1999 03 02 CCing -> 12: City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
March 2.1999 2:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.99-36
b. Roll Call Ord. No.329
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a Zrequest to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, JOHN FALCONER AND TOM
HARTUNG REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEE
ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54956.6 MEET AND CONFER
PROCESS.
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a, 1) CVWD, CASE NO. INC 010827; and 2)HANOVER V. CITY OF LA QUINTA,
CASE NO.085167.
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CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of February 16, 1999
ANNOUNCEMENTS
PRESENTATIONS
WRITTEN CORRESPONDENCE
1. LETTER FROM WEST COAST OPERA THEATRE REQUESTING FINANCIAL ASSISTANCE.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion,
1. APPROVAL OF DEMAND REGISTER DATED MARCH 2, 1999.
2. DENIAL OF CLAIM FOR DAMAGES FILED BY SHUPP-CONDON, DATE OF LOSS, NOVEMBER
12, 1998.
3. DENIAL OF CLAIM FOR DAMAGES FILED BY RICHARD MORGAN, DATE OF LOSS, MAY 13,
1998.
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ing -> 12:4. APPROVAL OF OVERNIGHT TRAVEL FOR TWO CULTURAL ARTS COMMISSIONERS TO
ATTEND THE AMERICANS FOR THE ARTS CONFERENCE IN ATLANTA, GEORGIA.
5. ADOPTION OF RESOLUTION ACCEPTING A DONATION FROM REMAX REALTY TO THE
COMMUNITY SERVICES DEPARTMENT FOR THE COMMUNITY PICNIC.
6. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATES FOR THE AVENUE 50 MEDIAN
ISLAND LANDSCAPE IMPROVEMENT PROJECT, PROJECT NO.99-Oil.
7. ADOPTION OF RESOLUTION AUTHORIZING STREET CLOSURE PERMIT FOR THE LA QUINTA
ARTS FESTIVAL ON MARCH 18-21, 1999, AT THE FRANCES HACK PARK PURSUANT TO
CONDITIONS FOR TEMPORARY USE PERMIT 98-175. APPLICANT: LA QUINTA ARTS
FOUNDATION.
8. APPROVAL OF: 1 A PERSONNEL/RISK MANAGER POSITION, 2) AN ADDITIONAL SECRETARY
POSITION, 3) REMOVAL OF THE SENIOR MANAGEMENT ASSISTANT FROM THE ALLOCATED
POSITIONS' SCHEDULE, AND 4) CHANGES TO THE ASSISTANT CITY MANAGER AND
FINANCE DIRECTOR/TREASURER JOB DESCRIPTIONS.
9. APPROVAL OF A REQUEST FROM KSL DESERT RESORTS, INC. TO ASSUME LANDSCAPE
MAINTENANCE RESPONSIBILITIES FOR MEDIAN ISLANDS ON EISENHOWER DRIVE FROM
AVENUE 50 TO AVENIDA FERNANDO.
BUSINESS SESSION
1. CONSIDERATION OF ESTABLISHMENT OF A PART-TIME POSITION CLASSIFICATION FOR
CITY MASCOT GAMBY THE QUAIL".
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF DESIGN AND LOCATION OF THE BEAR CREEK TRAIL ART PIECE AS
PROVIDED BY THE LA QUINTA ARTS FOUNDATION.
A) MINUTE ORDER ACTION.
STUDY SESSION None
tZOJ
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A. CVAG COMMITTEE REPORTS
B. CHAMBER OF COMMERCE WORKSHOPIINFORMATION EXCHANGE COMMITTEE PENA)
C. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
D. C. V. MOUNTAINS CONSERVANCY SNIFF)
E. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
F. LEAGUE OF CALIFORNIA CITIES COMMITTEES
G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
I. PALM SPRINGS REGIONAL AIRPORT COMMISSION
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
L. RIVERSIDE COUNTY TRANSPORTATION COMMISSION PENA)
M. SUNLINE TRANSIT AGENCYISUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITYATTORNEY
C. CITY CLERK
1. REPORT ON UP-COMING EVENTS
D. BUILDING AND SAFETY DIRECTOR None
E. COMMUNITY DEVELOPMENT DIRECTOR None
F. COMMUNITY SERVICES DIRECTOR None
G. FINANCE DIRECTOR None
H. PUBLIC WORKS DIRECTOR None
I. POLICE CHIEF None
J. BATTALION CHIEF None
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING DECORATIVE WINDOW TREATMENT FOR SECURITY PURPOSES
FOR CITY HALL. SNIFF)
2. DISCUSSION REGARDING NAMING THE SEMI-ANNUAL CLEAN-UP DAY AS MARION
HENDERSON DESERT BEAUTIFUL CLEAN-UP DAY." HENDERSON)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
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This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1 ENVIRONMENTAL ASSESSMENT 98-373 AND SPECIFIC PLAN 98-033 A REQUEST FOR
CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRQNMENTAL IMPACT
AND APPROVAL OF A SPECIFIC PLAN OUTLINING THE DEVELOPMENT PRINCIPLES AND
DESIGN GUIDELINES FOR A 140 TO 160 ROOM HOTEL AND TWO RESTAURANTS ON 7.07
ACRES LOCATED AT THE NORTHEAST CORNER OF ADAMS STREET AND HIGHWAY 111.
APPLICANT: MAINIERO, SMITH & ASSOCIATESIRAY TROLL.
