1998 12 15 CCing -> 16Y
City Council
Agenda
CITY COUNCIL CHAMBER
76495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
December 15.1998 2:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.98-143
b. Roll Call Ord. No.329
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, TOM HARTUNG AND JOHN
FALCONER REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES
ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER
PROCESS.
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) POTENTIAL LITIGATION TWO CASES).
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This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of November 17 & December 1, 1998
ANNOUNCEMENTS
PRESENTATIONS
WRITTEN CORRESPONDENCE
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 15, 1998.
2. TRANSMITTAL OF TREASURER'S REPORT DATED OCTOBER 31, 1998 FOR THE CITY OF LA
QUINTA AND LA QUINTA FINANCING AUTHORITY.
3. REVIEW AND APPROVAL OF ANNUAL REVIEW OF HOME DEPOT DEVELOPMENT
AGREEMENT.
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ing -> 16Y4. ADOPTION OF RESOLUTION ESTABLISHING A COMPENSATION POLICY FOR CITY BOARDS,
COMMISSIONS AND COMMITTEES.
5. AUTHORIZATION OF EXPENDITURE OF ART IN PUBLIC PLACES FUNDS FOR WINTER/SPRING
PUBLIC ART BROCHURE.
6. APPROVAL OF AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
NICKERSON, DIERCKS & ASSOCIATES TO PROVIDE PROJECT MANAGEMENT SERVICES FOR
THE LA QUINTA AUTO MALL STAMKO).
7. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT
28738, BROOKFIELD HERITAGE, INC.
8. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28470-3, TRADITION CLUB
ASSOCIATES.
9. ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 28118, PGA WEST.
10. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28867, TRADITION CLUB
ASSOCIATES.
11. APPROVAL OF A REIMBURSEMENT AGREEMENT WITH COACH ELLA VALLEY ASSOCIATION
OF GOVERNMENTS FOR AVENUE 48 REIMBURSEMENT FROM DUNE PALMS ROAD TO
JEFFERSON STREET.
12. APPROVAL OF A REIMBURSEMENT AGREEMENT WITH COACH ELLA VALLEY ASSOCIATION
OF GOVERNMENTS FOR AVENUE 48 REIMBURSEMENT FROM WASHINGTON STREET TO
DUNE PALMS ROAD.
13. ACCEPTANCE OF GRANT OF EASEMENT FOR PROJECT 98-13, VARIOUS CITYWIDE
SIDEWALK AND BUS TURNOUT IMPROVEMENTS.
14. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR SENIOR CENTER SUPERVISOR TO ATTEND
THE ANNUAL CPRS CONFERENCE IN SANTA CLARA, CALIF.
15. REQUEST FOR PROPOSALS FOR THE CONSTRUCTION OF THE COMMUNITY GARDEN SITE.
16. APPROVAL OF AWARD OF CONTRACT TO KORVE ENGINEERING FOR PROFESSIONAL
ENGINEERING SERVICES TO DESIGN PHASE V STREET IMPROVEMENTS.
17. APPROVAL OF AWARD OF CONTRACT TO KEITH INTERNATIONAL, INC. TO PROVIDE DESIGN
SERVICES FOR THE AVENUE 50 OVERLAY PROJECT.
18. APPROVAL OF CONTRACT CHANGE ORDER #1 FOR PROJECT 98-13, VARIOUS CITYWIDE
SIDEWALK AND BUS TURNOUT IMPROVEMENTS.
19. ACCEPTANCE OF TRAFFIC WARRANT STUDY FOR PROJECT 98-15 CITYWIDE SIGNAL
IMPROVEMENTS.
20. APPROVAL OF ADDITIONAL PROGRAMS FOR WINTER/SPRING SESSION.
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1. CONSIDERATION OF REVISED FISCAL YEAR 1998-99 MARKETING PLAN.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF COACHELLA VALLEY ECONOMIC PARTNERSHIP CVEP) MEMBERSHIP.
A) MINUTE ORDER ACTION.
3. CONTINUED CONSIDERATION OF RESOLUTION APPROVING THE REVISED POLICY AND
APPLICATION PROCESS FOR FORMATION OF LAND BASED FINANCING DISTRICTS.
A) RESOLUTION ACTION.
4. CONSIDERATION OF AN APPOINTMENT TO THE CHAMBER OF COMMERCE INFORMATION
EXCHANGE COMMITTEE BI-MONTHLY WORKSHOPS.
A) MINUTE ORDER ACTION.
5. CONSIDERATION AND AUTHORIZATION TO NEGOTIATE A CONTRACT WITH THE
RECOMMENDED CONSULTANT TO FINALIZE THE DESIGN AND INSTALLATION OF THE
LANDSCAPING FOR THE ART PIECE LOCATED AT THE CORNER OF HIGHWAY 111 AND
WASHINGTON STREET.
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF CITY COUNCIL REORGANIZATION:
1. SELECTION OF MAYOR PRO TEM
2. APPOINTMENTS TO VARIOUS BOARDSZCOMMISSIONS/COMMITTEES
A) MINUTE ORDER ACTION.
7. SECOND READING OF ORDINANCE NO.328 STAMKO DEVELOPMENT AGREEMENT
STUDY SESSION
1. DISCUSSION OF COACH ELLA VALLEY MOUNTAINS CONSERVANCY'S PROPOSED
LEGISLATION.
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A. INVESTMENT ADVISORY BOARD MINUTES OF NOVEMBER 18, 1998
B. ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE MINUTES OF JULY 15, AUGUST 24,
SEPTEMBER 14 & OCTOBER 20, 1998
C. HISTORIC PRESERVATION COMMISSION MINUTES OF JUNE 18, AUGUST 20 & OCTOBER
15, 1998
D. PLANNING COMMISSION MINUTES OF OCTOBER 13, OCTOBER 27, NOVEMBER 10 &
NOVEMBER 24, 1998
E. CVAG COMMITTEE REPORTS
F. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
G. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
H. C. V. MOUNTAINS CONSERVANCY SNIFF)
I. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
J. LEAGUE OF CALIFORNIA CITIES COMMITTEES
K. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
L. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
M. PALM SPRINGS REGIONAL AIRPORT COMMISSION
N. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
0. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
P. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITYATTORNEY
C. CITY CLERK
1. REPORT ON UP-COMING EVENTS
D. BUILDING AND SAFETY DIRECTOR
1. MONTHLY REPORT FOR NOVEMBER 1998
E. COMMUNITY DEVELOPMENT DIRECTOR
1. MONTHLY REPORT FOR NOVEMBER 1998
F. COMMUNITY SERVICES DIRECTOR
1. MONTHLY REPORT FOR NOVEMBER 1998
G. FINANCE DIRECTOR
1. REVENUE AND EXPENDITURES REPORT DATED OCTOBER 31, 1998 FOR THE CITY
OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY
2. YEAR 2000 PROJECT STATUS REPORT
H. PUBLIC WORKS DIRECTOR
1. MONTHLY REPORT FOR NOVEMBER 1998
I. POLICE CHIEF NONE
J. BATTALION CHIEF NONE
MAYOR AND COUNCIL MEMBERS' ITEMS
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RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1. TENTATIVE TRACT 28545, AMENDMENT #1, A REQUEST FOR AN AMENDMENT TO THE
SHAPE OF RESORT HOME LOTS TO INCLUDE PATIOS AND MINOR AMENDMENTS FOR THE
PROPERTY LOCATED SOUTH OF AVENIDA FERNANDO, EAST OF AVENIDA OBREGON IN THE
LA QUINTA RESORT HOMES AREA. APPLICANT: KSL DESERT RESORTS LA QUINTA
RESORT AND CLUB).
A) RESOLUTION ACTION.
2. TENTATIVE TRACT 27519 FOR APPROVAL OF 70 SINGLE FAMILY AND OTHER COMMON
LOTS ON 17.16 ACRES LOCATED APPROXIMATELY 100 FEET SOUTH OF DESERT STREAM
DRIVE AND WEST OF DUNE PALMS ROAD. APPLICANT: CENTURY-CROWELL
COMMUNITIES.
A) RESOLUTION ACTION.
3. TENTATIVE TRACT 28964 AND CERTIFICATION OF ENVIRONMENTAL ASSESSMENT 98-365
TO SUBDIVIDE 39 ACRES INTO 78 SINGLE FAMILY RESIDENTIAL AND OTHER COMMON
LOTS WITH PRIVATE STREETS LOCATED ON THE NORTH SIDE OF 50TH AVENUE
APPROXIMATELY 1,600 FEET WEST OF JEFFERSON STREET. APPLICANT: OLIPHANT AND
WILLIAMS ASSOCIATES, INC.
Note: To be continued to February 2, 1999.
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ing -> 16Y 4. ENVIRONMENT ASSESSMENT 98-369, TENTATIVE TRACT MAP 28982, SITE DEVELOPMENT
PERMIT 98-631 AND TRACT 24230 AMENDMENT #1 TO SUBDIVIDE 10.17 ACRES FOR
DEVELOPMENT OF 160 AIRSPACE CONDOMINIUMS AND ELIMINATION OF A REQUIREMENT
TO PROVIDE AFFORDABLE HOUSING UNITS WITHIN THE DEVELOPMENT LOCATED ON THE
SOUTHWEST CORNER OF 47TH AVENUE AND ADAMS STREET. APPLICANT: MAINIERO,
SMITH AND ASSOCIATES, INC. FOR A. G. SPANOS CORPORATION.
Note: To be continued to February 16, 1999.
JOINT PUBLIC HEARING WITH THE LA QUINTA REDEVELOPMENT AGENCY
5. CONSIDERATION OF AGREEMENT TO SELL REAL PROPERTY LOCATED AT 51-945 AVENIDA
BERMUDAS BY AND BETWEEN RAMON AND ISABEL LOPEZ AND THE REDEVELOPMENT
AGENCY.
A) MINUTE ORDER ACTION.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of December 15, 1998 was posted on the outside entry
to the Council Chamber, 78-495 CaIle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's 78-630 Highway 111, on Friday, December 11, 1998.
DAfZZE:December 11, 1998
ZZAUNDRAL JUHOLA City Clerk
City of La Quinta Calitornia
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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BUSINESS SESSION
COUNCLL/RDA MEETING DATE: DECEMBER 15, 1998
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated December 15, 1998 PUBLIC IIEARING
RECOMMENDATION; Approve Demand Register Dated December 15, 1998
BACKGROUND
Prepaid Warrants:
35248 35249 492.15
35250 35260 23,298.72
35261 259.25
35262 35298 10,854.82
35299Z 332.00
Wire Transfers 21,277.64
PIR 2134 2232 122,997.23
PR Tax Transfers 44,657.12 CITY DEMANDS $1,984,893.96
Payable Warrants:
35300 35425 1,778,114.45 RDA DEMANDS 17,389.42
$2,002,283.38 $2,002,283.38
FISCAL IMPLICATIONS:
Demand of Cash City $1,984,893.96
Jo n M. Falcone,Finance Director
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ZoFTZ'Z AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1 998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Transmittal of Treasurer's Report
as of October 31,1998 PUBLIC HEARING:
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated October 31, 1 998 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1/1186; and is in
conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December15, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Transmittal of TreasurerZs Report
as of October 31, 1998 PUBLIC HEARING:
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of TreasurerZs Report dated October 31, 1998 for the La Quinta Financing
Authority.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1/1186; and is in
conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next monthZs estimated expenditures.
000051
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Review and Approval of Annual Review PUBLIC HEARING:
of The Home Depot Development Agreement
RECOMMENDATION:
That the City Council receive and file this report.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The City of La Quinta, Home Depot U.S.A., and Credit Suisse Leasing entered into a
Development Agreement in December 1 996. Said agreement provides that The Home
Depot would improve the segments of Jefferson Street, Highway 111 and the
Whitewater Channel that adjoin its retail center. Once the improvements are
completed and accepted by the City, the Development AgreementZDeveloper Lease
Agreement provides that the City will lease the improvements for a period of ten
years. At the conclusion of the lease, the improvements will then be dedicated to the
City.
The Home Depot opened its store in July 1 997 and has substantially completed the
infrastructure improvements outlined in the Development Agreement. Some items do
not have final acceptance by the City. Staff has advised The Home Depot of these
items and is waiting for The Home Depot to call for a final inspection and bond
release. In addition to the physical improvements, The Home Depot has been
requested to provide a Certificate of Insurance evidencing workers' compensation
insurance and public liability and property damage insurance.
The State statute that empowers cities to enter into development agreements requires
that a periodic compliance review be held at least every twelve months during the
term of the development agreement. This report represents the second compliance
review.
000060
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Options available to the City Council include:
1. Review and file this report; or
2. Propose alter for review.
j&Z;actions
Britt W Wilson, Management Analyst
City Manager's Office
CCSTFFflOM[DEPOTD[VAOM ri 2-1 98 Wpd
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of a Resolution of the City of La Quinta,
California, Establishing a Compensation Policy for PUBLIC HEARING:
City Boards, Commissions, and Committees
RECOMMENDATION:
Adopt the Resolution of the City of La Quinta, California, Establishing a Compensation
Policy for City Boards and Commissions.
FISCAL IMPLICATIONS:
The only new fiscal implication involves compensation for the Planning Commission,
which will increase from its current $50 per meeting attended with a maximum
monthly compensation of $100 to $75 per meeting attended with a maximum
monthly compensation of $150. There is no proposed increase in compensation for
the other commissions, committees, or boards.
