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1992 06 01 CCR0 har-wscreen wal anan?ments, Cf mAfei?i??. The foflowing sireets will be pefinlued to public er'. rnol?nt s(Qnaae, and afreef erealn At a ma??rnurn Wty 50) loot hf-Cf-w*y J?: fng. P??r??aly gateways are litened us amatic design statements k?ica? en?e tothe Cad'z and the Village area b) B?c*??rw Prunary gateway atments shan occur At the Policy 3-4.1.13 toflawtng street Lntersect?a?'. Wa' opernngs allow vi? kitQ pro??cts from Lmage * Fred Warn'g Drive and Washington eet corndars are desirable and sh?d be equired where Washington and H"g?y 111 p?te As one means Cf minimzn?g negative Jefferson eet and laay 111 visual k?'-s Cf continuous wails. Ths can eisa be * Calfe Tam?co and Wash???n Street * Eisenhower Drre and Call. Tampico Accomphshed by Vs,yinQ Setbacks. Policy 3-4.1.9 Policy 3-4.1.14 vistas nto Secondary gateway atmen? sb? be defined as may require adequate pa?ys, gaeewtsc?ayfreatrn?e?enaxtsce?twane to wailed comrnuni?S, end ath?feAtur? asepproprate. emphass Is placed on a less dramefrc entry statemenf? For example, Policy 3-4.1.15 secondary gateway treatments raay not tcclude special where desirable, the e Cf existing natural vegetation paving, street furiture ce lards?Wscreen wail ird?ng w trees, date palm groves, euca?yptus arrangements. The secondary gateway treatment may w'ndrows, and oleander he?es should be considered rety more on the use Cf iand?c?p?'ng, street bghbng and lbr eten ban In Image comdor ndscape designs. monument signage as the majoc elements Cf design, Policy 3-4.1.16 3-4.1.10 Speeal, design treatments tbr elements Cf the Along primary, secondary and raran mege corridors street system shall be considered In a' the City shall establish eppraaate buUding height approvals lor elated devel?pmen? limits to ensure A ow densi2? character and Policy 3-4.1.17 appearance. me City's streetsc&pe qualiy shall be improved by Policy 3-4.1.11 unde?r??ng Cf Utilites wherever possible. Landsced setbacks are necss? to?ure a high qually and attractive appearance or' maor streets. Policy 3-4.1.18 Setbacks for wails, buildings and palking areas may Prevention Cf visual blight shall be rced by the very,, if property designed, but shall generally be us edmi?tra tion Cf a comprehensive sign ordtnance. foilows: Higtmraylll-50leet Pubuc Transit Policies o'her Ma? Arterals 20 leet Background The pro??s ion af public transit is an Primary M.eral.s 20 feet Irfiegral part LA Quinta's mufti-modal drculation * Secondary Arterials 10 feet system. Increased use of public transit in the fUture * Collector Streets 10 feet ll provide benefits such as reduced congestion and lmpmved air qual'ity. For transit to be successful. it Landscaping n these setback areas shall be should be pro? planned so that ills convenient and consistent wfth the appropeia? Image corridor to users and operales in a t'mely fashion. designation, if applicable. The following pol?cies are intended to provide guidan?e in establishing an expanded transit system to serve the Policy 3-4.1.12 needs of the City and regiorL Special right?f-way dth and design treatments WI' be Ldenbfied for streets Ww'Ln the Village Area, recegn?ng established set-backs Cf adiacent developments and the maturity' Cf existing IBfldsca? 046 BRW, Inc chapter 3 Circulation EIemenf City Cf La Ouinte 3-22 General Plan BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 IIi? C,' ijil fi!jiIIj Nell 1111 C 5??1! IE1i?i!e; b IL b I I I 047 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 1 3 40 oI* 8 $5! o z U- z 4 U w w ow 048 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 LAW OFFICES OF PAUL E. FISHER DDF?I? 4665 MACARTHUR COURT, SUITE 1060 NEWPORT BEACH, CALIFORNIA 92660 UU? LA PR 1 5 1993 TELEPHONE 1714) 474-?O?5 FACS,M I LE 714) 474-2041 April 13, 1993 1520-159 VIA FACSIMILE AND U.S. MAIL Planning & Development Department City of La Quinta 7B-105 Calle Estado La Quinta, California 92253 Re: Project by Philip M. Pead, Simon Plaza, Inc. Dear Sir/Madam: This office represents Desert Outdoor Advertising, Inc. in regard to property it owns near the intersection of Highway 111 and Washington Boulevard, APN 604-050-011. On behalf of Desert Outdoor, we would like to voice our strong opposition to the project proposed by Mr. Pead. The property owned by Desert Outdoor was acquired specifically for the establishment of an outdoor advertising display, and the property is ideally suited for such a use. The portion of Desert Outdoor's property which the City intends to take for use in connection with Mr. Pead's development plans may leave insufficient property for any viable commercial use whatsoever. While the approval of Mr. Pead's plan may benefit Mr. Pead and Simon Plaza, Inc., it will cause a substantial loss to Desert Outdoor. It is very clear that this plan is not being proposed for the benefit of Desert Outdoor, nor is it clear that any benefit will accrue to the general public. Instead, it appears that the City is proposing to take land from priyate parties not for the public benefit, but solely for the benefit of Mr. Pead. On these grounds, we strongly recommend that the Planning and Development Department deny this application. Very truly yours, PAUL E. FISHER PEF:lh 04139301.Ltr O4? BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0CONDITIONS OF APPROVAL APPROVED PLOT PLAN 93-495 REVISION) MAY 11, 1993 SIMON PLAZA * Modified by the anning Commission on 5-11-93 ** Added by the Planning Commission on 5-11-93 *** Deleted by the Planning Commission on 5-11-93 GENERAL 1 The development of the property shall be generally be in conformance with the exhibits contained in the file for PP 93-495, unless amended otherwise by the following conditions. 2. The approved plot plan shall be used by May 11,1994; otherwise it shall become null and void and of no effect whatsoever. *?Be used'? means the beginning of substantial construction which is contemplated by this approval, not including grading which is begun within the one year period and is thereafter diligently pursued until completion. A one year time extension may be requested as permitted by Municipal Code provided an extension request is filed by April 11, 1994. 3. There shall be no outdoor storage or sales displays without specific approval of the Planning Commission. 4. All exterior lighting shall be shielded and directed so as not to shine directly on surrounding adjoining properties or public rights-of-way. Light standard type with recessed light source shall also be reviewed and approved by the Planning Director. Exterior lighting shall comply with Outdoor Light Control Ordinance and off-street parking requirements. 5. Adequate masonry trash enclosures shall be provided for all structures and provided with opaque metal doors. Plans for trash enclosures to be reviewed and approved by the Planning Director prior to issuance of a building permit. The Ap?icant shall contact the local waste management company to insure that the number of enclosures and size of the enclosures are adequate. 6. Decorative enclosures may be required by the City around any retention basins depending on site grading requirements. The color, location, and placement of said fence(s) shall be approved by the Planning and Development Department. 7. Phased improvement plans shall be subject to Planning Commission review. CONAPRVL 037 1 050 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 8. Handicap parking spaces and facilities shall be provided per Municipal Code, State and Federal requirements. 9. A noise study shall be prepared by a qualified acoustical engineer to be submitted to the Planning and Development Department for review and approval prior to submission of building plans for plan check or issuance of grading permit, whichever comes first. The study shall concentrate on noise impacts on building interior areas from perimeter streets, and impacts on the proposed abutting and provide mitigation of noise as alternative mitigation measures for incorporation into the project design such as building setbacks, engineering design, building orientation, noise barriers, berming, landscaping and walls, etc.) and other techniques. 10. The project shall comply with all existing off street parking requirements including but not limited to shading of parking lot areas and bicycle parking spaces. 11. Perimeter landscaping planters shall be provided at maximum widths possible adjacent to property lines and planted with landscaping. 12. The project shall comply with all applica?e Art in Public Places Ordinance. A public art piece shall be installed on the property at a location agreeable to the Art in Pu?ic Places Committee e.g., at the intersection of Highway ill and Washington Street). A public easement shall be offered to the City for the site any art piece may occupy which has been established by the Art in Public Places Committee. 13. * The developer shall retain a qualified archaeologist and pay all associated costs, to prepare a mitigation and monitoring plan for artifact location and recovery. Prior to archaeological studies for this site as well as other unrecorded information, shall be analyzed prior to the preparation of the plan. The Planning and Development Director shall approve the firm to be used in the study prior to any on-site activities. The plan shall be submitted to the Coachella Valley Archaeological Society CVAS) for a two-week review and comment period. At a minimum, the plan shall: 1) identify the means for digging test pits; 2) allow sharing the information with the CVAS; and 3) provide for further testing if the preliminary result show significant materials are present. The final an shall be submitted to the Planning and Development Department for final review and approval. Prior to the issuance of a grading permit, the Developer shall have retained a qualified cultural resources management firm and completed the testing and data recovery as noted in the plan. The management firm shall monitor the grading activity as required by the plan or testing results. CONAPRVL. 