A) RESOLUTION ACTION.
2. TENTATIVE TRACT MAP 29125 AND SITE DEVELOPMENT PERMIT 99-643 REQUEST TO
SUBDIVIDE 1.82 ACRES INTO TEN RESIDENTIAL LOTS LOCATED ON RIVIERA WAY, EAST
OF SHOAL CREEK, SOUTH OF 54TH AVENUE IN PGA WEST AND COMPATIBILITY APPROVAL
OF THREE NEW PROTOTYPE SINGLE-FAMILY RESIDENTIAL UNITS RANGING IN SIZE FROM
2,294 SQUARE FEET TO 2,353 SQUARE FEET. APPLICANT: MSG ENTERPRISES, INC.
A) RESOLUTION ACTION.
3. TENTATIVE TRACT 29122 A REQUEST TO SUBDIVIDE 1.77 ACRES INTO NINE SINGLE-
FAMILY LOTS LOCATED ON THE EAST SIDE OF LAUREL VALLEY APPROXIMATELY 730 FEET
NORTH OF SOUTHERN HILLS IN PGA WEST, AND COMPATIBILITY APPROVAL OF THREE
NEW PROTOTYPE SINGLE-FAMILY RESIDENTIAL UNITS RANGING IN SIZE FROM 2,294
SQUARE FEET TO 2,353 SQUARE FEET. APPLICANT: MSG ENTERPRISES, INC.
A) RESOLUTION ACTION.
4. TENTATIVE TRACT 29121 A REQUEST TO SUBDIVIDE 2.98 ACRES INTO 17 SINGLE-
FAMILY RESIDENTIAL LOTS, LOCATED ON WINGED FOOT, NORTH OF SOUTHERN HILLS,
WEST OF MADISON STREET, IN PGA WEST, AND COMPATIBILITY APPROVAL OF THREE
NEW PROTOTYPE RESIDENTIAL UNITS RANGING IN SIZE FROM 2,294 SQUARE FEET TO
2,353 SQUARE FEET. APPLICANT: MSG ENTERPRISES, INC.
A) RESOLUTION ACTION.
ADJOURNMENT
* Sm-
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ing -> 12: DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of March 2, 1999 was posted on the outside entry to
the Council Chamber 78 495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson S, 78-630 Highway 111, on Friday, February 26, 1999.
DAT ary26 1999
City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City ClerkZs Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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AGENDA CATEGORY
BUSINESS SESSION
COUNCILIRDA MEETING DATE: MARCH 2, 1999
CONSENT CALENDAR I
ITEM TITLE:
STUDY SESSION
Demand Register Dated March 2, 1999 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated March 2, 1999
BACKGROUND:
Prepaid Warrants:
36061 36068Z 85,300.14
36069 36O79Z1 13,136.57
Wire Transfers 1,885,873.41
PIR 2598 2675Z 88,198.91
PIR Tax TransfersZ 23,775.02 CITY DEMANDS $869,Z70.9I
Payable Warrants:
36080 36220 687,392.02 RDA DEMANDS IZ9Z4,505.16
$2,783,676.07 $2,783,676.07
FISCAZ IMPLZtCATIQNS:
Demand of Cash City $869,170.91
ohn Falconer Finance Director CIlO
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Denial of Claim for Damages Filed
by Schupp-Condon, Date of Loss PUBLIC HEARING:
November 1 2, 1 998
RECOMMENDATION:
Deny the Claim for Damages filed by Schupp-Condon, Date of Loss November 1 2,
1998.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Schupp-Condon, date of loss November
1 2, 1 998 was forwarded to Carl Warren & Co. As indicated in Attachment #2, Carl
Warren & Co. recommends that the City Council deny the claim.
FINDINGS & ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim filed by Schupp-Condon as recommended by Carl Warren &
Co.;
2.Zccept the Z
Attachments:
1. Schupp-Condon Claim
2. Letters from Carl Warren & Co.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999 CONSENT CALENDAR: 3
ITEM TITLE:
STUDY SESSION:
Denial of Claim for Damages Filed
by Richard Morgan, Date of Loss PUBLIC HEARING:
May13, 1998
RECOMMENDATION:
Deny the Claim for Damages filed by Richard Morgan, date of loss May 13, 1998.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Richard Morgan, date of loss May 13,
1 998 was forwarded to Carl Warren & Co. As indicated in Attachment #2, Carl
Warren & Co. recommends that the City Council deny the claim.
FINDINGS & ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim filed by Richard Morgan as recommended by Carl Warren &
Co.;
2. Accept the claim filed by Richard Morgan.
Attachments:
1. Richard Morgan Claim
2. Letter from Carl Warren & Co.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999 ah
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of Overnight Travel for Two Cultural Arts PUHLIC HEARING.'
Commissioners to Attend the Americans for the Arts
Conference in Atlanta, Georgia on June 5-8, 1 999
RECOMMENDATION:
Authorize two Cultural Arts Commissioners to attend the Americans for the Arts
Conference in Atlanta, Georgia on June 5-8, 1999.
FISCAL IMPLICATIONS:
Costs shall not exceed $1580 for one Commissioner to attend the Conference or
$3110 for two Commissioners.