BACKGROUND AND OVERVIEW:
Under Mayor and Council Members' Items at the December 1, 1 998 Council meeting,
the concept of increasing the Planning Commission's compensation to $75 per
meeting attended for a maximum of $150 monthly compensation was discussed and
recommended for approval. The City Council establishes compensation for City
boards and commissions by resolution. Therefore, staff has prepared a compensation
resolution reflecting the increase in compensation for the Planning Commission.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Adopt the resolution establishing a compensation policy for City boards,
commissions, and committees; or
2. Do not approve the resolution; or
3. Zid;al;;Z>iv direction to staff.
Britt W Wilson, Management Analyst O9OG6,ZZZ
City Manager's Office
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR: 5
ITEM TITLE:
STUDY SESSION:
Authorization of Expenditure of Art In Public Places PUBLIC HEARING:
Funds for Winter/Spring Public Art Brochure
RECOMMENDATION:
Approve the authorization of expenditure of Art In Public Places APP) funds for
Winter/Spring Public Art Brochure.
FISCAL IMPLICATIONS:
The cost for the four page insert with color photographs to be included in the
Community Services Department Winter/Spring Brochure is $1,700 Approximate
costs include: $1,150 for printing, $100 for upgraded paper for photos, $340 for
postage plus taxes). Art In Public Places Account #701-000-255-211 can be used for
this operating expense, with City Council approval.
BACKGROUND AND OVERVIEW:
At the October 20th City Council meeting, the Cultural Arts Commission Work Plan
was approved by the City Council. One of the tasks included in the Work Plan was
the development of an Art In Public Places Information Brochure. The Council's
recommendation of incorporating the APP information into current publications, to
keep the information timely and up to date was considered by the Cultural Arts
Commission. The Commission recommends that the APP information be incorporated
into the Community Services Department seasonal brochures. These brochures are
sent to every resident in La Quinta and are produced three times a year. The APP
information can be revised with each brochure. This also avoids duplication of mailing
costs as well as distribution issues.
The cost for the brochure is the additional printing costs Attachment 1) as well as the
additional postage needed for the added weight of the APP pages.
000066
A: \App Brochure wpd
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The alternatives available to the City Council are:
1. Approve the expenditure of Art In Public Places funds for the
Winter/Spring Brochure;
2. Do not approve the expenditure of Art In Public Places funds for the
Winter/Spring Brochure;
3. Provide staff with alternate direction.
1
Dodie Horvitz, C ity Services Director
Attachments:
1. Quote from Arrow Printing for APP information portion of Community Services
Department Winter/Spring Brochure
000067 002'
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15,1998 CONSENT CALENDAR:
ITEM TITLE. Approval of an Amendment to STUDY SESSION:
Professional Services Agreement with Nickerson,
Diercks and Associates to Provide Project Management FUBLIC HEARING:
Services for the La Quinta Auto Mall Project Stamko)
RECOMMENDATION:
Authorize the City Manager to execute an amendment to the existing professional services
agreement with Nickerson, Diercks and Associates in amount not to exceed $32,000.
FISCAL IMPLICATIONS:
Adequate funding is available to support this recommendation. The $32,000 will be paid
out of Budget Account # 401-685-904-000 from a combination of developer contributions
and City general fund contributions.
BACKGROUND AND OVERVIEW:
The City Council approved a professional services agreement with Nickerson, Diercks and
Associates N DA) at the September 15,1998 meeting to provide project management
support services for various capital improvement projects administered by the Capital
Improvements Project Division of the Public Works Department. The original agreement
with NDA does not include project management support services for the City off-site
contributions associated with the La Quinta Auto Mall Project being developed by the
Stamko group
The Development and Traffic Division of the Public Works Department, via contract
services provided by NDA, will administer and confirm that City contributions made to the
Stamko group are commensurate with project progress and in accordance with
CitylStamko Agreements.
NDA will provide the auditing/management services on the City's behalf on an as needed
basis as the workload demands. For budgeting purposes, the workload has been
estimated to average approximately twelve 12) hours per week. The
000069 flol
C.ZZA,flCEmflfl Ikiflil I flflQZOQlO1CZ..,ZZ
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ing -> 16FYauditing/management workload is expected to be heavier at the beginning when project
files and procedures are being established, and again at the end of the project when the
books are being reconciled. City staff anticipates the workload will lighten after the project
gets started and will not require the full twelve hours per week to administer.
It should be noted, NDA will not provide construction inspection services. Inspection will
be handled via the City's standard encroachment permit process in a manner identical to
other development projects. Fees associated with the encroachment permits issued by
the City to Stamko for the subject project will cover the inspection costs incurred by the
City for that task.
The City budgeted $59,036 for the proposed auditing/management services; however, the
proposed agreement amendment for the desired services does not propose to expend all
of the budgeted funds in the current fiscal year. Tweny-seven Thousand and thirty-six
dollars $27,036) of the original budget will be held in reserve for expenditure in the next
fiscal year if a continuation of the proposed services is needed after June 30,1999.
FINDINGS AND ALTERNATIVES:
Alternatives:
1. Authorize the City Manager to execute an amendment to the existing professional
services agreement with Nickerson, Diercks and Associates in amount not to
exceed $32Z000.
2. Do not authorize the City Manager to execute an amendment to the existing
professional services agreement with Nickerson Diercks and Associates in amount
not to exceed $32,000.
3. Provide staff with alternative direction.
Chris A. vogt
Public Works Director/City Engineer
CAV:SS
Attachments:
1. Professional Services Agreement Amendment
2. Letter Proposal from Nickerson, Diercks, and Associates
ZO2
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5
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1 998 CONSENT CALENDAR:
ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION:
Improvement Agreement for Tract 28738, Brookfield
Heritage, Inc. PUBLIC HEARING:
RECOMMENDATION:
Approve a final map and Subdivision Improvement Agreement for Tract 28738,
Brookfield Heritage, Inc.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28738 is located within the east side of PGA West, adjacent to Madison Street,
see Attachment 1). This final map creates 22 new residential lots and is a
republication of a portion of Tract 21 643, which created the Weiskopf Golf Course
see Attachment 2).
KSL Land Corporation has conveyed this Tract to another developer, Brookfield
Heritage, Inc., as part of their effort to complete residential development within the
PGA West area. This developer has executed a subdivision improvement agreement
to guarantee construction of on-site improvements with an estimated cost of
$489,713.
The developer received the City Council's conditional approval of this map at the
October 20, 1998, City Council meeting. At that time, the developer had not
completed processing the final map and other items required for approval. The City
Council's conditional approval gave the developer an additional thirty days, until
November 1 9, 1 998, to complete processing of the final map. However, processing
of the final map was not completed within the thirty day time frame, and pursuant to
the City resolution adopted at the October 20, 1 998 City Council meeting, the final
map is now considered disapproved.
At this time, the final map has been completed and securities guaranteeing the
subdivision improvements have been received. 090+'J7:)
F\PWZZPT\STAFF\FUZER\ZEPORTS\1 Z9Z\981 21 5Z.Zpd
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The developer has completed all items to process the final map. All items necessary
for approval of this final map have been received.
City Council alternatives are:
1. Approve a final map and Subdivision Improvement Agreement for Tract 28738,
Brookfield Heritage, Inc.
2. Provide staff with alternative direction.
Z Z`I(' /
Chris A. VZgt
Public Works Director/City Engineer
CAVIM F/as
Attachment 1: Vicinity Map
Attachment 2: Final Map
OGOZZ76
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BUSINESS SESSION.
COUNCIL/RDA MEETING DATE: December 15, 1998
CONSENT CALENDAR: p
ITEMTITLE: Adoption of a Resolution Granting STUDYSESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28470-3, PUBLICHEARING:
Tradition Club Associates
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28470-3, Tradition Club Associates.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28470-3 is located within the southern most portion of the Tradition
development, see Attachment 1). This final map is a republication of a portion of
Tract 28470-1, and creates the 6 residential lots within the Hillside Conservation
Overlay District authorized by Conditional Use Permit 96-031 approved by the City
Council at its April 1, 1 997, meeting see Attachment 2).
The developer has requested the City Council's conditional approval of the final tract
map, which will allow them 30 days to complete its processing. As of December 7,
1 998, City staff has not received final approval of the tract map from the City's Acting
Surveyor; however, it is expected that a technically correct map will be available
within the time allowed for its conditional approval. The developer has executed a
subdivision improvement agreement to guarantee construction of subdivision
improvements with an estimated cost of $197,068; however, associated securities
have not been received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days January 14, 1999), of a technically correct
final map suitable for recording by the County Recorder with all required signatures
except for the City Clerk, and that the appropriate securities have been submitted as
required by the subdivision improvement agreement.
Z
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ing -> 16SY and offer the final map for recording by the County Recorder. If any of the required
items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only after
all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28470-3, Tradition Club Associates.
2 Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 28470-3, Tradition Club Associates.
A. Vogt
Public Works Director/City Engineer
Attachments #1 Vicinity Map
#2 Tract Map
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEMTITLE: Adoption of a Resolution Granting STUDYSESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28867, Tradition PUBLIC HEARING:
Club Associates
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28867, Tradition Club Associates.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28867 is located within the Tradition development, adjacent to Avenida
Bermudas, see Attachment 1). This final map is a republication of a portion of
Tracts 28470-1 and 28470-2, and will complete the Tradition development. This final
map will create 121 new residential lots, see Attachment 2).
The developer has requested the City Council's conditional approval of the final tract
map, which will allow them 30 days to complete its processing. As of December 7,
1 998, City staff has not received final approval of the tract map from the City's
Acting Surveyor; however, it is expected that a technically correct map will be
available within the time allowed with its conditional approval. The developer has
executed a subdivision improvement agreement to guarantee construction of
subdivision improvements with an estimated cost of $1,879,889; however,
associated securities have not been received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days January 14, 1998), of a technically correct
final map suitable for recording by the County Recorder with all required signatures
except for the City Clerk, and that the appropriate securities have been submitted as
required by the subdivision improvement agreement. 0 9 0 & 91
Z Zc.',Z'd
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ing -> 16\YOnce these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. If any of the required
items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only
after all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 28867, Tradition Club Associates.
2. Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 28867, Tradition Club Associates.
/ Z
Chris A. Vogt'
Public Works Director/City Engineer
Attachments #1 Vicinity Map
#2 Tract Map
MLF:acs
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ing -> 16jY OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1 998 CONSENT CALENDAR:
Approval of a Reimbursement STUDYSESSION:
Agreement with Coachella Valley Association of
Governments for Avenue 48 Reimbursement from PUBLICHEARING:
Dune Palms Road to Jefferson Street
RECOMMENDATION:
Approve the Reimbursement Agreement with the Coachella Valley Association of
Governments CVAG) for Avenue 48 Reimbursement from Dune Palms Road to
Jefferson Street.
FISCAL IMPLICATIONS:
The costs for constructing Avenue 48 from Dune Palms Road to Jefferson Street
totaled $1,189,800.24. Approval of this agreement provides for a cost share from
CVAG from the TUMFiMeasure A Program in the amount of 50% of the total project,
which totals $594,900.12.
BACKGROUND AND OVERVIEW:
The Coachella Valley Area Transportation Study was prepared by CVAG and identified
various transportation and highway projects throughout the Coachella Valley to be of
regional importance. Avenue 48 from Washington Street to Jefferson Street has been
identified in segments from Washington Street to Dune Palms Road and from Dune
Palms Road to Jefferson Street. CVAG is the designated agency to disburse funds
for regional projects in the Coachella Valley.
As part of this program, CVAG has developed and adopted regional arterial projects
in a 1 994 list of projects. On that list, Avenue 48 from Dune Palms Road to
Jefferson Street has been identified and scheduled for reimbursement in the Fiscal
Year 1998/1 999. In order to meet the growing needs of the region, the City of La
Quinta completed Avenue 48 in advance of receiving the CVAG funding. CVAG's
customary method for funding eligible projects with member jurisdictions has been set
at a 50/50 share between CVAG and the participating jurisdiction.
City staff has worked with CVAG staff in developing the reimbursement agreement
Attachment 1). This reimbursement agreement was approved by the CVAG
Executive Committee during their December 7, 1998 meeting.
OOO1OB
F:\pWDZpT\COuMc'LZZ98Z8121 5q.Zpd
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ing -> 16kYFINDINGS AND ALTERNATIVES:
This segment of Avenue 48 is on CVAG's 1 994 approved project list for
reimbursement in Fiscal Year 1 998/1 999. Approval of this agreement will provide for
a 50% reimbursement from CVAG, totaling $594,900.12 from the TUMFiMeasure A
Program.
The options for the City Council to consider are as follows:
1. Approve the Reimbursement Agreement with the Coachella Valley Association
of Governments CVAG) for Avenue 48 Reimbursement from Dune Palms Road
to Jefferson Street.
2. Do not approve the Reimbursement Agreement with the Coachella Valley
Association of Governments CVAG) for Avenue 48 Reimbursement from Dune
Palms Road to Jefferson Street.
3. Provide staff with alternative direction.
Z
Chris A. Vogt Z
Public Works Director/City Engineer
CAVIacs
Attachment 1: Reimbursement Agreement
OOoio;Z
FZp','IflZZCfltINflII Z1qQaZqRi)1Zr, fld
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ing -> 16tY AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEMZTLE: Approval of a Reimbursement STUDYSESSION:
Agreement with Coachella Valley Association of
Governments for Avenue 48 Reimbursement from PUBLICHEARING.