037 2 051 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 A list of the qualified archaeological monitor(s), cultural resources management firm employees, and any assistant(s)/representative(s), shall be submitted to the Planning and Development Department. The list shall provide the current address and phone number for each monitor. The designated monitors may be changed from time to time, but no such change shall be effective unless served by registered or certified mail on the Planning and Development Department. The designated monitors or their authorized representatives shall have the authority to temporarily divert, redirect or halt grading activity to allow recovery of resources. In the event of discovery or recognition of any human remains, there shall be no further grading, excavation or disturbance of the site or any nearby areas reasonably suspected to overlie adjacent human remains until appropriate mitigation measures are completed. Upon completion of the data recovery, the Developer shall cause three copies of the final report containing the data analysis to be prepared and published and submitted to the Planning and Development Department. 14. Prior to issuance of a building permit for construction of any building or use contemplated by this use, the Applicant shall obtain permits or clearances from the following agencies: o City Fire Marshal o City of La Quinta Public Works Department o City of La Quinta Planning & Development Department o Coachella Valley Water District o Desert Sands Unified School District o Imperial Irrigation District o Caltrans District 11) Evidence of said permits or clearances from the above mentioned agencies shall be presented to the Building Department at the time of application for a building permit for the proposed project. 15. Provisions shall be made to comply with the terms and requirements of the City adopted infrastructure fee program in affect at the time of issuance of building permits. 16. Final landscaping plans shall include approval stamps and signatures from the Riverside County Agricultural Commissioners office and the Coachella Valley Water District. 17. A bus waiting shelter and bus turnout shall be provided as requested by Sunline Transit on Highway 111 when said street improvements are re-installed or unless other site locations are permitted by the transit authority e.g., Simon Drive) and the City Engineering Department. CONAPRVL. 037 3 O5? BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 18. Prior to issuance of any grading permits, the Applicant shall submit to the Engineering Department an interim landscape program for the entire site which shall be for the purpose of wind and erosion and dust control. The land owner shall institute blow sand and dust control measures during grading and site development. These shall include but not be limited to: a.) use of irrigation during construction and grading activities; b.) areas not constructed on during first phase shall be planted in temporary ground cover or wildflowers and provided with temporary irrigation system; and c.) provision of wind breaks or wind rolls, fencing, and or landscaping to reduce the effects upon adjacent properties and property owners. The landowner shall comply with requirements of the Directors of Public Works and Planning and Development. All construction and graded areas shall be watered at least twice daily while being used to prevent emission of dust and blow sand. 19. Construction shall comply with all local and State Building Code requirements in affect at time of issuance of building permit as determined by the Building Official. 20. Prior to issuance of a grading permit, the Applicant shall prepare and submit a written report to the Planning and Development Director demonstrating compliance with those conditions of approval which must be satisfied prior to issuance of a building permit. Prior to a final building inspection approval, the Applicant shall prepare and submit a written report demonstrating compliance with all remaining conditions of approval and mitigation measures. The Planning and Development Director may require inspection or other monitoring to assure such compliance. 21. A parking lot striping plan including directional arrows, stop signs, no parking areas, and parking spaces shall be approved by Planning and Development and Engineering Departments prior to issuance of a building permit. 22. All roof equipment shall be screened from view by parapet walls of building or other architecturally matching materials. 23. All compact spaces shall be clearly marked compact cars only'. 24. That all conditions of the Design Review Board shall be complied with as follows: A. The landscape plan shall include an eight foot wide meandering pedestrian/bike trail. The plans should be reviewed by the Design Review Board prior to submission of the final landscape plan by the Applicant/Dev?oper. B. The landscape program for Washington Street shall include a variation of planting materials, i.e., Palm trees, accent shade trees, lawn, shrubs, and groundcover. The use of mature California Pepper, Australian Willow, Mesquite, Crape Myrtle, Bottle Trees, and Washington Robusta Palms sh? be encouraged. Varieties of flowering shrubs such as Texas Ranger, Cassia, Crepe Myrtle, and CONAPRVL. 037 4 053 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 Dwarf Oleander should be utilized. Native low water use) plants shall be used, and the landscape architect should consult the Coachella Valley Water District's plant material list prior to designing their proposal. Uplighted trees or palms shall be used along Washington Street and Highway 111. Incandescent light fixtures will be required less than 160 watt). Landscaping an shall conform to Ordinance 220 regarding water conservation. C. Any proposed parking lot lighting plan shall be reviewed by the Design Review Board prior to building plan check. A photometric study shall be developed which analyzes the lighting pattern on the project and meets the City's Lighting Ordinance provisions as explained in Chapter 9.210 and 9.160 Off-Street Parking). The height of the light poles shall not exceed 18 feet in height, and the lighting contractor should reduce this height if physically possible during review of the project. D. A maximum building height of 28 feet shall be maintained along Washington Street and Highway 111 within 150 feet of the ultimate property line after street dedication has been included) excluding minor architectural appendages e.g., chimneys, towers, building columns, etc.). E. Decorative concrete entryways shall be provided for all two-way driveways into the project site. The concrete shall be stamped and colored to accentuate the proposed development. The color, design and location of the concrete should be reviewed by the Design Review Board during a final plan check review. F. The revised concept design plan shall be reviewed by the Design Review Board prior to the submission of the plans to the Building Department for final plan check consideration. The plans should include but are not be limited to landscaping and irrigation, building elevations, signs, and any other major exterior design features of the project as noted at the Design Review Board meeting of May 5,1993. G. Bike racks shall be provided at convenient areas within the site for usage by bicycle riders. One space for every 50 parking spaces shall be provided as noted in the Off-Street Parking Code. H. The landscape setback on Washington Street shall be a minimum of 20 feet from the new property line. I. All open parking stalls shall be screened by berm walls, landscape hedges, or a combination thereof to a minimum height of 42 inches. CONAPRVL. 037 5 054 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 3. The maximum floor area ratio F.A.R.) for this project shall be 0.35 per the Policy Standards of the General Plan LU Table #4). K. The roof design for the 4-story medical office building shall be either 4:12 or higher to give the building balance and proper scale to its mass. L. Th? r3Cf d??ign for thc 1 story 0ffic3 building shall b? similar tG th? 1 stGry r?staurant building at thc intcrs?cti3n cf Highway 111 and Washington tr?t. M. The parking structures tile roof facade shall be eliminated because it is not compatible with the design motif of the 4-story medical office building. The applicant should evaluate another design style which incorporates a cornice design feature similar to the upper portion of the 4-story building) and other articulated features which will soften the elevation and not enhance its presence. N. * The parking structure ramp on the south side of the project shall be stuccoed to match the building. Structure shall be landscaped along its westerly side to conceal its presence. 0. The applicant shall include the following features into the 4-story medical office building: Pr? ast stonc window trim. 2.* Individual pane windows or grid molded windows can be used. 3. * Additional building column connections should be used where agreed upon with the Design Review Board. 4. Accented building roof heights. 5. Revision to the elevator shaft design and its relationship to Highway 111. 6. **? Energy conzervation mcasurcs shall bo reviewed. 7. *** Tho 2 story omonts on tho wcst sido Cf tho 4 story building shall ho rodosigned so that tho roof connoots into tho building d?oto tho o?isting wifidows). CITY FIRE MARSHAL 25. Provide or show there exists a water system capable of delivering 3500 gpm for a 3 hour duration at 20 psi residual operating pressure which must be available before any combustible material is placed on the job site. Fire flow is based upon all buildings being equipped with automatic fire sprinklers. CONAPRVL. 