BACKGROUND AND OVERVIEW:
The Community Services Department has a budget category for training and travel
#101-251-637-000 to send Cultural Arts Commissioners to the annual Americans for
the Arts Conference. The Commission believes that in order to stay current on public
art issues and to network with other community representatives, the Cultural Arts
Commission should be represented at the annual conference. Registration and a
Conference Schedule is attached Attachment 1) as well as costs associated with the
conference Attachment 2).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Authorize two Cultural Arts Commissioners to attend the Americans for
the Arts Conference in Atlanta, Georgia on June 5-8, 1 999; or
2. Authorize one Cultural Arts Commissioner to attend the Americans for
the Arts Conference in Atlanta, Georgia on June 5-8, 1 999.; or
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or
4. Provide staff with alternative direction.
Attachment 1 Registration and Conference Schedule Information
Attachment 2 Conference Costs per Commissioner
G51 OOZ?
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Cost for American's for the Arts Conference
June 4-8, 1999
One Commissioner Second
Commissioner
Registration $325 $275
PerDiem $250 $250
$50 x 5 Days)
Hotel $516 $516
$129 x 4 Nights)
Airfare from PS to GA $428 $428
Parking at PS Airport $33 $33
$6.50 x 5 Days)
R/TShuttlefrom $18 $18
Airport to Hotel
Mileage toPS Airport $10 $10
32 x 30)
Total Per Person* $1,580 $1,530
Grand Total for Iwo $3,110
* Costs are the same for each Commissioner except for a reduced
registration fee for the second Conference attendee.
008
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Z4rOF Z AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999
CONSENT CALENDAR: Z
ITEM TITLE:
STUDY SESSION:
Adoption of Resolution Accepting a Donation in the PUBLIC HEARING:
Amount of $200 from Re/Max Realty to the Community
Services Department for the Community Picnic
RECOMMENDATION:
Adopt a Resolution accepting a donation of funds in the amount of $200 from Re/Max
Realty to the Community Services Department.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Re/Max Realty made a donation of funds in the amount of $200 to the Community
Services Department for use during the Community Picnic which will be held May 1 5,
1 999 at Fritz Burns Park. The funds will be used to rent an inflatable bounce house
for children to play in during the Community Picnic.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt a Resolution accepting the donation of funds from Re/Max Realty;
or
2. Do not adopt a Resolution accepting the donation of funds; or
P vide staff with alternative direction.
Dodie HorvitzZ om unity Services Director
Attachments: ttachment 1 Copy of Check from Re/Max Realty
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ing -> 12:< AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: March 2, 1999 CONSENT CALENDAR:
ITEM TITLE:
Approval of Project Plans, STUDY SESSION:
Specifications, and Estimates for the Avenue 50
Median Island Landscaping Improvement Project, PUBLIC HEARING:
Project No.99-01
RECOMMENDATION:
Approve project plans, specifications and estimates for Project 99-01, Avenue 50
Median Island Landscape Improvements, and authorize staff to advertise the project
and receive bids
FISCAL IMPLICATIONS..
The following budgetary figures were added to the 1 998/1 999 Capital Improvement
Program Budget for the Avenue 50 Median Island Landscape Improvement Project
during the City Council meeting of February 2, 1 999:
Design $4,500Z00
Technical $1 2,500.00
Construction $176,798.00
Administration $8,840.00
Contingency $20,264.00
TOTAL: $222,902.00
The Engineer's current revised estimate of probable construction costs only) for the
improvements is $221,348.00. After the opening of competitive bids, if necessary
staff will be prepared to request additional funding.
Maintenance costs are estimated to be approximately $7,000 annually. Currently two
outside" entities, KSL and La Quinta Country Club LOCC), have committed to pay
for maintenance for a period not to exceed two years Attachments 1 & 2). Staff will
pursue an agreement in which both parties KSL & LQCC) will deposit with the City
those funds committed for maintenance for the two year period.
T.PWDEPT\COUNCIjZ99Z\99O3O2d.vZZd
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ing -> 12:= BACKGROUND AND OVERVIEW:
On February 2, 1 999, the City Council approved the addition of Avenue 50 median
island landscaping from Eisenhower Drive to Washington Street into Fiscal Year
1 998199 Capital Improvement Program Ci P), and approved budgetary funding in the
amount of $222,902.00 from the City's Infrastructure Fund.
The plans and specifications are available for review in the Engineering Department.
Assuming authorization to receive bids on March 2, 1 999, the following represents
a tentative schedule of how the project would proceed:
Authorization to Receive Bids March 2, 1999
Advertise for Bids March 3, 1999 to April 6, 1999
Award of Contract/Notice to April 6, 1999 to April 20, 1999
Proceed
Construction April 20, 1999 to June 1 5, 1999
Project Acceptance July 1999
Approval of the plans and specifications would provide the City with design immunity
under Government Code section 830.6.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Approve project plans, specifications and estimates for Project 99-01, Avenue 50
Median Island Landscape Improvements, and authorize staff to advertise the
project and receive bids.
2. Do not approve the project plans and specifications, and do not authorize staff to
advertise the Avenue 50 Median Island Landscape Improvements.
3. Provide staff with alternative direction.
Z ri A. Vogt
Pu lic Works Director/City Engineer
Attachment #1: KSL Letter Dated January 8, 1999
Attachment #2: La Quinta Country Club Letter Dated January 8, 1999
C61 002
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BUSINESS SESSION:
COUNCILZRDA MEETING DATE: March 2, 999 1-.