Washington Street to Dune Palms Road
RECOMMENDATION:
Approve the Reimbursement Agreement with the Coachella Valley Association of
Governments CVAG) for Avenue 48 Reimbursement from Washington Street to Dune
Palms Road.
FISCAL IMPLICATIONS:
The costs for constructing Avenue 48 from Washington Street to Dune Palms Road
totaled $2,547,556.96. Approval of this agreement provides for a cost share from
CVAG from the TUMFiMeasure A Program in the amount of 50% of the total project,
which totals $1,273,778.48.
BACKGROUND AND OVERVIEW:
The Coachella Valley Area Transportation Study was prepared by CVAG and identified
various transportation and highway projects throughout the Coachella Valley to be of
regional importance. Avenue 48 from Washington Street to Jefferson Street has been
identified in segments from Washington Street to Dune Palms Road and from Dune
Palms Road to Jefferson Street. CVAG is the designated agency to disburse funds
for regional projects in the Coachella Valley.
As part of this program, CVAG has developed and adopted regional arterial projects
in a 1 994 list of projects. On that list, Avenue 48 from Washington Street to Dune
Palms Road has been identified and scheduled for reimbursement in the Fiscal Year
1 999/2000. In order to meet the growing needs of the region, the City of La Quinta
completed Avenue 48 in advance of receiving the CVAG funding. CVAG's customary
method for funding eligible projects with member jurisdictions has been set at a 50/50
share between CVAG and the participating jurisdiction.
City staff has worked with CVAG staff in developing the reimbursement agreement
Attachment 1). This reimbursement agreement was approved by the CVAG
Executive Committee during their December 7, 1998 meeting. oZoi1u'.Z
F ZWDEPT\COUNCIL\1 998\98121 Z
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ing -> 16uYFINDINGS AND ALTERNATIVES:
This segment of Avenue 48 is on CVAG's 1994 approved project list for
reimbursement in Fiscal Year 1 999/2000. Approval of this agreement will provide for
a 50% reimbursement from CVAG, totaling $1,273,778.48 from the TUMFiMeasure
A Program.
The options for the City Council to consider are as follows:
Approve the Reimbursement Agreement with the Coachella Valley Association
of Governments CVAG) for Avenue 48 Reimbursement from Washington
Street to Dune Palms Road.
2. Do not approve the Reimbursement Agreement with the Coachella Valley
Association of Governments CVAG) for Avenue 48 Reimbursement from
Washington Street to Dune Palms Road.
3. Provide staff with alternative direction.
/ j
Chris A. Vogt /
Public Works Director/City Engineer
CAViacs
Attachment 1: Reimbursement Agreement
O,Oi1!7
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1998 CONSENT CALENDAR: I Z
ITEM ZTLE: Acceptance of Grant Deed of Easement STUDY SESSION:
for Right-of-Way on the Southeast Corner of Avenue
50 and Eisenhower Drive. PUBLIC HEARING:
RECOMMENDATION:
Accept a Grant Deed of Easement in favor of the City of La Quinta from Landaq, Inc.,
a Delaware Corporation, conveying right-of-way on the southeast corner of Avenue
50, adjacent to Eisenhower Drive.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the acceptance of the right-of-way
being conveyed.
BACKGROUND AND OVERVIEW:
On August 18, 1998, the City Council approved the Plans and Specifications, and
authorized staff to advertise the Various Citywide Sidewalk, Handicap Access Ramp
and Bus Turn-out Improvements for bid.
On September 1 5, 1 998, the City Council awarded a contract to the Granite
Construction Company to construct Project 98-1 3, Various Citywide Sidewalk,
Handicap Access Ramp, and Bus Turn-out Improvements. The right-of-way being
conveyed, is necessary to construct the bus turn-out on the southeast corner of
Avenue 50, adjacent to Eisenhower Drive.
The project consists of the construction of a full bus turn-out, curb & gutter, and
sidewalk improvements.
F-.\PWDEPT\COUNCIL\Z99BZ81215d.ZZd
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ing -> 16YFINDINGS AND ALTIERNATIVES:
In order to install the aforementioned improvements, right-of-way and construction
easements along the southeast corner of Avenue 50, adjacent to Eisenhower Drive
need to be acquired. Landaq Inc., a Delaware Corporation is dedicating the necessary
property to the City via the Grant of Easement Attached).
Alternatives for the City Council to consider:
1. Accept Grant Deed of Easement in favor of the City of La Quinta from Landaq
Inc., a Delaware Corporations conveying right-of-way on the southeast corner
of Avenue 50, adjacent to Eisenhower Drive.
2. Do not accept the Grant Deed of Easement. This alternative will have the
effect of delaying the proposed project improvements on Avenue 50.
3. Provide staff with alternative direction.
Chris A. vogW
Public Works Director/City Engineer
JMF:acs
h
Attachment 1: Grant Deed of Easement
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR: 14
STUDY SESSION:
Approval of Overnight Travel for the Senior Center PUBLIC HEARING:
Supervisor to Attend the California Parks and
Recreation Society Conference in Santa Clara,
California, February 18-21, 1999
RECOMMENDATION:
Approve the overnight travel for the Senior Center Supervisor to attend the California
Parks and Recreation Society Conference in Santa Clara, California, February 18-21,
1999.
FISCAL IMPLICATIONS:
The costs associated with the conference attendance for the Senior Center Supervisor
are funded through the Senior Center Travel, Training and Meetings Account #101-
202-637-000. The breakdown of estimated expenditures for the Senior Center
Supervisor to attend this conference are as follows:
Early Bird Registration $179
Meals $100
Lodging $350
Airfare $166
TOTAL $795
The 199811999 Budget has allocated $700 per person for this conference and $400
for CPRS Mini Conferences. The Senior Center Supervisor will not be attending the
Mini-Conferences this fiscal year.
BACKGROUND AND OVERVIEW:
The annual California Parks and Recreation Society CPRS) Conference gathers parks
and recreation professionals and commissioners from all areas of the State of California
to network and share information on issues. Staff and Commissioners receive
information on current federal, state and county policies, marketing strategies and
programming trends Attachment 1).
OO13Z
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1 Approve the request for overnight travel for the Senior Center Supervisor to
attend the California Parks & Recreation Society Conference in Santa Clara,
California, February 18-21, 1999;
2 Deny the request for overnight travel; or
3 Provide staff with further direction.
Dodie Horvitz, Co nity Services Director
Attachments:
1. 1 999 CPRS Conference Information
090139
ooZ
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR: /5
ITEM TITLE: STUDY SESSION:
Request for Proposals for the Design/Build Services PUBLIC HEARING:
for the Construction of a Community Garden Site
RECOMMENDATION:
Approve the Request for Proposals for the Design/Build Services for the Community
Garden site.
FISCAL IMPLICATIONS:
Funds for this project have been identified at the August 1 8, 1 998 City Council
meeting with an amount not to exceed $30,000 for the Community Garden site
improvements at the Eisenhower Park site. Funds are to come from the 1 997/98 CIP
Eisenhower Park Improvements.
BACKGROUND AND OVERVIEW:
At the August 1 8, 1 998 City Council meeting, the Community Gardens of the
Coachella Valley CGCV) requested a Joint Use of Facility and Service Agreement with
the City of La Quinta for the Community Garden site at Eisenhower Park. At that time,
the CGCV also requested administrative costs from the Special Contingency Account.
Direction from Council was that the improvements to the site would be considered if
CGCV could find administrative cost support from other sources Attachment 1).
CGCV appeared before the City Council at the September 1 5 meeting, with the
administrative costs being funded by Eagle Hardware. The Council then approved the
Joint Use of Facility and Service Agreement with CGCV, see meeting Minutes
Attachment 2).
The Request for Proposals for the Community Garden site is being submitted for
consideration as a Design/Build project Attachment 3). The contract will require that
the firm/individual will work with CGCV and City staff in the design of the site. It is
anticipated that the Community Garden site will be ready for planting by the middle of
March, 1 999. The site design will include components to develop the site into a park
facility once the Joint Use of Facility and Service Agreement is completed and no
longer in effect with CGCV.
000141
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ing -> 16YFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Request for Proposals as submitted;
2. Approve the Request for Proposals with changes;
3. Provide staff with alternate direction.
Attachments:
Attachment 1 City Council Minutes, August 1 8, 1 998
Attachment 2 City Council Minutes, September 1 5, 1 998
Attachment 3 Request for Proposals for the Design/Build Services
for the Construction of a Community Garden Site
OQZi42
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE.. December 15, 1998 CONSENT CALENDAR:
ITEM TITLE: Approval to Award a contract to Korve STUDY SESSION:
Engineering for Professional Engineering Services to
Design Phase V Street Improvements PUBLIC IIEARING:
RECOMMENDATION:
Award a contract to the firm of Korve Engineering, Inc. in the amount of $940,635.00
to provide assessment and professional engineering services to design street and utility
improvements within proposed Assessment Districts, Phase V-A, V-B, V-C, V-D and
including the development of a Village Commercial District Prototype Street.
FISCAL IMPLICATIONS:
The following table summarizes a breakdown of the consultant's proposed costs by
area and the FY 98/99 CIP budget for the same project area.
AREA CIP BUDGET KORVE
PHASE V-Al Village Commercial District $118,865 $110,233
PHASE V-B I Cove Residential Area $408,849 $400,138
PHASE V-C I Westward Ho Area $235,096 $228,469
PHASE V-D I Sagebrush, Bottlebrush and Saguaro Area $100,190 $99,980
Village Development-"Prototype" Commercial Street $101,815 $101,815
Theme
TOTALS $964,815 $940,635
BACKGROUND AND OVERVIEW:
On July 7, 1 998, the City Council approved the Fiscal Year 1 998/99 Capital
Improvement Program. The adopted program includes the development of an
Assessment District for public sewer installation, preparation of a Prototype" theme
for the Village Commercial District and design and construction of a Prototype"
downtown commercial street, including street lights, new sidewalk, curb and gutter,
street construction and restraining, and the completion of Phase V improvements within
the northern cove area, Westward Ho area, Sagebrush, Bottlebrush, and Saguaro.
000152
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ing -> 16YTo economize the costs for these services, enhance the coordination of the design,
reduce staff time required to manage the services, and reduce the time to complete
the design of these improvements, a Request for Proposals RFP) for professional
engineering and design services was prepared that combines the improvement
projects. This approach has been used on a number of occasions and has been
successful. Although it is proposed that the design of these improvements be
prepared by a single consulting firm, the projects may be constructed under a number
of Public Works contracts as single individual improvement projects or as a
combination of improvement projects under a single contract. The consultant will be
required to evaluate and recommend to the City the best combination of improvements
for Public Works contracts.
During the City Council meeting of August 1 8, 1 998, the City Council recognized a
need for consulting services and authorized staff to proceed with the formal consultant
selection process.
On October 1 6, 1 998, staff received proposals from eight firms responding to the
City's request for proposals. The following are the firms as ranked by the selection
committee based upon the strength of their written proposals:
1. Korve Engineering, Inc., Cathedral City, CA
2. ASL Consulting Engineers, Palm Springs, CA
3. UMA Engineering, Inc., Palm Desert, CA
4. Robert Bein, William Frost & Associates, Palm Desert, CA
5. Wildan Associates, San Bernardino, CA
6. Daniel, Mann, Johnson, & Mendenhall, San Bernardino, CA
7. Holmes & Narver, Chino, CA
8. Bryant Palmer Soto, Torrance, CA
Of the eight firms submitting proposals, the top four were selected for interviews.
Upon completion of the interview process, the firm of Korve Engineering was selected
as the most qualified.
FINDINGS AND ALTERNATIVES:
Korve Engineering, Inc. was selected as most qualified as they were able to
demonstrate unparalleled experience with CVWD, an excellent previous track record
on City of La Quinta CIP projects, and they were the only firm to have a traffic
calming" specialist as part of their team to develop the Village Commercial District.
Staff has completed negotiations with Korve based on overhead, salaries and profit
rather than manors associated with each task. At this time staff is recommending
to award a contract so work may proceed. According to the consultant's schedule,
incorporated as a part of the Professional Services Agreement Attachment 1), all work
will be completed by February of the year 2001. Also included as part of the
consultant's scope of work is construction management which will be negotiated for
000153
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ing -> 16Yupon final acceptance and completion of plans and specifications. Subsequently, the
amount of $20,433. is not included the recommended budget summary. This will
allow staff and the consultant to more closely define the scope of work to determine
a more accurate and better" price, considering City staff availability and work load.
The following alternatives are available for City Council consideration:
1. Award a contract to the firm of Korve Engineering, Inc. in the amount of
$940,635.00 to provide assessment and professional engineering services to
design street and utility improvements within proposed Assessment Districts,
Phase V-A, V-B, V-C, V-D and including the development of a Village
Commercial District Prototype Street.