037 6 055 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 26. A combination of on-site and off-site Super fire hydrants, on a looped system 6?? X 4? x 2-1/2" X 2-1/2"), will be located not less than 25 feet or more than 165 feet from any portion of the building(s) as measured along approved vehicular traveiways. The required fire flow shall be available from any adjacent hydrant(s) in the system. 27. Prior to issuance of building permit Applicant/Developer shall furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans shall be signed/approved by a registered civil engineer and the local water company with the following certification: I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." The required water system including fire hydrants shall be installed and operational prior to start of construction. 28. Install a complete fire sprinkler system per NFPA 13. The post indicator valve and fire department connection shall be located to the front, within 50 feet of a hydrant, and a minimum of 25 feet from the building(s). System plans must be submitted with a plan check/inspection fee to the Fire Department for review. A statement that the building(s) will be automatically fire sprinidered must be included on the title page of the building plans. 29. Install a supervised waterfiow fire arm system as required by the Uniform Building Code. 30. Install a Hood Duct automatic fire extinguishing system. System plans must be permitted, along with a plan check/inspection fee, to the Fire Department for review. 31. Install portable fire extinguishers per NFPA, Pamp?et #10, but not less than 2AlOBC in rating. Contact certified extinguisher company for proper placement of equipment. 32. Occupancy separation will be required as per the Uniform Building Code, #503. 33. Install Panic Hardware and Exit signs as per Chapter 33 of the Uniform Building Code. 34. Certain designated areas will be required to be maintained as fire lanes. 35. Install a Class I Standpipe System. CONAPRVL. 037 7 05(; BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 ENGINEERING DEPARTMENT: 36. Applicant shall dedicate public street right-of-way and utility easements in conformance with the City's General Plan, Municipal Code, applicable Specific Plans, if any, and these Conditions of Approval noted as follows: A. Washington Street Provide right-of-way as required by the Washington Street Specific Plan. B. Washington Street/Highway 111 Intersection Provide right-of-way cut back as needed to accommodate a 55-foot curb return 45-feet right-of-way). * Applicant shall dedicate the required right-of-way within thirty 30) days after receipt of land conveyance documents from the City. 37. Applicant shall provide a fully improved landscaped setback area of noted minimum width adjacent to the following street right-of-way: A. Washington Street 20 feet wide; B. Highway 111, Sofeet wide; C. Simon Plaza, 10 feet wide 38. Applicant shall vacate vehicle access rights to all streets from the project site except for three locations as proposed by the Applicant as shown on the site plan drawing. A??phea?- Fe??'1?se- C4?y- egi? d- 4 aH- Hnp?e?e?? 4?be-inet??e(+ peeifie P+ft?c-e?e?? a? 4gti? p??ee? +ne?tde d-gti4?r ha? e?cret??ve? sig??g w'?h-aH- eede? +? ifr the 4m?yeme?s-. 39* Applicant shall reimburse City for design and construction cost for all street improvements to be installed by the City located east of the existing Washington Street curb and utter improvements and contiguous to the project site. The new improvements include street widening, curb and gutter, asphalt concrete overlay, landscaping and hardscape, 8-foot wide meandenng sidew?k, traffic stnpin? and signing, along with all appurtenant incidentals and improvements needed to properly integrate and join together the new and existing improvements. 40. Applicant shall reimburse City for 5% of the cost to design and install a new traffic signal at the Washington Street/Highway ill intersection. i? 444 mt?'see???-. 41 Applicant shall reimburse City for 12.5% of the cost to design and install traffic signal at the Simon Drive/Highway 111 intersection. 42. Applicant shall reimburse City for cost to design and install bus stop pullout't on Highway 111. 057 CONAPRVL. 037 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R 0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 43. Applicant shall reimburse City for half of the cost to design and install raised median improvements and landscaping on Highway 111 in the portion contiguous to the project site. 44. Applicant shall enter into a secured agreement with the City to pay for the City installed improvements required by these Conditions of Approval before the grading permit is issued. 45. A thorough preliminary engineering, geological, and soils engineering investigation shall be conducted with a report submitted for review along with grading plan. The report recommendations shall be incorporated into the grading plan design prior to grading plan approval. The soils engineer and/or the engineering geologist must certify to the adequacy of the grading plan. 46. The grading plan shall be prepared by a registered civil engineer and approved by the City Engineer prior to issuance of a grading permit. 47. The site shall be designed and graded in a manner so the elevation difference between the building pad elevations on site and the adjacent street curb do not exceed three 3.0) feet. 48. Applicant shall provide storm drain facilities with sufficient capacity to evacuate all water that falls on-site and off-site to the centerline of the streets adjoining the site during the, 1-hour duration, 25-year storm event. The storm drain facility shall convey the storm water from the site to the Whitewater Channel. The Applicant may purchase capacity on a fair share basis in a storm drain to be designed and constructed in Washington Street by the City, if the City proceeds with said storm drain facility within time constraints which suit the Applicant. The tributary drainage area for which the Applicant is responsible shall extend to the centerline of Washington Street, Highway ill, and Simon Drive. 49. Landscape and irrigation plans shall be prepared by a licensed landscape architect for the landscaped setback areas. The ans and proposed landscaping improvements shall be in conformance with requirements of the Planning Director, City Engineer, and Coachella Valley Water District and the plans shall be signed these officials prior to construction. 50. Applicant shall submit a copy of the proposed grading, landscaping and irrigation plans to the Coachella Valley Water District for review and approval with respect to the District's Water Management Program. CONAPRVL. 037 9 053 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-495 Revision) May 11, 1993 51. Applicant shall landscape and maintain the landscaped setback area and right of way between all street curbing and property lines. 52. Applicant shall construct an eight-foot wide meandering bike path in the combined easterly parkway of Washington Street and southerly parkway of Highway 111 in lieu of the standard six-foot wide sidewalk. A six foot wide sidewalk shall be constructed on Simon Drive. 53. All existing and proposed telecommunication, television cable, and electric power lines with 12,500 volts or less, that are adjacent to the proposed site or on-site, shall be installed in underground facilities. 54. Underground utilities that lie directly under street improvements or portions thereof shall be installed, with trenches compacted to city standards, prior to installation of that portion of the street improvement. A soils engineer retained by Applicant shall provide certified reports of soil compaction tests for review by the City Engineer. 55. Applicant shall pay all fees charged by the city as required for processing, plan checking and construction inspection. The fee amount(s) shall be those which are in effect at the time the work is undertaken and accomplished by the city. 56. Applicant shall retain a California registered civil engineer, or designate one who is on Applicant's staff, to exercise sufficient supervision and quality control during construction of the tract grading and improvements to certify compliance with the plans, specifications, applicable codes, and ordinances. The engineer retained or designated by the Applicant to implement this responsibility sh?l provide the following certifications and documents upon completion of construction: A. The engineer shall sign and seal a statement placed on the as built" plans that says all grading and grades) improvements) on these plans were properly monitored by qualified personnel under my supervision during construction for compliance with the plans and specifications and the work shown hereon was constructed as approved, except where otherwise noted hereon and specifically acknowledged by the City Engineer". B. Prior to issuance of any building permit, the engineer shall provide a separate document, signed and sealed, to the City Engineer that documents the building pad elevations. The document shall, for each pad, state the pad elevation approved on the grading plan, the as built elevation, and clearly identify the difference, if any. The data shall be organized by phase and shall be cumulative if the data is submitted at different times. CONAPRVL. 037 10 059 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 93-49S Revision) May 11, 1993 C. Provide to the City Engineer a signed set of as built" reproducible drawings of the site grading and all improvements installed by the Applicant. 