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of a Street Closure Permit for the La Quinta
Arts Festival Event on March 18-21, 1999, at the PUBLICHEARING:
Frances Hack Park Pursuant to Conditions for
Temporary Use Permit 98-1 75. Applicant: La Quinta
Arts Foundation
RECOMMENDATION:
Adopt City Council Resolution approving the temporary closure of the south-leg and
a portion of the north-leg of Avenida Montezuma between Eisenhower Drive and
Avenida Navarro on March 18-21, 1999, from 9:00A.M. to 10:00 PM. for the La
Quinta Arts Festival event at the Frances Hack Park.
Fl SCALAM PLICAThOZ18: None
BZCJ(GROUNDANDZW
On August 10, 1998, staff approved the La Quinta Arts Foundation's Temporary Use
Permit, subject to Conditions. Condition #21 requires the applicant obtain approval
from the City Council to close public streets for the four-day event.
PiQjeZFiZq Z
The Foundation has applied to close portions of Avenida Montezuma between
Eisenhower Drive and Avenida Navarro during their outdoor art and music festival 1 7th
Annual) at the Frances Hack Park on March 18-21, 1999, during the hours of 9:00
A.M. and 10:00 P.M. Temporary closure of this one-way public street during this
annual event will permit areas for valet parking and loading and unloading of guests
arriving by bus. A letter from the La Quinta Arts Foundation requesting the street
closure is attached See Attachment 1).
The adjoining businesses are aware of this annual event and actively participate to
make the event successful. The Foundation has been very cooperative in the past and
abides by all City rules and regulations. The Riverside County Sheriff's Department
personnel will be on hand to ensure that no problems arise.
CCTUP98-175 30, RESOCCTUPI45-30 6Z
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ing -> 12:AFl NDI NGS ANt)AZES
Findings for approval can be made as follows:
1. The request is allowed based on Chapter 12.32.080(D) of the Municipal Code
which permits the Council, by Resolution, to designate no parking" areas by
signing or applying red paint to the street curbing. The posting of no parking"
signs and installation of traffic barricades in all areas necessary to ensure traffic
safety as required by the Public Works Department, shall be completed unless
other arrangements are made with the Public Works Director.
2. The temporary street closure will have minimal impacts on the area because other
streets adjoining the site are available to provide access to the surrounding
commercial and residential properties. The affected property owners have been
notified of the upcoming event pursuant to Condition Number 3 of Temporary Use
Permit 98-175.
3. The City Council can grant an encroachment permit to allow activities on public
streets for specific periods if legitimate reasons can be found to allow the closure
and safety standards Chapter 12.16 of the Municipal Code, Traffic-Control
Devices) are provided, such as traffic barricades and no parking" signs to ensure
that the public is not at risk while attending the event.
4. Approval of the temporary street closure will not create conditions that may
threaten the public health and safety needs of the community at the various events
because specific conditions will be imposed and shall be met.
The alternatives available to the City Council are:
1. Adopt City Council Resolution approving the temporary closure of the south-leg
and a portion of the north-leg of Avenida Montezuma between Eisenhower Drive
and Avenida Navarro on March 18-21, 1999, from 9:00A.M. to 10:00P.M. for
the La Quinta Arts Festival event at the Frances Hack Park; or
2. Do not adopt the City Council Resolution because it will negatively impact the
downtown property owners and businesses; or
3. Continue request to allow additional review.
Jerr Herma Cbmmunity Development Director
C6J1
1. Letter from the La Quinta Arts Foundation
CCTVP9Z-I75 30, RESOCCTUPI4S-30
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILZDA MEETING DATE: March 2, 1999 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of 1) a Personnel/Risk Manager Position, 2) PUBLIC HEARING:
an Additional Secretary Position, 3) Removal of the Senior
Management Assistant from the Allocated Positions
Schedule, and 4) Changes to the Assistant City
Manager and Finance Director/Treasurer Job Descriptions
RECOMMENDATION:
Approve an amendment to the Allocated Positions Schedule adding a Personnel/Risk
Manager and Secretary position, eliminating a Senior Management Assistant position,
and modifying the Assistant City Manager and Finance Director/Treasurer job
descriptions.
FISCAL IMPLICATIONS:
Additional salary and fringe benefit costs for FY 98/99 will be $8,500. In addition,
building modifications are estimated at $15,000 and additional computer and furniture
costs are estimated at $4,000. The Fiscal Year 1 998-99 costs will be covered by
transferring funds from General Fund Revenues, Account No. 101-000-300-291.
Total annual salary and fringe benefits for these two positions will be approximately
$126,500.
BACKGROUND & OVERVIEW:
The City Manager's Office is assuming the responsibility of providing Personnel/Risk
Management support for the City. The Personnel/Risk Manager position is proposed
at Range 71 and the Secretary position at Range 40.
Considering the recruitment process, these positions are not expected to be filled
before May 1, 1 999. Therefore, the projected fiscal implications are for two months
of FY 1 998/99.
In addition to the new job description for the Personnel/Risk Manager Attachment 1),
the job descriptions for the Assistant City Manager and the Finance Director/Treasurer
Attachment Nos. 2 & 3) have been revised to reflect the revised duties and
responsibilities.
The City Labor Attorney has reviewed the new Personnel/Risk Manager job description.
G;Z1
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ing -> 12:HFINDINGS AND RECOMMENDATIONS:
The alternatives available to the City Council are:
1. Approve amending the Allocated Positions Schedule by adding the
Personnel/Risk Manager and Secretary Positions to the City Manager's Office,
deleting the Senior Management Assistant from the Finance Department, and
revising the Assistant City Manager and Finance Director/Treasurer job
descriptions.