2. Do not award a contract to the firm of Korve Engineering, Inc. to provide
assessment and professional engineering services to design street and utility
improvements within proposed Assessment Districts, Phase V-A, V-B, V-C, V-D
and including the development of a Village Commercial District Prototype Street
3. Provide staff with alternative direction.
Z6Z
Chris A. Vogt7
Public Works Director/City Engineer
CAVInn
Attachment 1: Professional Services Agreement
000154
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15,1998 CONSENT CALENDAR: II
ITEM TITLE: Approval to Award a Contract to Keith STUDY SESSION:
International, Inc. to Provide Design Services for the
Avenue 50 Overlay Project PUBLIC IIEARING:
RECOMMENDATION:
Approve a Professional Service Agreement in the amount of $1 1,750 with the firm of Keith
International, Inc. to prepare Plans, Specifications and Engineer's Estimate for Fiscal Year
1998/99 Avenue 50 Overlay Improvement Project.
FISCAL IMPLICATIONS:
The projects listed within the RFP are currently identified in the City's approved Capital
Improvement Program for Fiscal Year 1998/1999. The following represents the project
budget:
PROJECT 199811 Avenue 50 Overlay APPROVED RECOMMENDED
BUDGET BUDGET
ADJUSTMENTS
Contract SvslProfessional $10,000 $15,000
Contract SvslTechnical $17,500 $12,500
Contract Svs/Construction $115,000 $115,000
Reimburse General Fund $7,500 $7,500
TOTAL BUDGET AMOUNT: $150,000 $150,000
Staff has completed negotiations with the firm of Keith International, Inc. The consultant's
price $1 1,750) to perform the services requested in the RFP is slightly higher than the
estimated budget for design. The higher costs to prepare the Plans, Specifications and
Estimates PS&E) is due to a change in the project's scope of work. Originally, Staff
intended to restore the existing pavement with an overlay. After further field investigation
it was determined that a full structural section would be required. The following funding
sources are available:
221
7.Zn,A,nrDT*nnI Ikiri, iOOPZOQ1ZZZ ZA
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Infrastructure Fund 401-000-493-000 $50,000.00
STP TEA 21) 401-000-493-000 $100,000.00
TOTAL: $150,000.00
As indicated, adequate funds are available overall to support the recommendation.
However, a line item budget adjustment, $5,000.00 from Contract Services Technical to
Contract Services Professional, is necessary and depicted above. Upon receiving the
construction bids, staff will ensure adequate funding is available for construction related
activities.
BACKGROUND AND OVERVIEW:
This project will rehabilitate and overlay existing pavement on Avenue 50 from Park
Avenue east to Jefferson Street, approximately 4,950 linear feet. This project will not
include any areas previously improved by developers approximately 2,200 LF east of Park
Avenue on the south side). The services to be obtained from Keith International, Inc.
include the following elements:
* The preparation of detailed field surveying and aerial mapping;
* Preparation of street rehabilitation plans;
* Preparation of signing and striping plans;
* Preparation of Special Provisions and Bid Schedule;
* Utility coordination and clearances; and
* Engineer's estimate.
On July 7,1998, the City Council approved the Fiscal Year 1998/99 Capital Improvement
Program. The adopted program includes the Avenue 50 pavement rehabilitation
improvement project.
On October 2, 1998, Staff issued an informal Request for Proposal RFP) to obtain
Professional Engineering and Design Services for the Avenue 50 Overlay Improvement
Project. The RFP was issued to the following 7 firms:
Mainiero, Smith & Associates
Warner Engineering
Tn-State Land Surveyors & Engineers
Coachella Valley Engineers
korve Engineering Z
RBF & Associates
Keith International, Inc. KII)
o(Z)Z2
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ing -> 16YOf the seven firms, only three submitted proposals by the November 9,1998 cut-off date.
These firms included:
Keith International, Inc.
Korve Engineering
Coachella Valley Engineers
The three proposals received were reviewed by an Informal Consultant Selection
Committee consisting of:
John Freeland, Senior Engineer, Capital Projects
James Lindsey, Assistant Engineer I, Capital Projects
Nick Nickerson, Project Administrator
The committee's unanimous selection was Keith International, Inc. KI l's proposal met the
requirement of the RFP and indicated a considerable amount of research into the design
requirements to complete this project within the defined schedule. The remaining proposals
were ranked in the following order:
2) Korve Engineering
3) Coachella Valley Engineers
FINDINGS AND ALTERNATIVES
The alternatives available to the City Council are as follows:
1. Approve a Professional Service Agreement Attachment 1) in the amount of
$11,750 with the firm of Keith International, Inc. to design, prepare Plans,
Specifications and Engineer's Estimate for the Fiscal Year 1998/99 Avenue 50
Overlay Improvement Project.
2. Do not enter into a Professional Service agreement with Keith International, Inc.
3. Provide staff with additional direction.
6->
Chris A. Vogt 7
Public Works Director/City Engineer
002
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNC1LZDA MEETING DATE: December15, 1998 CONSENT CALENDAR:
ITEM TITLE:
Approval of Contract Change Order No. STUDY SESSION:
1 for Project No.98-i 3, Various Citywide Sidewalk
and Bus Turn-out Improvements. PUBLIC HEARING:
RECOMMENDATION:
Approve Contract Change Order No.1 for a credit of $12,929.70) for deletion of
bid area 7 improvements from the original scope of work on Project No. 98-1 3,
Various Citywide Sidewalk, Handicap Access Ramp, and Bus Turn-out Improvements.
FISCAL IMPLICATIONS:
The contractor's current contract value is for an amount not to exceed $121,727.25.
By deleting bid area 7 improvements scope of work, the revised contract amount
would be a total of $108,797.55
Funding and sources currently available for this project are as follows:
Fund Sources assigned to this project) Account No. Amount
Congestion Mitigation Air Quality CMAQ) 401-000-493-000 $120,000.00
SB 821 Sidewalk Grant 401-000-466-482 $23,734.00
Infrastructure Fund 401 000-493-00Z21 81 7.00
Less Prior Expenditures: $0.00
TOTAL FUNDING: $165,557.00
Adequate funding is available to support this recommendation.
BACKGROUND AND OVERVIEW:
On August 1 8, the Council approved the Plans and Specification and authorized Staff
to advertise and receive bids for the proposed improvement.
On September 9, 1 998, sealed bids were publicly opened and read for the
construction of the proposed improvements.
On September 1 5, 1998, the City Council awarded a contract for construction of
F Z
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ing -> 16YOn September 1 5, 1998, the City Council awarded a contract for construction of
Project No.98-i 3, to Granite Construction Company.
The sole purpose of the proposed temporary" bus turn-out, as designed, is to
eliminate the PM1O currently being created, by allowing the bus to stop outside the
existing edge line and remain on pavement. In addition, the temporary asphalt
sidewalk would allow pedestrians a hard surface to walk on away from the existing
travel lanes.
The funds that are appropriated for this improvement are Federal Congestion Mitigation
Air Quality CMAQ) funds. CMAQ funds within the Coachella Valley are specifically
earmarked for the reduction of PM1O. The existing right-of-way is not adequate to
construct the bus turnout as conditioned by Caltrans. The amount of funding currently
available does not allow for the acquisition of the Caltrans required right-of-way to
construct a permanent turn-out at this location.
Contract Change Order No.1 provides for the deletion of the bus turnout in bid area
7, Highway 111 at Dune Palms Road. Due to conditions required by Caltrans the
existing right-of-way is inadequate to construct the bus turnout and therefore requires
deletion from the original scope of work.
Time allowed for completion of this project is 60 calendar days from the date of the
Notice to Proceed. The Notice to Proceed was issued on October 28, 1 998, with the
first contract day beginning November 2, 1998. All construction work is to be
completed on or before December 31,1998. After a review of the Contractor's
schedule and doing a time impact analysis illustrating the influence of this change, it
was determined and agreed that the contract completion date shall be adjusted by
deleting seven 7) calendar days from the contract. The revised contract completion
date is December 24, 1 998.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Approve contract change order no.1 for a credit of $12,929.70) for deletion
of bid area 7 improvements from the original scope of work on Project No.98-
13, Various Citywide Sidewalk, Handicap Access Ramp, and Bus Turn-out
Improvements.
2. Provide staff with alternative direction.
Chris A. Vogt Z
Public Works Director/City Engineer
002
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15,1998 CONSENT CALENDAR:
ITEM TITLE: Acceptance of Traffic Warrant Study for STUDY SESSION:
Project 98-15, Citywide Signal Improvements
PUBLIC HEARING:
RECOMMENDATION:
Acceptance of the Traffic Signal Warrant Analysis for the Intersections of
Eisenhower Drive at Calle Tampico and Fred Waring Drive at Dune Palms Road.
Authorize Nickerson, Diercks & Associates NDA) to Proceed with the Preparation
of the Plans, Specifications and Estimates PS&E) for Traffic Signal Installation at
Eisenhower Drive and Calle Tampico and at Fred Waring Drive and Dune Palms
Road.
Authorize NDA to proceed with the modification plans and specifications necessary
to retrofit the six intersections identified to receive Emergency Vehicle Preemption
Systems.
FISCAL IMPLICATIONS:
There are no additional fiscal implications associated with the approval of the Warrant
Analysis for the two locations identified above.
The projects listed within the RFP are currently identified in the City's approved Capital
Improvement Program for Fiscal Year 1998/1999. The following represents the project
budget:
PROJECT APPROVED ENGINEERING
BUDGET
Project 199803-Traffic Signal: Fred Waring and Dune $135,000 $15,000
Palms:
Project 199806-Traffic Signal: calle TampicofEisenhower: $135,000 $15,000
Project 199812-Emergency Vehicle Preemption Retro-fit: $56,250 $6,250
TOTAL BUDGET AMOUNT: $326,250 $36,2b0
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On July 7, 1 998, the City Council approved the Fiscal Year 1 998199 Capital
Improvement Program. The adopted program includes the installation of two new
traffic signals and the retrofit of six additional traffic signals to allow for emergency
vehicle preemption.
On August 1 8, 1 998, the City Council approved the consultant selection committee,
the request for proposals, and authorized staff to receive proposals for said services.
On October 20, 1 998, the City Council awarded a Professional Services Agreement
to the firm of Nickerson, Diercks & Associates NDA) to provide professional
engineering design services to complete the warrant studies for the Calle Tampico at
Eisenhower Drive and the Fred Waring Drive at Dune Palms Road Intersections to
determine if traffic signals are in fact warranted at the locations specified. Attached
for your consideration are the traffic signal warrant analysis for both locations
Attachment 1). The technical appendices are not attached; however, they will be
provided upon request. If traffic signals are warranted, NDA would complete the
design and specifications for traffic signal installation and emergency vehicle
preemption systems for the following six locations:
Washington Avenue 50
Washington Avenue 47
Avenue 50 Park Avenue
Eisenhower Avenue 50
Eisenhower Coachella
Highway 111 Jefferson
FINDINGS AND ALTERNATIVES
Traffic Signal Warrant Analysis Conclusions:
Calle Tampico at Eisenhower Drive Intersection
* Existing conditions at the intersection of Calle Tampico and Eisenhower Drive
satisfy two traffic signal warrants including: Combination of Warrants and Four
Hour Warrant;
Construction of minor intersection improvements must be included with the
installation of the traffic signal in order to demonstrate improved intersection
efficiency. The minor improvements include widening on the northeast corner
for approximately 1 2 to 14 feet, to allow for an exclusive southbound left turn
pocket;
2r39 02
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ing -> 16Y * Capacity analysis of alternative intersection layouts and traffic signal operation
phasing) schemes should be conducted to determine the optimal improvements.
Fred Waring Drive at Dune Palms Road Intersection
* Existing conditions at the intersection of Fred Waring Drive and Dune Palms
Road satisfy three signal warrants including: Interruption of Continuous Traffic;
Four Hour Warrant; and Peak Hour Volume;
* Existing traffic volumes at the intersection warrant the need to install traffic
devices which control traffic on Fred Waring Drive and allow Dune Palms traffic
to enter the main street flow;
* All way stop controls would severely degrade Fred Waring Drive's traffic
handling capabilities. Installation of a traffic signal, properly designed and
operated, will provide maximum safety and efficiency of this intersection;
The alternatives available to the City Council are as follows:
1 Accept the Traffic Signal Warrant Analysis for the Intersections of Eisenhower
Drive at Calle Tampico and Fred Waring Drive at Dune Palms Road; Authorize
Nickerson, Diercks & Associates NDA) to Proceed with the Preparation of the
Plans, Specifications and Estimates PS&E) for Traffic Signal Improvements at
Eisenhower Drive and Calle Tampico and at Fred Waring Drive and Dune Palms;
and Authorize NDA to proceed with the modification plans and specifications
necessary to retrofit the six intersections identified to receive Emergency
Vehicle Preemption Systems.
2. Do Not Accept the Traffic Signal Warrant Analysis for the Intersections of
Eisenhower Drive at Calle Tampico and Fred Waring Drive at Dune Palms Road
and Do Not Authorize Nickerson, Diercks & Associates NDA) to Proceed with
the Preparation of the Plans, Specifications and Estimates PS&E).
3. Provide staff with additional direction.
/4!
Chris A. Vogt Z
Public Works Director/City Engineer
Attachment 1: Traffic Signal Warrant Analysis
2ZO ooZ
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of additional programs PUBLIC HEARING:
for the Winter/Spring session
RECOMMENDATION:
Approval of additional programs for the Winter/Spring session.
FISCAL IMPLICATIONS:
The cost of the additional programs for the Winter/Spring session is $3,256 Funds
will be transferred from Account # 101-253-609-589 to #101-253-501-000.
