1998 10 20 CCing -> 12u City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CalIe Tampico
La Quinta, California 92253
Regular Meeting
October 20.1998 2:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No. 98-113
b. Roll Call Ord. No.328
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURIN6 THE
DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION:
A. HANOVER, CASE NO.085167
B. WESTERN EMPIRE INDUSTRY V. CITY OF LA QUINTA, CASE NO.30278
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(cZ REGARDING POTENTIAL LITIGATION. ONE CASE)
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CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNERINEGOTIATOR: CHRIS
CLARKE.
PUBLIC COMMENT 3:00 pm
This is the time set aside for public comment on any matternot scheduled far public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of September 22 & October 6, 1 998
ANNOUNCEMENTS
PRESENTATIONS
WRITTEN CORRESPONDENCE
1. LETTER FROM CABAZON BAND OF MISSION INDIANS REGARDING PROPOSITION 5.
OZOZO2
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Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 20, 1998.
2. TRANSMITTAL OF TREASURER'S REPORT DATED AUGUST 31, 1998 FOR THE CITY OF LA
QUINTA AND LA QUINTA FINANCING AUTHORITY.
3. APPROVAL OF REQUEST BY THE LA QUINTA ARTS FOUNDATION TO UTILIZE THE COUNCIL
CHAMBER FOR ART LECTURES ON WEDNESDAY, DECEMBER 2, 1998 AND WEDNESDAY,
MARCH 31, 1999 FROM 2:30 PM TO 5:00PM.
4. APPROVAL TO ENTER INTO A PURCHASE CONTRACT WITH SIMON MOTORS FOR A 1999
CHEVROLET SUBURBAN.
5. ACCEPTANCE OF GRANT DEED OF EASEMENT FOR RIGHT-OF-WAY ON THE NORTHEAST
CORNER OF WASHINGTON STREET AND FRED WARING DRIVE.
6. ACCEPTANCE OF PROJECT NO. 9B-01, EISENHOWER DRIVE MEDIAN ISLAND LANDSCAPE
IMPROVEMENTS.
7. ADOPTION OF RESOLUTION ACCEPTING DONATIONS BY SOROPTIMIST INTERNATIONAL OF
LA QUINTA.
8. ADOPTION OF RESOLUTION ALLOWING TEMPORARY CLOSURE OF A PORTION OF
WASHINGTON STREET AND 52ND AVENUE AND USE OF THE CIVIC CENTER PARKING LOT
AREA FOR THE 13TH ANNUAL LA QUINTA CHAMBER OF COMMERCE 5/10K RUN, TWO MILE
WALK, AND ITS FUN RUN. APPLICANT: LA QUINTA CHAMBER OF COMMERCE.
9. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND
SUBDIVISION AGREEMENT FOR TRACT 2873B, BROOKFIELD HERITAGE, INC.
10. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND
SUBDIVISION AGREEMENT FOR TRACT 28776, KSL LAND CORPORATION.
11. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR
PARCEL 29011, KSL LAND CORPORATION.
12. ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 28189, THE QUARRY.
13. APPROVAL OF AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH HOLMES
& NARVER, INC. TO PROVIDE ADDITIONAL ENGINEERING SERVICES RELATIVE TO TRAFFIC
STRIPING AND LANDSCAPE LIGHTING FOR PROJECT 98-09, WASHINGTON STREET BRIDGE
WIDENING.
14. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH NICKERSON, DIERCKS &
ASSOCIATES TO PREPARE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR
FISCAL YEAR 1998/99 VARIOUS CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS.
15. APPROVAL OF APPROPRIATION OF $21,999 FROM THE ART IN PUBLIC PLACES FUND,
ACCOUNT NO.701-000-255-210 TO BE USED FOR THE CONSTRUCTION OF THE ARTWORK
AS PART OF THE WASHINGTON STREET BRIDGE WIDENING PROJECT.
000003
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BUSINESS SESSION
1. CONTINUED CONSIDERATION OF THE CULTURAL ARTS COMMISSION 1998/99 WORK PLAN.
A) MINUTE ORDER ACTION.
2. CONTINUED CONSIDERATION OF COMMUNITY SERVICES COMMISSION 1998/99 WORK
PLAN.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUEST FROM THE GREATER
COACHELLA VALLEY SOAP BOX DERBY.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF FUNDING REQUEST FROM FRIENDS OF THE LA QUINTA LIBRARY.
MINUTE ORDER ACTION.
5. CONSIDERATION OF PROPOSAL FOR THE GOLF DESERT CITIES PARTNERSHIP PROGRAM
SKINS GAME).
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF PROPOSALS FOR THE CITY'S FISCAL YEAR 1998/99 MARKETING
PROGRAM.
A) MINUTE ORDER ACTION.
STUDY SESSION None
0000Q4
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A. INVESTMENT ADVISORY BOARD MINUTES OF SEPTEMBER 9, 1998
B. COMMUNITY SERVICES COMMISSION MINUTES OF SEPTEMBER 14, 1998
C. PLANNING COMMISSION MINUTES OF SEPTEMBER 8, 1998
D. CULTURAL ARTS COMMISSION MINUTES OF SEPTEMBER 10, 1998
E. CVAG COMMITTEE REPORT
F. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
G. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
H. C. V. MOUNTAINS CONSERVANCY SNIFF)
I. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
J. LEAGUE OF CALIFORNIA CITIES COMMITTEES
K. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
L. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
M. PALM SPRINGS REGIONAL AIRPORT COMMISSION
N. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
0. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
P. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITYATTORNEY
C. CITY CLERK
1. REPORT ON UP-COMING EVENTS
D. BUILDING AND SAFETY DIRECTOR
1. MONTHLY REPORT FOR SEPTEMBER1998
COMMUNITY DEVELOPMENT DIRECTOR
1. MONTHLY REPORT FOR SEPTEMBER 1998
F. COMMUNITY SERVICES DIRECTOR
1. MONTHLY REPORT FOR SEPTEMBER 1998
G. FINANCE DIRECTOR
1. REVENUE AND EXPENDITURES REPORT DATED AUGUST 31, 1998 FOR THE CITY OF
LA QUINTA AND LA QUINTA FINANCING AUTHORITY
H. PUBLIC WORKS DIRECTOR
1. MONTHLY REPORT FOR SEPTEMBER 1998
I. POLICE CHIEF NONE
J. BATTALION CHIEF
1. QUARTERLY REPORT
MAYOR AND COUNCIL MEMBERS' ITEMS None
RECESS TO REDEVELOPMENT AGENCY MEETING
ZOO()O5
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PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a ZZrequest to speakZ form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1. TENTATIVE TRACT MAP 29003 TO CREATE A 19 SINGLE-FAMILY AND OTHER
MISCELLANEOUS LOT SUBDIVISION ON 5.64 ACRES LOCATED WEST OF MADISON STREET
ALONG BRAE BURN SOUTH OF LAUREL VALLEY WITHIN PGA WEST. APPLICANT:
BROOKFIELD HOMES.
A) RESOLUTION ACTION.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of October 20, 1998 was posted on the outside entry
to the Council Chamber, 78-495 CaIle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Friday, October 16, 1998.
DAZIED October 16 1998
ZZAUNDRA L JUHOLA Ciw Clerk
City of La Qul nta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City ClerkZs Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
Page 6- OOOOOZ
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A
October 6, 1998
Mayor John Pena and City Council
City of La Quinta
78495 Tampico
La Quinta, CA 92253 Fax: 760-777-7107
Dear Mayor Pena and Councilmembers:
Thank you for the opportunity to speak at your October 6th council meeting
regarding Proposition 5, our initiative which will appear on the November
3rd ballot. Please accept the gratitude of the Cabazon Band of Mission Indians
for your kind and approving comments.