2. Deny the amended Allocated Positions Schedule.
3. Provide further direction to Staff.
Attachments:
1. Personnel/Risk Manager Job Description
2. Assistant City Manager Job Description
3. Finance Director/Treasurer Job Description
I
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ing -> 12:T AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999 CONSENT CALENDAR:
ITEM TITLE: Approval of a Request from KSL Desert STUDY SESSION:
Resorts, Inc. to Assume Landscape Maintenance
Responsibilities for Median Islands Eisenhower Drive PUBLIC HEARING:
from Avenue to Avenida Fernando
RECOMMENDATION:
Approve KSL's request to assume landscape maintenance of median islands on
Eisenhower Drive from Avenue 50 to Avenida Fernando.
FISCAL IMPLICATION:
By approving KSL's request the City would reimburse KSL a maximum of $4,563
annually for maintenance of the referenced landscape medians. However, this amount
may change when the City's primary landscape maintenance contractor assumes this
work in July 1 999.
BACKGROUND AND OVERVIEW:
In April 1 998, the City executed a reimbursement agreement Attachment 1) with KSL
Desert Resorts, Inc. The purpose of the agreement was to define financial
responsibility for lush" landscape improvements installed within the median islands
on Eisenhower Drive from Avenue 50 to Avenida Fernando. The agreement defined
costs that were over and above the cost of the City's standard desert scape"
landscaping theme which were assignable to KSL, and thus reimbursable to the City.
Within the agreement are also provisions that allow for KSL to take over landscape
maintenance of the previously mentioned median islands at which time the City would
reimburse KSL the estimated cost of desert scape" maintenance or the actual costs
of maintenance, which ever is less.
Currently, the median islands are maintained by the contractor who installed the
original improvements as part of the original construction contract. Included as part
of the original construction contract was a bid item for one-year maintenance of the
landscaping. The one-year maintenance period will expire on July 1 6, 1999.
084
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ing -> 12:U On February 1 6, 1 999, Public Works staff received a letter from La Quinta Resort &
Club Attachment 2) requesting permission to perform the annual, routine
maintenance of the median island between Avenue 50 and Avenida Fernando,
effective June 1, 1 999, or sooner".
Median islands installed with desert scape" type landscaping have a square footage
of 22,000 square feet. The current annual cost to maintain the median islands
installed with desert scape" type landscaping is $8,549 divided by 22,000 square
feet equals a cost per square foot of $0.39. The contractor bid the exact same
amount for the lush" type landscaping from Avenue 50 to Avenida Fernando.
However, these median islands have approximately half the square footage as the
desert scape" landscaping. The cost per square foot for maintenance would be:
$8,549 divided by 11 700 square feet which equals $0.73 per square foot to annually
maintain the lush" type median landscaping. According to the Reimbursement
Agreement', KSL would pay for the total cost for the lush" type median landscaping,
and the City would reimburse KSL the equivalent cost for desert scape" type
landscaping at $0.39 per square foot or $4,563 annually, based upon the current
costs.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider.
1. Approve KSL's request to assume landscape maintenance of median islands on
Eisenhower Drive from Avenue 50 to Avenida Fernando.
2. Do not approve KSL's request to assume landscape maintenance of median
islands on Eisenhower Drive from Avenue 50 to Avenida Fernando.
3. Provide staff with alternate direction.
ZZZAJg
Public Works Director/City Enginee
Attachment 1 Reimbursement Agreement
Attachment 2: La Quinta Resort & Club Letter, Dated February 9, 1 999
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ing -> 12:] AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999
CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Consideration of Establishment of a Part Time PUBLIC HEARING:
Position Classification for City Mascot Gamby the Quail"
RECOMMENDATION:
Approve the part-time position classification for City Mascot Gamby the Quail".
FISCAL IMPLICATIONS:
It is estimated that Gamby the Quail" will be used approximately 30 hours for no more
than $750 during this fiscal year. The funds for this activity will be used from
Account #101-102-603-000.
BACKGROUND AND OVERVIEW:
Kiner/Goodsell's marketing plan included creation of a Gamby the Quail" costume as
a City mascot to attend special events within and outside the City.
On February 1 2, 1 999, City staff interviewed individuals to serve as Gamby the
Quail" Gamby) and represent the City at the Riverside County Fair and National Date
Festival on February 1 5, 1 999. The appearance of Gamby" was paid as a contract
position.
In order to establish a position within the City's job classifications, a formal job
description and pay range must be established. After much research statewide, it was
determined that Cities and Recreation Districts that have mascots use the classification
of Recreation Leader to encompass the mascot duties. The City's Recreation Leader
job description does not lend itself to the mascot position as established. Accordingly,
staff has drafted a job description for the City of La Quinta specific to the part time
mascot position. The rate of pay will be $10.00 per hour with a minimum of 2 hours.
If approved, Gamby" will make appearances at community events and other functions.
The hours for this position will be sporadic and scheduled on an as needed basis
Staff has identified a list of potential appearances Attachment 1). The job description
and pay range Attachment 2) reflect the consideration that the hours will not be
significant for this position and the required animated skills required to do this job.
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ing -> 12:^Gamby" will be assigned to the Community Services Department and will be available
to all departments and their events.