BACKGROUND AND OVERVIEW:
The Community Services Department, in discussion with the City Manager, would like
to expand the programs that are offered to the community by offering open
gymnasium basketball and volleyball programs. The City can utilize the Boys and Girls
Club of Coachella Valley, La Quinta unit. The additional staff time was not included
in the 1 998/99 Community Services Department budget. To offer this program, two
additional Recreation Leaders will have to be hired for adequate safety purposes.
Staff would like to offer the program beginning in January, and provide the service
through May. The program can get full coverage in the Winter/Spring brochure
scheduled to be distributed to residents by the end of December. The program being
considered would be advertised in the brochure as follows
Open Gym Hours:
Monday and Tuesday 7:30 9:00 PM
Saturday 10:00 AM 4:00 PM
These hours are identified in the Joint Use of Facility and Service Agreement with the
Boys and Girls Club of the Coachella Valley Attachment 1). The participants will be
charged a $1.00 drop in fee.
26FZ
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ing -> 16
YStaff costs associated with the program:
2 Recreation Leaders X $8.00 per hour $16.00
X 9 hours a week $144.00
X 17 weeks=$2,448.00
x 33% administrative costs $808.00)
Total $3256
At the end of the program, the Community Services Department will evaluate the
program for the benefit provided to the community and the desire of the participants
to continue to the program.
Staff has contacted the Coachella Valley Recreation and Park District regarding this
proposal. The District supports the concept of the program and will allow program
flyers to be distributed at the District's facilities.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the additional Winter/Spring programs;
2. Do not approve the additional Winter/Spring programs;
3. Provide staff with alternate direction.
Attachments:
1. Joint Use of Facility and Service Agreement with the Boys and Girls Club of the
Coachella Valley
26Z
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1 998 CONSENT CALENDAR: Z
ITEM TITLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of Parcel Map for Tract 29084,
Stamko PUBLIC HEARING:
RECOMMENDATION:
Adopt a resolution granting conditional approval of a Parcel Map for Tract 29084,
Stamko.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On December 14, 1 998, Public Works staff was contacted by Kris Schultz of the Keith
Companies Stamko's Consultant Engineer). Mr. Schultz stated his client wished this
item to be placed on the December 1 5, 1 998 City Council Agenda.
On December 1 5, 1 998, City staff was contacted by Carol May, Stamko's Attorney,
and requested that this item be placed on today's agenda. Ms. May stated her client
wished to record this prior to December 31, 1998 for tax purposes. This item has
been prepared for Council consideration based on the developer's request.
Parcel 29084 is located on the south east quadrant of Highway 111 and Adams Street
see Attachment 1). This Parcel Map splits parcel 29084 into two parcels. Parcel 1
consists of 22.33 acres and is on the south west corner of the entire parcel. Parcel
2 is the remaining 58.39 acres of the original parcel see Attachment 2).
On December 14, 1 998, representatives of Stamko requested that the Parcel Map be
approved at the December 1 5, 1 998 City Council Meeting in order to minimize the
taxes. The Parcel Map was signed and dated by the Tax Collector on December 11,
1 998 and the Developer's Surveyor completed the Surveyor's Statement on December
14, 1998.
27Z
7-Zpwr\rpflrnIIHrI Z1 QZP\QS1 71;
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ing -> 16YIt is recommended that the City Council provide a conditional approval for the Parcel
Map, which will allow the staff ample time to review the map to assure that it is
complete and accurate. This will also allow the developer time to address any issues
that may not be completed to date. Staff has prepared the attached Resolution which
provides for conditional approval of the Parcel Map.
The approval is contingent upon receipt within 30 days January 1 4, 1 999) of all
outstanding items, if any. The Parcel Map will not be recorded until a technically
correct parcel map suitable for recording by the County Recorder with all required
signatures except for the City Clerk has been submitted by the developer. If any of
the required items are not received by City staff within the specified time frame, the
parcel map will be considered disapproved, and will be rescheduled for Council
consideration only after all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has requested this Parcel Map to be conditionally approved at the
December 15, 1998 City Council Meeting. This request is based on the developers
desire to record the parcel map prior to December 31, 1998 for tax purposes.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a Parcel Map for Tract
29084, Stamko.
2. Deny conditional approval of a Parcel Map for Tract 29084, Stamko.
/%ZZj<Zffi
Chris A. Vogt Z
Public Works DirectoriCity Engineer
Attachments #1 Vicinity Map
#2 Parcel Map
CAViacs
002
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1, 1 998
CONSENT CALENDAR:
imZIiILLM
STUDY SESSION:
PUBLIC HEARING:
Consideration of Revised Fiscal Year 1 998-99
Marketing Plan
RECOMMENDATION:
As deemed appropriate by City Council.
FISCAL IMPLICATIONS:
Additional funding allocation is not needed for this action. The revised budget
estimate for full Marketing Plan implementation is estimated at $128,565, which
would require budgetary transfers to re-allocate budget funds to correspond with
the revised Marketing Plan budget.
BACKGROUND AND OVERVIEW:
At the December 1 Meeting, the City Council directed KinerlGoodsell and staff to
revise the Marketing Plan within the current budget amount of $1 34,879.
The revised Marketing Plan Attachment 1) incorporates three major programs:
* Dine La Quinta
* Business Attraction
* Parade of Homes
Serving as a backdrop to each program will be a leased access television schedule
featuring a revised version of the Historical Society video on La Quinta. Airing of
this video will assist in telling the story of what is happening in La Quinta including
the fact that La Quinta is the fastest growing City in the State.
The primary revisions to the Marketing Plan include elimination of the Shop Local
program, elimination of the TV commercial attracting new residents to La Quinta,
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ing -> 16Y and modification of the property profile production to preparation of a property
profile template for use by City staff.
The revised budget is $128,635, which would require budget transfers to
accomplish stated objectives. Staff has developed a Revised Promotional Budget to
accommodate the Marketing Plan, as drafted see Attachment 2). The attached
Revised Promotional Budget includes:
* Amounts budgeted for marketing and promotional services in the FY 1 998-99
Annual Budget.
Funds committed or expended to date on marketing and promotional activities.
* Budget proposed by Kiner/Goodsell allocated to FY 1 998-99 Annual Budget
existing line items.
* Amended FY 1 998-99 Annual Budget amounts rounded) proposed for budget
transfers to accomplish implementation of the Revised Marketing Plan.
* Budget transfers needed to amend the FY 1 998-99 Annual Budget in order to
accomplish implementation of the Revised Marketing Plan.
The amended FY 1 998-99 Annual Budget amounts listed in Attachment 2 have
been rounded. After adding the amounts committed/expended to date and the
proposed KinerlGoodsell budget, there is approximately $6,000 remaining from the
$170,350 set aside in the FY 1998-99 Annual Budget for marketing and
promotional activities. Staff allocated these remaining funds to TV/radio and
newspaper advertising to use as needed.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the Revised Marketing Plan as submitted by Kiner/Goodsell Advertising
and authorize staff to prepare appropriate budget accommodations i.e. budget
transfers and re-allocations); or
2. Approve the Revised Marketing Plan with amendments; or
3. Do not approve the Marketing Plan; or
4. Provide staff with alternative direction.
2Z7
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ing -> 16 YRespectfully submitted,
Linda Coyle
Management Analyst
Attachments:
1. Revised Marketing Plan
2. Revised Promotional Budget
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ing -> 16"Y OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1 998 CONSENT CALENDAR:
IIEMIiILL STUDY SESSION:
Consideration of Coachella Valley
Economic Partnership CVEP) Membership PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
CVEP indicates its Executive Membership rate is $5,000. Funds have not been
allocated for this purpose in the City's Fiscal Year 1 998-99 budget. Funds could be
allocated from General Fund Emergency Reserves Account 101-000-300-290) at the
City Council's discretion.
BACKGROUND AND OVERVIEW:
CVEP submitted correspondence to the City dated November 1 3, 1 999 requesting the
City's consideration of a CVEP Executive Membership at a cost of $5,000
Attachment 1). The City Council received this correspondence at its regular meeting
of December 1, 1 998 and asked that the matter be placed on today's agenda for
consideration.
During discussion at the December 1 meeting, Council Members requested additional
information from CVEP including budget information, bylaws and organizational goals
and objectives. Mr. Michael Bracken submitted the following in response to Council
Members' requests:
1. Articles of Incorporation Attachment 2)
2. Bylaws Attachment 3)
3. Fiscal Year 1 998-99 Budget Attachment 4)
CVEP's Work Program and Goals and Objectives are contained within the Agency's
budget document.
290
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ing -> 16#YPursuant to the Partnership's Bylaws, annual dues for a Class A Membership" are
$5,000 and entitle the Member to one vote at membership meetings and a voting
membership on CVEP's Board of Directors. A Class B Membership" is also available
for $1,000 and entitles the Member to one vote at membership meetings. A Class
C Membership" is available to individuals and non-profits for $500 with no voting
rights.
CVEP has indicated that Palm Desert, Indian Wells, lndio and Coachella have
purchased memberships, with Indio and Coacheila paying $2500 effectively a six-
month contribution. CVEP reports a membership of approximately one-hundred 100),
including twenty 20) Class A Members. The Board of Directors meet monthly,
whereas quarterly meetings are held for the membership as a whole.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Authorize an expenditure of $5,000 from General Fund Emergency Reserves
or some alternative funding source) for a CVEP Class A Membership; or
2. Authorize an expenditure of $2500 for a six-month CVEP Class A Membership;
or
3. Authorize an expenditure of $1,000 or $500 for a Class B or Class C
Membership; or
4. Decline to purchase a CVEP Membership at this time; or
5. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant City Manager
Attachments: 1. cVEP correspondence
2. Articles of Incorporation
3. Rylaws
4. Fiscal Year 1998-99 Budget
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ing -> 16DY AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILZDA MEETING DATE: December 1 5, 1 998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Continued consideration of a Resolution Approving
the Revised Policy, and Application PUBLIC HEARING:
Process for Formation of Land
Based Financing Districts
RECOMMENDATION:
Adoption of the Resolution approving the revised policy, and application process for
Formation of Land Based Financing Districts MelloZRoos Community Facilities Act of
1 982 Improvement Act of 1911 or the Municipal Improvement Act of 1 91 3, and the
Improvement Bond Act of 1915) which will supercede Resolution No.96-75.
FISCAL IMPLICATIONS:
None No current costs for the formation will be incurred by the City). No change in
the $1 5,000 application process fee is proposed.
BACKGROUND & OVERVIEW:
The purpose of Land Based Financing Districts is to allow developers to construct
public facilities or amenities of a residential development that provide a public benefit.
The Policy, includes a step by step process for the formation of Land Based Financing
Districts Attachment No. 1). The Policy clearly identifies what information must be
provided by the applicant to the City, which duties each party must adhere to, and
what are the expenses associated with the formation of the District. These policies
will provide the City with a better mechanism to evaluate requests for Land Based
Financing Districts, which will include not only Mello-Roos Districts but Assessment
Districts as well.
324
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ing -> 16EYThe following changes are identified in the Attached formation policies as they relate
to developer driven districts:
Proposed Changes:
100% concurrence of other property owners included in the proposed district
Minimum amount of requested financing to be two million 2,000,000) dollars
net bond proceeds
Minimum of 50% of the public improvements must be dedicated to the City
Developers, residential and commercial alike, may pursue such financing vehicles as
a means to keep direct capital costs down. For example, the sale of tax exempt bonds
for certain improvements may provide a less expensive financing vehicle for those
improvements than traditional mortgage financing. These savings, however, can be
off-set or eliminated by overhead, cost and risk associated with district formation and
maintenance.
As the Council may be aware, bonds sold on behalf of such districts ultimately affect
the City's bond rating. Accordingly, the City has a vested interest in assuring that
such districts are sound and consistent with City objectives. Recent experience with
proposed land based financing districts has given cause for City staff to consider
possible revisions to the City's policies for such districts' creation. Specific issues
giving cause to these revisions include:
* Possible controversy and opposition to proposed districts by minority
property owners addressed by requirement for 1 00% concurrence of
property owners on developer initiated districts; the City would still have
the option to initiate districts when in the public interest);
* Disproportionate overhead to improvement ratio addressed by an
increase in minimum financing amount of $2,000,000);
* Justification for Municipal participation addressed by requirement that
at least 50% of the financed improvements being dedicated to the City).
The Policy and Application Process has been reviewed by the bond counsel.
