holmes & Narver and staff to discuss the artwork and from
that meeting concept drawings were prepared to include artwork into the bridge and the
barrier wall. Three concept designs Attachment 1) were submitted for a wrought iron fence
to be installed on both sides of the bridge and a design to be incorporated into the barrier
wall under the fence.
The concepts for the fence is to resemble the mountains surrounding La Quinta. The fence
construction consists of one to two inch diameter tubular members with four inch spacing
and would transition from two feet up to a maximum six foot height. The construction will
require diagonal members as well as vertical and horizontal members. During a meeting
with staff and the artists, concerns were raised by Holmes & Narver about the structural
stability of the vertical members and its constructability by a subcontractor. It was
determined that a structural analysis would have to be performed. As the design consisted
of numerous angles, the analysis could not be performed on a computer and would require
an engineer to prepare the calculations by hand" for the design. Based on Holmes &
Narver speculation, it will take approximately 80 to 120 hours to prepare the calculations,
design, detail, and generate the plans at an average cost of $90.00/hour, or $7,200 to
$10,800. The artists have estimated the cost of constructing the fence railing at $44,000
for design number 1, $37,500 for design number 2, and $32,000 for design number 3. The
cost of the artwork for the smaller barrier wall would be included in the bridge construction
costs as they are forms that are prepared from the artist's drawings and applied to the
bridge. Attachment 2 depicts the artwork location on the bridge.
When Council approved the inclusion of artwork in this project they also authorized the
expenditure of $24,999. From this amount, the artists will receive $3,000 for the design
concepts and $5,000 for the working drawings and the remainder was to be used for the
construction of the artwork. The calculations for the art work costs are estimated as follows:
Design #1 Design #2 Design #3
Budget $24,999 $24,999 $24,000
Standard rail Eng. Contract) +7.500 +7.500 +7.500
32,499 32,499 32,499
Artistcost 8.000 8.000 8.000
24,499 24,499 24,499
Eng. Cost 10.800 9.000 7.200
Fund balance $13,699 $15,499 $17,299
Art cost $44,000 $37,500 $32,000
13.69915.49917.299
Fundshortage $30,301 $22,001 $14,701
Additional allocation $30,500 $22,500 $15,000
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ing -> 16The original amount of $24,999 was anticipated to cover the cost of the artwork. However,
as it was unknown how the artwork would be incorporated into the bridge, it was an
estimated figure. If Council concurs with the artwork as presented, additional funds would
be needed from the APP fund. The amount needed would depend on which option the
Council approves.
In addition, discussions were also held regarding additional artwork to be added to the
retaining/wall replacement to be constructed on the north side of the bridge adjacent to the
Duna La Quinta Development. The Public Works Department has been working with the
Homeowners' Association to design the wall and the associated landscaping. The
construction Qf the wall is included in the cost of the bridge widening project. The
Navarretes' have prepared a design concept Attachment 3) that could be applied to this
wall to coordinate with the bridge design. The cost of this associated artwork would be
$20,000. This would have to be coordinated with the construction of the wall and the
landscape design and planting.
The artists will be present at the meeting to make a formal presentation and answer any
questions.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Approve the design concept Number 1 for the fence railing and authorize the
appropriation of $30,500 from the APP fund;
2. Approve the design concept Number 2 for the fence railing and authorize the
appropriation of $22,500 from the APP fund
3. Approve the design concept Number 3 for the fence railing and authorize the
appropriation of $15,000 from the APP fund
4. Approve the design concept 1, 2, or 3) for the fence railing and authorize the
appropriation of the appropriate amount from the APP fund. In addition, approve the
design of art work on the retainingi wall replacement and the appropriation of an
additional $20,000 from the APP fund and request it come back in conjunction with
the Public Works Department proposal for the wall and associated landscaping;
5. Deny the concept drawings and ask the artist to resubmit;
6. Deny the request to include artwork in the bridge construction; or
7. Provide direction to staff
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ing -> 16C mmunity evelopment Director
Attachment:
1-3 Design concept drawings by Juan and Patricia Navarette.
000128
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U
AGENDA CATEGORY:
BUSINESS SESSION: l
COUNCILIRDA MEETING DATE: August 1 8, 1 998
CONSENT CALENDAR:
STUDY SESSION:
Consideration of Selection of Voting Delegate PUBLIC REARING:
and Voting Alternate for the Annual League of
California Cities Conference in Long Beach,
October 2-4, 1 998
RECOMMENDATION:
That Council select a Member of the City Council to be the City's Voting Delegate
and Alternate for the Annual League of California Cities Conference.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
The League of California Cities will be holding their Annual Conference in Long Beach
between October 2-4, 1 998. The Annual Business Meeting will be held on Saturday,
October 3, in which all cities are encouraged to be represented to vote on resolutions.
In order to be able to participate, the Council must select a Voting Delegate and an
Alternate. At this time, Mayor Pena, Mayor Pro Tern Henderson and Council Member
Adolph plan to attend.
FINDINGS AND ALTERNATIVES:
1. Select a Voting Delegate and a Voting Alternate.
2. Provide other direction.
AUNDRA L. JUHO A, City Clerk
City of La Quinta, California
OO()13?
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2?ffl %%
AGENDA CATEGORY:
BUSINESS SESSION: it
COUNCIL?DA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
PUBLIC HEARING:
Consideration of the Coachella Valley Recreation and
Park District Services for the Fritz Burns Pool Extended
Season
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPLICATIONS:
Pursuant to Council direction, the Special Projects Contingency Account #101-251-
663-000) may be utilized. As of this report, the account balance is $18,800
excluding any Council action on prior agenda items for August 1 8, 1998).
BACKGROUND AND OVERVIEW:
The Coachella Valley Recreation and Park District has been requested to provide
financial information for providing open swim at the Fritz Burns Park Pool on the
weekends through September and October Attachment 1). The cost of keeping the
pool open Saturday and Sundays from 12:00-4:00 p.m. for 8 weeks is $3,000. This
provides for one pool manager, two guards, one cashier, additional weekly
maintenance and administrative overhead Attachment 2).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the expenditure in the amount of $3,000 from the Special
Projects Contingency Account;
2. Approve the expenditure in a different amount from the Special Projects
Contingency Account;
O()13?
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ing -> 16 3. Deny the expenditure; or
P ovide staff with alternate direction.
Attachments: Attachment 1 Staff Correspondence To CVRPD
Attachment 2 Correspondence from CVRPD via e-mail
000137
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ing -> 16 AGENDA CATEGORY
BUSINESS SESSION
COUNClI?/RDA MEETING DATE: AUGUST 18, 1998 h
CONSENT CALENDAR
ITEM 1.11 I?:
STUDY SESSION
ei'i?i'd Register Dated August I 8, 1998 PUBLIC HEARING
RECOMMENDATiON: Approve Demand Register Dated August 1 8, 1998
BACk(3?ROUND:
Prepaid Warrants:
34033 34065? 3,745.59
34066 34079? 10,996.19
34080-34085? 50,271.59
Wire Transfers? 21,383.28
PIR 1554 I628?? 84,491.21
PIR Tax Transfers? 23,218.93 CITY DEMANDS $532,545.93
Payable Warratits:
34086-34204? 349,633.51 RDA DEMANDS 11,194.37
$543,740.30 $543,740.30
FISCAL IMPLICATIONS:
eiiiaii(1 of C?,sh City 532,545.93
/4
i?Ieoner, Finance Director
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ing -> 16 AGENDA CATEGORY:
COUNCILIRDA MEETING DATE: August 4, 1 998 BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
Approval of Overnight Travel for Mayor Pen a, PUBLIC HEARING:
Mayor Pro Tern Henderson, Council Member
Adolph, the City Manager and City Clerk to
Attend the League of California Cities Annual
Conference in Long Beach, October 2-4,1998.
RECOMMENDATION:
Approve the request for overnight travel for the Mayor, Mayor Pro Tern Henderson,
Council Member Adolph, the City Manager and City Clerk to attend the League of
California Cities Annual Conference in Long Beach, October 2-4, 1 998.
FISCAL IMPLICATIONS:
Estimated Costs: $3,000
Funds are budgeted in Accounts 101-101-637-000, 101-102-637-000 and 101-201-
637-000
BACKGROUND AND OVERVIEW:
The League of California Cities' Annual Conference provides an opportunity to
participate in a variety of workshops addressing issues such as economic development,
land use and the environment, achieving fiscal stability, internal operations and
relations, engaging the community, and legal issues, as well as an excellent
opportunity for networking with other City Officials. A copy of the program is
attached.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the Mayor, Mayor Pro Tern Henderson, Council
Member Adolph, the City Manager and City Clerk to attend the League of
California Cities' Annual Conference in Long Beach, October 2-4, 1998.
AUNDRA L. JUHO A, City Clerk
City of La Quinta, California
0OO1?n
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of a Resolution of the City Council of the PUBLIC HEARING:
City of La Quinta, California Supporting Riverside County__________________
in Their Application for a Federal Empowerment Zone
Designation for Eastern Riverside County
RECOMMENDATION:
Approve the resolution supporting Riverside County in its efforts to obtain a Federal
Empowerment Zone Designation for Eastern Riverside County.
FISCAL IMPLICATIONS:
There are no costs associated with the passage of a support resolution.