The City's labor attorney has reviewed and approved the job description
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the classification of City Mascot Gamby the Quail" as
presented; or
2. Approve the classification of City Mascot Gamby the Quail" with
changes; or
3. Prov e staff with alternate direction.
ie orv munity Services Director
Attachment ttachment 1 Tentative schedule of appearances by Gamby"
ttachment 2 Gamby the Quail Job Description and Pay Range
GZ1
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ing -> 12:b OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999
CONSENT CALENDAR:
ITEMTJTLE:
STUDY SESSION:
Consideration to Approve the Design and Location PUBLIC HEARING:
of the Bear Creek Trail Art Piece as Provided
by the La Quinta Arts Foundation
RECOMMENDATION:
Approve the design and location of the Bear Creek Trail Art Piece.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On October 4, 1 994, the City Council approved $5,000 from the Art In Public Places
Fund to support an on-going program in conjunction with the La Quinta Arts
Foundation called Youth Art Works On Public Lands"(Attachment 1). At that time,
it was determined that the art piece would be located at Eisenhower Park.
The La Quinta Arts Foundation received funds from the VIVA Foundation, as well as
making a contribution to the program, for a total of $15,000 for the project. At the
April 4, 1 995 City Council Meeting, it was approved to move the art piece from
Eisenhower Park to the Bear Creek Bike Path. Also presented was that the art piece
would be a covered rest stop along the path, be three dimensional and utilize local
teenagers in the process. This design would then be presented to the City Council for
approval Attachment 2).
Due to circumstances involving the original artist involved in the project, the project
was delayed. The La Quinta Arts Foundation desired to complete this project and put
forth a Call For Artists for the project in January, 1 999. Mr. Gene Montez Flores was
chosen by representatives of the La Quinta Arts Foundation, VIVA Foundation and the
City of La Quinta as meeting the requirements of the project. Mr. Flores has spent
many hours hiking the area in the past, and has a strong feeling for the La Quinta area.
Mr. Flores has placed several of these pieces throughout the country. The design has
been structurally engineered and would present no functional problems for the City.
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ing -> 12:cMs. Jana Barbier of the La Quinta Arts Foundation presented information and the
maquette of the Love's Seat Project" to the Cultural Arts Commission at the February
11, 1999 meeting Attachment 3). The Commission voted to support the project
design and location of the art piece. The location is the same location as was
determined at the beginning of the project, at the southwest corner of Calle Tecate
and Avenida Montezuma. The site is wide and is set lower than the landscape
between Montezuma and houses on the street.
Staff and Ms. Barbier toured the site to review the impact of the art piece on the view
of the houses and from the street. This site will not obstruct views from any direction.
The site is close enough for those that wish to visit the art piece to park their car at
the southwest corner of the cove and walk to the art site. Local students will be
invited to participate in the site design and the poetry that is printed on the inside walls
of the rest stop.
It is the intention of the Arts Foundation to have the piece installed by June, 1 999.
The cost of installation is included in the cost of the project.
The location being considered is on the south end of the Bear Creek Trail, and the art
work will not block views of the mountains from surrounding homes or the street.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the design and location of the Bear Creek Trail Art Piece as
submitted; or
2. Approve the design and location of the Bear Creek Trail Art Piece with
changes; or
3. Provide staff with alternative direction.
Attachments: Attachment 1 Staff Report and Minutes of October 4, 1 994
City Council Meeting
Attachment 2 Staff Report and Minutes of April 4, 1 995 City
Council Meeting
Attachment 3 Information on Project by Artist Gene Flores
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ing -> 12:t AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2,1999
CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Public Hearing on Environmental Assessment 98-373 PUBLIC HEARING: I
and Specific Plan 98-033, a Request for Certification of
a Mitigated Negative Declaration of Environmental
Impact and Approval of a Specific Plan Outlining the
Development Principles and Design Guidelines for a
140 to 160 Room Hotel and Two Restaurants on 7.07
Acres Located at the Northeast Corner of Adams
Street and Highway 111. Applicant: Main iero, Smith &
Associates/Ray Troll
RECOMMENDATIONS:
1. Adopt City Council Resolution Certifying a Negative Declaration of Environmental
Impact for Environmental Assessment 98-373.
2. Adopt City Council Resolution approving Specific Plan 98-033, subject to the
Findings and Conditions of Approval.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Specific Plan would allow development of a 7.07i acre site at the northeast corner of
Adams Street and Highway 111. Lands to the east and south are currently vacant. Lands
to the north have been developed for a self-storage facility. A community commercial
shopping center occurs immediately west of Adams Street. The General Plan requires that
a Specific Plan be developed for parcels within the Mixed/Regional Commercial
designation. Following approval of the Specific Plan, the individual structures within the site
will be subject to Site Development Permit review.
Proiect Request
The Specific Plan requests approval for the design principles and standards required to
allow a 140 to 160 room hotel, with associated meeting space, restaurant and ancillary
facilities. In addition, two restaurants with a total of 12,000 square feet are proposed. The
rZ\MZ Z c'1Z Z
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ing -> 12:uSpecific Plan applies the standards of the City's Zoning Ordinance in regard to land use,
with one exception: it will allow the development of the hotel site by right, without a
Conditional Use Permit. The only additional discretionary permit required after approval of
the Specific Plan would be a Site Development Permit for this use. Should the hotel and/or
restaurants not be developed, any use allowed in the CR zone would be permitted.