5
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ing -> 16FYFINDING & ALTERNATIVES
The alternatives available to the City Council are:
1. Adopt the Revised Policy for Formation of Land Based Financing Districts
and adopt the Resolution;
2. Amend the Revised Policy for Formation of Land Based Financing
Districts and adopt the Resolution as considered appropriate; or
3. Provide Staff with alternative direction.
Attachments:
1. Revised Policy for Formation of Land Based Financing Districts
2. Pre-Application for Land Based Financing Districts
3. Application for Land Based Financing Districts
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ing -> 16_Y A' OF AGENDA CATEGORY:
BUSINESS SESSION: 1
COUNCILIRDA MEETING DATE: December 15,1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of an Appointment to the Chamber of
Commerce Information Exchange Committee Bi- PUBLIC HEARING:
Monthly Workshops
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
On April 7, 1998, the City Council decided to rotate Council representation for the Chamber
of Commerce Information Exchange Committee Workshops and appointed Council Member
Perkins to attend the last three Chamber Workshops. Prior to this appointment, Council
Members Henderson and Adolph had served on the Committee and have attended three
meetings each. In accordance with the City Council's decision to rotate representation on this
Committee, a new Council representative should be appointed at this time. The City staff
Committee members are Robert Tyler, Planning Commission Chairman, Mark Weiss,
Assistant City Manager, and Jerry Herman, Community Development Director.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Appoint a different Council Member as a representative to the Chamber of Commerce
Information Exchange Committee Workshops;
2. Do not appoint a Council Member representative;
3. Reappoint Council Member Perkins; or
4. Continue this item for further consideration.
Z;ry Her an
ommunity Development Director 351
CCJR.OO1
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ing -> 16`Y AGENDA CATEGORY:
BUSINESS SESSION: 5
COUNCILIRDA MEETING DATE: December 15,1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration and authorization to negotiate a contract
with the recommended consultant to finalize the design PUBLIC HEARING:
and installation of the landscaping for the art piece
located at the corner of Highway 111 and Washington
Street
RECOMMENDATION:
Approve and authorize staff to enter into negotiations with Louis DeMartino for the design
and construction of the landscaping of the art piece located at the northeast corner of
Washington Street and Highway 111.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
On July 7,1998, the City Council authorized the circulation of a Request for Design/Build
Services for the installation of landscaping for the City ant piece. Staff distributed the
Request and received no replies, therefore, staff redistributed the Request and received two
replies. The Selection Commiftee interviewed Ray Lopez and Associates and Louis
DeMartino on November 24,1998. It is the recommendation of the Commiftee to negotiate
a contract with Louis DeMartino.
Once a contract has been negotiated and approved by the City Council, the contractor will
begin the preparations of the three design schemes as required in the Request. These
design themes will then be brought to the City Council for their decision.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Authorize staff to enter into negotiations with Louis DeMartino;
2. Provide direction to staff.
352
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ing -> 16aY AGENDA CATEGORY:
BUSINESS SESSION:
December 1 5, 1 998
COUNCILIRDA MEETING DATE:
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration of City Council Reorganization PUBLIC HEARING:
a. Selection of Mayor Pro Tern
b. Selection of Representatives on
Various Boards/Committees
RECOMMENDATION:
That City Council select a Mayor Pro Tern and make assignments to the various
boards/committees.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
Each year at this time the City Council reorganizes, in that a Mayor Pro Tern is
selected. There are no adopted policies or guidelines for selection of the Mayor Pro
Tern.
The City Council traditionally reviews all boards/committee assignments at this time
also. Attached is a roster of all boards/committees along with current assignments
and meeting times.
FINDINGS AND ALTERNATIVES:
1. Select a Mayor Pro Tern; and
2. Make appropriate board/committee assignments; or
3. Provide staff direction
AU fly Clerk
City of La Quinta, California
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ing -> 16gY BUSINESS SESSION ITEM: 7
ORDINANCE NO.328
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, APPROVING
DEVELOPMENT AGREEMENT, AMENDMENT #1 BY
AND AMONG THE CITY OF LA QUINTA AND
STAMKO DEVELOPMENT COMPANY
CASE NO.: DEVELOPMENT AGREEMENT 97-002, AMENDMENT #1
APPLICANT: STAMKO DEVELOPMENT COMPANY
WHEREAS, the City Council of the City of La Quinta, California, did on
the 1 7th day of November, 1 998, hold a duly noticed Public Hearing to consider an
amendment to the Development Agreement; and,
WHEREAS, the Planning Commission of the City of La Quinta, California,
did on the 1 3th of October, 1998, and 1 0th day of November hold duly noticed Public
Hearings to consider an amendment to the Development Agreement; and,
WHEREAS, the City Council of the City of La Quinta, California, did on
the 1 5th day of July, 1 997, approve and adopt under Ordinance 306 the Development
Agreement; and,
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons wanting to be heard, said
City Council did make the following Mandatory Findings of approval to justify
approving said Development Agreement, Amendment #1:
1. The proposed amended Development Agreement is consistent with the
objectives, policies, general land uses and programs of the City of La Quinta
General Plan and Specific Plan 97-029, Amendment #1.
The property is within the Mixed/Regional Commercial M/RC) District per the
provisions of the 1 992 General Plan Update which permits the proposed use
and is consistent with the goals, policies and intent of the La Quinta General
Plan Land Use Element Chapter 2) provided conditions are met.
2. The land uses authorized and regulations prescribed for the amended
Development Agreement are compatible with the zoning and its related
regulations now applicable to the property. The site is zoned Regional
Commercial ZCRZ which permits the proposed uses provided conditions are met.
359
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ing -> 16kY OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
December 1 5, 1 998 CONSENT CALENDAR:
AIIJLLTMI STUDY SESSION: $
Discussion of Coachella Valley Mountains PUBLIC HEARING:
Conservancy Legislation
RECOMMENDATION:
That the City Council discuss and provide comments on the proposed Coachella
Valley Mountains Conservancy Legislation.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND AND OVERVIEW:
The Coachella Valley Mountains Conservancy forwarded correspondence dated
November 11, 1 998 to the City Manager that outlines legislation that the
Conservancy hopes to pursue in the upcoming Legislative Session see Attachment
1). The changes, as outlined by the Conservancy, include provisions to:
1. Amend the Conservancy's boundaries to make them coterminous with the
boundaries of the Coachella Valley Multiple Species Habitat Conservation Plan
see Attachment 2);
2. Add the Regional Director of the National Park Service to the governing board
of the Conservancy;
3. Allow each City Council, the Board of Supervisors, and the Agua Caliente
Tribal Council to appoint an alternate to attend board meetings and vote;
4. Enable the Conservancy to make grants to local agencies and nonprofit
agencies; and,
5. Streamline the acquisition process by expanding the partial exemption the
Conservancy now has for acquisitions from State Public Works Board Approval.
363
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ing -> 16lYCity staff met with Conservancy staff December 7, 1 998 and were advised that,
as of that time, no other Valley City had formally considered nor acted upon the
proposed changes. As with the City of La Quinta, other cities had inquired as to
the purpose and proposed timing for the suggested changes. The Conservancy
is looking for feedback on the proposal at this time, and pending community
comment, may revise the proposed legislation and seek formal Council support at
a later date.
Conservancy staff noted that the most substantive change proposed within the
draft legislation is expansion to the Conservancy's boundaries. Currently, the
Conservancy cannot acquire land outside of the mountains albeit, Conservancy
staff indicates there are provisions that allow the Conservancy to accept donated
land outside those boundaries). As proposed within the new legislation, the
Conservancy's boundaries would be expanded to include flat lands within the
Coachella Valley Multiple Species Habitat Conservation PIanINCCP Area. This
may, upon formal adoption of the Multiple Species Plan, enable the Conservancy
to serve as the primary acquisition agency within the Multiple Species Plan area
the Multiple Species Plan is being prepared under the auspices of CVAG with
assistance by the Mountains Conservancy pursuant to a 1995 Memorandum of
Understanding, amended in 1997 See Attachment 3)).
Potential issues involving the substantive" change include:
1. Expansion of the Mountains Conservancy authority. The Conservancy
would be empowered to acquire lands within a much larger jurisdiction outside of
the currently designated boundaries and for purposes of protection of wildlife
resources". Its current acquisition mandate is limited to mountain lands for public
enjoyment and enhancement of recreational and educational experiences.
2. Local authority and control. The Conservancy is established by State
Legislation and its Board includes numerous State appointees and Department
Directors in addition to Coachella Valley City representatives. Granting
implementation authority for the Multiple Species Plan to the Conservancy, as
opposed to CVAG or some other local entity, would additionally empower the
Conservancy, potentially at the expense of local jurisdictions.
3. Property acquisition authority. Conservancy staff have indicated that the
proposed legislation would grant acquisition authority to the Conservancy only for
those properties designated for acquisition by the local entity. Inasmuch that the
Multiple Species Plan has not been finalized, and no specific properties identified
for acquisition, language may be appropriate more clearly denoting local agency
authority within its own jurisdiction.
364
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ing -> 16mY Council Member Sniff serves as the City's representative on the Mountains
Conservancy Board. Board staff will be in attendance at today's meeting to
address questions that the Council may have.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Discuss and provide comments on the proposed Coachella Valley Mountains
Conservancy Legislation;
2. Discuss and authorize staff to prepare correspondence in support of, or
opposition to, the proposed legislation;
3. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant City Manager
Attachments: 1. Correspondence from CVMC
2. CV Multiple Species Habitat Conservation Plan
3. MOU
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ing -> 16Y REPORT/INFORMATIONAL ITEM: A
INVESTMENT ADVISORY BOARD
Meeting
November 18, 1998
I CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 5:30 P.M. by Chairperson Irwin, followed by the Pledge of Allegiance.
PRESENT: Board Members Brown, Lewis(5:34), Mahfoud, Moulin, Osborne and
Chairperson Irwin
ABSENT: Board Member Bulgrin
OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard,
Secretary
II PUBLIC COMMENT None
Ill CONFIRMATION OF AGENDA
Mr. Falconer added the Treasurers Report Memorandum that was not included
in the staff report.
IV CONSENT CALENDAR
A. Approval of Minutes of Meeting of October 14, 1998 for the Investment
Advisory Board.
MOTION It was moved by Board Members Moulin/Brown to approve the
minutes. Motion carried unanimously.
V BUSINESS SESSION
A. Transmittal of Treasury Report for September 30, 1998
Mr. Falconer advised that the month of September had a large outflow
of cash due to debt service payments. The money market accounts are
1
416
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MINUTES
ARCHITECTURAL & LANDSCAPING COMMITTEE MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
July 15,1998 10:00A.M.
CALL TO ORDER
A. This meeting of the Architectural and Landscaping Committee was called to order
at 10:00 A.M. by Community Development Director Jerry Herman who lead the flag
salute.
B. Committee Members present: Bob Bobbitt and Dennis Cunningham.
C. Staff present: Community Development Director Jerry Herman, Planning Manager
Christine di lono, Principal Planner Stan Sawa, Associate Planner Greg Trousdell,
and Executive Secretary Betty Sawyer.
II. PUBLIC COMMENT: None
III. CONFIWATION OF THE AGENDA:
A. Staff asked that Business Items A and B be reversed. There being no objections, it
was unanimously approved.
IV. CONSENT CALENDAR: None
V. BUSINESS ITEM:
A. Site Development Permit 98-626; a request of Real Property Associates for approval
of a 5,000 square foot commercial pad building.
I. Principal Planner Stan Sawa presented the information contained in the staff
report, a copy of which is on file in the Community Development
Department.
9. Committee Member Dennis Cunningham questioned the landscaping facing
Highway 111. Mr. Rob Sanford, the applicant, stated the landscaping that is
called for on the plans was extensive. Mr. Cunningham asked if windows
could be installed on the east elevation to soften the appearance. Mr.
41Z
C.\MY Decurnents\wPDocs\ALRc7-1Z.wpd 1
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ing -> 16Y REPORT/INFORMATIONAL ITEM:
REGULAR MEETING OF fliE
HISTORIC PRESERVZON COMMISSION
I
A regular meeting held at the La Quinta City Hall C
78-495 Calle Tampico, La Quinta
JUNE 18, 1998
This meeting of the Historic Preservation Commission was called to order by Vice-Chairrnan
DeMersman at 3:32 p.m. who led the flag salute and asked for the roll call:
I CALLTOORDER:
A. Present: Commissioners Irwin, Puente, Wright and Vice-Chairman
DeMersman.
B. Staff Present: Planning Manager Christine di Iorio, Associate Planner Leslie
Mouriquand and Secretary Carolyn Walker.
II. PUBLIC COMMENT: Judy Vossler, candidate-applicant for Historic Preservation
Comrnission introduced herself to the Connnission.
U Z CONFIRMATION OF AGENDA
IV. Item B. was added to VIII. COMMISSIONER ImMS, to discuss the change in time for the
Commission meetings.
V CONSENT CALENDAR:
A. It was moved and seconded by Commissioners Puente(Wright to approve the Minutes
of April 2, 1998, as submitted. Unanirno;usly approved.
VI.. BUSINESSIThMS:
A. Preliminary Draft Archaeological Report on Test and Limited Data Recovery
Programs for the Villae on the Green Project.
1. Associate Planner Leslie Mouriquand connected on the staff report, a copy
of which is on file in the Cornmunity Development Department. She also
introduced Jim Brock of AAG, who prepared the draft.
2. Mr. Brock gave each Commissioner a more complete version of the draft
A:\HPC Z1g-98.Z report and offered to answer any questions.
44'.-.)
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ing -> 16Y DEPARTMENT REPORT:
CITY COUNCIL'S
UP-COMING EVENTS
DECEMBER 8 CVB HOLIDAY BUSINESS RECEPTION
DECEMBER 10 CITY'S HOLIDAY OPEN HOUSE
DECEMBER 10 LA QUINTA ARTS FOUNDATION HOLIDAY MIXER
DECEMBER 13 PALM SPRINGS REGIONAL AIRPORT CELEBRATION
OF ALASKA AIRLINES INAUGURAL SERVICE TO
B.C.