57. The parking stalls on the north side of the office complex as determined by Staff, shall be restricted to either handicapped parking or reserved parking to help eliminate queuing at the Highway 111 access driveway. 58. The driveways on Washington Street and on Highway ill shall be restricted to right turn movements only. 59. Turning movements at the intersection of Washington Street and Simon Drive shall be restricted to right turns only in accordance with the Washington Street Specific Plan. SPECIAL 60. All required improvements shall be completed prior to first site occupancy of the proposed development. 61. The parking structure shall not exceed 15 feet in overall height as measured from finished grade pad elevation within 100 feet of Highway 111. Exterior lighting on top level of parking structure shall not exceed six feet and not be within ten feet of outside wall. 62. All mitigation measures of Environmental Assessment 91-211 shall be met. 63. The parcels shall be legally merged prior to building permit issuance. 64. Prior to issuance of any land disturbance permit, the Applicant shall pay the required mitigation fees for the Coachella Vafley Fringe-Toed Lizard Habitat Conservation Program, so adopted by the City, in the amount of $600 per acre of disturbed land. 65. * The north side of the parking structure shall include perimeter grade planting as deemed appropriate by the Design Review Board. 66. Prior to issuance of the first building permit, a parking analysis shall be submitted to the Planning and Development Department to verify compliance with the Off-Street Parking requirements. Prior to each subsequent phase beginning construction a new parking study based on existing usage and potential demand shall be submitted. In each study, building size adjustments shall be made if it is determined that a parking deficiency exists. 67. Appropriate and adequate service delivering areas loading facilities) and trash facilities shall be provided as required by the Off-Street Parking Code. The facilities shall include areas for recycling bins and be approved by Staff during the final review process. CONAPRVL. 037 11 060 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Plot Plan 9?-49S Revision) May 11, 1993 The standards and requirements of AB 939 recycling) shall be met. This shall include provisions for on-site recycling of recyclable materials by the tenants in conjunction with the City's franchise hauler contract provisions. 68. An on-site elevator(s) shall service the site and provide accessibility from the parking garage to each respective building floor level. The design and installation of the elevator shall meet both Uniform Building Code standards and any other California State requirements. 69. The existing six foot high soundwall along the Washington Street frontage road shall be extended between the frontage road and Washington Street northerly of its present location to the northeasterly corner of Lot 27 of Tract 2043 Singing Palms Drive and Washington Street) to mitigate traffic noise impacts on the existing R-1 single family neighborhood. 70. A Transportation Demand Management Plan shall be submitted Ordinance 217) if the project or the ultimate development of the site employs 100 or more persons. The plan can be prepared by either the property owner or the tenant(s) within the development. The plan shall be submitted and approved by the Director of Planning and Development. 71. The provisions of the City's newly adopted Landscape Water Conservation Ordinance #220) shall be met. 72. ** The applicant shall provide a theme plaza at the intersection of Highway 111 and Washington Street as required by the General Plan which shall include landscaping, public furniture and a public art piece. The art piece can contain the developers maln identification sign Sign #1), if it is an integral part of the theme plaza and/or the public art piece. The design shall be approved by the Art in Public Places Committee and the City Council as required by Chapter 2.65 of the Municipal Code. The developer shall retain an artist to help design the theme plaza. The theme plaza size shall not be less than 2,000 square feet and the overall design should be similar to the One Eleven La Quinta Shopping Center theme plaza at the northeast corner of Highway 111 and Washington Street. 73?** The medical office building shall not exceed three stories with a maximum 40-foot height. The height of the building shall be measured from the existing grade top of curb) on Highway 111. The developer can reallocate the fourth floor square footage into the project e.g., over the parking structure) provided the new site plan does include adding two story elements into the 150-foot setback requirement on either arterial street. The revised design shall be reviewed and approved by the Design Review Board and Planning Commission prior to preparation of final working drawings. CONAPRVL. 037 12 061 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0CONDITIONS OF APPROVAL APPROVED MASTER SIGN PROGRAM 93-210 MAY 11,1993 SIMON PLAZA * Modified by the Planning Commission on 5-11-93 1. Each freestanding sign shall be a mini mum of five feet from the future property line it abuts. No signs should be placed in the City's right-of-way. 2. All signs shall be reviewed by the Engineering Department to assure sight visibility is not obstructed by the installation of each respective freestanding sign. 3. Site address numbers shall be on the main monument sign as a supplemental to the building addressing plan. The minimum size should be four inches and contrasting to the background it is affixed to. 4. Any and all proposed illuminated signs shall be installed to avoid undue brightness which would distract passing motorists and/or pedestrians. 5. The sign colors shall be blue #607-lop Acrylite Blue) except for the top of the monument sign can be royal blue, orange and white as depicted on the attached drawings. 6. The building signs can be internally illuminated. 7. * Sign #1 shall not include incised letters with silver trim cap. The letters shall be flush mounted into the aluminum cabinet face laser-cut). The sign can be located in its present location provided the sign is an integral part of the future theme plaza and public art piece pursuant to the provisions of Plot Plan 93-495. 8. No exposed raceways, crossover, conduits, conductors, transformers, etc., shall be permitted. All supplemental electrical hardware shall be behind the building structure inside the sign structure, or located underground. 9. The lettering styles for the building signs shall be either Clarendon or Souvenir. Upper case lettering shall be used for all signs except for the medical complex building. 10. All attached building signs shall have channel letters individually constructed). 11. All freestanding signs shall be double-sided and perpendicular to the public street they serve unless noted otherwise in the following section. SIGN ADJUSTMENTS: 12. a.) The La Quinta Medical Center sign Sign #5) located on the third story elevation of the four story building shall be permitted as depicted in the attached drawings. CONAPRvL.O82 1 O?2 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0conditions of Approval sign Master Program 93-210 May 11, 1993 b.) The La Quinta Medical Center freestanding monument sign Sign #4) located on the north side of the four story building shall be permitted provided the sign is one-sided and is constructed with the same materials as Sign #1 Sign 4a should not be allowed because it is not necessary. c.) The Milauskas Eye Institute sign Signs #7 & #6) on Highway 111 and in the parking lot shall be permitted. The sign shall be constructed in a similar fashion to Sign #1. No attached building signs will be permitted if the freestanding signs are installed. MISCELLANEOUS: 13. The final sign graphics shall be subject to review by the Director of Planning and Development prior to permit issuance by the Building and Safety Department. 14. Each tenant and/or his sign contractor shall obtain approval by the property owners or management company) in writing prior to submission of the sign drawings to the Planning and Development Department for permit consideration. The property owner shall review the signs for lettering style, color, sign location, lighting, and any other important? issues. 15. All sign contractors shall be licensed to do business in the City of La Quinta and possess a State Contractor's License to perform the work outlined in the sign permit. 16. All signs shall conform to the City's adopted Sign Ordinance in effect at the time the sign permit is issued. 17. Underwriter Laboratories certification labels shall be affixed to all internally illuminated signs, thus assuring that the sign or sign structure) meets industry specifications. 18. Signs #8 and #8a shall be internally lit. The background for the signs shall be opaque. Sign 8b should be non-illuminated and subject to approval by Staff during a sign permit application. 19. All freestanding signs permitted shall include similar architectural elements to those of Sign #1, and the sign proportions shaH be downsized accordingly e.g., 12-foot high to 9-feet, and 6-feet) so that the smaller signs exemplify the sites main identification sign. 20. No attached building sign shall be greater than 50 square feet on the side of the building it serves. 21. The channel letter returns shall be painted to match the exterior color of the building on which it is affixed. CONAPRVL. 082 2 063 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Conditions of Approval Sign Master Program 93-210 May 11, 1993 22. The overall height of each freestanding sign shall be measured from the abutting street curb elevation height. 