BACKGROUND AND OVERVIEW:
The City received a letter from Supervisor Wilson's office requesting a resolution of
support to assist the County in its efforts to obtain a Federal Empowerment Zone
designation Attachment No.1). La Quinta is being asked to provide a resolution
because a portion of the proposed empowerment zone is within the City limits of La
Quinta.
According to the State of California, Department of Social Services, The
Empowerment Zones and Enterprise Communities is a Presidential initiative designed
to afford communities real opportunities for growth and revitalization. Its mission is:
To create self sustaining, long-term economic development in areas of pervasive
poverty, unemployment and general distress, and to demonstrate how distressed
communities can achieve self-sufficiency through innovative and comprehensive
strategic plans developed and implemented by alliances among private, public and
nonprofit entities.? Additional information is attached to Supervisor Wilson's letter
which provides further details on the Empowerment Zones. According to that
information, the designation as an Empowerment Zone may provide up to $40 million
in Social Services Block Grant funds; the authority to issue up to $60 million in tax-
exempt private activity bonds for economic development, as well as other tax
incentives for new and existing businesses in the Empowerment Zone.
OO?j97
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ing -> 16 The City considered a similar request from the County of Riverside in May 1 994 and
unanimously approved a resolution in support of the County's efforts. Supervisor
Wilson's office has been informed that this matter is to be considered on August 1 8,
1998 and they have been invited to attend the meeting.
FINDINGS AND ALT?RNATlVES:
There are three options available to the City Council as follows:
1 Approve the resolution supporting Riverside County in its efforts to obtain a
Federal empowerment Zone Designation for Eastern Riverside County; or
2. Do not approve the resolution; or,
3. Provide alternative direction to staff.
Britt W. Wilson, Management Assistant
City Manager's Office
Attachment:
1. Letter frprn Supervisor Roy Wilson seeking City support
C?STFFCOU?TYFMPOWEAZONEO8?98.?pd OO19?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
STUDY SESSION:
Adoption of a Resolution of the City Council of the PUBLIC HEARING:
City of La Quinta, California Supporting Senate Bill
2026 Rainey and Burton), California Library
Construction and Renovation Bond
RECOMMENDATION:
Adopt the resolution supporting Senate Bill 2026 Rainey and Burton), California
Library Construction and Renovation Bond.
FISCAL IMPLICATIONS:
There are no costs associated with the adoption of a support resolution
BACKGROUND AND OVERVIEW:
At the August 4, 1998 City Council meeting, the Mayor indicated that the Friends of
the La Quinta Library have requested that the City send a resolution in support of
Senate Bill 2026, Library Construction and Renovation Bond. Senate Bill 2026
provides grant funding upon approval of the electorate for library construction. The
City has previously voiced its support for this legislation by sending letters to Senator
David Kelley and the Senate Appropriations Committee.
Staff contacted Senator Rainey's staff on August 1 1th and was informed at that time
that the last hearing date on this legislation was to be August 1 2th Following the
hearing of August 1 the next action on this legislation is scheduled for late August
by the Governor's Office. Senator Rainey's staff recommended sending a support
resolution to the Governor's Office. To that end, staff has prepared the attached
resolution for approval and forwarding to the Governor's Office.
000206
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ing -> 16FINDINGS AND ALTERNATIVES:
The following options are available to the City Council:
1. Adopt the resolution supporting Senate Bill 2026 Rainey and Burton),
California Library Construction and Renovation Bond; or
2. Do not approve the resolution; or,
3. Provide alternative direction to staff.
Britt W. Wilson, Management Assistant
City Manager's Office
Attachment:
1. City of La Quinta Support Letters
000207
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of Funding Request for Coachella
Valley Mountains Conservancy PUBLIC HEARING:
RECOMMENDATION
Approve the request for funding from the Coachella Valley Mountains Conservancy.
FISCAL IMPLICATIONS:
The Fiscal Year 1 998-99 Budget contains a line item for the Coachella Valley
Mountains Conservancy in the amount of $5,000 Account No.101-103?603-000).
BACKGROUND AND OVERVIEW:
The City received a letter from the Coachella Valley Mountains Conservancy the
Conservancy") in February 1998 requesting funding Attachment No. 1). That
request was considered as part of the City Council's deliberations on the Fiscal Year
1 998-99 Budget deliberations in June 1 998. At that time, the Council reserved
$5,000 for the Conservancy. Following adoption of the final budget in July 1998,
staff contacted the Conservancy and requested that the Conservancy complete a
Community Services Grant application. On August 5, 1998, the City received the
application Attachment No.2). During the process of advising the Conservancy that
this matter was scheduled for consideration by the City Council on August 1 8, 1 998,
staff was advised that due to vacation schedules and a limited staff, nobody from the
Conservancy could be in attendance at the meeting. Subsequently, the Conservancy
faxed a letter to the Council Attachment No. 3) informing the Council that the
Conservancy will not have a representative at the Council meeting.
00(3214
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ing -> 16FINDINGS AND ALTERNATIVES:
The following options are available to the City Council:
Approve the funding request by the Coachella Valley Mountains Conservancy;
or,
2. Do not approve the funding request; or,
3. Provide alternative direction to staff.
Britt W. Wilson, Management Assistant
City Manager's Office
Attachments:
1. February 1 998 letter from Mountains Conservancy requesting funding
2. Community Services Grant Application
3. August 1 998 letter from Mountains Conservancy regarding Council meeting
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18,1998
CONSENT CALENDAR: w
ITEM TITLE:
STUDY SESSION:
Authorize the distribution of a Request for Proposals
RFP) to five firms to Update the General Plan Housing PUBLIC HEARING:
Element and negotiation of a contract for City Council
approval with the selected firm
RECOMMENDATIONS:
Authorize the distribution of a Request for Proposals Attachment 1) to five firms to update
the General Plan Housing Element and negotiation of a contract for City Council approval
with the selected firm.
FISCAL IMPLICATIONS:
There is $135,700 budgeted in the Community Development Department's Contract
Services account for Fiscal Year 1998/99 of which $40,000 is designated for this work.
BACKGROUND AND OVERVIEW:
The General Plan Housing Element was adopted by the City Council and certified by the
State of California, Department of Housing and Community Development in 1995. Housing
Elements are mandated to be updated every five years. The City's next update is due to
be submitted to the State for review and certification in 1999. All cities and counties were
granted time extensions to submit their Housing Elements by the State. The time
extensions have since expired.
The firms selected to receive an RFP are listed in the City's Professional Registry and has
experience in General Plan Housing Elements. These firms are: The Planning Center,
Terra Nova Planning and Research, Cotton-Beland Associates, The Lighifoot Planning
Group, and Wildan Associates. It is anticipated that a contract will be brought to the City
Council for review and approval on October 20,1998 with work on the Housing Element
beginning the first week in November.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
1. Authorize the City Manager to distribute the Request for Proposals to five firms to
update the General Plan Housing Element and to negotiate a contrac?f?r City
Council approval with the selected firm. uO2J'O
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ing -> 162. Reject the recommendation.
3. Furnish staff with direction.
Jer Herman
Co munity Development Director
Attachments:
1. Request for Proposals
000231
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ing -> 16 AGENDA CATEG()RY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: August 18, 1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Authorization to Distribute a Request for Proposals tO PUBLIC HEARING:
prepare an Economic Development Marketing Program.
RECOMMENDATION:
That the City Council authorize staff to issue a Request for Proposals to prepare an
Economic Development Marketing Program, and schedule interviews with responding
firms.
FISCAL IMPLICATIONS:
The Fiscal Year 1 998-99 budget does not specifically contain funds for this service.
Staff recommends allocating $30,000 towards this project from salary savings"
realized by delays in filling Management Analyst positions in the City Manager's
Office 101-102-501?000).
BACKGROUND AND OVERVIEW:
Staff has released a Request for Proposals to various firms specializing in market
analyses and expects to utilize this market analysis report in a more aggressive
economic development marketing effort this coming year. The Fiscal Year 1 998-99
budget contains approximately $150,000 for various promotional materials and
activities i.e., brochures, advertising, trade show participation, property profiles,
etc.). In addition, the City contributes funds to the Palm Springs Desert Resorts
Convention and Visitors Bureau, the La Quinta Chamber of Commerce, and the Airline
Services Committee for promotional services. In consideration of this commitment,
staff believes a special effort should be made to develop, and coordinate with other
agencies, the highest quality marketing campaign possible.
The City has realized certain savings" this fiscal year given delays in filling the
authorized Management Analyst positions. As the Council will recall, the City funded
an additional position in the City Manager's Office partially for the purpose of
enhancing the City's economic development efforts. The additional position is not
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ing -> 16 expected to be filled until October, 1 998. Staff believes that utilizing accrued salary
savings from this vacant position for the marketing effort would be consistent with
the City's economic development objectives.
As drafted, the RFP identifies two components to the City's marketing campaign:
* Promote La Quinta to Coachella Valley Residents
* Promote La Quinta to Developers and Businesses
The marketing specialist will be asked to assist the City in defining and implementing
an overall marketing strategy within the budget parameters outlined within the City's
adopted budget.