I am respectfully requesting official endorsement of the initiative by your city
council. A resolution, such as that received from the City of Coachella, would
be appreciated.
Thank you in advance for your support.
Sincerely,
4
Brenda Soulliere
1st Vice Chairperson
BS/sp
enc.
000007
Z
84-245 INDIO SPRINGS DRIVE 0 INDIO, CALIFORNIA 92203-3499 0 760) 342-2593 0 FAX 760) 347-7880
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AGENDA CATEGORY
BUSINESS SESSION
COUNCWZRDA MEETING DATE: OCTOBER 20, 1998
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated October 20, 1998 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated October20, 1998
BACKGZOUND:
Prepaid Warrants:
34628 34681 91,200.21
34682 34690 46,643.52
34691 34694 927.26
34695 34696 408.46
34697 34702) 10,392.54
Wire Transfers) 21,176.45
PIR 1843 1916) 85,824.67
PIR Tax Transfers) 23,728.24 CITY DEMANDS $709,165.68
Payable Warrants:
34703 34829) 560,454.84 RDA DEMANDS 131,590.51
$840,756.19 $840,756.19
FISCAL IIMPLICATIONS
Demand of Cash City $709,165.68
4 Z:(F+ian$'Y''Z
hn Falcon e Director
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILZDA MEETING DATE: October 20, 1998 CONSENT CALENDAR: Z
ITEM TITLE:
STUDY SESSION:
Transmittal of Treasurer's Report
as of August 31, 1998 PUBLIC HEARING:
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated August 31, 1998 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in
compliance with California Government Code Section 53645 as amended 1/1/86;
and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money
and Funds.
I herebv certify that sufficient investment liquidity and anticipated revenues are
available to meet next month S estimated expenditures.
000049
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October20, 1998
CONSENT CALENDAR: Z
ITEM TITLE:
STUDY SESSION:
Approval of a Request by the La Quinta Arts PUBLIC HEARING:
Foundation to Utilize the Council Chambers for art
lectures on Wednesday, December 2, 1 998 and
Wednesday, March31, 1999 from 2:30p.m. to
5:00 p.m.
RECOMMENDATION:
Approve the request of the La Quinta Arts Foundation.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The La Quinta Arts Foundation has requested that the Council Chambers be made
available on Wednesday, December 2, 1998 and Wednesday, March31, 1999 from
2:30 to 5:00 p.m. The request meets all the requirements of the facility use as
contained in the City's Guidelines Attachment 1) and an Application has been
submitted Attachment 2).
FINDINGS AND ALTERNATIVES:
The alternatives available to the Council are:
1. Approve the request of the La Quinta Arts Foundation;
2. Deny the request of the La Quinta Arts Foundation
Tom HartungZ
Director of Building & Safety OO()067
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ing -> 12uI AGENDA CATEGORY:
BUSINESS SESSION:
COUNC1LZDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Approval to Enter into a Purchase Contract with PUBLIC HEARING:
Simon Motors for a 1 999 Chevrolet Suburban
RECOMMENDATION:
Authorize the City Manager to enter into a purchase contract with
Simon Motors for a 1 999 Chevrolet Suburban in the amount of $38,273.03
FISCAL IMPLICATIONS:
Total cost for the vehicle including tax and license is $38,273.03. Funds for this
expenditure have been budgeted in the Emergency Services Capital Equipment
Account # 101355-855-000.
BACKGROUND AND OVERVIEW:
Included in the 1 998/99 Fiscal Year budget for the Emergency Services division
is a line item for a mobile command vehicle. It is intended to equip the vehicle in such
a matter that it could function as a mobile emergency operations center should the
need arise.
Staff did solicit bids for a four wheel drive Suburban in accordance with the formal
bid procedures as contained in Chapter 3.12 of the La Quinta Municipal Code
Attachment 1). No formal bids were received for the item Simon Motors did submit
a bid but it was received after the closing deadline), therefore staff negotiated for a
written proposal from Simon Motors which is included as Attachment 2. The total
bid price submitted by Simon is $38,273.03. The amount budgeted for this purchase
is $40,000.
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ing -> 12uJFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Authorize the City Manager to enter into a purchase contract with Simon Motors
for a 1999 Chevrolet Suburban in the amount of $38,273.03;
2. Reject the proposed purchase contract and direct staff to re-initiate the formal
bid process.
Tom Hartung, Director of Building & Safety
000074
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ing -> 12uR AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1 998 CONSENT CALENDAR:
ITEM TITLE: Acceptance of Grant Deed of Easement STUDY SESSION:
for Right-of-Way on the Northeast Corner of
Washington and Fred Waring Drive. PUBLIC HEARING:
RECOMMENDATION:
Accept Grant Deed of Easement in favor of the City of La Quinta from Dutch Parent
N.V., A Netherlands Antilles Corporations conveying Right-of-Way on the Northeast
Corner of Washington, just north of Fred Waring Drive.
FISCAL IMPLICATIONS:
There are no fiscal implications associated to the acceptance of the Right-of-Way being
conveyed.
BACKGROUND AND OVERVIEW:
On August 1 8, 1 998, the City Council approved the Plans and Specifications, and
authorized staff to advertise the Various Citywide Sidewalk, Handicap Access Ramp
and Bus Turn-out Improvements for Bid.
On September 1 5, 1 998, the City Council Awarded a Contract to the Granite
Construction Company to construct Project 98-13, Various Citywide Sidewalk,
Handicap Access Ramp, and Bus Turn-out Improvements. The right-of-way being
conveyed, is necessary to construct the bus turn-out on the east side of Washington
Street, just north of Fred Waring Drive.
The project consists of the construction of a full bus turn-out, curb & gutter, and
sidewalk improvements.
O()()ZO82
F:\pWZEpZ\ZOuNCIL\1 9Z8\Z8 1 O2OCZpd
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In order to install the aforementioned improvements, right-of-way and construction
easements along the northeast corner of Washington Street, just north of Fred Waring
Drive needs to be acquired. Dutch Parent N.V., A Netherlands Antilles Corporation are
dedicating the necessary property to the City via the Grant of Easement Attached).
Alternatives for the City Council to consider:
1. Accept Grant Deed of Easement in favor of the City of La Quinta from Dutch
Parent N.V., A Netherlands Antilles Corporations conveying Right-of-Way on the
Northeast Corner of Washington, just north of Fred Waring Drive.
2. Do not accept the Grant Deed of Easement. This alternative will have the effect
of delaying the proposed project improvements on Washington Street.
3. Provide staff with alternative direction.
/Z
Chris A. Vog(
Public Works Director/City Engineer
JMF:acs
000083 C';.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TITLE:
Acceptance of Project 98-01, Eisenhower STUDY SESSION:
Drive Median Island Landscape Improvements PUBLIC HEARING:
RECOMMENDATION:
Accept Project No. 98-01, Eisenhower Drive Median Island Landscape
Improvements as 100% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $31,343.53, 35 days after
recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
Adequate funds are available Account No.401-622-609-553) in this project to pay
the quantity variations close out construction) and retention withheld. Funding and
source currently available for this project is as follows:
Fund Sources assigned to this proiect) Account No. Amount
Landscape & Lighting Fund 401-000-493-000 $144,038.00
Developer Contribution 401-000-480-000 389.00
City Infrastructure Fund 401-000-493-000 264.127.00
TOTAL: $408,554.00
LESS PRIOR EXPENDITURES: $351 394.28
REMAINING AVAILABLE FUNDING: $57,159.72
There are two outstanding Stop Notices:
Desert Rock Supply in the amount of $3,224.03
United GreenMark, Inc. in the amount of $11,793.59
According to Public Contract Code, 125% of the amount stated on the Stop Notice"
must be retained until a Release of Stop Notice1' is received. Staff is requesting
authorization to release all retention however, only retention fiQt encumbered by stop
notices shall be released at the end of the statutory 35-day waiting period. OO()()89
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ing -> 12uZBACKGROUND AND OVERVIEW:
During the April 7, 1 998 City Council meeting, the City Council awarded Contract No.