23. Sign 5a shall be mounted on the 1-story element of the building. The sign shall not be located on the upper levels of the building complex. CO?APRVL.082 3 064 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 2 COUNCIL MEETING DATE: 5/18/93 AGENDA CATEGORY: ITEM TITLE: PUBLIC HEARING: Consider Approval of Contract BUSINESS SESSION:? Change Order No. 68 Civic Center Americans with Disabilities CONSENT CALENDAR:________ Act ADA) STUDY SESSION: DEPT. REPORT SUMMARY: Contract Change Order No. 68 is the last of seven ADA-related changes. It involves handrail, sidewalk extensions, warning pavement and handicap ramps. FISCAL IMPLICATION?: APPROVED BY: $14,973.00. Funds exist in the project contingency. RECOMMENDATION: Approve Change Order No. 68 and authorize City Manager to execute it. Submitted by: Approved for submission to City Council: Robert L. Hunt, City Manager FRRIId 065 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Frank R. Reynolds, Director of Public Works/City Engineer DATE: May 11, 1993 RE: Civic Center Project Contract Change Order No.68 Americans with Disabilities Act ADA) ISSUE: Consideration of approval of Contract Change Order No.68 and authorization for City Manager to execute the change order. BACKGROUND: In January 1992 the U.S. Congress made into law the Americans with Disabilities Act ADA). This was subsequent to the completion of the design of the Civic Center and the award of a construction contract. As a result, numerous changes had to be made in order to bring the facility into compliance with the ADA. Contract Change Order No. 68 is the seventh and last of the ADA-related contract change orders. It involves labor, equipment and material for the addition of steel handrails at building ramps, sidewalk extensions at building exit door locations, detectable warning pavement at handicap ramps, and the cutting of concrete curbs at street handicap ramps. FISCAL IMPACT: Contract Change Order No.68 is in the amount of $14,973.00, which makes the total cost impact of the ADA-related change orders $98,645.00, which represents 1.17% of the contract. For the Council's information, staff is preparing a complete analysis of all contract change orders by category and will be presenting it at a future council meeting. RECOMMENDATION: It is recommended that the City Council approve Contract Change Order No.68 and authorize the City Manager to execute it. ld BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 AAihA? 78-105 CALLE ESTADO LA QUINTA, CALIFORNIA 92253 619) 564-2246 FAX 619) 564-5617 CITY COUNCIL MEETING DATE: May 18, 1993 AGENDA CATEGORY: PUBLIC HEARING: ITEM TITLE: Resolution Adopting the Procedures for the Formation of a BUSINESS SESSION Project Area Committee CONSENT CALENDAR. STUDY SESSION: SUMMARY: California Community Redevelopment Law requires that a Project Area Committee, consisting of property owners, tenants, business owners, and existing community orgarnzations, be formed if a substantial number of low and moderate income households are to be displaced by a redevelopment project. The Counc? is requested to adopt the attached Procedure for Formation of the Project Area Committee for the La Quinta Redevelopment Projects, as Merged. FISCAL IMPLICATIONS: None. APPROVED BY: RECOMMENDATION: That the City Council adopt Resolution No. adopting the Procedure for Formation of the Project Area Committee for the La Quinta Redevelopment Projects, as Merged. Submitted by: Approved for submission to the City Council of the City of La Quinta I Signature Robert L. Hunt, City Manager MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 c,,(. TO: The Honorable Mayor and Members of the City Council FROM: *CitvM?n??gr DATE: May 18, 1993 SUBJ: RESOLUTION ADOPTING THE PROCEDURES FOR THE FORMATION OF A PROJECT AREA COMMITTEE FOR THE MERGED LA QUINTA REDEVELOPMENT PROJECT ****************** ISSUE: The process to merge La Quinta Redevelopment Projects No. 1 and No. 2 is currently under way. The action before you is the adoption of procedures for the formation of a Redevelopment Project Area Committee PAC"). BACKGROUND: Section 33385 of the California Community redevelopment Law the Law") requires that a PAC be formed if a substantial number of low and moderate income persons or families may be displaced by a redevelopment project. While the proposed merger is not recommending any specific displacement, and neither the Law nor subsequent Court opinions have quantified substantial", staff, legal counsel, and the redevelopment consultant believe it is prudent for the City Council to establish a PAC. The primary role of the PAC is to provide input to the Agency on policy matters that deal with the planning and provision of residential facilities and replacement housing for those that may be displaced by the merged La Quinta Redevelopment Project the Project") and other policy matters that affect residents within the merged La Quinta Redevelopment Project Area the Project Area"). During the merger process, the PAC reviews all redevelopment documents and submits a report containing its recommendations to the Agency prior to the Joint Public Hearing. OE;8 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0Hon. Mayor and City Council Members May 18, 1993 Page 2 ANALYSIS/FISCAL IMPACT: Prior to forming a PAC, the Law requires that the City Council adopt procedures to guide its formation. Exhibit A sets forth the Procedure proposed for Council consideration. The Law requires that residential owner occupants, residential tenants, business owners, and representatives of existing community organizations within the Project Area be represented. The proposed number of representatives of each category is as follows: Category No. of Representatives Residential Owner-Occupant 2 Residential Tenant 2 Business Property Owner 1 Small Business Owner 1 1-50 employees) Large Business Owner 1 51 or more employees) Existing Community Organization 2 TOTAL 9 This representation should provide a broad perspective when reviewing the proposed redevelopment program. Should an insufficient number of candidates be elected to the PAC, the composition of the PAC may be adjusted, in accordance with the Procedure. The PAC Formation Procedure calls for the election of PAC representatives by members of each respective group. On Monday, June 7, 1993, an information meeting/election will be held to acquaint the public with the PAC responsibilities and the selection process. Later that same evening the parties elect their respective representatives to the PAC. The City Council is scheduled to affirm the elected PAC members and establish guidelines for the PAC?s representatives at its meeting on Tuesday, June 15, 1993. It is proposed that Agency staff, legal counsel, and consultants be designated as the PAC's staff. RECOMMENDATION: For the City Council to adopt Resolution No. adopting the Procedure for Formation of the Project Area Committee for the La Quinta Redevelopment Projects, as Merged. cc: City Clerk 069 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ADOPTING PROCEDURES FOR THE FORMATION OF A PROJECT AREA COMMITTEE FOR THE LA QUINTA REDEVELOPMENT PROJECT AND PROJECT NO. 2 AS PROPOSED TO BE MERGED AND CALLING FOR THE FORMATION OF A PROJECT AREA COMMITTEE WHEREAS, the La Quinta Redevelopment Agency the Agency") has previously adopted a Redevelopment Plan for the La Quinta Redevelopment Plan Project No. 1") and Project No. 2 Project No. 2"); and WHEREAS, the Agency and the City Council of the City of La Quinta the City") have undertaken procedures for the merger of Project No. 1 and Project No. 2 the Merger"); and WHEREAS, in connection with the Merger, the City Council desires to establish a Procedure the PAC Procedure") for formation of a Project Area Committee PAC") and to call for the formation of a PAC; and WHEREAS, the proposed PAC Procedure is submitted herewith as Exhibit A"; and WHEREAS, Section 33385 of the California Health and Safety Code requires the City Council to adopt a procedure, by resolution, for the formation of a PAC. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta as follows: 1. The document entitled Procedure for the Formation of the Project Area Committee for the La Quinta Redevelopment Projects, as Merged" a copy of which is attached hereto as Exhibit A, is hereby adopted as the procedure to be followed for the formation of the PAC for the proposed Merger. 2. The form and content of the notice to be given pursuant to the law regarding the meeting relating to establishing the PAC, as set forth in Exhibit B, is hereby approved. 3. Staff is authorized to distribute to the PAC proposed bylaws in the form submitted herewith for use by the PAC. 4. The City Council calls upon the residents and existing community organizations within the Project Areas of Project No. 1 and Project No. 2, as they are proposed to be combined pursuant to the Merger to form a Project Area Committee, as more fully described in the PAC Procedure. 