The selection process for the marketing program will be competitive. If authorized
by the City Council, staff will transmit the RFP to prospective consultants, and publish
a notice for same, by August 20, 1 998. Prospective consultants will be given until
September 1 8, 1 998 to submit their proposals, after which interviews will be
scheduled with qualified candidates. In the meantime, staff will formulate an
interview panel consisting of the Assistant City Manager, the Community
Development Director, and RSG. Alternatively, pursuant to the City's consultant
selection process, the City Council may select two Council Members to participate in
the selection interviews.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council include:
1. Authorize staff to issue the Economic Development Marketing Program Request
for Proposals and schedule interviews with qualified responding firms; or
2. Select two Council Members to serve on the selection interview panel and
authorize staff to issue the RFP and schedule interviews with responding firms;
or
3 Do not issue the Request for Proposals; or
4 Provide staff with alternative direction.
%A
MARK WEISS
Assistant City Manager
000241
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28797, RJT PUBLIC REARING.
Homes, LLC
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28797, RJT Homes, LLC.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28797 is located within the Citrus and is being developed by RJT Homes, LLC,
see Attachment 1). This final map is a resubdivision of portions of Tracts 24890-8
and 24890-9 and converts existing condominium lots into 53 residential lots see
Attachment 2). The subdivision improvement agreement will guarantee construction
of associated subdivision improvements with an estimated cost of $554,853.
The developer has requested the City Council's conditional approval of the final tract
map, which will allow them 30 days to complete its processing. As of August 10,
1 998, City staff has not received final approval of the tract map from the City's Acting
Surveyor; however, preparation of it is nearing completion, and it is expected that a
technically correct map will be available within the time allowed with its conditional
approval. A subdivision improvement agreement has been executed by the developer;
however, associated securities have not been received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days September 1 7, 1 998), of a technically correct
final map suitable for recording by the County Recorder with all required signatures
except for the City Clerk, and that the appropriate securities have been submitted as
required by the subdivision improvement agreement.
000246
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ing -> 16 Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. If any of the required
items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only
after all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
suffic?ent progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28797, RJT Homes, LLC.
2. Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 28797, RJT Homes, LLC.
Chris A. Vogt
Public Works Director/City Engineer
000247
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEMTITLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of a Final Map for Parcel
28805, KSL Land Corporation PUBLIC HEARING:
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map for Parcel 28805, KSL
Land Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Parcel 28805 is located within PGA West and is being developed by KSL Land
Corporation, see Attachment 1). This final map is a resubdivision of a portion of Tract
28341-1 and modifies 4 existing residential lots to create a golf cart access lot which
was not provided for with the previous Tract Map see Attachment 2). This parcel
map was processed to facilitate the legal creation of the golf cart access lot Lot A)
in accordance with the requirements of the Subdivision Map Act and La Quinta
Municipal Code. As such, there are no improvements associated with this map and
a subdivision improvement agreement is not necessary. All subdivision improvements
are secured with Tract 28341-1.
The developer has requested the City Council's conditional approval of the final parcel
map, which will allow them 30 days to complete its processing. As of August 10,
1 998, City staff has not received final approval of the final parcel map from the City's
Acting Surveyor; however, preparation of it is nearing completion, and it is expected
that a technically correct map will be available within the time allowed with its
conditional approval.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final parcel map. The approval is contingent upon receipt, within 30
days September 1 7, 1 998), of a technically correct final map suitable for recording
by the County Recorder with all required signatures except for the City Clerk.
000255
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ing -> 16Once this item is received, the City Clerk will affix the City Seal to the final map and
offer it for recording by the County Recorder. If a technically correct map is not
received by City staff within the specified time frame, the final map will be considered
disapproved, and will be rescheduled for Council consideration only after a technically
correct map has been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
Adopt a resolution granting conditional approval of a final map for Parcel
28805, KSL Land Corporation.
2. Deny conditional approval of a final map for Parcel 28805, KSL Land
Corporation.
Chris A Vogt
Public Works Director/City Engineer
OOO25?
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ing -> 16 I-i!
OF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28640, T.D. PUBLIC HEARING:
Desert Development
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28640, T.D. Desert Development.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28640 is located within Rancho La Quinta and is being developed by T.D. Desert
Development, see Attachment 1). Tract 28640 will create 64 new residential lots
see Attachment 2), and completes development of the first phase of Rancho La
Quinta north of the CVWD channel. The subdivision improvement agreement will
guarantee construction of associated subdivision improvements with an estimated cost
of $695,460.
The developer has requested the City Council's conditional approval of the final tract
map, which will allow them 30 days to complete its processing. As of August 10,
1 998, City staff has not received final approval of this map from the City's Acting
Surveyor; however, preparation of it is nearing completion, and it is expected that a
technically correct map will be available within the time allowed with its conditional
approval. A subdivision improvement agreement has been executed by the developer;
however, associated securities have not been received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days September 1 7, 1 998), of a technically correct
final map suitable for recording by the County Recorder with all required signatures
except for the City Clerk, and that the appropriate securities have been submitted as
required by the subdivision improvement agreement.
000262
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ing -> 16Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. If any of the required
items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only
after all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28640, T.D. Desert Development.
2. Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 28640, T.D. Desert Development.
Chris A Vog
Public Works Director/City Engineer
000263
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ArOF?? AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
Approval of the Consultant Selection STUDYSESSION:
Process to Provide Professional Services to Prepare
Plans, Specifications and Engineer's Estimate for PUBLICHEARING:
Fiscal Year 1 998/99 Various Citywide Traffic Signal
Improvements
RECOMMENDATION:
* Appropriate $1 50,000 in infrastructure funds for the Fred Waring Drive/Dune
Palms Road Traffic Signal.
* Approve Consultant Selection Committee.
* Approve Request for Proposals for Professional Engineering and Design
Services for Various Fiscal Year 1 998/99 Traffic Signal and Signal Enhancement
Projects.
* Authorization for staff to receive proposals from qualified firms.
* Authorization for staff to negotiate terms of a Professional Services Agreement
with the most qualified firm, as determined by the Consultant Selection
Committee, to be considered by the City Council at a future date.
FISCAL IMPLICATIONS:
The projects listed within the RFP are currently identified in the City's approved Capital
Improvement Program for Fiscal Year 1 998/1 999. The following represents the
project budget:
Project 199803-Traffic Signal: Fred WaringiDune Palms: $150,000.00
Project 199806-Traffic Signal: Calle Tampico/Eisenhower: $150,000.00
Project 199812-Emergency Vehicle Preemption Retro-fit: $62,500.00
TOTAL BUDGET AMOUNT: $362,500.00
000272
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ing -> 16The following expenditures are anticipated:
Administration 5%) $18,125.00
Engineering 10%) $36,250.00
Inspection/Testing 7.75%) $28,0e4.oo
Construction: $280,031 00
TOTAL ANTICIPATED COSTS $362,500.00
The amount identified for this project totals $362,500. When originally budgeted, it
was anticipated that State Local Transportation Partnership Program SB 300) and
County Funding would be utilized. Staff recently learned that these funding sources
are not available. Sufficient funding exists within the City's Infrastructure Fee account
to cover this shortfall.
BACKGROUND AND OVERVIEW:
On July 7, 1 998, the City Council approved the Fiscal Year 1 998/99 Capital
Improvement Program. The adopted program includes the installation of two new
traffic signals and the retrofit of six additional traffic signals to allow for emergency
vehicle preemption.
The engineering and design services required to complete the work for each of the
projects is very similar. Therefore, to economize the costs for these services, reduce
staff time required to manage the services, and to reduce the time to complete the
design of these improvements, a Request for Proposals RFP) for professional
engineering and design services has been prepared that combines the three
improvement projects. This approach has been used on a number of occasions and
has been successful. Although it is proposed that the design of these improvements
be prepared by a single consulting firm, the projects may be constructed under a
number of Public Works contracts as single individual improvement projects or as a
combination of improvement projects under single contracts. The consultant will be
required to evaluate and recommend to the City the best combination of improvements
into Public Works contracts.
Consultant Selection Process
The estimated costs for preliminary engineering and design services for these
improvements exceeds $10,000. As required by City Resolution 93-28, the
consultant selection process for services exceeding $10,000 in costs will be utilized.
As part of the consultant selection procedure, the City Council may appoint one or two
members to participate in or observe the selection procedure.
With this report, the City Council is notified of the need to contract for professional
services in excess of $1 0,000. The Consultant Selection process proposed for these
services are outlined in Attachment 1. fl
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ing -> 16The proposed Consultant Selection Committee is as follows:
John Freeland, Senior Engineer, Capital Projects
James Lindsey, Assistant Engineer I, Capital Projects
Steve Speer, Senior Engineer, Development & Traffic Projects
Requests for Proposals RFP) outline the services required of the consultant. The
proposed RFP shown in Attachment 2 outlines the services necessary to complete the
engineering and design work for these improvements.
The attached RFP requires each of the consultants to submit a cover letter, statement
of qualifications SOQ), and task list in one envelope and their costs to complete the
work in a second envelope. The RFP's are due September 23, 1 998. The Consultant
Selection Committee will review the submitted RFP's and rank them based upon
qualifications. Negotiations will proceed with the top-ranked firm? as determined by
the Consultant Selection Committee. Once negotiations have concluded, a
Professional Services Agreement outlining the negotiated terms between the City and
the successful consultant will be submitted to the City Council for further
consideration.
FINDINGS AND ALTERNATIVES
The consultant selection process outlined in Attachment 1 complies with the
requirements of Resolution 93-28 Attachment 1) and provides for an efficient
approach to the selection of a consultant for the services necessary to complete the
anticipated improvements.
The alternatives available to the City Council are as follows:
1. Approve the recommended Consultant Selection Committee and RFP, and
authorize staff to receive proposals from consultants.