98-01, Eisenhower Drive Median Island Landscape Improvements to Tapuz Enterprises,
Inc. in the amount of $315,730.
The project's construction effort is now deemed to be 100% complete and is in
compliance with the plans and specifications. Prior to filing the Notice of Completion,
staff must receive authorization from the City Council to accept this project as 100%
complete and authorize the City Clerk to file a Notice of Completion.
A final accounting of this Contract is as follows:
Original Bid $31 5,730.00
Change Order #1 through #3 $8,296.00
SUBTOTAL: $324,026.00
Quantity VariationlC.O. #4 $7,503.00
TOTAL: $331 529.00
Amount Paid to Date $282,111.47)
Outstanding Progress Pmt. $974.00)
SUB TOTAL $48,443.53
10% RETENTION: $31,343.53
Retention to be Released $12,571.50
Stop Notice Withholding $18,772.03
1 Year Maintenance Period $17,098.00
TOTAL REMAINING FISCAL $48,441.53
COMMITMENT
000090
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ing -> 12u[FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Accept Project No. 98-01, Eisenhower Drive Median Island Landscape
Improvement Project as 100% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $31,343.53, 35 days after
recordation of the Notice of Completion.
2. Provide staff with alternative direction.
/ Z
j*/\Z / 7
Chris A V('gt
Public Works Director/City Engineer
CAV/JLIacs
000091 Z3
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Z
AGENDA CATEGORY:
OF BUSINESS SESSION:
COIJNCILZDA MEETING DATE: October 20, 1998 CONSENT CALENDAR: ri
ITEM TIThE: STUDY SESSION:
Adoption of Resolution Accepting Donations by PUBLIC HEARING:
Soroptimist International of La Quinta
RECOMMENDATION:
Adopt a Resolution accepting the donation of $161.99 for the purchase of birthday
cakes for the Senior Center monthly celebrations.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Soroptimist International of La Quinta has donated funds to the La Quinta Senior
Center for the purchase of birthday cakes for the monthly birthday celebration for
several years. Attached is a copy of a letter from Soroptimist's, along with a copy of
a check payable to Von's La Quinta store for the purchase of a years supply of
birthday cakes Attachment 1).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt a Resolution accepting the donation;
2. Do not adopt a Resolution accepting the donation.
Attachment 1 Letter and Check from Soroptimist International of La Quinta
000092
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OF TYZ
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of a Resolution to allow temporary closure of PUBLIC HEARING:
a portion of Washington Street and 52nd Avenue, and
approval of the use of the Civic Center parking lot area
for the 1 3th Annual La Quinta Chamber of Commerce
5K/bK Run, Two Mile Walk, and Kids Run on
November 16, 1997. Applicant: La Quinta Chamber of
Commerce
RECOMMENDATION:
By adoption of City Council Resolution, approve the street closure and use of the Civic
Center parking lot.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The La Quinta Chamber of Commerce has applied for a street closure on November 1 5,
1998, to hold their 13th Annual SKIlOK Run, Two-Mile Walk and Kids Fun Run
beginning at the Civic Center, proceeding south along Washington Street to 52nd
Avenue, east on 52nd Avenue to the turnaround point and returning Attachment 1).
The kid's run will be held entirely on Washington Street. The event has been held at
the La Quinta Civic Center for the last five years. The Temporary Use Permit TUP 98-
1 84) for this event is being processed. The event has been held in the past without
any problems.
The Civic Center parking lot, south of City Hall, will be used for the registration,
refreshments, and awards ceremony. The races and walk will begin on Washington
Street adjacent to the parking lot.
000096
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ing -> 12uaThe Chamber of Commerce is requesting the race route be closed between the hours
of 7:00 A.M. and 10:30 A.M. Attachment 2). This closure would affect Washington
Street between Calie Tampico and 52nd Avenue, and 52nd Avenue between
Washington Street and the eastern City limits past Madison Street. Cross traffic on
Jefferson Street will be allowed to pass as runners traffic permits.
The City Council is authorized to allow temporary street closures by adoption of a
Resolution pursuant to Section 1 2.32.0880 d) of the Municipal Code. The Public
Works Department will issue an Encroachment Permit and provide traffic safety
measures which could include traffic barricades, No Parking" signs and other safety
measures.
This proposed temporary closure has been reviewed by all applicable City departments,
including the Sheriff's Department and Fire Department. To date, none have objected
to the closure. The applicants are working with the Sheriff's Department to hire
deputies for traffic control.
FINDINGS AND ALTERNATIVES:
Findings for ApDroval.
1. This temporary street closure is allowed based on Section 1 2.32.080(d) of the
Municipal Code which permits the City Council, by Resolution, to designate No
Parking" areas by signing or applying red paint to the street curbing. Since this
closure is temporary, signs will be used notifying people that the road is closed.
Additional conditions will be imposed as necessary to regulate vehicle traffic
and ensure pedestrian and participant safety.
2. This temporary street closure will have minor impacts on traffic in the
surrounding area since there are alternate routes available and Sheriff's
Department personnel will be present for traffic control.
3. An Encroachment Permit can be granted by the City to allow activities on public
streets for specific periods if legitimate reasons can be found to allow the
closure and safety standards Chapter 1 2.1 6 of the Municipal Code, Traffic
Control Devices) are provided such as traffic barricades and No Parking" signs
to ensure that the public is not at risk" during the event.
4. Approval of the temporary street closure will not create conditions that may
threaten the public's health and safety needs of the community because specific
conditions will be imposed as a part of TUP 98-184.
5. This temporary street closure which includes use of the Civic Center parking lot
for the start and finish of the race has been held for the last five years and
created no impacts.
P:\cc rpt 13th 1Ok.Zpd 000097.
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ing -> 12ubAlternatives Available to the Council:
1. Approve the request to close Washington Street and 52nd Avenue along the
race route and allow use of the Civic Center parking lot for staging and the start
and finish of the races.
2. Deny the request because it will negatively impact the area, create traffic
impacts.
ttachments:
1. Event Route Map
2. Letter from applicant dated September 23, 1 998
000098
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE:October 20, 1998 CONSENT CALENDAR:
ITEMTITLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28738, Brookfield PUBLIC HEARING:
Heritage, Inc.
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28738, Brookfield Heritage, Inc.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28738 is located within the east side of PGA West, adjacent to Madison Street,
see Attachment 1). This final map is a resubdivision of a portion of Tract 21643,
which created the Weiskopf Golf Course, and creates 22 new residential lots, see
Attachment 2).
KSL Land Corporation has conveyed this Tract to another developer, Brookfield
Heritage, Inc., as part of their effort to complete residential development within the
PGA West area. This developer has executed a subdivision improvement agreement
to guarantee construction of on-site improvements with an estimated cost of
$489,713.
The developer has requested the City Council's conditional approval of the final tract
map, which will allow them 30 days to complete itS processing. As of October 1 3,
1 998, City staff has not received final approval of the tract map from the City's
Acting Surveyor; however, it is expected that a technically correct map will be
available within the time allowed with its conditional approval. A Subdivision
improvement agreement has been executed by the developer; however, associated
securities have not been received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days November 19, 1998), of a technically
correct final map suitable for recording by the County Recorder with all required
signatures except for the City Clerk, and that the appropriate securities
Z
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ing -> 12uj except for the City Clerk, and that the appropriate securities have been submitted as
required by the subdivision improvement agreement.
Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. If any of the required
items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only after
all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28738, Brookfield Heritage, Inc.
2. Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 28738, Brookfield Heritage, Inc.
Chris A. Vogt
Public Works Director/City Engineer
Attachments #1 Vicinity Map
#2 Tract Map
MLF:acs
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ing -> 12ur AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:October 20, 1998 CONSENT CALENDAR: Z
ITEMTJTLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28776, KSL Land PUBLIC HEARING:
Corporation
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28776, KSL Land Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28776 is located within PGA West, see Attachment 1). This final map is a
resubdivision of a portion of Tract 28149, and creates 39 residential lots, recreational
and pool lots, and various golf course related lots, see Attachment 2). The developer
has executed a subdivision improvement agreement to guarantee construction of on-
site improvements with an estimated cost of $571,480.
The developer has requested the City Council's conditional approval of the final map,
which will allow them 30 days to complete its processing. As of October 1 3, 1998,
City staff has not received approval of the final map from the City's Acting Surveyor;
however, it is expected that a technically correct map will be available within the time
allowed with its conditional approval. A subdivision improvement agreement has
been executed by the developer; however, associated securities have not been
received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days November 19, 1998), of a technically
correct final map suitable for recording by the County Recorder with all required
signatures except for the City Clerk, and that the appropriate securities have been
submitted as required by the subdivision improvement agreement.
Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreement for execution by the City Manager,
and offer the final map for recording by the County Recorder. If any of thEZZiZj4
Z
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ing -> 12us items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only after
all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28776, KSL Land Corporation.
2. Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 28776, KSL Land Corporation.
Zris A. Vogt%
Public Works Director/City Engineer
Attachments #1 Vicinity Map
#2 Tract Map
MLF:acs
000115
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:October 20, 1998 CONSENT CALENDAR: II
ITEMTITLE:
Adoption of a Resolution Granting STUDYSESSION:
Conditional Approval of a Final Map for Parcel
29011, KSL Land Corporation PUBLIC HEARING:
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map for Parcel 29011, KSL
Land Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Parcel 29011 is located within PGA West, see AttaZZment 1). This final map is a
resubdivision of a portion of Parcel Map 28803, and creates 3 parcels, see
Attachment 2). This parcel map is not intended for development, but allows the
developer to prepare for conveyance of this portion of PGA West to future
developers. As this parcel map does not create traditional residential lots, and as the
developer has concurrently submitted Tentative Tract Map 28603 over the same
property, no improvements are required or associated with this Parcel Map.
The developer has requested the City Council's conditional approval of the final parcel
map, which will allow them 30 days to complete its processing. As of October 1 3,
1 998, City staff has not received approval of the final map from the City's Acting
Surveyor; however, it is expected that a technically correct map will be available
within the time allowed with its conditional approval.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map. The approval is contingent upon receipt, within 30 days
November 19, 1 998), of a technically correct final map suitable for recording by the
County Recorder with all required signatures except for the City Clerk.
Once these items are received, the City Clerk will affix the City Seal to the final map,
and offer the final map for recording by the County Recorder. If a technically correct
final map is not received by City staff within the specified time frame, the final map
will be considered disapproved, and will be rescheduled for Council consideration only
after all required items have been received.
Zo.'LZOO
Z 998\Z81 O2OfZZZd
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The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map for Parcel
29011, KSL Land Corporation.
2. Deny conditional approval of a final map for Parcel 29011, KSL Land
Corporation.
Chris A. Vogt'
Public Works Director/City Engineer
Attachments #1 Vicinity Map
#2 Tract Map
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a Z
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1 998 CONSENT CALENDAR: I Z
ITEM TITLE:
Acceptance of Subdivision STUDYSESSION:
Improvements for Tract 28189, the Quarry.
PUBLIC HEARING:
RECOMMENDATION:
Accept on-site improvements within Tract 28189 and direct staff to release security
for those improvements in accordance with Chapter 1 3 of the La Quinta Municipal
Code.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The developer, La Quinta Golf Properties, Inc., has requested City acceptance of on-
site improvements and release of security for Tract Map 28189, which is located
within the Quarry development. This tract was a subdivision of a portion of Tract
27728, the original Quarry Tract map. Its purpose was to convert 6 residential lots
into 11 residential lots, and was approved by the City Council at its November 7,
1995, City Council meeting.
The underlying subdivision improvements were secured at the time with existing
subdivision securities for Tract 27728. The developer was required to only secure the
costs of additional improvements required of Tract 28189. Those improvements
include grading, water meters, relocation of existing water meters, sewer laterals, and
Tract monumentation.
These subdivision improvements have been completed by the developer. The City has
received notice from the Surveyor of Record stating that all Tract monumentation has
been set. The City has also received authorization from CVWD to release securities
associated with the water and sewer improvements.
000191
F:\PWDZPT\COUNClL\Z 998\Z81O2OhZZZpd
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ing -> 12uThe following represents the required security amounts, both prior to and following
acceptance of Tract 28189 improvements:
Imorovement Performance Labor Performance Labor
ExistingZ Existinu) After Atter
AcceotanceZ Acceotance)
Grading $6,000 $3,000 $600 $3,000
Water Meters 5 ea) $9,000 $4,500 $0 $0
Relocate Existing Water $2,200 $1,100 $0 $0
Meter
Sewer Laterals 5 ea) $9,000 $4,500 $0 $0
Monumentation $2,400 $0 $0 $0
Totals $28,600 $13,100 $600 $3,000
Performance security for grading improvements can be released one year and payment
security for grading improvements can be released 90 days after acceptance of the
subdivision improvements by the City Council. All other security may be released
immediately following acceptance.
FINDINGS AND ALTERNATIVES:
The developer has completed construction of on-site improvements for Tract Map
28189. The improvements have been reviewed and found to meet City standards.
Alternatives for the City Council to consider are:
1. Accept on-site improvements within Tract 28189 and direct staff to release
security for those improvements in accordance with Chapter 1 3 of the La
Quinta Municipal Code.
2. Deny acceptance of on-site improvements within Tract 28189.
Chris A. Vogt
Public Works Director/City Engineer
Z
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OF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20,1998 CONSENT CALENDAR: f Z
ITEM TITLE: Approval of a Contract Amendment to STUDY SESSION:
the Professional Services Agreement with Holmes &
Narver, Inc., to Provide Additional Engineering PUBLICHEARING:
Services Regarding Traffic Striping and Landscape
Lighting for Project 98-09, Washington Street Bridge
Widening Project
RECOMMENDATION:
Approve Contract Change Order No.2 in an amount not to exceed $6,675 to the firm
of Holmes & Narver, Inc., to provide engineering services regarding traffic striping and
landscape lighting for Project 98-09, Washington Street Bridge Widening Project.
FISCAL IMPLICATION:
Approval of Contract Change Order No. 2 increases the professional services
agreement with Holmes & Narver, Inc., by $6,675. Approval will change the total
contract amount of the professional services agreement with Holmes & Narver, Inc.,
to an amount not exceed $238,5421. The current accounting for Project 98-09 is as
follows
Account InfrastructurA Fund A.P.P. Fund Total Funding
contract SvcslDesign $213,367 $10,OOO1 $223,367
401-657-605-532
contract SvcslTechnical $58,975 $0 $58,975
401-657-609-000
Contract svcslconstruction $842,491 $0 $842,491
401-657-609-553
Reimburse Gen. Fund Personnel
401-657-901-000 $42,800 $0 $42,800
Reimburse Gen. Fund SvcISpIy $10,700 $0 $10,700
401-657-902-000
TOTAL $1,168,333 $10,000 $1,178,333
contract change Order No 1 implemented out of scope design services related to the
decorative pedestrian railing and concrete barrier walls, approved by Council action at the September
1 5, 1998, City Council meeting. That change order increased the professional services agreement by
$10,000, to $231,867, an increase appropriated by Art in Public Places Funds.