Primary project access will be taken from Adams Street, approximately 350 feet north of
the Highway 111 right-of-way. Secondary access will be available, with a restriction to
right-in/right-out only, onto Highway 111 at the eastern property line. It is expected that this
driveway access point will be shared with future development to the east. Finally, a full
access drive will be provided at the northern property boundary, approximately 600Z feet
north of Highway 111.
The Specific Plan also establishes a reduced parking standard for the project, based on
Urban Land Institute standards for shared parking. The City's standard for the combined
land uses would total 399 spaces. The Specific Plan establishes a total of 318 parking
spaces for the project. Pages 17 and 18 of the Specific Plan document explain how the
reduction was achieved. Individual Site Development Permit applications will be required
to meet this standard. Furthermore, a condition of approval has been included which
requires that, should additional reductions in parking be sought if a different land use is
proposed, an additional parking analysis would be required.
The project lies within the boundary of the Highway 111 Design Guidelines theme, and will
conform to its standards. A second landscape palette is proposed within the project, which
allows for a greater variety of plant materials.
Public Notice: This application was advertised in the Desert Sun newspaper for City
Council consideration on February jst and 17,1999. All property owners within 500 feet of
the site were mailed a copy of the public hearing notice as required by the Subdivision
Ordinance of the La Quinta Municipal Code. No written comments have been received.
Public Agency Review: All written comments received are on file with the Community
Development Department. All applicable agency comments received have been made part
of the Conditions of Approval for this case.
Planning Commission Review
The Planning Commission considered this request on February 23,1999, and by a vote
of 5-0 approved a recommendation Resolution 99-019) to the City Council for Certification
of Environmental Assessment 98-373, and approval Resolution 99-020) of Specific Plan
98-033, subject to amended Conditions of Approval.
The Planning Commission recommended the addition of Condition #69, as follows:
Drive-thru restaurants shall require a conditional use permit within the boundaries
of this Specific Plan.
ii;'
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ing -> 12:vThe proposed Specific Plan is compatible with both the General Plan designation for the
site, and existing development in the area. It also provides for the logical extension of
regional commercial land uses along the Highway 111 corridor. Its implementation will also
allow for the buildout to General Plan standards of those portions of Adams Street and
Highway 111 which are adjacent to the site.
FINDINGS AND ALTERNATIVES:
Findings necessary to approve this request can be made and are contained in the aftached
Resolutions.
Alternatives available to the City Council are:
1. Adopt City Council Resolution Certifying a Negative Declaration of Environmental
Impact for Environmental Assessment 98-373 and Specific Plan 98-033, subject to
the Findings and Conditions of Approval.
2. Deny the request; or
3. Continue the request and provide staff with direction.
ommunity Development Director
Attachments:
1. Specific Plan document
2. Planning Commission minutes, February 23,1999
GOZOuZZ3dZ
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4jZ
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2, 1999
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public Hearing on Tentative Tract Map 29122 and
Site Development Permit 99-643 to Subdivide 1.77 PUBLIC HEARING:
Acres into Nine Residential Lots and Approval of
Three Prototype Housing Units Compatibility
Review) Located on the East Side of Laurel Valley
and 730 Feet North of Southern Hills in PGA West.
Applicant MSG Enterprises, Inc. for Seoktop
Construction
RECOMMENDATION:
Adopt City Council Resolutions, approving Tentative Tract Map 29122 and Site
Development Permit 99-643, subject to Findings and Conditions of Approval.
FlSCAZ
None
In 1 990, this vacant 1.77 acre site was graded to allow construction of 24 airspace
condominium units Tract 25500-1). Properties to the west and southwest, across
Laurel Valley, are vacant Tract 28776) or developed with airspace condominium units.
Existing airspace condominium units to the south were constructed approximately
eight years ago.
FrZjecLRecijiZst
The applicant proposes nine single family lots on 1.77 acres located at the terminus
of Laurel Valley, an existing private cul-de-sac street See Attachments 1 and 2). The
A SRCCTr. 29122 30 1ZW)
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ing -> 12:smallest lot is 7,818 square feet Lot 1) and the largest is over 10,180 square feet
Lot 9). The proposed lots back up to the existing Jack Nicklaus Tournament Golf
Course.
Prototype housing units, ranging in size from 2,294 square feet to 2,353 square feet,
are proposed. All plans are one-story, with each plan ranging in height to a maximum
of 1 8 feet, excluding the chimney projections. Each plan is laid out in a C" shape to
provide a private entry courtyard. Within each plan, the roof heights vary due to the
different roof planes and sizes. The plans feature two car garages with Plan 1 also
offering a golf cart storage area. These prototype houses are planned for development
in other areas of PGA West under Tentative Tract Maps 29121 and 29125.
A Mediterranean architectural style is proposed for the project, utilizing exterior plaster
walls and concrete tile roofing with each plan having two different facades. Desert
color tones are proposed as required by SP 83-002.
Front yards are to include a minium of two shade trees, palm trees and numerous
shrubs highlighted by lawn. A varied plant palette is proposed. The planting program
complies with the plant pallette in the approved Specific Plan for PGA West.
The project is exempt from the California Environmental Quality Act per Public
Resources Code Section 65457(a). An Environmental Impact Report State
Clearinghouse # 83062922) was certified by the City Council on May 1 5, 1 984. No
changed circumstances or conditions exist which would trigger the preparation of a
subsequent Environmental Impact Report pursuant to Public Resources Code 21166.
No additional mitigation monitoring is required.