2. Revise the Consultant Selection Committee and/or RFP, and authorize staff to
proceed with the consultant selection process as deemed appropriate by the
City Council
3 Provide staff with additional direction.
Chris A. Vogt
Public Works Director/City Engineer
Attachment 1: Consultant Selection process
Attachment 2: Proposed RFP
000274 3
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6,
OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 1 8, 1 998 CONSENT CALENDAR:
ITEM TLE: Approval to Award a Contract for STUDY SESSION:
Construction of Project No.98-08, Highway 111/Plaza
La Quinta Traffic Signal Improvements PUBLIC HEARING:
RECOMMENDATION:
Authorize an additional appropriation from RDA Project Area #2 Fund, of $51,000 to
support the construction of Project 98-08 Improvements and,
Award a contract to, Cooley Construction, Inc. in the amount of $197,787.40, to
Construct the Highway 111/Plaza La Quinta Traffic Signal Improvements, Project No.
98-08.
FISCAL IMPLICATIONS:
Funding and sources currently available for this project are as follows:
Fund Sources assigned to this project) Account No.
RDA#2 CIP Fund 401-000493-000 $278,635.00
Less Prior Expenditures $77.622.55
Remaining Available Funding $201,012.45
Additional Appropriation $51?OOO.OO
TOTAL FUNDING $25Z012.45
With the additional appropriation of funds from RDA Project Area #2 in the amount of
$51,000 there will adequate funding available to support the recommendation to
award.
Based on a contract award to Cooley Construction, Inc., the following summarizes the
projects remaining fiscal commitments:
Construction $197,787.40
Inspection/Testing 1 5,329.00
Project Oversight/Administration 9,890.00
Traffic Signal Poles 6,676.19 OOO2?1
TOTAL COMMITTED $229,682.59
Contingency 10%) 22.30000
w?d
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ing -> 16BACKGROUND AND OVERVIEW:
On September 17, 1996, the City Council authorized the execution of a Professional
Services Agreement with Berryman & Henigar, for the design services necessary to
develop this project.
On April 21, 1998, the Council approved the Plans and Specification and authorized
Staff to advertise and receive bids for the proposed improvement. The City Council
also authorized staff to purchase the traffic signal equipment separate from the bid
in order to expedite the project and save on the contractor mark up of the equipment.
This equipment has been ordered and will be available at time of construction of the
improvements.
This project was not previously advertised for bids because of the sensitive nature of
the improvements to the merchants of Plaza La Quinta. It has been the City Council's
desire to keep construction impacts to these merchants to a minimum.
On August 1 3, 1 998, sealed bids were publicly opened and read for the construction
of the traffic signal improvements at Plaza La Quinta and State Route 111. The
following Table illustrates the results of the bids received.
BIDDER TOTAL BID
Cooley Construction, Inc. $197,787.40
Granite Construction Co. $213,313.00
En gineef S Estimate $785,000.00
FINDINGS AND ALTERNATIVES:
Considering an award date of August 1 8, 1 998, the following schedule represents
how the project would proceed:
Award Contract 08/1 8/98
Notice to Proceed 09/01/98
Construction Period 30 Consecutive Calendar Days) 09/01/98 10/01/98
Project Acceptance November 1 998
Alternatives for the City Council to consider: 000282
1. Authorize an additional appropriation from RDA Project Area #2 Fund, of
$51,000 to support the construction of Project 98-08 Improvements and,
Award a contract to, Cooley Construction, Inc., in the amount of
$197,787.40, to Construct the Highway 111/Plaza La Quinta Traffic Signal
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ing -> 16 Improvements, Project No.98-08.
2. Do not Authorize an additional appropriation from RDA Project Area #2 Fund,
of $51,000 to support the construction of Project 98-08 improvements and,
Award a contract to, Cooley Construction, Inc., in the amount of
1 97,787.40, to Construct the Highway 111/Plaza La Quinta Traffic Signal
Improvements, Project No.98-08.
3. Provide staff with alternative direction.
Ch?is A. Vogt
Public Works Director/City Engineer
CAV/N NIJM Facs
000283
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ing -> 16 AGENDA CATEGORY.
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
Approval of Agency State Agreement STUDY SESSION:
to Provide State Local Transportation Partnership
Program SLTPP) Funding toward Miles Avenue: PUBLICHEARING:
Washington Street to Adams and Washington Street
to the Whitewater Channel
RECOMMENDATION:
Authorization for the City Manager to Execute Agency-State Supplemental Agreement
SLTPP 5433 002) covering: Construction of the Miles Avenue Improvement from
Washington Street to Adams, and Washington Street to the Whitewater Channel,
Project No.98-07.
FISCAL IMPLICATIONS:
If approved, the City will be reimbursed up to an amount equal to 24.54% of the
project's construction costs, or a maximum of $191,641.
Funding and sources currently available for this project are as follows:
Fund Source assigned to this prnjeot) Account No. Amount
SB 300 401-000-466-485 $ 191,641.00
RDA PA#2 LIM Bond Fund 401-000-493-000 $2,029,717.00
Infrastructure Fee 401-000-493-000 $100.0pp.pp
Total: $2,321,358.00
Less Prior Expenditures: $183,868.36
Remaining Available Funding: $2,137,489.64
BACKGROUND AND OVERVIEW:
Executing the Agreement with the State is the last step in securing State Local
Transportation Partnership Program SLTPP) funds for this Project. The reimbursement
share is 24.54% of construction. If approved, this Staff Report and subsequent
Minute Order will serve as the City's authorizing resolution identifying the project and
the official authorized to execute the agreement.
OO?284
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ing -> 16 FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1 Authorization for the City Manager to Execute Agency-State Supplemental
Agreement SLTPP 5433 002) covering: Construction of the Miles Avenue
Improvement from Washington Street to Adams, and Washington Street to the
Whitewater Channel, Project No.98-07.
2. Do not authorize the City Manager to execute the Agency State Agreement
SLTPP 5433 002). if this alternative is chosen the City will not receive
reimbursement of SLTPP Funding up to $191,641.00.
3. Provide staff with alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
NN
000285
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ing -> 16" AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
IIEMJini
Approval of Plans, Specifications, and STUDY SESSION:
Engineer's Estimate to Construct Various Citywide
Sidewalks, Handicap Access Ramps and Bus Turnout PUBLIC HEARING:
Improvements
RECOMMENDATION:
Approve project plans and specifications, and Engineer's Estimate to Construct
Various Citywide Sidewalk, Handicap Access Ramps and Bus Turnout
Improvements, Project 98-13, and
Authorization for staff to advertise the Various Citywide Sidewalk, Handicap
Access Ramps and Bus Turnout Improvements for bids, and
Appropriate up to $126,113 of Congestion Mitigation Air Quality CMAQ) funds
toward this project.
FISCAL IMPLICATIONS:
Funding for the Bus Turnouts is being provided by CVAG through the SunLine Transit
Agency. The funds being used are Federal funds allocated to CVAG for PM-b
mitigation from the Intermodal Surface Transportation Efficiency ISTEA) Act,
Congestion Mitigation Air Quality CMAQ) Program. The Funding for the Sidewalk and
Handicap Access Ramp improvements will come from the City's annual budget
allocation for these types of improvements. The following represents the proposed
project budget:
ESTIMATED COST
Washington & Tampico Handicap Ramps) $6,840.00
Fred Waring & Horizon Palms Handicap Ramp) $4,383.00
Dune Palms Road R-0-W Sidewalk) $14,843?00
Avenida Bermudas 2 Bus Turnouts) $28,075.00
Avenue 50/Eisenhower Bus Turnout) $11,134.00
Fred Waring/Washington Bus Turnout) $43,365.00
Highway 111/Dune Palms Bus Turnout) $6,824 00
TOTAL ESTIMATED COST: $115,464.00 00290
E.\PWDEP?CQ?NCJL\1 9?8\98O81 8C?v?pd
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ing -> 16#Based on the estimated construction costs, the following represents the project
budget:
City Administration 5%) $ 5,773.00
Inspection/Testing 7.75%) 8,948.00
Professional Services 10%) 11,536.00
Construction Estimate) 11 5,464.00
Contingency 10%) 14.172.00
TOTAL $155,893.00
Based upon the construction estimate of $155,893.00, the following represents the
proposed funding allocations:
FUNDING SOURCE AMOUNT
Congestion Mitigation Air Quality CMAQ) Funds: $126,113.00
Side?alks various locations: $18,220.00
Handicap Ramps various locations: $15,288.00
TOTAL: $159,621.00
As illustrated, sufficient funding exists to construct the improvements identified.
The CMAQ funding being provided was originally allocated to the City in the amount
of $50,000. Through discussion with SunLine and CVAG, Staff learned that additional
CMAQ funds, up to $76,000, is available to install additional turn-outs. In order to
take advantage of this funding opportunity, the City must award the project for
construction by September 30, 1 998.
BACKGROUND AND OVERVIEW:
The project provides for the construction of street and sidewalk improvements
consisting of asphalt concrete removal; grading, placing concrete and base, concrete
bus pad, concrete curb and gutter, concrete sidewalk, curb access ramps, and asphalt
concrete berm.