F:\PWDEPT\CZUNc'L\1998\Z81O2Oi.Zod
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ing -> 12uThe cost associated with approval of contract change order no.2 will be covered by
a transfer of existing funds from the Construction account. Project accounting will be
as follows:
Account Infrastructure A.P.P. Fund Total Funding
Eund
Contract SvcslDesign 401-657-605-532) $228,542 $1 0,0001 $238,542
Contract SvcslTechnical 401-657-609-000) $58,975 $0 $58,975
Contract Svcs/Construction 401-657-609-553) $827,316 $0 $827,3 162
Reimburse Gen. Fund!Personnel $42,800 $0 $42,800
401-657-901-000)
Reimburse Gen. Fund SvclSpIy $10,700 $0 $10,700
401-657-902-000)
TOTAL $1,168,333 $10,000 $1,178,333
BACKGROUND AND OVERVIEW:
The consultant's original professional services agreement, approved by Council action
at the April 21, 1 998, City Council meeting, is for an amount not to exceed
$221,867. Contract change order no.2 provides for services related to the design of
traffic striping improvements along Washington Street and the design of landscape
lighting, which are beyond the original scope of work. The original scope of work
required design of traffic striping improvements to extend to the existing traffic signal
at the La Quinta Shopping Center. However, the original geometric layout has been
changed to provide bike lane striping along Washington Street from Avenue 50 to Calle
Tampico. In doing so, ultimate street and traffic striping improvements will be
completed by this project for this one-half mile stretch of Washington Street.
Additionally, the original scope of work does not require landscape lighting within the
landscaped parkways adjacent to Washington Street. However, because this project
requires the removal of the existing parkway landscaping and lighting improvements
adjacent to the Duna La Quinta development, parkway lighting will need replacement.
City staff have held design coordination meetings with representatives from the Duna
La Quinta Homeowners' Association, and will coordinate with them the replacement
of existing landscape lighting within the Duna La Quinta Washington Street parkway.
In order to facilitate this need, the proposed contract amendment will allow the City's
consultant to obtain an electrical engineer to review existing lighting improvements and
design their replacement as part of the project's landscaping improvements.
000134
2Although funding is available for construction this fiscal year, project construction is not
expected to occur until the 1999-2000 Fiscal Year. The construction budget will be reviewed in early
1999 when the project plans are nearing completion, and the Capital Improvement Program budget is
proposed for the 1999-2000 Fiscal Year.
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ing -> 12uFINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider.
1. Approve Contract Change Order No.2 in an amount not to exceed $6,675 to
the firm of Holmes & Narver, Inc., to provide engineering servicesZregarding
traffic striping and landscape lighting for Project 98-09, Washington Street
Bridge Widening Project.
2 Do not approve Contract Change Order No.2.
3 Provide staff with alternative direction.
Chris A Vogt
Public Works Director/City Engineer
Attachments. H&NCCO#2
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p
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October20, 1998 CONSENT CALENDAR:
ITEM TITLE:
Approval to Award a Professional STUDY SESSION:
Services Agreement to Nickerson, Diercks, &
Associates to Prepare Plans, Specifications and PUBLIC HEARING:
Engineer's Estimate for Fiscal Year 1 998/99 Various
Citywide Traffic Signal Improvements
RECOMMENDATION:
Approve a Professional Service Agreement in the amount of $19,950 with the firm
of Nickerson, Diercks & Associates to prepare Plans, Specifications and Engineer's
Estimate for Fiscal Year 1 998199 Various Citywide Traffic signal Improvements
FISCAL IMPLICATIONS:
The projects listed within the RFP are currently identified in the City's approved Capital
Improvement Program for Fiscal Year 1 998/1 999. The following represents the
project budget:
PROJECT APPROVED ENGINEERING
BUDGET
Project 199803-Traffic Signal: Fred Waring and Dune $135,000 $15,000
Palms:
Project 199806-Traffic Signal: Calle $135,000 $15,000
TampicolEisenhower:
Project 199812-Emergency Vehicle Preemption $56,250 $6,250
Retro-fit:
TOTAL BUDGET AMOUNT: $326,250 $36,250
Staff has completed negotiations with the firm of Nickerson, Diercks, & Associates.
The consultant's price $1 9,950, Attachment 1) to perform the services requested in
the RFP is less than the estimated budget for design. Therefore, adequate funds are
available to support the recommendation contained within this report.
000137
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ing -> 12uBACKGROUND AND OVERVIEW:
The engineering and design services required to complete the work for each of the
projects is very similar. Therefore, to economize the costs for these services, reduce
staff time required to manage the services, and to reduce the time to complete the
design of these improvements, a Request for Proposals RFP) for professional
engineering and design services has been prepared that combines the three
improvement projects. This approach has been used on a number of occasions and
has been successful. Although it is proposed that the design of these improvements
be prepared by a single consulting firm, the projects may be constructed under a
number of Public Works contracts as single individual improvement projects or as a
combination of improvement projects under one contract. The consultant will be
required to evaluate and recommend to the City the best combination of
improvements to bid as Public Works contracts. The street improvements required
are as follows:
Project No.1 Fred Waring Drive/Dune Palms Road Traffic Signal Improvement
Project No.2 Calle TampicolEisenhower Drive Traffic Signal Improvement
Project No.3 Emergency Vehicle Preemption Retro-fit at six locations:
Washington Street/Avenue 50
Washington Street/Avenue 47
Avenue 50/Park Avenue
Eisenhower Drive/Avenue 50
Eisenhower Drive/Coachella Drive
Highway 111/Jefferson Street
On July 7, 1 998, the City Council approved the Fiscal Year 1 998/99 Capital
Improvement Program. The adopted program includes the installation of two new
traffic signals and the retrofit of six additional traffic signals to allow for emergency
vehicle preemption.
On August 1 8, 1 998, the City Council approved the consultant selection committee,
the request for proposals and authorized staff to receive proposals for said services.
Staff prepared a request for proposals and formed a consultant selection committee.
The Consultant Selection Committee members were:
John Freeland, Senior Engineer, Capital Projects
James Lindsey, Assistant Engineer I, Capital Projects
Steve Speer, Senior Engineer, Development & Traffic Projects
The committee selected a short list of five 5) qualified consultants. The Consultants
selected were:
Keith International, Inc., Palm Desert, CA
Korve Engineering, Cathedral City, CA
Nickerson, Diercks & Associates, Palm Desert, CA
Hartzog & Crabill, Inc., Tustin, CA
Robert Bein, William Frost & Associates, Palm Desert, CA
Z
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ing -> 12uOf the five 5) consultants selected to receive request for proposals RFP), only three
3) submitted proposals. Hartzog & Crabill, Inc. respectfully declined, stating a lack
of certain resources that would give them the ability to meet specified project
requirements. Keith International, Inc., also respectfully declined, stating they do not
have the in-house capabilities to perform these services.
RFP's were sent out on August 27, 1 998; proposals were received on September 23,
1998, and distributed to the committee members for review. On October 8,1998, the
consultant selection committee met to determine the most qualified consultant based
on the firms' proposals.
The committee's unanimous selection was Nickerson, Diercks & Associates NDA).