DECEMBER 15 CITY COUNCIL MEETING
DECEMBER 16 CHAMBER MIXER AT PGA WEST
DECEMBER 17 QUARTERLY SUPERVISORS BREAKFAST AT
HERITAGE PALMS
DECEMBER 16-19 LEXUS CHALLENGE
JANUARY 5 CITY COUNCIL MEETING
JANUARY 7 MAYOR'S LUNCHEON
JANUARY 10 LA QUINTA HISTORICAL SOCIETY TOUR
JANUARY 11 LEAGUE OF CALIF. CITIES DIVISION MEETING IN
RIVERSIDE
JANUARY 14 MEETING OF THE BERMUDA DUNES COMMUNITY
COUNCIL AT JAMES MONROE SCHOOL AT 7:00
PM
JANUARY 18-24 BOB HOPE CHRYSLER CLASSIC
4G0
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TO: The Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Director of Building & Safety
DATE: December 1 5, 1 998
RE: Department Monthly Report November
Attached please find the statistical summaries for building permits, Animal Control,
Code Compliance, and business licenses for the month of November. The reports
depict the following highlights:
* Year to date building permit valuation is $166,244,041, which represents an
issuance of 2,016 building permits through November.
* 2,169 animal control cases have been handled through November;
* 1 501 code compliance cases have been initiated through November;
* 5 new licenses were issued to La Quinta based businesses in November.
463
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a
ZZ1' Z
fOFZ MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTORZ
DATE: DECEMBER 15, 1998
SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER
Attached please find a copy of the Community Development Status Report.
These are the current cases staff is working on that require action by the Planning
Commission and/or City Council.
P:Zontlily Departineilt Reportwpd
46Z
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0< o
MEMORANDUM
ZZOF Z
TO: Honorable Mayor and Members of the City Council
FROM: Marni Kunsman, Recreation SupervisoZ
VIA: Dodie Horvitz, Community Services DirectZ
DATE: December 1 5, 1 998
SUBJECT: Transmittal of Community Services Department Report for the Month of
November 1 998
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF
JANUARY 1999:
Jan 7 Lifeline Stroke Screening, Sr. Center
Jan 7 New Laws in Long Term Care" Seminar, Sr. Center
Jan 9 The Anatomy of the Golf Swing Classes, La Quinta Golf Ranch
Jan 11 Creative Stamping Classes Begin, Fritz Burns Park Rec. Room
Jan 11 Adult Basketball Open Gym, La Quinta Boys & Girls Club Gymnasium
Jan 1 2 Adult Basketball Open Gym, La Quinta Boys & Girls Club Gymnasium
Jan 14 Financial Questions Answered, Sr. Center
Jan 1 4 Chili Cook-Off and Luncheon, Sr. Center
Jan 1 4 Adult Co-ed Volleyball League, Managers Meeting, Civic Center
Jan 1 6 Saturday Ballroom Dance Classes Begin, Boys & Girls Club of La Quinta
Jan 1 8 Adult & Junior Tennis Instruction, Fritz Burns Park
Jan 1 9 Free Hearing Consultation & Hearing Aid Check, Sr. Center
Jan 1 9 Free Dog Training Workshop, Sr. Center
Jan 1 9 All About Broadway Classes Begin, Location TBA
Jan 1 9 Cartooning Instruction for Kids and Adults, La Quinta High School
Jan 20 Post Modern Acting Classes Begin, Fritz Burns Rec. Room
Jan 20 Video Production Classes Begin, Location TBA
Jan 21 Healthy Cooking Class, Sr. Center
Jan 21 Laughter is Good Medicine" Seminar, Sr. Center
Jan 21 Joe Pinto Big Band Dance, Sr. Center
Jan 23 Basic Dog Obedience Classes Begin, Fritz Burns Park
Jan 25 Evening Ballroom Instruction Begins, La Quinta High School
Jan 25 Annual Duplicate Bridge Tournament, Sr. Center
Jan 26 55 Alive" Mature Driving Course, Sr. Center
Jan 27 Nabisco/Dinah Shore Putting Contest, Sr. Center
Jan 27 How to Start Your Own Internet Business, Evening Seminar, Sr. Center
Jan 27 Co-ed Adult Volleyball League Begins, Boys & Girls Club Gymnasium
Jan 28 Social Security Seminar & Women & Money" Luncheon & Seminar, Sr. Center
4,;3
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t
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILZDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Transmittal of Revenue and
Expenditure Reports dated PUBLIC HEARING:
October31, 1998 ZZ-Z: Z-(
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the October 31, 1998 Statement of Revenue and Expenditures for the
City of La Quinta.
477
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Year 2000 Project Status Report PUBLIC HEARING:
DEPARTMENT REPORT:
BACKGROUND AND OVERVIEW:
At a recent meeting, the Council directed staff to provide a monthly report on the
City's progress towards meeting the Year 2000 Y2K) problem. A monthly Y2K
Project status report will be provided to Council at their second meeting of each
month.
The Y2K issue continues to include diverse opinions on the operational and economic
implications to government agencies. There are an equal number of individuals that
believe that the Y2K problem is a Zcrisis" and that it will mean disaster for public
organizations, as there are individuals that believe that the Year 2000 will come and
go with minor interruptions in service delivery and/or cost impact caused upon
organizations.
With regard to the Y2K issue, the City of La Quinta, like many other cities, continues
to move forward with the analysis of the Y2K issue. With the assistance of
Southwest Networks, Inc., staff has established a time line to address the Y2K
problem. The time line consists of five stages as follows: Awareness, Assessment,
Remediation, Validation and Testing and Implementation. At this time, the City is 75%
through the Assessment stage of its Y2K project and the costs that have been
identified thus far are $30,000. The total cost of Y2K compliance will be estimated
and provided to the Council after the Assessment and Validation and Testing stages
are completed. The following table represents the steps taken on the Y2K problem
and a time line for measuring the City's progress:
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Progress Table
Description % Complete % Complete Estimated Estimated
Through Through Completion Cost
This Month Last Month Date To Date
Awareness 100% n/a 11/11/98 $1,000
Assessment 75% n/a 01/31/99 $2,000
Remediation 10% n/a 02/28/99 n/a
Validation/Testing 0% n/a 05/31/99 n/a
Implementation 0% n/a 12/31/99 n/a
The Y2K PROBLEM
Most organizations are now aware of the Year 2000, or Y2K for short, computer
problem. The year 2000 issue is not difficult to understand from the technical point
of view. It is the potential scope of affected Systems and business processes that
makes this problem so challenging. The Y2K problem stems from two main issues:
1. Two digit date storage. The first two digits of computer code are
permanently set as 19' and when the clock strikes 1 2:01 A.M. on
Saturday, January 1, 2000, non-compliant computer clocks will change
from December31, 1999 to January 1, 1900.
2. Leap year calculation. Many computer systems will not be able to
identify the year 2000 as a leap year 1900 was not a leap year). Thus
date calculations will be incorrect if the February 29, 2000 and February
2004) date is not recognized by computer systems.
These two Y2K issues are of concern to the City not only from the fact that its own
computer system needs to be made Y2K compliant, but also from the fact that other
organizations and vendors that do not comply with the Y2K problem can cause impact
to City operations.
This Year 2000 Project status report focuses primarily on the City's own systems.
Subsequent Y2K reports will confront and quantify the potential impacts to City
operations as a result of other organizations and vendors that do not make timely
progress with making their own systems Y2K compliant.
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ing -> 16YSYSTEMS IDENTIFIED FOR Y2K COMPLIANCE
Over the last six months, staff has been working on a Y2K plan with Southwest
Networks. Staff has coordinated with Southwest Networks to evaluate the City's
computer Systems to ascertain which of its Systems might be impacted by a failure of
the computer hardware or programming code to properly recognize and process
transactions dated on or after the year 2000. The Systems under evaluation include:
Air Conditioning/Heating Systems
Phone System
Mobile Phones
Street Lights
Traffic Signals
User Software Various Applications)
Accounting Software
Irrigation Software
Stadium Lights
Drainage Pumps
Computer Operating System Software
The air conditioning/heating systems, phone system, and even the stadium lights use
computer software or computer chip to operate. All of these systems are being
evaluated at each stage of the Y2K plan.
THE Y2K TIME LINE
The Y2K plan time line is divided into five stages for addressing the problem. The City
is in the Assessment stage of completion for all of the systems listed above. Action
taken and planned by the City for each stage relating to this project is as follows:
Awareness Stage Staff has conducted a thorough inventory of its computer
Systems, software and related systems, which may be affected by the year
2000 date. All City departments have been made aware of the Y2K problem.
Southwest Networks is working with staff to keep City departments informed
on the progress made on Y2K compliance. Also, by December31, 1998, staff
will be sending out a vendor survey to gain information from vendors as to their
Y2K awareness and the steps they are taking to ensure compliance Attachment
1).
03
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ing -> 16Y Assessment Stage Completion of the assessment stage will identify the
compliance and non-compliance systems that need to be upgraded. Staff has
completed preliminary evaluation and has identified 95% of data processing
related items and 75% of non-data processing related items as either compliant
or non compliant Attachment 2). Also, response from outside vendor surveys
will be received and potential problems will need to be identified. Some of the
non-compliance will be evaluated on an individual basis. Contingency plans will
be developed for each City department to address system failures. The
Assessment stage is expected to be completed in January 1 999.
Remediation State Once non-compliance has been identified, and this non-
compliance has been found to negatively impact City operations, the staff will
review options for replacing systems or identifying new vendors. At this time
staff is requiring all purchases of systems and related items to be Y2K
compliant. The Remediation stage is expected to be completed in February
1999.
Validation/Testing Stage Validation and testing will be started in March of
1 999. The nature of the testing for the data processing system will be to
change the dates on the hardware and process batches to identify potential
problems. This testing will be done after hours or on weekends to minimize
service disruption
Implementation Stage The implementation of Year 2000 compliance items will
depend largely on the cost of items identified and the amount of time required
to correct the problem. Some Y2K systems will be implemented prior to June
30, 1 999. However, depending on the results of the Assessment stage, those
Y2K compliance items would be implemented beginning in July 1999.
COST ESTIMATE OF Y2K COMPLIANCE
As of this date, the City has expended about $3,000 in the evaluation of Y2K
compliance. The City has not yet incurred any expenditures for hardware and
software specifically related to the Y2K.
Preliminary staff estimates show that by June 30, 1 999, the City will have expended
$5,000 in evaluating Y2K compliance and up to $25,000 may be needed for hardware
and software upgrades. The executive summary provided in the November 11, 1 998
Y2K letter prepared by Southwest Networks shows the software and hardware
upgrades required to comply with Y2K. This summary is attached to this staff report
for council's review Attachment 3).
04
491
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ing -> 16Y In summary, Southwest Networks feels confident that the cost of Y2K compliance for
hardware and software data processing) will not exceed $30,000. However, for non-
data processing Systems i.e. telephone System, heating and air conditioning system,
etc.) the fiscal impact of making these systems compliant will not be known until the
final assessment is completed. Research is still being carried out with the vendors and
the affected City departments responsible for these systems.
7John M Fal
Finance Director
Attachments.
1. Y2K Questionnaire Letter from the City to Vendors
2. September 28, 1 998 Y2K Letter from Southwest Networks
3. November 11, 1 998 Y2K Letter from Southwest Networks
9
492
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o
*
TO: The Honorable Mayor and Members of the City Council
FROM: Chris A. Vogt, Public Works Director/City Engineer
DAJ[: December 15,1998
RE: Public Works/Engineering Department Report for the Month of November
1998
Attached please find the following:
1. Summary of Citizen Request reports received;
2. Summary of Graffiti reports received;
3. Plan Check Applications received;
4. Encroachment Permits received;
5. List of Capital Improvement Project status;
6. Maintenance Report.
/z Z/;7>
ChrZZ A. Vog(
Public Works Director/City Engineer
497
Z\PWZEPT\COUNCIL\1998\98t2ZepfZZpd
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IZJIjIi,)IiZZiiUZUJ51EUA
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: DECEMBER 15, 1998
CONSENT CALENDAR:
ITEM TITLE STUDY SESSION:
Public Hearing on Tract 28545-2, Amendment #1, a PUBLICREARING:
request for an amendment to the shape of resort
home lots to include patios and minor amendments
for the property located south of Avenida Fernando,
west of Avenida Obregon in the La Quinta Resort
Homes area. Applicant: KSL Desert Resorts La
Quinta Resort and Club)
RECOMMENDATION:
Adopt City Council Resolution approving Tract 28545-2, Amendment #1, subject to
findings and conditions.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
PLANNING COMMISSION ACTION
The Planning Commission considered this request at its meeting of November 24,
1 998, and with no Commission or audience comment adopted Resolution 98-085, on
a 4-0 vote, recommending approval subject to conditions. The Planning Commission
meeting minutes are attached for your review Attachment 1).
BACKGROUND
The subject property is located on the grounds of the La Quinta Resort and Club, west
side of Eisenhower Drive and south of Avenida Fernando Attachment 2).
This Tract map was approved by the City Council on September 1 6, 1 997, along with
SP 121-E, Amendment #4, GPA 97-054, ZC 97-083, SDP 97-607, and SDP 97-608.
Tract 28545-2 was recorded on March 31, 1998. The recorded map included 69
506
P:\STAN\Zc rpt tr 28545-2 amend #1 wpd
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ing -> 16Ycondominium lots, and miscellaneous lots for open space, common areas, and private
streets for the La Quinta Club Resort Homes approved under Site Development Permit
97-607.