Based upon an August 1 8, 1 998, authorization to receive bids, the following tentative
project schedule is proposed:
Authorization to Receive Bids: August 18, 1998
Bid Opening: September 10, 1998
Project Award: September 1 5, 1 998
Construction Period 45 days) October 1 November 16, 1998 009291
Project Acceptance December 1 998
PWDEPT\COuNCIL\1 998??8O81 8c.,,?d
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ing -> 16$FINDINGS AND ALTERNATIVES:
Alternatives for the CitV Council to consider:
1. Approve project plans and specifications, and Engineer's Estimate to Construct
Various Citywide Sidewalk, Handicap Access Ramps and Bus Turnout
Improvements, Project 98-1 3; authorize staff to advertise the Various Citywide
Sidewalk, Handicap Access Ramps and Bus Turnout Improvements for bids; and
appropriate up to $126,113 of Congestion Mitigation Air Quality CMAQ) funds
toward this project.
2. Do not approve project plans and specifications; and, authorize staff to
advertise the project for bids. This alternative will result in the City losing the
available CMAQ funding from CVAG.
3. Provide staff with alterative direction.
g/?
Chris A. Vogt
Public Works Director/City Engineer
CAV:JMF
000292
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An
U
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August18, 1998 CONSENT CALENDAR:
ITEM TITLE: Final Acceptance of Improvements to STUDY SESSION:
Tract 18915, Palm Royale.
PUBLIC HEARING:
RECOMMENDATION:
Accept improvements to Tract 1891 5.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Palm Royale subdivision is located on the south side of Fred Waring Drive at
Washington Street Attachment 1). On May 2, 1997, the City Council authorized a
reduction in improvement security. All improvements are now complete and other
obligations of the Subdivision Improvement Agreement have been satisfied.
FINDINGS AND ALTERNATIVES:
The Public Works Department has determined that improvements to Tract 18915
comply with the City?s standards for final acceptance. The alternatives available to
the City Council are as follows:
1. Accept improvements to Tract 18915 and authorize staff to release security as
outlined in Attachment 2.
2. Provide staff with additional direction.
Chris A. Vogt
Public Works Director/City Engineer
CAV/HGIhg 000293
Attachments
F \PWDEPT\CO??CIL\1 99?\98O81 8
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ing -> 16( OF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
Approval of the Consultant Selection STUDY SESSION:
Process for Professional Services to Prepare a Design
Theme, Assessments, Plans, Specifications, and PUBLIC REARING:
Engineer's Estimate Necessary to Develop the Village
Commercial District
RECOMMENDATION:
* Approve Consultant Selection Committee.
* Approve the Issuance of a Request for Proposal RFP) for Professional
Engineering Services to Prepare Plans, Specifications and Engineer's Estimate
for the Phase V-A Village Commercial Area, Phase V-B Cove Area, V-C
Westward Ho and V-D Sagebrush, Bottle Brush and Saguaro, Assessment
Engineering for public sewer installation and Design Services and Development
of the Village Commercial District Prototype Street)
* Direct staff to receive proposals from qualified firms.
* Direct staff to negotiate terms of a Professional Services Agreement with the
most qualified firm, as determined by the Consultant Selection Committee, to
be considered by the City Council at a future date.
FISCAL IMPLICATIONS:
These projects are currently identified in the City's approved Capital Improvement
Program for Fiscal Year 1 998/1 999. The following represents the total project
budget:
Project 199B16 Phase v-A village Commercial Area): $1,188,650.00
Project 199817 Phase V-B Cover Area): $4,088,491.00
Project 199818 Phase v-c Westward Ho): $2,350,960.00
Project 199819 Phase v-D Sagebrush, Bottlebrush, & Saguaro): $1,001,899.00
Project 199821 village Development: $500,000.00
TOTAL BUDGET AMOUNT: *9.130,000.00
F:\PwDEPT?ccu?cIL\1998\98o8laj.?pd
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ing -> 16)The following expenditures are anticipated:
Administration 5%) $456,500.00
ngineenng 10%) $913,000.00
Inspection/Testing 7.75%) $707,575.00
Construction: $7,052,925.00
TOTAL ANTICIPATED COSTS $9,130,000.00
The amount identified for this contract totals $913,000.
BACKGROUND AND OVERVIEW:
On July 7, 1 998, the City Council approved the Fiscal Year 1 998/99 Capital
Improvement Program. The adopted program includes the development of an
Assessment District for public sewer installation, preparation of a Prototype" theme
for the Village Commercial District and design and construction of a Prototype"
downtown commercial street, including street lights, new sidewalk, curb and gutter,
street construction and restriping, and the completion of Phase V improvements within
the northern cove area, Westward Ho area, Sagebrush, Bottlebrush, and Saguaro.
To economize the costs for these services, enhance the coordination of the design,
reduce staff time required to manage the services, and reduce the time to complete
the design of these improvements, a Request for Proposals RFP) for professional
engineering and design services has been prepared that combines the improvement
projects This approach has been used on a number of occasions and has been
successful. Although it is proposed that the design of these improvements be
prepared by a single consulting firm, the projects may be constructed under a number
of Public Works contracts as single individual improvement projects or as a
combination of improvement projects under single contracts. The consultant will be
required to evaluate and recommend to the City the best combination of improvements
into Public Works contracts.
Consultant Selection Prpces?
The estimated costs for preliminary engineering and design services for these
improvements exceeds $10,000. As required by City Resolution 93-28, the
consultant selection process for services exceeding $10,000 in costs will be utilized.
A Selection Committee shall be formed of members competent to judge the
qualifications of firms for the specific services requested. The City Council may
appoint one or two members to participate in or observe the staff selection procedure.
F:\PWDEPT\COUNCJL\1 9S\98O818j???pd flflr'?n?
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ing -> 16*The proposed consultant selection committee is as follows.
Mark Weiss, Assistant City Manager
Chris A. Vogt, Public Works Director/City Engineer
John Freeland, Senior Engineer Capital Projects
Jerry Herman, Community Development Director
Christine di lono, Planning Manager
With this report, the City Council is notified of the need to contract for professional
services in excess of $1 0,000. The Consultant Selection process proposed for these
services are outlined in Attachment 1.
Requests for Proposals RFP) outline the services required of the consultant. The
proposed RFP shown in Attachment 2 outlines the services necessary to complete the
engineering and design work for these improvements.
The attached RFP requires each of the consultants to submit a cover letter, statement
of qualifications SOO), and task list in one envelope and their costs to complete the
work in a second envelope. The RFP's are due September 24, 1 998. The Consultant
Selection Committee will review the submitted RFP's and rank them based upon
qualifications. Negotiations will proceed with the top-ranked firm, as determined by
the Consultant Selection Committee. Once negotiations have concluded, a
Professional Services Agreement outlining the negotiated terms between the City and
the successful consultant will be submitted to the City Council for further
consideration.
The anticipated schedule for this project is included as Attachment 3. This schedule
includes 3 months for meetings with the Village business owners, Chamber of
Commerce, Staff, Planning Commission, and City Council for the development of a
Village Commercial theme and to determine parameters of the prototype street. The
schedule is also made part of the RFP package.
FINDINGS AND ALTERNATIVES
The consultant selection process outlined in Attachment 1 complies with the
requirements of Resolution 93-28 Attachment 1) and provides for an efficient
approach to the selection of a consultant for the services necessary to complete the
anticipated improvements.
fl93
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ing -> 16+The alternatives available to the City Council are as follows:
1. Approve Consultant Selection Committee.
Approve the Issuance of a Request for Proposal RFP) for Professional
Engineering Services to Prepare Plans, Specifications and Engineer's Estimate
for the Phase V-A Village Commercial Area, Phase V-B Cove Area, V-C
Westward Ho and V-D Sagebrush, Bottle Brush and Saguaro, Assessment
Engineering for public sewer installation and Design Services and Development
of the Village Commercial District Prototype Street)
Direct staff to receive proposals from qualified firms.
Direct staff to negotiate terms of a Professional Services Agreement with the
most qualified firm, as determined by the Consultant Selection Committee, to
be considered by the City Council at a future date.
2. Do not approve staff's recommendation.
3. Provide staff with additional direction.
Chris A. Vog
Public Works Director/city Engineer
CAVInn
Attachment 1: Consultant Selection process
Attachment 2: Proposed RFP
OOO29? flr)4
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Denial of Claim for Damages Filed
by Coachella Valley Water District, PUBLIC HEARING:
Date of Loss June 3,1997 through
March 17, 1998
RECOMMENDATION:
Deny the Claim for Damages filed by Coachella Valley Water District, date of loss
June 3, 1997 through March 17, 1 998.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Coachella Valley Water District CVWD)
date of loss June 3, 1 997 through March 1 7, 1 998 was forwarded to both Carl
Warren & Co., claims representative for the California Joint Powers Insurance
Authority, and the Coachella Valley Joint Powers Insurance Authority CVJPIA). The
period of time for the claim extends over two different policy" years and could
potentially impact both insurance authorities. As indicated in Attachment 2, Carl
Warren & Co. and the CVJPIA have indicated that there is no coverage for this type
of claim.
The claim has been reviewed by the City Attorney and a representative of Rutan &
Tucker, and it is recommended that the City Council reject the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are;
1. Deny the claim as recommended by the City's legal representative;
2. fcc? the claim.
Oinla??
n M. Falboner
nce Director
OOO343?