NDA's proposal met the requirement of the RFP and indicated a considerable amount
of research into the design requirements and level of utility coordination necessary to
complete this project within the schedule defined The remaining proposals were
ranked in the following order:
2) Korve Engineering
3) Robert Bein, William Frost & Associates
FINDINGS AND ALTERNATIVES
The alternatives available to the City Council are as follows:
1. Approve a Professional Service Agreement in the amount of $1 9,950 with the
firm of Nickerson, Diercks & Associates NDA) to design, prepare Plans,
Specifications and Engineer's Estimate for Fiscal Year 1 998/99 Various
Citywide Traffic Signal Improvements.
2. Do Not enter into a Professional Service agreement with Nickerson, Diercks &
Associates.
3. Provide staff with additional direction.
Chris A.
Public Works Director/City Engineer
Attachment 1: Professional Service Agreement
OO13Z
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20,1998 CONSENT CALENDAR: /5
ITEM TITLE:
STUDY SESSION:
Approval of an appropriation of $21,999 from the Art in
Public Places Fund Account, to be used for the PUBLIC HEARING:
construction of the artwork as part of the Washington
Street Bridge Widening project
RECOMMENDATION:
Approve the appropriation of $21,999 from the Art in Public Places Fund to be used for the
construction of the artwork on the Washington Street Bridge.
FISCAL IMPLICATIONS:
$21,999 would be appropriated from the Art in Public Places Fund 701-000-255-210).
BACKGROUND AND OVERVIEW:
On May 5,1998, the City Council appropriated $3,000 for a contract with the Navarretes
to design the artwork for the Washington Street Bridge Widening project. The staff report
alluded to a total commitment of $24,999 $3,000 +$21,999) for the project. ON
September 15,1998, staff requested additional money for the artwork in the amount of
$39,500 from the APP Fund, in addition to the prior commitment of $24,999. This
commitment of $24,999 was never formally voted on by the City Council. Therefore, staff
is requesting the Council formally appropriate the funds.
FINDINGS AND ALTERNATIVES:
The alternatives to the City Council are:
1. Approve the appropriation of $21,999 from the APP Fund as intended previously;
2. Provide staff with direction.
ommunity Development Director 00014()
CCJH.o1o
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1 998 CONSENT CALENDAR: I Z
ITEM TITLE: Adoption of Resolution Accepting STUDY SESSION:
Donation of Decorative Rock From La Quinta Wal
Mart PUBLIC HEARING:
RECOMMENDATION:
Adopt a Resolution accepting three hundred thirty one 331) bags 1.5 cubic feet each)
of decorative rock, in four assorted colors, as donated from Wal Mart La Quinta.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On Monday, August 31, 1998, staff was contacted by Mr. Steve Miller, Assistant
Manager of La Quinta Wal Mart. Mr. Miller stated that Wal Mart wished to donate
three hundred thirty one 331) bags of decorative rock to the City for use at the City's
discretion
This material will be utilized as part of the Fritz Burns Pool landscape improvement
project. The rock will be used as aggregate backfill for the decorative wall planned
along the pool building.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
I. Adopt a Resolution accepting three hundred and thirty one 331) bags 1.5 cubic
feet each) of decorative rock, in four assorted colors, as donated from Wal Wart La
Quinta.
2. Do not adopt the resolution and do not accept the donation at this time.
xx
Chris A. Vogt 7
Public Works Director/City Engineer OO()141
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0
AGENDA CATEGORY:
4OFT$Z BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of the Cultural Arts Commission PUBLIC HEARING:
1 998/99 Work Plan
RECOMMENDATION:
Approve the Cultural Arts Commission's 1998/99 Work Plan.
FISCAL IMPLICATIONS:
Minimal, based on projects undertaken by the Commission.
BACKGROUND AND OVERVIEW:
The Cultural Arts Commission, at its September 1 0th meeting, reviewed the changes
made to the preliminary Work Plan. The Commission then granted a subcommittee the
authorization to review the final draft of the Work Plan for Council consideration and
approval.
The City Council reviewed the Cultural Arts Commission Work Plan on October 6,
1 998, and recommended various changes to the Work Plan. The City Council directed
staff to make the changes and resubmit the Work Plan for approval.
Staff reviewed the Council's changes with the Cultural Arts Commission at the
October 8 meeting. That agenda was posted Friday, October 2, with the Work Plan
as an agenda item. The Commission would like the City Council to reconsider the
Meet the La Quinta Artist" program. The program was designed to give a brief
snapshot" of local artists, recognizing that they reside or work in La Quinta and the
type of art they produce. The Cultural Arts Commission believes that this program
should avoid the political aspect of choosing the artist and provide no endorsement.
Attached is a redlined copy Attachment 1). This version also contains the Cultural
Arts Commission 5 revision in the parentheses. A final draft Attachment 2) of the
Cultural Arts Commission Work Plan is provided for City Council consideration and
approval.
000143
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ing -> 12uFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Cultural Arts Commission Work Plan as submitted;
2. Approve the Cultural Arts Commission Work Plan with changes;
3. Do not approve the Cultural Arts Commission Work Plan.
Dodie HorVitz, C mmunity Services Director
Attachments: Attachment 1 Cultural Arts Commission Work Plan Redline)
Attachment 2 Cultural Arts Commission Work Plan Final Draft)
000144
oo'-Z
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4OFTZZ BUSINESS SESSION
COUNCILIRDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Community Services Commission
1 998/99 Work Plan
RECOMMENDATION:
Approve the Community Services Commission 1 998/99 Work Plan.
FISCAL IMPLICATIONS:
Minimal, based on projects undertaken by the Commission.
BACKGROUND AND OVERVIEW:
The Community Services Commission, at its September 1 4th meeting, reviewed the
changes made to the preliminary Work Plan. The Commission then granted a
subcommittee the authority to review the final draft of the Work Plan for City Council
consideration and approval.
The City Council reviewed the Community Services Commission Work Plan on October
6, 1 998 and recommended various changes to the Work Plan. The City Council
directed staff to make the changes and resubmit the Work Plan for approval.
Staff reviewed Council's recommendations with the Community Services Commission
on October 12, 1998. The Commission's recommendation was to place references
to the Ordinance with appropriate tasks. No additional comments were added.
Attached is a redlined copy Attachment 1) and a final draft Attachment 2) of the
Community Services Commission Work Plan for City Council consideration and
approval.
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ing -> 12uFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Community Services Commission Work Plan as submitted;
2. Approve the Community Services Commission Work Plan with changes;
3. Do not approve the C6mmunity Services Commission Work Plan.
Attachments: Attachment 1 Community Services Commission Work Plan Redline)
Attachment 2 Community Services Department Work Plan Final)
003
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AGENDA CATEGORY:
BUSINESS SESSION: 3
COUNCILIRDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Community Service Grant Request PUBLIC HEARING:
from the Greater Coachella Valley Soap Box Derby
RECOMMENDATION:
As deemed appropriate by City Council.
FISCAL IMPLICATIONS:
Dependant on recommendation of CouncilZ maximum request of $400 from the Special
Projects Contingency Account 101-251-663-000). This account has a balance of $8,300,
contingent on any actions taken by the Council prior to this agenda item.
BACKGROUND AND OVERVIEW:
The Greater Coachella Valley Soap Box Derby is requesting an additional $400 for Fiscal Year
1 998-99 for the Franchise Fees increase and added Master Division Attachment 1).
The City of La Quinta has supported the Greater Coachella Valley Soap Box Derby since 1 995,
in the following amounts:
1 995/96 $1 1 00 Franchise Fees General Fund Special Project Contingency
$2,450 In-Kind Services
1996-97 $1,200 Franchise Fees General Fund Special Project Contingency
$2,450 In-Kind Services
1997-98 $1,200 Franchise Fees AB 939 Account
$2,450 In-Kind Services
1 998-99 $1 200 Franchise Fees Special Project Contingency Account
The Greater Coachella Valley Soap Box Derby will also be requesting In-Kind Services from the
City of La Quinta in the near future.