070 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 PASSED5 APPROVED AND ADOPTED this 18th day of May, 1993, by the following vote: AYES: NO?S: ABSENT: ABSTAIN: John Pena, Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 071 05/03/93 2 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 EXHIBIT A" PAC PROCEDURES To Be Insertedl 05/03/93 5693Q/2338/040 EXHIBIT A" O7;.? BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 EXHIBIT B" FORM OF NOTICE 05/03/93 5693Q/2338/040 EXHIBIT B" 073 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0 *? m u r t B a i>. LA P C 2/1 t i?i NOTIC? OF PUBLIC MEETI?G LA QUINTA REDEVELOPMENT PLAN FORMATTON OF A PROJECT AREA COMMITTEE NOTICE IS HEREBY GIVE? that the City Council of the City of La uinta the City Council") p?rsuant to the California Co?Unity Redevelopment Law Health Safety Code, Sections 3300D, has adO?te? a procedure for Formation of a Project Area Committee for the La Quinta Redevelopment Project Project o. 1") nd Redevelopment roject No. 2 Project No. 2"), as pro?osed t;? e tnerq-ed the Procedure"). In connection with the erqer of Project o. 1 and Project No. 2, as presently eing considered by the La Quinta Redevelopment Agency the *?Aqency"'.?, the City Council proposes o call L1por? the resi?ents, businesses, and existinq comn?unity argani?ationS in the Project Area f each of Pro?ect No. 1 and Project No. 2 collectivelY1 the Project Areas" and the projects", respectively) to form a Project Area Ccrnmi?tee PAC). The boundaries of the Project Areas are shown an the accorrLpanying map. A more detailed map is avail?b1e for public inspection at the Office of the City Clerk, s indicated below. Residential owner occupants. residential tenants, business owners and epresentatives of ezisting community organizations from within the Project Area would have the opportunity to serve on the Project Area Comxnittee. The project Area Committee would review and rnake recommendations with respect to thp proposed rnerger, and dvise the Agency on policy rna?ters which affect he residents of th? Project Areas. NOTIC? IS FURTHEP GIVE? that the followin? meetinq will be held to explain the formation and unctioning of the Project Area Committ?e and to afford eli?ible persons the opportun?ty to Darticipate In the 5elec?ion process foL eterrriininy the proposed ernber?hip of the Project Area Coynmittee in accordance with the procedure: June 7, 1993, 7:00 p?n., at the t4ulti-Purpose Rocn' at the La Quinta Middle School, 78-900 Avenue 50, La Quinta, California 92253. Persons iL?terested in serv?-?n? on he Projoct Area Comn?ittee should contact To[? Cenovese, Assistant E:xecutive Director, at l?) 5?4-2246 indic?ting their desire o serve1 obtain from the Aqency an application form, complete the form, and return it to the Agency prior to or at the meeting of June 7. urther inforr?ation relat?ng tc participation n t?e Project Area Committee is contained in the procedur? for Formation of t:he Project Area Committee, a copy of which is available for revi?w with the Agency at the office of the City Clerk 074 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0D5 3?3 32: 54BM *6?'?? R L?ewpo r t e a oh CA PO3?A' After eligible persons have been afforded the opportunity to participate in the selection process for d?termininq the proposed ernbershiP of the roject Are? Committee1 the City council will b5equently take action to approve. a representative project area committee at a date and tirne to be announced. The City Council meeting to adopt the PAC formation procedures? the meeting to explain the forr??ation and functioning of the PAC and to afford eligible persons an opportunity to participate in the election process for the PAC and the city c?unci1 eeting regarding PAC rnetr?ership may be continued from tiir? to time or moved o a different location without notice mailed individually in Lhe Project Area, but reasonable efforts wjl? be mad? to make ny such changes known in the project Area. All property Owners, occupants and representatives of e?isti?g community organizations within the boundaries of the Projec? Areas are invited o attend and participate i?n the above?teferenced eetinqs relative to the fo??ati?n and selection of the Project Area Committee. Any q.?estion5 re?ative to the above atters rnay be directed to Torn Genoves?, Assistant Executive Director at the La Quinta Redevelopment Agency, at 619) 64-2246. City Clerk City of La Quinta O5/l?/93 O7? 5831Q/233Bt040 2 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R0C,-j 3-q3 Q2 5??I *6V? R Newp or t L? each CA P04'# AP OF THE ROJECT AREAS To Be Attached] s31o/2?38/O4O 3 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R 0D?-I 8-93 j3?: 55B?'? ESVC? R New? o r t Be o h LA F C 5//? A. 301] Publication of Notice The Agency shall publish notice of each meeting, hearing, or plebiscite of the PAC at least one tirne in a newspaper of general circui?tion in the City at least ten l?) days prior to the date for each meeting, hearing or pleb?scite. The notice shall include: 1) the date1 time, and place of each meeting, hearing or plebiscite, 2) the identity of the body conducting such meeting, hearing or plebiscite, 3) a general explanation of the *;`?atters to be considered, 4) general description of the Project Area, in text or by diagram: 5) a statement that a PAC will be formed for the Project Area, 6) a general escription of the dutie? of PAC err.bers, and 7) a general statement of the criteria for eligibility to vote for PAC members and serve on the PAC. B. 302J The Aqency hall mail written notice to all Residents, usinesses and xi?ting Community Organizations in the Project Area Cf all tneetings, hearings or plebiscites conducted by, or on behalf f, the Agency or the City Council relative to the formation and selection of the AC following the approval ot this Procedure). Thi? mailed notice requirement shall only apply if mailing addresses of all esidents, usinesses, Existing Community Organizations, or of all occupants, are obtainable by the Agency at reasonable cost. The notice shall be mailed by first-class mail, but may be addressed t? occupant." Tn lieu of providing separate notice for each meeting, hearing or pleb:scite, the Agency may provide a single notice purs?ant to this section stat?ng all dates, times, and locations of any meeti??gs, hed-rings and plebiscites relative to the formation nd selection of the DAC. If he Agency has acted in good faith to comply with the notice requirerrents of this ection 302, the failure of the Agency to provide the required notice to Residents or Businesses un?nown to the Agency r whose ad?resses could not be obtained at a reasonable cost, shall not, in and of itself, invalidate the formation or actions of the PAC. C. 303) Other Forms of Notice In addition to the notice required by ections 301 and 302, the Agency may post notice?, di?tribute flyers, purchase radio or newspaper display advertisements or undertake uch other actions as it deems ilecessary or desirable to further inform esi?ents, usinesse?, and xi?ting Cotnmunity Organizations of the formation of the PAC. D. Lr3O4] oLeipn Lanauaoes Any of the notices or announcements required erein ay be tran?lated into another language if the Agency 077 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R!0 PROCEDURE FOR FORMATION OF THE PROJECT AREA COMMITTEE FOR THE LA QUINTA REDEVELOPMENT PROJECTS, AS MERGED MAY 1993 O-*tS BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R"0 TABLE OF CONTENTS PaQe I. 1001 GENERAL 1 A. 101] Purpose 1 B. 102] Authority 1 C. 1031 Definitions 1 II. 200] PUBLIC MEETINGS 3 A. 201) Informational Meetings 3 B. 202] Presentation of PAC to City Council 4 III. 300] NOTICE OF MEETINGS, HEARINGS AND PLEBISCITES 4 A. 301] Publication of Notice 4 B. 302] Notice by Mail 4 C. 303] Other Forms of Notice 5 D. 304] Foreign Languages 5 IV. 400] COMPOSITION OF PAC MEMBERSHIP 5 A. 401] Categories 5 B. 402] Vacancies in Membership Categories Adjustment of Composition of PAC 6 V. 500] ELECTION PROCESS 6 A. 5011 PAC Applications 6 B. 502] Eligibility Requirements for PAC Membership 6 i) 079 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R#0 C. 503) Voter Registration 7 D. 504] Candidate Speeches B E. 505] Voting Categories 8 F. 506? Balloting 9 G. 507] Results/Runoffs 9 VI. 600] SPECIAL PROVISIONS 9 A. 601] Compensation of PAC Members 9 B. 602] Amendment of Procedure 9 EXHIBIT A" Project Area Map EXHIBIT B" PAC Application ii) 080 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R$0 PROCEDURE FOR FORMATION OF THE PROJECT AREA COMMITTEE FOR THE REDEVELOPMENT PLAN FOR THE LA QUINTA REDEVELOPMENT PROJECTS, AS MERGED I. 1001 GENERAL A. 101] Pur?ose The purpose of this document is to set forth a procedure for formation of a project area committee the PAC") for the La Quinta Redevelopment Project Project No. 1") and for La Quinta Redevelopment Project No. 2 Project No. 2"), as they are proposed to be merged the Merged Project") or the Project"). Section 33385 of the Community Redevelopment Law California Health and Safety Code 33000 herein, the Act") provides for the establishment by the City Council of the City of La Quinta of a procedure for formation of the PAC. The procedure established herein shall be used to govern formation of the PAC. B. 102) Authority This procedure was approved and adopted on May 18, 1993 by Resolution No. of the City Council of the City of La Quinta. C. 103) Definitions For the purposes herein: 1. Agency" means the La Quinta Redevelopment Agency, a public body, corporate and politic, which exercises powers as a redevelopment agency under the Act. 2. Business" means any lawful activity, whether or not carried on for profit, which is conducted within the Project Area for i) the purchase, sale, lease or rental of tangible or intangible personal property a Retail Business"); ii> the manufacture, processing or marketing of products, commodities or any other personal property a Manufacturing Business"); or iii) the sale of services to the public a Service Business"). Business includes any Business Property Owner, Large Business Owner or Small Business Owner as those terms are hereinafter defined. 3. Business Property Owner" means a Person who owns the real property in the Project Area, who does not use the real property for his primary residence. Such real property includes residential non-owner occupied property, industrial property, retail property, and other commercial property. 05/03/93 o?1 5683Q/2338/040 1 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R%0 4. City" means the City of La Quinta, California, a municipal corporation. 