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ing -> 16^ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1 998 CONSENT CALENDAR:
ITEM TITLE: Discussion of the Construction Plan Details STUDY SESSION:
for the City Entrance Monuments, Project 98-05 PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
During the City Council meeting of September 1 6, 1 997, the Council approved
Highway 111 design guidelines and adopted the conceptual design for two City entry
signs. The tentative locations are as follows:
1. Northwest corner of the Plaza La Quinta parcel facing eastbound traffic.
2. Southeast corner of the Home Depot project facing westbound traffic.
Presently there are facilities present at the southeast corner of the Home Depot project
site that would conflict with the proposed location of the City monument. City staff
and the consultant have coordinated the monument sign location with Imperial
Irrigation District lID). lID completed a relocation plan and has agreed to participate
in the cost for relocation of the lID facilities. The relocation of the facilities will be
included in the bid package for the construction of the monument providing a window
of time for lID to complete the relocation.
During the City Council meeting of April 7, 1998, the City Council acted to award a
professional services agreement to the firm of Ray Lopez Associates to prepare plans,
specifications and Engineer's Estimates for the construction of two 2) City Entrance
Monuments.
OO?3??O
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ing -> 16_On June 1 6, 1 998, the City Council was approached by Mr. Bill Ware, who presented
an alternate design for city entrance monuments. Staff contacted Mr. Ware and
informed him that design for the City Entrance Monuments will be reviewed as a Study
Session item during the City Council meeting of July 7, 1 998.
During the Study Session on July 7, 1 998, City Council directed staff to erect sample
entrance monuments to determine size and scale at the actual locations. An 8 1/2'
x 30' entrance monument and 6' x 20' entrance monument were placed at the Home
Depot site in the approximate future location during the week of July 20, 1 998. The
sample monuments were relocated to the Plaza La Quinta site Lumpy's) in the
proposed future location during the week of August 1 0, 1 998.
FINDINGS AND ALTERNATIVES:
Staff and Ray Lopez Associates have coordinated and reviewed many of the design
elements to be incorporated into the construction plans. Staff is seeking additional
input from the City Council with respect to relief and lighting details and overall
monument size.
Alternatives for the City Council to consider:
1. As deemed appropriate by the City Council.
Chris A. Vogt
Public Works Director/City Engineer
OOf)351
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ing -> 16` DEPARTMENT REPORT: A-i
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager??
DATE: August 18, 1998
RE: Department Report-Response(s) to Public Comment
The following are responses to public comments made at the July 7, 1998 City
Council meeting:
1. Mr. Bob Tyler spoke regarding the proposed tennis courts at Washington and
Miles.
* Staff sent a letter to Mr. Tyler advising him that the City is currently
reviewing the draft EIR and that any response sent to the County is
subject to the direction of the City Council. Mr. Tyler was also advised
that he would be provided with a copy of any City response when
prepared.
2. Mr. Richard Petri presented a petition from the residents of INCO homes
seeking a left turn land when exiting from the development.
* Staff sent a letter advising Mr. Petri that the Technical Traffic Committee
has previously reviewed the traffic flows in the area in question and, as
a result, the City installed left turn pockets which precludes residents
coming out of INCO homes from making a left turn.
3. Mr. Kevin McCune spoke regarding the left turn situation at INCO homes and
also asked that the developer be required to maintain the perimeter
landscaping.
* See response to Mr. Petri above. Staff also sent a letter to Mr. McCune
regarding the landscaping.
000352
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 1 8, 1 998
CONSENT CALENDAR:
STUDY SESSION:
Report Regarding Procedure for Re-Alignment PUBLIC HEARING:
of City's General Municipal Election
RECOMMENDATION:
Provide staff direction.
FISCAL IMPLICATIONS:
If the City's General Municipal Election is changed, there would be a 50% increase
in election costs. Additionally, $4,000 would need to be appropriated at the time
any action is taken to change the election date to cover the costs associated with
mailing a notice to all registered voters.
BACKGROUND AND OVERVIEW:
During discussions last Spring regarding the City Council's goals, the issue of changing
the date of the General Municipal Election held in November of odd-numbered years
to be consolidated with the Statewide General Election which is held in November of
even-numbered years surfaced as something desirable to pursue. At the August 4
meeting, Council directed staff to prepare a report on the procedures for making such
a change for consideration at this meeting. The rationale expressed for considering
such a change is due to the decline in voter turnout since going to off-year elections.
Following are voter turnout figures back to 1 986 when the City was consolidated with
the Statewide General Election.
YEAR TURNOUT REGISTRATION POPULATION
1986 Consolidated) 53.7 3,381 7-1o
1988 Consolidated Presidential) 72.1 3,850 9,274
1990 Consolidated) 56.3 4,394 11,827
000356
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ing -> 16e 1992 Consolidated Presidential) 77.6 6,928 14,840
1994 Statewide No City) 63.8 7,183 16,680
1995 First City Only No State) 37.9 7,590 17,591
1 996 Statewide No City Pres) 64.9 9,036 1 8,045
1997 City Only No State) 30.3 9,299 18,931
As the Council is aware, the County has been purging the registration files since the
beginning of the year. They first sent out postcards to all registered voters and then
they bought back the returned sample ballots from the Post Office in the April
Congressional election and again in the June Primary. As a result of those efforts 920
registrations were purged, bringing our current total to 8,379. With our current
population at 20,450 that means 41 % of our population is registered. In the
November 1997, the figures indicated that 49.12% of the population was registered.
History of the City's Election Calendar
When the City was incorporated, the election was held in April 1982. In January
1 983, the Council changed the election date to consolidate with the Statewide General
in November of even-numbered years. The record does not indicate the rationale for
doing so. In December 1 993, the Council changed the election date from November
even-numbered years to November odd-numbered years at the request of the County
of Riverside Elections Department. Their effort was focused on trying to have all
partisan elections in November even-numbered years and all non-partisan elections in
November of odd-numbered years. The reason was that having the local elections at
the same time as the Statewide General Election was over-taxing their system.
Costs
The normal cost of elections is $2.93 per registered voter. At that figure, the cost of
the last election should have been $27,246.07. However, by agreeing to the re-
alignment requested in 1 993, we were given an on-going 50% discount. If the
election date is changed to November of even-numbered years, the City will no longer
realize that discount.
There will also be a cost of approximately $4,000 associated with mailing a notice of
the change to all registered voters as discussed below.
OO?357
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ing -> 16f Procedure to Change the Election Date
Section 36503.5 of the California Government Code allows cities to consolidate with
the Statewide General with the approval of the County Board of Supervisors. It further
states that the Board shall" approve such request unless the ballot style, voting
equipment? or computer capability is such that additional elections or materials cannot
be handled.
Said Code also requires that within 30 days after the ordinance becomes effective, a
notice is to be mailed to all registered voters informing the voters of the change in the
election date and the fact that the terms of the officeholders will be changed. The
cost of that mailing is estimated at $4,000 which would have to be appropriated.
If Council chooses to agendize this matter for September 1 5 and have first reading of
an ordinance at that time, the second reading would be scheduled for October 6. The
mailing would then take place between October 6 and November 5.
PA
C?W Clerk
City of La Quinta, California
Attachments:
1. Cal Gov't. Code Sec. 36503.5
2. Council Minutes of 12/7/93
000353
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ing -> 16U-
OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18,1998
CONSENT CALENDAR:
ITEMTITLE:
Public Hearing on Tentative Tract 28867 to consider the STUDY SESSION:
reconfiguration of Tract 28470 to create an additional PUBLIC HEARING:
32 residential lots along Del Gato Drive, Masters Circle,
Claret Cove, and Latrobe Lane within the Tradition
Club, Applicant: Winchester Development Company,
LLC.
RECOMMENDATION:
1. Adopt City Council Resolution certifying a Mitigated Negative Declaration of
Environmental Impact for Amended Environmental Assessment 98-360.
2. Adopt City Council Resolution approving Tentative Tract Map 28867, subject to
findings and conditions.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Site Background
Tract 28470, approved in 1997, allows 242 residential lots within the Tradition Club, a golf
resort residential community. Tract 28611, approved in 1997, reduced the size of lots in
Phase I thereby creating an additional 12 lots. Parcel Map 28612 added four more
residential lots. The total number of approved residential lots is currently 258. Existing
within the Tradition Club are the golf course, club house facilities, maintenance building,
and the rehabilitated Hacienda del Gato which serves as the Administrative offices for the
development. All infrastructure and grading is completed for Phases 1, 2, and 3, and is
partially completed for Phase 4. Approximately six building permits for custom homes
have been issued within Phase I. Access to the Tradition Club is at the south terminus of
Washington Street Attachment 1).
Project Request
Tentative Tract Map 28867 Attachment 2) proposes to reconfigure 92 lots into 124 lots
located south of Claret Cove and Talking Rock Turn. The total acreage involved is 82.56
acres. The proposed lots vary in size from approximately 13,904 square feet to 25,506
square feet, as compared with 19,500 to 28,500 square foot lots approved for Tract 28470.
P:\ccrptTT2sg67Trad.wpd 000389
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ing -> 16Proposed lot widths range from 71-feet to 154-feet, and depths range from 155-feet to
305-feet, as compared with 130-foot to l5O4oot widths and 150 to 190-foot depths
approved by Tract 28470. All lots front onto private streets, and all but seven lots back onto
the existing golf course.
A single loaded street, Kings Alcove, has been deleted, along the south property line. The
lot sizes will now be increased and two additional lots added in this area. The lots will now
be accessed from Del Gato Drive. Simply, two single loaded streets have been combined
as a double loaded street.