000184
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ing -> 12uFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Community Service Grant request in the amount of $400 from the
Special Projects Contingency Account;
2. Approve the Community Service Grant request for a different amount from the
Special Projects Contingency Account;
3. Do not approve the Community Service Grant request; or
4. Provide staff with alternate direction.
Attachments: chment 1 Greater Coachella Valley Soap Box Derby Letter
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OF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Funding Request from Friends
of the La Quinta Library PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPLICATIONS:
The September 1 998 letter from the Friends of the La Quinta Library indicates a
request of $4,000 the referenced grant request from Fiscal Year 1 997-98 was
$3,700). The Fiscal Year 1998-99 Budget contains a line item for Special Project
Contingency in the amount of $25,000 Account No.101-251-663-000). As of this
writing, the balance in the Special Project Contingency Account is $8,300. in
addition, the Council may take other actions on other agenda items at the October
20tZ meeting that may further reduce the available funds.
BACKGROUND AND OVERVIEW:
Under the Written Correspondence portion of the October 6, 1 998 Council agenda,
the City Council received a letter from the Friends of the La Quinta Library inquiring
as to the status of grant funds from 1997 Attachment No. 1). The Council
concurred on referring this matter to staff.
The Friends of the La Quinta Library Friends") submitted a grant request for funds
in the amount of $3,700 in 1997 for internet hook-up and to purchase books. The
request, along with other Community Services Grant requests, was considered in
November 1997 by the City Council. A review of the minutes of the November 18,
1 997 City Council meeting indicates that, in light of the uncertainty of the library
situation at that time, the Council held in reserve" any funding for the Friends of the
La Quinta Library Attachment No.2). The funds from 1997-98 were held in reserve
for the balance of the fiscal year.
OOO18Z
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ing -> 12uIn the ensuing months since the November 1997 meeting, various events have
occurred concerning the library. Most recently, in August 1 998, the City and County
entered into a Memorandum of Understanding MOU), which replaced an earlier MOU,
for library services. Those services include, among other enhancements, the
requirement for the County to spend $15,000 on the La Quinta branch library's
book/materials collection. In addition, under the terms of the first MOU, the County
spent $5,000 for new books.
Based on the latest information available from County staff, the County is in lease
negotiations for the existing library space as well as the expansion space; designing
the expansion space; preparing for the construction work and taking similar steps to
expand the library. City staff has sent two letters to the County asking for detailed
information about the one-time costs associated with the expansion as required by
the MOU) and a projected operational date for the new space. At this writing, the
City has not received an answer to its requests. If further information is obtained, a
verbal update will be provided to the Council at the October 20th Council meeting.
If the Council determines that there is sufficient information regarding the status of
the library, it may wish to consider reviewing the funding request from the Friends of
the La Quinta Library at this time. A copy of the Friends' 1 997 grant application is
attached for the Council's information Attachment No.3).
FINDINGS AND ALTERNATIVES:
The following options are available to the City Council:
1. Approve the funding request by the Friends of the La Quinta Library for General
Fund Emergency Reserve or Special Project Contingency; or,
2. Approve an alternate amount of funds for the Friends of the La Quinta Library;
or,
3. Do not approve the funding request; or,
4 Provide alternative direction to staff.
Britt W Wilson, Management Assistant
City Manager's Office
Attachments:
1. September 7, 1 998 letter from the Friends of the La Quinta Library
2. Minutes from November 18, 1997 Council meeting
3. Grant application filed by Friends of the La Quinta Library in 1 997
Z OOf).189 002
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BUSINESS SESSION:
COUNCILZDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Proposal for the
Golf Desert Cities Partnership Program Skins Game). PUBLICHEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The City has received a proposal from Mr. John Shields on behalf of Roddan Paolucci
Roddan that would require a $50,000 contribution in exchange for two 30-45 second
ABC national network television public service spots and other marketing exposure
at this years' Skins Game. Funds have not been allocated for this promotion in the
1 998-99 Fiscal Year Budget. General Fund Emergency Reserves may be allocated for
this purpose at the Council's direction.
BACKGROUND AND OVERVIEW:
The City received written correspondence from Mr. John Shields dated October 4,
1998 outlining a proposal for City participation in the 1998 Skins Game & Festival
of Golf Desert Cities Partnership Program". The Council directed staff to review fiscal
and legal considerations and place the matter on this agenda for consideration.
The City of La Quinta has purchased promotional spots during the 1 996 and 1 997
Skins Games. In 1 996, the Council authorized an expenditure of $50,000 for a 45-
second spot that appeared on the Saturday telecast of that year's event. In 1 997,
that same piece was aired for a fee of $20,000. The City retains a copy of this 45-
second spot on a VHS tape
Mr. Shields indicates that there would be restrictions on the nature of the promotional
piece for this year's event similar to past years i.e., the spots are not to include
phone numbers nor promote individual businesses---instead, they are to be more in
line with public service announcements that promote the Valley or City in a way that
seems to be a part of the regular telecast----and not an advertisement). The script for
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ing -> 12uthis year's spot has not been developed as of this writing pending determination as
to the level of City participation.
Staff has not developed a means to reliably track community benefit directly
attributable to the spots, at least in part due to the aforementioned restrictions.
Estimates can be made relative to direct economic benefit from the event itself. For
example, the Partnership's proponents have estimated a direct impact of $5.7 million
* into the Valley's economy from hotel, restaurant, retail, and event purchases."
Specific to La Quinta, hypothetical examples might suggest that if 7,000 visitors
spend an average of $200 each while in La Quinta on taxable goods, the City would
receive approximately $14,000 in tax revenue. If 200 people book rooms for two
nights at $300 a night in a La Quinta hotel that would otherwise be vacant, an
additional $13,000 in revenue would be realized. Of course, their may be additional
economic benefit from the national exposure that translates into additional visitors,
expenditures and property value that would be more difficult to reliably quantify and
directly attribute to this event.
It is not clear as of this writing as to the potential regional implications of the
proposal. Mr. Shields has indicated that four cities have been asked to participate in
this venture. There are other events in the Valley, or in those four cities, that may be
viewed as having similar regional implications or benefit.
Relative to this venture, Mr. Shields indicates that: the City of Palm Desert has voted
to participate in the project contingent upon participation by the other three cities;
Rancho Mirage has declined the request at the staff level albeit Mr. Shields indicates
the Partnership's proponents have re-submitted their request to the Rancho Mirage
City Council); Indian Wells has not placed the matter on their agenda and may not do
so given their substantial and prior commitments to other projects.
The City Attorney has reviewed the matter and concluded that the City Council may
consider this request at their discretion.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Authorize an expenditure of $50,000 for full participation within the Golf
Desert Cities Partnership Program; or
2. Authorize an expenditure of $50,000 for participation within the Program
contingent upon other City participation; or
3. Authorize a contribution of some alternative amount in exchange for an
alternative program i.e., a lesser amount for one spot instead of two; or some
other negotiated arrangement); or
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ing -> 12u4. Reject the proposal; or
5. Provide staff with alternative direction.
Respectfully 8ubmitted,
Mark Weiss
Assistant City Manager
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BUSINESS SESSION:
COUNCJLZDA MEETING DATE: October 20, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration of Proposals for the City's PUBLIC HEARING:
Fiscal Year 1 998-99 Marketing Program
RECOMMENDATION:
Review proposals, receive presentation including question and answer period, and
authorize staff to negotiate a contract for marketing services with the selected firm.