5. City Council" means the City Council of the City, exercising powers as the legislative body under the Act. 6. Existing Community Organization" means any nonprofit association of Persons organized for religious, entrepreneurial, scientific, educational, literary or other purposes, which conducts its regularly scheduled meetings within the boundaries of the Project Area and uses an address located within the Project Area for its office or headquarters. 7. Large Business Owner" means a Business as defined in paragraph 2 above) having more than fifty 50) employees who are employed and work within the Project Area. 8. Person" means, but is not limited to, an individual, household, family, proprietorship, partnership, business trust, joint venture, syndicate, corporation or association. 9. Project Area" or Existing Area" means Project Area No. 1 and Project Area No. 2 as aggregated, as more particularly shown on the Project Area Map attached hereto as Exhibit A". 10. Project Area No. 1" means the redevelopment project area as established by Ordinance No. 43 of the City. 11. Project Area No. 2" means the redevelopment project area as established by Ordinance No. 139 of the City. 12. Project Area Committee" or PAC" means the committee formed and selected in accordance with Section 33385, et seq. of the Act and the procedure set forth herein. 13. Project No. 1" means the La Quinta Redevelopment Project as adopted by Ordinance No. 43 of the City. 14. Project No. 2" means La Quinta Redevelopment Project No. 2 as adopted by Ordinance No. 139 of the City. 15. Resident" means a Residential Owner-Occupant or Residential Tenant. 16. Residential Owner-Occupant" means a Person who owns a dwelling unit in the Project Area and occupies such dwelling unit as the Person?s permanent residence and usual place of abode. 05/03/93 082 5683Q/2338/040 2 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R&0 17. Residential Tenant" means a Person who rents a dwelling unit in the Pro?ect Area pursuant to a rental agreement and has occupied such dwelling unit as a permanent residence and usual place of abode for not less than ninety 90) days prior to the submittal of a completed PAC application as described in Section 501 herein. 18. Small Business Owner" means a Business as defined in Paragraph 2 above) having at least one 1), but not more than fifty 50) employees who are employed and work within the Project Area. II. 200] PUBLIC MEETINGS A. 201] Meetings The Agency shall conduct at least one public meeting to explain the establishment and function of the PAC, and the opportunity to serve on the PAC. The informational meeting may be conducted at the same time of, immediately prior to, or at a separate time for the meeting of the PAC at which the PAC is to elect its members. It is contemplated that such election will take place at the same time and place as the informational meeting. Such meeting shall be held in the Project Area. At such meeting the Agency shall distribute and make available to each attendee: i) a copy of this procedure, ii) the pertinent portions of the existing Redevelopment Plans, a description of the proposed merger and, when available a copy of the Redevelopment Plan in the form proposed in connection with the merger, iii) applications for PAC membership, and iv) any other materials the Agency determines would be useful, including, but not limited to Health and Safety Code 33385 and 33385.5. It is contemplated that the PAC will form and designate its members on June 7, 1993, in accordance with the process more particularly set forth in Section 500, herein. B. 202] presentation of PAC to City Council The Agency shall present the results of the PAC Election to the City Council at the first regular meeting of the City Council following the PAC Election, which date shall be announced at the PAC Election meeting. The City Council shall approve the results of the PAC election within the time required by applicable provisions of the Act. III. 300) NOTICE OF MEETINGS, HEARINGS, AND PLEBISCITES The Agency shall publish notice of all meetings, hearings, or plebiscites conducted by the Agency or the City Council relative to the formation and selection of the PAC, and the opportunity to serve on the PAC. 05/03/93 083 5683Q/2338/040 3 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R'0 A. 301] publication of Notice The Agency shall publish notice of each meeting, hearing, or plebiscite of the PAC at least one time in a newspaper of general circulation in the City at least ten 10) days prior to the date for each meeting, hearing or plebiscite. The notice shall include: 1) the date, time, and place of each meeting, hearing or plebiscite, 2) the identity of the body conducting such meeting, hearing or plebiscite, 3) a general explanation of the matters to be considered, 4) a general description of the Project Area, in text or by diagram; 5) a statement that a PAC will be formed for the Project Area, 6) a general description of the duties of PAC members, and 7) a general statement of the criteria for eligibility to vote for PAC members and serve on the PAC. B. 302] Notice bv Mail The Agency shall mail written notice to all Residents, Businesses and Existing Community Organizations in the Project Area of all meetings, hearings or plebiscites conducted by, or on behalf of, the Agency or the City Council relative to the formation and selection of the PAC. This mailed notice requirement shall only apply if mailing addresses of all Residents, Businesses, Existing Community Organizations, or of all occupants, are obtainable by the Agency at a reasonable cost. The notice shall be mailed by first-class mail, but may be addressed to occupant." In lieu of providing separate notice for each meeting, hearing or plebiscite, the Agency may provide a single notice pursuant to this section stating all dates, times1 and locations of any meetings, hearings and plebiscites relative to the formation and selection of the PAC. If the Agency has acted in good faith to comply with the notice requirements of this Section 302, the failure of the Agency to provide the required notice to Residents or Businesses unknown to the Agency or whose addresses could not be obtained at a reasonable cost, shall not, in and of itself, invalidate the formation or actions of the PAC. C. 3031 Other Forms of Notice In addition to the notice required by Sections 301 and 302, the Agency may post notices, distribute flyers, purchase radio or newspaper display advertisements or undertake such other actions as it deems necessary or desirable to further inform Residents, Businesses, and Existing Community Organizations of the formation of the PAC. D. 304] ForeiQn LanauaQes Any of the notices or announcements required herein may be translated into another language if the Agency 05/03/93 O?4 5683Q/2338/040 4 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R(0determines that such translation is necessary to effectively publicize the opportunity to serve on the PAC and participate in the formation and selection of the PAC. IV. 4001 COMPOSITION OF PAC MEMBERSHIP A. 4011 Categories Subject to the remaining provisions of this Section 401, the PAC is to be composed of nine 9) members which shall include the number of representatives listed in each of the following categories: Note: because of the voluntary nature of participation in the PAC as well as other constraints, it is possible that the number of representatives in one or more of the categories or the total membership may be below those levels set forth in the preceding portion of this Section 4. Such circumstances will not affect conduct of business by the PAC. Category Number of Re?resentatives Residential Owner-Occupant 2 Residential Tenant 2 Business Property Owner 1 Small Business Owner 1 Large Business Owner 1 Existing Community Organization Total: 9 B. 402) Vacancies in Membershi? Categories Adjustment of Com?osition of PAC If an insufficient number of candidates are elected to represent each category of membership on the PAC, such seats may remain vacant until qualified and eligible candidates are selected in the manner provided by this Procedure. The existence of any vacancies shall not prevent formation of the PAC or the conduct of business by the PAC. 05/03/93 0S5 5683Q/2338/040 5 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R)0V. 500] ELECTION PROCESS A. 501) PAC A??lications A candidate for PAC membership must submit a completed PAC Application to the Agency office, which application must be received by the Agency prior to the PAC Election. A copy of the PAC Application" is attached hereto as Exhibit B" and incorporated herein by this reference. All PAC Applications submitted shall be available to the general public for review beginning on the business day following submittal. All PAC Applications shall be available at the informational meeting described in Section 201 above, and at the Agency office prior to such meeting. The Agency office is located at 78-108 Calle Estado, Office of the Agency Secretary City Clerk), La Quinta, California 92253; 619) 564-2246. B. 502] Eligibility Requirements for PAC Membershi? Upon submittal of a PAC Application candidates for PAC membership must present evidence that they are eighteen 18) years of age or older. Candidates are advised that the Fair Political Practices Commission reguires elected PAC Members to complete Statements of Economic Interest which disclose certain personal financial information concerning such PAC Member. Candidates may only run for one category of PAC membership and must present a valid California identification card, drivers license, military identification, or similar identification and the following evidence as eligibility for the applicable category: 1. Residential Owner-Occu?ant: Recorded grant deed or property tax bill. 2. Residential Tenant: Executed rental agreement or rent receipt. 