Lot Line Adjustment 98-289, was recorded on August 21, 1998, eliminating one
condominium lot from the tract at the north end. The amended map shows 69
condominium lots because, although Lot 1 7 was eliminated by the lot line adjustment,
the lot numbering after Lot 1 7 was deleted was retained.
PROJECT REQUEST
The applicant is requesting approval to reconfigure the shape of the condominium lots
to include the redesigned outside patio areas within the condominium lot boundaries.
This affects all but seven lots. Lots 1, 20, and 68 were also moved approximately one
foot, but still comply with applicable setback requirements Attachment 3).
PUBLIC NOTICE
This map amendment application was advertised in the Desert Sun newspaper on
December 4, 1 998, for City Council consideration. All property owners within 500 feet
of the site were mailed a copy of the public hearing notice as required by the
Subdivision Ordinance of the La Quinta Municipal Code. No written comments have
been received, as of the writing of this report.
PUBLIC AGENCY REVIEW
All written comments received are on file with the Community Development
Department. All applicable agency comments received have been made part of the
Conditions of Approval for this case.
ENVIRONMENTAL CONSIDERATION
The La Quinta Community Development Department has determined that this request
Is categorically exempted pursuant to the Guidelines for Implementation of the
California Environmental Quality Act, Section 1 5305, Class 5.
FINDINGS AND ALTERNATIVES:
FINDINGS
Based on the provisions of the City's General Plan, Zoning Code, Subdivision
Ordinance, and Specific Plan 121-E, the findings needed to approve this request
can be made as follows:
1. The Map and its design are consistent with the General Plan and Specific
Plan 121-E in that its amended lots are in conformance with applicable goals,
507
P:\STAN\cc rpt tr 28545-2 amend #1 wpd
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ing -> 16Y policies, and development standards, such as lot size and will provide
adequate infrastructure and public utilities.
2. The design of the amended subdivision or its proposed improvements are not
likely to create environmental damage or substantially and avoidably injure
wildlife or their habitat because the area covered by the amended Map is
graded or developed and mitigation measures and conditions have been
imposed.
3. The design of the amended subdivision and the proposed types of
improvements are not likely to cause serious public health problems because
urban improvements are existing or will be installed based on applicable
Local, State, and Federal requirements.
4. The design of the amended subdivision and the proposed types of
improvements will not conflict with easements acquired by the public at
large, for access through or use of the property within the subdivision in that
none presently exist and access to the resort residential area will be provided
to surrounding property owners.
ALTERNATIVES
Alternatives available to the City Council are:
1. Adopt City Council Resolution, approving Tract 28545-2, Amendment #1,
subject to the attached findings and conditions of approval.
2. Deny the request; or
3. Continue the request and provide staff with direction.
Co munity Development Director
ATTACHMENTS:
1. Planning Commission minutes for the meeting of November 24, 1 998
2. Location Map
3, Tract Map 28545-2, Amendment #1 Large exhibits for City Council Only)
508
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ing -> 16Y AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15, 1998 CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Public Hearing on Tentative Tract Map 27519, a
request to subdivide 17.6 acres into 70 single family PUBLIC HEARING:
and other common lots located on the west side of
Dune Palms Road, approximately 100-feet south of
Desert Stream. Applicant: Century-Crowell
Communities
RECOMMENDATION:
Adopt City Council Resolutions, certifying Environmental Assessment 98-370 and
approving Tentative Tract Map 27519, subject to findings and conditions.
FI$CALAMPLICATWNS
None.
BACKGROUND ANiZIEW:
SiteInformation
The vacant, previously disturbed site is located to the south of the Topaz development
on the west side of Dune Palms Road. Vacant properties to the east of the site,
across Dune Palm Road, are in the City of lndio.
PrZjeCtReqiiest
The applicant requests approval of a 70-lot single family subdivision with lots that are
a minimum of 60-feet in width by 1 32-feet in length Z7,920 square feet) on private
streets Attachment 1).
SZZPT CC 27519 28
51Z
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ing -> 16YGated access to Dune Palms Road is located between the proposed on-site retention
basin Lot H") and Lot 1. Landscape lots Lots G" and F") are provided along Dune
Palms Road, and between Lots 20 and 21 a 10-foot wide easement is proposed for
pedestrian access to the future public park to the west of the Tract.
Z
An Environmental Assessment has been completed in compliance with the
requirements of The rules to implement the California Environmental Quality Act of
1 970", as amended Resolution 83-63). The Community Development Director has
conducted an initial study EA 98-370) and the Planning Commission has determined
that although the proposed project could have an adverse impact on the environment,
there would not be a significant effect in this case, because appropriate mitigation
measures are made part of the Conditions of Approval for this Tract, and a Mitigated
Negative Declaration of Environmental Impact will be filed.
On October 1 5, 1 998, the City's Historic Preservation Commission HPC) reviewed the
applicant's cultural resources assessment and determined that monitoring is required
during grading and large-scale trenching Minute Motion 98-009).
Z
On November 24, 1 998, the Planning Commission held a public hearing to consider
approval of a 70 single family lot subdivision. The Planning Commission, on a 4-0
vote, adopted Resolutions 98-082 and 98-083 recommending approval of the
subdivision map, subject to findings and revised conditions. Condition #93 requires
the developer to work with the owner of the golf school to provide security screening
along the south Tract boundary to protect future residents from stray golf balls. A
copy of the Commission Minutes is attached Attachment 2). Prototype houses for
the project will be submitted in the next few months for review and approval by the
Planning Commission.
RubhcZQticZ
This map application was advertised in the DeZZ newspaper on November 21,
1 998. All property owners within 500-feet were mailed a copy of the public hearing
notice as required by Title 1 3 Subdivision Ordinance) of the La Quinta Municipal Code
and Charter. Written correspondence is attached Attachment 3).
MANDATORYFIND lZGS
Based on the provisions of the General Plan, Zoning Code, and the Subdivision
Ordinance the following findings for approval of the project can be made:
General Plan/Zoning Ordinance Consistency 51G
A. The property is designated Low Density Residential LDR) allowing residential
development of 2-4 units per acre. The project is consistent with the goals,
STZPCC 27519 28 PageZ
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ing -> 16Y policies and intent of the La Quinta General Plan Land Use Element Chapter
2.0) because less than four dwellings per acre are proposed i.e., Policy 2-
1.1 5). The project, as conditioned, is consistent with the goals, objectives,
and policies of the General Plan Circulation Element.
B. The RL District Low Density Residential) permits single family housing, provided
lots are 7,200 square feet or larger. Proposed lots exceed the minimum size
allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single
family houses will be built as allowed. Conditions are recommended to insure
compliance with City Code requirements.
C. Decorative open perimeter fencing shall be constructed for the development
consistent with Policy 3-4.1.14 of the General Plan, including opening view
fencing to lessen the effect of the walled community and its relationship with
adjacent properties.
Tract Design/Improvements
A. New improvements required for this project will be compatible with existing
improvements to the north in the Topaz development. No adverse impacts have
been identified based on letters of response from affected public agencies.
Infrastructure improvements will be extended to serve the project if not readily
adjacent to the site.
B. A stormwater basin ensures off-site properties are not impacted from seasonal
storms.
C. The design of Tentative Tract Map 27519 will not conflict with existing public
easements, as the project has been designed around, and with consideration for
these easements.
D. Screening along the south side of the Tract will ensure outdoor safety to future
residents from stray golf balls.
E. The proposed common landscaping will be privately maintained. The landscape
design complements the surrounding residential areas in that it enhances the
aesthetic and visual quality of the area.
F. The proposed private streets provide direct access to each residential lot. New
off-site improvements will benefit both existing and other developments in the
immediate area.
STRPCC 27519 28 Page 3 of
pprZG3
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A. The previously developed site is physically suitable for Tentative Tract Map
27519 in that the topographic relief of the project site is relatively fiat and soil
type is suitable for residential development.
B. The design of the subdivision, as conditionally approved, will not cause serious
public health problems because they will install urban improvements based on
City, State, and Federal requirements.
ConZlusion
Tentative Tract Map 27519 has been designed in compliance with requirements
contained in the City's General Plan, Zoning Code and Subdivision Ordinance. Findings
as noted in the attached Resolutions for a recommendation of approval can be made.
The map, as conditioned, is Consistent with the existing tracts in the immediate area.
FNLZiNZZNDALTERNATIvEs.
Findings necessary to approve this request can be made and are contained in the
attached Resolutions. Options available to the City Council are:
1. Adopt City Council Resolutions certifying a Mitigated Negative Declaration EA
98-370) and approving Tentative Tract Map 27519, subject to findings and a
Mitigation Monitoring Program; or
2. Deny the request; or
3. Continue the request to a future meeting to allow additional review.
J rr Herm ommunity Development Director
tt chments:
1. Map Exhibit Reduced
2. November24, 1998 Planning Commission Minutes Excerpt)
3. Written correspondence
Page 4 of
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ing -> 16RY AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 1 5, 1998
CONSENT CALENDAR:
iIEMJin; STUDY SESSION:
Public hearing to certify Environmental Assessment
98-365 and approve Tentative Tract Map 28964, a PUBLIC HEARING:
request to subdivide 39 acres into 78 single family
residential and other common lots with private
streets located on the north side of Avenue 50
approximately 1 600-feet west of Jefferson Street.
Applicant: Oliphant and Williams Associates, Inc.
RECOMMfNDAT ION:
Continue the public hearing for Environmental Assessment 98-365 and Tentative Tract
Map 28964 to February 2, 1999.
FISCALmnPLICAT IONS:
None
BAZ OVERVIEW
P[annjngZsion ActiZn
The Planning Commission considered this subdivision map request at its meeting of
November 24, 1 998, and continued the project to January 1 2, 1 999, permitting the
applicant additional time to complete the Cultural Resources Assessment for the
project. Therefore, City Council consideration needs to be continued to after Planning
Commission action.
Project Request
The vacant site is located on the north side of Avenue 50 approximately 1 600 feet
west of Jefferson Street. The applicant requests approval of a 78-lot single family
subdivision with lots ranging in size from 1 5,000 square feet to over 20,000 square
feet on private streets Attachments 1 and 2).
SRCCTr28964 Cont2 29)
594
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This Tentative Tract Map request was advertised in the DesertZjin newspaper on
November 21, 1 998, and mailed to all property owners within 500 feet of the Tract
boundaries
FNZZGSZZD ALTERNAIJVES:
Options available to the City Council are:
1. Continue the public hearing as recommended; or
2. Take public testimony and continue the public hearing; or
3. Table the request requiring new public hearing notices to be mailed to adjacent
property owners after a recommendation by the Planning Commission has been
made.
Jerr He man, Co munity Development Director
Att ments:
1. Location Map
2. Reduced Tract Map Exhibit
SkCCTr2S964 Cont2 29)
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ing -> 16VY AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE. December 15, 1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public hearing to certify Environmental Assessment
98-369 and approve Tentative Tract Map 28982, PUBLICHEARING:
Site Development Permit 98-631 and Tract 24230
Amendment #1), a request to subdivide 10.17 acres
for development of 1 60-airspace condominiums and
elimination of a requirement to provide affordable
housing units within the development located on the
southwest corner of 47th Avenue and Adams Street.
Applicant: Mainiero, Smith and Associates, Inc. for
A. G. Spanos Corporation
Continue the public hearing for Environmental Assessment 98-369, Tentative Tract
Map 28982, Site Development Permit 98-631 and Tract 24230 Amendment #1) to
February 16, 1999.
FISCALIMPLICATIONS:
None.
BACKGROUND ANZZEW
PIanning ConirZZn ActiiZ
The Planning Commission considered this request at its meeting of November 24,
1 998, and continued the project to January 26, 1 999. Therefore, City Council
consideration needs to be continued to after Planning Commission action.
PrQiecZZoue.t
The vacant site is located on the southwest corner of 47th Avenue and Adams Street
adjacent to the Lake La Quinta development. The applicant requests approval of a
SRCCSpanosCont 29)
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ing -> 16WYmultiple family development consisting of 1 60 airspace condominiums in a RH High
Density Residential) Zone District. One and two-story buildings are proposed with
units ranging in size from 792 square feet to 1,121 square feet located adjacent to
private streets and common open space Attachment 1). In addition to the request to
develop the property, the developer requests elimination of Condition #41 of Tract
24230 requiring 5 percent of the units to be set-aside for low and moderate income
families.
PUblLZcAieZting NotiZe
This request was advertised in the DZZrtStin newspaper on November 21, 1 998, and
mailed to all property owners within 500 feet of the site.
F I rZiDm[G&ANDALTEZs.
Options available to the City Council are:
1. Continue the public hearing as recommended; or
2. Take public testimony and continue the public hearing; or
3. Table the request requiring new public hearing notices to be mailed to adjacent
property owners after a recommendation by the Planning Commission has been
made.
erry erma Community Development Director
1. Reduced Site Plan Exhibit
599
SRCCSpanoZCont 2Z)
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ing -> 16YY AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 15,1998
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Public Hearing to consider an Agreement to sell real
property located at 51-945 Avenida Bermudas by and PUBLIC HEARING:
between Ramon and Isabel Lopez and the
Redevelopment Agency
RECOMMENDATION:
Refer to the staff report contained in the Redevelopment Agency agenda on this item.
601
CCJH 003
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