Public Notice
This map application was advertised in the Desert Sun newspaper on July 27, 1995. All
property owners within 500-feet of the Tradition Club were mailed a copy of the public
hearing notice as required by the Subdivision Ordinance of the La Quinta Municipal Code.
As of July 23,1998, no written comments have been received.
Public Agency Review
All written comments received are on file with the Community Development Department.
All applicable agency comments received have been made part of the Conditions of
Approval for this case. Agency letters are on file in the Community Development
Department.
Planning Commission Consideration
On July 28,1998, the Planning Commission considered the applicant's request to create
an additional 32 lots within the Tradition Club. The Planning Commission voted
unanimously to recommend the width of Lots 50 through 68 be increased to a minimum
of 1 OO4eet instead of staffs recommendation to eliminate seven lots. This
recommendation by the Planning Commission was adopted with the finding that the
minimum I OO4oot lot widths will mitigate the visual impacts to a level of insignificance. The
additional lots proposed within the interior of the project and near the southern end of the
project were recommended for approval. The Minutes of the Planning Commission Meeting
are included as Attachment 3.
Issues
Based on the provisions of the General Plan, Zoning Code, and the Subdivision Ordinance,
the following overview of the project is provided:
Issue I General Plan and Specific Plan Consistency
The City's General Plan designates the subdivision as Low Density Residential 2A
dwellings per acre) which allows single family housing e.g., attached or detached housing
units).There have been 258 residential lots approved for the Tradition Club project TM
002
000390
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ing -> 1628470 242; PM 28612 4; TT 28611 12). The proposed Tentative Tract 28867 would
create an additional 32 residential lots for a project total of 290 residential lots, which is
less than the 399 single family units that would be allowed by the General Plan given the
total acreage density allowance plus hillside density transfer potential. This map proposes
lots greater than the 7,200 square feet minimum required by the RL Zoning District. As
designed, the proposed single family development of Tentative Tract Map 28867 is
consistent with the City's General Plan and Zoning Code.
Issue 2 Tract Designllmprovements
Private interior street and residential lots have been designed around the existing golf
course fairways. Design standards of the City's General Plan and Subdivision Ordinance
have been included into the project's design. Street and other infrastructure improvements
are completely installed for Phase 3 and partially installed for Phase 4. Impacts associated
with development of the project can be mitigated through adherence to the recommended
conditions.
Issue 3 Health and Safety
Necessary infrastructure improvements for this project have been installed for the majority
of the Tentative Tract 28867 project area. This includes water, sewer, streets, and other
necessary improvements. The health, safety and welfare of residents is ensured based on
recommended conditions, and by previous assessment of these issues in Environmental
Assessment 96-333, prepared for Tract 28470.
Issue 4- Environmental Impacts
At the July 28,1998, Planning Commission Meeting, a finding was made that the minimum
lOO4oot lot widths for proposed Lots 50 through 68 would mitigate the visual impacts,
identified in Amended EA 98-360, to a level of insignificance. See Section 3.13 Aesthetics
of the EA 98-360 Page 29) for a detailed discussion of visual impacts.
The proposed elimination of Kings Alcove street, located near the southern boundary of
the Tradition Club, will result in double-loading onto Del Gato Drive for a short distance, but
this impact is not anticipated to be significant.
FINDINGS AND ALTERNATlVES.?
Options available to the City Council are:
1. Certify Amended IEA 98-360 and approve Tentative Tract Map 28867, subject to the
attached findings and conditions.
2. Deny certification of Amended IEA 98-360 and approval of Tentative Tract Map
28867.
3. Continue the Public Hearing, and provide staff with direction.
000391
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003
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ing -> 16 Jer Her an, Community Development Director
Ci of La uinta
Attachments:
1. Phasing Map for Tract 28470 Tradition Club
2. UM 28867 Large Exhibits City Council Only)
3. Minutes of Planning Commission Meeting, July 28,1998
000392
CGrptTT28867Trad.
004
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18,1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public Hearing on Tentative Tract Map 28735, a
request to subdivide 8.27 acres into 22 single family PUBLIC HEARING:
and other common lots within pecific Plan 83-002 on
the south side of Southern Hills and west of future
Winged Foot abutting the Jack Nicklaus Tournament
Golf Course in PGA West. Applicant: KSL Land
Corporation
RECOMMENDATION:
Adopt City Council Resolution, approving Tentative Tract Map 28738, subject to findings
and conditions.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Planning Commission Action
On July 28,1998, the Planning Commission held a public hearing to consider approval of
a 22 single family lot subdivision in PGA West Attachment 1). After discussion, the
Planning Commission, on a 5-0 vote, adopted Resolution 98-062 recommending approval
of the subdivision map, subject to findings and conditions. A copy of the Commission
Minutes is attached Attachment 2).
PGA West Background
The PGA West Resort and Club is made up of numerous tentative tract maps which have
been approved since the 1984 approval of Specific Plan 83-002 Resolution 84-31).
Housing units range in size from 1,283 square feet to over 5,000 square feet. Started in
1986, PGA West, within Specific Plan 83-002, is a country club community of
approximately 1,700 residences 5,000 houses are allowed) and multiple championship
golf courses.
STRPTCC 28738-25
RESOCC 28738-25, CONDCC TTM28738-26 1 oOl-l47?
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ing -> 16 Site Information
The vacant site was mass graded a few years ago during construction of the existing golf
course. Surrounding properties are vacant and owned by the applicant.
Proiect Re?uest
This map resubdivides portions of Tract 21643, and proposes 22 single family residential
lots on 8.27 acres. Access to the site is from existing private streets to the north of the site
i.e., Southern Hills and Winged Foot). The proposed lots front onto future Winged Foot,
a private street, and back up to the existing Jack Nicklaus Tournament Golf Course.
Winged Foot, north-south street, runs parallel to Madison Street, an existing public
thoroughfare to the east.
The proposed single family lots vary in size from 11,562 square feet to 16,586 square feet
with an average of 12,028 square feet. Lots are typically 8l4eet wide by 1444eet long.
The project density is approximately 2.6 dwellings per acre. Lots A" through C" are
designated as common lots.
The lots are designed for Heritage units that were approved by the City in 1995 under Plot
Plans 95-552 and 95-565. The one story houses are 2,655 square feet or greater in size.
Public Notice
Property owners within PGA West were mailed a copy of the public hearing notice as
required by the City's Subdivision Ordinance. A public hearing notice was also published
in the Desert Sun newspaper on August 1,1998.
STATEMENT OF THE ISSUES:
Based on the provisions of the General Plan, Specific Plan 83-002, and the Subdivision
Ordinance the following overview of the project is provided:
Issue I General PlaniSpecific Plan Consistency
The City's General Plan designates the proposed subdivision as Low Density Residential
2-4 dwellings per acre) which allows single family housing. Current development
approvals reflect a lower number of housing units planned within SP 834)02 from the 5,000
units permitted. Therefore, adding 22 residential units 2.6 dwellings units per acre) will
not exceed the allowed number of units analyzed in the Environmental Impact Report.
The proposed lots exceed the 6,500 square foot requirements established under Specific
Plan 83-002. The proposed single family development is consistent with the City's
General Plan and Zoning Code as designed.
Traffic generation from the development is expected to be 220 vehicle trips per day, or
less. The number of vehicles generated is consistent with the ultimate build-out
STRPTCC 28738-25 000477
RESOCC 28738-25, CONDCC TTM28738-26 Page 2 o? 3
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ing -> 16projections of Specific Plan 83-002. The street circulation plan is consistent with the
requirements of SP 83-002.
Issue 2 Tract Design/improvements
Street and other infrastructure improvements are required for this project. Impacts
associated with development of the project can be mitigated through adherence to the
recommended conditions.
Issue 3 Health and Safety
All necessary infrastructure improvements for this project will be constructed as required
by the attached conditions. This includes water, sewer, streets, and other necessary
improvements. The health, safety and welfare of residents is ensured based on
recommended conditions.
CONCLUSION:
The tentative tract map, as conditioned, is consistent with development in the immediate
area, and in conformance with City Zoning Code and Specific Plan requirements. Findings
for approval, as noted in the attached Resolution, can be made.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
1 Approve the request as recommended by the Planning Commission;
2. Deny the request; or,
3. Continue the request to September 15,1998.
er Her an, Community Development Director
ttachments:
1. Map Exhibit Reduced
2. July 28,1998 Planning Commission Minutes Excerpt)
3. Large Map Exhibit Council Only)
Page 66f04378
003
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18,1995
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public Hearing on General Plan Amendment 98-058 to PUBLIC HEARING:
allow a change to Neighborhood Commercial; Zone
Change 95-087 to allow a change to Neighborhood
Commercial, and certification of Environmental
Assessment 98-358 for the property located south of the
southwest corner of Jefferson Street and Fred Waring
Drive. Applicant: H.A. Andersen
RECOMMENDATIONS:
1. Adopt City Council Resolution certifying a Mitigated Negative Declaration of
Environmental Impact for Environmental Assessment 98-358 prepared for General
Plan Amendment 95-058, and Change of Zone 98-057; and,
2. Adopt City Council Resolution approving a General Plan Amendment to change the
designation of 10 acres of Low Density Residential as shown on Exhibit A", to
Neighborhood Commercial.