3. Business Pro?ert? Owner: Recorded grant deed or property tax bill. 4. Small Business Owner: Business license issued by State of California or City and a list of employees at such Business. 5. Larae Business Owner: Business license issued by the State of California or City and a list of employees of such Business. 6. Existing Community Organization: Each of the following: i) proof of existence of the organization as of the time of the initial meeting of the PAC, ii) proof of existence and operation within the Project Area, such as articles of incorporation, bylaws or business license, and 086 05/03/93 5683Q/2338/040 6 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R*0iii) a resolution of the board of directors or Chairman of such organization authorizing a Person to act on its behalf. C. 5031 Voter Registration Anyone desiring to vote at the PAC Election must register prior to the PAC Election by providing satisfactory evidence to the Agency that he or she is 1) at least eighteen 18) years of age or older and 2) is a Resident in the Project Area, or is the authorized representative of a Business or Existing Community Organization within the Project Area. Only one person may vote on behalf of any Resident, Business or Existing Community Organization. Any of the following documents, where appropriate to the category of the voter, may be provided as evidence of eligibility to vote: 1. California Driver?s License 2. California Identification Card or Military Identification 3. Rental agreement 4. Rent receipt 5. Grant Deed to real property 6. Property tax bill 7. Business license issued by the State of California or City 8. Utility bill 9. Voter registration 10. Resolution of or Letter from Business 11. Resolution of Existing Community Organization D. 504] Candidate S?eeches All candidates for each PAC membership category i) Resident, ii) Business, iii) Existing Community Organization) shall be given an opportunity to make a speech at the PAC Election meeting. A time limit of five 5) minutes is established for each speech. Reasonable rules of order in the event of dispute, Roberts Rules of Order are to be used) will be applied, considering the number of candidates running in the PAC Election. O?7 05/03/93 5683Q/233B/040 7 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R+0 E. 505) Voting Categories Each voter may cast ballots for representatives of that voter?s PAC membership category, including all subcategories within such membership category. Voters who have qualified to vote as Residents shall be entitled to vote for representatives of the Residential Owner-Occupant and Residential Tenant subcategories. Voters who have qualified to vote as representatives of Businesses shall be entitled to vote for representatives of the Business Property Owner, Small Business Owner, and Large Business Owner subcategories. Voters who have qualified to vote as representatives of Existing Community Organizations are entitled to vote for that category only. F. 506] Balloting Ballots shall be provided to registered voters for each PAC membership category, i.e. a Residents ballot, a Businesses ballot, and an Existing Community Organizations ballot. Voting shall be conducted by secret ballot. The Agency shall appoint authorized election assistants to collect and tally the ballots. The Agency shall ensure secrecy of the ballot by requiring each ballot to be folded and passed to an authorized election assistant. The election assistants shall tally the ballots at the PAC Election meeting. A representative from the City Clerk?s office shall be present when the ballots are tallied to provide official verification of the results of the PAC Election. G. 507) Results/Runoffs The Agency shall announce the results of the PAC Election at the PAC Election meeting when the ballots are tallied. If a runoff is necessary it shall be announced immediately. At the PAC Election meeting, the Agency shall announce that the results and ballots shall be maintained by the Agency for presentation to the City Council. VI. 600] SPECIAL PROVISIONS A. 601] Com?ensation of PAC Members The members of the PAC shall serve without compensation. B. 602] Amendment of Procedure The procedure established herein may be amended from time to time by resolution of the City Council. 05/03/93 088 5683Q/2338/040 8 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R,0 EXHIBIT A" PROJECT AREA MAP To Be Inserted) 05/03/93 5683Q/2338/040 Exhibit A" 089 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R-0 EXHIBIT B" PROJECT AREA COMMITTEE APPLICATION LA QUINTA REDEVELOPMENT PROJECTS, AS MERGED STATEMENT OF INTEREST AND OUALIFICATIONS Please Print and Check the Appropriate Boxes) This Information Will Be Made Available To Voters Before The Election) To the City Council of the City of La Quinta: I, Name: PLEASE PRINT) would like to volunteer to run for election to the La Quinta Redevelopment Projects Project Area Committee at the election meeting to be held on June 7, 1g93. I would like to be elected as a representative for the following category: CHOOSE ONE ONLY? Residential Owner-Occupant Residential Tenant Business Property Owner Small Business Owner I Large Business Owner I Existing Community Organization I CERTIFY THAT, WITHIN THE LA QUINTA PROJECT AREA BOUNDARIES WITHIN THE EXISTING LA QUINTA REDEVELOPMENT PROJECT AREA OR PROJECT AREA NO. 2): 1. I am a Residential Owner-Occu?ant because I own and reside in residential property located at the following address: 2. I am a Residential Tenant because I rent a dwelling unit and have occupied the dwelling unit as my permanent residence and usual place of abode. I reside at the following address: 05/03/93 Exhibit B" 090 5685Q/2338/040 Page 1 of 3 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R.0 3. I am a Business Pro?ertv Owner because I own real property which is not my residence. The name and address of the business is: 4. I am a Small Business Owner, or authorized representative of such Small Business, which employs persons. The name and address of the business is: 5. I am a Large Business Owner, or authorized representative of such Large Business, which employs persons. The name and address of the business is: 6. I am a member of an Existing Community Organization for either a service club f?], a church group a neighborhood organization or other community organization which conducts its regularly scheduled meetings within and uses an address located within the Project Area, and am eligible to vote as a unit member. I have an official letter or resolution from the organization, on their letterhead, authorizing me to represent them. The name, address and description of this community organization is: My ownership/occupancy/affiliation as described above which forms the basis for my qualification to serve on the PAC is check one or more as applicable): a) within the La Quinta Redevelopment Project Project No. 1: b) within Project No. 2: c) within both: The reasons I would like to serve on the Project Area Committee are as follows include prior experience in community affairs and/or my other qualifications to serve on the Project Area Committee, and attach additional sheet, if necessary): 05/03/93 Exhibit B" 091 5685Q/2338/040 Page 2 of 3 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R/0I acknowledge that if elected as a PAC Member I will be required to complete a Statement of Economic Interest which discloses certain personal financial information concerning me and my family and spouse, if applicable.) I possess all the necessary qualifications to serve as a representative on the Project Area Committee and will participate in the regular PAC meetings. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct: Date and Place Signature Residence Address Qualifying Address Address of Residence/Business/ Existing Community Organization-whichever is applicable) Mailing Address Daytime Telephone Number Evening Telephone Number To be eligible for Project Area Committee membership, this completed application must be returned to and received by the La Quinta Redevelopment Agencyg 78-105 Calle Estado, La Quinta, California, no later than 3:00 p.m. on June 7, 1993, or at the meeting of the PAC at 7:00 p.m. on June 7, 1993, at the City Council Chambers, 78-103 Calle Estado, La Quinta, California. Any applications received after those times will be put on file for consideration for future Project Area Committee vacancies. 05/03/93 Exhibit B" 092 5685Q/2338/040 Page 3 of 3 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02 R00COUNCIL MEETING DATE: May 18, 1993 AGENDA CATEGORY: ITEM TITLE: Review of the Space Allocation PUBLIC HEARING; in the Administrative Area of the new II Civic Center BUSINESS SESSION: 7 CONSENT CALENDAR: STUDY SESSION: SUMMARY: At the Council Meeting of May 4, 1993, staff was directed to review the space allocation in the Administrative area of the new Civic Center and recommend modifications, if any, at the next regularly scheduled Council Meeting of May 18, 1993. FISCAL IMPLICATIONS: If recommendation is approved, the fiscal implication would be $7,500. Sufficient funds are available in the Civic Center Construction Fund to accommodate the recommended option. APPROVED BY: RECOMMENDATION: It is recommended the City Council: *Authorize staff to pursue a change order for Option 1 at an estimated co?t of $7,500. *Direct staff to return to Council three 3) months after move-in with a space-utilization analysis based on actual use of the facility. Submitted by: Approved for submission to Robert L. Hunt, City Council: City Manager L gnature ROBERT L. HUNT, CITY MANAGER 093 BIB] 02-11-2000-U01 12:41:36PM-U01 ADMIN-U01 CC-U02 06-U02 01-U02 1992-U02