FISCAL IMPACT:
To be determined. Firms were asked to submit a separate sealed envelope with a not-
to-exceed cost and hourly rates. The City Council previously considered the budget
accrual of $30,000 in salary savings in the City Manager's Office in authorizing the
Marketing Services Request for Proposals 101-102-501-000). The actual cost for
these services will be determined pursuant to negotiations with the selected firm(s).
BACKGROUND AND OVERVIEW:
The City Council authorized staff to distribute a Request for Proposals RFP) for
marketing services at the regular meeting of August 18, 1998 see Attachment 1).
Pursuant to that authorization, staff sent RFP's to known marketing firms and
advertised same locally in the Desert Sun.
Nine proposals were received in response to the RFP. Staff reviewed the written
proposals and selected four see Attachment 2) that were invited to attend today's
meeting for interviews directly with the City Council.
* AL&Z Advertising Palm Desert)
* Dameron Communications San Bernardino)
* Kiner/Goodsell Advertising Palm Desert)
* McLaughlin Communications Palm Desert)
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ing -> 12uThe firms were advised that time would be allotted for interviews with the Council
after consideration of today's other business items i.e., sometime this afternoon after
3:00 p.m.).
Additional proposals were received from The Jones Agency Palm Springs), The
Phoenix Group Bermuda Dunes), Quantum Communications San Marcos), EDG &
Associates Palm Desert), and Vaughan Group Riverside). Copies of these proposals
are available for review in the City Clerk's Office.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Hear proposals from the four firms, select one, and authorize the City Manager
to negotiate a contract for marketing services with the selected firm; or
2. Authorize staff to arrange interviews with other/additional firm(s); or
3 Reject all proposals; or
4. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant City Manager
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ing -> 12u DEPARTMENT REPORT: AZ I
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager
DATE: October 20, 1 998
RE: Department Report-Response(s) to Public Comment
The following are responses to public comments made at the October 6, 1 998 City
Council meeting:
1. Ms. Brenda Souliere, representing the Cabazon Band of Mission Indians spoke
regarding Proposition 5.
* Council took no action on this item.
2. Ms. Joyce Sivley complimented the City's code enforcement efforts in the
Westward Ho area and also spoke concerning traffic issues and the school
proposed for construction in that area.
* Staff sent a letter to Ms. Sivley thanking her for comments on code
enforcement's actions on Westward Ho. Ms. Sivley was also advised
that the proposed school is planned for construction in the City of lndio.
She was advised that her comments would be taken into consideration
when the City of La Quinta provides comments on the proposed school.
She was also invited to send her comments to the City of lndio and the
Desert Sands Unified School District and was provided with their
addresses.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: October 20,1998
CONSENT CALENDAR:
ITEM TITLE:
Public Hearing for Tentative Tract Map 29003 to create STUDY SESSION:
a 19 single family residential and other lot subdivision PUBLIC REARING: I
on 5.4 acres, located west of Madison Street, along
Brae Burn, south of Laurel Valley, within PGA West.
Applicant: Brookfield Homes
RECOMMENDATION:
Adopt City Council Resolution approving Tentative Tract Map 29003, subject to conditions.
FISCAL IMPLICATIONS:
None.
BACKGROUND:
Site Information
Proposed Tentative Tract Map 29003 is within PGA West Specific Plan 83-002,
Amendment 3. The Specific Plan allows for a total of 5,000 residential units. There are
approximately 1,750 existing residential units within the Specmic Plan. The location of the
proposed subdivision is depicted in Attachment 1.
Prnject Request
Tentative Tract Map 29003 Aftachment 2) proposes to reconfigure Lots 18 through 41 and
Lot C of Tract 28341-2. The total acreage involved in this request is 5.4 acres. The
proposed lots vary in size from approximately 11,840 square feet to 8,457 square feet, with
the average lot size being 12,606 square feet. Minimum lot widths would be 80 feet to
accommodate the Heritage unit design. All lots front onto Brae Burn, a private street, and
back onto an existing golf course fairway.
Proposed Lot A, located between Lots 9 and 10, is designated for a community pool, as
required by Specific Plan 83-002 Amendment 3.
P.\LE$LIE\ccrptTTM29OO3 vpd 1 0002(31
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This requested subdivision was advertised in the Desert Sun newspaper on October 8,
1998. All property owners within PGA West were mailed a copy of the public hearing
notice as required by the Subdivision Ordinance of the La Quinta Municipal Code. As of
October 6,1998, no written comments have been received. All correspondence received
before the meeting will be given to the City Council.
Public Agency Review
Staff mailed a copy of the applicant's request to responsible agencies on August 24,1998.
All written comments received are on file with the Community Development Department.
All applicable agency comments received have been made part of the Conditions of
Approval for this case.
PLANNING COMMISSION ACTION:
At the October 13, 1998, Planning Commission meeting, there were no questions or
concerns expressed by the Commissioners, and no opposition expressed by the public to
the requested subdivision.
The Planning Commission adopted Resolution 98-066 recommending approval of the
proposed tentative tract map based upon the findings in the attached resolution and
subject to the conditions. The draft minutes of the October 13,1998, Planning Commission
meeting are included as Attachment 3.
FINDINGS AND ALTERNATIVES:
Statement of the Issues
Based on the provisions of the General Plan, Specific Plan 83-002 Amendment 3, Zoning
Code, and the Subdivision Ordinance, the following overview of the project is provided:
Issue I General Plan and Specific Plan Consistency
The City's General Plan designates the subdivision as Low Density Residential 2-4
dwelling units per acre) which allows single family housing e.g., attached or detached
housing units). The proposed Tentative Tract 29003 reconfiguration would reduce the lot
count by five residential single family lots that would be allowed by Specific Plan 83-002
Amendment 3 given the total acreage. This map proposes lots greater than the 7,200
square feet minimum required by the RL Zoning District. As designed, the proposed single
family development of Tentative Tract 29003 is consistent with the City's General Plan,
Specific Plan 83-002 Amendment 3, and the RL Zoning District development standards.
P.'\LESLIB\CCrptTTM29OO3 wpd 2 000262
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A private interior street and the proposed residential lots and lettered lot have been
designed along the existing golf course fairways. Design standards of the City's General
Plan, Specific Plan 83-002 Amendment 3, and Subdivision Ordinance have been included
into the project's design. Street and other infrastructure improvements are partially
installed to service the proposed subdivision, and remaining infrastructure will be bonded
for construction. Impacts associated with development of the project can be mitigated
through adherence to the recommended conditions.
Issue 3 Health and Safety
All necessary infrastructure improvements for this project have been partially installed for
the majority of the Tentative Tract Map 29003 project area. This includes water, sewer,
streets, and other necessary improvements. The health, safety and welfare of residents
is ensured based on recommended conditions, and by previous assessment of these
issues in the Environmental Impact Report, prepared for Specific Plan 83-002.
Issue 4 Proposed Tentative Tract Map 29003 will create five fewer residential lots than
the underlying subdivision within its 24 residential lots and one lettered lot, by increasing
the width of the residential lots in order to accommodate the Heritage unit design. This
reduction in the number of lots will slightly reduce the overall impacts resulting from the
proposed subdivision. Mitigation measures contained in the Environmental Impact Report
prepared for Specific Plan 83-002 have been made as Conditions of Approval where they
are necessary.
Options available to the Council are:
1. Approve Tentative Tract Map 29003, subject to the findings and conditions of
approval.
2. Deny Tentative Tract Map 29003, subject to findings.
3. Provide direction to staff.
Attachments:
1. Location Map
2. TTM 29003
3. Draft Planning Commission Minutes, October 13,1998
P.\LESLIE\ccrptTTM29oo3 wpd 3 000263
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