3. Move to introduce Ordinance No. by title and number only and waive further
reading. Motion to introduce Ordinance on first reading approving Zone
Change 98-086.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Site Location
The project boundaries are generally defined by two Arterial streets; Jefferson Street and
Fred Waring Drive. The project area is located at the south of the southwest corner of
Jefferson Street and Fred Waring Drive.
Adjacent properties are: NORTH: RESIDENTIAL, COUNTY OF RIVERSIDE)
SOUTH: LOW DENSITY RESIDENTIAL
EAST: RESIDENTIAL, CITY OF INDIO)
WEST: LOW DENSITY RESIDENTIAL
000493
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General Plan Amendment
The applicant is requesting to change the General Plan designation for the 10 acre site
from Low Density Residential LDR) to Neighborhood Commercial NC). The request is to
expand the current 10 acres designated Neighborhood Commercial at the southwest
corner of Jefferson Street and Fred Waring Drive to a 20 acre Neighborhood Commercial
site to make the future parcel more suitable for development of a typical neighborhood
commercial center. The General Plan identifies typical neighborhood center uses as a
grocery store, drug store, personal services, administrative and professional offices, and
eating and drinking establishments. The ultimate parcel configuration, lengthwise along
Jefferson Street, provides an opportunity to buffer and transition this commercial use with
the nearby residential neighborhood, Cactus Flower.
Zone Change
The applicant is requesting to change the zoning designation for the 10 acre site from Low
Density Residential RL) to Neighborhood Commercial CN). The request is to expand the
current 10 acres designated Neighborhood Commercial at the southwest corner of
Jefferson Street and Fred Waring Drive to a 20 acre Neighborhood Commercial site to
make it more suitable for development of a typical neighborhood commercial center. The
Zoning Code permits, in the Neighborhood Commercial district, such uses as a grocery
store, drug store, personal services, administrative and professional offices, and eating and
drinking establishments.
Environmental Assessment
Based on C. E.Q A. requirements, staff prepared Environmental Assessment 95-358 for the
project. Staff recommends certification of a Mitigated Negative Declaration of
Environmental Impact as the project will have no significant adverse effect on the
environment based upon the mitigation measures.
Public Notice
This case was advertised in the Desert Sun newspaper on July 24,1998. All property
owners within 500-feet of the site were mailed a copy of the public hearing notice as
required by Code. Public agency comments have been received and filed.
Planning Commission Action:
The Planning Commission reviewed the applicant's request on July 14, 1998 and
discussed all aspects of the application request and after deliberation, voted 5-0-) to
recommend:
1. Certification of Environmental Assessment 98-358,
2. Approval of General Plan Amendment 98-058, and
3. Approval of Zone Change 98-087. 000494 1, 002
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ing -> 16The recommendations are based on the attached Findings. Excerpts from the Minutes of
the Public Hearing are attached. Attachment 2).
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
1. Certify a Mitigated Negative Declaration of Environmental Impact for Environmental
Assessment 98-058, approve General Plan Amendment 98-058, and Zone Change
98-087 by adopting the attached Resolutions or
2. Continue the public hearing to September 15,1998 for further discussion; or,
3. Deny the applicant's request
ommunity Development Director
Attachments
1. Project Location Map
2. Pranning Commission Minutes Excerpts)
000495
003
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ing -> 16. AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: August 18, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public Hearing on Specific Plan 98-032 to allow 28 LI
resort residential units and a recreation building and PUBLIC HEARING:
related amenities and approval of Conditional Use
Permit 98-040 to allow construction of 28 resort
residential units at the nontheast corner of Tom Fazjo
Lane North and Quarry Lane in The Retreat at The
Quarry at La Quinta. Applicant: La Quinta Golf
Properties.
RECOMMENDATION:
1. Adopt City Council Resolution certifying a Mitigated Negative Declaration of
Environmental impact for Environmental Assessment 98-359, subject to the
Mitigation Monitoring Plan.
2. Adopt City Council Resolution approving Specific Plan 98-032, subject to
conditions.
3. Adopt City Council Resolution approving Conditional Use Permit 98-040, subject
to conditions;
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
SITE BACKGROUND
This project, known as The Retreat at The Quarry, consists of 7.36 acres of land
recently purchased for inclusion into The Quarry Attachment 2). The site is triangular
shaped and was recently mass graded. Parcel Map 28650, approved at a Director's
Hearing on November 24, 1 997, created five parcels for this site. The site is divided
into three planning areas, each proposed for a different type of development. Site
Development Permit 97-61 7 was approved by the Planning Commission on January
P:\STAN\cc t sp 98-032 cup 98-040.WPD
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ing -> 16/1 7, 1997, for Planning Area 1 2.2 acres) at the north end of the site for an employee
parking lot, a 3,100 square foot recreation building, related parking, and a swimming
pool, spa and tennis court. Construction on this facility has begun.
PLANNING COMMISSION REVIEW
The Planning Commission reviewed this request at its meeting of July 28, 1 998
Attachment 2). The Commission added conditions reducing the maximum allowable
height of a structures from 34 to 28 feet, ensuring corner visibility at Cahuilla Park
Road and Quarry Lane, and noting the conditional use permit does not become
effective until the effective date Zoning Code Amendments 97-058 and 98-061. The
Commission then unanimously 5-0) adopted Resolutions 98-059, 98-060, and 98-
061, recommending Certification of a Mitigated Negative Declaration of Environmental
Impact, and approval of Specific Plan 98-032, and Conditional Use Permit 98-040,
subject to conditions.
SPECIFIC PLAN REQUEST
The applicant proposes to create a Specific Plan for the 7.36 acre project site to allow
alternative types of housing to the traditional detached single family residence which
exists in The Quarry Attachment 3). Planning Area 2 is proposed for five three in the
first phase on individual lots) four bedroom residences or cottages which will be
individually owned, but rented for periods of 30 consecutive days or less to friends and
guests of The Quarry property owners. Planning Area 3, at the east end of the site,
is proposed for a maximum of 23, yet to be determined, resort residential units.
Conditional Use Permit 98-040 is being processed to allow this type of use for these
resort residential units. As noted earlier, Planning Area 1 has been approved for
parking and recreational amenities for the golf course and clubhouse.
Proposed density of the residential use of the plan is 3.8 dwelling units per acre based
on the 7.36 acre site. The zoning of the project site allows up to four units per acre.
The Specific Plan includes landscaping guidelines which follow the existing planting
in The Quarry. This includes a predominance of Mexican Fan Palm trees Washingtonia
robusta), desert, and primarily low water types of plants. Planting will be an extension
of that used for the recently approved recreation building.
CONDITIONAL USE PERMIT REQUEST
The applicant has requested approval of a Conditional Use Permit to allow the 28
resort residential units proposed by this Specific Plan. Three of the resort residential
units, called cottages, are proposed at this time. The plans in the Specific Plan text
propose three four bedroom one story cottages in Planning Area 2. These units are
the same concept as the resort residential units recently approved for the La Quinta
Resort, and therefore, the City will receive Transient Occupancy Taxes for rental of
these cottages.
000559 002
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ing -> 160The cottages are architecturally similar to the recently approved recreation building and
utilize a combination of multiple gable and shed tile roofs with exposed rafters at a
maximum height of 1 7'-6", not including chimneys and towers. Wood trellis',
supported by plaster columns, are utilized on two sides of the building. Exterior
materials consist of a five color blend, two piece barrel tile roof, plaster walls in light
earth tones, and stone veneer accents.
Parking required for the four bedroom cottages is one space per bedroom, as stipulated
in the Specific Plan for resort residential uses. The plan provides two perpendicular
spaces adjacent to each cottage. The remaining parking spaces are provided in the
parking lot of the adjacent recreation building, which has extra spaces.
PUBLIC NOTICE
This request was advertised in the Desert Sun Newspaper on July 28, 1998, and
mailed to all property owners within The Quarry and within 500 feet of The Quarry.
To date, no correspondence has been received.
ENVIRONMENTAL REVIEW:
This Specific Plan and Conditional Use Permit requests have complied with the
requirements of The Rules to Implement the California Environmental Quality Act of
1 970" as amended, in that the Community Development Department conducted an
initial study Environmental Assessment 98-359) and has determined that the proposed
Specific Plan and Conditional Use Permit will not have a significant impact on the
environment and a Mitigated Negative Declaration of Environmental Impact is
recommended for certification
DISCUSSION OF ISSUES:
ISSUE 1- Suitability of Specific plan and Conditional Use Permit.
The use of the project site for recreational and alternative housing for limited guests
of The Quarry, is acceptable. Impacts will be minimal due to the location within a
guard gated community, adjacent to Lake Cahuilla County Park.
ISSUE 2- Acceptability.
The project has been designed in conformance with Specific Plan and Zoning Code
requirements. The requirements of the Specific Plan and design of the recreation
amenities and cottage is compatible with the existing Quarry development and
surrounding properties.
000560
P:\STAN\cc rpt sp 98-032 cup 98-040.WPD 003
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ing -> 161FINDINGS AND ALTERNATIVES:
Findings necessary to approve these requests can be made and are contained in the
attached Resolutions.
Alternatives available to the City Council are:
1. Approve the request as recommended by the Planning Commission by adoption
of the attached resolutions; or
2. Continue the request to allow further review and study;
3. Deny the request
J R HERM N, Community Development Director
Attachments:
1. Location Map
2. Planning Commission minutes for the meeting of July 28, 1 998
3. Specific Plan text
OOCf561
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