PubliZZN-otice This request was advertised in the DZrZun newspaper on February
1 8, 1 999. All property owners in PGA West and within 500-feet of PGA West were
mailed a copy of the public hearing notice. To date, no comments have been received
from adjacent property owners. Any comments received will be handed out at the
meeting.
PubFicZAgency Review: All written comments received from public agencies are on file
with the Community Development Department. All pertinent agency comments
received have been incorporated into the Conditions of Approval.
PlanninZZZQonZion
The Planning Commission considered this land division and housing unit request at its
meeting of February 9, 1 999, and by a 5-0 vote recommended approval by adoption
l7uZ
Z
A SRCCTr. 29122-30
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ing -> 12:of Resolutions 99-014 and 99 015, subject to Findings and Conditions of Approval.
A copy of the Minutes is attached See Attachment 3)
Architectureand Z
On February 3, 1 999, the ALRC reviewed the prototype housing units of the applicant.
The Committee requested minor architectural upgrades to the front facade of Plan 3
Elevation A) and also requested Bougainvillea vines be added to the planting list. The
Committee adopted Minute Motion 99-003, recommending approval subject to
conditions A copy of the Minutes is attached See Attachment 4).
Findings necessary to approve these requests can be made and are contained in the
attached Resolutions.
Alternatives available to the City Council are:
1. Adopt City Council Resolutions, approving Tentative Tract Map 291 22 and Site
Development Permit 99-643, subject to Findings and Conditions of Approval;
or
2. Do not adopt City Council Resolutions, approving Tentative Tract Map 29122
and Site Development Permit 99-643, subject to Findings; or
3. Continue the requests and provide staff with direction.
Je y erman, Community Development Director
1. Location Map
2. Reduced Tract Map Exhibit
3, Planning Commission Minutes of February 9, 1999 Excerpt)
4. ALRC Minutes of February 3, 1 999 Excerpt)
5. Large Exhibits City Council only)
A SRCCTr. 29122 30 Page 3 of 3
CZ b
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ing -> 12: AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 2,1999 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Public Hearing on Tentative Tract Map 29121 a PUBLICHEARING:
Subdivision of 2.98 Acres into 17 Single Family
Residential Lots Located on Winged Foot, North of
Southern Hill, West of Madison Street in PGA West.
Applicant: MSG Enterprises, Inc.
RECOMMENDATION:
Adopt City Council Resolution approving Tentative Tract Map 29121, subject to the
Findings and Conditions of Approval.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Proposed Tentative Tract Map 29121 is within PGA West Specific Plan 83-002,
Amendment 3. The Specific Plan allows a total of 5,000 residential units. There are
approximately 1,750 existing residential units within the Specific Plan. The location of the
proposed subdivision is depicted in Attachment 1.
Project Request
Tentative Tract Map 29121 Aftachment 2) proposes to subdivide Lot 3 and Lot 4 of Tract
26500-2 into 17 single family lots. The total acreage of the project area is 2.98 acres. The
proposed lots range in size from 7,593 to 7,786 square feet. Lot widths range from 51.2
to 51.3 feet. All lots front onto Winged Foot a private street), and back onto an existing golf
course fairway.
This application is a companion to the applications for proposed UM 29122 and TTM
29125 in that all three subdivisions are proposed by the same applicant and will have the
units proposed by Site Development Permit 99-643 constructed on them. See the staff
report for Tentative Tract Map 29122 and Site Development Permit 99-643 for information
on the proposed prototype units.
The model complex would be located on proposed TTM 29121, on Lots 14 through 17, to
promote unit sales for all three of the applicant's subdivisions. The proposed model
complex is subject to an approved Minor Use Permit.
P:\LESLIE\ccrZptTTM29I21MSGZwpd
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ing -> 12:Public Notice: This requested subdivision was advertised in the Desert Sun newspaper on
January 27tti and February 20, 1999. All property owners in PGA West and within 500 feet
of PGA West were mailed a copy of the public hearing notice as required by the
Subdivision Ordinance and Zoning Code of the La Quinta Municipal Code. As of February
12, 1999, no written comments have been received from the public. All correspondence
received before the meeting will be given to the City Council.
Public Agency Review: Staff mailed a copy of the applicant's request to responsible
agencies on December 7, 1998. All written comments received are on file with the
Community Development Department. All applicable agency comments received have
been made part of the Conditions of Approval for this subdivision.
Planning Commission Action:
At the February 9,1999, Planning Commission meeting, the Commission unanimously
approved a recommendation to the City Council for approval of the proposed Tentative
Tract Map. The minutes of that meeting are included as Attachment 3.
FINDINGS AND ALTERNATIVES:
The proposed Tentative Tract Map, as conditioned, is consistent with adjacent
development in the immediate area, and in conformance with City and Specific Plan
requirements. The findings for approval can be made as noted in the attached Tentative
Tract Map Resolution.
Alternatives available to the Council are:
1. Adopt City Council Resolution approving Tentative Tract Map 29121, subject to the
Findings and Conditions of Approval.
2. Do not adopt City Council Resolution approving Tentative Tract Map 29121, subject
to the Findings and Conditions of Approval.
3. Continue the request and provide staff with direction.
achments:
1. Location Map
2. Tentative Tract Map 29121 Exhibit 4 Z
3. Draft Planning Commission Minutes for February 9,1999
4. Large Exhibits City Council only)
&OOUC?S
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